resume format for document controller

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Document Controller Resume Examples

Document controllers are essential to successful and efficient organizations, managing documents and making sure they are accurate and up to date. When applying for a document controller position, you must make sure that your resume stands out to potential employers. Writing a compelling resume is one of the most important steps in the application process. This guide will provide you with detailed tips and examples to help you create a resume that will attract the attention of hiring managers and position you for success.

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Document Controller

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly organized and detail- oriented Document Controller with 4+ years of experience managing electronic and paper documents, maintaining databases and records, and authoring reports. Skilled in working with project teams and providing the highest quality of customer service. Possessing a Bachelor’s Degree in Business Administration and expertise in Microsoft Office applications. Seeking a position where my skills and experience can be utilized to benefit the organization.

Core Skills :

• Document Management
• Database Management
• Records Management
• Process Improvements
• Report Writing
• Microsoft Office Applications
• Highly Organized
• Excellent Customer Service
• Attention to Detail

Professional Experience :

Document Controller Renaissance Global, Inc. | March 2016 – Present

• Coordinate, maintain, and control all documents related to project plans, drawings, and specifications
• Create, maintain, and update document control databases
• Monitor project documents and ensure accuracy and completeness of documents
• Maintain document control systems and develop procedures for document control
• Ensure compliance with document control processes and procedures
• Utilize Microsoft Office applications for document control
• Troubleshoot and solve document control issues in a timely manner

Education :

Bachelor of Science, Business Administration University of California | June 2015 GPA: 3.8

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Document Controller Resume with No Experience

Highly organized and motivated individual with the ability to efficiently manage the documentation process. Seeking a position as a Document Controller to utilize my skills and expertise to help the organization reach their goals.

• Excellent organizational skills
• Competent in MS Office Suite
• Strong communication and interpersonal skills
• Ability to work unsupervised
• Ability to maintain confidential information
• Ability to meet deadlines
• Attention to detail

Responsibilities

• Maintain and update document control system
• Ensure that all documents are accurate and up- to- date
• Identify and resolve discrepancies in documents
• Maintain records of all documents in an organized manner
• Monitor the status of documents and take appropriate action
• Liaison with other departments to ensure document accuracy and compliance
• Ensure that the document control system is following safety regulations and policies
• Manage the document control process and keep up- to- date with changes in standards and regulations

Experience 0 Years

Level Junior

Education Bachelor’s

Document Controller Resume with 2 Years of Experience

Dynamic and reliable Document Controller with over two years of experience overseeing document management, document preparation, and workflow processes for large scale projects. Proven experience building, managing, and monitoring document control procedures and processes. Possesses a keen eye for detail and scope, providing detailed reviews of documents prior to release. Exceptional organizational, multitasking, and problem- solving skills.

• Document control management
• Document preparation
• Workflow optimization
• Project administration
• Problem- solving
• Multitasking
• Organizational skills
• Quality assurance

Responsibilities :

• Maintained and monitored document control procedures and processes, ensuring accuracy and efficiency in production.
• Performed document preparation, ensuring all documents are accurate and complete.
• Identified areas of improvement in document management procedures, recommending and implementing changes to improve efficiency.
• Coordinated workflow between multiple departments, ensuring documents were managed and released according to timelines.
• Provided detailed reviews of documents prior to release, ensuring all documents meet quality assurance standards.
• Developed and maintained database systems for document control, archiving, and retrieval.
• Assisted with project administration, playing an active role in project meetings and providing assistance as needed.

Experience 2+ Years

Document Controller Resume with 5 Years of Experience

Dedicated document controller with 5 years of experience in managing and organizing documents and records. Efficient in creating system to store and show document retrieval history. Possess strong organizational and communication skills and adept in using software related to document control.

• Document Control
• Data Management
• Documentation Tracking
• Process Improvement
• Quality Assurance
• Project Management
• Microsoft Office Suite
• Document Retrieval System
• Organized and filed documents to ensure accuracy and efficient document retrieval
• Analyzed document control processes to streamline data retrieval
• Developed database to store documents and track retrieval history
• Updated documents and records to ensure accuracy and compliance with regulations
• Created reporting for documents and records used in projects
• Developed quality assurance procedures to ensure document accuracy
• Implemented new document control systems to improve efficiency
• Assisted in project management activities by tracking documents
• Maintained electronic records of documents and reports
• Optimized document retrieval process to reduce time spent on search and retrieval

Experience 5+ Years

Level Senior

Document Controller Resume with 7 Years of Experience

A document controller with 7 years of experience in the management of day- to- day document control activities for multiple projects with an emphasis on accuracy and completeness. Skilled in utilizing project management software, document control software, and problem solving techniques to ensure that all documents are up to date, organized and stored in an efficient manner. Experienced in working with all levels of management, from senior to project level personnel.

• High level of organizational and problem solving skills
• Ability to multitask and prioritize tasks
• Excellent verbal and written communication skills
• Proficient in the use of document control software and project management software
• Proficient in Microsoft Office, Adobe Acrobat and other document control related tools
• Ability to work both independently and as part of a team
• Developing and implementing document control procedures in accordance with project specifications
• Ensuring the accuracy and completeness of all documents
• Tracking and coordinating the distribution and revision of project documents
• Updating and maintaining document control systems and databases
• Monitoring all changes and updates to documents and ensuring that all stakeholders are informed
• Preparing progress reports, tracking document progress and managing document deadlines
• Assessing and responding to document control queries from all stakeholders
• Providing support to project team members in the understanding and utilization of document control systems and processes

Experience 7+ Years

Document Controller Resume with 10 Years of Experience

Highly experienced and motivated Document Controller with 10 years of experience in document control and record management. Proven ability to maintain and organize confidential documents and information, monitor document life cycle and ensure document accuracy and integrity. Excellent communicator with strong ability to work with diverse teams and stakeholders.

• Highly organized with effective time management skills
• Excellent customer service and interpersonal skills
• Solid understanding of document control systems and procedures
• Ability to develop document control procedures and policies
• Ability to track and audit changes to documents
• Experience with scanner and imaging systems
• Proficient in computer software such as MS Office and Adobe Acrobat
• Maintaining and organizing confidential and sensitive documents
• Developing, implementing and monitoring document control and record management systems
• Monitoring the document life cycle and ensuring accuracy and integrity of documents
• Tracking changes to documents and auditing document control procedures
• Operating scanner, imaging and other document control systems
• Ensuring compliance with document control procedures and policies
• Assigning document numbers and managing document classification systems
• Preparing periodic reports and tracking document inventory levels
• Interacting with teams and stakeholders to ensure document accuracy

Experience 10+ Years

Level Senior Manager

Education Master’s

Document Controller Resume with 15 Years of Experience

I am a highly motivated document controller with 15+ years of experience in the field. I have extensive knowledge of document management systems, advanced computer skills, and a strong attention to detail. I am confident in my ability to efficiently configure, design, and manage systems and documents to achieve required objectives. I am also proficient in the use of Microsoft Office tools and have excellent interpersonal and communication skills. I am able to work well both independently and in a team setting.

• Document management system configuration and design
• Excellent organizational and time management skills
• Proficient in Microsoft Office tools
• Excellent interpersonal and communication skills
• Advanced computer skills
• Knowledge of document control processes
• Ability to work independently and as part of a team
• Organizing, filing and archiving documents
• Creating and maintaining document tracking systems
• Creating and updating electronic document databases
• Tracking and controlling changes to documents
• Ensuring the accuracy and completeness of documents
• Assisting in document- related tasks, such as document scanning and filing
• Performing document and system audits
• Liaising with internal and external stakeholders

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Document Controller resume?

A Document Controller is an administrative professional responsible for creating, updating, and managing corporate documents. Document Controllers must be organized, detail-oriented, and familiar with the latest digital document management systems.

If you’re seeking a job as a Document Controller, you should include the following points in your resume:

• Experience with document management systems: Document Controllers must be skilled in using document management systems, so make sure your resume highlights your experience with any relevant software.
• Excellent organizational skills: To simplify the document management process, you need to be highly organized and able to plan and prioritize tasks.
• Strong attention to detail: Document Controllers must be attentive to even the smallest details when it comes to document management.
• Knowledge of document regulations: It’s important to be aware of the regulations and laws that govern document management.
• Excellent communication skills: Document Controllers must be able to communicate clearly and effectively, both written and verbally.
• Ability to work independently: Document Controllers must be able to work independently and take ownership of their projects.
• Ability to multitask: Document Controllers are often charged with multiple tasks and must be able to manage them efficiently.
• Ability to work quickly and accurately: Document Controllers must be able to work quickly and accurately in order to meet deadlines.

What is a good summary for a Document Controller resume?

A good summary for a Document Controller resume should highlight the individual’s skills in managing and organizing documents. It should also include any special training or certifications that the individual has received in the document control field. Additionally, be sure to include any relevant experience, such as working in an office setting, or dealing with any specialized document control software. Ultimately, it should demonstrate the individual’s ability to effectively and efficiently organize and manage documents.

What is a good objective for a Document Controller resume?

A Document Controller is responsible for managing and organizing documents related to a project or organization. As such, a good objective for a Document Controller resume should include skills and qualities that demonstrate their ability to ensure the accuracy and integrity of documents. Some good objectives for a Document Controller resume include:

• To utilize extensive organizational and communication skills to efficiently manage document workflow and ensure accuracy of documents.
• To utilize problem-solving skills to resolve document-related challenges and maintain accurate records.
• To utilize experience with software systems to effectively manage large volumes of documents.
• To implement up-to-date document control processes to ensure efficiency and accuracy.
• To provide training and support to document control staff to ensure quality standards are met.
• To ensure documents are kept secure and confidential in accordance with regulatory and legal requirements.

How do you list Document Controller skills on a resume?

Document Controller skills are essential for managing documents in any organization. When crafting your resume, it’s important to highlight these skills in order to show potential employers the value you can bring to the role. Here are some skills to include:

• Project Management: Being able to manage projects effectively and ensure documents are in order is essential for any document controller. Showcase your experience with project management software and any other project management tools you have experience with.
• Data Analysis: A document controller should be able to analyze data to identify trends, identify areas of improvement, and find solutions to problems. Include any courses or certifications related to data analysis that you have obtained.
• Organization: Keeping documents organized and in order is a key responsibility of a document controller. Highlight your organizational skills, such as your ability to keep records and catalog documents in a logical fashion.
• Attention to Detail: Being detail-oriented is a key skill for any document controller. Show potential employers that you have the ability to carefully review documents and ensure accuracy.
• Communication: Being able to communicate effectively with colleagues, management, and other stakeholders is essential in any role. Showcase any communication skills or experience you have in this area.

By highlighting your document controller skills on your resume, you can show employers that you are the ideal candidate for the role. Doing so can help you get one step closer to landing your dream job.

What skills should I put on my resume for Document Controller?

When you’re applying for a Document Controller position, it’s important to highlight the right skills on your resume to show employers you’ve got the skills necessary to be successful in the role. Here are some of the top skills to consider when crafting your resume:

• Proficiency in Document Management Software: Document Controllers must be familiar with document management software such as SharePoint, Docuware, and DocuXplorer in order to store and manage documents.
• Organizational Skills: Document Controllers must be able to organize and track a large number of documents in a timely and efficient manner.
• Attention to Detail: Document Controllers must be detail-oriented and review documents for accuracy and completeness before filing them away.
• Excellent Communication: Document Controllers must be able to communicate clearly and effectively with coworkers and supervisors in order to ensure documents are properly filed, tracked, and retrieved.
• Multi-tasking: Document Controllers must be able to juggle multiple tasks at once, such as tracking documents, filing documents, and following up with coworkers.
• Problem-Solving Skills: Document Controllers must be able to identify and troubleshoot any problems that arise with the documents or the software they are using.

These are just a few of the skills that should be highlighted on your resume when applying for a Document Controller position. Showcasing your knowledge and experience with these key skills can help you stand out from other candidates and demonstrate that you are the right fit for the job.

Key takeaways for an Document Controller resume

When creating a Document Controller resume, it is essential to include a summary statement at the top of your resume that outlines your qualifications, experience, and strengths as it relates to the role. This will ensure that potential employers can quickly determine if you are a good fit for their open position.

Below are some key takeaways to consider when constructing a Document Controller resume:

• Demonstrate knowledge of document processing and document control systems.
• Highlight experience with developing and implementing strategies to improve document control processes and procedures.
• Showcase knowledge of proper filing protocols and archiving systems.
• Demonstrate ability to coordinate and collaborate with various departments to ensure proper document control.
• Include work related to maintaining document databases and ensuring accurate document retrieval.
• Discuss any relevant training or certifications in document control and processing.
• Outline any experience with creating and managing document control plans.
• Provide examples of successful document control implementations.
• List any software familiarity and experience with document control systems.

Including these key takeaways in a Document Controller resume will ensure that potential employers can quickly identify if you are the best candidate for the job. Be sure to keep your resume concise and highlight your relevant experience and qualifications.

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• Document Controller Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Document Controller Resumes:

• Maintaining and organizing documents in an electronic filing system
• Creating and managing document numbering systems
• Ensuring documents are up to date and compliant with regulations
• Distributing documents to relevant stakeholders
• Ensuring documents are stored securely
• Monitoring document control processes
• Providing document control support to project teams
• Creating and maintaining document control databases
• Tracking document revisions and updates
• Providing document control training to staff
• Conducting document control audits

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Document Controller Resume Example:

• Implemented a new document numbering system, resulting in a 30% reduction in document retrieval time and improved overall efficiency of document control processes.
• Collaborated with project teams to ensure compliance with industry regulations, resulting in a 100% success rate in passing document control audits.
• Developed and delivered document control training sessions to staff, resulting in a 20% increase in staff competency and adherence to document control procedures.
• Managed the creation and maintenance of a centralized document control database, resulting in a 50% reduction in document retrieval time and improved accessibility for stakeholders.
• Implemented a document revision tracking system, reducing errors and ensuring that all documents were up to date and compliant with regulations.
• Conducted regular document control audits, identifying and resolving discrepancies, resulting in a 95% accuracy rate and improved data integrity.
• Developed and implemented an electronic filing system, resulting in a 40% reduction in document storage costs and improved accessibility for stakeholders.
• Streamlined document control processes, resulting in a 25% increase in efficiency and reduced document retrieval time.
• Collaborated with project teams to distribute documents to relevant stakeholders, ensuring timely access to critical information and improving project coordination.
• Document control and management
• Database management
• Document numbering system implementation
• Compliance with industry regulations
• Document control training development and delivery
• Document revision tracking
• Audit conduction and discrepancy resolution
• Electronic filing system development and implementation
• Process streamlining
• Cross-functional collaboration
• Document distribution
• Project coordination
• Data integrity maintenance
• Efficiency improvement
• Cost reduction strategies
• Stakeholder communication
• Knowledge of document control software
• Attention to detail
• Problem-solving skills
• Time management skills
• Organizational skills
• Ability to work under pressure
• Adaptability to new technologies
• Confidentiality and discretion
• Knowledge of regulatory standards and compliance requirements.

Top Skills & Keywords for Document Controller Resumes:

Hard skills.

• Document Control Systems
• Document Management Software
• Version Control
• Quality Assurance and Compliance
• Record Keeping and Archiving
• Document Classification and Categorization
• Document Retrieval and Distribution
• Change Control Processes
• Document Review and Approval
• Document Formatting and Editing
• Data Entry and Data Management
• Technical Writing and Documentation

Soft Skills

• Time management
• Analytical thinking
• Problem-solving
• Communication skills
• Collaboration
• Adaptability
• Flexibility
• Multitasking

Resume Action Verbs for Document Controllers:

• Implemented
• Distributed
• Coordinated
• Collaborated
• Standardized
• Communicated

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Resume FAQs for Document Controllers:

How long should i make my document controller resume, what is the best way to format a document controller resume, which keywords are important to highlight in a document controller resume, how should i write my resume if i have no experience as a document controller, compare your document controller resume to a job description:.

• Identify opportunities to further tailor your resume to the Document Controller job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

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Related Resumes for Document Controllers:

Corporate controller, project controller, financial controller, assistant controller, accounting controller, finance operations manager, finance project manager.

Document Controller resume examples for 2024

Document controllers need a wide range of skills, which include project procedures, data entry, and sharepoint. These are followed by hard copy, computer databases, project management, and edms. Quality checks, ISO, and purchase orders are also important. CAD, RFI, data books, engineering drawings, and BOM are other valuable skills. As an example, a document controller at a pharmaceutical company would document engineering updates and maintain engineering and facilities blueprints and documentation following FDA and Six Sigma guidelines.

Document Controller resume example

How to format your document controller resume:.

• Use the same job title on your resume as the job you're applying for: 'Document Controller'.
• Highlight accomplishments in your work experience section, such as 'Documented engineering updates following FDA guidelines' or 'Maintained a computer database for fast document retrieval'.
• Aim to fit your resume on one page, focusing on relevant experiences and achievements.

Choose from 10+ customizable document controller resume templates

Choose from a variety of easy-to-use document controller resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your document controller resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Document Controller resume format and sections

1. add contact information to your document controller resume.

Document Controller Resume Contact Information Example # 1

Montgomery, AL 36043| 333-111-2222 | [email protected]

2. Add relevant education to your document controller resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Document Controller Education

Document Controller Resume Relevant Education Example # 1

Bachelor's Degree In Psychology 2010 - 2013

Arizona State University Phoenix, AZ

Document Controller Resume Relevant Education Example # 2

Bachelor's Degree In Business 2010 - 2013

Central State University Wilberforce, OH

3. Next, create a document controller skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an document controller resume

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

A database or a computer database is a cluster of structured information stored in an electronic archive. This electronic data is administered through a database management system (DBMS), both (data and DBMS) of which are collectively referred to as a database system. The data is normally portrayed in the form of rows and columns for easy organization, management, alteration, and access. The organization of data in computer database enables users to write and query data efficiently.

Quality checks are a component of quality control aimed at ensuring that quality requirements are met. Internally, quality checks provide assurance to managers, and externally, it provides assurance to clients, federal departments, authorities, and certifiers.

Internal audit is an evaluation process that ensures that a company's risk management, governing body, and other internal processes are running effectively. People who perform internal audits must be highly qualified, have experience, and knowledge to work accordingly with the international standards and the code of ethics.

RFI, short for Request for Information, is a preliminary business practice document used by the procurement industry to obtain general information about products or services, and to capture granular details of their procurement needs from experienced vendors in the market or the capabilities of various suppliers to enable purchasing decisions better informed.

Top Skills for a Document Controller

• Project Procedures , 9.3%
• Data Entry , 9.0%
• SharePoint , 7.6%
• Hard Copy , 7.5%
• Other Skills , 66.6%

4. List your document controller experience

The most important part of any resume for a document controller is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of document controllers" and "Managed a team of 6 document controllers over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Supervised 9 document coordinators as well as set up all CAPA investigation roles within quality systems.
• Maintained GMP Change Control documentation.
• Managed all original documents in facility through central filing system.
• Served as a liaison between and assigned sites with site staff.
• Assisted supervisor in validating, revising and implementing templates to ensure compliance and compatibility to CMC documents types.
• Analyzed operations reports for increased accuracy for producing payroll.
• Implemented and manage HRIS system for a multi-state work force of over one thousand employees.
• Transmitted payroll information after a thorough review of documentation was completed with the use of the ADP Payroll Processing System.
• Supported existing payroll operations and completion of daily, weekly, and monthly tasks by utilizing the AS400 / Trippak programs.
• Designed Payroll Services website to include paperless pay statements and self service for tax forms and links to other valuable resources.
• Documented and ran software test cases for performance qualification to obtain FDA certification for custom software application.
• Processed payroll for four entities using Paychex and ADP.
• Acted as Operations Supervisor one day a week.
• Conducted IQC for all incoming parts and components Checked and verified the completeness and correctness of all incoming documentation.
• Developed PowerPoint presentations and trained personnel on corrective actions and one point lessons.
• Adhered to HIPAA guidelines when processing patient information.
• Released records to customers and other medical personal within HIPPA guidelines.
• Tracked all regulatory activity generated from the Clinical Trials office via various databases.
• Improved clinical performance and bridge the gap between clinical documentation and regulatory requirements (Medicare and Medicaid).
• Trained personnel on documentation software programs ProCite (reference management database).

5. Highlight document controller certifications on your resume

Specific document controller certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your document controller resume:

• Incident Safety Officer - Fire Suppression Certification (ISO)
• OSHA Safety Certificate

6. Finally, add an document controller resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your document controller resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common document controller resume skills

• Project Procedures
• Computer Database
• Project Management
• Quality Checks
• Purchase Orders
• Vendor Data
• Internal Audit
• Engineering Drawings
• Technical Data
• Meeting Minutes
• Shop Drawings
• Product Lifecycle Management
• Distribution Matrix
• Data Sheets
• Corrective Action
• Electronic Copies

Document Controller Jobs

Links to help optimize your document controller resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Updated April 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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• Document Control Manager
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• Document Design Specialist
• Document Imaging Specialist
• Document Management Specialist
• Document Management Technician
• Document Manager
• Document Specialist
• Imaging Specialist

Document Controller Related Jobs

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Document Controller Resume Examples and Templates

This page provides you with Document Controller resume samples to use to create your own resume with our easy-to-use resume builder . Below you'll find our how-to section that will guide you through each section of a Document Controller resume.

What do Hiring Managers look for in a Document Controller Resume

• Organization Skills : Maintaining orderly document filing systems and databases.
• Attention to Detail : Ensuring accuracy and completeness of documents and records.
• Version Control : Managing document versions and revisions to prevent errors or confusion.
• Communication Skills : Effectively communicating with team members regarding document status and updates.
• Compliance Knowledge : Understanding and adhering to regulatory requirements and company policies related to document control.

How to Write a Document Controller Resume?

To write a professional Document Controller resume, follow these steps:

• Select the right Document Controller resume template.
• Write a professional summary at the top explaining your Document Controller’s experience and achievements.
• Follow the STAR method while writing your Document Controller resume’s work experience. Show what you were responsible for and what you achieved as a Document Controller.
• List your top Document Controller skills in a separate skills section.

How to Write Your Document Controller Resume Header?

Write the perfect Document Controller resume header by:

• Adding your full name at the top of the header.
• Add a photo to your resume if you are applying for jobs outside of the US. For applying to jobs within the US, avoid adding photo to your resume header.
• Add your current Document Controller position to the header to show relevance.
• Add your current city, your phone number and a professional email address.
• Finally, add a link to your portfolio to the Document Controller resume header. If there’s no portfolio link to add, consider adding a link to your LinkedIn profile instead.
• Bad Document Controller Resume Example - Header Section

Belinda 90 Foster Ave. Peabody, MA 01960 Marital Status: Married, email: [email protected]

• Good Document Controller Resume Example - Header Section

Belinda Thompson, Peabody, MA, Phone number: +1-555-555-5555, Link: linkedin/in/johndoe

Make sure to add a professional looking email address while writing your resume header. Let’s assume your name is John Doe - here is a formula you can use to create email addresses:

• [email protected] - [email protected]
• [email protected] - [email protected]
• [email protected] - [email protected]
• [email protected] - [email protected]
• [email protected] - [email protected]
• [email protected] - [email protected]

For a Document Controller email, we recommend you either go with a custom domain name ( [email protected] ) or select a very reputed email provider (Gmail or Outlook).

How to Write a Professional Document Controller Resume Summary?

Use this template to write the best Document Controller resume summary: Document Controller with [number of years] experience of [top 2-3 skills]. Achieved [top achievement]. Expert at [X], [Y] and [Z].

How to Write a Document Controller Resume Experience Section?

Here’s how you can write a job winning Document Controller resume experience section:

• Write your Document Controller work experience in a reverse chronological order.
• Use bullets instead of paragraphs to explain your Document Controller work experience.
• While describing your work experience focus on highlighting what you did and the impact you made (you can use numbers to describe your success as a Document Controller).
• Use action verbs in your bullet points.

Document Controller Resume Example

Document Controller

• Collect information on ongoing maintenance activities at the site and report to the manager.
• Prepare and manage maintenance punch for uploading into the system.
• Generate requests for various items according to maintenance plans.
• Maintain control over all documents related to maintenance plans.
• Ensure daily updates of the database for all requests and plans.
• Maintain and continuously improve the Document Control Management System in accordance with ISO Standard.
• Manage registers for all document receipts, issues, submissions, and correspondence.
• Ensure timely return of documents, approvals, or comments from internal and external parties.
• Oversee day-to-day operations of the document center.
• Hands-on experience in identifying and sorting Engineering documents.
• Prepare various reports and generate document control reports as needed.
• Support the project management team.
• Coordinate with various departments.
• Submit documents and create transmittals.
• Track pending documents through weekly progress reports.
• Notify respective departments to take appropriate action on pending documents.
• Follow up manually with clients' internal teams to obtain expected schedules for pending documents.
• Coordinate all activities related to the Document Control procedure, including drawings and commercial correspondence.
• Receive, gather, and sort all correspondence from various work destinations into an organized system.
• Code and enter all received documents into an accessible filing system, whether electronic or hard copy, for reference or further action.
• Verify the originality of all documents and follow up on relevant responses as required.
• Notify team staff of all pending documents or approvals, and returned responses for necessary action.
• Distribute received documents to concerned employees and ensure delivery to the appropriate personnel.
• Establish a system for managing incoming and outgoing correspondences.
• Maintain an effective filing system for all project documents.
• Issue a weekly report regarding unanswered correspondences.
• Issue a monthly report on all Document Control activities.
• Continuously work on improving performance and operational mechanisms.
• Identify problems and work towards finding solutions.
• Supported document controls and managed contract documents.
• Proofread filenames, titles, and submittal details to ensure accuracy and prevent rejection.
• Monitored due dates and deadlines to ensure timely submission of all documents.
• Reviewed blueprints and drawings for accuracy and completeness.
• Checked documents for accuracy and completeness, identifying deficiencies and suggesting corrective actions.
• Thoroughly reviewed all documents and reports for accuracy and completeness.
• Scanned, filed, and transmitted various documents, adhering to digital filing procedures.
• Prepared project documents according to project manager, team, or client specifications.
• Converted documents between different applications as needed.
• Requested new office equipment and stationery, and provided other administrative support.
• Conducted clerical tasks including photocopying, faxing, scanning, and data entry.
• Responsible for creating and issuing invoices and credit memos to customers.
• Scheduled appointments and managed calendars.
• Handled office tasks such as filing, generating reports and presentations, setting up meetings, and ordering supplies.
• Completed day-to-day duties accurately and efficiently.
• Collaborated with internal staff to process documents and initiate closures.
• Managed document control system and updated work instructions, procedures, and associated databases.
• Maintained an outstanding attendance record, consistently arriving at work ready to start immediately.
• Prepared various written communications and reports.

Site Document Controller Resume Example

Site Document Controller

• Establishing and maintaining an efficient filing and archiving system for both paper and electronic documents.
• Managing documents produced by all third parties involved in the Project, such as construction contractors, suppliers, vendors, and Russian institutes.
• Monitoring the status of documents and overseeing their management.
• Recording and electronically storing documents in the EDMS (Electronic Document Management System).
• Providing support to project engineers in utilizing document management tools and meeting requirements.
• Dispatching or transmitting the client's comments to the relevant parties.
• Recording and filing original documents in compliance with archiving and client procedures.
• Preparing transmittal notes in both English and Russian.
• Ensuring accuracy of dispatched documents.
• Preparing Red-line Mark-up documentation for the client.

Top Document Controller Resume Skills for 2023

• Document management systems (DMS)
• Version control
• Document classification
• Document indexing
• Electronic document organization
• Document tracking
• File naming conventions
• Metadata management
• Document retention policies
• Document retrieval
• Quality control
• Scanning and imaging
• OCR (Optical Character Recognition)
• Document storage
• File encryption
• Access control
• Information security
• Compliance regulations
• Audit trail management
• Record management
• Document review processes
• Collaboration tools (e.g., SharePoint)
• Workflow management
• Document distribution
• Change management
• Document validation
• Document formatting
• Electronic signature verification
• Documentation standards
• Document conversion
• Metadata tagging
• Training on document control procedures
• Risk management
• Problem-solving
• Attention to detail
• Communication skills
• Time management
• Adaptability
• Documentation of processes
• Policy development
• Disaster recovery planning
• System administration
• IT proficiency (Microsoft Office, Adobe Acrobat)
• Document scanning equipment operation
• Document control software proficiency

How Long Should my Document Controller Resume be?

Your Document Controller resume length should be less than one or two pages maximum. Unless you have more than 25 years of experience, any resume that’s more than two pages would appear to be too long and risk getting rejected.

On an average, for Document Controller, we see most resumes have a length of 2. And, that’s why we advise you to keep the resume length appropriate to not get rejected.

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5 Amazing document controller Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, document controller: resume samples & writing guide, henry moore, employment history.

• Ensure documents are properly distributed and archived
• Maintain document control databases and filing systems
• Create and update document control procedures and processes

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William Hall

Professional summary.

• Ensure all documents are stored in the appropriate locations
• Assist with document control audits and provide feedback to management
• Monitor document control activities and provide reports as required
• Train staff on document control procedures and processes
• Respond to document control related queries from internal and external stakeholders
• Monitor document expiration dates and initiate renewal processes
• Coordinate document control activities with internal and external stakeholders
• Monitor document control system performance and provide support as needed
• Assist with the development of document control policies and procedures
• Ensure documents are properly indexed, labeled, and tracked

Andrew Evans

Cal jackson.

• Review documents for accuracy, completeness, and compliance with established procedures
• Assist with the preparation of documents for review and approval

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Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

document controller Job Descriptions; Explained

If you're applying for an document controller position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

document controller

• Office management in fast paced, high task, engineering company.
• Management of all office duties
• Management of filing and all electronic documents.
• All customer service duties
• Submission to PM for Site Inspection documents
• Daily working on Laser Fiche (Citrix XenApp), EDRMS System & EIP EDMS System
• Review and update technical documents
• Distribute project-related drawing copies to internal team.
• File documents in physical and digital records
• Generate & allocate reference numbers for Drawings, Inspection ( work + material ), Letters & other all documents 
• Manage the flow of documentation within the organization & to Sub contractors
•  To Control Of Receiving Documents. 
•  File Documents In Physical And Digital Records. 
•  Making Damage Quotations And Excess Report. 
•  Reading & Reply Emails And Calls From Client. 
•  Make New File Contract And Other Related Documents To Of       –Client. 
•  Checking Official Receiving On Financial Documents From The –Client. 
•  Responsible Of All Client & Employee Files. 
• Involved in documentation for engineering and vendor documentation 
• Maintain schedule for creating databases for tracking all technical and non-technical documents and provide status update on regular basis.
• Received technical drawings from various discipline engineers and ensure revision accuracy before issuing to the Client/vendor 
• Assist in setting up the Document control system (PetroceptDC) for Head office/Site and engineering support centers.
• Issued regular document status reports to client (IPMT) as well as to internal team (PEPI) weekly.
• Setting up PetroceptDC and Documentum in for vendor documentation.
• Represented company in Vendor Kick-off meeting and final documentation submission.
• Manage and oversee documents for a particular project.
• Checked all types of documents, including blueprints and drawings for accuracy and completeness.
• Coordinated document exchange between departments, contractors, suppliers and customers.
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Monitored due dates and deadlines and worked to submit all documents on time or early. 

document controller Job Skills

For an document controller position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Word Processing
• Office Management
• Document Control
• Document Preparation
• Records Management
• Document Retrieval
• Data Analysis
• Spreadsheet Creation
• Database Administration
• Archive Management
• Document Editing
• MS Office Suite
• Data Quality Control
• Document Verification
• Document Classification
• Document Indexing
• File Organization.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your document controller Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Sam Patterson

Include your contact information and job descriptions, missing job descriptions lessens your chances of getting hired..

• Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
• Keep job descriptions short but don't just list your jobs.
• Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your document controller Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Ian Hawkins

• Montior document expiration dates and initate renewal processes
• Ensure all documents are stored in the appropiate locations
• Monitor document controll activities and provide reports as requiered
• Ensure documents are properly distrubuted and archvied
• Assit with the developement of document control policies and proceduers
• Assit with the preperation of documents for review and apporval
• Maintains document control databases and filing systems
• Assists with the preparation of documents for review and approvall
• Monitors document expiration dates and initiate renews processs

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history..

• When explaining gaps in your employment section, start by being honest.
• Elaborate on the gap and show that you never stopped learning.
• Explain and elaborate any gap in your work history by highlighting new skills.

document controller Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an document controller position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

JPMorgan Chase Hiring Team

I am a highly motivated and experienced Document Controller with 1 years of experience in Administrative & Clerical. I am excited to apply for the Associate Document Controller position at JPMorgan Chase, where I am confident that I can contribute to your organization's success.

Throughout my life, I have pursued my passion for Data Entry and have gained experience in this field as a result. This experience has given me valuable skills such as Adaptability and Emotional Intelligence, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Document Controller and help your organization achieve its well determined goals.

I appreciate the opportunity to apply for the Associate Document Controller position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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Document Controller Resume Samples

Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. The type of organization decides the duties of these controllers, but the general tasks mentioned in the Document Controller Resume include – ensuring proper documentation; copying and scanning documents, checking accuracy of documents , updating technical documents, filing digital documents , creating templates, retrieving files, managing document flow , maintaining confidentiality and preparing ad-hoc reports.

Employers look out for core skills such as – proven work experience, familiarity with project management, hands-on experience with MS Office and MS Excel, knowledge of EDMS, proficiency in labor and corporate laws, and fast typing skills. Document controllers come from varying backgrounds, but major of them have a degree in project management or the related.

• Resume Samples
• Administrative
• Document Controller

Document Controller Resume

Summary : Accomplished administrative professional with eight years of progressive responsibilities and experience. Capable of handling a wide range of administrative functions, while consistently producing top-quality work.

Skills : Records and database management.

Description :

• Develop and manage utilization of document control database system allowing for better tracking of documents, approval loops, revision identification, quality, and timely receipt for distribution.
• Created and established work instructions for document retention plans and implementation of retention vendor services.
• Responsible for ensuring circulation durations for distribution and retention cycles are tracked and monitor any deviations so they may be reported to management.
• Prepare, file, and distribute all project documentation/drawings and correspondence for EPC groups (engineering, procurement, construction).
• Support estimating and bid proposal teams to receive, check and validate documents regarding possible projects and job showings Receives and appropriately handles emails from clients and staff in an accurate timely manner.
• Facilitates information flow and action with coordinators.
• Creates transmittals and files for recipients to ensure nothing is delayed that may affect bids or projects Maintain document distribution matrix for project teams, client lists and key personnel Assisted in engineering specification templates to be uploaded to the EDMS.
• Participate in weekly safety and estimating meetings.

Document Controller III Resume

Objective : Over ten (10) years of experience as a document controller/ Sr. document controller. Used skills and knowledge to contribute to the success of several major projects.

Skills : Duplicate Detective, Folder Sizes, NetInfo, SAP, Coreworx, Microsoft Office, Microsoft Office 365, Print Folder Pro.

• Responsible for examining documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Review contracts to determine documentation required for each phase of project.
• Monitor due dates for drawings, specifications, software, technical manuals, and other documents.
• Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Copy or fax materials; organize, maintain, and safeguard files and databases.
• Monitors status of project to ensure documentation is submitted according to schedule.
• Reviews and verifies project documents for completeness, format, and compliance with contract requirements.
• Submits project documentation to management for approval, and transmits approved documents to customer.

Document Controller II Resume

Summary : Looking for a suitable position where I could be a productive and contribution member of the team or organization to utilize work experience in the field of Document Control, Project Coordination, System Support, Data Base Management, Business Coordination, Market Research, Product Presentation, Client Promotion, Marketing, Techno-Commercial Negotiation, Office Administration and Project Support Services.

Skills : Operations, Account Management, Loss Control, Analytical Support, Customer Service.

• Received and registered client-provided documents for detailed engineering or construction engineering projects, including in-house generated document.
• Controlled issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
• Maintained specifically assigned project databases.
• Ensured proper document classification, sorting, filing and proper archiving.
• Reviewed completeness of documentation and prepared document transmittals.
• Prepared and maintained AFC and As-built photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to clients during project closeout.
• Performed document quality check in accordance with company engineering document control procedures.
• Performed file backup to ensure proper storage and archiving of electronic registers.

Sr. Document Controller Resume

Summary : 7 years of Supervisory/Management experience, in both Quality and Customer Service Leadership roles. Six years of SAP foreground and background experience in various modules.

Skills : Office Administration, Accounting and finance, Business.

• Creating, implementing, changing and maintaining all documents pertaining to the Quality Business Management System, according to the rules and regulations.
• Collaborated on the creation and writing of the Quality Manual that drove all standard operating procedures, work instructions and corresponding documentation.
• Trained all new employees in the standard operating procedures of the ISO system.
• Certified to perform internal audits on the implemented Quality Business Management System.
• Created and maintained a web site for all the plant's ISO documentation.
• Trained all affected employees in changes to the Standard Operating Procedures by doing En Masse training.
• Passed seven ISO External audits and two recertification audits without any findings.
• Worked independently to assist a new printing business in creating and implementing the ISO system.

Document Controller/Analyst Resume

Summary : Dedicated, hard-working individual with proven organizational, time management and interpersonal skills. Works well in teams or individually to achieve goals and objectives.

Skills : Clarity, Concision, and Precision.

• Report writing, records scanning, imaging processes, quality assurance for case review sheets.
• Remote storage, standing shelf archives for records retention.
• Utilizes imaging systems to store Standardized Case Review Sheets (SCRS) records into SharePoint for remote storage.
• Performs quality assurance checks (QA) on imaged and paper records in NCIS file systems.
• Manages and controls physical records for standing shelf archives in NCIS Records Department using Department of the Navy (DoN) Records Retention and Disposition Guidelines.
• Coordinated with NCIS Records personnel to retrieve stored files.
• Received and fulfilled requests from customers for SCRS file information from field agents or other NCIS personnel.
• Utilizes NCIS imaging processes and imaging systems to scan records to create Adobe Professional PDF files using optical character recognition capability.

Lead Document Controller Resume

Summary : Detail and organizational skills have helped many projects with their success and completion. Having the ability to properly handle a high volume of work while keeping the work's integrity intact.

Skills : Ms Word, Marketing And Sales, Management.

• Receive and send all documents to database / log entries for tracking purposes Prepared, download and printed documents/drawings, specifications, Add/update documents in project information systems.
• Quality check documents, drawings, and transmittals for correct titles, revisions, and document number and revision submitted by suppliers/subcontractors, and engineers.
• Prepared various documents for the Project Engineer/team.
• Maintaining copies of client specifications and standards for a project, which includes tracking of specification deviations and addendums.
• Maintain internal issuing, tracking and reporting status of drawings, specifications and engineering documents.
• Verified data gathered, such as matching supplier invoices against file copies.
• Independently plans, schedules and performs broadly defined clerical and document management tasks.

Document Controller/Coordinator Resume

Objective : A skillful communicator with exceptional interpersonal, oral and written presentation skills as well as strong analytical and critical thinking skills which has progressively led to positions of increased responsibility.

Skills : Excellent written and verbal communication skills, Team promoter.

• Managed the project email inbox to ensure that internal requests are handled in a timely manner.
• Responsible for issuing all engineering documents as well as supplier/vendor documents.
• Quality checked, processed and distributed official engineering documents that were sent and received from the client.
• Ensured that document control functions were being performed in accordance with policies.
• Ensured the project teams followed the defined internal document review and approval process.
• Cut the company's costs by providing on the job training to all new project coordinator personnel and project team.
• Provided interface training to the engineering department for the Xait software.
• Created work instructions for the coordinators to follow in efforts to help strengthen the team's position within the project.

Document Controller/Processor Resume

Headline : Quickly learn and master new technology; equally successful in both team and self-directed settings; and proficient in a range of computer systems, languages, tools and testing methodologies.

Skills : Document Control.

• Responsible for all Document Control Activities for the Project Team.
• Provided training and guidance to the Document Controllers/Administrative and Technical Assistants in other offices as required.
• Provided guidance and training on Document Control processes for the Project Team members.
• Monitored and expedited as necessary the progress on document reviews and approvals.
• Receipt, registered and distributed of Contractor/Vendor and internal documentation.
• Ensured all documentation is collected, logged, copied, filed and distributed accordingly in a timely manner.
• Provided information regarding the document control team for the weekly and monthly reports.
• Provided audits of document control practices within the project.

Document Controller/Supervisor Resume

Summary : To work as an Administrative Assistant/ Customer Service Agent of a highly prestigious company that would hone knowledge and enhance abilities that would contribute to the growth of the company.

Skills : Administrative Assistant, Customer Service Skills.

• Responsible for the coordination of all project-related personnel movements, including travel, transport, accommodation (including the Company Crew Flat) and related logistics.
• Responsible for coordinating with clients and / or agencies to ensure proper personnel movement.
• Determine project related visa and security pass requirements and arrange for all the necessary visa, security passes, seaman's books etc.
• Required for the project personnel and ensure that they remain valid for the required duration.
• Maintain the Company's asset database system.
• Maintain a database containing purchasing, suppliers and personnel information.
• Preparing the monthly personnel and C-Nav signal utilization report for the job costing.

Summary : 10 plus years of dependable experience as Administrative Professional with a proven record of accomplishment in the areas of Document Control, customer relations, records management, information systems and general office operations.

Skills : MS Office, MS Excel.

• Manage the daily operations of the client document control and assist with the RHi proprietary software RHiComs during the measurement phase of the projects.
• Track and expedite submittals from contractors.
• Assist in record preparation, imaging, storage, and related services off-site.
• Work closely with project managers, engineers, and contractors to maintain and resolve document and drawing issues.
• Control processing of project-related files and documents in the computer-based document control system.
• Controlled all incoming documentation, from suppliers and clients.
• Receiving documents, checking for accurate stamping and meta-details and processing according to procedures.

Summary : Experience in projects related to infrastructure rehabilitation, hospitals, high rise tower, hotel, bridge, sewerage and educational institutions.

Skills : Project Management, Information System, Expedition Contract Manager.

• Updated & maintained information in the management system ensuring high quality document flow.
• Established & managed document filing system for all hard copies of incoming & outgoing documents.
• Assured compliance with project communication protocols and document control procedures.
• Reviewed incoming drawings for completeness and accuracy of drawing transmittal sheets.
• Maintained an up to date register of design drawings with latest revisions.
• Maintained copies of all submitted & approved contractor's submittals.
• Trained new document control staff building competence for handling document control system at site with minimal supervision.

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Document Controller Resume Sample

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Work Experience

• To develop and implement processes related to document control and management
• To providing administrative support to the Engineering team
• As a supporting role in contract administration
• To organize, update and improve the overall workflow of information and documentation within the company
• Responsible to track the status of the project and to know all the players that need to be included in the general information exchange process
• DC job responsibilities leads up to increasing accessibility, updating information, recording traceability and retrieving documents, supporting the correct on-going project development
• Verifying documents structure and the accuracy of the data, so as to ensure clear and correct communications with the Client, the other stakeholders and the Contractor
• Control, coordinate and supervise the issue and recording of all drawing and documents produced by designers, subcontractors and other third parties for our design and construct projects
• Responsible to ensure that all project documents are stored in the EDMS
• Assistance in administrative services to all project team members when required
• Coordinate with subcontractors and suppliers and their assigned Document Control personnel as required including ensuring that the documents/data received from subcontractors meet project requirements
• To perform credit control independent from the business lines for the corporates portfolio in line with the global core missions and direction of ITO COO to ensure
• Be familiar with Amec Foster Wheeler Energy & Partners Engineering Company Procedures
• Monitor progress of in-house and Client reviews of technical data. Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project
• Produce reports on documentation and progress as requested. Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Contribute to compilation of final project dossiers, as built portfolios and archiving. Produce exception reports on late documentation for management review
• Upload/capture data on Client’s EDMS if required
• Oversees and assists with the handling of Engineering, construction, site activities and project documentation
• Responsible to manage the storage, distribution and filing of all project documents in both paper and electronic format
• Assists with the filing of electronic documents, updating of document revisions and input of required information into the Electronic Document Management system (EDMS) – Business Collaborator (BC) and Enterprise Bridge (eB)
• Responsible for managing and expediting document distribution
• Work with local project teams to plan for final handover of electronic documents and data into the site EDMS system. Ensure that the required attributes, numbering, and file naming conventions are used
• Interface closely with the Company and Client EDMS team on setup issues. Where required, attend project team meetings

Professional Skills

• Demonstrate excellent time management skills, working to deadlines and adhering to set procedures
• Demonstrates excellent writing skills and with guidance from senior staff is able to produce and review project DC related procedures and work processes
• Strong planning, prioritisation and delivery skills
• Highly organized, with excellent time management skills to balance competing priorities
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
• Strong computer skills required including experience with Microsoft Office applications
• Strong organisational skills and have the ability to prioritise their workload

How to write Document Controller Resume

Document Controller role is responsible for computer, interpersonal, english, software, microsoft, adobe, excel, organizational, training, word. To write great resume for document controller job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Document Controller Resume

The section contact information is important in your document controller resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Document Controller Resume

The section work experience is an essential part of your document controller resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous document controller responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document controller position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Document Controller resume experience can include:

• Accurately process and record all technical documentation in accordance with agreed procedures. Maintain effective organization and storage of documents and information
• Set up an electronic library system for technical documentations as per AmecFW procedures. Control and maintenance of documentation for audit/internal requirements
• Coordination with Client Document Controller in document handling. Develop Photocopies/ Binding and transmitting of documents as part of client’s submission. Effectively implement all relevant process and procedures
• Good management and organization skills. Able to provide good management support to projects in all matters relating to document control
• Excellent command on English with good organizing and computer skills
• Strong problem-solving, strategic and creative thinking, and decision-making ability, superior attention to detail and organizational skills

Education on a Document Controller Resume

Make sure to make education a priority on your document controller resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document controller experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Controller Resume

When listing skills on your document controller resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical document controller skills:

• Be able to demonstrate excellent verbal and written skills and good numerical skills
• Excellent organizational skills and detail oriented Knowledge of Current Good Manufacturing Practices (cGMP) and Good Documentation Practices (GDP)
• Operate effectively without direct supervision.Able to communicate effectively with clients, senior staff and delivery team members
• Good multitasking, prioritizing and organization skills
• Good communicator, strong verbal and reporting skills
• Excellent IT skills, with experience of using word, Power point, Excel and Outlook, Office 365

List of Typical Experience For a Document Controller Resume

Experience for senior document controller resume.

• Strong prioritization and organisational skills
• Excellent communication skills & a good telephone manner
• Skilled at reporting metrics showing performance and trending; advanced data analysis skills
• Good MS Office skills using Word, Excel, PowerPoint and Outlook
• Proven skills in challenging assignment as a project admin in charge
• Excellent written and verbal interpersonal skills and the ability to work well in a team

Experience For Project Document Controller Resume

• Strong communication skills. Fluent in English/ Arabic
• Good IT Skills- preferably O365 & Sharepoint
• Desired experience with; Adobe Pro, MS Excel Advanced Skills, Document Control third party useful applications
• Good communicator with a willingness to learn new skills
• Strong computer skills (Outlook, Word, Excel)

Experience For Lead Document Controller Resume

• Interpersonal Team membership and leading Skills e.g.: Listening, integrating diverse perspectives, adds value to the achievement of team goals
• Uses intermediate to advanced editing skills while assisting writers in the preparation of various smaller document types
• Intuitive learning and training skills
• Advanced skillset working in a complex Document Management System (Bentley, SAP, EDDI) required
• CAD drafting skills a significant advantage
• Expert computer skills including advanced knowledge of MS Office software packages
• Able to work within a high performing team and have the ability to take the initiative, work effectively and efficiently and show resilience

Experience For QS Document Controller Resume

• Essential Proficient skills in the following MS software
• Ensure documents and procedures as per contract requirements for clients are managed effectively and assist with quarterly reviews as necessary
• Able to work as part of a team, and ability to work effectively within a multi-disciplinary and multi-cultural team
• Advanced Computer Skills for MS Office and Sharepoint or similar filesharing server application
• Strong experience in the production, control and publication of documents to technical or safety standards
• Advanced skills in document production software such as Adobe FrameMaker (desirable)
• Demonstrated experience with document control systems, processes, procedures, and standards
• Demonstrated experience with technical documents (e.g. manuals and workflows)
• Communicate effectively with all levels of management and staff

Experience For Document Controller, Dubai Resume

• Demonstrated experience on large projects or on multiple concurrent projects
• Strong experience in a documentation based role
• Protecting borders, saving lives and enhancing the effectiveness of defence personnel
• Understanding and previous experience of bulk scanning and scanning systems
• Managing multiple priorities and requests from a range of internal stakeholders (e.g. Operations, Engineering, IS, CAMO)
• Prioritizing work to ensure there is no, or minimal, impact on the project schedule or cost

Experience For Site Administrator / Document Controller Resume

• Engineering experience preferable
• Willing to adhere to safety requirements and commitment to a strong company HSE culture
• Ensuring effective document and data control occurs according to company and customer requirements
• Prioritising workloads to ensure all deadlines are met
• Experience of setting up, implementing, managing, reviewing and monitoring document management systems
• Proficiency in Adobe Acrobat, experienced with creating and editing user-friendly PDF documents using advanced features of Acrobat Professional
• Co-operate closely with archiving/Final Dossier personnel such that final project dossier, scanning and archiving can be compiled correctly
• Relevant experience in handling corporate travel mid office operations – billing, invoicing, accounts settlements etc
• Experience sending, receiving and expediting documentation and information

Experience For Document Controller / Administrator Resume

• Experience in developing, implementing and managing Document Management solutions
• Preferably has previous experience working for either an Architectural, Industrial, Mining or Engineering practice
• Can demonstrate an understanding of project phases from start-up, design, procurement (tender & award), construction, commissioning, as-built and archiving
• Document Control: Has a good understanding of and a thorough approach to setting up and maintaining document control systems
• Experienced Document Controller used to managing and operating a rigorous document management system with specified requirements

Experience For Document Controller, Abu Dhabi Resume

• Develop and maintain an effective filing system for key project documents in both electronic and off line filing systems
• Participate in the process of identifying and validating any proposals for deviation from the requirements and monitor implementation
• Strong knowledge in Word, Excel, Outlook, Power Point, PDF editing, Webex conferencing, Sharepoint
• Good understanding in corporate travel mid office and billing enquires
• Competent in setting up, administering Viewpoint for Projects, with experience of Field-View and BIM (or similar Document Management Systems)

Experience For Site Document Controller Resume

• Experience working at/supporting a remote project site, an asset
• Experience in using a broad variety of electronic systems including Microsoft Office and EDMS software packages
• Experience of working within a similar industry within an engineering environment
• Strong in building working relationships
• Working experience carrying out a Document Control position
• Experienced in working in an engineering project group or document management centre
• Experienced in writing and maintaining of departmental procedures
• Problem solving Prioritizing & Attention to detail

Experience For Trainee Document Controller Resume

• Min of 8 years Document Control experience on major commercial/industrial building projects (e.g. mixed-use/shopping malls/hotels/mega development projects)
• Previous experience working in a Document controlling capacity
• Or more exposure/familiarity in Document Control / Project Admin working environment with working experience in EPC / Oil and Gas Company
• Previous experience working as a Project Administrator with some exposure to Document Control in an engineering related field would be desirable
• Or more exposure/ familiarity in Document control/ Project admin working environment with working experience in EPC/ Oil and Gas Company
• Have experience of working with internal and external customers and meeting their expectations

List of Typical Skills For a Document Controller Resume

Skills for senior document controller resume.

• Excellent written and oral communication skills to allow effective communication with peers, and both technical and non-technical customers
• Able to demonstrate effective communication skills (both written and verbal) with stakeholders at all levels
• Have excellent organisational skills with the ability to prioritise and manage own workload
• Good time management skills and able to prioritise when required
• Good general IT skills to operate printer/ scanner /plotter equipment
• Proficient IT skills, specifically Sharepoint site management skills
• Demonstrates good keyboard skills and knowledge of MS Office Applications
• Strong analysis and decision making skills surrounding documentation
• Strong interpersonal skills related to customer service, training and contributing to project teams

Skills For Project Document Controller Resume

• Great overall administration skills including strong computer literacy and highly competent in MS Office, especially Word and Excel
• Demonstrate ability to communicate effectively both verbally and in writing
• Take initiative, with strong problem solving skills
• Excellent skills in Microsoft Office, specifically Excel as well as in working with web based tools
• Excellent PC and filing skills
• Excellent PC skills along with associated training - particularly MS Office suite
• Well organised with good planning skills

Skills For Lead Document Controller Resume

• Proven multitasking skills and can work under pressure
• Good computer skills and working knowledge of MS Office Suite
• High level of MS office skills and experience; Word, Excel, Powerpoint
• Process and procedure focused with strong organizational skills
• Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills
• Good interpersonal skills, at all levels of the organisation
• Have strong organizational skills and a commitment to excellence

Skills For QS Document Controller Resume

• Apply experience, knowledge, skills and abilities
• Strong IT skills in MS Office including Outlook, Excel, Word
• Sound skills in Word/Excel//Outlook with good keyboard and analytical ability
• Strong interpersonal and communication skills (oral, written, presentation)
• Excellent MS Word, MS Excel, MS Project and PowerPoint skills
• Excellent and persuasive communication skills (both written and verbal)
• Good computer, Word, Spread sheets operation and communication skills
• Excellent knowledge & skills in office management Excel, Word, PowerPoint, Adobe Reader / Writer and Access systems
• Proven ability to take initiative and judge situations effectively based on defined internal processes

Skills For Document Controller, Dubai Resume

• Excellent verbal and written communication skills, both in Norwegian and English
• Strong IT skills including Excel, Word and Powerpoint with ability to pick up new software and systems quickly
• Presentation and strong oral and written communication and reporting skills
• Strong computer literacy skills in Microsoft Office, drawing package (e.g. CAD) and an ERP (preferably Oracle) system
• Strong communication, writing and organization skills required
• Strong computer skills, including Microsoft Office Suite, Bluebeam and ProjectWise
• Excellent verbal and written communication skills; ability to write reports and SOPs
• Excellent communications skills in English - written and oral, essential

Skills For Site Administrator / Document Controller Resume

• Communication - strong communications skills and client focuses
• Self motivated with good organisational skills
• Good communication skills are important to be able to coordinate with different teams
• Good level of inter-personal skills
• Excellent communications skills in English and Arabic - written and oral, essential
• Professional behaviour with good interpersonal skills
• Excellent work ethic, organizational skills, and attention to detail
• Strong organizational skills and high attention to details

Skills For Document Controller / Administrator Resume

• Excellent Vietnamese & English communication skills (oral + written)
• Proficient computer skills including experience with Microsoft Office (Outlook, Excel, Word and Power Point)
• Effective multitasking and organizational skills
• Excellent MS Word, MS Excel, MS Project, PowerPoint skills and Adobe Acrobat Pro X
• Good computer (Word, Excel, PowerPoint), organizational and communication skills
• Strong computer application skills (MS Word, Excel, PowerPoint) is a requirement
• Maintaining files , logging documents in a systematic manner and effectively interfacing with supervisors
• Ensuring that all training needs are met via a skills gap analysis process
• Outstanding English oral communication, written and presentation skills

Skills For Document Controller, Abu Dhabi Resume

• Solid experience working with and understanding engineering documentation
• Proven experience in working on Engineering or Construction projects
• Solution oriented by having problem solving skills
• Gain an understanding of the services being offered by the team and seek to more effectively communicate with clients and external organisations
• Effective in building good working relationships quickly

Skills For Site Document Controller Resume

• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet and database software
• A solid background in document control of at least 5 years and meaningful experience using SharePoint
• Proficient keyboard/typing skills
• Experience and good understanding of modern web based Electronic Document Management Systems (“EDMS”), as well as traditional paper based systems
• Experience in document management, archiving, project closeout (strong asset)
• Leadership & Organizing skills
• Demonstrated experience working with a variety of stakeholders
• Good document control experience within an engineering, construction or similar environment
• Excellent team player with experience of working in a project environment

Skills For Trainee Document Controller Resume

• Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
• Demonstrate excellent knowledge of Document Management and Information Control concepts
• Natural ability to prioritise well and good at time management
• Proven experience with the use of Aconex content management system
• Advanced Microsoft Office and computer skills
• Proven document control experience in a project environment
• Interpersonal skills and the ability to work well with a team including people at all levels of seniority
• Possess outstanding time management and organizational skills
• English language verbal and written communication skills

List of Typical Responsibilities For a Document Controller Resume

Responsibilities for senior document controller resume.

• Technical background, some understanding and knowledge of petroleum geology and the oil and gas exploration industry, tertiary qualification, preferably in geology, geophysics, engineering, or in a relevant earth science discipline
• Self-motivated, able to work independently self-starting ability, monitoring progress towards deliverables and adjusting activities as needed to ensure timely completion of assigned tasks
• Strong problem solving skills, finding work-around and managing tight deadlines
• Effective communication and Interpersonnel skills
• Strong customer service orientation skills and a desire to achieve results
• Able to work as a team member with excellent interpersonal skills
• Good written and oral communication skills in English and Arabic

Responsibilities For Project Document Controller Resume

• Good verbal and written communication skills and preferably in another language useful to the region covered
• Good personality, interpersonal and communication skills
• Excellent written and oral communication, organizational, and interpersonal skills,
• Strong computer skills with high level of capacity with Microsoft Office suites
• Excellent organisational an communication skills
• Effective communications skills written and verbal with customers on specific requirements per project
• Coordinating and supporting the project’s quality, technical and administration team for timely, effectively, document management
• Prior experience using Livelink (Open Text) or similar document management

Responsibilities For Lead Document Controller Resume

• Five years experience, or an equivalent combination of education and experience
• Proven experience in the following systems/platforms: Aconex & Asite - Essential
• Skills in using MS Office, MS Projects, SharePoint
• English language skills – advanced/business fluent level
• A good level of experience of operating QA systems, preferably as a document controller
• Five years of experience, or an equivalent combination of education and related experience
• Experience, or an equivalent combination of education and related experience
• Make sure internal validation of documents is done and perform the subsequent validation process before submittal to Customer/Engineer

Responsibilities For QS Document Controller Resume

• Proficient skills with SharePoint, Outlook, Excel, Word, Visio and Adobe Acrobat 8.1 Professional
• Advanced Excel and Word skills is essential,
• Very good knowledge of MS Office. Knowledge of Visual FoxPro or any other Document Management System is a strong asset
• IT literate, and able to adapt skills to use on new IT packages
• Proven experience of successful coordination of DCRM activities across technical, commercial and/or projects
• Advanced Office Skills – Excel and Word

Responsibilities For Document Controller, Dubai Resume

• Enthusiastic and highly motivated and keen to take on new challenges and learn new skills
• Educational qualifications to demonstrate a suitable level of numeracy and literacy or is qualified by the demonstration of the relevant experience
• Experience in Gas & Oil, Petrochemical or similar facilities, experience of FEED, EPC Projects is preferable
• Able to learn to effectively communicate technical issues across disciplines, cultures, work locations, and hierarchical level. (written and verbal)
• Fresh Graduate or 2 years’ experience of experience of documents controller
• IT literate and able to adapt skills to use on new IT packages
• Enthusiastic and highly motivated, keen to take on new challenges and learn new skills

Responsibilities For Site Administrator / Document Controller Resume

• Document controller experience with min. six years related experience in Oil and Gas Industries
• Experience in project execute and transition to operate phases
• Prior document control or project administration experience
• Strong customer service experience and background is required
• Proven experience in Document Control/Information Management, preferably in the AEC industry
• Proven experience as a Maintenance Technician, Maintenance Engineer, Production Planner or Production Controller or similar role
• Working experience in similar capacity preferably working within a construction or design consulting environment

Responsibilities For Document Controller / Administrator Resume

• Document Validation of all incoming and out-going documentation across multiple projects
• Experience in streamlining and building consistent data sets
• To keep good tracking and record of the documentation received and submitted (using KPI)
• Experience in a high functioning Administrative role OR manufacturing industry
• Direct experience working in a technical or engineering environment
• Experience in configuring and administering electronic document management systems
• Preferably with working experience in INDesign media software or other Adobe/publishing software
• Able to manage own time, prioritising and acting within direction but with minimal supervision

Responsibilities For Document Controller, Abu Dhabi Resume

• Experience in working on large engineering projects is essential
• Make sound, rational decisions, even when under pressure or when dealing with conflicting priorities
• Be passionate about providing effective and efficient high level document control and data set administration support using electronic platforms
• Good understanding of project management & engineering work flows is desirable
• Be a team player who is willing to adapt to the changing priorities of the business
• Proficient using ProjectWise in an administrative role and a good understanding of management of CAD data

Responsibilities For Site Document Controller Resume

• Experience in training colleagues on using documentation control systems
• Previous experience of working for Jacobs and utilising JPI EDMS
• Has experience working within construction, and working on a site desirable
• Demonstrated understanding of criticality of attention to detail, data accuracy and document control
• Excellent understanding of project demands within very large projects

Responsibilities For Trainee Document Controller Resume

• Experience with Engineering Document Management System - SharePoint
• Previous experience working as a Document Controller/ Assistant on large infrastructure projects
• Previous experience using Teambinder or other document control databases
• Experience in maintaining a document control system within a regulated environment
• Specific experience in Document Control software including Teambinder, Aconex and Documentum would be an advantage

Related to Document Controller Resume Samples

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Document Controller Resume With Samples & Examples

• Resume Format
• May 7, 2024
• Administrative

Document Controller Resume : A document controller plays a crucial role in ensuring the smooth and efficient flow of information within an organization. A well-crafted resume is essential to showcase your skills and experience in this role. In this blog post, we will provide you with a comprehensive guide on how to create a standout document controller resume, including sample sections for objective, summary, education, skills, experience, certification, awards, and achievements.

Your resume objective should clearly state your career goals and what you hope to achieve in the document control field. The summary section should highlight your key qualifications and accomplishments in a concise and compelling manner. When listing your education, make sure to include any relevant degrees or certifications that demonstrate your expertise in document control. Additionally, showcasing your skills, experience, certifications, awards, and achievements will help to further strengthen your resume and make you stand out to potential employers. Don’t forget to download our free template to help you get started on creating your own document controller resume.

Document Controller Resume Sample

Wally West Document Controller Phone:(901) 555-1234 Email: [email protected] Address: 3333 Elm Street, Springdale, VA 34567

Experienced document controller with over 5 years of experience managing and organizing project documentation for ABC Construction Company. Proficient in using document management systems such as Procore and SharePoint. Skilled in maintaining accurate records, tracking revisions, and ensuring compliance with company standards and industry regulations.

Document Controller ABC Construction Company, New York, NY January 2018 – Present

– Manage and control all project documents, including drawings, specifications, and correspondence – Ensure all documents are accurately logged, tracked, and distributed to the appropriate parties – Collaborate with project managers, engineers, and subcontractors to ensure timely and accurate document control – Implement document control procedures and best practices to improve efficiency and accuracy – Conduct regular audits to ensure compliance with company and industry standards – Train new employees on document control processes and systems – Utilize document management software to organize and maintain project documentation – Coordinate with external vendors and clients to exchange project documents and information – Assist in the preparation of project closeout documentation and archiving of project files.

Bachelor of Science in Information Technology University of California, Los Angeles Los Angeles, CA 2014-2018

Relevant coursework: – Database Management Systems – Information Security – Web Development – Software Engineering

Certifications: – Certified Document Controller (CDC) – Microsoft Office Specialist (MOS)

– Proficient in document control software such as SharePoint and Documentum – Strong knowledge of document management processes and procedures – Excellent organizational and time management skills – Ability to prioritize tasks and meet deadlines – Attention to detail and accuracy in data entry and document processing – Strong communication and interpersonal skills – Familiarity with Microsoft Office Suite, including Word, Excel, and PowerPoint – Experience in reviewing and editing documents for compliance with company standards and regulations – Ability to work independently and as part of a team – Knowledge of records management best practices and principles

Certifications

– Certified Document Controller (CDC) – International Association of Information and Image Management (IAIM) – 2018 – Certified Records Manager (CRM) – Institute of Certified Records Managers (ICRM) – 2017 – Certified Information Professional (CIP) – Association for Information and Image Management (AIIM) – 2016

Awards & Achievements

– Received Employee of the Month award for consistently exceeding project deadlines and maintaining accurate document control processes – Implemented a new document management system that improved efficiency by 20% – Recognized for exceptional attention to detail and accuracy in document control processes by senior management – Successfully trained and mentored new team members on document control procedures, resulting in improved team performance and productivity

Kevin Martinez – Assistant – GHI Group – (111) 222-3333 – [email protected]

Document Controller Resume Objective – Examples

1. To secure a challenging position as a Document Controller in a dynamic organization where I can utilize my organizational skills and attention to detail to effectively manage and maintain all documentation processes.

2. Seeking a Document Controller position in a reputable company where I can contribute my expertise in document management, ensuring accuracy, compliance, and efficiency in all document control activities.

3. To obtain a Document Controller role in a fast-paced environment where I can apply my strong communication and problem-solving skills to streamline document control processes and improve overall efficiency.

4. Seeking a Document Controller position that allows me to leverage my experience in document management systems and software to effectively organize, track, and maintain all project documentation in a timely and accurate manner.

5. To excel as a Document Controller in a collaborative work environment, utilizing my keen attention to detail and ability to prioritize tasks to ensure all documentation is accurately maintained and readily accessible to team members.

Document Controller Resume Description Examples

1. Responsible for managing and organizing all project documents, including drawings, specifications, and correspondence, to ensure accurate and timely distribution to project team members.

2. Maintain document control procedures to track revisions, approvals, and distribution of project documents, ensuring compliance with company standards and project requirements.

3. Collaborate with project managers, engineers, and other team members to ensure all project documentation is accurate, up-to-date, and easily accessible.

4. Perform quality checks on project documents to ensure accuracy, completeness, and compliance with project specifications and industry standards.

5. Train and support team members on document control procedures and software systems to ensure efficient and effective management of project documentation.

Action Verbs to Use in Document Controller Resume

1. Organize: Responsible for arranging and maintaining documents in an orderly and accessible manner. 2. Review: Thoroughly examine documents for accuracy, completeness, and compliance with regulations. 3. Distribute: Ensure timely and efficient distribution of documents to relevant parties. 4. Track: Monitor the movement and status of documents to ensure they are processed in a timely manner. 5. Update: Make necessary changes to documents and records as required. 6. Coordinate: Work closely with team members to ensure smooth document flow and communication. 7. Maintain: Keep records and files up-to-date and in compliance with company standards. 8. Archive: Safely store and manage historical documents for future reference.

Mistakes to Avoid in Document Controller Resume

1. Failing to customize your resume for the specific job you are applying for. Make sure to tailor your resume to highlight the skills and experiences that are most relevant to the document controller position you are seeking.

2. Including irrelevant information or too much detail. Keep your resume concise and focused on your relevant experience, skills, and qualifications. Avoid including unnecessary information that does not add value to your application.

3. Neglecting to highlight your technical skills and proficiency with document control software and systems. Document controllers are expected to be proficient in using software such as Microsoft Office, SharePoint, and document management systems. Make sure to highlight your technical skills in these areas.

4. Failing to showcase your attention to detail and organizational skills. Document controllers are responsible for maintaining accurate and organized records, so it is important to demonstrate your attention to detail and organizational abilities in your resume.

5. Not including specific examples of your accomplishments and achievements in previous document control roles. Use quantifiable examples to demonstrate your success in managing documents, ensuring compliance, and improving document control processes.

6. Neglecting to include relevant certifications or training in document control. If you have completed any relevant certifications or training programs in document control, make sure to include this information on your resume to demonstrate your commitment to professional development in this field.

7. Overlooking the importance of proofreading and editing your resume. As a document controller, attention to detail is crucial, so make sure to thoroughly proofread your resume for any errors in grammar, spelling, or formatting before submitting it to potential employers.

FAQs – Document Controller Resume

What experience do you have with document control software.

I have extensive experience with document control software, having used various systems throughout my career to manage and organize a wide range of documents and files. I am proficient in setting up document control systems, creating and maintaining document libraries, and ensuring that all documents are properly versioned and accessible to the appropriate users. I have also trained team members on how to use document control software effectively and have implemented best practices to ensure compliance with industry standards and regulations. Overall, my experience with document control software has been instrumental in streamlining processes, improving efficiency, and ensuring the accuracy and integrity of important documents.

How do you ensure accuracy and consistency in document management?

To ensure accuracy and consistency in document management, we implement a strict version control system that tracks all changes made to documents. This helps us keep track of the most up-to-date version and ensures that everyone is working off the same document. Additionally, we have a standardized naming convention for files and folders to make it easy to locate and retrieve documents. Regular audits are conducted to check for any discrepancies or errors in the documents. Finally, we provide training to all employees on proper document management practices to maintain consistency across the organization.

Can you describe your experience with version control and document tracking?

I have extensive experience with version control and document tracking systems. I have used tools such as Git, SVN, and Microsoft SharePoint to manage code repositories and document libraries. I am proficient in branching, merging, and resolving conflicts in version control systems, ensuring that changes are tracked and documented accurately. I have also implemented document tracking processes to ensure that all changes to documents are recorded, reviewed, and approved by the appropriate stakeholders. Overall, my experience with version control and document tracking has been instrumental in maintaining the integrity and accuracy of project deliverables.

How do you handle document retrieval and distribution processes?

Our document retrieval and distribution processes are streamlined and efficient. We utilize a digital document management system to store and organize all of our important documents. This system allows us to quickly retrieve any document that is needed, whether it be for internal use or for distribution to clients or partners. Our team is trained in how to navigate the system effectively, ensuring that documents are accessed in a timely manner. When it comes to distribution, we have established protocols in place to ensure that documents are sent to the appropriate recipients in a secure and timely manner. Overall, our document retrieval and distribution processes are designed to be seamless and reliable.

What measures do you take to ensure compliance with industry regulations and standards in document control?

In order to ensure compliance with industry regulations and standards in document control, we implement a variety of measures. Firstly, we have a dedicated team that stays up-to-date on all relevant regulations and standards to ensure that our document control processes are in line with current requirements. We also have a robust document management system in place that allows us to track and monitor all changes to documents, ensuring that they are always accurate and up-to-date. Additionally, we conduct regular audits of our document control processes to identify any areas that may need improvement and make adjustments as necessary. Overall, our goal is to maintain a high level of compliance with industry regulations and standards in order to ensure the integrity and accuracy of our documents.

In conclusion, a well-crafted document controller resume is essential for showcasing your skills and experience in the field. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can highlight your qualifications and stand out to potential employers. Utilizing a free template can help you structure your resume effectively and make a lasting impression. With the right resume, you can increase your chances of landing your dream job as a document controller.

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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Document Controller CV example

Your meticulous attention to detail ensures that every document is accounted for and properly managed.

Your CV should be a reflection of your organisational skills and document management expertise.

Our guide, with a Document Controller CV example, will help you file an application that stands out.

CV templates 

Document Controller CV example

This CV example showcases the optimal structure and format for your Document Controller CV, providing a pleasant reading experience for busy recruiters.

It also demonstrates the skills, experience and qualifications you should emphasize in your own CV to increase your chances of landing job interviews.

Document Controller CV format and structure

Hiring managers and recruiters are frequently overloaded with applications, and if they can’t identify the relevant information in your CV within a few seconds, your application may be overlooked.

To avoid this, it’s essential to format and structure your CV in a manner that makes it simple to pick out the most important information, even if the reader is in a rush.

Tips for formatting your Document Controller CV

• Length: It’s essential to keep your CV concise, regardless of whether you have one year or thirty years of experience. Recruiters are frequently managing multiple roles and responsibilities and do not have the luxury of reading lengthy CVs. Therefore, limit your CV to two sides of A4. If you have little industry experience, one page is sufficient.
• Readability : By clearly formatting your section headings (bold, or a different colour font, do the trick) and breaking up big chunks of text into snappy bullet points, time-strapped recruiters will be able to skim through your CV with ease.
• Design & format: It’s generally best to stick to a simple CV design, as funky or elaborate designs rarely add any value to your application. A clear, modern font and a subtle colour scheme work perfectly and allow your skills, experience and achievements to speak for themselves.
• Photos: You can add a profile photo to your CV, if you want to add some personality to it, but they are not a requirement the UK, so you don’t have to.

Quick tip: Creating a professional CV style can be difficult and time-consuming when using Microsoft Word or Google Docs. To create a winning CV quickly, try our quick-and-easy CV Builder and use one of their eye-catching professional CV templates.

CV structure

As you write your CV , divide and sub-head into the following sections:

• Name and contact details – Always start with these, so employers know exactly how to get in touch with you.
• CV profile – Add a short summary of your relevant experience, skills and achievements, which highlights your suitability.
• Core skills section – A 2-3 columned list of your key skills.
• Work experience – A detailed list of any relevant work experience, whether paid or voluntary.
• Education – An overview of your academic background and any training you may have completed.
• Hobbies and interests – A brief overview of your hobbies and interests, if they’re relevant (optional).

Now you understand the basic layout of a CV, here’s what you should include in each section of yours.

Contact Details

Kick-start your CV with your contact details, so recruiters can get in touch easily. Here’s what you should include:

• Mobile number
• Email address – Make sure it’s professional, with no silly nicknames.
• Location – Your town or city is sufficient, rather than a full address.
• LinkedIn profile or portfolio URL – Ensure they’ve been updated and are looking slick and professional.

Quick tip: Avoid listing your date of birth, marital status or other irrelevant details – they’re unnecessary at this stage.

Document Controller CV Profile

To immediately capture the attention of recruiters, begin your CV with a powerful profile (or personal statement for junior applicants).

This is a brief introductory paragraph that summarises your skills, experience, and knowledge.

It should position you as the ideal candidate for the job and encourage recruiters to read on.

How to write a good CV profile:

• Make it short and sharp: When it comes to CV profile length, less is more, as recruiters are often time-strapped. Aim for around of 3-5 persuasive lines.
• Tailor it: No matter how much time you put into your CV profile, it won’t impress if it’s irrelevant to the role you’re applying for. Before you start writing, make a list of the skills, knowledge and experience your target employer is looking for. Then, make sure to mention them in your CV profile and throughout the rest of your application.
• Don’t add an objective: You only have a small space for your CV profile, so avoid writing down your career goals or objectives. If you think these will help your application, incorporate them into your cover letter instead.
• Avoid generic phrases: Focus on fact, not fluff. Phrases like “Committed and enthusiastic thought-leader” and “Dynamic problem solver” might sound fancy, but they’ll do nothing for your application. Not only do they sound cheesy, but they have no substance – stick to real skills and facts

Example CV profile for a Document Controller

Detail-oriented Document Controller with 10+ years of experience in managing construction project documentation. Adept at implementing efficient document control systems and ensuring compliance with industry regulations. Skilled in facilitating seamless communication between project teams and regulatory authorities with proficiency in RFI process and submittal process management.

What to include in your Document Controller CV profile?

• Experience overview: Recruiters will want to know what type of companies you’ve worked for, industries you have knowledge of, and the type of work you’ve carried out in the past, so give them a summary of this in your profile.
• Targeted skills: Ensure that your profile highlights your key skills that are most relevant to your Document Controller, and tailor them to match the specific job you are applying for. To do this, refer to the job description to closely align your skills with their requirements.
• Important qualifications: If the jobs you are applying to require candidates to have certain qualifications, then you must add them in your profile to ensure they are seen by hiring managers.

Quick tip: If you are finding it difficult to write an attention-grabbing CV profile, choose from hundreds of pre-written profiles across all industries, and add one to your CV with one click in our quick-and-easy CV Builder . All profiles are written by recruitment experts and easily tailored to suit your unique skillset.

Core skills section

Create a core skills section underneath your profile to spotlight your most in-demand skills and grab the attention of readers.

This section should feature 2-3 columns of bullet points that emphasise your applicable skills for your target jobs. Before constructing this section, review the job description and compile a list of any specific skills, specialisms, or knowledge required.

Important skills for your Document Controller CV

Document Management Systems – Proficient use and management of Document Management Systems to organise, store, and retrieve electronic documents efficiently.

Version Control – Implementation of robust version control processes to ensure accuracy and traceability of document revisions, preventing errors and miscommunication.

Quality Assurance – Application of quality control measures to review documents for completeness, accuracy, and adherence to organisational standards before distribution.

Data Classification and Categorisation – Capability in categorising and classifying documents based on content, purpose, or confidentiality, streamlining accessibility and security.

Collaborative Software – Familiarity with collaborative platforms and tools for real-time document sharing, editing, and collaboration among team members.

Stakeholder Communication – Clear and effective communication with team members, ensuring understanding of document control processes and facilitating seamless collaboration.

Record Keeping – Accurate and systematic record-keeping of document transactions, changes, and distributions, supporting audit trails and compliance.

Document Lifecycle Management – Comprehensive understanding of the document lifecycle, from creation and review to approval, distribution, and archiving.

Regulatory Compliance – Knowledge of industry-specific regulations and standards, ensuring document control processes align with compliance requirements.

Training and Onboarding – Conducting training sessions and onboarding processes for team members on document control procedures, contributing to a cohesive and knowledgeable workforce.

Quick tip: Our quick-and-easy CV Builder has thousands of in-demand skills for all industries and professions, that can be added to your CV in seconds – This will save you time and ensure you get noticed by recruiters.

Work experience

Now that recruiters have a good overview of your skills and abilities, you need to jump into the detail of your career history.

Give them a more thorough insight into what you can do by creating a detailed list of your relevant experience.

Start with your current role, and work backwards through all the relevant positions you’ve held. This could be freelance, contract or voluntary work too; as long as it’s related to the role you’re applying for.

Structuring each job

Your work experience section will be long, so it’s important to structure it in a way which helps recruiters to quickly and easily find the information they need.

Use the 3-step structure, shown in the below example, below to achieve this.

Start with a solid introduction to your role as a whole, in order to build some context.

Explain the nature of the organisation you worked for, the size of the team you were part of, who you reported to and what the overarching purpose of your job was.

Key responsibilities

Next, write up a punchy list of your daily duties and responsibilities, using bullet points.

Wherever you can, point out how you put your hard skills and knowledge to use – especially skills which are applicable to your target role.

Key achievements

Finish off by showcasing 1-3 key achievements made within the role.

This could be anything that had a positive effect on your company, clients or customers, such as saving time or money, receiving exemplary feedback or receiving an award.

Sample job description for a Document Controller CV

Manage end-to-end document control processes for a prominent construction company in Leicester, managing critical documentation for high-value commercial and residential projects.

Key Responsibilities

• Implement and manage Procore document control system, ensuring accurate recording, tracking, and retrieval of project documentation
• Conduct daily audits of project documentation, utilizing Aconex software, to ensure compliance with regulatory standards and internal quality assurance benchmarks
• Collaborate with project teams to establish and maintain a centralised digital filing system
• Execute regular training sessions on Union Square for project teams

Quick tip: Create impressive job descriptions easily in our quick-and-easy CV Builder by adding pre-written job phrases for every industry and career stage.

Education section

After your work experience, your education section should provide a detailed view of your academic background.

Begin with those most relevant to Document Controller jobs, such as vocational training or degrees. If you have space, you can also mention your academic qualifications, such as A-Levels and GCSEs.

Focus on the qualifications that are most relevant to the jobs you are applying for.

Hobbies and interests

The hobbies and interests CV section isn’t mandatory, so don’t worry if you’re out of room by this point.

However, if you have an interesting hobby , or an interest that could make you seem more suitable for the role, then certainly think about adding.

Be careful what you include though… Only consider hobbies that exhibit skills that are required for roles as a Document Controller, or transferable workplace skills.

There is never any need to tell employers that you like to watch TV and eat out.

A strong, compelling CV is essential to get noticed and land interviews with the best employers.

To ensure your CV stands out from the competition, make sure to tailor it to your target role and pack it with sector-specific skills and results.

Remember to triple-check for spelling and grammar errors before hitting send.

Good luck with the job search!

Document Controller Resume Sample

Home » Resume Samples » Document Controller Resume Sample

Are you a Document Controller by profession and looking for an exciting career? We have good news for you! use our professional Senior Document Controller Resume Sample. You don’t have to start writing from scratch. Just click “Edit Resume” and modify it with your details. Update the template fonts and colors to have the best chance of landing your dream job. Find more resume samples .

Ryan Michael

Document controller.

Experienced Admin cum Document Controller with a demonstrated history of working in the UAE. Skilled in coordination, maintaining records, Microsoft Word, English, Adobe, and Microsoft Excel. Strong administrative skills.

• MS Word 2010 +
• MS Excel 2010 +
• Outlook 2010 +

Work Experience

Administrator.

• Provide high level administrative/secretarial services.
• Arrange and coordinate meetings and events including meet, greet guests, record and distribute minutes of meetings.
• Prepare memos, letters and presentations.
• Conduct research and analyses data to prepare reports, documents and presentations when required.
• Organize meeting and travel plans in an efficient and structured manner as flight booking, hotel & transport arrangement with travel agenda management.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Read and analyses incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports. Document, record information by recording, storing, or maintaining information in written or electronic form.
• Helps in HR tasks as prepare new employee files, work permits, visas and cancellation with the PRO and make administrative arrangements for new employees including desks, access cards and other stationery and equipment.
• Coordinate all activities related to Document Control system, including technical documents, shop drawings, Request for information (RFI) and other related correspondences.
• Receives and stamp incoming official documents from project site and office.
• Input & Output documents data into the standard registers (log) ensuring that the information is accurate and up to date for distribution purposes.
• Ensure that controlled copies of latest approved documents are given to the appropriate employee or affiliated organization.
• Creates folders and segregates files in the system (server) for each disciplines related to Structural, Architectural and MEP for the department.
• Categorize the files based on their latest revisions, supersedes the unnecessary for safekeeping and record.
• Preparing progress reports for the submitted documents on a daily basis.
• Preparing transmittal / submittal for RFI, Shop drawings and any types of documents for official submission for project site and office.
• Ensures proper document classification, sorting, filing and proper electronic archiving.
• Scanning, image, organize and maintain hard copies of documents for record purposes.
• Typing of memo’s and letters for Projects and office.
• Supervising the site for installation of fire fighting pipes, sprinklers, equipments etc, as per DCD approved drawings.
• Allotting work to labors.
• Raising request for materials.
• Arranging space at site for materials and making sure that they are kept in a safe place.

E-Support Officer

• Was an e support officer for Time Warner Cable.
• Handeled multiple divisions such as Internet, Cable TV, Phone and e-mail.
• Under Internet, helped customers with technical issues such as no Internet connectivity, intermittent connection, slow speeds using different tools and methods.
• Under Cable, helped customers with no signal, no audio or video.
• Under Phone, helped customers with no dial tone or continuous busy tone.
• Assisted customers in paying bills from their end or through phone or online or from my end.
• Upgraded/downgraded packages on customers request.
• Helped in setting up email clients on phone or tab under POP or IMAP settings.
• Incase the issue was not resolved over call or chat then I used to send technicians as the end resolution.

Masters in Computer Science

Bachelor of technology, ghd developments.

2B+G+4+R Residential building located in Jumeriah Village Circle, Dubai

Consultant: Federal Engineering Consultants

Al Jadeed Holding

B+G+4+R Residential building located in Jumeriah Village Circle, Dubai

Consultant: Adnan Saffarani Engineering Consultants

Croseus Holding

2B+G+6+GYM+R, Commercial and Residential building located in Al Barari, Dubai

Consultant: Em Square Engineering Consultants

Samih Bakiri Al Tarabichi Building

B+G+4+GYM+R, Commercial and Residential building located in Al Quoz, Dubai

Consultants: CV Tech Engineering Consultants

Rose Home Investments

2B+G+10+R, Residential building located in Al Barari, Dubai

Abdul Rahman Nasser Al Moufiarij Building

2B+G+4+R, Residential building located in Jumeriah Village Circle, Dubai

Career Expert Tips:

• Always make sure you choose the perfect resume format to suit your professional experience.
• Ensure that you know how to write a resume in a way that highlights your competencies.
• Check the expert curated popular good CV and resume examples

How to write a Document Controller Resume?

The perfect document controller resume will stand out from the rest of the competition. It is your first step in getting a job, so you need to make it count. There are many different ways to approach your resume — but we at ResumeKraft have created a basic framework that can be easily modified for you and used as an inspiration for your own design.

A document controller resume will help you easily present all of the important information about yourself on one page. It is meant to showcase (and sell) your skills rather than your titles.

While a lot of other resumes can be generic, someone reading your resume is likely to know who you are. Your resume needs a high quality design that presents who you are and what you can do.

A Document Controller should also be able to provide management information about their sections of the company or department that they are in charge of in order to assist with decision making. You should have a strong command of the written and spoken English language, so that you can write clear, concise reports and conversationally engage with those you report to. You must be able to use effective leadership skills during meetings and when performing tasks for your superiors.

Document Controller Duties and Responsibilities:

Document Controller is a role held by multiple job titles within a company. The title of Document Controller often indicates the Job Level in which someone is considered to be their current role, from entry-level employees to senior roles.

Document Controller Key Responsibilities:

• Managing Document Compliance Documentation (e.g. Proof of Delivery, Receipt, and Sign-off)
• Managing Document Tracking as per regulatory and internal policies
• Processing documents
• Building and maintaining document indexing systems
• Capturing document control information
• Implementing document control systems
• Performing document control audits
• Document Control, Document Management, Document Distributions, Document Inventories.
• Document Controller Skills and Abilities: To perform the job successfully the Secretary needs to be able to use good communication skills, have an analytical mind, and attention to detail. The ability to understand and apply company procedures is essential as is the ability to work under pressure.

Document Controller Job Description:

A Document Controller’s main responsibilities are to manage the company’s document tracking processes from the compliance documentation to managing internal into compliance with regulations.

Documents can be part of the efforts to implement a company’s operations and strategies and therefore a Document Controller will manage the documents to ensure that the types and volumes of documents comply with regulatory requirements as well as with company procedures.

Tips to write a Document Controller Resume Summary:

Interviewers are busy people with a lot of resumes to get through. If you want yours to stand out and be read, follow these tips. Your resume is one of the most important documents you will ever write. You only get one chance to make a first impression, and unfortunately it’s a bad one if your resume is poorly written or difficult to read

• Use clear, concise language
• Try not to use more than two fonts in your resume
• Most people can do it with one font.
• Use bullets or numbered lists for keeping your resume organized and
• Use a simple format with no photos or graphics. You don’t need to
• Have a fancy resume to get jobs that don’t require a lot of experience, some basic knowledge about computers and how to write a letter of application are all that you need.

Top 15 Must-have Document Controller Skills:

• Manage multiple projects
• Perform accurate project financial forecasting and accounting
• Provide accurate, detailed reports and status updates to team members
• Ability to accurately calculate and track project costs, budgets, and liabilities
• Ensure that projects are delivered on time and within budget
• Work with PM-level stakeholders to identify project risks, mitigate them, or resolve them directly
• Work with PM-level stakeholders in analyzing the contract requirements for each phase of the project lifecycle
• Manage project disputes, ensuring that the actual terms of the contract are met and compliance to the terms of the contract is met
• Work with stakeholders in creating and monitoring all project documents, including RFI responses, RFIs, quote forms, change order forms, change order requests, and invoices
• Work with stakeholders in managing project changes
• Perform accurate cost tracking and analysis on a daily basis for each phase of a project’s lifecycle
• Improve and manage project quality
• Work with stakeholders to ensure that all contract documents are properly formatted
• Work with stakeholders to review and approve the content of all project documents, including RFI responses, RFIs, quote forms, change order forms, change order requests, and invoices
• Work with stakeholders to ensure that contracts are properly executed
• Work with PM-level stakeholders to develop a communication plan for each phase of a project’s lifecycle

Tips to write a Document Controller Resume with no experience:

• Choose a resume format that fits your requirements: chronological, functional, combination.
• The cover letter section must be customized for your specific needs.
• Highlight your achievements and skills in a concise manner.
• Tailor your resume just for the particular job you are applying for.
• To make your resume more appealing, use action verbs and quantify your accomplishments to make them stand out from the rest of applicants.
• Focus on key skills, qualifications and experience that are important for the job.
• Use keywords or phrases in your resume that highlight your skills and experience.
• Include a professional profile at the top of your resume.
• Add a current, active email address at the top of your resume.
• If necessary, provide additional information about yourself or a potential employer, such as salary expectations, availability and contact information.
• Include technical skills and software programs you are proficient in (Excel is often required).

Tips to write a Document Controller Cover Letter:

First and foremost, it is important that your cover letter have a personal touch. It should be clear who the letter is written to by including the company name in the salutation. The information listed should only include details from your resume rather than repeating what was already put down on paper. Avoid spelling and grammatical errors. Be sure to proofread before sending out your resume cover letter, as this may be your first chance to impress the reader with professionalism and punctuality. It should be no more than three pages, especially if you are applying to a company where there are only one or two positions available.

Make your writing easy to understand by structuring it clearly and concisely. Avoid using too many technical terms as you may not be able to explain them to the position holder. Present your skills and experience in a way that shows your knowledge, qualifications, and skills. If you are already familiar with the company in question, then make sure that you have a good understanding of its history and main growth areas.

One of the most important things to mention in your letter is an explanation of how your skills and experience make you ideal for the position. Make sure to explain why you would be a good candidate and how these skills would translate into the role that you are applying for. In addition, it is also beneficial to mention any additional benefits that you will bring to the company. This should include notable examples from previous work experience and any special skills or achievements you have achieved during your education.

Key Takeaways:

• Add all relevant experience and skills to your resume
• Tailor your resume to each position you apply for
• Get feedback on your document control resume before you send it out

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Privacy overview.

Top 16 Document Controller Resume Objective Examples

Updated July 15, 2023 13 min read

A resume objective is a concise statement at the top of your resume that describes your professional goals and objectives. It should be tailored to the specific document controller position you are applying for and should demonstrate your ability to provide exceptional service in this role. When writing a resume objective for a document controller position, focus on the skills that make you an ideal candidate. For example, highlight any experience with managing documents and records, utilizing filing systems, or overseeing data entry processes. Additionally, emphasize any qualifications such as proficiency with Microsoft Office applications or knowledge of relevant software programs. Finally, include any certifications or credentials that may be beneficial to the role. By demonstrating these skills and qualifications in your resume objective, you can ensure that you stand out from other applicants.

or download as PDF

Top 16 Document Controller Resume Objective Samples

• To obtain a Document Controller position where I can utilize my knowledge and experience in document management to ensure the accurate and timely execution of projects.
• To obtain a Document Controller role that will allow me to leverage my expertise in document control and management.
• Seeking an opportunity as a Document Controller to contribute my strong organizational skills, attention to detail, and ability to work collaboratively with colleagues.
• Looking for a challenging position as a Document Controller where I can use my extensive knowledge of document control procedures and systems.
• To secure a Document Controller role that will enable me to apply my extensive experience in document management and control.
• A highly motivated individual seeking an opportunity as a Document Controller where I can utilize my excellent problem-solving skills and ability to stay organized under pressure.
• Seeking an opportunity as a Document Controller where I can use my strong organizational skills, attention to detail, and ability to work effectively with others.
• To obtain a position as a Document Controller where I can use my knowledge of document management systems and processes to help the organization achieve its goals.
• Desiring an opportunity as a Document Controller that will allow me to maximize my expertise in document control procedures and systems.
• An experienced professional looking for a challenging role as a Document Controller where I can apply my proven leadership abilities, communication skills, and project management experience.
• Searching for an opportunity as a Document Controller that will enable me to utilize my knowledge of document control systems and processes while developing new skills.
• A motivated individual looking for an opportunity as a Document Controller so that I may use my strong organizational abilities, attention to detail, and interpersonal communication skills.
• Seeking an opportunity as a Document Controller where I can apply my excellent problem-solving skills, time management capabilities, and ability to work independently or within teams.
• Looking for an opportunity as a Document Controller so that I may utilize my expertise in document control procedures while also learning new techniques.
• To secure employment as a Document Controller wherein I can leverage both technical know-how in document control systems/procedures along with exceptional customer service abilities.
• A results-oriented professional seeking an opportunity as a Document Controller where I can apply both practical experience in managing documents/information along with excellent communication skills

How to Write a Document Controller Resume Objective

A document controller resume objective is an important part of any job application. It can help you stand out from the competition and demonstrate to employers that you are the ideal candidate for the job. An effective document controller resume objective should be concise and highlight your relevant skills, qualifications, and experience in a way that makes it easy for recruiters to quickly assess your suitability for the role.

When writing a document controller resume objective, start by introducing yourself and mentioning why you’re interested in the position. This is an opportunity to showcase your enthusiasm and desire to work in this field. Next, list out your core strengths that make you a great fit for the role. Be sure to emphasize any key qualifications or certifications related to document control that you may possess. Additionally, include any experience you have working with records management systems or other software related to document control.

Finally, provide a brief summary of why you believe you are the best candidate for the job and how your skills will benefit the company if hired. This is an opportunity to get creative and show off your personality while still being professional.

By following these tips, you can craft an effective document controller resume objective that will help make recruiters take notice of your application!

Related : What does a Document Controller do?

Key Skills to Highlight in Your Document Controller Resume Objective

In the competitive job market, it is crucial to stand out from the crowd and make a strong impression with your resume. If you are aiming for a Document Controller position, your resume objective should not only state your career goals but also highlight the key skills that make you an ideal candidate for the role. This section will delve into the essential skills that can enhance your Document Controller resume objective, ensuring it grabs attention and effectively communicates your competence in managing, controlling, and maintaining company documents.

1. SharePoint

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. A Document Controller who is proficient in SharePoint can effectively manage and store documents in a central location, making collaboration easier among team members. This skill also allows for efficient document version control, access control, and history tracking. Moreover, it helps in creating automated workflows for document review and approval processes. Therefore, mentioning this skill in a resume objective demonstrates the candidate's ability to handle critical document management tasks efficiently and accurately.

Aconex is a construction management software that is widely used for document control in various industries. Having this skill indicates proficiency in managing, organizing, and tracking numerous documents effectively. This can enhance productivity and efficiency, ensuring all important documents are easily accessible, properly stored, and updated. Furthermore, it demonstrates the ability to use advanced technology tools, which can be crucial for roles that involve large-scale project management. Therefore, mentioning Aconex as a skill in a resume objective can make the candidate more attractive to potential employers looking for experienced document controllers.

Procore is a leading construction management software that is widely used for project management, quality and safety, and design coordination. A Document Controller with proficiency in Procore can effectively manage, organize, and maintain documents for a project, ensuring that all information is accurate, up-to-date, and easily accessible to all team members. This skill demonstrates the candidate's ability to handle complex administrative tasks, improve efficiency, and contribute to the successful completion of construction projects. Including this skill in a resume objective can make the candidate stand out to employers who use this software.

4. Bluebeam Revu

Bluebeam Revu is a software used for marking up and editing documents, which is a crucial part of a Document Controller's role. This skill shows that the candidate can efficiently review, manage and keep track of documents, ensuring accuracy and consistency. It also demonstrates their ability to use essential industry-specific technology, which could improve productivity and reduce errors in document control processes. Therefore, including this skill in a resume objective can make the candidate stand out as technologically adept and detail-oriented.

5. Documentum

Documentum is a content management system that aids in the storage and retrieval of large amounts of data. As a Document Controller, having this skill demonstrates your ability to effectively manage, organize, and control access to various documents. This is crucial for ensuring smooth operations within an organization and maintaining confidentiality and integrity of important information. Therefore, including this skill in your resume objective can highlight your proficiency in managing digital documents and showcase your capability to handle complex content management systems.

6. Laserfiche

As a Document Controller, having skills in Laserfiche is crucial as it is a leading software used for document management and imaging. It helps in organizing, managing, and tracking digital documents. Proficiency in this tool can streamline the process of storing, retrieving, and securing organizational documents efficiently. This skill demonstrates the ability to handle large volumes of data and maintain its integrity, which is vital for any company's smooth operation. Including this skill in a resume objective shows potential employers that you are capable of managing their documentation system effectively and efficiently.

M-Files is a document management software that helps in organizing, managing, and tracking documents and information. A Document Controller needs this skill to efficiently handle large volumes of documents, ensure their accuracy, security and accessibility. Proficiency in M-Files can allow for effective version control, workflow automation, compliance management and improved collaboration. This skill demonstrates the candidate's ability to maintain an organized and efficient document control system which is crucial in any business setting.

8. OpenText Content Suite

OpenText Content Suite is a comprehensive enterprise content management system that allows for the effective organization, management, and distribution of information across an organization. As a Document Controller, mastery of this skill is crucial as it enables efficient control over document lifecycles, ensures regulatory compliance, and enhances collaboration within the team. This skill on a resume objective shows potential employers that the candidate has the necessary expertise to manage and control company documents effectively using industry-standard tools.

9. Newforma Project Center

A Document Controller is responsible for managing and ensuring the accuracy of various company documents. Proficiency in Newforma Project Center, a project information management software, is crucial as it helps in efficiently organizing, accessing, and sharing project-related information. This skill demonstrates an applicant's ability to handle complex document control tasks such as version tracking, document distribution, and maintaining records of revisions. It also shows their familiarity with digital tools enhancing productivity and accuracy in document management.

10. Alfresco Content Services

Alfresco Content Services is a leading Enterprise Content Management (ECM) platform that allows for efficient document management, collaboration, and information governance. As a Document Controller, having proficiency in Alfresco Content Services is crucial as it will enable the professional to effectively manage, store, and control access to all business documents. This skill ensures that the individual can streamline workflows, reduce errors and improve productivity which are key objectives in this role. Therefore, mentioning this skill in a resume objective can highlight the candidate's ability to effectively handle and control company documents using advanced tools like Alfresco Content Services.

In conclusion, highlighting key skills in your Document Controller resume objective is crucial in making a strong impression on potential employers. This section allows you to showcase your unique abilities and strengths that make you an ideal candidate for the role. Remember, it's not just about listing skills, but demonstrating how these skills have been applied effectively in past experiences. Tailor this section to match the specific requirements of the job description, ensuring that it reflects your capacity to excel in the role. A well-crafted objective can set the tone for your entire resume and significantly boost your chances of landing an interview.

Related : Document Controller Skills: Definition and Examples

Common Mistakes When Writing a Document Controller Resume Objective

A document controller resume objective is an important part of your overall resume. It's the first thing a potential employer will read and can be the difference between getting a call back for an interview or not. Unfortunately, many job seekers make common mistakes when writing their document controller resume objectives.

One mistake is to use generic language and phrases. While it may seem like a good idea to just copy and paste something from another resume, this won't do you any favors in terms of standing out from other applicants. You should tailor your document controller resume objective to the specific job you are applying for, highlighting your unique skills and qualifications that make you the best candidate for the position.

Another mistake that is often made is being overly vague or general in the resume objective statement. Instead of simply stating that you want to work as a document controller, explain why you are passionate about that role and how your experience makes you an ideal fit for the job. This will help employers understand your motivation for wanting to work in this field and give them an insight into who you are as a person.

Finally, many job seekers fail to proofread their resumes before submitting them to employers. No matter how well-crafted your document controller resume objective statement may be, if it contains spelling or grammar errors it won't reflect well on you as a professional. Always go back over your documents with a fine-toothed comb before sending them off; even one small mistake can cause serious damage to your chances of landing an interview!

By avoiding these common mistakes when writing a document controller resume objective, you can ensure that yours stands out from the competition and gives employers a positive impression of who you are as an applicant. With some careful thought and attention to detail, your hard work will pay off!

Related : Document Controller Resume Examples

A right resume objective for a document controller should clearly articulate the applicant's skills and experience, while a wrong resume objective may include irrelevant information or lack focus.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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