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Gym Management System in PHP MySQL with Source Code

A fully functional project based on Gym Management System Project which uses  PHP Language with MySQL Database. Following PHP project contains all the essential features which can be in use by the second-year IT students for their college projects. It has a number of features that will allow users to manage gym memberships, services, and daily records. This web application’s concept is all clear. It’s the same as real-life scenarios and well-implemented on it. To download free Gym Management System Project in PHP MySQL with source code files, please scroll down to the bottom of this post for the Download button.

About Gym Management System Project in PHP

In particular, this Gym Management System Project in PHP focuses mainly on managing daily records. To be more precise, the system helps to keep track of customers and track activities with respect to their chosen services. Also, the system displays all the available service packages. In addition, the system allows online registration for the customers. Evidently, this project contains an admin panel with customer and staff panels. In an overview of this web application, customers have to register in order to use the services (codeastro.com). Here, every registration requires approval action from the admin. A customer can manage his/her to-do list in order to keep track of their activities. In fact, all these customer activities are visible to the system administrators. In addition to it, customers can view gym announcements, and notifications from the admin. Besides, the user can view his/her gym report.

• Staff Panel

Just like the customer panel, this system contains an employee/staff panel that highlights most of the important records. All the staff members are controlled by the gym administrator regarding their details and designation. A staff member can view overall records on the number of members, total earnings, equipment, and so on. As mentioned earlier, the customer’s to-do list is visible to staff members all well, but none are allowed to interfere. The system allows access to view members’ status too(codeastro.com). Here, the user can view a list of registered customers’ details with their account status. Denoted with active, expired, or pending. Besides all of these, the staff members can manage payments, alert members, and maintain members’ attendance.

Admin Panel and Member Management

An administrator has full control over the system. He/she can manage customers, equipment, status, payment, and so on. Here, each and every section has its own respective details such as name, and other important details. Here, an admin can add members’ records directly by filling up required forms. During the member registration, an admin has to provide details such as name, contact, services, plans, registration date, and total amount. In fact, this registration process directly contributes to total earnings, unlike customer self-registration. Also, an admin has to manage all the pending member records(codeastro.com). An account only gets activated unless he/she completes the payment process. With it, each and every gym member has its own account status. Only the active accounts can log into the system whereas the remaining won’t be able to log into the system.

Gym Equipment and Attendance Management

Similarly, an administrator can manage and list out a number of gym equipment. For this, the user has to provide a number of details related to equipment. That includes the name of equipment with description, purchase date, quantity, vendor details, and total cost. All these records are directly tied up to the expenses section and in fact, it is in one or the other form. With the management of this section, the system calculates total expenses from gym equipment and lists them out under the dashboard. This way, the system helps to keep track of each and every side of records. Additionally, the admin can simply manage attendance for their members. The working term of attendance is that the system will keep track of check-in and out of each member and marks under the reports section. With it, the admin can list out attendance records with their total working days.

Payments and Send Notifications

Moreover, each and every member are required to make their payments in time. These payments totally rely upon the selected services and plans. In fact, these payment plans and be changed anytime. Here, the payment calculation is done by the selected services amount upon total plans. Also, an admin and staff members can only proceed with the payment process. For this, the user has to select any of the customers, select existing plans (monthly, yearly), and set account status. After each successful transaction, the system provides payment receipts. These receipts contain all the important details starting from the transaction date to the charge per month and the total amount(codeastro.com). In addition, the user can print out these receipts too. In terms of sending notifications, an admin can alert customers regarding fees due with a single click of a button. With this, the customers can view alert messages from their respective accounts.

Gym Announcement and Staff Management

On one hand, only the administrator can set and manage announcements for the customers. This particular section helps to alert the system users regarding upcoming events, news, and other gym-related information. In fact, it’s a great way to convey messages around. In order to announce messages, the admin has to provide text messages with an applied date. As a result, the announcement can be visible from each and every user’s panel. Also, the system contains a section that allows the admin to manage staff members(codeastro.com). The management of staff members requires details such as name, email, gender, contact information, designation, and set up login details. There’s no registration form available for the user to self register themselves as staff members, unlike customers.

Customer’s Progress and Report

On the other hand, the system also helps to keep track of their customer’s progress. It requires a number of initial information like weight and body type. In order to manage the customer’s progress, the system requires the customer’s initial and current weight with initial and current body type. And after, the system calculates the total percentage of progress done within a certain period of time. Besides, the admin can view reports on various topics. These topics include a report on members, customer progress, and an overall report using chart representation. Under the overall report, the system presents figure illustrations on services, total earnings, and expenses reports using bar graphs. Whereas, both members and progress reports display the overall members’ report with their in-depth details where the admin can also download/print a copy of it. The report includes details such as membership id, service, plan, charge, payments info, and others.

Also, some other important chart reports are also visible from the admin dashboard which highlights important topics. Such as services report and income, and expenses report. Last but not least, a clean and simple dashboard is presented with various color combinations for a greater user experience while using this Online Gym Management System Project in PHP MySQL. For its UI elements, a free open-source CSS framework; Bootstrap is on board with some Vanilla CSS too. Presenting a new Gym Management System Project in PHP MySQL which includes an admin panel with customer and staff panel. That contains all the essential features to follow up and is a knowledgeable resource for learning purposes.

Available Features:

• Admin Panel
• Customer Panel
• Customer Management
• Staff Management
• Customer’s To-Do List
• Gym Announcement
• Gym Equipment Management
• Attendance Management
• Manage Customer’s Progress
• Member’s Account Status
• Notify Customers/Alert
• Payments and Plans
• Payment Receipts
• Download/Print Receipts
• Total Earnings
• Search Records
• Services Report
• Earnings and Expenses Report
• Member’s Report
• Customer’s Progress Report

Instructions: How to Run?

• After you finish downloading the project,  unzip  the project file and head over to your XAMPP directory.
• There you’ll find a folder naming “htdocs”.
• Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
• Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
• Then, go to the URL “http://localhost/phpmyadmin“.
• Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
• Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
• After setting up all these, go to the URL “ http://localhost/[ PROJECT_FOLDER_NAME ] /“
• All the login details are provided inside the project folder, check that out and enter them in order to use it.

And there you have it, a full setup of the Gym Management System Project in PHP MySQL. For this particular PHP project , PHP Version 5.6 or 7.4 is required because the project does not operate with the oldest PHP version. So, users with the oldest PHP version (older than 5.6) might face various problems while operating it. As a result, you’ll need to manage your PHP version (only if you’re using the old version) at the moment. Also, Download Free Gym Management System Project in PHP Source Code. So, this online gym management system PHP project is a fully functional project for all the intermediate levels that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Gym Management System Project in PHP MySQL with Source Code: Click the Download Button Below to Start Downloading

Download gym management system project in php mysql with source code, 124 comments.

What language is used in front end and Back End please reply ASAP!

Frontend: Bootstrap Backend: PHP, MySQL

Hello. Imported the DB and uploaded the Project. But it cannot open the pages after login. Do I need o install some aditional pacakeges?

uploaded the project..? what do you mean by that?

Uploaded the Project. I use credentials to Login to Admin Panel. I a admin Panel I see “connection Failed”

Nope, you’re doing it wrong. You’ve not set any database connection for this project. It won’t work that way as every PHP project requires a database in order to operate.

After registration i can’t login into that account

Because by default, the member’s status is set to “pending” after registration and you’ve to make payment for the members (using the admin panel) in order to mark the member’s account as “active”

How did you access the Admin Panel? I get “connection failed” after login to admin Panel

Looks like you’ve not established a database connection for this project.

Managed to Login. Some twicks need to be maid. Check the syntax of the headers, include and look for all database connection files. Also check the sql execution on php. it uses $conn but should be con.

This system is amazing. Thanks for sharing it. Loved it

Also check the sql execution on php. it uses $conn but should be $con.

It defers as there are two separate conn and con.

I also couldn’t find the file: remove-staff.php

so created one. to whoever it may be useful

Sorry about that we’ve just updated the project files!

Can I get Documentation? Pleas reply

We don’t have it

Hello, do you know why i get invalid username and pw message although i entered the correct ones from the db

what about database connection?

Some twicks need to be maid. Check the syntax of the headers, include and look for all database connection files. Also check the sql execution on php. it uses $conn but should be con

which framework is used for gym management system?

For its UI elements, a free open-source CSS framework; Bootstrap

Framework for gym management

for backend development which framework is used?

there’s no backend framework in this project

can i you please give the download link of php version 5.6 or 7.4 which you have recommend.

Can give Documentation of the project

Hi, I hope you’re fine.

Do you know why I recieve this error on Registered Members List page:

C:\xampp\htdocs\gym-system\admin\attendance.php on line 95 “> Warning: Trying to access array offset on value of type null in C:\xampp\htdocs\gym-system\admin\attendance.php on line 102 C:\xampp\htdocs\gym-system\admin\attendance.php on line 95 “>

It looks like the latest version of PHP [greater than 7] does not allow such anymore. It works great with PHP 5.6 as shown in the demo video.

which web application framework is used?

None except for the UI i.e Bootstrap

Can we add home page into this existing project ?

Yes, you can!

where can i check the members plans so i can modify with custom ones

From the “Manage Members” section

I own a gym, can I modify the system and some features to use the it?

Nope. These are only for educational purposes

hello I try to deploy the project but Warning: Cannot modify header information – headers already sent by (output started at/……………………

NOT FOR LIVE PRODUCTIONS!

sir please share data flow diagram and class diagram uml diagram plase sir really necessary

We don’t have it.

When we try to login with your credentials, it takes us to admin/index.php but that files does not exist. Please help me out with a fix for this.

That’s impossible. You can also check the admin folders to see if there are all the required PHP files. Re-download the project and try once again. Also, do let us know about the error messages!

I want to connect the system to a website, how can I go about it?

what are the login credentials for staff and customer login …..only admin password is mentioned

And that’s enough. We’ve provided you guys with the main Administrator’s password and with the help of that you can create your own staff and customers!

Hey can you send me the ER diagram of the gym management system in php

why i am not able to change admin username and admin password ?

you have mentioned this in codes but if incase i want to choose or i want to add admins in my project i am not able to do this why ? sir, i am thankful that you had uploaded these projects and i am using it for my final year project But my external will ask me to add more admin then how can i add . please give reply as soon as possible .

There’s no feature that’ll allow you to change the password using the system. So, you can change the password details directly from the db!

have you added the new admin ?

hello sir firstly thanks for the project just a small query i am trying to change the password of the admin from a long time but am not able to i have updated the password in database in mysql any help you can do

I want to change admin name and password so what should i do for this?

You have to change it manually through the database cause there’s no such feature that will allow you to change it from the system.

Thanks for this great project

Where i can change currency symbol to my cuntry symbol thanks again

what is admin login user and password for localhost

check the text file

Hello! How to change the display of the exact time in the “Manage Attendance” option, because when I press the “Check In” button, a different time than the current time is displayed. The time in the project is +2h45m, different from the current time.

I want to add Home page how can I add home page to this project

The requested URL was not found on this server. Apache/2.4.53 (Win64) OpenSSL/1.1.1n PHP/7.4.29 Server at localhost Port 80

what to do for this error?

Where exactly did you copy the project file?

Fatal error: Uncaught mysqli_sql_exception: Access denied for user ‘root’@’localhost’ (using password: NO) in C……………………….

You need to configure the “dbcon” file according to your own server details.

ya i did it already and it worked once but it not working now

Please reply as soon as possible.

Dear “My Profie” page is not loading, can you please tell about it?

There’s no “My Profile” page in this project!

I need to change password to submit it as university assignment, like its password is “codeastro.com”, but I can cause negative marks on my assignment, so how I can change its password?

You can change it manually from the database

Member Entry Form

Warning: Undefined array key “services” in C:\xampp\htdocs\Gym-System\admin\add-member-req.php on line 61

Fatal error: Uncaught TypeError: Unsupported operand types: string * string in C:\xampp\htdocs\Gym-System\admin\add-member-req.php:72 Stack trace: #0 {main} thrown in C:\xampp\htdocs\Gym-System\admin\add-member-req.php on line 72

Well, the issues you’re seeing there can be due to changes in PHP version. As mentioned in the project overview table and text files, this project works well with PHP 5 and 7. Updated features, enhancements, and changes in syntax are frequently added in new PHP versions, which could end up in difficulties generating previously functional code.

which algorithm is used in the system??

There’s no such thing

do you have a Hierarchical Input Process Output Model, Hipo Chart for the admin and the user or staff, and Entity Relationship Diagram for this system

C:\xampp\htdocs\Gym-System\admin\attendance.php on line 95 “> Warning: Trying to access array offset on value of type null in C:\xampp\htdocs\Gym-System\admin\attendance.php on line 102 how to solved

Might be due to your latest version of PHP. This project works well with PHP 5

hey, do you have new updated of this system

hello. can you help me, after I enter the amin login ifo, the admin/index.php show me a blank screen. reply me ASAP please thanks.

Ensure that the database connection is correctly configured and established. And if everything is perfect, then there are chances it might be due to your latest version of PHP.

sir I want document of this project sir

sorry, we don’t have it

sir I want document of this gym management system

It gives me error “invalid username and password”, what should I do? Db connection is ok

make sure you’ve entered the correct login details under correct login panel.

Thank you. From the depths of my heart. Very well structured and easy to follow. So far so good. I’ll be back with questions.

how to remove that copy right symbol sir I will b glad if you reply me

Please go through the code lines and remove that particular section

can you plz tell me in which code lines I have to remove. where is it present in admin file or in customer file or in css

which sdlc methodology is suitable for gym management system can I use spiral model or waterfall model

which sdlc methodology is suitable can I use spiral model sir or waterfall model

Hello! I want to translate the webpage How can I do That in the intire code?

That’s a whole new thing. You’ll have to go through each and every php files and replace the existing word with your own.

after opening admin panel in attendence iam getting fatal error how to solve this

Can you share those error logs?

flow chart and ppt ?

Sorry, we don’t have it

Hello why can’t i login into staffs and customer

Is there any specific error messages when you try to login as staff? Also, the login details that we’ve provided in the text file is only for admin panel.

How to change the currency..like from dollar to rupees

How to change the currency…from dollar to rupees

thanks so much

Fatal error: Uncaught mysqli_sql_exception: Unknown database ‘gymnsb’ in C:\xampp\htdocs\Gym-System-updated\Gym-System\dbcon.php:2 Stack trace: #0 ……………………………..

how can i solve this error

That’s because you haven’t created any database for the project. First, create a database named ‘gymnsb’ and then import the provided database file.

I’m not able to click on Manage Members, Gym equipment, Attendance and reports in the output and also the logo(images) are not dispalyed.

How’s the structure? Is there any specific error or warning messages?

Hello sir if your project Staff & customer login id & Password send details.

You can create that from Admin panel

staff and coustomer user ID and password neenga kudukkala please send the I’d and password urgently request.

We’ve provided you guys with Admin login credentials, with that you can access the admin panel and create staff as well as customer’s account

hello sir can i have the password of customer panel and staff panel

You can create your own Staff account from Admin panel. For customer, there’s a register button from the customer panel or you can either create from Admin panel.

why is this not found? http://localhost/%5B%20PROJECT_FOLDER_NAME%20%5D/

You’re not supposed to enter “PROJECT_FOLDER_NAME” as it is in the URL. That’s just a placeholder, there you have to replace [PROJECT_FOLDER_NAME] with the actual name of the project’s folder.

What testings are used in this project

Tell me how can I change username and password I tried to change but it doesn’t happen

Hi, what all tables have been used in this project?

What do you mean by all tables?

There is an error in file add-member-req.php string operand multplication error on line 72 . we have to add amount=floatval() plan =floatval()

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gym-management

Here are 8 public repositories matching this topic..., rjgaton007 / gyms.

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Gym Management System Project Proposal Template

• Great for beginners
• Ready-to-use, fully customizable Subcategory
• Get started in seconds

Are you tired of juggling multiple spreadsheets and systems to manage your gym? It's time to simplify your operations and boost efficiency with ClickUp's Gym Management System Project Proposal Template!

With this template, you can:

• Streamline member registration, attendance tracking, and payment processing
• Manage class schedules, trainer assignments, and equipment maintenance seamlessly
• Track member progress, set goals, and send personalized notifications for a top-notch member experience

Say goodbye to the chaos and hello to a well-organized, thriving gym. Get started with ClickUp's Gym Management System Project Proposal Template today and take your fitness business to new heights!

Benefits of Gym Management System Project Proposal Template

The Gym Management System Project Proposal Template offers a comprehensive solution for gym owners and managers. Here are some of the benefits it provides:

• Streamlined project planning and organization
• Clear communication of project goals and objectives
• Efficient allocation of resources and budget management
• Enhanced collaboration among team members and stakeholders
• Simplified tracking and monitoring of project progress
• Improved decision-making through data-driven insights
• Increased efficiency in managing gym operations
• Enhanced member experience and satisfaction
• Better financial management and revenue optimization
• Time-saving automation of administrative tasks.

Main Elements of Gym Management System Project Proposal Template

ClickUp's Gym Management System Project Proposal template is the perfect tool to help you streamline your gym operations and keep track of your projects. Here are the main elements of this Whiteboard template:

• Custom Statuses: Use the Open and Complete statuses to track the progress of your gym management projects, ensuring that nothing falls through the cracks.
• Custom Fields: Utilize custom fields to capture important information about each project, such as project owner, start date, and budget, allowing you to easily manage and organize your gym management initiatives.
• Custom Views: Access two different views to effectively manage your projects. The Project Proposal view allows you to outline and plan your gym management projects, while the Getting Started Guide view provides a step-by-step guide to help you kickstart your projects.
• Collaboration: Collaborate with your team members by assigning tasks, setting due dates, and leaving comments, ensuring everyone is on the same page and working towards the same goals.

How to Use Project Proposal for Gym Management System

If you're looking to create a gym management system project proposal, follow these simple steps to get started:

1. Define your project scope and objectives

Begin by clearly defining the scope of your gym management system project. What specific features and functionalities do you want to include? What are your main objectives and goals? This step will help ensure that your proposal is focused and aligns with the needs of your gym.

Use Goals in ClickUp to outline and track your project scope and objectives.

2. Identify key stakeholders

Identify the key stakeholders who will be involved in the implementation and management of the gym management system. This may include gym owners, staff members, trainers, and members. Understanding their needs and expectations will help you tailor your proposal to meet their requirements.

Create custom fields in ClickUp to keep track of key stakeholders and their roles in the project.

3. Research and select the right gym management system

Research and evaluate different gym management systems available in the market. Consider factors such as ease of use, features, pricing, and customer support. Select a system that best meets the needs of your gym and aligns with your budget.

Use the Table view in ClickUp to compare different gym management systems and make an informed decision.

4. Outline the implementation plan

Develop a detailed plan for implementing the gym management system. This should include steps such as data migration, staff training, system configuration, and integration with other existing systems. Clearly outline the timeline, responsibilities, and resources required for each phase of the implementation.

Create tasks and subtasks in ClickUp to break down the implementation plan and assign responsibilities to team members.

5. Estimate costs and benefits

Determine the financial costs associated with implementing the gym management system. This may include software licensing fees, hardware costs, training expenses, and ongoing maintenance fees. Additionally, identify the potential benefits such as improved efficiency, increased member satisfaction, and revenue growth.

Use custom fields in ClickUp to track estimated costs and benefits and calculate the return on investment (ROI).

6. Write the proposal

Now it's time to bring everything together and write your gym management system project proposal. Start with an executive summary that highlights the key points of your proposal. Then, provide an overview of the project, including the scope, objectives, and implementation plan. Finally, outline the estimated costs, benefits, and expected outcomes.

Use the Docs feature in ClickUp to create a professional and well-structured proposal document.

Get Started with ClickUp's Gym Management System Project Proposal Template

Fitness center owners and managers can use the Gym Management System Project Proposal Template to create a comprehensive project proposal for implementing a new gym management system.

First, hit "Get Free Solution" to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you'd like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to streamline your gym management:

• Use the Project Proposal View to outline the scope, objectives, and deliverables of the gym management system project
• The Getting Started Guide View will provide a step-by-step plan for implementing the new system
• Assign tasks to team members and set deadlines to ensure a smooth project execution
• Collaborate with stakeholders to gather requirements and define project goals
• Organize tasks into two different statuses: Open and Complete, to track progress
• Update task statuses as you complete project milestones
• Monitor and analyze tasks to ensure the successful implementation of the gym management system.

Related Templates

• Consulting Project Proposal Template
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• Hospital Construction Project Proposal Template

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Home » Agile Development » Prioritizing Requirements with MoSCoW Method: A Guide for Agile Projects

Prioritizing Requirements with MoSCoW Method: A Guide for Agile Projects

• Posted on March 28, 2023
• / Under Agile & Scrum , Agile Development , Project Management

The MoSCoW method is a prioritization technique used in project management, software development, and business analysis. It helps to prioritize requirements based on their importance and urgency, and allows project managers to allocate resources and budget accordingly. In this article, we will explore the MoSCoW method and provide an example of its implementation.

What is the MoSCoW Method?

The MoSCoW method is a prioritization technique that categorizes requirements into four groups: Must-haves, Should-haves, Could-haves, and Won’t-haves. The acronym MoSCoW stands for:

• Must have: critical requirements that are essential for the project’s success. These requirements are mandatory and must be included in the project scope.
• Should have: important requirements that are necessary for the project’s success but can be delayed if necessary. These requirements are important, but not critical, and can be deferred to a later phase of the project.
• Could have: desirable requirements that are not essential for the project’s success, but can enhance the project’s value. These requirements are optional and can be included if time and budget allow.
• Won’t have: requirements that are not needed for the project’s success and are not included in the project scope.

The MoSCoW method helps project managers prioritize requirements based on their importance and urgency. It allows them to focus on the critical requirements and allocate resources and budget accordingly.

Example of MoSCoW Method

Let’s consider an example of a software development project to understand how the MoSCoW method works.

Suppose a company wants to develop a new mobile app for its customers. The app should allow customers to order products, track their orders, and receive notifications. The company also wants to include some additional features to make the app more appealing to customers.

The project team identifies the following requirements:

• Must have: The app must allow customers to order products, track their orders, and receive notifications.
• Should have: The app should have a search feature that allows customers to search for products, and a payment feature that allows customers to pay for their orders using various payment methods.
• Could have: The app could have a loyalty program feature that rewards customers for their purchases, and a referral program feature that incentivizes customers to refer the app to their friends and family.
• Won’t have: The app won’t have a social media integration feature that allows customers to share their purchases on social media platforms.

Using the MoSCoW method, the project team has prioritized the requirements based on their importance and urgency. The must-have requirements are critical for the success of the project and must be included in the app. The should-have requirements are important, but can be deferred to a later phase of the project if necessary. The could-have requirements are optional and can be included if time and budget allow. The won’t-have requirements are not needed for the project’s success and are not included in the project scope.

Real-life Example – CRM System

Project Description: Development of a Customer Relationship Management (CRM) System

The objective of this Agile project is to develop a CRM system for a small business that specializes in providing customized solutions to its clients. The CRM system will be designed to streamline the sales process and improve customer interactions, allowing the business to enhance customer satisfaction and loyalty.

The project will follow the Agile methodology, which involves iterative and incremental development. The Agile team will work closely with the client to gather requirements, develop prototypes, and deliver functional software increments in short iterations, typically two weeks.

Identify a List of User Stories

To create the list of user stories, you can considered the different roles that would interact with the system, such as sales representatives, managers, and customers, and thought about the various tasks they would need to perform in order to achieve their goals. you can also considered the different types of data that would need to be stored and managed within the system, such as customer information, sales data, and marketing campaigns.

Based on this analysis, you can then generated a list of user stories that covered a broad range of functionality, from lead tracking and customer service, to sales proposals and reporting. The list of user stories is intended to provide a starting point for the development team to use in prioritizing and planning the development of the CRM system.

Here is a list of user stories for the CRM system development project:

• As a sales representative, I want to be able to track all of my leads in one place so that I can easily manage my sales pipeline.
• As a sales manager, I want to be able to view and monitor my team’s progress in real-time so that I can provide coaching and support as needed.
• As a customer service representative, I want to be able to view all of a customer’s interactions with our company so that I can provide personalized support.
• As a marketing manager, I want to be able to segment our customers based on their preferences and behavior so that I can target them with relevant campaigns.
• As a customer, I want to be able to view my purchase history and account information so that I can easily manage my relationship with the company.
• As a customer service representative, I want to be able to log and track customer complaints and inquiries so that I can ensure that they are addressed in a timely manner.
• As a sales representative, I want to be able to generate quotes and proposals quickly and easily so that I can close deals faster.
• As an administrator, I want to be able to manage user permissions and access levels so that I can control who has access to sensitive information.
• As a sales representative, I want to be able to schedule and manage appointments with my clients so that I can stay organized and on top of my schedule.
• As a manager, I want to be able to generate reports on sales performance, customer satisfaction, and other metrics so that I can make informed business decisions.

These user stories cover a range of functionality that the CRM system should provide. The development team can use these user stories to prioritize the most important features for the system, and to ensure that the system meets the needs of all stakeholders.

In table format, let’s present a clear and concise summary of the 10 user stories related to a business scenario to provide an overview of the user stories.

The table provides information on the user role, the specific goal they want to achieve, and the user story number to easily reference each story. By organizing the user stories in a table, it is easier to understand and prioritize the features that need to be developed to meet the needs of the stakeholders involved in the project. This table can serve as a reference for the development team to design and implement features that align with the needs of the end-users and stakeholders.

Prioritize the User Stories

It is important to prioritize the user stories based on their business value and impact on the project goals. This ensures that the development effort is focused on the most important and valuable features, and that the project can be delivered on time and within budget.

Prioritization can be done using various techniques such as the MoSCoW method, which categorizes user stories as “must-haves,” “should-haves,” “could-haves,” and “won’t-haves.” User stories categorized as “must-haves” are the most critical and should be developed first, while “should-haves” and “could-haves” can be developed later in subsequent iterations or releases.

Here’s a table for the 10 user stories mentioned earlier, with the relevant information and prioritization based on the MoSCoW method:

In this table, the user stories are listed in order of priority, with the “must-have” features listed first, followed by the “should-haves” and “could-haves.” The “won’t-haves” feature is not planned for implementation in this project, but may be considered for future development.

By prioritizing the user stories, the development team can ensure that the most critical features are developed first, providing value to the stakeholders and enabling the project to meet its objectives within the time and budget constraints.

Example: A Scrum Development Plan for the CRM

here is a high-level outline for a Scrum development plan to start the agile project. However, the specific details of the plan will depend on the project requirements, team structure, and other factors. Here’s an example of a Scrum development plan:

• Define the Product Backlog: The first step is to define the product backlog, which is a prioritized list of all the features, functionalities, and requirements that need to be implemented in the project. This backlog will be maintained throughout the project and will be continually refined and updated based on the changing needs of the stakeholders.
• Conduct Sprint Planning: After the product backlog has been defined, the team will conduct a sprint planning meeting to select a set of user stories from the backlog to be developed in the upcoming sprint. The team will estimate the effort required for each user story, and select the user stories that can be completed within the sprint timeframe.
• Conduct Daily Scrum Meetings : Once the sprint has started, the team will conduct daily scrum meetings to review progress, identify any obstacles or challenges, and adjust the plan as needed. The daily scrum meetings should be short and focused, with each team member providing an update on their progress.
• Develop the Product Increment: During the sprint, the team will work on developing the selected user stories, focusing on delivering a working product increment by the end of the sprint. The team will collaborate closely, with developers, testers, and other team members working together to deliver the product increment.
• Conduct Sprint Review: At the end of the sprint, the team will conduct a sprint review meeting to demonstrate the product increment to the stakeholders, gather feedback, and review the progress made during the sprint.
• Conduct Sprint Retrospective: After the sprint review, the team will conduct a sprint retrospective meeting to review the sprint process, identify areas for improvement, and plan for the next sprint.
• Repeat the process: The team will repeat this process for each subsequent sprint, continuing to refine and update the product backlog, and focusing on delivering a working product increment at the end of each sprint.

This Scrum development plan provides a framework for managing the agile project, with regular meetings and reviews to ensure that the project is on track and delivering value to the stakeholders.

The article discusses the MoSCoW method, which is a prioritization technique used in Agile project management to prioritize project requirements. The MoSCoW method divides requirements into four categories: Must-have, Should-have, Could-have, and Won’t-have. The article provides a real-life example of an Agile project and how to identify user stories for the project. The user stories are then prioritized using the MoSCoW method, with the Must-have requirements given top priority.

The article also outlines a Scrum development plan, which includes defining the product backlog, conducting sprint planning, daily scrum meetings, developing the product increment, sprint review, sprint retrospective, and repeating the process. The Scrum development plan provides a framework for managing the Agile project, ensuring that the project is on track, and delivering value to stakeholders.

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MoSCoW Method: How to Make the Best of Prioritization

Prioritization played a significant role in the success of most feature-rich apps, such as Slack and GitLab . Initially, they offered a limited set of functionalities that were essential for their users. With time, this set was supplemented with other features. Railsware is going to share its own style of prioritizing and show you how we use the MoSCoW method to get long lists of tasks done.

Why do you need prioritization?

As a rule, the daily routine includes a bunch of tasks. Ideally, you’ll have enough time and energy to cover all of them – but it just might happen that the number of tasks is immense and the resources available are not in abundance. That’s where prioritization comes in.

This term denotes a process to filter what you have to do in order of importance or relevance. For example, if you’re building a house, you are not likely to begin with the roof or walls until your foundation is done. Of course, things are much more complicated in the web development industry, and this example cannot reveal the full-scope value of setting priorities.

Complex projects and numerous startups make use of advanced prioritization techniques. These usually consist of frameworks known for specific requirements or rules that improve decision-making. Success in prioritization often determines the success of the company itself. Getting caught up in pending and undone tasks is a straight road to failure. That’s why businesses pay particular attention to which prioritization methods to use. There are quite a few of them, but they all have some common characteristics, such as orientation towards input (internal or external) and quantitative or qualitative tools.

By the way, we are hiring. Check out our job openings.

External orientation means that you need to involve stakeholders outside the development team to set priorities, while the internally-oriented methods can be executed purely in-house. Quantitative methods entail a deeper focus on numeric metrics in prioritization, and the qualitative one rests on expert opinions, votings, classifications to a greater extent. In view of this, they are traditionally divided into the following categories:

You can read about different Agile prioritization techniques in detail here . If you need, we’ve also gone more in depth on what Agile product development is in a separate article.

Railsware prefers a technique developed by Dai Clegg way back in 1994. Initially, it was named MSCW, but two o’s were added to improve pronounceability. This also made it sound like the capital city of Russia. Let’s see how it works.

What is MoSCoW?

To understand the gist of the MoSCoW method, we need to look at its origin – the dynamic systems development method (DSDM). It is a framework for Agile project management tailored by practitioners with the aim of improving quality in rapid app development (RAD) processes. A hallmark of DSDM projects is strictly determined quality, costs, and time at an early stage. In view of this, all the project tasks have to be allocated by importance. The need for managing priorities triggered the invention of a specialized prioritization mechanism.

This mechanism was implemented via MoSCoW – a simple yet powerful solution to set priorities both with and without timeboxes. However, it shows better efficiency if you have a certain deadline for a task, feature, subfeature, functionality, etc. The framework is applicable to all levels of project prioritization from top to bottom, as well as to all functions and focus areas.

The MoSCoW abbreviation (except for the o’s) is carved with first letters of the priority categories it works with. These are Must-haves, Should-haves, Could-haves and Won’t-haves. And that’s how you can define which task falls into which category.

Prioritization rules

These rules or requirements estimate the importance of any task/process/feature/etc. Each company or work team uses its own approach to setting requirements, but, in general, they do not differentiate much and look as follows.

These are top-priority requirements, which shape the foundation of the major pipeline. Avoiding them means blocking the entire project or further activities. As a rule, product ideation depends entirely on defining must-haves using such pointers as ‘required for launch’, ‘required for safety’, ‘required for validation’, ‘required to deliver a viable solution’, etc.

• Can we move forward with the project if this task is undone? – if NO , it’s MUST .

Should-haves

This type of requirement is of secondary priority. Should-haves do not affect the launch and, traditionally, are considered important but not crucial. They differ from must-haves by the availability of a workaround. Therefore, the failure of a should-have task is unlikely to cause the failure of the entire project. If you’re building a product, it will still be usable even if these requirements aren’t met.

• Will we move forward with the project if this task is done a bit later? – if YES , it SHOULD .

Could-haves

The next requirement is less important than the two previous ones but still wanted. If we compare could-haves with should-haves, the former is defined by a lower degree of adverse effect if omitted. Traditionally, the third-level priority requirements in the Agile framework MoSCoW are realized if a project is not highly constrained in time. Within the product development, we can call them low-cost tweaks.

• Can we sacrifice this task till the deadline? – if YES , it’s COULD .

Won’t-haves

You can also encounter this type of requirement under the name of would-have or wish-to-have, but these variants are not recognized by the Wiki . However, regardless of the chosen name, these requirements define the lowest priority for tasks that are unviable to implement with a particular budget and deadline. Won’t-have does not mean a complete rejection of something. It envisions reintroduction under favorable conditions in the future.

• Can we get back to it when things are going better? – if YES , it’s WON’T .

In search of the perfect tools and techniques, our team often modifies some well-known approaches and tailors them to our needs. This constant search and improvement led us to brand new product ideation and decision-making framework: BRIDGeS . BRIDGeS is a flexible approach for multi-context analysis suitable for building effective product strategies, solving operational and strategic problems, making day-to-day decisions , and more. Find out how to use BRIDGeS and what advantages BRIDGeS can bring to your team .  

MoSCoW is another tool that we modified to make it even more flexible and versatile. Below, we share our findings to help your team nail prioritization in a more efficient way.

How the Railsware team modified MoSCoW

The main difference between the classical MoSCoW and our version of this technique is that we added another level of prioritization within such groups as Must, Should, and Could. Each of these groups of requirements got another 4 complexity categories :

• 3 – most heavy and unclear requirements
• 2 – heavy complexity
• 1 – normal complexity
• 0 – easiest and the most urgent tasks within the group

This way, when a requirement gets, let’s say, the priority Must, we can also add a numeric matter to the letter M. For instance, our sprint can include several M2 tasks, one M1 task, and three S1 tasks.

When the task is marked with the priority “3” (M3/S3/C3), it most likely means that its scope is too large and complex to be fulfilled fast. You need to decompose it into smaller, manageable chunks and prioritize them as well. This way, from one M3 requirement, you can get a bunch of M2, S1, and C1 tasks, for example.

Sometimes, M, S, C, and W letters are not enough and we may also need an Urgent Must (UM) mark. UMs are the most critical things, such as hotfixes, bug fixes, and patches, which block the work of the whole team. From our experience, we recommend you to fix these tasks ASAP, as they hinder the team’s productive work. So if you set any task as UM, you should ignore all other tasks until the UM task is fixed. In normal situations, your bug tracking system shouldn’t have UMs.

Why do Urgent Must tasks appear? Often, UMs are the Must-haves that your team ignored before the deployment phase or missed during the QA phase. Pay attention to these tricky cases, and try to solve them before they become an obstacle.

Advantages of the modified MoSCoW approach

When we got an additional level of priorities within the MoSCoW system, we felt the following improvements:

• No need to run several rounds of task prioritization . When you have six Must-have requirements, you can’t understand which of them are the most critical or complex and run another round of prioritization. Our approach allows us to set priorities and clearly understand the importance and complexity of each task from the first round.
• Saved time . The ability to set all priorities at once saves time for all the team members who take part in the prioritization process.
• More balanced sprints. A sprint that consists only of Must-have tasks has little chance of being fulfilled. Must-haves are usually more complex requirements that guarantee the viability of a product, meaning their implementation takes more time and concentration from a developer. To dilute high-importance work with some low-hanging tasks, you can add some S0, C0, or S1 tasks to the sprint so that users get a bit more full-featured functionality of the main Must-have flows.
• More pleasant products for end users . While M3 and M2 tasks are usually crucial things necessary for the product viability, Could- and Should-haves may represent more pleasant things (changing a theme, additional filters, notifications, etc.) 

How to use MoSCoW

Everything looks simple in theory, but is it in practice? Let’s check out how a traditional MoSCoW analysis of functionality prioritizing works through the example of a regular web application. As a sample, we’re going to use basic functions taken from one of the Railsware products .

List all tasks

Prioritize cards.

Based on particular requirements for budget and time, we can single out the most fundamental features to be implemented in the minimum viable product . After the priority analysis, we’ve got the following:

• A user MUST sign up.
• A user MUST log in.
• A user MUST reset password.
• A user MUST open a time-tracking page.

The top-priority tasks are followed by important, though not vital,functionalities for the app. These are:

• A user SHOULD choose the billing system.
• A user SHOULD delete an account.
• A user SHOULD choose time-tracking options.

The evolution of the app does foresee its availability on mobile devices. However, this task is only nice-to-have at this point.

• A user COULD install a mobile app version.

And now the least-priority feature. It aims at enhancing the user experience once the app is on track. Theme selectability is definitely not what we’re going to make now, so this feature is saved for later.

• A user WON’T choose the app’s visual theme THIS TIME.

Restructure cards according to their priority

This step allows you to see the quantitative ratio of high and low priority tasks.

The most difficult thing about prioritization is to be icily intelligent and focus on the essential tasks to be done. Otherwise, you can get into the EVERYTHING-IS-MUST trap , according to which any feature like the billing system option or mobile app availability turns into the must-have.

And that’s why the MoSCoW Agile method is cool. It allows you to define a basic feature set, which has top priority and emphasizes that you do not need to abandon anything. The healthy balance of must-haves + should-haves is 50% of the entire scope. All (or almost all) of the tasks will be implemented later but in the order of their importance to your goal. The goal of this example is to build an MVP , and the categorization above shows the expected progress of the app’s functionality.

How to use modified MoSCoW

We took the same example with all the tasks listed above to showcase how we apply our version of this prioritization technique.

Set priorities using the extended MoSCoW model

The main priority (Must, Should, Could, and Won’t) are still the same, however, we dived deeper to make a more precise priority estimation of each task. Here’s what we came up with:

• “A user can sign up” got an M2 mark. It is a complex task, but it’s not critically urgent.
• “A user can log in” got an M1 mark. The task is important but not that complex.
• “A user can reset password” got an M1 mark. 
• “A user can choose the billing system” got an S3 mark. It’s an important feature, but its scope is large and should be split.
• “A user can delete the account” got an S2 mark. 
• “A user can open a time-tracking page” got an M2 mark. 
• “A user can choose time-tracking options” got an S1 mark. This is a low-hanging feature that can be taken to a sprint to balance the workload.  
• “A user can install a mobile app version” got a C3 mark. This epic is too large to be implemented in one sprint. Its scope should be split into smaller tasks and prioritized as well.
• “A user can choose the app’s visual theme” got the same priority mark – Won’t, which we do not decompose.

Our modified approach provides a better understanding of the task’s priority and complexity and shows the parts that need to be reconsidered. This way, it’s easier to plan a balanced sprint, taking only tasks that can be implemented (all cards with the priority “3” should be split into smaller tasks) and some small tasks that allow your team to reduce the workload. 

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MoSCoW pros and cons

The framework is quite popular among Agile projects with fixed timeboxes since it allows for managing the requirements for a specific release of a product. This prioritization method has proved its efficiency and reliability within our company as well, and we do recommend it to our clients. However, it is not perfect of course, and an unbiased look can reveal some flaws associated with MoSCoW technique. Let’s take a look at its strengths and weaknesses.

MoSCoW prioritization at Railsware

Let’s take a look at how we set priorities within the company.

Product development: we rest upon a roadmap where the product features and the order of their implementation are specified. As a rule, we leverage MoSCoW to define which feature goes first, which comes second, and so on, taking into account their importance and the interdependence of features. Must-haves and Should-haves are meant for the product release. Could-haves and Won’t-haves are postponed for the future.

HR and recruitment: prioritization rests upon such requirements as the demand for particular expertise, budget availability, timebox (how urgently we need this expertise), and so on. We leverage the similar patterns of setting priorities in other focus areas including on-boarding, branding, marketing, etc.

The biggest challenge of the methodology is that all stakeholders must be familiar with enough context to estimate features correctly. Besides, stakeholders that represent different functions like sales, development, marketing have their own vision of setting priorities, which not always works towards correct prioritization. Investors usually treat all features as Must-haves from their broad-based perspective and need them done without any respect of their implementation order.

Railsware has a Holacratic organizational structure . We take advantage of collective leadership based on the RASCI model and make decisions on different things including prioritization through voting. Team members can choose from several options like really want, want and don’t want. Each option implies a particular point. The option with the biggest point total has the highest priority. For small contexts, a responsible role (team leader, project manager, etc.) can be in charge of setting priorities on his/her own.

MoSCoW alternatives you may find useful for your project

Railsware uses Agile framework MoSCoW heavily and is pleased with it. However, it does not mean that we are closed to other solutions. Besides, a good product manager must consider the key product metrics and build the prioritization according to them. So here are some other worthwhile techniques that you may benefit from.

With this framework, you can define how happy the users are with product features. The Kano Model rests on a questionnaire, which is used to learn users’ attitude to a particular feature (like, expect, dislike, neutral, etc.). Visually, the model can be expressed via a two-dimensional diagram where the vertical axis is responsible for the level of user satisfaction (from totally frustrated to incredibly happy) and the horizontal one shows either how much was invested in the feature (Investment), how well was it implemented (Implementation), or how much users benefit from it (Functionality).

Categorization of requirements includes four types that are prioritized in the following order: must-be, performance, attractive, and indifferent. Must-bes are some basic things that users generally expect. Performance (also known as One-Dimensional) requirements are the golden mean and allow you to increase the satisfaction level. Attractive requirements are those that improve user experience. These are nice-to-haves or could-haves according to MoSCoW. Indifferent ones are less prioritized and sometimes even entirely omitted.

Value vs. Complexity

This prioritization technique is one of the simplest. You can encounter it under the names of Value vs. Cost or Value vs. Effort as well. The method feels intuitive and is aimed at maximizing value delivery. Estimation of features’ importance rests upon how much effort is invested to implement them and how much value they will bring. Here is how it looks visually:

Wrapping up

The art of setting priorities shows the efficiency of your workflow. Railsware’s choice is the MoSCoW project management framework, which has made a good showing in versatile functionalities and products. However, it might be less useful for immense projects with multiple teams involved in the pipeline. We advise you to find an effective prioritization solution that fits your unique needs, and to always avoid getting caught up in countless pending tasks.

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Online Programming Lessons, Tutorials and Capstone Project guide

Gym Management System in Python

• Project Context

Table of Contents

Advantages of using an Online System for Gym Management

Objectives of the study, development tools, features of the system, screenshots, recommendations.

Technological advancements drive the growth of every business. Business owners make use of technology to improve business efficiency. The “Gym Management System” capstone project’s goal is to digitally transition the gym’s operations. The technology will automate member, trainer, and staff management, as well as the gym’s expenses, payment, and other operations.

If there was no technological intervention, gym owners and managers would have to rely on manual techniques to streamline their operations. The manual technique would include manual labor and paperwork. Manual processes are regarded as inefficient and prone to human error. Members would also be dissatisfied with the gym’s services, particularly concerning payment methods. There is a clear need for an IT-based solution to support the entire operation of the gym.

The researchers recommend developing the Gym Management System to address the aforementioned issue. The system will assist gym owners and managers in overseeing the entire facility’s operation. The technology will automate member, trainer, and staff management, as well as the gym’s expenses, payment, and other operations. It will replace manual operations with computerized ones, eliminating the need for them. The solution will improve the gym’s operational efficiency as well as the overall customer experience of its members.

Readers are also interested in: Gym Management Free Template Source code in Bootstrap and PHP

A database-driven program called “Gym Management System” manages the gym’s records and transactions. The aforementioned approach helps a gym’s operating and service process run more smoothly and efficiently. Utilizing the system is incredibly beneficial for conveniently navigating business processes, managing records, and generating reports. The system makes it much simpler to manage records, conduct billing transactions, and produce reports. It is a database system that transforms paper records into rapid, trustworthy, and safe electronic records. Real-time expenditure reports for invoicing can be produced by the system.

Gym staff and gym members have different needs when it comes to a gym management system. Gym staff need to be able to track membership information and access member profiles, while gym members need to be able to view their workout history and track their progress.

Readers are also interested in: Gym Management System ER Diagram

When designing a gym management system, it is important to consider the needs of both gym staff and gym members. To meet the needs of gym staff, a system should include features such as member profiles, membership information tracking, and workout history tracking. To meet the needs of gym members, a system should include features such as easy access to their workouts and progress tracking.

The study’s primary goal is to automate and streamline daily transactions and management operations at the gym.

The following are the specific goals of the researchers:

• Transform the gym’s business processes digitally.
• Make it easy and convenient for people who enjoy going to the gym to sign up.
• Simplify the tracking of gym members and their payments for gym services.
• Reduce time spent on manual labor and paperwork associated with gym management.
• Improve the gym’s operational efficiency and overall customer experience.
• User acceptability, efficacy, quality, productivity, and dependability are all factors to consider while evaluating the system.

The capstone project “Gym Management System” is a system designed specifically for gyms. It will allow gym owners and operators to automate gym operations and record-keeping. It is also intended to keep track of consumer payments to generate accurate income reports.

This article will give you an idea of what forms should be included in a gym management system.

The documentation for the project is available upon request (chapters 1 to 5). If you require the entire project documentation, please contact us.

Readers are also interested in: Gym Management System Database Design

What is Python?

Python is a programming language with many features that make it unique among other languages. Perhaps the most notable feature is its ease of use and readability. Python is also known for its extensive standard library, which includes modules for everything from web development to scientific computing.

• Landing Page –  this page is where the user is redirected when accessing the system.
• Member Info Management –  this module will allow the admin to manage the information of the members of the system. The admin can add, edit and remove members’ data.
• Admin Dashboard –  this dashboard serves as the homepage of the system administrator. Major records are displayed in the dashboard. System for Managing the Gym A tool that aids in managing a gym and its customers is the admin dashboard. It offers a mechanism to keep track of member data, membership dues, and gym equipment. It also gives a chance to interact with the staff and members. For running a gym, the Admin Dashboard is an enormous help. It’s beneficial to maintain track of all the crucial gym information. The management of the gym and its customers can be done using this information. A helpful tool for interacting with staff and members is the admin dashboard. It enables them to monitor their development and keep up with happenings at the gym.
• Member Dashboard – this dashboard serves as the main page of the members of the system. They can view major records of the system using the dashboard.
• Trainer Info Management –  this module will allow the admin to manage the records of the gym trainers in the system.
• Equipment Info Management –  this module will allow the admin to manage the records of the different equipment found in the gym.
• Attendance Management –  this feature will allow the admin to manage the attendance of the gym. The Gym Management System Attendance Module can also help manage the scheduling of classes and events by tracking when classes are scheduled. This information can be used to determine how much space is available in the gym at any given time, and which classes should be scheduled during busy times. By tracking when classes are scheduled, the module can help the gym staff determines which classes to cancel or move to other times. This information can be used to increase membership and revenue.
• Reports Generation –  this module will allow the admin to print reports generated from the system about the gym. Businesses may be significantly impacted by the implementation of gym management systems, notably in terms of productivity and report output. Gym management systems are by their very nature made to make businesses function more efficiently and produce data that can be used to inform choices. In this essay, we’ll talk about how gym management systems affect companies, with a focus on how they might produce data that help with efficiency and decision-making.

Credits to the developer of the project: LazyCoder

In today’s technologically advanced world, businesses must adapt IT-based solutions for internal processes to gain a competitive edge. As part of this work, the researchers developed a Gym Management System to automate the activities and transactions at a gym. The study’s conclusions showed that the existing method is quite reliable and successful in streamlining the gym’s operations. The vast majority of respondents believed that the technology may eventually take the place of manual gym operations. The developed system met the needs and requirements of the intended users.

The researchers concluded that the suggested approach is a great tool for resolving issues and challenges related to manual gym operation. The solution will boost the gym’s operational effectiveness and members’ general satisfaction.

The strategy was well-received by study participants, leading the researchers to strongly suggest its application. The system is suggested by professionals due to its effectiveness and dependability for end users. The experts advise end users to familiarize themselves with the system to make the most of it. According to the study’s researchers, gym operators should make changes to the system to simplify business processes. The administration of the gym should also become familiar with the system’s functionality and implement it. The technology will enable the gym administration to oversee the facility and provide the finest level of service to the gym’s patrons. Overall, the system is highly recommended due to the end-user’s comfort, dependability, and efficiency.

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