application letter for support

7 Email Examples: Writing a Supporting Letter (Key Elements)

By Status.net Editorial Team on January 24, 2024 — 19 minutes to read

• Preparing to Write a Supporting Letter Part 1
• Starting Your Supporting Letter Part 2
• Explaining the Support Part 3
• Concluding a Supporting Letter Part 4
• Finalizing a Supporting Letter Part 5
• Example of a Supporting Letter for a Grant Application Part 6
• Example of a Supporting Letter for a Student Part 7
• Example of a Supporting Letter for a Research Project Part 8
• Example of a Supporting Letter for a Family Member Part 9
• Example of a Professional Recommendation Part 10
• Example of a Character Reference Part 11
• Example of a Community Supporting Letter Part 12

A supporting letter is a valuable tool used to endorse or vouch for someone, typically in professional and academic contexts. Its main purpose is to provide a persuasive, detailed, and credible account of the person’s qualifications, skills, and achievements. This helps the decision-makers, such as employers or university admissions officers, understand why the person deserves the opportunity in question. Writing a genuine, well-structured, and convincing supporting letter can make a significant impact on someone’s goals and opportunities.

Part 1 Preparing to Write a Supporting Letter

Identifying the recipient.

Before you start writing your supporting letter, it’s important to identify who the recipient will be. Because knowing your audience helps tailor your letter to their specific needs and expectations. For example, if you’re writing a letter to support a colleague’s job application, address the hiring manager by their name and title. In cases where you don’t know the recipient’s identity, you can use a general address like ‘To Whom It May Concern’.

Gathering Relevant Information

Once you’ve identified the recipient, gather as much information as possible to support your letter effectively. Some key elements to consider are:

• Relationship with the person: Clearly state your relationship with the person, how long you’ve known them, and in what context (e.g., as a colleague, supervisor, or teacher).
• Distinct qualities: Highlight their positive qualities, skills, and achievements. Be specific and provide concrete examples that demonstrate their abilities, such as successfully completing a project or showing great teamwork.

Part 2 Starting Your Supporting Letter

Writing the salutation.

To begin your supporting letter, you’ll first need to choose an appropriate salutation. This is the greeting you use to address the recipient. If you know the person’s name, use a formal title such as “Mr.”, “Mrs.”, or “Dr.” followed by their last name, like so: Dear Dr. Smith,

If you don’t know the person’s name, you can use a general salutation, such as: To Whom It May Concern,

(Remember to use a comma after the salutation and leave a line before starting the main body of your letter.)

Crafting a Strong Opening Statement

Once you’ve chosen an appropriate salutation, the next step is to create a strong opening statement that captures the recipient’s attention and sets the tone for your supporting letter.

• State your purpose: Begin by clearly stating the reason for writing the letter. This could be endorsing someone for a job, requesting assistance, or vouching for a project, among other reasons.

Example: I am writing to express my enthusiastic support for Jane Doe’s application for the Marketing Manager position at your esteemed company.

• Include context: Explain the basis of your relationship with the individual or entity you’re supporting, such as how you know them or the length and nature of your association.

Example: I have had the pleasure of working with Jane for five years at (…) Company, during which time she consistently demonstrated remarkable marketing skills and dedication to her role as a Marketing Coordinator.

Part 3 Explaining the Support

Outlining the main points.

When writing a supporting letter, it’s important to succinctly outline the main points you want to cover. Start by organizing your thoughts and creating an outline of the points you want to discuss. This helps to keep your letter focused and concise. Use bullet points or lists to clearly separate each point, and keep each section brief and to the point.

For example, if you’re writing a letter to support a colleague’s job application, your main points might include:

• Your colleague’s skills and experience
• How they contributed to the team
• Positive aspects of their work ethic

Providing Concrete Examples

To make your supporting letter more impactful, provide concrete examples that perfectly illustrate each point on your outline. These examples add weight to your points and give the reader a better understanding of why you’re offering support. Use specific instances, numbers, or facts where possible to demonstrate the relevance and importance of your support.

Continuing the previous example of supporting a colleague’s job application, you could provide the following examples:

• Describe a project your colleague successfully completed, and mention the positive feedback received from clients or supervisors.
• Explain how your colleague’s efforts in team-building activities led to improved team morale and collaboration.
• Mention any awards or recognitions your colleague received for their hard work and dedication at the company.

By effectively outlining the main points and providing concrete examples, your supporting letter will be both persuasive and impactful. This approach will ensure the reader fully understands the reasons behind your support and is more likely to take it into consideration.

Part 4 Concluding a Supporting Letter

Summarizing the support.

At the end of your supporting letter, it’s essential to briefly reiterate your key points. This summary will reinforce why you believe in the candidate or project you’re supporting and help the reader remember your most persuasive arguments. For example, you might say:

In summary, I wholeheartedly endorse Jane for the (…) Scholarship due to her outstanding academic achievements, passionate community involvement, and strong leadership qualities.

Offering Additional Assistance

To further strengthen your letter, offer additional assistance if needed. This demonstrates your genuine investment in the individual or cause you’re supporting. You can express your willingness to provide more information or answer any questions the reader may have. For example:

Should you have any further questions or require additional information, please do not hesitate to contact me at [your email address] or [your phone number]. I would be more than happy to discuss [candidate’s name] qualifications or provide additional examples of their suitability for [opportunity].

Part 5 Finalizing a Supporting Letter

Including sign-off and signature.

Finally, add a proper sign-off and signature to your supporting letter. The sign-off should match the overall tone of your letter. Some examples of this include:

• Best regards
• Kind regards

After typing the sign-off, leave a few lines of space for your physical signature. If you’re sending the letter electronically, you can either insert a scanned or digital version of your signature, or just type your full name.

Remember to include your contact information below your name, such as your:

• Email address
• Phone number
• Mailing address (optional)

Sample Supporting Letters

Part 6 example of a supporting letter for a grant application.

[Your Name] [Your Institution] [Your Address] [City, State ZIP] [Date]

[Recipient Name] [Recipient Institution] [Recipient Address] [City, State ZIP]

Dear [Recipient Name],

I am writing to express my wholehearted support for [Applicant’s Name] and their proposal for the [Grant Name] at [Recipient Institution]. I have known [Applicant’s Name] for [number of years], and I am certain that their project will make a significant impact in the field of [research/topic area].

As a [Your Position] at [Your Institution], I have personally witnessed how [Applicant’s Name] excels at [specific skills, experiences, or qualifications]. For instance, during the [Name of Project], [Appellant’s Name] exhibited exceptional [mention skills or abilities] that led to [mention project success or outcome].

I have no doubt that [Applicant’s Name]’s diligence, creativity, and determination will contribute to the successful execution of the proposed project. The [Grant Name] will no doubt provide [Applicant’s Name] with the necessary resources to reach their goals. I wholeheartedly recommend [Applicant’s Name] for this grant and believe that they are the perfect candidate.

Thank you for considering my support for [Applicant’s Name]. Sincerely,

[Your Name] [Your Position] [Your Institution]

Part 7 Example of a Supporting Letter for a Student

I am writing to express my strong support for [Student’s Name] for the [Scholarship, Internship, or Admission Program] at [Recipient Institution]. As a [Your Position] at [Your Institution], I have had the pleasure of [teaching, mentoring, or working with] [Student’s Name] for [number of years] and have seen firsthand their exceptional [qualities, skills, or achievements].

Throughout our time together, [Student’s Name] has demonstrated their [mention specific skills or attributes that make them a strong candidate for the program]. For example, in [a project, a class, or an extracurricular activity], [Student’s Name] [describe their performance, input, or outcome].

I am confident that [Student’s Name] will thrive in the [Scholarship, Internship, or Admission Program] and become a valuable asset to your institution. I wholeheartedly recommend [Student’s Name] without reservation. Please feel free to contact me if you require any further information or clarification.

Part 8 Example of a Supporting Letter for a Research Project

What components should i include in a support letter for a research project to ensure its success.

A support letter for a research project should include the following components:

• Briefly introduce yourself, your position, and your expertise in the subject area.
• State your relationship to the project and the lead researcher(s).
• Explain the purpose of the project and its significance to the field.
• Describe the project’s strengths, such as innovation, feasibility, or expected outcomes.
• Provide any additional resources, guidance, or connections you can offer to ensure the project’s success.
• Clearly express your confidence in the lead researcher(s) and the project, and close with an invitation to discuss further if needed.

Subject: Letter of Support for [Project Title]

I am writing to express my strong support for the research project entitled “[Project Title],” led by [Lead Researcher’s Name]. As [Your Position] at [Your Institution/Organization] with a background in [Your Expertise Area], I have followed the progress of this project closely and am thoroughly impressed by its scope and potential impact on [Relevant Field or Industry].

My relationship with the project stems from [describe your relationship, e.g., collaborator, mentor, colleague, etc.], and I have had the opportunity to engage with the lead researcher(s) and their work. I can attest to [Lead Researcher’s Name]’s exceptional skills, dedication, and innovative approach to [Briefly describe the research area].

The purpose of this project is to [briefly outline the research project’s objectives], which addresses a critical gap in our understanding of [describe the significance to the field]. This research is poised to make significant contributions by [describe what the project aims to achieve or discover].

Among the project’s many strengths are its [describe project strengths, such as innovative methodology, interdisciplinary approach, advanced technology, etc.]. Additionally, the project design demonstrates a high level of feasibility, with well-defined goals, a realistic timeline, and a comprehensive budget plan.

To further support this endeavor, I am committed to providing [specify any resources, guidance, connections, or other forms of support you are offering]. I believe that these contributions, combined with the team’s expertise, will be instrumental in the project’s success.

I have full confidence in [Lead Researcher’s Name] and the research team to execute the proposed work with the highest level of scientific rigor and integrity. Their work has the potential to [describe expected outcomes and their importance].

Please do not hesitate to contact me if you require additional information or wish to discuss this project further. I am available at [Your Email Address] or [Your Phone Number].

Thank you for considering this letter of support. I eagerly anticipate the advancements that [Project Title] will bring to our field and am proud to endorse this valuable research.

[Your Name] [Your Position] [Your Institution/Organization]

Part 9 Example of a Supporting Letter for a Family Member

How do i write a letter of support for a family member that conveys my backing convincingly.

When writing a letter of support for a family member, consider the following steps:

• Clearly state your relationship to your family member and how long you’ve known them.
• Describe the purpose of the letter and your reason for writing.
• Elaborate on your family member’s strengths, skills, and positive attributes that make them deserving of the support.
• Provide specific examples that demonstrate these qualities.
• Express your confidence in your family member’s ability to succeed in their goals.
• Write with a friendly and supportive tone, while maintaining professionalism.

Subject: Letter of Support for [Family Member’s Name]

I hope this letter finds you well. My name is [Your Name], and I am writing to offer my unwavering support for my [Relationship, e.g., sister, cousin, etc.], [Family Member’s Name]. I have had the privilege of knowing [Family Member’s Name] for [number of years] years, witnessing their growth, resilience, and dedication in all aspects of life.

The purpose of this letter is to support [Family Member’s Name] in [describe the purpose, e.g., their application for a scholarship, a new job, a personal endeavor, etc.]. I am fully confident in their abilities and believe that they are exceptionally well-suited for this opportunity.

[Family Member’s Name] has consistently demonstrated a strong set of values that includes [list strengths, skills, and positive attributes, e.g., integrity, hard work, compassion, etc.]. One of the most remarkable instances where these attributes were on display was when [provide a specific example that shows your family member’s qualities, such as a challenge they overcame, a project they completed, or a contribution they made to the community].

Their ability to [describe an additional example or skill that is relevant to the purpose of the letter] has always been impressive. It is these qualities, along with their [mention other relevant attributes, such as leadership skills, academic excellence, or creativity], that assure me of their potential for success in [describe the goal or opportunity they are pursuing].

As a [your relationship to the family member], I have seen [Family Member’s Name] face challenges with grace and come out stronger. Their perseverance and commitment to their goals are commendable, and I have every confidence that they will excel and make the most of the [opportunity, position, etc.] they are seeking.

I am proud to stand behind [Family Member’s Name] and offer my full endorsement. Should you require any further information or wish to discuss their application in more detail, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my letter of support. I am looking forward to seeing the positive impact that [Family Member’s Name] will undoubtedly make with your support.

Warm regards,

[Your Name]

Part 10 Example of a Professional Recommendation

When writing a professional recommendation letter, make sure to provide specific examples of the individual’s skills and accomplishments. You can start by mentioning how you know the person and your relationship (colleague, supervisor, etc.). Next, list their strengths and qualities relevant to the profession. Feel free to use bullet points to make these key points stand out:

• Excellent communication skills
• Highly organized and detail-oriented
• Proven ability to lead teams and manage projects

Don’t forget to include some anecdotes that illustrate these qualities in action. Lastly, wrap up the letter by expressing your confidence in the individual’s ability to be a valuable asset in the desired role.

Subject: Professional Recommendation for [Candidate’s Name]

I am pleased to write this letter of recommendation for [Candidate’s Name], who has applied for the [position or opportunity they are seeking] at [Recipient Company/Organization]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [number of years/months] as [your relationship to the candidate, e.g., their supervisor, colleague, etc.]. During this time, I have witnessed firsthand their exceptional abilities and professional growth.

[Candidate’s Name] is an individual of high caliber with a wealth of skills and accomplishments. Below are some key strengths that I believe make [him/her/them] an ideal candidate for your organization:

– Excellent Communication Skills: [Candidate’s Name] possesses a remarkable ability to articulate complex ideas clearly and effectively. An instance that stands out is when [provide an anecdote or example that showcases their communication skills, such as leading a presentation or resolving a conflict].

– Highly Organized and Detail-Oriented: Their organizational skills are second to none. [Candidate’s Name] has consistently demonstrated this through [provide an example, such as managing a complex project or streamlining a process within your organization].

– Proven Ability to Lead Teams and Manage Projects: As a natural leader, [Candidate’s Name] has successfully led our team through [describe a significant project or initiative]. [He/She/They] showed exceptional leadership in coordinating efforts, meeting deadlines, and delivering results that exceeded our expectations.

In addition to these qualities, [Candidate’s Name] is [list any other relevant strengths or qualities, such as adaptability, technical skills, or creativity]. [He/She/They] has a strong work ethic and a commitment to excellence that is evident in everything [he/she/they] undertakes.

I am confident that [Candidate’s Name] will be a valuable asset to your team and will contribute positively to your organization. [His/Her/Their] skills, paired with an unwavering dedication to achieving success, make [him/her/them] perfectly suited for the [position or opportunity].

Please feel free to contact me if you require any additional information or further insights into [Candidate’s Name]’s qualifications. I am available at [Your Email Address] or [Your Phone Number] and would be happy to discuss [his/her/their] candidacy in more detail.

Thank you for considering my recommendation. I am certain that [Candidate’s Name] will prove to be a standout addition to your organization.

[Your Name] [Your Position] [Your Company/Organization]

Part 11 Example of a Character Reference

A character reference letter highlights the candidate’s personal qualities and demonstrates their character and values. Begin by providing context on how long you’ve known the person and your relationship with them (friend, family member, neighbor, etc.). Shift your focus to their most positive traits – such as responsibility, trustworthiness, and sincerity – and provide illustrations of these qualities in action.

For instance:

• When our neighbor was hospitalized, they consistently took care of their pets and maintained their property.
• They volunteered to tutor underprivileged kids every weekend.

Conclude the letter by sharing your perspective on why you believe they would be a valuable addition to the community, organization, or team.

I am writing to provide a character reference for [Candidate’s Name], who I have known for [number of years] years as [your relationship, e.g., my colleague, friend, neighbor, etc.]. [Candidate’s Name] has consistently exhibited qualities of responsibility, trustworthiness, and sincerity, which I have personally observed on numerous occasions.

For example, [Candidate’s Name] has been an active participant in community activities, often taking the initiative to organize events. Their reliability was especially evident when they volunteered to manage a local charity event, ensuring its success through meticulous planning and coordination.

Additionally, [Candidate’s Name] has shown a deep commitment to personal growth and helping others by dedicating time to tutor children on weekends. This not only highlights their generous spirit but also their ability to inspire and educate with patience and understanding.

[Candidate’s Name] is a person of good moral character, and their positive demeanor and proactive nature make them a valuable member of any team or community. I am confident in their ability to bring these traits to new environments and situations.

Should you require further information, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my character reference for [Candidate’s Name]. I wholeheartedly recommend them and believe they will make a positive impact wherever they go.

Part 12 Example of a Community Supporting Letter

Community support letters emphasize how an individual has positively impacted a community or organization. In this case, explain your connection to the community and why you are in a position to write a support letter. Highlight the individual’s contributions and dedication to the community using specific examples.

For example:

• Organizing a successful food drive that provided meals for hundreds of families in need.
• Consistently volunteering for community events and fundraisers.

You might also share stories of how the person’s actions inspired others to get involved or created a sense of unity. Finally, emphasize the ongoing value they bring to the community and how their contributions align with the community’s values and objectives.

As [Your Position/Role in the Community] of [Community Organization/Group Name], I am writing to express my heartfelt support for [Individual’s Name] and to share the positive impact they have had on our community. My role has given me the opportunity to witness the remarkable contributions [Individual’s Name] has made to better the lives of those around us.

[Individual’s Name] has been instrumental in organizing a successful food drive that not only provided meals for hundreds of families in need but also brought our community together for a common cause. Their organizational skills, compassion, and drive were the driving force behind the event’s success.

In addition to this, [Individual’s Name] has consistently volunteered for various community events and fundraisers, demonstrating a profound commitment to civic engagement. Their enthusiasm and dedication have not only contributed to the success of these events but have also inspired others to get involved. It is this kind of leadership by example that fosters a strong sense of community and encourages collective action.

The actions of [Individual’s Name] have created a ripple effect, encouraging a spirit of generosity and unity among community members. Their efforts align perfectly with our community’s values and objectives of inclusivity, support, and active participation.

I firmly believe that [Individual’s Name] is an invaluable asset to our community, and their ongoing contributions will continue to enhance the quality of life for all residents. It is with great pleasure that I offer my support for [Individual’s Name] and I look forward to witnessing their future endeavors.

Please feel free to contact me at [Your Email Address] or [Your Phone Number] should you require further information or wish to discuss [Individual’s Name]’s community involvement in more detail.

Thank you for considering this letter of support. [Individual’s Name] truly embodies the spirit of community service, and I am proud to acknowledge their efforts.

[Your Name] [Your Position/Role in the Community] [Community Organization/Group Name]

Frequently Asked Questions

What should be included in a letter of support to make it effective.

To write an effective letter of support, you should include the following key elements:

• Establish your connection to the person or project you are supporting.
• Clearly explain the reason for your support, emphasizing the individual’s or project’s strengths and potential.
• Provide specific examples that demonstrate the applicant’s abilities or the project’s merits.
• Keep your writing clear and concise.
• Proofread for grammar, spelling errors, and ensure a professional tone.

What are the essential parts of a cover letter that make it stand out?

An outstanding cover letter includes the following components:

• A personalized salutation that addresses the recipient by name.
• A strong opening paragraph that clearly states the purpose of the letter and captures the reader’s attention.
• A clear outline of your qualifications, experiences, and achievements that relate to the specific position.
• A paragraph that explains your genuine interest in the position and the organization.
• A professional closing with an invitation to further discuss your qualifications and contact information.
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How to Write a Letter Of Support (With Examples)

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Summary. To write a letter of support , introduce yourself and then respectfully explain why the individual or organization you’re writing about deserves the reader’s backing. This letter can help students get scholarships, nonprofits get funding, and governments get reelected.

Letters of support are important considerations to make when applying for a job , for acceptance to a university, or for an organization looking for funding to support a goal.

The objective of these letters is relatively the same: to convince the person who reads them to take a specific action.

Being able to write a successful supporting letter is a great skill to have. In this article, we will go over how to write one, give an example, and give you tips to write the best support letter.

Key Takeaways

A letter of support can boost a student’s, organization’s, or government’s credibility.

Introduce yourself and then write your main points about why you support the individual or organization.

Be persuasive, but brief and respectful in your support letter.

What Is a Letter of Support?

How to write a letter of support, professional letter of support example, tips for writing an effective letter of support, support letter faq.

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A letter of support is a document used to bolster your credibility through a third-party testimonial. Letters of support are essential to students, businesses, and governments. For each, letters of support are used for different reasons.

For example, an organization or business might be looking for funding. A government may be applying for a grant to achieve a specific goal in a set amount of time. A student may be looking for their acceptance to a school, and a letter of support could help give them the additional credibility needed.

Letters of support can make or break an individual’s chances of getting what they want. That’s why you’ll want to make sure your letters are both effective and persuasive .

Make sure you know what your specific goal is so that you can best instruct the narrative, whether you are writing one or requesting one.

Although it may seem simple and straightforward to write a letter of support, there are a few details to be aware of before you dive in. Remember, writing a persuasive letter is the best chance you have of getting financial support for the goal you’re trying to achieve.

The header. Start the letter of support by including a heading on the top-left side of the letter. Here you can include the writer ’s name, institution, and the date of writing.

Salutation. Put the correct salutation in your letter, and be sure you are addressing the recipient correctly. Research to find out if they go by Dr., Mrs., Mr., or Ms., and address them with, “Dear.”

The introduction. The first thing you’ll want to do is introduce yourself . Who are you, and why should the reader care?

Next, be sure you clearly state your intent in the first few sentences and highlight your relationship with the applicant or the importance of your cause.

The body. The body of the letter should answer the question, “Why?” Whether it is what a student was like in class or why funding is necessary for a new initiative, it should clearly and articulately answer the “why” for the reader.

The conclusion. The ending of your letter of support should summarize your key points and restate the value of their support while offering any final details that could sway your reader.

As a best practice, a letter of support should be no longer than two pages in length, except for specific circumstances. Be sure to either ask for or provide any additional details or requirements that must be in the letter before the writer begins their process.

Letters of support can make a massive difference for applying students or certain causes, so it’s important to make sure you’re articulating your key points effectively. Use the template above as a starting point, but make an effort to personalize the letter as much as you can.

When requested and submitted, letters of support can be extremely influential in determining an acceptance or whether your project is worthy of funding.

Consider three parts – your opening, which identifies the project and who you are supporting, a middle that indicates the relationship between the writer and the funding effort, as well as closing remarks .

Lastly, remember to ensure all letters of support are addressed to the same person at the same address and that all terminology such as project or company names is being used correctly.

Letter of Support Sample Teresa Morris Lego Company 1275 Peachtree St. NE Atlanta, GA 30309 Dear Mrs. Morris, I am pleased to be writing a letter of support for my colleague Alyssa Bauble’s proposal for the development of the Boys Girls Club of America to the Lego Company to fund the Choice Program to encourage secondary schooling for low-income children. We strongly support this grant application and the focus on encouraging our city’s children by increasing access to affordable or free schooling options. As an organization whose mission is to better the lives of the youth across America through creativity and play, we know your true passion is fostering the brilliant minds of tomorrow. We’ve long admired your initiatives across your organization to fund projects that have greatly benefited the children of our country. Through this letter, we acknowledge the specific roles and responsibilities we will fulfill in this partnership. In the event you agree to the funding, we would expect our role in this project to include: Forming a true partnership to grant access for low-income youth to apply for scholarships or receive grants to attend secondary schooling. Gathering input from the children on ways to improve in the future. Study this roll-out as a national benchmark to model other programs with the potential to spread across the country. Creative and innovative ideas on how best to encourage membership. The Boys Girls Club of America will take responsibility to lead the Choice Program’s overall goals and strategy, as well as the day-to-day operations. We look forward to working with you in educating the youth of our communities. Sincerely, Lara Michigan Senior Director, Club Activities Boys Girls Club of America

Because this letter is so important, there are a few details you’ll want to take into consideration when you ask someone to write one or write one yourself:

Keep it short. When crafting your letter of support , ensure you are as concise as possible. Use short phrases when you can and direct language that gets to the point quickly.

Use proper formatting. An important letter requires attention to detail. Remember, first impressions are everything. Be sure that you format your letter, so it’s as visually appealing and easy to read as possible.

Proofread. Since first impressions are everything , make sure you proofread your letter for any spelling or grammatical errors. If your letter is dotted with mistakes, it will tarnish the letter’s credibility and be a turn-off for your reader.

Be persuasive, but not pushy. Because this is a persuasive letter, you’ll want to make sure that comes through in the tone of your letter. Be sure to stay away from pushy or rough language.

Try not to stress fundraising. Making fundraising the focal point of your letter could be a detriment to your cause. Instead of focusing on the money, keep your primary focus on the support you need for the proposed projects, such as education support.

Give them an out. As with any letter of request , it’s essential to ensure your reader has a way out, should they choose not to participate.

What is in a letter of support?

A letter of support contains an introduction of the writer and several persuasive main points. Whether it’s talking about how great the student was in class or how effective a nonprofit is, a support letter is trying to get the writer and the reader on the same page as far as the credibility of the letter’s subject.

Why is a letter of support required?

A letter of support is required to back up your claims about your credibility on an application. Students, businesses, nonprofits, and governments can benefit from letters of support when they’re applying for universities, scholarships, grants, or other programs.

Some applications may even require a support letter.

Who should write a letter of support?

Qualified people who have interacted with and are in support of the individual or organization they’re writing about should write a letter of support. Often organizations and individuals will ask you to write a letter of support, or you can offer them one for them to use if they want to.

Tufts Office of the Vice Provost for Research – How to Write an Effective Letter of Support

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

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Letters of support are an important part of a student’s college application process.They demonstrate the credibility of the applicant, their credentials, and reasons  why the applicant is the best fit for the school. These letters help students stand out from the crowd and helps admissions officers get to know them on a more personal level.

When someone asks you to write a letter of support, though, where do you start? We’re here to help.The outline below contains a few tips on how to write the best letter of support possible.

The introduction

Who are you? Why are you writing a letter of support? For who? These are a few questions you should answer early in the introduction. Clearly state your intent in the first few sentences—emphasize your personal relationship with the applicant and your own connection to the student. This helps you build credibility early in the letter and shows that your recommendation should be taken seriously—you know the applicant, you know the subject matter at hand, and you know why this person would be a good fit. Convey that right away.

Be clear and concise with your wording. Here are some examples of sentences that you could include in the introduction:

Intent: “ I am writing to show my support for [name] to be accepted into [NAME OF COLLEGE OR UNIVERSITY]. ”

“ I believe [Name]’s would be a great fit at your school and am writing to express my full support. ”

“ I have worked closely with [Name] for X number of years and feel confident expressing my full support for his/her acceptance. ”

Background: “ I have been [Name’s] teacher for a number of years. [Details about what subjects you taught the applicant and how he or she excelled in the classroom].”

The body of the letter

The body of the letter of support answers why this student is a good fit. What was it like having this student in class? What made him or her stand out? What is his or her work ethic like?

The letter of support ideally closes the gap between you and the admissions officer. The letter should specifically address how this student will have a positive impact in college.

“In class, [Name] has demonstrated he/she has a great work ethic, a desire to better himself/herself, and is eager to learn. This lines up directly with the mission of your school.”

The conclusion

The ending of the letter of support summarizes again why your student should be accepted into this college or university and offers any final endorsements.  

A typical, well-written letter will should be one or two pages in length. It should not be longer than two pages except in special circumstances. (Ask the student if there are any specific requirements included in each particular school’s application.)

Here are a few examples for the conclusion:

“ I fully believe [Name] would be a great addition to your campus. ”

“ I eagerly anticipate [Name’s] acceptance into your college or university. ”

Letters of support often make a difference for applicants, no matter what school they are applying to—so while you could use the examples above as a guide, be sure to make the letter as personal as possible. And be honored! By asking you, your student clearly respects your opinion and wants you to vouch on their behalf.

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Calypso Tree

11 free grant letter of support templates & examples.

Boost your grant chances with our  grant letter of support templates  and expert guide. Learn how to get strong, persuasive letters.

Are you struggling to get those crucial letters of support for your grant? You know they’re important, but how do you get busy people to write glowing recommendations for your project? That’s where we come in! Think of letters of support as supercharged references for your grant proposal.

Table of Contents

What’s a Letter of Support?

It’s a short, official letter written by someone who believes in your project. This could be a local business owner, another nonprofit, a teacher – anyone who knows your work and thinks your project will make a difference. Good letters of support add a powerful boost to your application!

Key Elements of an Effective Letter of Support

Here’s a key components of a letter of support, focusing on what each section accomplishes:

Opening and Introduction

Writer’s Credentials:

• Why it matters: Establishes the writer as a knowledgeable, credible voice. This isn’t just anyone, but someone whose opinion holds weight in relation to the project.
• Example: “As Director of the City Parks Department…” or “As a teacher at [School Name] for 15 years…”

Clear Endorsement:

• Why it matters: No beating around the bush! Immediate enthusiasm sets a positive tone and grabs the grant reviewer’s attention.
• Example: “I wholeheartedly support [Organization]’s grant proposal for the [Project Name] initiative.”

Understanding of the Project

Demonstrate Knowledge:

• Why it matters: Shows the writer didn’t just sign a generic letter. They took the time to understand the project’s purpose and methods.
• Example: “Your plan to expand after-school tutoring aligns perfectly with our district’s focus on improving reading scores…”
• Why it matters: Strengthens the support by connecting the writer/their organization to the project’s mission.
• Example: “As a company committed to sustainability, we’re excited about your community recycling program…”

Value and Impact

Benefit to the Community:

• Why it matters: Moves beyond “This is a good idea” to showing how it solves a real problem or improves lives in the community the grant serves.
• Example: “This playground renovation will provide a safe, accessible play space in an area where children desperately need it.”

Unique Contributions:

• Why it matters: This is where the writer seals the deal! Shows they’re not just cheerleading, but will actively help make the project successful.
• Example: “Our organization can offer marketing expertise, a network of volunteers, and the use of our community center…”

Commitment and Collaboration

Level of Commitment:

• Why it matters: Vagueness is the enemy here. Are they offering money, volunteer hours, specific skills?
• Example: “We pledge $5000 toward this project, along with…”

Tangible Examples:

• Why it matters: Proves the commitment is genuine, not just empty words.

Reiterate Support:

• Why it matters: Leaves the grant reviewer with a strong final impression of the writer’s belief in the project.

Contact Information:

• Why it matters: Shows a willingness to answer further questions and makes follow-up easy.

When to Ask for Support Letters

Letters of support can seriously boost your chances of winning grant money. But when’s the right time to ask for them?

• The Grant Requires It: Duh! Some grant applications specifically say you need letters of support. Read the instructions carefully!
• You Want to Stand Out: Even if letters aren’t required, strong ones can make your application way more impressive than the competition.
• You Have Awesome Partners: If you’re already working with businesses, other nonprofits, or experts who love your project, ask them to write a letter! This shows the grant funders you’re a team player.
• You Need Specific Help: Maybe you need a space to hold events, volunteers, or someone to donate supplies. A letter of support can promise those things, making your grant application stronger.

Things to Remember:

• Ask Early! Don’t wait until the last minute. Give your partners time to write a thoughtful letter.
• Make It Easy: If possible, provide a short template or some bullet points of the key info to include.
• It’s Not Just About the Letter: Build real relationships with your partners. That makes their support genuine, which shines through in their writing.

Why You Need Letters of Support for Your Grant

Think of your grant application like applying for a really important job. Letters of support are like glowing recommendations from people who know you and your work. Here’s why they matter:

• Shows You’re Legit: These letters prove that other people in your community believe in your project and think you can pull it off.
• Teamwork Power: Grant funders want to see you have partners. This shows your project is connected to the community and has a better chance of long-term success.
• Why Your Project is Special: A good letter of support doesn’t just say, “This is cool.” It explains exactly how your project solves a problem and why the person writing the letter wants to be part of that.
• Standing Out: Lots of people apply for grants! Strong letters of support can give you the edge and show that your project deserves the money.
• Extra Info: Sometimes these letters mention things about your project that aren’t in the main application. This gives the grant people a fuller picture!

Who’s the Perfect Person to Write Your Support Letter?

Choosing the right people to ask is key to getting awesome letters of support. Here’s how to find them:

• Mission Match: Look for people or groups whose work is similar to your project’s goals. Example: If you’re building a playground, a school principal or child health organization would be a good fit.
• The Helper Squad: Who have you worked with on successful projects in the past? They already know you rock!
• Boost Your Business: Could your project help a local business? Maybe they attract more customers, or you’ll need to buy supplies from them. Showing that benefit makes them more likely to help.
• Community Stars: Is there a well-known teacher, community leader, or organization that people respect? Their support carries a lot of weight.

How to Write a Great Grant Letters of Support?

Here’s how to make those letters powerful:

Step 1: Introduce Yourself with Impact

• Who are you?: Your title and organization – make sure it’s clear why your opinion matters.
• Pump Up the Enthusiasm!: Start strong with “I’m totally excited to support [Project Name]…”

Step 2: Make It Personal

• Why Does This Project Matter to YOU?: Connect it to your own work, expertise, or your organization’s mission.
• Real-World Change: Explain how this project will make a positive difference in the community.

Step 3: Show Off Your Superpowers

• How Will You Help?: Be specific! Offer money, volunteer time, supplies, your special skills, or a place to meet.
• Prove Your Awesome: Mention a past project you helped with that was a success (if you have one!).

Step 4: The Grand Finale

• Summarize Your Support: Remind them in a few sentences why you believe in this project.
• Easy to Contact: Include your email or phone number so the grant people can reach out with questions.

Need more grant writing guidance? Check out our full suite of resources [Link]”.

Common Mistakes in Grant Letters of Support (And How to Fix Them!)

You’ve asked someone to write a letter supporting your grant project – awesome! But there are a few ways these letters can fall flat. Here’s what to avoid:

Mistake #1: Generic Praise

Problem: Saying “This project is great” isn’t very helpful. The best letters are personal.

How to Fix It:

• Ask for specifics: Suggest the writer explain why the project matters to them and fits their organization’s goals.
• Give them a nudge: Ask if they have a past success story that relates to your project. They can mention that!

Mistake #2: No Real Promises

Problem: Just saying “We support this idea” is weak. Funders want to see action!

• Be upfront: When you ask for the letter, clearly state what kind of help you need (money, volunteers, supplies, etc.).
• Make it easy: Give the writer a few options for how they could help. This gets their ideas flowing.

Mistake #3: Misaligned Expertise

Problem: A letter from someone who has nothing to do with your project is confusing.

• Choose wisely: Pick people or organizations whose work or mission connects to your project’s goals.
• Explain the connection: When you ask for the letter, briefly mention why you think their expertise would be a perfect fit.

Mistake #4: Neglecting Proofreading

Problem: Sloppy mistakes make your whole project seem less professional.

• Stress the importance: Let the writer know a polished letter makes them look good too!
• Lend a hand: If they’re short on time, offer to proofread their letter before it goes out.

Extra Tips:

• Templates Help, But Don’t Be a Robot: A basic template is a good start, but make sure the final letter sounds like a real person wrote it.
• Don’t Rush: Give your partners time to write something great. Rushed letters are rarely amazing.
• Say Thanks! A thank-you note after shows you’re grateful and makes them more likely to help out again in the future.

Free Grant Letter of Support Templates & Examples

Templates are like a recipe for writing a letter of support. Here’s a simple one:

Grant letter of support template

Grant Letter of Support Templates Concise and Impactful

Basic Grant Letter of Support Templates Concise and Impactful

Grant Letter of Support Templates Emphasis on Expertise

Basic Grant Letter of Support Templates Emphasis on Expertise

Basic Grant Letter of Support Templates Focus on Partnership

Environmental grant letter of support template

environmental grant letter of support template

Gates Foundation grant letter of support Sample

Gates Foundation grant letter of support format

Letter of support for educational grant

letter of support for grant example

Nonprofit grant letter of support template

nonprofit grant letter of support template

Research grant letter of support template

research grant letter of support template

Sample NIH grant letter of support Letter

Sample NIH grant letter of support Letter guidelines

Why Use Templates

Here’s why:

• Saves Time: Templates give your partners a basic outline, so they don’t have to write a letter from scratch. This is great for busy people!
• Makes Sure Nothing’s Missing: A good template reminds the writer to include all the important stuff – who they are, why they support your project, and how they’ll help.
• Looks More Pro: If you need several letters, templates help them all sound similar and polished. This makes a stronger impression on the grant funders.
• Don’t Forget to Customize! Templates are a starting point. The best letters still feel personal and show the unique connection between your project and the partner

Important Tips to Make Your Support Letters

• Customize!: Templates are a helpful start, but the best letters feel personal. Add details about why YOU care about the project and how your unique skills will help.
• Choose Wisely: Choose people or organizations who are truly excited about your project, not just anyone who will say yes. Their enthusiasm will come through in the letter.
• Check for Mistakes: Typos or confusing sentences make your whole project seem less polished. Read your letter out loud to catch errors, or ask a friend to help edit.

The Winning Formula

A strong letter of support can make a huge difference when you’re applying for a grant. Download some templates, start writing, and show everyone why your project deserves support!

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

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15 IT Support Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for IT Support jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A cover letter is a short, introductory text that accompanies a resume. Job seekers write cover letters to introduce themselves and seek consideration for a job vacancy. A good cover letter should briefly tell the hiring manager why you would be a good fit for the position they offer, convey a sense of your personality, and include information about your relevant skills and experience. The last sentence is typically a request for an interview or an application form.

Here are 15 amazing IT Support cover letters that are professionally written and will help you stand out and get that job!

IT Support Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

IT Support Sample 1

Hello I am applying for the IT Support position. I am confident that my work experience in this field will prove to be beneficial to your team. I have 6 years of experience, most recently at _________. My goal is to work in an environment where I can grow professionally and help others with their challenges. Thank you for taking the time to review my qualifications, and please do not hesitate to contact me if you have any questions or need any additional information.

IT Support Sample 2

Dear Hiring Manager,

I am writing to express my interest in the IT Support position that was advertised on your company website. I have over two years of experience troubleshooting common computer problems with a thorough understanding of Microsoft Windows and Apple OS X operating systems. If you are looking for someone who is quick to learn new software, has excellent problem-solving skills, and can work well with others, I would be an excellent choice for the position.

My attached resume summarizes my qualifications in detail. Please contact me at xxx-xxx-xxxx if you would like to schedule an interview or need more information about me as an applicant. Thank you for considering me!

IT Support Sample 3

Dear Sir or Madam, I am writing in response to the position of IT Support Specialist advertised on Linkedin. As a graduate of XXXX with a degree in Computer Science, I am confident that my experience will be of great benefit to your business. I have over five years’ experience providing technical support for both Mac and PC systems, including troubleshooting operating system problems and issues with software installation. Additionally, I specialize in network administration for Microsoft Windows environments. I have worked closely with wireless networking equipment from various vendors, including Cisco Systems Inc., Netgear Inc., and D-Link Corporation. Through my work at XYZ Technology Firm where I was employed as the lead IT technician this past year, I

IT Support Sample 4

Dear Human Resources,

I am writing to express my interest in the IT Support position at ABC Corp. I have experience troubleshooting problems with Windows and Mac OSX operating systems; Microsoft Office; hardware, including wired network connectivity (routers, switches), wireless networks (wireless routers, access points) and printers; VoIP calls using Skype for Business; Cisco networking technologies (cables, switches); remote access tools like TeamViewer or GoToMyPC; web browsers like Chrome or Firefox.  I am also proficient with many of the most popular applications–WordPress, Quicken, Excel–and provide excellent customer service skills.

Best regards

IT Support Sample 5

Dear Esther,

I am a recent graduate and I am looking for an opportunity to grow and shine in your IT Department. I have had previous experience in the field assisting with installation of new technology, troubleshooting problems and providing general support. As a recent college graduate, I am looking for a company that will allow me to learn and grow my skills while gaining hands-on experience.

Thank you for your time and consideration.

IT Support Sample 6

I am writing to express my interest in the open position for IT Support. I have a strong background in computer applications and know that this would be the perfect place for me. I’m looking forward to hearing from you soon!

IT Support Sample 7

I am a recent graduate from Michigan State University with a degree in Computer Science and IT Systems Administration. I have previous experience working in IT support for a large retail company, and have also done freelance work to support my own personal technology needs. I am confident that I can help your team provide the best customer service across all of your services.

IT Support Sample 8

Dear _________, I’m attaching my resume in response to your recent IT Support position ad.  I would be an excellent candidate for this position because of my past experience with both hardware and software support. These skills are necessary in order to provide the best service for your clients which is what you want. A major strength is my ability to think quickly on my feet when something goes wrong.  One example of this was when a major computer crash disrupted our entire company’s workflow process by being able to organize all necessary information in one location so that the rest of the team knew where they needed to go next, while also understanding what had gone wrong with the system in order to fix it.  This saved hours of time and

IT Support Sample 9

To: ********@gmail.com

Subject: IT Support Professional Cover Letter Dear *****, I am writing in response to your job posting for a IT Support professional. I have experience with the following skillsets that you are looking for: ­­­­­­Windows, Linux, and Mac OSX Operating Systems; MS Office Suite; Active Directory Management and Configuration; Active Directory Federation Services Administration; VMware ESXi Host Management and Configuration; Vmware Workstation Administration and configuration. I am interested in exploring the opportunity to work with you in the IT support role. Please let me know if I can provide you with any additional information to help this process along. Thank you!

IT Support Sample 10

My name is Kristina and I am very interested in the position of IT Support. I have experience in customer service, data entry, and computer repair. This would be a perfect fit for me as I enjoy helping people find solutions to technical problems. If you would like to learn more about my skills or services please feel free to contact me by phone or email anytime.

IT Support Sample 11

Dear Mr. Logan,

I am writing to express my interest in the IT Support position you advertised online. As a recent graduate, I am looking for an opportunity to gain experience in the IT field and would be honored to work with your company. My skills are broad and varied, ranging from researching technical problems online to providing detailed instructions on how to fix them. The academic knowledge I acquired at XYZ University has helped me develop strong analytical abilities that would be an asset in this position. Additionally, my excellent oral and written communication skills would allow me to work well with both customers and coworkers alike. If you feel that my qualifications meet your expectations for this position please contact me so we can arrange for a meeting or interview at your convenience

IT Support Sample 12

I am proud to be an IT professional with over six years of hands-on experience in Microsoft Server Administration, Sys Admins, Desktop Support and Networking. I have the technical skills and ability to perform any task that may arise in your company. I am ready to be a part of your team!

IT Support Sample 13

I hope you are well. I am a recent graduate with a Bachelor’s degree in Computer Science and a minor in Mathematics from the local university. I have been employed by the IT department of the XYZ company for over five years and have gained significant experience with troubleshooting hardware, software, operating systems, networking equipment, and server administration. In addition to my technical skill set, I have also developed strong interpersonal skills through training courses on customer service and sales techniques. Given these qualifications, I would be very interested in being considered for an entry-level position as an IT Support Specialist at your organization.

IT Support Sample 14

I would like to offer my skills and experience as a candidate for your IT Support position. You can find my resume attached to this document. I have an Associate degree in General Technology and four years of industry experience working with both Windows and Mac platforms, so I am confident I could contribute to your business’s sustainability and growth.

IT Support Sample 15

Dear Mr. Smith,

I am writing to you with regards to the IT support position that was posted on the company website. I am confident that my experience and qualifications will make me an excellent candidate for this position with your organization.

I have over 2 years of experience in the computer field, I obtained my certification as an “A+ Certified Technician” in July 2012 and maintain my A+ certification by recertifying every 3 years. I am also certified as a Microsoft Certified Professional (MCP). My most recent work history includes working at XYZ Computer Services for 1 year, where I was responsible for troubleshooting computers, installing operating systems and software updates, repairing hardware problems and backing up data.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written IT Support cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Position Title

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Job Summary

The Assistant Director of Graduate Programs works closely with others in the graduate office to support the strategic initiatives of the college and advance graduate programs. This position includes student advising, coordination of programmatic activities, and office support.

Duties/Responsibilities

• Manages the Grad2Grad program by assisting in recruiting for the Grad2Grad program. Interviews and then manages the undergraduate students that are accepted into the program. Coordinates the undergraduate transition to graduate student status.
• Coordinates Professional Development activities for Master’s level students:
• Coordinates Graduate level Dean’s Fellows program
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Interested applicants are asked to submit a copy of their resume, cover letter, and list of references alongside a completed JU Application to Dean Barbara Ritter at [email protected] . 

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When & where should I apply for my visa?

If you require a visa to travel to the Canada, we recommend starting the application process as soon as you know that you will attend NeurIPS, as the wait time for the mandatory in-person visa appointment can be highly variable.

What should I bring to my visa interview?

The IRCC provides guidance on required documentation for a visitor visa interview. Please also check the specific requirements of the embassy or consulate that will conduct your interview.

Beyond required documents, you may be able to provide supplemental supporting documents online and/or in a visa interview, subject to the procedure of the specific embassy or consulate. Supplemental supporting documents should aid in establishing your residence and ties abroad and thus your ability and intent to leave Canada after the visit. Examples of such supporting documents include:

• Invitation letter: The invitation letter issued to you by NeurIPS, with details of your contributions to NeurIPS.
• Travel plan: Complete itinerary of your intended travel, including booking confirmation of a return flight and of accommodation during your stay.
• Financial support: Evidence of ability to pay for the trip or confirmation of funding provided for flights, accommodation, food, and incidental costs.
• Continuing status: Official documentation to prove you are a student, post-doc, or employee and that you will return to your country/region of residence for continuing studies or employment; evidence of familial ties in your country/region of residence.

If I receive a visa am I guaranteed to be able to enter Canada to attend NeurIPS?

Unfortunately, it is possible that the immigration officer that processes your entry into Canada (usually, at the airport after landing in Canada) may require you to undergo a secondary interview to make an immigration determination. Please travel prepared for this possibility, and carry on your person the same evidence you presented at your visa appointment, including a printed copy of your NeurIPS invitation letter.

Questions or concerns?

Direct unanswered questions to the NeurIPS 2024 Diversity, Inclusion and Accessibility Chairs via the NeurIPS Contact page.