cover letter receptionist job examples

13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

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Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Receptionist Cover Letter

• Cover Letter Text Examples

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Text-Only Cover Letter Templates and Examples

Dear Mr. Henson,

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

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3 Receptionist Cover Letter Examples Created for 2024 

• Receptionist Cover Letter
• Medical Receptionist Cover Letter
• Receptionist No Experience Cover Letter
• Write Your Receptionist Cover Letter

You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our three receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

Copy this text for your receptionist cover letter.

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 2023

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

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Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter.

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter.

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

Home / Cover Letter Examples / Receptionist Cover Letter Sample

Receptionist Cover Letter Advice From HR Pros

Compared to the nuances of writing modern resumes , the art of developing convincing cover letters revolves around precision. The cover letter for a receptionist job , therefore, requires refinement, otherwise hiring managers would throw it aside.

This article presents some of the suggestions made by HR experts for compelling cover letters for receptionist jobs. Each of the subsequent sections corresponds to the 5 sections that you will have to develop in your cover letter.

The Header of the Cover Letter

The main goal of the header is to identify you to the hiring manager. The recruiter looks at the header expecting to find and know your name and contact information.

The header section in the cover letter is a lot like the Name and Contact Information section in modern resumes. The only difference is that the header section is simpler to construct and often center-aligned. Consequently, it stands out in the cover letter, so hiring managers generally see it before anything else. Not to mention that it also comes at the very top of your cover letter.

Drafting the header section of your receptionist cover letter should be easy. Everything you need to present in this section is listed subsequently:

• A line containing your full name as represented on your valid ID card.
• In addition to the names (after a comma), state your relevant educational and professional certifications, in abbreviated titles. Here is where you can include receptionist-specific certifications such as NCMOA (Nationally Certified Medical Office Assistant), CMAA (Certified Medical Administrative Assistant), and MOS (Microsoft Office Specialist Master Certification) for a receptionist in the health sector.
• A line containing your city and state of residence.
• A line containing the date you are submitting or expecting to submit the cover letter (and resume).

The Cover Letter Greeting

The cover letter greeting comes immediately after the header, containing your name and contact/address information. This section is where hiring managers begin to sift through job applications. If the greeting on a cover letter is less than satisfactory, the letter might be thrown aside.

To write a compelling cover letter greeting for your receptionist job, there are several things you need to note. First, cover letters are a lot like formal letters, and there is no room for invention in the salutation section.

Here are 2 suggestions for the best cover letter greetings for your receptionist job:

• Use the name of the hiring manager. This is the most straightforward and impactful salutation. One, it appeals to hiring managers because it is direct. Secondly, it tells them that you researched the advertised position before applying for it. Both of these points win you bonuses with HR.
• If there is no way to know the name of the hiring manager, use ‘Dear Hiring Manager’ instead. This is the more general and common salutation in cover letters. It is also very effective and carries an objective, professional tone.

Do not use any salutations outside these 2. Some applicants are known to address hiring managers in more familiar fashions like ‘Dearest Hiring Manager’ or even ‘Dear Fellow Receptionist.’ Using these greetings will only lower your chances at the job.

The Cover Letter Introduction

In traditional job application letters, a line of purpose comes immediately after the greeting. This is not the case with cover letters. The introduction section, which is usually a paragraph, comes after the salutation. The paragraph serves a similar purpose as the summary section of resumes. A convincing cover letter introduction does not only tell the hiring manager who you are but also sums up what is in the rest of the cover letter.

Your focus here should be on what you are ‘selling’ to the hiring manager. These include your skills, industry accreditations, education, years of experience, details of past employment and achievements.

Here's a general outline of the information hiring recruiters expect to see in the introduction of your receptionist cover letter:

• A line containing your full name, age, years of experience, as well as industry accreditations. Hiring managers expect you to present this information in a single, concise sentence.
• Relevant skills that would help you assist the hiring company in the capacity it requires. You should include both soft and hard skills.
• A line containing the names of some of the places you worked (or where you are currently working). The purpose of this sentence is to draw similarities between the requirements of the advertised receptionist position and your career profile.
• A line or 2 containing some of the obligations of the past receptionist engagements. Once again, you should only focus on the responsibilities that align with the advertised job description.
• 2 or 3 lines containing the most relevant and noteworthy achievements recognized by your supervisors during your previous roles.

The typical cover letter introduction does not exceed 7 precise and focused sentences. Don't dilly-dally; go straight to the point.

Middle Paragraphs of the Cover Letter

Hiring managers scrutinize the middle paragraphs of cover letters to find information about an applicant’s abilities, experience, and accomplishments. This section is made up of 2 to 3 paragraphs which take up around 70 to 75 percent of the application letter.

This section is where you outline why you should be given the gig. You may decide to focus on your skills in the first paragraph, work history in the second, and related achievements in the last paragraph. Keep each paragraph under 5 sentences to give your personal statement a compact look.

There is no established framework to follow. The important thing is to tell the recruiter what they need in order to make an informed assessment of your suitability.

The following tips will help you craft a compelling middle section for your cover letter:

• Summarize the job description in a sentence. This is to show the hiring manager that you are aware of the requirements of the advertised job.
• Make a list of your skills and certifications (academic and professional). The point of this is to show the hiring manager that you meet the requirements you cited in the first sentence.
• Go into a bit more detail about past engagements as a receptionist. Where did you work and what did you do there? This helps you provide evidence of the value and relevance of your skills and certifications.
• Use bullet points to list some of your accomplishments in your past (or current) positions.

Conclusion and Closing

This is the final section in a modern cover letter. Done well, this section will reinforce the impression your cover letter has made on the hiring manager.

To close, you can tell the hiring manager that you are qualified for this role based on your skills, past engagements, and achievements. This is also where you thank them for the opportunity, ask them to reach out to you for more explanation if required, and include contact information.

A good conclusion and closing should exhibit the same optimism and courtesy you're expected to show as a frontdesk specialist. Try to charm without being pretentious. Courteously express belief they will contact you and thank them for their consideration.

Some Notes on Formatting and Layout

As a bonus, cover letters have a greater compelling effect when they are formatted properly. The following suggestions should help you with that:

• Use special paper for your cover letter if you are turning in a physical copy to the hiring manager/company.
• Use the same font style throughout the cover letter, with single-line spacing and space after paragraphs. You may increase or decrease the font size for bulleted lists.
• Use left-aligned or justified style.
• Keep everything in the cover letter to one page.

Overall, the best cover letter for a receptionist job contains the most relevant information. So, as long as you focus on the job requirements as you present your qualifications, you are more likely to land the job.

• Cover Letter

Receptionist   Cover Letter

Receptionist cover letter (with examples).

If you’re about to submit your job application but hesitate when you see “ cover letter optional,” you might be weighing the pros and cons of spending time typing up a cover letter. I mean, it’s optional, so there’s no harm in not submitting one…right?

In actuality, you should write a cover letter even though it may or may not be read by a recruitment manager . Cover letters are optional and skimmed over so frequently because writing one is a lost art these days.

Most cover letters are generic, simply copied and pasted from the web with a few tweaks such as updating the name and position. They essentially say, “ Resume is enclosed, now please give me a job.” A busy hiring manager will skim over dozens, sometimes hundreds of these generic letters, which is a waste of time that could be allocated to much more important tasks.

But if you follow the tips in this article to craft a strong, unique cover letter, your effort is going to help you stand out from the masses. It may even give you a substantial edge over your competition and help you make a good impression at the job interview .

Looking for a job? These position are hiring now near you:

• Receptionist
• Receptionist Secretary
• Switchboard Receptionist
• Office Receptionist
• Receptionist Telephone Operator

Parts of a Receptionist Cover Letter

Receptionists are expected to have excellent clerical skills . The day-to-day duties of a receptionist often overlap with the role of a secretary, administrative assistant , or executive assistant . Multitasking skills are also a must for this type of work.

A receptionist’s tasks often include answering phone calls and emails, scheduling appointments, greeting visitors and providing them with information, handing out security passes, and various other responsibilities.

This type of role requires excellent communication skills . Whether your letter is for a promotion, entry-level job, or a career change , a receptionist cover letter should include these key components:

Your contact information

The organization’s information

Dear [Manager Name],

First paragraph: intent and opening hook

Second paragraph: main body with key skills and accomplishments concerning the job requirements

Third paragraph: closing lines with a compelling call to action

Best regards, followed by name and title

A cover letter should fit cleanly on one side of a single page , which means you don’t have room to spare with elaborate pleasantries or irrelevant information. Every sentence of your cover letter needs to contribute directly to your main pitch.

Layout is another important factor; you want your cover letter to look professional. If you have any uncertainties about formatting your letter, browse free cover letter templates for assistance.

Receptionist Cover Letter Opening

It’s important to include the contact information for both you and the company to which you are applying at the top of the letter so a hiring manager can easily contact you. You don’t want this information to be difficult to locate.

If at all possible, address your cover letter to the hiring manager by name. If you don’t know the hiring manager’s name , use a gender-neutral greeting such as “Dear [Company Name] Recruitment Manager.”

Addressing your letter to “Sir or Madam” or “To whom it may concern” is unoriginal and too generic, so avoid this type of greeting. It’s not just poor etiquette; it may send the wrong message that you’re using the same letter for multiple employers without taking the time to personalize each one.

While a neutral “Dear Hiring Manager” or similar phrase is acceptable in place of a name, consider mentioning the company and/or department to make it a little more personalized.

Remember, a hiring manager is probably flipping through a lot of boring, generic cover letters, so if you don’t start with a bang right off the bat, your letter is going to end up in the unread pile with the others.

Start your cover letter by clearly communicating that you are applying for the position, then immediately following it with an impactful achievement. Numbers and statistics are great at catching attention, so if you’re able to quantify your accomplishment with percentages or dollar amounts, you’re off to a strong start.

Jane Doe Receptionist 9876 Home Avenue Sample, NC 27010 123-867-5309 [email protected] linkedin.com/in/janedoe March 10, 2021 John Smith Recruitment Manager Big Global Company 5432 Bustle Street Commerce, CA 94108 Dear Mr. Smith, I am applying for the Receptionist position at Big Global Company. With five years of experience as a Receptionist at Ecom, I optimized scheduling and automated reminders to reduce staff phone time by 45%. I believe a position at Big Global Company is the right choice for my skill set, experience, and career goals .

The applicant in the example personalized her cover letter by providing exact numbers to demonstrate her years of experience and her commitment to improving efficiency. Taking this approach instead of relying on market buzzwords and empty, generic claims about increasing revenue is a proven technique that is much more likely to garner attention.

Search For Receptionist Jobs

Receptionist cover letter body.

Once you’ve captured a hiring manager’s attention, the goal is to keep it. To prove that you’re the ideal candidate for the position, you need to explain:

Why you want this job

The skills that qualify you for the specific requirements of the job

Why you are the perfect fit for the position

Avoid dropping the ball by following a great opening paragraph with a boring list of general skills and accomplishments that have nothing to do with the specific job listing.

Instead, you need to demonstrate that you’ve not only taken the time to research the position and company but also fully understand what’s expected of you in this type of role. Then, highlight your most relevant skills and tie them directly to the company’s needs.

My primary goal is to improve office efficiency so staff members can spend more time working on projects and less time doing administrative work . I’m especially interested in the culture, innovation, and potential for future development with Big Global Company. Your job listing on Zippia specifies that you’re searching for a candidate who can optimize scheduling, automate outdated processes, and reduce office supply costs. My track record at Ecom proves that I have those necessary skills: Optimize scheduling: Reduced overall staff phone time by sourcing a new client portal that allowed customers to schedule their appointments online Automate processes: Set up a new automated email and text reminder system, which recovered $20,000 annually in past due accounts Reduce supply costs: Successfully negotiated with vendors to slash office supply costs by 23% with better deals that reduced waste and unnecessary expenses

Note that the applicant first demonstrates that she understands the company’s needs, then breaks those needs down with specific personal examples to prove that she is capable of fulfilling the company’s demands. This format is concise and easy to read, and it draws a clear connection to show why she’s a great candidate.

Receptionist Cover Letter Closing Lines

This letter is off to a great start, but now isn’t the time to lose your momentum by finishing with a weak “Thanks for your time” that leaves such a strong pitch hanging. Even though the ending may not feel as important, you want to make sure you finish on a high note and leave a lasting impression.

A strong ending should consist of a quick recap and optimistic closing to remind the hiring manager why you should be considered one of the leading candidates.

I look forward to discussing how my interpersonal , clerical, and communication skills as well as my extensive background working in administrative roles can help you meet your efficiency goals at Big Global Company over the next year and decade. Best regards, Jane Doe Receptionist 123-867-5309 [email protected]

In this example, the applicant successfully wrapped up her closing in a concise but powerful way that demonstrates her knowledge, enthusiasm, and genuine desire for the company’s short-term and long-term success .

Example of a Receptionist Cover Letter

Putting all the parts together illustrates how the ideal cover letter should start with an attention-grabber and maintain that same level of energy and competency throughout the entire pitch.

Jane Doe Receptionist 9876 Home Avenue Sample, NC 27010 123-867-5309 [email protected] linkedin.com/in/janedoe March 10, 2021 John Smith Recruitment Manager Big Global Company 5432 Bustle Street Commerce, CA 94108 Dear Mr. Smith, I am applying for the Receptionist position at Big Global Company. With five years of experience as a Receptionist at Ecom, I optimized scheduling and automated reminders to reduce staff phone time by 45%. I believe a position at Big Global Company is the right choice for my skill set, experience, and career goals. My primary goal is to improve office efficiency so staff members can spend more time working on projects and less time doing administrative work. I’m especially interested in the culture, innovation, and potential for future development with Big Global Company. Your job listing on Zippia specifies that you’re searching for a candidate who can optimize scheduling, automate outdated processes, and reduce office supply costs. My track record at Ecom proves that I have those necessary skills: Optimize scheduling: Reduced overall staff phone time by sourcing a new client portal that allowed customers to schedule their own appointments online Automate processes: Set up a new automated email and text reminder system, which recovered $20,000 annually in past due accounts Reduce supply costs: Successfully negotiated with vendors to slash office supply costs by 23% with better deals that reduced waste and unnecessary expenses I look forward to discussing how my interpersonal, clerical, and communication skills as well as my extensive background working in administrative roles can help you meet your efficiency goals at Big Global Company over the next year and decade. Best regards, Jane Doe Receptionist 123-867-5309 [email protected]

Tips for a Receptionist Cover Letter

If you don’t have much administrative experience to reference yet, get creative with the examples you use in your cover letter. Perhaps you have ideas about a more standardized out-of-office email template or a vision for improving team building by sending out welcome messages to make new employees feel like part of the family.

Choose experiences that showcase your interpersonal and communication skills, as these are two of the most important qualities a hiring manager will be looking for in any front-of-office role.

Final Thoughts

As you review your interview etiquette , imagine the cover letter is a virtual handshake before you meet the hiring manager in person. Before you have the chance to make a great first impression during your interview , you first need to wow your potential new boss on paper.

Remember, the role of a receptionist is all about people, so think about the different ways you can highlight your people skills in both the cover letter and the interview. If you don’t land an interview this time, don’t despair!

Be professional, follow up to the rejection with an email , and keep your head up. You never know how people may be communicating within their network and what other opportunities may arise. You don’t want to burn any bridges, whether those connections are with a company that rejected your application or the company from which you are resigning .

All you can do is put your best foot forward, starting with a well-organized resume and an effective cover letter.

• Zippia Careers
• Office and Administrative Industry

Browse office and administrative jobs

Receptionist Cover Letter Example

Written by Mark DeGrasso

May 5, 2023.

A cover letter is a vital piece of document that can make or break your chances of landing your dream job. As a receptionist, your cover letter sets the tone for your entire job application. It is your opportunity to showcase everything that makes you the ideal candidate for the job. This article will delve into the essential components of a receptionist cover letter , the common mistakes to avoid, and the final steps to perfecting your receptionist cover letter.

As you craft your receptionist cover letter, it’s important to keep in mind the specific needs and expectations of the company you are applying to. For example, if you are applying to a law firm, you may want to emphasize your attention to detail and ability to handle confidential information. If you are applying to a creative agency, you may want to highlight your ability to think on your feet and adapt to changing situations.In addition to highlighting your relevant skills and experience, you may also want to include a personal touch in your cover letter. For example, if you are particularly passionate about the company’s mission or values, you can mention this in your letter and explain how it aligns with your own values.It’s also important to remember that your cover letter is an opportunity to showcase your writing skills and attention to detail. Make sure to proofread your letter carefully and avoid any grammatical or spelling errors.Overall, a strong receptionist cover letter should demonstrate your understanding of the company and the position, highlight your relevant skills and experience, and convey your professionalism and attention to detail. With these elements in place, you’ll be well on your way to landing your dream receptionist job.

Essential Components of a Receptionist Cover Letter

A receptionist cover letter is an important document that introduces you to a potential employer. It should be well-crafted and contain the following essential components:

• Header: The header of your cover letter should include your name, address, phone number, email address, and the date. This information should be presented in a clear and professional manner.
• Employer Information: It is important to include the name and address of the employer you are applying to. This shows that you have done your research and are serious about the position.
• Salutation: Address the hiring manager by name, if possible. This demonstrates that you have taken the time to learn about the company and the people who work there.
• Introductory Paragraph: The introductory paragraph should be brief and to the point. Introduce yourself and indicate the position you are applying for. You may also mention how you learned about the job opening.
• Main Body Paragraphs: The main body paragraphs of your cover letter should detail your relevant skills, accomplishments, and experience. This is your chance to showcase your qualifications and explain why you are the best candidate for the job. Use specific examples to illustrate your points.

For example, you could mention that you have experience working as a receptionist in a busy medical office. You could explain how you managed multiple phone lines, scheduled appointments, and greeted patients with a friendly and professional demeanor. You could also mention any relevant certifications or training you have received.

• Closing Paragraph: The closing paragraph should summarize your interest and qualifications, and indicate your desire for an interview. Thank the employer for considering your application and express your enthusiasm for the opportunity to work for their company.
• Complimentary Close: Use a professional closing like “Sincerely” or “Best regards.” This is a polite way to end your letter and leave a positive impression on the employer.
• Signature: It is important to include your handwritten signature and typed name at the bottom of your cover letter. This adds a personal touch and shows that you are serious about the position.

By following these essential components, you can create a strong and effective receptionist cover letter that will help you stand out from other applicants and land the job of your dreams.

Common Mistakes To Avoid When Writing a Receptionist Cover Letter

Writing a cover letter for a receptionist position can be a daunting task, especially when you are not sure where to start. Here are some of the most common mistakes to avoid when writing a receptionist cover letter:

• Not Addressing the Hiring Manager: Do your best to address the hiring manager by name. It demonstrates that you have done your research and shows extra effort on your part. If you are unable to find the name of the hiring manager, you can address the letter to the company’s human resources department.
• Generic Language: Avoid using generic language, such as “I am a hard worker.” Instead, provide specific examples of your achievements and experiences to demonstrate your skills. For example, you can mention how you managed a busy front desk, handled multiple phone lines, and greeted visitors with a warm and welcoming demeanor.
• Grammatical Errors: Ensure that your cover letter is free of grammatical errors. This indicates your attention to detail and professionalism. You can use online grammar tools to check for errors and proofread your letter multiple times before submitting it.
• Repeating Your Resume: Your cover letter should complement, not duplicate, your resume. Be sure to highlight new information and expand on your experiences instead of repeating them. For instance, you can mention how your previous experience as a receptionist has equipped you with the necessary skills to excel in the role, such as strong communication, organizational, and problem-solving skills.

Remember, your cover letter is the first impression you make on a potential employer. It is your chance to showcase your personality, skills, and experience. Take the time to craft a well-written and thoughtful cover letter that highlights your strengths and sets you apart from other candidates.

Final Steps On Writing Your Receptionist Cover Letter

Now that you understand the essential components and common mistakes to avoid, here are a few final steps to perfecting your receptionist cover letter:

Firstly, it is important to research the company you are applying to and tailor your cover letter accordingly. This means addressing the hiring manager by name and mentioning specific details about the company that align with your skills and experience.

Secondly, don’t be afraid to highlight your accomplishments and skills in your cover letter. Use quantifiable numbers and specific results to showcase your achievements and demonstrate how you can contribute to the company’s success.

Thirdly, keep your cover letter concise and to the point. Avoid long paragraphs and use short, easy-to-read sentences. Remember, the hiring manager is likely reviewing many cover letters, so you want to make sure yours stands out for the right reasons.

Lastly, before submitting your cover letter, be sure to edit and proofread it. Check for any grammatical errors, typos, or formatting issues. You want to make the best possible impression on the hiring manager, so take the time to ensure your cover letter is clear, concise, and error-free.

• Personalize Your Cover Letter: Each cover letter you write should be personalized for the specific company and position you are applying for.
• Highlight Accomplishments: Use quantifiable numbers and specific results to highlight your achievements and skills.
• Keep It Concise: Keep your cover letter to one page maximum and use short paragraphs to make it easy to read.
• Edit and Proofread: Edit your cover letter to ensure that it is clear, concise, and error-free.

By following these final steps, you can ensure that your receptionist cover letter is professional, engaging, and tailored to the specific company and position you are applying for. Good luck!

Example Receptionist Cover Letter

Here is an example of a receptionist cover letter:

Dear Hiring Manager,

I am excited to apply for the Receptionist position at [Company Name]. I was thrilled to learn about the opportunity, and I believe my skills and experiences would be a great fit for your team.

As a previous Receptionist at [Previous Company], my experience aligns well with the qualifications you are seeking. I have a proven track record of managing multiple tasks simultaneously while delivering exceptional customer service. My positive attitude, strong communication skills, and attention to detail make me an ideal candidate.

In my previous role, I was responsible for fielding phone calls, managing the reception area, and greeting guests in a professional and welcoming manner. I have received praise from previous colleagues and clients for my ability to maintain a calm and professional demeanor in high-pressure situations.

Additionally, I have experience with a variety of office software programs, including Microsoft Office Suite and Google Suite. I am comfortable with scheduling appointments, managing calendars, and organizing files. I also have experience with data entry and record-keeping.

Furthermore, I am a quick learner and am always eager to take on new challenges. I am confident that I can adapt to your office’s unique needs and procedures quickly and efficiently.

Thank you for considering my application. I would love the opportunity to discuss my qualifications further and learn more about the Receptionist position at [Company Name].

[Your Handwritten Signature]

[Your Typed Name]

Receptionist Cover Letter FAQ

Here are some frequently asked questions about receptionist cover letters:

• How long should a receptionist cover letter be? A receptionist cover letter should be no longer than one page.
• What should I include in my receptionist cover letter? Your cover letter should include your relevant skills, accomplishments, and experience, and demonstrate your strong communication and organization skills.
• Should I address my cover letter to a specific person? Whenever possible, address your cover letter to the hiring manager by name.
• What should I avoid in my receptionist cover letter? Avoid using generic language, repeating your resume, and making grammatical errors.

Perfecting Your Receptionist Cover Letter for Success

Writing a successful receptionist cover letter requires careful attention to detail and personalized language that showcases your relevant skills and experience. Keep it concise, error-free, and attentive to the requirements of the specific position and company you are applying to. With these tips and techniques, you can draft a winning receptionist cover letter that sets you apart from the competition and lands you the job of your dreams.

Table of Contents

Customer Service Receptionist Cover Letter Example (Free Guide)

Create an customer service receptionist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a job as a Customer Service Receptionist? Our Customer Service Receptionist Cover Letter Guide is here to help you craft an effective cover letter that will help you stand out from the competition and get you the job you want. This guide will provide you with tips and advice to make sure your cover letter is as impressive as you are.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

Related Cover Letter Examples

• Supply Manager Cover Letter Sample
• Call Center Agent Cover Letter Sample
• Call Center Operator Cover Letter Sample
• Call Center Representative Cover Letter Sample
• Call Center Supervisor Cover Letter Sample
• Customer Service Clerk Cover Letter Sample

Customer Service Receptionist Cover Letter Sample

• Customer Service Specialist Cover Letter Sample
• Customer Support Manager Cover Letter Sample
• Customer Support Representative Cover Letter Sample
• Administrative Coordinator Cover Letter Sample
• Clerk Typist Cover Letter Sample
• Desk Receptionist Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the Customer Service Receptionist position at ABC Company. With my experience in customer service, I am confident that I am the ideal candidate for this role.

My experience includes three years as a customer service receptionist at XYZ Company. During this time, I have handled inquiries from customers, answered phones, processed orders, and provided general customer service. I’ve also had the chance to develop my skills in problem solving, which is essential in customer service. I am highly organized and can easily multitask, which allows me to quickly handle multiple tasks at once.

I am also a great communicator. I am comfortable talking on the phone and I am confident in my ability to come up with creative solutions to customer inquiries. Additionally, I have a strong understanding of the importance of customer service and I always strive to provide a positive experience for customers.

I am confident that my experience and skills make me a great fit for this role. I am eager to learn more about the position and to discuss how I can help your company succeed. I look forward to hearing from you.

Sincerely, John Doe

Why Do you Need a Customer Service Receptionist Cover Letter?

• A Customer Service Receptionist cover letter is an important document when applying for a job in customer service or reception.
• It gives potential employers a brief overview of your skills and experience, and highlights why you are the best candidate for the role.
• A well-written cover letter will show employers that you have the necessary skills and knowledge to effectively handle customer service and reception duties.
• It will also demonstrate that you understand the customer service and reception job requirements, and can effectively meet their needs.
• A cover letter will also help you stand out from other applicants and give you the opportunity to explain why you are the best choice for the job.

A Few Important Rules To Keep In Mind

• Keep the letter concise and to the point. The hiring manager will want to quickly determine your qualifications and experience.
• Address the letter to the hiring manager. If you have a contact name, include it in the letter.
• State why you are a strong candidate and specifically how your skills and experience are a good fit for the position.
• Include any customer service awards or recognition that you have received.
• Provide an example or two that illustrate your customer service abilities.
• Share any work you have done to improve customer service or the customer experience.
• Close the letter with a call to action, such as inviting the hiring manager to contact you for an interview.
• Proofread the letter carefully for any errors in spelling, grammar, and punctuation.

What's The Best Structure For Customer Service Receptionist Cover Letters?

After creating an impressive Customer Service Receptionist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Customer Service Receptionist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Customer Service Receptionist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to apply for the position of Customer Service Receptionist. With my background in customer service and administrative support, I am confident that I would be an excellent addition to your team.

I have six years of customer service experience working in busy call centers and retail stores. I have a knack for quickly learning complicated systems and processes and use this knowledge to provide excellent customer service. I always strive to exceed expectations and go above and beyond to ensure that customers leave with a positive experience.

I have a strong telephone presence and enjoy interacting with customers. I am able to keep my cool in difficult situations and can quickly diffuse tensions. I am also highly organized and have great attention to detail, which I have used to ensure that all customers receive the best service.

In addition, I am well-versed in using a variety of computer programs and software, including Microsoft Office and customer relationship management (CRM) tools. I am also comfortable multitasking and working in a fast-paced environment.

I am confident that I have the skills and experience needed to be a successful Customer Service Receptionist for your organization. I would welcome the opportunity to discuss my qualifications in more detail and am available for an interview at your convenience.

Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Customer Service Receptionist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not tailoring the letter to the specific company or job description
• Including irrelevant information
• Using an unprofessional email address
• Making errors in grammar, punctuation and spelling
• Not addressing the letter to a specific person
• Writing a letter that is too long
• Failing to mention relevant customer service skills
• Not providing contact information
• Making assumptions about the hiring manager
• Neglecting to proofread the letter

Key Takeaways For a Customer Service Receptionist Cover Letter

• Highlight any customer service experience or interpersonal skills in your cover letter.
• Be specific and tailored in your cover letter to show how your skills match the job requirements.
• Mention any awards, honors, or certifications you have that are relevant to the job.
• Demonstrate your knowledge of the company and its mission.
• Explain why you are the best candidate for the job.
• Use professional language, avoid slang, and proofread for errors before sending.

What Is a Receptionist Cover Letter?

Receptionist cover letter top tips, example receptionist cover letter, final thoughts, how to write a receptionist cover letter.

Updated October 11, 2023

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For many businesses, the receptionist is often the first person people see when they visit. They are the first point of contact and give the first impression of the business.

Those who make great receptionists are outgoing, personable and well organized.

For those looking to become a receptionist, the first step is creating an effective cover letter

Your receptionist cover letter is likely the first impression a future employer will have of you as an applicant and what kind of person you are.

Having a well-crafted cover letter that clearly emphasizes your strengths and fit for the position can easily move you ahead to the first interview , if done right.

This is also your chance to point out anything you feel they should know that is not on your resume, such as personal qualities or skills.

A receptionist cover letter should be specific to the role, and to the company where the applicant is applying. Do not use a generic letter or you will lose your reader's attention fast.

What Should a Great Receptionist Cover Letter Include?

When planning your letter, keep in mind the requirements listed in the job description and think of attributes and skills you hold that meet them, as well as any soft skills you feel would be valuable to the job.

Be sure to mention your past experiences and detail how you have learned from them.

A cover letter for a receptionist should make note of any certificates or degrees that are relevant.

From there it should emphasize:

• Customer service skills
• Organizational skills
• Telephone skills
• Multitasking abilities
• Technical skills , such as typing
• Computer programs you are fluent in
• Spreadsheet capabilities
• Report generation
• Ability to provide support for others in the company

Skills and qualifications will differ if you are applying as a medical receptionist or a receptionist without any experience .

A Medical Receptionist Cover Letter

A medical receptionist cover letter might read a bit differently. Begin with your degrees or certification to work in the field.

You should include all the skills recommended for a general receptionist cover letter, but should stress good interpersonal skills and empathy as you will be dealing with patients every day.

You should also particularly emphasize record keeping and organizational skills as a medical receptionist has a lot of forms and information to keep track of.

Note if you have a medical background or are familiar with medical language, such as HIPPA regulations, as well as medical coding.

Finally, you should also note that you work well under pressure. A doctor’s office can become busy and your employer needs to know that you can handle the workload and get the information they need.

A No Experience Cover Letter

Finally, you may be heading back into the workforce with little or no experience .

A receptionist cover letter with no experience should focus on emphasizing skills you have picked up through school, volunteer work or other endeavors.

You may have organized events outside of the workplace, handled stressful situations or had to help someone become more organized.

Clearly outline how you can best fit the position with the skills you do have, and don’t forget to state that you are eager to grow and learn to do your best in the position.

How to Write Your Receptionist Cover Letter

Organizing your cover letter is easy if you organize it like any other letter you would send. Begin at the top with the date and person and address it is going to.

Do your research and understand the position you are applying for and the company, and use this in your cover letter. Keep the focus on the receptionist position.

Keep it short and to the point. No more than a page in length. Double and triple check for mistakes.

A full breakdown of the cover letter process can be found in our article on how to write a cover letter

First Paragraph – Who are You Writing To?

Research the job you are applying for to find out who is doing the hiring and address your letter accordingly. Use the proper titles where you can (Mr, Mrs, Ms).

If you are unable to find out who is hiring, then use 'Dear Hiring Manager', but only as a last resort.

From the start, be friendly but professional. Introduce yourself and quickly point out the role you are applying for and why you think you will be a good fit. Try to find something specific in the job posting to mention and explain why you think you meet that need.

For example,

I am applying for the position of receptionist at your pet supplies company and see that keeping meeting minutes is required. I am an excellent typist with the ability to maintain up to 75 words per minute with minimal mistakes.

Second Paragraph – Why You Are a Good Fit

The second paragraph is where you can outline your skills and achievements and emphasize what makes you a perfect fit for this role.

You may have some personality traits that would be an asset to the receptionist position. It could be that you have an amazing memory, can write or type very quickly or you instinctively put people at ease.

Many of us have an abundance of soft skills we aren’t aware of.

Don’t simply regurgitate your resume, but give examples of work you have done.

Look for a specific experience that directly relates to what the employer is looking for in the job description.

The job posting might mention that the receptionist will also be responsible for keeping track of many ongoing projects.

In my previous role at ABC Company, I was in charge of keeping track of employees’ daily costs using a spreadsheet and matching them up with invoices weekly. I did this as well as keeping track of the hours that salespeople spent on the road and tracking vendor invoices for payment.

Third Paragraph – Qualifications

This is the paragraph where you can point out what qualifications make you stand apart from other applicants.

Although you won't normally need specific qualifications to get a job as a receptionist, you should talk about any special training that you have undertaken and what you learnt.

Perhaps you have a typing or secretarial qualification that will help you in the role.

This is also the place to emphasize anything extra you may have learned that is not listed on your resume.

I notice that you need someone with strong note-taking skills. I have a Level 2 Diploma in Reception Operation and, as part of this course, I learned shorthand. During my end of year assessment, I was praised for my focus and speed.

Fourth Paragraph – How You Can Help the Organization as a Whole

No employee acts on their own without an effect on the company as a whole. This is even truer for the role of a receptionist who is the first to greet people as they walk through the company doors.

Use this section to show that you have done some research and know the company you are applying to. Point out how your skills can benefit other areas of the company and help things run more smoothly.

At my previous position, I created a more organized filing system so everyone can find vendor information in one place, rather than having to check with different salespeople, saving them time.

Fifth Paragraph – Call to Action and Sign Off

Your final paragraph is just as important as your first. You want to leave your potential employer with the feeling that you are a strong candidate worth pursuing further.

Don’t simply thank them for their time, but ask that they contact you to discuss the role further. Not only does it show initiative, but it also reaffirms that you are interested in the position.

I would welcome the opportunity to discuss the position further and I look forward to hearing from you.

Sign off in a professional but open manner. Use ‘Yours truly’ or ‘Sincerely’.

Be personable but professional. As the first point of contact at a business, a receptionist needs to be both friendly and professional. Make sure this shows through in your cover letter too.

Do your research. You may be applying for multiple jobs at a time. You don’t want your cover letter to sound like the same letter you have sent to other places. Research the company you are applying to and reference the information in your letter.

Emphasize your non-work skills. This is the place to point out your great communication skills, your love of organization or your familiarity with the product the company produces.

Short and concise. Employers receive many resumes and don’t want to have to read through long, drawn-out cover letters. Keep it short, to the point and mistake-free. A cover letter with mistakes may as well not have been sent.

Strong sign-off. Don’t simply thank them for reading your cover letter and resume, make a point that you hope they contact you for future conversation.

Hiring Manager 123 Somewhere Street Somewhere, USA [Date] Dear Hiring Manager, I am applying for the position of Receptionist with [your company] as seen on [job board]. I have four years working as a receptionist at [previous company] where I was the first person to greet everyone during the day and was responsible for many office tasks. In my previous position, I was responsible for answering phones, emails, greeting visitors, ordering supplies, tracking incoming and outgoing mail, and keeping files organized. In your job description, you mention the candidate must be organized and a self-starter. In my previous position, I took charge of organizing all office files in one location creating a computerized log allowing everyone to find files easily and quickly. Not only am I personable and communicative, but I love dealing with people. I understand the stress that other workers may be under and am there to help in any way I can. I am a great multitasker and can help several people at once. I have a Level 2 Diploma in Reception Operation and as part of this course, I learned shorthand. During my end of year assessment, I was praised for my focus and speed. I have also earned an advanced certificate in Excel and can type at 65 words per minute. I thank you for taking the time to look over my cover letter and resume and would love to speak with you further about how I can be a great receptionist for your company. I look forward to hearing from you. Yours truly, J. Doe

A well-written receptionist cover letter can be the difference between getting a first interview or not.

By doing your research and planning out your letter, you will have a strong, well-written piece to accompany your resume.

Being a receptionist is an important job. Always make sure your desire and your enthusiasm for the position shows through in both your cover letter and when you get that first interview.

You might also be interested in these other Wikijob articles:

Or explore the Application Advice / Job Applications sections.

Receptionist Assistant Cover Letter Examples

A great receptionist assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following receptionist assistant cover letter example can give you some ideas on how to write your own letter.

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Cover Letter Example (Text)

Meeka Aresco

(148) 860-0699

[email protected]

Dear Tejasvi Korslund,

I am writing to express my interest in the Receptionist Assistant position at Hilton Hotels & Resorts, as advertised. With five years of administrative and client service experience at KPMG International Limited, I have honed the skills necessary to contribute effectively to your team and provide exceptional service to your guests.

During my tenure at KPMG, I developed a robust set of skills that are directly applicable to the Receptionist Assistant role. My experience includes managing front desk operations, handling multi-line phone systems, and providing comprehensive administrative support to a team of professionals. I have a proven track record of efficiently coordinating office activities, scheduling appointments, and maintaining organized and up-to-date records. My ability to quickly adapt to new software and technology ensured smooth internal communications and helped enhance the overall productivity of the team.

Moreover, my role required exceptional interpersonal skills as I was frequently the first point of contact for clients and visitors. I take pride in my ability to create a welcoming and professional environment, ensuring that every interaction is handled with a high level of customer service and attention to detail. I understand the importance of a positive guest experience, particularly in the hospitality industry, and I am eager to bring my warm and professional demeanor to the Hilton brand.

I am particularly impressed by Hilton Hotels & Resorts' commitment to excellence and its reputation for providing guests with outstanding service. I am excited about the opportunity to contribute to such a renowned company and am confident that my background in client services and office administration will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing how my experience and skills align with the needs of your hotel. I am enthusiastic about the opportunity to contribute to Hilton Hotels & Resorts and help maintain the high standards for which your brand is known.

Warm regards,

Related Cover Letter Examples

• Receptionist
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• Medical Receptionist
• Office Receptionist

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Legal Receptionist Cover Letter Example

Writing a cover letter can be an important step in applying for a job as a legal receptionist. Crafting a well-written, professional cover letter can make the difference in whether your application is accepted. Knowing the basic structure and key elements of a great cover letter can be a helpful tool in creating one. In this guide, we will provide tips and a detailed example of how to write an effective cover letter for a legal receptionist job.

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Legal Receptionist Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Legal Receptionist at [Company]. I am confident that I have the skills and experience necessary to be an excellent asset to your organization.

I have four years of experience as a Legal Receptionist, where I have excelled in my ability to manage high- pressure situations and provide excellent customer service. During this time, I have been able to develop a deep understanding of legal processes and protocols, as well as a high level of professionalism. My interpersonal skills are also excellent, and I am able to communicate and collaborate effectively with both colleagues and clients.

In addition to my receptionist experience, I also have a bachelor’s degree in Business Administration, which has helped me better understand the overall business world. With my combination of education and experience, I am confident that I can be an invaluable asset to your team.

I would love the opportunity to discuss this position further and how my skills and experience can be of benefit to your organization. Please feel free to contact me at [Phone Number] or [email address] to arrange an interview. Thank you for your time and consideration.

Sincerely, [Your Name]

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What should a Legal Receptionist cover letter include?

A legal receptionist cover letter should include information about your unique qualifications, experience and skills that make you an ideal candidate for the position. It should provide a summary of your professional background and highlight the ways in which you can contribute to the firm’s success. Be sure to mention any past professional experience in the legal field, as well as any additional qualifications such as knowledge of legal software.

In addition to outlining your relevant qualifications, a legal receptionist cover letter should include a few sentences about your communication and interpersonal skills. As a legal receptionist you will be the first point of contact for many clients and should be able to provide a friendly, professional and welcoming atmosphere. Highlight any past customer service positions and discuss how you have been able to successfully connect and interact with people in this capacity.

Finally, a legal receptionist cover letter should finish with an expression of enthusiasm for the job and a call for action. Let the reader know that you are confident in your ability to be successful in the role and why you are the best candidate for the job.

Legal Receptionist Cover Letter Writing Tips

Writing a great cover letter for a receptionist position is an important step in your job search journey. A receptionist cover letter should highlight your qualifications and experience, as well as demonstrate your knowledge of the company and its culture. To help you write the perfect cover letter for a legal receptionist position, here are some tips:

• Make sure your cover letter is customized to the individual job posting. Read the job description carefully and be sure to highlight the skills and qualifications that are most relevant to the legal receptionist role.
• Show off your attention to detail by proofreading your cover letter multiple times. Check for any spelling or grammar mistakes and ensure that your formatting is consistent.
• Demonstrate your customer service and communication skills. As the first point of contact for a legal office, a receptionist needs to have exceptional customer service skills. Showcase your ability to communicate with clients and handle customer inquiries with professionalism.
• Keep the cover letter brief. Aim for a single page, and avoid writing long- winded sentences. Stick to the point and make sure to answer any questions the job post might have asked.
• Highlight any experience you have in the legal field. Even if you don’t have direct experience as a legal receptionist, if you have experience working in a law office or in customer service, mention it in your cover letter.

Following these tips will help you create an effective cover letter for the legal receptionist position you’re applying for. Demonstrate your attention to detail and customer service skills, and make sure to highlight any experience you have in the legal field. Good luck with your job search!

Common mistakes to avoid when writing Legal Receptionist Cover letter

Writing a cover letter for a legal receptionist job can be intimidating for many job seekers. A cover letter is your chance to make a good first impression, so it’s important to make sure it’s written correctly and accurately reflects your skills and experiences. Here are some common mistakes to avoid while writing a legal receptionist cover letter:

• Not customizing the letter to the job: A generic cover letter looks unprofessional and makes it appear as if you didn’t take the time to craft an individualized letter. Make sure to tailor your cover letter to the specific job you are applying for and read through the job description carefully to highlight your relevant skills and experiences.
• Not including enough detail: A cover letter should be more than just a brief overview of your skills and experiences. Be sure to include specific examples of your work to demonstrate how your experience is relevant to the job and why you would be a great fit.
• Failing to proofread and edit: It’s important to take your time to proofread and edit your cover letter for any spelling or grammar mistakes. A cover letter with typos and errors will not make a good impression and could cost you the job.
• Not addressing the letter to a specific person: Whenever possible, you should try to address your cover letter to a specific person. If you cannot find the name of the hiring manager, you can use a generic salutation such as “Dear Hiring Manager”.
• Not including your contact information: Always remember to include your contact information at the end of your cover letter. This will make it easier for the hiring manager to reach you should they decide to move forward with your application.

By avoiding these common mistakes, you can ensure that your legal receptionist cover letter is professional and effective. Taking the time to create a custom, detailed cover letter can give you a major advantage in the job search

Key takeaways

When writing a cover letter for a Legal Receptionist position, there are key takeaways that you should keep in mind in order to make a strong impression. This article will discuss the key points of what should be included in your cover letter.

• Start by introducing yourself. Mention your name, your contact information, and the position you are applying for.
• Explain why you are interested in the position and why you would be a great fit. Elaborate on your qualifications and make sure to include any relevant experience you have.
• Be sure to highlight any specific skills that you have that are important for this position. These could include communication, customer service, and organization skills. Make sure to explain why you possess these skills and how they can be beneficial in the workplace.
• Demonstrate your knowledge of the law. Make sure to explain your understanding of legal processes and regulations and how you can be an asset to the organization.
• Showcase any relevant certifications you may have. This could include any legal- related certifications you may have obtained.
• Conclude the cover letter by thanking the hiring manager for the consideration of your application and expressing your enthusiasm for the opportunity.

By following these key takeaways, you can ensure that your cover letter for a Legal Receptionist position stands out and makes a great impression on the hiring manager.

Frequently Asked Questions

1.how do i write a cover letter for an legal receptionist job with no experience.

Writing a cover letter for a Legal Receptionist job with no experience can be a challenge. You need to find ways to convey your enthusiasm and show that you have the right skills and qualifications for the job. Start by introducing yourself and your interest in the position. Then, highlight any volunteer or educational experiences that demonstrate your knowledge of the legal field. You should also focus on soft skills, such as communication, customer service, and organization. Show that you are a team player and can work well with others. Finally, end your letter by expressing your enthusiasm for the job and thanking the employer for their time.

2. How do I write a cover letter for an Legal Receptionist job experience?

Writing a cover letter for an Legal Receptionist job with experience is much easier than with no experience. Start by introducing yourself and emphasizing your interest in the position. Then, discuss any experiences you have in the legal field, such as volunteer or educational experiences. Highlight any skills you have that demonstrate your ability to work in a law office, such as customer service, communication, and organization. Show that you are a team player and can work well with others. Finally, end your letter by expressing your enthusiasm for the job and thanking the employer for their time.

3. How can I highlight my accomplishments in Legal Receptionist cover letter?

There are several ways to highlight your accomplishments in a Legal Receptionist cover letter. You should start by discussing any relevant experience you have in the legal field, such as volunteer or educational experiences. Then, highlight any skills you have that demonstrate your ability to work in a law office, such as customer service, communication, and organization. Finally, discuss any awards you have won or successes you have achieved that showcase your achievements. This will show the employer that you have the necessary skills and experience for the job.

4. What is a good cover letter for an Legal Receptionist job?

A good cover letter for a Legal Receptionist job should be concise and clearly demonstrate your enthusiasm and qualifications for the role. Start by introducing yourself and expressing your interest in the position. Then, discuss any relevant experience you have in the legal field, such as volunteer or educational experiences. Highlight any skills you have that demonstrate your ability to work in a law office, such as customer service, communication, and organization. Show that you are a team player and can work well with others. Finally, end your letter by expressing your enthusiasm for the job and thanking the employer for their time.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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