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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Cover Letter For Schengen Visa Application With Samples 2022

Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

• The purpose of your trip to Schengen Member States or States
• Proof of how you’ll fund your trip (your finances or guarantors)
• If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
• An overview of your diary, which also explains why you chose to apply at a particular delegacy.
• Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
• You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

• Visa application form, duly filled and signed along with biometric pictures
• Travel Insurance, with coverage of €30,000
• Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
• Hotel reservations for our holidays in the Spain and France
• Employment and leave approval letter which as well as the dates which I am expected to return to work
• NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

• Attached copies of your medical records about your condition
• Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

• March 20, 2021 – Flight from Islamabad to Milan via Flight Number
• March 21, 2021 – Sightseeing in Italy
• March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
• March 24, 2021 – Sightseeing in the Spain
• March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
• March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
• March 30, 2021 – Chateau de Versailles
• March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
• April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021

In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

• Accomplished application form for Schengen visa with photo.
• Round trip flight ticket confirmation.
• Proof of accommodation Hotel Booking.
• Proof of identity Copy of Passport.
• Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
• Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
• Employment Letter & NOC (Attested from Chamber of Commerce).
• Proof of income Salary Slips & Payroll Account Statement.
• Proof of Fund Bank Account Statement & Bank Certificate.
• Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

• March 2, 2020 – Flight from Islamabad to Rome
• March 7, 2020 – Sightseeing in Italy
• March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
• March 11, 2020 – Sightseeing in the Milan
• March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
• March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
• March 17, 2020 – Piazza San Marco
• March 20, 2020 – Travel from Paris Venice to Rome
• March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample For Medical Purpose

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Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

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There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

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Crafting an Effective Cover Letter for Schengen Tourist Visa Application

Applying for a Schengen Tourist Visa requires careful preparation, and one of the key components of the application is the cover letter. This document is your opportunity to communicate directly with the consulate, explaining your travel plans and intentions. In this guide, we’ll walk you through the steps to write an impactful cover letter for your Schengen Tourist Visa application.

Understanding the Purpose of the Cover Letter

The cover letter for a Schengen Tourist Visa serves several important purposes:

• Personal Introduction : It introduces you to the consulate officials and gives an overview of your background.
• Explanation of Travel Plans : It details your itinerary, including dates, destinations, and the purpose of your visit.
• Justification for the Visit : It explains why you are visiting and assures the consulate of your intentions to return to your home country.
• Summary of Attached Documents : It provides a brief overview of the documents you are submitting along with your application.

Key Elements of a Schengen Tourist Visa Cover Letter

Your cover letter should include the following elements:

• Personal Information : Start with your name, date of birth, address, and contact details.
• Travel Dates and Itinerary : Clearly mention your travel dates and briefly describe your itinerary.
• Purpose of Visit : Explain the reason for your visit – tourism, visiting landmarks, experiencing culture, etc.
• Proof of Ties to Home Country : Mention your employment, family, property, or any other ties that demonstrate your intention to return.
• Financial Means : State how you plan to fund your trip, whether through personal savings, sponsorship, or otherwise.
• Closing Remarks : Conclude with a statement expressing your request for the visa and your commitment to abide by the visa regulations.

Sample Cover Letter for Schengen Tourist Visa

[Your Full Name]

[Your Address]

[City, Zip Code]

[Email Address]

[Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Tourist Visa for my upcoming trip to [Country/Countries in Schengen Area]. I plan to visit from [Start Date] to [End Date] to explore the rich cultural heritage, beautiful landscapes, and historical landmarks of [Country/Countries].

During my stay, I intend to visit [List of Main Destinations or Attractions]. My detailed itinerary is attached to this letter. I have also arranged accommodation and have attached the booking confirmations.

I am currently employed at [Your Employer’s Name] as a [Your Job Title] and have been granted leave for the duration of this trip. I have attached a letter from my employer as proof of my employment and the leave approval.

I will be funding my trip through [Your Financial Means], and I have attached bank statements as evidence of my financial capability. I assure you that I have strong ties to my home country, including [Mention of Family, Property, Employment, or Other Ties], and I fully intend to return at the end of my visit.

I respectfully request you to consider my application and grant me a Schengen Tourist Visa. I am committed to respecting all the visa regulations and ensuring a responsible stay in [Country/Countries].

Thank you for considering my visa application. I look forward to a positive response.

A well-written cover letter can significantly enhance your Schengen Tourist Visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Tailor your cover letter to reflect your personal travel plans and circumstances, and always ensure that the information provided is accurate and up-to-date.

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Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 03 May 2024

30-Second Summary

To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Each week, hundreds of applications are sent to embassies and consulate s.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa . 

While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.

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Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

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Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa :

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.

Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.

When writing a cover letter for an Italy visa:

Begin with a formal salutation and introduce yourself.

Explain the purpose of your visit to Italy and provide a detailed itinerary.

Describe your ties to your home country and your intent to return.

Conclude with a polite closing and your contact information.

A visa cover letter should include the following:

Introduction: Start with a formal salutation and introduce yourself.

Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.

Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.

Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.

Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.

When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.

Three essential items to include on a cover letter are:

Contact Information : Your name, address, phone number, and email address for easy communication.

Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.

Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.

Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success. 

Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.

Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.

To create a concise cover letter for a Schengen Tourist Visa :

Add your contact info and the date.

Address it to the Embassy or Consulate .

Start with a formal salutation.

Introduce yourself and state your visa purpose.

Provide your travel itinerary and bookings.

Explain your financial means and ties to your home country.

Mention any additional relevant information.

Conclude politely and include your contact info.

Sign the letter.

Keep it well-organized and professional.

AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.

Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.

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Sample cover letter for schengen visa.

20 April 2022

Italian Embassy,

14 Three Kings, Yards, London

Re: Cover Letter for Short-Stay (Less Than 90 Days in 180 days) Multi-entry Schengen Tourist Visa

Dear Sir/Madam,

I, <<your-name>> holding passport number <<passport-number>> , would be travelling with my wife, <<wife-name>> holding passport number <<wife-passport-number>> and our son holding passport number <<son-passport-number>>.

Enclosed with the application are all the required documents. Prior to this application, I have been granted the Schengen visa twice by Spanish and Dutch Embassy respectively. Along with economic contributions we always compiled with local rules &regulations and never overstayed or breached any of the immigration laws of any country.

Having lived and paid taxes legally in the United Kingdom for around five years, I am currently working as <<your-job-title>> at <<your-company>> and currently holds a <<type-of-permit>> residence permit which allows me to work or operate in business, which will expire on April 2023 which will get renewed easily as I have been a legal tax paying resident in the UK for over 5 years.

Me and my wife love travelling and exploring new cultures, we sincerely request if you could kindly grant us a 1-year multi entry visa we will adhere the 90/180 principal. Such ease of travel is tremendously helpful as we have plans to travel and visit few Schengen countries for small intervals on long weekends. I hope that our pristine record of the adherence to the local immigration rules and regulations and our good financial standing would enable your confidence in granting the longer duration for our multi-entry Schengen visa request.

We both are full-time employed (employer letter and recent salary slips attached) which ensures that we will surely come back to UK after every visit.

I declare that to the best of my knowledge, all particulars supplied by us are correct and complete. I trust that you will find everything is in order for this application. For any questions or clarifications, please do not hesitate to contact me.

Please find the following documents to support my visa application:

1: Visa application form

2: Passport showing my travel experience

3: Multi-trip annual travel Insurance, coverage of over €30,000

4: Confirmed flight tickets

5: Confirmed hotel reservations for our stays in Venice, Florence and Rome.

6: Residency & Address proof

7: Employer letter.

8: Salary slips and bank statements.

Planned Itinerary

Travel Plan

June 07, 2022 – Flight from London to Venice (Purchased non-refundable tickets booked)

June 08-10, 2022 – Sightseeing in Venice (Confirmed hotel booking attached)

June 11-12, 2022 – Sightseeing in Florence (Confirmed hotel booking attached)

June 12-15, 2022 – Sightseeing in Rome (Confirmed hotel booking attached)

June 16, 2022 – Flight from Rome to London (Purchased non-refundable tickets booked)

<<Your Name>>

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Thanks. This sample cover letter template is really good and helped me create my own very quickly.

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

✅ DOWNLOAD THIS!

Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

2020 • 1 • 7

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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How to Write a Schengen Visa Cover Letter

• November 11, 2022 November 22, 2022

[SCHENGEN TOURIST VISA COVER LETTER – ITALY VISA]

If you already know the process of applying for a Schengen visa and you’ve already prepared all the Schengen tourist visa requirements , the next step is for you to write your cover letter!

DISCLAIMER: I am not a professional travel agent and in no way affiliated with Schengen visa processing agencies. What I’ll share are guidelines and tips that worked for me. Applying for a visa is on a case-to-case basis, so nothing will ever guarantee your approval. My best piece of advice? Honesty is the best policy, always.

What is a Cover Letter?

Cover letter template, paragraph 1: purpose, paragraph 2: about yourself, paragraph 3: travel companion, paragraph 4: travel itinerary, paragraph 5: how you’ll fund the trip, special cases (if applicable), sample letter, 5 tips for writing an effective cover letter, 1. anticipate doubts or questions, 2. refer to the supporting documents, 3. be specific with details that matter, 4. don’t sound overly emotional, 5. prepare your cover letter last.

The cover letter is the applicant’s introduction letter addressed to the embassy. It includes important details about you and your trip. This letter summarizes your entire application so it should be clear and concise.

Schengen visa application doesn’t come with interviews, so you have to rely on the cover letter to show why you’re eligible for a visa. A cover letter is your chance to tell more about the purpose of your travel or explain why you can’t submit a required document.

If you can, try your best to fit the entire letter into just one page . Make sure that all details are relevant and straight to the point. Only include details that give value to your application. Here’s a cover letter template that you can follow:

Note that this is just a general template. You can be flexible and adjust the format however you see fit to your situation.

The Honorable Consul

[Embassy name]

[Embassy address]

[Embassy phone number]

Dear Sir/Madam:

• Type of visa
• Countries to visit and the dates you plan to enter and exit the Schengen area
• Length of stay requested
• Purpose of travel
• The reason you’re applying thru this particular embassy
• Job position, company, how long you’ve been working, and how much you earn monthly
• If business: what business, industry, and how long it’s been operating
• Other sources of income
• Assets: land, house, condo unit, car, etc.
• Exact amount of money in your bank account
• Travel experience (how many countries you’ve been to, any issued visa)
• Brief family background (if you have a family business, have been traveling with your family, if you have senior parents, children, or spouse, or if you’re unmarried, etc., anything relevant family-related information)
• Relationship
• How long you’ve known each other
• Purpose of traveling together
• Schengen countries (or cities) you’ll visit
• Why you want to visit the country
• Means of payment: credit card, cash, etc.
• Things you already paid for like hotels, trains, flights, etc.
• If sponsored: your relationship, how much money your sponsor has
• If you have someone who will sponsor your trip, describe your relationship
• In case you can’t submit any of the required documents (e.g., you don’t have an ITR), explain why you can’t and what alternative documents you’ve submitted
• If you’re traveling alone, explain why
• To establish strong ties, justify more why you should go back to the Philippines
• If you just resigned and are currently unemployed, state a valid reason

[Your Name]

[Passport #]

Wear the consul hat and anticipate any doubts or questions that they might have.

For example, resigning from your job recently might raise questions on your application. So give a short explanation on why you resigned and what your future plans for employment are. If you have proof of this future plan, include it in your supporting documents. It can be a job contract with a new company or a new freelancing job.

Whatever you write in your letter, make sure you include a supporting document to back it up.

Ask the readers to refer to your supporting documents to confirm.

For example, you can mention some countries or cities you’ll visit in your cover letter. Then refer to the “detailed itinerary” page included on your submitted documents. If the officers want to know more about the cities you’ll visit or the activities you plan to do, they would look for that page.

Be specific with important information.

For example, instead of just saying “I’m an employee”, you can write “I’ve been working with X company for 3 years now, earning xx,xxx monthly.

Just by reading this sentence, they can already see that you have a steady source of income and you work for a legitimate company. It shows that you have a job to get back to. They would know these without browsing your employment documents yet.

The officers are busy people. They don’t have time to read a long and wordy letter that’s too personal or overly emotional. It’s acceptable to highlight that you plan to visit Paris for the history and museums. But it’s discouraged to explain that “you’ve always dreamt of seeing the Eiffel tower and eating Parisian croissants from watching Audrey Hepburn movies”. Treat this as a business letter. Their time is important.

Think of your cover letter as the page that ties everything together. Establish the purpose of your travel and summarize your entire application documents in just one page. This is the reason why I prepared it last, I had to make sure that I was able to cover everything that I submitted. It definitely felt like a cherry on top!

Overall, write your cover letter the same way you prepared your required documents. Have these 3 priorities in mind:

• STRONG TIES . You must have a stable life in the Philippines and you fully intend to go back without overstaying your visa. I couldn’t stress this enough. Establishing this is probably the most important thing you should focus on.
• FINANCIALLY CAPABLE . Having enough money to fund your travel to Europe and still have a comfortable amount when you get back.
• DEFINITE PURPOSE OF TRAVEL . Your travel plans must be realistic with supporting documents.

Honesty is the best policy.

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Shortage of Schengen Visa interview slots likely to impact your Europe travel plans

Times of India TIMESOFINDIA.COM / TRAVEL NEWS / Created : May 18, 2024, 14:33 IST

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If reports are to go by, this surge reflects a 44% increase in visa applications for Schengen countries, including those from India. In the past year alone, Schengen visa applications from India rose from 6.7 lakh in 2022 to 9.7 l … Read more

If reports are to go by, this surge reflects a 44% increase in visa applications for Schengen countries, including those from India. In the past year alone, Schengen visa applications from India rose from 6.7 lakh in 2022 to 9.7 lakh. Read less

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If reports are to go by, this surge reflects a 44% increase in visa applications for Schengen countries, including those from India. In the past year alone, Schengen visa applications from India rose ...

Schengen visa price increase: everything you need to know

By Sophie Prideaux and Olivia Morelli

With summer almost here, travellers from around the world will be packing their cases ready to get away, with many of them heading for Europe .

While many travellers from the 102 countries that require a Schengen visa to visit the continent will already have theirs sorted for the season ahead, anyone applying after June 11 will have to pay a little more.

Earlier this week, it was announced that the cost of a Schengen visa would increase by 12.5 per cent, going from EUR 80 ($87) to EUR 90 ($97) for adults and EUR 40 ($43) to EUR 45 ($49) for children.

Any applications made before that date that are already under process won’t be affected by the price increase, the European Commission stated, but after June 11 the new price structure will apply worldwide.

What is the Schengen Area?

The Schengen Area is the world’s largest visa-free zone. The area is comprised of 27 countries, all located within Europe, that have removed the requirement of border checks and passport control when travelling to other countries within the Schengen list. This means that travellers visiting anywhere within the Schengen Area can move freely across the border of Schengen members without needing to show their passports or other documentation.

According to the Schengen Visa website , there are 3.5 million people who cross internal Schengen borders daily, and nearly 1.7 million people live in one Schengen area while working in another Schengen nation. The agreement, signed in the eponymous Luxembourg village, has transformed travel across the continent.

Which countries are in the Schengen area?

The full list of 27 Schengen members is below. In late 2023, it was announced that Romania and Bulgaria would be joining the area – the newest additions since Croatia was added in 2022.

• Czech Republic
• Liechtenstein
• Netherlands
• Switzerland

Is the UK part of the Schengen Area?

In 1999, the UK decided to opt out of becoming a member of Schengen – one of only 11 countries not included in the agreement (the others are Albania, Armenia, Azerbaijan, Belarus, Bosnia & Herzegovina, Macedonia, Moldova, Montenegro, Russia, Serbia and Ukraine). This means that the UK has its own border control policies.

Do UAE passport holders need a Schengen visa?

The United Arab Emirates is one of several countries outside of the Schengen area whose citizens don't need a visa for short-term trips to Schengen member countries. In 2015, the UAE signed a bilateral agreement to allow its citizens to stay in the Schengen area without a visa for 90 days in any 180-day period. Residents of the UAE who hold passports of other nationalities should check the entry requirements for their home countries.

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Schengen visa fee hike: Europe trips get 12% costlier from June

Travel & tourism.

The fee hike applies to visa applications submitted worldwide

New Delhi: The European Commission has announced a global increase in short-stay Schengen visa fees, effective from June 11. This decision will see the cost of Schengen visas (visa type C) rise by 12 per cent, impacting travellers planning to visit Europe.

The fee adjustment aims to align with the increasing costs of processing visas and maintaining the security of the Schengen area.

"The European Commission approved a decision to increase short-stay Schengen visa (visa type C) fees worldwide by 12 percent. This increase will apply globally starting June 11, 2024," the Slovenian government said in a statement.

Under the new fee structure, the cost for adult applicants will be Euro 90 (Dh359), up from the current Euro 80 (Dh319). For children aged 6 to below 12 years, the fee will increase from Euro 40 (Dh159) to Euro 45 (Dh179). This hike applies to visa applications submitted worldwide.

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The Schengen visa permits travel across 27 European countries, including popular tourist destinations such as France, Germany, Italy, and Spain.

For adults, the new fee will be Euro 90 (359), and for children aged 6 to below 12, it will be Euro 45 (179). These increases are part of a broader effort to ensure that the costs of visa processing and security measures are adequately covered.

The last fee update was implemented in February 2020, when the adult visa fee was increased to Euro 80 (Dh319) from Euro 60 (Dh239). The European Commission justified the latest hike by citing inflation and the need to cover administrative costs associated with the visa process, which includes background checks, data processing, and maintaining secure entry systems.

Applicants from Armenia, Azerbaijan, and Belarus will pay Euro 35 (Dh139.50), and applicants from Cabo Verde will pay Euro 60 (Dh239.15).

EU countries issuing Schengen visas

• Czech Republic
• Netherlands

Non-EU countries issuing Schengen visas

• Liechtenstein
• Switzerland

EU countries not issuing Schengen visas

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