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How to Summarize Presentations

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Does your audience seem lost during your long presentation? You can see this happening when you ask them to recall a point and they look blank.

Do they find it difficult to put your information in context?

Chances are you may not be summarizing your points frequently enough. We will see how you can summarize your presentation effectively to enhance audience retention.

Let’s start by asking a simple question:

When should you summarize your presentation?

Did I hear you saying, “Towards the end”?

Wrong! You would’ve lost your audience by then.

An effective presentation habit is to summarize at the end of every major point. It’s all the more important to do so, if your presentation is long and content-rich.

The logic behind summarizing your points:

Do you remember building a tower with playing cards when you were a child? Every time you added a new card on top, you carefully adjusted and aligned all the other cards under it. It helped you build a tall and stable tower.

The principle applies to your presentations as well. Every new point puts a strain on memory of what was covered earlier. Unless you summarize periodically, your audience can’t remember your points beyond a point (pun intended).

How to summarize your presentation in a structured way?

This simple structure allows you to refresh the memory of your audience periodically. It helps your audience to place new information in the right context. It lays the foundation for an effective ‘call to action’. Remember, the call to action and WIIFM has been set right at the start.

Example of an effective presentation summary:

A good summary is short and quick. Here is an example of a sales presentation summary:

“I understood that your main requirements in choosing a home loan are – interest rates, long tenure and high loan amount. So far, we saw how our scheme offers you a highly competitive rate and the longest tenure for your age. Now, we’ll talk about loan amount.”

This summary gives you a chance to showcase your main benefits over and over again- in a reassuring way. It maximizes your opportunity to win business in a sales presentation.

Some creative ways to summarize your presentations:

Here are 3 creative ways to summarize your presentations.

1. Use a quiz format to summarize a training presentation:

There can be many variations to this. Some presenters choose to show just the title and ask the participants to recollect the content. Some choose to use fill in the blanks format or true/false format to test the memory. Whichever way you choose, summarize your training presentations frequently.

We have found Quizzes to be an extremely effective way to summarize in a training. That is why we put together 45 different types of PowerPoint Quiz templates in a pack. Just select the type of quiz and add your questions. You can find out more about the Quiz pack and download it here:

2. Use a mid-session Q & A to summarize your business presentation:

We’ve seen presenters disguise their summary like – “We’ve covered Point A, Point B, and Point C – are there any questions in what we’ve covered so far?”

This helps them recollect their main benefits without sounding repetitive or pushy.

3. Repeat some key images and terms from earlier points to serve as memory hook:

Repeating images and key terms on your slides help you recount your points automatically. So, constantly referring to your earlier segments is a useful practice.

Finally, to summarize this article on ‘How to Summarize’ your presentation…

Summarize at the end of every major point.
Use your agenda slide to serve as guidepost.
Let your summary be quick and short
Explore creative ways to recall your key points

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How to Summarize a PowerPoint Presentation: A Step-by-Step Guide

Summarizing a PowerPoint presentation is a skill that can come in handy in various situations. Maybe you’ve just watched a colleague’s presentation and need to report back to your team, or perhaps you’re studying for an exam and want to condense the material. To summarize a PowerPoint effectively, you’ll need to identify the key points, understand the presentation’s purpose, and distill the information into a concise format. By mastering these steps, you’ll be able to communicate the essence of any presentation to your audience efficiently.

Once you’ve summarized the PowerPoint presentation, you’ll have a handy reference that captures the main ideas and supporting details without the fluff. This summary can serve as a study aid, a quick refresher, or a tool to brief others who may not have the time to go through the entire presentation.

Introduction

Let’s face it, sitting through a lengthy PowerPoint presentation can sometimes feel like a chore, especially when all you need are the highlights. Maybe you’re a busy professional with back-to-back meetings, a student juggling multiple assignments, or just someone who values efficiency. Whatever the case, being able to summarize a PowerPoint presentation is a valuable skill that can save you time and keep you informed.

Why is this ability so important? For starters, it helps you to quickly sift through information and focus on what’s essential. In our fast-paced world, time is of the essence, and being able to distill a lengthy presentation into a few key points can be a game-changer. Moreover, it’s not only about personal convenience; summarizing skills are crucial when you have to convey the gist of a presentation to others. Whether you’re briefing a colleague, preparing notes for a study group, or delivering a report to a client, a well-crafted summary can make all the difference. So, let’s dive into the how-to of summarizing a PowerPoint presentation, shall we?

Step by Step Tutorial: How to Summarize a PowerPoint Presentation

Before we jump into the steps, let’s establish what we’re aiming for. A good summary of a PowerPoint presentation should capture the main ideas, the supporting details, and the presenter’s intended message, all while being brief and easy to understand.

Step 1: Review the Entire Presentation

Start by going through the entire PowerPoint presentation.

Reviewing the presentation in its entirety allows you to get a sense of the overall flow and the key themes. Pay attention to the title slides and the concluding slides, as they often contain the main message and summary points.

Step 2: Identify the Key Points

Look for the main ideas in each slide.

Each slide usually focuses on a single main idea. Look for bullet points, bolded text, or headings as clues to what the presenter considers important. Make note of these points as they will form the backbone of your summary.

Step 3: Understand the Purpose

Determine the purpose of the presentation.

Understanding why the presentation was created helps to frame your summary. Was it to inform, persuade, or instruct? Knowing the intent will guide you in deciding what details are crucial for your summary.

Step 4: Condense the Information

Condense the information into a concise format.

Now that you have the key points and the purpose, start writing your summary. Aim to express the ideas as simply and clearly as possible, without losing the original meaning. If a slide’s content can be said in one sentence instead of three, do it.

Step 5: Review and Edit

Review your summary and refine it.

Go through your summary to ensure it’s coherent and that it accurately reflects the presentation’s content and purpose. Edit out any redundancies or unclear statements.

Additional Information

When summarizing a PowerPoint presentation, it’s essential to keep the audience in mind. Who will be reading your summary? What do they need to know? Tailoring the summary to the needs of your audience can make it more effective. Additionally, consider using visual aids from the original presentation, such as charts or graphs, if they help illustrate a point more clearly.

Remember, a good summary is not just a list of points but a coherent mini-version of the presentation. It should flow logically and be engaging to read. Lastly, practice makes perfect. The more you practice summarizing presentations, the better you’ll become at capturing the essence of the content. So next time you sit through a PowerPoint, why not give it a try?

Review the entire PowerPoint presentation.
Identify the key points in each slide.
Understand the purpose of the presentation.
Review and edit your summary.

Frequently Asked Questions

What if the powerpoint presentation is very long.

Start by breaking it down into sections, and summarize each section before attempting to summarize the whole presentation. This will make the task more manageable.

Can I include quotes from the presentation in my summary?

Yes, but use them sparingly and only if they emphasize a key point effectively.

Should I use the same slide titles in my summary?

You can, but it’s not necessary. The aim is to capture the main ideas, not to replicate the presentation’s structure.

Is it okay to leave out examples used in the presentation?

If the examples are used to illustrate key points, briefly mention them. Otherwise, focus on the main ideas and leave out specific examples.

How long should my summary be?

There’s no one-size-fits-all answer, but a good rule of thumb is to make it as brief as possible while still covering all key points.

Summarizing a PowerPoint presentation is an art and a skill that can be honed with practice. Whether you’re a student, a professional, or simply someone who values brevity, being able to condense information efficiently is incredibly valuable. Remember, the goal is to capture the essence of the presentation, not to replicate it.

Use your judgment to determine what’s essential and what can be left out. With the steps and tips outlined in this article, you’re well on your way to becoming an expert summarizer. So next time you’re faced with a lengthy presentation, don’t despair. Embrace the challenge and flex those summarizing muscles!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

The Best Ways for Summarizing Business Presentations

Two things are the easiest to lose when delivering business presentations. The first is the context, and the second follows very closely, to that, in the interest of your audience. The best way to avoid death by PowerPoint during a business presentation is to summarize your content smartly, in what we call a presentation summary . This article will explain some of the best ways to summarize business presentations using several methods.

Table of Contents

What is a Presentation Summary?

Why should you summarize business presentations, what should be included in the presentation summary, how to summarize business presentations, methods of summarizing different types of presentations, examples of presentation summary, final words.

A presentation summary is an essential part of a talk, providing a brief and clear overview of the main points and key takeaways for the audience. It condenses the speaker’s ideas and any critical conclusions or recommendations, so the audience can easily understand and remember the presentation.

You want to add a summary slide for your presentations for the following reasons:

A presentation summary emphasizes the core message of a talk that you want your audience to take away.
Presentation summaries provide clarity on complex information.
A presentation summary allows you, the speaker, to refresh your audience’s memory and improve retention.
Lastly, a presentation summary is a helpful reference for the audience to review the presentation’s key points.

Overall, a well-crafted presentation summary is a valuable tool for ensuring that the audience fully grasps and appreciates the presentation’s key messages.

Summarizing presentations, especially business presentations, can be a great way to connect with your audience by sticking to what matters and avoiding losing the translation context. Summarizing presentations can also have many other benefits that can really help you shine as a presenter and take off some of that public speaking anxiety. Below are a few reasons why you should summarize your business presentations.

To Make Content Easier to Explain

Every now and then, we see a presenter who likes to create text-heavy slides and a confusing monotone. Summarizing a presentation can help prevent some of these issues. While some people might have issues due to fear of public speaking, making things easier to explain can’t hurt your chances of delivering a presentation without alienating your audience.

To Make Content Easier to Follow

When a topic is too complex for an audience, it does not help to use jargon outside their area of expertise. This happens more often during business presentations than presenters tend to realize. For example, a presentation discussing a new production process might not be easy to understand for people from the finance or sales department. To make the presentation easy to follow for everyone, a diagram or summary of the process might be easier to explain.

Summarizing business presentations, be it in the form of bullet lists, highlighted keywords in small paragraphs, or focusing on visual aids, can be a great way to make your content easier to follow for your audience. To make your presentation have the required impact, such a summary might actually be necessary rather than an option. Otherwise, you may end up with death by PowerPoint.

To Avoid the Context from Getting Lost in Translation

It is arguably easier to follow a summarized version of the context rather than information that might be too much to handle for an audience. Something that many presenters can tend to forget is the attention span of the audience. Research suggests that the average audience attention span has greatly reduced over the past few years amidst a digitized world. A 2015 research by Microsoft highlighted how the audience could lose interest as quickly as 8 seconds. A second less than the goldfish! More recent research has produced similar results, blaming social media for declining attention spans.

Understanding the need to keep your audience interested can help a presenter summarize their slides to avoid losing the context. This is not necessarily linked only to attention spans, as presentations that are lengthy, dull, and lack stimulation can produce the same negative result. Therefore, it is necessary to summarize your context and keep your audience interested using eye-catching visuals, interactive presentation sessions, and at times, short breaks.

Here are the essential components of a good presentation summary.

1. Key Points of the Presentation

The purpose of a summary in a presentation is to reinforce the key message or messages you want your audience to take with them. Since this slide will serve as a quick reference to the main points of your talk, you want to condense the key points of your presentation into bullet points.

2. Call to Action

A call to action in the presentation summary can help solidify the main points and key takeaways of the presentation while also motivating the audience to take action. It is especially important if the goal of the presentation is to inspire change or promote a product or service. Without a clear call to action, the audience may forget about the presentation and not take any further steps.

If you’re presenting complex information, adding visual aids may help simplify your message to something your audience understands and remembers. Studies have shown that people remember and understand information better in visual formats such as graphs, charts, or images. You could even create a video summarizing the main points of your presentation in a visually captivating way.

4. Contact Details of the Presenter

Including your contact details in a presentation or summary has many benefits. It makes it easy for the audience to get in touch with you after the presentation and shows that you are willing to engage with them. It may help strengthen your brand.

Now that you know why let’s take a look at how to summarize business presentations in a manner that can help keep your audience interested. To create a presentation summary, you can:

Identify the Main Points of Your Presentation

The central idea of the presentation’s summary slide should be the key message or takeaway that the presenter wants the audience to remember. To identify the essential points of a presentation, you can ask yourself:

What is the problem my presentation is trying to address?
What is my goal in delivering the presentation?
What insights do I want to leave my audience with?

By considering these questions and analyzing the presentation’s content, you can determine the central idea or main point you should highlight in the summary slide.

Create an Outline

It is best to start by collecting your thoughts and outlining what you intend to present. You can take notes and create a sequence that best suits your presentation context. This will also make it easy for you to make your presentation. Starting from the basics to the conclusion. You can use a tool like ChatGPT, which relies on generative AI technology , to create your summary too.

Use Key Highlights in Slides

If you are confused about what content to include in your presentation summary slides, you can pick the key highlights of your presentation. For example, when discussing a business forecast, you can discuss the key trends briefly in your slides. A chart, diagram, or table with basic information can help explain the context quickly and easily.

Emphasize Important Bits of Data, Trends & Analysis

There are some ways you can highlight key aspects of your slides. This can include bullet lists, diagrams, or using a different color for important bits of text. For the latter, you can highlight the names of areas, important financial figures, or other important keywords or phrases to make it easy to present and explain your context. Doing so can also help you quickly recall important information and focus on it, without the need to read your slide to remember where to discuss next.

Use Self-Explanatory Visuals

In economics, students are taught the fundamental concept of unlimited wants and limited resources, often by visualizations. You might see a sketch of a dragon about to eat the whole planet in his hands, with the dragon labeled as ‘wants’ and the planet labeled as ‘resources.’ Visuals like these can help explain complex ideas in a single image. Presenters can use similar visualizations with the help of visual slides or infographics . Not only can such images be downloaded from various websites offering stock images, but you can also use readymade PowerPoint templates to edit and create something similar by labeling infographics and diagram slides.

Casual Team Meeting Summarizing Team Meeting PPT Template

Use Appropriate Layouts that Support Your Content

A presentation discussing critical issues, losses, and failure can fall on deaf ears if the severity of the issue isn’t explained with a bit of emphasis. Not only does the presenter need to ensure this in his/her tone but also in visuals. Using layouts with colors in red or graphics indicating danger or loss can be a way to edge the message in your audience’s minds visually. Similarly, when discussing rosy prospects, a layout that gives calming visuals can be effective.

Many presentations related to improving the environment and reducing pollution use green layouts to encourage the audience to adopt something visually depicted as desirable and healthy. Similarly, presentations about vacations and tourism often have visuals of sandy beaches, water bodies, and people having fun. The use of relevant visuals and layouts can help support your context without saying too much.

Use Speaker Notes to Support Your Presentation

If you’re worried about losing sight of important information without cramming text in your slides, you can use speaker notes. These are hidden notes that the presenter can see when presenting their presentation. You can learn more about using this feature from our guide about using and printing speaker notes in PowerPoint .

There are a number of methods to cut down on text to summarize your slides. Different types of presentations might need various techniques to do this effectively. Here are a few suggestions to help you summarize different types of presentations using various methods.

Dashboards for Data-driven Presentations

A little-known gem for presenters is the use of Dashboard slides. With Dashboard PowerPoint Templates , you can design data-driven presentations by adding various bits of information in a single slide. This might include tables, charts, diagrams, and clipart in a single slide, divided into various sections.

Quizzes for Informative Presentations

Making your context memorable for an audience can be easier by using interactive sessions. If you’re a teacher, trainer, coach, or giving a product demo, looking to help your audience remember important parts of information, you can use quizzes. The use of quizzes can also help keep your audience attentive and make the session fun for them.

Infographics for Depicting Trends and Complex Data

Infographics can help sum up complex information with visual aids. A diagram about user preferences over the past decade in the form of stats might seem boring. However, the same presentation summed up using infographics can help explain the trends easily. For this purpose, a PowerPoint Template with Infographics can be a great way of quickly designing slides with relevant information.

Timelines and Roadmaps

Timelines and roadmaps are often used to discuss project progress, historical context, and forecasts. Using them can be a good way to summarize lengthy details in the form of a few milestones, dates, and labels.

Business Diagrams that can Help Summarize your Slides.

Business diagrams can be another tool to summarize your presentation. Be it a SWOT or PESTEL analysis, sales funnel, or other business diagrams, you can easily incorporate the entire analysis or discussion using a single visualization.

Making Content Memorable

In a previous article about presentation tips , we mentioned the rule of three. This is an age-old rule implying that anything used three times is ‘perfect’ or memorable. You can use this rule by mentioning key highlights at the start, the middle, and the end of your presentation. Such as perhaps something that triggers a call to action. Similarly, you can repeat a word or phrase three times to make it memorable for your audience. Other techniques that you can use include the use of Rhetorical Triangle and the Zeigarnik Effect .

Sales Summary

Here’s an example of a basic presentation summary for sales, which discusses the sales performance of a diet food manufacturer.

The important figures are highlighted using a graph, which clearly shows the company’s sales trends within a year. Below the graph are the conclusions or the key contributing factors to the success.

The speaker also acknowledged the audience (the employees and stakeholders) and left them with a call to action by encouraging them to innovate more.

Customer Journey Summary

Here’s an example of a customer journey summary for presentations. The horizontal map presents each stage of the customer journey, allowing the audience to quickly grasp the overall flow of the service experience.

The conclusions, on the other hand, highlight the critical lessons from the customer journey example. They provide actionable insights for optimizing processes from marketing to product delivery.

Business Proposal Summary

Here’s an example of a summary slide for a business proposal presentation . It encapsulates the prospect’s pain points with visualizations to create urgency.

The presenters’ implementation plan quickly follows, outlining key strategies and activities to be undertaken. There are also quantifiable expected results, which add credibility to the proposal.

The summary slide ends with a polite encouragement for further discussions, leaving the prospect with the specific contact person.

Project Launch Summary

This slide shows what a project/product launch summary looks like. Using a simple three steps diagram, it maps out the timeline of the website development project. The summary slide includes the project’s key milestones — from its early stage and project launch date down to the evaluation — giving the audience a quick reference of the entire process.

Including the project goal sets a clear expectation for the stakeholders and encourages them to explore opportunities for the future.

When summarizing presentations, it’s good to consider what questions to raise or what pattern to follow to make your presentation sequential and memorable. You can look at the potential good questions to ask, and paraphrase to summarize content while using relevant visualizations and layouts. Whether you’re someone afraid of public speaking or an experienced presenter, knowing that your presentations are brief and to the point can give you a sense of calm. It can also help boost your confidence as you look to grab the valuable attention of your audience while keeping them awake amidst short attention spans and critical details tied to what you are presenting.

1. Key Takeaways Concept Slides for PowerPoint

Use this eye-catching template to summarize the key takeaways from your PowerPoint Presentation.

Use This Template

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30 Examples: How to Conclude a Presentation (Effective Closing Techniques)

By Status.net Editorial Team on March 4, 2024 — 9 minutes to read

Ending a presentation on a high note is a skill that can set you apart from the rest. It’s the final chance to leave an impact on your audience, ensuring they walk away with the key messages embedded in their minds. This moment is about driving your points home and making sure they resonate. Crafting a memorable closing isn’t just about summarizing key points, though that’s part of it, but also about providing value that sticks with your listeners long after they’ve left the room.

Crafting Your Core Message

To leave a lasting impression, your presentation’s conclusion should clearly reflect your core message. This is your chance to reinforce the takeaways and leave the audience thinking about your presentation long after it ends.

Identifying Key Points

Start by recognizing what you want your audience to remember. Think about the main ideas that shaped your talk. Make a list like this:

The problem your presentation addresses.
The evidence that supports your argument.
The solution you propose or the action you want the audience to take.

These key points become the pillars of your core message.

Contextualizing the Presentation

Provide context by briefly relating back to the content of the whole presentation. For example:

Reference a statistic you shared in the opening, and how it ties into the conclusion.
Mention a case study that underlines the importance of your message.

Connecting these elements gives your message cohesion and makes your conclusion resonate with the framework of your presentation.

30 Example Phrases: How to Conclude a Presentation

1. “In summary, let’s revisit the key takeaways from today’s presentation.”
2. “Thank you for your attention. Let’s move forward together.”
3. “That brings us to the end. I’m open to any questions you may have.”
4. “I’ll leave you with this final thought to ponder as we conclude.”
5. “Let’s recap the main points before we wrap up.”
6. “I appreciate your engagement. Now, let’s turn these ideas into action.”
7. “We’ve covered a lot today. To conclude, remember these crucial points.”
8. “As we reach the end, I’d like to emphasize our call to action.”
9. “Before we close, let’s quickly review what we’ve learned.”
10. “Thank you for joining me on this journey. I look forward to our next steps.”
11. “In closing, I’d like to thank everyone for their participation.”
12. “Let’s conclude with a reminder of the impact we can make together.”
13. “To wrap up our session, here’s a brief summary of our discussion.”
14. “I’m grateful for the opportunity to present to you. Any final thoughts?”
15. “And that’s a wrap. I welcome any final questions or comments.”
16. “As we conclude, let’s remember the objectives we’ve set today.”
17. “Thank you for your time. Let’s apply these insights to achieve success.”
18. “In conclusion, your feedback is valuable, and I’m here to listen.”
19. “Before we part, let’s take a moment to reflect on our key messages.”
20. “I’ll end with an invitation for all of us to take the next step.”
21. “As we close, let’s commit to the goals we’ve outlined today.”
22. “Thank you for your attention. Let’s keep the conversation going.”
23. “In conclusion, let’s make a difference, starting now.”
24. “I’ll leave you with these final words to consider as we end our time together.”
25. “Before we conclude, remember that change starts with our actions today.”
26. “Thank you for the lively discussion. Let’s continue to build on these ideas.”
27. “As we wrap up, I encourage you to reach out with any further questions.”
28. “In closing, I’d like to express my gratitude for your valuable input.”
29. “Let’s conclude on a high note and take these learnings forward.”
30. “Thank you for your time today. Let’s end with a commitment to progress.”

Summarizing the Main Points

When you reach the end of your presentation, summarizing the main points helps your audience retain the important information you’ve shared. Crafting a memorable summary enables your listeners to walk away with a clear understanding of your message.

Effective Methods of Summarization

To effectively summarize your presentation, you need to distill complex information into concise, digestible pieces. Start by revisiting the overarching theme of your talk and then narrow down to the core messages. Use plain language and imagery to make the enduring ideas stick. Here are some examples of how to do this:

Use analogies that relate to common experiences to recap complex concepts.
Incorporate visuals or gestures that reinforce your main arguments.

The Rule of Three

The Rule of Three is a classic writing and communication principle. It means presenting ideas in a trio, which is a pattern that’s easy for people to understand and remember. For instance, you might say, “Our plan will save time, cut costs, and improve quality.” This structure has a pleasing rhythm and makes the content more memorable. Some examples include:

“This software is fast, user-friendly, and secure.”
Pointing out a product’s “durability, affordability, and eco-friendliness.”

Reiterating the Main Points

Finally, you want to circle back to the key takeaways of your presentation. Rephrase your main points without introducing new information. This reinforcement supports your audience’s memory and understanding of the material. You might summarize key takeaways like this:

Mention the problem you addressed, the solution you propose, and the benefits of this solution.
Highlighting the outcomes of adopting your strategy: higher efficiency, greater satisfaction, and increased revenue.

Creating a Strong Conclusion

The final moments of your presentation are your chance to leave your audience with a powerful lasting impression. A strong conclusion is more than just summarizing—it’s your opportunity to invoke thought, inspire action, and make your message memorable.

Incorporating a Call to Action

A call to action is your parting request to your audience. You want to inspire them to take a specific action or think differently as a result of what they’ve heard. To do this effectively:

Be clear about what you’re asking.
Explain why their action is needed.
Make it as simple as possible for them to take the next steps.

Example Phrases:

“Start making a difference today by…”
“Join us in this effort by…”
“Take the leap and commit to…”

Leaving a Lasting Impression

End your presentation with something memorable. This can be a powerful quote, an inspirational statement, or a compelling story that underscores your main points. The goal here is to resonate with your audience on an emotional level so that your message sticks with them long after they leave.

“In the words of [Influential Person], ‘…'”
“Imagine a world where…”
“This is more than just [Topic]; it’s about…”

Enhancing Audience Engagement

To hold your audience’s attention and ensure they leave with a lasting impression of your presentation, fostering interaction is key.

Q&A Sessions

It’s important to integrate a Q&A session because it allows for direct communication between you and your audience. This interactive segment helps clarify any uncertainties and encourages active participation. Plan for this by designating a time slot towards the end of your presentation and invite questions that promote discussion.

“I’d love to hear your thoughts; what questions do you have?”
“Let’s dive into any questions you might have. Who would like to start?”
“Feel free to ask any questions, whether they’re clarifications or deeper inquiries about the topic.”

Encouraging Audience Participation

Getting your audience involved can transform a good presentation into a great one. Use open-ended questions that provoke thought and allow audience members to reflect on how your content relates to them. Additionally, inviting volunteers to participate in a demonstration or share their experiences keeps everyone engaged and adds a personal touch to your talk.

“Could someone give me an example of how you’ve encountered this in your work?”
“I’d appreciate a volunteer to help demonstrate this concept. Who’s interested?”
“How do you see this information impacting your daily tasks? Let’s discuss!”

Delivering a Persuasive Ending

At the end of your presentation, you have the power to leave a lasting impact on your audience. A persuasive ending can drive home your key message and encourage action.

Sales and Persuasion Tactics

When you’re concluding a presentation with the goal of selling a product or idea, employ carefully chosen sales and persuasion tactics. One method is to summarize the key benefits of your offering, reminding your audience why it’s important to act. For example, if you’ve just presented a new software tool, recap how it will save time and increase productivity. Another tactic is the ‘call to action’, which should be clear and direct, such as “Start your free trial today to experience the benefits first-hand!” Furthermore, using a touch of urgency, like “Offer expires soon!”, can nudge your audience to act promptly.

Final Impressions and Professionalism

Your closing statement is a chance to solidify your professional image and leave a positive impression. It’s important to display confidence and poise. Consider thanking your audience for their time and offering to answer any questions. Make sure to end on a high note by summarizing your message in a concise and memorable way. If your topic was on renewable energy, you might conclude by saying, “Let’s take a leap towards a greener future by adopting these solutions today.” This reinforces your main points and encourages your listeners to think or act differently when they leave.

Frequently Asked Questions

What are some creative strategies for ending a presentation memorably.

To end your presentation in a memorable way, consider incorporating a call to action that engages your audience to take the next step. Another strategy is to finish with a thought-provoking question or a surprising fact that resonates with your listeners.

Can you suggest some powerful quotes suitable for concluding a presentation?

Yes, using a quote can be very effective. For example, Maya Angelou’s “People will forget what you said, people will forget what you did, but people will never forget how you made them feel,” can reinforce the emotional impact of your presentation.

What is an effective way to write a conclusion that summarizes a presentation?

An effective conclusion should recap the main points succinctly, highlighting what you want your audience to remember. A good way to conclude is by restating your thesis and then briefly summarizing the supporting points you made.

As a student, how can I leave a strong impression with my presentation’s closing remarks?

To leave a strong impression, consider sharing a personal anecdote related to your topic that demonstrates passion and conviction. This helps humanize your content and makes the message more relatable to your audience.

How can I appropriately thank my audience at the close of my presentation?

A simple and sincere expression of gratitude is always appropriate. You might say, “Thank you for your attention and engagement today,” to convey appreciation while also acknowledging their participation.

What are some examples of a compelling closing sentence in a presentation?

A compelling closing sentence could be something like, “Together, let’s take the leap towards a greener future,” if you’re presenting on sustainability. This sentence is impactful, calls for united action, and leaves your audience with a clear message.

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How to Summarize a Presentation: 5 Easy Steps

Table of Contents

Introduction

Different people have varying needs for summaries. For a student, summaries are a great way to keep notes. They help them during their exam preparations.

In businesses, summaries are often required during executive meetings. Any kind of report, plan, or strategy could require an executive summary. This is also where summarizing presentations is required. In businesses, presentations are much more valuable and time-saving than a simple article or paper.

The reason presentations are used is that they can, paired with images and graphs, effectively utilize the least amount of text. However, even these need to be summarized frequently because the executives do not have a lot of time to go through an entire presentation.In this post, we will check out some ways to summarize presentations.

Using a Tool

Not all people have the time to manually summarize a presentation. Businessmen, in general, are always short on time especially when they belong to large corporations.

They can use summarizing tools to generate succinct summaries of presentations or plans/strategies.

Summarizing tools are widely available on the internet. And a lot of them are free to use. A great text summarizer can summarize your content in the shortest possible time using the number of words you like. Some summarizers come with the option of condensing the source material into a paragraph or a series of bullet points. Since there are a lot of tools to pick from, you can try out a few and use the ones that suit your needs best.

By Hand/Manually

Read and understand the presentation, segment the material into sections, identify key points, write the summary, compare to the original and revise.

Summarizing can be a difficult task depending on what kind of topic is being talked about or who is doing the summarizing. Some people have a way with words and they are naturally able to say things in a concise manner, while others have to learn how to do so.

Summarizing is a skill that is required in presentations and speeches. These are both mediums using which information and possibly new concepts are provided to the audience. At the end of both, a summary is required to nicely round up the entire topic. Using summarizing tools is an easier way as compared to manually writing a summary since they save a lot of time and effort.

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Design Ideas for your Presentation Summary Slide

November 7, 2017 - Dom Barnard

As mentioned in this article , a summary slide will be more beneficial to your audience than a ‘Thank You’ slide. It gives the audience a chance to recap on the main points of the presentation and gives them areas to think about for any audience questions.

What should be included in the summary slide?

A summary slide should include the main points of your presentation which support the message you are trying to get across. You can also add your contact details, such as email address, as people are likely to photograph this slide which their mobiles to remind them of the presentation. Keep the summary slide up when you are going through the questions and answers session.

When going through the summary, briefly explain each point and if possible, highlight the summary point in a different colour when you are talking about it. This keeps it as simple as possible for the audience as their attention span will have reduced by end of your presentation .

Design and content tips

MS PowerPoint offers different well designed layouts for your summary slide, go to Home – Slides Panel – Layout and choose a suitable layout.

Another tip is to hyperlink the points in your summery slide, in case you are asked a question about one of the points and you want to quickly refer to that slide in more detail.

You can also include visual images in the summary if they were used earlier in the presentation. People are much better at remembering images than verbal information. When talking about a summary point, you can bring up an image from that section of the presentation to jog the audiences memory.

Some simple examples

Example summary slide for a presentaiton with contact information

Basic summary slide with main points and contact information on it. The key message of the presentation is highlighted on the right hand side.

Example summary slide for a presentaiton with an image

This summary slide is a little more visual, with the key points still mentioned on the slide.

Example summary slide for a presentaiton with a diagram

This diagram gives the audience a little more context to the information around it. The audience can see how this information leads to improving skills.

10 Tips To Summarize Information For Presentation

Introduction

10 Best Presentation Slide Design Tips

Key takeaways.

Let us all admit, designing and presenting a PowerPoint Presentation is a dicey, tedious task that you either hit or miss totally. However, as discussed in this article, knowing some smart tips and tricks can save you from boardroom mishaps!

1. Identify your audience

The first essential step in designing an effective presentation is to know your audience . The content of your presentation should be largely inspired by and based on the nature and composition of your target audience.

I clearly remember an incident where a colleague of mine presented some extremely technical financial information to an audience that was barely into finance. The result was he received extremely negative feedback even though his facts and technical presentation were bang-on!

For example, if you are delivering a presentation on mutual funds and your audience is mostly women who have not handled personal finances in their life, you should rid your presentation of all technical jargon and case-based scenarios that the audience can not connect with.

Thus, it is pertinent to know the gender composition, the age mix, the educational background, the regional orientation, the likes and preferences, and other related factors of the target audience to cater to the needs better.

2. Focus on design and layout

After you have successfully identified the target audience, the next best practice for PowerPoint design is to chalk out the layout of your presentation. You need to keep certain factors in mind when it comes to design and layout; the color palette, the text font, the font size, the contrast, the background, etc.

While delivering a corporate presentation, neutral color such as a shade of gray or blue is picked up for a more professional finish. If the presentation is text-intensive, the background is kept neutral and fading.

We all remember such embarrassing moments from our college days. We were all beginners at designing and presenting PowerPoint presentations, and we messed up with the presentation’s formatting. From wrong font size to going overboard with PowerPoint visual effects. We have realized the hard way that less is more when it comes to a presentation!

You should always try to be minimalistic when using color shades; a maximum of two colors should be used in a presentation.

Source

3. Mention the agenda

The first slide of your presentation should define all points that will be covered in your presentation. It should give a general overview and understanding of the topic being addressed by the presenter.

For example, if you are delivering a presentation on rising cases of cybersecurity issues, your agenda should be defined as A) What is a cybersecurity threat? B) Summarized comparison of rising in cybersecurity threats over the years. C) Approach towards tackling such issues D) Solution if you encounter a Cybersecurity threat E) Conclusion F) Way ahead.

The last slide should, of course, be a thank-you slide for your audience for being patient.

4. Less text, more impact

Believe us when we say this, as an audience, we all hate being bombarded with a lot of text to read on screen, so why serve it when you are the presenter? You should serve the least information via simple plain texts.

While you must give as much information as you can, you still need to be compact and precise. The best way to do this is to give only pointers/headings in your presentation and let the detailed information be conveyed orally while presenting.

Too much text will fail to retain the interest of the audience. Moreover, if it is a technical presentation, you need to avoid unnecessary text in your PowerPoint presentation.

You also need to remove redundancy and ensure that you are painting a complete picture in the as minimal text as possible while keeping the audience engaged.

For example, while giving a presentation on Mutual Funds, you can put the types of mutual funds, i.e., debt and equity, in your slide as a pointer and give detailed textual information orally to your audience while explaining the same.

5. Use of charts and graphs

A presentation flooded with raw data and nothing eye-catchy will fail miserably to keep the audience engaged. Charts and graphs come to your rescue when your presentation is data intensive. Data, if presented in the raw form, fails to develop and sustain the target audience’s interest.

Let us say you are presenting before the head of sales department with the data on monthly sales of a product, region wise. There are 12 months and 20 regions for which you must display the data most comprehensively. A tabular representation will be okay until multiple locations and multiple period data are not involved. Post that, tabular data is an eyesore, and graphical representation is more appropriate.

The top management generally runs short of time and is keen on getting summarized information; use graphs and charts to summarize your data and give full yet concise information in a simplified manner.

6. Structuring information

The flow of data across all slides should be smooth, and the transitions should be cohesive. Consistency is the key. You should not bombard the audience with a lot of data at the beginning of the slide or towards the end of the presentation.

There should be adequate pauses, breaks, and gaps in the data flow. Too much information is hard to process in a short span; hence, you should aim at structuring the entire information in such a manner so that the core message of your presentation reaches the audience.

Enough emphasis and time should be given to each slide of your presentation. You should have a key message at the end of each slide that briefly summarises the agenda of that particular slide so that the audience remembers and recollects all the information when needed.

7. Pictorial representations

A picture speaks a thousand words, and at the same time, it also helps you in avoiding a data-heavy presentation.

Pictorial representation of data is the most convenient and articulate way to deliver the desired information smartly.

For example, if you are explaining SWOT Analysis in your presentation, it is always advisable to use pictures rather than going for textual representation in the form of bullet points. A plain-text reading of what SWOT stands for is not pleasing to the eye. It is also less impactful when compared to a pictorial representation.

Maintaining a balance between textual and pictorial information should be maintained. Your audience should absorb the slides while still being attentive to what you are speaking.

8. Elimination to finalization

The moment you start gathering data for a presentation, you need to follow the elimination to finalization method. You need to jot down only the relevant points to be conveyed to the audience and chop off the remaining by editing the data.

For example, you must have gathered a lot of data relating to Mutual Funds but keeping in mind all the above points that we have discussed so far, you will have to edit and keep only the essential information in your presentation slides.

What to include in a presentation ? Include all relevant data such as types of mutual funds, modes of investments, schemes of investments, expense ratios, Net Asset Value (NAV) and exclude redundant data, heavy data involving statistics, data involving specific fund performances.

A smart presentation should be an easily-digestible, soothing meal without a heavy concoction of disrupting elements.

9. Examples and quotations

Any PowerPoint presentation is incomplete if you do not include sufficient examples to make your audience understand your point in a better manner.

Continuing with our example of a PowerPoint presentation on mutual funds, if you are delivering a presentation before prospective investors, you need to quote some real-life examples that will win their trust with investing money. This can include the past performance of a fund, real-life calculations of a past investor, etc.

You need motivation as the driving factor behind encouraging your audience to invest; hence, you should be quoting biggies from the investing world like Warren Buffett to make a powerful impact on the minds of your target audience.

10. The slide is to time ratio

Time management is a crucial factor when we talk about Presentation design tips. As a rule of thumb, you should be dedicating a minute per slide of your presentation.

However, in practice, this may vary. Certain slides, such as a slide with a comprehensive example, will require more time to be explained to the audience.

For example, if you are delivering a 10-minute PowerPoint presentation of 10 slides, you should try to allocate a minute to each slide and nothing more. Of course, if the slide can be managed with less time than a minute, you should not stretch it any further.

Too much information in too little time is as lethal as no information.

Thus, you should try and maintain an optimum ratio as far as the time is taken to explain each slide is concerned.

Before even assimilating information for your PowerPoint presentation, always know your target audience in advance. Doing this ensures that you eliminate unnecessary data at the inception and changes your outlook towards building a presentation.
Once you have finalized details about the target audience, the next best practice is to design the PowerPoint Presentation per your audience’s mix. The color theme, background, use of objects is taken care of in this step. The format should be per the type of audience being addressed.
The topic of discussion should be clear in your head and your presentation. You should lay down the plan clearly so that the audience knows the topics being covered for them. This helps in building a connection with the audience at the onset. While walking them through the agenda, you can briefly touch base on points included therein to give them an overview of what to expect from the PowerPoint presentation.
Let’s reiterate the positive impact that the absence of more textual information has on a PowerPoint presentation. A heavy, data-loaded presentation is always difficult for the audience to comprehend. So, keep your textual information to the bare minimum so that it just serves the need without impacting audience engagement.
If you remove textual information, what is the other way to present it? Well, it is through pictures, graphs, and charts. Studies show that audience engagement is higher when the presentation includes more graphical elements than basic textual information.
A power-packed presentation sometimes may fail to deliver its objective if it is not well-structured. Your presentation should flow smoothly in a chronological manner, sensing your audience’s emotions.
Pictorial representations are an extension of what we have discussed in including more graphical information. While graphical information comes to the rescue while presenting complex data in a simplified manner, pictorial representation helps in removing the monotony of plain texts. Including pictures more often keeps the audience engrossed in the message being conveyed.
Sometimes, while assimilating information for your presentation, you will feel overwhelmed with the amount of data you gather. The best way to keep only relevant information is to edit and eliminate irrelevant data. Make sure you stick to the agenda of your presentation.
Real-life examples are always motivating, and we all feel genuinely connected with them. Quoting unrealistic case scenarios will burden the audience with something they can’t resonate with. Hence, you should always quote and share real-life examples wherever possible. In your presentation, a little motivational quote or a famous quote that people are aware of, here and there, establishes an instant connection with the audience.
Lastly, always try to adhere to the time slide ratio. Remember not to spend too much time explaining things that won’t matter much to the audience. Explain in detail but not in-depth.

To sum it up, these ten extremely helpful presentation design tips will help you navigate the process step by step and will aid you in delivering appropriate information in the most lucid presentable manner.

Your presentation is the medium to provide information in an organized manner to the recipients seeking that information. If the design or format of the presentation is not comfortable for the audience, they will not be able to absorb the information at all. Hence, it is important to design the presentation so that the audience gets influenced and digests every fact that is served via the presentation.

Be creative, but don’t go overboard with it. Try to keep it simple and pleasing to the eyes. Try not to implement each element that you know of while preparing a PowerPoint presentation. Use subtle colors and background so that it is pleasant in appearance.

While deciding the target audience and the plan, you will realize that your PowerPoint presentation must be any of the below-mentioned types: Informative- Informative presentation is a presentation that intends to disseminate information to a group of people, such as a presentation on awareness on the spread of HIV. Instructional – Instructional presentation is a type of presentation that intends to educate, teach, and induce people to follow a path such as a presentation on using MS Office. Persuasive- Persuasive presentation is a kind of presentation that intends to induce a response from the audience, such as a presentation on Investing in Mutual Funds. Decision-making: A kind of presentation that intends to support or drive a decision, such as a presentation on prospective product marketing areas, is known as a decision-making presentation.

Ensure there is enough empty space in your slides, and the text is clearly visible. Make sure you use variations in font size and not in font type. You should use a neutral color palette as background and contrast; your slides shouldn’t appear to be carved out of a rainbow!

As a thumb rule, we should be allocating nothing more than a minute to each slide. If any slide requires a detailed explanation, the time should be balanced accordingly.

The best way to structure or start structuring a presentation is by setting a defined agenda. Once you chalk out an agenda, start working on the structure of the presentation by keeping only that information that is essential.

It depends on the kind of presentation that you are presenting. 1. If it is an informative presentation, you can conclude by taking up queries and questions from the audience. 2. If it is instructional in nature, you can ask questions to the audience to get a better idea of their understanding. 3. If the presentation is persuasive or a decision-making presentation, you can conclude by reiterating the selling point of the presentation.

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3 Tips for Designing a Killer Summary Slide to Make Your Presentation Stand Out

Last Updated on March 6, 2024 by Peter Z

When it comes to presenting information, one of the most important aspects is the ability to summarize insights effectively. A summary slide is a powerful tool that can help you conclude your presentation concisely while highlighting the most important aspects.

In this blog, we will share inspiration on how to create such a wrap-up slide that will make your presentations more impactful and memorable.

Three things to remember while creating the summary slide

A summary slide typically highlights the top 3 to 5 crucial points discussed during a presentation, while being visually appealing and attention-grabbing. Summaries aid in the recollection of critical details.

In our summary slide example, three key components can be identified: a header section, a section for a more detailed description, and an icon representing the content. Each summary point is an individual element enclosed in a simple arrow shape.

Proper differentiation of text is crucial, such as using a larger font size for headers and underlining them with colored borders (e.g. blue). Icons are overlaid on a background, which is preferably a thematically-related photo to the slide or presentation. The background should occupy roughly a quarter of the slide, rather than split it evenly. This design approach prevents slide overload and creates a visually appealing result.

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How to video record yourself presenting a PowerPoint

What type of content do you primarily create?

Recording yourself presenting a PowerPoint can be challenging, especially getting the technical aspects right. You need to capture your screen, webcam, and audio seamlessly while delivering your content naturally and avoiding awkward transitions between slides.

Finding a tool that integrates all these components can seem daunting. However, recording yourself presenting a PowerPoint doesn't have to be reserved for the tech-savvy or professional speakers.

Whether you're a teacher creating online lessons, a marketer producing a product demo, or someone looking to improve their presentation skills, this guide will walk you through user-friendly tools and strategies that will teach you how to video record yourself presenting a PowerPoint.

Recording yourself presenting a PowerPoint can be challenging, but it doesn't have to be reserved for experts.
Video recording offers unlimited reach, repurposing opportunities, and a more engaging experience.
Use PowerPoint's built-in recording feature or tools like Descript for a polished presentation.
Other tools like Zoom, Loom, OBS Studio, Clipchamp, and Quick Time Player can also be used for recording.
Tips include practicing your script, using slide notes, ensuring high-quality audio and lighting, and incorporating storytelling techniques.

Why video record yourself presenting a PowerPoint?

Video recording your PowerPoint presentations offers several advantages:

Unlimited reach : Unlike in-person presentations confined to a specific time and location, recorded videos allow your message to reach audiences globally at their convenience.
Repurposing opportunities: Recorded presentations can be repurposed as evergreen content across multiple platforms, such as social media, online courses, webinars, and internal training materials, maximizing their value.
Personal and engaging : Recording yourself narrating a presentation adds a personal touch and dynamic element that static slides alone cannot replicate. Your viewers can see and hear you deliver the content, creating a more immersive and engaging experience.

How to record your presentation with the PowerPoint app

Built-in recording feature in powerpoint.

1. Open the PowerPoint slide you want to record.

2. Click on the Record tab of the top toolbar.

3. Click on the Record button and choose from any of the following options:

From Current Slide
From Beginning

4. You'll see the PowerPoint screen recording window.

5. Select the microphone and camera from the icon on the top-right.

6. Click the Stop and Replay buttons to end or replay your recording.

7. To export your presentation's recording, click Export to Video within the Recording tab.

Benefits : Easy to use, no external tools needed

Limitations : Limited editing capabilities.

How to make a more polished recording of your presentation with Descript

While PowerPoint's built-in recording features are helpful, they may not produce the refined result you want for your presentation. That's where Descript comes in handy.

It’s a whole production studio at your fingertips, with video recording, transcription, and editing capabilities, ready to transform dull PowerPoint slides into an engaging experience for your audience. Descript also has a built-in screen recorder.

You can use Descript on Windows, Mac, or even straight from your web browser.

Here's step-by-step guide to recording your PowerPoint presentation with Descript.

Set up your screen recording

1. Install and open Descript. At the top of the editor, click and open the Record panel.

2. Select Screen.

3. Set Recorder settings:

Adjust the default recording settings to your liking, including the transcription language, the maximum recording resolution, and more.

4. Set recording options. Choose which audio and video sources to record (e.g., microphone, computer audio, camera). Remember to turn the camera on to capture your talking head video alongside your PowerPoint presentation.

5. Click the Additional Settings icon for

Studio Sound (Optional): Enhance audio quality with noise reduction and background removal
Transcription (Optional): Enable automatic transcription for easier editing
Recording separate audio tracks

6. Add (optional) Speaker labels for each audio track (e.g., "Narrator," "Expert") by typing them in the text box next to your audio inputs.

Capture your screen recording

1. Select the right recording option:

Recording into script : Choose this if you haven’t recorded anything yet.
Replace selection : Choose this if you already have a script and want to replace a specific section with a new recording.
Record new layer : Pick this for recording your video as a new layer on top of an existing recording.

2. Click Record at the bottom of the Record panel.

3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen.

4. Click Stop to finish recording

Bonus: Descript creates separate tracks for camera, microphone, and computer audio. You can edit each track individually for more precise control.

Do a short test recording to ensure everything is set up correctly.
Set your recording to transibe for easier editing.

Editing and polishing your PowerPoint recording in Descript

Descript's AI video editing tool makes it a breeze to trim, cut, and splice your video footage, ensuring a seamless flow from start to finish. You can add smooth transitions and other visual effects to make your presentation pop.

Here’s a glimpse of how to edit and polish your PowerPoint recording in Descript:

Edit your recording like a doc

Did you make a mistake during a slide transition? No problem. Just delete those sections in the text transcript (created automatically by Descript) and the video will adjust to match.

Remove filler words

Sound smoother and more confident by easily removing filler words like "um" and "uh" from the transcript.

Fix voiceover mistakes by typing

Didn't nail your delivery on a specific slide? No need to start from scratch! Descript's Overdub feature lets you simply type in the correct narration and replace the audio on that slide with AI voice cloning.

Boost video quality and engagement :

Crisp up audio quality by reducing background noise and room reverb with the AI-powered Studio Sound feature.
‎Replace your background completely with the Green Screen Video Editor —look like you're presenting in a sleek studio or broadcasting from a beach.
Enable Eye Contact simulation with AI, so it appears you're making direct eye contact with viewers, even if you’re looking or reading something off-camera.

3. OBS Studio

OBS Studio is a free, open-source screen recorder/streaming software with a steeper learning curve. It’s popular among advanced or tech-savvy users who need granular customization and control.

To record your presentation, add a "Screen Capture" source to capture your PowerPoint window and a "Video Capture Device" source for your webcam.

4. Clipchamp: Recording natively in Windows

You can use Microsoft’s Clipchamp , the built-in screen recorder and video editor for Windows, to simultaneously capture your computer screen, webcam, and audio for recording your PowerPoint presentation. It’s also available as a browser-based app. You can record up to 30 minutes on screen and webcam recordings.

Users can also adjust the screen and webcam recordings in the editing timeline separately.

5. Quick Time Player Recording natively in Mac

Use Mac’s Quick Time Player to record your PowerPoint presentation. It’s not as straightforward as the other options on this list, so here’s a quick guide to help you out:

Launch Quick Time Player.
Select File and go to New Movie Recording.
You'll be recording your entire screen in addition to recording your face, so adjust the size and location of the recording window so that it's in a nonintrusive corner of your PowerPoint.
Go to View and select Float on Top .
Next, go to File and select New Screen Recording.
On the menu that appears, select Record Selected Portion and drag a border around your PowerPoint and the webcam recording window.
Press Record and start presenting.
You can adjust the video quality and the audio source in the webcam recording window.

How to turn your PowerPoint presentation slides into a video

Did you know PowerPoint lets you save your presentation as a video, too?

Here's a breakdown of the two ways you can do so—keeping all the presentation elements (narration, animation, pointer movements, timings, and so on) intact in the presentation itself.

Save your PowerPoint presentation as a video

This creates a separate video file (MP4 or WMV) that anyone can play, even without PowerPoint.

Follow these steps:

Save your presentation
Go to File > Export > Create a Video
Ultra HD (4K): Best for large screens (if you have Windows 10+)
Full HD (1080p): Great for computers and TVs
HD (720p): Good for streaming online or on DVDs
Standard (480p): Smallest size, good for phones

4. Decide on narration

If you haven't recorded yourself talking, choose "Don't Use Recorded Timings and Narrations" from the dropdown menu
If you have a recording, choose "Use Recorded Timings and Narrations." You can also set how long each slide shows for (default is 5 seconds)

5. Click Create Video

6. Name your video, pick a folder to save it in, and choose a file type (MPEG-4 or Windows Media Video)

Creating the video might take a while, especially for longer presentations. You can even leave it running overnight. Once done, find your video in the chosen folder and double-click to play it.

Save your PowerPoint presentation as a slideshow

This saves your presentation as a special file (PPSX) that starts playing automatically on full screen when opened. It only works with PowerPoint.

Here’s how it works:

Make sure your presentation is saved (regular PowerPoint file)
Go to File > Save As .
Pick a folder to save the slideshow in.
Under Save as type, choose PowerPoint Show (*.ppsx) .
Click Save .

Now when someone opens the file, it will automatically play the slideshow.

Pro tips for making better video PowerPoint presentations

Practice your script.

Recording a flawless PowerPoint video rarely happens in one take. The key is practice.

Record practice run-throughs and watch them back. Make notes on areas that need improvement or parts lacking clarity. The more you drill your script, the more confident and natural you'll sound in the final recording.

Take advantage of PowerPoint's built-in Speaker Coach . The feature shows you whether your pace is too fast or slow, your use of filler words like "um," and suggestions to improve your voice modulation.

Use slide notes for coherent delivery

Wouldn’t a personal teleprompter make presentations so much easier? That’s what slide notes are for.

Having your thoughts and talking points organized within your PowerPoint file lets you have all crucial information and prompts readily available when recording.

Go ahead and add detailed notes or even a full script for each slide. This will help you stay on track and provide a handy transcript reference if you need to do any editing or voiceover work in post-production.

Use high-quality audio equipment or turn on Studio Sound

Poor audio recording quality is a surefire way to make even the most visually polished video feel amateurish. Do your presentation justice by investing in a decent external or Bluetooth microphone and audio interface to capture clear voiceover audio.

If you must use a built-in mic, record in a quiet environment to minimize background noise pickup. Or better yet, pair up with an AI-powered audio enhancement tool like Descript's Studio Sound , which reduces background noise , reverb, and other artifacts.

Ensure a clean background and even lighting

Ditch cluttered backgrounds. You want people to focus on the content of your PowerPoint and not be distracted by the funny shapes and colors in your video.

Your video lighting and framing matters, too. Position yourself facing a natural light source or bring supplemental video lighting to eliminate weird shadows and squinting-level glare.

Look directly into the camera or turn on Eye Contact

Looking directly into the camera is essential to create a sense of connection with the audience. Position your webcam or camera at eye level and imagine you're talking to a friend. If you're using Descript, enable the Eye Contact feature to auto-adjust your gaze towards the camera.

Dress professionally and maintain a good posture to project confidence and authority.
Use visuals, animations, and multimedia elements to enhance your presentation and keep your audience engaged.
Consider adding closed captions or subtitles to your video for better accessibility and engagement, especially for those watching without sound.
Speak clearly and at a moderate pace, using vocal variety to emphasize key points and maintain interest.
Incorporate storytelling techniques, real-life examples, or personal anecdotes to make your video presentation more relatable and memorable .

Take your PowerPoint presentations from amateur to amazing

Recording yourself virtually presenting a PowerPoint allows you to distribute your message using the most engaging type of content: video. And there are many screen recording tools out there that can capture your screen and web camera footage with just a few clicks.

But how do you stand out?

By focusing on the presentation's depth, your delivery, and the video's quality. The first two are the bare minimum to communicate your message effectively.

But the right screen capture software and all-in-one video creation tool like Descript can help you with third. Use the tool to improve the quality of your recorded PPT presentations.

With Descript, it's easier than ever to record your screen, polish up the audio, and create stunning visuals all in one place. So why wait?

Sign up for Descript today and simplify your workflow while creating a PowerPoint presentation video that sticks with your audience in the long term.

How do you make a presentation video with your face?

To create a presentation video with your face, follow these steps:

Open your presentation in PowerPoint.
Go to the Slide Show tab.
Click on Record and choose From Current Slide or From Beginning .
Choose your microphone and camera by clicking on a sound icon on the top-right.
Start recording by clicking on the record button.
Speak into your microphone to narrate the presentation.
Your webcam will capture your face during the recording.
Click Stop when you finish recording.
Export your recorded presentation by clicking on File> Export>Create a video.

How do you present yourself in PowerPoint?

To present yourself effectively in PowerPoint, follow these steps:

Determine the key information to include in your presentation.
Design and prepare your PowerPoint slides with a cohesive theme.
Craft a compelling introduction to engage your audience.
Tailor your presentation to different time constraints for flexibility.
Capture the audience's attention before you begin speaking.

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How to Summarize Presentations
Here are 3 creative ways to summarize your presentations. 1. Use a quiz format to summarize a training presentation: There can be many variations to this. Some presenters choose to show just the title and ask the participants to recollect the content. Some choose to use fill in the blanks format or true/false format to test the memory.
How to Summarize a PowerPoint Presentation: A Step-by-Step Guide
Step 1: Review the Entire Presentation. Start by going through the entire PowerPoint presentation. Reviewing the presentation in its entirety allows you to get a sense of the overall flow and the key themes. Pay attention to the title slides and the concluding slides, as they often contain the main message and summary points.
Executive Summary: A Guide to Writing and Presentation
How to Write an Executive Summary for a Presentation. 1. Start with a Problem Statement. Think of the first paragraph as if of an opening slide for a presentation: you need to make a big compelling statement that immediately communicates your agenda.
5 Tips to Help You Write the Most Amazing Presentation Summary
2. Use Graphs and Charts to Showcase Numbers. If you want to increase the impact of your summary, you must incorporate visuals such as graphs and charts, as they provide a clear and concise way to present complex numerical data. Instead of overwhelming the audience with rows of numbers and statistics, these graphical elements convert the ...
How to create an executive summary slide
An executive summary slide is a one- or two-page overview of a much longer presentation added to the start of a deck. The goal is to provide a reader with the main messages, so they don't have to read the entire communication. Executive summary slides often retain the horizontal orientation of the rest of the slide deck.
How To Write a Summary: 5 Easy Steps
1. Read and take notes. First things first: Read or watch the original work you'll be summarizing. While you do, take brief pauses and explain to yourself what you just read or watched. As the main ideas start becoming clear to you, take notes. This will make the writing process easier. 2.
How to Write a Summary
Table of contents. When to write a summary. Step 1: Read the text. Step 2: Break the text down into sections. Step 3: Identify the key points in each section. Step 4: Write the summary. Step 5: Check the summary against the article. Other interesting articles. Frequently asked questions about summarizing.
The Best Ways for Summarizing Business Presentations
2. Call to Action. A call to action in the presentation summary can help solidify the main points and key takeaways of the presentation while also motivating the audience to take action. It is especially important if the goal of the presentation is to inspire change or promote a product or service.
6 Steps to Summarize a Presentation Effectively
Use a simple structure. Be the first to add your personal experience. 4. Be concise and clear. Be the first to add your personal experience. 5. Adapt to your audience. Be the first to add your ...
Creating Perfect Executive Summary Slides
How to Write an Executive Summary for a Presentation. ... Significant differences in the tone and terms between the presentation and the summary can cause your audience to get confused and lose interest. 2. Tell a Story. Your audience will get time to read the report in its entirety; when you present it before them, you need to focus on getting ...
30 Examples: How to Conclude a Presentation (Effective Closing Techniques)
30 Example Phrases: How to Conclude a Presentation. 1. "In summary, let's revisit the key takeaways from today's presentation.". 2. "Thank you for your attention. Let's move forward together.". 3. "That brings us to the end. I'm open to any questions you may have.".
How to easily summarize your presentation
In this video I'm going to show you how to easily summarize your presentation. You must always tell your audience what you talked about so they remember the ...
How to Summarize a Presentation
Tell the audience that you are concluding the presentation. This sets the context for the summary and prepares the audience members for your concluding remarks. Briefly summarize the primary points of the presentation. Avoid digressing into new information, arguments or points of view. Also avoid running a point into the ground that you have ...
5 Quick Tips On How To Write A Summary For A Presentation
Before writing a summary for a presentation, make sure to time your talk! You only have fifteen minutes to deliver your presentation. Creating effective notes will help you get your point across in a short time. Don't write out your entire presentation - use your outline to create quick reminders of what you want to say. Make sure to make ...
Writing a Summary
A summary should include all of the main points or ideas in the work but avoid smaller details or ideas. You don't want to provide every aspect of the plot or smaller points in your summary. Your summary should be written using your own words. Present the main ideas objectively, avoiding your own opinion and thoughts about the work.
How To Write a Summary in 8 Steps (With Examples)
5. Write the summary. You can start your summary with the author's name and the title of the text. For example, you can use some variation of, "According to Martin Somers in 'The Child and the Wolf,'" to introduce your text. Then, include the thesis of the author in your first sentence.
How to Summarize a Presentation: 5 Easy Steps
Using a Tool. By Hand/Manually. Read and Understand the Presentation. Segment the Material into Sections. Identify Key Points. Write the Summary. Compare to the Original and Revise. Conclusion.
Design Ideas for your Presentation Summary Slide
Design and content tips. MS PowerPoint offers different well designed layouts for your summary slide, go to Home - Slides Panel - Layout and choose a suitable layout. Another tip is to hyperlink the points in your summery slide, in case you are asked a question about one of the points and you want to quickly refer to that slide in more detail.
10 Tips To Summarize Information For Presentation
5. Use of charts and graphs. A presentation flooded with raw data and nothing eye-catchy will fail miserably to keep the audience engaged. Charts and graphs come to your rescue when your presentation is data intensive. Data, if presented in the raw form, fails to develop and sustain the target audience's interest.
How to Summarize a Presentation with AI
How to summarize a presentation. 1. Identify the main goal. 2. Write the summary. 3. Use visual aids. 4. Include examples and quotations.
5 Tools to Summarize PowerPoint with AI
Step 2:Click on the "File" tab in the top-left corner of the PowerPoint window. Step 3:In the drop-down menu, click on "Save As". Step 4:In the dialog box that appears, choose the location ...
AI PowerPoint Summarizer
Yes! Our PPT Summarizing Tool reads your powerpoint and creates a concise powerpoint summary and flashcards on the most important information. All you need to do is upload your powerpoint and the PPT Summarizing Tool will give you a concise summary of key points.
3 Tips for Designing a Killer Summary Slide to Make Your Presentation
In our summary slide example, three key components can be identified: a header section, a section for a more detailed description, and an icon representing the content. Each summary point is an individual element enclosed in a simple arrow shape. Executive summary slide example. Click on the picture to see the source slide deck.
Report Writing Format with Templates and Sample Report
2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot. 3.
Project Status Report Executive Summary Slides
Hey business pros! Keep your team and stakeholders in the loop without skipping a beat with our Project Status Report Executive Summary infographic template. Perfect for those who love to present data with a dash of style, this PowerPoint and Google Slides template combines illustrated, feminine touches with a professional brown palette.
How to Video Record Yourself Presenting a PowerPoint: 7 Ways
Record new layer: Pick this for recording your video as a new layer on top of an existing recording. 2. Click Record at the bottom of the Record panel. 3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen. 4. Click Stop to finish recording.

How to Summarize Presentations

When should you summarize your presentation?

The logic behind summarizing your points:

How to summarize your presentation in a structured way?

Example of an effective presentation summary:

Some creative ways to summarize your presentations:

1. Use a quiz format to summarize a training presentation:

2. Use a mid-session Q & A to summarize your business presentation:

3. Repeat some key images and terms from earlier points to serve as memory hook:

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How to Summarize a PowerPoint Presentation: A Step-by-Step Guide

Introduction

Step by Step Tutorial: How to Summarize a PowerPoint Presentation

Step 1: Review the Entire Presentation

Step 2: Identify the Key Points

Step 3: Understand the Purpose

Step 4: Condense the Information

Step 5: Review and Edit

Additional Information

Frequently Asked Questions

Can I include quotes from the presentation in my summary?

Should I use the same slide titles in my summary?

Is it okay to leave out examples used in the presentation?

How long should my summary be?

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Related posts:

The Best Ways for Summarizing Business Presentations

What is a Presentation Summary?

To Make Content Easier to Explain

To Make Content Easier to Follow

To Avoid the Context from Getting Lost in Translation

1. Key Points of the Presentation

2. Call to Action

4. Contact Details of the Presenter

Identify the Main Points of Your Presentation

Create an Outline

Use Key Highlights in Slides

Emphasize Important Bits of Data, Trends & Analysis

Use Self-Explanatory Visuals

Use Appropriate Layouts that Support Your Content

Use Speaker Notes to Support Your Presentation

Dashboards for Data-driven Presentations

Quizzes for Informative Presentations

Infographics for Depicting Trends and Complex Data

Timelines and Roadmaps

Business Diagrams that can Help Summarize your Slides.

Making Content Memorable

Sales Summary

Customer Journey Summary

Business Proposal Summary

Project Launch Summary

1. Key Takeaways Concept Slides for PowerPoint

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30 Examples: How to Conclude a Presentation (Effective Closing Techniques)

Crafting Your Core Message

Identifying Key Points

Contextualizing the Presentation

30 Example Phrases: How to Conclude a Presentation

Summarizing the Main Points

Effective Methods of Summarization

The Rule of Three

Reiterating the Main Points

Creating a Strong Conclusion

Incorporating a Call to Action

Leaving a Lasting Impression

Enhancing Audience Engagement

Q&A Sessions

Encouraging Audience Participation

Delivering a Persuasive Ending

Sales and Persuasion Tactics

Final Impressions and Professionalism

Frequently Asked Questions

Can you suggest some powerful quotes suitable for concluding a presentation?

What is an effective way to write a conclusion that summarizes a presentation?

As a student, how can I leave a strong impression with my presentation’s closing remarks?

How can I appropriately thank my audience at the close of my presentation?