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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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What to Write in an Email When Sending a Resume [+ Examples & Tips]

In today’s world, there are many ways to submit a job application: in-person, job-search platforms such as Cake and LinkedIn , and the company's official website. Despite that, email to send resume is still relevant as many recruiters require job-seekers to email job applications and documents.

As you send your resume by email, the content of email with a resume is exceptionally important since it is the first thing that recruiters will see. 

So, if you’re wondering what to write in an email when sending a resume, in this article, we will guide you to write an effective job application email that is eye-catching and convincing.

Table of Contents

What to Write in an Email When Sending a Resume

Simple job application email samples, tips for writing an email to send a resume for job applications.

When Considering what to write in an email when sending a resume, think of the elements that need to be included in it. Each element plays a role and conveys a different message. We compile the following list for you to format your mail properly as you email your resume. 

Here are the 7 key elements for a resume mail format:

1) A Clear Subject Line

The subject line is the first things recruiters look at and determine whether they will open your job application email or not. So when sending your job application email, ask yourself if the subject line is clear enough.

You can use this format to write your subject line: 

[Application] + [Job Position You're Applying For] at [COMPANY NAME] + [Your Name].

Let’s take a look at this simple job application email sample:

Example of an email subject line for sending a resume #1

 [Application] Marketing Manager at ABC Company — Frank Davies

Keep in mind that some job vacancies ask applicants to use specific guidelines when sending resume via email, so make sure to follow that.

2) Greetings

There are various ways to greet when sending an email with a resume. While you can be creative, it's better to be direct and professional. Find out who you’ll send this email to, and if you don’t know the name of the recipient, you can simply use “hiring manager” or “Recruitment Department at XYZ company.

3) Self Introduction and Objectives

Start off your email by stating who you are and why you are writing the email. The job application email sample is indicated at the bottom of this article, but to summarize, the opening statement(s) of your email should be a brief presentation of your application. Here are some examples of how to write a self-introduction and email objectives when sending your resume via email:

Examples of introduction when emailing a resume:

• “My name is Roger Jones. I’m writing this email to express my interest in the job vacancy at Valcor”
• “My name is Roger Jones, and I am submitting my application for the current job opening as Financial Analyst at Valcor.”
• “My name is Roger Jones. I came across Valcor's job ads on Cake, and I am keen on applying for the Marketing Specialist position."

The first section/paragraph of your job application email should not be more than three sentences. Keep it short and straight to the point, and remember to avoid using possessive pronouns when referring to the company you’re applying for (e.g., “your company”); you should use the company names instead.

4) Reasons for Applying and Your Accomplishments

After the greeting and the introduction, your next paragraph should talk about your qualifications and why you are interested in working for them. You can also let them know what’s the job description that makes you want to apply for the position.

Here are some guidelines for you:

• Accomplishments
• Relevant work experience
• Qualifications directly related to the job description’s requirements

You can also include your most outstanding license or certification or even extracurricular activities like relevant internships, achievements in uni, and relevant courses.

However, don’t go in-depth! You want to write a brief summary of your relevant accomplishments to catch the attention of recruiters as well as intrigue them to open your resume.

5) Proposal to Meet in Person

This part is the last section before closing and signing your name. A proposal to meet in person is a sign of enthusiasm and work-ready. Simply state that you’re willing to meet to have further discussion about the vacancy and qualifications. You can also let them know that you welcome any questions they have about your resume or experience.

6) Attached Resume

Employers usually require you to send your resume in either a Word or pdf format via mail. If they don't specify their preference for the format of your resume files, send your resume to the HR in PDF format to avoid technical issues.

7) Professional Signature with Contact Details

Finish your job application email with a professional e-signature, name, and contact details like phone number and email address. This gives a personal and professional touch to your email to which your resume is attached.

Now that we have discussed the important elements to include in a job application email, let's review three sample emails for reference. These examples can guide you not only on the formatting of the email but also on what sentences to write when you send your resume.

Job application email sample #1

Subject: Job Application - Operations Manager, Job ID #27423 - Michael Wilson

Dear Mr. Adams,

My name is Michael Wilson, an experience operation manager with three years of experience. I came across Vallo's job post on Cake and am interested in applying for the vacancy. I have attached my resume and cover letter to this email for your consideration.

For the past 10 years, I have handled many capital projects, operations management, and process improvement. I want to be part of a team that will make the mission of Vallo Inc. a reality. Moreover, I believe Vallo has the financial strength and stability to allow me to gain more expertise.

I welcome the opportunity to have a one-on-one meeting with you to learn more about the opening position. I can be reached at [email protected] .

Thank you for your time and consideration

Sincerely, [Signature] Michael Wilson Operations Manager [email protected] (+81) 0000-2382

Job application email sample #2

Subject: Marketing Assistant Application - Frederick Walters

Dear Hiring Manager,

I am interested in applying for the position of marketing assistant at Tello Inc. My resume and cover letter are attached to this email for your consideration.

For the past eight years, I have been responsible for creating marketing plans for various companies. Moreover, I have executed marketing plans on my own and have provided marketing advice to clients. I believe these qualifications will benefit Tello’s short-term and long-term goals.

I appreciate you taking the time to review my resume and my cover letter. Looking forward to hearing from you.

Frederick Walters Marketing Specialist  [email protected] (+15) 0000-3219

Sample email when mailing a resume #3

Subject: [APPLICATION] Graphic Designer Internship at Be Creative - Lester Williams

My name is Lester Williams. I graduated from the Georgia Institute of Technology with a bachelor's degree in Graphic Design. As I came across your job posting on Cake, I’m really keen on being a part of your company.  I have recently worked for Eternal Publishing, and I am very eager to apply my skills and knowledge acquired from this internship to contribute to Be Creative. 

I have attached my resume and portfolio for your review and consideration

Thank you for reviewing my application. 

Looking forward to hearing about any steps or procedures.

Lester Williams  [email protected] (+4) 0000-4657 www.linkedin.com/in/lester_williams

Cake is a resume builder tool that provides you with hundreds of free resume templates and examples that help showcase your best qualifications to land your dream job. Try our free resume builder now!

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Put your cover letter in your email when sending your resume.

While you can use your cover letter as a job application email, in most cases, you just need to send a short message to notify the recruiter about your application. Hence, it’s recommended to add a cover letter to your email when sending a resume to help companies understand your work experience and aspirations in a more comprehensive way. 

Use a professional-looking email address.

While what to write in the mail when sending a resume is important, so is the “who,” and that is your email address. Using your first and last name as an email address is a safe practice. If you need to include numbers, try to use a few digits and make sure these don’t have inappropriate associations (e.g., 666).

Address the hiring manager by their name.

For better results, it is best to write the recruiter’s name in the greeting while sending your resume. If you can’t find their name, stick to writing “Hiring manager.”

Be straight to the point and concise.

As shown in each job application email sample, your body text should be concise and clear. Remember that what you say when emailing a resume is to introduce yourself and briefly state your motivation and qualifications.

Use the correct resume file format.

Before you attach your resume to the email and send it out to HR, make sure your resume is in the correct format. Some companies specify what file format they want, but when there is no such requirement/instruction, sending in your resume in PDF format is the safest option.

Thoroughly check your mail, including the subject line, the email body, and your signature, for any mistakes when you are about to send out your job application email.

Send a test email message to yourself.

An excellent practice is to have a preview of how your email looks to the receiver, so send a test email to yourself to see if your resume mail and its format are on-point.

Add a LinkedIn URL, personal website, or portfolio link.

Knowing what to say when emailing a resume is important, but if you have a presentable and eye-catching portfolio, recruiters will surely take your application into consideration. So don’t be shy away from including them.

Key Takeaways

When sending your resume via email, the email is like a ‘preface’ of your application, so knowing what to say in every part of the email and how to format it is important to get your application reviewed. Make sure to format your email properly when sending an email, the best practice is to follow any format recruiters ask for when submitting your application. If there are no specifications on formatting, follow the rules for general business letters when you send your resume via email.

Remember, job application emails sent to HR for your job application should highlight your strengths and qualifications like a cover letter but shouldn't be as long as one, don’t forget to include a properly formatted resume as an attachment.

Your resume can be made with a free resume builder like Cake, which also provides you with thousands of ready-to-use resume templates . With simple drag-drop action, you can create an eye-catching and compelling resume.

Found this article helpful? Follow us for more!

--- Originally written by Jose J. Rosales ---

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Blog Resume Help How to Email a Resume

How to Email a Resume: Sample Email & Tips

Not sure how to make your job application stand out to hiring managers? Write a professional email to go with it that sets you apart from the competition. Follow these six tips on how to email your resume and start landing more interviews.

As featured in *

1. Follow instructions carefully

2. address the hiring manager by name, 3. make your subject line clear and professional, 4. attach your resume, 5. attach your cover letter, 6. send a test email to yourself, what to write in an email when sending your resume.

Even if you have a well-written resume and a killer cover letter , your application could still get lost in the pile if you don’t follow certain necessary steps when you hand in your application. If you’re submitting it via email, you want to make sure that it:

• Leaves a good first impression on the hiring manager
• Follows the right format
• Contains the necessary attachments

Below, Eva from Resume Genius provides a video guide which we’ve time stamped for your convenience so you can quickly learn how to email your resume for a job:

To summarize Eva’s tips, here are five steps on how to correctly email a resume:

To avoid appearing disorganized and leaving the hiring manager with a negative first impression of you, it’s important that you check the job description for application submission instructions.

Depending on the employer, they might prefer PDF over DOCX, have specific file naming conventions, or ask that you provide supplementary documentation in addition to your resume and cover letter.

Some employers have very strict requirements and won’t consider applications that aren’t put together accordingly.

Addressing the hiring manager by name proves that you took the initiative to research the company. However, avoid informal greetings like “Hi Bill” or “Hey Mrs. Lopez” that make you seem unprofessional, especially if you’ve never met the hiring manager.

Begin with a standard greeting, like “Dear Mr. Chen.” If you don’t know their name and you’re unable to find it on LinkedIn or the company website, go with one of these options:

• Dear Sir/Madam
• Dear Hiring Manager
• Dear Human Resources Director

Addressing your email to the department you want to work in is also acceptable.

Avoid using the greeting “ To Whom It May Concern ”, as it’s considered old fashioned.

The subject line of your email should be brief and to the point. There are three elements to a professional email subject line:

• Target job title
• The term “job application”

Here’s an example of a good subject line for emailing a resume:

This example makes it immediately clear to anyone reading it that the email contains the job application of Paul Smith, who is applying for an IT manager position.

Next, attach your resume to the email. There are two standard resume file formats to choose from: PDF and DOCX. See if the job ad lists a preference. If you don’t see anything, either is acceptable, but be aware that both come with their own set of disadvantages.

For example, applicant tracking system (ATS) software that scans your resume for resume keywords might not be able to read a PDF document . Older applicant tracking systems can’t read image files, so your resume could get rejected before the hiring manager even has the chance to read it.

Here are some other advantages and disadvantages:

• preserves your resume format
• easy for the hiring manager to open and read
• the hiring manager can’t accidentally change your resume or cover letter

Disadvantages

• difficult to edit or modify
• applicant tracking systems might not be able to read them
• easy to for the hiring manager to open and read
• applicant tracking systems (ATSs) can easily read them
• easy for you to edit
• your resume formatting might be messed up (for example, if the hiring manager doesn’t have the same resume fonts installed)
• the hiring manager might accidentally edit your resume

Whichever format you choose, name the file properly. For example:

Zara-Tindall-Event-Planner-Resume.pdf

There are two ways to include your cover letter in your application email:

• Use the body of your email as your cover letter and only attach your resume
• Attach your cover letter to the email. That email should include a short introduction, and state you’re applying for the job and have attached your cover letter and resume

If you choose to attach your cover letter to the email, either attach it as a PDF or DOCX.

Next, give the file a clear name. Include your name, what the document is, and the job title. For example:

Kylie-Ellis-Makeup-Artist-Cover-Letter.docx

Before you submit your application to the hiring manager, proofread it and then send the email to yourself or a friend. This allows you to make sure that:

• There are no typos or grammatical mistakes
• No attachments are missing
• Your attachments open properly

This will help ensure that your email is perfect and free from errors, so that when it lands in an employer’s inbox you immediately come off as a professional with attention to detail.

The email that accompanies your application should be a shorter, more condensed version of your cover letter.

Don’t copy the content from your full-length cover letter. Instead, summarize your career highlights in a sentence or two and remember to follow this format when you write the body of the email:

• Statement of your intention to apply
• Brief summary of your experience and what makes you an ideal candidate
• Call to action

If you’re still not sure how to write an email to send with your resume, here’s a resume email sample you can use for inspiration:

Email Job Application Introduction (Text Version)

Dear Mx. Webber,

I saw your job ad for a restaurant manager and would love to be considered for the position.

I am a head server who has won Employee of the Month three times in a row and spearheaded a wine sales campaign that resulted in a 10% increase in alcohol revenue. My goal is to use my 10 years of serving experience to increase sales at your establishment and the number of regular customers.

Please find attached my resume and cover letter. I look forward to meeting you in person to discuss the opportunity.

Pablo Lopez

This example of an email works because it demonstrates the candidate’s most relevant accomplishments, while concisely expressing their interest in the position.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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How to Email a Resume to Your Employer With 7 Templates

• Last Updated June 26, 2024

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It’s your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

• File names to send resume: Rename your files to be clear and professional (e.g., “JohnDoe_Resume.pdf” or “JaneSmith_CoverLetter.docx”).
• File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.
• Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We’ve covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

• A clear subject line
• An email body
• A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

• Mention the job title.
• If there’s a job reference number, include it.
• Personalize it if you know the recruiter’s name.
• “Application for content writer position – [your full name]”
• “Job application (#12345): [your full name] for sales manager role”
• “Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

• Start with a professional email greeting . If you know the hiring manager’s name, use it. If not, “Dear Hiring Manager” is a safe bet.
• Briefly introduce yourself and express interest with a statement about the target position in the email opening line .
• Show you’re a fit and sell yourself with an elevator pitch.
• Highlight relevant experience with similar roles or relevant results of similar jobs
• Mention that you’ve attached your resume (and cover letter, if applicable)
• Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)
• Add your contact details and other relevant or helpful information
• Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

• Gratitude-driven closing line
• Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.
• Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application – [your full name]

Dear [hiring manager’s name], My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role. In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set. If you have any questions about my application or would like to discuss the role further, please feel free to contact me. Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process? Best regards, [your full name] [your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Dear [hiring manager’s name], Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name]. I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume. I am open to any questions you might have and would be happy to discuss the role and my qualifications further.  Thank you for your time and consideration. What would be the next steps in the selection process? Sincerely, [your full name] [your signature]

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

Dear [hiring manager’s name], I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date]. As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications. If you have any further questions or require more information, please don’t hesitate to reach out.  Thank you again for your time and consideration. May I inquire about the next steps in the application process? Kind regards, [your full name] [your signature]

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application – [your full name]

Dear [hiring manager’s name], I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills. Thank you for considering my application. I look forward to the possibility of contributing to your team. Warm regards, [your full name] [your signature]

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name], I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached. Thank you for considering my application. I am enthusiastic about learning and contributing to your team. Best, [your full name] [your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

Dear [hiring manager’s name], I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team. Warm regards, [your full name] [your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request

Hello [person’s name], I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback.  Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume? Thank you so much for considering my request. I genuinely appreciate your time and guidance. Best wishes, [your full name] [your signature]

Key takeaways

• When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.
• Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It’s recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., “JohnDoe_Resume.pdf”).
• Your email address , tone, and content should all exude professionalism. It’s best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.
• Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today. 

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7 Examples: How to Email a Resume to an Employer

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

Understanding the Resume Email Process

First, let’s go over the basics to ensure that your email gets the attention it deserves.

Subject Line

A clear and concise subject line is vital. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith

Email Address

Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.

Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.

The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.

Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.

Attachments

Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).

End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.

Best regards, (Name)

Creating a Strong Subject Line

• When you’re sending a resume to an employer, the subject line of your email plays a vital role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
• For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
• Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
• Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .

Introduction

When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.

Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.

In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.

Dear [Name],

I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.

Closing Remarks

To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.

End your email with a professional closing, followed by your full name and email signature.

Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].

Sincerely, [Your Name]

Attaching the Resume Right

Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.

• Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.

Example: FirstName_LastName_Resume.pdf

• Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.

Example: Jane_Doe_Marketing_Resume.pdf

When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:

• Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.

Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)

• Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.

Hello Steve,

My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.

Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.

I look forward to discussing my qualifications with you further. Thank you for considering my application.

Best regards,

[Name] [email protected] (123) 456-7890

Reviewing Before Sending

Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.

When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.

Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.

In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:

“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”

Remember to attach your resume to the email, and briefly describe it in the email body. For example:

“Please find attached my resume, which highlights my relevant qualifications and work history.”

A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:

“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”

Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.

Example of a Well-Written Resume Email

When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:

Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL]   Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]

What is an example of an email when sending a resume with a reference?

When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.

Dear Ms. Thompson,

I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.

Kind regards,

This example demonstrates a clear, concise message that clearly conveys the candidate’s enthusiasm and qualifications for the role.

Frequently Asked Questions

What’s a good subject line for sending a resume.

A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.

What should the body of an email include when sending a resume?

The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.

How do I politely submit my resume via email?

To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”

Can I send my resume using Gmail or other email providers?

Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.

How do I send a resume through my phone?

To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.

• 3 Examples: Job Application Email (with Tips)
• 3 Detailed Examples: Job Interview Request Email Responses
• 9 Examples - How to Write a Formal Email (and Formatting Tips)
• Interview Follow-up Email Examples (1-2-3 weeks)
• How to Accept a Job Offer [Example Email]
• 7 Graceful Email Examples: How to Cancel an Interview

How to Email a Resume to an Employer [Template + Examples]

3 key takeaways

• Before you email a resume, consider seven best practices.
• Follow five steps when writing a resume email.
• Teal’s Job Application Tracker with email templates and AI Resume Builder can help you create a resume and email for every stage of the application process.

While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.

In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process.

Need to send your resume via email? Try Teal’s free Job Application Tracker with email templates to craft the perfect message in the same place where you write and manage your resume.

How to send a resume email

When you email your resume and cover letter, you’re pitching yourself for the job. 

Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:

• Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable. 
• Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.

• Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
• Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart. 
• Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email. 

Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email. 

These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.

How to email a resume (7 tips)

Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job. 

Here are top tips for sending a resume via email:

1. Create a well-optimized and formatted resume 

Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:

• Tailor each resume to match the job position
• Your resume is scannable and easy to read 

Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .

2. Tailor your resume

Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out. 

Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools. 

3. Prepare your resume for email

Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:

• Chronological resume
• Functional resume
• Combination resume 

These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation. 

Once your resume is ready and your resume emails optimized, the question remains:

Should you send your resume as a Word or a PDF file?

People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file. 

Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons: 

"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."

Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:

“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.” 

So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option. 

Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description. 

4. Write an effective email subject line

Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps. 

Avoid these subject line mistakes when emailing your resume:

• Leaving the subject line blank
• Only putting “job application”
• Very long subject lines

Instead, keep the subject line simple using this formula:

[Full Name Application]: [Adjective] [Job Title]  [Seeking New Opportunity at] [Company Name] [Job ID if available]

Email subject line examples :

Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer  Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil 

That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.

Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company. 

For more tips on crafting an effective subject line, check out this guide on email subject for job application.

5. Email the right person

To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings. 

If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”

6. Give context

Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.

Resume email example:

Dear Hiring Manager,  My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely,  [Full Name] 

7. Optimize and attach the resume file

Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.

Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this: 

BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle

Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies. 

When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume. 

Here’s how to send an email and attach your resume in Gmail:

• Log in to Gmail
• Click on the “Attach files” icon (look for the paper clip at the bottom of your email)

• Select your resume
• Press “Open”

After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.

Consider emailing a cover letter

While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life. 

The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments. 

This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.

What to write in an email when sending a resume

Here’s a step-by-step guide on what to write in an email when sending a resume.

Step 1: Address the hiring manager or recruiter

Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal. 

Dear Hiring Manager,  Dear Recruiter,  Hiring Manager,  Recruiter,

Step 2: Write an intro

Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some sample emails of several different situations and how to send a resume through email.

If inquiring about a job

I’m reaching out about your [job title] position listed on [website] and would love to learn more.

If applying for a job

I saw your [job title] posting on [website] and I’m interested in applying. 

If following up on a job

I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates. 

Step 3: State your purpose for emailing

The body of an email is where you get to the heart of the matter and provide more details. 

I’m interested in the position and would love to know the best way to apply and submit my application. 

After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.

I’d love to meet with your team to discuss my experience further. 

Step 4: End the email

The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression. 

I look forward to hearing back from you and learning more about the opportunity. 

I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!

Let me know if you need anything else or have any questions. 

Step 5: Sign off

Your sign off can include “Sincerely” or “Best” and list your contact information. 

Example sign off :

[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]

Tips on writing a resume email

The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer. 

Tips to keep your resume email professional and concise:

• Keep it brief
• Don’t reiterate what’s in your cover letter
• Avoid sharing too much of your resume in the body of the email
• Aim for three to five sentences
• Don’t copy and paste your cover letter in the body, unless instructed to do so

Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere. 

How to follow up on your resume email

After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up. 

The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.

Example follow-up email:

Dear [Hiring Manager’s Name],  Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best,  [Full Name]  [Contact information]

Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.

What NOT to do when sending a follow-up email after applying for a job:

• Use a different email than the one you used for your application
• Send an email too soon (wait a minimum of a week, but two to three weeks might be better) 
• Be demanding
• Forget to include your contact information
• Fail to mention the specific job posting 

For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .

Create a resume you’re proud to send

Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview. 

So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email. 

To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback. 

Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails. 

Sign up for Teal today to access resume and email templates.

Frequently Asked Questions

What should i write in an email when sending potential employers a resume.

In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”

How do you professionally say my resume is attached?

When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.

Is it okay to email your resume?

You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.

Does it matter what time you email a resume?

When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.

Melanie Lockert

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What to Write in an Email when Sending a Resume in 2024

Learn how to email a resume the right way and start getting more job offers. See a proven resume email sample and learn how to write one yourself.

Here’s a bad dream—

You find the perfect job offer. You carefully craft a killer resume. And... It never reaches the hiring manager. Someone else lands the gig.

This dream can turn to reality. Unless you learn how to email your resume the right way.

When emailing your resume, the body of your email should read a bit like your cover letter. But a resume email is  not your cover letter all over again. In 7 minutes, I’ll teach you how to write one that gets you in pole position every time you apply for a job.

This guide will show you:

• Sample email to send with a resume.
• How to email a resume to get more job offers.
• How to find the hiring manager’s contact details and apply directly, instead of using job boards.
• Everything you need to know about resume email etiquette.

Save hours of work and get a job-winning resume like this. Try our resume builder with 20+ resume templates and create your resume now.

Create your resume now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your resume.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous resume was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

For starters, take a look at this sample resume email:

Sample Resume Email You Can Copy & Use

Subject line: Senior Customer Service Representative Seeks Customer Service Team Lead Position with XYZ (Job ID #888701)

Dear Marcus,

Please find attached a copy of my resume for the Customer Service Team Lead Position with XYZ.

As a Senior CSR with ABC Corp, I’ve designed and supervised phone and online surveying activities prior to the launch of our new line of products. The result? In 7 months I’ve raised customer experience phone survey ratings by 58% and boosted customer retention by 27%. I’m sure I can translate my 9+ years of CS experience into similar results for XYZ.

Can we schedule a meeting next week to discuss solutions for making XYZ’s Customer Service operations more cost-effective and raising your NPS ratings in the upcoming months?

Cynthia McKittrick

Senior Customer Service Representative linkedin.com/in/cynthia-s-mckittrick [email protected] 555-888-6666

Attachments: Cynthia-McKittrick-Resume-XYZ.pdf

Do you need to write a regular cover letter? Learn how to format your cover letter like a pro and if you need some help with writing see this guide: How To Write a Cover Letter

1. How to Email a Resume to Get a Job [Resume Email Rules]

Here’s the deal—

Emailing a resume to the hiring manager rather than applying through online forms on job boards can put you in front of most of your competition.

There are two reasons for this:

• An email with a resume feels personal. Hiring managers are tired of reviewing those hundreds of identical online applications.
• It lets you escape the Applicant Tracking Software (ATS) trap—instead of getting scanned by robots beforehand, your resume is delivered directly to a human being.

Follow these resume emailing steps:

1. Find the hiring manager’s contact details

First, you need to find out who to reach:

Emailing a Resume: How to Find the Hiring Manager’s Contact Details

• Start with the company website to find the name and email of the hiring manager.
• Google “[Company Name] [Team Name] Manager,” for example “Acme Company IT Manager.”
• If all fails, call the company and directly ask for your hiring manager’s contact details.
• That doesn’t work either? Go to LinkedIn to see if you can find their profile there. Send and invite saying you would like to apply for an open position with their team. They’ll most likely be happy to share their email address— and even if not, at least you’ll no longer be anonymous.

Once you get the right contact details, you have the gold opportunity.

Don’t. Waste. It.

2. Be straightforward in the subject line and opening

Writing an email to send with your resume is a high-risk, high-reward endeavor.

You’ll stand out from the crowd of other applicants if your message gets opened and read.

And guess what? Your subject line and the resume email opening have to take care of that.

In a word: brevity. No fancy narratives, no attempts at jokes or creative puns. Be as straightforward as it gets. It's like the resume profile ( professional summary , or resume objective ) of your application. It has to make your resume stand out in just one glance.

Resume Email: Subject Line

• Say who you are.
• Name the position you’re applying for.
• Address the company by name.
• Include the job id.

The same goes for your resume email opening. Be short and sweet. (Emphasis on “short” is no coincidence.)

How to Email a Resume: Opening Lines

Dear Carrie,

Please find attached my resume with detailed work experience for the Health & Lifestyle Managing Editor with Cosmopolitan.

Hi there Carrie!

When I was a little girl and my mom (God bless her soul) used to be a subscriber of Cosmo, every month, as soon as she got her copy, I’d sit down next to her, marvelling at the pictures on those magical pages. Ever since, I’ve dreamed of becoming a member of your team.

The email you send with your resume might reach the hiring manager in a hurry. Be prepared for that. Make your point clear from the beginning.

The good example above? This one’s going to be saved for later reading. The bad one? Already deleted.

There’s personalized message and then there’s creepy oversharing. Targeting a resume follows similar rules. While on this subject, don't write a generic resume email. Nothing turns recruiters down like an obvious copy-paste.

Alright. You got their attention. Now...

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You're the perfect candidate, and we'll prove it. Use our resume builder now .

3. Present your best assets and make an offer in the main paragraph

Surprise, surprise—

Your resume email is not a copy-paste of your regular cover letter in email text editor.

How to Email a Resume: Proper Format

• Mention your proudest win (something that would look great as a resume bullet point ).
• Support it with quantified data.
• Make an offer: show show you can help.

Take a look:

That’s an email format that will deliver: don’t undersell your professional work achievements but don’t be too elaborate either.

Now they kind of want to give you a shot already. Amplify that good impression you made with the below:

4. Finish off with a clear call to action

Give this a thought—

Your resume email message is basically a sales pitch: the product you’re selling is yourself.

So here’s an interesting online sales stat to guide you in the right direction:

Sales emails in which the call to action was clear and singular (one short sentence; appearing only once in the message) increased sales by, wait for it, 1617%.

People don’t mind being sold to as long as the sales message is concise. Take advantage.

Sample Calls to Action for an Email with a Resume

Good example? Succinct and powerful.

Bad example? Verbose and unconfident. They won’t email or call you back with good news (=job interview invitation).

5. Include a professional sign-off and don’t forget your attachment(s)

Let’s go through key steps:

• Write “Sincerely,” or use a synonym.
• Sign the resume email with your full name.
• If you don’t have a pre-set footer, below the sign-off, include your contact details and, if necessary, basic social media handles.
• Attach your resume. Save it as .pdf and use a professional file name: FirstName-LastName-Resume.pdf
• Add links to your portfolio or professional website.

How to Email a Resume Example: Sign-Off and Footer

www.henryfool_art.site linkedin.com/in/henryfool [email protected] 5533-375-5372 Twitter: @HenryFool12

Attachments: Henry-Fool-Resume.pdf

2. Additional Tips for Emailing Your Resume

Before you press the “Send” button when emailing your resume, check these additional important things.

First, make sure your email has it all:

Winning Resume Email Components

• Strong subject line and on-topic opening
• Main body based on benefits you bring to the table
• Captivating call to action
• Sign-off, footer, & attachment(s)

Second, stop worrying about this:

Cover Letter: Attachment or Body?

It doesn’t make that much of a difference and is mostly a matter of preference.

My take? In 2024, go with the email cover letter and attach a resume only unless a job ad explicitly demands candidates to enclose cover letters as separate attachments.

Third, press the “Send” button the right time:

When to Send Your Email Application?

There’s great research that has all the answers:

• Mondays are best (+46% success ratio boost vs average), Fridays and Saturdays are worst.
• Still, try to apply within 96 hours after a job gets posted: you’ll be 8x more likely to get an interview. After that, every day you wait reduces your chances by 28%.
• The best time? Between 6 and 10 am (89% boost!).

And, to reiterate:

What to Say In a Resume Email?

• Say your name, the position you're applying for.
• Start with a personalized opening line which addresses the recipient by name.
• Mention one of your most impressive, quantified achievements. Show the company how you can help them.
• Ask for an interview, and end with a professional sign-off.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

Emailing a resume lets you reach the hiring manager directly, putting you ahead of other applicants. Do it right, and you can already start preparing for the big interview.

Keys to writing a resume email that gets you the job?

• Find the hiring manager’s name and contact details through the company’s website or LinkedIn.
• Get right to the point in your subject line and opening sentence.
• Highlight your relevant work experience & strengths and make an offer in the main paragraph.
• Use a clear and singular call to action.
• Condense, condense, condense.

Questions? Concerns? I’m here to listen and assist. Share your thoughts in the comments and let me get back to you right away.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

With vast expertise in interview strategies and career development, Michael is a job expert with a focus on writing perfect resumes, acing interviews, and improving employability skills. His mission is to help you tell the story behind your career and reinforce your professional brand by coaching you to create outstanding job application documents. More than one million readers read his career advice every month. For ResumeLab, Michael uses his connections to help you thrive in your career. From fellow career experts and insiders from all industries—LinkedIn strategists, communications consultants, scientists, entrepreneurs, digital nomads, or even FBI agents—to share their unique insights and help you make the most of your career.

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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Resume Email Sample [How to Email a Resume]

Effective job inquiry emails samples

In this article, we discuss the appropriate email format for sending a resume and why it's important to consider.

We also provide job application email templates you can use in your search.

Many roles you apply for will only require you to submit your resume online, especially if your search is primarily through LinkedIn and other job boards.

However, research based on over 13 million applications shows that while most job applications come through company career sites and job boards, only 1.4% and 0.7% of these applicants, respectively, were actually hired.

You're much more likely to be successful in landing an offer if you go through a hiring manager (32.5% applicants hired), recruiter (14.1%), or a referral (7.8%).

As you realign your job search strategy toward these more effective methods, you'll find that the process entails significantly more direct human contact.

Instead of passively submitting your resume through a portal and hoping for a response, you'll likely email it to someone who works at the company, a recruiter, or a hiring manager.

Even if your internal contact is a close friend, we encourage you to pay special attention to any job-related communication.

Whenever you email your resume, keep the following general guidelines in mind:

• To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
• Remember that anything that you put in writing can help demonstrate your professionalism and further make your case - or it can work against you!
• Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
• Always attach your resume in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isn't accidentally modified.
• Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.

If you are responding to a job posting that requires you to submit your resume via email

Subject Line : [ Position Title] - [Company Name]

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name].

Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.

In particular, I am interested in joining [Company Name] because [insert reason related to role responsibilities, transferable skills, growth opportunity, etc.].

Please see my attached resume for more detail regarding my background and let me know if you have any questions.

Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

Best regards,

If you are sending your resume to a recruiter who contacted you on LinkedIn, someone you met at a networking event, or a personal contact

Subject Line: Resume - [ Position Title] - [ Company Name]

It was nice speaking with you [yesterday / at the networking event / etc.] !

As we discussed, I am interested in being considered for the  [Position Title] position with [Company Name].

I attached my resume for your review, and feel free to forward it along as needed.

Please let me know if you have any additional questions regarding my background, and I look forward to hearing from you soon.

If you are sending a cold email to inquire about potential openings

Subject Line: [ Company Name] – Opportunity Inquiry

I am a [Position Name] with experience in [describe experience areas].

I am interested in pursuing a [Position Title] position with [Company Name] and am reaching out to ask whether there are currently any open opportunities that I might be a good fit for.

I am particularly interested in joining [Company Name] because [insert specific reason(s) here].

I attached my resume for your review. Please let me know if you have any questions regarding my background.

Thank you for your consideration, and I look forward to hearing from you soon.

About Resume Pilots

Resume Pilots is an award-winning executive resume writing firm and a proud member of the Professional Association of Resume Writers and Career Coaches. Our previous clients include CEOs and senior executives at the world's leading companies.

As a professional services firm, we take your reputation seriously. We are committed to delivering writing excellence and superior service while operating with integrity and discretion. Recruitment firms we partner with also trust us to consistently deliver quality documents for their clients.

Our writers have studied in the Ivy League and other top-tier universities and have strong writing backgrounds coupled with industry experience.

Here's how we can help you:

Resume, Cover Letter, and LinkedIn Writing Services : If you are looking for end-to-end support, hire one of our professional resume writers to rewrite your documents from the ground up.

Executive Resume Template Downloads : If you plan to prepare your own resume, consider using one of our classic, ATS-friendly resume templates for Microsoft Word.

To learn more about our services, book an introductory call with our founder here or email [email protected] .

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About the Author Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer. After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents. At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over 10 years. He has been quoted on numerous business and career-related topics in outlets including Business Insider, CNBC, Fortune, Glassdoor, The Ladders, and Thrive Global.

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How to Email a Resume to an Employer

How to Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

• Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
• Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
• Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as a PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

• Customer Service Representative – Your Name
• Administrative Assistant Resume – Your Name
• Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How to Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

• Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
• Align the text to the left.
• Replace bullets with dashes or asterisks. 
• Use capital letters for section titles, for example, Work Experience, Education, etc.
• Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

• Attach your resume to an email, then send the message to yourself to test that the formatting works. 
• Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
• If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

CareerOneStop. “ Design for Easy Reading .”

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google Docs Editors Help. “ Create, View, or Download a File .”

How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Write thank you letters after interviews to stand out as job applicant

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3 Email Templates To Send With Your Resume (Real Examples)

For every job opening, there are thousands of applications, emails, and resumes for that ONE position. How are you gonna stand out in that kind of crowd and why should you have to create a new email every single time to apply to a position? This folks, is the reason why you need a resume email template. 

You've got all the pieces—the polished resume, the tailored cover letter—but are they wrapped up with a bow that makes hiring managers say "I need to open this!"? In this blog, we'll show you how to turn those silent siren calls into handshakes and hellos.

What Should I Say In My Email?

When applying for a job, it's not just your resume that needs to be top-notch. The email you send with your resume is equally important. It serves as an introduction and provides the hiring manager with their first impression of you.

What To Say In Your Email

The subject line should be clear and concise, indicating the position you're applying for. For example: "Application for Project Manager Position - John Doe". This makes it easier for employers to organize applications.

In the body of your email, start by addressing the recipient appropriately (if possible). A simple "Dear Hiring Manager" will suffice if no specific name is given in the job posting.

Next, introduce yourself briefly and express interest in the role. Mention where or how you found out about this opportunity (for instance on a LinkedIn job post ). Follow this up by explaining why you believe that both parties could benefit from your employment – highlighting key skills or experiences relevant to what they are looking for.

What Not To Say In Your Email

Avoid sharing irrelevant personal information or being overly casual in tone – remember professionalism counts. Don't make negative comments about previous employers or jobs either (it only make you look like an a-hole). Instead focus on what you learned from those experiences and how they have prepared you for this new opportunity.

Finally, always proofread and proofread again (and again) your email before sending it off. A well-written, error-free email shows that you pay attention to detail - a trait most employers value highly.

How to Double Check Your Application Before Submission

It's well worth the extra effort to match your resume to the job description at hand. Your cover letter, too, should align with the company's values and goals for the role. Simply copying and pasting the same thing over and over decreases your chance of securing that all-important job interview.  

Resumes accompanied by tailored emails are 50% more likely to be read , so spend a little extra effort personalizing your message. 

Here are some things to keep in mind: 

• Hook them early with the cover letter and the e-mail. 68% of hiring managers will read a candidate's cover email before their resume.
• Proofread: 77% of hiring managers immediately disqualify resumes because of grammatical mistakes. 
• 40% of hiring managers spend less than a minute reviewing a resume , so put the most important information at the top. 
• Send it from a professional email address: 76% of resumes are discarded for an unprofessional email address.
• Set an application follow-up reminder on your calendar. Only 20% of applicants send a follow-up email after submitting their resume , but this can help bring your name top of mind and shows that you're organized. 
• Don't overlook your summary statement at the top of the resume. If it's too generic, a hiring manager may pass it over. 

Think of your summary statement as your elevator pitch. It must be impressive and memorable because it's the first thing a recruiter will read on your resume.

-Roma Konczak, Certified Resume Writer 

Attaching Your Resume And Cover Letter

Your resume should always be attached as a PDF file to ensure formatting consistency across different devices. If required, attach a cover letter separately rather than including it within your email content itself; again using PDF format wherever possible. 40% of hiring managers spend less than a minute reviewing a resume , so you need to make an impact easily and quickly. 

Remember that your resume should match your online presence, what you say in your cover letter, and also be tailored for the job position in question. 

Crafting a visually appealing resume is paramount. Use a clean, professional layout that makes your experience easy to read at a glance. Incorporate bullet points, bold headers, and a logical flow of information.

-Neil Danzger, Career Coach 

Sample Resume Email Template

Subject: Application for [Job Title] – [Your Name]

Dear Hiring Manager,

I am writing to apply for the position of [Job Title], as advertised on [where you found the job posting]. I believe my skills in [...], combined with my experience in [...] make me an excellent candidate.

Attached is my resume and cover letter outlining further details of my career history. 

Thank you very much for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Yours sincerely, [Your Full Name] [Your Contact Information]

Note: More samples are below.

Crafting the Perfect Resume Email Subject Line

Imagine your resume email subject line as a tightrope walker's first step: it must be sure-footed to capture and maintain interest. In today’s job search, this tiny string of text can make or break your chance at grabbing a hiring manager's attention. So how do you craft one that stands out?

Tailor Your Subject Line to the Job Description

Your mission is clear—get into the recruiter's world by echoing their language right from the start. A winning strategy involves mirroring keywords directly from the job listing in your email subject lines. It shows you're not just blasting resumes but are genuinely keyed into what they’re looking for.

If you're applying for a 'Senior Graphic Designer' position advertised with words like 'innovative' and 'creative', try "Innovative Senior Graphic Designer Application". This isn't just smart; it’s giving recruiters exactly what they expect to see when they sift through heaps of applications every day.

Keeping It Short and Professional

The art of brevity shines brightest in an email subject line. Long-winded phrases lose impact fast, so keep yours punchy yet professional—a balancing act worthy of any trapeze artist. You want them short enough to avoid being cut off on mobile screens while still conveying essential information.

Avoid slang and filler words that cloud clarity, sticking instead to essentials like your name, the job title, and maybe even a reference number if provided—just enough detail without spilling over into TMI territory.

Studies show us that an enticing subject line significantly influences whether an email gets opened or ignored—and since we know recruiters prioritize emails with clear relevant subjects—it pays (quite literally) to spend time perfecting yours.

Personalize Your Resume Email Greeting (hint, hint, use their name)

Finding the hiring manager's name can be like finding a coin in the Pacific Ocean, but it’s worth its weight in gold for making your application email stand out. A personalized greeting is more than just a courtesy; it shows you’ve done your homework and are genuinely interested in joining their team. 

Many times the hiring manager or recruiter's name is in the job listing. If you don't find the name there, you could start with LinkedIn or dig through the company website to uncover who’s holding the map to your potential new role.

Sure, “To Whom It May Concern” might seem safe, but let me tell you from experience—nothing beats using someone’s actual name. In an avalanche of emails that read "Dear Hiring Manager," yours pops up addressing them by name—it's bound to grab attention faster than others. 

Structuring Your Resume Email Body Effectively

Introduce yourself clearly.

Sending a resume via email starts with an introduction that's as sharp and clear as a well-tailored suit. Think of it this way: your intro is the handshake before the interview—firm, professional, and confident. 

Start by stating who you are in relation to the job title; if you're an experienced Project Manager applying for a similar role, make sure that's front and center. Next up? Contact details—a no-brainer but often overlooked piece of info including your phone number (yes, even relevant social media links if they showcase professional accomplishments). 

Keep it snappy though; recruiters don't have all day.

Dive right into why you’re emailing them—to send your resume—and do so in context to their company’s needs or goals. If there's one thing hiring managers appreciate, it’s candidates who've done their homework on what makes the company tick. Found a cool article about the company online? Recently heard the founder speak on a podcast? Mention it! 

Highlighting Relevant Experience and Skills

Your email body isn’t just about niceties—it should scream "I'm perfect for this" without sounding like an over-eager sales pitch. So when talking about experience and skills, align yourself laser-like with the job description provided by those internal recruiters or hiring manager(s). 

Here lies the sweet spot between boasting and modesty; weave in specifics from past roles that echo duties listed in the new gig. It shows not only preparedness but also how seamlessly you'd fit into their puzzle.

You might be tempted to list every skill under sun—but hold back. A shotgun approach rarely hits its target compared to a sniper’s precision shot at relevancy. Have numbers ready too—they speak louder than adjectives ever could.

Lastly, close out strong by reminding them where they can find more detailed stories of your work wins—in your attached word document cover letter or great resume (don’t forget these should follow a classic template or standard template depending on industry norms).

Keep it crystal clear: Introduce yourself with a spark, link your skills and experiences straight to what employers are looking for today. Stay concise so that readers can quickly find the essential details they need.

Include Relevant Social Media Links 

You've probably heard all about personal branding by now. How having polished social media profiles can bolster your professional image—or tarnish it if not done right. When relevant—and only then—it's smart practice to include links directly within your resume rather than separately emailing them where they may get ignored amidst text-heavy content.

Resume Email Templates

Below are some templates you can use. Remember to add your own touch to make these your own. 

Template 1: Email for someone who has been referred by a current employee

Subject: Application for [Job Title] - Referred by [Referrer's Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as referred to me by [Referrer's Name], [Referrer's Position] at your esteemed company.

I recently had a conversation with [Referrer's Name] regarding my career aspirations and skills. They recommended that I apply for this role, believing that my background and experience align closely with the requirements of the position. I am excited about the opportunity to contribute to [Company Name] and am enthusiastic about the prospect of joining such a dynamic and innovative team.

In my most recent role at [Your Previous Company], I [describe your responsibilities, achievements, or projects that relate to the new job]. My experience in [mention specific skills or experiences relevant to the new job, such as managing a team, working on specific types of projects, etc.] has equipped me with the knowledge and skills necessary to make a significant contribution to your team.

Enclosed is my resume, which provides additional information on my professional background and accomplishments. I am particularly proud of [mention a significant achievement or project relevant to the new job], which I believe demonstrates my capability and potential in a role such as the one at [Company Name].

I am very interested in the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the continued success of [Company Name]. I am available at your earliest convenience for an interview and can be reached at [Your Phone Number] or via this email.

Thank you very much for considering my application. I look forward to the possibility of working with you and am grateful to [Referrer's Name] for recommending me for this exciting opportunity.

Best regards,

[Your Name]

[Your Contact Information]

[LinkedIn Profile URL, if applicable]

Template 2: Response to a job posting

Subject: Application for [Job Title] - [Your Name]

I am writing to express my interest in the [Job Title] position, as advertised on [where you found the job posting, e.g., your company's careers page, a job board, etc.]. With my background in [mention relevant field or expertise], and my experience in [mention relevant experience or skills], I am enthusiastic about the opportunity to contribute to [Company Name].

In my current/previous role at [Your Current/Previous Company], I have gained substantial experience in [describe your relevant responsibilities, achievements, or projects]. I believe that my skills in [mention specific skills relevant to the new job] make me a strong candidate for this position. My experience has honed my [mention any relevant skills or qualities, such as problem-solving abilities, communication skills, etc.] and equipped me with a versatile skill set that I am eager to bring to your team.

Enclosed with this email is my resume, which provides further details about my professional journey. I am particularly proud of [mention a significant achievement or project that is relevant to the new job], which underscores my potential for contributing meaningfully to [Company Name].

I am excited about the chance to bring my unique talents to [Company Name], a respected leader in [mention the company's field or industry]. I am keen to learn more about your team and how I can contribute to your ongoing success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of your team. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via this email.

Template 3: Email for someone with interest in working for a company without a job notice

Subject: Expression of Interest in Opportunities at [Company Name] - [Your Name]

Dear [Hiring Manager's Name or Relevant Department Head],

My name is [Your Name], and I am writing to express my keen interest in potential career opportunities with [Company Name]. Although I understand there may not be current openings that fit my expertise, I am particularly drawn to your company's work in [mention specific areas of the company's work, values, or projects that attract you].

As an experienced professional in [mention your field or area of expertise], I have developed a comprehensive skill set that I believe would be beneficial to your team. In my most recent role at [Your Current/Previous Company], I [describe your responsibilities, achievements, or projects that relate to the type of work done at the company]. This experience has equipped me with [mention specific skills or experiences that are relevant to the company's field or ethos].

Enclosed with this email, you will find my resume, which provides detailed information on my professional background and accomplishments. One of my notable achievements, [mention a significant achievement or project], highlights my capability and innovative approach, which I am eager to bring to [Company Name].

I am attracted to [Company Name] because of [mention specific reasons such as the company's reputation, values, the type of projects they handle, their work culture, etc.]. I am enthusiastic about the possibility of contributing my skills and experiences to your esteemed company and am eager to engage in challenging projects that align with [Company Name]'s objectives.

I would greatly appreciate the opportunity to discuss how my background, skills, and enthusiasm might align with the future needs of [Company Name]. Please feel free to contact me at [Your Phone Number] or via this email to arrange a conversation at your convenience.

Thank you for considering my unsolicited request. I look forward to the possibility of discussing employment opportunities with [Company Name].

Send Your Resume With Ease

When you're applying for job after job and sending job application and resume emails one after another - it helps to have a template to fall back on. Who needs the hassle of having to come up with a new email every time you apply for a job? 

The best thing, you can use Magical to create and store your send resume email template. Magical is a free Chrome extension that helps you with all your repetitive tasks. All you have to do is download it and you'll be on your way to saving 7 hours a week on average.  

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Email to Send Resume: How to Build Yours [+ Template]

In This Guide:

Emailing resume to an employer, follow the directions, use a clear subject line, keep it simple, include an introduction in your email, attachments vs. pasting plain text, finish off with a clear call to action, include your signature, use a professional email address, use the name of the person you’re emailing, name your attachments properly, mention your attached files, proofread your documents, send a test email message.

You have created a resume that stands out and is ready to get you your big interview.

That’s great, but now how do you get in touch with a hiring manager?

You always have the option of applying to specialized websites for job applications, or use the company’s website.

But there is a better and much more effective way.

It may seem a little old-fashioned, but getting in touch with the hiring manager through email definitely has its charm.

As most applications are usually sent through automated systems or websites, the personal touch is almost missing.

But sending your resume through email shows your personal interest in the company, and this would always work in your favor.

In this article, we will go through all the basics you need to cover in your email:

• Finding contact information of the hiring manager
• Formatting your email right
• Attachments and the right format for them

As well as:

• Some tips and tricks you need to consider
• Sending your cover letter (if required)

And we will top it all off with some great examples.

If you still have some hesitations about your resume, you should check out our Resume tips before sending out your resume.

But if you think your resume is good to go, we’re diving right into the topic.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

There are quite a few steps that you need to do in order to play your cards right.

But don’t worry, we’ve got you covered.

We are going to go through every step of the email and get you good and ready.

Find the hiring manager’s contact details

The first step you might want to try is just googling what you need.

Make sure you use the right format for that - “[Company Name] [Team Name] Manager”, for example, “Google IT Manager”.

If that does not work, you can try a little more direct method - call the company and ask for the hiring manager’s contact details.

As a final resort, you can try LinkedIn. Most companies and their employees have well-developed accounts there. Consider upgrading your LinkedIn profile as well.

Try finding your hiring manager and send an invitation to the hiring manager, saying that you would like to apply for an open position.

Most likely they will be happy to share their email address, but even if they are not, at least you are no longer anonymous.

You are very likely to get to the desired email that way, so don’t waste your chance.

The most important part of sending your resume is to follow the instructions.

Make sure you do exactly what the job listing states.

If the listing asks you to save your resume under a specific name, be sure to do so.

If the job ad states that it requires a resume in a particular format, you have to make it in that exact format.

Just to remind you, these are the basic resume formats:

• Reverse Chronological Resume Format
• Functional Resume Format
• Hybrid Resume Format

And why this is crucial - because employers are less likely to consider your application if you did not follow the instructions exactly.

So make sure you do so.

The subject of an email is the first thing your potential employer is going to see.

So make sure you format it correctly or your email might never be opened.

You have to make the subject line state clearly what is the purpose of the email, so that it does not get mistaken for spam.

Your subject line should include exactly three items, and not a letter more:

• The term “job application”

For example:

IT Specialist - job application - John Doe

You don’t want to make the body of your email too fancy.

Use a font that is easy on the eyes, don’t make it colored and stay away from emoticons.

You don’t know what email client your email will be opened on, so make it as simple as possible.

If you don’t, there is a great chance that you and your potential employer would see a very different email.

As it comes to your narrative in the email, again - keep it simple.

You need to introduce yourself, explain the purpose of the email and outline the documents you have attached.

Don’t use any fancy narrative, and absolutely stay away from attempts at jokes.

You need to consider that the hiring manager might be overwhelmed with work when they receive your email.

So you need to make sure your email’s point is clear from the beginning.

You can think of your email introduction like a Cover Letter .

But a cover letter that is much shorter and focused exactly on one point - getting the hiring manager’s attention.

Don’t copy sections from your cover letter, if you have one.

Instead, just summarize your career highlights in a few short sentences.

There are two options for sending your resume through email:

• Paste your resume as plain text in the body of your email
• Attach the file to the email

The first option should be used only when the employer does not accept attached files.

If that’s the case, remember - keep it simple. No fancy formatting, only plain text.

The better option, if it is available, is to attach your resume.

What you need to know here is that you absolutely should make it in PDF format.

That way, you can be sure that no matter what formatting you have, it will be preserved.

Another thing you need to look out for is the size of your document.

Anything larger than 10 MB is too big, and you need to consider compressing the file.

If you want to grab the hiring manager’s attention even more, you can try to finish off with a clear call to action.

You might wonder what that means.

Think of your email as making a sales pitch.

You are selling the company something of value, and that thing is you.

People don’t mind being sold to, as long as it is done right.

So take advantage of that.

You can finish off your resume with a call to action, which can be as simple as:

Can we schedule a meeting next week to discuss my ideas of your company’s growth?

And you are automatically one step ahead.

And finally, top it all off with your signature, so that it would be easy for the hiring manager to get in touch with you.

What should the signature include?

A few basics are more than enough:

• Start it off with “Sincerely”, or a synonym
• Your full name
• Email address
• Phone number

You can also add:

• LinkedIn profile
• Personal or professional website

Tips for emailing a resume

Okay, now you have the basics for your email.

But there are still some details that we should cover to ensure your success.

One of the first things that the hiring manager sees when receiving an email is the email address it comes from.

If they see an unprofessional email address, your message is in danger of forever remaining unnoticed.

If you don’t have a professional email address, consider creating a new one, dedicated for job applications.

When creating a professional email address, make sure it contains your name or part of your name.

The most common formats for this purpose are:

• [email protected]
• [email protected]
• first [email protected]
• [email protected]
• [email protected]

(first or f being your first name, and last or l being your last)

That’s a detail you might want to spend some time on.

Addressing the hiring manager by name in your email shows that you took the initiative to research the company.

And that is absolutely a great plus for you.

You would want to start off with a standard greeting, like “Dear Mr. Doe”.

Stay away from informal greetings, like “Hi, John” or “Hey, Mrs. Doe”. These don’t work in your favor and cancel out all the work you put in finding their name.

If you can’t find the name of the hiring manager, the next best thing is to address your email to the human resources manager, or the department you want to work for.

If you are sending your resume as an attached file in an email, you need to think about the name you give to that document.

Don’t forget that your potential employer can see the name you have given to your document.

What you would want the name of the file to include is your name and the word “resume”. For example: John Doe_Resume. pdf .

Don’t miss out on writing your name in the file.

You lose every chance of having your resume checked out if you send it with a name like “Resume”, or even worse - “Resume1” or “Resume2”.

That kind of name can only show your potential employer that you are not really interested in the position.

The main goal of your email is to lead the hiring manager to your attached resume.

So mentioning once again your attached files might not be overdoing it.

Actually writing out “please find attached my resume” or something in this sense, reminds the hiring manager not to overlook your resume.

But forgetting to attach your files is probably the worst thing you can do to your chances of getting the job.

That makes you seem unorganized and most hiring managers would not consider you an option, as they are actively looking for great organizational skills for every position.

Before sending anything, you would want to double- , even triple-check your email and documents.

Employers expect the same level of professionalism in emails, as they would expect if you start working for their company.

Make sure you use spell-check and check your grammar and capitalization.

It’s important to proofread your subject, body and attachments before sending your email..

Some of the email providers have built-in spell-checkers that you can use.

But no matter the spell-checker, don’t ever rely solely on it.

Spell-checkers can miss many grammar and spelling mistakes.

Make sure you re-read your email yourself and ask a friend to look it over as well.

The last thing you might want to do is send yourself a test email.

By doing so, you can see any mistakes in your formatting or attached documents .

And it’s better for you to see them, rather than the hiring manager.

What you want to be on the lookout for when sending a test message:

• Are there any typos or grammatical mistakes in your email
• Are all the attached files present in the email
• Do all attached files open up correctly

If you are good on all three points, you are ready to send your email off to the employer.

Email to send Resume - Template

And now, as we promised, we are going to give you an example of everything we covered above.

Follow it, and you will have your email ready in no time.

Subject: [ Job position ] - job application - [ Your name ]

Body: Dear, [ Hiring manager’s name ],

Please find attached a copy of my resume for the [ Job position ] with [ Company name] .

With [ X ] years’ experience in [ areas of expertise and skills ] and a proven record of [ list a few key achievements ], my goal is to leverage my expertise to help [ Company name ] succeed in achieving [ company vision / team goals ] .

[ Your Name ]

[ LinkedIn ] - optional

[ Portfolio ] - optional

[ Personal or professional website ] - optional

Takeaways: Email to send resume

We are all done.

Now you know how to structure your email for job applications.

You are now ready to build your email and grab the hiring manager’s attention with it.

Don’t forget our tips and tricks, and make your email the best it can be.

Check out our example once again and make your email get you your next interview in no time.

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Home » What to Write in an Email When Sending a Resume: 8 Email Templates

What to Write in an Email When Sending a Resume: 8 Email Templates

When it comes to applying for a job, the email you use to send your resume and cover letter can be just as important as the documents themselves. Even if your resume and cover letter are top-notch, a poorly written email can make a bad impression on the hiring manager.

On the other hand, a well-written email can help you stand out and increase your chances of getting an interview.

In this article, you’ll find out what to write when sending a resume to get more job offers.  

[ Article navigation ] What to Write in an Email When Sending a Resume: 8 Email Templates 8 expert tips on what to write in an email when sending a resume and a cover letter 8 sample emails to send with resume for job applications           Sample email to send resume for job            Sample email to send resume to recruiter            Sample email to send resume for job if you scheduled an interview            Sample follow-up email after sending resume            Sample email cover letter with attached resume              Thank you for considering my resume email sample           Asking someone to review your resume email sample           Sample how to respond to a resume received email When to send a resume email What to write in a subject line for resume email? Email body for sending a resume How to find out if your email was opened? FAQ

8 expert tips on what to write in an email when sending a resume and a cover letter

So you find the job offer of your dreams, and now you need to send your application via email. Even if you know what to put on a resume and a cover letter, you may struggle to write a good resume email. 

Follow these tips to write a compelling email that grabs the recruiter’s attention and increases your chances of getting an interview. Remember, your email is your first impression, so make it count.

Tip 1: Use an effective subject line

The subject line is one of the first things a recruiter will look at and decide whether or not to open your message. So it should clearly define the subject of the email content and the purpose of the email. For example, the subject line format can be [Job Position - Your Name].

Tip 2: Start with a personalized greeting

When sending a resume email, it’s important to address the recipient by name to make the email feel more personal . If you’re unsure who to address your message to, do some research on the company’s website or LinkedIn page to find the hiring manager’s name. If you can’t find the name, stick to the format “Dear hiring manager.”

Tip 3: Briefly introduce yourself 

In the first paragraph, you should tell the recruiter who you are and why you are in touch. You should only include basic information, such as details about your application or applicable skills. Remember that your goal in contacting a hiring manager is not to initiate a lengthy conversation but rather to introduce yourself professionally and express your interest in the position. Be sure to write concisely, demonstrate your enthusiasm for the role, and keep your tone friendly.

source: LiveAgent

Tip 4: Explain what you have to offer the company

An effective resume letter should explain why you are passionate about a position, but more importantly, it should explain what you have to offer your prospective employer. Include statements that succinctly describe how you’ll meet the needs of the position and what skills you bring to the table. We’ll provide you with some good resume email samples later. So keep reading. 

Tip 5: Add a call to action 

This is the last section before you close and sign your name. State that you are willing to meet to discuss the position and your qualifications further. You can also use this section to state that you welcome questions and look forward to hearing from them.

Tip 6: Add and name your attachments correctly

To avoid technical problems, send your resume to the recruiter in PDF format unless they specify a format preference for your resume files. Name the files so they are easy to find, for example, name_last_name_resume.pdf and name_last_name_cover_letter.pdf. If you want to make it even easier for your potential employers to see your resume, you can also share the PDF as a link . Additionally, reducing the PDF size for email is crucial as it ensures faster transmission and smoother accessibility.

Tip 7: Add a professional signature with your contact details

How to end a resume email? It’s essential to include a professional email signature with your contact information at the end of your resume email. You can even make a QR code that can be scanned for easy access to all your contact details. A well-designed signature can make a lasting impression and convey a sense of professionalism, which can increase the likelihood that you will receive a response from the employer.

A professional email signature typically includes your name, job title, phone number, and any relevant social media links. By providing this information, you make it easy for the employer to get in touch with you if they are interested in setting up an interview or if they have any additional questions.

Use MySignature , an online signature generator that allows you to create a custom signature with a variety of design templates and customization options. 

Bonus tip: Research the company you are applying to

Potential employers want to know that you know their business – you did not pick the position at random – and that you can demonstrate your knowledge. Is your prospective employer building an app? Download and test it. Do they create marketing campaigns for clients? Make sure you’ve checked out their portfolio. You may admire the company’s commitment to the environment or its involvement in the local community. Let them know. Include some specific details in your email that show you’ve done your homework, but be concise. 

8 sample emails to send with resume for job applications

Have you seen a job posting that asks you to send an email with cover letter and resume? Or maybe you’ve decided to contact your dream company directly. If so, you are probably wondering what to include in an email to make your resume stand out.

Sometimes employers will give you clear instructions on what you should include in the email. If that’s the case, follow the employer’s instructions to the letter. But if you can’t find any instructions, don’t worry. You can use each example of resume email below.

Sample email to send resume for job

This is a typical example of an email to send when applying for a job. A good classic template that can be used in any situation, for any service, or in any industry. 

Hello [insert recipient’s name],

I saw your [insert a position name] job opening on [insert the name of the resource] – it seems like a great opportunity! I’ve attached a copy of my resume and cover letter to this email, and I would love to be considered for the position.  

I have a considerable amount of transferable experience, having worked in the industry for [insert number of years]. I’ve read the job description and feel that I have the skills and expertise to excel in this role.

If there is any additional information I can send to you and your team, please let me know.

Best regards, 

Photo source:  Depositphotos

Sample email to send resume to recruiter

Sending your resume to a recruiter can be a great way to jumpstart your job search and get your application in front of someone who can help you find relevant job opportunities. Use this sample email to send resume to recruiter.

Hi [insert recipient’s name],

My name is [insert your name], and I’m applying for the position of [insert job name]. Please find attached my resume and portfolio.

I’ve reviewed the job description and feel that I have all the critical skills, including professional qualifications. You’ll also find all the details of my previous roles and current position in my resume. 

Can you please explain how the process works and what the following stages will be?

I’m looking forward to hearing from you about how we move forward with my application. Thank you.

Simple sample email to send resume for job if you scheduled an interview

If you’ve already scheduled an interview but want to add something, don’t hesitate to write a short email . Here’s a simple sample email to send resume for job:

My name is [insert your name], and I’m scheduled to attend an interview for the [insert job name] position on [insert date].

Before I come to meet you, I thought it would be appropriate to provide some background information on my previous experience and professional qualifications. I’ve attached my resume and portfolio to this email which I hope you will get a chance to review.

If you have any questions, I’m happy to answer them before and during my interview. 

I’m looking forward to meeting you and learning more about this fantastic role. Thank you!

Sample follow-up email after sending resume 

Not heard back after your job application? You might need this sample follow-up email after sending resume.

Hi [insert recipient’s name], 

I’m reaching out today to follow up on the [insert job name] position for which I applied on [insert date]. I would like to express my continued interest in this position and hope to have the opportunity to speak with you about it. 

I believe that my skills and expertise would be an excellent addition to your team, particularly my [insert a list of relevant skills or previous experience]. Please let me know if I can provide any additional information or materials.

I’m looking forward to speaking with you and appreciate your consideration!

Sample email cover letter with attached resume

If you decide to just attach your resume to the email when applying for a job, consider writing a shorter version of your cover letter for the body of the email. This will give the recruiter a quick look at your strengths and qualifications, and they may be more inclined to carefully review the resume attached to the email.

I was referred to you by a mutual acquaintance, [insert name of mutual contact], who said you had an opening for a [insert job name].

I have [insert the number of years] years of experience as a [insert job name]. I am a professional looking for a career, not just a job. I am organized, reliable, self-motivated, and computer savvy. I enjoy being part of a team but can also work independently.

Attached to this email is a copy of my resume for your review and consideration. Once you have had a chance to review my resume, please contact me if you have any questions or to arrange an interview. I am looking forward to speaking with you in the near future.

Thank you very much for your time,

Thank you for considering my resume email sample

A polite way to acknowledge the time and effort that goes into the hiring process is to thank someone for considering your application. Use this “thank you for considering my resume” email sample.

Thank you for considering my resume for the position of [insert job title] with [insert company name]. 

Although I was disappointed not to be shortlisted for an interview, I understand the reasons. I would like to stay in touch with you if possible. Please keep me informed of any future opportunities for which you feel I may be suitable.

Thank you very much,

Asking someone to review your resume email sample

Getting feedback on your resume can be incredibly valuable in helping you stand out to potential employers and land your dream job. So here’s an “asking someone to review your resume” email sample.

I was wondering if you could help me by reviewing my resume. As someone whose opinion I value, your feedback would be incredibly helpful as I work towards achieving my career goals.

I am currently looking for [indicate your current career goals or the type of job you are applying for], and I believe your perspective could help me improve my resume. Would you mind taking a look and providing feedback on the overall format, clarity, and any areas that could be improved?

I’ve attached my resume to this email for your review. Please let me know if you have any specific questions or areas of focus.

Thank you for your time and consideration.

Sample how to respond to a resume received email

If you are on the hiring side, it can be overwhelming to respond to the numerous resumes you receive. Use this sample how to respond to a resume received email.

Dear [insert candidate name],

Thank you for your interest in the [insert job title] position with [insert company name]. We have received your application and will review it carefully.

Please note that we receive a large volume of applications and may not be able to respond individually to each applicant. However, we will keep your application on file for future opportunities that may be a better fit.

Thank you again for your application and enthusiasm for the position.

Best regards,

Now that we are done with email samples, let’s discuss a few important things about your resume email.

When to send a resume email?

The best time to email your resume depends on the company and industry you are applying to, as well as the individual preferences of the hiring manager or recruiter. However, as a general rule of thumb, it’s best to email on a weekday between Tuesday and Thursday during normal working hours.

Avoid sending resume emails over the weekend or on a Monday, as these days can be particularly busy for recruiters and hiring managers as they catch up on emails and tasks from the previous week. On top of that, it’s better not to do it too early in the morning or late at night, as your email can get lost in people’s inboxes or come across as unprofessional.

What to write in a subject line for resume email?

When sending a resume by email, it’s essential to come up with a clear and concise subject line that accurately reflects the purpose of your message. Here are some examples of a good subject line for resume emails:

• [Job Title] Application - [Your Name]
• [Your Name] - Resume for [Job Title] Position
• [Your Name] Resume - [Company Name] Job Application
• [Your Name] Application for [Job Title] at [Company Name]
• Experienced [Job Title] - [Your Name] Resume .

Email body for sending a resume

The email body for sending a resume should include a brief introduction that highlights your qualifications and explains why you are a perfect fit for the position. It should also mention any attached documents, such as your resume and cover letter.

source:  Quora

Also, you need to add a call to action for the recipient to review your application materials. Overall, the body of the email should be well-written, polite, and respectful, and leave a positive impression on the recipient.

How to find out if your email was opened?

If you are sending an important email, such as your resume, you may want to know if the recipient opened and read it. We recommend you MySignature to see this info. 

MySignature is an email signature generator, but it also includes a powerful email tracker and analytics feature. With its help, you can track if your email was opened, how many times it was opened, and if the recipient clicked on any links in the email, such as the link to your resume. To use MySignature’s email tracker, simply create an email signature, enable the tracking feature, and compose and send your email as usual. 

Resume email: final thoughts 

In today’s digital age, emailing your resume has become a common practice. And that makes life easier. However, it’s still important to take some time and make sure your resume email is well-written, professional, and tailored to the position you are applying for. Use a clear and concise subject line that accurately reflects the purpose of your message. Also, make sure the body of your email is clear and easy to read. Include a brief introduction that highlights your qualifications and explains why you are a good fit for the position.

Remember to attach your resume and cover letter as separate documents. Proofread your email carefully before hitting the “Send” button. Finally, consider using an email tracking tool like MySignature to monitor the success of your job search emails and follow up accordingly. By following these tips and best practices, you can increase your chances of landing your dream job and making a positive impression on potential employers. Good luck!

What to write in an email when sending a resume not for a specific job?

When emailing your resume without a specific job in mind, it’s important to craft a brief and compelling introduction that highlights your skills and qualifications. In this type of email, you’ll want to express your interest in potential employment opportunities with the company, so do your homework and research the company you are applying to. Explain what skills and qualifications you can bring to the table.

What to write in an email when sending a resume to recruiter?

Greet the person by name. Tell them what job you are applying for and identify the attachments. State any personal connections to the job. Also, say something about the position, but not too much. Tell them that you look forward to hearing from them. Finally, add a professional email signature with your contact details at the bottom of your resume email. 

Should you send a resume by email?

Yes, it is generally acceptable and common to email a resume. In fact, many employers prefer to receive resumes by email because it allows them to easily organize and review candidates’ applications.

Is it better to send a resume as a Word document or a PDF?

It’s generally recommended to send your resume as a PDF file rather than a Word document.

What should be included in an email message when a resume is sent as an attachment?

If you are sending your resume as an attachment, your email should include a polite greeting, a brief explanation of why you are sending your resume, an explanation of why you are a good fit, and your contact information (ideally, include it on your email signature). Also, mention that you have attached your resume.

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How to Email a Resume to Get a Job

You think your application is ready, but you don’t see any way to submit your resume directly on the LinkedIn page or company site where you found the opening. 

So now you might be wondering, is it acceptable to email your resume for a job opening? 

We can tell you, that you should go for it! 

But, as a warning, a poorly written email can ruin your application just as much as a bland resume. Before even starting your email, you can optimize or create your application with our AI-powered resume builder. But, keep in mind, even if your resume is excellent, it’s never going to get opened if the email is weak. 

If you arrive at a red carpet in an old rusty car, it doesn’t matter if your attire is astounding, the press will only notice the car. 

In this article, you’ll learn:

• What to say when emailing a resume
• How to email your resume
• Expert tips for setting yourself apart 

So, let’s unpack all you need to know about emailing your resume to an employer in a way that boosts your chances of landing an interview .

This article includes:

What Should a Resume Email Look Like?

When you’re interested in a job, sending a resume via email is an A+ idea. However, it can be nerve-wracking to know what to say in an email with your up-to-date resume , as you’re eager to make a good first impression on the employer . 

That’s why it’s a good idea to review examples before working on yours. Take a look at the sample emails below for inspiration.

Sample of a cold resume email

If you are interested in a position in a company, it’s not a bad idea to send an email, even if there is no opening posted online . 

This is known as a cold email , and here’s how yours can look:

Sample of a resume email answering a job ad

If you see an opening for a job, and want to directly reply to it, you’ll have to write it in a specific way. Here is an example of an email answering an advertisement for a position:

What Are the Best Tips for Mailing a Resume via the Web?

Now that you have seen examples, you may be asking yourself, “Should I email my resume directly to the hiring manager?” or “How do I send my resume as an email attachment?” 

It’s important to understand the proper way to send an email .

Follow the steps below to email your resume correctly for a job opening. 

1. Follow instructions

Most of the time, prospective employers include specific details about how to upload application materials (or send them in) within the job posting itself. 

Employers are highly unlikely to consider candidates who haven’t followed these steps.

They may ask you to:

• Send a cover letter or other material
• Attach it in a certain format such as PDF or Word
• Include specific contact information 

If you can’t find any specific instructions, follow the tips below to create a professional, effective email.

2. Keep things concise and clear

Just like you do with a good resume format , you should focus on keeping the text in your email short, clear, and to the point . 

Let your resume and cover letter do the bulk of the talking for you. If you leave them wanting more in the email, they’re more likely to open the attachment out of curiosity.

3. Use an appropriate subject line

When you send a resume by email, the subject line matters. In fact, 64% of email recipients decide if they’ll open it based on the subject line. 

Make sure your subject line clearly states the position you’re interested in and who you are . The last thing you want is for an employer to mistake your resume for spam.

Here are some ways you can write your subject line: 

• Job Position or Title – First Name Last Name
• Customer Service Representative Position – Jane Doe
• Customer Service Representative Resume – John Doe

4. Include contact and other important information

Close your email with any extra information you need to share, as well as contact information like your email, phone number, etc.

Choose your primary phone and email. You don’t want to miss a response, and quick replies can help you show your excitement for the position!

How to Set Yourself Apart

Below are a few things to keep in mind as you are writing or even proofreading your email to ensure it’s as polished as it can be:

Bring up connections 

Don’t be shy! If you know someone at the business , ask for their permission to mention them in your email and then include them. 

For example, you may say, “Angela Smit recommended I get in touch with you.” If you went to the same school as the hiring manager, you should say so. For example, “I was excited to see on LinkedIn that you attended Ohio State University. That’s where I got my masters in 2022.”

Make sure you keep a professional tone 

Although your language doesn’t need to be extremely formal, it should be professional. Be sure your files are named appropriately, your email format makes sense, and you use a professional email address to send your materials.

Look into the hiring manager 

Mentioning the name of the hiring manager will get much more attention than a general “To whom it may concern.” You may even include a personal question to show you did your research. Just make sure you properly spell their name!

Double-check or test your email 

Always proofread your email before sending it out. It’s also a good idea to send yourself a test version to make sure everything looks the way you want it to before you click send.

Key Takeaways

Emailing your resume can significantly enhance your chances of landing your dream job. 

By following these guidelines, such as paying attention to instructions, personalizing your email, and maintaining professionalism, your application will stand out in a crowded inbox .

With these tips and remembering to keep your email concise and clear , use an appropriate subject line, and of course, proofread it before sending. 

These strategies can help you make a strong impression, from preparing emails to preparing for interviews .

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Email Subject Lines for Resume & Job Applications (+Examples)

7 min read · Updated on August 15, 2024

Do you open every email you receive? Neither do hiring managers.

Your email address and email subject line are the first two things a recruiter or hiring manager sees when you send them your resume. Since hiring managers can receive hundreds of emails a day, you want – and need – your job application subject line to catch their eye and pique their interest. Otherwise, the email with your attached resume might get lost or, worse, ignored in the email shuffle. The delete key is, as you know, very conveniently located on each email someone receives.

The subject line of your job application email is critically important. It must give the recipient a reason to pause, open, and read. 

What's the big deal? It's just a subject line. 

It's important to be aware that hiring managers and recruiters aren't being paid to open emails. So, the idea that they're going to open yours just because you send it to them is ludicrous. Your resume may wow their socks off, but if they don't open the email to read it, then your efforts are wasted.

Think about how you go through your own inbox. Do you open every email you receive? Probably not. It's likely that you only open the messages that are from people you know or that have compelling subject lines. This is what the hiring managers are doing, too. 

Online applications vs emailing resumes to people

You may think the information here doesn't apply to you because you only ever apply to jobs online. However, at some point, you will inevitably email your resume to a human being. It could be that you're following up from a networking event, forwarding it to a new hiring manager for a second round of interviews, or sending it to your friend's manager because they recommended you for a job. 

Expert tip: If you're not networking during your job search , you're leaving a lot of potential opportunities on the table. Approximately 80% of all new jobs are obtained based on who you know. 

5 tips for writing the best email subject line when submitting a resume

Okay, so it is important to have a great subject line for your job application email. How do you go about making sure yours is well-received? Follow these tips!

Keep it short and concise

Your email subject lines for a job application should be brief and to the point . If you write too much text, then it can get cut off in the subject line, especially on smaller devices like smartphones. In fact, eMailmonday reports that up to 77 percent of emails are opened on mobile phones.

As a result, it is suggested that subject lines be less than 50 characters. The first few words should identify that you're applying for a job and catch the reader's attention.

Include referral info

If you were referred for a position, include the person's name in the subject line. Many organizations offer an employee referral program given that there is already credibility built into a referral. By including a referral name, you can get your foot in the door before anyone even looks at your resume. An example of a job referral subject line is:

“Referral From Jane Doe: Joe Smith, Resume for Junior Marketing Position”

Refer to instructions

If you have a job description to refer to, be sure to read it carefully and follow the submission instructions. If it says to include the position name, position location, position ID, and your name, then include only that. If you were referred to the job, it's OK to include the referral name as well. Here are a few subject line examples:

“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

Be professional

Keep your email subject line professional ; don't use informal words such as “hey” and “howdy.” Also, avoid using shorthand or abbreviations if they aren't part of the job title or submission instructions.

Avoid this: “Howdy Hiring Manager, Joe Smith for Acct, Houston”

And do this: “Job Application, Joe Smith Applying for Accountant Position, Houston”

Similar to any job marketing collateral, proofread your subject lines to ensure there are no typos or punctuation errors. You don't want your email to be overlooked or left unopened due to a bad first impression from an avoidable typo in your subject line.

Expert tip: Manger is one of the most misspelled words in job applications. Did you catch the misspelling here? Your brain interprets what is supposed to be there, not necessarily what is. Get a friend to proofread for you to make sure you don't miss something. 

How to write the perfect subject line for submitting your resume 

It's time to actually write your subject line for the job application email you need to send. Let's take a look at some suggestions of what to put in the subject line of an email when sending a resume. 

Include the pertinent details

If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines will include:

The reason for your email

Position title

Position location (if provided)

Position ID (if provided)

“Applying for Marketing Manager, Houston, Job ID 25, John Smith”

“Job application – Marketing Manager, Houston, Job ID 15 – John Smith”

Sometimes, you want to apply for a position at a company, but you're not sure if they're hiring. Almost everyone has a dream company they'd like to work for. So, if you find yourself in this position, it's absolutely fine to reach out to the hiring manager to let them know you're interested. 

In this instance, you'd want to include the following: 

Reason for your email

Brief qualifier (if beneficial and not too long)

Referral (if relevant) 

“Job inquiry – John Smith, 10+ years of experience in IT”

“Inquiry – Jane Doe, PR Specialist Open to New Opportunities”

“HR Operations Manager Looking for Next Position”

“Job Inquiry – Referred by Jane Doe – Joe Smith, HR Specialist”

Include certifications

If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.

“John Smith, Google Creative Certified, Inquiring about Marketing Role”

“John Smith, Microsoft Certified, Job application, IT Analyst”

“Jane Doe, CPA, Applying for Accountant Director”

But wait, there's more!

Remember that one of the things that makes you open your own emails is that they're coming from someone you know? This is based on the email address. This means that not only is the subject line for your job application email critically important, but so is your email address. 

In every single interaction you have with a prospective employer, you must put your best foot forward. This includes something as simple as your email address. The wrong type of email address could completely turn off a future employer. 

Use a professional email address

Think of your email address as your email subject line's partner. Many recruiters and hiring managers frown upon unprofessional email addresses and don't open emails from job applicants who use them – even if they have a good subject line. 

For example, don't use addresses like 

[email protected]

[email protected]

Your email address should be professional and, ideally, identify who you are. Use your first name and last name, if it's available. If it's not, then use some combination of your name and profession or your name and a numerical value. For example:

[email protected]

[email protected]

[email protected]

Strategy, above all, wins the day

Your email subject line is a crucial part of your job-marketing strategy. Work with the tips above to craft email subject lines that help you get one step closer to landing the job. You also want to ensure that you have a well-crafted resume that highlights why you're the right candidate for the job. Good luck!

Don't waste your time Googling. Get expert career advice delivered straight to your inbox .

This article was originally written by Ronda Suder. It's been updated by Marsha Hebert.

Recommended Reading:

4 Smart Tactics for Sending Emails to Recruiters

Best Practices for Professional Email Etiquette in Every Situation

How to Send a Cold Email That Gets You a Job

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Five Compliance Officer Resume Examples

• Aug 19, 2024

A compliance officer's resume must be exceptional, given the intricate nature of business operations and the dynamic legal landscape. Crafting a standout document can be a daunting task, but with the right guidance , it becomes an achievable goal.

This article will serve as your comprehensive guide to building a great resume , offering practical examples and valuable writing tips to help you make a lasting impression.

Whether you're just starting your career or looking to make a change, follow the provided advice to ensure your resume highlights your strengths effectively and sets you apart from the competition.

Compliance Officer Resume Examples

Below you will find 5 compliance resume examples that are tailored to different professional industries. Each of them will be accompanied by writing tips for a particular resume section . Use these samples as an inspiration for your own document.

• Healthcare Compliance Officer Resume
• Insurance Compliance Officer Resume
• Bank Compliance Officer Resume
• Financial Compliance Officer Resume
• Environmental Compliance Officer Resume

Healthcare Compliance Officer Resume Template

Healthcare compliance officer resume sample.

Eugene Garrett [email protected] | 909-553-6916 | Nashville, TN Professional Summary Dedicated and detail-oriented healthcare compliance officer. Solid background in healthcare administration. Adept at navigating complex regulatory environments, implementing effective compliance programs, and conducting thorough audits. Excellent communicator with a proven ability to train staff and collaborate with multidisciplinary teams. Work Experience Healthcare Compliance Analyst Tennessee Health Systems (Nashville, TN) June 2022 – Present Develop and implement compliance policies and procedures, ensuring alignment with federal and state healthcare regulations. Conduct internal audits and risk assessments to identify potential compliance issues and recommend corrective actions. Collaborate with clinical and administrative staff to ensure understanding and adherence to compliance standards. Prepare and present detailed compliance reports to senior management and regulatory agencies. Deliver training programs on compliance-related topics to interns. Healthcare Administration Intern Vanderbilt University Medical Center (Nashville, TN) May – August 2021 Contributed to the creation and execution of healthcare administration policies and procedures. Supported the team in conducting audits and preparing compliance documentation. Monitored changes in healthcare regulations and updated internal procedures accordingly. Assisted in the preparation of compliance training materials and presentations. Education Master of Healthcare Administration University of Tennessee (Knoxville, TN) Graduated: May 2022 Bachelor of Science in Business Administration Middle Tennessee State University (Murfreesboro, TN) Graduated: May 2020 Certifications Certified in Healthcare Compliance | HCCA (2022) Certified Healthcare Administrative Professional | State of Tennessee (2021) Skills Healthcare Compliance Regulatory Audits Risk Management Policy Development Interpersonal Communication Analytical Thinking Problem-Solving Report Writing

What can you learn from this compliance resume sample?

This compliance analyst resume example begins with a strong summary that highlights the key experiences and skills of the candidate.

Eugene mentions his technical abilities such as healthcare administration and audit conducting, as well as soft skills like communication and collaboration.

Tips for writing a compliance officer resume summary:

• Keep it concise. Aim for 3-4 sentences, no longer than 12 words each.
• Highlight your top skills. Mention your most relevant and impressive skills in the summary.
• Showcase your accomplishments. Use specific examples of accomplishments to demonstrate your qualifications.
• Tailor it to the job. Make sure your statement aligns with the role description.

Remember, your summary should be a brief overview of your qualifications, so make sure to keep it focused and impactful.

Entry-level professionals or those who choose to change their careers may opt for a compliance officer resume objective instead. This statement allows you to declare your goals and aspirations for the future.

Insurance Compliance Officer Resume Example

Edward Watterson [email protected] | 907-430-8070 | Philadelphia, PA Professional Summary Highly motivated and detail-oriented insurance compliance officer with 8 years of experience in underwriting, claims management, and customer service. Proven track record of assessing risk accurately, reducing loss ratios, and enhancing client satisfaction. Adept at navigating complex insurance policies and regulations to deliver exceptional service. Seeking to leverage expertise in a challenging role at a dynamic insurance firm. Professional Experience Chief Compliance Officer SafeGuard Insurance (Philadelphia, PA) August 2021 – Present Evaluate insurance applications and determine coverage eligibility, leading to a 15% reduction in claim denials. Collaborate with agents and brokers to assess risk and price premiums accurately, increasing company profitability by 12%. Train and mentor junior underwriters, improving departmental efficiency and knowledge sharing. Implement new underwriting guidelines and procedures, resulting in a 20% decrease in processing time. Claims Adjuster HarborView Insurance (Philadelphia, PA) June 2018 – July 2021 Managed a portfolio of over 300 claims, ensuring timely and fair settlements. Conducted thorough investigations to verify claim validity, reducing fraudulent claims by 10%. Negotiated settlements with policyholders and third parties, maintaining high customer satisfaction rates. Compiled detailed reports and documentation for each claim, ensuring compliance with state regulations. Insurance Customer Service Representative Chesapeake Insurance Group (Philadelphia, PA) July 2016 – May 2018 Assisted clients with policy inquiries, changes, and claims, maintaining a 95% customer satisfaction rating. Processed new policy applications and renewals efficiently, contributing to a 30% increase in client retention. Educated clients on coverage options and benefits, enhancing their understanding and satisfaction with their policies. Developed and maintained strong relationships with clients, providing personalized support and service. Education Bachelor of Science in Risk Management Drexel University (Philadelphia, PA) Graduated: May 2016 Certified Insurance Counselor Pennsylvania Insurance Department Renewed: May 2024 Skills Risk Assessment & Analysis Claims Management Customer Service Excellence Policy Underwriting Fraud Detection & Prevention Regulatory Compliance Negotiation & Settlement Training & Development References Available upon request.

What can you learn from this compliance resume example?

This chief compliance officer resume sample demonstrates extensive work history, emphasizing the career progression in the field of insurance.

Edward shows that he started as a customer service representative but advanced professionally to become a compliance officer.

Tips on structuring the work experience section on a resume for compliance officer:

• Use reverse chronological order , starting with your most recent position.
• Be specific about your duties , using action verbs to demonstrate your initiative.
• Highlight notable achievements, using numbers to quantify your impact where possible.
• Focus on specific skills and experiences that align with the job description to show your preparedness for the role.

Bank Compliance Officer Resume Template

Bank compliance officer resume sample.

Velma Keese [email protected] | 301-515-2093 | Baltimore, MD Professional Summary Recent graduate with a Bachelor's degree in Finance and a strong foundation in regulatory compliance, risk management, and financial analysis. Highly organized and detail-oriented, with excellent analytical and problem-solving skills. Seeking an entry-level position as a bank compliance officer to apply academic knowledge and develop professional expertise in a dynamic financial institution. Internship Experience Compliance Intern | CapitalTrust Bank Washington, DC June – August 2023 Assisted in reviewing and updating the bank's compliance policies and procedures to ensure adherence to federal and state regulations. Conducted audits and risk assessments, identifying potential areas of non-compliance and recommending corrective actions. Supported the development and implementation of compliance training programs for bank employees. Monitored daily transactions for suspicious activity and reported findings to the compliance manager. Prepared detailed reports on compliance activities and audit results for senior management. Education Bachelor of Science in Finance University of Maryland at College Park Graduated: May 2024 Honors: Dean's List (all semesters); magna cum laude Relevant Coursework: Financial Regulations and Compliance, Risk Management, Financial Statement Analysis, Corporate Finance, Banking Operations Skills Regulatory Compliance Auditing and Reporting Attention to Detail Analytical Thinking Problem-Solving Microsoft Office Suite Financial Modeling Certifications Bloomberg Market Concepts Certificate | Bloomberg Professional Services (June 2024) AML Certificate | Anti-Money Laundering Foundations (April 2024) Professional Affiliations Member, Finance and Banking Association , University of Maryland (2021 - 2024)

The above entry-level compliance officer resume example highlights the relevant academic background, showcasing degrees and certifications that support Velam's qualifications for the role.

Since she only completed an internship, the focus of the resume is on her studies: GPA, selected coursework, honors , and extracurricular activities.

Advice on composing the education section:

• Include your highest degree first , followed by other relevant qualifications.
• List the university's details : name, location, degree type, and graduation date.
• Indicate any training that pertains specifically to the field of compliance.

Financial Compliance Officer Resume Example

Lowell Gray [email protected] | 925-367-3365 | Los Angeles, CA Professional Summary Highly skilled and detail-oriented financial compliance officer. Have over 10 years of experience in ensuring adherence to financial regulations, risk management, and implementing compliance programs. Proven track record of mitigating financial risks, conducting thorough audits, and providing strategic recommendations to enhance compliance frameworks. Adept at collaborating with cross-functional teams and communicating complex regulations in a clear, concise manner. Skills Regulatory Compliance (SOX, Dodd-Frank, AML, OFAC) Risk Management (ERM, RCSA) Internal Auditing (COSO, COBIT) Financial Reporting (GAAP, IFRS) Compliance Software (Actimize, FIS, Thompson Reuters) Policy Development Team Leadership Training and Development Analytical Thinking Attention to Detail Effective Communication Professional Experience Senior Financial Compliance Officer Integrity Capital Management, Los Angeles, CA January 2021 – Present Oversee the development and enforcement of compliance policies and procedures, ensuring adherence to SOX, Dodd-Frank, and other federal and state regulations. Conduct comprehensive risk assessments using COSO and internal audits to identify and mitigate potential compliance risks. Lead a team of analysts, utilizing Actimize and FIS software to ensure consistent application of compliance standards. Financial Compliance Analyst BlueSky Investment Solutions, San Francisco, CA June 2016 – December 2021 Conducted detailed reviews and audits of financial transactions to ensure compliance with AML, OFAC, and other regulatory requirements using Thompson Reuters software. Assisted in the development and implementation of new compliance programs and policies aligned with GAAP and IFRS. Monitored regulatory changes and updated internal procedures to maintain compliance, preparing detailed reports for submission to authorities. Junior Compliance Officer Titan Capital Advisors, Sacramento, CA January 2014 – May 2016 Supported senior compliance officers in conducting audits and reviews of investment activities, ensuring adherence to ERM and RCSA frameworks. Assisted in the preparation of compliance reports and documentation for regulatory submissions. Maintained up-to-date knowledge of regulatory changes and their impact on the organization, providing administrative support to the compliance department. Education Bachelor of Science in Finance University of California, Berkeley Graduated: May 2014 Certifications Certified Anti-Money Laundering Specialist | ACAMS (renewed in 2023) Chartered Financial Analyst Level I | CFA Institute (2022)

This compliance officer resume sample demonstrates the inclusion of both soft and hard skills . The combination of the two demonstrates that Lowell is an effective and well-rounded professional.

Moreover, he indicates the specific computer and technology proficiency .

Advice on building the compliance skills resume section:

• Thoughtfully select the abilities you have that are mentioned in the job description .
• Utilize bullet points for clear organization and easy navigation.
• Incorporate industry-specific keywords to highlight your proficiency in compliance practices.

Environmental Compliance Officer Resume Template

Environmental compliance officer resume sample.

Tabatha Hull [email protected] | 252-561-4097 | Greenville, NC Professional Summary Experienced environmental compliance officer. Strong background in environmental science and sustainability. Have 10 years of expertise in ensuring regulatory compliance, conducting environmental audits, and implementing sustainable practices. Committed to enhancing environmental performance and reducing ecological footprints in industrial and commercial settings. Professional Experience Environmental Compliance Officer GreenTech Industries (Greenville, NC) April 2018 – Present Develop and implement environmental compliance policies and procedures in accordance with federal, state, and local regulations. Conduct regular audits and inspections to ensure compliance with environmental laws and regulations. Monitor and report on environmental performance metrics, identifying areas for improvement. Environmental Consultant EcoSolutions Consulting (Philadelphia, PA) January 2014 – March 2018 Conducted environmental assessments and audits for clients in various industries, including manufacturing, construction, and energy. Developed and implemented environmental management plans to ensure compliance with regulatory requirements. Prepared detailed reports and presentations for clients and regulatory agencies. Education Master of Environmental Science Pennsylvania State University Graduated: May 2014 Bachelor of Science in Environmental Studies University of Pittsburgh Graduated: May 2012 Certifications Certified Environmental Professional | National Association of Environmental Professionals (renewed in 2023) Skills Environmental Compliance Regulatory Audits and Inspections Environmental Impact Assessments Sustainability Initiatives Policy Development Data Analysis and Reporting Technical Writing Stakeholder Collaboration Publications Hull, T. (2023). "Implementing Effective Waste Minimization Programs in Manufacturing." Journal of Environmental Management, 45(3), 214-229. Hull, T. (2022). "Strategies for Achieving ISO 14001 Certification in Industrial Settings." Environmental Compliance Review, 32(1), 58-73.

When building the resume , Tabatha decided to go beyond of what was expected. She decided to include additional details such as her professional publications.

This information shows her engagement with the industry and the valuable contributions that she made.

Supplementary compliance analyst resume sections you may consider adding:

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In this article, we showed you five strong compliance officer resume examples . By looking at them and following the provided writing advice, you will surely create a great document on your own.

So, begin drafting your compliance officer resume today to heighten your likelihood of securing your desired position!

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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