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Writing an Administrative Assistant’s Personal Statement

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Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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How to Write Personal Statements for Administrative Job Application | Complete Guide

This post will give you a comprehensive idea of what you should include in a personal statement for an administrative job. Check out our examples of personal statements for administrative job applications in this post.

On reading the successful administrator personal statement examples, you will get to know what to do and what not while drafting these documents. This way, you would be on the right track while writing one of these applications.

You can post your doubts and reach out to us once you read this post. We would be glad to help you clarify the same.

What is Personal Statement for Admin Job Application?

Personal statement for admin job application can enhance your chances of landing on the lucrative administrative job you had been eyeing. This document serves as an excellent specimen to demonstrate your core skills and leadership abilities to operate in the administrative profile. With high-quality personal statement for admin jobs, you would have the advantage on your side during the recruitment process. Along with your cover letter, resume, and job application, a professionally crafted personal statement would help you win a job.

A personal statement for admin job articulates your abilities to perform well in the profile. So, you need to convey specific skills with examples in this document. In this post, you can check some of the best examples of personal statements for administrative job application.

NEED EXPERTS HELP FOR WRITING YOUR PERSONAL STATEMENT? CLICK HERE NOW!

Why Do You Need a Personal Statement for Administrative Job?

A personalized personal statement for administrative job helps you explain your potential to a recruiter. A well-articulated personal statement would enable the recruiter understand your abilities. So, you can promote your experience, strength, and skills through this document.

Your personal statement for administrative role is important for the following reasons:

• It articulates your experience and competence in administrative jobs
• A customized personal statement gives you an edge over others
• The document helps the selecting committee to identify your skills
• Amidst competitive job environments, the statement strengthens your profile
• You can explain your specific skills in the administrative profile
• The personal statement complements other application documents like resume and cover letter

structure a personal statement for Administrative Personal Statement Job Application?

Formatting and structuring your personal statement for administrative role calls for expertise. With a proper structure to your personal statement, you can make the crucial information stand out. Besides, you can demonstrate your presentation skills, which also helps the employer assess your profile with ease.

Here’s how you should structure a personal statement for administrative job. An experienced personal statement writer can help you draft this document.

• Mention how long you have been a part of the industry
• Write about the specialized and transferable skills you have
• Mention all your areas of expertise
• Explain the relevant industries where you have demonstrated your competence                                                                                                                  
• The administrator personal statement examples show the relevant interests and qualifications
• Include all the personal qualities that complement your profile
• Include instances that explain your professional abilities
• Write about how you wish to adapt yourself to the new work environment

How Do you Write a Powerful Personal Statement Administrative Job Application in 6 Steps?

Writing a successful personal statement for an admin job requires prior experience. Besides, you might be applying at the entry-level or executive profile. Here’s how you should write a personal statement for admin jobs.

On scrutinizing through the best administrator personal statement examples, you would notice that the introductory paragraph in each document is unique. You can mention what motivated you to apply for the course along with your recent experience.

The body of your personal statement for an admin job should explain relevant skills, interests, and experiences. You might furnish some personal details to support your administrative fellowship, professional summary, or application letter.

Your personal statement should clearly indicate what you would bring to the table. So, you can touch your academic background and professional experience briefly before explaining your plans.

As you check out the best administrative personal statement examples, you would notice how experienced writers mention the awards, certifications, degrees, and industry experience of the candidate. You might also mention the positions you worked in and the corresponding responsibilities.

Before joining a new office, you would be submitting an essay and appearing an interview. However, these documents don’t carry specific examples to explain your skills. Your personal statement for admin job application brings you the right opportunity to mention these strengths.

Draft a strong conclusion for your personal statement that would leave a lasting impression on the recruiters. It should justify the relevance of your application, persuading the selectors to hire you.

Need Help for Writing Your Personal Statement? Click Here!

Sample for Personal Statement for Administration Job Application

Here’s one of the best administrative personal statement examples that you might check out. The experts can draft a similar personal statement for administrative job for you.

With three years of industry experience under my belt, I am willing to shoulder greater administrative responsibilities at your esteemed organization. As an adaptable and organized administrative assistant, I have worked in different office experiences over the years. My excellent time management skills and attention to details help me accomplish the tasks efficiently, adhering to the industry standards.

A patient and calm composure helps me work efficiently under pressure. Admin tasks tend to get complicated at times. On multiple occasions, I have shouldered stress efficiently, focusing on the individual task at hand. Besides, I have demonstrated my competence in working as a team and leading other employees. At the same time, I am comfortable working independently.

I had a gratifying experience operating as an administrative support staff in the sales department for the last two years. I had to report to the regional sales manager directly. Working in this profile, I was able to organize my working process and polish my communication skills. I look forward to embrace a progressive career and deliver the same kind of commitment to your organization. Hence, I look forward to take on additional responsibilities and channelize my skills to address the challenges.

Currently, I am working with an MNC as an operation and admin executive. The company has entrusted me with the responsibility of maintaining professional connection with our clients. In my profile, the responsibilities include making enquiries through emails and telephone. I also assist the team with events, meetings, and conferences. Besides, the company has entrusted me with the responsibility to carry out web-based research and make clear presentations. Besides, I am responsible to ensure that the content on our website for clients remains updated and relevant. At the same time, I am equally competent in maintaining the databases with client details. Evidently, I am well-versed in the core administrative processes, and brace up to embrace my next opportunity.

While I believe that maintaining a high level of professionalism is imperative for me, I also worked on my basics. Before integrating myself into the industry, I graduated with a three-year degree from the Amity University, finishing in the top 3% of the glass. Being practical minded, I believed that true professionalism in work comes from a calculative blend of my existing skills and industry knowledge. This explains why I switched my job twice in a span of three years. Besides, I strived to excel in my professional circuit wherever I worked all these years. I was happy to have delivered value to my organizations. At the same time, this professional exposure helped me evolve as a more competent candidate, with a refined knowledge in admin jobs.

I am willing to apply for the admin job in the marketing department since I already have experience in this field. This experience will come in handy while I take on the new tasks at your organization. I am eager to set my hands on new methodologies and carry on with the learning process. I am also well-versed with the leading software that office admins need to manage the back office. Having completed my B. Com program, I am familiar to accounts management. Besides, I have completed a Diploma program in Taxation and Accounts Management to streamline my profile.

Channelizing my existing skills and fresh knowledge, I would like to work in your esteemed organization as an office admin. With due diligence and commitment, I hereby promise to contribute to the productivity of your organization. I have always been eyeing a progressive career, and I believe that your platform would be the ideal pedestal for me to carry out my professional endeavors. With due diligence and commitment, I would take on the fresh set of responsibilities and deliver value to your organization.

Example – Administrative Assistant Personal Statement

I have had a keen interest in administrative jobs since my childhood. As a Class Representative and School Representative I enjoyed my administrative responsibilities. I like to lead and manage anything and I always took advantage of opportunities to showcase my leadership capabilities and management abilities. I had a strong desire to be part of the Indian Administrative Service. But despite a few failed attempts in the Indian Civil Service examination, I made the decision to be a part of top multinational companies and secure my dream job as an Office Assistant. I have 3 years of experience as an Office Assistant at XYZ and have managed several responsibilities. My excellent time management skills and attention to details has helped me to accomplish my tasks efficiently and fulfill my duties excellently.

As a vibrant person, I have always tried hard to maintain a positive work culture. My interactions with my fellow mates have always been quite decent and these have helped me to hone my interpersonal communication skills. Though at times I feel that administrative jobs get complicated, my calm and patient composure has helped me to work efficiently under pressure and tackle all the challenges. Working both as part of a team and independently, I had efficiently managed my responsibilities well. As a team player, I have demonstrated my skills efficiently. In my position as an Office Assistant, I have sometimes led my fellow mates and trained new joiners. As an Office Assistant, I have prepared reports, documentations, managed meetings and offered customer support. Working as a team, me and my team mates have also contributed towards the sales and marketing branch of the company.

Working in this profile has enabled me to be organized and polish my technical and communications skills. I am sure this job position also offers me the same kind of work environment where I can hold a progressive career and work efficiently for your organization. In order to better equip myself with contemporary techniques on administrative positions, I would look to take on additional responsibilities and polish my skills to address the challenges.

I am sure my perfect blend of professionalism and will to work hard will make me good as an Administrative Assistant. As a Bachelor of Commerce Honors graduate from the well reputed Amity University, I am adept in management and administrative responsibilities, accounting and taxation as well. As a competent candidate, I am ready to take up new challenges and whet my skills.

I am sure my work experience as an Office Assistant will come in handy during my Administrative Assistant job in the marketing department at your Company. I am eager to take up new responsibilities and channelize my talents for the benefit of your company. I am sure your company offers the right platform for me to carry out my professional endeavors. With great enthusiasm and diligence I would like to take up responsibility as an Administrative Assistant and add value to your company. This post will surely help me to better myself and the company. With great diligence and enthusiasm, I would like to take on the responsibilities and add value to your organization by my compassionate work ethics and professionalism.

How Do You Make Your Personal Statement Stand out?

Now, you must be wondering what should a personal statement include for a administrative job application?

• Explanation for applying for the particular role
• Details outlining your educational background
• Your past experiences in the administrative profile
• Your vision on how you can get going in the new organization
• Unique skills that give you an edge over other candidate
• Proper evidence on how your experiences and skills suit the job description
• Specific examples to demonstrate your competence
• Your future goals considering the industry
• The benefits you can bring to the table
• How you view your career progression in the organization

What Administrative Skill Should I Demonstrate?

While writing a Personal Statement for an Administrative job, don’t miss to mention the administrative skills you possess and have exhibited in your previous job.

Below are the top administrative skills you should have to be a successful Administrator:

• Effective Communication Skills
• Organizational Skills
• Responsibility
• Customer Service
• Multitasking
• Time Management

How Do You Demonstrate Excellent Administrative Skills?

It is very vital to include some Administrative Skills you possess in your CV to demonstrate your Administrative capabilities.

So don’t forget to include the following points in your CV:

• You can name some of the events you have organized
• You can give instances in which you have solved a conflict.
• You can demonstrate your technical skills by giving the names of softwares you are familiar with.
• Describe the situations in which you have managed the schedule of a team.
• Name any foreign languages you speak, if any.

What Should You Avoid in a Personal Statement?

Your personal statement for job is a crucial document where you cannot afford to make mistakes. Once you examine the best examples of personal statements for administrative job application, you would notice how flawless they should be.

Faltering with the contents, presentation, tone, or format in your job personal statement can lead to rejection. Therefore, you need to be careful about the common mistakes while writing a personal statement for job and avoid the same. To help you secure the desired administrative job, our writers with more than 10 years of professional experience have pointed out the common mistakes that you might commit.

• Don’t use cliches in your statement as it makes it generic
• Don’t be vague about the skills or write something that others would include
• Refrain from embellishments and exaggerations in your personal statement
• Don’t include buzzwords or unnecessary fluff in the document
• As the language you use matters, refrain from using a negative tone
• Your document shouldn’t include personal information like the number of dependants
• Refrain from making the document ambiguous by using disjoint sentences
• Don’t forget to edit, proofread, and check the document before submitting

To enhance your chances of bagging the job, make sure to have experienced writers on your side. The best administrator personal statement examples will help you understand the quality and tone that would break the ice.

Top 10 Administrative Jobs

Have a look at the top ten administrative jobs to apply for.

• Senior data entry specialist
• Facilities manager
• Medical administrative assistant
• Executive assistant
• Certified professional coder
• Call centre manager
• Customer service manager
• HR benefits specialist
• Contract administrator          
• Senior executive assistant

Pro Tips from Our 10+ Years of Experienced Professional Personal Statement Writers for Jobs

Our seasoned writers have explained how you should draft your personal statement for admin job application. Adhering to these guidelines, you can come up with a powerful and convincing personal statement. This can help you create a strong impression on the recruiting committee who would call you for an interview.

Seasoned writers use their industry experience to draft outstanding job personal statements . Here are some of the tips you would find beneficial.

Intent for application:

Mention your intention to apply for the administrative job. Here, you might include your professional philosophy.

Qualifications:

As you see in the administrator personal statement examples , experienced writers seamlessly draft these documents, mentioning the relevant qualifications of the applicant. 

Proper formatting:

Make sure to format and present the job personal statement properly. This ensures that the readers would find it relevant and inviting.

Editing and proofreading:

To ensure that you submit a flawless personal statement for administrative job, make sure to get the document properly edited and proofread by experts.

Focus on tone and language:

The tone and language in which you write your personal statement matter a lot. So, make sure to use the right tone in this document.

Customize your application:

Remember, each company has its own ethics and working style. So, you need to get your personal statement customized for each of them.

Did We Miss Anything?

Once you check out the personal statement examples for management jobs and CV samples, you will get a clear idea on what to include in these documents.

Hopefully, you are now better informed about how you must draft these crucial statements.

Well, we are at the end of this post, and you may contribute from your end with some ideas you would like to share.

Also, let us know if you benefit from our examples of personal statements for administrative job applications. We would be glad to help you with more of these sample personal statements for you.

What should be included in a personal statement for a job application?

A Personal Statement for job application must include why you are the best person for the specified job.

What are 3 categories of examples that define administrative skills?

Strong organizational skills, communication skills and interpersonal and teamwork skills are the 3 categories that define administrative skills.

What are the three top qualities of an administrative assistant?

Problem solving, Multitasking, Foresight and Anticipation are the three top qualities of an administrative assistant.

What makes you stand out as an administrative assistant?

Your positive attitude and communication skills

Mrs Jizah M

Mrs Jizah M has always enjoyed writing down her thoughts since school days. What just started as a hobby slowly transformed into a passion. Her writing skills were first acknowledged by few of her professors when she wrote content for the college website; this was a turing. Slowly she started getting freelance works and later on, a series of events led her to specialize in academic and higher education related documentations. In additional to personal statements, she along with her team writes LORs, SOPs, college application essays, admission essays and all similar types of documents.

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Top 10 Administrative Assistant Resume Summary Examples

Finding the right words to describe your qualifications in the administrative assistant resume summary can be challenging.

The following resume summary examples are designed to help you craft a powerful resume summary that clearly showcases your skills, experience, and value.

These examples will help you make a strong first impression with potential employers.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Statement

• Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
• Highlight Key Skills : Mention your skills as an administrative assistant. These include organizational abilities, communication skills, and proficiency in office software.
• Showcase Experience : Include your years of experience in the role. Add any specialized experience that’s relevant to the job you’re applying for.
• Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
• Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates. It briefly highlights your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application. Ensure it aligns closely with the job description. Highlight your unique qualifications.

Frequently Asked Questions (FAQs)

Your resume summary should highlight your most relevant skills, experience, and achievements. Mention your ability to handle administrative tasks, proficiency in office software, and any specific accomplishments demonstrating your value.

Aim for a concise and specific summary that is around 3-4 sentences. Make sure it’s brief yet comprehensive enough to provide a clear snapshot of your qualifications.

Tailor your resume summary to the job you’re applying for by using keywords from the job posting. Highlight your key skills, relevant experience, and any significant achievements that set you apart from other candidates.

Yes, customizing your resume summary for each job application increases your chances of standing out. Align your summary with the job description to show potential employers that you are a perfect fit for the role.

Avoid being too vague or using generic statements. Ensure your summary is not too lengthy and irrelevant to the job you’re applying for. Also, avoid listing skills or experience that you cannot provide evidence for if required.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
• Top 20 Administrative Assistant Resume Objective Examples
• Summary of Qualifications for Administrative Assistant Resume

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Administrator CV examples and template

If you are hoping to land an administrator job, or similar office support position, it’s vital that you have an effective CV.

An administrator CV that stands out from the crowd, and highlights your most in-demand skills will attract recruiters and win plenty of interviews for you.

This guide along with 4 administrator CV examples, will teach you everything you need to know about writing a winning CV and securing top admin roles.

CV templates 

Administrator CV example

Build your CV now 

Sales administrator CV example

Contract administrator CV example

HR administrator CV example

The above CV is a good example of an experienced administrator who has worked in a range of office support roles across numerous firms.

It should give you a good steer on how your CV might end up looking, but the following guide will walk you through step-by-step, the process of writing your own admin CV ( curriculum vitae ).

Admin CV structure

Before you start writing your CV , you will need to plan how you will layout the information and style the document. This stage is very important because the structure and format of the document will help you to create a pleasant reading experience for recruiters, and give you a professional first impression.

This infographic shows you what sections are needed in your CV, how they should be ordered, and some tips on styling.

Formatting tips

• Try to keep your CV to around 2 pages in length – it’s just the right length to get enough information across without boring readers.
• Keep the style simple with a clear crisp font , and modest colour scheme – there’s no need to over-complicate your CV.
• Divide sections with bold headings and borders to allow recruiters to navigate your CV quickly.
• Break text up for easy reading, and don’t add images or logos – they will distract from the all-important content.

Structuring your admin CV

Once you have your CV well-formatted, the following sections need to be included in order:

• Contact details – Add these at the very top of your CV… You don’t want them to be missed
• Profile – An introductory paragraph to reel recruiters in and summarise your skills
• Work experience / career history – List your work experience in reverse chronological order
• Education – Academic record and qualifications
• Interest and hobbies – Optional section

Now that you understand how your CV should be structured, I will take you through the sections in detail, and show you how to write each one.

CV contact details

At the very top of your CV, list your name and contact details so that recruiters can contact you easily.

Quick tip: Reduce the top page margin to push these details right to the top of the page, and create more space for the body of your CV.

The only contact details your CV needs are:

• Telephone number
• Email address (use a professional sounding address – no nicknames)
• Maybe a link to your LinkedIn profile if you have one

These are the only contact details required – there is no need to include your full address, date of birth, marital status etc. They are not required at such an early stage in the application process, and you shouldn’t circulate too much personal information online for security purposes.

Administrator CV profile

The top of your CV plays a very important role, because it is the first thing a recruiter will see upon opening the document, and you only have a few seconds to get their attention.

To ensure you make an instant good impression, head your CV up with a punchy profile that provides a rounded summary of your skills, and ensures people will commit time to reading your CV in full.

Your profile (sometimes called a personal statement by junior candidates) should be an introductory paragraph of about 5-10 lines.

These are the keys to creating a strong CV profile:

• Keep it short and sharp, you only have a few seconds to get your message across
• Tailor it towards your target roles by researching the core candidate requirements before you start writing
• Avoid generic clichés like “hardworking team player” – they are overused and don’t tell readers anything factual about you

Quick tip:  If you worry that your spelling and grammar might not be correct, try using our quick-and-easy CV Builder  to eliminate the risk of making mistakes.

This is an example of a good admin CV profile.

You can see more CV profile examples here .

As an administrator, these are the types of content that should be going into your profile:

Where you have worked – What types of organisation have you worked for? Large corporate firms? Small high street offices? If you have no work experience, you can always draw on school or university experience.

Qualifications – IT, maths and English qualifications can be important in admin work, as can vocational administrative qualifications

Essential admin skills – Although every administration role will be unique, there are certain skills that are likely to be required in all of them. Skills such as data entry /management, reporting, typing, filing, diary management etc.

Types of people you support – Who have you supported in previous roles? Head of departments? Global directors? Large teams?

System/software knowledge – Many admin roles will require the use of common systems and software such as Outlook and Microsoft Excel .

Boost your profile with a core skills section

To create an even bigger impact at the top of your CV, add a core skills section underneath your profile.

The core skills section is a series of bullet points split over 2 or 3 columns which highlight your most valuable skills and knowledge for admin roles.

The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV – great for ensuring recruiters notice you.

Your work experience

Once you’ve given recruiters an overview of your abilities with the top of your CV, it’s time to start detailing your career history to give them some more in-depth insight into what you can do.

( If you have no direct work experience , don’t worry – you can write about any other experiences that could be relevant like school/university projects, personal projects, school work placements, voluntary work, or anything you can draw relevant skills from )

List your work experience in reverse chronological order (latest to oldest) because employers will be more interested in your recent work to assess your current capabilities.

As you move down your CV, you can shorten older roles because they won’t receive as much scrutiny from recruiters or employers.

Structuring your roles

It’s important that you structure your role descriptions in a way that is easy for recruiters to read, and allows them to gain a quick understanding of your work and impact.

Don’t make the mistake of writing your roles as big unbroken chunks of text, they are a reader’s worst nightmare.

Instead, use a structure like the one below to create a pleasant reading experience for everyone.

Here’s how you should populate each section of your administrative roles:

Build context for recruiters by providing an overview of the company you work for, where you fit within the organisation for and a brief summary of the role.

“Working within business support team for global publishing business, providing administrative support to a number of busy teams and managing 2 assistants ”

Key responsibilities

List the responsibilities within your role in short bullet points, and demonstrate as many important skills as possible – showing who you interact with, and how your actions benefit your employer.

• Acts as first point of contact for email, telephone and in-person enquiries, responding professionally and providing information, referring on as appropriate
• Coordinating meetings, compiling agendas, taking minutes and distributing documents

Key achievements

To prove the impact you make in the workplace, finish the role with some achievements that have had a big positive impact on the business.

• Introduced new file storage system which allowed managers to access documents with more speed and accuracy
• Resolved all data queries within 24 hour time period, reducing wait time by an average of 50%

See our best CV templates  and Word CV template for more examples of role structures.

Add your full education towards the bottom of your CV, listing GCSE’s, A-levels, degree and any vocational qualifications.

Don’t forget that if you have any qualifications that are highly relevant to the admin roles you are applying for, you should also mention them at the top of your CV in the profile.

Hobbies and interests

It’s up to you whether you include your hobbies and interests in your CV or not – They won’t usually make a big difference in any hiring decisions (good or bad)

If you have any interests that are somehow related to the roles you are applying for, then it could be worth mentioning them.

Common interests such as watching TV or eating out , aren’t worth mentioning.

Essential skills for your admin CV

Although there are many different types of administrative roles, the following skills tend to appear frequently in the candidate requirements for admin staff.

Business/office support – Most administrative roles revolve around the support of senior figures in the business or the office as a whole. Your CV should contain examples of who you support, and how your input helps the business to run smoothly.

Data entry and management – Admin often requires staff to deal with large volumes of data , ensuring that it is properly stored, processed and distributed. Highlight your ability to handle business-critical data and any tools or systems used in the process.

Document preparation – Preparing letters, emails, reports and other important business documents is an essential part of administration.

Communications – Communicating with colleagues to provide updates and information is a valuable skill for any administrator.

Microsoft Office – In most workplaces across the globe, Microsoft Office is the go-to business tool suite. Your CV must demonstrate your abilities with Word, PowerPoint, Excel, PDF and any other widely used programmes.

Writing your admin CV – conclusion

Creating a strong administrator CV requires a blend of effective structure and impressive content.

If you are able to catch recruiters’ attention with a punchy profile, and prove the impact you make with well written role descriptions, you should certainly be able to land interviews for admin roles.

Remember that research and relevance is the key to a good CV. So research your target roles before you start writing and pack your CV with your skills that closely match the job requirements.

Good luck with the job search.

You can also check out our receptionist CV exampl e or find more CV writing tips across our blog.

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21 September 2023

4 minutes read

Crafting the Perfect Administrative Assistant Personal Statement

Dirghayu Kaushik

In today’s competitive job market, standing out as an administrative assistant candidate is essential. Your administrative assistant’s personal statement plays a pivotal role in showcasing your qualifications, skills, and enthusiasm for the role.

In this comprehensive guide, we’ll explore the ins and outs of creating an outstanding personal statement and cover letter to help you land that coveted administrative assistant position.

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• Why Your Administrative Assistant Personal Statement Matters

Your administrative assistant personal statement is your first opportunity to capture the hiring manager’s attention. It’s a brief yet powerful introduction to your application, allowing you to make a lasting impression. Here’s why it matters:

Setting the Tone for Success

The personal statement sets the tone for the rest of your job application. It provides a snapshot of who you are as a candidate and what you bring to the table. A well-crafted personal statement can pique the hiring manager’s interest, encouraging them to delve deeper into your qualifications.

Standing Out from the Crowd 

In a sea of applicants, standing out is crucial. Your personal statement is your chance to shine and differentiate yourself from other candidates. It allows you to showcase your unique blend of skills, experience, and passion for the administrative assistant role.

Demonstrating Your Fit 

Employers seek candidates who not only have the necessary qualifications but also fit seamlessly into their organization. Your personal statement should articulate why you are the perfect fit for the administrative assistant position and how your skills align with the company’s needs.

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• Crafting Your Administrative Assistant Personal Statement

Now that you understand the significance of your personal statement, let’s dive into the process of crafting one that leaves a lasting impression. We’ll break it down into actionable steps:

Step 1: Start with a Strong Opening 

The opening sentence of your personal statement should grab the reader’s attention immediately. Consider sharing a compelling anecdote or a concise summary of your qualifications to draw the hiring manager in.

Step 2: Highlight Your Qualifications 

In this section, delve into your qualifications for the administrative assistant role. Mention your relevant education, certifications, and any specialized training. Emphasize how these qualifications make you a strong candidate.

Step 3: Showcase Your Skills 

One of the key aspects of your personal statement is showcasing your skills. Administrative assistants need a diverse skill set, including communication, organization, time management, and multitasking. Provide specific examples of how you’ve demonstrated these skills in previous roles.

Step 4: Express Your Enthusiasm 

Your passion for the role should shine through in your personal statement. Explain why you’re enthusiastic about being an administrative assistant and how your enthusiasm translates into exceptional performance.

Step 5: Tailor to the Job 

Customization is key. Tailor your personal statement to the specific administrative assistant job you’re applying for. Mention the company’s values, mission, and how your contributions will align with their goals.

Step 6: Conclude with a Strong Call to Action 

Wrap up your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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• Crafting the Perfect Administrative Assistant Cover Letter

Your administrative assistant’s cover letter complements your personal statement. It provides an opportunity to expand on your qualifications and demonstrate your written communication skills. Here’s how to create an effective cover letter:

Introduction: Addressing the Hiring Manager 

Begin your cover letter with a professional salutation, ideally addressing the hiring manager by name. Express your interest in the administrative assistant position and briefly mention where you found the job posting.

Body: Expand on Your Qualifications 

The body of your cover letter should elaborate on the qualifications and skills mentioned in your personal statement. Use specific examples to demonstrate how your experience aligns with the job requirements.

Company Fit: Demonstrating Alignment 

Explain why you’re drawn to the company and how your background makes you a perfect fit. Mention the company’s values, culture, and mission, showcasing your commitment to becoming an integral part of their team.

Closing: Reiterate Your Enthusiasm

In the closing paragraph, reiterate your enthusiasm for the administrative assistant role and your eagerness to contribute. Thank the hiring manager for their time and consideration, and express your hope for the opportunity to interview.

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Crafting an exceptional administrative assistant personal statement and cover letter requires careful planning and attention to detail. By following the steps outlined in this guide, you’ll be well on your way to creating a compelling application that sets you apart from the competition.

Remember, your personal statement is your chance to shine, so make it count. Stand out from the crowd, demonstrate your fit for the role, and leave a lasting impression on the hiring manager. Your dream administrative assistant position awaits!

Q1: What is an administrative assistant personal statement?

An administrative assistant personal statement is a brief but powerful introduction to your job application. It highlights your qualifications, skills, and why you are the ideal candidate for the administrative assistant position.

Q2: Why is the personal statement important in a job application?

The personal statement is your opportunity to make a strong first impression on the hiring manager. It sets the tone for your application and can help you stand out from other candidates.

Q3: What should I include in my personal statement?

Your personal statement should include a brief summary of your qualifications, relevant skills, and a compelling reason why you are the perfect fit for the administrative assistant role.

Q4: Can you provide an administrative assistant personal statement template?

Yes, we offer an administrative assistant personal statement template in our blog. It will guide you in creating a well-structured and effective personal statement.

Q5: How can I tailor my personal statement to a specific job application?

To tailor your personal statement, carefully review the job description and requirements. Highlight the skills and qualifications that align with the specific job, and explain how you can contribute to the organization’s success.

Q6: What are some key skills that should be mentioned in an administrative assistant personal statement?

Important skills to mention include communication skills, organizational skills, time management, multitasking abilities, proficiency in Microsoft Office, and previous administrative experience.

Q7: How long should my administrative assistant’s personal statement be?

Your personal statement should be concise, typically no more than a few paragraphs. Aim for clarity and impact rather than length.

Q8: Can a well-written personal statement improve my chances of getting hired as an administrative assistant?

Yes, a well-crafted personal statement can significantly improve your chances of getting hired. It demonstrates your enthusiasm and qualifications, making you a standout candidate.

Q9: Should I address the hiring manager by name in my cover letter?

Whenever possible, address the hiring manager by name in your cover letter. It shows that you’ve done your research and adds a personal touch to your application.

Q10: What’s the best way to conclude my administrative assistant personal statement?

Conclude your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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Table of Contents

• • Why Your Administrative Assistant Personal Statement Matters
• • Crafting Your Administrative Assistant Personal Statement
• • Crafting the Perfect Administrative Assistant Cover Letter
• • Conclusion

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Office Administrator CV Example

Cv guidance.

• CV Template
• How to Format
• Personal Statements
• Related CVs

CV Tips for Office Administrators

• Highlight Your Administrative Skills : Detail your proficiency in office management, scheduling, record keeping, and correspondence. Include any specialized skills such as HR administration, financial management, or procurement.
• Showcase Your Achievements : Quantify your impact, such as "Improved office efficiency by 20% through the implementation of a new filing system" or "Reduced supply costs by 15% through effective vendor negotiation".
• Customize Your CV to the Role : Tailor your CV to the job description, emphasizing relevant experiences and skills. If the role requires experience with specific software or industry knowledge, make sure to highlight these.
• Detail Your Tech Proficiency : List your proficiency in office software like Microsoft Office Suite, Google Workspace, or any specific database or project management software. Include any experience with virtual communication tools like Zoom or Slack.
• Demonstrate Soft Skills and Leadership : Mention your ability to work under pressure, your excellent communication skills, or your knack for problem-solving. If you've led a team or managed a project, be sure to include this.

The Smarter, Faster Way to Write Your CV

• Streamlined office operations and procedures, resulting in a 30% increase in efficiency and a 20% reduction in operating costs.
• Implemented a new document management system, improving document retrieval times by 50% and enhancing overall productivity.
• Managed a team of 10 administrative staff, fostering a collaborative environment that led to a 15% increase in team productivity.
• Coordinated and executed company-wide events, improving employee engagement scores by 25%.
• Developed and implemented a new inventory management system, reducing office supply costs by 20%.
• Managed the onboarding process for over 50 new employees, ensuring a smooth transition and reducing the average onboarding time by 30%.
• Handled all administrative tasks for a team of 20, improving team efficiency by 15%.
• Implemented a new scheduling system, reducing scheduling conflicts by 40% and improving overall office efficiency.
• Managed the office budget, identifying cost-saving opportunities that resulted in a 10% reduction in office expenses.
• Office Management
• Process Improvement
• Document Management
• Team Leadership
• Event Coordination
• Inventory Management
• New Employee Onboarding
• Administrative Support
• Scheduling Coordination
• Budget Management

Office Administrator CV Template

• Coordinated with [teams/departments] to streamline [office process, e.g., document filing, meeting scheduling], demonstrating strong [soft skill, e.g., organizational skills, communication].
• Managed [administrative function, e.g., office supplies inventory, staff schedules], improving [process or task, e.g., procurement, time management] to enhance [operational outcome, e.g., office efficiency, team productivity].
• Implemented [system or process improvement, e.g., digital record keeping, automated appointment setting], resulting in [quantifiable benefit, e.g., 20% cost reduction, increased staff satisfaction].
• Played a pivotal role in [project or initiative, e.g., office relocation, new software implementation], which led to [measurable impact, e.g., improved workflow, reduced operational costs].
• Handled [type of analysis, e.g., budget tracking, performance reports], utilizing [analytical tools/methods] to support [decision-making/action, e.g., resource allocation, staff appraisals].
• Key contributor in [task or responsibility, e.g., policy development, event planning], ensuring [quality or standard, e.g., compliance, successful execution] across all administrative functions.
• Major: Name of Major
• Minor: Name of Minor

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How to format a office administrator cv, start with a strong professional profile, highlight relevant skills and competencies, detail relevant experience and achievements, emphasize education and professional development, personal statements for office administrators, office administrator personal statement examples, what makes a strong personal statement.

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CV FAQs for Office Administrators

How long should office administrators make a cv, what's the best format for an office administrator cv, how does a office administrator cv differ from a resume, related cvs for office administrator.

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How to Write a CV Personal Statement [+4 Real-life Examples]

Creating an effective CV takes time and close attention to detail. You've already included your jobs and experience , and now you want to allow the recruiter or hiring manager to understand the strategic value you can add.

This is when you need to utilize a personal statement at the top of your CV.

How to Write a CV Personal Statement [+4 Real-life Examples] 

What is a Personal Statement? 

A personal statement is a few brief and direct sentences at the top of your CV. The personal statement is also referred to as a career summary or personal mission statement.

This is used to grab the attention of the recruiter or hiring manager and summarizes essential experiences or training that you can bring to this position.

Why do I Need a Personal Statement?

A recruiter or hiring manager is tasked with sorting through an enormous amount of resumes every single day. A personal statement is a way to separate yourself from the other applicants.

This statement summarizes your experience and highlights your unique talents . The CV personal statement is meant to demonstrate why you are the perfect fit for the job. 

Even med students need a medical school personal statement , as it is what differentiates them from all the other students applying. Plus, it allows them to share their personal stories and objectives.

Where do I Start? 

Always begin by reading the job description carefully and thoroughly.

Your personal statement should be tailored to each job description, so it explicitly states the value you’ll bring to the position you are applying. A generic personal statement cannot do that. 

Once you have a solid handle on the job description, you can begin writing. It’s important to keep your personal statement brief, about 50-200 words will do.

Don’t forget that you have your whole cover letter to show some personality and include engaging content.

The personal statement should be a quick summary that highlights why you are the best person for the job. 

You’ll need to decide whether you are writing your personal statement in first- or third-person. This should follow how you've written the rest of your CV.

For example, if you've already written, “I grew and developed a team of 50 salespeople,” in your CV then you will want to keep your personal statement in first-person to match the prevailing style.

No matter what you choose, make sure that you keep it consistent throughout. Do not switch between first- and third-person as that will get confusing to the hiring manager.

Writing a personal statement for your CV in first-person does not mean you need to start every sentence with “I.”

There are ways to craft your personal statement to sound snappy, concise and personal, and here are a few examples to help inspire your personal statement. 

CV Personal Statement Examples

It doesn’t matter what chose as your desired career or how much experienc e you have, use these examples to drive the creation of your own personal statement.

You can take snippets from each or write something completely different. Always remember that your personal statement is a reflection of yourself and should align with your own personal goals and experience.

If these examples don’t fit your exact career, feel free to take some pointers and write yours from scratch. 

#1: Personal Statement Example for Recent Graduate CV

“As a recent graduate from university, with an honors degree in communications, I held several internships within leading organizations, including Bertelsmann. These internships enabled me to gain experience in the field and learn how to serve up valuable contributions in a fast-paced, professional environment.”

Explanation: This example should be customized to include the university you’ve graduated from and any relevant internships. A compelling personal statement always highlights relevant skills and experiences.

In this case, a recent graduate does not have extensive experience in the workforce, so soft skills like experiencing success in a fast-paced work environment and becoming a trusted team member become even more critical.

#2: Personal Statement Example for Returning to the Workforce CV

“A highly motivated and experienced office administrator, I am currently looking to resume my professional career after an extended hiatus to raise my family. Proficient in all Microsoft Office programs, I can lead meetings and work with clients to keep your office running smoothly and efficiently. After spending several years volunteering as an administrative worker for a local charity, I am committed to resuming my professional career on a full-time basis.”

Explanation: After time off from a career, it can be hard to break back into the market. This personal statement outlines the reason for the break, the relevant qualifications and what the applicant has been doing in between jobs.

Any volunteer experience becomes highly relevant when there is no concrete professional experience to draw upon, to demonstrate the use of those skills. 

#3: Personal Statement Example for a Career Change CV

“With over 15 years as a sales manager, I have extensive experience building high-functioning sales teams that consistently achieve budget numbers. In fact, my ability to grow talent led to a 20% increase in annual renewals across the board. Now, after 15 years, I am seeking new challenges to flex my marketing muscles in a fast-paced environment.” 

Explanation: When changing careers , it's essential to highlight skills that are transferable between industries.

In this case, leadership and team-building experience can apply to any industry. Homing in on concrete numbers and percentages increases credibility when applying for a position.

The applicant ends with the reason behind the desired career change. This part is not necessary but may be appealing to some hiring managers who are wondering what the impetus for the career change.

#4: Personal Statement Example for a Experienced Professional CV

“As a friendly, professional and highly trained educator, I am passionate about teaching and have an innate ability to understand student’s needs. Creating a safe and productive environment for optimal learning is my top priority. I’ve worked as a teacher for nearly 10 years in a variety of subjects and my experience and skill set make me the perfect fit for your team.”

Explanation: With more experience comes more skills and a better idea of strengths and weaknesses. Showcasing your passion for the industry is a great way to begin a personal statement, as it shows the hiring manager your dedication to the craft. 

A personal statement can be written in many different ways, but it is ultimately up to you to determine what skills you want to highlight for your chosen position.

You can follow these examples or take learnings from each to contribute towards your personal statement. 

If you understand the job you are applying for and know the unique skill set that you bring to the table, you will have a stellar personal statement for your CV that will get you across the table from the hiring manager in no time.  

Suggested Reading:

• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 43+ Resume Tips and Tricks to Land Your Next Job
• 150+ Must-Have Skills for Any Resume  [With Tips + Tricks]
• How to Answer “Tell Me About Yourself”

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Office Administrator job description

An Office Administrator is a professional who oversees operations across their organization’s office. They are responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects. 

Nikoletta holds an MSc in HR management and has written extensively about all things HR and recruiting.

Refreshed on

February 1, 2022

Reviewed by

Eftychia Karavelaki

Senior Recruitment Manager

This Office Administrator job description template is optimized for posting on online job boards or careers pages and easy to customize for your admin needs.

Office Administrator responsibilities include:

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff and dividing responsibilities to ensure performance
• Keep stock of office supplies and place orders when necessary

Want to generate a unique job description?

Looking for a job, responsibilities.

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an  office administrator , office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred

Post this Office Administrator job to over 200 job boards at once.

Frequently asked questions, related job descriptions.

• Office Manager job description
• Administrative officer job description
• Chief Administrative Officer (CAO) job description

Related Interview Questions

• Office Administrator interview questions and answers
• Office Manager interview questions and answers
• Administrative Officer interview questions and answers

Related Topics

• How to assess office managers
• How to find Office Managers with Boolean search strings
• The recruitment process: 10 steps necessary for success

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Office Administrator CV Examples & UK Templates

Choosing the right CV format for an office administrator

Include your contact information, make use of a summary, outline your office administrator work experience: career journey to date, include the relevant key skills that make a great office administrator cv, detail your education & relevant administrative certifications, pick the right cv layout and design for an office administrator cv.

Proactive office administrators ensure everyone stays on track in the office. These talented multi-taskers wear many hats, from fielding calls and preparing professional documents to managing office supplies and organising filing systems. 

Employers are looking for office administrators who can apply their skills, experience, and high standards to ensure the office runs like a dream! So, how can you convince them that you’re the administrator they should hire?

To land this key position, you’ll need a well-written CV that shows off your proactive outlook, top-notch organisation skills, attention to detail, and team-focused approach. Get ready to launch a successful job search with our office administrator CV that demands attention!  

CV guide for an office administrator CV

Accelerate success with Resume.io. Our guides and CV examples cover over 150 professions, and our CV builder makes creating a compelling CV easier than ever.

This CV guide and corresponding office administrator CV example will cover the following:

How to write an office administrator CV

• How to add your contact information
• Using summaries
• Adding your administrative experience
• Listing education and relevant experience
• Picking the right CV design/layout

The first stage in crafting a top-tier office administrator CV is to be clear about the structure you will use. Your CV should include these key components:

• The CV header
• The CV summary (aka profile or personal statement)
• The employment history section
• The CV skills section
• The education section

Office administrators often have a broad range of duties and responsibilities, which can be tricky to condense into a concise one or two-page document. In order to create an office administrator CV that will be successful, you’ll need to fully research the role and employer so that you can tailor your CV and highlight your most impressive administrative achievements.

What is your unique selling proposition? What makes you different from other job applicants? What value can you bring to the employer? The answer to these questions is what will set you apart in this competitive job market.

Try this formula to ensure you tick all the boxes on the hiring manager’s checklist:

• Quantify achievements rather than simply listing responsibilities in your work experience section . What have you achieved in past administrative roles? Perhaps you streamlined administrative processes or implemented new systems that boosted efficiency. If so, explain how you achieved this and any positive outcomes.
• Tweak your CV for each job opportunity. Use the job description as your guide and tailor your CV so that it fully meets the criteria of the advertised role.
• Ensure professional formatting and use bullet points to break up large sections of text so recruiters can easily read and digest your information. This tends to work best in the work experience section, where bullet points can help your achievements to stand out.
• Optimise your CV with appropriate keywords from the job description. This will help you get past applicant tracking systems that many companies now use.

Always optimize your CV for ATS

Applicant Tracking Systems (ATS) use algorithms to scan CVs for keywords that match the job description, ranking them according to keyword frequency. Those CVs that rank highly are likely to earn a review by a recruiter, whereas the rest will sink to the bottom of the list. 

Highlight keywords or terms that are emphasised as important or repeated in the job description, then sprinkle these terms across your CV. For example, an office administrator job posting may list the following essential requirements: 

• “Office Administrator”
• “Customer service”
• “MS Office”
• “Communication skills”
• “Attention to detail”

Your CV profile summary, when integrating these keywords, could read: 

“Energetic Office Administrator, with a solid foundation in providing optimal administrative support and customer service in fast-paced service environments. Skilled in office software, including advanced knowledge of MS Office. Eager to apply strong communication skills and attention to detail to facilitate smooth and effective office operations.” 

In most cases, the best CV format to use for your office administrator CV is reverse chronological. This format details recent work experience listed under dated employer headings, starting with your current or most recent job and working back to earlier roles. Most hiring managers expect to see this format and, as a result, find it easy to read.

If you’re just starting out as an office administrator, the functional CV format might offer a better solution. This structure prioritises skills and strengths, with little or no focus on any work experience. While this format tackles a lack of experience, it can be viewed a bit like smoke and mirrors by recruiters who may think you’re hiding something. ATS also struggle to parse a skills-based CV as keywords are in the “wrong” place. 

A good compromise is a hybrid (combination) CV format. Often considered the offspring of the reverse chronological and functional CV, this format places equal weight on skills and experience. Perfect if you’ve acquired a little work experience as well as transferable skills.

Your CV needs to be super organised, polished, and professional—also qualities of a great office administrator. Stick to a one-page, clean, crisp, and modern CV design that is straightforward for the hiring manager to read. 

Check out our CV templates if you need some inspiration and choose the format that best suits your situation. We also have several administration CV examples you can review. 

One way to distinguish yourself from other job applicants is with an eye-pleasing CV header that draws attention to your contact information. Essentially, this is your visual brand, so it needs to communicate that you’re the full package: positive, proactive, and professional.

Make sure you use the same header design for your cover letter. By presenting your CV and accompanying cover letter as a matching pair, you’re showing your regard for cohesiveness and the finer details. Here’s what you need to include: 

• Full name & title . List your first and last name in a large font and bold text, followed by the title of the role you are pursuing.
• Professional email address . Include a straightforward email address, such as [email protected] . Avoid anything quirky or unprofessional.
• Phone number . Share a phone number where you can be easily reached, complete with a professional voicemail message.
• Location . Your full address on a CV is no longer expected. Provide your city or general location or a ‘Willing to relocate' if applicable.
• LinkedIn . Include a link to your LinkedIn profile. Just check this is updated and consistent with the information on your office administrator CV.

Don’t include:

• Social media : Avoid including any personal social media accounts, such as Instagram, X, YouTube, or Facebook.
• Personal details : Personal details, such as marital status, number of children, date of birth, and your NI number, are not expected or required on your CV.

Teddy Bennett

Office Administrator 

07911 123 456

Norwich, UK

[email protected]

LinkedIn profile

Administrative Specialist 

07911123456

5 Alderstone Terrace, Norwich, UK

Your professional summary is your initial pitch to the hiring manager, so it needs to set the tone and introduce you as an efficient, reliable, and top-notch office administrator. 

How have you reached this point in your career? What are your passions and aspirations? How do these fit with the requirements of the office administrator role? Bottom line: what can you do for this company if hired? An impressive summary will highlight your administrative talents and give the hiring manager a good sense of the value you can bring to their company.

Stick to three or four key sentences that outline your core administrative experience, top soft skills (communication, organisation, and multi-tasking) and the unique value you can offer. This could include your ability to administer multifaceted operations, your commitment to delivering seamless client care, or your proven success optimising administrative systems and processes.  

You will, of course, go into more detail elsewhere in your CV but this will give hiring managers a quick insight into what you have achieved and can achieve in the future. 

Need inspiration for your summary? Check out our related CV examples : 

• Administrative assistant example
• Personal assistant example
• Administrator example

You can find adaptable placement CV example summaries below:

Detail-oriented professional, with valuable administrative and customer service skills gained via volunteer work for a local charity. Highly organised, with the ability to manage multiple tasks concurrently to exacting standards. Articulate and confident communicator.

Experienced, proactive office administrator, who acts with tact, discretion, and professionalism at all times. Skilled in complex diary management, events coordination, and general office management. Proficient in MS Office Suite and various office management software. 

Dynamic and reliable senior administrator, with 8+ years administrative experience in the FMCG sector. Superior organisation and communication skills, applied to ensure seamless office operations and lead the administrative team. Optimised office efficiency by 35% in current role via the introduction of automated systems.

The all-important work experience section is your opportunity to show employers that you’re the perfect administrator for their office. 

Using the job description as your guide, list your current (or most recent) job at the beginning of this section, then work back in reverse chronological order to earlier roles. Just include experience relevant to your target role, covering no more than 10-15 years.

Creating dynamic, concise bullet points under each employer and role heading will make your work history more impactful. Action verbs can build even more momentum. Verbs such as ‘organised,’ ‘handled,’ ‘maintained,’ and ‘revitalised,’ can be applied to create some impact.

As an office administrator, it can sometimes be difficult to include quantifiable information when it comes to detailing achievements on your CV. While you may not have been assigned specific targets, there are bound to be areas where you have gone above and beyond to achieve results. Avoid simply listing administrative responsibilities, for example:  

• Delivered excellent patient service
• Optimised internal systems and processes to enhance performance
• Supervised junior administrators

. Offer insight into what you can achieve by describing beneficial results, such as: 

• Recognised for customer-centric approach and strong problem-solving skills, leading to an increase in client satisfaction of 25%
• Directly contributed to the practice of securing AGPAL accreditation as part of the project team tasked with optimising internal administrative policies
• Successfully trained and mentored new employees to ensure smooth integration to the administrative team

Take a look at the office administrator employment history CV sample below:

Office Administrator at Aviva, Norwich  June 2018 - Present 

• Manage calendars, schedule appointments, and coordinate meetings for senior executives
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update filing systems, ensuring easy retrieval of important documents
• Assist with the preparation of reports, presentations, and other materials
• Liaise with various departments to ensure effective communication and collaboration

Administrative Assistant at Kettle Foods, Norwich  April 2016 - May 2018 

• Provided comprehensive administrative support to the HR department
• Maintained employee records, processed new hire paperwork, and assisted with onboarding
• Coordinated travel arrangements and expense reports for staff
• Assisted with the planning and execution of company events and meetings

How to write an office administrator CV with no experience

Writing a CV is tricky enough, but what if you’re targeting an office administrator role with zero experience? In this situation, your CV needs to highlight your potential to excel in the role whether that is via relevant education, transferable skills or experience. 

Focus on your educational background. If you’ve completed a degree, diploma, or certificate in business administration or a related field then highlight this prominently on your CV. Any training, projects, or coursework that showcase administrative skills should also be included.

Even without direct experience, it’s likely that you’ll have used a range of administrative skills in other settings. For instance, you may have had a part-time job in a local shop or worked on a group project as part of your academic studies. Both of these situations require great organisational, communication, teamwork , and problem-solving skills. Reference these skills in action in your CV will help you fill in the gaps.

Extracurricular activities can also be a huge bonus. Sports teams, clubs, volunteer work, hobbies, or interests that are relatable to the role of an office administrator can also be used to address a lack of direct work experience. 

Don’t let a lack of experience deter you from applying for an office administrator job posting that catches your eye. Employers are increasingly focusing on skills when making hiring decisions and you have more skills than you think!  

Your skills section should speak the language of the job description by including terms that are repeated and emphasised as important. This includes both hard skills and soft skills . 

Highlighting your hard (administrative) skills, such as diary management, preparing professional documentation, or organising events, could really give you an edge over the competition.

Soft skills are equally important. Administrative roles typically require top-level organisation skills as well as strong customer service, communication, and collaboration skills.  

If you’re wondering how best to outline your skills, check out our CV builder which provides examples of key skills as well as proficiency levels you can adjust. You can also include your own unique skills to add that personal touch.

Here’s what the skills box looks like in our office administrator CV template. 

• Microsoft Office Suite
• Office Management Software
• Strong Communication and Interpersonal Skills
• Excellent Organisational and Time Management Abilities
• Detail-oriented and Adaptable

Skills are easy to list, but tangible evidence is much more enticing. When writing your office administrator CV, always think of examples to back up what you are stating. Link each key skill to specific situations and positive outcomes to pique the recruiters' attention.

For example, in your professional profile and work experience, highlight your: 

• Administrative skills by showcasing the level of your experience and whether you’ve worked in SMEs or large corporate organisations.
• Technical capabilities by highlighting knowledge of systems such as MS Office Suite Google Workspace. Gmail, Dropbox, Zoom, and Expensify.
• Teamwork by describing your success working in a cross-functional team in a demanding office environment.

Interviewers will want to hear about your administrative skills in action once you move to the next stage of the recruitment process, so it’s good to be prepared. 

Follow up once on a job application if you don’t hear anything back

Sometimes your application may be overlooked due to the sheer volume of responses a recruiter receives after posting a job advert. You have nothing to lose by sending a polite follow-up email a week or so after sending your initial application and this may just put you back on the radar. Set up a spreadsheet to track your applications.

Moving on to your education section. Keep this clear and direct, with relevant degrees or diplomas in reverse chronological order. If you’ve completed a degree, you don’t need to include your earlier education. Recruiters will understand the steps you’ve taken to reach this level. 

Beyond your degree, this section is a great opportunity to list any training and professional development activities as these will be of great interest to hiring managers:

• Professional courses and certifications . Courses, workshops, and seminars improve your admin skills and show your commitment to professional development.
• In-house training . Feature any company training programs covering administration, customer service, data management, technical skills, and leadership in your CV.

Check out the education section from our adaptable CV sample below:

Bachelor of Arts in Business Administration, University of East Anglia, Norwich 

• Graduated: June 2016

Recruiters receive hundreds of CVs on a daily basis, with often little time to read them fully, so having the right CV layout and design is critical. Similar to an organised stationery cupboard, you want the reader to easily find what they are looking for.  

While a splash of colour here and there is fine, avoid adding a lot of design elements and bright colours as this can be distracting. We recommend a modern format with clear sections, professional font , and the use of colour splashes sparingly. 

The office administrator CV sample below follows these principles and uses a two-column format which is visually appealing and also maximises valuable space. 

It’s not always easy to get your CV design right the first time, but with the help of our tried and tested CV templates , you should be able to create your very own masterpiece with ease.

Office administrator text-only CV example

Highly organised and efficient office administrator with over 6 years of experience in managing day-to-day operations, providing exceptional administrative support, and ensuring smooth functioning of office procedures. Adept at multi-tasking, problem-solving, and maintaining a professional demeanour in fast-paced environments. Proficient in Microsoft Office Suite and various office management software. Committed to fostering positive relationships with colleagues, clients, and stakeholders to drive organisational success.

Employment history

Key takeaways for building an office administrator CV

In order to land the best administrative opportunities, your CV needs to showcase your stellar organisation and communication skills, strong attention to detail, flexible approach, and ability to work with professionalism and discretion.

Showcase your skill-set and tailor your CV as much as possible to the specific office administrator role and company using the job description as your guide.

Make your life easier using our online CV builder to create your office administrator CV with adaptable templates and AI-powered content.

Attractive CV templates at your fingertips

Personal Statement Examples For Admin

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Example Admin Assistant Personal Statement: Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard.

Example Administration Personal Statement In my current role as Administrative Assistant within the Marketing and Communications Department at the iCoCo Research Institute. I have gained a great deal of experience within Higher Education administration in general and within the …

PERSONAL STATEMENT Efficient. organised Administrator with over 15 years’ experience and a record of working to very high standards. Proven literacy and numeracy skills — proficient user of MS Office. with a typing speed of 75 WPM. Holds an extensive list of certificates and …

My CV and personal statement demonstrate that I have the necessary skills and experience for the post of administrator at __. Being adaptable I would fit well into this busy department. I am educated to A Level standard. I have a good employment track record within demanding corporate environments/departments.

Business Administration Personal Statement This is a sample personal statement written by our professional writer. Please note that our website is scanned by various anti-plagiarism software. so do not attempt to copy/paste this personal statement.

Administrator CV example The above CV is a good example of an experienced administrator who has worked in a range of office support roles across numerous firms.

When drafting a personal statement for an admin job in school or any other organization. think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case. you must offer specific examples of the qualities you possess that align perfectly with the main . . .

As Chief Administrative Officer I thrive under pressure and have the ability to work fast while maintaining a professional friendly mind-set. My cv provides further detail on my mastery of the skills needed to ensure daily administrative tasks are being performed proficiently to keep all functions within the department running smoothly; it is my goal to apply these skills to the progress of a . . .

Career break personal statement example There are many good reasons someone may need to take a career break. Some possible examples could include parental leave. caring for a family member. plans to travel or long-term illness.

Personal Statement Examples. Browse thousands of university personal statement examples below by subject. from A to Z. For more help and inspiration. check out our advice pages for Personal Statements. Uni Compare Top 100. A-Z of Personal Statements Personal Statements by Subject. Accountancy . 4 Accountancy statements have been submitted by past students. . . .

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