definition and structure of application letter

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

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What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

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Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on Cake. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

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--- Originally written by May Luong --

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How to Write a Cover Letter

A cover letter , also known as an application letter, is a personalized letter from you to the person overseeing the hiring process for the job you’re applying for. 

A cover letter is not the same as a résumé . While a résumé provides a clear, point-by-point map of your career thus far, a cover letter tells the personal side of your career story. Ideally, your cover letter and résumé complement each other, with each document answering any questions the recruiter has about your skills and work experience after reading the other.

Make your cover letter shine Grammarly helps you polish your writing Write with Grammarly

What should a cover letter include?

Make sure your application letter includes all of the following: 

• The position for which you’re applying
• How you found the job opening
• Why you want to work for the company
• Why you’re applying to the specific position you’re seeking
• The skills, experience, and work-related personality traits that make you a great fit for the role

Mentioning the position you’re applying for and how you found it is simple—just state your interest in the job title in your opening sentence: 

• “I’m writing in response to the content writer position posted on Indeed.”

When you talk about why you want to work at the company, you can’t just write “because I need a job.” Even if it’s true, it does nothing to make you stand out as a well-qualified candidate for the role. This part of your cover letter should communicate how your specific values and career goals fit the company’s mission. You might say something like:

• “As a lifelong animal rights activist, I’m excited for the opportunity to work with an organization that directly benefits threatened species.”

Your cover letter also needs to talk about how and why you’re qualified for the position for which you’re applying. Sentences that communicate these points can look like this:

• “During my years teaching English in Japan, I developed the classroom management skills, cultural sensitivity, and linguistic knowledge base necessary to succeed as an ESL teacher.”
• “I have worked in customer service for the past seven years. During that time, I’ve become an expert in clear communication, problem-solving, and guiding customers to the products best suited for them.”

Beyond sharing why you’re interested in working for the specific employer and why you’re qualified for the role, include a little bit about yourself and how this shines through at work: 

• “I’m a natural organizer. In my past roles, I’ve helped my colleagues increase their productivity by introducing them to my favorite organization tools and strategies.”

Is a cover letter necessary?

With most job applications, you’ve probably seen the phrase “cover letter optional.”

But is it really optional? The stats on whether a cover letter will actually help you get a job or not are mixed. According to the 2016 Jobvite Recruiter Nation report , 74 percent of recruiters do not consider a cover letter when assessing whether to hire a job applicant. However, 90 percent of executives from recruiting firm Robert Half reported that they don’t only consider cover letters in the hiring process, but that cover letters are invaluable .

The truth is, cover letters are more important in certain industries or for certain roles than they are in others. Familiarize yourself with your industry’s norms for cover letters, which you can do by talking to more senior professionals in your industry and reviewing job postings for positions like the one you’re seeking. If the job posting says a cover letter is required, write a cover letter. And if it doesn’t, write one anyway. The only times when you shouldn’t write a cover letter are when the job posting explicitly says not to send one and when the application process doesn’t allow you to provide one. 

When in doubt, it’s always better to be overprepared than underprepared. While the thought of submitting a cover letter that nobody reads can be annoying, missing out on a great opportunity because you didn’t write a cover letter can leave you kicking yourself. 

How to write a good cover letter

When you apply for a job, it’s extremely rare to be the only applicant. In nearly all cases, you’re one of a group, potentially hundreds, of applicants. 

That means your cover letter is one of potentially hundreds the recruiter will read . This is why it’s so critical that you write a cover letter that excels in the following:

• Grabs the recruiter’s attention
• Effectively communicates why you’re an ideal candidate for the role
• Makes you stand out from the crowd 

Remember, your goal with a cover letter isn’t to give the recruiter a recap of your work history (your résumé should accomplish that and you don’t want to be redundant), but to intrigue them enough to offer you an interview .

Research and brainstorm first

Before you start writing your cover letter, familiarize yourself with the role and its requirements. Read the job listing carefully and pull out the most important information, like which of your specific skills to highlight in your cover letter and how your experiences have prepared you for this role. Then, spend some time on the company’s website to get a strong sense of the company’s culture, values, and mission.

Once you thoroughly understand everything the role entails, brainstorm the most effective way to communicate your suitability for the role in your cover letter. Brainstorming is a key part of the writing process . As you brainstorm, determine all the possible topics to include in your cover letter and ways to emphasize your competency for the role. 

Personalize the greeting

The first thing the recruiter or hiring manager will notice in your cover letter is whether you addressed it to them personally. 

It’s not always easy to find the recruiter’s or hiring manager’s name, but it’s always worth your time to do so. If their name isn’t listed in the job posting, take some time to find it. You can likely find it on the company’s website. If that doesn’t yield results, try LinkedIn. 

If you absolutely cannot find a relevant name, a generic greeting like “Dear Hiring Manager” or “Dear [Company Name] Team” is acceptable. But do this as a last resort—it’s always best to directly address the person who will be making the hiring decision. 

Grab the reader’s attention

Just like a book needs to grab its reader’s attention within the first few pages, your cover letter needs to grab attention within the first sentence or two. Remember, the recruiter is going to be reading lots of cover letters —cover letters that will contain pretty similar content. If your cover letter doesn’t captivate them from the get-go, you could end up getting overlooked.

You can grab the reader’s attention by starting with an interesting fact about yourself:

• “At the last two universities I worked at, I ended up playing Santa at the holiday party. Maybe it’s because I’m jolly, maybe it’s because I love cookies, but I like to think it’s because I spearheaded the most successful alumni giving campaigns each year.”

Or you can highlight a unique way one of your job skills has come in handy:

• “As a project manager, I’m no stranger to connecting people to keep projects moving forward. But I never imagined I’d be managing an effort to get a beached pontoon boat moving forward—until my company fishing trip last year.” 

Just make sure your sizzling opener relates to your fitness for the role you’re seeking.

Showcase your most relevant strengths and skills

You’ve probably been told to “show, not tell” in writing assignments before. Your cover letter is no different. Instead of listing your strengths and skills (remember, your résumé does that), tell stories that show these assets in action. 

Use the same techniques you used to grab your reader’s attention in your opening lines. For example, you may highlight a major career accomplishment by first describing the circumstances that led to you taking action and achieving a specific result. 

Anecdotes like these demonstrate why you’re the perfect person for the job. 

Make it as much about the employer as it is about you

This one can be tricky. The key here is to not simply write a letter about yourself, but communicate the benefits you offer the employer as you do so. 

Here’s where your initial research into the company’s culture pays off. The person (or team) tasked with filling the open position isn’t just looking for somebody who can do the work; they’re looking for somebody who fits into the existing company structure and culture. By writing your cover letter in a way that mirrors their brand style, you’re communicating that you understand who they are and the kind of person they’re looking for. If the copy on their company website has an understated, simple style, stick to similarly simple, straightforward writing in your cover letter. If they have more of a hip, edgy feel, you have room to go outside the box a bit in your cover letter. 

If a current employee at the company referred you to the role, mention that in your cover letter. But don’t just mention their name—include a sentence or two about why they specifically reached out to you and recommended you pursue the role.  

Show your enthusiasm about the role

Throughout your cover letter, use language that communicates your passion for the kind of work you do. Your word choice plays a big role in shaping how recruiters perceive your attitude toward your work experience and your enthusiasm for the role. 

When you’re highlighting your past achievements, use specific language and action words. Take a look at the difference between these two sentences:

• I was a manager to a team of four salespeople.
• I ran a nimble sales department.

Or consider the difference between these:

• After sixteen years as a bank teller, I decided I’d rather be an electrician.
• After more than a decade as a bank teller, I pivoted to a new career and began my electrical apprenticeship.

With words like “ran,” “nimble,” and “pivoted,” you paint a more dynamic picture than you do with words like “was a manager” and “decided.”

Here’s another easy way to make your writing more dynamic: use the active voice .  Instead of “under my leadership, 50 loans were prepared,” say “under my leadership, our team prepared 50 loans.”

When you use the active voice, you’re owning your accomplishments. 

Ask for the interview

You’ve also got to ask for an interview. Do this in your last paragraph before signing off. Asking for an interview directly can be awkward, but it’s a crucial part of your application letter. Here are a few ways to phrase the interview request:

• “I would like to meet in person to discuss this position further. Please contact me at [insert phone number] or [insert email address].”
• “I’m looking forward to meeting with you to discuss my fit for this role further.”
• “I hope you’ll consider me for this position. Please contact me at [insert phone number] or [insert email address] to schedule an interview.”

Although you need to be direct, avoid presenting yourself as presumptuous or entitled in this section of your cover letter. 

When it’s time for your sign-off, keep it simple. Stick with one of the basics, like “sincerely” or “best.”

Cover letter dos and don’ts

When you’re writing your cover letter, keep these important points in mind:

Do keep it objective. You’re not asking them to hire you, you’re demonstrating why you’re the best candidate for the role.

Don’t use overly formal, stiff, or complex language. Although a cover letter should never include slang or otherwise overly casual language, it should feel friendly and personable. Grammarly’s tone detector can help you get your professional vocabulary and phrasing just right. 

Do have another person read your cover letter and give you constructive feedback before you send it to the recruiter. This can be your partner, your friend, your parent, or anybody else who knows you well enough. These close readers can help you determine where to add or remove information, how to accurately showcase your achievements , and that your application letter covers everything necessary for the specific position you’re seeking. 

Don’t reuse the same cover letter for every job. Your cover letters can be similar and you can even use one cover letter as a template for others, but recruiters know when they’re reading generic cover letters. Show each recruiter that you read the job description carefully and you’re genuinely interested in the job by writing them a personalized cover letter that specifically addresses the role and company.

Do work keywords into your cover letter. You can find these keywords in the job listing. Typically, they’re the job title, department, industry, and specific tasks. Many large companies use software to screen applicants and these programs look for specific keywords in cover letters. 

Don’t write a long, rambling cover letter. Keep it under a page in length with short, manageable paragraphs. Grammarly Premium includes formatting suggestions, like identifying when you’ve written a hard-to-follow paragraph, and engagement suggestions, which can help you rewrite sentences to better hold the reader’s attention.

Alongside your résumé, a cover letter is how you can communicate your work experience and skills to each potential employer. Invest in your career and increase your likelihood of scoring the interview by mastering the art of the cover letter. 

This article was originally written in 2013 by Karen Hertzberg. It’s been updated to include new information.

How to write an application letter

Are you ready for a new challenge and a fresh start in your career? You’ll need an eye-catching application letter if you want to make a great first impression on potential employers.

While it might seem daunting, there’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy-to-read way. 

In this guide, we show you how to write an application letter that highlights your strengths and qualifications in a way that presents you as a great match for the job. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter is a must. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation, and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, Postcode]

Dear [hiring manager’s name],

[Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and inventory. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest video-games retailer in the country by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting your skills and achievements relevant to each job ad can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: Dear Hiring Manager .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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Application Letter: Definition, Types and How to write it

We are all familiar with writing the application of leave of absence at least once in our lives. If you can’t relate, there are countless other times application letters are written. It can be for a job, asking for permission to host a football competition on the school grounds, asking for a transfer certificate after your dad gets posted somewhere else, etc. Here, I will tell you how you will write a general application letter.

What is an Application Letter?

If you’ve been following, the letter you write when you request for something, ask permission for something or apply for something, is an application letter. It is usually a one-page letter. It can be written for domestic or professional purposes. It can also accompany documents sometimes, like job application letters. So to say, application letters encompass more than cover letters; they can be an inquiry and a request letter too.

Types of Application Letters:

Following this thread, application letters can be classified into 3 broad groups . They include:

• Job Application Letter ( sample )
• Academic Application Letter ( sample )
• Personal Application Letter

Examples of job application letters include:

See cover letters

Examples of academic application letters include:

• Application letter seeking permission
• Scholarship application letter
• Application for leave of absence/in advance
• Application for a seat in the hostel
• Application for a testimonial, etc.

Examples of personal application letters include:

• Loan application letter
• Rental application letter
• Application letter for a deduction of fine
• Application withdrawal letter
• Internship application letter
• Transfer application letter
• Application letter for a travel grant, etc.

Note that these personal letters can be written person-to-person or person-to-business.

Steps on How to Write An Application Letter:

Like any other basic letter writing, the application letter starts with planning. Plan on the content, enquire about the recipient, think through about the details to include, keep things simple and short, and et voilà!

Let’s break things down.

Suppose you are writing an application to your college professor for the retake of your Microeconomics exam. Here’s how you draft your piece:

• Start with the date.
• Include the name of the professor, his post, department, and name of the university. Your professor can be an external or internal faculty. If he is an external faculty, mention this and the name of your university. If not, you still should include it to make things more precise. Add his contact information.
• Follow this up with the date. Proceed to the subject line, here, application for the retake on an exam is the subject.
• In the first paragraph, introduce yourself. Mention your name, batch, and program, followed by the course name. Now state why you are writing, which is to apply for the retake of your Microeconomics exam.
• Next paragraph should mention the reasons for you to skip the exam. Make sure they are valid grounds. If you had been sick, attach prescriptions or documents from the appointment. If you had been away for personal issues, give brief details of the event.
• In the closing paragraph, ask him/her to excuse you on these grounds and to retake your exam and say how it will be beneficial to you.
• Close with your details. Don’t forget to add your contact information like the mailing ID here.

Tips to Remember:

• Take care of the readability and white space in your letter.
• Make sure your pints connect with each other. Don’t include irrelevant information since an application is to be concise by format.
• Take care of grammatical and spelling errors.
• Be sure of the dates you are writing in the letter.

Related Contents

• Appreciation Letter: Definition, Types, and How To Write it
• Proposal Letter : Definition and how to write it

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Definition of an application letter.

An application letter is merely another name for a cover letter, the official business letter often included with a job application and/or resume and sent to a prospective employer. Although application letters are generally considered optional components of applying for a job, more and more frequently, employers are singling out those who actually take the time to write an application letter as their top picks. Here are a few components of a typical, successful application letter:

Professional Style

Application letters are usually, and should always, be in an officer letter style, like block style. These letters should be formatted properly and checked for spelling and grammatical errors.

Although many application letters open with a simple "Sir or Madam:", the more successful application letters are addressed personally to the hiring manager (which often takes some research on the part of the job applicant).

The body of a good application letter, usually 3 to 4 paragraphs, explains why the applicant is a good fit for the job, explains relevant experience, and shows how that experience would be useful if selected for the career opportunity.

Attachments

An application letter is rarely sent to a prospective employer alone. It is usually accompanied by a resume, salary history, list of references, and/or other documentation of achievements.

Application letters are generally no more than one page in length. Employers are unimpressed by application letters of half a page or less, though; filling most of one page is the safest way to complete an application letter.

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An entrepreneur, author, and consultant, Jim Lemoine is currently a Fellow with TRI Leadership Resources, a global consulting, training, and management organization. He has written over 50 syndicated columns on a variety of topics including marketing and management, and has published a book, Business Defined. Lemoine holds an advanced degree from LSU and is a member of MENSA.

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How to write a Letter of Application? (FCE, CAE, CPE)

This article provides information on how to write a letter of application and what it consists of.  Although its content is mainly aimed at Cambridge exams , it can also be used for other purposes of learning English and writing a real letters of application.

Letter of Application: Definition

Letter of application is always formal in style unless the question explicitly states otherwise. Its purpose is to propose  a candidate and outline his suitability, for a particular position. Description (of a person’s character and strengths), explanation and justification are important functions in a letter of application.

Letter of Application: Structure

FCE, CAE, CPE

Practice, write & improve, letter of application: writing guide, 1. salutation.

Dear Sir or Madam 

If you do not know the name of the person you are writing to, use this. The following is a list of letter salutation examples that are appropriate for letters of application.

• Dear Hiring Manager
• Dear Search Committee
• To whom it may concern
• Dear Human Resources Manager

Dear Sir or Madam

2. The Introductory Paragraph

Begin by stating the job for which you are applying. Briefly mention how your skills and experience match the company and/or position; this will give the employer a preview of the rest of your letter.

I am writing to apply for the post of Fashion Shop Manager advertised in the ‘News Shopper’ of 14 February 2002.

3. The next paragraphs (the body)

In the following paragraphs, explain why you are interested in the job and why you make an excellent candidate for the position. Mention specific qualifications listed in the job posting and explain how you meet those qualifications.

Please see the example structure below:

(2nd paragraph) You might go and list your experience and relevant qualifications:

(briefly introduce yourself first) I am an ambitious and creative 25-year-old who have worked in the retail industry for a total of ten years, first as a sales assistant in a department store and for the last three years as a Section Head and Deputy Manager at Jones the Bootmaker.

(3rd paragraph) You might then go on to mention the particular abilities and skills that you have:

I believe I have all the skills, knowledge and expertise that you are looking for. I have lots of retail initiative, can schedule and prioritise tasks and can work to strict deadlines. I also work particularly well with people and would enjoy leading the team and working with clients and customers.

(4th paragraph) Say why you are particularly interested in this job:

I am applying for this position as I am looking to progress from junior to senior management. I have always been interested in the latest fashion trends and developments and I believe your organisation is a well-run quality fashion business. I would very much like to work for your company.

4. Closing paragraph

You might close the letter with the following formula.

I look forward to hearing from you and hope that you will be able to invite me for an interview.

Yours faithfully XYZ

“Yours sincerely” or “Yours faithfully”?

“Yours sincerely” is typically employed in English when the recipient is addressed by name (e.g. “Dear John”) and is known to the sender to some degree, whereas “Yours faithfully” is used when the recipient is not addressed by name (i.e., the recipient is addressed by a phrase such as “Dear Sir/Madam”)

Let’s sum it up…

Letter of Application: Example Answers

Letter of application sample 1, letter of application subject:.

You have read the following information from a British university, and have decided to apply for a course:

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application

Student’s Letter of Application Answer:

I am writing to apply for your two-year degree in teaching English at the university level. At present, I am a teacher of English and of Computer Science in the primary school here, in Lutynia.

I am keen to improve my English as this is not only my hobby but also a strong need. I should add that I am already half-way towards achieving my goal. Ten years ago I was a university teacher of Computer Science. Up to now, I have specialized in both subjects. I graduated from Technical University of Wroclaw, Department of Foreign Languages and the Academy of Economics, Department of Computer Science with Master’s Degree.

I have a great deal of work experience that demonstrates my ability in languages. I have undertaken a number of translation projects for doctors, scientists, computer programmers and travel guides. I estimate that my English is at an advanced level and at present, I am preparing for the CAE exam.

I am particularly interested in completing my degree at your university as it is famous all over the world. If you wish Ms.J.Forde can give you a reference.

I hope you will give my application serious consideration and I look forward to hearing from you.

Yours faithfully (your name)

Letter of Application Sample 2

Letter of application subject:.

A restaurant in your region is to open shortly and the owner has placed the following advertisement in your local newspaper:

RESTAURANT STAFF NEEDED…

…For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef,  Waiter/Waitress, Restaurant Manager. Hours of work: 6 – 12pm, Mondays to Saturdays.

Please send us a letter explaining which post you are interested in and why we should consider you for the job. Interviews will be held a week after the closing date.

I am writing with reference to your advertisement for the position of a Restaurant Manager, which was placed in The Guardian on 10 December.

My reason for being interested in this vacancy is that according to what is said by the executives of the companies I worked for (please find enclosed their letters of reference), I am particularly efficient at being involved in projects requiring a great deal of physical and mental energy and also creativity. I would be able to bring to bear these personal qualities of mine for the benefit of the restaurant.

I am sure that I would be successful in this post as I have now gained managerial experience having had work as a Senior Manager for the “Little Chef Restaurant” for 10 years. At present I work for the restaurant mentioned above, where my responsibilities comprise dealing with suppliers and corporate clients, recruiting employees and checking the financial statements of affiliated companies.

My academic background (a Master’s Degree in Tourism & Hospitality) would also prove valuable to you.

Please could you send me an application form and any other relevant details including those of salary, working hours and any additional benefits (such as private health care or social facilities).

I am able to attend an interview on any day from 11 a. m. Should you need any further information, do not hesitate to contact me on 222333222 from 9 a.m. to 5 p.m. or by email at [email protected].

Yours faithfully, name and surname

Letter of Application Sample 3

A tourist company which organises coach tours of your home town has placed the following advertisement in your local newspaper:

TOUR GUIDES REQUIRED 

Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot.

I am writing to reply to your advertisement for a tour guide in The Tokyo Mini Times on 13th January.

I have always been interested in working with tourists and this is one of the main reasons why I am applying for this job. I actually have some experience of guiding foreign people around the town as a volunteer. Therefore, the city council sometimes asks me to take people to some historical places and explain about the background. Once I organised  a sightseeing tour that thirty people took part in. Every time I have a chance to do that, they appreciate my explanations. I think I will be a competent guide.

I have been living in this town since I was born. My ancestors came to live here two hundred years ago thus I know how this town has developed. I think I will manage to give a unique speech to the tourists.

I passed the Cambridge Certificate in Advanced English last year, which I believe endorses my English ability. As far as I am concerned, this level is suitable for a tour guide.

I am available to start work on 15th February. I am also available to attend an interview in the afternoon on Monday to Thursday. Please do not hesitate to contact me if you need any further information.

I would be very grateful if you consider my application. I look forward to hearing from you soon.

Letter of Application: Writing Topics

Letter of application task 1.

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application to the Admissions Officer.

(CAE 220-260 words – CPE 280-320 words)

Letter of Application Task 2

RESTAURANT STAFF NEEDED… …For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef Waiter/Waitress Restaurant Manager Hours of work: 6 – 12pm, Mondays to Saturdays.

Letter of Application Task 3

TOUR GUIDES REQUIRED Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot. 

Write the letter of application.

Practice Tests Online

Letter of application: useful phrases & language.

I’m writing to apply for the post/position of…..as advertised in…….. I’m writing with reference I’m writing in response to your advertisement which I saw…. I’m writing in connection with your advertisement

Qualifications /Experience

I gained some experience while … I am currently working as … I have been working for … for the last four years. I worked part-time for three years as … At the moment| am employed by … My qualifications include … I have a diploma in … I graduated from Barcelona University last year with a degree in …  Please find attached my CV As you can see from the attached CV …

Personal Qualities

I see myself systematic, meticulous in my approach to work….. I have a clear insight of……… I value time and not squander…… I tackle a problem…..

Closing remarks

I would appreciate a reply at your earliest convenience Please contact me with any queries you may have, I would be glad to attend an interview at any time convenient I look forward to hearing from you in due course….

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The dairy matrix: its importance, definition, and current application in the context of nutrition and health.

1. From Nutrients to Foods: The Emergence of the Food Matrix

2. dairy foods as examples of food matrices: the dairy matrix, 3. the application of the food matrix and dairy matrix concepts in the literature, 4. definitions of the food and the dairy matrices, 5. implementing the food/dairy matrix concept into nutrition policies and practices, 6. conclusions, author contributions, conflicts of interest.

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Mulet-Cabero, A.-I.; Torres-Gonzalez, M.; Geurts, J.; Rosales, A.; Farhang, B.; Marmonier, C.; Ulleberg, E.K.; Hocking, E.; Neiderer, I.; Gandolfi, I.; et al. The Dairy Matrix: Its Importance, Definition, and Current Application in the Context of Nutrition and Health. Nutrients 2024 , 16 , 2908. https://doi.org/10.3390/nu16172908

Mulet-Cabero A-I, Torres-Gonzalez M, Geurts J, Rosales A, Farhang B, Marmonier C, Ulleberg EK, Hocking E, Neiderer I, Gandolfi I, et al. The Dairy Matrix: Its Importance, Definition, and Current Application in the Context of Nutrition and Health. Nutrients . 2024; 16(17):2908. https://doi.org/10.3390/nu16172908

Mulet-Cabero, Ana-Isabel, Moises Torres-Gonzalez, Jan Geurts, Ashley Rosales, Bita Farhang, Corinne Marmonier, Ellen Kathrine Ulleberg, Erica Hocking, Isabelle Neiderer, Ivana Gandolfi, and et al. 2024. "The Dairy Matrix: Its Importance, Definition, and Current Application in the Context of Nutrition and Health" Nutrients 16, no. 17: 2908. https://doi.org/10.3390/nu16172908

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