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How to Sign a Cover Letter (With Examples)

• How To Sign A Cover Letter
• Salary Requirements In Cover Letter
• Referral In Cover Letter
• Cover Letter Body
• Use Dear Sir Or Madam?
• Use Mrs. Or Ms.?

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With so many applicants competing for the same job, you want to make sure every element of your application leaves the right impression .

Regardless of your letter’s contents, an improper closing section conveys a sense of unprofessionalism and ruins the entire application.

This article will show you exactly how to sign and end your cover letter professionally — so you leave a positive impression rather than a negative one.

Key Takeaways:

The end of your cover letter is what will create your final impression, so it’s important to summarize what makes you a good fit for the job, convey confidence, and thank the reader .

Avoid more casual phrases and avoid using exclamation points; express excitement about the job without slipping into less formal prose.

To be as professional as possible, you might want to physically sign your cover letter if you’re giving someone a hard copy, or use a digital signature for an electronic submission.

How to End a Cover Letter

Examples of how to end a cover letter, examples of how not to end a cover letter, does your cover letter need a written signature, how to sign an uploaded or printed cover letter, cover letter signature examples, how to sign an emailed cover letter, signature examples for emailed documents, final thoughts.

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Your cover letter should maintain a professional and formal tone throughout. This is especially true for the closing, as it’s the section that leaves a final impression on the reader.

“Formal” doesn’t require that you’re robotic and cold. Feel free to be friendly or positive, but always avoid casual language. Don’t use “thanks” or “cheers”, and avoid acronyms.

Every effective cover letter closing accomplishes three goals:

Summarizes your strengths. Sum up the relevant skills and qualifications you’ve mentioned and explain how you can bring value to the company.

Shows confidence and initiative. A generic cover letter closing such as “I look forward to your reply” will be read as nothing more than an empty courtesy.

Stand-out and convey a more action-oriented tone, with a line such as : “I look forward to discussing with you how my skills can create value and solutions for the team.”

Thank the reader. Be sure to show appreciation and offer thanks to the reader for their time and consideration.

As always, remain professional rather than casual. Avoid phrases such as “Cheers” or “Yours.”

While reading the following examples, note how they achieve the three goals:

Summarizes strengths

Conveys initiative and confidence

Thanks the reader

“I believe my six years of experience as a marketing specialist , specifically in the food industry, will be a perfect match for this role. I look forward to speaking with you on how my skills can bring value to the team. Thank you for considering my application.”

“With my extensive software engineering experience, I believe I can develop effective technical solutions for your firm. I would welcome the opportunity to further discuss with you how my qualifications can contribute to the team’s success. Thank you for your time.”

“With my eight years of experience as managing director of similar projects, I am confident I can provide insight and value towards your firm’s goals. I would love the chance to speak with you on the position and what skills I could bring. Thank you for your consideration.”

“I am fascinated by your firm’s approach to creating effective user experiences. I would be delighted to discuss with you how I could leverage my ten years of UX experience to upgrade your solutions even further. Thank you for considering my application.”

“I look forward to any chance to speak about the position and what I can bring to the firm. I believe my personal values and extensive experience in the medical research field would make me a great fit for your organization. I appreciate your time and consideration.”

See if you can spot the more subtle errors in the next few examples.

“I believe my eight years of experience as a commercial trucker , especially in long-haul, will be a great match for this role. I look forward to speaking with you on how my skills can bring value to the team.”

“I look forward to an opportunity to discuss with you the position. I greatly appreciate your time and consideration.”

“With my two years of experience as a sales representative , I am confident I can provide the necessary qualifications and skills. Thank you for considering my application.”

While they thanked the reader and summarized their abilities, the writer offered no call to action for the reader to follow-up with them.

It’s commonly asked if it’s really required to end cover letters with a handwritten signature. The answer is it depends on your letter’s format.

Cover letters written on paper should always include a handwritten signature. Doing so is considered proper business etiquette, and forgetting to do so will be seen as unprofessional by recruiters .

Even if the particular reader of your letter doesn’t care, it’s smart to err on the side of caution.

For cover letters delivered through email, a signature isn’t required. However, there’s no harm in creating an electronic signature to add a touch of professionalism.

Keep reading to see exactly how you should sign both an emailed and printed cover letter.

The formal rules for how to write a cover letter may seem numerous and pointless, but it’s important to follow them to avoid standing out as unprofessional amongst other applicants following them.

Most cover letters are emailed these days. However, you might find yourself needing to upload or mail a printer cover letter and wonder how to sign it.

In these cases, a handwritten signature would be included between the sign-off and your printed full name. Keep this in mind when you’re typing it out so you remember to leave enough room.

Your signature should always be written in black ink. The sign-off should always use professional language. Use the same font as the rest of your cover letter and avoid using italics. Consider the following choices:

“Sincerely,”

“Sincerely Yours,”

“Best Regards,”

“Most Sincerely,”

Avoid casual sign-offs such as:

[Your Name]

There is never really any reason to use a sign-off other than the proper four listed above. Just as is the case for greetings such as ” Dear Hiring Manager ” or “ Dear Sir Or Madam ,” using uncommon sign-offs just isn’t worth the risk.

The cover letter should be formatted single-spaced throughout, with an additional space between sections. This includes between your closing paragraph and sign-off. If your contact details are not written in the header, include them after your name.

Here we’ll provide you both a template and a visual example to help you sign your own printed cover letter. Note the spacing used in these examples.

Template Example:

“….thank you for considering my application.” [Sincerely, Best Regards] [Written signature in black ink] [Your full name (typed)] [Your e-mail address] [Tel:(including country/area code)]

Visual Example:

“…thank you for considering my application.” Sincerely, Alex Loizos [email protected] (555) 333 2222

Emailed cover letters do not need a handwritten signature. However, doing so adds a touch of professionalism and won’t hurt your letter.

An emailed letter with a signature looks the exact same as a printed one, except that your signature would be created electronically. Look up how to generate an electronic signature for whatever email service you use.

If you choose to not include a signature, then the rest of the sign-off stays the same. Same single-spacing, with consistent font and no italics.

Visual Example #1:

Visual Example #2:

“…thank you for your time.” Best Regards, Stacy Smith [email protected] (321) 412 2552

The importance of sending a well-written cover letter is underrated. Even with an impressive resume , hiring managers know you as nothing more than a name on a paper and a list of achievements.

Cover letters convey two things that resumes alone cannot: professionalism and initiative.

A discussion of your qualifications and achievements in your letter, followed by an offer for further discussion, is what will lead the recruiter to pick up the phone.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Sign a Cover Letter

When  writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper  cover letter signature . How you  sign off your cover letter  is crucial as it will either leave the prospective employer with a positive,  professional first impression .

Choosing  how to sign off a cover letter  the right way depends on a few factors, such as the  cover letter format  of your email. However, in general, it’s better to remain  formal and professional . You can be positive and even friendly, but  avoid casual language  such as “thanks”, “cheers”, or “take care”.

If you get it wrong by  making a small mistake  or by using inappropriate language in your  cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive  so many applications for each position , this can be enough for yours to be discounted.

The  signature on your cover letter  is a crucial part of your cover letter that you need to nail. Ensure you  sign your cover letter the right way  and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to  conclude your cover letter in the best way possible .

How to sign a cover letter when emailing

Emailing job applications, including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is  submitted electronically ?”

You need to  have the proper sign-off  when you conclude your cover letter, even by email.

It’s essential to know how and  where to sign a cover letter  if you are emailing it to a hiring manager. Use a  professional sign-off  (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your  cover letter  and job application that much more effective.

If you’re emailing a  cover letter with a signature  you should use a  professional sign off  (such as sincerely, sincerely yours, best regards or most sincerely) followed by your  full name written underneath .

You don’t need to sign the letter by hand when  signing a cover letter electronically . Also  avoid using italics  or an alternative font as this can look childish. Just write your full name in the  same font as the rest of the letter .

It’s also essential to clearly  include your contact details  when you  sign off a resume cover letter . It would be a tragedy if you  nailed your cover letter , spent time tailoring your resume using a   resume builder , and then the employer  didn’t know how to contact you .

An easy, time-effective way of doing this is by  setting up an email signature . You should include your name, telephone number, email address and a link to your  LinkedIn profile  (and any other useful links which may help your application).

Closing signature examples

Here are some examples of  how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of  how to sign a cover letter via email .

Sincerely yours,

Mary Washington [email protected] 70997654

Best regards,

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com

Examples of Bad Signatures on Cover Letters

Including  this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that  does not mean you can be too casual .

Here are some  examples of words you should avoid writing  when you are signing off your cover letter:

• Best wishes
• Take it easy
• Affectionately

It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.

How to sign a paper cover letter

Though it is  becoming less common , you may need to either  mail a cover letter  or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to  include a handwritten signature . After printing your cover letter, you should sign your name  using black ink .

For  written cover letters , you should use a formal business  cover letter format  which  includes your contact details  and those of the employer at the top of the page, as well as a  heading and salutation . As you include your contact details at the top, there is  no need to include them  with your signature as you would in an email.

Though the  importance of signing a cover letter  shouldn’t be underestimated,  how to end a cover letter  is only one part of your application. Read more  cover letter advice  for information on  writing the other parts of your cover letter  and also spend time researching  how to write a resume . Using  resume templates  is an effective way of  producing professional-looking results  quickly.

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How to Sign a Cover Letter (With 70+ Signatures)

Introduction.

The job application process can be stressful, and one question that many job seekers find themselves asking is, "Should I sign my cover letter?" In this comprehensive guide, we'll explore the history of signing documents, the pros and cons of signing a cover letter, and the psychology behind signed cover letters. Our aim is to help you make an informed decision on whether to sign your cover letter and how to do it professionally.

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers. Although it is not strictly required, it can set you apart from other applicants and show that you have taken the time to personalize your application.

The History of Signing Documents

Understanding the history of signing documents can provide context for the modern job application process and the relevance of signed cover letters. Historically, signatures were used for authentication and agreement, and people signed documents to confirm their identity or consent to the terms of a contract. This practice dates back to ancient civilizations, where rulers and officials would use seals or other unique marks to authenticate written records.

As technology evolved, the transition from physical signatures to electronic signatures began. Today, electronic signatures are widely accepted and legally binding in many countries. The role of signatures in the job application process has also evolved, with many job seekers now submitting electronic cover letters and resumes. However, the history of signing documents and the perceived importance of signed cover letters remain relevant, as they can demonstrate a level of formality and personal touch that hiring managers may appreciate.

The Psychology Behind Signed Cover Letters

The impact of a signed cover letter on hiring managers can be better understood by examining the psychology behind the perception of signed documents. One study published in Psychology Today found that signatures can convey a sense of trustworthiness and commitment. By signing your cover letter, you are essentially putting your name behind your words and expressing your genuine interest in the position.

A signed cover letter may also help establish a personal connection between the applicant and the hiring manager. As mentioned in Authors Cast , using a professional sign-off followed by your full name can create a sense of authenticity and sincerity. This personal touch can make your application more memorable and help you stand out from other candidates.

However, it's important to consider potential negative psychological effects of a signed cover letter. For example, if your signature is illegible or overly casual, it may give the impression that you lack professionalism or attention to detail. To maximize the positive psychological impact of a signed cover letter, ensure that your signature is clear, professional, and consistent with the tone of your application.

How to Sign a Paper Cover Letter

Properly signing a paper cover letter can demonstrate professionalism and attention to detail. Follow these steps to ensure that your signature adds value to your application:

Placement : Your signature should be placed at the end of your cover letter, after your closing statement. Leave a space between your closing statement (e.g., "Sincerely" or "Best regards") and your signature to give your signature room to stand out.

Professional sign-off : Use a professional closing statement, such as "Sincerely," "Best regards," or "Yours faithfully," to set the tone for your signature. Avoid overly casual or informal sign-offs, which may give a negative impression.

Pen and ink color : According to Modern Fuel , it's best to use blue or black ink for signing documents, as these colors are considered professional and easy to read. Blue ink is often preferred, as it can help your signature stand out from the rest of the black text on your cover letter.

Size and legibility : Your signature should be large enough to be easily read, but not so large that it dominates the page. Legibility is key; if your signature is difficult to read, it may give the impression that you lack attention to detail.

Neatness : Sign your cover letter neatly and cleanly, avoiding any smudges or ink blots. This demonstrates care and professionalism, reinforcing the positive impression you want to make on potential employers.

Common Concerns and Misconceptions

Addressing common concerns and misconceptions about signing cover letters can help job seekers make informed decisions and avoid potential mistakes.

Formality : Some job seekers worry that signing a cover letter may appear too formal. While it's true that a signature can add a level of formality, it's important to consider the specific job application and industry. In more traditional or conservative industries, a signed cover letter may be expected and appreciated. In more casual settings, a typed name may suffice.

Necessity : There's a misconception that signing a cover letter is no longer necessary due to electronic submissions. While it's true that electronic submissions have become more common, signing a cover letter (even electronically) can still convey professionalism and attention to detail.

Adapting to the job application and industry : The decision to sign your cover letter should be based on the specific job application and industry. If you're unsure whether a signature is expected or appropriate, research the company culture and industry norms to make an informed decision.

Consequences of not signing : Not signing a cover letter when it's expected can make your application appear incomplete or careless. However, in many cases, a missing signature is unlikely to be a deal-breaker. It's more important to focus on creating a well-written, tailored cover letter that highlights your skills and experience.

When a signature may not be required but could be beneficial : In some cases, a signature may not be strictly required, but including one can still make a positive impression. If you're unsure whether to sign your cover letter, consider the potential benefits of demonstrating professionalism and attention to detail, and weigh these against any potential drawbacks.

Signature Examples in Cover Letters

It's important to sign your cover letter with a suitable closing that reflects your level of professionalism and aligns with the company's culture. Below are examples of professional and appropriate signatures:

Example 1: Simple and Classic

This approach is straightforward and appropriate for any professional context.

Sincerely, John Doe

Example 2: Respectful and Formal

This sign-off conveys a high degree of formality and respect, suitable for traditional industries or companies.

Yours faithfully, Jane Smith

Example 3: Courteous and Personal

This closing adds a touch of personal warmth while still maintaining a professional tone.

Best regards, Robert Johnson

Example 4: Warm and Professional

This closing is slightly less formal, but still conveys respect and professionalism, making it suitable for many modern businesses.

Kind regards, Emily Davis

Example 5: Professional and Polite

This closing demonstrates a high level of respect and formality, making it a safe choice when you are unsure of the company's expectations.

Respectfully, Samuel Johnson

Remember, it's important to match the formality of your sign-off with the company's culture and the nature of the role you are applying for. These signatures are professionally acceptable and can be adapted to most situations, making them excellent choices when signing your cover letter.

Full List Of Signatures For A Cover Letter

In a professional setting, the way you close your cover letter can leave a lasting impression on the hiring manager. It's an opportunity to exude professionalism and reflect your personal style. To help you leave a positive and memorable impression, we've compiled a list of 70 professional cover letter signatures. These range from traditional closings starting with "Best Regards" and "Sincerely," to more unique ones like "Yours in Faithful Service" and "In Earnest Hope". Remember, it's essential to match the tone and formality of your signature with the culture of the company and the role you're applying for.

Choose the signature that best aligns with your personal style and the tone set in your cover letter. Whether you opt for a traditional closing or decide to stand out with something a bit more unique, this list offers a wide range of options to suit every professional context.

• Best Regards
• Warm Regards
• Kind Regards
• With Appreciation
• Yours Truly
• Respectfully
• Best Wishes
• Yours Respectfully
• With Gratitude
• Sincere Regards
• Many Thanks
• Yours Sincerely
• Thanks in Advance
• Yours in Service
• With Thanks
• Yours With Gratitude
• Sincere Thanks
• Yours in Partnership
• Appreciatively
• Sincerely Yours
• Faithfully Yours
• In Gratitude
• Respectfully Yours
• Wishing You Well
• Yours in Gratitude
• With Respect
• Thanking You
• With Warmth
• Thank You for Your Consideration
• Best to You
• Yours in Appreciation
• Cordially Yours
• In Kindness
• Thank You for Your Time
• With Sincerity
• Warmly Yours
• With Best Wishes
• Warmest Regards
• Looking Forward
• With Anticipation
• In Anticipation
• Yours Eagerly
• With Assurance
• Yours Hopefully
• Best Regards to You
• Wishing You the Best
• Yours Expectantly
• In Respectful Anticipation
• Regards to You
• In Hopeful Expectation
• With High Hopes
• Yours in Hope
• Hopeful Regards
• Yours in Anticipation
• With Great Expectation

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers, although it is not strictly required. Throughout this article, we've explored the history of signing documents, the pros and cons of signing a cover letter, the psychological impact of signed cover letters on hiring managers, and best practices for signing both paper and electronic cover letters. We've also addressed common concerns and misconceptions about cover letter signatures.

As you consider whether to sign your cover letter, remember to weigh the potential benefits and drawbacks, and consider the specific job application and industry. Ultimately, the decision to sign your cover letter is up to you, but understanding the factors at play can help you make an informed choice.

We encourage you to share your experiences and ask any questions you may have in the comments below. Good luck with your job search, and may your cover letter – signed or unsigned – help you secure the position you desire!

How to Sign a Cover Letter: Paper vs Digital

In This Guide:

Do you need to hand sign your cover letter

What to include in your cover letter signature

How to sign a cover letter when emailing

How to sign a paper cover letter

How to sign a cover letter when it is an attached file

When it comes to your cover letter, you usually have just one chance to make a good first impression.

That’s why you would want to make it all perfect.

You might think that your signature is not important, and it wouldn’t matter what you put there, but you can not be more wrong.§

As employers receive hundreds of resumes for every open job position they have, even the smallest detail might be used against you for the purpose of pre-selection.

So, how to perfect your cover letter signature?

Well, that depends greatly on the method you choose for sending your cover letter. So we are going to explore the 3 cases:

• Signing your email cover letter
• Signing your hard copy cover letter
• Signing your uploaded cover letter

And as we go along, we are going to give you examples for each method .

If you have some doubts about your overall cover letter performance, that would be a good time to learn how to tell a story with your cover letter and build your perfect cover letter .

But if you are ready to dive into the details of your cover letter signature, stick around.

Do you need to hand sign your cover letter?

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Every cover letter needs some kind of sign-off with at least a closing phrase and your names.

But apart from that, a hand signature inserted into your cover letter is entirely up to you.

If you are emailing your cover letter, your potential employer would not be expecting a hand signature. However, if you are mailing a physical cover letter, or uploading it, hand signing your cover letter can be a nice touch.

What to include in your cover letter signature?

What you include in your cover letter signature depends on the method you use for sending it over to your potential employer.

However, every cover letter signature should include a closing phrase and your names.

From this point forward, you can include a handwritten signature, or your contact information, depending on the type of cover letter you are sending.

If you have chosen to email your cover letter, it is nice to include your contact information just after your names, but you usually don’t need a handwritten signature.

And if you decide to mail a hard copy of your cover letter, it is a charming touch to include a handwritten signature, but don’t really need the contact information, as it would only clutter the page.

How to sign a cover letter when emailing?

When emailing your cover letter to a potential employer, it is essential for you to list your contact information in the bottom of your email .

At the very least, a hiring manager should be able to find your name, email address, and phone number, but you can also include an address, LinkedIn profile , or a portfolio.

Your contact information is so essential because the hiring manager would need to be able to easily contact you.

It would be a shame if you nailed your cover letter, and build a perfect resume , and the hiring manager has no way to contact you for an interview.

If you want to really nail it, you need to make sure you are sticking to the same font throughout, and not use anything too special in your signature, as it might come across as childish.

Last but not least, send out your cover letter using a professional email address. That does not mean that you need to use your work email address, as that would be a huge mistake.

To get the best result, use a free online email service like Gmail, and set up your email in the format [email protected] .

Just to make things easier on your part, here is how your email signature should look like:

[email protected]

(555) 555-5555

And if you want to add in some additional contacts, you can do so by listing them below these like this:

Sincerely, John Doe [email protected] (555) 555-5555 https://linkedin.com/in/john-doe

How to sign a paper cover letter?

When it comes to a hard copy of your cover letter, you no longer need to list the contact information in your signature. In most cases, both your contact information and that of the employer is listed at the top of the page.

Here, just like in any other cover letter sign-off, you need to add a closing phrase and your names.

What you can add here as a nice touch is including a handwritten signature.

Typically, you would want it to be positioned between the closing phrase and your full name, so make sure you leave enough space between the two for you to sign it after you print it out.

And here is how your paper cover letter sign-off should look like:

Sincerely, (leave enough white space here) Jane Doe

So that when you print it out, you can add in your signature in the blank space.

When you have decided to attach your cover letter to your email, or upload it to a job site, you can only type in a closing phrase and your names, and that would be perfectly fine for a signature.

However, a handwritten signature might really make some good impression on the hiring manager.

If you decide to go for it, you have two options:

• Print out your cover letter with a structure for a hard copy, sign it and then scan it, and you are ready to upload it
• You can sign on a blank piece of paper and scan it, and then insert it into your cover letter digital file

Either way, it would make a good impression.

Just make sure you leave enough blank space for a signature if you go for it.

If you decide to go for the basic version of your cover letter signature, you just need that:

Sincerely, Jane Doe

But if you are determined to add in your handwritten signature, make sure you go for that:

Sincerely, (leave enough white space here)

So that when you print it out, you can add in your signature in the blank space. And from that point forward, you only need to scan it, and you are ready to go.

We are all done, now you know how to get the best out of your cover letter signature.

Let’s go through the most important points once again:

• If you are emailing your cover letter, make sure you list your essential contact information in your email signature, so that it would be easy for the hiring manager to contact you
• If you are sending out a hard copy of your cover letter, you don’t need to list your contact information in the signature, but it is a nice touch to include a handwritten signature
• When you are attaching your cover letter to an email, or uploading it to a website, you can go with the basics – closing phrase and your names, but it is again a nice touch to add your scanned signature to the document

Now upgrade your cover letter signature, and perfect your application documents to get your dream job.

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

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How to Write a Cover Letter for an Application

Posted: March 25, 2021 | Author: Savannah Byers | Read Time: 3 minutes

“When you apply for a job, including a cover letter shows that you are professional and thoughtful,” according to the Career Center. “It gives the employer a little more information about why you want that specific job and how you would benefit them.”

Format Your Cover Letter

When formatting your hiring documents (cover letter, resume, and reference list), consistency and visual appeal are crucial. Begin by figuring out the formatting you would like to use, and stick to it throughout the documents. Formatting includes font, size, spacing, indentation, headers, footers and margins. 

To the left is a sample cover letter from SUU’s mascot, Thor Thunderbird. It gives you an idea of how the cover letter should be formatted and where each piece should be placed. When formatting your hiring documents (cover letter, resume, and reference list), consistency and visual appeal are crucial. Begin by figuring out the formatting you would like to use, and stick to it throughout the documents. Formatting includes font, size, spacing, indentation, headers, footers and margins.

When saving your cover letter, and your other hiring documents, it’s important to save as a PDF file. Formatting on Google and Word documents can change depending on the device or platform used to open them, whereas PDF formatting remains the same across the board. Additionally, when saving your cover letter be sure to use a clear file name. For example, instead of “Document1” try “CoverLetter2021”.

Add a Salutation

Salutation is another word for greeting. In your cover letter, the salutation will be the first thing the hiring manager sees. Therefore, it’s important to be cordial and professional in your salutation.

First, be sure to include the date at the top of the page beneath the header. Next, list the full name, position, and address of the person whom you are writing. Finally, greet your potential employer. Never use, “To whom it may concern.” Instead, say Dear Mr./Ms./Mx./Dr. [last name], Dear Hiring Manager or Dear [position title]. Be sure not to assume the person’s pronouns. It’s perfectly fine to write, Dear [first name] [last name].

First Paragraph

The purpose of the first paragraph is to explain why you are writing. Be sure to state the position you are applying for, how you heard about the position and why you are specifically interested. Feel free to get creative in this space and let your voice and personality shine.

Second Paragraph

The purpose of the second paragraph is to explain why you are the right person for the position. A good way to get started on the second paragraph is to reference the listed qualifications and duties from the job description as a way to highlight you and your skills. That being said, try not to simply repeat the information they will read in your resume.

Add a Signature

Simply put, the signature of your cover letter is the closing. The best way to sign off is to write “Sincerely,” then type your first and last name in the next line. An actual hand signature is also necessary in this section of your resume. There are many ways to include a handwritten signature on a digital document such as using an ink pen, drawing on a digital device, scanning an ink signature, taking a photo of an ink signature, or using an e-signature app. Find the way that works best for you and your available resources.

As you write a cover letter, remember the most important aspect is to make it personal. Write naturally and try not to force anything. Create a cover letter that feels right to you. For more information on writing a cover letter visit SUU's Career and Professional Development Center .

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Job Applications » Job Applications Blog » The Importance of Signing a Cover Letter

The Importance of Signing a Cover Letter

One of the things job seekers often forget is that cover letters are a great way to expand resumes. Cover letters are an opportunity to talk, at length, about why you want a particular job and what you’ve done to prepare for the position. While the contents of a cover letter are obviously important, one area of the document seems to slip people’s minds, and that area is the signature line.

Why You Sign No one would argue that the advent of the internet and continued development of mobile communications has led to shorter, briefer correspondence between people, even in the business world. We saw it in the 1990s with AOL’s AIM service and then with text messaging in the 2000s. Now we have apps like FaceTime and other forms of informal communication that businesses are starting to use more and more on a day-to-day basis. With that said, the availability of informal communications doesn’t mean there isn’t still a need for professionalism when looking for work.

Ways to Sign Your Cover Letter If you’re submitting a cover letter by hand, the most obvious way to sign the document is to physically take a pen and sign your name at the bottom once you have proofed it for errors and printed it out. Easy. But what about submitting an electronic cover letter? Well, in that case, you’re going to need to take one of two routes: 1.) Type your name out and provide contact information in tiered fashion or 2.) Sign your name on a piece of paper, copy the signature and load it into your computer, crop the image, copy the image, and then paste your signature in the appropriate place at the end of your cover letter.

If you decide to type out your signature, you’re going to need to make sure you include the correct contact information. The information provides hiring personnel the best ways to reach you if your resume is pulled or if they have any additional questions to ask. You want to include your full name (obviously), email address, phone number, and a cell phone number if the two aren’t the same. Some people like to provide their mailing addresses, as well, which is fine. It’s really all about what kind of information you’re comfortable giving out. But at a base level, you want to give an email address and a phone number. Below are some examples:

Doug Crawford 1234 America Lane Anywhere, CO 12345 (123) 456-7891 [email protected]

Doug Crawford [email protected] (123) 456-7891

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Is a Signature Necessary in a Resume or Cover Letter?

• Written by Editorial Team
• Updated December 6, 2022

Resumes and cover letters are the first impressions you make on a potential employer. If you want to stand out from the crowd, your resume and cover letter need to be exceptional.

However, many people believe that a resume or cover letter should not include a signature because it may seem too personal or inappropriate when an employer is reading it.

But is this true? Is a signature required on your resume or cover letter? The answer: no! In fact, employers generally do not expect applicants to include their signatures in their resumes and cover letters. However, there are a few exceptions where signatures may be required.

For example, if you are applying for jobs at law firms or government agencies where employees must sign confidentiality agreements before they can begin working with clients or colleagues, then including your signature might make sense.

In this article, we’ll talk about why it’s best not to include your signature in resumes or cover letters unless it makes sense for the job at hand (and even then, it’s only appropriate under certain circumstances).

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Are you supposed to sign your resume or cover letter?

Well, it depends. If you’re applying for an entry-level position at a small business, then it makes sense to sign your resume and cover letter . After all, if the hiring manager can’t read them, he or she won’t know that they’ve been sent for consideration.

But if you’re applying for a job at a big company, then it’s probably best not to sign your resume or cover letter. That way, if something happens to your application and it gets marked as “unacceptable,” then the hiring manager has no way of knowing why it was rejected.

If you’re still unsure about whether or not it’s okay for your resume and cover letter to be signed off on by the hiring manager, then ask him or her directly!

What if I added a signature on my resume or cover letter?

It’s not a bad idea, but it’s also not something you should do for every resume or cover letter.

If you’re looking for a job in an industry where the company requires employees to sign their name at the end of their work, then by all means use that signature!

But if you’re applying to jobs in other industries—like education or non-profit work—then it might be better to keep things more generic and avoid having anything but your name on there.

The reason is that employers are often looking for people who are able to communicate clearly and concisely. They want someone who can communicate effectively with them, and they don’t need any more distractions than what would be caused by having a signature there.

Are there instances where I need to sign my resume or cover letter?

Signing your resume or cover letter is a great way to show that you care about the quality of your work and want to make sure you’re letting your prospective employers know exactly what you’re capable of.

As a rule of thumb, if you’re confident in your skills and abilities, then you don’t need to sign your resume or cover letter. However, if you feel like there are any gaps in your experience, then it’s a good idea to fill them. This will help potential employers see that they can trust what you’ve said in those documents.

The only exception here is if you’re applying for an internship position, in which case it would be considered unethical for the person who interviewed you not to sign their own resume!

How should you sign your resume or cover letter?

As you know, the way you sign your resume or cover letter can make a big difference. You want to make sure that your signature stands out and catches the reader’s attention. It should be clear, bold, and professional.

The best way to show off your signature is to make it stand out from the rest of your resume or cover letter. You can do this by using a different color font, bold fonts, or even just spacing between lines.

If you want to make sure that people notice your signature when they look at your resume or cover letter, try using a different typeface and font size than what is used in the body text of the document. This will help readers distinguish it from other parts of the document and make it easier for them to remember who signed it!

Where do you put your signature on a resume or cover letter?

When you’re applying for jobs, it’s important to include your signature. Your signature is part of the first impression you make on a prospective employer and helps them understand how credible and trustworthy you are.

If you’re applying for a job that requires a physical presence, like a retail job or a customer service position, having someone hand-sign your application will help them know if they can trust you.

When you’re applying online or over email, putting your signature in the footer of your application form is a great way to ensure that any potential employers who see it recognize it as authentic—and vice versa!

Is it better to sign a resume or cover letter, manually or electronically?

The answer to this question depends on your goals and the type of job you’re applying for.

If you’re applying for a position in which you’d like to be hired, then it’s best to use an electronic signature . An electronic signature makes it easy for recruiters and hiring managers to see what exactly it is that you’ve written about yourself on paper.

It also allows them to easily keep track of all the other applications they receive from people like you, so they don’t have to spend time trying to figure out which ones are authentic and which ones are fake. This can save them time and money in the long run.

If you’re applying for a position where there aren’t any specific job requirements (such as a high school teacher), then signing a resume manually might be better because it’s less likely that your signature will get lost or misread.

You can also put more time and thought into how your signature looks because there won’t be anything else going on in the background to distract you or make it hard for others to understand what’s being said or written down by hand.

The answer to the question of whether a signature is necessary in a resume or cover letter depends on the job you’re applying for. If you’re applying for an entry-level position, then yes, you probably don’t need a signature.

But if you’re applying for more senior roles, then it’s likely that having your signature on your resume will be important for the hiring manager to see.

Whether or not a signature is important will depend on the job you’re applying for and how much weight they place on the details of resumes and cover letters.

If they want to hire someone with strong writing skills, then they’ll want to see both their name and contact information at the top of your resume or cover letter so they can reach out to them easily if they want to talk about the position further.

Anyway, if you’re looking for people who can help you create a well-written resume and cover letter, our team consists of expert resume writers who can help you!

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Does application letter need signature?

No, you don’t need to sign a cover letter. However, if you’re mailing a hard copy as part of your application, you should sign your cover letter because it’s professional and requires little effort. Are you: Sending an email cover letter?

How do you sign a letter of application?

• Sincerely yours.
• Best regards.
• With best regards.
• Kind regards.
• Yours truly.

Do I need to sign a cover letter submitted electronically?

There is no need to sign a cover letter that’s being sent electronically. Write out your full name in the same font as the rest of the letter, and don’t use italics or a handwriting font.

Should an application letter be handwritten or printed?

Typed / computer generated not hand written: It is normally expected that unless a handwritten letter is specifically requested, the letter should be typed or more usually these days generated on a computer. The font chosen should normally be fairly formal in nature.

How do you end an application letter?

Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, “Sincerely,” “Best regards” or “Thank you for your consideration.” Avoid overly familiar phrases like, “Yours,” “Cheers” or “Take care.”

Can I type my name as a signature?

Accounts, document authentication, and more While typing your name can count as a legal signature, a business needs to have a way to prove that the individual who typed their name actually signed the document. The ability to defend against repudiation is critical.

Where do you sign your name on a letter?

Sign your name in the space. For informal letters, you may omit the typed name; you only need to sign your name below the closing. For letters written as email, you may omit the signed name; you only need to type your name below the closing.

Where do you sign above or below signature?

The signature should start directly above the first letter of the signature line in the space between the close and the signature line.

Where do you sign on a typed letter?

A signature block appears below your last paragraph, has a closing, and your signature over your typed name. In a business letter, your title appears directly below your typed name. To create this, at the end of your letter, drop down two lines with one or two Enters depending on your current Style.

How do I put my signature on an online application?

Can an application letter be handwritten?

In fact, not only is there no need to go to the trouble of writing a cover letter by hand, it can actually work against you as it can suggest you have limited computer skills.

Does written application mean handwritten?

A written application means a typed application – it is “written” as opposed to people applying by phone or in person. It would be a very unusual request for an organisation to require hand-written applications.

Should a letter be handwritten or typed?

There’s no denying that a typed letter removes a little bit of the personal touch that a handwritten letter carries. By writing your words down directly, the recipient can imagine you sitting down and drawing out each letter carefully. Your sincere words will shine through your handwriting.

Which address is the most appropriate for an application letter?

It is always best to address your letter to a specific person. If the name is not provided in the job ad, phone the organisation and ask receptions for the name and title of the addressee. Use Mr/Ms if you are unsure of the title, not Mrs/Miss. Use ‘Dear Sir/Madam’ only if you are unable to find out.

How do you end a motivation letter for university?

How to end your motivation letter. Just summarize the main points you made and mention your main goal of the letter – to be accepted for the programme. Conclude by restating your interest and show appreciation for the chance to prove yourself in the letter (in some cases, you can ask for a personal interview).

Can I say thank you for your consideration?

Using “thank you for your consideration” is not a bad way to say thank you, but it definitely can be spiced up to sound more fluid and individualized. When contacting employers, you want not only want to make sure that all of your communication is professional, but you also want it to be memorable.

Can my signature be a smiley face?

Can I sign legal documents with a smiley face? Yes, that is lawful. A person’s signature does not necessarily have to include the person’s name or initials.

Is electronic signature legal?

Yes, electronic signatures are valid in all U.S. states and are granted the same legal status as handwritten signatures under state laws. In other industrialized countries, electronic signatures carry the same weight and legal efficiency as handwritten signatures and paper documents.

What is an acceptable signature?

As long as it adequately records the intent of the parties involved in a contractual agreement, it’s considered a valid signature. Usually this mark is made by a pen, but not necessarily. The signature can be made by anything that marks the paper.

What is the purpose of the signature on an application?

Application signing allows developers to identify the author of the application and to update their application without creating complicated interfaces and permissions. Every application that is run on the Android platform must be signed by the developer.

Is it safe to put your signature online?

Once all recipients have signed a document, they’re notified, and the document is stored electronically where it can be viewed and downloaded. All of this is done safely due to the built-in security features and the processes that e-signature providers follow.

What is Applicant signature?

1 the name of a person or a mark or sign representing his name, marked by himself or by an authorized deputy.

How many address does an application letter have?

An application letter is a mandatory piece that any person looking to be employed should have. It is written formally with two addresses. One address is for the person looking for a job; it usually is on the top right or middle of the letter and the company’s address or who you are writing to on the left.

What is the format for writing an application letter?

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents. Font: Use a traditional font such as Times New Roman, Arial, or Calibri.

What does handwritten cover letter mean?

Some, however, feel a handwritten cover letter adds the warmth and personal touch that are often lacking in the business world. In some instances, a handwritten application letter is requested because hiring managers feel it reveals more about you than a printed letter.

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