send a presentation

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Benefit	Explanation
Convenience	Emailing a PowerPoint slideshow is incredibly convenient. You can send your presentation from anywhere, at any time, to anyone with an email address. It eliminates the need for physical meetings or mail, saving you time and effort.
Efficiency	This method is efficient because it allows for instant sharing. There’s no waiting around for your recipient to receive a physical copy. As soon as you hit send, your presentation is on its way.
Versatility	Email is a universal communication tool. Almost everyone has an email address, making it a versatile way to share your PowerPoint slideshow with a wide audience. It doesn’t matter where your recipient is in the world, they can access your presentation.

Drawback	Explanation
File Size Limitations	Many email services have a limit on the size of files you can send. If your PowerPoint slideshow is too large, you may need to use a file-sharing service or compress your presentation, which can reduce quality.
Dependency on Internet	You need an internet connection to send an email. If you or your recipient has connectivity issues, sharing your PowerPoint slideshow could be delayed.
Compatibility Issues	Not everyone uses PowerPoint. If your recipient doesn’t have the right software or app to open the slideshow, they won’t be able to view your presentation. Always check with your audience beforehand.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Share PowerPoint: A Comprehensive Guide

You’ve just finished crafting a brilliant PowerPoint presentation, and now it’s time to share it. But how exactly do you do that? Whether you’re collaborating with a team or presenting to an audience, sharing your work is essential. Let’s dive in and explore the different methods available to share your PowerPoint presentation.

Different Methods How to Share PowerPoint: A Step-by-Step Guide

Sharing a PowerPoint presentation can seem like a straightforward task. However, with multiple ways available, it’s essential to choose the method that best suits your needs. Here’s a detailed tutorial on different methods to share your presentation.

Step 1: Open the presentation file you’d like to share in Microsoft Office.
Step 2: Click on “File” located in the top-left corner of the ribbon.

Step 4: Your default email client will open. Attach the file and enter the email address of the recipient.
Step 5: Before you click send, ensure your presentation file size doesn’t exceed the email provider’s limits. If it does, consider other ways to share your presentation.
Step 1: Open the presentation you’d like to share in PowerPoint.
Step 2: Launch Microsoft Teams. If you haven’t used it, you might want to check Microsoft support for a quick guide.
Step 3: In the top-right corner, click on the ‘Files’ tab.
Step 4: Upload your presentation and then invite others to view or edit the presentation.

open your microsoft one online powerpoint

Step 1: Open your presentation in PowerPoint.
Step 2: Click on “File” in the upper left corner of the ribbon.

Step 4: Once you’ve made your choice, save your file. Now, it’s easy to share your presentation as a video or PDF file with others.
Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others.

Step 3: Choose whether to ‘Send a copy’, ‘Send a link’, or ‘Share a link’.
Step 4: Attach your file or link to your comment or email and send. Windows users might see this in the corner of the window, while Mac and PC users might find it in the corner of the screen.
For those who’d like a visual guide, you can watch this video supported by Microsoft on how to share.
Collaborate with others for real-time feedback. In PowerPoint Online or PowerPoint for the Web, click on the ‘Share’ button in the upper right corner of the screen, and invite collaborators.

By following these steps, you’ll make your presentations easily accessible to your audience, fostering better collaboration and understanding.

Creating and sharing presentations has never been easier with tools like PowerPoint 2016. Whether you’re in work or school, you can create a presentation, store it on OneDrive, and seamlessly share a presentation with others. Choose to send a link, send a copy, or convert your presentation as a PDF file. With the ‘click share’ feature, sharing with specific name or email address is straightforward. This information aims to make your collaborative efforts smoother, ensuring your audience can view your presentation or even provide feedback with ease. So, whenever you want to share a presentation, just remember these simplified steps.

Yes! You can save your presentation as a PDF or share it as a view-only link using Office 365.

Yes, most email providers have a limit, usually around 25MB. Consider using cloud storage or a link for larger files.

You can set permissions to ‘view-only’ or save your presentation as a PDF.

Absolutely! Just hide the slides you don’t want to share, save it as a new file, and then share.

When shared via certain cloud platforms like OneDrive, you can view activity reports and see who accessed the file.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

It's easy to share a PowerPoint presentation on your Mac or PC app.
You can also share a presentation if you use the online version of PowerPoint.
Sharing a presentation can help you collaborate with friends or coworkers.
Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

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Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner.

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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Watch: A diehard Mac user switches to PC

Main content

How to Share a PowerPoint

Last updated on September 11th, 2024

Sharing PowerPoint presentations is essential for collaboration, education, and communication in business and academic settings. Microsoft PowerPoint offers a built-in Share feature that makes it easier than ever to distribute your slides to colleagues, clients, or students; before, during or after the presentation. This guide will walk you through using the built-in sharing options in PowerPoint, along with additional methods for sharing your PPT presentation effectively.

The Share Option in PowerPoint

PowerPoint’s Share feature is designed to simplify the process of sharing presentations from inside the Microsoft PowerPoint interface.

To access it, open your presentation in Microsoft PowerPoint. Go to File menu, and look for the Share option. In some versions of PowerPoint, the Share option is typically located in the upper-right corner of the screen.

Clicking on this button will open up several options for sharing your presentation, tailored to suit different needs and preferences.

Step-by-Step Guide to Sharing a Presentation

Once you click on the “Share” button, PowerPoint provides different ways to share your presentation, starting with email. How to send a PowerPoint presentation through email? Go to File -> Share and click the Outlook icon (that says “Share this link to new Outlook message”). This will open the following interface and automatically attach the presentation file to the new email.

how to send a powerpoint presentation through email

Alternatively, if you don’t use Outlook, you can still share a presentation by email. Save the presentation file and from your Email client (Mail, emClient, etc.) click to attach a new file. Now, you can select the .pptx file from your computer.

If you use a cloud based email like Gmail or Outlook, you can compose a new email and then drag & drop the file into the browser UI.

If you prefer to send a copy directly, you can choose to “Send as Attachment,” which allows you to email your presentation as a PowerPoint file or a PDF. This is a great choice if you want to give the recipient an editable or view-only copy.

Alternatively, if the presentation is too large for an email attachment, you can select the option to Send a Link or explore one of the ways to share large PowerPoint files over the Internet .

By sending a link, the method will save your PowerPoint presentation to OneDrive (Microsoft’s cloud storage service) and then generate a shareable link that can be sent to your contacts.

This link can be configured with specific permissions, such as view-only or edit access, to ensure that your content is secure.

If your presentation is already saved on OneDrive, the process becomes even more straightforward. After saving, simply click the “Share” button, select “Copy Link,” and adjust the settings to control who can access the file. This method is particularly useful when collaborating in real-time, as it allows multiple people to view or edit the presentation simultaneously.

For those using Microsoft Teams, PowerPoint offers direct integration, making it easy to share your presentation within a Teams chat or meeting. By selecting the “Share in Teams” option, you can instantly distribute your slides to all participants. Additionally, if you’re hosting a meeting in Teams, you can choose to present directly from PowerPoint by clicking “Present in Teams.” This feature is designed for seamless sharing during virtual meetings, enabling smooth, real-time collaboration.

Customizing Sharing Options when Sending a PPT Presentation to Others

One of the key advantages of using PowerPoint’s built-in sharing feature is the ability to customize your sharing settings.

When you share via OneDrive or Teams, PowerPoint allows you to set specific permissions, such as who can view or edit the file. You can choose to make the presentation accessible to anyone with the link, restrict access to people within your organization, or limit it to specific individuals.

Share PowerPoint presentation with others and set a password or expiration date.

Furthermore, if you need to modify access settings after sharing, you can easily do so by navigating to OneDrive or Teams, locating the shared file, and adjusting the permissions. This control over your content helps prevent unauthorized access and protects your intellectual property.

Exploring Other Methods for Sharing PowerPoint Presentations

While PowerPoint’s built-in sharing feature is convenient, there are other methods you can use to distribute your presentations effectively.

How to Share a PowerPoint Presentation by Email

Sharing via email remains one of the most common approaches. You can attach your PowerPoint file directly to an email using your preferred email client.

However, keep in mind that email services often have size limits for attachments. For example, Gmail has a maximum attachment size limit of 25 MB for sending emails, Yahoo Mail allows attachments up to 25 MB per email, and Outlook has limit of 20 MB. Most of these limits are beyond the typical presentation size, unless you use too many images or big media inside the presentation. To mitigate this, consider compressing images and media files within PowerPoint or saving the presentation as a PDF to reduce the file size.

For large files, uploading them to a cloud storage service like OneDrive, Dropbox, or Google Drive and sending a shareable link is often a better solution.

How to Share a PowerPoint using Coud Storage

Cloud storage services offer an excellent alternative for sharing PowerPoint presentations, especially when dealing with large .pptx files.

Platforms like Dropbox, Google Drive, OneDrive, and iCloud allow you to upload your file, generate a sharing link, and control access permissions.

Each service comes with its own set of features and limitations, so it’s essential to choose the one that best fits your needs.

For instance, while OneDrive provides seamless integration with PowerPoint, Dropbox and Google Drive might offer better options for cross-platform compatibility.

Dropbox is a great option if you want others to see a preview of your presentation. By sharing a PDF or PPT presentation via Dropbox, the users will see a presentation preview. You can use Dropbox as a PDF Presenter Viewer in a browser.

How to Share Presentations via Microsoft Teams or Zoom

Collaboration tools like Microsoft Teams, Zoom, and Slack have also become popular for sharing PowerPoint presentations, especially in remote work environments.

These tools enable you to share and present your slides directly within their platforms, making real-time collaboration easier.

Presenting directly from PowerPoint during a virtual meeting allows for live interaction and feedback, which can be invaluable for brainstorming sessions, training presentations, or client presentations.

Sharing PowerPoint Presentations on Social Media

Social media and websites are another avenue for sharing presentations, particularly when targeting a broader audience. Uploading your presentation to platforms like LinkedIn, SlideShare, or your company’s website can increase its visibility and reach. However, it’s essential to consider privacy settings and the potential audience reach when sharing presentations publicly to protect sensitive information.

Alternative Methods for Sharing PowerPoint Presentations

If you prefer offline methods, sharing your presentation via USB drives, external hard drives, or direct device transfers can be effective.

Additionally, presentation-specific tools to host slides offer unique features tailored to hosting and sharing slides. These platforms can be an excellent alternative for those who want more control over their content’s distribution.

Troubleshooting Common Issues

When sharing presentations, you may encounter some common issues, such as links not working or permission errors.

To avoid these problems, ensure the link is correctly copied and that the recipient has the necessary permissions to access the file. If the recipient reports issues opening the presentation, double-check the sharing settings and adjust them as needed. In some cases, re-sharing the PPT again will solve it.

To prevent compatibility problems, consider saving your presentation in multiple formats, such as .pptx and PDF, to ensure it can be viewed on various devices and platforms. Remember to take special precaution with fonts used inside the presentation. Use safe-fonts whenever it is possible, so the other party does not necessarily need to have the custom fonts installed in the computer.

PowerPoint’s built-in Share feature provides a way for distributing presentations quickly and securely.

Whether you’re sharing via email, cloud storage, collaboration tools, or directly within a meeting, PowerPoint offers several options to suit your needs.

By exploring these tools, customizing your sharing settings, and understanding alternative methods, you can enhance your presentation-sharing experience and ensure that your message reaches its intended audience efficiently.

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How to Email a PowerPoint Presentation: 5 Proven Ways

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Helen Colman See full bio →

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

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Sharing a presentation

Once you make a presentation, it’s time to spread the word. Prezi gives you a variety of ways to share your presentation. Send a trackable view link, create an exported file that you can present even without an internet connection, or convert it to a PDF to email or print. So, who’ll you share your presentation with?

Sharing a presentation’s view link

A view link allows anyone with the link to view, but not edit, a presentation. When you create a view link, you have the option to require viewer identification and to track its viewing data using Prezi Analytics .

Check out how to send a view link →

Sharing a downloaded presentation

Exporting your presentation creates a standalone file that can be viewed without an internet connection or Prezi account. Once you’ve exported your presentation, you can save or email it and your presentation will be viewable on PC or Mac. This downloaded file can be emailed or stored on a pen drive, hard drive, or your desktop. It’s also great for making a backup.

Learn how to download your presentation →

Saving your presentation as a PDF

You can export your presentation to a PDF file using Prezi and print, email, or keep it for your reference. When you export a presentation to PDF, each view in your presentation’s path becomes a page in the PDF file.

Find out more about creating a PDF from your presentation →

Downloading a presentation
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Presentations

How to Share Your PowerPoint Presentation Online (For Free)

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When you think of PowerPoint presentations, you may think of them as being presented using a projector or large screen display. But when you can't connect in person to give your presentation, posting your PowerPoint online may be the next best alternative.

Maybe your audience doesn't have PowerPoint installed on their device. In that case, it makes sense to use Microsoft PowerPoint Online to share and collaborate. Or, you might have a major message you want to share online with anyone who clicks the link using SlideShare.

In this tutorial, discover a few ways to upload and share a PowerPoint presentation using best practices.

Guide to Making Great Presentations (Free eBook Download)

Before you read on, grab our free eBook: The Complete Guide to Making Great Presentations . It will help you master the presentation process, from: initial idea, through to writing, design, and delivering with impact.

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How to Quickly Share PowerPoint Presentations Online (Watch & Learn)

In this quick two-minute screencast video, I'll walk you through using PowerPoint Online and SlideShare to upload your presentation for sharing. I'll show you tips and tricks for each platform to get the most from them.

Both of these services are free when you make an account. You don't need anything other than a PowerPoint file and an account to quickly share your presentation online.

Now, let's dive into some written tips on using these services. I'll show you best practices on getting your PowerPoint online for an audience to see.

Microsoft PowerPoint Online

Do you have a PowerPoint and are you wondering " how to share my PowerPoint online? "

My preferred way to share PowerPoint presentations is to use PowerPoint Online, Microsoft's browser-based version of PowerPoint. If you've used Google Drive and their collaborative apps that live inside your web browser, you can think of this as Microsoft's alternative. Best of all, it's free!

To use PowerPoint Online, you'll need a Microsoft account, which is free to create. Jump over to this link to log in or create a Microsoft account and get started with PowerPoint Online.

1. Upload Your PowerPoint Presentation

Now, you'll need to upload your PowerPoint presentation to make it available online.

There are two ways you can do this:

Save it to your OneDrive account that's associated with your email address. OneDrive Microsoft's cloud storage app will automatically be available in PowerPoint Online when you log in.
Log into PowerPoint Online , and click on Upload a Presentation to upload your file from your computer.

2. Invite Viewers to Your Online Presentation

Once your presentation is online, you're ready to invite others to view it. Using PowerPoint Online, click on Share in the right corner above the presentation.

Now, you can add email addresses for anyone to invite to the presentation. Add some email addresses in the To field, along with a message below it to add collaborators.

Invite Viewers to Your Online PowerPoint presentation

There are some other key options that you'll want to set each time you add viewers to a presentation:

On the dropdown options, you can choose between Anyone with the link and Specific people to control who has access to the presentation.
You can also choose between the permissions Can edit and Can view . If you select the Can edit option, your invitee can make changes to the presentation.
You can set an expiration date for the share. Or, set a password so that the invitee has to log in to view the presentation.
You can also copy the link to share it online or through email. (See the steps below.)

3. Optional: Make an Online PowerPoint Presentation Link

Another option is to make the presentation public so that anyone with the URL to your presentation can view it. If you're distributing your PowerPoint presentation to a team online, it's easier to create a link instead of inviting each user's email address.

Here's how to create a link for a PowerPoint:

Click on Copy link on the same sharing window I showed you above. PowerPoint Online creates a URL that you can send to others to collaborate on the presentation with you.

Get a link for Online PowerPoint presentation

To invite others to make edits using the URL, click on the Anyone with the link can view option. Choose Allow editing from the Other settings section.

Post Your Presentations Online With SlideShare

Besides PowerPoint online, SlideShare is one of the best-known services for posting a PowerPoint online. When Netflix uploaded a slide deck on their culture in 2009, they likely had no idea that it would be viewed 17 million times in the following years.

Just as YouTube is a discovery platform for video, SlideShare is a network where users can discover your slide deck.

SlideShare is now owned by Scribd. You can upload a PowerPoint to SlideShare simply by hopping over to their website and log in (or create) your Scribd account. Or you can still log in through LinkedIn.

SlideShare supports a variety of formats, but it's tailor-made to drop your PowerPoint (PPTX) files into. You can drag and drop a file onto the window or click on a cloud service to quickly add your presentation online.

After you begin uploading your presentation, SlideShare has you add some basic metadata. Add a Title , Category , and Tags to help users discover your content.

LinkedIn online presentation Upload Settings

Maybe the most important setting on this screen is to choose the Privacy settings for your presentation. A Public presentation appears to anyone who comes across it via search or social, just like the Netflix culture slide deck. You could also choose Limited to make it visible, but not in SlideShare search.

Once you've set the privacy, press Publish . Your presentation will go online, ready to share!

SlideShare is a great choice for when you want to publicize your PowerPoint. But the privacy settings are essential when you're sharing your presentation online.

Learn how to make a great online presentations with SlideShare and PowerPoint in our multi-part tutorial series. Or get started with one of these Envato Tuts+ tutorials:

Send and Share Your PowerPoint Presentations

If your presentation contains sensitive information or you just don't want to publish it online, I still have tips for how to share your presentation effectively.

If you're going to use email or a service like Dropbox to upload your PowerPoint presentation, you might want to reduce the file size of your presentation before you send it. Let's look at two key tips to reduce the file size so that you don't waste someone's inbox space.

1. Compress Images

Images are usually the single largest part of a PowerPoint presentation. Everything else in a presentation is some combination of text and shapes, which don't consume much storage space at all.

Compressing images is the best way I've found to save space. Select a picture and click Picture Format . Choose Compress Pictures.

Compress Images Option in PowerPoint File Save As menu

On the Compress Pictures menu, choose a lower resolution setting from the list of options. I recommend choosing a lower resolution like 150 or 96 PPI. This reduces the space occupied by your images and creates a smaller PowerPoint file.

2. Save a Lower Resolution Copy

Beyond the images in your presentation, you can also save the entire presentation at a lower resolution.

On the File > Save As menu, this time choose the Tools > Save Options menu.

Resolution of PowerPoint Presentation file

For high-resolution presentations that use premium PowerPoint themes, this step is a must to reduce the file size before you send it to your audience. Find top PowerPoint presentation themes on Envato Elements:

Both of these tricks save some serious storage space when you share your presentation. Even if you're considering uploading it to PowerPoint Online, this is an ideal step to maintain PowerPoint performance.

Five PowerPoint Presentation Templates from Envato Elements for 2022

You've just learned how to share PowerPoint online. But the first step to sharing a presentation is to find the right template.

As you're looking for a PowerPoint template, keep in mind these top template options. Each of these has been selected to give you a stylish presentation template:

1. Permanent

Permanent template has 32 master slides, so there's plenty of room to add all your information. Plus, this template comes with charts, diagrams, tables, and more. Picture placeholders make it easy to add an image by dragging and dropping the image into it.

2. Everlux PowerPoint Template

Everlux is a professional template that comes with a portfolio where you can showcase your previous work. This template comes with over 40 unique slides in total. The minimal design makes it easy to use the template for any purpose. It comes with maps, graphs, icons, and more.

3. Hexas PowerPoint Template

Hexas has a modern design with geometric patterns. It comes with over 120 total slides that you can add information to. Also, this template comes with five premade color schemes making it easily customizable. Quickly add an image by dragging and dropping the image into an image placeholder.

4. Diminished PowerPoint Template

Diminished is a multipurpose PowerPoint template that comes with five color variations. It comes with over 150 total slides. This template comes with graphics, illustrations, and infographics. It also comes with portfolio galley slides to showcase any previous work.

5. Kiran Template

Kiran template has a minimal design that's good for a marketing presentation. This template comes with over 46 unique slides. It also comes with a lookbook where you can showcase your products. Easily drag and drop the image of your choice into the picture placeholder to add it to your slide.

Recap & Keep Learning More Great PowerPoint Presentation Tools

This tutorial showcased three key methods to share your PowerPoint presentation. The decision should come down to whether you're trying to attract a public audience (SlideShare) or collaborate with other PowerPoint users with PowerPoint Online.

If you aren't sold on using PowerPoint Online, check out some of the PowerPoint tutorials below. I'll show you how to use PowerPoint to work together online, and Laura Spencer offers a compelling look at using Google Slides instead.

Need Help? Grab Our Making Great Presentations eBook (Free)

We've got the perfect complement to this tutorial. You can find more information in our new eBook on making great presentations . Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.

Make a Great Presentation PDF Free eBook

It'll help you master the presentation process, from: initial creative ideas, through to writing, design, and delivering with impact.

Create and Share Your PowerPoint Online Today!

It can be helpful to share your presentation in many ways. Now that you know how to share a PowerPoint presentation as a link, try it for your next presentation. To save time creating your PowerPoint presentation, consider signing up for Envato Elements.

Editorial Note: This tutorial was originally published in November of 2017. It's been updated by Sarah Joy to make the information relevant and current. Sarah is a freelance instructor for Envato Tuts+.

How to Email One Slide from Powerpoint: A Step-by-Step Guide

Need to email just one slide from your PowerPoint presentation? No problem! It’s as easy as saving the slide as an image and attaching it to your email. Let’s break it down, step by step.

Step by Step Tutorial on How to Email One Slide from PowerPoint

Before we dive into the nitty-gritty, let’s quickly go over what we’re about to do. We’ll be saving the slide you want to send as a separate file, then attaching that file to an email. That way, your recipient gets just the slide they need, without any hassle.

Step 1: Open your PowerPoint presentation

First things first, open up the PowerPoint presentation that contains the slide you want to email.

Step 2: Select the slide you want to email

Click on the slide you want to send. Make sure it’s highlighted so you know it’s selected.

When you select a slide, you’ll see a border around it. This lets you know that it’s the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the one you want to email.

Step 3: Save the selected slide as an image

With the slide selected, go to the “File” menu, select “Save As,” and choose an image format like JPEG or PNG.

When you save a slide as an image, you ensure that the formatting stays exactly as you designed it, regardless of what software the recipient uses to view it.

Step 4: Attach the image to an email

Compose a new email in your email client and attach the image file you just saved.

Make sure you’ve got the correct email address for your recipient, and consider adding a brief message explaining why you’re sending the slide.

After you’ve completed these steps, your recipient will receive an email with the slide you wanted to share. They can then view it, download it, or even print it out for their reference.

Tips for Emailing One Slide from PowerPoint

Make sure the slide is clear and legible as an image.
Double-check that you’ve saved the correct slide.
Keep the file size in mind—some email providers have limits on attachment sizes.
Consider converting the slide to PDF if you want to ensure it’s not editable.
If you’re sending multiple slides, consider zipping the files to keep them organized.

Frequently Asked Questions

Can i email multiple slides as separate images.

Yes, you can! Just repeat the process for each slide you want to email.

What if my slide has animations or transitions?

Animations and transitions won’t appear in a static image. If these are crucial, consider sharing the entire PowerPoint file or recording a screencast.

How do I ensure the image quality is good?

When saving the slide as an image, choose a high-resolution option if available. This will keep the text and graphics crisp.

Is it possible to email a slide as a PDF?

Absolutely! Instead of saving as an image, choose “Save as PDF” from the “Save As” menu.

What should I do if the file size is too large to email?

Try compressing the image or using a file-sharing service like Google Drive or Dropbox.

Open your PowerPoint presentation.
Select the slide you want to email.
Save the selected slide as an image.
Attach the image to an email.

Emailing one slide from PowerPoint is a piece of cake once you know how to do it. Whether you’re sharing crucial information with a colleague, submitting a single slide for a class project, or just want to send a snapshot of your presentation, the process is straightforward. Remember, the key is to save the slide as an image and then attach that image to your email. By following the steps above, you’ll be able to share your slides with ease and confidence.

And hey, while you’re at it, why not explore the other amazing things you can do with PowerPoint? From creating animated presentations to collaborating with others in real-time, PowerPoint is a powerhouse tool that can take your presentations to the next level. So go ahead, get creative with your slides, and when you need to share just one, you’ll know exactly what to do. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Some of the other notable advantages of using WPS Office also include:

Seamless Compatibility: WPS Office effortlessly handles Microsoft Office file formats, making it adaptable for diverse document processing needs.

Free Version with Value: WPS Office offers a free version that provides essential features, catering to both individual users and cost-conscious businesses.

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Steps to edit Word/Excel/PowerPoint in WPS:

WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:

Edit a Word File:

Step 1: Start by locating and opening the WPS Office application on your computer.

Step 2: Go to the Sidebar menu and click on "Docs". Find and open your Word Document using WPS Writer.

Step 3: Make use of the helpful editing tools found in different tabs of WPS Writer to enhance your document until it's just right.

Step 1 : Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.

Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.

Edit a PowerPoint Presentation:

Step 1 : Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.

Step 2: Utilize the useful editing tools available in WPS Presentation's various tabs to easily enhance your presentation.

Get ready to experience the seamless efficiency crafted by WPS Office in their suite of office tools. Download WPS Office now and streamline your tasks like never before.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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6 Simple Ways to Send a PPT

Discover how to send a PPT with ease using various methods. Learn to streamline the process using Wondershare PDFelement’s innovative features.

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Why Goal Setting Is So Important

Sharing a PowerPoint presentation (PPT) is essential in today’s digital landscape. Whether for business, education, or collaborative projects, you need reliable methods to send your presentations quickly and efficiently. Wondershare PDFelement offers innovative solutions to enhance your sharing experience, including QR code sharing and PDFelement Cloud. This guide covers various methods for sending PPTs, ensuring you have the necessary tools for every situation.

Open Your Email Client: Launch your preferred email client, Gmail or Outlook.
Compose a New Email: Click 'Compose' or 'New Email.'
Attach the PPT File: Click the attachment icon, navigate to your PPT file, and select it.
Add Recipient and Message: Enter the recipient’s email address, subject, and a brief message.
Send the Email: Click 'Send.'

Handling Large Files:

Compress the PPT: Reduce the file size by compressing images and removing unused slides. Go to 'File' > 'Compress Pictures' in PowerPoint and choose your compression options.
Use File Compression Tools: Tools like WinRAR or 7-Zip can compress the file into a ZIP folder. Right-click your PPT file, select 'Add to Archive', and choose 'ZIP'.
Upload to PDFelement Cloud: Upload your presentation to PDFelement Cloud. This cloud storage solution allows you to bypass size limitations by simply sharing a link to the file. Here’s how:
Open PDFelement and upload your PPT file to PDFelement Cloud.
Generate a shareable link or QR code and include it in your email.

Dropbox is an excellent tool for sharing large files. Here's how to leverage it for your PPT:

Upload the PPT to Dropbox:
Open Dropbox and sign in.
Click on 'Upload Files' and select your PPT file.
Wait for the upload to complete.
Share the File:
Once uploaded, hover over the file and click 'Share'.
Enter the recipient’s email address and add a message if desired.
Click 'Send' or 'Copy Link' and paste the link in an email.

Using PDFelement with Dropbox:

Integration: PDFelement integrates seamlessly with Dropbox. You can save your PPT to Dropbox from PDFelement and generate a shareable link or QR code.
Secure Sharing: PDFelement provides options to add passwords and expiration dates to your Dropbox links, enhancing security.

Google Drive is another popular cloud storage service for sharing files. Follow these steps:

Upload the PPT to Google Drive:
Open Google Drive and sign in.
Click 'New' > 'File Upload' and select your PPT file.
Right-click the uploaded file and select 'Get Link'.
Choose the sharing settings (e.g., view only, edit access).
Copy the link and share it via email or other messaging platforms.

Using PDFelement with Google Drive:

Integration: PDFelement integrates with Google Drive, allowing you to upload and share files directly. Open PDFelement, upload your PPT to Google Drive, and generate a shareable link or QR code.
Enhanced Features: PDFelement allows you to annotate and add comments to your PPT before sharing, making it easier for recipients to understand your notes and revisions.

Sending a PPT from your phone is incredibly convenient when you’re on the move. Here’s how:

Open your email app.
Compose a new email and attach the PPT file from your phone’s storage.
Send the email.
Dropbox/Google Drive:
Open the Dropbox or Google Drive app.
Upload the PPT file.
Share the link via email or messaging apps.
Using PDFelement Mobile App:
Open the PDFelement app on your phone.
Upload your PPT to PDFelement Cloud.
Generate a shareable link or QR code.

Advantages of Using PDFelement Mobile:

Convenience: Access your PPTs anytime, anywhere.
QR Code Sharing: Instantly generate a QR code for your file and share it with others for quick access.
Secure Cloud Storage: Store your files in PDFelement Cloud and ensure they are safe and accessible.

When you need to send multiple PPTs, batch processing can save time. Here’s how:

Compress all PPT files into a single ZIP folder. Right-click the selected files, choose 'Send to', and select “Compressed (zipped) folder.”
Attach the ZIP folder to your email.
Cloud Storage:

Upload all PPT files to a single folder in Dropbox or Google Drive.
Share the folder link with recipients.
Using PDFelement:

Open PDFelement and create a ZIP file containing all your PPTs.
Upload the ZIP to PDFelement Cloud.
Generate a shareable link or QR code and share it with your recipients for easy access.

Batch Processing with PDFelement:

Efficiency: PDFelement allows you to batch convert PPTs to PDFs and upload them to PDFelement Cloud in one go.
Organization: Keep all your presentations organized and easily accessible in one place.
Security: Add password protection to your ZIP file or individual PDFs before sharing.

Converting PPT to PDF can make your presentation easier to share and view. Here’s how:

Using PowerPoint:

Open the PPT file.
Go to 'File' > 'Save As'.
Choose PDF from the file format options and save.
Share the PDF via email or cloud storage.

Open PDFelement and select 'Create PDF'.
Choose the PPT file and convert it to PDF.
Save and share the PDF via email or cloud storage.

Benefits of Using PDFelement:

High-Quality Conversion: PDFelement ensures your PPT is converted to PDF without losing quality.
Annotation Tools: Before sharing, add comments, highlights, and annotations to your PDF.
Security Features: Add passwords and permissions to your PDF for secure sharing.
Use QR Codes: PDFelement 11 allows you to share files using QR codes, making it easier for recipients to access the presentation. Simply generate a QR code for your file and share it.
Utilize PDFelement Cloud: Store and share your presentations securely using PDFelement Cloud. Access your files from anywhere and share them with ease.
Compress Before Sharing: Always compress your PPT files if they are too large. This helps in faster uploading and downloading.
Annotate and Comment: Use PDFelement’s annotation tools to add comments and highlights to your presentations before sharing.

Thanks to the wide array of options available today, sharing a PowerPoint presentation has never been simpler. Whether emailing your presentation, storing it in the cloud, or converting it to PDF, Wondershare PDFelement elevates the process with innovative features. With QR code sharing, you can provide instant access to your presentation, allowing recipients to view it with a scan. Additionally, PDFelement Cloud ensures your presentation is always accessible and easily shareable from anywhere. These powerful tools not only make your presentation more accessible but also ensure it looks polished and professional, enhancing the overall impact of your work.

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How to send powerpoint presentations with an embedded video.

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Create a folder, embed a video in powerpoint, compress the folder.

PowerPoint allows you to embed videos directly in your presentation. However, if you share the presentation, you might discover the embedded video no longer works. Here’s how to send your presentation with the embedded video still intact.

The issue here is that the embedded video doesn’t actually become a part of your slideshow. When you embed a video in PowerPoint, you’re simply telling PowerPoint the location of the media on your computer. PowerPoint then references that video on the designated slide.

If you want to send the presentation with the embedded video, you’ll need to package them together.

First things first, you’ll create a folder to store both the PowerPoint and video file. Note that you need to do this before embedding the video in your presentation. If you change the location of the video file after you embed it, the video will no longer work.

To create a new folder in Windows, right-click on the location where you want to place it, select “New” from the drop-down menu, and then select “Folder” from the submenu.

If you're using a Mac, you'll simply right-click and select "New Folder."

You’ll be prompted to name the folder. Name it something memorable, and then store your presentation and video file in this folder.

Now that both files are in the same location, open the PowerPoint file and embed the video . To do this, navigate to the slide where you want to embed the video; then go to the “Media” group of the “Insert” tab and select “Video." From the drop-down menu that appears, select “Video on My PC" if you're using a Windows machine or "Movie from File" if you're on a Mac.

A dialog box will then open. Navigate to the location of the video, select it, and click “Insert."

With the video now embedded in your presentation, save and then close PowerPoint.

Now it’s time to package the files together by zipping the containing folder.

Related: Everything You Need to Know About Zip Files

To do this on Windows, right-click the folder, select “Send To” from the menu, and choose “Compressed (Zipped) Folder” from the submenu.

Mac users will right-click the folder and select "Compress 'Folder Name'."

You’ll now have a zipped file containing both the PowerPoint presentation and the video file.

When you want to send the presentation, give the zipped file instead of just the individual PowerPoint file. Once the recipient receives, unzips, and opens the presentation, the embedded video will be playable.

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How to Make an Oral Presentation
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Steps to Plan Your Presentation

Instructor teach a class full of students on How to Make an Oral Presentation

Delivering an effective oral presentation is an essential skill for sharing your research findings with an audience. Tailoring your presentation to your audience, preparing for technical issues, and engaging your listeners with clear, concise content are crucial for the success of your research project. This guide provides comprehensive advice on how to prepare, what to include, and common pitfalls to avoid, ensuring your presentation is impactful and memorable.

For further assistance, contact the Office of Undergraduate Research for individual consultations.

What You Need To Know

Purpose

The purpose of an oral presentation is to share your research with an audience, typically through PowerPoint or Prezi. It is typically a synopsis of your research. If you've conducted a study, you will probably address the following topics:

Background research on your topic (with citations to past studies)
The rationale for your study (how does your study address a gap in the literature?)
Hypotheses/research questions
Methodology
Results (graphs are more interesting than tables or words)
Conclusions (for example, the implications or applications of your research, limitations, future research directions, a concise summary of your main findings, concluding thoughts)
References and Acknowledgements (such as grant support, a faculty advisor if he/she is not an author on the presentation, assistance from others who are not listed as authors)

If your scholarship is in a different form (e.g., a film analysis, a presentation of a creative work), the structure will likely be a little different, but in all cases, it should be clear to the audience what the main goals of your research are, why it's important to do this work, and what you found in your research.

Preparation

First, make sure you know how much time you have; it is common for oral presentations at conferences to exceed the time limit. Prepare a presentation that is a little shorter than the allotted time to allow for questions and other comments.
Think about your audience: Will they understand technical terms, jargon, and acronyms? Will they be mostly undergraduates or professors in the field? You should tailor your presentation to your expected audience.
Think carefully about your central message. What do you want the audience to know by the end of your presentation? Most people will only remember a few take-home points from your carefully constructed presentation (if that!). There's no point in getting bogged down in minutia that the audience can't really process anyway.
The most important parts are the beginning (to draw the audience in) and the ending (to wrap up, to inspire). Put some thought into how to make these parts of your presentation have impact.
Think about your speaking style; can you speak loudly and clearly? Can you modulate your voice appropriately, or do you tend to sound monotone when you give presentations? Consider working on your public speaking skills if it's needed; consider joining Legacy Owls Toastmasters Club for this purpose and check out Toastmasters International public speaking tips .

Plan for the Unexpected

Will the conference provide computers or do you bring your own laptop?
Will there be internet available?
How reliable is the internet?
Will there be speakers or a way to use audio (if necessary)?
Back up your presentation in at least two places (e.g., flash drive, Dropbox, email it to yourself).
When you prepare a presentation on a Mac and then use a PC (or vice versa), be aware that sometimes things look different.
Bring a printed copy in case the technology fails, or have a tablet/laptop with you.
Find the room early, and check out the technology so you’re familiar with it.

What to Avoid

It is usually not required that you use visuals for your presentation, but a PowerPoint or Prezi can often help the audience follow along with your research.

If you use PowerPoint or Prezi:

Avoid the temptation to put too much text on your slides; the audience can get bored or overwhelmed and might not be able to clearly see all the words if you've used a small font (less than 20-pt is considered "small").
Avoid font types that are hard to read or look unprofessional.
Avoid putting words on a busy powerpoint background that makes the words hard to read.
Avoid using font color that doesn't contrast with the background (in other words, your audience can't read gray text on a black background).
Avoid tables and graphs that have too much information - you can recreate those tables and graphs with just the most important information instead.

Also, consider your verbal and physical presentation:

Avoid reading your slides to the audience.
Avoid reading from prepared notes; the audience will maintain interest better if you can speak extemporaneously directly to them. It's also hard to make eye contact with the audience if you are reading.
Avoid distracting behaviors or verbal tics (“um,” “like,” “uh”).
Dress appropriately for the occasion.
Consider your body language (e.g., arms crossed can come across as you not wanting to be there).

Ways to Stand Out

Embrace a "Presentation Zen" style: simple (not simplistic), clean, and powerful.
Have interesting, high-resolution images on your slides.
You could connect your research to recent events (perhaps asking the audience to summarize the recent event).
You could ask specific questions throughout the presentation.
You could poll the audience on a topic relevant to your presentation (perhaps even using a free resource such as Socrative or Poll Everywhere ).
You could insert a powerful quote into your presentation (perhaps at the beginning or end).
You can show a short video to illustrate something important about your topic.
The point is not to be gimmicky; the point is to keep your audience interested and engaged (especially when the audience has been listening to oral presentations all day and might be tired). Be aware, though, that different disciplines have different conventions regarding what is and is not appropriate for an oral presentation; be sure to ask your research advisor for advice first.
Showing enthusiasm for their work
Being energetic
Using emphasis on certain words
Using hand gestures to keep the audience engaged

Handling Audience Questions

Be sure to leave some time at the end.
If a questioner is soft-spoken, repeat the question so everyone hears.
Avoid long, meandering answers.
Don’t make something up if you don’t know an answer. Offer to look it up and get back to the person, and be open to someone in the audience knowing the answer.
Give positive reinforcement to questioners (smiling, nodding, “that’s a good question”).
If someone is attacking you or otherwise being rude, remember that this usually comes from someone who wants to show off or appear smart in front of everyone The other audience members will recognize the rudeness and be on your side! Stay calm, answer as best you can, and acknowledge it when he/she makes a good point (smiling and nodding can disarm an attacker).
People will often talk to you right afterwards; try to avoid running out right after your presentation if you can help it.
Audience members may email for a copy of your presentation or to ask further questions; be sure to follow up with them.

Conclusions

If you have been accepted to present your research at a conference, congratulations! This is a great honor, and you should be proud of this accomplishment. If you would like an individual consultation with someone from the Office of Undergraduate Research about your presentation, please do not hesitate to contact us at [email protected] .

Other online resources to check out include:

Presentation Tips (Prepare, Design, Deliver)
18 Tips for Killer Presentations

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Share and collaborate

Share and collaborate in powerpoint.

Share your presentation

On the ribbon, select Share . If your presentation isn't already saved to OneDrive, you'll be prompted to save it there.

In the Send Link dialog box, do the following:

Enter the names or email addresses of the people you want to share with.

Select the drop-down to change permissions, if you want. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .

Include a message if you'd like and select Send .

You can also select Get a link to create a link that you can copy into an email.

Co-author a presentation

After you share your file, you can work together at the same time.

Under Share , see who is also working in the file.

Colored flags show where each person is editing.

Shows the icon indicating someone else is collaborating on a slide in PowerPoint 2016

Comments in presentations

Select Review > Comment or @ Mention . Or select New if the Comments pane is open.

In the Comments pane, type your comment in the box, @mention a collaborator if you like, and press Enter.

Select Reply and type your response.

Select See more comments to go between comments and slides.

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Handling Requests to Send Your Presentation

As a storyteller, you may receive requests to share your presentation with others. While it’s flattering to know that your work is appreciated, it’s important to consider the potential implications of sharing your content. In this section, we’ll discuss best practices for handling requests to send your presentation.

Factors to Consider Before Sharing

Copyright and intellectual property: Ensure that you have the necessary rights to share your presentation. If you used copyrighted materials, obtain permission before sharing.
Confidentiality: If your presentation contains sensitive or confidential information, be cautious about sharing it with unauthorized individuals.
Purpose of sharing: Understand the reason for the request. Is the person interested in learning from your work, or do they have a specific use case in mind?
Potential risks: Consider the potential risks of sharing your presentation, such as unauthorized use or misrepresentation of your content.

Best Practices for Sharing Presentations

Get written consent: If you’re sharing your presentation with a third party, obtain written consent from them to use your content.
Provide context: When sharing your presentation, provide context to help the recipient understand your message and intent.
Limit distribution: Consider the potential consequences of widespread distribution. If there are risks involved, limit the number of people who have access to your presentation.
Consider alternative formats: If you’re concerned about unauthorized sharing, consider providing your presentation in a format that is difficult to distribute, such as a password-protected PDF or a video file.
Monitor usage: Keep track of who has access to your presentation and how it is being used. This can help you identify potential risks and take appropriate action.

When to Say No

If sharing violates your copyright or confidentiality agreements.
If you believe that sharing could harm your reputation or career.
If you are uncomfortable with the potential consequences of sharing.

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How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
Share your PowerPoint presentation with others
To send your presentation as a copy or a PDF, select Share. Select Attach a Copy Instead in the Share dialog box. Select either PowerPoint Presentation or PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
Share a single PowerPoint slide with someone else
On the command bar, tap Share. Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file). Choose the app that you want to send the picture with. The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message. Tap the thumbnail of the slide that you want to ...
Send a presentation in email
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
How to Share Your PowerPoint Presentation
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
How to Share PowerPoint Presentation: Full Guide
Step 3: Choose 'Share' and select 'Send presentation'. You can also use the "share" option at the top left of the menu. Step 4: Your default email client will open. Attach the file and enter the email address of the recipient. Step 5: Before you click send, ensure your presentation file size doesn't exceed the email provider's ...
How to Share a PowerPoint Presentation on Any Computer
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
How to Share a PowerPoint (Easy Step-by-Step Guide)
Alternatively, if the presentation is too large for an email attachment, you can select the option to Send a Link or explore one of the ways to share large PowerPoint files over the Internet. By sending a link, the method will save your PowerPoint presentation to OneDrive (Microsoft's cloud storage service) and then generate a shareable link ...
How to Email a PowerPoint Presentation in 60 Seconds
Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.. 1. Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share.Now, click on Email on the left side.Let's click on Send As Attachment. How to Email your PowerPoint presentation as an attachment.
How to Send a PowerPoint Through Email When It's Too Big
Step 3: Send the link through email. Instead of attaching the file, paste the link to the file in your email. Sending a link is a quick and efficient way to share a large PowerPoint file. The recipient can simply click on the link to view or download the presentation, without it taking up space in their email.
How To Share a PowerPoint in 5 Methods (Plus Tips)
Find the presentation you'd like to share and double-click on it to attach it to the email. Send the email so the recipient receives the presentation. 5. Zoom method If you're doing a presentation on Zoom, you can share your screen so viewers can see your PowerPoint by completing these steps: Open your presentation on your computer.
How to Email a PowerPoint Presentation: 5 Proven Ways
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
Sharing a presentation
Sharing a presentation. Once you make a presentation, it's time to spread the word. Prezi gives you a variety of ways to share your presentation. Send a trackable view link, create an exported file that you can present even without an internet connection, or convert it to a PDF to email or print. So, who'll you share your presentation with?
How to Share Your PowerPoint Presentation Online (For Free)
Here's how to create a link for a PowerPoint: Click on Copy link on the same sharing window I showed you above. PowerPoint Online creates a URL that you can send to others to collaborate on the presentation with you. Create a link to view the PowerPoint presentation using the Get a link option.
How to Email One Slide from Powerpoint: A Step-by-Step Guide
Step 2: Select the slide you want to email. Click on the slide you want to send. Make sure it's highlighted so you know it's selected. When you select a slide, you'll see a border around it. This lets you know that it's the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the ...
How to Send a PowerPoint Through Email(3 Common Methods)
Here are the steps to send PowerPoint as a link: Step 1: In the top left corner of your PowerPoint presentation, click the File tab. PowerPoint file tab. Step 2: Select "Save As" from the left sidebar and then click on "OneDrive" to save the file in the Cloud. PowerPoint Save in Cloud. Step 3: After the file has been saved in the cloud ...
How can I share a PowerPoint so that it opens automatically in
If so, we'd suggest you save presentation file as .ppsx type file, if you are using PowerPoint in Windows, we'd suggest you go to PowerPoint File > Save as > Click More Options > select PowerPoint Show under Save as type, the file is saved as a .ppsx file. When the file is double-clicked, it opens as a slide show.
6 Simple Ways to Send a PPT
How to Send a PPT from Your Phone. Sending a PPT from your phone is incredibly convenient when you're on the move. Here's how: Email: Open your email app. Compose a new email and attach the PPT file from your phone's storage. Send the email. Dropbox/Google Drive: Open the Dropbox or Google Drive app. Upload the PPT file.
Share and collaborate with PowerPoint
Share and collaborate with PowerPoint. Share your presentation. Select Share on the ribbon. Enter the names or email addresses of the people you want to share with. Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply.
How to Send PowerPoint Presentations With an Embedded Video
From the drop-down menu that appears, select "Video on My PC" if you're using a Windows machine or "Movie from File" if you're on a Mac. A dialog box will then open. Navigate to the location of the video, select it, and click "Insert." With the video now embedded in your presentation, save and then close PowerPoint.
How to Make an Oral Presentation
Embrace a "Presentation Zen" style: simple (not simplistic), clean, and powerful.; Have interesting, high-resolution images on your slides. Consider ways to involve your audience and make the presentation a little bit interactive so it's not just you talking the whole time.
Share a presentation in PowerPoint
Try it! Share your PowerPoint presentation by saving it to the cloud and sending it to others. Select Share. Select where to save your presentation to the cloud. Choose a permission level. Select Apply. Enter names and a message.
4 Blocker Template Presentation templates
Send us a message and help improve Slidesgo. Send suggestions ... 4 Blocker Template Presentation templates Discover the power of clarity with our '4 Blocker Template' collection, designed to streamline complex ideas into digestible segments. Perfect for strategic planning, project updates, or educational purposes, these templates enhance your ...
Share and collaborate in PowerPoint
Share and collaborate in PowerPoint. Share your presentation. On the ribbon, select Share. If your presentation isn't already saved to OneDrive, you'll be prompted to save it there. In the Send Link dialog box, do the following: Enter the names or email addresses of the people you want to share with. Select the drop-down to change permissions ...
Handling Requests to Send Your Presentation
As a storyteller, you may receive requests to share your presentation with others. While it's flattering to know that your work is appreciated, it's important to consider the potential implications of sharing your content. In this section, we'll discuss best practices for handling requests to send your presentation.

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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How to Email One Slide from Powerpoint: A Step-by-Step Guide

Step by Step Tutorial on How to Email One Slide from PowerPoint

Step 1: Open your PowerPoint presentation

Step 2: Select the slide you want to email

Step 3: Save the selected slide as an image

Step 4: Attach the image to an email

Tips for Emailing One Slide from PowerPoint

Frequently Asked Questions

What if my slide has animations or transitions?

How do I ensure the image quality is good?

Is it possible to email a slide as a PDF?