how to write an application letter to ngo

NGO Cover Letter (Ultimate Guide)

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When you apply for a job with an NGO, a key part of your application will be a cover letter, alongside submitting a CV. A cover letter is a formal letter explaining why you are a strong candidate for a job. NGO recruiters will review your cover letter and decide if they should short-list you for an interview. Therefore, your cover letter needs to demonstrate you have the skills and experience, as well as the passion, to work at the NGO you are applying to.

We’ve put together this guide to help you write a great cover letter for an NGO job. It goes over thirteen crucial steps you should follow when writing your NGO cover letter. Follow the steps in this guide and see what you should, and shouldn’t, put in your cover letter for that NGO job…

Your Cover Letter Should Be Just One Page

The first thing you need to understand when writing a cover letter for an NGO job application is that it should never be more than one page long.

Your cover letter for an NGO job needs to catch the recruiter’s attention. NGO jobs are highly competitive. Some openings at top NGOs will get hundreds of applicants. NGO recruiters simply aren’t going to read really long cover letters. Keep it to one page to make sure it’s actually read.

Because NGO recruiters have to sift through so many applications, they usually only give each one a brief glance. It’s a shame because you put a lot of work into your application, however, it’s the truth. Therefore, you need to capture the hiring managers attention. One way to do this is to keep your cover letter to less than a single page.

A good length for an NGO cover letter is between 350 and 500 words. Make sure you write in font size 12. This means your cover letter will come out at about three quarters of a page. This is a good length as it allows you to include enough key details, without being too long to lose the NGO recruiters attention.

A cover letter for a job at an NGO that is longer than 500 words or so will have a higher chance of not being read. This means your application will be passed over and you’ll lose the opportunity to join the NGO you want in the role you applied for.

If you write a cover letter for an NGO job that’s less than about 500 words, it will simply be too short to include enough details, and may give the wrong impression to the hiring manager.

Make Sure Your Cover Letter Is Well Written

The second thing you must consider for a cover letter for an NGO job is that it must be well written.

Your cover letter is a key part of your job application for an NGO. Before you reach the interview stage, all the hiring manager knows about you is what you put in your CV and cover letter. Therefore, it is vital that you give the right impression. Making sure your NGO cover letter is written professionally is vital to this.

Start your cover letter with Dear Sir/Madam. This is the correct formal way to address a letter to someone who you do not know the name of. Your cover letter should close with ‘yours faithfully’ – again, the correct formal way to end a letter to someone you do not know.

When writing a cover letter for an NGO job, make sure you break your text down into clear paragraphs. Each paragraph should address a different topic, such as previous work experience, education, soft skills or why you want this role or to work for this particular NGO.

The way you write in your cover letter should be clear, and professional. Never use slang, and write in complete sentences. Good grammar is also hugely important. If you struggle with writing clearly, and correctly, run your cover letter through a spell-checker or a tool such as Grammerly .

If you are unsure whether your cover letter is well written and makes your points clearly, have a friend or family member read it and ask them to assess if it making your points directly enough.

Tailor Your Cover Letter For Each Job Application

Probably one of the most important things you need to do when writing your cover letter for an NGO job is ensure that you are tailoring it for each application that you send.

Don’t write a generic cover letter and send it to every job. NGO recruiters will be reviewing your cover letter to assess how well you fit for the particular role they are hiring for. Editing your cover letter so that it is tailored to the role you are applying for is key.

Tailoring your cover letter for the job you are applying for allows you to clearly demonstrate how well you fit the role. It also lets you demonstrate your knowledge and understanding of the NGO and the specific position.

NGO jobs are highly competitive. You will need to send a lot of applications, especially if you are early in your career, to land an NGO role. Therefore, writing an entirely new cover letter for each job application you send will take too much time. You need to have a cover letter that acts as a template, and then have key sections that you can quickly edit for each job you apply for…

For example, parts of the cover letter covering trainings, education and soft skills will likely not change much between jobs. However, sections such as how your previous professional experience makes you qualified for the role, need to change slightly for each application. The section explaining why you want to work for that organisation also needs to be edited for each NGO that you apply to.

Remember, save all the cover letters you send to NGOs. This mean if you apply to the same organisation again, or to a similar role, you can go back to older version and tailor them more easily.

Your Cover Letter Must Capture The Recruiters Attention

A vital aspect of your NGO cover letter is that it must capture the recruiter’s attention.

As we said, NGO job openings can get hundreds of applications – your cover letter needs to stand out. Often NGO recruiters will only take a quick glance over a cover letter before deciding whether to shortlist that candidate for interview. Therefore, you need to ensure that even with a quick look, your cover letter conveys that you are right person for that NGO job.

After your opening of ‘Dear Sir/Madam’, its often good to include a line that confirms the role you are applying for – something like ‘I wish to apply for the position of… with…’ NGO. This just ensures that the recruiter is aware of the role you are a candidate for.

The next line of your cover letter, usually the opening of your first full paragraph, should highlight your most recent and most relevant work experience. Something along the lines of ‘I am currently employed as…’, or ‘I have experience in a similar role as…’. This instantly tells the NGO recruiter that you are a highly relevant candidate.

Now that you’ve got the recruiters attention, use that paragraph to describe how that position is relevant to the job you are applying for. Again, be direct and concise here, but the aim is to show that your current, or most recent, professional experience is as closely linked to the NGO job you are applying to as you can.

Be Sure To Expand On Your Professional Experiences

Once you have caught the hiring manager’s attention, and demonstrated that your most recent, or most relevant role, is closely linked to the NGO job you are applying for, the next step in writing your cover letter is to expand on your professional experiences.

You should now move to another paragraph, and here you should highlight, briefly, any other relevant work experience you have. If you have a lot of related experience, especially if you have worked for NGOs before, choose some roles that are most closely linked to the position you are applying for.

The aim here is to further show the NGO recruiter that you have professional experience that would provide you the knowledge and skills needed to do the job. You do not need to list all your jobs here, but you should provide details on the relevant positions.

If you are new to the NGO sector, or applying for entry-level roles, instead of including other professional experiences you could expand more on the experience you do have. For example, here you could detail internships or volunteer postings you have done. However, only include them if they are relevant to the NGO job you are applying for.

Make Sure Your Cover Letter Links To The Exact Job Description

As we’ve discussed briefly already, it’s really important that your NGO cover letter directly links to the job you are applying for. One of the best ways to do this is to review the job description posted in the job advert by the NGO, and address the key points in it in your cover letter.

Directly addressing the key points in the job description in your cover letter tells the NGO recruiter directly that you have the required skills and experience to do the job.

Your cover letter should be less than one page – ideally around 500 words. This means you cannot link your previous work experience to every point in the job description. Therefore, you need to pick the most important points only. Often these are the main sub-headings, but make sure to read the job advert to see if the NGO includes any particular challenges or transitions that the role may face.

It’s important in the part of the cover letter not to just repeat your CV. Remember, the NGO recruiter has a copy of your CV and will be reviewing that as well. Your aim here is to briefly describe how your professional experience means you have the skills and competencies listed in the job description.

NGO hiring managers will be looking to recruit the person with the most relevant skills – this is your chance to show them it’s you!

Outline Your Training and Education

After giving a brief overview of your professional experience in your NGO cover letter, you should now include your education and training. This should be the start of another paragraph.

Begin by explaining your most recent university degree. Almost all NGO jobs require at least a bachelors, and usually a masters, and so it is important to highlight that you have these to the recruiter.

After including your degree, you should then go on to list any other qualifications you have. However, only include qualifications that are highly relevant. If you have a masters related to NGO work, but a bachelors that is not, then leave it out. Remember – the aim in your cover letter is to be concise and clear.

Once you have listed your qualifications in your cover letter, next you should put a single sentence explaining how these are relevant to the NGO job you are applying for. You do not need to include a sentence linking each of your qualifications, a single line covering all of them will suffice.

As well as including your qualifications, in this paragraph of the cover letter you can also include any training courses you have completed. You can either include a following sentence also describing how these give you the skills and experience needed to do the job, or you can include them and then have one sentence linking both your university qualifications and training to the role.

Don’t list all the trainings you have done. The aim is to include the most relevant ones to the NGO job you are applying for. The most important thing is to explain how these make you qualified for the position. Again, remember the hiring manager will have your CV as well – it’s there that you can list more of your trainings.

NGO Online Courses

If you are looking to work for an NGO, we highly recommend the online course International Humanitarian and Development Careers . We think it provides one of the best overviews of the NGO sector and gives a clear breakdown of the skills needed to get an NGO job. It also provides valuable information on how to successfully apply for positions within NGOs. Click the link to be taken to the course’s page.

We also think the online course Introduction to NGO Management is a must for anyone wanting to work for an NGO. It goes over how NGOs operate and introduces students to the unique aspects of the NGO sector they will need to know in order to land a job. Follow the link for more information.

Another online course we highly recommend for those wanting to join the NGO sector is How To Design and Fund International Development NGO Projects . Anyone working for an NGO needs a basic understanding of how NGO projects are set-up, and how to input to funding proposals. This course is a must for those wanting to work for an NGO. Click the link to get more information on the course.

Include Descriptions Of Your Soft Skills

Now that you’ve outlined your professional experience, formal qualifications and trainings – essentially the ‘hard’ skills you have, next in your cover letter you need to briefly go over the inter-personal skills you have – your ‘soft’ skills.

When NGOs post a job advert, they almost always include the competencies they are looking for the role. These can be soft skills such as team work, problem solving, initiative taking and leadership. They can also be more closely aligned to the NGOs own mission and values – and include things like inclusion, accountability, neutrality and fairness.

It’s important you address the soft skills listed in the job advert. Start a new paragraph of your cover letter and briefly explain which inter-personal skills you have. If you have space, also include a sentence on how you acquired these skills, such as that your previous work experience, volunteer postings or education meant that you built the specific soft skills the NGO is looking for role.

Remember, the aim of your cover letter is to expand on your CV, not repeat it. Including your soft skills in your NGO cover letter is ideal as these should not be included in your CV.

As always, keep this part of your cover letter short and to-the-point. Also, ensure that you are including the competencies included in the job description, but, if possible, do not copy them word-for-word.

Highlight Your Computer Skills In Your Cover Letter

Almost all modern jobs require IT skills – NGO jobs are no different. It’s important in your cover letter that you highlight that you have the computer skills relevant to the job.

Include a single sentence stating that you are computer literate and understand how to use the specific programmes the job requires.

Pretty much every NGO job will require you to have moderate-to-strong abilities in Microsoft Word and Excel, so be sure to include these in your cover letter. PowerPoint is also commonly used so it can be beneficial to list this as well.

Some specific NGO roles may require the use of additional computer programmes. For example, finance roles are likely to require experience in accounting software such as QuickBooks. If you know the NGO uses a certain software, or is likely to use a similar programme for the position you are applying for, be sure to mention it in your cover letter.

You should keep this section of your cover letter focusing on your IT skills to a minimum. One, or maximum two, sentences is enough to convey to the NGO hiring manager that you understand the level of computer work needed to do the job.

Explain Why You Want This Job

So, you’ve explained in your cover letter your professional and educational background, as well as the soft skills you have that are relevant to the NGO job you are applying for. You’ve also included a short section covering your IT skills. Now, you need to show your passion for the role!

There are two main things you should do when explaining to an NGO in your cover letter why you want the job. The first is the specific reason why the role excites you. Be genuine here. Look for real reasons why this job is the perfect role for you. However, ensure you remain relevant to the job– avoid general terms about why you want to work in the NGO sector. Instead, explain why the particulars of this role made you apply.

The second thing you need to do here in your cover letter is explain what the job will do for you. How does it build on your current professional or educational experience. Avoid saying that the role is just a stepping stone to another job – this will make the hiring manager think you’ll leave the job as soon as a better one comes up. Instead, focus on how the job relates to your wider, and more general, career goals.

Again, be honest and passionate about why you want the job so that the NGO recruiter can see you are excited by the position.

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Describe Why You Want to Work For This NGO

The last part of your NGO cover letter should explain why you want to work for that organisation.

Each NGO is unique and they are often proud of their histories and the work they do. NGO’s also look to recruit people whose values and passions align with their mission. Therefore, is it vital to include a sentence about why working for this particular NGO interests you.

Note – here you need to be specific about the NGO. Don’t say why you want to work for NGOs generally. Do some research on the organisation you are applying to and ensure the ending statement of your cover letter relates directly to the organisations work.

One tip is to look at the NGOs mission statement. These can almost always be found on the NGOs website. Don’t repeat their exact words back to them – but do say that this mission excites you and makes you want to work for the organization.

If an NGO doesn’t have a mission statement on their website, take a quick look over their areas of programming they do and highlight why these interest you.

As always, keep it direct and to-the-point. One sentence here should be enough.

Don’t Include Start Date or Salary Expectation

Unless a NGO’s job advert explicitly asks you to include a date of when you can start in the role, or your salary expectations, don’t.

Generally, it’s good to leave this information out unless you have to include it. These details are best discussed at the interview stage where you can provide more detail and context.

The only time you should include your start date in an NGO cover letter is if you can start work immediately. This can be in your favour as NGO recruitments are often urgent and including that you can start in the position right away can actually help your application.

If an NGO explicitly says they want applicants to include a start date in their cover letter, it is best to include a rough date, or better, something like ‘available with one months’ notice’ – or whatever your current jobs notice period is.

Don’t Include A Photograph

A final point to note when writing your cover letter for an NGO job is that you shouldn’t put a photograph of yourself.

Although in some countries putting a photograph on your job application is more common, generally it is best not to. Putting a photograph rarely adds to the quality of an application. Almost no NGOs require applicants to include photographs when they apply for a job.

A good rule to follow is to only give information in your cover letter that will directly help you get the job. Essentially, if an NGO recruiter doesn’t need a piece of information, don’t give it to them. Your cover letter is a key tool in convincing the NGO hiring manager that you are a strong candidate for the job, and that they should short-list you for an interview. Putting a photograph does not help with this argument, and therefore it shouldn’t be included.

If, on the very rare occasion, an NGO does ask you to include a photograph in your application. Ensure it is professional and clear. Don’t use a passport photo… everyone looks bad in passport photos!

If you want to know more about how to get a job with an NGO, as well as application tips, check out our page on the top NGO online courses here .

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Letter Templates & Example

5 Effective Cover Letter Templates for NGO Jobs

Looking for a job in the non-profit sector can be challenging, especially when it comes to highly competitive positions. When applying for an NGO job, one of the essential documents you need to prepare is a cover letter. It’s a way to stand out from the crowd, showcase your skills, and demonstrate your passion for the mission. However, creating a cover letter from scratch can be time-consuming and overwhelming, especially if you’re not sure where to start. That’s why we’ve put together a cover letter template for NGO job seekers, which you can find below. Our template provides examples of how to structure your letter, what to include, and what to avoid. So whether you’re applying for a job in global health, human rights, or environmental advocacy, our cover letter template can help you craft a compelling message that resonates with hiring managers. Feel free to use our examples and edit them as needed to make them your own. Good luck with your job search, and we hope this cover letter template for NGO job seekers helps you land your dream role.

The Best Structure for a Cover Letter Template for an NGO Job

When applying for a job in a non-governmental organization (NGO), it is essential to create a cover letter that stands out from the rest. A great cover letter showcases your qualifications, experience, and passion for the mission of the organization. In this article, we will explore the best structure for a cover letter template for an NGO job.

The first paragraph of your cover letter should grab the reader’s attention. Start by introducing yourself, stating the specific position you are applying for, and how you came across the opportunity. Highlight the organization’s mission and why you are interested in joining their team. A great hook will make the reader want to read on and learn more about you.

The second paragraph should focus on your qualifications and experience. Highlight your academic and professional achievements that make you the perfect candidate for the position. If you have specific skills that are required for the job, mention them here. It’s also essential to highlight any experience you have working with NGOs or non-profits. This shows the reader that you understand the unique challenges that come with working in the non-profit sector.

The third paragraph should highlight your passion for the organization’s mission. Share personal experiences or stories that led you to want to work for an NGO. This paragraph is an opportunity to showcase your commitment to the organization’s goals and values. This is also a great place to mention any volunteer work you have done in the past that aligns with the NGO’s mission.

The fourth paragraph is where you can wrap up your cover letter. Make sure to reiterate your interest in the position and the organization. Thank the reader for their time and consideration. If possible, mention that you look forward to the opportunity to discuss your qualifications further in an interview.

In conclusion, a well-structured cover letter is a crucial part of your job application for an NGO position. Start with a strong introduction, highlight your qualifications and experience, showcase your passion for the organization’s mission, and wrap up with a strong conclusion. With these tips, you’ll be well on your way to standing out from the competition and landing your dream job in an NGO!

NGO Job Cover Letter Templates

Sample 1: applying for a program manager position.

Dear Hiring Manager,

I am writing to apply for the Program Manager position at [NGO name]. With my extensive experience in program management and working with vulnerable populations, I am confident in my ability to make a positive contribution to your organization.

In my previous role as a Program Manager at [previous organization], I successfully developed and implemented various programs for underserved communities. My skills in project management, budgeting, and stakeholder engagement have allowed me to deliver high-quality programs that have a positive impact on target beneficiaries.

I am excited by the prospect of contributing my skills and experience to [NGO name] and look forward to the opportunity to further discuss my application with you.

Thank you for considering my application.

[Your Name]

Sample 2: Applying for a Fundraising Position

Dear [NGO name] Hiring Team,

As an experienced fundraising professional, I was thrilled to see the opening for a Development Officer at your organization. My track record of success in securing funding for non-profits aligns well with your mission and the work you do in the community.

Throughout my career, I have worked with various organizations, including [previous organization], where I successfully raised $X million in a single year. My skills in donor cultivation, grant writing, and event planning have helped me generate significant support for non-profits like yours.

I would be excited to join [NGO name] and contribute to your fundraising efforts. Thank you for considering my application.

Sample 3: Recommending Someone for a Community Outreach Position

It is my pleasure to recommend [Name] for the Community Outreach Worker position at [NGO name]. I have had the pleasure of working alongside [Name] for the past X years and can attest to their passion for community development and proven track record of success.

During their time at [previous organization], [Name] developed and delivered various community outreach programs that had a significant impact on the target population. Their skills in project management, community engagement, and data analysis allowed them to deliver results that exceeded expectations.

I am confident that [Name] would be a valuable addition to your team and would excel in the Community Outreach Worker role. Thank you for considering their application.

Sample 4: Recommending Someone for an Advocacy Position

I am writing to recommend [Name] for the Advocacy Officer position at [NGO name]. [Name] is a highly motivated and experienced advocate with a proven track record of successfully advocating for human rights and social justice.

During our time working together at [previous organization], [Name] led various advocacy campaigns that resulted in significant policy changes. Their skills in research, policy analysis, and coalition building helped them to leverage support from stakeholders and effectively communicate their message.

I am confident that [Name] would be a valuable addition to your team and would excel in the Advocacy Officer role. Thank you for considering their application.

Sample 5: Applying for a Research Position

I am writing to apply for the Research Analyst position at [NGO name]. I am excited by the prospect of joining an organization that is committed to promoting evidence-based solutions to social and economic issues.

As a graduate of the [University] with a degree in [field], I have developed a strong foundation in research methodologies and data analysis. My previous work experience at [previous organization] allowed me to apply these skills to evaluate and monitor program effectiveness.

I am confident that my skills and experience make me a strong candidate for the Research Analyst position. Thank you for considering my application.

Sample 6: Applying for an Internship Position

I am writing to express my interest in the Marketing Internship position at [NGO name]. As a recent graduate of [University] with a degree in Marketing, I am eager to gain hands-on experience and make a meaningful contribution to your organization.

Through my academic studies and previous internships, I have developed skills in market research, campaign planning, and social media management. I am excited by the opportunity to apply these skills to promote the important work done by [NGO name] and help advance your mission.

Thank you for considering my application for the Marketing Internship position.

Sample 7: Applying for a Volunteer Position

Dear [NGO name] Volunteer Coordinator,

I am writing to express my interest in volunteering with your organization. I am eager to use my skills and experience to support your mission and help make a positive impact on the community.

As a [your occupation], I have skills in [skill 1], [skill 2], and [skill 3]. I am confident that these skills can be applied to various volunteer positions at [NGO name], including [specific position].

I am excited by the prospect of volunteering with such a respected and impactful organization and look forward to contributing to your important work.

Tips for Creating a Winning Cover Letter for an NGO Job

When applying for a job in an NGO, your cover letter plays a crucial role in convincing the employer that you are the best fit for the position. Here are some tips to help you create a winning cover letter that highlights your strengths and qualifications:

Do Your Research : Before writing the cover letter, research the organization’s mission, vision, and values. Show the organization that you have done your homework and are committed to their cause.
Highlight Relevant Experience : As with any job application, it’s important to highlight relevant experience that matches the requirements of the position. Use concrete examples to demonstrate your skills and achievements in related areas.
Show Your Passion : Working for an NGO is more than just a job, it’s a calling. Use your cover letter to show your passion and commitment to making a positive impact in the world.
Customize the Letter : Avoid sending generic cover letters to multiple organizations. Take the time to customize the cover letter to the specific job and organization you are applying for.
Show Your Soft Skills : NGOs require individuals with strong communication, interpersonal, and team skills. Use examples from your previous experiences to showcase your abilities in these areas.

Remember to keep your cover letter concise, focusing on your strengths and differentiators. Use clear language and a professional tone to demonstrate that you are the best fit for the position.

Cover Letter Template for NGO Job FAQs What should be the format of a cover letter for an NGO job?

The format of a cover letter for an NGO job should follow a standard business letter format with appropriate salutation, introduction, body paragraphs highlighting relevant qualifications, and a closing paragraph that reiterates your interest in the position.

What are some tips for writing an effective cover letter for an NGO job?

Tips for writing an effective cover letter for an NGO job include tailoring the letter to the specific job and organization, highlighting relevant experience and skills, avoiding buzzwords and jargon, and proofreading for errors.

How long should a cover letter for an NGO job be?

A cover letter for an NGO job should be no longer than one page. It should be concise and highlight key qualifications in a compelling manner.

What should I include in the introduction of my cover letter for an NGO job?

The introduction of your cover letter for an NGO job should include a brief statement indicating your interest in the position and how you learned about it. It should also provide a clear and concise overview of your qualifications and skills relevant to the job.

How can I make my cover letter stand out for an NGO job?

To make your cover letter stand out for an NGO job, tailor the letter to the specific job and organization, use clear and concise language, highlight relevant experience and skills, and show enthusiasm and passion for the cause or mission of the NGO.

Should I mention my salary expectations in my cover letter for an NGO job?

No, you should not mention your salary expectations in your cover letter for an NGO job. If the job posting specifically requests this information, you can include it in your application, but it is generally not appropriate to mention in the cover letter.

What should I include in the closing paragraph of my cover letter for an NGO job?

The closing paragraph of your cover letter for an NGO job should reiterate your interest in the position and thank the reader for considering your application. You should also include information on how they can contact you and your availability for an interview.

Ready to Land That Dream NGO Job?

Well, there you have it – your ultimate guide to crafting the perfect cover letter for an NGO job. We hope these templates and tips have given you the confidence to put your best foot forward and secure an interview. Remember, the key is to show your passion, dedication, and alignment with the organization’s mission. Thanks for reading, and don’t hesitate to check back for more job search advice! Good luck on your journey!

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Useful Phrases and Language For Your NGO Cover Letter

Cover letters are challenging. No one enjoys writing them. When written carefully, cover letters give you an advantage over other job applicants. They expand on your resume and reveal more about who you are. When thinking about how to write your NGO cover letter, think like the person hiring you. What will stand out to them? Beginning with your introduction and leading up to the end, here are useful phrases and language that can separate you from the bulk of applicants.

Introducing your letter

The first few sentences of your letter are extremely important. If you fail to hook the reader, they may skip the rest of your letter entirely. They have lots of letters to get through. Never open your letter with something like “I’m applying for (x) job.” The hiring manager already knows that. What should you open with, then? You’ll find a lot of advice on cover letter introductions, but not everything applies to the NGO sector. As an example, you might be advised to open your letter with humor. We don’t usually recommend that. It’s better to start with passion and enthusiasm about the organization.

Passion alone isn’t sufficient. Simply stating that you’re excited about the company won’t grab anyone’s attention. Contextualize that excitement with something specific. Has the organization done anything newsworthy recently? Is there a particular project/campaign they’ve worked on – past or present – that you’re especially impressed by? Express your enthusiasm about these specifics, then state how your skills and experience match the organization’s values and goals. Including something about the organization and yourself in the introduction shows you’re excited about the job, you know what the organization has been up to recently, and that you’re a good match. If you know someone in the organization, your introduction is the best place to mention this.

Elaborating on your skills with action keywords

This part of a cover letter is tricky because you don’t want to just repeat what your resume says. First, look at the action keywords in the job position. These are the words that describe skills the organization is looking for. Common keywords include “specialized” and “proficient.” You’ll also most likely see keywords like “teamwork,” “leadership,” and “detail-oriented.” Next, consider the skills you have that match. Choose up to three that are most relevant to the position you’re applying for. Use language similar to what you see in the job description. Why? Cover letters are often scanned by resume software looking for those keywords. This cuts down on the amount of time a human needs to spend looking through letters. The software narrows the hunt down to people who meet the basic qualifications.

You want to be careful not to copy the job description too closely. If it sounds like you just copy-and-pasted the whole desired skills section, you’re doing something wrong. You’re most likely not being specific enough. You want to mirror the language while showing that your specific experiences support those skills.

Employing action verbs

Action verbs are also important to your cover letter. These verbs describe the different things you’ve done in your previous positions. Think about your work experiences. Have you helped programs get off the ground? Led a team on a project? The action verbs there are “helped” and “led.” Choosing powerful action verbs gives your cover letter punch and highlights your experiences more effectively. Is “helped” the best action verb you could use? Consider alternatives like “assisted,” “advised,” “supported,” or “aided.” For “led,” a word like “facilitated,” “piloted,” “coordinated,” or “spearheaded” is punchier. Choosing your action verbs carefully polishes and sharpens your cover letter. You’re making the most out of a very limited space.

Closing your cover letter

Your letter’s ending is just as important as your opening. While the introduction serves as the hiring manager’s first impression of you, the ending is their last impression. They might be interested so far, but if the end of your cover letter is really weak, you probably won’t get a second look. What impression should the end of your cover letter send? You want to make it clear that you have something valuable to bring to the organization. You want to convince the hiring manager to follow up with you.

One way to do this is to promise more information. Something like, “I’d love to share how my success on/with (name a successful project or team) can translate to (organization/job you’re applying for)” shows your eagerness to bring something to the table. Whatever you decide to do, be confident and enthusiastic. For your sign off, keep it simple. Something like “sincerely” or “best regards” followed by a space, then your full name, is all that’s necessary. If you have an online portfolio, provide the link at the end.

Application Letter For Job In Ngo

These four application letter templates are meticulously crafted for various positions within the NGO sector, catering to both entry-level candidates and experienced professionals. Each template begins with a compelling introduction, expressing the candidate's enthusiasm for the specific role and their alignment with the NGO's mission and values. Whether you are applying for an entry-level position, an experienced role, a program manager position, or a fundraising coordinator position, these introductions set the tone for a strong and personalized application, showcasing your passion for making a positive impact within the NGO community.

Template Entry-Level NGO Position

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[NGO Name] [NGO Address] [City, State, ZIP Code]

Dear Hiring Manager,

I am writing to express my strong interest in the [Position Name] position at [NGO Name], as advertised on [Job Board/NGO Website]. With a [Relevant Degree] in [Relevant Field] and a passion for [NGO's Mission], I am eager to contribute my skills and commitment to your organization.

During my academic journey, I gained valuable knowledge in [Relevant Skills/Subjects] that align perfectly with the requirements of the [Position Name] role. Additionally, my [Internship/Volunteer Experience] at [Previous NGO/Relevant Organization] provided me with hands-on experience in [Key Responsibilities], making me a well-rounded candidate for this position.

I am particularly drawn to [NGO Name] because of its dedication to [NGO's Mission/Values]. I am excited about the prospect of working alongside your team to make a meaningful impact on [Specific Cause/Issue]. I am confident that my strong communication skills, attention to detail, and passion for [NGO's Cause] make me a great fit for your organization.

Enclosed is my resume, which provides further details about my academic and professional background. I would welcome the opportunity to discuss how my qualifications align with the needs of [NGO Name] in greater detail. Thank you for considering my application.

[Your Name]

Template Experienced NGO Professional

Dear [NGO Name] Hiring Committee,

I am writing to express my interest in the [Position Name] position at [NGO Name], as advertised on [Job Board/NGO Website]. With [Number of Years] years of experience in the field of [Relevant Field], I am excited about the opportunity to leverage my expertise for the benefit of [NGO's Mission].

During my career, I have had the privilege of working with reputable organizations such as [Previous NGO/Relevant Organization], where I successfully [Key Achievements/Responsibilities]. My experience in [Specific Skills/Projects] has equipped me with the necessary skills to excel in the [Position Name] role at [NGO Name].

I am deeply aligned with [NGO Name]'s mission to [NGO's Mission/Values], and I believe that my dedication to [Specific Cause/Issue] and my proven track record in [Relevant Area] make me a strong fit for your organization. I am committed to making a positive impact and contributing to the continued success of [NGO Name].

Please find attached my resume, which provides more details about my career accomplishments and qualifications. I would welcome the opportunity to discuss how my experience can benefit [NGO Name]. Thank you for considering my application.

Template Program Manager Position

I am writing to express my keen interest in the [Position Name] position at [NGO Name], as advertised on [Job Board/NGO Website]. With a background in [Relevant Field] and [Number of Years] years of experience in program management, I am excited about the opportunity to contribute my skills to your dynamic team.

My experience as a program manager at [Previous NGO/Relevant Organization] has allowed me to successfully [Key Achievements/Responsibilities], demonstrating my ability to plan, execute, and oversee projects that align with [NGO Name]'s mission to [NGO's Mission/Values]. I am confident that my leadership skills and passion for [Specific Cause/Issue] make me an excellent candidate for this role.

I am particularly impressed by [NGO Name]'s commitment to [NGO's Mission/Values], and I am eager to be a part of an organization that is making a significant impact in [Specific Cause/Issue]. Enclosed is my resume, which provides additional information about my qualifications.

I would appreciate the opportunity to further discuss how my experience can contribute to [NGO Name]'s ongoing success. Thank you for considering my application.

Template Fundraising Coordinator Position

I am writing to express my interest in the [Position Name] position at [NGO Name], as advertised on [Job Board/NGO Website]. With a proven track record in fundraising and a deep commitment to [NGO's Mission], I am excited about the opportunity to lead your fundraising efforts and support the important work of your organization.

During my tenure as a fundraising coordinator at [Previous NGO/Relevant Organization], I successfully [Key Achievements/Responsibilities], exceeding fundraising goals and implementing creative campaigns to engage donors. My ability to cultivate relationships and drive donor engagement aligns perfectly with the requirements of the [Position Name] role at [NGO Name].

I am inspired by [NGO Name]'s dedication to [NGO's Mission/Values], and I am eager to contribute my expertise to help secure the resources needed to advance [Specific Cause/Issue]. Attached is my resume, which provides more details about my fundraising experience and qualifications.

I would welcome the opportunity to discuss how my skills can benefit [NGO Name]'s fundraising efforts. Thank you for considering my application.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Home » Motivation Letter For Ngo: 05+ Example

Motivation Letter For Ngo: 05+ Example

Unlock the gateway to your dream NGO position with a stellar motivation letter! Ever wondered how a single piece of paper could open doors to change-making opportunities? Crafting the perfect motivation letter for an NGO role is more than a skill; it’s an art of persuasion. In this blog post, we unravel the secrets to penning a compelling letter that not only showcases your passion but also aligns seamlessly with the ethos of the non-profit world.

Here, we dive into the nuances of crafting a motivational masterpiece tailored for NGOs. From weaving your personal narrative to emphasizing your commitment to social causes, we guide you through every step. Don’t just dream of making a difference – let your words be the catalyst.

Get ready to leave a lasting impression and land that impactful role you’ve been longing for! Now, grab your pen, and let’s write a letter that echoes with purpose and resonates with change. Your journey toward impactful storytelling begins here.

Table of Contents

Key Components of a Strong Motivation Letter For Ngo

Introduction: Forge a compelling opening that introduces who you are, your passion for the cause, and the specific position or program you’re applying for.
Personal Narrative: Weave a narrative that connects your personal experiences to the mission of the NGO, highlighting your journey and commitment.
Align with Values: Demonstrate a deep understanding of the NGO’s values and showcase how your beliefs and principles align seamlessly with theirs.
Show Impact: Illustrate past contributions and experiences, emphasizing tangible examples of how you’ve made a positive impact in previous roles or initiatives.
Call to Action: Wrap up with a strong conclusion, expressing eagerness to contribute, and a call to action, leaving a lasting impression on the reader.
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Do’s And Don’t’s of Writing Impactful Motivation Letters for NGO:

Do’s:

Show Passion and Connection: Express genuine enthusiasm for the NGO’s mission, demonstrating a personal connection to the cause and showcasing why it matters deeply to you.
Align Skills with Impact: Clearly link your skills and experiences to how they will contribute to the specific impact the NGO strives to achieve, emphasizing the value you bring to their initiatives.
Customize for Each Application: Tailor each letter to the specific NGO and role, showcasing your understanding of their work and aligning your motivations with their organizational goals.

Don’ts:

Avoid Generic Statements: Steer clear of generic or cliché statements that could apply to any NGO. Be specific about your passion and avoid using overly used phrases.
Don’t Focus Solely on Yourself: While it’s important to highlight your skills, avoid making the letter solely about yourself. Instead, emphasize how your skills will contribute to the organization’s goals and mission.
Don’t Underestimate the Power of Proofreading: Neglecting proofreading can undermine your professionalism. Avoid mistakes, as they can create a negative impression and suggest a lack of attention to detail.

Final Thoughts:

In the realm of job applications, the motivation letter stands as your ambassador, a powerful testament to your passion, skills, and commitment. Through this journey, we’ve unveiled the art of crafting a compelling narrative that resonates with NGOs and leaves a lasting impression on potential employers. Remember, it’s not merely about listing achievements but about creating a connection – a shared purpose between you and the organization.

Tailoring your motivation letter is akin to presenting a personalized blueprint for success. As you embark on the quest for your dream NGO position, the significance of showcasing not only your skills but also your genuine commitment to the cause cannot be overstated. In a sea of applications, your letter becomes the beacon that guides decision-makers to recognize not just what you can do, but who you are and the positive impact you can bring to their mission.

So, fellow dream-chasers, seize this opportunity. Revise your motivation letter with the insights shared here, infusing it with authenticity and relevance. Your words have the power to persuade, and your unique story can inspire change. Craft a letter that not only opens doors but invites a meaningful partnership. Your journey towards impactful storytelling awaits – pen it with purpose, and let your aspirations take flight.

Motivation Letter for NGO Job Application

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About the author.

Jessica William

ABA Journal The digital English academy

Volunteering in English

Many choose to take advantage of summer holiday to work as a volunteer abroad in non-governmental organizations (NGOs). This is an excellent opportunity to travel , gain valuable experience and skills, perfect your adaptive skills, and use your time in a worthwhile way . There are many NGOs with a wide range of activities and services ranging from educational initiatives and assistance in hospitals to construction projects, both in Europe and other continents as well.

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Making a list of all NGOs is almost impossible. How can you choose the most appropriate one? It is certainly essential to take stock of your attitude , desires, and motivations to find the organization that is closest to your idea of voluntary service. Once you find the NGOs that offer the services that you desire, it is advisable to study their ethical principles and mission statements. It is also important to consider if you have the right characteristics to perform a service that involves sacrifice and a considerable spirit of adaptation. Another aspect to consider is the qualifications and skills required. While it is true that these services are generally not remunerated, it is also true that these organizations sometimes assess candidates based on a series of specific requirements, such as their educational qualifications and abilities that could be important for carrying out specific activities. Once all of these aspects have been considered and you have chosen the right organization, it is sometimes best to send in an application.

Cover Letter

To write a good cover letter it is important to thoroughly understand the required profile for which the application is being made, the work ethic of the organization and its principles.You should aim to write a letter that responds to the chosen profile. In general, it is good to give concrete examples that show how you embody the mission, the values, and the fundamental principles of the NGO. The letter should also be professional and formal as if it were a cover letter for a job post.

Below, we present an example of a cover letter to apply for work as a teacher in Africa. Take it into account when writing your own cover letter, adapting it to your personal profile and situation.

Dear Mr / Ms XXX,

I am writing to you about the opportunity that may be available to volunteer at XXX. As an experienced primary school teacher, I have developed a passion for the welfare of children as well as for the educational sector. I would love to use my time this summer to work with children on a volunteer basis.

Even as a full-time teacher, I participate in many volunteer projects to help less advantaged children reach their educational goals and to involve them in different activities such as theatre, art, and museum visits. I participate in a program in my town to support foster children one afternoon per week. I am also used to working with children of different backgrounds and cultures. I am sure the experience in Africa will help me refine both my personality and my educational skills.

I have heard of your efforts to help children in the Congo receive a good education and new opportunities. If you need a teacher with my experience, I would be thrilled to have the privilege to work with you. I have two months holiday this summer and I would like to use this time to support your mission.

Eager to learn more about your mission, I would appreciate the opportunity to have an interview with you at any convenient time. I look forward to speaking with you.

Thank you for your consideration.

Are You Ready for Your Volunteer Experience?

An experience as a volunteer can really change your life, giving you the opportunity to invest your time to support others, helping you to develop new skills and positive qualities, even increasing your will to live. If you have decided to go ahead with this experience, it is important to know English. Have you ever considered the possibility of taking a language course online? ABA English offers 144 free video classes, short films, and qualified teachers to help you perfect your English. What are you waiting for? Start preparing for your special summer now!

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The perfect humanitarian CV and cover letter

Hiring managers from across the aid industry give their advice on what makes a great CV and cover letter. However, they don’t always agree.

There is no shortage of advice on the internet: how to fix a broken washing machine, how to make a crying baby fall sleep, or even how to do a barbell bench press without engaging your anterior deltoids. (Yes, these are the last three things that I Googled for advice.) Unfortunately, not all search engine guidance can be trusted, which explains how I’ve managed to re-injure my deltoid twice in one year.

The untrustworthiness of internet advice also applies to queries about how to write a humanitarian CV or cover letter . Most of the guidance out there is written by bloggers without inside knowledge the humanitarian sector, and many articles are just fluffed-up generic CV tips masquerading as customised advice for aspiring aid workers , seemingly written by A.I. algorithms.

So what do the people who actually do the hiring for NGOs and the United Nations think should be on your CV and cover letter?

To answer this question , we delved into our humanitarian network to speak with eight program managers and senior specialists – from across a wide range of technical specialisations – who have personally done extensive recruitment in the aid sector. We asked them: What do they like to see in a CV and cover letter when they are hiring ?

The good news: the advice below is honest, practical, and comes straight from the people who may actually review your job applications one day. The unfortunate news: many of them disagree on what exactly makes a CV sparkle and a cover letter dance.

But first, some Insider advice for your CV

Before we dive into what the panel of humanitarian experts thinks, we would like to politely hijack this article to share our own homebrewed Insider recipe for the perfect humanitarian CV. (If you want to skip to what the pros in the field think, you can click here .)

There is a lot of room for flexibility — and even creativity — in how you format your CV, if you keep two key principles in mind. First, be consistent. For example, if you bold your job titles and italicise the organisation names in your work experience section, then do it the same way for each entry. Second, aim for a “classic” (i.e. boring) look. Excessive use of colours or graphics don’t fit the humanitarian aid industry standard. If you must use colour, choose only one.

When choosing how to format your CV, remember that the goal should always be to highlight (metaphorically) the relevant aspects of your skills and experience. If your formatting is a distraction, simplify it.

The formatting in the images below is suggestive only. Feel free to format your CV in a way that expresses your personality, so long as it consistent and easy to read.

Personal information

This section, which sits at the very top of your CV, should include your name, your location (or full address if you want), a phone number, and email address. If it’s relevant or advantageous, you can also add your LinkedIn profile, your nationality, or your work permit status in the country you’re applying to. Don’t put your birthday.

While looking chic in the field is serious business for some aid workers, you will be relieved to know that humanitarian hiring processes are not based on appearance. A headshot on your CV is 100% optional. And if you’re unsure, the safe option is probably not to have a photo. (Personally, I have never used a photo on my CV.)

However, if you do choose to have a picture, ensure that the photograph is of professional quality and that you look nice in it.

Due to living conditions in the field , the people hiring you may also live and work with you in very close quarters, so your personality is a weighty consideration. Most humanitarians prefer to work with positive, cheerful people in such tough conditions, so if you have a photo, make sure that it radiates amicable vibes.

Profile summary

If you don’t have a profile summary section at the top of your CV, you’re potentially missing a golden opportunity. This section is your chance to succintly demonstrate that you meet the minimum requirements of the job.

To make optimum use of this section, take a close look at the key requirements of the job advertisement that you’re applying to (usually they will be toward the bottom of the advert). Usually the requirements will fall into these categories:

Years of work experience (e.g. “At least 2 years of relevant experience”)
Education level (e.g. “Bachelor’s degree required, master’s degree preferred”)
Technical knowledge (e.g. WASH, Shelter, etc.)
Hard skills (e.g. report writing, project management, etc.)
Language skills or country-specific knowledge (e.g. previous work related to the Middle East or fluency in Ukrainian).

Once you understand the requirements, craft your profile summary in a way that clearly demonstrates that you meet as many of these as possible. For example:

Entry-level professional with 1 year of combined humanitarian experience in project reporting for WASH programming in Ethiopia. Native French speaker with fluency in English, and a recent master’s degree graduate in International Development.

With a quick scan of these 2 – 4 lines, a hiring manager should be assured already that you could be a great fit for such a role, and intrigued enough to read the rest of your CV in detail.

If you are transitioning into aid work from another career — and your CV is filled with non-humanitarian experience — your profile summary is also the best place to explain your career change in just a few words. For example: “Experienced supply chain manager with 5 years of experience, now transitioning into the aid sector.”

If you are a recent university graduate, this is also the place to acknowledge that while you may not have any humanitarian experience yet, you are aiming for a career in the sector. For example, “Recent graduate and aspiring aid worker…”

Absolutely do not write generic phrases touting how you are “organized and detail-oriented” or “able to work independently” or “have excellent interpersonal and communication skills”. While these claims may be true, they are tedious to read, impossible to verify, and, well, everyone writes these boilerplate phrases and so they won’t set you apart from other candidates.

If you earned your higher education degree at a prestigious university, you may be discouraged to learn that where you studied is not a vital consideration in the humanitarian sector.

Whether you earned your degree at Oxford or Tafila Technical University , the only two things that really matter to HR screeners and hiring managers are: what is the highest degree level that you have attained (either a bachelor’s degree or a master’s degree), and if your degree is in a “relevant” field of study — which is typically so broad that it doesn’t matter if you studied humanitarian aid, international relations, international development, a foreign language, or most of the social sciences.

Therefore, in the education section of your CV, clearly state each degree level and title. For example, “Master of Arts in International Development”. Of course, you must also include the name and location of the university and your graduation year.

If you are a recent graduate, your education should be at the top of your CV: after your profile summary, but before your work experience. If you’ve already worked for a few years, put your work experience first. Adding information about your thesis title or the courses that you took is optional, and is only relevant if you are a recent graduate with minimal work experience.

Work experience

This is the most important part of your CV. When humanitarian hiring managers quickly scan your CV (usually in 1-2 minutes, as you will see below), they want to know what you did in your previous work. Getting it right can make or break your application.

First, you should have between 3-6 bullet points for each work experience, with fewer points for older work experiences. Each bullet point should begin with a verb in the past tense. For example, do not write “I researched…” or “Research…” or “Researching…”. Instead, start the bullet point with “Research ed …”

Second, be specific and quantify your achievements. For example, instead of writing “Organised conferences and events”, you should say, “Organised 3 week-long conferences with over 100 participants from a dozen countries”. Instead of saying that you “Wrote reports”, you should say, “Wrote monthly 5-page progress reports for a variety of projects, and co-wrote the annual 20-page report summarising all the organisation’s field activities and achievements in 2020 and 2021”. Adding these details helps the hiring manager understand the scope and scale of your experience.

Finally, and most importantly, tailor your previous work experience to the job advertisement that you are applying to. You should be adapting the text of the bullet points for each new job applications, even if only slightly. For example, if your previous job called it “grant writing” but the job advertisement calls it “project development”, then use the latter term. If the primary responsibility of the advertised job is managing a team of data enumerators in the field, and if you did something similar in a previous position, then move this bullet point up to the top of that work experience.

As a side note, ensure that any acronyms you use will be understood by the humanitarian hiring manager reading your CV. You — and everyone from your previous job — may know what a “3PL” is, but if it’s not a term in common usage in the aid industry, use the full words instead of an acronym (I still don’t know what a 3PL is but I did see it on a CV once).

It may surprise you that language skills beyond English (or French in francophone Africa) are not often required for international humanitarian positions. However, they are almost always “preferred”. For example, a job advert might read: “Full working proficiency in English required, knowledge of Arabic preferred”.

You should list your language abilities toward the end of your CV. We recommend that you describe your level of proficiency using both widely understood terms like “beginner” or “intermediate”, and also the appropriate CEFR reference level . For example, “Spanish (native), English (fluent, C2), Russian (beginner, A2)”.

Volunteer experience

When trying to launch a career in humanitarian aid, volunteer work is often the best way to gain experience. If you have volunteered in some relevant way — with your local Red Cross society after a natural disaster, with children or the elderly in your community, or perhaps as part of a student initiative in university — you should include it in your CV. You can either make a separate section for volunteer experiences, or you can include them within the work experience section.

...And insider advice for your cover letter

The depressing reality is that, although cover letters are a requirement for nearly all humanitarian job applications, most of them are never read. Hiring managers are too busy to pore over 150 letters when screening applications, and sometimes the Human Resources unit does not even forward the cover letters to the hiring panel.

However, sometimes cover letters are read, usually at the final shortlisting stage when the hiring manager must whittle her list from ten excellent candidates to a final list of just three or four to interview. At this stage, they already know your skills and experiences from your CV, and they are looking to read new information in your cover letter that will set you apart from the other qualified candidates.

There are two takeaways from this (rather demotivating) information: First, you must ensure that every crumb of important information is on your CV. Leave nothing vital to the cover letter, because it may not be read. Second, if you’re trying to submit an application with a short deadline, focus your energy on your CV. You should always submit a first-rate CV and, if you must, you can submit a second-rate cover letter.

Our cover letter recipe

Do not write a cover letter that is a repeat of your CV in paragraph form. You must be confident that the hiring manager has already read your CV in detail and knows your skills and experience.

Rather, your cover letter should provide new information. Specifically for entry-level candidates, your motivation is crucial at this point in your career. A convincing explanation of your personal motivations may be the key thing that separates you from other highly qualified entry-level aspiring aid workers.

Therefore, we recommend a cover letter that focuses on your motivations for the role, using a five-paragraph structure like this:

Brief introduction (state which position you are applying to, and where you found the advertisement)
Your motivation for the sector (why do you want to work in humanitarian aid?)
Your motivation for the organization (there are dozens of humanitarian organisations; why do you want to work for this one?)
The skills and added value that you bring to this specific role (identify the 2-3 key requirements for the job and clearly explain how you have all the right qualifications to succeed)
Closing (state your willingness to discuss everything further in an interview, and give your soonest availability to start working)

Now, on to the experts

Et voilà. That is our advice. Now, on to the opinions of eight humanitarian program managers and senior specialists who have shared their reflections on what makes a great CV and cover letter in the aid industry:

Just job titles and duty stations

“To be honest, when I’m hiring I never ever read the cover letter. But if I do, and if it’s long, it annoys me [laughs]. I feel like the cover letter should be super to-the-point, only summarising your key experience.

The CV does the majority of the talking. I want a two-page CV maximum, just a few bullet points for each position, and nicely laid out. If it’s creatively formatted then I’m extra attracted to it as that shows initiative and attention to detail.

For me, in the humanitarian sector, the main things that I look at on a CV are the previous job titles and duty stations. This tells me what I need to know very quickly. For example, if I’m looking for a Health staff in Yemen and I see that an applicant was a Health Officer in Bangladesh previously for one year, I’ll automatically interview them because that experience is super relevant.”

– M. has worked for the United Nations and several large international NGOs for the past ten years in Africa, Central America, and the Middle East.

Do not be a misogynist macho racist

“The key elements for a good CV are the following: clear and short. More than two pages is often a no-go for me. It’s important for me to know clearly the name of the humanitarian donors that they have worked with, as well as some quantifiable information about the sizes of the budgets they have managed (if any), and the number of projects or staff that they managed (if any). Language skills are also important, as I need to know that they will be able to communicate clearly with both headquarters and the country office.

On the cover letter, I really appreciate when candidates give personal and non-generic reasons why they are applying. Use the cover letter to explain why your career path is coherent so far, and how your diverse experiences are suitable for the specific job that you’re applying to.

For newbies in the humanitarian sector, naive statements about “wanting to make the world a better place” or “dedicating myself to others” are not good looks. Be very careful on how you refer to beneficiaries. Avoid “white saviorism”. You should be able to show some awareness on topics like de-colonialism, safeguarding, or PSEA [protection against sexual exploitation and abuse].

Basically, do not be a misogynist macho racist (you’d be surprised how often it happens), or that will be the end of your application immediately.”

– P. has worked in humanitarian finance and project management for large NGOs for more than eight years in Africa, Asia, and Europe.

Two minutes, two pages

“As a manager, I usually spend between 30 seconds and 2 minutes reviewing a CV, especially when I have hundreds of applications to review. So, it should be eye-catching, clear, and to-the-point. In my opinion, a CV should not be more than two pages – maximum. It should focus on the previous one or two jobs that the candidate had, rather than providing long explanations about all of their previous jobs.

Each previous work experience should clearly state the job title, duration, location, and seniority level. Their education should clearly name the institution, duration, and location. These are the things I look at when I quickly scan a CV.

Believe it or not, I spend more time reading and reviewing cover letters than I do reading CVs, just because I feel it’s more personal. However, I will stop reading a cover letter if it is generic and obviously not written for the specific role that I’m hiring.”

– M. is a senior Shelter and WASH specialist in the Middle East and has been working on both NGO and United Nations sides of the industry for the past nine years.

The more information, the better.

“The things that attract my attention the most on a CV are the descriptions of a person’s past experience. It really helps me to better understand what is their technical background and what are their skills.

People often think that it’s better if they only write key words, short lines, or bullet points on their CVs because it looks simpler. But from my perspective as a humanitarian recruiter, the more information that a person has on their CV, the better.

When candidates understate their experience on their CV and don’t write enough, they risk missing out on job opportunities. When I’m headhunting, I often learn after having phone call with candidates that they actually have far more experience than what they have written on their CV.”

– H. is a humanitarian recruiter and HR specialist working for several United Nations clients in the Middle East.

I don’t have time for an 8-page CV

“For me, a CV or résumé should be something short: two pages maximum if you have a senior profile, one page for a junior profile. Sometimes we receive over 400 applications per position, so I don’t have time to read 8 to 10 pages of detailed descriptions of every previous position that a candidate has held.

Visual formatting is important too. If I can, in one look, get the gist of a candidate’s experience and the main skills the person has, I’m happy. For cover letters, honestly, I don’t always read them. I often find cover letters to be very generic. Not many stand out.

As the head of a department, I focus on the CV and save most of my time for the later steps in the recruitment process like the technical tests and the interviews.”

– C. is a Monitoring and Evaluation specialist who has worked for large humanitarian NGOs in Africa and Europe for the past seven years.

Layout and Aesthetics matter

“The aesthetic of the CV is the first thing that grabs my attention: a nice picture in the corner, stylish fonts for titles, and bullet points to list the information. A small bio paragraph can be included but is not always necessary in my opinion.

The body of the CV should include key words that are compatible to the job advertised. The experience that you list should match the description of the job that you are applying to, and irrelevant experience could be taken off. In short, your CV should be updated and tailored for the position that you are applying for.

Unfortunately, I usually only skim a cover letter if it is too long. Cover letters should be short, precise, and get to the point.”

– A. is a junior humanitarian recruiter hiring for United Nations roles in the Middle East.

Education first

“I only care about cover letters when the job will have a strong writing component so I can get a sense of how the person writes. But I don’t bother matching the content with the CV, nor do I use the cover letter as a way to understand the person’s experience. I find cover letters to be mostly a formality. Sometimes they can say something interesting but I’d never hire someone because of what they wrote in their cover letter.

On a CV for researcher positions, I look first at the person’s education because we research sensitive issues and I want to know what they studied and what degrees they have. Experience also matters a lot. I would never hire someone who has never worked as a researcher before, again because of the sensitivity and complexity of the work.”

– M. is a researcher in conflict and violence, and works in a senior role at a consultancy firm in Africa with international NGO clients.

It's all about relevant transferable skills

“For me the CV is the most important. I mainly look at cover letters after the first selection of candidates is finished, in order to help in the ‘fine-tuning’ of the shortlist.

For CVs, it’s first of all about relevant experience but this does not mean it has to be in the humanitarian sector. For example, a social worker could be a very interesting candidate for a Protection Case Manager position. It’s mostly about transferable skills and I would recommend candidates to draw them out in some detail in their CV.

I would also advise candidates not to send the same the CV to each job you are applying to, but rather to tailor it case-by-case depending on the requirements of each vacancy notice. This shows real interest and shows that you pay attention to detail. Another aspect I look at is any volunteering, community work, side projects or initiatives that are broadly aligned with the objectives or tasks of the advertised position.

For education, I focus more on the relevance of the subject of the degree, rather than the name and prestige of the university.”

– I. is a Protection specialist working for the United Nations in Africa, Europe, and the Middle East for the past 8 years

May 2022 Updated January 2023

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Must Read! FREE Sample Cover Letter To Use When Applying For NGO Job Today

Choose your goal below:

By Kibet Tobias Are you applying for an NGO job in Kenya ? Do you need to write a cover letter for a job? Well! Your cover letter is your first, and best, chance to sell you to the employer on your candidacy for employment, so make sure it’s perfect. It takes a little extra time, but be sure to write a unique cover letter for each job. Your cover letter should be specific to the position you are applying for, relate your skills and experiences to those noted in the job posting. It can be helpful to look at cover letter samples when writing your own. A sample can help you decide what to include in your letter, and how to format the letter. Read through this sample, and customize your own cover letter that shows why you should be selected for an interview.

Here Is A Sample Cover Letter For NGO Job For A Program Officer

Your Name P. O. BOX XXX-00100 Nairobi. 22nd February 2018, The Hiring Manager, ABC Kenyan NGO, P.O. Box XXX-00100 Nairobi. Dear Mr Oluoch, RE: Application For A Programme Officer Position Following your advert regarding the position on Career Point Kenya website on 22nd February 2018, I forward my application in response. I possess Bachelors degree in Development Studies and experience with data collection through surveys, observations, interviews, and focus groups. I am especially interested in this position for several reasons. First, I have over 2 years of thoroughly enjoyable experience in working closely with community service organizations at the local and state levels. Second, I have conducted several practical studies of community service organizations which have resulted in strengthening their roles at the local level. Furthermore, my research work has placed me at the center of the policy process where I have worked effectively with government officials and other community groups and helped create solutions to domestic violence at the county level. I have practical experience in project planning, implementing of project interventions, budgeting, report writing, documentation, supervision, monitoring & evaluation, linkage negotiation, coordination, facilitating meeting, seminar, workshops and campaign etc; My communication skills will also come in handy as I am comfortable making presentations to large groups of people while demonstrating integrity and understanding during interactions with the public. I strongly believe that my competency of precise knowledge on management along with the experience will contribute in making a good outcome for your projects and organization as well. Thank you for your time and consideration and I look forward to hearing from you soon. Yours truly , (Signature) Your Name The writer is a content writer at Career Point Kenya. For any Cover letter queries contact [email protected].

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Sample cover letter for Full Time position at NGO

Policy officer.

Dear Recruiting Team,

I am writing to apply for the EU Policy Associate employment opportunity as advertised on the Euro Brussels website and its current vacancy bulletin. After I had read the job description I felt the range of relevant skills I possess rightly match your requirements for the post.

My ambition and career goals regard being a part of the work of the international organizations connected, especially in the field of democracy and human rights, within EU. Therefore I chose to study Political Science at the University of Sofia, which I graduated with a specialization in European Integration . In order to enhance further my knowledge on the domain I completed a Master degree program in International Relations: major in International organizations and multilateral diplomacy at the same university.

Having learned about the Political Institutions of the European Integration, EU Common Policies and European Logical Framework , which introduced me to the processes in the EU, EU’ Institutions working mechanisms and European policy making process as well as having researched for human rights matters in the field of Democratic Regimes and Governance, International Conflicts and International Terrorism I can manage confidently dossiers covering the both topics under consideration.

In addition to my academic and research experiencesmy work as an Executive Assistant to the Deputy Minister in theEuropeancoordination and international co – operation Directorate at the Ministry of Youth and Sport afforded me the opportunity to gain professional practice in the organization and informative coordination of EU, UNESCO and ENGSO funded projects in the field of youth and sport through fulfilling diverse administrative and event planning tasks.

Furthermore the position description calls for someone who has excellent communication skills and ability to produce well-written policy materials. My communication skills have greatly developed both through my degree programs and work experience in the multinational environment. During my education I have not only conducted researches, written position papers and essays but frequently I presented and discussed them orally in student conferences, seminars, occasionally employing the use of visual aids. This taught me a lot about working in a team and practicing my presentation and oral skills in English.

The working experience within ethnically and culturally diverse groups proved to be a unique source of interdisciplinary, cultural and language knowledge. Currently I am fluent in English, Bulgarian and Turkish and I have a working knowledge of Russian and a basic understanding of French and Spanish.

I would welcome the great opportunity to work as a part of your successful team, to benefit from your extensive experience and to put my knowledge, experience and enthusiasm into practice for the prosperity of your organization. My accomplishments and qualifications are further detailed in the enclosed curriculum vitae. If I can provide any additional materials - such as a writing sample or references - to help you evaluate my candidacy, please do not hesitate to contact me. I would appreciate the opportunity to meet you and discuss the value that I can bring to your organization. Thank you in advance for your time and consideration.

Sample Request Letter to NGO for Funding Assistance

If you are looking for funding assistance for your business then approaching NGOs is also one of the options but for that you have to write a request letter for funding support . Writing a letter to NGO for donation or for financial assistance can be written by following request letter to NGO for funding assistance.

Shared in this post is the sample letter of request for funding assistance. Use this sample letter asking for help and support to create a customized letter.

Sample Format for Request Letter to NGO for Funding Assistance

Andrew Jobs

Angel Hardware

Date: October 2nd, 2021

Mr. Anthony Smith

New Age NGO

Dear Mr. Anthony,

I, Andrew Jobs, am writing this letter in order to request you a financial assistance for my business. I have a own a small hardware business in New York that I wish to expand. My company is into providing hardware products to businesses but I have been putting all my efforts from last three years to open up an exclusive retail store in the city to connect with the end users. The store aims to showcase the wide range of products offered by our company. And to make this happen, my company is in a need of a grant of $ 100,000.

This amount will be used judiciously for setting up the store. And once the store is open, I will start repaying this amount by sharing 10% of profits every year. I will be highly obliged if you will offer us your support by funding us in setting up the store. In case of any more queries, please get in touch with me at 9898989898.

Thanking in anticipation.

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Home » Letters » Request Letters » Letter Of Request to NGO for Funding Assistance – Sample Letter to NGO for Help

Letter Of Request to NGO for Funding Assistance – Sample Letter to NGO for Help

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, request letter to ngo for funding assistance.

To, The __________ (Manager/Director), ____________ (Name of the NGO), ____________ (Address)

Date: __/__/____ (Date)

From, _____________ (Name of the Institution), _____________ (Address)

Subject: Request for funding

Respected Sir/Madam,

This is to draw your kind attention towards our institution, we are _____________ (Give a complete introduction about your institution).

I want to draw your attention to the undergoing situations of our institution. _________ (Mention all the problems/Issues).

As the __________ (reason details), we seek your help to __________ (reason for funding required). A funding worth ___________ (Quote the money) will be good enough. We promise to help you with the maximum manpower you need from our end for the activities. And I do reckon that we owe you in the future. Please be generous enough to extend a helping hand.

Hope to hear from you soon.

Sincerely/Faithfully, ____________ (Name of the Authority), ____________ (Bank details), ____________ (Contact details)

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Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

Print Letter: Click the "Print Letter" button after composing your letter.
Print Preview: A new browser window will open showing your letter formatted for printing.
Print: Use the print dialog in the browser to complete printing.
Provide a brief overview of your institution, including its mission, activities, and any notable achievements.
Conduct a thorough assessment of your institution's needs, considering factors such as operational costs, project budgets, and any specific initiatives requiring funding.
Yes, expressing willingness to cooperate and provide support demonstrates your commitment to the partnership and increases the likelihood of receiving funding.
Yes, providing bank details facilitates the process for the NGO to transfer funds if they decide to support your institution.
Follow up with the NGO after a reasonable period to inquire about the status of your request and express continued interest in collaborating.

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NGO Cover Letter (Ultimate Guide)
Therefore, you need to capture the hiring managers attention. One way to do this is to keep your cover letter to less than a single page. A good length for an NGO cover letter is between 350 and 500 words. Make sure you write in font size 12. This means your cover letter will come out at about three quarters of a page.
How to Write a Nonprofit Cover Letter (With Template and Example)
Mention your personal connections to the nonprofit's type of work. Close with a follow-up or call to action. 1. State the position you're applying for and how you found out about it. In the first sentence of your cover letter, mention the specific position you're applying for and identify how you found out about it.
Best Cover Letter Template for NGO Applications
Here are some tips for creating a cover letter template that will help you land your dream NGO job: 1. Customize your cover letter for each job application. While it may be tempting to use a standard cover letter template for all of your job applications, this can make you look lazy and unimpressive to hiring managers.
5 Effective Cover Letter Templates for NGO Jobs
Sample 1: Applying for a Program Manager Position. Dear Hiring Manager, I am writing to apply for the Program Manager position at [NGO name]. With my extensive experience in program management and working with vulnerable populations, I am confident in my ability to make a positive contribution to your organization.
Useful Phrases and Language For Your NGO Cover Letter
First, look at the action keywords in the job position. These are the words that describe skills the organization is looking for. Common keywords include "specialized" and "proficient.". You'll also most likely see keywords like "teamwork," "leadership," and "detail-oriented.". Next, consider the skills you have that match.
Application Letter For Job In Ngo
Dear Hiring Manager, I am writing to express my strong interest in the [Position Name] position at [NGO Name], as advertised on [Job Board/NGO Website]. With a [Relevant Degree] in [Relevant Field] and a passion for [NGO's Mission], I am eager to contribute my skills and commitment to your organization.
Motivation Letter For Ngo: 05+ Example
Motivation Letter for NGO Job Application: Dear [NGO Name] Hiring Committee, I am writing to formally apply for the [Job Title] position at [NGO Name], as advertised. My diverse background in [relevant experiences] has fueled my passion for [specific cause], and I am excited about the opportunity to contribute my skills to your dynamic team.
How To Write a Nonprofit Cover Letter (With Template)
Consider following these simple steps to craft an effective cover letter for nonprofit positions: 1. Address your cover letter to a specific person. Addressing your cover letter to a specific person is more personal and shows you've taken the time to research the organisation. You may find the hiring manager or recruiter mentioned within the ...
Humanitarian Cover Letter Examples & Samples for 2024
Free Humanitarian cover letter example. Dear Ms. Schneider. Upon learning of your need for a Humanitarian worker, I am writing you to submit my resume for consideration. As a Humanitarian with 10 years of volunteer experience and a recent recipient of a Master's degree in Sociology, I believe I have the education and experience necessary to ...
Cover Letters in English to Work at an NGO
In general, it is good to give concrete examples that show how you embody the mission, the values, and the fundamental principles of the NGO. The letter should also be professional and formal as if it were a cover letter for a job post. Below, we present an example of a cover letter to apply for work as a teacher in Africa.
The perfect humanitarian CV and cover letter
First, you should have between 3-6 bullet points for each work experience, with fewer points for older work experiences. Each bullet point should begin with a verb in the past tense. For example, do not write "I researched…" or "Research…" or "Researching…". Instead, start the bullet point with "Research ed …".
Letter to NGO for Internship
When writing a letter requesting an internship at an NGO, it's important to introduce yourself clearly, specify the position you're applying for, and explain your reasons for seeking the internship. Attach your resume for reference and express your eagerness to learn and contribute to the organization. Table of Contents: Sample Letter
Sample Cover Letter for UN (United Nations) Jobs
Sample Cover Letter 1 presents an example of an Administrative Assistant applying for a position at the United Nations' Houston Office. The candidate emphasizes their exceptional clerical skills, hands-on experience, and ability to handle various administrative tasks. The letter showcases the candidate's enthusiasm and includes a promise to ...
Motivation Letter(with sample) for a Communication Officer at an NGO
RE: Motivation Letter for the position of Communication Officer with ABC NGO. Dear Mr./Ms. (Hiring Manager's last name) Having done my MBA in communications at Hong Kong University, I have gained 6 months of internship and 1 year of volunteer work experience with XYZ Vision Org, before I was hired by them last year as their Assistant ...
Application letter for NGO registration
The registration application for the Section 8 companies can be submitted to the Ministry of Corporate Affairs[1]. The application used for this purpose is known as SPICe+. The SPICe +, an Application letter for NGO registration, is divided into two parts, namely Part A and Part B. Part A deals the name approval services.
FREE Sample Cover Letter For NGO Job
Here Is A Sample Cover Letter For NGO Job For A Program Officer. Nairobi. Nairobi. Following your advert regarding the position on Career Point Kenya website on 22nd February 2018, I forward my application in response. I possess Bachelors degree in Development Studies and experience with data collection through surveys, observations, interviews ...
NGO Cover Letter
Sample cover letter for Full Time position at NGO. Dear Recruiting Team, I am writing to apply for the EU Policy Associate employment opportunity as advertised on the Euro Brussels website and its current vacancy bulletin. After I had read the job description I felt the range of relevant skills I possess rightly match your requirements for the ...
How To Write an Application Letter (With Template and Example)
Follow these steps to compose a compelling application letter: 1. Research the company and job opening. Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like:
Sample Request Letter to NGO for Funding Assistance
New Age NGO. New York. Dear Mr. Anthony, I, Andrew Jobs, am writing this letter in order to request you a financial assistance for my business. I have a own a small hardware business in New York that I wish to expand. My company is into providing hardware products to businesses but I have been putting all my efforts from last three years to ...
Letter for Volunteering in NGO
How to Use Live Assistant. The Live Assistant feature is represented by a real-time preview functionality. Here's how to use it: Start Typing: Enter your letter content in the "Letter Input" textarea. Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags ...
How to Write a Job Application Letter
Tips on How to Write a Job Application Letter Customize each application accordingly. Customize your application letter for the job; formally, it's best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.
How to write a letter to donors/sponsors requesting funding, what
'Letter of Inquiry' or LOI can be your first contact with a donor agency for raising funds for your NGO. It can be more relevant than a full proposal because if the Letter of Inquiry is found to be poorly written, no grantmaking organization will be interested to know anything about your NGO or your project. ... You can visit the below link ...
Letter Of Request to NGO for Funding Assistance
A funding worth ___________ (Quote the money) will be good enough. We promise to help you with the maximum manpower you need from our end for the activities. And I do reckon that we owe you in the future. Please be generous enough to extend a helping hand. Hope to hear from you soon.