how to share a powerpoint presentation on onedrive

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PowerPoint 2016  - Understanding OneDrive

Powerpoint 2016  -, understanding onedrive, powerpoint 2016 understanding onedrive.

PowerPoint 2016: Understanding OneDrive

Lesson 2: understanding onedrive.

/en/powerpoint2016/getting-started-with-powerpoint/content/

Introduction

Many of the features in Office are geared toward saving and sharing files online. OneDrive is Microsoft’s online storage space that you can use to save, edit, and share your presentations and other files. You can access OneDrive from your computer, smartphone, or any of the devices you use.

To get started with OneDrive, all you need to do is set up a free Microsoft account if you don’t already have one.

If you don't already have a Microsoft account, you can go to the Creating a Microsoft Account lesson in our Microsoft Account tutorial.

Once you have a Microsoft account, you'll be able to sign in to Office. Just click Sign in in the upper-right corner of the PowerPoint window.

Benefits of using OneDrive

Once you’re signed in to your Microsoft account, here are a few of the things you’ll be able to do with OneDrive:

• Access your files anywhere: When you save your files to OneDrive , you’ll be able to access them from any computer, tablet, or smartphone that has an Internet connection. You'll also be able to create new presentations from OneDrive.
• Back up your files: Saving files to OneDrive gives them an extra layer of protection. Even if something happens to your computer, OneDrive will keep your files safe and accessible.
• Share files: It’s easy to share your OneDrive files with friends and coworkers. You can choose whether they can edit or simply read files. This option is great for collaboration because multiple people can edit a presentation at the same time (also known as co-authoring).

Saving and opening files

When you’re signed in to your Microsoft account, OneDrive will appear as an option whenever you save or open a file. You still have the option of saving files to your computer. However, saving files to your OneDrive allows you to access them from any other computer, and it also allows you to share files with friends and coworkers.

For example, when you click Save As , you can select either OneDrive or This PC as the save location.

/en/powerpoint2016/creating-and-opening-presentations/content/

• Add, change, hide, or delete comments in a presentation Article
• Share your PowerPoint presentation with others Article
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Share your PowerPoint presentation with others

Select  Share .

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc. 

Select  Apply .

Enter names and a message.

Select  Send .

You can also copy the link and then paste it in an email, social media post, or even a text message.

For info on collaborating with others on a document, see Work together on PowerPoint presentations .

To stop sharing, see  Stop sharing OneDrive files or folders or change permissions.

Share by using a traditional email attachment:

If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.

From OneDrive for Business or SharePoint, share a PDF or copy of a presentation by email

This feature is only available if you have a Microsoft 365 subscription . If you are a Microsoft 365 subscriber, make sure you have the latest version of Office .

To send your presentation as a copy or a PDF, select Share .

Select Attach a Copy Instead in the Share dialog box.

Select either PowerPoint Presentation or PDF .

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

From OneDrive, share a PDF or copy of your presentation by email

Select Send as attachment  in the Share pane.

Select either Send a copy or Send a PDF .

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

Invite people to view or edit the file located in the cloud, like your OneDrive.

Send a link to your file saved to the cloud.

Send a copy of the file as an email attachment.

Note:  If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint .

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

In the upper right corner, click the Share icon and then click Invite People .

If the file is on your device, you'll be asked to upload the file to the cloud first.

Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share .

The recipients receive an email with a link to the shared file.

Share a link to your presentation

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

In the upper right corner, click the Share icon and then click Copy Link .

Paste the link wherever you need.

Send your presentation as an email attachment

If you don't want to save your file to the cloud, you can share it as an email attachment.

In the upper right corner, click the Share icon and then click Send Attachment .

Click Presentation or PDF .

PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send .

Share and co-author a presentation in PowerPoint for Mac

File formats supported in PowerPoint

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How-To Geek

How to automatically save powerpoint presentations to onedrive.

Want to automatically save your PowerPoint presentations?

Quick Links

Automatically save powerpoint presentations to onedrive, change where powerpoint presentations are saved in onedrive.

If you regularly work on Microsoft PowerPoint, you should consider enabling AutoSave for your presentations. Here's how you can directly save PowerPoint presentations to OneDrive if you have a Microsoft 365 subscription .

Remember that you'll have to enable this once every time you open a new PowerPoint presentation. After that, AutoSave will keep saving changes to the presentation when you make them.

Related: What Is Microsoft 365?

You should note that OneDrive needs to be set up separately, even if you've logged in to Microsoft Office on your computer. You just need to open the OneDrive app on your computer and sign in to your Microsoft account. Once you've done that, OneDrive will be set up and ready to use on your computer.

With OneDrive set up, open Microsoft PowerPoint and select the "File" menu at the top.

Click "New" on the left pane.

Select "Blank Presentation" or any template that you like.

Hit the toggle next to AutoSave and make sure that it's set to "On."

You'll see a pop-up message where you'll need to select "OneDrive."

Now, name your presentation, and then click "OK."

From this moment on, PowerPoint will keep saving your presentation automatically. You can find your saved presentations in the Documents folder in OneDrive by default. If you use OneDrive just to store your Office documents, you're unlikely to run out of storage anytime soon, because you get 1TB of storage along with your Microsoft 365 subscription.

Changing the location of your saved PowerPoint presentations is a good idea if you like to sort your work into neat folders. You can do this easily by opening any presentation in MicrosoftPowerPoint and clicking "File."

Now, select "Save a Copy."

Click "OneDrive," which is in the pane labeled Save a Copy.

Here, you can click "More options" to open a window.

Alternatively, you can click "New Folder" in PowerPoint and start organizing your presentations.

When you're done, select the folder that you just created.

Hit "Save."

This will save your presentation in a new folder in OneDrive. The next time you create a PowerPoint presentation, you can use this method to either save it in the same folder or to create a new one if you wish to.

To verify that your file is saved in the correct folder, click the file name at the top and check the directory under OneDrive.

Now that AutoSave is enabled on PowerPoint, you should try embedding a Microsoft PowerPoint slide in a Word Document. You can also try sharing your Word document using OneDrive.

Related: How to Share Your Microsoft Word Document Using OneDrive

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Introduction to SharePoint and OneDrive in Microsoft 365 for administrators

• 18 contributors

SharePoint and OneDrive in Microsoft 365 are cloud-based services that help organizations share and manage content, knowledge, and applications to:

• Empower teamwork
• Quickly find information
• Seamlessly collaborate across the organization

The resources on this page are designed to get you started. Depending on the needs of your organization, you may want to read about migration and governance options before you start rolling SharePoint and OneDrive out to your users.

If you're ready to get started with SharePoint and OneDrive, read Plan for SharePoint and OneDrive in Microsoft 365 and follow the planning and rollout articles that are listed in that article.

If you're just starting out with SharePoint and OneDrive, learn about the FastTrack onboarding and adoption services , find a SharePoint certified partner , or visit the SharePoint community .

Once you're using SharePoint and OneDrive, get the OneDrive sync app and the mobile app .

If you have files that you need to move to SharePoint and OneDrive, the resources in this section can help you get started.

If your organization has legal or other requirements that govern the handling of data, or if you have sensitive or confidential information that you want to protect, these references can help you configure SharePoint for your governance standards and policies.

If you use OneDrive in your organization and you want to protect important files by saving them to the cloud, govern how much storage space users get, or govern how users sync file, these references will help you configure your policies.

Microsoft Teams

SharePoint is deeply integrated into Teams. Files that are stored in Teams are stored in SharePoint sites. When you administer SharePoint sites in the SharePoint admin center, you may find that many of them are connected to teams. Use these resources to understand how SharePoint and Teams are integrated.

Collaboration

SharePoint and OneDrive provide a rich collaboration environment where people inside and outside your organization can work together, coauthoring documents. Microsoft 365 provides a variety of options to help you create a secure and productive file collaboration environment that meets the needs of your organization. Use these resources to get started.

Modern intranet

SharePoint provides a rich set of tools to help you create and maintain your organization's intranet. Use these resources to get started.

Administrators are often called upon to teach others in the organization how to use new technologies. Use these resources to help your users be successful with SharePoint and OneDrive.

Customization

SharePoint provides a wide range of options for customization. We recommend using the out-of-box features and functionality as much as possible to meet your organization's needs. If you do need to customize SharePoint, see these references.

Related topics

SharePoint Limits

Getting started with the SharePoint Online Management Shell

Microsoft Partner Center

Tips and tricks for navigating Microsoft 365 technical documentation

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A simple guide to slideshows

Learn what slideshows are, how they’re used, common features, and how to choose a slideshow maker. Get started creating your own slideshows today with Microsoft PowerPoint.

What is a slideshow?

What are slideshows used for.

Meetings and presentations

Slideshows are most frequently used to create professional presentations for business meetings, conferences, and educational purposes. A  slideshow program  allows people to organize content, include visuals, and enhance the overall impact of their message.

Visual storytelling

Because slideshows sequentially display engaging visuals, text, and other multimedia, they’re a strong way to tell a cohesive and compelling narrative from start to finish.

Content creation

Slideshows give content creators a versatile and efficient way to organize information, increase visual appeal, and communicate effectively across different contexts.

Photo and video sharing

Slideshow makers are popular for creating photo and video presentations, especially for events like weddings, birthdays, and vacations. People can add transitions, music, and captions to fully bring the photo-sharing experience to life.

Training and tutorials

Slideshows help break down complex information into digestible chunks with the support of visuals and text, making them ideal for instructional materials, tutorials, and training modules.

Collaborative projects

In collaborative settings, teams use slideshow makers to create joint presentations or reports. The best slideshow makers enable multiple contributors to add their content simultaneously, which helps ensure a cohesive and unified presentation.

What are the features of a slideshow creator?

Slideshow creators vary in what they offer but ideally include:

A library of templates, themes, and images.

If you’re not a designer, this feature is huge. Simply browse the options available in your slideshow maker library to create a polished, professionally designed presentation in a flash. Be sure to confirm that access to the library is free and the images are approved for unrestricted usage.

Audio and video compatibility.

Keeping your audience engaged is key to any successful slideshow presentation. To mix things up, being able to add a multimedia element—like a song or a video clip—will help people stay focused and interested.

Presentation tools.

Handy presenter tools go a long way toward making your slideshow experience seamless. For example, straightforward slide navigation, slideshow keyboard shortcuts, pen and highlighter markup, and adjustable resolution settings.

AI assistance.

With AI revolutionizing content creation, using a slideshow maker that has AI capabilities will enhance efficiency and innovation. Depending on the slideshow app you have, creating an entire slideshow could be as easy as a quick prompt, like “Make a presentation about the benefits of sustainable fashion that has 15 slides.” 

Animations.

Like audio and video, animations give your audience a bit of sensory surprise that can capture their attention. 

Slide transitions.

Add some pizzazz to how you change slides with visual effects like fading, wiping, and zooming. 

Screen recording.

Being able to record your screen in a slideshow maker is helpful when giving an instructional talk, software demonstration, and other types of presentations that require visual aids.

A place to put speaker notes.

Having somewhere to jot a few notes down will help remind you of everything you want to cover as you present.

Different viewing options.

Looking at different views—for example, a presenter view, an audience view, and a high-level view of slide order—is useful when organizing your slideshow’s structure and understanding and preparing for what you’ll see versus what your audience will see.

How do I choose the right slideshow maker?

When choosing a slideshow maker, keep the following questions in mind to make sure you get the most for your money:

Is it scalable with your business?

As your organization grows and changes, it’s important to have flexible technology that adapts to new needs. Having certain features—such as cloud-based collaboration, compatibility with other work apps, and a mobile app—will help ensure that no matter how your business changes, the slideshow maker is up to the task. This also applies to pricing plans. Consider choosing a slideshow app that has a subscription plan (so the software is always up to date), volume-based pricing, or enterprise-level pricing.

Does it have a variety of visual elements?

It’s pretty much a given that a slideshow maker will allow you to add images, but think outside the JPEG box—what other visual elements are available to you? Features like preset themes, free templates, SmartArt, a built-in clip art library, shape tools, background styles, 3D models, and charts and graphs provide diverse ways to switch up how a slideshow looks without relying solely on adding your own images.

Is it easy to use?

You could have the most feature-rich slideshow maker on the market, but if it isn’t easy to use, you probably won’t use it. Or you will, but you’ll be frustrated, waste valuable time, and have difficulty convincing people you work with to use it. As you research slideshow makers, look for videos that show the apps’ interfaces in action to help you decide if they’re intuitive and will have a shorter learning curve.

Does it have collaboration and sharing options?

Because making a slideshow is often a collaborative effort, it’s worthwhile to find a slideshow creator that was designed with this in mind. Pick one that offers editing controls and commenting, as well as the ability to work on a slideshow at the same time as someone else. Having a cloud-based slideshow maker will be key here. You’ll not only save yourself time but also keep things simple by not having multiple versions of the same slideshow.

Explore more about slideshows and slideshow makers

Copilot in powerpoint.

Transform how you make slideshows with the versatile AI in Copilot for PowerPoint.

Improve your presenting skills

Practice presenting with an AI speaker coach to get feedback on body language, repetition, and pronunciation.  

Six slideshow tips and tricks

Read up on tips about how to finesse your slideshows to give your most confident presentations.

Get free PowerPoint templates

Show your style with PowerPoint templates in more than 40 categories.

How to make a branded slideshow

Create a cohesive visual identity for your brand that goes beyond adding a logo to every slide.

Try a photo album template

Relive your favorite memories with photo album templates designed for all your unforgettable moments.

The benefits of visual aids in slideshows

Discover why using visual aids helps communicate ideas and messaging more effectively.

Slideshows that reach all learners

Explore the different ways that people learn and how to include all learning styles in your presentations.

Frequently asked questions

How do i make a good slideshow.

Making a good slideshow in PowerPoint is easy:

Plan what you’d like to include in your slideshow.

Launch your slideshow creator.

Choose the theme you’d like.

Import media.

Add text, music, and transitions.

Record, save, and share your slideshow.

Learn more about how to make a slideshow .

How do I add music to a slideshow?

To add music to a slideshow, first make sure that you’re using a slideshow maker with music compatibility. In PowerPoint, follow these steps:

Open your PowerPoint presentation and select the slide where you want to add music.

Click on the Insert tab in the ribbon menu.

Click on the Audio button and select Audio on My PC.

Browse to the folder on your computer where the audio file is located and select it.

Click on the Insert button.

How do I record a slideshow?

The steps for recording a slideshow in PowerPoint will vary depending on the version that you own. Get help with slideshow recording based on your version. 

What types of files can I add to a slideshow?

File compatibility in PowerPoint includes the use of JPEGs, PNGs, TIFFs, GIFs, PDFs, MP3s, WAVs, MIDIs, MPEG-4 Videos, and Windows Media Videos.  

How do I share my slideshow?

To share your PowerPoint slideshow, follow these steps:

Open your presentation and click Share at the top right of your screen.

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc. 

Select Apply.

Enter names and a message.

Select Send.

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Home » Microsoft OneDrive » OneDrive File Sync Icons explained

OneDrive File Sync Icons explained

• May 13, 2024
• Dr Nitin , Features , Microsoft OneDrive

Learn all about OneDrive file sync icons. Cloud, Green tick, White tick and more. Understand how to never run out of disk space on Windows using Storage Sense feature.

• Intro – 00:00
• Shared file icon – 00:13
• Sync in progress icon – 00:22
• Green tick – 00:35
• White tick in green circle – 00:45
• Cloud icon – 00:53
• Editing offline – 01:00
• Files on Demand – 01:26
• Space usage – 01:48
• Make file cloud only – 02:26
• Cloud icon to tick mark – 03:22
• Always keep on this device – 03:36
• Plan to work offline – 04:16
• Disk space finished! – 04:57
• Storage Sense – 05:15
• Local cloud content – Green tick mark – 05:56

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Inserting a shared slide from Onedrive in to a powerpoint presentation

So I have a number of slides that are on presentations shared with me from other colleagues that I need to insert (reuse) in my presentation. Is there a way of doing this directly from the reuse slides button?

When I do it and locate my onedrive it only shows presentations that I have created rather than those shared with me or I have access to.

I know I can download it to my desktop and reuse from there but it's a bit long winded to do this!

thanks in advance

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How to Use OneDrive to Create and Share Microsoft Excel Documents

L ong are gone the days when editing and sharing Microsoft Excel documents required infinite email threads and countless document versions saved on USB sticks. Today, just as everything else on the web, Microsoft Excel documents can be accessed, shared, edited, and uploaded for everyone to see in one click, thanks to OneDrive.

What Is OneDrive and How Do You Use It

OneDrive is the Microsoft cloud service that allows you to store, access, edit, and share your files from any device with an internet connection and a dedicated Microsoft account.

It is available for personal use and work/school use, called, in this instance OneDrive for work or school .

To create a OneDrive account, all you'd need to do is create a Microsoft account.

• Head to Microsoft's website .
• Locate the Create an account button and click on it.
• Either create a brand-new account, which will create a new email address, or connect an existing account to Microsoft.

You're all set! Whether old or new, always remember these security tips for your Microsoft account . Once your Microsoft account is created, log into it and head to your OneDrive cloud storage.

How to Create and Sync a Microsoft Excel Sheet From OneDrive

It's easy to create and sync an Excel spreadsheet online directly from OneDrive. Here's how:

• Open your OneDrive account.
• Click on + New > Excel workbook .
• Enter data and edit your worksheet as desired.
• Go back to your OneDrive account to find your newly created sheet.
• Rename your file by selecting your file and then clicking Rename .
• Type your new file name, then click Rename .
• Your file is renamed, with a notification in the top right corner of your dashboard confirming the change.
• Open in browser : This will open Excel web on your browser (Chrome, Mozilla, Firefox, ...), allowing you to make edits online.
• Open in Excel : This will open your file in your local Excel software, allowing you to make edits locally.

In both cases, your file is hosted and synced in the cloud. It is accessible across all devices, editable at any time, and shareable with anyone with a link. More on this below.

How to Upload and Sync a Microsoft Excel Sheet to OneDrive

If you need to upload an Excel spreadsheet to OneDrive, here's what you should do:

• Click on Upload > Files .
• Pick the file to upload from your computer.
• Once your file has been successfully uploaded, it will immediately appear on your dashboard. A pop-up window will also be visible in the top right corner of your screen.
• Open in Excel: This will open your file in your local Excel software, allowing you to make edits locally.

As mentioned before, your file is hosted and synced in the cloud. It is accessible across all devices, editable at any time, and shareable with anyone with the right link permission.

How to Share Your OneDrive Microsoft Excel File

Your worksheet is now created and hosted on your OneDrive. This means that your file is shareable and synced: you can add collaborators and make changes to your file instantly and simultaneously.

To share your file and start collaborating, follow these steps:

• Select your file and click on Share .
• Choose between two options: Send link or Copy link . Send link : allows you to share the file by invite. You will be prompted to add either the name(s) of your collaborator(s) (if they are registered in your contacts), their group(s), or their email(s). You also have the option to add a message that will be displayed along with your invite. Copy link : This allows you to copy the access link to your file by clicking Copy . A pop-up window will show you the copied link. You could then communicate it to your collaborator(s) via email or any other messaging tool. Now that you are familiar with the share options let's dive into permissions.
• Decide which type of access to grant your collaborators before sending them access links by clicking Anyone with the link can edit.
• Anyone : Any person with the link has access to your file, whether they are signed in or not. If your collaborator shares that link with a third party, that third party will have access to the file.
• Specific people : The people you have sent the link to will need to be signed in to their accounts to access the file. If they are signed out or logged in from a different account, access will not be granted.
• Can edit : can add and delete content, manage permissions, and share the file.
• Can view : can only view the content of the file but cannot make any changes to the document whatsoever.
• Add an expiration date . Beyond that date, your collaborators will not have access to the file.
• Add a password . Your collaborators will need to insert a password to access the file.

Mastering these permissions is critical to ensuring your files remain safe and confidential. The good news is that you can always change link permissions in OneDrive if needed.

OneDrive Goes Beyond Microsoft Excel Only

While we went over how to use OneDrive with your Excel files, you can actually use it for so much more: storage for your email documents, local folders, Word documents, PowerPoint presentations, and so much more. Log into your account and play around to discover more ways to work in the cloud.

Microsoft Power BI Blog

Announcing live connect for power bi report integration with onedrive and sharepoint (preview).

Last May, we announced the integration between Power BI and OneDrive and SharePoint (ODSP) that allows you to view Power BI reports directly in a OneDrive or SharePoint document library available in preview. Previously, this capability was limited only to reports with data in import mode. We’re excited to announce that you can now view Power BI reports in ODSP with data live connected to a semantic model in the service! This new feature will elevate your experience with the existing Power BI and One Drive and SharePoint integrations.

Benefits of viewing live connected reports in OneDrive and SharePoint

Adding this additional data connectivity mode to viewing reports in OneDrive and SharePoint allows you to get even more value from M365 integration!

You can now:

• View live connected Power BI reports in OneDrive and SharePoint without having to download the file.
• Enhance and elevates teamwork by streamlining the collaboration process on live data reports.
• Take advantage of the familiar OneDrive and SharePoint interface and features to manage your Power BI files, such as version history and report sharing.

How to use live connect with OneDrive and SharePoint

With the Power BI and OneDrive and SharePoint integration, you can open your Power BI reports directly in OneDrive for Business and SharePoint and view them in the browser. If the report is live connected to a semantic model, you will see the live data and visuals without leaving the OneDrive and SharePoint view, having to refresh or download the report, or visit PowerBI.com. You can also edit the report directly in Power BI Desktop (or utilized the “Open in app” shortcut in the OneDrive SharePoint document preview/document library context actions) and save it back to OneDrive or SharePoint, and the changes will be reflected.

Requirements to use live connect with OneDrive and SharePoint

To use live connect with OneDrive and SharePoint, you need the following:

• A Power BI Pro license (also included with an Office E5 license) or PPU
• Build permission to access the semantic model connected to the report
• Permission to access OneDrive/SharePoint location where PBI file can be stored

Visit the documentation for Power BI and OneDrive and SharePoint integrations for more details on enablement and admin settings.

Please let us know your feedback and suggestions in the comments below or head over to ideas.powerbi.com and vote for further improvements we could make. We would love to hear your feedback!

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• Take meeting notes
• Customize your view
• Laser pointer
• Cast from a mobile device
• Cast from a desktop
• Use a green screen
• Join as an avatar
• Customize your avatar
• Use emotes, gestures, and more
• Get started with immersive spaces
• Use in-meeting controls
• Spatial audio
• Overview of Microsoft Teams Premium
• Intelligent productivity
• Advanced meeting protection
• Engaging event experiences
• Change your background
• Meeting themes
• Audio settings
• Manage attendee audio and video
• Reduce background noise
• Voice isolation in Teams
• Mobile data usage
• Mute notifications
• Use breakout rooms
• Live transcription
• Language interpretation
• Live captions
• End-to-end encryption
• Presenter modes
• Call and meeting quality
• Meeting attendance reports
• Using the lobby
• Meeting options
• Record a meeting
• Meeting recap
• Play and share a meeting recording
• Delete a recording
• Edit or delete a transcript
• Switch to town halls
• Get started
• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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