business presentation invitation template

Business Meeting Invitation Templates

Enhance your professional correspondence with Venngage's business meeting invitation templates, merging functional design with personalized details. Create invitations that project a polished image while effectively conveying essential meeting information.

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Invitation Letter Examples and Templates for Business Meetings

Want to write an amazing invitation letter for an important business meeting, but don’t know how? No problems, we’ll explain it step by step. We’ll also show you some invitation letter examples and give you some templates you can use.

Just to save confusion, we’re talking about email invitation letters, not physical letters. Hang on, does anyone even send physical letters anymore?

Getting an invitation letter right the first time can drastically improve rates of attendance. This not only helps your business appear more professional and organized but can help build valuable business relationships.

How to Send an Invitation Letter for a Meeting

Send the invitation letter directly in an email message.

This is by far the most common method. You include all the details of the meeting directly in an email message, and send it to the recipients. This method is much easier and works well if you are sending the invite to a small number of people.

Make sure you include a professional email signature with the email! If you don’t have an email signature, you can easily create a free one here .

If you want to use this method to send to a lot of people, you can use an email marketing campaign tool like MailChimp . This will let you personalize each email, which increases open rates.

Also, writing many invitation emails daily can get tedious, and this is where a tool like Emailmate can help you out by templating repetitive emails.

Create a PDF Document and Attach It to an Email or Send by Post

This method is more time consuming, but it does give off a professional vibe. These sorts of invitations are usually sent to company executives or senior management for their annual general meetings (AGM’s). If you are sending a meeting invitation letter to many people at once, use this method. It makes it easier because the same document can be used for both email and physical letter communication.

How to Structure a Business Meeting Invitation Letter

Write a concise subject line.

A well-crafted email subject line for the meeting invite is crucial. Use words that will motivate people to attend your meeting. This is especially important If you’re sending the meeting invitation to people who you don’t email often. Still not convinced a good subject line is important? Check out this excerpt from here .

The sender name and subject line of your emails are the most important factors in getting them opened and read. For example, 64% of subscribers say they are likely to read your email because of who it’s from, and 47% of email recipients open an email based on the subject line.

Thought provoking, isn’t it?

Include a Meeting Agenda

The amount of detail you include is up to you, but it helps to provide an agenda for the meeting. This way, the meeting will be structured properly and there won’t be any doubt as to what the meeting is about. Also, sending a meeting agenda can help your recipients think about what they would like to raise at the meeting.

Use Images in the Invitation Letter

Pictures tell a thousand words, right? Well, images also increase user engagement . Your email open rate and response rate will be higher if you use good images in your meeting invitation letter.

Use Company Colors and Logo

Its always best practice to include your company colors and logo in the invitation letter. If you are creating a PDF document for the meeting invite, you will want to use your company letterhead. If you are just sending the meeting invite via email, make sure you use a professional email signature.

You can create a free email signature here .

When/Why/Where the Business Meeting Will Take Place

It may seem obvious, but its surprised how many people forget to include the important information.

When – What date/time will the meeting be held? Be sure that the date isn’t a public holiday. Also, don’t schedule the meeting too late in the day, as it may run for longer than you anticipate.

Why – What is the purpose of the meeting? This should be a brief overview as to why you are hosting the meeting. This can be optional if you are already making this clear in the meeting agenda.

Where – Will the meeting be held in a meeting room at your place of business, or somewhere else? Be sure to include an address if you are inviting people outside of your organization.

Advise the Duration of the Business Meeting

Some people’s calendars are booked back to back, which is why you should give attendees some idea of how long the meeting will last. You may need to estimate based on the meeting agenda you are providing. An estimate is better than no estimate at all, and your meeting attendees will appreciate the gesture.

Request a Response

There’s nothing more frustrating than sending a meeting invitation and getting only 5% of recipients responding. You must specify an RSVP date. If you don’t, it will make organization a nightmare, especially if you are hiring a venue. You need a clear cutoff date for a response and make sure you mention that in the email.

Tips for Writing Invitation Letters

Follow up on the invitation letter.

If you haven’t received a response to the initial letter you sent, make sure you send a follow-up email to request a response.

Add a Personal Touch

Its been proven time and time again that personalized emails get higher open rates. Inserting the recipient’s name in the subject or in the first line of the email will dramatically increase response rates.

Don’t Make It Too Long

Most peoples attention spans are much shorter these days due to the constant bombardment of marketing emails. There’s no need to tell your life story here. Keep it short, to the point, and relevant. The shorter the invitation letter, the more people will respond.

Include Some Sweeteners

No one wants to attend a 6-hour meeting if there is no food or refreshments available. If the meeting is important for your business, make sure you provide food and drinks. Especially if the meeting is likely to be over 3 hours long. The attendees will realise you have put effort into the meeting and this will help build rapport with them.

Proofread and Then Proofread Again

Make sure you double check all your wording and how you have executed the invitation email. Did you misspell someone’s name? Those types of mistakes can be highly embarrassing and will often haunt you for a long time (through your colleagues teasing you). Double check that the venue is available before clicking send.

Send Meeting Minutes After the Meeting

No matter what the outcome was, always send a thank you email after the meeting . Your aim should be to ensure that everyone who attended the meeting was pleased with the venue, the refreshments and topics that were discussed. This is also a great time to send the meeting minutes , so everyone is on the same page about what was discussed and the outcome.

Examples of Invitation Letters for Business Meetings

This is an invitation letter example for an annual general meeting, so the email is conveyed professionally and remains formal.

Another example of an annual general meeting invitation. Once again, professionally written and straight to the point.

A sample of an invitation letter for a staff meeting. The email is quite informal but it gets the message across to the recipients.

Here’s some visual inspiration for how business invitation templates should look like.

Invitation Letter Templates

Template #1.

An informal invitation letter template for individual or company-wide staff meetings.

Hi <name>, Hope you’ve been well. I would like to invite you to attend a meeting on <date> at <time> to talk about <subject of meeting>. Lets meet at <venue/address>. To give you an idea of what I wanted to talk about at the meeting, ive made a small list below: <meeting item 1> <meeting item 1> <meeting item 1> Please let me know by <date/time> to confirm if you can make it. If you cant come, please let me know what other time suits you. Kind Regards , <your name>

Template #2

This is a formal meeting invitation letter template. It’s best used for an important business meeting where you need to retain a professional tone throughout the email.

Hi everyone, I would like to request your presence for a meeting on <date> at <time> to discuss <subject of meeting>. The meeting will be held at <venue/address> and <food/drinks/alcohol> will be provided. The full meeting agenda is attached. However, I have also summarized some of the matters to be discussed at the meeting: <meeting item 1> <meeting item 1> <meeting item 1> Please advise of your attendance by <date/time>. Kind Regards, <your name>

9 Replies to “Invitation Letter Examples and Templates for Business Meetings”

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5 meeting invite templates to get your attendees prepped

Chances are you send (and receive) so many meeting invites that you don’t think twice about them.

Hey, the average today worker spends ~12 hours weekly both prepping for and attending meetings.

And so invites feel, well, automatic.

We see an invite, we click. End of story, right?

But based on our own experience helping clients streamline their schedules, invitations are a surprisingly important piece of running impactful and efficient meetings.

That’s exactly why we put together this guide that breaks down:

• Why you can’t afford to treat your meeting invites as afterthoughts
• The must-have elements of an effective meeting invitation
• 5 free meeting invite templates you can customize

Want to grab your free meeting invite templates now? 👇

Here's to more organized and productive meetings!

Why your meeting invite templates matter more than you think

We get it. 

You’re busy. You probably don’t have a lot of brainpower to dedicate to your email invitations. 

Let’s look at some of the key reasons why you can’t overlook your email invitations and why well-crafted invites make for better meetings .

A detailed invitation ensures that your attendees are prepared

So many meetings fail because they’re poorly organized. 

Because when attendees don’t know goals and expectations, discussions fall apart or go nowhere.

Your invitation’s agenda is the ideal place to spell out exactly what the purpose of any given meeting is and what you intend to accomplish. 

Additionally, invites are your opportunity to remind attendees if they need to do any homework or bring something to present during a meeting. This cuts down on time-wasting when the date rolls around.

The takeaway? Nobody should stare at their calendar thinking “What’s this meeting about, again?” 

Your invites hold your teammates (and yourself) accountable 

Think of meeting invites as mini contracts between you and your team.

By accepting your invitation, somebody’s saying they’re committed to showing up and giving you their undivided attention. 

If you aren’t creating proper invitations with schedules and agendas, there’s no real sense of accountability that they need to do anything on the day of your meeting. Detailed invitations also help highlight your coworkers’ internal activities to ensure they’re sticking to tasks and fulfilling their day-to-day responsibilities.

Another benefit of writing out email invitations is that you can determine right then and there if a meeting is actually necessary. If you get to your agenda and draw a plank, perhaps you’d be better off sorting things out with a quick call or team chat. In turn, this holds you accountable for not wasting anyone else’s time.

A well-crafted template can help hype your attendees

It’s no secret that so many companies are struggling with employee engagement right now. Anything you can do to amp up your attendees and make your meetings feel more personal is a plus.

We’re not saying that people need to jump for joy when they see your meeting invite come across their inbox. At the very least, they should be able to look at your invitation and not immediately roll their eyes.

In short, a personalized meeting invite template frames your meeting as a positive get-together rather than pulling teeth.

What does every meeting invitation email need?

The good news is that most meeting invitations are short and sweet (think: ~100 words or so). That means putting together your own meeting invite templates doesn’t require you to write a novel’s worth of text.

That said, there are some crucial elements of your invitation that you absolutely need to think through.

👀  Looking for free meeting invite templates ? Grab them below.

🌟 Get free meeting invite templates

A meeting-specific subject line that your attendees won’t snooze on

By default, you might automatically label your invitations with little more than “Meeting” or “Check-in.”

But imagine the chaos of your coworkers’ calendars that have a dozen events with the same name.

Thankfully, you don’t need to be particularly clever when it comes to meeting titles. It’s not like you’re writing sales subject lines where clicking through is optional.

As noted earlier, people should know exactly what they’re getting into when they look at a meeting invitation. For example:

• “Quarterly Performance Review with Kate (30 mins)”
• “Sales Software Demo + Discussion w/ Product Team”
• “Weekly standup [date]: update on [x], discussing [y] and [z]”

See how that works? The takeaway here is to be specific. Even if you have a recurring meeting (such as a standup), you can switch up your subject line to reflect talking points for that particular day’s discussion.

An appropriate date and time (mind your time zones!)

If you want people to actually take action to your meeting request email, there are a few timing-related considerations to look at.

For starters, don’t dump more meetings on someone who’s already overwhelmed with their to-do list. 

This is why companies should adopt the same email solution (such as Gmail or Outlook) where you can see your colleagues’ calendars to avoid scheduling conflicts. Below is an example of what shared Google Calendar looks like, for reference:

And while you obviously don’t want to spring next-day meetings on anyone, consider that you also shouldn’t schedule your meetings too far in advance. 

Ideally, you should try to stick to some sort of internal policy about scheduling (think: at least 72 hours notice, no more than a month out, etc). If you’re working remotely, also keep time zones in mind as you hash out your schedule with coworkers or clients abroad.

A location (remote or in-person)

Defining a location is particularly important when it comes to virtual meetings .

For many of us, meeting rooms and conference tables have been replaced with digital meeting links. This unfortunately results in a game of link tag or needless notification back-and-forth as attendees scramble to figure out “where” a meeting is happening.

If you’re using a tool like RingCentral, making sure that all of your attendees are in the right place is pretty easy. For example, you can define your meeting location as your event ID directly into your email inbox. Then, RingCentral automatically populates the necessary attendee information in your meeting invitation. This includes details such as a call-in number, video link, and an optional password.

In other words, the “where” of your meeting is spelled out clearly for your attendees in their inboxes. From there, they can join your meeting’s waiting room until the host lets them in (for added security):

A personalized introductory summary

When it comes to writing meeting invite templates, you should be economical with your words.

An introductory summary is a great place to highlight the goal of your meeting. This summary should preface your agenda and doesn’t need to be more than a sentence or two:

“Hope all is well, team! During this week’s discussion, we’re going to follow-up on last week’s email campaign and start brainstorming our content strategy for the upcoming quarter.”

A meeting agenda and expectations

Lastly, there’s the “meat” of your meeting invitation: the agenda.

For the sake of convenience for both yourself and attendees, presenting your agenda as bullet points is common practice. Your agenda should include:

• Issues to be discussed or reviewed during the meeting (think: talking points)
• Action items and expected outcomes from the meeting
• If necessary, roles and responsibilities of individual attendees (think: someone leading a presentation or sharing a report)

Piggybacking on the last point, it’s important that your entire team is empowered to both present and share during virtual meetings. This is where a tool like RingCentral comes in handy, allowing you to distribute documents, share your screen, and work together in real time:

🕹️ Get a hands-on look at how RingCentral works by booking a product tour:

Choose a time

💰 You can also use this calculator to see roughly how much your business could save by using RingCentral to support your team’s communication with each other—and clients.

5 meeting invite templates that you can steal for yourself

Below we’ve put together a variety of email invitation template options for the most common types of meetings. Feel free to snag these for yourself and adapt them based on your business’s goals and style.

Download your free customizable meeting invite templates .👇

1. The recurring check-in

Whether it’s weekly stand-ups or monthly reviews, recurring meetings are ideal for templates since your goals and agenda might not change much from meeting to meeting.

Hi there [attendee name],

It’s that time again! For this [week/month/quarter]’s meeting, we’ll be discussing [x] and [y] and deciding on [z]. Here’s a quick rundown of our agenda:

• [Talking point]
• [Action item]
• [Meeting goal]

If you have any questions or concerns in the meantime, be sure to shoot me an email. See you soon!

[Signature]

2. The one-on-one

Meetings between individuals (think: performance reviews, discussing sensitive information) require more personalization than a run-of-the-mill invite. With these sorts of meetings, you should make a point to give your attendee some much-needed peace of mind (especially for those who might be nervous to meet one-on-one or in a virtual setting)

Hi [attendee name],

Looking forward to talking in-depth about [subject] and likewise answering any questions you may have. Just as a quick recap, we’ll be discussing [x] with the end goal of deciding on [y]. 

Prior to meeting, please make sure that you [action item] and review [information]. 

Looking forward to it and talk soon!

3. The presentation

Meetings based around presentations are the most prone to going long. Here, you’re going to need an airtight agenda to avoid potential distractions. 

Hi [attendees],

On [date], [attendee] will be conducting a virtual presentation on [subject]. The purpose of this presentation is to [goal]. There’s a lot to cover, so here’s a quick rundown of our agenda:

• [Talking point #1] (X mins)
• [Talking point #2] (X mins)
• [Talking point #3] (X mins)

If you have any questions or comments about the schedule, please let me know ASAP.

4. The decision-maker

From software to new hires and beyond, so many of our meetings center around making final decisions. Here, you’ll need to outline how you plan on coming to that conclusion in your invitation and agenda.

The goal of this meeting is to make a decision regarding [x]. Prior to this meeting, please make sure that you review [information] and be prepared to talk at length about:

• [Talking point #1]
• [Talking point #2]
• [Talking point #3]

5. The team-specific meeting

Team or department-specific meeting invitations can be a bit less “suit and tie,” highlighting expectations but also the personality of you and your teammates.

Long time, no see! 

This meeting will be focused on [subject], while also discussing [x] and [goal]. We’ll have a chance to talk for [time], during which we’ll cover:

Looking forward to it!

It’s not too late to grab free meeting invite templates ! Get them now.👇

Ready to put together your own meeting invite templates?

Listen: there are likely more meetings on your calendar than ever before.

And so now’s the perfect time to put together your own set of meeting invite templates to wrangle your schedule once and for all.

With the help of these templates and tools like RingCentral , you can keep in lock-step with the rest of your team and schedule meetings that they’ll actually look forward to.

Thank you for your interest in RingCentral.

Originally published Nov 23, 2020, updated Oct 02, 2023

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Business Invitations Templates

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Do you remember Mad Men? Yeah, we all do. It was a great show! So you know that serious business doesn’t necessarily depend on location. It can be an office, as well as a fancy restaurant. At Flipsnack, we like to think that we visualize every possible scenario. That’s why, apart from formal invitation templates , we also provide a lot more options for you to have the freedom to choose the right template for the correct location. A dinner invite template or a lunch invitation template , are excellent choices if you want to bring your business discussions in a more informal place. You know better than anyone, that a relaxed atmosphere can help ease up the tension. Business dinner invitation templates are great because they’re offering you that professional look while also providing an efficient way to save time. There are no design skills needed, so all you have to do is simply choose the right template and you’re good to go. On the other hand, businesses are more than discussions and formality. You take into consideration the well-being of your employees and want them to feel as comfortable as possible at the office. We’ve got that covered too. Help your employees relax by using an office party invitation template . We provide the templates, the party is on you. And while we’re on the subject, how about if your business is new? Then why not try a grand opening invitation template ? Just to assure your future partners that you are serious and confident about your future success. And one more thing. They are fully customizable. So be sure to add your personal brand of awesomeness to them!

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Meeting Invitation Email | Best tips, examples, and templates (100% free)

Astrid Tran • 23 February, 2024 • 16 min read

What is a good meeting invitation email example?

Meetings can be an essential element of team effectiveness, coordination, and unity. Many companies host a meeting at least once a week, it can be an informal meeting to simply have a deep talk with their employees or a more formal meeting of the management board to discuss a company’s future plan and annual year-end report. It is compulsory for administrator officers or leaders to send meeting invitation letters to the participants or guests.

A meeting invitation is important for running official meetings effectively and smoothly. There are plenty of ways of sending meeting invitations. In this article, we focus on dealing with meeting invitation emails , the most convenient and popular method to invite people to participate in your meetings.

Table of Contents

What is meeting invitation email, why is meeting invitation email important.

• Write Meeting Invitation Email Step by Step

Types of Meeting Invitation Email and Examples

The bottom line, quick meeting templates with ahaslides, start in seconds..

Get quick templates with AhaSlides. Sign up for free and take what you want from the template library!

• Meetings in Business
• Meeting Minutes
• Stand Up Meeting

A key part of business activities, a meeting invitation email is a written message with a demonstration of the purpose of the meeting and a request for people to join the meeting following the specific date and location, plus more detailed attachments if have. It can be written in formal or informal styles depending on the characteristics of the meetings. They should be written in an appropriate tone and style to meet business email etiquette.

However, don’t confuse a meeting invitation email with a meeting request email. The key difference between these emails is that a meeting request email is aim to set up an appointment with someone while a meeting invitation email aims to invite you to a meeting on announced dates and location

Using email invitations brings a lot of benefits. The advantages of email invitations are listed below:

• It connects to calendars directly. When receivers accept an invitation, it is added back to their business calendar and you will get a reminder the same as other events noted in the calendar.
• It is convenient and fast. Your receivers can reach the email immediately after you click the send button. As it goes straight to the recipient, if the email address is wrong, you can get the announcement right away and quickly go for further solutions.
• It’s time-saving. You can send group emails with thousands of email addresses at the same time.
• It is cost-saving. You don’t have to spend a budget for mailing.
• It can be generated directly from your preferred webinar platform. Unless you’re having a face-to-face meeting, your first choice will probably be Zoom, Microsoft Teams, or something equivalent. When RSVP is confirmed, all of the links and timeframes are synced up via email, so the attendee can avoid confusion with other events.

It is a fact that billions of emails are sent every day and many of them are spam. As everyone uses at least one email to exchange important messages for work, purchases, meetings, and more. However, as you have to read tons of emails per day, it is not surprising that you sometimes encounter the “email fatigue” phenomenon. Thus, delivering a good invitation email can avoid unnecessary misunderstanding or ignorance from receivers.

Write a Meeting Invitation Email Step by Step

A good meeting invite email is essential  and, as a rule, it impacts an  email delivery  rate.

There are etiquettes and principles that everyone has to obey to complete a business meeting invitation email as respect to the recipients. You can learn how to write a standard meeting invitation email following these steps:

Step 1: Write a Strong Subject Line

It is a fact that 47% of email recipients read through emails that have a clear and concise subject line. The first impression is important. This can make sure receivers feel a sense of urgency or importance, which lead to a higher open rate.

• Short, targeted. Be factual, not enigmatic.
• You can ask for confirmation of attendance in the subject line as a sign of urgency.
• Or add a sentiment tone like don’t forget importance, urgency,…
• Add Time if you want to emphasize the time-sensitive issue 

For example : “Meeting 4/12: Project brainstorm session” or “Important. Please RSVP: New Product Strategy meeting 10/6”

Step 2: Start with a Quick Introduction

In the very first line, it’s a good idea to do a brief of who you are, what your position is in the organization and why you’re reaching out to them. Then you can directly show the purpose of the meeting. Many people make the mistake of delivering a vague purpose of the meeting as they assume that participants must know about that.

• Make your introduction agreeable or related to the work
• Remind the participants if they need to finish any tasks or bring anything with them to the meeting.

For example Hello team member, I’m looking forward to seeing you at the new product launch next Monday.

Step 3: Share Time and Location

You should include the exact time of the meeting. You should also tell them how and where the meeting takes place, either in person or online, and offer guidelines or platform links in case they need them.

• Add the time zone if any employees work in different areas of the world
• Mention an estimated duration of the meeting
• When instructing directions, be as detailed as possible or attached a mapping guideline

For example : Please join us Friday, October 6, at 1:00 p.m. in meeting room 2, on the second floor in the administration building.

Step 4: Outline the Meeting Agenda

Cover key objectives or proposed meeting agenda. Don’t mention the details. You can simply state the topic and timeline. For formal meetings, you can attach a detailed document. This is particularly useful for helping attendees do preparation advance.

For example , you can start with: We plan to discuss…./ We want to address some of the issues Or as the following timeline:

• 8:00-9:30: Introduction to the Project
• 9:30-11:30: Presentations from Howard (IT), Nour (Marketing), and Charlotte (Sales)

Step 5: Ask for an RSVP

Requiring an RSVP can help confirm a response from your recipients. To prevent ambivalence, a preferred response and time limit for attendees to inform you of their attendance or absence should be included in your email. By that, if you haven’t received their RSVP at the time you regulate, you can do quick follow-up actions.

For example : Please RSVP by [date] to [email address or phone number]

Step 6: Add a Professional Email signature and Branding

A business email signature should combine of full name, the title of the position, the company name, contact information,  personal websites  and other hyperlinked addresses.

You can easily customize your signature with Gmail .

For example :

Jessica Madison

Regional Chief Marketing Officer, Inco industry

555-9577-990

There are tons of free email signature creator that save you time and effort, such as My Signature .

Bear in mind that different types of meetings will have different standards and writing styles to follow. Commonly, we separate meeting invitation emails based on their level of formal or informal, including or excluding virtual meetings or pure online meetings. In this part, we collect and introduce to you some typical types of meeting invitations and each type’s template that are popularly used in business meeting invitation emails.

#1. The Formal Meeting Request Email

The formal meeting request email is used for big meetings that usually happen once to three times a year. It is a large formal meeting so your email should be written in a formal writing style. The attached appendixes are needed to make it more clear to the participant how to participate in the meeting, how to find the location, and detailed the agenda.

Formal meetings involve:

• Management meeting
• Committee meeting
• Board of Directors meeting 
• Shareholders’ meeting 
• Strategy meeting 

Example 1: Shareholders’ invitation email template

Subject line: Important. You’re Invited to Annual General Meeting.  [Time]

[The Recipient’s Name]

[Company Name]

[Job Title]

[Company Address]

Dear Shareholders,

We are pleased to invite you to the Annual General Meeting which will be held on  [Time], [Address]

The Annual Shareholders’ Meeting is an exceptional occasion for information, exchange and discussion between [Company Name] and all our shareholders.

It is also the opportunity to express yourselves and vote to play an active role in making major decisions for [Company Name], regardless of the number of shares you own. The meeting will cover the following key agendas:

You will find instructions on how to participate in this meeting, the agenda and the text of the resolutions to be submitted for your approval in the attached document below

I would like to thank you, on behalf of the board, for your contribution and your loyalty to the [Company Name] and I look forward to welcoming you to the Meeting on [Date]

Best regard,

[Title of Position]

[Company Address and Website]

Example 2: Strategy meeting  invitation email template

Subject line: Project Launch Marketing campaign Meeting: 2/28

On behalf of [company name] , I would like to invite you to attend a business meeting which are held at [Name of Conference hall, Name of the Building] [Date and Time] . The meeting will last for [Duration] .

It’s my pleasure to welcome you to the first stage of our project to discuss our upcoming proposal [Details] and we appreciate your valuable insights on it. Here’s a brief summary of our agenda for the day:

This proposal is considered by our entire team as one of the most crucial ones. For your further reference, we have attached a document to this letter providing you more detailed information so that you can find it convenient to prepare for the meeting in advance.

We all are looking forward to having a conversation with you to discuss what more we can do to make this proposal successfully work out. Please submit any questions or recommendations for the meeting before [Deadline] to me directly by replying to this email.

Have a great day ahead.

Thanking you,

Warm regards,

#2. The Informal Meeting Invitation Email

With formal meeting invitation email, if simply the meeting with under-management level staves or members within the team. It is much easier for you to think of how to write appropriately. You can write in under informal style with a friendly and joyful tone.

Informal meetings involve:

• Brainstorming meeting
• Problem-solving meeting
• Check-in meeting
• Team Building Meeting
• Coffee chats 

Example 3: Check-in meeting invitation email template

Subject line: Urgent. [Project Name] updates. [Date]

Dear Teams,

It has been enjoyable and amusing to have time working with you regarding [Project Name] . However, to be able to proceed with our plans effectively, I believe that the time is right for us to report on the progress that has been made and I would appreciate the opportunity to meet you at [location] to discuss the matter further at [Date and Time] .

I also attached a list of all the agendas that we need to discuss. Don’t forget to prepare your task completion report. Please use this [Link]  to let me know whether you’ll be able to make it.

Please email me your confirmation asap.

Example 4: Team bu ilding invitation email template

Dear Team Members,

This is to inform you that the [Department Name] is organizing a  Team Building Meeting for all our staff  members on [Date and Time]

For further professional development, it is extremely significant that we grow together and that can only happen if we work as a team so that our skills and talents can be leveraged to bring better performance. That’s the reason our department keeps promoting various team-building activities monthly.

Please come and join the event so that we can listen to your voice about how we can improve to give you better support. There will also be a few team-building games along with drinks and light refreshments will be provided by the company.

We look forward to having a fun moments at this team-building event which is been arranged for helping each one of us grow. In case you think you are unable to participate in this meeting, kindly inform [Coordinator Name] at [Phone Number]

#3. Guest Speaker Invitation Email

A guest speaker invitation email should involve information relevant to the speaker as regards the meeting and speaking opportunity. It’s vital that the speaker know the way they can contribute to your event, and what are benefits they can receive to be a part of your event.

Example 5: Guest speaker invitation email template

Dear [Speaker],

We hope this message finds you well! We’re reaching out today with a fantastic speaking opportunity for your contemplation. We would like to ask you to kindly be our honourable speaker for the [Meeting name] , an event focused on [Description of the purpose and audience of your event] . The entire [Meeting name] team is inspired by your achievements and feels you would be the perfect expert to address our audience of like-minded professionals.

[Meeting name] will take place in [Venue, including city and state] on [Dates] . Our event is expected to host up to about [Number of participants estimated#] . Our goal is to [Meeting’s objectives] .

We believe you are a terrific speaker and your voice would be a critical addition to that conversation given your extensive work in [Area of expertise]. You can consider presenting your ideas up to [Duration] minutes that are related to the field of [Meeting topic] . You could send your proposal before [deadline] follow the [link] so that our team can listen to your ideas and determine the particulars of your speech in advance.

In any case, if you are unable to attend we humbly request you to contact us via [link]. Thank you for your time and consideration, we are looking forward to hearing a positive response from you.

Best, [Name] [Job Title] [Contact information] [Company Website address]

#4. Webinar Invitation Email

In today’s trends, more and more people host online meeting as it is time and cost-saving, especially for remote working teams. If you use conference platforms, there are well-customized invitation messages that are directly sent to your attendee before the meeting starts, such as the Zoom invitation email template. For a virtual webinar, you can refer to the following sample.

Hints: Use keywords such as “Congratulations”, “Soon”, “Perfect”, “Update”, , “Available”, “Ultimately”, “Top”,“Special”, “Join us”, “Free”, ” etc.

Example 6: Webinar invitation email template

Subject line: Congratulations! You are invited to [Webinar Name]

Dear [Candidate_Name] ,

[Company_Name] is so delighted to organize a webinar for [ Webinar Topic ] on [ Date ] at [ Time ], aiming to [ [Webinar Purposes]

It will be a good opportunity for you to earn huge benefits from your invited experts in the field of [Webinar topics] and get free gifts. Our team are so enthusiastic about your presence.

Note: This webinar is limited to [Number of people] . To save your seat, please register [Link ], and feel free to share it with your friends. 

I hope to see you there!

Have a great day,

[ Your_name ]

[ Signature ]

Luckily, there are many available templates of business meeting invitations on internet for you to customize and send to your attendees in seconds. Don’t forget to save some in your cloud so that you can prepare your email with perfect writing, especially in case of urgency.

If you are also looking for other solutions for your business, you can find AhaSlides is a good presentation tool with many amazing features to support your webinar events, team-building activities, conference, and more.

Frequently Asked Questions

How do you write an email for a meeting appointment.

Key points to include in your meeting appointment email: – Clear subject line – Greeting and introduction – Requested meeting details – date(s), time range, purpose – Agenda/topics for discussion – Alternatives if primary dates don’t work – Next steps details – Closing and signature

How do I send a team meeting invite via email?

– Open your email client or webmail service (such as Gmail, Outlook, or Yahoo Mail). – Click on the “Compose” or “New Email” button to start drafting a new email. – In the “To” field, enter the email addresses of the team members you want to invite to the meeting. You can separate multiple email addresses with commas or use your email client’s address book to select recipients. – If you have a calendar application integrated with your email client, you can add the meeting details to the calendar invite directly from the email. Look for an option like “Add to Calendar” or “Insert Event” and provide the necessary information.

How do I make an email invitation?

Here are the key things to include in a short email invitation: – Greeting (address recipient by name) – Event name and date/time – Location details – Short invitation message – RSVP details (deadline, contact method) – Closing (your name, event host)

Ref: Indeed | Sherpany

Astrid Tran

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Free Business Invitation Template, Printable, Digital, Download

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Nov 30, 2022

How to write an invitation email — 7 examples and a template

In this guide on how to write invitation emails, we break down the writing process into simple steps

Lawrie Jones

Table of contents

You’re invited to read the best invitation email guide online. RSVP if you’re interested in learning more.

In this guide on how to write invitation emails, we break down the writing process into simple steps.

Then, we provide 8 invitation email examples for information and inspiration. By the end, you’ll understand the building blocks to write the best invitation emails.

How to write an invitation email

Email marketers, event organizers, and interviewers all know that invitation emails are hard to write.

Get it right, and you’ll have a room full of happy faces. Get it wrong, and you could find yourself all alone.

We’ve written a lot about formal writing at Flowrite, but invitation emails are a chance to get creative and write compelling messages that demand a reply. It’s the best way to secure a slot in the calendar.

So, ready to get started?

What are invitation emails (and why do they matter?)

Invitation emails are, as you’d expect, used to encourage someone to do something. It could be an invite to an interview, an event, a meeting, a webinar, or a sales presentation.

In each case, the purpose of the message is to inspire action – generating attendees for your event, candidates for your interview, or meat in your meeting.

These aren’t sales emails (we’ve written about those before) but messages to someone you know (or who will know you). As such, you don’t have to go too hard on the sales and push the promo, but be clear about what you’re inviting the person to and why. 

The bottom line is to ensure every message has value to the person receiving it. 

Before we illustrate this with examples, let’s email the ideal invitation email format. 

Invitation email format

Invite emails are easy to write (if you follow this format). First, a strong, simple subject line spells out what you want.

That’s followed by a body copy that offers value and contains all the details people need (such as date, time, and location). Finally, you finish with more information on how people can sign-up and a positive sign-off. 

Let’s show you how that works… 

1. Invitation email subject line

Your subject line should get straight to the point. You’ll want to grab the reader’s attention and explain to them what the message is about (and why they should care). In the case of interviews or meetings with colleagues, the process is pretty straightforward:

• Interview Invitation – 25 Jan @ 9:00 am 
• Meeting Request – 2023 Strategy & Planning – 25 Jan @ 9:00 am 

Simple, clear, and straight to the point! That works for this type of invitation, where people will know who you are and what you’re asking. It gets a little more complicated when writing emails to people you don’t know (what marketers call cold emails ).

Crafting cold emails is a big challenge, with millions of words written about how to optimize them. But it boils down to finding words that grab someone’s attention and gets them to click.

Here are a couple of examples:

• Do you want priority access to our latest event? Open your invitation here!
• We’re looking for a legend. Could you be our latest guest speaker?
• Want to play a part in our industry-leading podcast?

These examples (and millions more you can find online) attempt to hook you in with a tasty proposition.

2. Invitation email body

All email invitation body copy works similarly, with the same structure. It goes a little something like this:

• Intro to you/your business
• Explanation of why you’re emailing
• Details of the invite
• Dates, times, and attendance info

Following this format will ensure you have all the essential details in your invitation email. You don’t need to be boring; you can get creative if you want – but always include everything from the list above.

You can see how we do this below in the 8 invitation email samples.

3. How to end an invitation email

You’re inviting someone to something, right? So you’ll want them to confirm their attendance. So spell it out in a clear CTA. Something like this can work well:

• Please confirm that you can attend. You can email me at (insert address) or call me at (insert number). 

If you’re inviting someone for an interview, this will be enough. However, for an event, you may want to add an incentive or put a time limit on it.

• Sign-up today, and you’ll receive a 25% discount!
• Places are strictly limited, so sign-up today (or prepare to be disappointed).

You’ll also need to include contact details or links to an online form where people can sign-up for the event. Don’t forget to add your name, job title, and company information.

7 invitation email examples

OK, we’ve come to the part where we stop telling and start showing!

Here are 8 invitation email examples that cover some of the situations you might need to write one. We’ve got a simple invitation example, an interview email, and an invitation to an online video call, among others.

If you want to use these examples, you can cut and paste them, but always change them to suit your circumstances. 

1. Simple invitation email sample

Let’s start with a simple invitation sample. This covers the basics and is a standard and (if we’re honest) quite dry approach.

Of course, if you want, you can liven this up – but even if you use it as-is, it will get the job done.

2. Reply to the interview invitation email sample

In this reply to the interview invitation sample, we provide a ready-made template to agree to the interview time and date. Good luck!

3. Event invitation email sample

When writing an event invitation email, you’ll need to be more creative and create a compelling case for someone to attend. You should explain what your event is about and its relevance.

You should provide details of why the person should attend and, as outlined earlier, offer an incentive or introduce some peril. 

4. Meeting invitation email sample

If you’re employed anywhere, you’ll probably spend most of your life in and out of meetings (and probably get hundreds of meeting requests a year).

This meeting email invite is more than a simple placeholder; it provides information on the meeting and why someone would want to attend. Your recipients will thank you for this level of detail.

5. Zoom invitation email sample

This Zoom meeting invite is similar to the meeting request above but includes login information and tips to get the best out of a Zoom meeting.

How many Zoom meetings have you been to that don’t start on time because someone’s camera isn’t working or the sound isn’t on? Exactly. Tell people about the behaviors you want to see (and be sure to embody them!).

• Bullet points are great!

6. Webinar invitation email sample

Webinars are an effective way to showcase your products or services, share insights, and build an audience.

Like the event template above, you must provide reasons for someone to give up their time and attend – which we do here.

You’ll need to try and find what will motivate your audience to engage with you.

7. Guest speaker invitation email sample

Guest speakers are a great addition to your event, but how do you hook one in?

By using our guest email invite template! Anyone brave enough to stand up in front of a crowd will have an ego, so providing a few compliments alongside the context of your event is a good thing.

Set out what you want them to do and when you want an answer.

Proven invitation email template

OK, so we can’t guarantee this initiation template will work, but it follows all our rules and recommendations, so it’s about as close as you can. So fill in the gaps, and focus on providing the details, and you’ll get the results you want from every message.

Invitation email template with Flowrite

If you're still struggling to find the right words for interview invitation emails, then sign up for Flowrite – it transforms sequences of words into clear, consistent, and compelling emails, like this:

Here's another example of how Flowrite could write your event invitation email fos you:

Final words

We started by saying that writing invitation emails isn’t easy, but if you follow our advice, it is.

The crucial thing is to follow the format and ensure that you include everything – including dates, times, and essential details. Focus on cracking the structure, use the tips outlined above, and never try to be funny!

Master that, and your invitation emails will ensure you’ve got people queuing around the block for a bit of the action.

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Interview invitation

Reply to: "

Dear Hiring Manager, ‍ Reading your job posting on LinkedIn for a Content Marketing Manager piqued my interest. Your description of the work responsibilities closely match my experience, so I am excited to submit my application for your consideration. ‍ In my current position as an Content Lead for BookSum, I write articles for the company website, manage the editing and posting of articles of our guest post program, manage the social media presence of the company, and write and sent out a weekly newsletter. Within six months I've grown the subscriber base of the newsletter by 40%. ‍ My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know. I look forward to hearing from you. Thank you for your consideration. Sincerely, Jess Smith

Received message

interview next tue at 4 pm PST via Zoom?

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our online summit on personal productivity at work on dec 9 10 am GMT featuring adam grant and speakers from calendly and notion read more on flowrite.com/summit rsvp by answering to this email

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9 Business Event Invitation Email Templates with Examples

Inviting people to a business event is a big part of making it successful. When you send an email to invite someone to your event, it's like giving them a small preview of what to expect. This article will help you write invitations that grab attention and make people want to attend your event. We'll provide you with tips, tricks, and templates for different types of business events, from webinars to product launches and everything in between.

Table of Contents

Why Business Event Invitations Matter

How to write an effective business event invitation email, business event invitation email templates and examples.

• 1 Webinar Invitation
• 2 Exclusive Sales Event Invitation
• 3 Product Launch Invitation
• 4 Conference Invitation
• 5 Networking Event Invitation
• 6 Awards Ceremony Invitation
• 7 Customer Appreciation Event Invitation
• 8 Business Dinner Invitation
• 9 Follow-Up Email After an Event

Type less. Say more.

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When you send out an invitation for a business event, it’s like giving a small preview of the event itself. Good invitations make people want to come. They can show how important the event is and help make sure lots of people show up. Here’s why they’re so important:

• First Impressions: Your invitation is the first look people get at your event. If it looks good and sounds exciting, more people will want to come.
• Information: Invitations tell people the who, what, when, and where of your event. This helps them decide if they want to or can come.
• Interest: A well-made invitation can make your event seem like a can’t-miss opportunity. It can make people feel like they’ll miss out if they don’t go.

Creating an invitation that gets attention and responses isn’t too hard. Here are some steps and tips to make yours stand out:

What to Include

• Event Details: Clearly state the name, date, time, and place of the event. If it’s online, include how to join.
• Purpose: Tell them why the event is happening and what they’ll get from it. Will they learn something new, meet interesting people, or see something exciting?
• Call to Action: Make it clear what you want them to do next. Should they reply, sign up online, or call to say they’re coming?
• Keep It Simple: Use clear, simple language so everyone understands and doesn’t get bored reading.
• Personal Touch: Use their name and mention something you know they’re interested in. It makes the invitation feel more personal and less like a mass email. Exciting
• Subject Line: Your email’s subject line should grab their attention and make them want to open it. Think of it like the title of a book or a headline in a newspaper.

Benefits of using TextExpander

Leveraging tools like TextExpander can streamline the invitation process, allowing you to create snippets for commonly used phrases or information. Here are a few benefits of using TextExpander:

• Save Time: With TextExpander, you can make shortcuts for things you type a lot, like your event’s name or the RSVP instructions. This saves you a lot of time.
• Stay Consistent: If you’re sending lots of invitations, TextExpander helps keep your messages consistent so everyone gets the same information.
• Fewer Mistakes: By using pre-made snippets, you’re less likely to make typos or leave out important details.

Webinar Invitation Email Template Copy Snippet Copied!

Subject: Join Us for an Insightful Webinar on [Topic]!

Email Body:

Dear [Name],

We are excited to invite you to an exclusive webinar titled “[Webinar Title]” on [Date] at [Time], hosted by [Your Company/Organization]. Dive deep into [Topic] with our expert, [Speaker Name], and gain valuable insights that could propel your career and understanding forward.

Reserve your spot now: [Registration Link]

Looking forward to your participation.

Best Regards,

[Your Name] [Your Job Title] [Your Company] [Contact Information]

Webinar Invitation Email Example

Subject: Discover the Future of Tech with Innovatech’s Webinar!

Dear Emily,

We are excited to invite you to an exclusive webinar titled “Emerging Technologies in 2024: What’s Next?” on March 15th at 3 PM EST, hosted by Innovatech. Dive deep into the future of technology with our expert, Dr. John Carter, and gain valuable insights that could propel your career and understanding forward.

Reserve your spot now: [InnovatechWebinar.com/Register]

Laura Smith Marketing Director Innovatech [email protected]

Exclusive Sales Event Invitation Email Template Copy Snippet Copied!

Subject: An Exclusive Invitation to Our VIP Sales Event!

As one of our most valued customers, we’re thrilled to extend an exclusive invitation to our upcoming VIP Sales Event on [Date]. This is your chance to access the best deals before anyone else!

RSVP now to secure your place: [RSVP Link]

See you there!

Warm regards,

Exclusive Sales Event Invitation Email Example

Subject: You’re Invited: LuxeWear’s VIP Fashion Sale!

Dear Jordan,

As one of our most valued customers, we’re thrilled to extend an exclusive invitation to LuxeWear’s upcoming VIP Fashion Sale on April 22nd. This is your chance to access the latest spring collection before anyone else!

RSVP now to secure your place: [LuxeWearVIP.com]

Alexa Ray Customer Relations Manager LuxeWear [email protected]

Product Launch Invitation Email Template Copy Snippet Copied!

Subject: Be the First to Experience [Product Name]!

Hello [Name],

We’re on the brink of something revolutionary! [Your Company] is proud to invite you to the launch of our latest product, [Product Name], on [Date] at [Venue/Online Platform]. Be among the first to explore how [Product Name] is setting new standards in [Industry/Product Category].

Confirm your attendance: [RSVP Link]

Excited to welcome you to the future,

Product Launch Invitation Email Example

Subject: Be Among the First to Experience EcoDrive’s New Electric Vehicle!

Hello Chris,

We’re on the brink of something revolutionary! EcoDrive is proud to invite you to the launch of our latest electric vehicle, the EcoDrive Spark, on May 5th at the Downtown Convention Center. Be among the first to explore how the Spark is setting new standards in sustainable transportation.

Confirm your attendance: [EcoDriveEvents.com/RSVP]

Mia Zhang Events Coordinator EcoDrive [email protected]

Conference Invitation Email Template Copy Snippet Copied!

Subject: Unlock New Opportunities at [Conference Name]!

Get ready to connect, learn, and grow at [Conference Name], happening on [Date] at [Venue]. This conference will bring together thought leaders and professionals from across [Industry/Field] for a day of insightful sessions, networking, and growth opportunities.

Secure your spot: [Registration Link]

Looking forward to seeing you there,

Conference Invitation Email Example

Subject: Join Us at the Global Tech Innovators Conference 2024!

Get ready to connect, learn, and grow at the Global Tech Innovators Conference, happening on June 10th at the Silicon Valley Expo Center. This conference will bring together thought leaders and professionals from across the tech industry for a day of insightful sessions, networking, and growth opportunities.

Secure your spot: [GTIConference2024.com/Register]

Ryan Cooper Conference Organizer TechInnovate [email protected]

Networking Event Invitation Email Template Copy Snippet Copied!

Subject: Expand Your Network: Exclusive Invitation Inside!

We’re excited to invite you to a premier networking event on [Date] at [Venue]. This is a fantastic opportunity to connect with peers, exchange ideas, and foster new professional relationships.

RSVP Today: [RSVP Link]

Don’t miss out on making valuable connections,

Networking Event Invitation Email Example

Subject: Connect with Industry Leaders at the NextGen Networking Night!

Hello Samantha,

We’re excited to invite you to a premier networking event on July 18th at the Riverside Lounge. This is a fantastic opportunity to connect with peers, exchange ideas, and foster new professional relationships in the tech industry.

RSVP Today: [NextGenNetworking.com]

Nina Patel Event Manager NextGen Events [email protected]

Awards Ceremony Invitation Email Template Copy Snippet Copied!

Subject: You’re Invited: Celebrating Excellence at [Awards Name]!

Join us on [Date] for an evening of recognition and celebration at the [Awards Name], where we honor outstanding achievements in [Industry/Field]. It promises to be an inspiring night filled with exceptional talent and networking opportunities.

Celebrate with us,

Awards Ceremony Invitation Email Example

Subject: Celebrate Excellence at the Annual Marketing Mavericks Awards!

Dear Tyler,

Join us on August 25th for an evening of recognition and celebration at the Annual Marketing Mavericks Awards, where we honor outstanding achievements in digital marketing. It promises to be an inspiring night filled with exceptional talent and networking opportunities at the Grand Ballroom, Downtown Hotel.

Confirm your attendance: [MarketingMavericksAwards.com/RSVP]

Sophia Martin Awards Coordinator Marketing Mavericks [email protected]

Customer Appreciation Event Invitation Email Template Copy Snippet Copied!

Subject: A Special Invitation: Celebrating You, Our Valued Customer!

To express our heartfelt thanks for your continued support, we’re hosting a Customer Appreciation Event on [Date] at [Venue]. It’s an evening dedicated to you, with [Activities, Entertainment, Offers].

RSVP to join the celebration: [RSVP Link]

Thank you for being a vital part of our journey,

Customer Appreciation Event Invitation Email Example

Subject: A Special Thank You from FreshFoods: You’re Invited!

Dear Logan,

To express our heartfelt thanks for your continued support, FreshFoods is hosting a Customer Appreciation Event on September 15th at our flagship store. It’s an evening dedicated to you, with live cooking demos, tastings, and exclusive offers.

RSVP to join the celebration: [FreshFoodsThanks.com]

Emily Torres Community Manager FreshFoods [email protected]

Business Dinner Invitation Email Template Copy Snippet Copied!

Subject: An Exclusive Invitation: Join Us for a Business Dinner

We would be delighted to have you join us for an exclusive business dinner at [Venue] on [Date]. It’s an excellent opportunity for relaxed conversation and strengthening our professional relationship.

Please confirm your attendance by [RSVP Deadline]: [RSVP Link]

Looking forward to a wonderful evening,

Business Dinner Invitation Email Example

Subject: An Exclusive Dinner Invitation from FinTech Innovators

Dear Morgan,

We would be delighted to have you join us for an exclusive business dinner at The Seaside Grill on October 20th. It’s an excellent opportunity for relaxed conversation and strengthening our partnership.

Please confirm your attendance by October 10th: [FinTechDinnerRSVP.com]

Jack Larson CEO FinTech Innovators [email protected]

Follow-Up Email Template for After an Event Copy Snippet Copied!

Subject: Thank You for Joining Us at [Event Name]!

We sincerely thank you for attending [Event Name]. Your presence contributed greatly to the event’s success. We hope you found it as enjoyable and valuable as we did.

We’d love to hear your feedback: [Feedback Link]

Looking forward to future events together,

Follow-Up Email Example for After an Event Example

Subject: Thank You for Making the EcoDrive Spark Launch a Success!

Dear Jamie,

We sincerely thank you for attending the EcoDrive Spark Launch. Your presence contributed greatly to the event’s success. We hope you found it as enjoyable and valuable as we did.

We’d love to hear your feedback: [EcoDriveFeedback.com]

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Top 15 Business Event Invitation Templates to Establish a Loyal Customer Base [Free PDF Attached]

Deepika Dhaka

Organizing business events has become a popular marketing strategy to foster a feeling of cohesiveness. It is a great way to connect people, breed innovation, build communities, and spark change. An event experience, when done well, can generate leads and establish a loyal customer base like nothing else.

Any business that wants to build lasting relationships, however, needs to organize impactful events that provide an interactive brand experience. While planning such programs, it is crucial to understand that any attendee can be a potential brand ambassador or word-of-mouth spokesperson for your brand. Corporates must plan an event to generate a sense of optimism and a desire among people to be part of that exclusive gathering.

If you are scheduled to host a corporate event soon and wondering how to gather a crowd, an appealing and welcoming invitation is the key. An attractive invitation creates desire, generates interest, and motivates guests to RSVP.

To assist you in creating an invite that creates a buzz, SlideTeam presents an incredible collection of business event invitation templates.

You can customize these PowerPoint designs as per your needs. You can edit the text, font, size, color, and any other element of these invitation templates based on your theme of the event.

Let’s explore these creative samples!

Template 1: Business Invitation Flyer for Event

This is an alluring invitation template suitable for any business event. If you are hosting a trade show, anniversary event, or product launch, consider using this PowerPoint design to spread the word. The black and golden theme will appeal to a wide range of audiences. Download it now!

Download this template

Template 2: Business Open House Invitation with Checklist

This enticing invitation, in a powerful shade of blue, will have people talking about your event. Give it a personalized touch to the invitation by adding the director’s message. It also lets you add event details, flow, documents, and a checklist to ensure visitors can plan their day. Get it now!

Template 3: Trade Show Invitation Flyer

This detailed invitation can generate curiosity and make your trade show a huge success. Let the public know what exciting products and services are coming up in their town and how they can get demos. In this PPT layout, you can also add pictures to provide teasers of the new launches. Download it today to acquire new customers!

Template 4: Business Open House Invitation

Use this invite to an Open House to inform the audience how your event will help them make wise decisions. Adding your company’s and sponsors' logos in the given spaces stamps the invites with an ait of authority. You can also mention details, checklist, purpose, and event activities in this well-structured PPT framework. Grab it now and welcome your guests!

Template 5: Organization Anniversary Invitation

It’s the most celebration-worthy time for your business, the 25th anniversary. Make this day memorable by inviting dignitaries and other long-time associates of your organization. This beautiful invitation can’t let anyone miss the function, be it your partners, vendors, managers, shareholders, etc. Provide all required details here so every invitee can prepare well for this special day. Download today and make this template a part of your memorable event.

Template 6: Business Annual Open House

Presenting a unique Open House invitation example that allows you to give the event highlights and key speakers’ profiles. This invitation can help your audience prepare for a checklist in advance and provide the pre-event and follow-up activities for the smooth conduct of the event. In this document, you can also mention your recommendations. Download it today!

Template 7: Invitation for Charity Event

Organizing charity events is a part of corporate social responsibility. If you plan to host one, consider using this PowerPoint template to invite the maximum number of people and collect a remarkable amount of donations. You can also add your logo to this page to define that your company is fulfilling this responsibility with great effort. This design is appropriate for invitations to all charitable causes, and you can edit information per your requirement. Get it today!

Template 8: Open House Invitation for Real Estate Company

If you run a real estate firm, you must hold Open House events on a regular basis to inform the public about your new properties and structures. Create a colorful brochure to entice people to attend and learn more about your initiatives and plan. This PowerPoint image has an intriguing setting that appeals to anyone considering purchasing a property. You can provide your contact details and social media links at the end of this invitation. Get it now!

Template 9: Tropical Leaf Template for Corporate Fest Invitation

Celebrate your informal business party or a corporate fest by sending a joyful invitation created using tropical leaf designs. Tell hard-working employees why they need to take a break and join you to bring a fun element to their work life. The graphics used in this PPT template make it appear lively. Grab this fantastic idea today.

Template 10: Charity Event Invitation

Here’s another fundraising invitation sample to help you organize an event for a social cause. Using this PowerPoint template, you can gather a huge crowd and raise significant money. You may also use this page to include your logo to demonstrate that your company is fulfilling its duties toward society. This design allows you to communicate essential information in a clear, concise manner. Get it now!

Template 11: Business Party Invitation for Anniversary Celebration

Use this creative PowerPoint template to send a cheerful invitation to celebrate your company’s anniversary. Shades of blue used make the invitation look perfect for a formal party. Here, you can also mention the attire for the celebration to maintain uniformity. Download it now!

Template 12: Business Event Invitation for Stakeholder Engagement

Organizing an event is an essential strategy for stakeholder engagement. As they are part of every business decision, you must create a special invitation and invite them to a corporate party to discuss business. Use this PPT design and let your stakeholders know how crucial their participation is for your business. Grab it today!

Template 13: Business Event Invitation for Award Ceremony

It’s time to acknowledge your employees for their valuable contribution to growing your business. This unique design is meant as a thank you gesture to them. It is designed with a brown and golden combination to give a royal appearance that makes it look professional and classy. This elegant invitation can bring a smile to your invitees’ faces. Get it now!

Template 14: Product Launch Invitation

Every product launch event needs a grand celebration. To help you with the invites, this innovative PowerPoint template is a perfect choice. Give your new product a publicity boost by gathering the target audience. This card will evoke curiosity and they'll want to visit your show on the big day. Download it immediately for your next product launch!

Template 15: Annual Corporate Party Invitation

Let everyone know you're throwing the company's annual party. Every employee and corporate stakeholder looks forward to this occasion with great enthusiasm. Send this well-designed invitation to let them know what you have in store for the special event. Make them feel honored. Grab this invite now and get ready to enjoy your achievements!

Events provide businesses with a personal way to build relationships with their target audiences and create brand recognition. Quick social media messages, status updates, and tweets cannot replace the meaningful connections made through in-person communication.

Therefore, it is always important to follow this traditional practice of sharing invitations with the guests. Regardless of how small or large, the guest list is, people will remember how you invited them.

Now that you know how impressive invitations can make a significant impact, you should start creating the most welcoming invites for your next event by using these business event invitation templates.

If you want custom invitations for your business events, contact our design services team right here.

P.S: If you are looking for a fantastic way to give recognition to your employees and peers, explore our exclusive collection of acknowledgment templates now.

Download the free Business Event Invitation Templates PDF .

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• [Updated 2023] How to Design The Perfect Product Launch Presentation [Best Templates Included]
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Invitation templates free to edit & download

With dozens of invitations for any occasion, using these templates will make everyone you invite feel like the guest of honor. these templates make it simple to share the date, time and location details of whatever event you're hosting, so start planning that guest list..

Make your event the main one with these invitation templates

You put a lot of time into every detail of your event, and these customizable invitation templates are another way to demonstrate that your place is the place to be. Set the right tone for your wedding , throw a fabulous dinner party, or let your guests enjoy a baby shower with these designs that make it easy and fun to tell them where and when to celebrate. Make your customers feel extra special with an invitation to a special sale at your boutique or grand opening party and find the template that you can tailor to whatever occasion your business has to celebrate. If you need to keep track of who's RSVPed, find a simple tracker to compliment your conscientious efforts. After the invitations go out, if you're looking for more ways to make your event shine, Learn & grow can help you find design, promotion and photography tips that will elevate your gathering into an evening—or day or weekend—to remember.

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Wedding Printable Invitation

It seems that you like this template, wedding printable invitation presentation, free google slides theme and powerpoint template.

Download the Wedding Printable Invitation presentation for PowerPoint or Google Slides and take your marketing projects to the next level. This template is the perfect ally for your advertising strategies, launch campaigns or report presentations. Customize your content with ease, highlight your ideas and captivate your audience with a professional and attractive design. Whether you're in digital marketing, traditional advertising or branding, this presentation gives you the flexibility you need to stand out in any marketing arena. Simplify your creation process and surprise with impactful presentations and high-quality marketing materials thanks to Slidesgo.

Features of this template

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