resume format for document controller

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Document Controller Resume Examples

Document controllers are essential to successful and efficient organizations, managing documents and making sure they are accurate and up to date. When applying for a document controller position, you must make sure that your resume stands out to potential employers. Writing a compelling resume is one of the most important steps in the application process. This guide will provide you with detailed tips and examples to help you create a resume that will attract the attention of hiring managers and position you for success.

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Document Controller

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly organized and detail- oriented Document Controller with 4+ years of experience managing electronic and paper documents, maintaining databases and records, and authoring reports. Skilled in working with project teams and providing the highest quality of customer service. Possessing a Bachelor’s Degree in Business Administration and expertise in Microsoft Office applications. Seeking a position where my skills and experience can be utilized to benefit the organization.

Core Skills :

Document Management
Database Management
Records Management
Process Improvements
Report Writing
Microsoft Office Applications
Highly Organized
Excellent Customer Service
Attention to Detail

Professional Experience :

Document Controller Renaissance Global, Inc. | March 2016 – Present

Coordinate, maintain, and control all documents related to project plans, drawings, and specifications
Create, maintain, and update document control databases
Monitor project documents and ensure accuracy and completeness of documents
Maintain document control systems and develop procedures for document control
Ensure compliance with document control processes and procedures
Utilize Microsoft Office applications for document control
Troubleshoot and solve document control issues in a timely manner

Education :

Bachelor of Science, Business Administration University of California | June 2015 GPA: 3.8

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Document Controller Resume with No Experience

Highly organized and motivated individual with the ability to efficiently manage the documentation process. Seeking a position as a Document Controller to utilize my skills and expertise to help the organization reach their goals.

Excellent organizational skills
Competent in MS Office Suite
Strong communication and interpersonal skills
Ability to work unsupervised
Ability to maintain confidential information
Ability to meet deadlines
Attention to detail

Responsibilities

Maintain and update document control system
Ensure that all documents are accurate and up- to- date
Identify and resolve discrepancies in documents
Maintain records of all documents in an organized manner
Monitor the status of documents and take appropriate action
Liaison with other departments to ensure document accuracy and compliance
Ensure that the document control system is following safety regulations and policies
Manage the document control process and keep up- to- date with changes in standards and regulations

Experience 0 Years

Level Junior

Education Bachelor’s

Document Controller Resume with 2 Years of Experience

Dynamic and reliable Document Controller with over two years of experience overseeing document management, document preparation, and workflow processes for large scale projects. Proven experience building, managing, and monitoring document control procedures and processes. Possesses a keen eye for detail and scope, providing detailed reviews of documents prior to release. Exceptional organizational, multitasking, and problem- solving skills.

Document control management
Document preparation
Workflow optimization
Project administration
Problem- solving
Multitasking
Organizational skills
Quality assurance

Responsibilities :

Maintained and monitored document control procedures and processes, ensuring accuracy and efficiency in production.
Performed document preparation, ensuring all documents are accurate and complete.
Identified areas of improvement in document management procedures, recommending and implementing changes to improve efficiency.
Coordinated workflow between multiple departments, ensuring documents were managed and released according to timelines.
Provided detailed reviews of documents prior to release, ensuring all documents meet quality assurance standards.
Developed and maintained database systems for document control, archiving, and retrieval.
Assisted with project administration, playing an active role in project meetings and providing assistance as needed.

Experience 2+ Years

Document Controller Resume with 5 Years of Experience

Dedicated document controller with 5 years of experience in managing and organizing documents and records. Efficient in creating system to store and show document retrieval history. Possess strong organizational and communication skills and adept in using software related to document control.

Document Control
Data Management
Documentation Tracking
Process Improvement
Quality Assurance
Project Management
Microsoft Office Suite
Document Retrieval System
Organized and filed documents to ensure accuracy and efficient document retrieval
Analyzed document control processes to streamline data retrieval
Developed database to store documents and track retrieval history
Updated documents and records to ensure accuracy and compliance with regulations
Created reporting for documents and records used in projects
Developed quality assurance procedures to ensure document accuracy
Implemented new document control systems to improve efficiency
Assisted in project management activities by tracking documents
Maintained electronic records of documents and reports
Optimized document retrieval process to reduce time spent on search and retrieval

Experience 5+ Years

Level Senior

Document Controller Resume with 7 Years of Experience

A document controller with 7 years of experience in the management of day- to- day document control activities for multiple projects with an emphasis on accuracy and completeness. Skilled in utilizing project management software, document control software, and problem solving techniques to ensure that all documents are up to date, organized and stored in an efficient manner. Experienced in working with all levels of management, from senior to project level personnel.

High level of organizational and problem solving skills
Ability to multitask and prioritize tasks
Excellent verbal and written communication skills
Proficient in the use of document control software and project management software
Proficient in Microsoft Office, Adobe Acrobat and other document control related tools
Ability to work both independently and as part of a team
Developing and implementing document control procedures in accordance with project specifications
Ensuring the accuracy and completeness of all documents
Tracking and coordinating the distribution and revision of project documents
Updating and maintaining document control systems and databases
Monitoring all changes and updates to documents and ensuring that all stakeholders are informed
Preparing progress reports, tracking document progress and managing document deadlines
Assessing and responding to document control queries from all stakeholders
Providing support to project team members in the understanding and utilization of document control systems and processes

Experience 7+ Years

Document Controller Resume with 10 Years of Experience

Highly experienced and motivated Document Controller with 10 years of experience in document control and record management. Proven ability to maintain and organize confidential documents and information, monitor document life cycle and ensure document accuracy and integrity. Excellent communicator with strong ability to work with diverse teams and stakeholders.

Highly organized with effective time management skills
Excellent customer service and interpersonal skills
Solid understanding of document control systems and procedures
Ability to develop document control procedures and policies
Ability to track and audit changes to documents
Experience with scanner and imaging systems
Proficient in computer software such as MS Office and Adobe Acrobat
Maintaining and organizing confidential and sensitive documents
Developing, implementing and monitoring document control and record management systems
Monitoring the document life cycle and ensuring accuracy and integrity of documents
Tracking changes to documents and auditing document control procedures
Operating scanner, imaging and other document control systems
Ensuring compliance with document control procedures and policies
Assigning document numbers and managing document classification systems
Preparing periodic reports and tracking document inventory levels
Interacting with teams and stakeholders to ensure document accuracy

Experience 10+ Years

Level Senior Manager

Education Master’s

Document Controller Resume with 15 Years of Experience

I am a highly motivated document controller with 15+ years of experience in the field. I have extensive knowledge of document management systems, advanced computer skills, and a strong attention to detail. I am confident in my ability to efficiently configure, design, and manage systems and documents to achieve required objectives. I am also proficient in the use of Microsoft Office tools and have excellent interpersonal and communication skills. I am able to work well both independently and in a team setting.

Document management system configuration and design
Excellent organizational and time management skills
Proficient in Microsoft Office tools
Excellent interpersonal and communication skills
Advanced computer skills
Knowledge of document control processes
Ability to work independently and as part of a team
Organizing, filing and archiving documents
Creating and maintaining document tracking systems
Creating and updating electronic document databases
Tracking and controlling changes to documents
Ensuring the accuracy and completeness of documents
Assisting in document- related tasks, such as document scanning and filing
Performing document and system audits
Liaising with internal and external stakeholders

Experience 15+ Years

Level Director

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What should be included in a Document Controller resume?

A Document Controller is an administrative professional responsible for creating, updating, and managing corporate documents. Document Controllers must be organized, detail-oriented, and familiar with the latest digital document management systems.

If you’re seeking a job as a Document Controller, you should include the following points in your resume:

Experience with document management systems: Document Controllers must be skilled in using document management systems, so make sure your resume highlights your experience with any relevant software.
Excellent organizational skills: To simplify the document management process, you need to be highly organized and able to plan and prioritize tasks.
Strong attention to detail: Document Controllers must be attentive to even the smallest details when it comes to document management.
Knowledge of document regulations: It’s important to be aware of the regulations and laws that govern document management.
Excellent communication skills: Document Controllers must be able to communicate clearly and effectively, both written and verbally.
Ability to work independently: Document Controllers must be able to work independently and take ownership of their projects.
Ability to multitask: Document Controllers are often charged with multiple tasks and must be able to manage them efficiently.
Ability to work quickly and accurately: Document Controllers must be able to work quickly and accurately in order to meet deadlines.

What is a good summary for a Document Controller resume?

A good summary for a Document Controller resume should highlight the individual’s skills in managing and organizing documents. It should also include any special training or certifications that the individual has received in the document control field. Additionally, be sure to include any relevant experience, such as working in an office setting, or dealing with any specialized document control software. Ultimately, it should demonstrate the individual’s ability to effectively and efficiently organize and manage documents.

What is a good objective for a Document Controller resume?

A Document Controller is responsible for managing and organizing documents related to a project or organization. As such, a good objective for a Document Controller resume should include skills and qualities that demonstrate their ability to ensure the accuracy and integrity of documents. Some good objectives for a Document Controller resume include:

To utilize extensive organizational and communication skills to efficiently manage document workflow and ensure accuracy of documents.
To utilize problem-solving skills to resolve document-related challenges and maintain accurate records.
To utilize experience with software systems to effectively manage large volumes of documents.
To implement up-to-date document control processes to ensure efficiency and accuracy.
To provide training and support to document control staff to ensure quality standards are met.
To ensure documents are kept secure and confidential in accordance with regulatory and legal requirements.

How do you list Document Controller skills on a resume?

Document Controller skills are essential for managing documents in any organization. When crafting your resume, it’s important to highlight these skills in order to show potential employers the value you can bring to the role. Here are some skills to include:

Project Management: Being able to manage projects effectively and ensure documents are in order is essential for any document controller. Showcase your experience with project management software and any other project management tools you have experience with.
Data Analysis: A document controller should be able to analyze data to identify trends, identify areas of improvement, and find solutions to problems. Include any courses or certifications related to data analysis that you have obtained.
Organization: Keeping documents organized and in order is a key responsibility of a document controller. Highlight your organizational skills, such as your ability to keep records and catalog documents in a logical fashion.
Attention to Detail: Being detail-oriented is a key skill for any document controller. Show potential employers that you have the ability to carefully review documents and ensure accuracy.
Communication: Being able to communicate effectively with colleagues, management, and other stakeholders is essential in any role. Showcase any communication skills or experience you have in this area.

By highlighting your document controller skills on your resume, you can show employers that you are the ideal candidate for the role. Doing so can help you get one step closer to landing your dream job.

What skills should I put on my resume for Document Controller?

When you’re applying for a Document Controller position, it’s important to highlight the right skills on your resume to show employers you’ve got the skills necessary to be successful in the role. Here are some of the top skills to consider when crafting your resume:

Proficiency in Document Management Software: Document Controllers must be familiar with document management software such as SharePoint, Docuware, and DocuXplorer in order to store and manage documents.
Organizational Skills: Document Controllers must be able to organize and track a large number of documents in a timely and efficient manner.
Attention to Detail: Document Controllers must be detail-oriented and review documents for accuracy and completeness before filing them away.
Excellent Communication: Document Controllers must be able to communicate clearly and effectively with coworkers and supervisors in order to ensure documents are properly filed, tracked, and retrieved.
Multi-tasking: Document Controllers must be able to juggle multiple tasks at once, such as tracking documents, filing documents, and following up with coworkers.
Problem-Solving Skills: Document Controllers must be able to identify and troubleshoot any problems that arise with the documents or the software they are using.

These are just a few of the skills that should be highlighted on your resume when applying for a Document Controller position. Showcasing your knowledge and experience with these key skills can help you stand out from other candidates and demonstrate that you are the right fit for the job.

Key takeaways for an Document Controller resume

When creating a Document Controller resume, it is essential to include a summary statement at the top of your resume that outlines your qualifications, experience, and strengths as it relates to the role. This will ensure that potential employers can quickly determine if you are a good fit for their open position.

Below are some key takeaways to consider when constructing a Document Controller resume:

Demonstrate knowledge of document processing and document control systems.
Highlight experience with developing and implementing strategies to improve document control processes and procedures.
Showcase knowledge of proper filing protocols and archiving systems.
Demonstrate ability to coordinate and collaborate with various departments to ensure proper document control.
Include work related to maintaining document databases and ensuring accurate document retrieval.
Discuss any relevant training or certifications in document control and processing.
Outline any experience with creating and managing document control plans.
Provide examples of successful document control implementations.
List any software familiarity and experience with document control systems.

Including these key takeaways in a Document Controller resume will ensure that potential employers can quickly identify if you are the best candidate for the job. Be sure to keep your resume concise and highlight your relevant experience and qualifications.

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Document Controller Resume With Samples & Examples

Resume Format
May 7, 2024
Administrative

Document Controller Resume : A document controller plays a crucial role in ensuring the smooth and efficient flow of information within an organization. A well-crafted resume is essential to showcase your skills and experience in this role. In this blog post, we will provide you with a comprehensive guide on how to create a standout document controller resume, including sample sections for objective, summary, education, skills, experience, certification, awards, and achievements.

Your resume objective should clearly state your career goals and what you hope to achieve in the document control field. The summary section should highlight your key qualifications and accomplishments in a concise and compelling manner. When listing your education, make sure to include any relevant degrees or certifications that demonstrate your expertise in document control. Additionally, showcasing your skills, experience, certifications, awards, and achievements will help to further strengthen your resume and make you stand out to potential employers. Don’t forget to download our free template to help you get started on creating your own document controller resume.

Document Controller Resume Sample

Wally West Document Controller Phone:(901) 555-1234 Email: [email protected] Address: 3333 Elm Street, Springdale, VA 34567

Experienced document controller with over 5 years of experience managing and organizing project documentation for ABC Construction Company. Proficient in using document management systems such as Procore and SharePoint. Skilled in maintaining accurate records, tracking revisions, and ensuring compliance with company standards and industry regulations.

Document Controller ABC Construction Company, New York, NY January 2018 – Present

– Manage and control all project documents, including drawings, specifications, and correspondence – Ensure all documents are accurately logged, tracked, and distributed to the appropriate parties – Collaborate with project managers, engineers, and subcontractors to ensure timely and accurate document control – Implement document control procedures and best practices to improve efficiency and accuracy – Conduct regular audits to ensure compliance with company and industry standards – Train new employees on document control processes and systems – Utilize document management software to organize and maintain project documentation – Coordinate with external vendors and clients to exchange project documents and information – Assist in the preparation of project closeout documentation and archiving of project files.

Bachelor of Science in Information Technology University of California, Los Angeles Los Angeles, CA 2014-2018

Relevant coursework: – Database Management Systems – Information Security – Web Development – Software Engineering

Certifications: – Certified Document Controller (CDC) – Microsoft Office Specialist (MOS)

– Proficient in document control software such as SharePoint and Documentum – Strong knowledge of document management processes and procedures – Excellent organizational and time management skills – Ability to prioritize tasks and meet deadlines – Attention to detail and accuracy in data entry and document processing – Strong communication and interpersonal skills – Familiarity with Microsoft Office Suite, including Word, Excel, and PowerPoint – Experience in reviewing and editing documents for compliance with company standards and regulations – Ability to work independently and as part of a team – Knowledge of records management best practices and principles

Certifications

– Certified Document Controller (CDC) – International Association of Information and Image Management (IAIM) – 2018 – Certified Records Manager (CRM) – Institute of Certified Records Managers (ICRM) – 2017 – Certified Information Professional (CIP) – Association for Information and Image Management (AIIM) – 2016

Awards & Achievements

– Received Employee of the Month award for consistently exceeding project deadlines and maintaining accurate document control processes – Implemented a new document management system that improved efficiency by 20% – Recognized for exceptional attention to detail and accuracy in document control processes by senior management – Successfully trained and mentored new team members on document control procedures, resulting in improved team performance and productivity

Kevin Martinez – Assistant – GHI Group – (111) 222-3333 – [email protected]

Document Controller Resume Objective – Examples

1. To secure a challenging position as a Document Controller in a dynamic organization where I can utilize my organizational skills and attention to detail to effectively manage and maintain all documentation processes.

2. Seeking a Document Controller position in a reputable company where I can contribute my expertise in document management, ensuring accuracy, compliance, and efficiency in all document control activities.

3. To obtain a Document Controller role in a fast-paced environment where I can apply my strong communication and problem-solving skills to streamline document control processes and improve overall efficiency.

4. Seeking a Document Controller position that allows me to leverage my experience in document management systems and software to effectively organize, track, and maintain all project documentation in a timely and accurate manner.

5. To excel as a Document Controller in a collaborative work environment, utilizing my keen attention to detail and ability to prioritize tasks to ensure all documentation is accurately maintained and readily accessible to team members.

Document Controller Resume Description Examples

1. Responsible for managing and organizing all project documents, including drawings, specifications, and correspondence, to ensure accurate and timely distribution to project team members.

2. Maintain document control procedures to track revisions, approvals, and distribution of project documents, ensuring compliance with company standards and project requirements.

3. Collaborate with project managers, engineers, and other team members to ensure all project documentation is accurate, up-to-date, and easily accessible.

4. Perform quality checks on project documents to ensure accuracy, completeness, and compliance with project specifications and industry standards.

5. Train and support team members on document control procedures and software systems to ensure efficient and effective management of project documentation.

Action Verbs to Use in Document Controller Resume

1. Organize: Responsible for arranging and maintaining documents in an orderly and accessible manner. 2. Review: Thoroughly examine documents for accuracy, completeness, and compliance with regulations. 3. Distribute: Ensure timely and efficient distribution of documents to relevant parties. 4. Track: Monitor the movement and status of documents to ensure they are processed in a timely manner. 5. Update: Make necessary changes to documents and records as required. 6. Coordinate: Work closely with team members to ensure smooth document flow and communication. 7. Maintain: Keep records and files up-to-date and in compliance with company standards. 8. Archive: Safely store and manage historical documents for future reference.

Mistakes to Avoid in Document Controller Resume

1. Failing to customize your resume for the specific job you are applying for. Make sure to tailor your resume to highlight the skills and experiences that are most relevant to the document controller position you are seeking.

2. Including irrelevant information or too much detail. Keep your resume concise and focused on your relevant experience, skills, and qualifications. Avoid including unnecessary information that does not add value to your application.

3. Neglecting to highlight your technical skills and proficiency with document control software and systems. Document controllers are expected to be proficient in using software such as Microsoft Office, SharePoint, and document management systems. Make sure to highlight your technical skills in these areas.

4. Failing to showcase your attention to detail and organizational skills. Document controllers are responsible for maintaining accurate and organized records, so it is important to demonstrate your attention to detail and organizational abilities in your resume.

5. Not including specific examples of your accomplishments and achievements in previous document control roles. Use quantifiable examples to demonstrate your success in managing documents, ensuring compliance, and improving document control processes.

6. Neglecting to include relevant certifications or training in document control. If you have completed any relevant certifications or training programs in document control, make sure to include this information on your resume to demonstrate your commitment to professional development in this field.

7. Overlooking the importance of proofreading and editing your resume. As a document controller, attention to detail is crucial, so make sure to thoroughly proofread your resume for any errors in grammar, spelling, or formatting before submitting it to potential employers.

FAQs – Document Controller Resume

What experience do you have with document control software.

I have extensive experience with document control software, having used various systems throughout my career to manage and organize a wide range of documents and files. I am proficient in setting up document control systems, creating and maintaining document libraries, and ensuring that all documents are properly versioned and accessible to the appropriate users. I have also trained team members on how to use document control software effectively and have implemented best practices to ensure compliance with industry standards and regulations. Overall, my experience with document control software has been instrumental in streamlining processes, improving efficiency, and ensuring the accuracy and integrity of important documents.

How do you ensure accuracy and consistency in document management?

To ensure accuracy and consistency in document management, we implement a strict version control system that tracks all changes made to documents. This helps us keep track of the most up-to-date version and ensures that everyone is working off the same document. Additionally, we have a standardized naming convention for files and folders to make it easy to locate and retrieve documents. Regular audits are conducted to check for any discrepancies or errors in the documents. Finally, we provide training to all employees on proper document management practices to maintain consistency across the organization.

Can you describe your experience with version control and document tracking?

I have extensive experience with version control and document tracking systems. I have used tools such as Git, SVN, and Microsoft SharePoint to manage code repositories and document libraries. I am proficient in branching, merging, and resolving conflicts in version control systems, ensuring that changes are tracked and documented accurately. I have also implemented document tracking processes to ensure that all changes to documents are recorded, reviewed, and approved by the appropriate stakeholders. Overall, my experience with version control and document tracking has been instrumental in maintaining the integrity and accuracy of project deliverables.

How do you handle document retrieval and distribution processes?

Our document retrieval and distribution processes are streamlined and efficient. We utilize a digital document management system to store and organize all of our important documents. This system allows us to quickly retrieve any document that is needed, whether it be for internal use or for distribution to clients or partners. Our team is trained in how to navigate the system effectively, ensuring that documents are accessed in a timely manner. When it comes to distribution, we have established protocols in place to ensure that documents are sent to the appropriate recipients in a secure and timely manner. Overall, our document retrieval and distribution processes are designed to be seamless and reliable.

What measures do you take to ensure compliance with industry regulations and standards in document control?

In order to ensure compliance with industry regulations and standards in document control, we implement a variety of measures. Firstly, we have a dedicated team that stays up-to-date on all relevant regulations and standards to ensure that our document control processes are in line with current requirements. We also have a robust document management system in place that allows us to track and monitor all changes to documents, ensuring that they are always accurate and up-to-date. Additionally, we conduct regular audits of our document control processes to identify any areas that may need improvement and make adjustments as necessary. Overall, our goal is to maintain a high level of compliance with industry regulations and standards in order to ensure the integrity and accuracy of our documents.

In conclusion, a well-crafted document controller resume is essential for showcasing your skills and experience in the field. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can highlight your qualifications and stand out to potential employers. Utilizing a free template can help you structure your resume effectively and make a lasting impression. With the right resume, you can increase your chances of landing your dream job as a document controller.

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Focus on Key Sections

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Use Clear and Concise Language

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Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

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Prioritize Readability

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Proofread Carefully

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Seek Feedback

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Similar Resumes

Common Responsibilities Listed on Document Controller Resumes:

Manage digital document workflows using advanced document management systems and AI tools.
Ensure compliance with industry standards and regulatory requirements for document control.
Collaborate with cross-functional teams to streamline document approval processes.
Implement and maintain automated document tracking and retrieval systems.
Conduct regular audits to ensure data integrity and document accuracy.
Train and mentor junior staff on document control procedures and technologies.
Develop and update document control policies to reflect industry best practices.
Facilitate remote document collaboration using cloud-based platforms and tools.
Analyze document management data to identify trends and improve efficiency.
Lead initiatives to integrate new technologies into document control processes.
Coordinate with IT teams to enhance cybersecurity measures for document protection.

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Document Controller Resume Example:

Led a cross-functional team to implement a cloud-based document management system, reducing retrieval time by 40% and increasing team productivity by 25%.
Developed and executed a comprehensive document control strategy for a $50 million infrastructure project, ensuring compliance with industry standards and reducing errors by 30%.
Mentored junior document controllers, enhancing their skills in digital archiving and workflow automation, resulting in a 15% improvement in departmental efficiency.
Streamlined document review processes by integrating AI-powered tools, cutting review times by 35% and improving accuracy in document version control.
Coordinated with project managers to establish document control protocols for a multi-site operation, enhancing communication and reducing document-related delays by 20%.
Implemented a digital signature solution, reducing paper usage by 60% and accelerating approval workflows, contributing to a $10,000 annual cost saving.
Assisted in the transition from a paper-based to a digital document management system, improving document accessibility and reducing storage costs by 50%.
Created and maintained a centralized document repository, ensuring compliance with regulatory requirements and improving audit readiness by 40%.
Collaborated with IT to develop a user-friendly document retrieval interface, enhancing user satisfaction and reducing support requests by 30%.
Document control and management
Database management
Document numbering system implementation
Compliance with industry regulations
Document control training development and delivery
Document revision tracking
Audit conduction and discrepancy resolution
Electronic filing system development and implementation
Process streamlining
Cross-functional collaboration
Document distribution
Project coordination
Data integrity maintenance
Efficiency improvement
Cost reduction strategies
Stakeholder communication
Knowledge of document control software
Attention to detail
Problem-solving skills
Time management skills
Organizational skills
Ability to work under pressure
Adaptability to new technologies
Confidentiality and discretion
Knowledge of regulatory standards and compliance requirements.

Top Skills & Keywords for Document Controller Resumes:

Hard skills.

Document Control Systems
Document Management Software
Version Control
Quality Assurance and Compliance
Record Keeping and Archiving
Document Classification and Categorization
Document Retrieval and Distribution
Change Control Processes
Document Review and Approval
Document Formatting and Editing
Data Entry and Data Management
Technical Writing and Documentation

Soft Skills

Time management
Analytical thinking
Problem-solving
Communication skills
Collaboration
Adaptability
Flexibility
Multitasking

Resume Action Verbs for Document Controllers:

Implemented
Distributed
Coordinated
Collaborated
Standardized
Communicated

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Resume FAQs for Document Controllers:

How long should i make my document controller resume, what is the best way to format my document controller resume, what certifications should i include on my document controller resume, what are the most common mistakes to avoid on a document controller resume, compare your document controller resume to a job description:.

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Document Controller Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the document controller job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
Ensuring all management system documentation is the current version and easily accessible
Recording, checking and tracking all incoming and outgoing project documents
Processing and recording incoming and outgoing vendor data and engineering design drawings
Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)
Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room
Demonstrated proficiency with large-scale Document Control management software (ACONEX)
Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them
Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions
Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly)
Assist in the preparation of the minutes of meetings with the project managers and directors
Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in BMS_Project Communication and Document Control and BMS_Site Supervision Quality Procedures
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents)
Develop and maintain document control processes for the efficient management and recording all documentations
Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (eDMS)
Develop Photocopies / Binding and transmitting of documents as part of client’s submission
Understand and manage Client EDMS system
Assist with the general project administration
Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
To maintain a safe and secured working environment within Document Control
Demonstrable ability to work on smaller multiple projects and complete high quality work against strict and conflicting deadlines
Good working knowledge of Office software (Word, Excel, PowerPoint, etc..) and a good level of computer literacy
Highly organised, able to plan and manage conflicting priorities
Computer literate (basic knowledge of MS Windows Excel, Word and internet systems)
Good working knowledge of SharePoint
Ability to work well under pressure and deliver quality results on time
Good interpersonal skills and ability to communicate effectively with various management levels
Strong organizational skills, including an ability to prioritize activities and work with limited supervision
Excellent organisational skills, accuracy and attention to detail
Knowledge on ISO 9001 is desirable

15 Document Controller resume templates

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Collect and maintain all documents to arrange an organised filling system
Maintain a computer database of all filed documentation
Perform clerical typing duties to generate documents as necessary
Imputing all documents on Microsoft Excel
Daily file management
Minimum Geology diploma or equivalent with 2–3 years working in a petroleum industry environment
Back ground in administration and management support and document control
An understanding of basic oil and gas exploration and production operations
Advanced computer literacy skills in various computer software applications
Experience in spread-sheeting and database operation

Document Controller Resume Examples & Samples

Previous experience on site engineering document control or Engineering consultant office
Experience with electronic engineering documentation control and revision software (LiveLink)
Knowledge of GMP control a preference
Proficiency with standard office software applications, including MS Word, Adobe Acrobat, MS Access, MS Excel, MS Power Point expected
Experience and proficiency with other applications (e.g. MS Project, Visio) a plus
Attending to requests regarding access and retrieval of legal documentation
Scanning, assessing and recording documents for key legal and financial transactions into an EDMS in a timely and accurate manner
Liaising with global legal and risk management teams and generating reports as required
Archiving and retrieving of legal documentation
Attending to various administrative duties as required
Fantastic attention to detail and methodical in your approach
Pro-active behaviour, with an ability to understand the nature of the business and priorities within the team
Effective time management and efficiently to meet deadlines
Great stakeholder management skills and be credible in front of senior management
An ability to learn various system applications
Responsible for the overall operation of Documentation Control (DC) including processing of DCO's, Issuance of Master and Controlled Documents and ensure obsolescence as required and archiving as required
Maintenance of DC Metrics and delivery of DC KPIs
Supplier file Maintenance & Control & co-ordination of SCARs
Maintenance of Internal and External Audit Schedule
Maintenance of Training Records
Co-ordination of Customer Surveys and reporting
NC & CAPA management and closure and metrics to KPIs
Management of Customer Complaints
Maintenance of GDP/GMP Certs and written confirmation
Maintenance of Rework, Concession and Return to Vendor Records
Maintenance of Validation & Risk Assessment Records
Maintenance of Purchasing
Required to carry out housekeeping / GMP audits
Excellent communication and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident at all levels, internal and external
A proven track record in leadership, including the ability to coach, assess, evaluate, develop, motivate and empower others
Passion for data, analysis, trends, reporting. Ability to read and interpret documents. Ability to write clearly and informatively. Technical documentation, routine reports, correspondence, procedures and work flows. Present numerical data effectively
Demonstrate aptitude for process improvement
Excellent IT Skills - Excel and Trackwise would be a distinct advantage

Project Document Controller Credit Resume Examples & Samples

Update the department policy and procedures document to reflect recent process changes
Complete and monitor the conversion of customers from PayTrace to Biller Direct
Update departmental tracking reports
Provide administrative support to other department Managers as needed
Complete administrative tasks as necessary
Assist with other projects as needed
Strong written and oral skills required
Pursuing a Bachelor’s degree or recent college graduate from a four year college/university preferred
Appropriate third level administration qualification
Previous knowledge of GMP Documentation practices
Previous experience of electronic document management systems
At least 3 years experience in a similar role, ideally in the biotechnology or pharmaceutical industries
High level of competence using Microsoft Office Suite particularly SharePoint, PowerPoint, Word and Excel
Ability to keep work pace and meet deadlines
Good organising and planning skills
Good problem solving skills with a focus on achievement of overall project goals
Executes and tracks document changes/ updates through the Document Control System (SAP ECC6)
Responsible for management of ECR/O process inclusive of all project specific documentation
Maintain and report relevant performance and compliance metrics specific to projects
Collaborate with the project team and key stakeholders to understand documentation requirements and ensure effective resolution of document system queries or requests
Works with site personnel to develop documentation
Operates as SAP ECC6 super user on the project team
Ensure the effective administration and maintenance of the documentation system in line with regulatory requirements for new product introductions on site
Review document changes for adherence to Document Control procedures
Responsible for ensuring relevant training material is maintained
Responsible for distributing updated documents on site
Any additional duties as requested by the Quality Systems Manager
Knowledge of EPC/(M) document management
Knowledge day-today DCC operations
Relationship Management
Assertiveness
3 - 5 years of experience in EPC industry / Plant Operation as Document Controller

Project Document Controller Resume Examples & Samples

Develop document control system with a view to ongoing service works and use on future projects
Register all significant incoming and outgoing documents, internal documents in a manageable and traceable fashion to a level to agreed during the system development task above
File hard and soft copies
Maintain project document registers for provision to client
Prepare document transmittals
Transmit all notices by the contract compliant methods (i.e. Online system, fax, post etc. – minimum requirements to be determined by CM)
Track review and ensure response times from documents and correspondences from client as defined in contract
Ensure all site drawings are marked correctly as define in contract (i.e. as built, for construction etc.)
Maintain CRM system – upload minutes of meeting etc
Maintain SAP documentation requirements
Provide support in Vestas Customer Dialogue process
Graduate in Engineering, Certification in DMS
4 to 6 years of experience in handling DMS
Good knowledge in DMS and SAP Document Control System, ISO
Good in ISO DMS Practices
Good in understanding of contracts & correspondences

Site Administrator / Document Controller Resume Examples & Samples

Assist the Resident Engineer in managing all documentation on site. This will include engaging with the Resident Engineer, Transnet’s Engineers and the AECOM Home Office Engineering team
Prepare and manage a Request for Information (RFI) register (site)
Prepare and manage a Technical Query (TQ) register (site)
Participate in project meetings (site)
Assist the Project Manager in managing all documentation on the project. This will include engaging with the Project Manager, the Engineering Manager(s), the Resident Engineer and the Engineering team
Prepare and manage a Request for Information (RFI) register
Prepare and manage a Technical Query (TQ) register
Provide reports to each Lead Engineer that demonstrate the current revision status of all deliverables produced in relation to each contract package
Participate in project meetings
Secondary Certificate
Receive, check, accurately record into WebDMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done according to agreed Project and Corporate Procedures
Monitor progress of in-house and Client reviews of technical data
Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
Contribute to compilation of final project dossiers, as-built portfolios and archiving
Undertake other tasks as requested by the Document Control Supervisor or Manager, Document Control
Experience of FEED, EPC projects with proven track record in engineering and construction of refinery, oil & gas, petrochemical or similar facilities
Proactive approach to solving problems and getting the job done
Expertise in database systems and spreadsheets is an advantage
Assisting project document control staff as required
Logging documents into a database
Printing and photocopying as required
Maintaining and filing Documents in accordance with established systems
Disseminating/distribution of documents
5 years of experience in a document control or records management position would be an asset
Proficiency with Microsoft Office and familiarity with Sharepoint
Strong oral and written English communication skills
Ability to work independently or in a group environment
Experience in the use of databases and electronic file management software
Strong customer service orientation skills and desire to achieve results
Experience in a technical or engineering environment would be an asset
Completes paper filing activities
Scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents
Basic word processing and data entry
Maintains simple spreadsheets
Orders office supplies
Runs reports
May also be responsible for receiving and distributing mail, faxing, copying, cave storage, and report distribution
Minimum bachelor's degree in secretarial or business administration from a recognized accredited university
Minimum 1 year experience in secretarial/administrative functions
Must possess administrative skills and along with document control experience
Be able to preparation of various types of document packages for both internal and external customers
Detail oriented, able to focus on tasks
Must possess excellent communication, good interpersonal skills, energetic, service-minded and detail oriented
Ability to work well with minimal supervision and can work under pressure
Good command of written and spoken English
Good computer skills (MS Office – Word, Excel, PowerPoint, Outlook, etc.)
Contractual Interface for all incoming and outgoing communication
Support the On-shore CM in the monitoring and drafting of correspondence
Maintaining communication log and archive
Monitoring of routine contract notices and documents and filtering of correspondence
Other administrative duties
Receives information and direction from the GCM and implements the same
Responsible for the monitoring and maintenance of the contractual records, logs and database
Reviews scope of works in conjunction with CmM, CTO/Interface Manager and Project Management Office focusing on contractual issues
Work closely with all stakeholders for on time delivery of all documents
Provide appropriate KPIs
Open mind and strategic sense
Ability to analyse and summarize
Rigorous Time management and prioritizing
High resistance to stress
Team work skills
Maintenance of the document register and vendor data records
Significant experience in Document Control preferably in large projects
Provide Document Control support to the project site
Interface with Area Managers for all document control matters and support services
Printing, filing, distribution and control of design drawings and engineering documents
Preparation of transmittals and recording of all distribution information within the Document Control system
Ensure working files are kept up to date with most recent drawing revisions
Maintain project Document Control systems
5+ years (typical) in the engineering and construction industry
Associate’s Degree, Bachelor’s Degree, or an equivalent combination of education
Effective oral and written communication skills
Intermediate knowledge of all project phases (FEED through close-out)
Intermediate knowledge of JPI (or related EDMS)
Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
Intermediate knowledge of Adobe Acrobat (Reader/Writer)
Experience on large capital projects
Act in accordance the requirements of Capita confidentiality agreements relating to the distribution of confidential information
Filing of documents, both electronically and in hard copy
Distributing incoming documents to the appropriate project team members via e-mail, ensuring they have the correct documents in a timely manner
Support the project team in retrieving documents from DC systems
Develop professional working relationships with colleagues to establish and maintain open lines of communication within the team, other Capita business units and client representatives
General administration as required
Team coordination
Organising meetings, agendas and minute taking
Supporting Bid Managers and assisting the Framework Manager
Updating and reviewing reporting spreadsheets with the Framework Manager
Minimum of 5 years document control experience in an engineering environment
Solid understanding of engineering, procurement, and construction activities with respect to document management and control
Proficient with relevant computer software programs including Word, Excel, Access and Visio
Excellent communication, teamwork, organizational and problem-solving skills
Ability to manage small groups and assign priorities
Adhering to established work processes
Establishing work priorities for Document Control employees and monitoring progress and quality of work
Recommending and maintaining internal departmental procedures
Recommending standards for project documentation procedures
Expediting drawings and documentation as per project requirements
Checking the quality of minutes, monthly reports etc
Monitoring all drawings and documentation requirements as outlined by pre-set schedules to ensure deadlines are met
Forwarding material to clients along with official transmittal document
Planning and preparing schedules
Managing in-house and off-site archiving
Approving weekly timesheets and managing timesheet hours to ensure hours are within budgeted time frames
Excellent English communication skills, both verbal & written
Strong organizational and problem-solving skills
Strong team player with high level of initiative
Able to meet assignment schedules and deliver quality results under pressure
Providing technical guidance to co-workers
Mentoring employees to provide development for other opportunities
Providing input into performance evaluations
Making recommendations on staffing
Input document data into the standard registers ensuring that the information is accurate and up to date
Typing of site documents, in both English and Arabic and follow up of all the site needs
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
Maintain the files and control logs as required by the project
Prepares and formats procedures, manuals, and forms for all departments as needed
Maintains library of procedure manuals, and other controlled hard-copy documentation
Updates all controlled hard copy manuals in remote locations throughout the facility and hard copy original files in the document center
Administers and electronic document system of all controlled files such as policies, procedures, specifications, standards, in an access database
Prepares presentations, correspondence, etc., and performs other clerical/administrative duties as needs arise
Identifying different types of documents such as specifications, engineering drawings, correspondence, financial records and project deliverables; Plan for document sensitivity such as internally confidential, can be shared with the project team, can be shared with the customer and what proprietary customer information the project will receive and must protect
Associated filing requirements such as file structure, electronic file naming; conventions and provisions to handle documents of various sizes and formats
How files are uploaded, searched, retrieved and protected from virus
Revision control such that current revisions are identified and the team works from approved documents only
The audit trail of how change revisions are identified and handled
Authorized approvers, proof of approvals and tracking issue dates for an accurate historical record
Security and access to documents for viewing and changing
Hardcopy storage requirements
Document backup, archive and retention
Use of additional tracking or collaboration database tools
Methods of distribution or posting documents via email, websites or physical mail both internally among work locations, with Subcontractors and with the Customer
Legal responsibilities to retain commercially relevant documentation and records
Modify documentation within the quality systems to reflect the new corporation’s identity
Maintains Quality System record files including customer files, audit reports, customer complaints, specifications, statistical reports, management reviews, and other records as required
Provides for and coordinates the administrative and informational needs of the Quality Systems Department
Assist in the development of an improved corrective action system
Assists in administration of Corrective and Preventative Action System

Site Document Controller Resume Examples & Samples

Quality checking, registering, classifying, managing, tracking, filing and transmitting electronic engineering and vendor/contractor deliverables and other project controlled documents as required by the project
Ensure the current approved revisions of controlled documents are available to the project in the EDMS
Provide accurate meta-data for document status reporting
Process documents in compliance with project procedures to meet DM standards
Managing the package tool and assisting the project teams in maintaining EWP packages, CWP packages and handover packages
Providing reports from the EDMS and assisting in expediting internal reviews
Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
Responding to queries (internally and externally) in a timely and professional manner
Identifying and escalating issues to the lead document controller
Assisting the lead document controller in training other document controllers as required
Experience working in an engineering project environment or data management environment using an electronic document management system
Previous experience working on-site
Working knowledge in Microsoft Office Applications, Adobe Acrobat, file management tools e.g. Explorer and WinZip
Ability to accurately and efficiently capture meta-data
Ability to follow workflows and standards
Experience in working within a team with ability and willingness to share knowledge
Proven communication/interpersonal skills to build relationships with the immediate and remote team members
Supporting Lead Document Controller in administration of the document management system, control procedures and processes
Ensure smooth and timely turnaround of project reviews and submittals
Effective use of client’s document control systems
Assist engineering teams in quality acceptance of deliverables and other submissions often working to tight deadlines
Ensure documentation procedures are adhered to and demonstrable for audit purposes
Maintenance of all project specific files
Liaise with documentation managers and controllers in external client organisations
Support management of account security including creating user accounts, permissions and passwords
Liaise with engineers, client, suppliers and third party companies in all matters related to document management
Assist the project team in all matters related to document management
Experience in a similar role is essential
Experience in working on large engineering and construction projects is essential
Working knowledge of Asite EDMS and Aconex EDMS
Educated to degree level not necessarily in engineering
Understanding of engineering processes on multidisciplinary design and build contract
Experience in administering Electronic Document Management System
Familiar with Project Wise and common data environment principles
Familiar with BS1192 standard
Good analytical, organisational and communication skills
Ability to priorities and organise workload without supervision
Ability to work in accordance with the applicable project procedure
Working knowledge of MS Packages - Word, Excel and PowerPoint,
Working knowledge of using Adobe or a similar package
Appreciation of document control processes
Ensure that all project documents are checked and submitted on time prior to the documents submission due date
Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
Ensure that a 24-hour document processing turn-around time is achieved and maintained
Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
Receive, update and store requests for information (RFI)
Carry out handover, close-out and archiving of documentation
Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Degree qualified in any Administrative or relevant field
Minimum of 5 years’ experience, 2 of which will have been in the GCC
Candidates must have at least 2-3 years of ACONEX experience
Experience in drawing revision protocol
IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
Able to organise workload with accuracy and attention to detail, and demonstrate ability to forward plan
Ability to work on own initiative without supervision and under time pressure situations
Strong verbal and written communication skills in the English language, with good analytical and computer skills
Technical knowledge of the Document Control System and processes
Plan, allocate and evaluate workload to meet project requirements through effective time management skills
Detail-orientated
Strong communication skills, good understanding of English and good written grammar
Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
Encourage teamwork to develop and maintain an effective team environment
Prepare procedure of proper safekeeping copies of IFC drawings, project scope of work, as built drawing, project deliverables, work instruction, project progress report, monthly billings, incoming/outgoing project communication, material tracking report, project evaluation report (PQI,PSI), construction schedule, minutes of meeting, inspection report, operation maintenance manual and other important documents needed during project construction and close out
Safekeeping of employees records at site showing status of Iqama’s, Passport and Saudi Aramco ID’s
Prepare procedure of issuing IFC drawings to ensure only approved drawings can be issued at site
Assist Engineers prepare business letter and other correspondences needed in the project
Control office supplies
Control maintenance of site office and supervise all office maintenance personnel
Follow instruction/direction of Project Manager
Minimum 5 plus years of experience in Aramco Projects background and must be Saudi National or Local Transfer candidates within Kingdom
Knowledge of SAUDI ARAMCO STANDARD document control procedure
Work requires advanced clerical skills, special relationship abilities and computer literacy, normally acquired through a combination of the completion of any Clerical course and SAUDI ARAMCO PROJECT experience
Work requires willingness to work in a flexible schedule

Document Controller / Administrator Resume Examples & Samples

To assist in managing the daily performance and operation of Document Management for substation and overhead lines projects within the UKPN Alliance based in London
This includes all DM activities required to meet the needs of the business within both the client's organisation and Amec Foster Wheeler organisation
Process all documentation received in DM in accordance with prescribed matrices within agreed timescales
To process both design and vendor documents in accordance to corporate or project procedures
To accurately update information in the electronic document management system
Have a co-ordinated approach to resolving procedural issues in a timely manner
Assign work tasks to more junior staff (if applicable) to achieve targets/milestones
Assist in project close-out and handover/archiving activities
Liaise with engineers, clients, suppliers or third company companies as required
Ad Hoc administrative duties where required
Educated to min GCES/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths)
Demonstrable experience in Document Control on similar projects within the Construction/Utilities Industry
Be able to work as part of a team
Experience planning, allocating and evaluating workloads to meet project requirements through effective time management skills
Detail-orientated skills
Strong communication skills, good understanding of English and written grammar
Ability to use initiative and provide practical solutions to complex issues and proposing areas for continual improvement
Prepare procedure of proper safekeeping copies of IFC drawings, project scope of work, as built drawing, project deliverables, work instruction, project progress report, monthly billings, incoming/outgoing project communication, material tracking report, project evaluation report (PQI,PSI), construction schedule, minutes of the meeting, inspection report, operation maintenance manual and other important documents needed during project construction and close out
Handle control of office supplies
Proactively follow instruction/direction of Project Manager
Diploma in Engineering with 8 plus years of experience in Oil & Gas project Enviornment either as PMC/PMT/Owner
Work requires advanced clerical & interpersonal skills
Computer literacy, normally acquired through a combination of the completion of any Clerical course and SAUDI ARAMCO PROJECT experience
Work requires willingness to work a flexible schedule
Web DMS Experience from FW Project Experience
Should be available to work short term contract and ready to join immediately if approved
Be responsible for the maintenance and availability of documents and related information throughout the project cycle
Develop, implement and maintain site documentation storage area and filing system as per the requirement
Ensure MTA is properly installed and that all concerned parties have access and are properly trained
Ensure timely distribution and display of all relevant documentation received
Support Audit & Training on site, to employees and sub-contractors, according to company procedures
Support improvement of processes and tools
Provide Administration support to the Quality department
Bachelor's degree from an accredited university or college
Previous experience working in an International company
Previous experience working a similar position in the Energy Business
Excellent English – both verbal and written
Excellent Knowledge in Microsoft office
Able to successfully handle multiple priorities
Strong work ethics
Achievement and goal oriented
Restarting the GSD system for both Galileo and Abacus
Checking ticket stocks and request for order if required
Recording of change for Non-Amex card charges, Visa/Masters and Diners
Printing payment advices for Visa and Master through GlobalPay website and forward to Cash receipting team for reconciliation
Printing of invoices/credit notes /ticket copies for re-billings/ missing in Global Document Delivery (GDD) and for all implants local/overseas
Disputes and chargebacks for both Amex card and Non-Amex card. All documents need to forward to Amex dispute team for Amex card queries
Resolving the disputes and forward them to GMAX Team based in India to re-bill or for write-off purpose
Address to Globestar for checking card queries
Address to Business Travel Account (BTA) queries
Assist and support enquires from Travel Consultants
Assist the mid office team in preparing cheques for vendors and Billing Settlement plan (BSP) closing
Controlling, recording and filing incoming correspondence
Ensuring correct referencing of all documents
Producing and controlling transmittal notices
Controlling and managing confidentiality
Identifying change in documentation and notifying the Change Manager
Controlling the release of documentation to the project team
Controlling the Quality, Environment & Safety Documentation
Controlling, recording, issuing and filing Requests for Information (RIF’s) in accordance with contract requirements
Controlling other project related records and information
Good communication and interpersonal skills
Previous document management experience and use of data collaboration software (Livelink, Projectwise, 4Prpjects and Share Point)
Advanced proficiency in MS Word, Excel, PowerPoint, Access and Acrobat
Appreciation of typical document control processes
Ability to manage own time and act with direction and minimal supervision
Project experience is desirable
Prepare and issue on a timely basis, contract documentation as specified by individual customer order
Monitor status of all submitted documentation and expedite customer approvals as necessary
Prepare data books for final dispatch of goods
Participate in other associated administrative tasks necessary for the completion of documentation in line with customer requirements
Educated to minimum of Leaving Cert (or equivalent) level or equivalent knowledge and experience
Highly proficient in MS Excel, Word, PowerPoint etc
Some year of experience in a documentation based role
Strong prioritization and organizational skills
High attention to detail
Strong customer focus and desire for first time resolution
Proven ability to work on own initiative
Prior similar work experience
Experience with Oracle an advantage
Managing and maintaining reports and registers
Maintaining filing systems and record keeping of delivery dockets
Perform document management tasks as needed for a LRT project - Filing, Tracking, Creating, Scanning, and Archival of documentation
Maintain document controls system
Follow document controls process
Control of all project documents ensuring compliance to the Project Quality Plan, Project Document Control Plan and Client Standards
Assists in document quality audits by internal and external auditors and ensure compliance in accordance with the project document control procedures
Review completeness of documentation against contract submittal requirements and prepare document transmittals to the owner, agency departments, project staff, design and engineering consultants and/or construction managers
Any other duties assigned
Associate's or Bachelor's degree in related field
2+ years of previous relevant work experience
Assist in maintaining a uniform filing system and document logs to track the processing of specific control documents
Assist Project Managers in formatting documents in word, excel, power point
Assist Document Controls Manager in operations of document control system to ensure that general program administrative and individual project documents are properly recorded and maintained and requests for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated
Comply with procedures for the baseline, revision and distribution of controlled documents. Other administrative tasks as directed. Follows Quality Assurance Program procedures
Ability to work to deadlines and under pressure and accountability for assigned work
Strong communication and customer service skills
Experience in the management of design and project documents
It is essential that candidates can demonstrate attention to detail and accuracy within tight deadlines
The ability to self-manage and assist the project team, ensuring that project registers are current
Interface with aBV delivery team and partners in dealing with all documentation required
The management of both the aBV and SW Filing systems and databases
Working with aBV management to find ways to improve project execution
Perform general and administrative duties for the Project Manager and assist the different Department Heads
Maintain an accurate filing system for all project related documents
Ensure project documents and technical documents are logged efficiently
Provide reports (Log Reports, Status Reports, etc)
Established a Database for Client, Sub-contractor and other related companies involved in the project
Establish a Correspondence System for easy retrieval of documents and archives
Check, scan and distribute all incoming and outgoing letters, fax and memos from and to all Departments, Clients and Sub-contractors
Response and Corresponds with the Emails sent by the respective department for reservations for the board and meeting rooms
Maintain and Update Incoming and Out-going correspondences, scan all IN & OUT-going letters to be link to the indexes for easy retrieval
Perform other task as per the request of the management team
Prepare process and status reports, assigns and monitors document numbers
1-2 years’ experience in Document Control or Admin
Experience as a document controller for a design consultancy or with a civil engineering construction company is preferred
Experience with quality control procedures is preferred
Good oral and written English language, with good computer skills
Minimum 5 plus years of experience in a similar role
Knowledge of document control procedures
Work requires advanced clerical skills, special relationship abilities and computer literacy, normally acquired through a combination of the completion of any Clerical course and oil and gas experience
Attend to user’s system related problems and provide creative solutions for the user to be able to use the system in the intended way, this includes design of sharepoint portals to facilitate effective use
Develop and deliver standard training to system users and provide user support on technical queries, this includes classroom training for HS2 Ltd staff, one to one training, customised group training and training delivered to the supply chain both on HS2 premises and at the supplier’s premises
Work between business teams and developers to understand user needs and ensure effective delivery of appropriate solutions on the system
Proactively explain the benefits of document management to different groups in HS2 in order to promote the awareness and application of the system
Work closely with business areas to identify requirements to help develop and improve the document management system
Ensure that meta data and information in the company EDMS is correct, complete and up-to-date, including revision, status, security and restriction of data
Advising departments on how to manage document lifecycles to ensure that there is a clear audit trail of how documents are approved
Retrieve project records and files from the archives and the EDMS to meet any business needs for information promptly and accurately whilst taking care to keep certain information confidential
Check the quality of how deliverables have been submitted
Provide reports and management information in response to requests from the business for information
Processing document control e-mail inbox requests and tasks within agreed timescales
Sound knowledge of document management standards, processes and procedures
Working knowledge of EDMS computer programs for records tracking, archival retention and storage
Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life
Working knowledge of bulk scanning, scanning systems and PDF functionality
Literacy in Microsoft Software systems (Word, Excel, PowerPoint)
Ability to deliver training programme to large and small groups
Efficient and timely processing of change packagesin accordance with quality system procedures
Edits documents and upgrades to current templates and makes formatting changes as required
Maintains paper records, master lists and indexes
Accurate data entry of change information and records maintenance
Prepares documents for release
Distribution and notification of changes
Continuous improvement of change systems
Technical College Diploma or Undergraduate Degree, and/or equivalent combination of education and experience acceptable to Epocal
Previous experience in an ISO registered or regulated environment (e.g. FDA GMP) is preferred
Reasonable typing skills
High level of proficiency in MS Office with regards to formatting, template creation, form development
Maintains Device Master Record files (product drawings, process sheets, inspection sheets, etc.)
Responsible for processing manufacturing changes by checking packages for accuracy, assigning change numbers, distributing documents for drafting, releasing final documents both hardcopy and electronic systems
Coordinates product change order related activities which includes the processing of text-based changes
Responsible for control of all test documentation for new and revised processes and products
Responsible for data entry JDE and other quality systems
Performs filing and supports the imaging/verification process for Quality System records
Converting hardcopy quality records to controlled electronic files through a defined imaging process which includes preparation, processing and verification of those records
Assist Supervisor in maintaining and improving quality standards and processes within the department
Assist Supervisor in training employees in appropriate procedures and work instructions
Proactively seek methods to reduce cycle times in all areas of responsibility on a continuing basis
Works with Production and Engineering to ensure compliance with all Synthes procedures and QSR standards
Know and follow all laws and policies that apply to one's job, and maintain the highest levels of professionalism, ethics and compliance at all times
Diligently participate in our compliance program-related activities as denoted by your supervisor or our Chief Compliance Officer
Responsible for control / processing of documentation such as but not limited to
Device Master Records, Change Orders/Notices,
Product, raw material, tool, gauge and fixture drawings
Process, setup and inspection sheets
Routings, BOMs
2 years related experience in a document control or administration environment or similar experience required
High School Diploma required. Associates Degree or higher preferred
Proficient with Microsoft Office applications (Word, Excel, Power Point, etc.)
Demonstrated ability to accurately perform data entry
Knowledge of Quality System Regulation as it pertains to Document Control and Quality Assurance is desirable
Exhibit excellent organizational and communication skills
Proven ability to solve problems with systems and procedures
Self-motivated; must be able to work independently, as well as with a teamProcess Excellence

Data Quality Document Controller Resume Examples & Samples

Data Quality
Business Diploma or higher in a Corporate Real Estate discipline or Business Management discipline
At least two years’ work experience in Corporate Real Estate or Facilities Management
Yellow Belt Lean Six Sigma or higher
Web design or maintenance experience
Experience of a document management and control system preferably EQMS
Highly proficient in Microsoft office including word, excel, visio and powerpoint
Ability to work with others across the global CRES organisation
Using EDMS(Electronic Document Management System) as per client requirement and as per line manager’s instructions
Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals
Maintaining all files within the Filing Department
Chasing up each individual for return of files
Collecting faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
Electronic-transmission of documents
Data input to database related to document receiving & tracking document
Archiving contract/project documents
Regular periodic backup (electronic copy) of project documents
Other duties as requested from time to time

Senior Document Controller Resume Examples & Samples

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
Generate the various document control reports as required
Typing of site documents, and follow up of all the site needs (In office)
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Manage all project documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by Company and by subcontractors
Implement Company Document Control processes, procedures, and specifications to ensure accurate records of all project official documentation generated by the COMPANY or its subcontractors
Perform quality control checks to ensure Company generated documents comply with Company and Client document management system
Distribute documentation to the project team in a timely and accurate manner
Maintain accurate file structure for all project documentation
Expedite and track status of all documents reviewed internally by the Project
Develop a collaborative environment for electronic tendering / contract document management. Maintain IM system security access for internal / external project team members to ensure information is secure which is vital to the Bidding Phase of a project. Assist Lead Document Controller in training additional Project Document Controllers and project team members to have a clear understanding of Company or Project specific policies, procedures and software related to access and review documents
Assist Project Management in the evaluation of Document Control processes and procedures for Project specific modifications
Provide technical support and assistance for the electronic document management system
Minimum of 12 years experience working in a similar role
Knowledge in use of spreadsheets, database, word processing and selected job specific software
Ability to keep clear and accurate records and reports
Ability to use computer and rapidly input data and retrieve records and information
Ability to organize work load and to manage a filing methods and management techniques
Excellent interpersonal and communication skills and be able to interface with colleagues at all levels
Must be able to deal with short time frames and handle multiple competing priorities at once
Ensuring that documents correctly reflect requirements of the LDRC, the LOD and specifications
Maintaining security processes and protective marking according to classification requirements
Maintaining project drawings within the Meridian project vault
Drawing/Document receipt and issue in line with contractual obligations
Maintaining compliance with QMS and project document management processes
Submitting project documents to customer via EPFM or other customer portals
Receiving and internally distributing documents from the customer and suppliers
Liaison with Customer and suppliers for document control issues
Support project team in producing document control reports
Surveillance checks to confirm Approval processes have been respected
Update and manage the systems and processes for creating, reviewing and accepting drawings, technical documents, standards and records
Review and classify revision controlled deliverables relating to Engineering and Maintenance from Third parties (drawings, documents, vendor data)
Maintain and manage technical and non-technical document content within the CMS and Aconex systems in a timely manner, including release of new, revised and superseded documentation
Maintain the drawing and document numbering procedure and process
Manage project handover(s) from third parties
Ensure documentation is stored safely, maintained, removed when necessary, and archived as appropriate
Provide support and database management for CMS and its users, including user access and settings, along with the updating of asset and technical document referencing and allocation of equipment numbers
Provide continuous improvement for document management systems in support of the project requirement for document management and control
Assist project personnel to determine their documentation requirements and direct them on how to implement these within the document and management environment
Prepare and maintain document control and management procedures and work instructions
Attend to various and multiple vendor queries in a timely manner
Prepare document related reports for vendors and TEP team members
Support compliance by Regional Office with IMS Standard 8 to maintain ISO 140001 and OHSAS 18001 certification
Record Management
Processing Design packages
Effectively managing the control and distribution of all relevant documentation for the project
Ensuring the Project/Site office and subcontractors always have the most up to date project documentation
Verifying receipt of all incoming documents
Maintaining a copy of all permit, contract and tender documentation
Development and management of starter pack information for issue to consultants and subcontractors detailing project specific requirements
Liaise with all project teams and external parties on all document control issues
Proactively assist the project teams to ensure deliverables are received on time and to agreed standards
Conduct audits of the document management system and records
Issue document numbers for management system documents
Implementation of system controls, project file schedule, document control project instructions, organisational chart, and general assistance to project management team
Minimum 2 years' experience in the Document Control field
Experience in the use of Teambinder system will be highly regarded
Preferable large scale construction projects experience
A "get it done" attitude with a desire for growth, experience and development
Energy, enthusiasm and a sense of humour
Natural organisational skills
Work as a collaborative member of the Kier team – facilitate the sharing of knowledge and best practice to the wider Kier team
Maintain responsibility for own performance, continually developing skills and knowledge
Assist as required with general administration / reception
Drive improvements within the Document Control scope through leadership standards and behaviours
Attend Document Controllers meeting and share best practice within the business
Agree a Document Controllers Task List with the tender and project teams and carry out actions accordingly
Downloading and Publishing documents / drawings in accordance with project procedure as agreed with the Project Design Manager
Expedite late documentation from Clients and Consultants
Assisting Design Manager with internal document review including collating & coordinating response
Provision of weekly reports to the Design Manager on the status of all documentation
Track all incoming and outgoing project documentation, including logging in registers and issuing document transmittals
Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility
Maintenance of electronic and original hard copy files and document registers
Ensure timely processing and return of documentation
Maintaining an accurate and up-to-date internal Document Management system
Responsible for the record document flow to and from all necessary parties
Issue and track location of all documents and drawings
Issue transmittal letters and receipts and coordinate storage of project documentation
Maintain records of non-deliverable project data
Performing Document Control activities to ensure all Project requirements are met
Ensure the project managers and project teams are supported in their Document Control/Project Administration needs
Complete weekly reports for the project managers and assist with progress reports
Liaise with internal and external sub consultants
Train the project teams on Document Management systems and/or project specific systems and procedures
Contribute towards the delivery of projects to the agreed outcomes, industry and quality standards
Receive and register Client provided document or in-house generated document
Control issuance of document numbers, including maintenance of proper document registers
Ensure proper document classification, sorting, filing and proper archiving
Maintain specifically assigned database’s
Review completeness of documentation and prepare document transmittals
Prepare and maintain As-built files (AFC / “Approved for Construction”), either for in-house use or for onward transmittal to Client during project closeout
Perform document quality check in accordance to Company engineering document control procedures
Perform file backup to ensure proper storage and archiving of electronic registers
Prepare engineering project reports, as may be required
Maintain paper and computer-based document filing systems
Liaise & communicate with EDF Document Control team
Responsible for prioritising areas of focus/workload within the team/department in which you will be located
Receive in documentation in data, paper and electronic format
Provide project team with new information in a prompt manner
Review and distribute documents in line with agreed procedures
Compile applications for EDF document reference numbers & submit to DC Lead
Responsible for quality checking of project documentation prior to external issue
Logging of all incoming/outgoing documentation
Process responses to documents issued
Chase responses to documents issued where required
Assisting your designated team with queries or enquiries relating to project documentation, processes/procedures
Remain up to date with all company policies and procedures, documenting information using
The project templates
Ensuring audit conformance both internally and externally to document management processes and procedures
Archiving of files
Successful experience of working in a strong administrative support role
Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic Document Management Systems such as 4Projects and BIW
Must have strong attention to detail and ability to work under pressure and to deadlines
You will be responsible for implementing and improving our document control procedures to ensure internal and external drawings, documentation and correspondence is controlled and distributed in accordance with the project protocols
Ensure company Document Control Procedures are adhered too
Create relevant register(s) for site teams
Ensure documentation is approved and agreed prior to issue
Ensure all registers are up to date and completed correctly prior to internal and external auditing
Ensure that change control of revision status is recorded and easily traceable and identified
Ensure that latest revision of live documentation is available and distributed to relevant group at point of use
Ensure external documentation is identified and distributed as agreed
Ensure all drawings / documentation is controlled and maintained in a methodical manner
Ensure drawings are issued within set time scales
Support the Design, Quality Manager and Site Team with the workflow process within 4Projects
Support the Commercial Team with linking information to virtual containers within 4Projects
Support the Design, Commercial and Project Managers with the RDD and Change Control process
Report to Project Management Team on progress monthly
Report to Regional / Area Systems Manager on progress monthly
The successful applicant will have previous experience of undertaking a similar role on projects for a Contractor/Developer
Applicants will need to demonstrate initiative and enthusiasm and the ability to work well under pressure in a supportive environment, you will possess a ‘can do’ attitude
Candidates must be proficient with IT and in the use of electronic data management systems, in particular 4Projects
Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures
To prepare Project-Specific DM procedures and Work Instructions for Project Documentation Team. Ensure the distribution control, submission & archive of records is as per distribution matrix Issue drawings received from the vendors to in-house engineers for review
Responsible for establishing and maintaining effective document control system
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings
Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)
Good technical, communication and interpersonal skills
Maintain an up-to-date audit trail of all contract and commercial documentation which has both been transmitted to and received from all parties involved in the project including the client, all sub-contractors and internal staff transmissions
Work with planning team to determine document requirements
Work with client delivery team to progress document submissions
Work with project team to determine document requirements
Prepare reports reflecting incoming and outgoing correspondence and documentation for incorporation in period review reports
Control and issue of review documentation, ensuring that only the latest revisions of documentation are published ensuring that no Superceeded information is allowed to be utilised
Update electronic document control records
Complete and return customer document control transmittals
Create, issue and progress document transmittals to the client, sub-contractors and between the project team

Document Controller / Project Administrator Resume Examples & Samples

Manage the document control process for both electronic and paper formats across the project
Ensure full compliance to the clients Document control and Document numbering location
Support the project team in administrative support activities to maximise efficiency and response to client requirements
Provide a central point of contact for all incoming documents and communications
Manage the incoming and outgoing flow of correspondence through the document control e-mail address
Provide admin support in the acknowledgement of correspondence and transmittals
Set up and maintain email files to enable structured organisation of all electronic communication
Maintain the document transmittal and correspondence numbering sequence registers
Maintain the electronic file storage location on the internal server
Set up and maintain paper document control and storage systems
Regularly audit both electronic and paper filing/storage systems and highlight non conformances to the relevant team members
Provide administrative support to the Project team in preparing customer proposals/document presentations, document copies and electronic copies
Assist in the arrangement and scheduling of internal and external meetings
In the role of Document controller take incoming Client and third party calls with regard to the Document control process
Work with the project team to Implement tools and procedures that ensure compliance with detailed document control processes
Store, manage and track project document
Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule
A large part of the job is to control the retrieval of documents
Ensure the timely, accurate and efficient registration of drawings, reports, specifications and submittals in project Centre
Assist with the collation and co-ordination of drawings/documents in preparation for the date of issuance
A High School Diploma or equivalent is required. An Associate’s Degree or higher is preferred
A minimum of three (3) years of related experience in a manufacturing environment or similar experience is required
Proficiency in Microsoft Office applications (Word, Excel, Power Point, SharePoint etc.) is required
Demonstrated ability to accurately perform data entry is required
Knowledge of Quality System Regulation as it pertains to Document Control and Quality Assurance is preferred
Ability to exhibit excellent organizational and communication skills is required
Proven ability to troubleshoot and solve problems with systems and procedures is required
Self-motivated; must be able to work independently, as well as with a team.Process Excellence
Documentation control using Viewpoint 4Projects tool
Maintenance and ongoing development of the folder structure in 4Projects
Support Project teams in day to day usage of 4Projects in terms of document uploads, editing, downloads, training and advice etc
Produce reports from 4Projects as required to identify usage levels, trends and document status
Support project teams in review and approval process for project documents
Implement a plan of regular reviews of document storage in terms of location on 4Projects
Assist with training on Document Management Systems / 4P
Maintain / Update GTM JV Business Management System (BMS) folder in 4 Projects
Proven experience in a document control role
Experience working with multi discipline teams in office and construction site environments
Minimum of GCSE level (or equivalent)in English and Maths
Excellent IT skills – with experience of using Word, PowerPoint, Excel, Outlook
Knowledge of using Web Based Collaboration Tools And Electronic document management systems e.g., 4Projects and Business Collaborator
4+ years of experience with document control and database management in the natural gas, chemical process, power, or other industrial fields
Knowledge of engineering and project drawings set creation, management and QA/QC processes is required
Documentation management in the Oil & Gas industry, specifically crude oil, refined products, CO2, NGL, wet and natural gas preferred
Proficiency with Microsoft Office software programs is required, experience with SharePoint is preferred
Associates Degree or Bachelor’s Degree is preferred
Diploma / Higher Diploma or equivalent
Around 5 years of relevant experience
Meticulous, systematic and reliable, with a good attention to detail
Willing to learn and cooperate with others
Good spoken English and Cantonese
Proven track record of being a skilled Document Controller on a major infrastructure project
Technical knowledge of Electronic Document Management Systems (EDMS) and web-based collaboration tools
Ability to communicate effectively with all levels
Proven track record in the implementation and continuous improvement of Document Management Processes and procedures
Proven ability in identifying and solving problems in a Document Management environment
Advanced knowledge of using MS office computer applications
Site experience is advantageous
Proven Document Management experience within one of the following industries: Oil & Gas, Construction, Pharmaceutical, or Government & Infrastructure projects are required
Educated to A level standard or equivalent or, appropriate qualifications in Information Management / Document Management / ECITB or significant knowledge and experience

Trainee Document Controller Resume Examples & Samples

Awareness of electronic document management systems (EDMS) beneficial but not essential
Awareness of document control processes and procedures
Awareness of MS office computer applications
Educated to GCSE level standard
Hold a current DV/SC level clearance
Pragmatic approach to problem solving
Flexible approach to work
Positive attitude to change and improvement
Conscientious
Hardworking
Helpful, team oriented approach
Able and willing to take responsibility for assigned tasks
Enjoys working and participating in a busy environment
Confidentiality and discretion
You will be responsible for implementing and improving our document control procedures to ensure internal and external drawings, documentation and correspondence are controlled and distributed in accordance with the project protocols
You will also be expected to deliver training and support to internal colleagues, external design consultants and supply chain members in the use of our chosen electronic data management system (4Projects)
The successful applicant will have previous experience of undertaking a similar role on a multi-million pound project for a Contractor/Developer
Candidates must be proficient with IT and in the use of electronic data management systems, in particular 4Proects

Document Controller, Bahrain Resume Examples & Samples

Maintains a uniform filing system
Maintains document logs to track the processing of specific control documents
Operates document control system to ensure that general program administrative and individual project documents are properly recorded and maintained, requests for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated
Maintains system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, requests for information, submittals, schedules, etc
Operates computerized system for document control
Comply with procedures for the baseline, revision and distribution of controlled documents
Other administrative tasks as directed
Follows Quality Assurance Program procedures
Proficient in Microsoft Office Suite. Proficient in database management and pertinent software. Strong in computer WAN/LAN environment
Higher Secondary School or Diploma or Degree
High school Diploma or equivalent educational proficiency
Should have a minimum of 3-5 years of experience in in engineering, manufacturing or construction industry preferably in an oilfield services related industry
Adaptability to cope with diverse systems and procedures applicable to a variety of projects
Demonstrated ability to communicate effectively both verbally and in writing
Ability to manage the document control process independently with minimum supervision
Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management
Responsible for all activities related to document routing, distribution and release to assure that the latest effective copies are available as required
Ensure prompt archiving and storage of all Stryker documentation
Timely retrieval of documents and information, as needed to complete investigations and/or reports
Subject Matter Expert for document management procedures, update and revise procedures to improve practices and systems by reflecting the current best practices
Subject Matter Expert (super user) for the Product Life-cycle Management system
Will provide coaching, training, clinics, support and service to functions in use of and navigation of the PLM system and execution of documentation & change processes
Contribute to and drive improvement initiatives within the Quality Systems team, participate in multi-functional teams to achieve collaborative results
Effective interface & communication with functional disciplines to ensure efficient and constructive interdepartmental interactions for Documentation aspects
Provide training to cross functional groups on PLM and regulatory requirements related to Documentation control
Periodic/requested participation in product development team
Support & comply with GMP/QSR, ISO 13485 & CE-mark requirements
Input to & maintain quality KPIs for trending/management reviews
Assist in issue investigations, provides input to correction & resolution, rework, problem solving, and process improvements
Maintain an organized, clean, safe & health conscious work environment
Assist with company regulatory audit activities, as deemed necessary

Document Controller New Resume Examples & Samples

26 days annual leave + 8 bank holidayswith the opportunity to buy more holidays once you have been with a for a short while
BUPA Healthcare Insurance (single cover with option to 'trade up' to cover your family
Pension Plan
Carillion 'Thank You' Scheme, which offers flexible, tax efficient benefits such as child care vouchers, cycle to work scheme & discounts on high street brands
Collaboration with external and internal team members
Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribution in accordance with the Design Management Plan and Document & InformationManagement Plan
Quality assure all incoming information against the Document & Information Management Plan and feedback any issues back to the issuers, providing guidance where required
Monitor/record received information against agreed programme
Distribute information in line with the Document & Information Management Plan
Transfer information between EDMS
Provide data for, and assist in compilation of, monthly reports required by Design Manager
Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Document Manager
Provide additional training to users and Information controllers who join the project/bid
Provide support to projects and Bid teams with any4Projects/other EDMS issues
Manage the invitations to 4Projects/other EDMSs
Manage/maintain hard copy requirements for the project team
Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed in an efficient and expeditious manner according to agreed Project Procedures
Ensure that the progress of PMT and contractor reviews of all technical data is closely monitored, and highlight problem areas to Project Management
Ensure that all documentation and progress reports are produced on time as required, and that regular exception reports on late documentation are made available for management review
Ensure that PMT correspondence, other non-technical documents and records are distributed and maintained in accordance with PMT procedures
A pro-active approach to solving problems and getting the job done
Good experience with database systems and spreadsheets
Relevant technical understanding to carry out Document Control activities to communicate with and influence those in the project and client teams
Suitable level of experience which must include working on live projects which have multiple interfaces
Firm understanding of Document Control principles, and the ability to communicate these principles to others in a clear and concise manner
Ability to process both engineering and supplier documentation
Ability to prioritise work
Excellent interpersonal and organisational skills with the ability to communicate at all levels
Good working knowledge of Document Management Systems
Pro-active in the improvement of existing processes and in the development of new processes
Ability to convey and enforce Document Control systems on projects
Good level of IT skills – MS Office, Adobe Acrobat, Outlook
Confident and pro-active
Able to work under minimal supervision
Be self-motivated and committed
Be willing to work in client offices should the project require this

Document Controller for Offshore Wind Farms Resume Examples & Samples

Support a specific scope to manage and ensure correct handling of all types of documentation, critical to our business
Be responsible for supervising the collection of documentation deliverables and handle multiple stakeholders with a focus on quality and delivery
Ensure that all project documentation meets O&M requirements and has been filed in the relevant documentation system
Distribute documentation for internal and external review
Train others in work processes to ensure that all employees handle documentation in the same way
Have a relevant technical background, eg as a technical designer, combined with experience of document management – preferably in the wind power industry
Have above-average IT skills and knowledge of document management systems, preferably SharePoint, and know how such systems are used in a technical engineering environment
Are open-minded, positive and have a structured approach to your work with a high focus on details
Have good communication skills, enabling you to collaborate effortlessly with your stakeholders
Speak and write English fluently, as we operate in an international environment
Carry out Quality Assurance Checks on 4P uploads (Checking file name and title block follow British Standard, checking revision is correct and a notification was correctly attached)
Control documentation processes on 4P in accordance with company requirements
Provide reports when requested to the Design and Site Teams including Activity Logs, RFI Reports, Workflow Reports and Registers
Provide backup 4P support for all SW users including external users
Downloading / Uploading / Archiving / Chasing correct information to enable complete web collaboration
Inviting all users to designated projects and managing Distribution groups
Inviting and managing subcontractors and work package areas, creating containers and distribution groups
Managing Matrix Transmittals and Notifications
Organising the printing and distributing of all new drawings to the site/s
Help design manager/s manage RFIS and workflows
Helping the site administrator / site managers scan and upload all site records
Set up new users and projects
Monitor entry of all documents into system
Monitor system to ensure that review documents are moving, flags delinquencies and follow-up
Assist users in access, log-on/log off and troubleshooting
Ensure integrity of coding and system content
Report errors and follows-up on corrective action
Be responsible for document archiving until paperless system is fully implemented

Data & Document Controller Resume Examples & Samples

The implementation of Document Management activities across projects in accordance with the Data Management Plan
The definition of detail document management processes
Support to the creation, review and approval of project documents and data
The creation and maintenance of document and data registers
The maintenance and protection of document and data repositories (hard and soft copy)
Receipt and distribution of documents and data
Performance of document and data record verification activities, including reviews key repositories
Liaison with Thales Team, client and subcontractors to resolve queries
Archiving of documents and data in accordance with the Data Management Plan
Experience of working in a multi-discipline team environment
Experience of working and implementing document and data management within a Project and/or
Commercial environment
Experience of working with minimal direction delivering document and data management activities within a challenging environment
Experience of MS Office and Adobe Applications
Experience of using document, data or information management tools such as SharePoint or LiveLink
Excellent Communication and presentation skills
Interpersonal at all organisational levels, internal and external
Self Starter with well-developed organisational skills
GCSEs in English and Math’s or equivalent
High standards of numeracy and literacy
Produce approval documentation as required and in a timely manner
Provide final documentation that accurately meets customer requirements (electronic, paper, CD-ROMs) and ensure the highest standards of presentation are maintained
Perform adequate documentation management and measurement
Develop and maintain good knowledge of all correlated ERPs (JDE, SharePoint, Oracle)
Develop and maintain good understanding of business processes (quotations, order management) and continuous improvement

Admin Manager Cum Document Controller Resume Examples & Samples

Responsible for admin department for maintaining the entire activities in the project
Updating the new policies as per the requirement of the management
Administration upkeep for entire project
General administration, facility management for the entire project.
Monitoring of statutory compliance and implementation of actions as per standing orders
Maintenance of all statutory register and returns at project sites
To make the labor license, BOCW registration, government approvals and clearance
Keeping track of inward and outward correspondence
Maintaining all project related document through electronically and manually
Any other work assigned by reporting manager
Graduate degree in law
Undertake the document control, Request for Information (RFI) and correspondence processes and procedures for the construction department
Update and manage the forms, registers and templates for the construction department to ensure consistency across projects
Undertake continuous improvement of the document control, RFI and correspondence processes and procedures
Develop document control, RFI and correspondence processes and procedures that don’t currently exist
Ensure all document control, RFI and correspondence processes and procedures adhere to the legislative requirements regarding record management
Ensure team members and subcontractors adhere to the document control, RFI and correspondence processes
Compile and collate quality documentation and operations and maintenance manuals
Reporting on all of the above on a weekly and monthly basis as required
Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
Prepare, operate and update document control procedures in line with the Company’s document management system
Ensure proper document control support is given to each discipline lead
Produce and maintain document progress reports for Project Managers
Create document control and correspondence folders for individual projects
Work in strict cooperation with the Project Manager to ensure project progress status integration
Ensure all templates used by the department conform to the Company standards
College diploma in a related field
2- 5 years of experience in a similar role
Must have a strong sense of organization, ability to work in a fast-pace environment, strong attention to detail, ability to handle a large volume of information, and understand Engineering terminology
Excellent interpersonal skills, communication skills and ability to work in a team
Excellent working knowledge of all Microsoft Office software especially Outlook, Excel, Word & PowerPoint
Advanced English language skills, written and spoken
High school diploma or equivalent educational proficiency
2 or more years’ experience in a document control position
Good command of MS Excel is a must and knowledge of Visual Basic will be a significant advantage
Minimum passing of GCE OL with 5 years of relevant experience
Minimum passing GCE AL with 3 years of relevant experience
Diploma / Degree with 1.5 years of relevant experience

Site Administration & Document Controller Resume Examples & Samples

Control and monitor business process for efficiency and effectiveness
Asset Management including cashflow, inventory, GR/IR outstanding and credit control
Provide business administration supports at site
Cost, cash flow planning and controlling to ensure correct reflection in the results
Project review and reporting, taking measures to ensure project target are reached
Maintain customer relationship via regular communication to ensure sufficient familiarity with customers' business administration processes
Fixed asset monitoring and controlling
Document Control during project execution, reporting and coordinate with customer to meet the customer’s requirement
Implement and Improve operation processes and documentation according to ISO guidelines and company policies
Perform miscellaneous commercial – administrative tasks at site
Communication with customer regarding commercial issues e.g. supporting documents for billing – monthly progress work report
Ensure proper entries of SAP process (e.g. order, purchase requisition, purchase order and accounting transaction) and perform adjust / correction if necessary
Control the petty cash and prepare the documents for posting according to the Petty cash guidelines
To be responsible of custody and document availability, with the exception on Procurement
Maintain CRM and filing system and databases in line with current information systems
Ensure all submissions are submitted in a timely manner, appropriate approval/rejection are obtained and formally recorded, and that changes and revisions are managed as part of document control process
Collate and maintain all necessary historical data requirements
Listing out the Documents and documenting the project details
Tracking the pending documents through weekly progress reports
Manual follow up with the clients internal team to get an expected schedule for all pending documents
General administrative support as necessary
Daily organising and management of diaries
Book internal and external meeting rooms and catering as required
Previous experience as a Document Controller, ideally within the building construction sector
Ability to communicate positively and effectively at all levels; excellent interpersonal skills
Methodical and analytical approach to duties; high level of attention to detail
Flexible and adaptable approach; able to remain calm under pressure
Ability to be discreet and maintain confidentiality in all work related matters. Developed and accurate secretarial skills with excellent working knowledge of Word, Excel and Microsoft Office
Knowledge of database systems and accurate data collation and reporting
Professional, pleasant and confident telephone manner

Junior Document Controller Resume Examples & Samples

Checks JPI content for quality and accuracy
Compliance with all Jacobs company policies and procedures
Attend BeyondZero® training and maintain safe workplace practices
Maintain professionalism in conduct, appearance, and quality of work produced
Works under close supervision
High School Diploma, Vocational School, or some College required
Basic computer literacy: emailing attachments, creating new folders, renaming documents, and word processing is required
Consumer service experience and an positive attitude
Managing and maintaining a master document register and document control system for all project documents
Ensuring documents are prepared, reviewed and approved in accordance with corporate and project document control and issue procedures
Ensuring all documents are up to date within electronic filing systems
Ensuring documents are issued within deadlines where applicable
Issuing and distributing controlled copies of information
Maintaining a document tracking facility to enable documents to be updated easily
Responsible for maintaining hard copy information
Ensuring that a technical library is maintained including all key legislation, ACOPs, standards and relevant industry guidance such as RUK, IMCA etc. is readily available
Scanning in all relevant new documents
Provide advice on procedures of issue and methods in accessing the system
Checking despatch documents are accurate
Presentation and filing of documents and drawings
Act as the management of change coordinator to ensure all key stakeholders to ensure the team members provide the information / reviews etc. in agreed timescales and collate management of change records
Good IT skills with strong working knowledge of MS Office including word and excel and databases
Experience with document control packages
Able to work effectively within a team and alone
Comprehensive working knowledge of Microsoft applications – experience with Excel is essential
Excellent organisational skills
Experience with data entry systems
Previous experience within a similar role
Support the document control process for change documentation using current systems available, i.e. Aconex, Prism
Take ownership of existing Change Register and keeping it up to date with Change Request, Change Authorisation Request, Instruction and Agreed Value of Instruction information
Monitor performance of Project Commercial Managers where change documents are not being progressed within agreed timescales. Provision of administrative support, where required
QA check all information coming on to the systems and process accordingly
Follow the distribution matrix for internal distribution of documents and correspondence
Produce quantitative, status and analysis reports
Support senior staff on routine and ad hoc project-wide assignments
Timely processing of both corporate and project documents, including data entry, scanning, photocopying, distributing and filing as detailed in the appropriate procedures
Maintain Convero (Document Management) and SharePoint (Document Repository) systems on a daily basis
Assist in the review and development of Document Control Work Instructions and Procedures
QA/QC checking of documents to ensure the format is to Company standards
Produce status reports from allocated projects as required on both design deliverables and vendor documentation
Archiving of project documentation at completion of assigned projects
4-6 years’ experience as a Document Controller working with a Document Management Systems
SharePoint experience desirable
Knowledge of Microsoft Software Packages and Adobe Writer
Good communication skills at all levels
An excellent understanding of overall project progression
Ability to work unsupervised
Use standard work to independently manage projects
Ensure customers` needs are being met through the entire life of an approved project plan including customer satisfaction and on time delivery of documents
Understanding root cause of when deliverables are not met and assisting team in action planning to resolve
Sponsor or lead process improvement activities within Document Management and interdependent functions
Give clear directions and instructions to team members with regarding internal and external factors, to enable them carryout their duties effectively
Clarify the duties, roles and functions of team members
Create vision and values by developing an organizational environment in which goals can be achieved
Encourage innovation and engagement through by ensuring employees are trained to meet the needs of the organization
Ensure Document Controllers are performing against defined metrics including: on time delivery of documents, OTD equipment, CSI, and employee engagement
Help to advance the careers of project team members by doing timely and accurate performance appraisals, and by providing training, opportunities for advancement and work that stimulates learning
Provide effective communication and reporting up to leadership within the organization including delivery of documents and risk review
Oversee business relationships with key customers, distributors, and project management team leaders during the project execution phase
Provide leadership to drive consistency in process to improve quality and reliability and meet/exceed customer expectations
Participate in the monthly/quarterly meetings and course correction plan development
Develop talent management strategy based on strategic business plan in the areas of talent acquisition, employee development, engagement and retention
2+ years’ experience in a similar industry
1+ yr of direct customer interaction experience
Process oriented
Self-directed & driven to achieve results
Demonstrates excellent verbal, communication, and presentation skills
Demonstrates the ability to develop tools or process to improve
Compressed air knowledge not required, but technical aptitude is a must
PC proficient to include Microsoft Word, Adobe, and Excel
Associates degree required; Bachelor’s is valued

Lead Document Controller Resume Examples & Samples

Develop and maintain document control processes for the efficient management and recording of T&D documentations
Allocate and control the document numbering system for the corporate T&D documentation
Manage and maintain T&D document control register
Advise T&D functions on document control requirements and ensure correct implementation and maintenance
Issue corporate documentation to relevant T&D function head and project
Manage and maintain all aspects of CWI documentation
Maintain effective organization and storage of documents and information
Train and support project document control personnel in the use of relevant document control software
Communicate all relevant process and procedures to project document control personnel and monitor its effective implementation
Perform supervisory duties as required to assist running the Document Management Department
Identify gaps in document control system and suggest improvements to Business Assurance Manager
Regularly review and update applicable document control procedures and processes
Set up project document control software for projects as applicable (ProjectWise/SharePoint)
Advise in project close-out and handover/archiving activities
Liaise with project document control personnel, project management and other project personnel as required
Generate DM system reports as required
Key Requirements
Ability to undertake occasional travel
Good working knowledge of the Amec Foster Wheeler management system and relevant document control procedures
Proficient in MS Office applications, especially Excel, Words and Powerpoint, is a must and knowledge in using document control software
Proficient in relevant DM systems (ProjectWise and SharePoint)
Mature, proactive, take initiative and well organized
Systematic and able to work under pressure
Meticulous and able to follow through with tasks promptly
Able to work independently as well as in a team
Ability to work to given deadlines
Ability to communicate effectively at all levels of the organization, spoken and written
Excellent level of English, spoken and written
Educated to Standard Grade Level (pref to include Technical/Engineering, English, Science, Maths)
Demonstrable experience in Document Control
SharePoint Bronze++
Degree in a related topic (English, IT, Science)
Internal Auditor qualification would be an advantage
Knowledge and experience of using Viewpoint For Projects at operational level is essential
IT literate and a good understanding of Computer software
Ability to work accurately under pressure to meet project targets
Coordinates all activities related to the Project Document Control procedure, including technical documents, drawings, and commercial correspondence
Establishes and maintains document and records management databases, structure and file categories and indexes to track and retrieve records
Manages distribution of all technical, general project data, correspondence, and maintain flow of project files, submittals and receivables
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, Partners
Maintains the documents and drawings in the Document Control office –if applicable
Prepares transmittals for review of incoming vendor documentation and for outgoing engineering and vendor documentation
Generates the various document control reports as required
International cooperation/operation needed
Document handling or related qualification
Strong written and oral communication and interpersonal skills
Accurate, organised
2 years experience in project document control needed
MS Office (Word, Excel, Power Point etc.)
Familiarity with any Electronic Document Management Systems
English (beginner)
Coordinates all activities related to the Document Control procedure
Establishes and maintains document and records management databases and file categories
Manages distribution of all technical data
If needed, assists in typing of site documents, and follow up of all the project needs
Maintains the documents and drawings in the Document Control office under safe custody
Generates document control reports as required, applies quality control/quality assurance practices
Prepares transmittals of incoming vendor documentation and outgoing engineering documentation
3 years of relevant experience in document controlling
Excellent written and oral communication and interpersonal skills
Accurate, well-organized
Advanced proofreading, spelling and grammar skills
Familiarity with Electronic Document Management Systems
Demonstrating a personal commitment to implementing the project management systems (including Health, Safety, Environment and Quality), and attainment of the stated targets
Overall responsibility for management of all documents and associated registers
Develop and manage the document structure and organisation within the document management system
Review document systems for correct placement, naming and current format used
Advise and co-ordinate on document audit trail issues
Produce reports as required to suit project
Set up projects/distribution groups
Manage and control the project folder structure within the document management system
Give or arrange access to those requiring access to iCosNet, Mosaic and CEMAR
Coordinate system training to ensure that all project team members and any others requiring access to the systems, receive training on the relevant system/s and record attendance
Ensuring all leavers have access to the Management Systems removed unless otherwise advised
Copy/scan and upload documents into the document management systems
Advise the project team on software systems and best practise for the management and retrieval of documentation
Ensuring risks and opportunities are identified and managed in accordance with company procedures
Support the site team on day to day office Management tasks
Collect accurate minutes of meetings internally, Clients and sub-contractors
Good organisational and time management skills
Possess a high level of Microsoft package knowledge
Have a good working knowledge of IT document management systems
At the point of receipt, ensure data and documentation is compliant for format, document numbering and revision
Prioritise the training of individuals, groups and teams in the document control system
Action all distribution and administration of deliverable documentation using the document control systems and project collaboration system
File all received and, where applicable, project-accepted electronic documentation in the SharePoint shared and published areas thereby establishing defined base of deliverable records
Produce management reporting in line with management requirements to demonstrate delivery and review status
Complete transmittals and records for all programme deliverables
Support and training the programme personnel in understanding and delivering a document managed approach for record and evidence management
Provide metadata outputs to service project controls requirements
Set up and maintain hard copy filing of deliverable documentation as required

Document Controller, Abu Dhabi Resume Examples & Samples

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude
Experience with large-scale Document Control Software is required, Prolog and/or Documentum highly desirable
Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition
Deliver and comply with the National deployment Strategy.Maintain Project/bid IMP as directed by the Project lead
Provide data for, and assist in compilation of, monthly reports required by DM
Assist in the development and improvement of processes and protocols forwarding any proposals to the IM and SiM. Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Information Manager
Assist in the deployment of 4 Projects/other CDEs on projects/bids, requesting site set up on behalf of the team. Compile IMP for Project or Bid
Provide support to projects and Bid teams with any IM or 4Projects/other CDE issues
Manage the invitations to 4Projects/other CDEs. Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribute in accordance with the Design Management Plan and Information Management Plan
Quality assure all incoming information against the IMP and feedback any issues back to the issuers, providing guidance where required
Manage/maintain hard copy requirements for the project team. Monitor/record received information against agreed programme
Perform security checks as defined in the IMP. Distribute information in line with the IMP
Arrange printing and delivery of drawings/documents to site as required. Take the lead and be the interface of O&M/H&S File production
To assist the Regional Sales Manager in all matters relating to document control, including but not limited to
Checking quality of documents to ensure adherence to RMD Kwikform Engineering & Sales document control standards
Monitoring processes
Producing listings
Setting up project filling systems
To maintain the document control system in accordance with agreed standards, as set out by the General Manager
To Liaise with The Engineering Department on production of schemes for the Sales Team
Be aware of and adhere to the Company’s Health & Safety policies and procedures
Relevant document control experience
Relevant Industry experience
Regional experience
Knowledge of formwork and falsework systems preferred
Strong drive and commitment to succeed
Well organised and ability to work to tight deadlines
Able to work within, manage and get best out of team of individuals
Strong understanding and respect for confidentiality
High sense of personal integrity
Competent in MS Office
Influential and assertive, able to get views across with conviction and not give way to pressure from others
Enthusiastic and energetic, promoting a sense of direction and purpose for the team
Sensitive to the needs of individuals with an innate sense of fairness
Professional and ethical in all that they do
Build and foster a culture of continuous improvement
Understands needs and satisfies expectations
Recognise and Reward achievements
Take responsibility to deliver on our vision, goals and values
Patient and careful organized work
Good coordination and communication skills
Knowledge of SAP, ERP is preferred
Proficient PC skills including MS Word, Excel & Power Point, and Microsoft Outlook
Good oral and written English
Assist in the production of O&M Manuals
Ensuring compliance of all works with relevant Standards and Acts etc
Maintenance of Health & Safety documentation and procedures
Deliver ENGIE’s Project’s Quality System
Drive and support the department’s use of Business Collaborator, delivering training where required
Maintain the received and issued drawing register
Liaison with contractors and clients
Maintain site records
Provide document control support and undertake audits to ensure adherence to policy
Contribute data and updates as part of each project’s reporting requirements
Assisting in project Health, Safety, Environment and Quality reporting
Produce and finish reports, including printing, scanning and binding
The successful candidate will be responsible for the collation of O&M information required for the delivery of safe, compliant projects undertaken in accordance with CDM regulations
Ability to work proactively with a can do attitude
Proficient in the use of the Microsoft suite, including Office and Project.Ideally possess experience, or an understanding of the principles of CHP and mechanical installations
Experience of using Business Collaborator or another EDMS
Experience of BIM Level 2 requirements
Administrate construction plans and amendments: cover design (called ’fedvényterv”)
Print the contracts and annexes of the subcontractors and put them in order
Scan, file and store documents
Prepare the payment certificates, get them signed and follow the whole process
Receive, check, accurately record into the DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done according to agreed Project and Corporate Procedures
Where required, input progress information (received from discipline engineers) at regular intervals as specified by the project
Produce reports on documentation and progress as requested
Produce exception reports on late documentation for management review
Experience of FEED, EPC projects
A proactive approach to solving problems and getting the job done
Expert with database systems and spreadsheets
Self-motivated, energetic and tenacious
A proven track record within the Oil and Gas, or Petrochemical industry
Coordinate all activities related to Document Control, including technical documents, drawings and related correspondence
Input document data into the Document Control List register ensuring that the information is accurate and up to date
Ensure that controlled copies of latest approved documents and drawings are given to the appropriate stakeholders, subcontractors and suppliers
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings on DocPro (Document Management System) with easy traceability
Provide support to Project Manager and Factory Lead in material dispatches and related documentation, customs etc
Provide weekly reports to respective Project Manager on Document stats on Projects
Recognize and accept HSE Roles & Responsibilities as defined in Emerson's Company Policy and Procedures
Establish master copy storage (hardcopy & electronic copy) for all technical documentation issued on projects
Ensure the correct filing and distribution of incoming and outgoing information on selective projects
Manage the request for information and field design change requests
Assist in the copying and compilation of data
Establish project document registers for specific projects, log and file communications, update drawing and document status records and generate reports when requested
Copy and distribute plans and procedures as directed
Serve as liaison on all administrative requirements including but not limited to the scope of work and scheduling of agreed deliverables
Assume shared responsibility for project office security, unlocking and locking where required
Responsible for maintenance of office stationary levels
Assist with the implementation, management and administration of a document management system for Projects and Company
Coordinate the activities of Document Control, developing procedures to maintain documents and manage change control of documents
Adhere to the Corporate Social Responsibility policy
Perform any other duties as required and instructed by Line Manager
The Document Controller will hold a relevant technical qualification with previous experience working in a busy project environment and establishment and maintenance of DC processes
Previous Middle East experience advantageous
Problem-solving/judgment: ability to work in a fast pace environment, unsupervised and observe, think critically and to solve problems using data-analysis, interpretation, and reasoning skills
Teamwork: dedication and ability to work successfully with others in a team
Information & Communication: ability to receive information from, and convey information to others, in a timely and clear manner, using appropriate language, and communication tools
Client focus: ability to generate client satisfaction (internally and externally) potentially resulting in long term client relationships and additional business
Planning & organizing: able to set priorities and determine actions, time and resources (tools, software, people, and budget as appropriate.) to achieve pre-defined goals. Monitor and manage timely delivery, leading to reliability and client satisfaction
Information Technology, Knowledge in the use of spreadsheets, database, word processing and selected job specific software i.e. Construction Management Software
Register & distribute all incoming and outgoing mails electronically as per defined method and/ or procedure
Coordinate revisions & releases of documents to clients
Ensure that project documents are achieved for lateral retrieval
Scan & store all incoming & outgoing mails electronically on server
Maintain all stored electronic folders and documents in accordance with defined method or procedure
Track borrowed documents & requested existing information
Support project staff by drafting & formatting all outgoing correspondence & documents
Ensure all documents & correspondence have a unique reference in accordance with defined method or procedure
Coordinate with client & contractors regarding documents/correspondence
Maintain filing system by classifying/categorizing documents/correspondence based on type, reference, date etc
Maintain control of records to verify completeness & accuracy of data
Bachelor Degree in Business or related field
3 years’ experience within a complex project
Construction industry experience is positive
Documentation management background
Ability to interpret a variety of instructions in written, verbal or diagram format
BS degree in a business related discipline or equivalent experience
5 years professional experience working within a project or programme management environment
Excellent IT skills covering Excel, Word, Outlook
Knowledge and use of document control systems
Experience with handling documentation concerning utilities and Statutory Authorities (desirable)
Support the Consortium Document Control Mgr team in the implementation of the Consortium Project Documentation Plan. Make sure those rules are understood and respected by each Consortium Stakeholder Project Management team member
Respect the proper functioning of the department of Documentation
Respect document control actions assigned such as
Responsible for the establishment of the Amec Foster Wheeler document control system for internal and external documentation this includes classification, indexing, tracking, distribution and reporting all status of documentation
Receive, distribute, monitor and log all drawings and documentation for the project and manage post drawing revisions to appropriate documents
Implement and maintain established document procedures and ensure all required signatures are included on project documentation
Perform quality checking of all received and transmitted documentation and verify transmittals for every document posting
Updating and maintenance of DCC folders in Sharepoint and implementation of the archiving and retrieval activities, maintainance of databases of project information for use by the project team and client
Maintain drawings and document files and respond to internal and external drawing and document requests
Provide support in locating reference files in the database and perform reprographics, CD copying and scanning activities
Provide support for the development of project generated documents, including encoding and formatting
Interface with MOC change owners, SAP and materials groups regarding documentation closeout under the direction of the Repair Order Team Lead
Coordinate with BSP on general issues related to document control and interfaces with counterparts and third party regarding documentation requirements
Assist with the assembly of weekly and/or monthly program progress and management reports
Perform regular document control system audits, as scheduled
Candidates should have a Bachelor’s Degree in Management of Information Management, Computer Science, Information Sciences, or related field
Should have a minimum of five years practical experience in oil and gas or engineering projects
Will have a strong understanding of project document life cycle and experienced in coordinating and filing hard copies and electronic documents for large projects
Experienced in electronic document file management and web based document management software
Demonstrated proficiency and extensive experience with Microsoft SharePoint and Office applications
Proven ability to work to demanding project schedules
Demonstrated experience in developing excellent relationships with clients and technical teams
Good data analysis and problem solving skills
Working knowledge of computerized support systems (SAP)
Ensure company Document Control Procedures are adhered too, ensuring documentation is approved and agreed prior to issue
Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
Ensure all drawings / documentation is controlled and maintained in a methodical manner; issued within set time scales
Support the site teams with the workflow process within 4Projects and the RDD and Change Control process
Add / Edit containers within 4Projects template where applicable
Create matrix / document transmittals when required
Audit regularly to ensure compliance with the BMS
Deliver user support when required
In order to prevent obsolete/superseded documentation being used, ensure suitable reference is highlighted to documentation. i.e. Stamped ‘Scanned to 4Projects

Intern Document Controller / Administrator Resume Examples & Samples

Bachelor Degree in Management Engineering
Fluent in Italian written and spoken
Fluent in English written and spoken
English knowledge
Knowledge of MS Office
Results driven approach, team player, Able to manage and coordinate activities
Available for business trips
Valid EU Work Permit
Basic knowledge of DMS (Document Management System)
Basic knowledge of logistics
Basic of informatics

Project Document Controller Assoc Resume Examples & Samples

High school Diploma or Degree equivalent educational proficiency
Minimum of 1-3 years of experience in engineering or any manufacturing industry (preferable oilfield services related industry)
Ability to communicate effectively both verbally and in writing in English
Computer literate and conversant with the necessary software to perform this position
Coordinates with the project team and manufacturers to define the documentation based on the products and services offered
Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information
Reviews and verifies project documents for completeness, format, and accuracy of data in accordance to company engineering document control procedures
Timely distribution of latest revision level documentation to the project team for review and preparation of transmittal to customer for review
Confers with engineers, managers, customers, and others to discuss project, prepare documents, or take any appropriate actions on the pending documents
Resourceful and possess high attention to details is a MUST
Good communication skills and ability to work independently
Able to perform in a dynamic and high productivity working environment
Possess excellent personal attributes; punctual, hardworking, initiative, self-motivated, and committed to work
Demonstrated ability to handle multiple tasks is required
To work as part of a team supporting ongoing Document Management (DM) work – either corporately or on a project. This includes all document management activities required to meet the needs of the onshore and offshore
Process all documentation received in DMG in accordance with prescribed matrices and within timescales
To process all types of design documents in accordance to agreed procedures or work instructions
Perform prescribed quality check on all documents prior to processing
To accurately enter and update information, approved etc by formal transmittals be e-mail templates
Accurately allocate and control the numbering of documents and drawings (as required)
Assist in completing requests, searches and queries as requested by any project personnel
Complete each task – process, transmit, attach electronic files in EDMS and do hard copy filing before starting next task
Provide administration support to the contract as required along with commercial support
Educated to Standard Grade Level (pref to include Technical/Engineering, English, Science, and Maths)
Experienced in working in an engineering project group or document management group
Experience in document management activities
Experienced in processing design documentation
Experienced user of electronic document management systems
Experience in working to departmental and project procedures
Experience in working in Oil & Gas environment
Understanding of electronic file production and retention
Capable of processing Design documents in accordance with project procedures
Capable of circulating documents for various issue purposes by formal transmittals on e-mail templates
Ensuring all project deliverables are stored in the EDMS at every revision and in all relevant formats

QC Document Controller Resume Examples & Samples

Compilation Manufacturing Record Books for new equipment and Rework Record Books for repaired equipment accurately and on time
Conversion of Manufacturing Records to Data Books as per the customer requirements
Scanning and uploading of quality records in Conformity tool for easy access & retrieve ability
Liaising with suppliers and Third party agencies regarding documentation
Other administrator functions as required by the Quality department
Relevant education within document control and information management, archives and/or documentation
Degree / Diploma or any other technical education with relevant experience
2- 3 years’ Experience in document control with ISO 9001 / API Q1 back ground
Be innovative and use this to develop the discipline areas further
Be a typical team worker, but with the capability of driving and implementing
Upload all project plans and schedules in a timely fashion according to the contractual submission dates
Prepare and check all documentation for formal submission following communication protocol
Monitor all incoming and outgoing communications ensuring that time constraints are adhered to
Responsible for ensuring important communications are sent to customers and suppliers when requested by project team who may not have access to either relevant information or communication link due to being occupied by site activities
Ensuring project team are aware of timely reporting requirements, schedules and meetings set by the tier 1 contractors or client team
Archiving all communications

Technical Document Controller Resume Examples & Samples

Deliverables List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. to clearly communicate to the Project Team the status of all document approvals
Vendor Documents: Establish with Drafting Lead, project engineer, and Procurement the required drawing and documents for each supplier and the review and approval cycles required. Administrate the process to assure all documents are received and status is maintained for communication with Project Management
Expediting Drawings and Documents: Respectfully and consistently expediting and recording documents due dates and priorities with project engineers, drafting, and vendors
Compiling Project O&M Manuals in accordance with contract requirements and inssuing to client as per required by the schedule
Perform other duties as assigned or required
Knowledge of Technical Drawings, including basic reading skills of general engineering documents and drawings, quality documents, and revision history
Experience in managing Documentation in fast pace technically complex, international environment
Awareness of various cultural norms in overseas suppliers, such as Italy, Spain, Turkey, or China
Proficient in Microsoft Office including Word and Excel
Responsible for understanding and implementing the Project Administration Operating Discipline
Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines. Responsible for processing and distributing Material Specification Transmittals (MST) in a timely fashion
Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors
Is the focal point for all project moves associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area
Assist during project closure and the establishment of maintenance files
Follow the document control process for receiving documents from the supplier, routing to engineers for approval, and sending the documents back to the supplier
Three or more years of aligned experience in capital project execution or an administrative function within chemical or manufacturing related industry
Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook is required
Must be able to apply software applications to respond to requests with attention to detail and accuracy
Knows how to manage files in a MS Windows 10 environment
Must have excellent written and oral communication skills
The ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate, and consistent decision making
Able to communicate and relate well with those internal and external to the company
Able to handle multiple priorities from multiple sources
Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process
Associate or Bachelor degree / or 4 or more years of military training/experience in related field is preferred
One or more years of experience related to Material Specification Transmittals (MST), or similar process of reviewing transmittals for content and accuracy for submittal to a purchasing organization
Capital project experience is strongly preferred
Prepare and maintain Document Distribution Matrix (DDM) for the project
Control of all project engineering (and supplier where necessary) documentation entering and leaving the project, including its registering, numbering, filing and distribution, utilising in-house Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
Control and Tracking of all Comment Response Sheets (CRS)
Production of the project Master Document Register as and when required by the Project Manager
Production of various other Document Control reports including but not limited to Issued Documentation for Period, Supplier Overdue Report, Client Overdue Report etc
Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
Expedite overdue documentation from engineers as required
Expedite documentation from suppliers (where necessary)
Responsible in conjunction with other project members for the collation, formatting and issue of final Handover Dossiers
Archiving of Project Documentation in accordance with the Genesis Archiving Procedure
Good standard of education
Strong numeracy skills
Assists in maintaining project filing systems (hard copy and JPI)
Prepares transmittals and distributes data as directed
Interacts with Reprographics/Print department for required copies and scanning
Prepares express packages to clients and third parties
Strict adherence to ethics
0-2 years’ of industry experience required
Diploma in Engineering
Effective oral and written communication skills required
Intermediate Computer skills; Software knowledge of Word, Excel, Power Point, Adobe
Willingness to learn in a fast pace environment
Deliverable List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. to clearly communicate to the Project Team the status of all document approvals
Vendor Documents: Establish with drafting lead, project engineer, and procurement the required drawing and documents for each supplier and the review and approval cycles required
Administrate the process to assure all documents are received and status is maintained for communication with Project Management
Continually strive to improve the Technical Document management through identification and implementation of improved work systems
Basic knowledge of AutoCad
"Organizational sense"; ability to visualize, communicate, and complete project requirements in a consistent logical manner that allows others to have transparency with the work you are completing
Control all documentation entering and leaving the project, including its registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
Produce the project Master Document Register as and when required by the Project/Dept Manager
Generate Reports as and when required by the Project/Dept Manager
Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
Control Correspondence using Electronic Document Management Systems (EDMS)
Responsible in conjunction with other project members for the collation, formatting and issue of As-built dossiers
Responsible for the control of the Project/Dept Specific E-Mail database
Liaise with Reprographics Dept for arrangement of photocopying and courier services
Liaise with clients and subcontractors Document Controllers
Archive Project Documentation in accordance with the Technip Archiving Procedure
Provide assistance to new starts
Participate fully in Work Groups to constantly improve the Document Control Function
Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
Responsible for receiving, filing all offers, bid documents to assure that these documents are available during bid preparation
Preparation of index for bid documents, help bid manager to finalize bid documentation
Receipt of correspondance from Client related to bid and mark to respective bid manager / tendering manager
To maintain all technical documents in a clean, dry and legible condition and in sequential order in properly labeled files by creating files and labels that includes tender title, tender number, file number and number of volumes. [in compliance to Siemens filing structure]
Creating the file structure in 'S' drive for each bid based on the offer number obtained from tender lists
Arranging drawings, manuals and correspondence for proper submission to client along with bid
Preparation of electronic copy of price schedules (if not available with bid) and helping bid manager in the preparation of reply to post tender clarifications
Bid & reply to post tender clarifications to client
Archiving the tender documents and submitted offers in sequential order and properly labeled so as to easily retrieve the documents in future
Committing to working safely and also responsibly in terms of the environment and our communities by integrating into every work practice an ownership of HSEC responsibility for self and work colleagues
Being proactive in promoting and following the SNC-Lavalin values of the ‘We Care’ HSEC systems along with the associated policies and procedures
Taking the initiative to implement continuous improvement wherever possible to enhance and promote the goals of the organisation
Being customer focused and ensuring that customer requirements and expectations are delivered on time and to a high standard
Being community aware so as to ensure that SNC-Lavalin is valued in the community and by the client for ongoing sustainable relationships
Inputting of drawing information for reports and logging into database
Responding to internal and external drawing and documentation requests
Maintaining and filing Documents
Generating and issuing monthly progress status reports for both internal and external documentation
Producing different listings
Assembling equipment data books
Expediting the review of internal and external documentation within engineering departments
Set-up an electronic folder system for the project
Set-up registers for monitoring/tracking controlled documents for the project (RAMS, Plans, TQs, Transmittals)
Formatting and numbering controlled documents for the project
Packaging together workpacks
Distributing workpacks to the site teams
Raising requisitions for plant and equipment
Raising requisitions for materials
First point of contact for supplier queries on the project
First point of contact for payroll queries on the project
Organise logistics for the project manager and site manager
Assisting the Quantity surveyor with maintaining contemporary costing information
Assisting the Project Manager with maintaining inspection documentation and material certification for inputting into the databook
Maintain a project level competency matrix
3 years’ relevant experience of working in a Document Controller role
Control and monitor the approval procedure of drawings by the client and other third parties
Review all incoming documents and drawings for compliance with project contract requirements and collate comments on from site staff for issue to the designers
Coordination of interfaces between subcontractors, suppliers and other third parties
Provide day to day liaison with the project designers and monitor their progress against programme and coordinate their progress with site activities
To provide a link between site Engineering staff and Designers
Review all design queries prior to issue to designers to ensure that the queries are answered efficiently
Monitor the progress of design queries
Attend and produce minutes for design coordination meetings with the client, subcontractors, suppliers and other third parties
With training, undertake planning and checking role for temporary works in accordance with company procedures
To be aware of business continuity processes via Line Manager
Construction site based experience with large construction based contractor
Previous experience in a role controlling documents is essential
Computer literate (basic knowledge of MS Access and Extranet systems)
Manages the entire month-end close process which includes consolidation of various Survey Services Business Units and monthly forecasting of respective Survey Services Business Units
Ensure that users have the latest revision of appropriate documentation in a timely manner and obsolete documentation is removed from distribution
Collect, maintain and distribute all documents necessary to define product configuration and control manufacturing processes to insure conformance to customer requirements and internal procedures/processes
Responsible for the final correlation of As Built Data Books in electronic and hard copy form. Other duties as assigned
Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses
Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention
High school diploma or General Education Degree (GED)
Document Control experience preferred
Serve as first point of contact to receive and integrate product data in a timely manner from select content providers that Techstreet has distribution agreements with. Interact directly with contacts at select content providers as needed
Proactively monitor and integrate data from additional sources that Techstreet does not have active distribution agreements with
Assist with content gap analysis activities, price monitoring, and product cross-promotional efforts as needed
Perform various quality control checks on processed data, and report and/or correct non-conformities
Edit and extract information from PDF files as needed relating to product integration and enhancements
Assist with simple website page edits using content management system
Assist with Techstreet Subscriptions database maintenance using custom internal tools
Work on special projects and initiatives (i.e. redline inspection and implementation) at the direction of Manager of Data Operations
Maintain data and contracts for select content providers in customer relationship management database
Assist with review of partner royalty reports
No minimum education requirement
Minimum 2 years’ experience using Microsoft Office Applications and the ability to learn applications related to data management
Minimum typing speed of 40 words per minute
Must be organized and have the ability to multi-task
Strong internet searching skills
Must pay attention to detail
Flexible and eager to learn new concepts and absorb new ideas quickly
Commitment to high ethical standards and strict confidentiality
Seeks an opportunity to contribute and be rewarded for contributing to the growth and profitability of a growing organization
Matric / Grade 12
Computer Literacy
Effective conflict resolution skills
Sympathetic and a good listener
Present a friendly and professional image of Mott MacDonald Limited, both in person and on the telephone
Carry out project administrative tasks such as filing, copying, binding, scanning, etc. as required by the Project manager and project staff
Control, recording, issue and filing of Requests for Information (RFI’s) in accordance with contract requirements
Previous Document control experience
Good keyboard skills and IT literacy in Word and Excel
Good forward planning skills
Ability to work on own initiative without supervision
Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed using ACONEX EDMS, MS Excel spreadsheets or as instructed
Ensure responses to Contractor are handled efficiently to ensure comment deadlines are met
Ensure that the review all technical data from Contractor is recorded, monitored
Assist with the production of reports as required, and regular exception reports for Client team use
Appropriate Document Control experience
Good attention to detail
Good experience with ACONEX database systems and spreadsheets
Minimum of 3 years’ document control experience in the oil and gas industry, preferably in an engineering environment
Degree in Business Administrative, Information Technology or related field
Knowledge and hands-on experience in developing database will have added advantage
Basic programming e.g. .Net, C#, JavaScript, CSS will have added advantage
Experience with electronic document control system preferred
Well versed and experience in using MS Office (SharePoint, Word, Excel, PowerPoint and Visio)
Good command of written & spoken English
Ensure that all project technical drawings and documentation are received, checked, accurately recorded into the Project Document Control System, and distributed in an efficient and expeditious manner, according to agreed Project / Corporate Procedures and distribution matrices
Ensure that all documentation reports are produced on time as required, and that regular exception reports on documentation are made available for management review
Review the suitability of Document Management System reports for Site requirements, and request changes via Corporate Document Management Group
Check that all record files required by the Project are being maintained in good order to comply with QA requirements
Provide full cooperation for Amec Foster Wheeler QA Group at internal audits, and similarly with Lloyd’s personnel for LRQA assessments. Rectify any agreed corrective actions / non-conformities should these arise
Cooperate closely with Archiving / Final Dossier personnel such that final project dossier, microfilming and archiving can be compiled correctly
Undertake other tasks as requested by the Field Engineer, which are considered to be within his / her capabilities in the sphere of Document Management
Upstream Oil & Gas experience pre-requisite
Relevant qualification pre-requisite
To ensure adherence to Project / Document Control Procedures and Work Instructions
Responsible for the day-to-day operation of the Project Document Control team
Ensure that all Project Engineering and Supplier documentation are processed in a timely manner
Generate and publish a weekly status report of the Project Deliverables to the Project Team
Generate JPI notification for the distribution of all Project documentation to the relevant parties both internally and externally
Participate in internal quality audits as required

Document Controller, Tmep-calgary Resume Examples & Samples

Facilitating and expediting high volume of incoming and outgoing transmissions of project deliverable and requests
Interfacing with various internal project teams and external contractors regarding Document Control requirements to ensure project deliverables align with the project quality standards
Processing, distributing, and maintaining project controlled documentation using the Project Engineering Document Management System
Recording and tracking documentation flow and status for technical and non technical reviews, Engineering and Construction RFI’s, technical deviations, Project drawing and document revisions in order to ensure historical information is captured and project documents can be easily retrieved
Identifying engineering disciplines for project deliverables, file, sort and enter required metadata into Engineering Document Management System
Ensuring project records are up-to date and published in the Document Control library
Reviewing and Auditing external contractors Master Document register
Performing standard document Control functions in a timely and efficient manner
Provide EDMS training to Project team as required
Receive, check, accurately record into DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures
Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project
Contribute to compilation of final project dossiers, as built portfolios and archiving
Provide full co-operation for QA Group at internal audits, and similarly with external audit personnel for LRQA assessments. Rectify any agreed corrective actions/non conformities should these arise
Undertake other tasks as requested by the Leader Document Control or Chief/Coordinator Document Control
Carry out Document Control discipline audits as requested by Leader Document Control
Suggest ways to improve efficiency and productivity
DC experience: >3 years
FW DC experience: > 0 years
Average performance

Admin Clerical / Document Controller Resume Examples & Samples

Team member must be able to work and lead personnel in a team oriented and safety conscious environment. "Safety First" expectations include, but are not limited to, PJHA process, Observation process, and compliance with all company / site safety guidelines and procedures
Assigned tasks list to include, but not limited to, reviewing all procedures and updating master procedures with approved changes. Sort and file completed procedures
Must have working knowledge of the following: Industrial machinery / applications, Microsoft applications, and CMMS systems
Establish and maintain daily job status, update system and identify resource requirements to meet operational needs. Establish and communicate the schedule while working with the site to optimize resource leveraging opportunities
Collect, monitor, and review performance measures to improve scheduling effectiveness such as: back log, scheduling compliance, plan vs actual, delays, contractor head count, need date compliance, etc. Ensures back log is managed and work order need dates are being met, enabling plant operations to meet the plan
Ensure proper logic is established in job scheduling for optimal scheduling and completion of jobs with fewest resources
Understanding of shutdown windows and opportunities (local and site) within the production facility for scheduling preparation
Maintain adherence to published work schedule and be available to work overtime as required by the demands of the job
Maintain communication with supervisor regarding unresolved work issues, personnel issues, and employee complaints
Perform other work as defined by company and/or customer
) Education: Possess a high school degree or an approved GED
) Experience: 2 years associated procedural experience / data entry
) Certifications: Microsoft applications preferred
Be a confident and concise communicator
Able to act on own initiative and operate in a proactive way
Team player, willing to help out where needed, flexible and reliable
Perseverance and tenacity, to take tasks through to completion
Experience and confidence in use of MS Office suite of software packages
Experience of using Conject or other document management systems would also be useful
Distributes the final documents to customers/suppliers in an accurate and timely manner
Responds efficiently to documentation requests and queries from Customer/Suppliers/Project Team
Creates reports that reflect the status of documents upon request by the Project Team
Creates Manufacturing Record Books according to the Project Team/Customer requirements in Adobe PDF (front sheets, bookmarks, etc)
Archives soft copies of documentation

Quality Document Controller Resume Examples & Samples

Minimum 2 years’ experience in manufacturing environment
Or fresh graduates are encouraged to apply
Minimum Diploma Holder in Mechanical or Manufacturing Engineering or Equivalent
Microsoft Office basics – Word, Excel, Access, Power Point
Basic statistical knowledge

Project Admin cum Document Controller Resume Examples & Samples

Certificate or Diploma in any field of study
Prefer candidates with relevant working experience
Good communication skill and knowledge in project administration / document controlling work
Experience in Microsoft Applications, i.e. Word, Excel and Outlook
Design, develop, deliver, and facilitate the creation of SOPs, Work Instructions and other forms of documentation within a manufacturing environment
Work effectively using strong interpersonal and communication skills with a wide range of constituencies in a diverse community
Excellent knowledge of document control functions and abilities
Must be able to collect information, establish facts, and draw valid conclusions to create documentation that standardizes processes and improves employee understanding
Manage the distribution and availability of needed documentation to the associates who use the information to perform their jobs
Work independently of supervisory and technical help
Up to 25-30% travel may be required
Experience in SharePoint administration and organization, including document approval management, permission settings and metadata tags
Strong MS Office skills including Word, PowerPoint, Excel and InfoPath skills
Must be available to work off-shift, weekends, and holidays as required, especially during peak periods
Use good organizational skills to stay in control and maintain even handed approach with people while working with continually changing multi-tasking environment
Understand and maintain Electronic Document Management System in line with regional Document Management Plan and associated protocols and Guidance notes
Support bid process with control of Bid Documentation from clients as well as creation and transfer to live projects within chosen EDMS
Contribute to regional Project Document Management Plan and own re-produce for allocated projects by:-
Understanding plan contents and undertake duties there in with particular development of filing structure for projects and ensure upkeep with filing codes and guidance to staff on an on-going basis
Reproduce existing standardised Document referencing/Numbering Protocol for projects in line with client requirements
Fully control Controlled Documents and register for items under Document Control Remit as outlined in Document Management Plan
Fully utilise Document Management Extranet for business Unit and Project requirements and promote / train co-workers as and when required
Carry out Ad-Hoc informal inductions onto the Document Management System for internal and external stakeholders and thereafter provide support and assistance to promote use
25 days annual leave + 9 bank holidayswith the opportunity to buy more holidays once you have been with a for a short while
Deliver and comply with the National deployment Strategy
Maintain Project/bid IMP as directed by the Project lead. Provide data for, and assist in compilation of, monthly reports required by DM
Assist in the development and improvement of processes and protocols forwarding any proposals to the IM and SiM
Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Information Manager
Assist in the deployment of 4 Projects/other CDEs on projects/bids, requesting site set up on behalf of the team
Compile IMP for Project or Bid
Manage the invitations to 4Projects/other CDEs
Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribute in accordance with the Design Management Plan and Information Management Plan
Perform security checks as defined in the IMP
Distribute information in line with the IMP
Arrange printing and delivery of drawings/documents to site as required
Take the lead and be the interface of O&M/H&S File production
Excellent communication skills both oral & written
Previous experience as a Document Controller using Aconex system, ideally within a related industry
The ability to work at all levels and comfortable working in a diverse environment
Excellent writing skills
Process Driven
Self-disciplined and organised
Able to prioritise work
Creating, compiling, and producing applicable documentation
Communicating with Internal Departments and
Must have very good communication skills, be fluent in English

Intermediate Document Controller Resume Examples & Samples

Receiving, tracking and monitoring drawings and documentation
Entering and maintaining accurate drawing and document metadata in database
Ensuring timely transfer of documentation to/from clients
Generating Document Control reports
Printing, scanning and photocopying as required
Generating transmittals as required
Chase with all stakeholders, the on time delivery of all documents
Maintain the CDRL up-to-date
Experience on large projects on transportation and/or security solutions or similar environments
Experience in FIDIC, NEC contracts knowing the timeliness of each document requirement
Filing and registering the documents
Maintaining the register of document on the database
Usage of Aconex or equivalent exchange tool
5-8 years of relevant experience in Document Control
Exposure to vendor is consider as an added advantage
Graduate of a recognized university
Preferably 3-5 years of experience in relevant document control position
Good IT/communication skills
Excellent knowledge of English language
Proactive, service focused
Good personnel inter-active skills
Know and practice company values, HSE policy and the responsibilities

Document Controller Engineer Resume Examples & Samples

Distribution of CN / TP to areas designated by the WC System
Coordination and monitoring of the implementation and break points records of CN/TP affecting processes
Follow up on the update of the technical information affected by the CN / TP
Maintain in MW system the updated technical process information at its last level of review
Maintain drawings and specifications of machinery and equipment, feeding it with updates and/or improvements applied as well as the integration of new machinery
Generation and release of IMDS, according to customer requirements and system and customer guidelines
This person must have the knowledge of the operating system (Production, Quality, Materials Engineering, Production Readiness) to visualize the impact of the CN / TP and in this way to apply priorities in the monitoring, implementation and break points. Also it must handle the System WindChill for the internal distribution of the CN / TP
Must have knowledge of APQP / Product to maintain the latest technical process information and provide training to personnel employed in the management of MW

QS Document Controller Resume Examples & Samples

Maintenance of document control system – paper and electronic
Writing, reviewing, publishing, distributing and filing/archiving of completed Quality System documents
Participate in documentation control activities, liaising with appropriate personnel to progress updates, approvals, in accordance with the company Quality System compliance program
Support Review and Implementation of Quality Management System program, advising, liaising and coordinating local Subject Matter Experts (SMEs) as necessary to maintain effective and compliant processes
Complete the review and evaluation of Issued and Effective Corporate Procedures within specific area(s) of expertise
Support NCR and CA/PA process. Including root cause analysis. Elevate issues to management team, as appropriate
Support Change Control process, working with SMEs to assess and analyze risks prior to change control approval
Support the tracking, reporting, adequacy of actions, verification, closeout of CAPA and change control
Generate, collect, monitor and trend quality data to support analysis of the Quality System performance for presentation at Management Review
Support Internal Audit program
Support incoming Notified Body and Regulatory Authorities inspections
Support labeling artwork activities liaising with Lessines Design Centre, RA, Clinical and Marketing departments to progress internal approvals
Site SME for labeling HMI data maintenance
Ensuring that the Quality Team and other appropriate staff are aware of any issues relating to the compliance status of assigned areas of the Quality System in a timely manner
Adherence to Baxter relevant policies and procedures at all times, and notification of any deviations/ exceptions from process
Attend meetings as a representative of Quality, as designated by Quality Systems Team Leader
Work with DCPE team to ensure smooth and timely introduction of new products
Support regulatory requests for information e.g. for registrations
Maintain knowledge and expertise of Medical Device Quality System regulations in order to provide specialist advice to the broader organization
Deliver specific training for the Elstree facility staff as appropriate
Bachelor Degree or equivalent qualification in a scientific subject or technological subject
Additional training in GMP in pharmaceutical/Medical Devices
Additional training in Computer System Validation and GAMP would be beneficial
Must demonstrate sound judgment and analytical skills to enable assessment of risk
Ability to analyze quality data, and to summarize in concise reports to communicate Quality System performance
Excellent communication skills – both written and oral
Personable and able to communicate with staff of all levels
Flexible approach to work and the tasks to be undertaken
Able to work cross-functionally
Able to work on a broad range of tasks simultaneously
Able to work with limited supervision
Experience required in the areas of GMP regulations that pertain to the medical devices/ pharma/ biologics
Working knowledge of drug or device regulations, including 21CFR Part 11 and 820, ISO 13485 and Medical Device Directive
Good working knowledge of Windows based applications such as Ms. Office and other computer systems (e.g. Trackwise)
Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow
Set up/assist document control filing system
Opening new files in accordance with PQP for each new project
Maintaining all Tender Documents and ensuring originals are not take from the filing room
Keeping all files in a tidy condition
Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed
Update drawings in accordance with Drawing Register
Follow-up with team members and others for “open” status items to be closed down
Maintain Project Documentation as per ISO standards
Assist Site office administration
Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records
Maintain Archive section up to date
Successful closeout and handover of documentation as required by line manager
Set up an electronic library system for technical documentations as per AmecFW procedures
Implement all relevant process and procedures
Support the Project Controls function, as required
Have experience in similar function with Contractor or Owner
Have good understanding of both corporate and project document contr]ol processes
Ability to liaise with affiliate offices and provide support as and when required
Ability to provide good management support to projects in all matters relating to document control
Set-up an electronic library system for technical documentations as per AmecFW procedures
Control and maintain documents for audit / internal requirements
Undertake other ad hoc projects / duties assigned by the PM, PCM & EM
Transmit and receive all correspondences / documents
Coordinate with Client Document Controller in document handling
Develop Photocopies / Binding and transmitting of documents as part of client’s submission
Liaise with both departmental, corporate and project management teams
Good management and organization skills
Fluent in written and spoken English language
Must have good IT skills and be familiar with standard document control tools, software and procedures
Overall responsibility for developing, managing and maintaining the document control systems for the project/program
Develops policies, procedures and processes
Assures project participants are trained in practical application of systems
Acts as a team lead, providing technical direction to lower level staff
Oversee central master file and field office files for all incoming and outgoing documents for the projects/programs
Set up of project requirements and project files
Checking the quality of drawings and documents to be catalogued
Forwarding material to client along with official transmittal document
Checking the accuracy of transmittals
Monitoring all drawings and documents
Providing technical guidance to co-workers; a ‘go to’ person
Supervising work within a small work unit composed of employees within own discipline or a related area of specialization
Determining the training and development needs of employees
Makes decisions and recommendations within authorized limits
Exercises independent judgment in selecting and interpreting information, handling deviations from standard methods and resolving difficulties
Assist as required with general administration / meetings / project assistance
Attend Document Controllers meetings and share best practice within the business
Agree a Document Controllers Task List with the project teams and carry out actions accordingly
Expedite late documentation from staff members, clients and consultants
Provision of weekly reports to the Project / Design Manager on the status of all documentation
Controlling, recording, issuing and filing Requests for Information (RFI’s) in accordance with contract requirements
Co-ordinate project information between engineers and managers
Provide general administration support to the project manager and his/her team, including taking minutes of meetings
Co-ordinate information flow between various departments and client
Project administration experience, including minute taking
Experience of working within large construction projects
Ability to work both as part of a team and individually when needed
Ability to prioritise and work to deadlines
Ability to adapt to changing circumstances
Skills in ensuring other team members are properly following administration processes
Computer literacy skills, including a high standard of proficiency in Microsoft Office, especially Excel and Word
The candidate must be able to attain a security clearance at least SC level
Support the Development Strategy of Projects and Engineering Disciplines
Set-up and maintain Project and Engineering electronic and paper files throughout Project Lifecycle
Control movement of documentation to and from Clients, as directed by Client Document Specifications in an accurate and in a timely manner
Manufacturer Databook (MDB) compilation and submission (electronic and hard copy)
Co-ordinate Internal transmittals (work instructions, drawings, etc)
Compile monthly status reports for all major stakeholders on individual project progress highlighting major areas of concern which will affect the project
Reporting document status for mixing projects
Maintain up to date records of the financial status of projects
Record and issue all incoming and outgoing project correspondence and contractual notices
Control movement of documentation to and from suppliers in an accurate and timely manner
Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures
Plan, supervise and record document flow to and from all necessary parties including engineering, sub-vendors, fabrication contractors and the project office
Liaise with Clients and Suppliers as required, ensuring Customer and Supplier care is at the foremost position
Attend and take part in Project Kick-Off Meetings and Progress Meetings
Support Project Team and Engineering Disciplines throughout the Project Lifecycle
Compile Final Documentation Packages in electronic and paper format as directed by Client Documentation Specifications
Understand the set-up and operate the Company ERP System
Generate Project Invoices as direct by Line Manager
Archive Project and Engineering electronic and paper files as per working practices and processes
Contribute to the development of systems and improvement in working practices and processes
Be fully familiar and conversant of systems and improvement in working practices and processes
Support other departments (reception) and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
Travel required as dictated by project needs
Maintain accurate records of incoming and outgoing documentation using paper and electronic systems
Issue documents according to project requirements
Meet client requirements on document management systems
Advise team of client document management requirements such as number format; revision format and preferred statuses
Assisting with document reproduction
Uploading and downloading incoming and outgoing correspondence from Extranet Sites
Identify and hold at point of issue (do not release) any output which has not been verified (i.e. has not been checked and approved for issue)
Verifying and checking documentation prior to issue
Managing superseded documentation in accordance with AMS and project requirements (linked to client requirements)
Attend project start up meetings where applicable. Communicate regularly with PM's to understand changes to programme/deliverables
Attend relevant project close out meetings
Provide user guidance notes for each project including username and passwords where necessary
Support the teams on project administration if required
Experience of uploading/downloading from online collaborative websites
Experience of high volume, accurate data entry
Quick to learn Arup own systems
Compliance-driven - Experience with AMS
Able to prioritize own workload
Ensure all documentation is properly recorded within Bombardiers systems and uploaded using Aconex
Assist the project team with all matters in connection with the keeping of documentation, records and expediting progress for design submissions and approvals
Monitor the timely resolution of identified request for information and interface activities
Ensure monthly and weekly and adhoc reports are provided to the Contracts Manager, Project Manager and PMO
Liaise with appropriate stakeholders to obtain approvals or formal responses within the agreed contractual timescales
General administration activities including issuing and distributing internal and external correspondence in accordance with Project requirements
Minimum 5 years’ experience in a business/engineering environment
Recognised qualification and experience in document and configuration control management
Exceptional MS Office skills, including Visio
Ability to read CAD a bonus
Previous exposure and use of Aconex an advantage
Build the project report in coordination with the different areas of the project organization and issue tracking for execution of the project
Coordinate meetings and prepare all the required documentation and reports to discuss issues, progress, risks and roadblocks
Preparation of materials (documents, PowerPoint presentations) for project management operations reviews including: performance reports, roadmaps, progress, issue analysis reports
Consolidate all the reports coming from different business lines and Thales units for customer presentation
Excellent communication skills written and spoken
Reporting, budgeting and forecasting experience
Excellent data management skills – proficient with dealing with large batches of data
Advance working knowledge of Microsoft Office suite including Project, Excel and PowerPoint M.S.Office
Previous experience within a PMO environment
High-level of interface with internal stakeholders Ability to work in and/or lead teams
Proficiency in written / spoken English is a must
Bachelor Degree in Administration or equivalent
Engineering background is desirable with Management training
Certification in project management
Extensive knowledge and experience of Aconex
Time management skills and action Orientation
Team player and ability to work in diverse environment
Communication skills and ability to communicate clearly and effectively
High quality standards for the work done
Previous office experience and good organisational skills
Excellent communication skills essential
Computer literate – competent in MS Office Excel
Flexible approach to varying workloads
Ability to work autonomously and within a team environment
Willingness to work additional hours and duties , may include weekend working
Understand design/project terminology within office & technical understanding of design project life cycle, version control
Experience in a team with different technical and discipline backgrounds
5+ years of prior document control experience in a manufacturing, industrial or similar environment
HSD required; college or secondary education or training a plus
Hands-on project assistant, coordination or management experience
Proficiency in Adobe Acrobat and all MS Office programs with advanced level Excel skills
Familiarity with electronic storage systems, processes and procedures
Ability to work within strict deadlines with conflicting priorities
Time management and superior organizational skills
Keen attention to detail with the ability to proof emails, documents, correspondence, etc
Experience with scanners, printers, fax machines and other commonly used office equipment
Experience burning / copying CDs
Ability to work independently with little to no supervision
Edit the linguistic and stylistic characteristics of documents completed including their layouts according to template standards
Produce and/or review correspondence of the business unit
Review reports for consistency and accuracy of data
Create and maintain all templates for the business unit
Assist in making required copies of technical reports; issue to clients in a timely manner and prepare and compile PDF versions of reports (including bookmarking and linking)
Internal and client database data entry
Assist in maintaining the air photo library database
Recover, verify and prepare the documents for requests for proposals
Maintain CVs for staff
Maintain a filing system of all documents (manual and electronic) and implement the archives procedure
Coordinate newsletter submissions for the BU
Provide assistance to staff members on troubleshooting and formatting problems with documents
Verify lab rates on invoices for various clients
Experience in Administration and/or document control services environment will be an asset
Familiarity with handling drawings and technical documents will be an asset
A self-starter with strong organizational skills and the ability to take initiative
Must be able to work with minimal supervision in a fast paced environment with aggressive timelines
Strong computer skills, including Microsoft Word and Excel and Adobe
Team player with a flexible attitude and the ability to prioritize workload and handle multiple tasks/deadlines
Integrity, professionalism and excellent communication and interpersonal skills that are required to handle both internal and external communications with tact and diplomacy
Maintain Project Document Control databases
Ensure that all handover documents are to Client requirements
Receive, number, distribute and track project vendor documents
Maintain the project filing and controlled revision history for both hard copy and electronic filing on a regular basis
ASSAI experience desirable
A good understanding of Business Management Systems
Time management and organisational skills
Maintain accurate records of incoming and outgoing documentation using electronic systems
Ensure all relevant AMS forms and documentation are completed for project e.g. commercial risk assessment, bid review or activity briefing sheets
Uploading and downloading incoming and outgoing correspondence from Exranet Sites
Maintain the schedule of deliverables and programme of delivery
Essential Skills and Knowledge
Ability to multi-task and work efficiently under pressure with careful attention to detail
Ability to be proactive and plan ahead
A good understanding of Arup Management Systems
A good understanding of project set up and process
Good knowledge of Extranet sites
Good communication skills, ability to work alongside all levels of the team
Enthusiastic, self-motivated and organized
Professional and approachable attitude

Document Controller Algeciras Resume Examples & Samples

Controls all technical documentation related to department and project activities within contractual requirements and Technip procedures (including confidentiality)
Assists with development, maintenance and improvement of departmental / projects document control work processes
Manages supplier documentation
Collects information for reports
Control and maintenance of documentation for audit/internal requirements
Undertake other ad hoc projects/ duties assigned by the PM, PCM & EM
Transmit and receive all correspondences / Documents
Coordination with Client Document Controller in document handling
Develop Photocopies/ Binding and transmitting of documents as part of client’s submission
Effectively implement all relevant process and procedures
Have good understanding of both corporate and project document control processes
Able to provide good management support to projects in all matters relating to document control
Must have good IT skills and familiar with standard document control tools, software and procedures
Ensure the timely turnaround of documentation issued internally and received externally
Maintain electronic document control database
Prepare project documentation close out of projects
Prepare project documentation for archive
Aware of, and comply with all project procedures
Issue documents and drawings in a controlled manner, using DCC database
Ensure project drawings and documents are issued in a controlled manner and within agreed time-scales, this includes work pack preparation and issue
Prepare and administer agreed distribution matrices
Provide Technical Library service (as required)
Higher Grades (or equivalent)
Good knowledge of electronic data management systems
Awareness of all relevant corporate and project procedures
Minimum 2 to 3 years working knowledge of DCC
Vendor data control, engineering and design document control
Compilation of work packs
A good knowledge of filing systems and the aim of distribution matrices
Capable of working on daily routine DCC duties with little or no supervision, meeting tight time-scales when required
Must be a ‘team player&#8217
Higher Grade (or equivalent)
· Good knowledge of electronic data management systems
· Awareness of all relevant corporate and project procedures
· 2 to 3 years working knowledge of DCC
· Vendor data control
· Engineering and design document control
· Construction and installation document control
· Compilation of work pack
· A good knowledge of filing systems and the aim of distribution matrices
Capable of working on daily routine DCC duties with little or no supervision
Ability to complete tasks as directed by supervisor, meeting tight time-scales when required
Ability to develop skills as required and a willingness to learn

Document Controller Mgjv Water Resume Examples & Samples

Co-ordination of Requests for Information and Technical queries
Work with Training Coordinator to assist with training on Document Management Systems / 4Projects
Maintain / Update the MGJV Business Management System (BMS) folder in 4 Projects
Assist with Archiving of project documentation to required timescales
Understand and implement the Health Safety and Environmental Policies and Targets
Support project delivery teams with high standards of document control and distribution
Understand and implement the Quality Policies and Targets
Comply, as appropriate, with the processes contained within the MGJV BMS and suggest improvements when they become apparent
Support the implementation of a positive quality culture
Support the Quality Manager in maintenance of the documents and templates forming the MGJV BMS
Develop and maintain good relationships with Southern Water and ensure that MGJV deliver customer satisfaction
Be aware of the need to satisfy customer requirements with the aim of enhancing the customers’ perception and satisfaction
Knowledge and understanding of the Document Control process at operational level is vital
Knowledge and experience of using Viewpoint and CEMAR at operational level is essential
Ideally you will have previous experience within the Water industry
You must be IT literate – Office 365 preferable
Great attention to detail
Ensure that all activities, for which he/she is responsible, are carried out in conformance with laws and regulations, contractual requirements and the Teekay Petrojarl Management System Manual, 8713-G-DP-005. In particular health and safety of personnel, natural and working environment and equipment shall be taken care of
Handle documentation in accordance with the document management procedure AP102
Ensure that new documentation are numbered and coded according to TKPJ Numbering & Coding System (doc no: TKPJ-01-A-00-KA-00001-001)
Ensure knowledge of TKPJ DFO Specification (doc noTKPJ-01-A-00-SA-00005-001)
Distribution of documentation internal and external, ref. TKPJ-01-A-00-KA-0009-001
Coordinate updating of technical documentation with CAD operator, reference doc no AP102
Keep the content of the electronic document handling system updated
Administer external copy assistance
General assistance to the organization in different regions as required
Assist Manager Document Management & Cad as required
Graduate of a Technical course
At least 3 years related work experience in office work, documentation and control
Knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc
Good computer skills including competency in Microsoft Office and Adobe Acrobat
More than 3 years’ relevant experience in handling of documentation; E.g.: archivist, project secretary
Good knowledge in use of spreadsheets, database, word processing
Clear and accurate records and reports
Accurately input data and retrieve records and information
Organized filing method
Supervises one or more administrative functions: document control, which includes processing of all communications, supplier documents, and Bechtel design documents; office administration, which includes secretarial support, word processing, project library, equipment, supplies, project moves, and the processing of reports; and functional administration, which includes discipline clerical support and other special support required by project team members
Plans, organizes, and implements systems for efficient document processing, including design and supplier documentation, communications control, and the project filing system
Develops budget and work plans for administrative team; monitors progress on a routine basis
Interprets administrative policies and procedures and develops and/or implements procedures for key result areas
Trains personnel in the use of procedures; maintains and furnishes completed training records to others as required. Monitors work to ensure effective implementation of procedures
Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions. Provides input to ranking and salary planning
Compiles information, analyzes, and prepares reports and departmental metrics as required
Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security and other database tables as needed
Develops the project-specific automation plan for project administration
May conduct presentations on available services for Bechtel, clients, and potential clients; may conduct presentations on other topics, including project administration status and project administration work process requirements
Develops and implements records retention and project turnover plans. Coordinates all project close-out activities
Communicates with client/field/supplier contacts to resolve daily administrative problems on the project
May direct the publications activities of the project, including establishing formats and coordinating the development, publication, and distribution of project procedures, studies, and reports with non-project service organizations
Assure compliance with ISO 9001 management procedures and commitments, with a primary focus on control or documents and records management, as well as overseeing updates and communicating changes to the document change management processes
Collect, clean, transform data for management reporting
Support introduction of changes to work processes to maximise value and promote efficient working
Ability to use Excel as a tool, capability to prepare and maintain an excel spreadsheet as required to involve the use of formula for data checking / manipulation – Essential
Manage/expedite, in conjunction with engineering leads, the document review processes
Liaise as necessary with other document control groups within the project
Collate and organise document sets as required
Develop metrics to measure the efficiency and effectiveness of processes
Update procedures and work instructions for business processes where required
Develop ongoing improvement of processes, where this is shown to be necessary, using 6 Sigma methodologies
Ensure the security of Bechtel’s intellectual property
Degree in Information Management or a related subject - Essential
Demonstrable knowledge of industry and regulatory standards for information management
Minimum of 8 years’ experience in Civil/Infrastructure related information management operations
Proven Information Management systems knowledge and systems integration skills
Proven experience in systems/platforms such as Aconex - Essential
Proven work process mapping and development
Excellent oral and written communication skills in English
Proven knowledge of budgeting and cost monitoring
Proven knowledge of information lifecycle and data flow requirements on an engineering and construction project
Familiar with information security concepts
Develop proficiency in functional areas within Document Control including printing/plotting, scanning and processing documentation into given Document Management Systems
Process and distribute all documentation, both internally & externally, including Job-sites, Clients, Vendors or other parties
Generate and check the accuracy of transmittals as required
Access external sites to download/upload various types of documentation from Vendors, Suppliers, and Client
Respond to internal and external documentation requests
File electronic and hard copies of all documentation into appropriate locations
Organize and keep all work areas clean
Register, control, distribute, transmit, file and archive project records, the Enterprise Content Management System (ECMS) to Plan scope of administrative work, develop and implement staffing plan, establish priorities, train personnel to perform their assigned duties in area of responsibility, conduct interviews, and recommend candidates
Maintain access to ECMS and perform other tasks associated with ECMS administration as necessary
Supervise administrative personnel assigned to the project in the functions of document management with regard to Bechtel design documents, supplier documents, communication and construction records
Develop and implement records retention and turnover plan
Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined
Support quality assurance audits, internal technical reviews, client reviews, and ISO 9000 audits
Process a high volume of construction, supplier, and/or documentation
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities
Keep abreast of department technologies, techniques, and services that become available
Provide technical guidance to project team members in use of automated document management tools
Plan, organize, and implement systems for efficient document processing including design and supplier documents, construction, communication, and the organization of record-keeping
Develop and implement procedures and deliver to team members as appropriate
Support development of duties and standards, prepare performance reviews, and coach individuals in performance enhancement
Coordinate project space requirements, communications, equipment, project library, and handle general facilities needs
Perform / assist with other general administrative duties as assigned
Must have the right to work and remain in Australia without visa sponsorship
Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax
Must have a minimum of 5 or more years experience in records management or document control. Experience must have been obtained within the past 7 years
Must have a minimum of 3 or more years current supervisory experience. Experience must have been obtained within the past 5 years
Must be familiar with coordination of records with an Alternate Execution Unit office
Must be willing and able to travel to the jobsite location
Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy
Must be able to demonstrate intermediate to advanced proficiency using Microsoft 2010 Access, Excel, Outlook, and Word. Skills assessments may be administered to test proficiency level
Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive
Must be able to organize and prioritize administrative deliverables
Must be willing and able to work overtime with little or no notice

Engineering Document Controller Resume Examples & Samples

Managing all incoming and outgoing technical correspondences of the System Engineering team
Ensuring drawing coherence accordant to the CAD Management Plan
Managing the drawing and printing needs of the System Engineering team
Drafting outgoing technical letters for the System Engineering team
Tracking of all the technical incoming and outgoing correspondences of the System Engineering team
Support the Alstom Project Doc Control Manager
Production of manual; Publish and amend company manuals
Maintain Library Manuals; Responsible for master library copies. 6 monthly check and review of library holding
Electronic manuals (intranet); Monitor and control of manufacturer and company manuals held on intranet for correct revision status
Control of amendment evidence; Create and manage safe storage of document change request evidence for all manuals
Formatting and control of temporary manual revisions; Format and issue of temporary manual revisions for manufacturers manuals
Manual administration; General administrative duties for the control of documents and manuals
Service Desk requests; Supporting worldwide Bristow bases to resolve any Document Control issues via the Service Desk application
Standard or Higher Grades in English and Maths or equivalent experience in Document Control
Previous administrative experience
Previous experience in Document Control desirable
Experience of Microsoft Office, specifically Word and Excel
Ability to work as part of a small team
Adopts a proactive approach to prioritizing and managing workloads
Analytical approach to problem solving
Motivated to provide a high standard of work
Good interpersonal skills, approachable to both internal and external staff members
Ability to consider the effects of their actions to both the Department and the Company as a whole
Have integrity in all aspects of their working and personal life
Ability to communicate with all levels of personnel
Have consideration for colleagues and customers and have the ability to be inclusive to all others
Excellent IT skills and have the ability to learn new systems and processes
Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, purchase orders and other project required documents
Maintains project filing system and maintains project related databases
Receives, processes, monitors and expedites internal and external distribution of project related documentation
2 years+, BA or BS or related experience
Experience in Industrial industry, a plus
Proficient in Prolog, JPI, Access
Assisting in setting up distribution matrices in the EDMS
Registering and maintaining the master list of attribute values in the EDMS, such as the facility breakdown structure codes, procurement package codes etc
Managing the package tool and assisting the project teams in maintaining EWP packages, CWP packages and handover packages and other packages as required
Allocating deliverable document numbers as required
Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
Registering and classifying deliverables and other documents as required in the EDMS
Managing versions and revisions in the EDMS
Transmitting deliverables and other documents as instructed by project leads
Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews
Managing the EDMS portals for transmitting, receiving and distributing documents to external users
Auditing meta-data in the EDMS to ensure accurate reporting available
Printing, filing, copying, scanning and CD/DVD burning etc. as required
Ensuring the 24-hour turnaround of requests into document control
Participating in other project document control initiatives and data management tasks
If project hard copy filing for controlled documents is required, assisting the lead document controller in setting up hard copy filing and maintaining hard copy filing
Assisting with the final handover of documentation
Participate in EDMS close-out activities if required
Upload/capture data on Client’s EDMS if required
Document Management and Document Control Support
Understanding and complying with each functional group’s procedures
Formatting and quality checking project documentation
If required formatting and collating proposal documents
Registering, allocating document numbers for correspondence and uncontrolled documents and storing documents in the correct EDMS folders
As required, dragging project emails and media files to the EDMS using the drag and drop functionality of the EDMS
Distributing correspondence and other uncontrolled documents to clients, external parties, and project participants as defined in the project distribution matrix
Assisting functional leads and groups in creating and updating organization charts, developing work plans, adding data and extracting data from other project systems when requested such as the reporting tool, engineering systems, project control’s systems etc
Scanning hard copy documentation received from external parties or internal parties and registering in the EDMS
Auditing and reviewing the accuracy of document management attributes in the EDMS
Checking and tagging duplications in the EDMS and hard copy filing as superseded or cancelled
Registering Contractual documents between Hatch and Client in EDMS and filing the original signed hard copy
Qualifications and Experience
Reviews schedules and related information and confers with supervisors to determine project requirements
Requisitions material and establishes delivery dates, according to order priorities
Examines material delivered to verify conformance to specifications
Compiles and maintains manual or computerized records, such as material inventory, in-process reports, and status and location of materials
AA or AS or 2-4 years related experience
Prior experience with industrial construction, a plus
Experience working in the Construction industry
Good understanding and practical knowledge of IT applications (Microsoft Office Suite)
Experience using eB (Enterprise Bridge) and BC (Business Collaborator) document management systems
Good communication and interpersonal skills, able to work well in a team
Ability to supervise and co-ordinate the day to day activities within an active project controls team as required
Capable of maintenance and administration of the document management system
Good database administration skills
Sharepoint administration skills preferred
Sound understanding of electronic data formats production and retention requirements
Capable of deputising for DM Manager and guiding small teams
Sound knowledge of design or vendor documentation and its supply chain
Experienced in working to departmental and project procedures
Knowledge of Asset information management requirements
Knowledge of some project controls systems
Ability to co-ordinate and report on project documents lifecycles and data handover
Knowledge of file format conversion process
Extensive keyboard skills and a knowledge of various applications
Ability to work with people at all levels – including Client and Suppliers
Good communicator
Able to coach other team members
Ability to work as member of a team
Capable of working on own initiative
Confident and assertive
Responsible for the initiation and implementation of the document controls, processes and procedures in accordance with the Contract, internal standards and guidelines
Records the receipt of all documents upon receipt at the site or the project
Distributes all documents received at the site or on the project in accordance with the project execution plan
Maintains hard and electronic files, as required, of drawings and other documents
Responsible for all reproduction capabilities on the site or the project
Provide support from the document perspective to all other CMT members
Primary contact with the EPC contractor for all document receipts, transmittals and issue resolution
Implement project reports
Implement internal and stakeholder reports, including monthly progress reports, based on input from the Contractor, other project stakeholders and the Construction Management Team (CMT)
Attend the periodic progress meetings with Contractor and other stakeholders to support the CMT with recording meeting minutes and follow up action items
Assist in implementing the Project Execution Plan (PEP) and proactively monitor project progress, risks, opportunities and issues to ensure that appropriate corrective and preventive actions are taken in a timely manner
Performs such other duties and responsibilities as may be assigned
4 year degree in business or technical discipline
Additional studies and or certification in the document administration or closely related field a plus
Previous experience as the document administrator for an EPC contractor on a construction site a plus
Knowledge of Primavera Unifier or other such document control systems a plus
Be the expert in TSY documentation control process, in addition to FAST & client relevant documentation requirements
Be the expert of Aconex System, and develop full knowledge of its use and functionalities as per Riyadh Metro Package 3 project configuration
Support and guide TSY team members with regard to Aconex usage and implementation of TSY document control process
Oversee documentation submissions as deemed necessary to guarantee on time processing and full compliance to quality requirements and established processes
Ongoing resolution and clearance of all documentation submission issues
Administer the SharePoint (TeamSpace) system ensuring to
5 or more years of documentation control experience, preferably in the construction or related business sector
Preference for prior experience in Aconex platform
Excellent English communication skills (oral + written)
Competency in Microsoft Excel (Macros, Functions, Graphs & Statistical Analysis will all be an advantage)
Competency in MS Office Suite
Reporting skills
Demonstrated ability to deliver under pressure
Excellent level of multitasking
Proven skill of team supervision is a plus
Committed and dedicated to deliver
Proven examples of initiative actions
Over-all responsibility is to assist in documentation and paper work trails as required for the project
Become fully familiar with the project design basis, scope of work, specifications, design codes, standards and all inter-discipline requirements
Apply in-depth skills and broad knowledge of the business to address complex problems and nonstandard situations
Identify concerns as early as practicable and taking appropriate initiatives to address the issues
Manage own time to meet objectives, and forecast and plan resource requirements
Clearly communicate and explain difficult concepts and persuade to others to adopt a point of view
Interface with Client and other agencies on their review and approval
Maintaining a proper filling in documentation and engineering section
Preparing paper work for necessary close out prior to commence testing
Preparing drawing and documents for engineering
Compiling all documents such as ITR doc, procedure, MDR & Client drawing, MDR & Client documents, site query, site instructions, etc
Assisting Commissioning PIMS Admin for data entry
Registering, receiving documents & drawing and distribute the commissioning engineers upon request
Prepare Dossier system and file document
Preparing e-copy (burn CD/DVD) to all documents dossier for final documentation
Scan/copy for backup Dossier
Maintain updated the share-point site where all the information is located
Activities to integrate the Project Book, when it is required
Any other duties as may be assigned from time to time by the Commissioning Manager
High standard of safe working practice, quality and productivity as well as compliance with the code of business conducts
Become fully familiar with the project scope of work, specifications, schedule and all inter-discipline requirements: including identifying concerns as early as practicable and taking appropriate initiatives to address the issues. Interpret contractual requirements as they relate to execution
Interface with other departments to obtain inputs
Document substantive communications (communications that result in significant decisions or assignment of actions) and forward copied to the lead commissioning engineers and the Commissioning manager
Provide technical support to fabrication queries, including identifying defect / rectification requirements
Perform as required, technical quality audit reviews in accordance with MDR global procedures
Capture Knowledge objects and enter into MDR’s Know system
Assist in closing out open outstanding items
Review and approve requisitions for commissioning items, technical quotation evaluations and queries, compiled bid tabulations and recommendation and purchase requisitions and coordinate with procurement to expedite vendor documents as required
Ensure the Project Documentation Management plan is produced and validated
Manage and implement the Project Documentation per the rules defined in the Project Documentation Management Plan
Confirm that rules are understood and respected by every Project Management team member
Adapt and implement the Transport standard documentation structure to the Project
Make sure internal validation of documents is done before submittal to Customer
Manage the documentation delivery in due time to Customer
Alert the Project Management team about next milestones related to documentation issues
Follow Customer and stakeholders’ documentation status
Create and update the Project document templates
Deploy and manage the AT standard Project AEC12 (Electronic Documentation Management System) with IT support
Ensure the Project documentation recording in the AEC12
Define and maintain project internal and external distribution list
Apply the translation of the documentation
Provide documentation reporting and indicators to Site Documentation Manager. Project Manager, Project Management team and Customer
Define and manage documents storage during Project life and documents archiving at the end of the Project
Ensure the role of AEC12 Key User (if no Site AEC12 key user) at project level
Previous experience managing a team of document controllers, preferred
Basic knowledge of project management within industrial environment
AEC12 tool and environment knowledge
Effective communications and interpersonal skills, excellent team worker
Clear reporting skills and multi-tasking
Must be able to challenge project teams and be highly proactive in proposing solutions
Excellent problem solving and analytical skills required
Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature
Escalate complex problems as needed, and exchange information related to assignments and document controls procedures
Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files
Perform a variety of administrative tasks in support of document controls maintenance for project
Use electronic system (PMIS-Newforma) to store and track communications and log documents
May assemble and bind final copy involving spiral bind or related equipment
Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates
Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy
Maintain registers for all submittals project documentations
3 to 5 years of project support related experience is preferred
IT skills - Microsoft Office Competency (Intermediate)
Highly organized in managing multiple task and work in a fast-paced environment
Able to priories important or urgent matters
Have excellent inter-personal and communication skills in order to interact effectively with colleagues at all levels
Able to learn project specific procedures and new software independently
Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness
Responsible and takes ownership
Able to work independently with minimum supervision and positive work attitude
Provide feedback to the Document Control Lead relating to improvements to document control procedures as required
Ensure that specified instructions for the preparation of documentation is understood and adhered to by all Project Participants
Monitoring the use of the automated workflows and ensuring they are consistently operational performing as designed
Assist in suggesting new improvements where possible to benefit the Project
Ensure that the project teams have access to the latest revision of all Project Controlled documentation within the EDMS
Produce Document Control progress reports weekly to establish any shortcoming within the system
Provide accurate reporting to all project participants if and when required to do so
Liaise with all clients internally and externally across the project on day-today document control issues
Interface with the responsible persons in Engineering, Procurement and Construction department on documentation requirements so that there is conformity
Manage hard copy and electronic transfer of documentation internally and externally by using the EDMS or any other methods as required by the project
Utilize the EDMS for its purpose which includes storage, enquiries, searching, reporting, updating, distribution, transmitting, etc
Allocate Project Drawing and Document numbers to deliverable documentation (Engineering and Contractor (Supplier) and other technical documentation in accordance with project procedures
Process Design and Contractor (Supplier) documentation in accordance with the project procedure
Capture all data attributes correctly when registering documentation in the EDMS
Know where all project deliverable documentation is stored within the EDMS
Ensure that all documentation is distributed under cover of a Transmittal at all times
Ensure that administrative tasks such as filling, copying, scanning, printing, etc. are carried out as required in the
Document Control function
Process and execute tasks timeously
Record client reference documentation
Provide Tender and (or) Contract related documentation to Procurement and (or) Engineering personnel as per their specified requirements
Provides hands-on support in the archiving and handover process
Maintain confidentiality of documentation
Attend project progress meetings if and when required
7 years project related experience
Minimum 10 years Document Control experience
Experience in using electronic document management system
Computer literate - MS Office applications
Adobe Acrobat Professional
Electronic file management
Knowledge of the document management life cycle
Viewpoint for Projects (4Projects) EDMS experience is highly desirable
Personal attributes
Able to prioritise workload
Willing to work long hours
Ability to use initiative
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Minimum 3 years of experience in document control department
Minimum 3 years of experience in the employ of an engineering consulting firm or construction contractor
Ability to prioritize, manages time well, multitask and troubleshoot
Experience with document control / database management software
Ability to build effective working relationships with colleagues and external stakeholders
Computer literate – Preferably SAP or similar, Microsoft Office, Outlook and Internet Explorer
Ability to read, analyze and interpret engineering specifications, valve terminology, general arrangement and detail drawings, and parts lists
Administrative skills
Have a good understanding of tenders, contracts, purchasing and logistics
Ability to effectively present information and respond to questions from groups of managers or clients
Aptitude to solve practical problems and deal with a variety of variables
Capability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System
Ensure proper document control support is given to each project
Produce and maintain Document Progress Reports to Project Managers
Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements
Create Document Control and correspondence folders for individual projects
Work in strict co-operation with the Project Manager to ensure project progress status integration
Ensure all templates used with the department conform to the Company standard
Ad hoc duties as required to assist the project team

Document Controller, Dubai Resume Examples & Samples

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards
Type, copy, distribute and file the project correspondence and meeting minutes
Prepares transmittals for engineering documents and requisitions
Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage
Assist in arranging for social activities when requested by the Manager Environmental Engineering
Knowledge and understanding of the Document Control process at operational level within a similar environment is vital
Knowledge and experience of using Viewpoint for Projects at operational level is ideal
Experience of working on construction projects is a must, with specific Education projects being desirable
Assist DCC in the performance of daily DCC routines
Issue and receive documents in a controlled manner
Maintain filing system(s)
Adhere to all relevant DCC procedures
Receive incoming documentation and drawings in a controlled manner, using DCC database
Scanning documents where appropriate, and support the drive towards a ‘paperless DCC&#8217
Distribute information around the workplace in a regular and controlled manner
Import documentation into Client’s database
Ordinary Grades (or equivalent)
Working knowledge of computer based DCC systems Awareness of all relevant corporate and project procedures
Vendor data control
Engineering and design document control
Construction and installation document control
Distribution matrices
Filing systems
Working knowledge of computer based DCC systems
Registration, filing, retrieval and transmission of engineering documentation
Ensure that the document control procedure requirements are complied with
Maintain facilities and databases to ensure efficient operation of the document control function
Recording, retrieving and filing of supplier literature
Registration, filing and distribution of technical manuals and documentation
Archiving of company records
Printing and copying of engineering documentation
Monitoring the information flow on the in-house collaboration tool (ProjectWise)
Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing
Information Management & Archiving
Receive and archive all electronic information and hard copies as required
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate
Information Management System (IMS)
Prepare and issue formal Transmittals for all outgoing information
Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents
Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary
Project Administration
Monitor project programme to highlight key dates and aid their successful completion
Prepare and update reports, minutes, and other documentation as necessary
Assist team members with the relevant document management procedures
Collect and/or track other data as required by the project team (e.g. HSSE statistics, Incident reports, etc)
Print drawings and documents as necessary
Methodical approach to work with good attention to detail
Willingness to help and learn
Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools
Previous document control experience
Experience with Construction Document Control systems beneficial
Some construction knowledge/background
Understanding of shop drawings / architectural drawings
To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project
Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office
Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes
Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project
Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary
Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval
Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure
Coordinating and ordering of stationary and office supplies
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office
Keep computerized records of all Service Users who are referred to the project
Other duties as assigned by the Project Manager
Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access
Excellent people skills
Working knowledge of e-mail and Internet
Experience in Database Management
Accurate word processing skills
Ability to collate information accurately
Able to work alone and as part of a team
Understanding and practical application of confidentiality
Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute
Correlating information relating to projects and proposal records
Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout
Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements
Office administration duties, office furniture, office well being. maintenance requests, and materials orders, etc
Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team
Receive, check, accurately record and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures
Ensure that hard copy and electronic record files as required are maintained in good order to comply with project requirements
Will be assigned to Jiading, Shanghai for project for 2 years work
DC experience: >5 years
Location in Jia Ding or Shanghai is prior
Owner of the office sharepoint system
Owner of the office document numbering system (ensuring it aligns with corporate guidelines and any specific customer requirements)
Set-up new projects in the system (owner of any project template documents)
Maintain existing projects in the system (organizing documents for ease of access in the system)
Archive completed projects in the system (maintain the system so legacy information doesn’t build-up)
Owner of the document registers for controlled documents on each project
Numbering of documents and Formatting if needed
Transmitting documents
Supersede documents and distribute them to stakeholders
Educated to min GCSE/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths)
Demonstrable experience in Document Control on similar projects within the Construction Industry
Able to work as part of a team
Occasional travel maybe required
Good communication, interaction / team-working, presentation and negotiation skills
Achieving results
Flexibility to work additional hours as and when required
Highly developed co-ordination and organisational skills
Have the ability to pay attention to detail
Be a team player but be able to work alone
Drive the process of document development and review during the ITT stage
Drive the documentation review cycle, both internal and external, during project execution
Support a specific scope by managing and ensuring correct handling of the technical documentation
Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system
Have 3-5 years of document control experience – preferably from the wind power industry
Set up of Document Control System for Client during Engineering Phase
Co-ordination with Client PM & PE for implementation of Document Control System & Procedures
Preparation, update and follow of Document Distribution matrix
Implementation and maintenance of the company document control management system
Set up of client project document control system during phases
Compilation of Data & Documents for Technical Review
Preparation and compilation of Project Document Dossier
Post Graduate Degree
Experience in Documentum 6.0, Aconex - Demo (EDMS - Document Control)
Good attention to details

Senior Document Controller, Credit Control Resume Examples & Samples

To perform control for a portfolio as assigned by the Management from time to time
Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting
Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage

Document Controller, Credit Control Resume Examples & Samples

Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law
Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage
Fresh graduates may also be considered
0-2 yrs related experience required
Excellent oral and written communication skills required
MS Office skills (Word, Excel, PowerPoint) required
Work with Training Coordinator to assist with training on Document Management Systems / 4P
Maintain / Update the MGJV & GTSWP Business Management System (BMS) folder in 4 Projects
Previous experience in a document control role
Working with multi discipline teams in office and construction site environments
Minimum of GCSE level in English and Maths
Keen and motivated
Good Communication Skills
Use of Web Based Collaboration Tools and Electronic document management systems e.g., Viewpoint 4Projects and Business Collaborator
Candidate must possess at least a Higher Nitec / Diploma in Business Studies / Engineering related
Fresh Higher Nitec in Business Studies / Diploma in Business Studies are also welcome to apply
Highly motivated, well organized, resourceful and proactive
Possess good interpersonal skills with sound written and oral communication skills
Flexible approach and able to work under pressure with a can-do attitude and a desire to win
Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork
To QA check all drawings / documents received
To manage several sites simultaneously
Drawings & documents issued by the design team & subcontractors must meet with QA protocol
The issuing of drawings & information for construction purposes
Downloading & printing of drawings from system for review by the Design Manager
Ensuring drawings are filed in order in the Master A3 folders held in the design office & site office are kept up to date with regular audits against the drawing register
Responsible for the general day to day management of the document control system for the project
Monitor consultants uploading information ensuring document titles and reference are aligned identify issues and close them out efficiently
Provide training for new starters on how to use the document control system
Maintain office & site drawing rack when required, including dedicated one day per week for site visits and site office drawing rack audit
Ensure all users of document control system have correct permissions levels and accessibility
Library updates
Issuing subcontractor drawings
Maintaining internal drawing registers
General filing duties
Dealing with telephone enquiries for the Design team
Programming of 4Projects workflow
Operation of 4Projects
Knowledge of Microsoft Office, Excel & Word
Ability to use own initiative as well as working effectively as part of a team
Excellent time management skills with the ability to prioritise own workload
First rate communication skills both written and verbal

Related Job Titles

Document Controller Resume Example for 2024: Free Downloadable Templates

Craft an exceptional Document Controller Resume with our online builder. Explore a range of professional example templates tailored for various levels and specialties. Capture the attention of employers with a refined, professional Resume. Secure your dream job today!

As a Document Controller, you play a pivotal role in ensuring that an organization's documentation is organized, accessible, and compliant with established standards. This critical position involves managing documents throughout their lifecycle—creation, review, distribution, and archiving—making your expertise indispensable to the efficiency and success of any project. However, landing a job in this competitive field requires more than just relevant experience; a well-crafted resume is your ticket to standing out among candidates. A compelling resume not only showcases your skills and accomplishments but also reflects your attention to detail—a key trait for any Document Controller.

In this comprehensive guide to writing a Document Controller resume, we’ll explore essential topics to elevate your application. You'll learn about the core responsibilities and skills that are expected in this role, as well as the best resume format to use to highlight your qualifications effectively. We’ll identify common mistakes to avoid that could undermine your chances of landing an interview. Additionally, we’ll provide resume examples for candidates at all levels, from entry-level positions to seasoned professionals. To further enhance your resume, we’ll share invaluable tips on effective resume writing and how to select the right resume templates that resonate with hiring managers. Get ready to transform your resume into a powerful tool that will open doors to your next career opportunity as a Document Controller!

Key Responsibilities and Skills for a Document Controller

A Document Controller plays a crucial role in managing and maintaining project documentation, ensuring that all documents are accurately recorded, stored, and accessible to relevant stakeholders. This position is essential in various industries, including construction, engineering, and finance, where precise documentation is vital for compliance and project success.

Key Responsibilities:

Organize and maintain project documentation, including contracts, technical specifications, and correspondence.
Implement document control procedures to ensure compliance with company standards and industry regulations.
Track document revisions and ensure that the latest versions are distributed and archived.
Facilitate communication between project teams regarding document updates and requirements.
Assist in the preparation of reports and presentations by providing accurate documentation and data.
Conduct regular audits of documentation to ensure accuracy and completeness.

Essential Skills:

Strong organizational skills to manage multiple documents and tasks effectively.
Proficiency in document management software and tools.
Attention to detail to ensure accuracy in documentation.
Excellent communication skills for liaising with team members and stakeholders.
Ability to work under pressure and meet tight deadlines.
Familiarity with industry standards and regulations related to documentation.

Highlighting these skills effectively in the resume skills section is vital for candidates aspiring to secure a position as a Document Controller. Tailoring these responsibilities and skills to the specific job description can significantly enhance your application. Consider how your experience and expertise align with the key responsibilities outlined in the job posting.

Additionally, when creating a strong CV, think about how these skills can be presented in a way that demonstrates your value to potential employers. This approach not only showcases your qualifications but also illustrates your understanding of the role and its importance within the organization.

Best Resume Format and Structure for a Document Controller

When creating a resume for a Document Controller, it’s important to choose a format that effectively showcases your skills, experience, and qualifications. Here’s a detailed guide on the best resume format and structure for this role, including key sections to include and tips for each.

Contact Information

Placement : At the top of your resume.
Contents : Include your full name, phone number, email address, and LinkedIn profile (if applicable). You may also include your address, though it’s becoming less common.
Tip : Make sure your email address sounds professional and is easy to read.

Professional Summary

Placement : Directly below your contact information.
Contents : A brief 2-4 sentence summary that highlights your experience, skills, and what you bring to the role of Document Controller. Tailor this section to the specific job you are applying for.
Tip : Use keywords from the job description to align your summary with the employer’s needs.

Work Experience

Placement : After the professional summary.
Contents : List your work experience in reverse chronological order. For each position, include your job title, company name, location, and dates of employment. Use bullet points to outline your responsibilities and achievements, focusing on quantifiable accomplishments.
Tip : Highlight relevant experience such as document management systems you have used, processes you have improved, or specific projects you have contributed to. Use action verbs to convey your contributions effectively.
Placement : After the work experience section.
Contents : List your degrees, including the name of the institution, degree obtained, and graduation date. You may also include relevant coursework or honors if applicable.
Tip : If you have relevant certifications (e.g., Certified Document Controller), consider placing this section above education or integrating it into your work experience.
Placement : Following the education section.
Contents : A list of hard and soft skills specific to the Document Controller role. This can include document management software, attention to detail, organizational skills, and communication skills.
Tip : Tailor this section to include keywords that match the job description, ensuring your resume is optimized for applicant tracking systems (ATS).

Certifications

Placement : After the skills section or integrated into the education section.
Contents : List any relevant certifications that enhance your qualifications as a Document Controller, such as ISO certification or training in specific document management software.
Tip : Include the date you obtained the certification and any relevant continuing education.

Formatting Tips

Font and Size : Use a clean, professional font such as Arial or Calibri in a size between 10-12 points. Ensure there is enough white space to make the document easy to read.
Length : Keep your resume to one page unless you have extensive experience that justifies a second page.
File Format : Save your resume as a PDF to preserve formatting when submitting electronically.

Cover Letter Format Complement The resume format should complement your cover letter format. Keep the same font and style for consistency. Your cover letter should also include your contact information at the top, followed by the date and the employer's contact information. Use a professional greeting and maintain a formal tone throughout. This creates a cohesive application package that highlights your professionalism and attention to detail—traits that are essential for a Document Controller.

By following this structured approach to your resume, you’ll effectively present your qualifications and make a strong impression on potential employers in the field of document control.

Writing Tips and Best Practices for a Document Controller Resume

When crafting a resume for a Document Controller position, it's essential to present your skills and experiences in a clear, organized manner that reflects your attention to detail—an invaluable trait for this role. Start by ensuring your resume is formatted professionally, making use of bullet points for easy readability. Tailor your content to highlight relevant experiences, and remember to incorporate industry-specific terminology, as this can help your resume stand out to potential employers. Additionally, utilize powerful action verbs to describe your responsibilities and achievements, and where possible, quantify your accomplishments to demonstrate the impact of your work. Following these principles will not only enhance your resume but also set a solid foundation for a corresponding cover letter.

Use action verbs such as "managed," "coordinated," and "streamlined" to convey your contributions effectively.
Quantify your achievements with specific metrics, such as the number of documents processed or time saved through your initiatives.
Incorporate industry-specific keywords that align with the job description, ensuring you pass through applicant tracking systems.
Keep your resume concise, ideally one page, focusing on the most relevant experiences and skills.
Highlight any software proficiency, such as experience with document management systems or project management tools.
Include certifications or training relevant to document control, such as ISO 9001 or other quality management certifications.
Ensure consistent formatting, using the same font and style throughout to maintain a professional appearance.
Always proofread your resume to eliminate any errors, as attention to detail is crucial in this field.

For further guidance, consider exploring resume writing tips to enhance your document's look and effectiveness. Remember, these best practices also apply to your cover letter , ensuring a cohesive and professional application package.

Common Mistakes to Avoid in a Document Controller Resume

When crafting a resume for a Document Controller position, it's essential to present a clear and professional image. However, many candidates fall into common pitfalls that can undermine their chances of landing an interview. A well-structured resume should highlight relevant skills and experiences without overwhelming potential employers with excessive information or vague descriptions. To enhance your resume and make a positive impression, here are some common mistakes to avoid:

Overloading the resume with unnecessary information that detracts from key qualifications.
Using generic job descriptions that fail to showcase specific achievements or responsibilities.
Failing to tailor the resume to the job description, missing out on relevant keywords.
Ignoring formatting consistency, which can make the document look unprofessional.
Neglecting to include quantifiable results or accomplishments that demonstrate effectiveness.
Using overly complex language or jargon that may confuse the reader.
Listing outdated skills or experiences that are no longer relevant to the role.
Forgetting to proofread for grammar and spelling errors, which can create a negative impression.
Not including a professional summary that succinctly outlines your expertise and value.
Excluding important contact information or making it difficult to find.

For more insights on how to refine your resume, consider reviewing the common mistakes to avoid in a resume . Additionally, ensure your application package is complete by also looking over common cover letter mistakes that could hinder your chances of making a strong impression.

Sample Document Controller Resumes

As a Document Controller, your role is vital in managing and organizing documents within an organization, ensuring that information flows smoothly and remains accessible. Whether you're an experienced professional, an entry-level candidate, or someone transitioning from another career, having a well-structured resume can significantly enhance your job prospects. Below are three sample resumes tailored to different experience levels and career paths.

Experienced Document Controller Resume

Jane Doe 123 Main St, Cityville, State, 12345 (555) 123-4567 [email protected]

Professional Summary Detail-oriented Document Controller with over 8 years of experience in managing document control processes in the construction and engineering sectors. Proven track record of implementing efficient documentation systems and ensuring compliance with industry standards.

Senior Document Controller ABC Construction Company, Cityville, State January 2018 – Present

Developed and maintained a centralized document management system that improved retrieval times by 30%.
Ensured all project documents were up to date and compliant with ISO standards.
Trained new staff on document control processes and software usage, enhancing team efficiency.

Document Control Specialist XYZ Engineering Services, Cityville, State June 2015 – December 2017

Managed the document control process for multiple projects, ensuring timely submission and approval of documents.
Collaborated with project managers to streamline documentation workflows, reducing project delays by 15%.
Conducted regular audits of project documentation to ensure accuracy and completeness.

Education Bachelor of Science in Business Administration University of Cityville, Cityville, State Graduated: May 2015

Document Management Software (e.g., Aconex, SharePoint)
Compliance and Regulatory Standards
Data Entry and Record Keeping
Team Leadership and Training

Entry-Level Document Controller Resume

John Smith 456 Elm St, Townsville, State, 67890 (555) 987-6543 [email protected]

Professional Summary Motivated and detail-oriented recent graduate with a degree in Business Administration seeking an entry-level Document Controller position. Eager to apply strong organizational skills and knowledge of document management to support project documentation and compliance.

Education Bachelor of Science in Business Administration State University, Townsville, State Graduated: May 2023

Internship Experience

Document Control Intern DEF Corporation, Townsville, State June 2022 – August 2022

Assisted in organizing and archiving project documents, ensuring easy access for project teams.
Supported the implementation of a new document tracking system, enhancing document retrieval efficiency.
Collaborated with team members to maintain up-to-date records and compliance with company standards.
Strong Organizational Skills
Proficient in Microsoft Office Suite
Basic Knowledge of Document Management Systems
Excellent Communication Skills

Career Changer Document Controller Resume

Emma Johnson 789 Oak St, Villagetown, State, 13579 (555) 321-0987 [email protected]

Professional Summary Detail-oriented professional with 5 years of experience in administrative roles, now transitioning to a Document Controller position. Adept at managing large volumes of documents and ensuring accuracy in record-keeping. Committed to leveraging strong organizational skills to contribute to effective document management.

Administrative Assistant GHI Marketing Solutions, Villagetown, State March 2019 – Present

Managed client documentation and maintained organized records, improving retrieval times by 20%.
Assisted in the preparation and submission of reports and presentations, ensuring all documents were formatted correctly.
Developed filing systems to enhance efficiency and accessibility of client information.

Customer Service Representative JKL Retail, Villagetown, State January 2017 – February 2019

Provided exceptional customer service while managing customer records and transactions.
Implemented a new electronic filing system that reduced paper usage by 40%.

Education Associate Degree in Office Administration Community College of Villagetown, Villagetown, State Graduated: December 2016

Strong Attention to Detail
Experience with Document Management Software
Excellent Time Management
Effective Communication

Explore more resume templates for inspiration tailored to your specific needs. Additionally, corresponding cover letter examples can help you create a complete job application package that stands out to employers.

Checklist for a Document Controller Resume

Proofread for Spelling and Grammar: Carefully read through your resume to catch any spelling or grammatical errors. Consider using tools like Grammarly for an extra layer of proofreading.
Check Formatting Consistency: Ensure that the font style, size, and color are consistent throughout the document. Use the same heading styles and bullet points to maintain a professional appearance.
Tailor Your Resume to the Job: Review the job description and customize your resume to highlight relevant skills and experiences that align with the specific requirements of the Document Controller position.
Use Action Verbs: Start bullet points with strong action verbs (e.g., "managed," "coordinated," "developed") to convey your responsibilities and achievements more effectively.
Highlight Key Skills: Include a dedicated section for key skills relevant to document control, such as organization, attention to detail, and proficiency with document management software.
Quantify Achievements: Whenever possible, use numbers or percentages to demonstrate your accomplishments (e.g., "Managed documentation for projects valued at over $1 million").
Include Relevant Certifications: If you have certifications related to document management, project management, or quality assurance, make sure to list them prominently.
Keep it Concise: Aim for a resume length of one page, unless you have extensive experience. Be succinct and focus on the most relevant information.
Seek Feedback: Before finalizing your resume, ask a trusted colleague or mentor to review it and provide constructive feedback.
Consider Using an AI Resume Builder: To ensure all elements are well-organized and visually appealing, consider utilizing an AI resume builder .

A similar checklist can also be followed for creating a CV or cover letter .

Key Takeaways for a Document Controller Resume Guide

As you embark on the journey to create a standout Document Controller resume, remember to leverage the examples and tips provided in this guide. A well-crafted resume is your key to showcasing your organizational skills, attention to detail, and proficiency in document management systems, all of which are crucial for this role. Next, consider downloading a professional template from resume templates to give your application a polished look. Don’t forget to complement your resume with a compelling cover letter; you can find suitable templates at cover letter templates . For those looking for a more interactive approach, our best resume maker can help you create a unique document tailored to your experience. Additionally, following similar guidelines will be beneficial in crafting a comprehensive CV and an effective cover letter . Take these steps to enhance your job application and increase your chances of landing that desired Document Controller position.

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8 Document Controller Resume Examples for 2024

Creating a resume for a document controller needs focus. This article gives you proven resume examples and advice. You will learn what skills and experience to highlight. We will cover key sections, the right keywords, and modern resume formats in this field. Your resume will show your value to prospective employers effectively.

23 Oct 2024 - 5 new resume templates, including Digital Document Compliance Specialist, added
10 Sep 2024 - 1 new section (Quantify your document control impact) added
22 Aug 2024 - 1 new section (Tailor your resume) added

Next update scheduled for 04 Nov 2024

Here's what we see in the best resumes for document controllers:

Show Impact With Numbers : The best resumes use numbers to show impact. Metrics like reduced retrieval time by 30% , cut storage costs by 15% , increased document accuracy by 25% , and improved processing speed by 40% are common in this job.

Include Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are document management systems , metadata tagging , records retention , compliance standards , and version control . But don't include all of them; choose the ones you have and are mentioned in the JD.

Junior Vs Senior Resumes Vary : For junior roles, use phrases like assisted in filing and maintained logs . For senior roles, include managed document team and led compliance audits to show leadership.

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Document Controller Resume Sample

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Want to know if your document controller resume stands out? Our resume scoring tool gives you instant feedback on how well your resume meets industry standards. You'll get a clear picture of your resume's strengths and areas for improvement.

Upload your resume now for an unbiased assessment. Our tool will analyze your resume based on key criteria used by hiring managers in the document control field. Get actionable insights to make your resume more effective and increase your chances of landing interviews.

Position of education on your resume

Where you place your education depends on where you are in your career. If you have been working in document control or a related field for many years, show your work experience first. This tells hiring managers about your practical skills right away. If you are new to the workforce or have recently finished studying a relevant course, put your education at the top. In this case, it shows your latest training and skills.

For document controllers, details about degrees or certifications in information management or library sciences are very good to include. If you have any training in software that supports document management, list that too. It shows you can handle the tools of the trade. Always be clear and direct about what you have studied and how it relates to document control work.

Document management software

Make sure to highlight your experience with document management software. Mention specific tools you have used, such as SharePoint, Documentum, and Livelink.

Show how you used these tools to organize, store, and retrieve documents effectively. This is critical in document control roles.

Junior Document Controller Resume Sample

Ideal resume length.

For document controllers, keeping your resume concise is crucial. You show your ability to organize and prioritize information clearly. If you have less than 10 years of experience in handling documents, aim for a one-page resume. This length is enough to present your skills and experience without overwhelming the reader.

Senior professionals with a broad range of experiences can opt for a two-page resume. Focus on your most relevant roles and achievements. Ensure your attention to detail and your experience managing large volumes of information is evident on the first page, as this is what hiring managers will see first. Always use a clear and readable layout with standard fonts and margins.

Senior Document Controller Resume Sample

Attention to detail.

In document control, showing your attention to detail is essential. This could be in the accuracy of document tracking, indexing, and archiving.

Include examples of how your meticulous nature prevented errors or improved the efficiency of document retrieval and review processes.

Document Controller with Construction Specialization Resume Sample

Beat the resume screeners.

Applicant Tracking Systems (ATS) are used by many companies to filter resumes before they reach a hiring manager. You need to format your resume to get through these systems. Here are tips to help your document controller resume stand out.

Use keywords from the job description, like 'document management' and 'record keeping'.
Include clear headings such as 'experience', 'education', and 'skills'.

Make sure your resume is easy to read. An ATS might not understand complex layouts or graphics. List your work with documents clearly. Show you can manage records well. This makes it easier for the ATS to find the right words. It also helps the hiring manager see your skills fast.

Aspiring Document Controller Resume Sample

Tailor your resume.

When you apply for a job, show you're a good fit. You must make your skills match the job. A good resume for a document controller should show you pay attention to detail and can manage records well. Use words from the job ad. This helps you look like the right person for the job.

For technical skills, list software like SharePoint or Excel you use to keep records.
If you have lead others, say how many. Use words like 'managed a team of 5 validators'.
If you come from another job, show the same skills. Say you 'organized files' if that's what you did, even in another job.

Digital Document Compliance Specialist Resume Sample

Quantify your document control impact.

When you highlight your achievements, using numbers can show the clear impact you've had. This helps hiring managers understand the value you can bring. Think about how you can use numbers to describe your work in document management.

Here are examples of how to quantify your experience:

Managed a database of over 10,000 records, ensuring quick retrieval and 99% accuracy.
Developed a filing system that reduced document retrieval time by 25% .
Trained 15 new staff members on document control procedures, improving overall team efficiency by 30% .
Implemented a new document tracking system that decreased misfiled documents by 20% .
Conducted monthly audits of document inventory with a 95% compliance rate.
Coordinated with 5 departments to streamline document sharing, saving 10 hours per week.
Processed an average of 200 document requests per week, maintaining a 100% service level.
Reduced physical storage space by 40% by digitizing 5,000 documents.

Think about your daily tasks and how you can attach numbers to them. Did you manage an extensive number of files? Did you improve a process that saved time? Estimating these figures can make your resume stand out. Remember, even if you're unsure of the exact numbers, an educated guess that reflects your work fairly can still demonstrate your impact.

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COMMENTS

7 Best Document Controller Resume Examples for 2024
The best Document Controller Resume Examples with Headline, Objective statement, Description and Skills. Download Sample Resume Templates in PDF, Word formats.
Document Controller Resume With Samples & Examples
In this blog post, we will provide you with a comprehensive guide on how to create a standout document controller resume, including sample sections for objective, summary, education, skills, experience, certification, awards, and achievements.
2024 Document Controller Resume Example (+Guidance) | TealHQ
A hybrid resume format is best for Document Controllers, combining chronological and functional elements. This format highlights your technical skills and relevant experience, crucial for this role. Key sections should include a summary, skills, work experience, and certifications.
Document Controller Resume Samples - Velvet Jobs
Document Controller Resume Samples and examples of curated bullet points for your resume to help you get an interview.
Document Controller Resume Example for 2024: Free ...
When creating a resume for a Document Controller, it’s important to choose a format that effectively showcases your skills, experience, and qualifications. Here’s a detailed guide on the best resume format and structure for this role, including key sections to include and tips for each.
8 Document Controller Resume Examples for 2024 - CV Compiler
You need to format your resume to get through these systems. Here are tips to help your document controller resume stand out. Use keywords from the job description, like 'document management' and 'record keeping'. Include clear headings such as 'experience', 'education', and 'skills'.

Document Controller Resume Examples

Document Controller Resume with No Experience

Document Controller Resume with 2 Years of Experience

Document Controller Resume with 5 Years of Experience

Document Controller Resume with 7 Years of Experience

Document Controller Resume with 10 Years of Experience

Document Controller Resume with 15 Years of Experience

What should be included in a Document Controller resume?

What is a good summary for a Document Controller resume?

What is a good objective for a Document Controller resume?

How do you list Document Controller skills on a resume?

What skills should I put on my resume for Document Controller?

Key takeaways for an Document Controller resume

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Document Controller Resume With Samples & Examples

Document Controller Resume Sample

Certifications

Awards & Achievements

Document Controller Resume Objective – Examples

Document Controller Resume Description Examples

Action Verbs to Use in Document Controller Resume

Mistakes to Avoid in Document Controller Resume

FAQs – Document Controller Resume

How do you ensure accuracy and consistency in document management?

Can you describe your experience with version control and document tracking?

How do you handle document retrieval and distribution processes?

What measures do you take to ensure compliance with industry regulations and standards in document control?

Related Administrative Role Resumes:

Tailor Your Resume

Focus on Key Sections

Use Clear and Concise Language

Quantify Achievements

Highlight Transferable Skills

Prioritize Readability

Proofread Carefully

Keep it Updated

Seek Feedback

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