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How to Add, Record or Edit Audio or Music in PowerPoint

Do you want to set the right mood and keep your audience engaged and entertained during your next presentation? In this new Slidesgo School tutorial, you’ll learn how to add audio or music to your presentations . You’ll also find out how to edit them to your liking .

Adding Audio from your Computer

Recording audio from powerpoint, editing audio, adding online audio, adding music from youtube, playing several clips in succession during your presentation.

• Before we begin, please note the following: in PowerPoint 2010 or older, you should use .wav or .wma files in Windows, and .wav files in Mac. If you’re using a newer version, we recommend that you work with AAC .m4a files.
• Open your PowerPoint presentation and select the slide where you want to add audio.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. You’ll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you’ll need to have a microphone set up in your computer).
• Select Audio from My PC. A new window will open, where you have to locate the audio file you want to add to your presentation.
• Once located, click the drop-down arrow next to Insert. You’ll see two options:
• If you choose Insert , the audio will be directly inserted into your presentation, increasing the size of the document.
• If you choose Link to File , a link to the file will be created, reducing the size of the document. However, there could be issues if you use the presentation in a different computer, forcing you to link the audio file to the presentation again.
• Select the option that best suits your needs.
• If you want to export any audio included in your PowerPoint presentation, right-click its icon → Save Media As (you can only do this with audio inserted from your PC).
• Please note that if you want to play a different audio in each slide, you’ll need to add the audio files one by one. You’ll also need to uncheck “Play Across Slides”. You can refer to the “ Editing Audio ” section in this tutorial if you want more information.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. Select Record Audio. A new window will open.
• Enter the name of the audio file you’re about to record.
• Press Record to start recording. To stop, press the Stop button. To play what you’ve recorded, press Play.
• If you’re happy with what you’ve recorded, click OK. If that’s not the case, click Cancel.
• Select the audio whose format you want to adjust. A new set of tabs, called Audio Tools, will appear on the toolbar.
• In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your audio during the presentation.
• In the Editing group, there are options to add a fade in and a fade out. You’ll also find the Trim Audio option. If you click it, a new window will open, where you can set the start point and the end point of the audio clip.
• In the Audio Options group, you’ll find the following options to adjust the behavior of the audio clip:
• Volume: It allows you to set the volume of the clip.
• Start: Click the drop-down arrow to choose how you want the audio to start. If you’re using Office 2010, you’ll also find an option here to play the audio clip during the entire presentation.
• Loop until Stopped: Once the audio clip finishes, it starts again indefinitely until you stop it.
• Play Across Slides: If you enable this, the audio clip will be played during the entire presentation. If “Loop until Stopped” is enabled too, it won’t stop playing until you reach the end of the presentation.
• Hide During Show: Check this option if you want to hide the icon.
• Rewind after Playing: Check this option if you want the timer of the audio clip to go back to the beginning when it reaches the end.
• If you’re using newer versions of PowerPoint, you’ll find a group called Audio Styles. Choose “No Style” if you don’t want additional effects. Choose “Play in Background” if you want the audio clip to be played in the background during your presentation.
• You can change the icon of the audio clip. To do so, on the Format tab, in the Adjust group, click Change Picture.
• Insert an icon or a picture. We’ll use it to link the online audio. Please refer to the How to Add and Modify Icons tutorial to learn how to insert icons.
• Add the link to the online audio resource. If you don’t know how to do it, please refer to the How to Insert a Hyperlink in PowerPoint tutorial.
• Once added, click the icon of this audio. A new window will open, where you must click the Play button. Some audio platforms, such as Soundcloud, allow you to generate an autoplay sharing link. With that, you just need to click the icon to play the audio automatically.
• If you want to pause the playback, you’ll need to exit the presentation mode and do it manually.
• Insert the video containing the audio or music you want. If you don’t know how, please refer to the How to Add a Video in PowerPoint tutorial.
• Decrease the size of the video and place it outside the visible part of the slide.
• We need to set it to automatically play in presentation mode. To do this, on the Playback tab, in the Video Options group, click the Start drop-down arrow and select “Automatically”. If you need more information, please refer to the How to Add a Video in PowerPoint tutorial.
• Please note that the audio will stop when changing slides.

To create a playlist that plays across all slides during your presentation, you need to use an audio editing software, such as Audacity or Adobe Audition, and edit the clips so that they come one after another. When you’re done, export it as a single audio file, which you can now use in your presentation.

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3 Simple Ways to Record Audio on PowerPoint Presentations

Sara Wanasek

Enhance your PowerPoint presentations by incorporating music and adding your own narration or unique sound bites. This not only keeps your audience engaged but also complements your written content. Learning how to add and record audio in PowerPoint is a valuable skill, enabling you to create compelling presentations for professional, educational, and personal purposes.

Recording audio in PowerPoint offers significant advantages, especially when delivering remote or asynchronous presentations. You can:

• Record yourself giving the presentation and share the recording for viewers to access at their convenience, or
• Include audio clips to emphasize transitions, key points, or significant moments within your presentation.

Continue reading to discover how to record audio live in PowerPoint on Windows devices, add pre-recorded audio, and find useful tips for editing!

Step-by-step guide: How to Record Audio on PowerPoint

In PowerPoint, you have the capability to record two types of audio:

• Recording for exporting as a video: This method is ideal for narrating your presentation, making it perfect for sharing with others to watch at their own pace.
• Recording short audio clips: This method allows you to incorporate audio into your live presentation.

Let’s walk you through both methods of recording audio directly within PowerPoint:

Option 1: Record Narration for All Slides

Step 1: Open Your PowerPoint Presentation

Launch PowerPoint and open a new or existing PowerPoint file. If your are starting from scratch, make sure to complete the slides with design and interactive elements (make sure your presentation is engaging !) before adding your audio. 

Step 2: Choose the Starting Position

• Go to the ‘SlideShow’ tab and click on the arrow next to ‘Record Slide Show.’
• Choose between ‘From Current Slide’ or ‘From Beginning’ based on your requirements.
• This will open the recorder window, where you can make necessary adjustments to the settings.

Step 3: Adjust Settings

You can select the microphone, view your notes, and toggle your camera on or off.

Step 4: Begin Recording

When you are ready, click the ‘Play’ button to begin recording. You will see a 3-second countdown, then the recording will start and you can begin speaking. 

Use the side arrows for smooth navigation through your presentation while recording. Pause or stop the recording at any point. To review the recorded audio, click ‘ Replay .’ To delete any recordings, click the ‘x’ next to the speaker icon.

At the bottom left, you’ll find two timers: one for the entire presentation and one for the specific slide, helping you keep track of the recording length.

Step 5: Stop Recording

When done, click the ‘X’ in the top right-hand corner. Your audio recordings will be saved to each slide, indicated by the speaker icon at the bottom right corner of your slide. 

Step 6: Share Recording

To share your recording, export the PowerPoint file as a video , selecting ‘Use Recorded Timings and Narrations.’ Then, easily share it via email or add it to a Learning Management System for convenient viewing.

Option 2: Record Audio for Specific Slides

Step 1: Navigate to the Desired Slide

Select the specific slide where you want to record audio. This could be for narration, background music, or sound effects, depending on your presentation’s needs.

Step 2: Insert Audio

To add audio, click the ‘Insert’ tab on your PowerPoint ribbon. Then in the Media section, select ‘Audio’ then ‘Record Audio’. 

Step 3: Name Audio Sound

Name the sound uniquely for easy future retrieval.

• Click the red ‘Recording’ button to start.
• Use the green ‘Play’ button to review the audio.
• If it’s satisfactory, click ‘OK.’
• The speaker icon will be added to your slide, and you can reposition it as needed.

Step 5: Set Audio Playback Options

After adding audio to your slide, you can specify how and when you want it to play. Click on the Audio icon and select the ‘Playback’ tab in the PowerPoint ribbon. 

In PowerPoint, utilize editing tools to refine your audio. Trim, adjust volume, and apply fade-in or fade-out effects for a professional touch. You can also set the start and stop points for the audio and save it for future use.

Step 6: Test Your Audio

Before your important presentation, test the audio to ensure it works smoothly. Play through your presentation to confirm that everything sounds and plays correctly.

Option 3: Adding Pre-Recorded Audio to PowerPoint

Already have the audio you want to use? No problem! Adding audio to your PowerPoint can be done in 4 simple steps:

Step 1: Navigate to the Slide

Select the slide where you want to addyour pre-recorded audio.

Click the ‘Insert’ tab and choose ‘Audio’ from the Media Section. Select ‘Audio on My PC’ and search for your pre-recorded audio to be uploaded. 

Step 3: Configure Playback Options

Customize your playback settings to suit your needs, such as when the audio should start and how it should play.

Step 4: Test it out

Ensure that the audio plays well and syncs up with your slide transitions and animations for a seamless presentation.

Expert Tips for the Best Recording

Use these tips to get the best recording in PowerPoint: 

• Choose the Right Microphone: Opt for a high-quality microphone for clear and professional audio. For frequent recordings, consider an external microphone.
• Minimize Ambient Noise: Record in a quiet space to reduce background noise. Close doors and windows, and use noise-canceling software if necessary.
• Prepare Your Narration: Outline your narration to ensure a structured delivery, preventing pauses or monotony. Avoid reading line by line.
• Practice Your Delivery: Practice your narration multiple times for improved flow and clarity. Utilize PowerPoint’s Speaker Coach for help with pace, tone, and filler words.
• Edit Minor Mistakes: Don’t worry about small errors during recording; you can edit them out later using PowerPoint’s editing tools.
• Enhance Accessibility: When recording the entire presentation, add closed captions or subtitles to make it accessible to a broader audience, including those with hearing impairments.

Bonus: Recording Interactive PowerPoint Presentations

Want to take your PowerPoint recordings to the next level? Include interactive elements in your PowerPoint recordings to engage your audience more effectively with ClassPoint.

ClassPoint is an interactive teaching tool that integrates directly into PowerPoint, Coffering live presentation engagement features such as interactive questions , gamification , and presentation tools !

When recording your presentation, use third-party recording software like Zoom, Teams, Loom, or Screencast-O-Matic, and incorporate ClassPoint features alongside your audio narration, like so:

1. Live Annotations

Use Pens , Highlighters , Shapes , and even Text Boxes to add notes and highlight the important information on your slides while recording.

2. Added Whiteboard Slides

Add variety to your presentation by annotating on a blank whiteboard slide of your choosing.

3. Laser Pen

ClassPoint’s laser can be used as a pen with disappearing ink and a spotlight when you press the ‘S’ key on your keyboard, allowing you to guide your audience’s attention more effectively.

4. Draggable Objects

Enhance audience understanding by moving objects on your slide as you explain , emphasize key concepts, and create visual associations.

5. Embedded Browser

If you need to search the web to emphasize a key point or show a video, simply open a browser within your presentation without interrupting your seamless presentation and recording.

6. Timer or Stopwatch

If you want your audience to reflect on a question or complete an activity independently, use the timer or stopwatch to create a brief pause before resuming your recording.

Final Thoughts

Whether you’re narrating a presentation for asynchronous viewing or incorporating audio into a live session, you’re now equipped with the knowledge of how to record audio on PowerPoint in the best way. 

With added audio, you can engage your audience in a way that ensures your message resonates, no matter where or when they access your content.

Begin experimenting with these techniques, and see how recording audio on PowerPoint and leveraging ClassPoint can transform your PowerPoint presentations, both live and virtually.

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How to Add Audio to PowerPoint: The Quick Step-by-Step Guide

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By Al Boicheva

in How-To Tutorials

2 years ago

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In most cases, your PowerPoint presentation will serve as a visualization for your main points during your speech. This, however, doesn’t mean you can’t take a break and enrich your presentation with additional media to further immerse your audience . If you’ve landed on this article, you probably already have something in mind and wish to try to diversify your slides with some music, sounds, or narrations. With no further ado, welcome to the quick step-by-step guide on how to add audio to PowerPoint.

📝 Note: In order to record or hear the audio in PowerPoint, make sure you equip your device with headphones and a microphone.

How to Add Audio in PowerPoint from PC

Let’s say you already have some tune in mind that you wish to add to a particular slide. In terms of sounds, PowerPoint allows you to add multiple files to a single slide, so your options are limitless. For this guide, for example, we will create a slide for a presentation on Farm Animals directed at children. We will add a sound responding to each of the animals in the picture.

Go to the ribbon menu in your PowerPoint and choose Insert > Audio .

When you click Audio , PowerPoint will open a dialogue window. From there, navigate to the location where you store your audio files. Once you select the audio file you wish to add to your slide, click Open .

PowerPoint will insert your audio file in the form of a speaker icon with a player that allows you to play your file and adjust its volume. You can drag the icon and place it wherever you find it suitable, and you can also adjust its size .

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. 

This option allows you to adjust the volume of your audio.

This option reveals a drop-down menu to help you choose how the audio starts. Depending on the version, you can choose the following options. When Clicked On plays audio only when you click the speaker icon. Automatically plays your audio file immediately when you land on the slide where you’ve placed the audio file. In some versions, you will get a third option of In Click Sequence , which plays the file automatically with a click.

Audio Options

In order to choose how the audio plays during your presentation, this drop-down menu gives you the following options.

• Play Across Slides plays the audio files across all the slides.
• Loop Until Stopped allows you to play your audio file on loop until you manually choose to stop or pause it with the respective button in the mini player.
• Hide During Show hides your speaker icon. Use it only if you set your audio to play automatically.
• Rewind After Playing rewind your audio clip more than once while you are still on the same slide that originally contains your audio clip.

Play in Background

This option allows you to have your audio clip play continuously across all slides in the background.

Make sure you test your audio in Slide Show. Now let’s see how our Farm Animals and their sounds presentation works out. We chose to play each sound When Clicked On .

📝 Note: In order to delete an audio clip, select the speaker icon on the slide and press Delete .

How to Record Your Own Audio 

You also have the option to record your own audio directly in PowerPoint. In order to do so, go back to the Insert > Audio menu and choose Record Audio .

PowerPoint will open a Record window. Here you type the name of your audio file and click Record before you start speaking to your microphone.

In order to review your record, select Stop and then hit Play to listen.

You can also select Record to re-record your file. Hit OK when you’re satisfied with the clip.

Same as with audio files from your computer, PowerPoint will insert your clip as a speaker icon . Drag the icon where you want it on the slide. 

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. They are exactly the same for your recording clip as with audio files from your PC.

Final Words

We hope this step-by-step tutorial was useful to you. Now get wild and impress your audience with immersive audio in your presentation.

It seems that you are interested in the subject of Powerpoint. Why don’t you throw a glance at these related articles?

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How to Record Audio in PowerPoint for Narration or Voice-Over | Step-by-Step

Related topic : If you are only looking to insert or add an audio that does not advance or move a slideshow in time and in synch your voice, this article: Adding Music to PowerPoint Slideshow explains how.

How to record audio as a voice-over or narration in PowerPoint – Quick Guide

Why use narrations or voice-overs in powerpoint presentation, before recording your narration or voice-over – tips., make sure your microphone works..

An important step to take before recording your audio is to ensure your microphone is set up correctly and your voice can be played back clearly. The video below runs through how to set up an external mic for your Windows or Mac .

How to Record Audio in PowerPoint Step-by-Step Instructions.

Advanced powerpoint audio recording options., add annotations to your recorded powerpoint slide show..

To use the Annotation Tool in PowerPoint: Scroll to the bottom of the full screen recording view (as shown in the image below). Then, select any of the tools available (the laser pointer, highlighter or pen) and annotate your slide, by drawing with them using any mouse or other pointing device.

Using the Timings Function to Adjust Recording Speed.

To Change the Timings of Your Recording: Navigate to the Slide Show tab in the top ribbon > (Next to the Record Slide Show icon, we used before) > click the Rehearse Timings icon. The presentation will now once again go to full-screen mode, and you can use your arrow keys to change the slides and set new timings.

Clearing or Deleting your narration and / or timings

To Delete a Narration or Timings: Navigate to the Slide Show tab in the top ribbon OR the Recording Tab. Select the down arrow on the “ Record Slide Show ” button > from the menu choose “ Clear ” > Select the appropriate timings and/or narration option.

Save and Distribute the Presentation with Audio as a Movie / Video file.

To Export your Presentation as a video: In PowerPoint navigate to File Menu > Export > Select your preferred options. (E.g.) File Format: MP4 . Quality Width 1,920 Height 1,080

Recording Audio Tips and Tricks

Macos 2019 – powerpoint audio recording tip, microsoft 365, 2016, 2019 for windows pc – recording tab in powerpoint, related posts, how to add music to powerpoint slideshow and find free music, [solved] how to upload powerpoint to google drive, 10s method: how to add bullet points in powerpoint.

How to Record a PowerPoint Presentation with Narration

Can be helpful in creating a dramatic narrative

Microsoft PowerPoint has a built-in recording tool that allows you to narrate your presentations using recorded audio. You can export and share recorded presentations as video files.

This tutorial covers everything about recording PowerPoint presentations on Windows and Mac computers.

Record PowerPoint Presentation with Narration

Open the PowerPoint file/presentation you want to record and follow the steps below.

Record PowerPoint Presentation on Windows

• Select the slide you want to start recording from on the slide thumbnail pane.

• Head to the Record tab on the ribbon and select the Record button to start recording from the current/selected slide.

To record from the first slide, select the down-facing arrow icon below the Record button and select From Beginning .

You can also record a presentation from the Slide Show tab. Select Slide Show on the ribbon and select Record , From Current Slide , or From Beginning .

That’ll open PowerPoint’s presentation recorder in a fullscreen window.

• Select the Record icon and start speaking after the three seconds countdown.

PowerPoint records the presentation window and captures your voice and webcam feed as you navigate the slides. Select the left-facing and right-facing arrows to move to the previous and next slides in the presentation.

Record PowerPoint Presentation in macOS

• Open the Slide Show tab and select Record Slide Show .

• Select the Record button on the toolbar to start recording your narration.

Use your keyboard arrow keys to move back and forth between slides. Press N or Space Bar to move to the next slide or animation in the presentation. Press P or Backspace to return to the previous slide or animation.

Select Tips in the top-left corner for more keyboard shortcuts and other presentation tips.

Note: The narration tool doesn’t record slide transitions. When moving between slides, wait for the destination slide to appear on the screen before speaking.

PowerPoint Recorder Control/Settings

You’ll find a handful of controls and options on the recording tool. We’ll show you how to use these controls to include voiceovers or audio recordings in your presentation.

Using Presentation Pointer Tools

PowerPoint provides several tools to mark up your slides when narrating your presentation. There’s a pen tool, eraser, laser pointer, and highlighter.

With the Pen tool, you can draw on slides during narration/recording. Press Ctrl + P (Windows) or Command + P (Mac) to use the pen tool. You can also select the Pen icon to convert the pointer to a pen.

The Laser pointer tool converts your cursor to an onscreen laser. Use the laser pointer to draw attention to something on a slide/presentation.

Press Ctrl + L (Windows) or Command + L (Mac) to use the laser pointer. There’s also a Laser pointer icon on the toolbar.

Pressing Ctrl + I (or selecting the Highlighter tool ) converts your cursor to a highlighter.

Use the Eraser tool to remove inks and highlight from slides. Select the Eraser icon or press Ctrl + E and select the ink to erase.

On macOS, select the Erase Pen icon (or press E ) to erase all drawings and highlights on the slide.

You can change the pointer tools ink from the color selection boxes. However, one major limitation is that you can’t change the size of these pointer tools.

Pause and Resume Your Recording

In Windows, press I on your keyboard or select the Pause button in the top-left corner to pause your recording.

Press I again or select the Record icon to resume the recording.

If you use a Mac, select the Pause icon in the top toolbar to pause the recording.

Unmute or Mute Microphone

Check that your microphone is unmuted before recording. Select the microphone icon in the bottom-right corner to mute or unmute your mic.

PowerPoint for Windows allows you to mute and unmute your microphone in real time while recording video/audio narrations. The macOS version of PowerPoint only lets you configure your camera and microphone settings before recording.

Switch Microphone or Camera

Want to record your presentation with an external microphone or camera? Press Ctrl + M or select the audio/camera settings icon in the top-right corner and choose your preferred microphone/camera.

In macOS, select the microphone icon to mute or unmute your microphone. Select the arrow-down icon next to the microphone or camcorder icons to switch input devices.

Enable and Disable Camera

The recorder displays your camera or webcam feed in the bottom-right corner of the presentation slides.

Select the camcorder icon to remove your webcam feed from the recording. Select the icon again to display your webcam feed in the presentation.

You can also use the Ctrl + K keyboard shortcut on Windows computers to enable or disable your camera.

On Mac computers, you’ll find the video control icon on the top toolbar.

Note: The recording tool greys out the camcorder icon if your microphone is turned off.

Enable or Disable Camera Preview

PowerPoint allows you to disable the camera preview without turning off your camera or webcam.

Press Ctrl + J (Windows) or select the Camera Preview icon in the bottom-right corner to disable or enable the camera preview.

End a Recording

Press S on your Windows keyboard or select the Stop icon to end the recording.

Replay or Preview Your Recording

When you end a narration, press V on your keyboard or select Replay to preview or watch the recording.

The recorded narration will include all pen inks, highlights, and laser pointer gestures made during the presentation.

You can also preview/replay the narration outside the recording tool. Open the Slide Show tab and choose to watch the playback From Beginning or From Current Slide .

PowerPoint allows you to preview the playback on individual slides. A speaker/audio icon appears in the bottom-right of PowerPoint slides with narrations.

Choose the slide you want to preview, hover your cursor on the speaker icon in the bottom-right corner, and select Play .

Delete Current Narration/Recording

Did you spot an error when previewing your presentation? Want to delete the current narration and start from scratch?

Select the Clear existing recordings icon and choose whether to Clear Recordings on Current Slide or Clear Recordings on All Slides .

On Mac, select the Bin icon to delete the entire narration/recording.

Close the Narration Tool

Select the X icon on the title bar to close the presentation narration tool and return to Powerpoint.

Select End Show in the top-left corner to close the recording tool on a Mac computer.

Delete Narrations from Slides

Want to delete the narration or timing on an individual slide or the entire presentation? Select the slide with the narration you want to delete and follow the steps below.

• Open the Record tab and select the down-facing arrow below the Record icon.
• Select Clear and choose to clear timing or narration on current or all slides.

Export Recorded or Narrated Presentation

You can export a narrated PowerPoint presentation as a video file. The video output includes ink strokes, recorded audio/video, laser pointer gestures, and webcam/camera recording.

• Open the Record tab and select Export to Video .

Alternatively, open the File menu, select Export on the sidebar, and select Create a Video .

• Choose the quality of the video export in the first drop-down box—Ultra HD (4K), Full HD (1080p), HD (720p), Standard (480p).

• Choose Use Recorded Timings and Narrations in the next drop-down box and select Create Video .

• Give the recorded presentation a file name and select Save .

Narrate Your PowerPoint Presentations

The Microsoft PowerPoint web app doesn’t have a recording tool. As a result, you can only record presentations with narrations using PowerPoint for Windows or Mac.

You might meet issues recording a slide show if you use an outdated version of PowerPoint. Also, the recording tool on older versions of PowerPoint has a different interface and lacks some controls. Update PowerPoint and restart your computer if you cannot record a slide show.

Sodiq has written thousands of tutorials, guides, and explainers over the past 4 years to help people solve problems with Android, iOS, Mac, and Windows devices. He also enjoys reviewing consumer tech products (smartphones, smart home devices, accessories, etc.) and binge-watching comedy series in his spare time. Read Sodiq's Full Bio

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If you’re sending out your presentation instead of giving it in front of an audience, but you feel adding a vocal explanation would better help to deliver the message, record a voiceover narration. Here’s how to do it.

Before you begin your PowerPoint narration, you’ll need to make sure you’ve made the proper preparations.

Set Up Your Mic

First, you’ll need a microphone. Most modern computers have a built-in microphone that gets the job done, but investing in a USB microphone will increase the audio quality of the narration by quite a bit.

The built-in microphone will be set as your input device by default, so if you plan on using it for the PowerPoint narration, you don’t need to take any additional steps in setting it up. However, if you plan to use a USB microphone for the narration, be sure to set it as the input device.

To do this on Windows, right-click the volume icon found on the right of the taskbar. In the menu that appears, select “Open Sound Settings.”

The “Sound Settings” window will appear. Here, scroll down to the “Input” section and click the box under “Choose your input device.”

If you’re using a USB microphone, it will appear here. Select it to set it as the input device.

The steps for Mac users are extremely similar. The only difference is you should go to "System Settings" and select "Sound" instead of right-clicking the volume icon like on Windows. From there, the steps are the same.

Take Notes and Rehearse

With your mic set up, you’re ready to start recording, right? Well, not quite. While you may not be physically standing in front of the audience delivering this presentation, you still need to treat it as though you are. This means going through the basics---taking notes and rehearsing your delivery.

One thing you can do to help you record a successful narration is to write out a script. As with a live presentation, though, you don’t want to sound like you’re reading straight from your notecards. Practice reading through the script a few times so that it sounds natural and fluid.

Once you’re confident in your delivery, it’s time to start recording.

Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the “Slide Show” tab and, in the “Set Up” group, select “Record Slide Show.” Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide. If you choose to start recording from the current slide, make sure that you’re on the slide you’d like to start recording from.

Related: How to Record Your Screen with Microsoft PowerPoint

In this example, we’ll choose “Record from Beginning.”

Now, you’ll be in full-screen mode. You’ll notice a few extra tools appear, including a record button at the top-left corner of the screen. When you’re ready to start recording, click this button.

When you select the record button, a countdown timer will appear, giving you a three-second delay between clicking the button and starting your recording.

You can now start recording your voiceover narration! Continue through the presentation by clicking the right arrow to go to the next slide.

You can pause the recording at any time by pressing the pause button in the top-left corner of the window. The recording will automatically end when you make it to the last slide. Alternatively, you can press the stop button, also located at the top-left corner of the screen.

If you want to play your narration back, you can select the replay button.

A speaker icon will appear at the bottom-right corner of each slide that has a recorded narration. You can also play your narration back on each slide by hovering over the icon and pressing the play button.

If you’re not satisfied with the narration, simply repeat these steps to re-record.

• Microsoft Office
• Microsoft PowerPoint
• office 2019

How to Record in a PowerPoint presentation Audio & Video.

Recording audio and video in a PowerPoint presentation can improve the overall effectiveness and impact of your presentation because it can make it more interesting and keep your audience engaged.

Microsoft PowerPoint 2013 and later versions allow you to record your presentation with audio and video, so you can enhance your slides with voice narration or by recording yourself during the narration via the camera.

In this guide we show, how you can record your voice or yourself while presenting a Microsoft PowerPoint Presentation and how to insert an audio or video file to a Presentation. You will also learn how to save the presentation as a video file or as a PowerPoint Show after you have finished recording audio/video.

How to Record or Insert Audio or Video in a PowerPoint Presentation.

There are two ways to include audio and video in your PowerPoint presentation: record a slide show with audio from your microphone and video from your camera, or add external audio and video to your presentation from a file.

* Note: As mentioned above, to add sound and video to a PowerPoint presentation you should have Microsoft PowerPoint 2013, 2016, 2019 or PowerPoint for Office 365.

1. Record your Audio & Video to PowerPoint.

2. Insert External Audio or Video files to PowerPoint.

Method 1. Record your Sound and Video to a PowerPoint Presentation.

To record your voice narration and/or yourself while presenting the slides in a presentation:

Step 1. Configure Microphone & Camera Settings.

Before recording your audio/video to a PowerPoint presentation, make sure that your microphone and camera settings are properly configured.

To adjust your microphone and camera settings for optimal quality:

1. Press Windows + I keys to open Windows Settings.

2 . Go to System > Sound and under Input Settings select your microphone device and make sure the input volume is set to at least 80%

3. When done, go to Bluetooth & devices > Cameras > Connected Cameras and ensure that your camera is recognized by the system.

Step 2. Record Audio and Video to PowerPoint Slideshow.

Before you start recording audio/video in a presentation, it's important to know that audio cannot be recorded during animations and slide transitions. So, to avoid interruptions of your speech during the presentation, remember to leave a brief pause of 1-2 seconds in your narration at the beginning and end of each slide.

1. Open the PowerPoint presentation in which you want to record audio and video.

2. From the Slide Show tab (or the Recording tab), click the Record Slide Show button and choose either Record from Current slide or Record from Beginning, depending on which point you want to add audio/video.

3. The presentation will open in a recording window in full-screen mode.

4. Click the SETTINGS button at the top-right corner and ensure the correct microphone and camera devices are selected.

5. Use the Microsoft and Camera icons in the bottom right corner of the screen to turn off the input of the Microphone or Camera device if it is not needed during the presentation.

6. When you are ready, click the RECORD button to start recording your voice and/or camera input and present your slides.

7. Use the arrow keys to navigate through slides (forward only). Remember that you cannot go back or forward to a slide that already has a recording. This is to prevent accidentally recording over an existing recording.

8. If there are videos in your slides, click on them to start or stop the playback.

9. Use the Pen , Highlighter , or Laser icons from the bottom right corner to annotate your slides.

10. Look at the bottom left corner to find out the time counts for the current slide and the entire presentation.

11. If a slide already contains a recording, you will see a video preview or a speaker icon displayed at the bottom right corner.

• To re-record audio/video to a slide, click CLEAR and select Clear Recording on Current Slides .
• To delete all recordings, click CLEAR and select Clear Recordings on All Slides .

12. To pause or stop recording using the Pause and Stop buttons.

13. When finished Close the recording window (or right-click and select End Show ).

Step 3. Preview your Recordings on the Presentation.

After completing the recording, it is crucial to review the recordings of each slide before exporting the file as a PowerPoint show or video. To preview your recordings in your PowerPoint presentation:

1. Go to the Slide Show tab and click either From Beginning or From Current Slide to start playback.

2. Make sure each slide has a record and timing by changing the View to Slide Sorter .

3. On each slide where audio has been recorded you will see an audio icon along with the time/duration of the recording.

4. When you are satisfied with your recordings, you can move on to the next steps and export the entire presentation, including your audio and videos, either as a PowerPoint Show as a video file.

Step 4. Save the Presentation as a PowerPoint Show.

If you want to export your Presentation as a PowerPoint Show (.ppsx), which is useful if you want your presentation to be viewed even on computers that don't have the Microsoft PowerPoint app installed, do the following:

1. Click on File and select Save As .

2. Choose the location where you want to save the file and select PowerPoint Show (*.ppsx) format from the Save as type drop-down menu.

3. Then, click Save to save the file as a PowerPoint Show.

Step 5. Save Presentation to Video.

If you prefer to export your PowerPoint SlideShow as a video file, follow these steps:

1. Click on File and select Export .

2. Then Click the Create a Video option and select the preferred video quality from the first drop-down menu (e.g., Full HD 1080p ).

3. Then select the Use Recorded Timings and Narrations option in the next drop-down menu.

4. Then adjust the Seconds spent on each slide for the slides without recordings.

5. Finally, click the Create Video button and select the location to save the video.

6. Now wait for the PowerPoint to finish creating the video, as it may take some time depending on the performance of your computer.

7. Once the video is created, you can play it using any video player of your choice.

Method 2. Add External Audio and/or Video to a PowerPoint Presentation.

Instead of directly capturing audio and video within PowerPoint, you can insert an external audio or video file in your presentation.

Step 1. Adding an audio archive to a PowerPoint presentation.

To insert an audio file from your computer (such as pre-recorded narration, background music), to a slide:

1. Open your PowerPoint presentation and navigate to the specific slide where you want to add the audio.

2. Then, go to the Recording tab, click on the Audio button, and select the Audio on My PC option.

3. Then, choose the desired audio file from your device and click Insert .

4. The added audio file will appear as a small speaker icon in your presentation.

5. When you click on the speaker icon, the Playback tab will appear in the Ribbon. Move to the Playback tab and click the Play in Background option if you want the audio to play across all slides.

Step 2. Adding a Video file to a PowerPoint Presentation.

If you want to insert a video file from your PC, inside a Presentation.

1. Open the presentation and navigate to the specific slide where you want to add the audio.

2. Switch to the Recording tab and click on the Video button.

3. Then, select the video file that you want to add in the slide and click Insert .

4. Resize the video window as needed, and then customize the Playback settings from the Playback tab.

Step 3. Exporting or Saving the Presentation.

Once the audio and video files are inserted, you can export the presentation to a video file or save it as a PowerPoint show. To do that:

1. Select the Recording tab:

• Select Save as Show to save the file as a PowerPoint show, or…
• Export to Video to export the file as a video.

That's it! Let me know if this guide has helped you by leaving your comment about your experience. Please like and share this guide to help others.

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How to record a PowerPoint presentation with audio for sharing

• October 12, 2023
• Last updated: February 26, 2024

Wondering how to make a video with PowerPoint? If you want to create a video presentation from your PowerPoint slides, you can use PowerPoint's in-built recording feature. The feature allows you to narrate your slides, add annotations, and insert webcam video. You can then export your recording as a video file that you can share with your audience.

This article explains how to record your PowerPoint slideshow and how to share the recorded presentation via Teams or Zoom. We'll also give you some tips on how to avoid common pitfalls and glitches that you might encounter.

Here's our step by step guide to record a PowerPoint slide show:

• Open your PowerPoint presentation and click on the Slide Show tab.

• From the PowerPoint Set Up group, click on Record Slide Show button. You can choose to record from the beginning, or from the current slide.

• A new window will open with your PowerPoint presentation in full screen mode. You will see a Recording toolbar at the top left corner of your PowerPoint screen if you are on a single monitor, or at the top of your main monitor if you are working on dual screens (as pictured in the screenshot below). You can use this toolbar to control your recording in PowerPoint, such as start, pause, stop, rewind, and forward. You can also use the pen, highlighter, and eraser tools to annotate your slides.

• To start recording your PowerPoint presentation, click on the Record button (the red circle). You will see a countdown from 3 to 1 before the recording begins.
• As you record, you can speak into your microphone to narrate your PowerPoint slides. You can also click on the Camera button (the camera icon) to turn on your webcam and insert a video of yourself in the corner of your slide.
• To move to the next or previous slide, you can use the arrow keys on your keyboard or click the Next or Previous buttons on the Recording toolbar.
• When you get to the end of your PowerPoint slideshow, you can export the video immediately by selecting export and following the prompts, or you can end your recording to review, before exporting to video format. To end your recording in PowerPoint, click the Stop button (the square icon) or press Esc on your keyboard.
• You will be taken back to the normal view of your PowerPoint presentation. You will see a speaker icon and a camera icon on each slide that has audio or video recording. You can click on these icons to preview, edit, or delete your PowerPoint recordings.

• To export your PowerPoint recording as a video file, click the File tab and select Export.
• In the Export window, choose Create a Video from the menu on the left.

• In the Create a Video panel, you can adjust the video quality, resolution, and file size. You can also choose whether to use recorded timings and narrations or not.
• Click on Create Video and choose a location and a file name for your video.
• Wait for PowerPoint to create your video. You can see the progress bar at the bottom of your screen.
• Once your PowerPoint video is ready, you can play it with any media player or upload it to any online platform.

Troubleshooting issues that may arise when recording a PowerPoint presentation

If you want to record a PowerPoint presentation with narration, annotations, or video, you may encounter some issues depending on your device, software, and settings. Here are some common problems and how to fix them:

• If your microphone is not working, make sure it is plugged in, turned on, and selected as the default recording device in your system settings (for example sometimes your monitor or webcam can also have a microphone, and the wrong device has been selected). You can test your microphone in PowerPoint by going to Slide Show > Record Slide Show > Settings > Microphone.
• If your video camera is not working, make sure it is plugged in, turned on, and selected as the default camera in your system settings. You can also test your camera in the PowerPoint app by going to Slide Show > Record Slide Show > Settings > Camera.
• If your annotations are not showing up in your PowerPoint recording, make sure you have enabled the pen and laser pointer tools in the PowerPoint app. You can do this by going to Slide Show > Record Slide Show > Settings > Pen and Laser Pointer Tools.
• If your PowerPoint recording is not saving or playing back correctly, make sure you have enough disk space and memory on your device. You can also try saving your PowerPoint presentation as a video file by going to File > Export > Create a Video.

Can I share my recorded PowerPoint presentation via Zoom or Microsoft Teams?

If you have recorded a PowerPoint presentation, you can share it with your audience via Zoom or Microsoft Teams. Here's how to share your recorded PowerPoint presentation in both platforms.

How to share recorded PowerPoint Presentations via Zoom To share your recorded PowerPoint presentation on Zoom, you need to have the Zoom app installed on your computer and the PowerPoint file saved on your device or on OneDrive. Here are the steps to follow:

• Start or join a Zoom meeting and click Share Screen in the meeting controls.
• Select your primary monitor then click Share. If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
• Switch back to PowerPoint and click the Slide Show tab. Begin playing the recorded PowerPoint presentation by selecting the Play from Start or Play from Current Slide options.

• If you have recorded narration or video for your PowerPoint presentation, make sure to check the Play Narrations and Use Timings option in the Set Up group on the Slide Show tab.
• Your participants will see your PowerPoint presentation in slide show view with your narration and video playing along.
• To stop sharing your recorded PowerPoint presentation, click Stop Share on the Zoom toolbar.

How to share recorded PowerPoint Presentations via Microsoft Teams To share your recorded PowerPoint presentation on Teams, you need to have the Microsoft Teams app installed on your computer and the PowerPoint file saved either on OneDrive or your local computer. Here are the steps to follow:

• Start or join a Teams meeting and click Share content in the meeting controls.
• In the share content menu ensure 'include computer sound' is turn on

• Select Browse OneDrive or Browse my computer at the bottom of the 'share content' menu.

• Navigate to the folder where you have saved your PowerPoint presentation file and select it.

• To stop sharing, click Stop presenting on the Teams toolbar.

Troubleshooting issues when sharing recorded PowerPoint presentations via Teams or Zoom

If you want to share a recorded PowerPoint presentation with your audience via Zoom or Teams, you may encounter some issues that can affect the quality or the delivery of your presentation. Here are some common problems and how to solve them:

• If your recorded PowerPoint presentation has audio or video embedded, make sure you check the option to share computer sound when you start sharing your screen. Otherwise, your audience will not hear the sound from your presentation.
• If your recorded PowerPoint presentation has animations or transitions, make sure you play it in slideshow mode and not in editing mode. Otherwise, your audience will see the editing tools and the slides will not advance automatically.
• If your PowerPoint presentation has hyperlinks or action buttons, make sure you click on them during the presentation and not before. Otherwise, your audience will not see the linked content or the action result.
• If your PowerPoint presentation is too large or has high-resolution images or videos, make sure you compress it before sharing it. Otherwise, your presentation may lag or freeze during the presentation due to bandwidth limitations.

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October 16, 2023

How to Record a PowerPoint Presentation (with Audio)

Elevate your PowerPoint presentations with this comprehensive guide on creating captivating, self-paced narrations, enhanced with transformative tools and the power of software like Tella.

Table of contents

Record with powerpoint's built-in features, record with obs, record with tella.

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Things to do before you start recording

Tips for creating engaging powerpoint recordings.

Engaging virtual presentations are essential in today's world. This guide will walk you through recording a PowerPoint presentation with voiceover. Doing this makes your presentation more professional and polished for your audience. Let's begin.

Step 1: Open your PowerPoint presentation

First, open the presentation you'd like to record with voice-over. This guide will be for he 365 version of PowerPoint, but bear in mind you can still do this in PowerPoint versions all the way back to 2013. The settings are pretty much the same, just maybe in a slightly different place.

This doesn't work, however, on the Web version of PowerPoint.

Whatever version you're using, ensure all your slides and content are ready for narration. This will save time and provide a smoother recording experience. Far better than simply making it up as you go along.

Step 2: Prepare for recording

Navigate to the slide where you want to start your recording. If you're planning to record the entire presentation, start with the first slide.

Step 3: Start the recording

In the PowerPoint menu, select the Slide Show tab. From here, click on Record Slide Show. This will open the recording window with two options to choose from:

Record from Current Slide : This option allows you to start recording from your selected slide.

Record from Beginning : This option enables you to record the entire presentation starting from the first slide.

Click on your preferred option to proceed with the recording.

Step 4: Recording the narration and timings

When you're ready to start recording, click on the red Record button (round circle with a dot in the center). A three-second countdown will begin, and once it reaches zero, start speaking to record your voiceover.

Remember that the transition between slides isn't recorded, so pause your narration during slide transitions and resume speaking once the next slide appears.

Step 5: Manage your recording

During the recording, you have several tools at your disposal:

Pause: Use this button to pause your recording if needed.

Stop: Click this button to end your recording.

Replay: This allows you to review your recording.

Pen, Highlighter, or Eraser: Use these tools to mark up your slides during the recording, if desired.

Step 6: Edit or remove narration and timings

If you're not satisfied with your narration or timings, you can remove or edit them:

If you're still in recording mode, click on Clear.

Choose one of the following options:

Clear Recording on Current Slide: To delete the narration and timings on the current slide.

Clear Recording on All Slides: To delete the narration and timings from all slides at once.

Consider re-recording the sections that need improvement.

Step 7: Save and share your presentation

Once you're satisfied with your recording, save and share your presentation as either a PowerPoint file or a video:

Click on File and select an option like Save or Export.

Follow the on-screen instructions to save or export your presentation.

Now your voice-over presentation is ready for your audience. They'll be able to view and listen to your narration as they go through the slides.

We hope this step-by-step guide helps you create a polished PowerPoint presentation with a voice-over. Good luck, and happy presenting!

For added flexibility and features, you may want to swing by other recording software.

For instance, OBS Studio offers a good deal of control, allowing you to tweak all sorts of audio and visual settings. However, it may be a little complicated if you're new to the game. Here are the steps to do this.

Step 1: Install OBS Studio

If you haven't already, first download and install OBS Studio from the official website . The software is available for Windows, macOS, and Linux.

Step 2: Open OBS Studio

Open OBS Studio. You'll see a black screen; this is your canvas where you'll be recording your content.

Step 3: Setting Up Your Scene

Click the '+' button under 'Scenes', name your new scene. This allows you to create different recording settings for different types of needs.

Step 4: Setting Up Sources

Underneath 'Sources', click the '+' button. This allows you to add different sources to your scene. You'll want to add two sources:

Display Capture: This captures your entire screen. Name the source, click OK, then OK again.

Audio Input Capture: This captures your microphone. Again, name the source, select your microphone from the dropdown, and hit OK.

Step 5: Positioning Your Sources

You may see the 'Display Capture' source covering up everything. Click on 'Display Capture' source and drag it down the list until it's under your 'Audio Input Capture'. This ensures your voice is picked up over your presentation.

Step 6: Open PowerPoint Presentation

Open your PowerPoint presentation but don't start the slide show yet.

Step 7: Adjust OBS Studio Settings

Go back to OBS. Make sure your Display source is selected, then hover over the canvas. A red border will appear around your display source. You can resize and reposition this to only capture the portion of your screen that your PowerPoint presentation will take up.

Step 8: Start Your Presentation

In PowerPoint, start your slide show. OBS should now be capturing your presentation. Any slides you progress through in PowerPoint will be captured by OBS.

Step 9: Start Recording

When you're ready to start your presentation, go back to OBS Studio and click on the 'Start Recording' button located in the lower right. Once you hit this button, everything captured in OBS is recorded until you hit 'Stop Recording.'

Step 10: Save Your Recording

Once you've finished your presentation, click 'Stop Recording'. Your video is automatically saved in a specific location. To find where your recordings are saved, go to the 'File' > 'Show Recordings' in OBS.

And that's it! Now you know how to use OBS Studio to record a PowerPoint Presentation and voiceover using a microphone.

If you're looking for something simpler, ScreenPal (formerly Screencast-O-Matic) is a great choice. It's ideal for getting the job done without any distractions. However, you get less control over your content and the final product. OBS has a few other contenders, including Streamlabs . Check it out if OBS doesn't do it for you.

Comparatively, this software fares well with a broader set of controls than PowerPoint. However, they might demand a steeper learning curve, so brace yourself for a bit of a climb.

Now you're all prepped and cozy with your goals, spruced-up presentation, and audio equipment, it's time to step into the recording booth.

And folks, today, we'll spotlight this cool little tool called Tella. It's like your Swiss army knife for screen recording, fully equipped to integrate smoothly with PowerPoint, too.

Talk about a dream team!

Step #1 - Getting started with Tella

Alright, first things first. We've got to get Tella onto your computer.

There are several ways you can do this, including;

Running the Web App

Running the Chrome extension

Running the Mac App

Simply download or log into the one you want to use. It's as easy as pie.

Once you've installed Tella through the app, run it, and you'll see a slick little control bar that'll be your best friend throughout this process. If you're working through the web app, just click "New Video" to get started in your browser. Don't worry, you can still screen record through the web app.

Have your presentation ready already?

You can actually upload the presentation to Tella and run the PowerPoint through the app. Just click the "New Video" option, More, and then import your slides. All major presentation formats are compatible!

Now, we've got a couple of settings to tweak.

Click on the mic icon to configure your audio input settings. Make sure it's capturing the right microphone (yes, the one we picked out earlier). Next up, choose your recording area.

You'll want to adjust the recording frame to fit your PowerPoint presentation just right—think of it like framing the perfect picture!

Step #2 - Roll cameras, action!

Start recording your PowerPoint by hitting the red button. As you present, Tella will record your voice and slides.

You can pause, restart, or stop anytime using the controls. If you go off-topic, pause and restart.

When moving between slides, adjust your voice volume to match the mood. Keep a smooth rhythm, and your audience will follow along.

Step #3 - Wrapping it up

Breathe out; you made it!

But before we call it a day, let's give our recording a quick polish. Click on 'stop' when you're done, and Tella will save your recording.

Now, fire up Tella's editing tools and trim any unnecessary bits—like when you knocked over your coffee mid-slide (we've all been there!). You can also add captions, effects, and basically anything you need to bring your presentation to life.

Aaand cut! With your shiny new feed of your PowerPoint presentation, you're all set to captivate your audience, one slide at a time. Isn't Tella just swell?

Other solutions to record a PowerPoint

There's a whole parade of cloud-based tools like CloudApp ( now Zight ) or Loom that lets you record right from your browser! They store your recordings in the cloud, allowing you to access or share your work from anywhere.

If you're using Zight, a basic step-by-step guide would look like this:

Open Zight: Start up the Zight application on your device. Zight is available for Mac, Windows, and Chrome.

Prepare Your Presentation: Open your PowerPoint presentation that you wish to record. Make sure it's in view on your screen.

Capture & Record: In Zight, choose the ' Screen Recorder ' feature to capture and record your screen. Make sure your entire PowerPoint window is in the capture area.

Voice-Over: As Zight records the screen, start your PowerPoint presentation and provide your voice-over. Ensure your device's microphone is on and working. Zight will record the PowerPoint and your voice simultaneously.

Edit & Annotate (Optional): If needed, make use of Zight's editing capabilities. You can trim segments of your recording, add text or highlight areas for emphasis.

Save & Share: Once you're satisfied with the recording, save the file. You can also share your recorded presentation directly from Zight through a generated link.

While easy, remember, even clouds have their gray days. With these tools, you rely on internet speeds to keep things running smoothly. Plus, you might stumble upon some limitations in editing features compared to our pals like Tella.

Before recording, you need to plan and set up. Envision your end product so you can make the right choices. This lays the groundwork for great content. This plan includes;

Setting your goals

Know the purpose of your presentation. This gives it clear direction, like finding your true north.

The purpose could be educating, convincing, or rapport building. Align it with your company or personal goals.

Once you know the purpose, you're halfway there.

Creating content to fit your audience

Tailor your content to your audience. Understand their backgrounds, needs, and preferences.

Align your content accordingly. Use familiar examples and anecdotes to create a personal, engaging experience.

Let your audience know you speak their language.

Polishing your presentation

Use good design - neat layouts, color schemes, legible fonts. Make it visually appealing.

Add informative visuals like diagrams, charts, and images to convey information effectively.

Sprinkle in interactivity - polls, links, videos. This engages your audience.

Review every slide carefully to fix any errors. Consistency is key.

Polish your presentation to make it the best it can be. This will engage your audience and get your message across clearly.

Prepare your audio equipment

Pick a good microphone for clear audio . A USB mic is simple. A condenser mic offers high quality. A lapel mic leaves your hands free.

Tune your audio settings for the best sound quality. Monitor your audio live to avoid background noise.

With your microphone and settings ready, you're set to start recording high-quality audio.

Creating an engaging PowerPoint presentation takes skill. Follow these tips to boost engagement:

Speak clearly and expressively. Your voice guides the audience, so use a friendly, steady tone.

Use visuals. Graphics, charts, and animations complement narration. Strike a balance between visuals and audio.

Provide resources. Include downloads, links, or CTAs to encourage interaction after the presentation.

Edit thoroughly. Refine audio levels and flow. Even basic video editing goes a long way in delivering a seamless presentation.

With these techniques, you can create compelling presentations that captivate your audience.

Wrapping up

We've covered every tool to record PowerPoint presentations with audio. Tella stands out for its easy interface, audio settings, and editing tools. It works seamlessly with PowerPoint, too. But the tool is only part of the equation.

You must also speak clearly, use visuals, provide resources, and edit your recording.

Whether making webinars, tutorials, or virtual classes, you've got this.

Are you ready to record your next award-winning PowerPoint?

Try Tella for your recording needs. Let your ideas take flight. Use Tella to captivate your audience, one slide at a time. Create presentations that engage, excite, and inspire.

Happy recording! Go make memorable presentations that resonate with audiences.

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How To Record a PowerPoint Presentation With Audio

content creator

Helen Colman See full bio →

We’re all accustomed to the live presentation format with a lecturer and the projection of their presentation on the whiteboard. Nowadays, however, such live events have become quite rare. Fortunately, we can recreate this format by including recorded audio in PowerPoint presentations. There are multiple ways to record voice narration or to add precrafted audio recordings to your slides. 

The first and most obvious solution is to use MS PowerPoint. This tool allows you to record a presentation with audio and export it as a video file.  

Another way to record narration right in Microsoft PowerPoint is to use iSpring Suite. This authoring tool enables you to make interactive presentations, receive activity statistics, use advanced recording and editing options, convert text to speech, and create online quizzes, video lectures, and dialogue simulations.

In this article, we’ll show you how to record PPT presentations with audio narration in both MS PowerPoint and iSpring Suite, step by step. Let’s get started!

How to record a PowerPoint presentation with audio narration in PowerPoint

These are the steps to record presentations with audio in PowerPoint:

1. Open your PowerPoint presentation.

2. Go to the Slide Show tab and click the Record Slide Show box.

3. Select Record from Beginning if you want to start right from the beginning of a presentation. Select Record from Current Slide if you want to record from a specific slide or wish to re-record a particular slide.

4. By default, PowerPoint records both video and audio. If you don’t need a video in your presentation, turn it off by clicking on the camera button. That way, the tool will only record your microphone along with the presentation file.

5. Click on the Record button to begin recording. PowerPoint will count down 3 seconds in the recording window to allow you to get ready, then you can start speaking.

6. Record your narration for a particular slide or the entire presentation. Use the directional arrow buttons to switch slides. You might want to make a one-second break when you go to the next slide, so that nothing will get cut out. Click on Pause if you want to stop and then resume speaking. When you finish, click on Stop in the recording window.

7. Save the file as a PowerPoint presentation. Then go to the File menu and click on Export . Select Create a Video .

For Mac users : You will be directed to the settings menu right after you click Export .

8. Set the desired video quality. Select Use Recorded Timings and Narrations to maintain slide timings for all of the slides. Then, click Create Video .

For Mac users : You can select the desired video format at this point. Once you’ve set the parameters, click Export .

9. Select the video format and the PC location where you want to save your video presentation with narration. Then, click Save .

Congratulations! Once the export process is complete, your video with the complete presentation will be ready.

How to add an existing audio recording to a PowerPoint presentation

Follow these steps if you have an existing audio file with narration that you’d like to add to your presentation.

1. On the main menu, click on the Insert tab.

2. On the sub-menu, select Audio .

3. Choose Audio on My PC . 

4. Then, browse your audio files, select the narration, and click Insert .

How to Record PPT Presentations with Narration in iSpring Suite Max

MS PowerPoint allows you to export presentations with narration in a video format. However, PowerPoint does not offer any audio editing options, so it can be challenging to get good-quality sound and a clear recording without unnecessary breaks, volume differences, and other problems.

If you don’t have time to re-record your audio narration and want great quality with minimal efforts, you might need a more advanced tool like iSpring Suite Max. It works as a PowerPoint add-in and is extremely easy to use. iSpring Suite Max offers many audio recording and editing options for your slide show. 

For example, you can synchronize narration with slide animations, remove background noise, and improve slide transitions in your PowerPoint file. You can even create voice-overs without ever recording your own voice by converting text to lifelike AI-generated speech.

Here’s a step-by-step guide on how to record presentations with narration in iSpring Suite Max:

Step 1. Install iSpring Suite Max

Download a free 14-day iSpring Suite Max trial and install it on your computer.

Step 2. Choose your presentation

Open your PowerPoint presentation and go to the iSpring Suite tab.

Step 3. Record slide show with audio narration

The next step will vary depending on your needs. iSpring Suite offers 3 recording options:

• Create a simple recording with preset parameters like noise removal and volume options
• Record audio that synchronizes with the PowerPoint slide and animation timings

Convert text to speech

Let’s look at each of these options.

Record audio with preset parameters

Follow this approach if you don’t have any animations or effects in your presentation and just want to add high-quality narration to your presentation.

1. Click on Record Audio  in the top left corner of the menu.

2.  Use the intuitive menu and record your narration.

Please note that you can apply some settings before recording. For example, you can set noise removal and volume, which will make your narration more comprehensible and easier to edit. Click on Options to set the desired parameters.

3. Once your recording is ready, click OK to save it.

Synchronize audio with animations

Use this approach if you have animations in your presentations and want them to appear at specific points during your speech.

1. Click Manage Narration. 

2. Click Record Audio .

3. Now, you can start recording, save, or cancel the changes you’ve made, and preview your presentation. When you click Start Record , that button will change to Next Slide or Next Animation , offering you an easy transition between slides – as though you were delivering the lecture live using a projector. Each of your live clicks will automatically preserve those specific timings for slides and animations.

4. Click Save & Close to save your recording.

Use this approach if you don’t want to record your own voice or that of a voice-over artist, but need to record and play narrations for your presentations.

1. Click Manage Narration on the iSpring Suite Max toolbar.

2. Click the Audio button and choose Text to Speech .

3. Select the language, speaker, and type of voice.

4. Add the text that you wish to convert, and click the Insert button. Then you’ll be able to choose when to start playing narration: right after you open the slide or later.

5. Click Save & Close to save your recording.

Step 4. Save and export your presentation with audio narration

No matter which option you had selected earlier, you now have an audio file. Your next step is to export your presentation. Click Publish on the iSpring Suite toolbar.

Step 5. Publish your presentation

Select where you want to publish your presentation and in which format. You can either publish it as a video or in one of the different online formats. Select:

• Video – if you want to upload your presentation to YouTube. 
• SCORM or xAPI – if you want to upload your presentation to an LMS and track learner progress as they study your presentation.
• HTML5 – if you want to upload your presentation to a website. 

Then click Publish .

Congratulations! Your presentation with narration is ready.

Useful resources

We’ve selected some tutorials that can make you a more effective PowerPoint user.

• How to Record a Voice-Over for PowerPoint Presentations
• How to Create a Video Lecture
• How to Add Narration to a PowerPoint Presentation
• How to Create a Video Presentation
• How to Insert a YouTube Video into a PowerPoint Presentation
• How to Convert a PowerPoint Presentation to an MP4 Video on Windows and macOS
• The Ultimate Guide to Lecture Capture

Fast eLearning authoring toolkit

Have you ever searched for a way to create a course but found the tools and resources too complex to use? What if you could design and produce courses in a familiar environment like PowerPoint with full audio or video narration?

The eLearning authoring toolkit by iSpring allows you to create courses from within PowerPoint with just a few clicks. You can also convert your Word and PDF documents into interactive e-books. 

Some of the other features include:

• Content Library
• Adaptive player
• Extensive LMS compatibility
• Video Editor
• Interactive assessments
• Screen recordings
• Conversion of PowerPoint slides into mobile-ready courses
• Combination of videos with slides
• Course localization in 42 languages with text-to-speech capabilities

There’s so much more you can do with the iSpring Suite 11 fast eLearning authoring toolkit.

Takeaways  

Recording PowerPoint presentations with narration and audio is pretty easy if you follow our guide. And your recordings will sound great and synchronize with your animations perfectly when you use iSpring Suite Max. 

The tool also allows you to:

• Create complex online courses
• Build engaging online quizzes
• Create interactive dialogue simulations
• Record video lectures
• Collaborate with your colleagues on simple courses and quizzes right in a browser
• Use over 81,000 ready-made eLearning assets (templates, backgrounds, characters, and icons)

Download a free 14-day iSpring Suite Max trial and start designing engaging learning content right away!

Table of Contents

iSpring Suite

Create online courses and assessments in record time.

Content creator

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

How to Create an eLearning Course – A Comprehensive Guide

14 Types of Quiz Questions to Use in Your Tests in 2024

How to Create an Interactive PowerPoint Presentation

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AI Voice Generator

Creating a powerpoint presentation with voice over narration.

Presentations are more than just slides—they’re an opportunity to engage, inform, and inspire your audience. We often feel that static slides can quickly drain our energy and interest, even if we’re eager to learn. But what if you could transform those boring slides into a dynamic experience that captures attention and keeps our audience engaged?

Adding voice-over narration to your PowerPoint presentations can do just that. It transforms a simple slide deck into an engaging experience. Whether delivering a virtual seminar, crafting an online course, or enhancing a standard presentation, voice-over narration adds a personal touch. It helps make your message more transparent and memorable.

Just as an artist uses various techniques to create a masterpiece, a skilled presenter combines different tools to craft a presentation that stands out. While there’s no one-size-fits-all approach to creating a powerful presentation, understanding the basics and adding your unique style can make all the difference.

In this guide, we will walk you through creating a PowerPoint presentation with a voice-over, ensuring that your presentations are engaging and accessible. By the end of this blog, you’ll have a polished, professional presentation that will leave a lasting impression and inspire your audience like never before. Let’s get started.

Why Add Voice-Over to Your Presentation?

Incorporating voice-over into your presentations can be a game-changer, providing benefits beyond your slides’ visual elements.

• Increases Engagement with Viewers: Adding a voice-over to your presentation captures your audience’s attention more effectively than text alone. A voice can bring your slides to life, making the content more engaging and accessible. You keep viewers interested and involved throughout the presentation by narrating key points.
• Enhances Understanding: Voice-over allows you to explain complex ideas clearly and concisely. When your audience hears your explanation, they can grasp the content more quickly than by reading alone. This helps ensure your message is understood, even when dealing with intricate topics.
• Improves Accessibility for All Audiences: Voice-over is crucial for making your presentations accessible to everyone, including the visually impaired. By providing an audio guide, you ensure that all members of your audience can access and benefit from the information you present. It also aids those who may prefer listening to reading, enhancing the overall reach of your content .

As you can see, adding a voice-over to your presentation elevates the experience for your audience and ensures your message is clear and accessible. Next, let’s dive into how to prepare for a professional and polished voice-over.

Preparing for the Voice-Over

Preparation is key to creating a compelling and professional voice-over . Whether new to this or looking to refine your process, laying the groundwork is crucial for success. Given below are some of the essential pointers to keep in mind.

• Choosing a Suitable Microphone: The quality of your voice-over depends mainly on the microphone you use. You can start with built-in options on your device or AirPods for convenience. However, if you’re aiming for professional-quality sound, investing in a dedicated microphone is worth it. A good microphone ensures your voice is clear, free of static, and professional-sounding.
• Find a Quiet Recording Location: Background noise can distract your audience and diminish the impact of your message. Choose a quiet space for recording where you won’t be interrupted. Consider using soft furnishings or soundproofing materials to minimize echo and external noise. The calmer the environment, the better your voice-over will sound.
• Writing a Clear and Concise Script: A well-crafted script is vital to a booming voice-over. Write your script with clarity and brevity in mind. Focus on the main points you want to convey and avoid unnecessary details. A clear script helps you stay on track and effectively deliver your message.
• Rehearse to Identify Issues and Adjust Timings: Rehearse your script several times before recording. This will help you identify awkward phrases or timing issues. It also lets you adjust your pacing, ensuring the voice-over matches your presentation’s flow. Practice until you feel confident and comfortable with the material.

With these steps, you’re well on your way to creating a polished and professional voice-over . Let’s explore the process of recording voice-overs for individual slides.

Recording Voice Over for Individual Slides

With your environment and script all set, it’s time to delve into the recording process.

• Step 1: Start by going to the slide where you want to add your voice-over. It ensures that each part of your presentation gets the attention it deserves, tailored to the content on each slide.
• Step 2: In the menu, click Insert , then select Audio and Record Audio . This feature lets you start recording directly on the slide, making the process seamless.
• Step 3: Give your recording a name that reflects the slide’s content. Then, click the record button and begin speaking. Maintain a steady pace and clear diction to enhance the listening experience.
• Step 4: Once you’ve finished, stop the recording and play it back. Listen carefully for any mistakes or areas that need improvement. If needed, re-record the segment until it meets your standards, and then confirm the recording to save it.

By following these steps, you ensure each slide in your presentation has a clear and compelling voice-over. Ready to bring it all together? Let’s move on to recording voice-over for your entire presentation.

Recording Voice-Over for Entire Presentation

Once you’ve recorded voice-overs for individual slides, it’s time to bring everything together for a seamless presentation.

• Step 1 : Navigate to the “ Slide Show” tab and select “ Record Slide Show” .” Opt for “ Record from the Current Slide” to start the recording process. This method ensures you capture the entire presentation in one go, maintaining a consistent flow.
• Step 2 : Hit the “ record button” to begin your narration. Speak clearly and steadily, ensuring your voice matches your slides’ pacing. If you need to gather your thoughts or take a break, use the pause button. It helps you maintain a smooth and coherent delivery.
• Step 3: After completing the recording , take the time to review each slide. Listen closely for any areas that may need tweaking—whether it’s re-recording a section for clarity or adjusting the timing of your narration. This step is crucial for polishing your presentation.
• Step 4: Once you’re satisfied with your voice-over, finalize the process by clicking “ Stop” . Your recording is now embedded in your presentation, ready to enhance your slides with your voice.

After finalizing your voice-over, your presentation will have a professional polish that enhances every slide, making your message powerful and precise.

With your preparation complete, it’s time to bring your presentation to life with a cohesive voice-over that ties everything together.

Adding Pre-Recorded Audio Files

If you prefer using pre-recorded audio files, PowerPoint makes integrating them into your presentation simple. Here’s what to do:

• Step 1: To add pre-recorded audio, go to the “ Insert” tab, select “ Audio” , and choose “ Audio on My PC” . It allows you to upload any pre-recorded files saved on your computer.
• Step 2: Find the specific audio file you want to use and insert it into the relevant slide. This step lets you tailor the audio to match the content of each slide.
• Step 3: Select your preferred playback option to control audio quality. You can set it to play automatically when the slide appears, start on click when you’re ready, or play in the background for continuous sound throughout your presentation.

Incorporating pre-recorded audio files allows you to add a refined touch to each slide, ensuring your presentation is engaging and tailored to your audience’s needs.

With the audio in place, it’s time to refine and perfect your recordings to ensure a seamless and professional presentation.

Editing and Enhancing Audio

Once your recordings are in place, it’s time to fine-tune the audio for a professional finish.

Use audio editing software like Audacity or GarageBand to polish your recordings. 

You can trim unnecessary parts, adjust volume levels, or add fade-in and fade-out effects. Ensuring a consistent tone and pace throughout your presentation is key to keeping your audience engaged. 

By carefully editing and enhancing your audio, you’ll elevate the quality of your presentation, making it both professional and impactful. With finely tuned audio, let’s synchronize it with your slides for a flawless delivery.

Syncing Audio with Slides

To ensure your audio and visuals work together smoothly, use the Transitions tab to set the duration of each slide. This step syncs your narration with the slide progression, creating a cohesive flow.

When you select the ‘After’ time for slide transitions, you control the timing of each slide, allowing the presentation to follow the pace of your voice. Ensure the audio and visual elements move together seamlessly to maintain audience engagement.

Syncing your audio with your slides guarantees a smooth, professional presentation that keeps your audience focused and engaged. With everything in place, you’re ready to deliver a presentation that captures attention and effectively communicates your message.

Incorporating voice-over into your presentations isn’t just an option; it’s a powerful way to elevate your message. Adding a voice to your slides creates a more engaging experience that helps your audience connect with your content on a deeper level.

If you’re wondering how to do a PowerPoint presentation with a voice-over that truly stands out, consider using advanced tools like Resemble.ai. With Resemble.ai, you can generate unique, high-quality voice overs that give your presentations a distinct voice and set them apart from the rest.

This platform allows you to create custom voices, fine-tune emotions, and even clone voices—making it an invaluable resource for anyone who wants their presentation to leave a lasting impact.

Are you ready to elevate your presentations with a voice that truly resonates? Explore Resemble.ai today. Book a demo and discover how their cutting-edge technology can transform your voice-over experience, making your presentations memorable and uniquely yours.

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