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Is it legal to add your publications to ResearchGate?

I recently created a profile on ResearchGate . And to add your publications list it requires you to upload the paper. Is it legal to upload published journal articles on public servers, where everyone can download it for free?

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• 13 it requires you to upload the paper — Actually, the software only requires you to upload a PDF file. If you're worried about legality of uploading a paper, you can always upload a substitute PDF file containing the sentence "This paper is available from the publisher at (url/DOI)." –  JeffE Commented Aug 30, 2015 at 18:37
• 11 You don't even have to upload your papers. Or did they change anything in the past couple of days? –  choener Commented Aug 30, 2015 at 21:05
• 6 Don't use researchgate at all. They are spammers & There are only students there, no experts. And everybody uses Google Scholar to search, so simply upload it on your personal home page / institutional repository if permitted by the license agreement. –  Has QUIT--Anony-Mousse Commented Oct 3, 2016 at 16:58
• 1 @nxkryptor Are you going to select one answer among the ones having been published? –  Vicent Commented Nov 2, 2016 at 9:25
• 2 @Anony-Mousse in my field, plenty of senior scholars are on ResearchGate, and it's the first place many people look for things. –  Flyto Commented Dec 15, 2016 at 7:45

6 Answers 6

First of all, as far as I know, ResearchGate does not require uploading PDF files in order to add your research work to your profile in this website. However, it is very important to explore the possibility of uploading them, as it gives more visibility to your research and makes it available to more people. That is why I think your question is very interesting.

As @AnonymousMathematician and @gawdzilla already said, it all depends on the policy and agreements established by the publisher. You should ask the publisher. Period.

Now, I want to add some extra information about the alternatives we have to share our research without breaking any publishing agreement or rule.

Normally, there are several versions of a paper till it gets finally published:

a. The editor version : This is the final version of the paper, as it is published in the journal, with all the copyright stuff and so on. It is the final PDF , let us say, the one you normally keep as a record of your research.

b. The author version : This normally refers to an accepted version of the manuscript. It is the version that is finally qualified by the reviewers and accepted to publish by the editor. It is just your manuscript, just raw text (and tables and figures and so on), not usually formatted with the final journal style. Sometimes it is also called a postprint version .

c. A preprint version: It is also a sort of author version, but it usually refers to the submitted manuscript version before the reviewers do their job. It is the first (submitted) version of your manuscript.

So, in fact, I've listed them in a sort of reverse chronological order. :D

Now, if you want to make your research as visible and accessible as possible in ResearchGate (or other scientific social networks such as Academia.edu , etc.), which possibilities do you have? Let us see:

• You can upload the final (editor) version of your paper, as long as the publisher allows you to do that, but I do not think this happens very often. [Actually, there are some journals that follow an open-access policy, meaning that the authors keep the copyright of their work. But, anyway, you have to follow and stick to the final publishing agreement and see if you are allowed to distribute your paper by yourself, etc.]

If not, you do have other options:

You can upload the author version. You should also check with the publisher if you are allowed to do so. Sometimes there is an embargo or vesting period and, after that period, you are allowed to publish or distribute the author version of your paper on your own.

You can upload the preprint version. Publishers normally allow authors to publish or distribute preprints of their manuscripts, normally as technical reports. Anyway, you should ask the publisher, just in case.

If none of the above options apply, then you always have the option of adding this text at the end of the 'abstract' field in the ResearchGate record for your paper:

[ Full text available at http://... ]

Now, I want to add some practical examples from my own experience. Hope it helps.

In my case, I usually publish the preprint version of my papers as technical reports in the official repository of my university department . It is a quite common practice among some researchers in my field. Among other benefits, it prevents evil reviewers or editors to copy or plagiarise your research. Anyway, as I told you above, you should check with the publisher whether you are allowed to do so or not.

Now, this is an example of case (3): https://www.researchgate.net/publication/273349919_Optimal_Design_of_Pre-control_Plans , which contains a preprint version of this article that was already published as a technical report.

And here you have an example of case (4): https://www.researchgate.net/publication/45101373_Predicting_the_duration_of_chemotherapy-induced_neutropenia_new_scores_and_validation , which contains the abstract for this article I have coauthored. I will upload the author version in February 2017, when the 36-month embargo period finishes, according to the publisher rules. [Well, it is not actually an example of case (4), as you can see a full version of a preprint in this ResearchGate record. But the preprint is quite different from the final version in this case, so when I am allowed to upload the author version, it will replace the current preprint version.]

As a final remark, please, notice that it is not technically the same publish a research paper than just disseminate , distribute or propagate it. However, I have used them as synonyms in this answer, as sometimes it makes no real difference in the context of your question. [Actually, I think (I am not sure of this) that what you do in ResearchGate when you upload an author or a preprint version of a paper you have coauthored is not techincally publishing it...]

Hope it helps. Any comments to this answer will be welcomed. It is always good to learn new things... :)

• 1 @nxkryptor This should be the correct answer. –  Astor Florida Commented Jul 14, 2016 at 9:36

Is it legal to upload published journal articles on public servers, where everyone can download it for free?

It depends on the publishing agreement you signed, which should specify which rights the authors and the publisher hold. The allocation of rights depends on the journal (and the field you are working in), and sometimes there are modifications or addenda for a specific paper.

You should keep copies of the publishing agreements for your papers, precisely so you can refer to them at times like this. If you don't have them, you can get an approximation by looking on the journal's website to see what their current policies are. The policies could have changed over time (and in principle the publisher could still enforce a stricter policy you agreed to in the past), but it's probably safe to post a paper online if the publisher allows it as part of the current publishing agreement. If you're feeling nervous, you could always ask the publisher whether you could follow the terms of the current publishing agreement for your paper that was published long ago.

• 6 You can check on Sherpa/Romeo the standard policy of most publishers, even if it does not replace completely checking what you signed. –  Benoît Kloeckner Commented Aug 31, 2015 at 13:04
• 1 Researchgate recently added a binding arbitration clause to their terms of service, taking effect 1 Dec 2017. I stronger encourage people to delete their accounts. –  daaxix Commented Nov 8, 2017 at 11:32

As mentioned in the other answers, it depends on your contract with your publisher.

http://www.howcanishareit.com/ indicates given a DOI whether a paper may be shared on ResearchGate or similar websites:

Also, as Benoît Kloeckner mentions in a comment, the RoMEO Journals database contains thousands of journals, labeled with their archiving policy ( preprint / postprint /publisher's version):

Except of the database:

Of course, your contract is the reference, whereas those two resources are just approximations.

PS: ResearchGate has quite a bad reputation due to its spam/impersonation/etc. tendencies e.g. see Should I send a "cease-and-desist" letter to ResearchGate?

In most cases, is not legal at all. Normally you should only post the author version or post-print which is an accepted version of the manuscript. And always respect the embargo period (12-24 months...) Anyway, you should always check your Copyright Transfer Agreement. In many cases it's legal to post the author version in your institutional repository but not in ResearchGate

I've attended publishing talks from publishers. As advised by some above, it is necessary to check with the publisher for publishing guidelines.

Usually, you have to wait for the paper to be published. Then, if the publisher allows, you can upload your manuscript copy.

BUT do always check with the publisher in question to avoid violating any terms.

When you published your paper, you did transfer the copyright to the publisher. You did have to at least agree to, or even sign the "Copyright transfer form". It is a legal contract, and it governs your rights, depending on the publisher/journal policy.

Different publishers have different (default) policies regarding the rights, retained by the authors (I am talking here about Springer, Elsevier, IEEE, etc.) Some of them allow you the publication of your paper on your page, but not on specialized sites (like Researchgate), since those are their direct competition. Some of them allow you only the publication of final submitted manuscript, before publisher's editing was applied, on your web page, etc.

Please read the copyright policy of individual journal or even better, publisher. In case of conference papers, it depends on the publisher of the proceedings - if the organizers did publish the proceedings themselves without the external publishing house, ask them (but usually they will be fine with publication elsewhere).

So, to sum up:

1) Read what you signed when you submitted your paper to the journal/conference - the "Copyright transfer form" 2) if 1) is impractical or impossible, check the copyright policy of the journal/proceedings publisher. 3) As a last resort, ask the publisher.

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Publications  is one of the most useful features on ResearchGate: whether you are adding your research (Journal articles, conference papers, and more), looking for research in your field, or simply downloading other researcher’s work. This research guide contains some useful tips on about adding or editing publication on ResearchGate. 

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1. To add your unpublished work to your profile: 

Step 1:  After you are logged in to ResearchGate, go to your profile  Step 2:  Click on Add unpublished work in the top right-hand corner  Step 3:  Upload the file and enter the title, authors, and a description of your research  Step 4:  Click on Add to profile.

Second way to add a publication:

 Step 1: Once you are logged in to  ResearchGate , go on the top-left corner, and click on publications

Step 2:  Click on Add your publications in the right-hand corner  Step 3:   Upload the file and enter the title, authors, and a description of your research  Step 4:  Click on Add to profile.

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Step 4:  Confirm authorship of your research by clicking Yes next to anything you authored

Step 5:  Click Save to add your publications to your profile.

You can also add your own journal articles if you can‘t find on the ResearchGate database:

Step 3: Enter the title of the journal article you want to add to your profile

Step 4: Upload a full-text version of your article (optional)

Step 5: Click Continue

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Step 1: On your profile, click on add your publications in the top right-hand corner

Step 2:  Select Conference papers in the box that appears

Step 3 : Click Select file to find and upload your research (optional)

Step 4:  Enter the title of your research and click Continue

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How to Write and Publish a Research Paper for a Peer-Reviewed Journal

• Open access
• Published: 30 April 2020
• Volume 36 , pages 909–913, ( 2021 )

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• Clara Busse   ORCID: orcid.org/0000-0002-0178-1000 1 &
• Ella August   ORCID: orcid.org/0000-0001-5151-1036 1 , 2  

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Communicating research findings is an essential step in the research process. Often, peer-reviewed journals are the forum for such communication, yet many researchers are never taught how to write a publishable scientific paper. In this article, we explain the basic structure of a scientific paper and describe the information that should be included in each section. We also identify common pitfalls for each section and recommend strategies to avoid them. Further, we give advice about target journal selection and authorship. In the online resource 1 , we provide an example of a high-quality scientific paper, with annotations identifying the elements we describe in this article.

Similar content being viewed by others

How to Choose the Right Journal

The Point Is…to Publish?

Writing and publishing a scientific paper

Avoid common mistakes on your manuscript.

Introduction

Writing a scientific paper is an important component of the research process, yet researchers often receive little formal training in scientific writing. This is especially true in low-resource settings. In this article, we explain why choosing a target journal is important, give advice about authorship, provide a basic structure for writing each section of a scientific paper, and describe common pitfalls and recommendations for each section. In the online resource 1 , we also include an annotated journal article that identifies the key elements and writing approaches that we detail here. Before you begin your research, make sure you have ethical clearance from all relevant ethical review boards.

Select a Target Journal Early in the Writing Process

We recommend that you select a “target journal” early in the writing process; a “target journal” is the journal to which you plan to submit your paper. Each journal has a set of core readers and you should tailor your writing to this readership. For example, if you plan to submit a manuscript about vaping during pregnancy to a pregnancy-focused journal, you will need to explain what vaping is because readers of this journal may not have a background in this topic. However, if you were to submit that same article to a tobacco journal, you would not need to provide as much background information about vaping.

Information about a journal’s core readership can be found on its website, usually in a section called “About this journal” or something similar. For example, the Journal of Cancer Education presents such information on the “Aims and Scope” page of its website, which can be found here: https://www.springer.com/journal/13187/aims-and-scope .

Peer reviewer guidelines from your target journal are an additional resource that can help you tailor your writing to the journal and provide additional advice about crafting an effective article [ 1 ]. These are not always available, but it is worth a quick web search to find out.

Identify Author Roles Early in the Process

Early in the writing process, identify authors, determine the order of authors, and discuss the responsibilities of each author. Standard author responsibilities have been identified by The International Committee of Medical Journal Editors (ICMJE) [ 2 ]. To set clear expectations about each team member’s responsibilities and prevent errors in communication, we also suggest outlining more detailed roles, such as who will draft each section of the manuscript, write the abstract, submit the paper electronically, serve as corresponding author, and write the cover letter. It is best to formalize this agreement in writing after discussing it, circulating the document to the author team for approval. We suggest creating a title page on which all authors are listed in the agreed-upon order. It may be necessary to adjust authorship roles and order during the development of the paper. If a new author order is agreed upon, be sure to update the title page in the manuscript draft.

In the case where multiple papers will result from a single study, authors should discuss who will author each paper. Additionally, authors should agree on a deadline for each paper and the lead author should take responsibility for producing an initial draft by this deadline.

Structure of the Introduction Section

The introduction section should be approximately three to five paragraphs in length. Look at examples from your target journal to decide the appropriate length. This section should include the elements shown in Fig.  1 . Begin with a general context, narrowing to the specific focus of the paper. Include five main elements: why your research is important, what is already known about the topic, the “gap” or what is not yet known about the topic, why it is important to learn the new information that your research adds, and the specific research aim(s) that your paper addresses. Your research aim should address the gap you identified. Be sure to add enough background information to enable readers to understand your study. Table 1 provides common introduction section pitfalls and recommendations for addressing them.

The main elements of the introduction section of an original research article. Often, the elements overlap

Methods Section

The purpose of the methods section is twofold: to explain how the study was done in enough detail to enable its replication and to provide enough contextual detail to enable readers to understand and interpret the results. In general, the essential elements of a methods section are the following: a description of the setting and participants, the study design and timing, the recruitment and sampling, the data collection process, the dataset, the dependent and independent variables, the covariates, the analytic approach for each research objective, and the ethical approval. The hallmark of an exemplary methods section is the justification of why each method was used. Table 2 provides common methods section pitfalls and recommendations for addressing them.

Results Section

The focus of the results section should be associations, or lack thereof, rather than statistical tests. Two considerations should guide your writing here. First, the results should present answers to each part of the research aim. Second, return to the methods section to ensure that the analysis and variables for each result have been explained.

Begin the results section by describing the number of participants in the final sample and details such as the number who were approached to participate, the proportion who were eligible and who enrolled, and the number of participants who dropped out. The next part of the results should describe the participant characteristics. After that, you may organize your results by the aim or by putting the most exciting results first. Do not forget to report your non-significant associations. These are still findings.

Tables and figures capture the reader’s attention and efficiently communicate your main findings [ 3 ]. Each table and figure should have a clear message and should complement, rather than repeat, the text. Tables and figures should communicate all salient details necessary for a reader to understand the findings without consulting the text. Include information on comparisons and tests, as well as information about the sample and timing of the study in the title, legend, or in a footnote. Note that figures are often more visually interesting than tables, so if it is feasible to make a figure, make a figure. To avoid confusing the reader, either avoid abbreviations in tables and figures, or define them in a footnote. Note that there should not be citations in the results section and you should not interpret results here. Table 3 provides common results section pitfalls and recommendations for addressing them.

Discussion Section

Opposite the introduction section, the discussion should take the form of a right-side-up triangle beginning with interpretation of your results and moving to general implications (Fig.  2 ). This section typically begins with a restatement of the main findings, which can usually be accomplished with a few carefully-crafted sentences.

Major elements of the discussion section of an original research article. Often, the elements overlap

Next, interpret the meaning or explain the significance of your results, lifting the reader’s gaze from the study’s specific findings to more general applications. Then, compare these study findings with other research. Are these findings in agreement or disagreement with those from other studies? Does this study impart additional nuance to well-accepted theories? Situate your findings within the broader context of scientific literature, then explain the pathways or mechanisms that might give rise to, or explain, the results.

Journals vary in their approach to strengths and limitations sections: some are embedded paragraphs within the discussion section, while some mandate separate section headings. Keep in mind that every study has strengths and limitations. Candidly reporting yours helps readers to correctly interpret your research findings.

The next element of the discussion is a summary of the potential impacts and applications of the research. Should these results be used to optimally design an intervention? Does the work have implications for clinical protocols or public policy? These considerations will help the reader to further grasp the possible impacts of the presented work.

Finally, the discussion should conclude with specific suggestions for future work. Here, you have an opportunity to illuminate specific gaps in the literature that compel further study. Avoid the phrase “future research is necessary” because the recommendation is too general to be helpful to readers. Instead, provide substantive and specific recommendations for future studies. Table 4 provides common discussion section pitfalls and recommendations for addressing them.

Follow the Journal’s Author Guidelines

After you select a target journal, identify the journal’s author guidelines to guide the formatting of your manuscript and references. Author guidelines will often (but not always) include instructions for titles, cover letters, and other components of a manuscript submission. Read the guidelines carefully. If you do not follow the guidelines, your article will be sent back to you.

Finally, do not submit your paper to more than one journal at a time. Even if this is not explicitly stated in the author guidelines of your target journal, it is considered inappropriate and unprofessional.

Your title should invite readers to continue reading beyond the first page [ 4 , 5 ]. It should be informative and interesting. Consider describing the independent and dependent variables, the population and setting, the study design, the timing, and even the main result in your title. Because the focus of the paper can change as you write and revise, we recommend you wait until you have finished writing your paper before composing the title.

Be sure that the title is useful for potential readers searching for your topic. The keywords you select should complement those in your title to maximize the likelihood that a researcher will find your paper through a database search. Avoid using abbreviations in your title unless they are very well known, such as SNP, because it is more likely that someone will use a complete word rather than an abbreviation as a search term to help readers find your paper.

After you have written a complete draft, use the checklist (Fig. 3 ) below to guide your revisions and editing. Additional resources are available on writing the abstract and citing references [ 5 ]. When you feel that your work is ready, ask a trusted colleague or two to read the work and provide informal feedback. The box below provides a checklist that summarizes the key points offered in this article.

Checklist for manuscript quality

Data Availability

Michalek AM (2014) Down the rabbit hole…advice to reviewers. J Cancer Educ 29:4–5

Article   Google Scholar  

International Committee of Medical Journal Editors. Defining the role of authors and contributors: who is an author? http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authosrs-and-contributors.html . Accessed 15 January, 2020

Vetto JT (2014) Short and sweet: a short course on concise medical writing. J Cancer Educ 29(1):194–195

Brett M, Kording K (2017) Ten simple rules for structuring papers. PLoS ComputBiol. https://doi.org/10.1371/journal.pcbi.1005619

Lang TA (2017) Writing a better research article. J Public Health Emerg. https://doi.org/10.21037/jphe.2017.11.06

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Acknowledgments

Ella August is grateful to the Sustainable Sciences Institute for mentoring her in training researchers on writing and publishing their research.

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Busse, C., August, E. How to Write and Publish a Research Paper for a Peer-Reviewed Journal. J Canc Educ 36 , 909–913 (2021). https://doi.org/10.1007/s13187-020-01751-z

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