hr cover letter examples

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

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13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

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Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Human Resources Cover Letter Example & Guide for 2024

Human resources representatives are the unsung heroes of every company, juggling roles, understanding the ins and outs of workplace dynamics, and ensuring everyone else fits in just right. 

It's like you have this secret superpower to match the right talent with the right role. 

But when it comes to writing a cover letter for yourself, you suddenly get stuck.

We don't blame you. Showcasing your HR prowess in just a few paragraphs isn't a walk in the park. 

After all, how do you condense all those years of people management, conflict resolution, and organizational development into one page?

We’re here to give you the answer. Here’s what we’ll cover: 

• A Stellar Human Resources Cover Letter Example

5 Steps for the Perfect Human Resources Cover Letter

• 3 Essential Human Resources Cover Letter Tips

Let’s dive in!

Human Resources Cover Letter Example

You know just what an outstanding human resources cover letter looks like. 

Now, just follow these steps to write your own :

#1. Put Contact Information in the Header

Kick off your human resources cover letter with your contact details. Pop them in the cover letter's header, just like you would on your resume .

Here's the rundown:

• Full Name. Write down your complete name right at the top left corner of your cover letter.
• Professional Title. List the exact HR role you're eyeing. Remember, the HR head might be juggling applications for varied roles. Be crystal clear to make their job easier.
• Email Address. Go for an email that's both easy to read and professional, like a blend of your first and last name. Leave your teenage email out of this. For instance, [email protected] is a no-go, but [email protected] is spot on.
• Phone Number. Make sure the number you add is correct, and if you're reaching out internationally, include the dialing code in there too
• Location. Just your city and state, or country, will do. If you're eyeing a remote role or planning a move, give them a heads up in both your resume and cover letter.
• Relevant Links (optional). Feel free to drop links to useful websites or social media, like your LinkedIn profile .

Got your details down? Sweet!

Time to add the contact information of the hiring manager who’ll be evaluating you.

Here’s the scoop:

• Company Name. Jot down the name of the company you've got your sights on.
• HR Head’s Name. If you can, find out who's heading the HR department. Look at the job ad, their website, or their LinkedIn page.
• Location. Specify the city, state, and country, especially if they’re global giants. If they have more than one office in your city, you can also add their street name and number.
• Email Address (optional). If you can dig it up, drop it in the HR head's email.
• Date of Writing (optional). Slide in the date you penned down your cover letter. It's all about the finer details!

#2. Address the Hiring Manager

Once you’ve listed all your contact details, make sure your cover letter speaks directly to its reader.

That means skipping the old-school ‘To whom it may concern.’ It's a bit last century.

The right greeting, on the other hand, can make your letter stand out in the right way.

First up, play detective. Dive into the job posting, company website, or LinkedIn page to see if you can find the HR manager's details.

Once you find what you’re looking for, greet them accordingly . Going with "Ms." or "Mr." followed by their surname is a safe bet. But if you're in the dark about their gender or marital status, simply use their full name. Here’s what that looks like:

• Dear Mr. De Vries,
• Dear Loren De Vries,

Hit a dead end in your detective work? No worries. 

You can address your letter to the broader HR team or the company:

• Dear Human Resources Team,
• Dear Recruitment Team,
• Dear Talent Acquisition Department,
• Dear Head of Human Resources,

#3. Write an Eye-Catching Opening Statement

Hiring managers often scan a candidate's application swiftly, sometimes only taking about seven seconds to decide whether it’s worth their attention.

So your human resources cover letter needs to make an impact from the start.

Begin by expressing your interest in the position. Demonstrating your genuine enthusiasm for the HR field or a particular role can pique a hiring manager's interest, making them eager to learn more about you.

Taking the time to research the company can make all the difference here. The deeper your understanding of the organization's culture and objectives, the better you can position yourself as an excellent fit. 

This shows your genuine interest in the job and that you're not just applying left and right in hopes of any job. If you have any notable accomplishments or specific skills tailored to the HR role, leading with that can give you an advantage. 

However, it's essential to keep your cover letter’s introduction short. The objective here is to intrigue the hiring manager enough to make them want to read your entire cover letter, so you shouldn’t give them all the details from the start.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you can go into detail about what makes you the perfect fit for the role.

But don’t just repeat the contents of your human resources resume . This segment of your cover letter is the spotlight moment to elaborate on your HR expertise and the unique skills that you bring to the table. Your goal is to persuade the hiring manager that you’re the most fitting candidate out of the entire pool.

Highlighting your relevant achievements in the world of HR and drawing parallels with the job ad can be a game-changer. For example, if the role requires expertise in talent acquisition, employee engagement, or organizational development, highlight your experiences and skills in these specific areas instead of using a broad-brush approach.

You can also use your human resources cover letter to explain how the company's ethos, organizational structure, and HR challenges align with your professional journey. If you have insights into the company's HR practices, recent initiatives, or the technology stack they use, show them. Your research skills will leave a good impression and do a great job of convincing them you’re right for the job.

#5. Wrap It Up and Sign It

Always end your cover letter with finesse and professionalism to leave on a high note. After all, you want to leave the hiring manager with a lasting impression that’ll make them want to call you for an interview.

In your conclusion, confidently revisit the reasons you're an ideal fit for the human resources position in their company. Reiterate the unique skills or experiences you bring that set you apart from other candidates, and keep a positive attitude throughout.

Then, wrap up with a call to action. By suggesting the hiring manager take the next step, like having a more in-depth conversation about your application, you're increasing your odds of them actually doing it.

Finally, sign off on your human resources cover letter. Pick a respectful closing line and follow it with your full name. Here’s an example:

I'm eager to further discuss how my expertise in human resources aligns with your organization’s goals. Please feel free to reach out to me via the given contact details so that we have the chance to arrange an interview.

If "Warmly" feels a tad too common for your liking, you might consider these alternatives:

• Yours truly,
• Best regards,
• With respect,
• Thank you for your time,

 Essential Human Resources Cover Letter Tips

You've mastered the basics of cover letters! Now, let's fine-tune yours with some key cover letter tips tailored for HR specialists. 

#1. Match Your Resume

When applying for a role in human resources, presentation matters!

If you want to showcase your attention to detail and organizational skills , your cover letter's design and format must align with your resume.

Make sure your text and contact details are neatly arranged, and maintain a consistent font style and size. Also, be mindful of the page margins and line spacing, all while aiming to keep your cover letter within one page .

Or Use A Cover Letter Template Instead

Matching your application got you stressed? 

Try our resume builder and cover letter templates ! 

Designed with hiring managers from around the globe, they blend a sleek, professional look with industry requirements. Grab one, match your resume, and boom—you're all set!

#2. Be Enthusiastic 

Hiring managers appreciate applicants who display a genuine passion for the HR industry, so an enthusiastic tone can set your cover letter apart

That said, while it's great to show admiration for the company you're applying to, remember to keep it balanced. There’s no need to lay on the compliments too thick. What you should aim for is a reflection of your confidence and genuine excitement about the role.

Just remember to stay grounded and don’t sound too confident, or else you might come off as arrogant. Convey your genuine enthusiasm that you’re the right person for this specific HR job, not that you’re the greatest candidate they’ll ever get.

#3. Be Formal

While it's tempting to give your cover letter a casual flair, keep in mind that professionalism is highly valued by hiring managers. There’s nothing wrong with being friendly, but foregoing formality is a huge mistake .

By adopting a formal tone, you’re showing the employer that you’re a serious candidate and that you’re taking the role seriously, too. Even in companies with a casual work culture, this can convey that you respect their ethos and that you’re ready to fit into their environment. 

Just remember, "formal" doesn't mean robotic. Your personality can still shine through, just in a more polished and polite manner.

Key Takeaways

And that’s all there is to human resource cover letters! Hopefully, you’re ready to land that dream HR job in no time.

But before you submit your cover letter, here are some main points from our article:

• Begin your human resources cover letter by detailing both your contact information and that of the HR manager. Your details must be accurate so the HR manager can contact you for a potential interview.
• The introductory paragraph of your HR specialist cover letter should grab the attention of the hiring manager and encourage them to read further.
• In the main section of your cover letter, delve into your most significant achievements and skills that align with the human resources role you're after.
• It's a good strategy to use a compelling call to action towards the end of your human resources cover letter, nudging the hiring manager to possibly call you or set up an interview.
• Keep your cover letter’s design consistent with your resume. If you're pressed for time, consider using a set of our resume and cover letter templates for a harmonized look.

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29 Professional HR Cover Letter Examples for 2024

Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.

All cover letter examples in this guide

Human Resources Intern

Entry-Level Human Resources

Junior Human Resources

< - Main Article

Human Resources Coordinator

Human Resources Specialist

Chief Human Resources Officer

Contracts Manager

Diversity And Inclusion Manager

HR Assistant

HR Business Partner

HR Director

HR Generalist

Human Resources Consultant

Human Resources Benefits Specialist

Human Resources Data Analyst

Human Resources Representative

HR Program Manager

HR Project Manager

People Manager

Problem Manager

Resource Manager

Talent Acquisition Manager

Talent Manager

Training Manager

Cover letter guide.

HR Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Cover Letter

Key Takeaways

By Experience

Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.

• Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your hr cover letter to make an excellent first impression;
• Introduce your best achievement in your hr cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.

If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR resume guide and example
• People Manager cover letter example
• Problem Manager cover letter example
• HR Generalist cover letter example
• Benefits Manager cover letter example
• HR Manager cover letter example
• Training Director cover letter example
• HR Director cover letter example
• District Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Analyst cover letter example

HR cover letter example

Charlotte Jones

Fort Worth, Texas

+1-(234)-555-1234

[email protected]

• Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
• Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
• Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
• Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.

Structuring and formatting your hr cover letter

Here's what the structure of your hr cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.

The top sections on a hr cover letter

• Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
• Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
• Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
• HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
• Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.

Key qualities recruiters search for in a candidate’s cover letter

• Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
• Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
• Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
• Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
• Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
• Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.

Greeting recruiters with your hr cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Hiring Committee,
• Dear [Job Title] Search Committee,

What to include in those first two sentences, or your hr cover letter introduction

Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their hr cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

What comes next: your hr cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your hr cover letter

Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

What could you write about in your hr cover letter when you have no experience

Candidates with zero professional experience often struggle to write their hr cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Winning at your job application game starts with a clear and concise hr cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

HR cover letter examples

Explore additional hr cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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HR cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter body , cover letter conclusion and signature, conveying the concept of likeability.

If you work in HR, you have likely read a lot of cover letters. Many HR professionals have had recruitment responsibilities at one time or another.  

However, you should be honest with yourself: Do you really appreciate the linguistic and psychological mechanics of writing a winning application letter to complement your resume? It is one thing recognizing a well-crafted cover letter, but when you want to land your next HR role, sitting down and writing one for yourself is another matter entirely. The human resources cover letter gives you the chance to highlight your personality and demonstrate your impact in a piece of free-form writing that is true to who you are.

This guide, alongside our HR-specific cover letter example, will:

• Demonstrate the theory behind writing a human-first HR application letter.
• Outline the elements of your cover letter format – the perfect blend for your career.
• Delve into the essential psychology of how to weave a memorable HR career story.
• Write an application letter that will impress even the most discerning of HR leaders.

You are probably wrestling with your cover letter alongside writing your resume, so why not also check out Resume.io’s free resources for some additional inspiration? Our HR resume guides , templates and general resume writing guide are a great place to start.

But now let’s explore how (and why) to write a perfectly dove-tailed HR application letter.

What does an HR (Human Resources) cover letter look like?

What is the primary purpose.

Many HR professionals find the process of writing their resume frustrating and limiting. The rigid nature of a resume dictates that they have to put their complex and subtle workplace interactions into convenient bite-sized boxes. There isn’t much space for their personality.

A cover letter, on the other hand, can be lovingly tailored towards the specifics of why they would be an ideal choice for each specific position. While they might tailor their resume by 5-10% for each role, each application letter should be written from scratch. When you have 200-400 words at your disposal, you have the freedom to let your passion for the job run riot, outline your character, tell the stories of your past successes and show how you would fit snugly into their people agenda. 

Do some research on social media into the hiring manager and the culture of their company, understand what is important to them and put yourself into their shoes. Write the sort of cover letter that they would want to read. Remember that your cover letter will be read alongside your resume, so make sure that it complements the information rather than repeating it. Tug on the emotional heartstrings and write an application letter that will compel your next employer to press send on that email to invite you to the interview.

A great cover letter will always give you an incremental advantage. It might be the case that your company does not require applicants to include a cover letter, but never assume that this will be the case for other employers. Unless the application process specifically forbids the inclusion of a cover letter, give yourself an additional platform to showcase your people “fit.” HR is one of the professions where “human” qualities are paramount, and there is no better place to demonstrate these qualities than in the application letter.

If you seek more inspiration, check out our Human Resources cover letter sample category or other related examples.

• Recruiter cover letter example
• HR assistant cover letter example
• Consulting cover letter example
• Office Administrator cover letter example
• HR Manager cover letter example
• Human Resources cover letter example

Secondary purpose

While highlighting your personal fit is the primary consideration of a cover letter, the opportunity to demonstrate your deep understanding of the role in question (and to convey the specifics of why you would be the perfect candidate) should not be missed.

Any cover letter should aim to finish off the punctuation of your resume with a solid “yes, I get what you need, hire me now” exclamation mark. Pick out the parts of the job description where you think that you will have a unique advantage over other candidates and include the sorts of details in the body of the letter that truly set you apart. There are many facets to an HR role, so only pick the aspects that are going to be most important to your future employer. It is like that most fiendish of open-ended interview questions: “So, tell me about yourself.”

You know that you shouldn’t tell them about how you like your coffee or what Netflix series you last binge-watched. You have to answer the hidden part to their question…. “Tell me something useful about yourself that will be uniquely relevant to me (in this case – the employer/company).” After conveying your personality, that is the secondary purpose of any application letter. Together with writing a laser-focused resume, in the game of job search marginal gains, making yourself uniquely relevant will give your application those extra few percentage points of advantage to move it to the top of the priority pile.

You need to walk into that interview room with your future employer wanting to hire you already. A great cover letter can go a long way towards making that happen.

Best format for an HR cover letter example

While the content of your HR cover letter should be uniquely compelling, there are certain expected norms in the structure of your cover letter that it would be foolish to disregard. Make sure that you are on top of the latest industry thinking on the format and maintain a professional flow when you are composing your pitch.

Here are some core requirements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

For an in-depth look at writing each of these sections, as well as free example sentences  –  make sure to check out our overall guide on cover letters .

Hello Ms. Fournier, 

I would like to convey my genuine interest in being considered for the Human Resources Director position at the Jansen Group. I have had the pleasure of serving as an HR Administrator for the last several years for two of the busiest staffing firms in New York. I bring forth a wealth of experience and a unique passion for the Human Resources field, where I have found my strengths are most needed and best utilized. I am highly skilled in overseeing HR systems, handling employee relations, and ensuring compliance with all rules and regulations. 

My research tells me that the Jansen Group has earned the "Top Staffing Agency" award two times in the last six years. I am not surprised, as I am well aware of the reputation Jansen has for expending the time and effort to provide clients with the best quality services. 

Is there a time we can arrange to further discuss the value I can bring to the Jansen Group as a Human Resources Director? I hope to hear from you soon about this wonderful opportunity. 

Most sincerely, 

Daniel McCleary

The innate practicality of the HR role should be reflected in the composition of your cover letter header section. Certain things just need to be done, and done correctly. There is a basic need to provide your contact / personal information. While online applications may be briefer, the header section in a document also provides an opportunity to create a visual “breathing space” before the reader dives into the detail. 

Just as we take a few milliseconds before we truly engage in a conversation, when we read a piece of text it is not uncommon to skim past the first few lines. Taking a few seconds to scan a letter header (and the physical space that it occupies) will mean that the reader of an application letter is really concentrating when they get to the good stuff. In reality, they will only really read it properly if they are interested in your application, but all the essentials need to be there. You don’t want them emailing you to ask for your mobile number or phoning you to ask for your email. Make the process of hiring you as easy as possible.

The aim of this part: provide your basic details, put your name in your email address, provide a visual pause before the real reading begins.

Those critical couple of words to greet your reader at the top of the cover letter can set the tone for how the rest of your letter is received. 

If you get it right, the reader will move on without a second glance, but if you get it wrong their dissonant thoughts might linger in an imperceptibly negative place for longer than you might wish. Subconsciously, they might be wondering why you couldn’t greet them correctly. Just as someone might be called Dan but never Daniel, no one likes it when you get their name wrong.

Understand the culture of the hiring organization, and while “Dear Mr. / Mrs. Surname” will likely be the most prevalent option, “Hi First name” might sometimes be a better option to fit in with the team. Having said this, err on the side of being respectful. Investigate to whom you should be addressing the cover letter – show that you have done your research and understand the pros and cons of addressing it to the hiring manager or the internal recruitment contact. You might decide to address it to both parties, which is a valid approach. Our cover letter sample text uses "Dear Mr. Marshal." Notice it only has one "l." Always double-check the spelling of the person's name before you hit send. You don't want to start out with a faux pas.

Pause and ask yourself how your HR peers and colleagues would like to be greeted. Try to avoid the overly formal “To Whom It May Concern” if you possibly can. If you really aren’t sure to whom your introduction letter should be addressed, try to choose a warmer combination of words and include the name of the company to make it a little more personal, for example; “Dear Resume.io team” Never underestimate the power of starting off any communication with someone’s name.

The aim of this part : set the tone for a personal “conversation” by addressing the reader by name where possible; judge required formality by considering company culture.

While it might seem impossible to condense your career into a two-page resume or a 400-word introduction letter, the thought of writing a powerful introductory paragraph (or just one sentence) is enough to send many of us into a cold sweat. 

In actual fact, many HR professionals will know exactly what they want to say. In a hugely demanding profession, it is their reason for getting up in the morning, what they are most proud of, and the reason why they want to be employed. That introduction, their essence, should flow easily onto the screen. Make sure that you project a combination of people-orientation, business smarts and organizational effectiveness.

Our cover letter example opens with a strong sentence showing that the applicant understands the company, what it needs and how he will proceed: "I will help your team to flourish during your global reorganization by focusing on people, process and profits."

The aim of this part: share your why, grab attention and make it a “wow” moment.

If the introduction awoke their interest, the main body of the letter should appeal to their reason and excite their emotions. Like any good story, you want the hiring manager to feel compelled to read it again to soak up the detail and see what subtleties they missed.

If you have thought enough about the role in question, you should be able to craft a narrative that shows how your skills and experience make you the perfect match. After your killer introduction, your professional achievements and qualities will drive the narrative. If you share a balance of soft and hard skills, quantifiable achievements and evidenced behaviors, they will want to read your resume that little bit more carefully.

It goes without saying that the body of any HR cover letter should contain its fair share of quantifiable achievements as well as softer descriptions of behavior. HR people make a difference to their employer’s bottom line in so many ways, so don’t be shy to share your personal impact on growth and profitability.

The aim of this part: Focus on those aspects of your career that matter most for the role in question, build a compelling case, make them want to linger over your resume.

As an HR professional, you know that bullet points make your job easier. Our cover letter sample gives you an idea how to use them in your application:

An interview at Binder would provide an opportunity to discuss my HR-highlights:

• Shaped HR policy for the Mexico team, who were growing by 45% year-on-year.
• Managed a redundancy and outplacement process for 630 employees.
• Streamlined HR costs and processes, shaving 8% off the annual HR budget.

Imagine that the conclusion of your cover letter is like the parting lines of a sales presentation to an audience that has yet to show any reaction to your pitch. Tread carefully. You can’t be so arrogant to assume that your words will be well received, but you should be self-assured enough to be confident in your message. Let them know that you have done your homework and that you think that you will be able to do a good job for them.

Leave them with one last tantalizing thought about why they should hire you and then do what any good salesperson does – include a call to action. Tell them that you would make yourself available for an interview at any time, share a link to your blog if they want to find out more about you, or just let them know that you hope they enjoy your resume.

The aim of this part: finish on an upbeat note, be confident but not presumptuous, leave the hiring manager wanting to find out more.

Writing psychology – cover letter tools and strategies

There are certain must-have ideas / emotions to include in any HR introduction letter:

• Cultural fit: a company’s culture is driven by the personalities and behaviors of its HR team. Your cover letter will invariably convey an insight into how you go about your work – make sure that it aligns with how your future employer does things.
• Judgment: HR professionals make countless decisions every day which invariably have repercussions for other people. Sound judgment and critical thinking skills are crucial to ensure that you have a positive impact.
• Balance of feelings and logic: No one wants to make someone redundant, but sometimes the situation demands it. Sometimes the most unlikable person can be the best employee. In HR, short-term pain often means long-term gain. Sometimes you have to ignore your immediate feelings and let logic win the day.
• Professional attitude: When you are dealing with people all the time, anything but an intensely professional approach is not good enough. In HR, you are the guardian and gatekeeper of careers and livelihoods.

HR professionals need people to talk to them, open up to them and be honest with them. They would never get under the bonnet of what is going on otherwise.

In order for other people to involve them in their problems, being approachable (some might also say likable) is important for many HR professionals. The typical image of the “HR dragon” who rules her domain with a fist of iron is long outdated. Likeability is in demand. The CEO of Likeable Local, Dave Kerpen, has long been preaching the importance of likeability in business for the past decade and while it is important to convey a sense of likeability in any job application, for a professional that works with other people every minute of the day likeability is a crucial factor.

But how do you convey likeability in an application letter? Keep your language warm but professional – no one wants to work with an HR robot. Show that you have empathy for your colleagues and that you prefer the carrot to the stick (unless the stick really is required). Demonstrate how you revel in developing those around you and take pride in helping others to grow. Let your employer know that you have a sympathetic ear and a big heart.

It is eminently possible to kindle a spark of likeability in your cover letter and while you will be able to go a lot further than that during your interviews, it is nonetheless important that you have a thread of humanity and likeability in your cover letter and resume.

Mistakes to avoid with your HR cover letter

Some HR professionals might risk getting carried away with the content of their cover letter and slip into some common mistakes. For someone who should know better, this is unforgivable, so no apologies for sharing some of the more obvious things to avoid:

• Don’t promise the world. Employers don’t always understand the nature of their issues themselves, so adopt an inquisitive tone of curiosity rather than an all-conquering “I am going to solve all your problems.” Describe your past to give context but realize that your experience may not be their experience.
• Don’t get too personal. You likely don’t know the hiring manager, so don’t be overly personal in the tone of your letter. You might establish a cordial relationship  after a week or two, but to start with a professional “distance.”
• Avoid meaningless adjectives. With the limited real estate of a cover letter, going overboard on adjectives will make the reader think that you have nothing of substance to say. HR has a bad reputation as being fluffy and “nice,” but you need to portray yourself as a people-oriented achiever. You can convey that with your stories – meaningless adjectives won’t do the job.
• Formatting mistakes. Attention to detail in HR is critical when you have the well-being of your people at stake. Make sure that your spelling has been checked, your grammar is on point and your fonts are consistent. If your summary is written professionally, that will reflect well on your candidacy.

Key takeaways

• Make sure that your HR cover letter impresses even HR people. That is a tall order.
• Complement the information in your resume with an emotional and likable story.
• Show that you understand the role and demonstrate your fit with valid examples.
• Demonstrate your professional judgment and balance of left-right-brained thinking.
• Don’t make the basic mistakes that you know HR people hate to read.

With resume.io, your cover letter can become a perfect foil for your resume . With this dual strategy, the job is as good as yours.

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Human Resources Cover Letter Samples & Examples That Worked in 2024

Outshine the competition with a standout human resources cover letter . Far from being a mundane document, it's an opportunity to showcase your unique value proposition, the right skills, and professional accomplishments.

Our guide packed with practical tips and real-world examples will help you navigate these tricky waters. Let's roll up our sleeves and get down to the nitty-gritty of creating an outstanding HR cover letter.

Read on and learn about:

• Formatting your HR cover letter the right way
• Creating an effective header
• Crafting a persuasive headline to catch the reader's attention 
• Personalizing the greeting in your HR cover letter 
• Drafting a compelling introduction
• Highlighting the right HR skills and achievements
• Showing your passion and interest in the company
• Concluding your human resources cover letter with a strong call-to-action
• Avoiding common mistakes in HR cover letters
• Gaining insight into the salary range and job outlook for HR roles
• Exploring valuable resources for HR job seekers

1. How to properly format your HR cover letter

When it comes to cover letters, first impressions do count. And nothing makes a stronger first impression than a properly formatted , easy-to-read document. 

Here are some tips to make your human resources cover letter smooth to navigate and pleasant to the eye:

• Font matters: Keep it professional and easy to read. Fonts like Arial, Calibri, and Times New Roman in 10-12 point size are generally accepted norms. 
• Mind the margins: 1" margins on all sides of the document provide a balanced look. It also ensures that no information gets cropped when printed.
• Line spacing is crucial: Use 1.15 to 1.5 line spacing for optimal readability. Your HR cover letter shouldn't look like an endless sea of text.
• Contact information: Including your name, contact details, the job you're applying to, and the recipient's details adds a professional touch and shows you've done your homework.
• Proper structure: Your cover letter should follow a clear structure — introduction, body, and conclusion. Add a personalized greeting to make it less automated.
• Consistency is key: When it comes to bullet points, indentations, and headers, consistency is paramount. Make sure they all align.
• Keep it concise: Aim to keep your cover letter to a single page. A clear, concise cover letter is likely to engage the reader
• Make it skimmable: Ensure your cover letter is easy to skim through. Break up large chunks of text and highlight key points that you want to stand out.

Remember, your cover letter is your first handshake with the employer — make it firm and memorable. Good formatting not only catches the reader's eye, but also shows your ability to organize and present information effectively — a coveted skill in HR.

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2. how to write an effective hr cover letter header.

The header may seem like a small element in a sea of words, but don't be deceived. This compact package of information houses the key contact details — both yours and the recipient's. 

Its role? To quickly signal who the players in this professional script are and how to get in touch.

A complete header should contain:

• Your full name
• Email address
• Phone number
• Today's date
• Recipient's full name 
• Their position 
• The company address 

Now, let's put this theory to test with two examples — one falling short and the other hitting the mark:

Weak cover letter header example

John Smith [email protected] (123) 456-7890 Hiring Manager XYZ Company

Why is it weak? In this example, John missed several important details, such as the date, his address, and the recipient's full information — name, position, and company address. 

Besides that, one particular detail jumps out immediately from this example — John's unprofessional email address. Using a personal or outdated email can give the impression of carelessness about digital professionalism — a big no-no, especially when applying for an HR role.

Correct cover letter header example

John Smith 123 Main St, New York, NY 10001 [email protected] (123) 456-7890 January 3, 2024

To: Ms. Jane Johnson Human Resources Director XYZ Company 456 Corporate Blvd, New York, NY 10002

Why does it work? John has included all the key details — his name, address, email, phone number, and the date. He's also provided full details about the recipient. This adds a personal touch and shows respect for the hiring manager's position.

In short, the header sets the stage for your entire cover letter. It showcases your attention to detail and your respect for the hiring process. Remember — the devil is in the details.

3. How to craft a compelling headline for your HR cover letter

The headline of your cover letter is a potent tool. It's your "elevator pitch," condensing your appeal into a concise line that should grab the reader's attention and make them want to read more. 

Here's how you shouldn't and should write a cover letter headline:

Weak cover letter headline example

Experienced HR Professional Seeking Employment

Why does it fall flat? It's too broad and fails to differentiate the candidate. It's like saying “just another HR professional looking for a job.” There's no clear mention of specific skills or areas of expertise, and it lacks any hint of the candidate's unique value.

Strong example for an experienced candidate

Seasoned HR Leader with 10 Years of Success in Talent Acquisition and Employee Engagement

Why does it work? Here, the candidate showcases specific areas of expertise (talent acquisition and employee engagement) and backs it up with a hefty 10 years of experience. The headline immediately gives the reader a snapshot of the candidate's capabilities and record.

Now, you might wonder — how does a recent graduate make an impression with less on-the-job experience? Here's an example of how it can be done effectively:

Strong headline example for a fresh graduate

HR Graduate Specialized in Conflict Resolution and Diversity Training Eager to Drive Positive Change

Why is it strong? In this version, the candidate highlights specialization areas (conflict resolution and diversity training), showing enthusiasm and a proactive attitude towards making a difference in the workplace. It simply tells the hiring manager, "I may be a fresh graduate, but I'm ready to roll up my sleeves and deliver."

All in all, an effective cover letter headline should encapsulate your qualifications, unique skills, and aspirations within a single, compelling line. It's not just about what you've done or studied, but also about what you can bring to the table.

4. How to tailor the greeting on your HR cover letter

Beginning your HR cover letter with a personalized greeting is an effective way to draw in the reader. 

It demonstrates that you've made the effort to direct your cover letter to a specific person. This extra legwork can speak volumes about how you approach your work — with diligence and care.

How to find the right name? Start with the job advertisement . Some companies will explicitly state to whom the letters should be addressed. If this information isn't provided, turn to LinkedIn or the company's website . You could even make a quick phone call to the company's front desk to ask for the name of the hiring manager.

Here are some examples of personalized greetings

Dear Ms. Thompson, Dear Ms. Patty Thompson, Dear Hiring Manager Patty Thompson,

When you can't find a name , it's crucial to keep the tone professional:

Generic greeting examples

Dear Hiring Team, — This is broad but still shows that you've tailored your cover letter to the receiving company. Dear Recruitment Manager, — If you're unsure who it is but know the department, this greeting is acceptable.

Avoid phrases like "To Whom It May Concern." They may be perceived as outdated or inattentive to nuances in business communication. 

The takeaway here is that starting your human resources cover letter with a personalized greeting sets the tone for the entire letter. It's attention to the fine details that often makes the difference between just another application and a carefully curated one.

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5. How to write a strong introduction to your HR cover letter

The introduction of your cover letter is like the opening scene of a movie — it has the power to engage your audience immediately or lose their interest entirely. 

Here's what it should include:

• A concise outline of your professional and academic history relevant to the role
• A clear statement outlining why you're applying to this specific position
• A mutual contact or acquaintance (if you have one) can add a level of personal connection and authenticity

Let's examine these concepts with practical examples:

Weak cover letter opening example

I am writing to apply for your recently advertised HR position. I have studied HR management and have worked as an HR Professional.

Why is it ineffective? This introduction tells the reader nothing that sets this candidate apart. It merely states that the candidate has an HR background. There's no mention of specific skills or experiences, why the candidate is interested in the role, or what makes them suited to the company or role.

Strong cover letter opening for an experienced HR professional

Bringing a decade of experience in building dynamic HR departments from the ground up, I am always on the search for new challenges. After leading the successful HR transformation at XYZ Corp, I'm inspired by ABC Company's commitment to its employees and would love to contribute to maintaining this nurturing environment.

Why does it work? The candidate immediately establishes their extensive experience in the HR field and specifies a significant achievement. Moreover, they've shown that they align with the company's values, which suggests a good fit.

But what happens when you're freshly graduated and your professional experience section looks a little lean? Here's how a recent graduate can make an impression:

Strong opening example for a fresh graduate

As a recent graduate in HR Management with a focus on employee development and regulatory compliance, I was excited to come across your HR Trainee role at ABC Company. Your company's reputation for prioritizing employee growth resonates with me, and I am eager to apply my academic knowledge in a practical, hands-on environment.

Why does it work? Here, the candidate doesn't have years of experience to lean on but wisely focuses on their key academic achievements . They mention their motivation for applying and recognize the company's priorities.

To sum it up, an engaging introduction quickly outlines your background, clearly states your interest in the role, and starts to build a connection with the company. Your HR cover letter is your story — let's start it off on the right foot.

6. How to highlight your top skills and accomplishments

Once you've nailed the introduction, it's time to delve into the main act — the body of your HR cover letter. This is where you get to shine a spotlight on your individual skills and achievements . 

Break down your cover letter body into two or three short paragraphs . Each paragraph should focus on a particular skill set or accomplishment relevant to the proposed HR position.

When highlighting your HR skills and achievements , provide context. Instead of stating you're "experienced in employee training programs," detail a program you implemented that improved employee performance and retention. Be specific about your role and the results that were achieved. 

The exact skills you will highlight in your cover letter will depend on the HR role you're aspiring to. 

Here are some fundamental HR skills for your cover letter

• Employee recruitment and retention
• Performance management
• Training and development
• Stakeholder engagement
• Conflict resolution and mediation
• HR software proficiency (SAP, Workday, etc.)
• Legal understanding and compliance

If you’re an experienced HR worker, your body paragraph may look something like this:

Cover letter body paragraph example

As an HR Coordinator at XYZ Company, I streamlined the recruitment process by implementing a new Applicant Tracking System, reducing the average hiring time by 15 days. Besides boosting team efficiency, it also improved the candidate experience, with feedback scores increasing by 20%.

Why does it work? In this example, the candidate shows their problem-solving skills and the tangible result from their initiatives.

But what if you’re a fresh graduate? Though you may lack formal HR experience, emphasize transferable skills from any internships , part-time jobs , or team projects at university. Also, make sure to highlight any relevant coursework or academic achievements.

Cover letter body paragraph example for a fresh graduate

During my final project as an HR Management postgraduate, I designed a diversity and inclusion initiative model, which was recognized by the faculty and implemented as part of the curriculum for the following year. This project demonstrated my capacity for creating forward-thinking HR solutions on a micro scale.

Why is it effective? This recent graduate demonstrates their ability to contribute positively on a larger scale, even in an academic context. 

In summary, the body of your HR cover letter is your chance to illustrate your skills with clear examples and facts. Be specific, be concise, and most importantly, be authentic. Show them why you are not just another HR professional, but the HR professional they need.

7. How to show your passion and interest in the company 

In your HR cover letter, it's essential to showcase your passion for the field and the company you're applying to. This means highlighting what specifically drew you to the company and why you're excited about the position.

Use the cover letter as an opportunity to explain how your personal values align with the company's mission statement and how you can contribute to the company's goals.

For example, if you're applying to a company that prioritizes employee development, you can mention your own passion for learning and your desire to help others grow and develop their skills.

Or, if the company values diversity and inclusion, you can discuss your own experiences working with diverse teams and your commitment to creating an inclusive workplace. 

By demonstrating your enthusiasm and connection to the company, you can make a strong impression on the hiring manager and increase your chances of landing the job.

Here's an example that demonstrates passion and interest in HR

During my time at XYZ Company, I was responsible for leading several diversity and inclusion initiatives, including a mentorship program for underrepresented employees and the implementation of a company-wide unconscious bias training. These experiences not only helped me develop a deeper understanding of HR principles, but also ignited a passion for creating a more equitable and inclusive workplace. I am excited to bring this passion and expertise to the HR team at ABC Company and continue to drive meaningful change in the industry.

8. How to end your HR cover letter persuasively 

Just as the introduction gives the first impression, the conclusion leaves the final and lasting impression. You need to ensure that it summarizes your key points, provides clear next steps, and reinforces your enthusiasm for the role. 

Your conclusion should:

• Politely express desire for further process, and when and how you can be best contacted
• Offer to provide further information upon request
• Detail your follow-up plan — when and how you will do it
• Close with a professional sign-off

Let's review both wrong and right examples of a conclusion:

Incorrect cover letter conclusion example

I hope you consider my application, and I look forward to hearing from you.

Sincerely, [Your Name]

Why is it weak? This conclusion is discouraging as it sounds more hopeful than confident. It fails to offer any follow-up action, detail how the applicant could be contacted, or offer further assistance. It wraps up the letter on an uncertain and passive note.

Correct cover letter conclusion example

I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident that I could contribute significantly to your team. Should you require any further information, please do not hesitate to contact me at (123)-456-7890 or via email at [email protected]. I will follow up within a week to address any preliminary questions you may have. 

Thank you for considering my application.

Why does it work? In this example, the applicant starts with a positive affirmation of their interest and fit for the role. They provide contact details for further discussions and proactively promise to follow up, showing initiative. The sign-off expresses gratitude, always a nice touch.

In short, the conclusion of your HR cover letter is a balancing act of reinforcing your candidacy, offering next steps, and maintaining a courteous, professional tone. Done right, it can be the call-to-action that prompts the hiring manager to move your application to the 'to-interview' pile.

9. How to avoid common mistakes in your HR cover letter

Everyone makes mistakes, but when it comes to your HR cover letter, you'll want to keep them to a minimum. This document serves as a reflection of your professionalism. Several small errors could imply carelessness and lack of attention to detail. 

Let's address some common missteps people frequently make and how to sidestep them:

• Spelling and grammar errors: As straightforward as it is, many applicants submit cover letters riddled with spelling and grammatical mistakes. These can be a real turn-off for hiring managers. Remember, spell-check programs don't catch everything. Make sure to proofread your cover letter , and consider having someone else take a glance as well. 
• Repeating the resume: The cover letter is not the place to restate your resume word for word. The resume and the cover letter serve different purposes. Your cover letter is an opportunity to tell the story behind the bullet points in your resume. Use it to highlight your most relevant experiences and explain how they make you a great fit for the role.
• Being overly generic: If it can be sent to any HR job post, your cover letter isn't doing its job. Make sure to customize your cover letter for each role you apply for. Mention the company by name, and talk about why you're excited about the specific job. 
• Too humble or too arrogant: Striking a balance between self-confidence and humility can be tricky, but it's essential in a cover letter. Don't undersell your qualifications, but also avoid coming off as arrogant. Use confident language, back up your skills with examples, but remember to remain professional and gracious.
• Overdoing the jargon: While it's good to show your industry knowledge, using too much jargon can make your cover letter hard to understand. It can also come off as trying too hard. Use industry terms appropriately, but remember that clarity is key.

Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light.

10. Average salary and outlook for HR professionals

Going by the most recent data furnished by the Bureau of Labor Statistics (BLS), the financial rewards and the job prospects in the field of human resources are promising. As of May 2022, the average yearly wage of HR specialists was a competitive $64,240 . 

Looking towards the future, the field is expected to grow at a rate of 6% between 2022 and 2032. This growth forecast not only outpaces the average growth rate for all occupations but also means that those considering a career in HR have a favorable job outlook.

In terms of demand, approximately 78,700 openings for HR specialists are projected to spring up, on average, each year over the decade. 

This strongly indicates that investing time, effort, and resources to build a successful career in HR, starting with a compelling cover letter, is a move likely to pay off handsomely in the long term. 

After all, who wouldn't want to partake in an industry that rewards its specialists both in terms of salary and opportunity?

11. Useful resources for HR job seekers

The journey to landing your dream HR role can be smoother with the correct resources at your disposal. Here are a few key resources and advice that can greatly aid your job-seeking process in the HR field:

• SHRM (Society for Human Resource Management): SHRM's resource hub provides plenty of valuable articles, webcasts, and research reports on various HR topics. It's also a great place to find job postings in HR.
• LinkedIn: Networking is critical in the job search, and LinkedIn is a prime platform for this. Connect with HR professionals, join HR groups, and explore companies you're interested in.
• BLS (Bureau of Labor Statistics): For data and statistics on the HR job market, there's no better source than BLS . Information on job growth, salary trends, etc., can help navigate your career path.
• Continuing education: Consider certifications like PHR (Professional in Human Resources) or SHRM-CP (SHRM Certified Professional). These can distinguish you from other candidates and show your commitment to the HR profession.
• Job search platforms: Sites like Indeed , Glassdoor , and Monster post numerous HR job openings and also offer resources like resume and cover letter tips, interview practice, and company reviews.
• Continuing education: It's worth considering HR-related certifications like Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP). These elevations on your resume distinguish you from the pack and exhibit your dedication to mastering the HR terrain.

Your HR journey begins with a single step, a single application, a single cover letter. So gear up, go out there and make your mark in the world of Human Resources.

Human Resources Cover Letter FAQ

How can i show i'm a good culture fit in my hr cover letter.

Highlighting shared values is a great way to indicate cultural fit. Research the company’s mission, ideals, and work culture, and then weave instances where you've demonstrated these values into your cover letter.

I'm switching from a different field to HR. How should I write my cover letter?

Focus on transferable skills — abilities you've gained in your past roles that are relevant to HR (e.g., people management, communication). Highlight your eagerness and plan to learn more about HR best practices.

How formal should my HR cover letter be?

Your cover letter should be professional, but it doesn’t need to be overly formal. It’s acceptable to use a conversational tone, which can make your letter more engaging. 

Can I use the same HR cover letter for every job application?

It’s important to tailor your cover letter to each specific job and company. This demonstrates to the hiring manager that you are seriously interested in the role and have taken the time to understand the company's needs and culture.

Should I mention my qualifications that are not directly related to the job role?

Yes. If you believe a qualification could add value to the role or display your diverse skill set, include it. This might be a language you're proficient in or your experience with a particular software tool. Make sure to tie it back to how it can benefit the role or company.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Subcategories

• Human Resources Assistant
• Talent Acquisition Specialist
• Training Specialist

All human resources cover letter examples

Related human resources resume examples

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13 human resources (hr) generalist cover letters.

Approved by real hiring managers, these Human Resources (HR) Generalist cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources (HR) Generalist
• HR Talent Acquisition Specialist
• HR Business Partner
• Talent Acquisition Specialist
• Senior Human Resources Generalist
• HR Coordinator
• Senior HR Generalist
• Alternative introductions for your cover letter
• Human Resources (HR) Generalist resume examples

Human Resources (HR) Generalist Cover Letter Example

Why this cover letter works in 2024, reduced employee turnover.

In this cover letter, the candidate highlights their impressive accomplishment of reducing employee turnover by 20%. This shows they have a direct impact on a company's success and can bring the same results to Amazon.

Effective Project Management

The candidate demonstrates their ability to multitask and manage multiple priorities, which is a highly sought-after skill for an HR Generalist role. They provide specific examples of their work that prove their proficiency in this area.

Appreciation for Opportunity

This sentence strikes the perfect balance between gratitude and confidence. The candidate thanks the hiring manager for considering their application while also expressing enthusiasm for discussing their potential impact on the company.

Aligning Personal Values with Company Culture

When you highlight how your personal approach aligns with the company's mission or principles, it shows that you've done your homework. It also shows you're likely to fit in well with the existing company culture. This could be a strong factor in your favor.

Showcase Successful Projects

When you talk about the successful projects you've led, you're not just bragging. You're helping us see how you've made an impact at your current job. In this case, reducing employee turnover by 20% is a big deal, plus you've improved the efficiency of the onboarding process. That's the kind of success story we like to hear.

Align Your Skills with The Company's Culture

Hey, we love that you're a data geek! Stating your ability to leverage data for HR strategies really aligns well with the Google's data-driven culture. It shows you've done your research on us and you know what we value.

Express Genuine Excitement

We're not just a job for you. You're genuinely excited about the chance to join our team and push the boundaries of HR. That kind of enthusiasm can really set you apart.

Show your admiration for the company's culture

When you express respect for a company's achievements, it reveals that you value similar ideals. This creates a connection with the employer right from the start.

Highlight your HR skills and achievements

Detailing specific skills and their outcomes demonstrates your capability to contribute positively. Mentioning tangible results like improved onboarding or diversity initiatives proves your worth.

Link HR strategies to business success

Explaining how your HR efforts align with broader business goals shows you understand the bigger picture. It's crucial for an HR generalist to contribute to the organization's objectives.

Express excitement about the role

Talking about what excites you about the opportunity indicates genuine interest. It suggests you'll be a motivated and engaged team member.

Close with a forward-looking statement

A closing that looks towards future discussions demonstrates eagerness and professionalism. It's a polite way to invite the next step in the hiring process.

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Link your career goals to the company's mission

Showing that your career goals align with the company's mission highlights a natural fit, suggesting that hiring you would benefit both parties.

Demonstrate strategic HR thinking

By providing examples of how you've aligned HR strategies with business goals, you show strategic thinking and an understanding of HR's role in business success.

Emphasize your versatile HR skills

Confidence in your ability to impact various HR operations reassures the employer of your versatility and competence, key qualities for an HR generalist.

Express your commitment to innovation

Highlighting your interest in innovation and continuous improvement indicates that you're forward-thinking and always looking for ways to advance the company's HR practices.

End with anticipation of a discussion

Concluding with a look forward to discussing how you can contribute further personalizes your application and demonstrates eagerness to engage with the team.

Show your alignment with company values

It's important to quickly demonstrate how your personal values match the company's. This helps me see you as a good fit right from the start.

Highlight relationship-building skills

As an hr generalist, showing your ability to connect with employees at all levels indicates strong interpersonal skills, crucial for HR roles.

Demonstrate project management skills

Detailing specific projects you've managed, like a new HRIS system, shows you can handle complex tasks and drive efficiency, which is impressive to a hiring manager.

Emphasize passion and communication

Mentioning your passion for employee development, along with your communication and project management skills, positions you as an all-rounded candidate.

Express eagerness to contribute

Ending your cover letter by reiterating your desire to contribute to the company's mission makes your application memorable and shows genuine interest.

HR Talent Acquisition Specialist Cover Letter Example

Highlight your innovations.

Bringing AI into the recruitment process? Now that's innovative. You've made your current recruitment process more efficient and improved the quality of hires. If you can do that for us, we're definitely interested.

Express Your Passion for HR Innovation

We love that you're not just doing HR - you're passionate about innovating in HR. That's exactly the kind of spirit we need on our Talent Acquisition team. Your ability to blend strategic planning with your passion for HR innovation is something we would love to have at Amazon.

HR Business Partner Cover Letter Example

Share a personal connection to the company's values.

Mentioning a specific event that aligns with your values and the company's mission shows a deep level of engagement and personal investment in the company’s culture.

Detail successful HR projects

Describing your role in significant HR projects and their positive outcomes emphasizes your ability to lead and innovate. It shows you're capable of making a real difference.

Show excitement for team collaboration

Highlighting your eagerness to join a team of professionals indicates you value teamwork and are ready to contribute to collective success. It sets a tone of collaboration.

End with a gracious note

Acknowledging the opportunity to apply and expressing a desire to discuss further contributions is not only polite but also shows your proactive attitude and interest in the role.

Share your passion for strategic HR

Letting us know that you see HR as a key part of business success signals that you understand the bigger picture.

Quantify your impact on employee retention

When you can show measurable improvements you've made, like reducing turnover rates, it speaks volumes about your potential impact here.

Convey your enthusiasm for the company’s values

Showing that what excites you about the company is not just the role but its commitment to innovation and excellence helps us see you as a good culture fit.

Align with the company’s culture

Mentioning how the company's focus on collaboration and learning matches your work style reassures us that you'll integrate well with the team.

Thank the team for their time

A simple thank you not only shows good manners but also respect for the process and the people involved in your application.

Talent Acquisition Specialist Cover Letter Example

Show genuine interest in the company culture.

When you express true admiration for a company's culture and values, it shows that you're not just looking for any job. You're interested in becoming a part of something bigger than yourself.

Highlight impactful achievements

Detailing a specific achievement, especially one that improved efficiency or diversity, demonstrates your ability to make a real difference. It's proof of your skills in action.

Connect your passion to the company's goals

Your excitement about working with a team of skilled recruiters to support the company's mission shows that you're a team player with aligned goals. This makes you a more attractive candidate.

By stating your desire to discuss how you can contribute to the company's success, you're taking an active stance in becoming a part of their future. This proactive approach is appealing to employers.

Close with a professional and polite note

Ending your letter with a polite note of thanks and a forward-looking statement shows good manners and a positive attitude, which are important in any workplace.

Senior Human Resources Generalist Cover Letter Example

Connect with the company's mission.

Start by showing you know what the company stands for. This helps us see you not just as a candidate, but as a future team member who shares our goals.

Demonstrate your HR achievements

Share specific achievements from your past roles. Details about how you improved processes or helped people grow make your experience real and relevant to us.

Highlight your excitement for varied work

Talking about your eagerness to handle diverse challenges shows you're ready to adapt and thrive in different scenarios.

Show interest in technology and innovation

Expressing your interest in how technology can advance HR practices tells us you're thinking ahead and eager to innovate.

Express your eagerness to contribute

Ending by reiterating your excitement to bring your skills to the role shows genuine interest and a proactive attitude.

HR Coordinator Cover Letter Example

Share your excitement.

Starting your cover letter by expressing excitement about the job opportunity shows you're genuinely interested and motivated.

Showcase problem-solving abilities

Providing examples of challenges you've tackled and the results achieved, like improving morale or reducing hiring times, highlights your proactive problem-solving skills.

Highlight your diverse skills

Emphasizing a variety of skills and your enthusiasm for helping others shows you're a versatile and empathetic hr coordinator candidate.

Invite further discussion

Closing with an invitation to discuss how you can align with the company's goals suggests confidence and openness to collaboration.

Express your contribution to team success

Ending on a note of contributing to the team's success demonstrates a team-oriented mindset, which is highly valued in HR roles.

Senior HR Generalist Cover Letter Example

Match your passion with the job.

Show how your personal interests and the job opening align perfectly. This makes it clear you are not just looking for any job, but you are interested in this specific role at this specific company because it excites you.

Demonstrate measurable HR achievements

Talk about specific results you have achieved in past roles, like improving employee engagement or scaling the workforce. This shows you can deliver clear, valuable outcomes that contribute to company success.

Highlight relationship-building in HR

Emphasize your skill in creating strong connections with people at all levels of an organization. This is crucial in HR, where success often depends on effective communication and teamwork.

Show how you can contribute to organizational goals

Express your excitement about using your skills to help the company achieve its mission. This shows you understand the role and are ready to make a significant impact.

End with a forward-looking statement

Conclude your cover letter by expressing gratitude for being considered and eagerness to discuss how you can contribute further. This polite closure indicates your interest in moving forward in the process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Generalist Roles

• Entry Level Human Resources (HR) Cover Letter Guide
• Human Resources (HR) Administrator Cover Letter Guide
• Human Resources Assistant Cover Letter Guide
• Human Resources (HR) Business Partner Cover Letter Guide
• Human Resources Coordinator Cover Letter Guide
• Human Resources (HR) Generalist Cover Letter Guide
• Human Resources (HR) Manager Cover Letter Guide
• Human Resources (HR) Recruiter Cover Letter Guide
• Human Resources Specialist Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Vice President of Human Resources Cover Letter Guide
• VP of Human Resources (VP HR) Cover Letter Guide

Other Other Cover Letters

• Business Owner Cover Letter Guide
• Consultant Cover Letter Guide
• Correctional Officer Cover Letter Guide
• Demand Planning Manager Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Operations Manager Cover Letter Guide
• Orientation Leader Cover Letter Guide
• Plant Manager Cover Letter Guide
• Production Planner Cover Letter Guide
• Recruiter Cover Letter Guide
• Recruiting Coordinator Cover Letter Guide
• Site Manager Cover Letter Guide
• Supply Chain Planner Cover Letter Guide
• Teacher Cover Letter Guide
• Vice President of Operations Cover Letter Guide

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How To Nail Your Human Resources Cover Letter (+ Samples & Tips)

In this article, you’ll read about:

Human Resources Cover Letter Examples

How to write an hr cover letter, human resources cover letter template, tips for writing an hr cover letter.

The human resources department is critical for the operation of any company and oversees the recruiting, hiring, management, and firing of employees. In many ways, HR is the backbone of an organization, with its representatives being the first point of contact between a company and its employees. 

Although evaluating cover letters may be a core task in your HR career, having the introspection to develop one of your own may prove to be quite challenging. Luckily for you, writing your own human resources cover letter provides a great opportunity to hone your critical analysis skills of a successful cover letter and demonstrates your proficiency in HR-related duties. 

The perfect HR cover letter will demonstrate your added value to achieving company missions and values through your qualifications, hard and soft skills, and experience. Cover letters should not only aim to display your proficiency but should be tailored specifically to the position AND company you are applying to. 

Use these samples and tips to craft your own perfect human resources cover letter!

Everyone starts somewhere. These sample cover letters for various HR jobs will provide a guide on the ways that you can craft your own:

Cover letter for an HR position

George Wilson Human Resource Manager 42 Manchester Avenue San Francisco, CA 94016 +1 (822) 491-5662  [email protected]

June 12, 2022

Martina Alvarez Hiring Manager Travel Star San Francisco, CA 90231

Dear Ms. Alvarez, 

Your job offering called out to me because the position appears to be closely aligned with my skills and qualifications. As an experienced professional with over a decade of working in Human Resources, I believe my skills and qualification are an ideal match for the Human Resource Coordinator position and will add immediate value to Travel Star’s goals and continued operation. 

Throughout my career, my proven consistency and professionalism are evidenced by my top accomplishments:

• Synthesized recruitment methods that expedited the hiring process by 30%
• Developed a new filing system that streamlined employee benefit programs, increasing employee morale by 60%
• Collaborated with other company departments to improve interdepartmental communications and shorten the wait time for cross-department communication by 81%

In my current position as a Human Resource Manager, I have developed programs to expedite various internal tasks that have grossed over $500,000 in savings in the past year. In my time, employee satisfaction has risen by over 20% and the company culture has never been stronger. 

My independence and adaptability are key strengths, yet I thrive in a team setting and can effectively increase group efficiency. I believe that my resourcefulness, interpersonal communication, and organizational skills will both support and drive your continued organizational success. 

Please take a moment of your time to review my attached resume and portfolio. I would be happy to provide further information regarding my qualifications and experience. I appreciate your evaluation and forthcoming response.

Sincerely,  George Wilson 

Talent acquisition cover letter

Patrick Edwards Human Resource Administrator 81 Sunset Avenue Phoenix City, AZ  24862 +1 (202) 579-2211  [email protected]

Natasha Johnson Hiring Manager InSight Phoenix City, AZ 44326

Dear Ms. Johnson, 

When I first heard of your company, I resonated deeply with the company’s mission and goals. Upon seeing your job listing, I immediately gravitated towards it as it is perfectly aligned with my skills, qualifications, and personal developmental goals. With over eight years of working in Human Resources, I believe that I have developed the necessary skills and qualifications to meet and exceed the demands of the Talent Acquisition position and will add immediate value to InSight and its mission. 

During my eight years as an HR administrator, my professional development has provided me with the space to garner invaluable insight into the demands of a company. This unique perspective is indispensable as it aids me in recognizing the qualities that individuals need to be considered a good fit, in terms of both professional expertise and personal traits. In my current position, I have increased the employment processing speed by 39%. Furthermore, I have worked closely with previous talent acquisition officers to develop a keen sense of job potential and have been involved with the hiring of 140 employees over 2 years while retaining an employee satisfaction rate of 97%. 

Looking past my professional qualifications, my critical thinking and adaptability are key strengths. My proven tenacity and track record of consistent returns lend a hand to my strong position as a candidate for this position. I believe that my resourcefulness, interpersonal communication, and organizational skills will both support and drive your continued organizational success. 

I have attached my resume and recommendations for your perusal and evaluation. I am happy to supply further information regarding my qualifications and experience, should they be required. Thank you for your evaluation and I look forward to your forthcoming response.

Respectfully,  Patrick Edwards

HR cover letter with no experience

Henry Goldstein Undergraduate Student 674 Olive Road Charlottesville, VA 55829 +1 (747) 219-6829   [email protected]

Robert Jackson Hiring Manager Epsilon Technology Int. Charlottesville, VA 68592 

Dear Mr. Jackson,

I am writing this letter to express my interest in the HR fresher program at your company, Epsilon Technology Inc. As an undergraduate student preparing to enter the job market, I wish to leverage my existing experience and develop new skills in the Human Resource Assistant position. I resonate with your company’s developmental objectives and I wish to be a part of your growth and expansion.

In my current position as a Student Administration Assistant, I have worked on several projects and have developed strong interpersonal and communications skills. I have also developed a high proficiency in statistical software and the Microsoft Office suite of applications. Some of my achievements that have allowed me to develop my skills include: 

• Coordinating student events and onboarding talent to assist in the execution of activities, raising student satisfaction by 47%
• Working in the Student Administration office to manage students’ sick leave applications
• Compiling data into charts for annual financial meetings for various departments

Outside the realm of academia, I have 4 years of volunteer experience in public administration. Throughout volunteering, I have developed a keen interest in business and management. I believe that the organizational skills I have learned during this time will help me meet the demands that this position requires.

My ability to organize and produce quality-driven results on time is what I consider my key strength. I have a track record of resourceful independence and leadership, as well as functioning efficiently in a group setting. I believe that my technical experience in the digital workspace, coupled with my adaptable and transferable skill set, will lend a great hand in developing your continued success as a pioneer in the fintech field. 

Thank you for taking the time to review my application. Please do not hesitate to ask for additional information regarding my qualifications as I would be more than happy to supply them. I look forward to your response and thank you for your time and consideration.

Yours sincerely,  Henry Goldstein

In terms of content, a cover letter for an experienced HR executive position will be different from a cover letter for an HR assistant with no experience. That said, the root format will be the same. Now that you’ve seen several HR cover letter examples and gotten the gist of what an HR cover letter requires, let's break it down.

Part 1: The HR cover letter formatting

Start strong. The first thing a hiring manager will see when looking at your HR cover letter (aside from the content itself) is the layout of the letter itself.

When crafting your HR cover letter, keep in mind the following guidelines. 

• Page margins : 1-inch 
• Font : Choose a professional font such as Times New Roman 
• Font size : 11 or 12 pt. size
• Font color : Black
• Line spacing : Single

Apart from the technical specifications, it is also noteworthy to distinguish between an HR application letter and an HR cover letter. 

An HR application letter will contain more detailed information on work and professional experiences. On the other hand, an HR cover letter is always accompanied by a CV and, therefore, focuses less information on professional experience and instead describes an applicant’s skill set and personality as being the right fit for the job. 

Remember to ascertain which type of letter is required or would suit your needs better before writing!

Part 2: Cover letter header

An HR cover letter header is divided into three parts: your contact information, the date, and your recruiter/hiring manager’s contact information. Contact information includes your full name, current position (if applicable), address (optional), phone number, and e-mail address. The letterhead should be in left alignment.

Part 3: Salutation

Try to avoid generic and overused greetings.

Personalizing your HR cover letter with individually addressed greetings such as “Dear [hiring manager’s name]” comes across more pleasantly and less like the copy-pasted “To Whom It May Concern” or “Dear Hiring Manager” that many people use.

Taking the time to address your cover letter individually portrays a sense of respect and shows the hiring manager that you care enough about the position to craft a cover letter that is tailored to the company you are applying to. 

Part 4: Content

This section is where you sell yourself. The content of your HR cover letter should be direct and not too long – around 200-400 words is best. To sell yourself in the best way possible, try to include action verbs when describing yourself and your accomplishments.

Action verbs are powerful verbs that serve to amplify a sentence by directly affirming your experience and qualifications. The following are the paragraphs that your HR cover letter should be divided into:

• Self-introduction – This is the opening of your cover letter, so making a good impression is crucial. An HR cover letter, like any other, must include the motivation for your application.

💡 Conduct prior research into the company you are applying to and decide how you will contribute to its growth. Your HR cover letter must show your authenticity and passion for the job being applied, and that you understand the company’s goals and wish to develop alongside it.

• Qualifications – This is the most important section of your HR cover letter. You should include technical and transferable skills and your RELEVANT work experience, soft and hard skills, and academic achievements.

💡 Examples of human resource cover letters that require the more extensive elaboration of experience are cover letters for HR executives and coordinators.

• Supplementary information – This part of your HR cover letter could include your non-HR-related experience and is particularly useful for writing an HR cover letter for an internship or with no HR experience. 

💡 Bear in mind the following points when writing this section:

• Cover letters for HR positions with no experience should leverage non-professional experiences such as volunteering and personal interest reasons for your hire
• Only include information relevant to the position and avoid filling it with arbitrary information

Part 5: Call to action

End strongly and confidently. Thank the hiring manager for reading your application and cover letter, and ensure that you portray yourself as being open to further communication with the company. 

Part 6: Complimentary close and signature

End your HR cover letter with a complimentary closing that is appropriate for the occasion. Avoid casual closings such as “Cheers” or “Best” , and opt for something more formal such as “Yours Sincerely” or “Respectfully” . A comma directly follows the closing salutation. Finally, finish your HR cover letter with your signature directly below the closing. 

And there you have it! A well-crafted human resources cover letter takes time but is definitely worth it in the long run. Remember to consider the company’s needs as well as your own to better market yourself as the ideal candidate. 

Now, it's your turn. Use this HR cover letter template as a guide to developing one of your own!

[Your name]

[Your job title]  [Address]   [Phone number]  [E-mail address]

[Name of Hiring Manager]

[Hiring Manager’s position]  [Company name]  [Company address]

Dear [Mr./Ms./Mrs.][Hiring Managers Name] :

I am writing to express my interest to apply in the opening for the [position title] position at [name of company] . As a [current position title] with [years of experience] , I believe that my skills and qualifications will add immediate value to [name of company] ’s mission and meet developmental objectives.

In my current position as [current job title] , my [technical skill] and [transferable skill] are evidenced by my top achievements: 

• [List most noteworthy professional accomplishments]

Aside from my professional qualifications, my proven [skill] has aided me in my professional and personal development. My knowledge of [technical skill(s)] , coupled with my strong [transferable skill] will provide the necessary tools to meet and exceed the requirements of the [position title] . 

Please take a moment of your time to review my attached resume and recommendations. I would be happy to provide supplemental information regarding my professional and educational qualifications should the need arise. I appreciate your evaluation and look forward to your forthcoming response. 

[Complimentary close] ,

[Your signature]

[Your full name]

💡 Emphasize your relevant HR skills.

In an HR cover letter, hiring managers generally look for quick learners that have strong organizational, interpersonal communication, and management skills. Here are a few strong examples of technical and transferable skills that you can add to your HR cover letter:

• Interviewing skills
• Data analysis 
• Adaptability
• Punctuality
• Proficiency in computer skills
• Detail-focused
• Strong interpersonal communication
• Problem-solving
• Strong writing skills
• Organizational skills
• Management skills

Here is an excerpt from an HR generalist cover letter to show how these skills can be formatted into a powerful description of yourself:

Apart from my professional accomplishments, my actionable leadership and diligent organizational skills have propelled the employee satisfaction rate of my current place of employment by 57%. I believe that my strong background in data analytics and proficiency in a broad base of HR-related software are drivers of my independently motivated and adaptable work ethic. I believe that these qualities make me a strong contender for the HR generalist position and will aid me in contributing to the continued success of your organization. 

💡 Demonstrate a willingness to learn.

No experience? No problem! The primary objective of HR cover letters with no experience is to absorb as much first-hand experience as possible.

For example, to qualify, an HR intern cover letter should demonstrate that you have the potential to succeed in the company and that you would be able to actually learn something from the experience and usefully apply it in your future. 

💡 Call on previous educational qualifications and work experience (if any).

Entry-level positions are generally filled by fresh graduates with little to no experience in the field they wish to enter. Entry-level HR cover letters should lean on your educational qualifications and existing expertise to validate your eligibility for the position you are seeking to fill.

HR cover letters with no experience should aim to replace experience with a willingness to grow and develop alongside the company, which will show employers that investing in a (relatively) inexperienced applicant will pay off in the long term. 

💡 Include substantial proof of seniority in the HR field.

When applying to more senior HR positions, experience is mandatory. For example, Human Resource Manager (HRM) cover letters require you to substantiate your ability to coordinate employment and ensure that the logistical flow of the hiring process, from recruitment to onboarding, is smooth and expedient.

Unlike the previous examples, your HR cover letter must include experience, as this position demands about 5 years of HR-related experience.

💡 Let experience and technical knowledge speak for themselves.

Your HR cover letter should lean heavily on empirical data that exemplifies your technical and transferable skills, and include a skillset that aligns with your ability to manage and lead a team.

For example, when writing an HR executive cover letter, strong leadership and organizational skills, as well as proven technical experience are good examples of qualities that hiring managers look for. 

🔑 Key Takeaways

At this point, you should be well on your way to writing the ultimate HR cover letter that is sure to land you the job you’re looking for! Let’s review the most important things to keep in mind:

• Stick to the correct format : Keeping in line with the HR cover letter format shows that you are both detailed-oriented and attentive to small details in your work.  
• Don't over-embellish : sounding like the most qualified person in the world is not always the goal. Consider the position you are applying for and insert appropriate skills that will satisfy the requirements. 
• Support your claims : back up any experience you have with empirical statistics to give a more tangible representation of your accomplishments. This adds credibility to your relevant work experience and can serve to separate you from others with similar base qualifications (i.e. degrees, years of working experience, etc.). 

Remember, your HR cover letter is a reflection of you. Stick to what you know and search deep to discover skills and talents that are useful to the job you are applying to. Nailing the perfect HR cover letter isn’t easy and it’s not supposed to be. But, if you stick to the guideline and honestly represent yourself, you are on the way to success! Best of luck!

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--- Originally written by Alexander Coye ---

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