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Top 10 Volunteer PPT Templates with Samples and Examples

Kavesh Malhotra

“Alone we can do so little; together we can do so much." – Helen Keller, American author and activist. 

In spirit of Keller’s quote, a lot of organizations pay attention to volunteerism and non-profit work. This helps organizations impact society and improve their workforce efficacy. A CNN report indicates that 96% of companies have found that volunteer employees are better engaged than those who don't. Similarly, 94% of volunteers reported improved people skills and teamwork after participating in volunteer programs.   

Hence, it is no surprise that organizations across the globe are engaging volunteers through multiple recruitment strategies. But the job is easier said than done, right? This is where our well-designed templates prove helpful. These content-ready and 100% editable templates can help organizations simplify their recruitment process. These templates offer a structured roadmap for cultivating a vibrant community that takes your cause ahead. 

These Volunteer Hiring Strategy templates ensure that your organization attracts the right candidates, builds a sense of belonging and goal amongst your volunteers, and amplifies their zeal to work. These templates focus on strategic hiring, Volunteer Orientation, And Engagement , along with a well-crafted Volunteer Recruitment Timeline.  

Imagine the potential of your non-profit program when equipped with tools that appeal visually and are powered by research and professional insight. This collection of templates offers a spectrum of resources to meet your needs. Let's take a look at them one by one.

Template #1: Volunteer Recruitment Plan PowerPoint PPT Template Bundles

Finding the right people for the right cause is quite a challenge. Even more challenging is to streamline the process and help recruiters with their tasks. That's where this Volunteer Hiring Strategy template comes into play. Designed with perfection and many visual elements, this PPT Template covers multiple elements of the recruitment procedure like the entire recruitment plan, step-by-step procedures, creation of recruitment forms, and strategies to target the right audience. 

If you are a corporate group looking for volunteers for your CSR activities, this template has got you covered, too! It covers strategies that volunteers can adopt to improve their corporate philanthropy, recognize corporate partners, and more. The template also covers other elements, like meticulous approach to selecting a volunteer using existing market channels and building a positive market position. Along with the volunteer appreciation and recruitment plans for the young audience, this Volunteer Hiring Strategy template is a complete solution for your recruitment needs. Download it today and kick-start your volunteer work. 

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Template #2: Recruitment Plan Checklist for Volunteer Engagement 

Recruiting the right volunteers is the key makes or breaks your volunteer task. As it's important to ensure every tick-box is checked to find the right people, having a comprehensive document that can be helpful is a great advantage. This PPT Template offers you that advantage. This slide covers multiple tasks that should be completed while recruiting a volunteer. The user can check on Yes and No, giving a clear glimpse of whether the recruitment plan was followed or not. Key areas such as reviewing marketing channels, evaluating the sales process for membership, and analyzing customer support during application and induction highlight the template's attention to recruitment and post-recruitment activities. 

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Template #3: Social Media Plan for Volunteer Recruitment

Social media is a great platform where you can find like-minded individuals who are eager to participate in your cause. But you need to have a structured strategy to move ahead and find the right people. That's where this PPT Template helps. This slide covers social media plan for volunteer recruitment. It categorizes the process into multiple popular social media platforms like Linkedin, Instagram, Facebook, and more. You can add your activity list beside this platform, which can help you attract more people. For example, you can run Instagram ads to address a wider audience, leverage LinkedIn to connect with corporates, and more. In short, this template depicts your entire social media plan for volunteer recruitment. 

Template #4: Challenges and Solutions of Volunteer Recruitment Plan 

Volunteer recruitment is one of the most challenging tasks for organizations. Reason? Well, you must find people that don't work for any monetary compensation! And this is just the beginning. The challenge continues even after recruiting the volunteers. This template provides a comprehensive solution to this problem. It classifies challenges, solutions, and actions into a simple, tabular format and cuts the time needed to manage the volunteers. Whether it's about tackling the challenge of limited resources, volunteer retention, or the reliability of volunteers, this template has it covered. 

Template #5: Timeline for Volunteer Recruitment Plan

If your recruitment plan is good but incomplete, it won't yield the desired results. So, to help you manage your Volunteer Recruitment Timeline , our experts have prepared this comprehensive Volunteer Recruitment Timeline template. This template segregates the entire period, from day 1 of the recruitment process to the final onboarding day, into 5 phases. During weeks 1 and 2, you screen the application forms and their qualification; during weeks 3 and 4, you conduct one-on-one sessions to understand them better; on weeks 4 and 5, you analyze your candidate's skills, performance, and knowledge, and between weeks 7 and 8, you finalize whether your applicants meet your needs. The final phase includes onboarding and other formalities. The aim is to ensure you never miss a deadline!

Template #6: Volunteer Recruitment Plan Dashboard to Track Performance

Organizations need to monitor that their volunteer recruitment programs are moving ahead on time. How about this clutter-free, visually appealing, and simple dashboard template that engagingly presents critical information? This template provides details of the current hiring pipelines and breaks down the recruitment stages for positions from lead to offer. The leadership can pinpoint at what stage a volunteer is at their recruitment stage. The best part? The template contains a clear graphical representation of the recruitment cost in detail, along with the resources from where the volunteers are sourced. 

Template #7: Cost Reduction Strategies Case Study  How Glovo Conducted Volunteering Week Strategy

Planning and implementing a successful volunteer program is a challenge that a lot of organizations struggle with. This case study template can be useful in understanding how to accomplish such a successful program. Created simply and visually appealing, it highlights the key goal and "about" section with the proper context. The template also covers the challenges during the program and what the organization did to tackle them. Finally, it has a small section that showcases the outcome. You can download this template, alter the case study, edit the details, and use it to motivate your team. This will ensure your team is ready to take on the challenge and create a successful volunteer campaign. 

Template #8: Volunteer Recruitment Campaign Plan with Status

Volunteer recruitment needs a structured roadmap to succeed. This simple, clutter-free PPT Template can assist organizations struggling to maintain a hold on their volunteer recruitment process. It breaks down the recruitment strategy into manageable tasks, each assigned to specific groups to enhance process efficiency. The Volunteer Recruitment Campaign Plan template outlines several discussion topics relevant to volunteer recruitment, such as recruiting from the local community, defining volunteer opportunities within organizations, and generating creative ideas to attract new volunteers. For each topic, an actionable Hiring Plan Component is provided. Goals are clearly stated, and the template records the status of each action item. This indicates whether it's done or in progress and offers a real-time overview of the campaign's advancement. 

Template #9: Year in Review Showing Employee Volunteerism and Product Sold

Some organizations regularly kick-start employee volunteerism programs every year. This template presents the achievements of such organizations in a visual and understandable format instead of boring data sets. It sheds light on the employee's volunteerism, notable changes in the business performance, sales rise, and organizational diversity. It also encapsulates the organization's global reach and impact on the people and the world. It's a perfect presentation to help leadership understand how employee volunteerism programs operate. 

Template #10: Quarterly Community Involvement Employee Volunteer Program Roadmap

This template helps organizations visualize their community engagement and employee volunteerism strategies over a year. This template breaks down the entire journey into multiple quarters. Such a roadmap format clearly depicts the Hiring Plan Component and highlights key activities and milestones that the organization aims to achieve. Leadership can communicate the project goals, discuss activities involved, and keep the project on track with this template. The template focuses on employee volunteerism as a means of creating business value. This template is ideal for managers and team leads to present quarterly community involvement plans, track progress, and maintain clarity.

CHANGE THE WORLD FOR GOOD

Recruiting volunteers for your organization and charity can transform its reputation and image. But you will need special attention and strategy to get the right people. These PPT Templates offer a toolkit to elevate volunteer recruitment and community involvement efforts. These tools ensure you get the job done with minimal effort and the best outcome.

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Impactful Volunteer Appreciation Speech Samples & Tips

Craft a volunteer appreciation speech that says "thank you" to your incredible volunteers in a meaningful way. Use these samples and tips to get started.

Cheryl is an experienced freelance writer who uses her advanced education and experience to craft unique and fun content.

Learn about our Editorial Policy .

When you're hosting an event to recognize volunteers or giving a speech after an event, it's important to let those who helped know just how much you appreciate their dedication to your cause. After all, the success of your organization really hinges on their hard work and commitment.

While the focus of the speech is thanking volunteers, it can also be the perfect time to highlight how volunteering can contribute to the organization and how volunteers impact those they serve. These tips and samples can help send the perfect message of appreciation and inspiration. 

Sample Volunteer Appreciation Speeches

If you need to write a volunteer appreciation speech and aren't quite sure where to start, use these sample speeches as a guide. One is focused on thanking volunteers for giving their time and talents, while the other is designed to be presented as a speech to volunteer committee members who worked together on a special event or project.

• What to Say in Funeral Thank You Notes: Examples, Tips, and Etiquette
• 50+ Ways to Give Back & Volunteer Doing What You Love

To open each speech as an editable PDF document, click on the corresponding image. From there, you can make changes, save, and print. See these helpful tips if you need assistance with the document.

Basic Volunteer Appreciation Speech

You matter. You make a difference. Your great generosity has had a profound and lasting impact on [insert the cause or population served by the volunteers being recognized]. Your willingness to share both your time and your talent by volunteering with [insert the organization's name] says a lot about each of you as human beings. Your willingness to give selflessly to help others speaks to both your strength and the quality of your character.

When you volunteer, you are making a commitment to share that most precious of resources — your time — to make life better for those who are in need. The fruits of your labors make a tangible impact, of course, but perhaps it is the fact that you are willing to share your time and talent to lend a helping hand and to show kindness and caring that makes the greatest difference in the lives of the individuals who are touched by your generosity.

While I know that you choose to volunteer selflessly and without expectation of being recognized or rewarded, today I wish to do just that. I want to let you know just how much your dedication is appreciated and to make sure that everyone at [insert name of organization] is forever grateful to each of you. Whether you are a long-time volunteer or if you got involved fairly recently, and regardless of how many hours you choose to give, it's important for you to know that what you do makes a difference.

Words cannot adequately express the gratitude that I, and the board and staff of [insert organization] wish to convey. Please know that your volunteerism is recognized, appreciated, valued, and cherished. We thank you and look forward to continuing to work with you in the future.

Volunteer Appreciation Speech for a Committee

Thank you so much for serving on the [insert event title] committee this year. As you know, this event is [insert name of organization]'s primary fundraiser. This event is a major undertaking that is made possible only by the efforts of each of you, working individually and in concert as a team committed to organizing, promoting, and hosting a successful event.

Thanks to your hard work and dedication, this year's [name of event] raised [insert dollar amount], all of which will be earmarked to provide financial support for [specify how the money will be used] throughout the coming year. This marks an increase over last year's total of [insert percentage], a significant accomplishment that can be directly attributed to the hard work, dedication, determination, and creativity exhibited by this year’s committee.

Please know how very much your participation on the [insert name of event] committee and your dedication to [insert organization name] is appreciated. Every single contribution made by every single team member made a difference and contributed to the event’s success. The success of this event will allow the group to [specify objective(s) to be accomplished] in the coming year. On behalf of the Board of Directors, it is my great pleasure — and my great honor — to say thank you.

Expressing Appreciation to Volunteers

Of course, even if you use one of the templates as a starting point, you still have to adjust the wording to your situation. Saying what you're thinking is not always easy to do. There may be many things you want to convey to your volunteers.

When planning the speech, the best thing to do is brainstorm and jot down ideas as they come to you. Then organize your sentiments into the speech you'll give at a recognition event or other special event where the volunteers will be in attendance.

A whiteboard can help you visualize the points of your speech. 

What to Include

The purpose of a volunteer appreciation speech is to praise your volunteers for the work they do for your cause. You will want to include a general thank you and perhaps even thank outstanding volunteers personally in the speech.

Some points to include in your speech:

• Opening and welcome
• Reasons the volunteers are important to your organization
• Mention any successes or accomplishments of your organization this year and credit it to the volunteers
• Tell a story about how volunteer efforts are impacting the community or cause
• Recognize an outstanding volunteer
• Give an award or a series of awards
• Express heartfelt gratitude to all the volunteers who give so much of themselves and expect so little in return

For a special touch, begin or end your speech with a meaningful saying, such as an original volunteer appreciation poem or quote on volunteerism .

• 45 Inspiring Quotes About Doing Good 

Tips for Effective Speeches

Don't just offer random thoughts on volunteering, or your audience may get lost and not be able to follow what you are saying. When preparing for your speech, consider the following for maximum effectiveness:

• Be yourself and speak from the heart.
• Be sure to speak clearly and slowly.
• Adjust the volume of the microphone for the size of the room and use a podium.
• Go with a theme to tie your speech together.
• Use quotes or a poem in the speech for a special touch.
• Make a joke to lighten the mood of the room.
• Know your audience and tailor your speech to them.

Whatever you say, it's important to try to inspire your volunteers so they will continue to serve your organization and work for your cause. A speech is also an opportunity to ask for their continued support and a great way to get your current core of volunteers to bring in new people to join in your mission.

• Fun and Easy Volunteer Ideas and Opportunities

Show Your Appreciation

Showing your volunteers that you recognize their efforts and appreciate all their hard work is important for any organization. Since many volunteers are the backbone of organizations and do a lot without expecting anything in return, they deserve to be recognized. Use your speech to convey your heartfelt thanks to all those who give their time and talents. 

Blog Home › Volunteer Orientation: Setting Volunteers Up For Success

Volunteer Orientation: Setting Volunteers Up For Success

Free volunteer orientation outline & checklist.

Annelise Ferry

The success of your volunteer program depends on the enthusiastic work of informed, prepared volunteers. Whether you are a church, university, or volunteer center, one of the best ways to empower your new volunteers is through effective volunteer orientation.

FREE DOWNLOAD: Set new volunteers up for success with our Volunteer Orientation Outline and Checklist

What Is a Volunteer Orientation? 

A thoughtful new volunteer orientation ensures your volunteer recruitment efforts don’t go to waste. An effective orientation serves to:

• Welcome new volunteers
• Acquaint volunteers with your organization’s mission
• Outline role expectations, responsibilities, and tasks

Orientation is often led by a volunteer coordinator and may be supported by experienced volunteers. 

What’s the difference between volunteer orientation and volunteer training?

Generally, your volunteer orientation is an overview of your organization’s mission and expectations. An informational orientation should be the first step to training volunteers in nonprofit participation. Volunteer orientation is just one part of a productive volunteer training program. 

The Benefits of a Volunteer Orientation?

As you know, the orientation program demonstrates how the volunteer’s efforts fit into your larger mission. A well-planned volunteer orientation can also serve to: 

• Increase confidence : Through orientation, new volunteers can develop an increased sense of confidence in their work. If a person is uncomfortable soliciting donations, for instance, they may feel more at ease doing so when they realize that the donations will help a child buy school supplies for the coming school year.
• Decrease risk : You can decrease the risk of future problems with your volunteer. If clear procedures and guidelines are explained from the start, you’ll save resources that may otherwise be spent on answering questions, fielding misunderstandings, or dispelling misconceptions about your organization.
• Strengthen public image: Much like a staff member, your volunteer represents your organization when in public. The more informed they are about your operations and cause, the more they can fuel your public relations, recruitment, and marketing efforts by extension.
• Improve volunteer retention . You can foster a sense of enthusiasm in your volunteer right from the start. If you cultivate the motivation and excitement in a volunteer, you will reaffirm their decision to volunteer for you. This is a critical step in retaining that volunteer, and in turning them into a potential donor in the future.

Preparing Your Volunteer Orientation

Deciding how to conduct your volunteer orientation.

There are several ways to conduct a volunteer orientation. Many volunteer orientations are conducted in person in a group setting. Orientation groups are a great way to train many new volunteers at once. Plus, volunteers will benefit from a group orientation–it can be fun and encourage volunteers to get to know one another for improved collaboration. 

Choose a time where your volunteers are more likely to attend, like early evenings or weekends. You may want to have several orientation times and dates available when volunteers tend to sign up the most–like around the holidays or the beginning of summer. 

If your volunteers have busy schedules, or you want them to begin as soon as possible, you may consider conducting an online volunteer orientation. Online orientations are becoming increasingly common, as volunteers can acquaint themselves with your orientation materials in their own time. Plus, the online volunteer orientation and training program can save your organization time and money. 

Before deciding how to deliver your orientation, you may want to consider the following: 

• The complexity of your orientation . A simple orientation consisting of a few written materials can easily be distributed via email. However, if you are introducing new skills better handled in person, or your volunteers are working with children or populations that may require a bit more sensitivity, in-person training may be the most effective means of communication. 
• Group volunteering . If you’re onboarding groups of volunteers, like employees or students, an in-person orientation can be a fun–and valuable–way to communicate need-to-know information. 
• Event volunteer orientation . You may have volunteers who are involved in the planning and implementation of an event. Depending on the extensiveness of the event, you’ll likely need to make contact with your volunteers prior to the event. This can also be an opportunity to carry out any run-throughs and event-specific training. 

You should also consider planning an orientation that exists both online and in-person. Send documents via email so volunteers can read them in their own time, then gather your volunteers to conduct “stand-up” training. This way, you’ll make the most of your face-to-face time. 

Download your free volunteer orientation checklist

Formulate a volunteer orientation outline.

Whether your orientation is held in-person or online, you’ll find it useful to have materials like a volunteer orientation outline, manual, and any other supplemental information in writing. We worked with one of our customers, Volunteer Maine , to create an orientation outline to help you better plan your new volunteer orientation. This resource is different from a more general

volunteer training program outline, as it only covers items related specifically to your organization’s orientation process.  Your outline should include orientation preparation requirements, a day-of agenda, and post-orientation follow-up:

Pre-Orientation

Orientation Attendees (Volunteers):

• Send a welcome email and orientation invitation
• Send orientation confirmation and supporting documents

Orientation Staff:

• Prepare staff and management with materials and roles
• Assign mentors (if applicable)
• Gather day-of materials

Orientation

Upon Arrival (skip this step if conducting online): 

• Welcome volunteers
• Introduce staff
• Review administrative procedures (i.e. parking, restrooms, breaks)
• Give facility tour

Organization Overview (20 minutes)

• Organization description and history
• Mission, goals, and objectives
• Structure and introduction of key staff 
• Description of programs and clients served 
• Timelines and descriptions of major organizational events and activities 

Culture and Language of Organization (10 minutes)

• Policies and procedures overview
• Clarify key terms

Coffee Break/Meet and Greet (15 minutes) 

Volunteer Program Policies and Procedures (30 minutes)

• Types of tasks or other ways in which volunteers contribute 
• Service requirements 
• Check-in procedures 
• Record keeping 
• Training opportunities 
• Continuation/termination policies 
• Evaluation procedures

Closing Remarks (10 minutes)

• Reiteration of the importance of volunteers to your organization
• Thank volunteers for their time
• Next steps for participation in volunteer opportunities

Post-Orientation

Within 1 Week

• Send thank you email and follow-up survey 
• Schedule additional training (if applicable)

Within 2 Week

• Check-in with volunteers who have not yet signed up for a need
• Send e-newsletter with suggested volunteer opportunities

Want this volunteer orientation checklist delivered to your inbox?

Create a volunteer orientation agenda.

This should be a document that you send out to your volunteers, so they know what the day looks like. This agenda may look similar to your outline but paired down to supply only need-to-know information. Download this volunteer orientation agenda PDF sample for ideas to get you started! 

Compose a volunteer orientation manual

This written resource will work to reinforce the information presented in your orientation and training. The new volunteer manual may be a component of a larger volunteer manual for nonprofits, but can serve The manual can be distributed via email, so that your volunteers are prepared prior to your orientation. It can be used to field questions that arise in the course of the volunteer’s time with your agency, and it can serve as an internal checklist to ensure that everyone is on the same page. Keep in mind that a volunteer manual should not replace a formal orientation. Your manual should include:  

• Staff and Volunteer Directory
• Mission Statement
• Summary of Goals and Long-Term Plan
• List of Board of Directors
• Client Rights and Confidentiality 
• Volunteer Check-in Procedures 
• How to Track Volunteer Hours 
• Reimbursement Policy
• Termination Policy
• Dress Code (if applicable)
• General Organization Rules and Procedures

The manual will serve as a framework for onboarding new volunteers. While the manual can be reused for years to come, it’s generally best practice to revisit written documents annually, or in the event of any operational changes.

Consider creating a volunteer orientation PowerPoint

You may feel like you’re throwing a lot of information at your volunteers. Why not summarize your main points in a PowerPoint? The PowerPoint can serve as a visual outline for the discussion-based portion of your orientation. Include slides on your organization’s mission and goals and any other information that you can make more digestible for your volunteers (think “snapshots” of information rather than lots of text). Don’t forget to include images! 

Want help with your volunteer orientation? Download the free checklist

Engaging your new volunteers.

Reach out to your volunteers promptly after they register for an opportunity. Your goal with this initial contact is to introduce your organization’s mission and invite them to attend an orientation program. The simplest way to reach your new volunteers is via email. Consider a volunteer management software that includes an e-mail communication tool that helps you filter users based on opportunity, so you can efficiently and effectively tailor your messages. You may want to include the following information in your initial outreach:

• Welcome to your organization 
• Thank you for signing up
• A brief introduction to your organization
• Invitation to orientation
• Procedure for how to confirm orientation (including any necessary email addresses or site links)

After the volunteer registers for an orientation, you’ll want to send another email that gives volunteers a sense of what to expect at volunteer orientation. Include or attach supplemental documents that will help acquaint attendees with your volunteerism program prior to orientation: 

• Volunteer Orientation Manual 
• Volunteer Orientation Agenda 
• Date, time, and location details or orientation
• List of what to bring (i.e. photo ID)
• List of what you will provide (i.e. water, coffee, nametags)
• Day-of contact information

Want the free volunteer orientation checklist? Click here →

The Volunteer Orientation

Now that you have a plan and your materials are prepared, it’s time to implement the orientation! Start by making sure your materials are prepared and printed in advance. Even if you decide to conduct your orientation online, ensure your documents are finished and organized before implementing your new orientation. We recommend creating a simple volunteer orientation checklist like this one to ensure you have all the supplies you need (packed and ready to go) for the day of your orientation: 

• Your volunteer orientation outline
• An agenda for volunteers
• List of orientation attendees
• Volunteer orientation PowerPoint (set up and ready to go when volunteers arrive)
• Copies of the volunteer orientation manual
• Nametags, pens
• Snacks, coffee for volunteers
• Volunteer training supplies (If your orientation includes a training component. Supplies may be role-specific, such as CPR training equipment.)

There are quite a few components and materials that make up the volunteer orientation. Your new volunteer orientation checklist is just one simple way to ensure a seamless orientation for your volunteers. 

FREE DOWNLOAD

Don't forget your free volunteer orientation checklist , following up with your volunteers after orientation.

Your work isn’t finished after orientation. It’s important to maintain contact with your volunteers. A follow-up email is a great way to encourage volunteers to sign up for new opportunities and invite participants to attend further volunteer training.

It’s also important to evaluate the effectiveness of your orientation program and collect feedback from your volunteers. You may want to consider conducting a volunteer orientation survey (within a week of the orientation). You can ask your volunteers questions like: 

What did you find most valuable about your volunteer orientation? 

What questions do you still have? What are you hoping to learn more about?

What do you wish you learned more about during your volunteer orientation? 

What would you change about–or add to–your orientation experience?

The goal of volunteer orientation and training is to foster a happy, prepared volunteer base. Volunteer orientation is just one component of setting up a robust volunteer program . You’re more likely to set your volunteer program up for success when you put the time, effort, and thought into preparing and training your volunteer base.

Technology tools like volunteer management software can help you organize your volunteers–from orientation to impact tracking–and ensure that your volunteer programs are making the largest possible impact. 

Annelise Ferry loves helping content come to life at Galaxy Digital. Annelise is currently pursuing an MA in Haifa, Israel and is researching microplastic pollution in rivers. When she's not working for Galaxy, you can find her cooking, making art, or swimming in the Mediterranean.

More by Annelise Ferry ›

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Free Download: Volunteer Orientation Checklist + Outline

Download our free volunteer orientation outline and checklist to get your new volunteers set up for success..

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Nonprofit presentations: Tips, tricks, and other things to consider

Giving effective presentations can contribute greatly to a nonprofit’s success. In fact, presentations serve as an important avenue for organizations to share their stories, build partnerships, garner community support, and acquire new donors or volunteers.

Although most nonprofits recognize the need to take advantage of such opportunities, their presentations can sometimes fall flat.

“I think that in general we end up talking about the wrong things,” explains Sheena Greer , a nonprofit communications consultant and founder of Colludo . “We share too many stats or too much internal jargon and don’t work enough on having basic conversations about the work we do.”

Nonprofit professionals tend to be passionate about their work, and they often have an inspiring message to tell their audience. But they also have some unique communication challenges to overcome and, without the proper preparation, their messages can easily get lost.

One main challenge nonprofits face is that they need to prove their value in a way other industries don’t.

“Unlike businesses who can make a strong financial argument around profit, nonprofits have to prove how their work effectively achieves their mission,” says international public relations consultant Todd Hauptman . “It’s essential that they clearly articulate their stories and why they exist.”

Sharing stories of impact can help nonprofits provide this justification, while at the same time motivating their audiences on an emotional level. As Greer argues, “We don’t share enough stories about the work we do, which is much more compelling than a PowerPoint deck full of pie charts and statistics.”

But the kind of stories you share and the way you tie them in will depend on the purpose and intention of your presentation.

Ditch the cookie-cutter approach

A frequent mistake nonprofits make is using the same presentation again and again for different purposes. After all, there are many reasons they may need to present about their organization: they could be fundraising, promoting their programs, pitching their work to a big corporate sponsor, trying to influence a new governmental policy, or working to raise their profile in a particular community.

Although it can be tempting to recycle a great presentation, each reason for getting up in front of an audience warrants a unique approach and preparation. Naturally, some of the content will overlap from one presentation to the next. But to maximize the time you have with your audience, you should know what your intention is and target your presentation to accomplish that goal.

“The first piece I always have clients work on is identifying what they want their audience members to know, think, or do,” says public speaking coach Janice Tomich , adding that this intention is the thread that should run through your entire presentation.

To know what you want your audience to take away from your presentation, you must first understand just who your audience is.

Dive into the hearts and minds of your audience

Ask anyone involved in public speaking and they will likely tell you the same thing: knowing your audience is key. Your audience will influence the type information you share, the stories you tell, and the kind of energy you bring to your presentation.

“The entire presentation will be different depending upon the audience,” says Hauptman. “For instance, with an audience of potential donors or corporate funders, I would focus on how well the organization manages its resources to impact who they are serving.”

This may sound easy enough, but effectively connecting with different audiences can be challenging for nonprofits. Just as they have many reasons for presenting, they often have a wide range of audiences to present to. A common pitfall is that they focus more on what they want to say rather than what the audience needs to hear.

“I see it in my clients all the time,” says Tomich. “They’re really passionate about their message but they’re not at all considering who their audience is and how they need to hear that message. So audience is paramount to everything.”

A lot of nonprofit audiences are made up of donors, but they can just as easily be volunteers, employees, government or corporate funders, policy makers, board members, or other stakeholders.

No matter who they are, you can’t connect with your audience if you know nothing about them. Do your homework, take your time, and find out as much as you can about the group you’ll be speaking to. Importantly, try to find out what they already know.

“As with any form of communication, it’s important to start exactly where your audience is, not where you’d like them to be,” says Greer. “If you’re speaking to a group that knows nothing about your cause, you will start at a different place than you would with, say, a long-time corporate sponsor.”

One trick that can help you get into the minds of your audience is to use a persona – a fictional person you come up with to represent your target audience. Developing a mock profile of that person can help you better understand your audience and create personalized content.

In a Top Nonprofits article , Dan Quirk introduces three personas he says nonprofit content marketers should target: Corporate Cathy, Donor Dave, and Volunteer Victor. Take Corporate Cathy for example: she’s in her early 40s and married, has an MBA, is constantly in meetings, and values faith, education, and empowering women. She’s passionate about giving her kids a balanced upbringing and wants to grow her company’s community relations department.

With this kind of information, you get a better sense of how to best present and communicate your story to Cathy. Keeping her persona in mind can help you put together a more relevant presentation and connect with your audience on an emotional level.

This is another common challenge charities face when presenting, since so much rides on getting the crowd invested emotionally in their cause. Knowing your audience members and what they care about can go a long way in helping presenters make that connection.

“For me this piece is really crucial,” says Tomich. “They need to understand what the emotional trigger is and get into the hearts and minds of those they want to tap into.”

To this end, investing in finding out your donor profiles is a smart and responsible use of funds, according to Hauptman. “Data is a vital part of effective fundraising campaigns,” he says, “because it allows organizations to understand exactly who they are targeting.”

Avoid death by PowerPoint

Another pitfall in nonprofit presentations is overcomplicated content and distracting visuals.

Too often, nonprofit professionals cram bullet point after bullet point onto slides in order to guide their presentations. But when you put a lot of words in front of your audience, they’re going to read. And when they read, they’re no longer listening.

The most obvious way to avoid this is not to use slides at all. “If you don’t need a slide deck, don’t use one,” says Tomich. “It can be a distraction where the presenter would be much better served by having all eyes and ears on them.”

When slides are necessary, limit the number of words and make sure your slides are predominantly visual. This will help your audience stay focused on you rather than the words on the screen. “Your message will come across more powerfully visually and in-person if the presentation isn’t packed with words,” says Hauptman.

While visual aids can be very helpful, it’s important to keep them simple. “Often when we’re creating a slide deck, we feel a lot of pressure to “jazz it up” and can get carried away with using images and aids that don’t make a lot of sense,” says Greer.

Keep in mind there are other ways to deliver interactive and media-rich presentations aside from PowerPoint. Some people prefer to use Prezi – an online presentation platform that allows you to make engaging and flexible presentations without strictly ordered slides. By letting you adapt your delivery as you go, Prezi helps you turn your presentation into more of a dialogue.

This piece – keeping your presentation conversational – is crucial, according to Greer. It not only helps keep your audience engaged, but also helps with nerves. “We tend not to be nervous about having a deep conversation with a group of friends around something we’re really interested in,” she explains.

Get those nerves under control

Managing nerves is a major challenge for presenters across all sectors, including nonprofits. In fact, the fear of public speaking, or Glossophobia, is one of the most commonly cited fears. So if you hate getting up in front of others, you’re not alone.

Fortunately, there are many things you can try in order to limit the jitters.

For starters, one of the best ways to overcome nerves is to make sure you really prepare. “Preparation is absolutely essential to ensuring that you are confident when you speak to your audience,” says Hauptman. Take the time to create and practice your presentation. Get feedback from others. And don’t try to memorize a script.

You should also pay attention to your breathing. “As adults, we tend to do a lot of chest breathing,” Tomich explains. “We’re not doing really deep belly breaths, as we should. It’s interesting what just a few deep belly breaths can do to really calm down your nerves.”

Another way to boost your confidence is by “power-posing.” As researcher Amy Cuddy discusses in her famous TED Talk , holding a pose where you’re taking up a lot of space can actually make you feel more confident. Try standing with your feet apart for two minutes with your arms reaching up like you just won a race – preferably somewhere private!

If all else fails and you’re still feeling the pre-presentation jitters, try to convince yourself you’re excited rather than nervous. Recent research by Harvard Business School psychologist Alison Wood Brooks found that reframing nervous feelings as excitement can improve public speaking performance.

In the end, just try to trust yourself and what you know about your charity’s work. As Hauptman suggests, “Let your passion and knowledge of the issues and your organization shine through your speaking.”

Rachel is a freelance journalist living in Ottawa, Ontario. She is a graduate of the Norman Paterson School of International Affairs and Carleton University’s journalism program. She has been a contributor to Charity Village since 2012.

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Get the latest insights on supporter management

Volunteer management, volunteer engagement: strategies to inspire lasting support.

So you’ve recruited a powerful team of passionate volunteers. Now, how do you keep them engaged and coming back for more?

A robust volunteer engagement strategy is a sure-fire way to increase retention and inspire these valuable supporters to stick around for the long haul. It also keeps volunteers actively engaged with your mission, creates synergies across departments and programs, and expands your organization's reach. In short, you'll mobilize supporters to deepen their connection to your cause and share that passion with others.

The sooner growing organizations develop concrete strategies for recruiting, managing, and engaging volunteers, the better. Even after nonprofits and grassroots organizations initially recruit volunteers, there are still steps that can and should be taken to create ongoing commitment.

This guide will explore everything you need to know about volunteer engagement, from developing your initial strategy to creating unique opportunities as time goes on. Here's what we'll cover:

Volunteer engagement: the basics

How to develop a volunteer engagement strategy.

• 5 volunteer engagement ideas for long-term success

How dedicated software can support your volunteer engagement efforts

Getting started.

Here at Mobilize , we empower organizations to connect with volunteers by providing the tools organizations need to inspire supporters to take that first action and to keep them engaged long term. After working with countless causes, we know what it takes to strengthen those powerful relationships and ignite a passion among your volunteers to do more good. Let's dive in!

Before you can develop a long-term strategy, you need to understand the basics of volunteer engagement and what motivates volunteers to get involved with your cause in the first place. Doing this will help you to plan recruitment strategies for your programs and events and to identify gaps in your strategy when recruiting and engagement efforts start to wane or fall flat.

What is volunteer engagement?

Volunteer engagement is the process you follow to make sure your supporters are continually interested and actively engaged in your work throughout the entire lifecycle of their relationship with your organization. It requires constant communication with the volunteer from the minute they meet you, throughout the volunteer activity, and even after they’ve gone home.

Often, growing organizations believe that the most challenging part about volunteering is the recruitment process, but the true challenge is keeping volunteers engaged, fulfilled, and enthusiastic. At one time or another, we’ve all been excited to volunteer at an event only to show up and find the activities weren’t well planned, causing us to leave unfulfilled and unlikely to volunteer with that same organization. 

That volunteer engagement process helps you identify the skills of your volunteers, place them in roles that match those skills, and provide learning and growth opportunities for them. 

Your engagement strategy also provides insight into key metrics that tell you if your volunteers are being fully engaged and whether your organization is reaching its volunteer goals. 

Powerful organizing tools like Mobilize help growing organizations track and organize those metrics and interactions as they execute their volunteer engagement strategies for long-term success.

Why is volunteer engagement important?

Whether or not you engage your volunteers determines your organization's overall success. Without your volunteers, you wouldn't have enough capacity to complete the activities that make your work possible.

Not to mention, your volunteers are often your biggest advocates and are usually the ones who most proactively spread the word about your cause to their own networks. With a firsthand account of all the hard work that goes into making your mission possible, they'll naturally testify to their friends and families about the importance of the cause and boost your organization's reputation.

Creating an effective volunteer engagement strategy is a multi-step process. If you're not sure where to start, don't worry! We'll break it down into nine easy steps.

Step 1: Understand your volunteers and goals.

If your volunteers feel closely aligned with your organization’s mission and goals, they will contribute. But first, you need to understand exactly what motivates them to contribute. When recruiting volunteers , explore their intent, interests, and skills to get a sense of how you can create appealing opportunities for them. There are a few chances where you can acquire this information, such as:

• During the sign-up process. Include fields on your sign-up form that inquire about the types of roles they'd be interested in and skills they think would be beneficial when serving your organization. This includes hard skills like marketing experience or the ability to lift a certain amount (for tasks like carrying a box of event t-shirts) and soft skills like interpersonal skills or problem-solving abilities.
• Conversations with team members. Your volunteers will naturally communicate with the volunteer manager or other team members at some point. Everyone should know to listen for any indication of what people enjoy and what they'd like to see in their future assignments.
• Informal training sessions and volunteer information conference calls. These can also give your team a better sense of who is willing to work, and who might have the experience necessary to be a stand-out volunteer leader.

Centralize any information you gather in your volunteer management solution , making it easy for any team member to reference your volunteers' preferences and place them in the roles that best suit each individual as they continue working with your organization.

What's more, if at any point they indicate that they'd like to develop a particular skill, that's a solid goal you can note and can consider offering training to support their development.

Overall, failing to understand the unique contributions of your volunteers or not placing them in roles that they are interested in can do serious damage to your volunteer retention rate. Volunteers who are not engaged do not return for future opportunities. That's why this is an integral part of any organization’s volunteer engagement strategy. 

Step 2: Determine how you’ll measure volunteer engagement.

Measuring success looks different for every organization—but it's something that must be defined when creating a volunteer engagement strategy.

Does success mean having a large number of supporters that volunteer short-term? Does it mean having volunteers complete a certain number of volunteer shifts per month? It’s worth considering what success looks like to your organization so your goals will be reflected in your volunteer engagement strategy.

Here are some metrics that you might use to measure your program's progress:

• Frequency of volunteering. Determine how many shifts a volunteer works on average within a given period of time. Similarly, you might look at the average number of hours that volunteers contribute. If people are volunteering frequently and for long periods of time, that's a good sign that you're providing valuable experiences.
• Volunteer attendance rate. If your volunteers are signing up but not showing up to their shifts, that's a sign of poor volunteer engagement and that something deeper may be wrong (such as poor communication leading up to shifts). Keep an eye on the number of no-shows you have at different volunteer events and attempt to identify any trends or problem areas that might be causing no-shows.
• Volunteer retention rate. Whether individuals continue serving your organization is a good indication if they're engaged with their work. This metric is often measured year-over-year, but you can also measure it across events. Divide the number of volunteers you record at the end of your designated time period (such as the end of the year) by the number of volunteers you record at the beginning of it. Multiply by 100 to get your retention rate percentage.
• Donations made by volunteers. Many organizations have realized that their volunteers are also some of their most committed donors. Calculate how many of your volunteers also donate. You might also calculate the percentage of donations made by volunteers vs. non-volunteers. This may help determine if you should start making more donation appeals to your volunteers.

These are just a few of the volunteer engagement metrics you can set. Figuring out how you will define and measure success will help immensely, especially as you go through the initial stages of recruiting volunteers and making sure that they are a perfect fit. Pull your team together to discuss these goals and metrics BEFORE you start asking for volunteers. Then, as you find out what metrics are valuable for your program, you can continue developing the opportunities and make sure each volunteer has a positive experience with your organization.

Step 3: Clearly define what long-term engagement looks like for your organization.

While you set your metrics, you’ll also want to factor in what successful long-term engagement looks like. Long-term engagement will create lasting relationships, transform volunteers into donors, and create a community that encourages more people to become involved with your mission.

Maybe it’s watching your one-time volunteers evolve to committed veterans for your cause and then to trusted event hosts or donors. Many organizers use our distributed organizing feature to complement their volunteer engagement strategies and propel their long-term engagement forward.

Step 4: Walk through the volunteer engagement lifecycle and identify weak spots.

As you start to measure the performance of your volunteer program, take a good look at your current volunteer engagement lifecycle. Where can you make improvements? Implementing even the smallest of changes can have a major impact on the longevity of your overall engagement cycle.

If you find that your volunteers are burnt out and uninterested in their work, integrate more opportunities for communication and feedback. Maybe even consider upgrading your recognition programs and finding better ways to show volunteers your appreciation!

Your current volunteer engagement lifecycle should, at a minimum, include the following stages:

• Recruitment - As we mentioned, engagement starts the moment a volunteer interacts with your organization for the first time. Create a seamless signup process to create a positive first impression and start relationships off on the right foot. Organizing tools like Mobilize make it incredibly easy to post opportunities and connect with volunteers.
• Screening - This process involves vetting your volunteers to make sure they have the skills and meet the requirements necessary to thrive in their roles. This might entail background checks in certain circumstances, too.
• Placement - Putting your volunteers into the right roles is a crucial factor in their overall engagement. Consider any preferences they indicate during the signup process, including what shifts they request. You'll also want to consider which skills will align with the different roles you're offering to place them in a position where they'll succeed.
• Orientation and Training - Once you've divided up assignments, make sure your volunteers are prepared to fulfill expectations. Provide them with any training that they'll need, whether that's a one-pager, online training courses , or an in-person training session.
• Recognition - Make sure you're consistently expressing appreciation for your volunteers. This might include sending a post-event follow-up email, highlighting a standout volunteer in each of your monthly newsletters to your email list , or even posting about them on social media.

As you walk through each stage of the volunteer engagement lifecycle, use the metrics that you previously set as a barometer for success and to identify gaps or failures. If volunteer engagement dips in any one of these areas, you'll know where to revisit to fix the issue.

For instance, if your total number of volunteers is down, you might need to focus on recruitment by marketing any upcoming opportunities better. If your attendance rate is down and you have a high number of no-shows, you might need to increase communication leading up to volunteer events. By consistently monitoring metrics in each stage of this cycle, you won't go through your entire program only to find out something didn't work.

Step 5: Focus on your volunteer onboarding process.

Remember that your volunteers have committed themselves to your mission and goals! It's important to show that you are just as committed by creating a volunteer onboarding process to get them up and running as part of your volunteer engagement strategy.

A successful volunteer onboarding process should:

• Tell your organization’s story and mission
• Teach volunteers about different opportunities that are available to them
• Establish goals for volunteers to give them something to strive toward
• Offer space for volunteers and staff members to get to know each other
• Create an exciting team environment prepared to mobilize volunteers

Consider relevant workshops and presentations that you and your colleagues can prepare to help with your volunteer engagement strategy . Offer shadowing opportunities and mentorships to volunteers that will help them form an even more meaningful connection with your organization.

Think about which volunteer opportunities you will be filling. Do these various opportunities all require a separate level of preparation? Not every role will require a detailed onboarding process, but each one can involve some level of introduction and education (even if it's only for 10-15 minutes).

Step 6: Make sure you’ve got the right tools to support volunteer engagement.

The tools you choose to support your engagement will prove to be a gamechanger for your volunteer engagement strategy! As your organization continues to grow, the number of volunteers interested in supporting your mission will increase. Ensure that you have the proper tools and resources to stay ahead of the curve, retain volunteers, and build a stronger community.

You'll need tools that:

• Simplify the registration process so that you can provide a seamless signup process and inspire volunteers to get involved time and time again.
• Manage communication to remind volunteers of the opportunities they've signed up for and gather post-event feedback via surveys.
• Gather robust data (such as shift signups, types of volunteer roles that people sign up for, and so on) to help refine your volunteer engagement tactics.

For instance, Mobilize offers the tools you need to recruit, manage, and communicate with volunteers, helping to centralize your volunteers' efforts and generate higher engagement rates throughout the program.

Not only does our platform provide a central place where volunteers can see all the projects and programs they're already involved with, but it also helps make them aware of new opportunities they may be interested in. Plus, they can make changes to their profiles so that the organization can keep in touch with them whenever their contact information or preferences change. We'll take a deep dive into our platform's functionality later, but for now, know that it covers all of these bases!

Looking for more recommendations to create a standout volunteer program? Check out our top 10 recommended volunteer management tools !

Step 7: Explore additional offerings and strategies to keep volunteers engaged.

As your needs for volunteers evolve and the areas you need help with change, people's motivations and skills might change, too! That's why you should constantly explore additional offerings and strategies to keep volunteers engaged with your mission.

This is another opportunity where your metrics come in handy. They can be a powerful indicator whether your volunteers are engaged with the roles you're placing them in. If you notice that attendance numbers are dropping or long-term volunteers are lapsing, that could indicate that you need to offer new opportunities or improve the ones you already offer.

For instance, let's say you rely heavily on events to raise money and spread the word about your mission. You've noticed that the number of people signing up to help out has consistently declined from event to event. Maybe you've always needed plenty of hands-on help to set up the venue, direct parking, check guests in, and answer guests' questions throughout the event. At your next event, you can and should still offer this role, but you might want to expand your opportunities to help play to everyone's strengths and keep them interested. You could develop new roles and encourage people to engage in marketing the event, lining up sponsorships, putting together welcome bags, or taking pictures.

If you're having trouble determining what roles are enticing to volunteers, you can also easily leverage surveys. That way, you don't have to guess at which volunteer activities people enjoyed, which ones could be improved, and what types of new opportunities they'd like to see in the future.

Also remember that volunteers are more likely to volunteer again if they are able to mobilize with a community of friends around a common cause. Automated bring-a-friend nudges and volunteer-hosted events are just a few of the features that Mobilize offers to help facilitate volunteer engagement and create new opportunities that people are interested in.

‍ Step 8: Reinforce the process with communication.

Creating a successful volunteer engagement strategy requires giving your volunteers the space to connect with your organization and with each other. Keeping an open line of communication with your volunteers is essential. Send text reminders about volunteer shifts, automate email reminders for your events to reduce no-shows, and embrace communication channels that create community.

For instance, Mobilize offers automated reminders and prompts to decrease the chance of your volunteers accidentally becoming no-shows and increases the number of shifts per volunteer. Organizations using Mobilize have seen, on average, a 30% decrease in no-shows. We offer a robust set of communication tools for organizers and volunteers involved with nonprofits, unions , advocacy organizations , and more. That way, you gain access to a solution that's unique to your organization's needs and helps you stay in contact with your volunteers.

Step 9: Regularly check in on your progress via surveys and data.

Whenever you want to check in on your program, keep up with your progress by sending out surveys and collecting data that will allow you to continuously adapt your volunteer engagement strategy. There is no better way to gauge your success than by leveraging the critical volunteer data that you gather.

For instance, Mobilize empowers organizations to collect volunteer data that syncs across their full tech stack and to send automated surveys after their events. This enables attendees to respond with in-depth qualitative feedback that these organizations can then use to refine their current volunteer engagement strategies. Having this insight will give you clear next steps for making your volunteer program better over time.

6 volunteer engagement ideas for long-term success

Once you've walked through the basic steps, you'll have a well-formed volunteer engagement strategy that addresses every one of your organizational needs and goals. The next step will be to build in the flexibility you need to continuously pique your volunteers' interests and be responsive to their changing wants and needs.

Here are six easy ways you can take volunteer engagement to the next level:

• Make the volunteer-to-volunteer recruitment process easier. Mobilize has a number of features designed to enhance peer-to-peer recruitment, including volunteer-hosted events, that allow your most dedicated supporters to recruit their friends and engage with them personally. Beyond connecting with new supporters, this takes your current volunteers' impact even further. Not to mention, having a tool that lets your existing volunteers recruit others like them is a force multiplier for your organization by helping you connect with the right volunteers.
• Create a formal recognition program for your volunteers. The more you show your appreciation, the more you will encourage your volunteers to come back! Lay out your recognition plan, and determine which volunteer achievements warrant different types of recognition. For example, every volunteer should receive a follow-up email after a volunteer event, but you might reserve higher levels of recognition (like a personal phone call, gift basket, or social media shoutout) for those who go above and beyond. Many organizations have gamified their activities to improve the recognition process. They have online communities (like custom websites and Slack channels) where they can stay connected with their volunteers, run leaderboards, and offer prizes for accomplishments like having the highest voter contact rates or the most voter IDs.
• Offer regular check-in times (or “office hours”) to receive feedback from volunteers and to help support them throughout their volunteer experience. They should feel open and comfortable sharing their ideas with your team. This can happen through weekly conference calls, volunteer training activities, or even the promotion of volunteers to team volunteer lead positions. The last option gives them the ability to train other volunteers and even to improve your existing processes by incorporating feedback from the people connected on the ground!
• Get to know your volunteers. Whether it’s through email or face-to-face conversations, make sure you speak to your volunteers about their interests. It could be as simple as having a conversation where you ask about their experience and hobbies or allowing them to rank available volunteer opportunities in order of their interest. Your check-in times can also help cultivate your relationships by naturally creating a time for these conversations.
• Provide your volunteers with opportunities to grow. When volunteers are provided with growth opportunities, they are more likely to remain engaged. Training is a fantastic place to start to support their development. Draw from the conversations you have from volunteers to determine which skills they'd like to develop so that you can provide the appropriate training experience. As part of this, you might implement a mentoring program that mixes staff and volunteers, giving volunteers a great resource to support their growth.
• Maximize impact with volunteer grants and matching gifts. Your volunteers give something immensely valuable to your organization: their time. They can grow that impact even further by bringing in much-deserved revenue. Their employers might offer volunteer grants , where the company will send a check to you once their employee spends a certain number of hours working with your organization. For volunteers who double as donors, their employers might also offer matching gifts , where the company will match any donations that employees give to your organization.

What engages volunteers varies from organization to organization, and these best practices will help make your program unique to your cause. By continuously improving your program (especially with input from supporters), you'll be able to offer an unforgettable experience.

Engaging your volunteers is a multifaceted process, and you can't afford to overlook anything if you want your supporters to stick around. That's why so many organizations invest in volunteer management software to automate and streamline key activities.

With Mobilize , you can centralize your volunteer engagement, recruitment, and ongoing management, rather than relying on separate platforms to get the job done.

Optimize every part of the process and make sure your volunteers are enjoying every moment with your organization with powerful tools for:

• Recruitment. Connect with passionate volunteers who will do what it takes to help your organization succeed. Tap into a network of more than 4 million volunteers who are ready to serve. Plus, empower your volunteers to recruit others for your mission by inviting their friends and hosting events on your behalf.
• Registration. Offer an easy registration process. Post event opportunities within minutes with options for single-shift or recurring-shift events as well as virtual and in-person events.
• Communication. Automate your outreach via email and text to remind people of their shifts. Then, encourage them to share their feedback afterwards with post-event surveys. That way, you can optimize their experience and keep them coming back.
• Data management. Stay on top of volunteer engagement with powerful reporting features. Gain access to comprehensive dashboards that summarize key data points from initial sign-up to long-term engagement. That way, you can determine where your volunteer engagement strategy is succeeding and continuously improve it moving forward.

Mobilize boasts an incredible 30% decrease in no-shows thanks to these powerful features. Encourage your volunteers to follow through on their commitments and keep showing up to future events by choosing a user-friendly system that centralizes the tools your volunteer team needs.

If you want to find out how Mobilize can drive long-term value for your volunteer program, check out our complete suite of features , or line up a time to meet with one of our team members and chat about what Mobilize can do for you.

Having a robust volunteer engagement strategy allows you to focus on matching your organization’s needs to the skills that volunteers have signed up to share. Your organization’s wildest dreams can come true when you create synergy between your staff members and volunteers!

Building a volunteer engagement strategy can help you reach more people since you'll be able to successfully maintain more hands on deck, but more hands on deck means a bigger need for effective management tools. like Mobilize.

As you refine your engagement strategies and build out your toolkit, keep learning and become a volunteer management expert with these additional Mobilize resources:

• Volunteer management | The complete guide for nonprofits : Learn the basics of volunteer management and top strategies for engaging supporters with this crash course.
• 30+ top online fundraising ideas for 2022 and beyond : We’ve seen creativity abound on our platform as our partners test new strategies for engaging supporters virtually. Check out some of our favorite online fundraising ideas to keep volunteers connected to the cause.
• How to recruit volunteers: Complete guide for organizations : Volunteer engagement starts the moment someone comes into contact with your cause. Try these strategies to enhance your recruitment process and start relationships off on the right foot.

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Volunteer Program PowerPoint Template

Number of slides: 10

Volunteer programs encourage teamwork, develop problem-solving skills, and provide a sense of purpose to all the members involved. If you’re planning an employee volunteer program for your company, this PowerPoint template has it all to lay down the whole plan and present your initiative to decision makers.

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Free Volunteer Program PowerPoint Template

About us slide.

Make a quick introduction about your organization and how the company values align with the purpose of the volunteer program. The main question you need to answer in this slide is: why is this volunteer program important for the company?

Volunteer Program Slide

Present a concise summary of what the volunteer program will be about. Don’t forget to mention the objective of the activity. Maybe it has to do with developing problem-solving skills in your team or helping an underprivileged community obtain something. Make sure to state the objective in the white box, so people can keep in mind the reason for the whole program while you share your ideas.

Volunteer Program Schedule Slide

This is one of the most important sections in your volunteer program presentation. Display how you will organize the activities in a weekly schedule. You can opt for showing the steps your team will go through to implement the program or showcasing volunteer event program itself.

Sponsorship Proposal Template

In this template, you will find two strategic slides to address sponsorship for your program. You can talk about sponsorship opportunities and benefits for sponsors.

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The Volunteer Program PowerPoint template is designed to display photos in every slide. Use real photos of your team from past activities.

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Corporate Social Responsibility is a company’s commitment to being aware of the impact of its activities on stakeholders. It recognizes the company’s power and responsibility to do good in society.

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• Volunteer Management

How to Host an Effective, Engaging Volunteer Orientation

The Buyer’s Guide to Volunteer Management Software

As a volunteer coordinator, you know the importance of volunteer orientation sessions as they are one of the most critical aspects of the  volunteer management process . They offer a dedicated training session for new volunteers to learn more about your organization, pick up valuable new skills or important volunteer information, and mingle with fellow new volunteers.

All types of volunteer programs use training and orientation sessions. For example, humane societies and animal shelters often use volunteer orientation programs to show volunteers around their facilities and teach them any animal care-related skills they may need to know. Other nonprofits may use volunteer orientations to teach volunteers highly specialized skills, such as creating advocacy materials or learning building renovation techniques.

In this guide, we’ll explore the ins and outs of creating an effective volunteer orientation process that makes volunteers excited about participating. We’ll cover:

The benefits of hosting a new volunteer orientation

Volunteer orientation checklist, 5 best practices to make your volunteer orientation a success.

After you’ve successfully  recruited your volunteers , it’s important to give them an engaging, productive volunteer orientation experience that makes them excited about starting their volunteer career. This allows you to start the volunteer relationship off on the right foot and encourage volunteers to stick around with your organization for the long haul. Let’s dive in to learn more!

Once you’ve recruited a passionate group of volunteers for your organization, the next step is to offer a volunteer orientation as a warm welcome. Hosting a new volunteer orientation is the first opportunity any organization has to showcase how special volunteers are to them and is critical in making volunteers feel motivated to begin.

Ask your volunteers to introduce themselves during their volunteer orientation. They can talk about what they’re passionate about, their strengths, and previous experiences. Hosting a volunteer orientation allows volunteers to get to know one another and become comfortable with each other from the get-go.

Here are some of the benefits of holding volunteer orientation sessions:

• Empower volunteers with everything they need to know to be productive workers.  Instead of sending volunteers right into a volunteer opportunity with no experience, your volunteer orientation process allows you to equip volunteers with everything they need to know ahead of time.
• Reduce risk.  If your volunteer opportunities require activities that come with inherent risks, such as working with animals or working on construction projects, your volunteer orientation can help emphasize safety measures to reduce risk.
• Grow awareness of your organization’s mission by contextualizing volunteer work.  By providing an overview of the purpose and mission of your volunteer activities, you can provide new volunteers with context for where their actions fit into your overall mission. This can increase their emotional connection to your cause and even influence them to promote your organization among their family and friends.
• Boost volunteer retention.  A positive, effective volunteer orientation allows volunteers to work more effectively and contribute to your mission in a tangible way. This increases their satisfaction with your volunteer opportunities and their likelihood of staying engaged with your organization over the long term.

Remember, some volunteers may not feel comfortable having an orientation in person due to the ongoing COVID-19 pandemic. But volunteer orientations can also be held virtually through video calls at a time that’s convenient for everyone!

It’s crucial to think about what you want to cover in your volunteer orientation ahead of time, while also leaving some room for questions. Create a checklist of everything you want to talk about to ensure you don’t forget anything. You can also create a mini checklist for your volunteers if you require them to come in with certain items, such as their volunteer t-shirt or certain supplies.

Each organization will have its own specific topics to cover, but we’ve compiled a list of general topics that you’ll likely want to explore in your volunteer orientation.

6 things to include in your volunteer orientation

Your orientation will set the foundation for a successful long-term relationship with your new volunteers. You want to make your volunteers feel welcomed when they come on board and empower them with the information they need to get a clear understanding of your organization and their roles. Your volunteer orientation should include the following items:

• A warm welcome and thank you message – Offering new volunteers a warm welcome makes a great first impression. Make your volunteers feel comfortable and welcomed from the start so they look forward to beginning their volunteering journey. You can also express appreciation with a thank you message or card to your new volunteers for donating their time and skills for your mission.
• An overview of your organization’s mission, goals, and history  – Your volunteers want to make a difference, which is why it’s essential to go over your nonprofit’s mission, goals, and history. This is a great way to get them inspired and explain the importance of their roles for your organization.
• Role descriptions/training information  – Although your volunteers have signed up for the roles they felt most suited for, you can go over their role descriptions again in greater detail. You can also let them know where they can go for training tools. For example, if you’re using a  volunteer management system , you can teach them how to access all the important information they need.
• Relevant contact information for staff members  – The last thing you want to do is make your volunteers feel like they don’t know where to go if they have any questions or concerns. Let your volunteers know how they can easily contact you or other staff members by distributing relevant phone numbers or email addresses.
• Site tour  – Giving your volunteers a tour of the site they will be working in is essential in helping them get familiar with their working environment. Then, when they arrive for their first volunteer shift, they’ll know exactly where to go to get started.
• Check-in/check-out procedures – You want to ensure that your volunteers are acknowledged for every hour they put in. Introduce your new volunteers to the check-in and check-out procedures on their orientation day to ensure they know how to sign in. Having a volunteer management software can make this process seamless and quick, and many platforms offer volunteer check-in apps to streamline the process.

8 steps to plan your orientation

It’s vital to have a system in place for welcoming your volunteers, and it can become overwhelming as there are many moving parts to consider. Here, we have outlined what to take into consideration while planning your orientation to help you out. If you’re ready to start planning, here are the steps you need to follow to get started:

• Determine what type of orientation you’ll host.  For example, will you host a small or large group orientation? Will your orientation be in person, virtual, or hybrid? Determine which type of volunteer orientation works best for your training needs. You can even send new volunteers a pre-orientation survey to gather their feedback on what type of orientation they prefer.
• Determine the length of your orientation.  This will be decided by the number of activities and tasks you have planned for your new volunteers. Figure out if you can deliver the necessary information in just one session or if you’ll have to schedule several orientation sessions over a certain time period. Keep in mind that shorter, one-time orientations are typically the best option, since you can work with volunteers’ busy schedules and maintain their attention.
• Choose your orientation location.  This is an important step since the type of environment you choose can have a major impact on participants’ satisfaction with the orientation process. You don’t want to host your orientation in a dark, dusty basement with no windows. Be sure to choose a wide open environment with comfortable seating options, room to social distance when necessary, and access to restrooms and snacks.
• Choose your orientation date(s).  Consider sending out a survey to new volunteers to choose a time that works best for the majority of participants. Or, you can offer multiple dates to allow volunteers to choose the time that works best for them.
• Create your orientation agenda.  Determine the sequence of events based on the must-have discussion items listed in the previous section. Ensure each staff member involved knows what their role will be ahead of time. The goal is to balance delivering necessary information with  engagement opportunities  such as getting-to-know-you activities or group work.
• Craft supportive materials. Figure out how you’ll present information to your volunteers during the orientation. You may choose to use a PowerPoint, printed informational packet or another visual medium to support you as you run through the information. You might also choose a more engaging medium to help volunteers review what they’ve learned, such as a Kahoot or Jeopardy game.
• Send volunteers an overview of what to expect from your orientation.  Provide them with any materials they should review before the orientation begins, documents they should sign, or instructions for what to bring to the orientation. You should also send them the agenda for the orientation session so they know how long they should expect to be there.
• Run through the orientation beforehand.  Make sure all of your technology tools are working properly and that team members feel comfortable with their roles.

Staying organized will help you stay on track and make sure you don’t leave any important steps out. Remember to start planning ahead of time, so there’s room for any adjustments before the day of your orientation.

• Plan an icebreaker activity.  This can help new volunteers feel more comfortable, get to know one another, and start the orientation process off on the right foot.
• Establish a two-way feedback loop.  Provide opportunities for volunteers to ask questions, and be sure to give them continuous feedback as they try out new skills or take on new roles. Also, provide opportunities for them to give feedback by sending out a survey once they’ve completed the orientation process.
• Provide volunteers with hands-on learning opportunities.  Make sure you provide opportunities for volunteers to try out any new skills or use equipment in a hands-on capacity. This will reinforce what they’ve learned more effectively than just having them listen to instructions or watch someone else complete the tasks.
• Use volunteer management software to stay organized.  Volunteer management software tools (like those offered by  Bloomerang Volunteer ) allow volunteer managers to screen volunteer applications, schedule volunteer orientation sessions, and schedule volunteers once they’ve completed their orientation process.
• Follow up with volunteers after the orientation session.  Ask for their feedback on the orientation process and send them upcoming shift opportunities so they can start actually volunteering. Don’t forget to thank them again for their participation and encourage them to send in any remaining questions!

The goal is to foster a passionate and prepared volunteer base. Your orientation session is the beginning of introducing new volunteers to your robust volunteer program, which is why it requires careful planning. Once your orientation concludes, it’s just as important to maintain your communication with your new volunteers.

Wrapping up

Now that you’ve learned the benefits of your volunteer orientation, what you need in order to be successful, and the best practices to help you stay organized, it’s time to start planning!

You can take advantage of technology tools such as a  volunteer management software  that can help you stay in touch with your new volunteers and schedule new volunteers for shifts.

Remember to ask for feedback from your volunteers as it helps you measure the success of your orientation. Good luck!

Make Volunteer Management Easier for You and Your Volunteers!

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Volunteer PowerPoint Presentation Templates and Google Slides

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MSU Extension

Targeted Volunteer Recruitment: Planning Your Presentation

June 21, 2017

Many organizations rely on the support of volunteers to fulfill a variety of needs. Recruiting volunteers on a regular basis is a necessity for many programs. Volunteer recruitment can be labor intensive and a targeted approach can maximize recruitment efforts. Targeted volunteer recruitment involves crafting a message to gain the attention of a specific audience and addressing their questions and needs. From an organizational standpoint, it is crucial to understand the needs of the organization and be aware of which volunteer positions need to be filled. Once you have a clear idea in mind of what it is you are trying to accomplish through volunteer support, you will better understand which groups you might approach for help. It’s also important to tailor your message based on your audience. Just like advertising, each demographic has certain needs and marketers try to package their product in order to make it as attractive as possible. For many individuals, their time is more precious than their money—which is why it is so important to explain your opportunity in a way that will want to make them give your organization that gift. Be clear about the expectations, but share them in a way that showcases what might appeal most to your audience.

Before You Begin

Before you start recruiting, it’s important to think about who you want to target based on the needs of your program. Consider the following questions:

• What population do you serve?
• What volunteer positions do you have available?
• What are the transportation needs of the volunteer position?
• Where do people who meet these characteristics spend time? Consider clubs, associations, types of businesses and community organizations.
• What kind of commitment do you require from volunteers?

Understanding Your Target Audience

Once you identify your ideal volunteer base and select places you may go to engage them, it is important to learn more about this group. Make sure you do your research before heading into a recruiting opportunity. Ask yourself:

• What are the demographics of this group?
• What does this group already know about volunteering? Are they currently volunteering, and if not, why?
• What do they already know about your program?
• What motivates this audience?
• What is the context in which you will be delivering your pitch?

Planning You Recruitment Pitch

Prior to delivering your recruitment presentation, there are many elements to consider. Keep the following things in mind:

• You might not necessarily be the right person to give this style of presentation. The style of the presentation, audience or situation might not be ideal given your talents and skills. You might consider asking a colleague to co-present to share another perspective, or inviting a youth or current volunteer to share their experience.
• Recruiting volunteers can be an intimidating or emotionally draining experience, and sometimes we can carry those feelings in with us when recruiting. Conduct a self-check by tuning in to your current emotional state. If you go into a recruitment event expecting them to say no, it can affect how you share your message—in a bad way! Stay positive and let your light shine.
• Targeted recruitment is about tweaking your message to appeal to your audience. You should not be delivering the same presentation to every group. On the other hand, some things should stay consistent—logos, tag lines, etc.
• Make sure there is a consistent brand identifier so potential volunteers can find you in the future.
• Different approaches appeal to different audiences. Some people are sold by “warm fuzzies” or stories and photos that pack an emotional punch. Others need statistical data about the volunteer program and opportunity in order to be motivated to give their time to a worthy cause. Others need a combination of the two. Plan accordingly.
• The print materials you provide to your audience should reflect their diversity as well as the diversity of your audience. Help your audience to visually imagine themselves volunteering with your organization.
• Certain giveaways can motivate your audience. Some examples include entering them into a raffle or giving them a nice pen or another usable item with your program’s contact information. Base your giveaways on what might appeal to an audience.
• Dress appropriately for the situation. It’s important to always look professional, neat and well-groomed.
• Technology can be a friend or foe when recruiting. Know when to use presentation software, and be certain that if you do so, your presentation helps your audience understand your opportunity. We often use PowerPoints for our own benefit as presenters rather than for the audience’s.
• If you decide to use technology in your presentation, make sure you are well-prepared with a backup plan in case the technology fails.

The Presentation

Depending on the amount of time you are given, your presentation can include a number of things. Some things to consider:

• Cover the who, what, when, where, why and how of your volunteer opportunity.
• Be certain the presentation has a concrete beginning, middle and end.
• Make sure to include the “So what?” and leave them with an impact.
• Describe the benefits of volunteering from their perspective.
• Share what it is you want them to do and how they can get involved.
• Leave them with your contact information and get contact for individuals who are interested.

Following Up

Many volunteer organizations lose out on wonderful volunteers due to a lack of follow through. Here are some things to keep in mind after you make the ask:

• Send the organization a personalized note thanking them for the opportunity to present and encouraging them to get involved.
• Contact the individuals who indicated an interest within a few business days. Make sure you stay fresh in their mind.
• If your program requires an applications process, you will need to continue to motivate and support potential volunteers to get through the process.

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12 Volunteer Training Activities You Need to Try Right Now

As common as it is, presentation-style training is actually one of the least effective methods for training volunteers , and anyone else for that matter. Presentations, on their own, cannot adequately teach behavioral skills, critical thinking, or values, all of which are an important part of volunteer training courses. So, what kind of volunteer training activities can you create that will boost learning, increase interaction, reflection, and practice?

Below are some examples of activities that include one or all of the above. You might try one in your next volunteer training and see how volunteers respond.  It may surprise you how much fun they (and you) have!

12 Creative Volunteer Training Methods

• Buzz Group – A large group is divided into smaller groups. Groups are given a topic to discuss or problem to solve for only five to 10 minutes. They then report out one or two top line takeaways. Groups can be as small as two and as large as eight volunteers.
• Case Study – A written account of a common situation that might be encountered by volunteers in their new role. They analyze, either individually, in pairs or in small groups and present their recommendations.
• Clinic – Similar to a case study, however, volunteers present a particular problem and ask others to help solve it. Providing a simple, but thorough, problem-solving process sometimes helps generate better, more thoughtful results.
• Colloquy – A panel, where half the participants are new volunteers and the other are subject matter experts (e.g., staff, veteran volunteers, community partners, etc.). The new volunteers come prepared to ask questions.
• Critical Incident – Similar to a case study, but volunteers are given only part of the information and must ask the right questions to be given the additional info necessary to solve the case.
• Field Trip – New volunteers take a tour of the place where their new assignment will be performed. The trip is carefully planned for observation, analysis, and discussion.
• In-Basket – Prepared tasks or items are given to new volunteers to prioritize, make decisions, find resources, handle difficulties, respond to deadlines, etc. to get the workload completed. Helpful for building volunteer teams and cooperation if followed by a discussion about which team dynamics unfolded and how to improve them further.
• Job Aids – These tools can come in many forms (worksheets, checklists, processes, flow charts, “cheat sheets,” glossaries, desk manuals, etc.) and are helpful in helping bridge the classroom and the task environment. They can also be created by new volunteers during training to assist them once they being work.
• Listening Team(s) – A group of new volunteers is assigned to listen to a speaker, take notes, prepare questions, and summarize their observations and conclusions. Volunteers can be deployed throughout a conference comprised of many sessions and asked to present their summaries to the larger group.
• Peer-Assisted Learning – New volunteers help each other learn through the guidance of a group leader who guides them through facilitated discussions. This is a great opportunity for more veteran volunteers to help new recruits get acclimated.
• Reflection – New volunteers are given time to think alone about what they’ve learned and assess it’s applicability. They may or many not report back to a fellow trainee or to a larger group.
• Role Play – New volunteers enact a situation to try out new skills or apply what they’ve learned. Role Plays can include Role Reversals where volunteers assume the roles of those they interact with frequently. Role Rotation is another option where the Role Play is stopped intermittently and new volunteers step in.

Want to learn more about learning and instructional design? Check out this fantastic book, packed with research-based recommendations: Ruth Colvin Clark, “ Evidence-Based Training Methods: A Guide for Training Professionals,” (American Society for Training and Development, 2010).

Share Your Creative Ideas!

What new volunteer training activities have you tried that you recommend?  Share them in the comments.

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Home » Capacity » 7 Virtual Volunteer Ideas

7 Virtual Volunteer Ideas

by George Weiner

Volunteering has always brought people together in service of a common cause but now we must do this online due to COVID-19. There are more people than ever stuck at home and ready to work, the question is how to engage them? Once you have found the right idea post it where volunteers will find it , then consider a volunteer management tool to make sure they are well managed.

Here are some ideas to make the most of volunteers online:

Data/Image Projects

1. social media analytics report.

Have your intern review the past year of posts and data from your major platforms. They should answer questions the staff has about performance, give a 30k foot view of what happened, and generate insights about what’s working in a report. For fun, have them also prepare a 30 minute presentation for the organization. Have your interns take the  Whole Whale Be Your Own Social Media Guru course  before getting started

2. Data hygiene projects

This can range from cleaning and completing Salesforce, spreadsheet, CRM or other databases for stakeholders. Make sure to create a dev copy and avoid letting interns edit live databases.  

3. Manage and Organize Photo Library

The right photo can make or break a campaign or donation pages. There are never enough photos to satisfy the social media monsters either which all rely on compelling images. Have a volunteer organize your image assets and put them in the right folders or work to build a library on Box.com, Dropbox, flickr or a shared Google Photos account.

4. Build a Photo Library

Similar to the last idea but challenge volunteers to find the types of photos you need in their personal libraries or venture out with a mask and take some. Expand this task to managing a public contest for supporters to email in pictures that volunteers can then clean up and put into the master library.

Volunteer Tools Bundle

Build volunteer relationships, create new opportunities for existing supporters, and develop a donor pipeline. 

Ideas that Could Raise Money

5. thank you letter campaign.

Take a page from Donors Choose’s personalized donation thank you letters. Find and organize volunteers to write letters to thank or request donations for the cause. The way that Vote Forward manages volunteers is by letting people “adopt” a mailing list of potential voters and then gives instructions for them to send letters from a printed script that can be customized. More about donor thank you messaging and templates .

6. Facebook Fundraising Stewardship

Setting up Facebook fundraising is a huge source of revenue for many nonprofits but it is a very manual process to thank every fundraiser on Facebook. Recruit volunteer thank you ambassadors to leave scripted messages on fundraising pages. A quick way to find these is to use this Facebook Fundraising Dashboard that shows a list of links to every page and then have volunteers go through and check each one off.

7. Manage the Google Ad Grant for nonprofits

The grant offers $10k per month in digital advertising that can drive traffic to main pages on your site. This traffic can lead to increased emails of supporters which can than be converted into donors over time. Recruit some volunteer marketers, have them take the Google Ad Grant Online Course that will train them on how to manage this very particular type of advertising.

Home Collections General Volunteer Presentation PPT

Volunteer PPT Presentation Template and Google Slides

Practical Volunteer PPT Template For Presentation 

Features of this template.

• Come Forward
• Circular Model
• Volunteer Experience
• Helping Community
• Volunteer Program
• Volunteering
• Community Volunteers

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5 Interactive Presentation Ideas to Make Your Message Memorable

One of the greatest challenges presenters face is making their content memorable. Not only do they want to hold the attention of the audience, but they also want people to reflect on the presentation after it ends. There are plenty of ways to engage people, from opening jokes to icebreaker games , but they don’t necessarily guarantee that your audience will remember and actively apply your message. 

There is a science to connecting and engaging with audiences so that they better retain the information you present. The key is to make your presentations more interactive so people better engage with and retain your ideas. Discover why interaction is so valuable and test these interactive presentation ideas with your next audience. 

Why interactive presentations are so effective

To better understand why interactive presentations work, it helps to briefly step into the world of pedagogical theory. American educator Edgar Dale is credited with inventing the Cone of Experience , which highlights how we only remember 20% of what we hear, but 70% of what we say and 90% of what we do. Listening to a presentation and scanning slides on a deck is a form of passive learning, where audiences are more likely to forget the material. Conversely, discussing the content with someone else or simulating an experience is a form of active learning where audiences remember and apply what they know. 

Interactive presentations move audiences deeper into the Cone of Experience where they better engage with your message. People are more likely to remember what you are trying to convey and can tie your message to the activities you developed to reinforce your ideas. That doubles the opportunity for them to remember something compared to simply hearing a message during a static presentation. 

5 interactive presentation ideas for active learning

There’s no one-size-fits-all approach to interactive learning. Depending on your audience and topic, you can incorporate multiple activities and engaging elements into your talk. Here are a few ideas to get started if you are ready to elevate your presentations.

1. Lead with real-time trivia questions

The first way to engage your audience is to collect feedback from your audience. Start your presentation with real-time trivia that tests what they know. You can incorporate a Poll Everywhere Multiple Choice Activity or a short Competition to quiz your audience. This immediately engages your listeners and challenges them to think about the content. 

There is also a pedagogical reason for leading with trivia: you are tapping into prior knowledge . Your audience members don’t have to be experts on the topic at hand, but they can reflect on what they are already familiar with and reinforce their knowledge with your messaging. This makes the content stickier, meaning your audience is more likely to remember it. 

After you ask the first questions, incorporate trivia throughout your presentation to reinforce concepts. A great example of this would be starting your presentation with a well-known misconception related to your topic. Ask your audience to answer based on what they know, and then after disproving this concept, ask them the same question again. Your audience will be surprised by the difference in their answers. This will also give your audience a dopamine hit (the feel-good hormone that comes with “aha!” moments) when they realize how much they are learning. 

2. Let audience members express themselves through polls 

Polling is a form of trivia that lets people express their opinions or ideas about a topic. For example, if you are leading a group of entrepreneurs through an accounting seminar, you might take a poll to identify what percentage of the audience “thinks bookkeeping is tedious,” or “gets overwhelmed easily by financial spreadsheets.” 

Take advantage of real-time polling software like Poll Everywhere to see how your audience feels about the topic at hand or the information they are learning.  

There is also a psychological reason to take these polls: they enable you to tap into group emotions where people form connections because they experience the same feelings. This creates a sense of community and ties your messaging to emotional responses, making the content more memorable. 

3. Create a collaborative whiteboard

A collaborative whiteboard (or giant Post-it note) allows people to share their thoughts and ideas on the material as you introduce new concepts. It is a form of scaffolding where you start with a foundational idea and expand on it with more advanced information. You can create a single whiteboard with your audience or break them into groups so they create their giant Post-its together. 

Whenever there is a new idea, you or your audience writes it down on the whiteboard – ideally with a keyword or definition that explains what it means. New information is added throughout the presentation, highlighting how various concepts tie together. 

This is a form of active note-taking and collaborative learning where everyone works together to create a finished product. 

4. Create roleplay opportunities

Another way to utilize active learning is to let audience members work through situations where the material is applied. You can either break your audience into small groups to work through these activities or ask for a few brave volunteers to interact with you in front of everyone else. 

The small group method allows everyone to participate, maximizing the amount of active learning in the room. However, for the sake of time and to keep the audience’s attention, you might prefer to run through this roleplay with just one or two people. 

If you choose the latter option, challenge the rest of your audience to think of their answers while listening to the main volunteer. You can also ask the group to answer questions in real time with a Poll Everywhere Q&A Activity before the roleplay begins so you can see how the group’s answers compare to the volunteer’s responses.  

5. Ask your audience members to teach the material to each other

One of the best ways to prove that you understand a concept is to teach it to others. This is another opportunity for your audience to break into groups while you walk around the room helping each pod of learners.

Consider developing worksheets where the groups have to work through problems by applying what they learned. They can then explain to each other why they came up with those answers. These discussions can give audience members space to think about what they learned and how they can apply it. Try to incorporate open-ended questions into this group work that fosters healthy discussions.    

After the group work is complete, bring everyone together to discuss what they learned. People can highlight the challenges they faced, which alerts you to material you might want to review before the session is over. This is also a great way to collect feedback on which parts of your presentation are confusing to audiences. 

Test interactive presentation ideas with Poll Everywhere

Interactive elements can make any presentation more memorable, whether you are speaking to a group of employees or giving a keynote speech at an industry-leading conference. Wherever you talk, bring Poll Everywhere with you. Poll Everywhere is a great resource to engage audiences with trivia, poll questions, and word clouds. You can make your presentations better and form strong connections with your audiences. 

Create memorable and engaging presentations with Poll Everywhere. Create an account and incorporate one of our 8 core Activities types in your next presentation. 

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