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What Is PRINCE2? Principles, Aspects, Roles & Processes

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What is prince2, seven principles of prince2, six aspects of prince2.

• PRINCE2 Roles & Responsibilities

Seven PRINCE2 Processes

Prince2 certification, prince2 vs. pmp, prince2 and projectmanager.

Different methodologies like PRINCE2 work for different projects, industries, tools and teams. These project management methodologies can be approached rigidly, or can be mixed, where a hybrid project management methodology of two or more are used to respond to the unique aspects of a project environment.

Project managers who aren’t based in the United Kingdom might not be intimate with the PRINCE2 methodology of managing a project, which is the UK government standard. Although foreign to some outside of the United Kingdom, there’s still much to be gained from the PRINCE2 project management method, even if it isn’t adopted in its entirety.

We’ll go over the main components of the PRINCE2 project management methodology, which are:

• PRINCE2 Principles
• PRINCE2 Aspects
• PRINCE2 Roles and Responsibilities
• PRINCE2 Processes

But before we dive into that, let’s define what PRINCE2 is.

PRINCE2 is a project management methodology that is mostly used in the UK, Australia and European countries. “PRINCE2” stands for Projects IN Controlled Environments, because this method focuses on managing resources and risks by dividing projects into smaller stages, defining clear roles & responsibilities and using seven processes to manage the project life cycle.

By organizing the project into logical steps, PRINCE2 demands a project management framework that has an organized and controlled project plan before starting, one that maintains its organization through the project life cycle.

The control is achieved by seven PRINCE2 processes that compose a project, from start to finish. That involves planning and scheduling. ProjectManager is award-winning project management software with online Gantt charts that are a perfect fit for the PRINCE2 methodology. Our powerful Gantt charts break project phases into milestones and link all four types of task dependencies to manage your schedule. Once you have a plan in place, set the baseline to capture your progress. Get started today for free.

History of PRINCE2

Now that we have an idea of what PRINCE2 is, let’s take a quick look at its origins. First established in 1989 by the Central Computer and Telecommunications Agency (CCTA) , the PRINCE2 method was originally based on PROMPT, another acronym that stands for Project Resource Organization Management Planning Technique, which was created in 1975 and used by the United Kingdom government for its information system projects. PRINCE2 was finally published as a project management methodology in 1996, and surprisingly, it is in the public domain.

Seven principles are the basis for PRINCE2 methodology. All must be followed for the project management methodology to be considered PRINCE2. These seven principles are a framework for a PRINCE2 mindset and they are as follows.

1. Continued Business Justification

The most important document in PRINCE2 is the business case , which is reviewed and revised throughout the life cycle of the project. This is done to make sure the project remains viable. If not, the project ends.

2. Learn From Experience

There is a lesson log attached to every project that acts as a repository for lessons learned in previous projects to avoid repeating past mistakes. The lesson log is referred to throughout the project. You can get started with our free lessons learned template.

3. Roles and Responsibilities Are Defined

Project members can take on multiple roles or share a role. Four levels make up the structure of people in a project: corporate, project board, project manager and team .

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4. Manage by Stages

PRINCE2 is planned and follows a stage-by-stage process. When transitioning between stages the business cast, risk and project plan are all updated.

5. Manage by Exception

There are what are called tolerances for each project objective. This creates limits and defines how authority is delegated. If the tolerance is exceeded the management team must decide if that tolerance is redefined.

6. Focus on Products

The quality requirements of deliverables are of paramount concern.

7. Tailor to Suit Project Environment

The size, complexity, importance, time, risk, etc., or the project environment , is used to tailor the project in the initiation phase and throughout each stage of the project.

The PRINCE2 methodology identifies six aspects or areas that need to be managed in every project. Project managers need to use KPIs to measure performance goals and project tolerances.

What’s the work needed to complete the project? The details of the project scope should be explained in the project plan.

How much does your project cost? The project costs are detailed in the project plan as well.

How long will it take to complete your project? Each project phase is explained in the project plan, as well as the project duration.

Related: Free Gantt Chart Template for Excel

What are your project risks ? You’ll need a risk management approach to determine the mitigation strategies that will be used.

What are the quality requirements of your clients or stakeholders? You’ll need to have quality control and assurance procedures in place to meet quality standards.

What are the expected benefits of your project? Every project needs a business case and a cost-benefit analysis to explain its purpose and financial or strategic benefits.

PRINCE2 Roles & Responsibilities

To create a controlled project environment, roles and responsibilities are clearly defined in the PRINCE2 project management methodology. Here are the main roles that make up a PRINCE2 project management team.

Project Manager

The project manager is the one who is responsible for managing the project planning, execution, controlling and closure phases.

Project Manager Key Responsibilities

• Assemble a project team and monitor its performance
• Create a project plan that includes a schedule and budget
• Communicate with the project board and customers

Team Manager

Depending on the size of your project, you might need a team manager to closely supervise team members and report to the project manager.

There’s also a customer, user or supplier involved in the project. This is the person or organization that is paying for the project and will be impacted somehow by its outcome.

Customer Key Responsibilities

• Understand important project management documents such as a project plan, project brief , risk register or business case
• Provide enough funds to cover the project’s resource requirements

Project Board

Finally, there’s a project board, which is made up of the customer and business executives, such as a person who represents the user side and another representing the suppliers or specialists involved in the project.

Project Board Key Responsibilities

• The project board members are in charge of the high-level decision-making process.
• Communicate with the project manager regularly and approve or reject his initiatives

The PRINCE2 project management methodology uses seven processes to manage projects. As PRINCE2 is a controlled environment method, the role of the project manager, project board and customer are defined so everyone’s on the same page.

1. Start Up the Project

This is where it’s determined whether the project is viable. To do so, a project brief, business case and a detailed stage plan must be created.

You should also create a project initiation document , another important PRINCE2 document that summarizes the key aspects of your project. Also, it’s important to do due diligence before the project is executed to save time and money once the project has started.

2. Initiate the Project

During this process, you’ll need to define the project aspects that we mentioned above; scope, costs, timescales, risk, quality and benefits. A project initiation document template can help.

3. Direct the Project

This process is to help the project board be accountable to the project through their decision-making. They have the authority to initiate the project, deliver its product and close the project. They also offer direction and control during the project. Additionally, they work with corporate entities or program management and review post-project benefits.

Activities related to this process include authorizing the initiation, the project itself and the stages of the project. Another direction is offered as needed until project closure is authorized.

4. Control Stages

This is where the project manager assigns tasks, monitors that work deals with whatever issues arise and reports on its progress to the project board.

Activities in this process include authorizing a work package with the team, reviewing its status and progress, and checking on its quality when complete. One must also review and compare progress to the project plan, capture any issues and risks and act to resolve them.

5. Manage Product Delivery

This process manages the delivery of the project product, controlling the work between the project manager and the team.

Activities associated with this process include accepting the work package , executing the work package and delivering the work package to make sure it’s complete.

6. Manage Stage Boundary

There are two parts to this process: firstly, the project manager provides the project board with an overview of performance, updates the project plan and business case, and creates a plan for the next stage. Secondly, the information provided by the project manager will help the project board review the current stage, approve the next and review the updated plan.

Activities include planning the next stage and reporting on the stage end.

7. Close the Project

This process is about making sure the project achieves its goals and objectives by the deadline. Sometimes project managers prepare the planned closure and the premature closure, but that’s not required.

Mandatory activities include handing over the product, evaluating the project and recommending its closure to the project board to officially close it out.

PRINCE2 has a course of study that leads to a certification in the methodology. The course requires the user to take the training with an accredited training organization and then pass an exam. It can be done in person or online.

There are four levels of certification in the PRINCE2 project management methodology:

• PRINCE2 2017 Foundation
• PRINCE2 2017 Practitioner
• PRINCE2 Agile Foundation
• PRINCE2 Agile Practitioner

Prices for the certification course and exam range from $550 to around $1,000 USD, depending on which level and certified training organization you choose.

There are as many project management certification programs and it can be difficult to decide which ones you need as a professional project manager. Without a doubt, one of the most popular project management certifications it’s the project management professional (PMP) title awarded by the project management institute (PMI) .

So which project management certification it’s best for you? Basically, these certifications differ in that they offer two different project management frameworks. PMP requires proficiency in the PMBOK Guide to Project Management Book of Knowledge , published by the Project Management Institute (PMI), while PRINCE2 requires knowledge of all the principles, aspects and processes.

Therefore, research both project management methodologies and see which is the best fit for you. Some industries prefer one framework over the other. PRINCE2 is more used in the United Kingdom, Europe and Australia, while PMP is used more in the United States, Canada and the Middle East.

PRINCE2 is a project management methodology to manage projects and bring them in on time, within budget and with a quality deliverable. Whether you use PRINCE2 or a more agile framework to run your project, the goals are the same. It doesn’t matter how you do it, using ProjectManager helps you do it better.

Real-Time Updates for Better Tracking

Our project management software is cloud-based, which means that when statuses are updated that information is instantly reflected across the project management tool. Project managers can make data-driven decisions. There is a high-level view on the dashboard for tracking progress and reporting features to drill down into the data for a more granular look.

Multiple Project Views

What if your team isn’t working in PRINCE2? Our software acts like a bridge linking traditional project management methodologies to more agile frameworks. For example, our kanban board view visualizes workflow and allows teams to build backlogs and manage sprints, even as project managers control the overall project by using PRINCE2.

Control your project no matter how you manage it. ProjectManager has the flexibility to work with PRINCE2 or any method you prefer to run your project.

Whether you use PRINCE2 or another methodology to manage your project, you’ll need tools to control the work through all of its stages. ProjectManager is online project management software that works with multiple project management methodologies. From its real-time dashboard to online Gantt charts, you hold the reins. See how it can help you by taking this free 30-day trial today!

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• What is the PRINCE2 project management ...

What is the PRINCE2 project management methodology?

PRINCE2 is a project management methodology that's extremely focused on organization and control. PRINCE stands for "PRojects IN Controlled Environments." Learn about how the seven key principles of PRINCE2 can help your team keep projects organized and achieve your goals.

Did you know there’s a project management methodology that’s practiced in over 150 countries? With over a million certified practitioners, PRINCE2 is one of the most well-known and widely recognized forms of project management.

What is PRINCE2?

The history of prince2.

This project management methodology was first established in 1989 by the Central Computer and Telecommunications Agency (CCTA) . It was originally based on a methodology used by the United Kingdom’s government, known as Project Resource Organization Management Planning Technique (PROMPT). The UK government used PROMPT primarily for information system projects. 

PRINCE2 started out as just PRINCE, and this first iteration focused on managing IT projects. During the 1990s, managers realized that PRINCE’s techniques could be applied to any type of project, not just IT. After a rewrite to remove any mention of IT-specific jargon, PRINCE2 was launched in 1996.

Benefits of PRINCE2 project management

There's a reason why the PRINCE2 methodology is one of the most popular forms of project management in the world. Here’s why so many teams choose PRINCE2 to run successful projects.

PRINCE2 is a highly recognized form of project management

There are millions of PRINCE2 practitioners all over the world. The PRINCE2 method is recognized by the Project Management Institute (PMI) as a compatible methodology with the Project Management Body of Knowledge (PMBOK®) and the Project Management Professional (PMP®) certification . 

There are several training courses and different PRINCE2 certifications you can take to learn about the PRINCE2 project management method. If you're specifically looking to become a project manager, learning the PRINCE2 process and receiving a certification can help your career long-term.

PRINCE2 is a good beginner methodology

If your team has never used any sort of project management methodology before, PRINCE2 is a good place to start. Because there’s a simple yet defined process, your team has clear steps to follow even if they’ve never implemented a project management process before.

PRINCE2 is also a great way to teach your team members. Its clear principles and phases can help guide your team through essential project management skills such as project planning, time management, and communication skills. These skills are not unique to PRINCE2—they’re universal across all project management methodologies. So if your team ever decides PRINCE2 isn’t right for them, your team members will still have learned useful skills they can apply to any project.

If your team is thinking about using a form of Agile, PRINCE2 Agile is a great place to start. PRINCE2 Agile builds upon the basics established in the standard PRINCE2 process, and applies them with the Agile methodology .

PRINCE2 is extremely flexible

While the original PRINCE technique was built with IT in mind, PRINCE2 was built to accommodate any kind of project in any industry. One of the foundational principles of PRINCE2 is to use it as a framework, and not hard set rules. It's intended for you to bend it to your project's needs.

The PRINCE2 methodology works extremely well with work management software . The process driven structure paired with software makes it easy for your team to create clear tasks with specific dates an owners. Team members, stakeholders, and the project board can quickly jump in and track project progress asynchronously . By using a collaborative workspace, your team will consistently have up-to-date information about your project status and any important updates.

PRINCE2 project roles

One of the major benefits of using the PRINCE2 methodology is clarity. Some project management methodologies have looser guidelines, but each team member using PRINCE2 has a clear and designated role. These roles have their own specific set of expectations and responsibilities. Here are some key roles you will see in a PRINCE2 project.

Project manager : The main individual responsible for project planning, executing the project, and moving the project along. 

Team manager: If your team is very large, there may be a team manager to assist the project manager. A team manager helps supervise the production of items and also manages the time and workload of each team member.

Customer: The customer is the person who receives the final project deliverable. This can be an external customer, contractor, or internal team. For example, your IT team may be working to create a better onboarding process. The end customers in this case are hiring managers and new hires.

Team members: These are the individuals who are responsible for creating the final deliverable. Because PRINCE2 is such a process-driven methodology, assigning specific roles for each team member is important. How you delegate tasks is up to the project manager or team manager.

Project board : A group of people who make high-level decisions for your project. Typically, the project board is made up of business executives, and in some cases, end customers.

6 key aspects of a PRINCE2 project

Every PRINCE2 project has these six characteristics, which the project manager tracks as the project progresses. Some of them link directly to key PRINCE2 principles (which we explain in the next section), while others are just important information for your team to know as they progress through the project. Here are six aspects that you'll find in every PRINCE2 project.

Project scope: This clearly outlines what goals, deadlines, and project deliverables your project is working towards.

Costs: This is how much money your project will cost. The goal is to calculate this as close as you can to prevent going over your project budget . 

Timescales: This is the amount of time your project will take to complete. PRINCE2 projects typically have a set deadline created by the project board. Timescales help team members by giving them an estimated timeline to complete each task. 

Risk: There’s inherent risk with every project because we can’t control everything. Part of PRINCE2 includes establishing a risk management process to proactively identify what risks your team may encounter and mitigate any issues.

Quality: In PRINCE2, it's necessary to create a quality register, or something that clearly defines the standards of production for all deliverables. This ensures that the final deliverable meets your team’s highest standards and satisfies customer expectations.

Benefits: PRINCE2 requires that every project has a clear business justification. This is similar to a project charter , but the requirements all depend on what your project board wants to see before approving the project.

The 7 phases of a PRINCE2 project

In addition to the seven principles of PRINCE2, there are also seven phases that guide your team from project initiation to project closure . 

Starting up a project: The project team submits a project plan using a project mandate, which is a rough outline of what the project entails. This provides a general idea of the project and clearly defines the business case . Once approved (often by the project board) the project team creates a more detailed project brief .

Directing: The project board reviews the project briefs and decides what’s required for the team to move forward. This could mean altering some aspects of the project brief to accommodate for resources or time.

Initiating a project: The project board chooses a project manager to lead and create an even more detailed project plan. This includes the baselines for time, cost, quality, scope, risk, and benefits. The project can officially begin once the project board fully approves the project plan the manager creates. 

Controlling: During this phase, the project manager breaks down parts of the project to make them more manageable. They then delegate these smaller portions to individual team members to work on and complete.

Managing product delivery: The project manager ensures the project is progressing smoothly and that deliverables meet the quality set by the quality register. The project board then reviews the deliverables and decides whether to approve the work, or request any changes or additional work for the project.

Managing stage boundaries: At the end of each stage, the project board holds a review to decide if the project should continue moving forward, or if the team should abandon the project. 

Closing : The project manager completes any final documentation, outcomes, and reporting before completely ending the lifecycle of this project.

PRINCE2 practitioner certifications

You don’t have to have a project management certification to use PRINCE2 on your team. That said, there are a few training courses and exam options that can help improve and demonstrate your proficiency with the methodology. 

PRINCE2 foundation exam: Measures foundation-level skills to demonstrate if you can act as an informed member of a PRINCE2 project management team. 

PRINCE2 practitioner exam: Measures whether you can apply PRINCE2 to running and managing a basic project. 

PRINCE2 Agile foundation exam: Measures whether you can act as an informed member of a project management team and understand how PRINCE2 works with Agile concepts like Scrum and Kanban. 

PRINCE2 Agile practitioner exam: Measures whether you can apply Agile methods to managing your own PRINCE2 projects. 

When choosing PRINCE2 training or a PRINCE2 foundation and practitioner exam, be sure to check that it’s offered by an accredited training organization. In addition, check that your professional certification training focuses on the most recent version of PRINCE2—for example, the PRINCE2 6th edition.

Organize your PRINCE2 project with work management software

If you're thinking about organizing your team's project with the PRINCE2 methodology, using work management software can help. With a work management tool like Asana , your team can easily establish clear roles, create templates to guide projects through each PRINCE2 stage, and delegate tasks to other team members.

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A guide to PRINCE2: Principles, themes, and processes

In the world of product management, millions of projects fail every day. On the other hand, tons of other projects succeed. So, what sets a successful project apart from failed ones?

Successful projects require strategic planning and systematic execution. To accomplish these goals, project management methodologies have emerged that help streamline processes and maintain consistency. The two most used methodologies are the project management methodology (PMM) by PMI and PRojects In Controlled Environments (PRINCE2) by Axelos .

In this article, you will learn what PRINCE2 is, when and how to use it, and strategies for maximizing its effectiveness within your team.

What is PRINCE2?

PRINCE2 is a product-focused project management methodology. PRINCE2 built its own principles and processes on product-based planning. Instead of emphasizing managing a project, PRINCE2 concentrates on identifying, defining, and managing products.

In the eyes of PRINCE2, products can be any tangible deliverable, such as new zero-to-one products, features, enhancements, or even services. PRINCE2 also makes sure that these produced products generate tangible and intangible business outcomes that align with the company’s mission, vision, and objectives.

When to use PRINCE2

PRINCE2 takes a systemic approach to project management. It is not suitable for all types of projects. PRINCE2 works best for:

Defined requirement projects

Standard projects, projects with external stakeholders.

The PRINCE2 methodology emphasizes starting with clearly defined deliverables. Throughout the process, PRINCE2 helps the project team define the deliverables and the outcomes of each stage before the start of the project.

Projects for governments and major corporations need some degree of formality and clear governance structure. PRINCE2 offers projects with a shared language, process, and defined roles and responsibilities. These components can be beneficial to establish the project management ecosystem for such projects.

Whether it’s API integration or even an outsourcing-based project, Prince2 provides a clear process to deal with vendors in an effective manner. The process includes all aspects like communication methods, expectations management, and a collaboration structure.

PRINCE2 components

PRINCE2 has three major components:

For a project to be called a PRINCE2 project, it should utilize the seven principles specified by PRINCE2. These principles ensure alignment between the project and the business goals. These principles are:

Continued business justification

Learn from experience, defined roles and responsibilities, manage by stages, manage by exception, focus on products, tailor to suit the project environment.

This principle encourages the project team and board to revisit the business feasibility of the project. For example, if a company is building a SaaS platform for restaurants, it must reassess the market demand, the need, financial viability, and the competition in fixed and planned times throughout the project lifecycle to ensure that the project will still generate positive business results for the company.

Project teams should record all lessons learned from past organizational projects, reflect on the learning, and apply the lessons to improve the performance of the project. For example, If a company is building a B2B e-commerce solution, it should have a lessons learned log or registry to log all lessons learned throughout the project (think of it as the results of an agile retrospective). This way, if the company builds a similar project later on, they can go back and learn from all recorded lessons.

The project manager leading the project team should establish clear roles and responsibilities among the team members.

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Instead of managing projects as one major milestone, PRINCE2 suggests breaking the project down into manageable and agreed on stages. For example, a project can be broken down based on deliverables (e.g., build feature X before feature Y), or by activities (milestone X: Design the feature, milestone Y: Implement the feature).

The project board should delegate some decision-making authority to the project manager within a defined threshold. This can also apply to the project managers who can set tolerance for the decision-making process, granting authority to some of the team members to make daily decisions.

Project managers and boards should always start by defining the outcomes (products) rather than entirely focusing on the process. Focusing on tangible outcomes ensures harmony and alignment among the project team.

Have PMs study their environment well before applying PRINCE2. PRINCE2 should be tailored to fit the organizational and project needs. For example, a small marketing project might work well with PRINCE2, but not every single procedure can add value to the project team. Some processes will only add unnecessary waste.

PRINCE2 themes are the areas that must be addressed throughout the lifecycle of the project. In other words, a theme is a key part of the project that needs specific and dedicated consideration and planning. PRINCE2 themes provide project managers with a structured approach to overseeing and managing their projects. These themes are:

• Business case — Focus on establishing clear business goals and solving the right problems
• Change — Establish clear guidelines and procedures to manage the project’s change requests
• Organization — Build the right project team structure to execute flawlessly
• Plans — Come up with a complete project plan that contains elements like the project approach, required resources, timelines, and deliverables
• Progress — Procedures to monitor and control the project’s progress in terms of execution and in terms of generating the required outcome
• Quality — Define quality standards for organizational projects while delivering project deliverables that meet these standards
• Risk — Identify, assess, manage, and mitigate project risks. Collaborate with other stakeholders to come up with strategies to eliminate those risks

PRINCE2 defines a set of sequenced activities that are compatible with its seven principles to guide the project team throughout the project lifecycle . The exact steps inside each of the processes change according to the project and company nature. These processes are:

• Starting up a project
• Initiating a project
• Directing a project
• Managing a stage boundary
• Controlling a stage
• Managing product delivery
• Closing a project

How to master PRINCE2

Individuals interested in working in a PRINCE2 environment or leading projects using the PRINCE2 methodology often opt for one of two certificates: the PRINCE2 foundation certificate or the PRINCE2 practitioner certificate . The second is suited more for professionals who want to prove their credibility.

To become a PRINCE2 practitioner, you must pass an open-book proctored exam consisting of 68 questions with a mark of 55 percent or more. Before earning the certificate, you should submit proof of earning one of the other project management certificates or the PRINCE2 foundation certificate (the full list is available on the attached link).

Axelos doesn’t offer official training. However, it partners with multiple worldwide training providers to help professionals prepare for the exam. I would recommend the mplaza course package that comes with a 48-hours course, two practice projects, four sample exams, and the exam voucher to be redeemed at Axelos.

Final thoughts

PRINCE2 is a system-oriented and effective project management methodology that doubles down on the traditional success pillars of clear communication, continuous business justification, cross-functional collaboration, and systematic project monitoring and control. However, following PRINCE2 doesn’t guarantee your project will succeed. It’s only a way to minimize the risk of failure.

Implementing PRINCE2 is not a straightforward task. It requires a huge investment from your organization. To apply it successfully to projects, you must be committed to the process and undergo extensive training.

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PRINCE2: The Reigning Project Management Methodology

May 6, 2022 - 10 min read

Projects in Controlled Environments (more commonly known as PRINCE2) is the most widely practiced project management methodology worldwide, used by teams in over 150 countries.

But what is PRINCE2 project management and why is it so popular? And more importantly, is it the right approach for your projects ? These are tricky questions to answer without sifting through endless articles and vague definitions, so we've saved you some Googling by collecting the essentials of PRINCE2 project management in one convenient place.

The fundamentals of PRINCE2

PRINCE2 project management is a process-based approach that focuses on organization and control over the entire project, from start to finish. That means projects are thoroughly planned before kickoff, each stage of the process is clearly structured, and any loose ends are neatly tied up after the project concludes.

You may be wondering: What's with the 2? The PRINCE methodology was initially developed in the late 1980s as a way for the U.K. government to manage IT projects . In 1996, the approach was reviewed and updated by a team of project management specialists and a review panel of 150 public and private organizations to make it more widely applicable to a variety of industries. Thus, the new and improved PRINCE2 was born.

For a summary of how PRINCE2 works, check out our video:

The seven principles of PRINCE2

The PRINCE2 method is built on the following seven principles:

1. Projects must have business justification.

Each client project must have a clear need , a defined customer, realistic benefits, and a detailed cost assessment.

2. Teams should learn from every stage.

Lessons are sought and recorded at every step in the PRINCE2 process and then used to improve future work .

3. Roles and responsibilities are clearly defined.

Everyone should know exactly what they’re responsible for — and what their teammates are responsible for.

4. Work is planned in stages.

PRINCE2 projects are broken up into individual work phases , with periodic reviews to record lessons learned and confirm the project is still on track to meet requirements.

5. Project boards "manage by exception."

Since board members are typically senior executives who don’t have time to manage a project's daily activities, they establish baseline requirements for things like time, cost, risk, and scope, and then delegate daily oversight to the project manager. The project manager has the authority to get the project back on track if it's running late or going over budget . But if issues arise that will impact the established requirements, that’s an “exception,” and the project board decides the best way to proceed.

6. Teams keep a constant focus on quality.

Deliverables are continually checked against requirements through the use of a quality register .

7. The approach is tailored for each project.

The PRINCE2 method itself should be adjusted to suit the needs of each client project, changing the amount of oversight and planning to fit the size of the project, number of people involved, work package delegation, etc.

The seven roles in PRINCE2

There are three principal roles for PRINCE2: the project board , the project manager , and the project team . But there are many supplemental roles that help ensure requirements and standards are met and that work runs smoothly.

• The customer is the person paying for the project to be completed.
• The user will either use the project deliverables or will be impacted by the project's outcome. (For some projects, the customer and user may be the same person.)
• The supplier is a subject matter expert who provides the knowledge needed to complete the project by designing or building the end result.
• The project manager is responsible for organizing, planning, and overseeing work on the project. They select and manage the people who complete project tasks, and they’re responsible for making sure work is done correctly and on time.
• The project team and team manager actually roll up their sleeves and get project tasks done. Team managers oversee the detailed aspects of daily work and report directly to the project manager.
• The administrator sets up meetings, keeps everyone updated, tracks documentation, etc. On small projects, project managers will often take over this responsibility, but if there are multiple projects running at once or the project is large/complex, a project support office is typically set up to manage these duties.

One of the three main roles, the project board typically includes multiple people: the customer (typically a senior executive), the end-user (or a representative), and the supplier . It checks for project assurance from three unique perspectives:

• The customer ensures the project is still viable financially, typically through cost-benefit analysis .
• The user ensures user needs are being met.
• The supplier checks whether the project is working towards a realistic, practical solution.

On some projects, PRINCE2 assurance is done by an unbiased, third-party team.

The seven phase process of PRINCE2

The PRINCE2 process is broken up into seven (surprise!) phases:

1. Starting up a project

• Someone submits a request for a new project , called the project mandate . The project mandate is very brief, covering only why the project is necessary and what it will ideally accomplish.
• Someone assesses every project mandate to make sure the company is capable of taking on the project.
• If approved, the person who initiated the project then submits a more detailed project brief, which covers the actions, resources, manpower, etc. needed to execute the project.

2. Directing a project

• The project board reviews and evaluates project briefs based on business justification and viability for another round of approval/disapproval.
• The project board decides what it needs to do in order to organize and execute each approved project, and what/how they’re going to delegate to the project manager.

3. Initiating a project

• The project manager creates the Project Initiation Documentation , including a comprehensive project plan and baselines for 6 performance targets: time, cost, quality, scope , risk , and benefits.
• Initiation documents are sent to the project board for approval. Once the board is confident in the project plan, they give their approval once again and work begins .

4. Controlling a stage

• The project manager breaks down the project into smaller “ work packages " and passes them off to team managers and teams to complete.
• The project manager oversees the progress of work packages during each stage and steps in to help overcome roadblocks or correct any mistakes, if necessary.
• Team managers coordinate detailed daily work and act as the link between the project manager and individual team members, helping to make sure everything goes according to plan .

5. Managing product delivery

• The project manager checks progress against the project brief and makes sure deliverables meet PRINCE2 quality expectations.
• The project board evaluates completed work packages and either approves them or requests revisions/changes.

6. Managing stage boundaries

• The project manager and project board review each stage to make sure the project is progressing according to plan and meeting project assurance requirements .
• At each review, the project board decides whether to continue with the next stage or to abandon the project completely.
• Project managers hold a retrospective with the project team to record any lessons learned and improve the next stage.

7. Closing the project

• When the project is complete, the project manager wraps up any loose threads, including PRINCE2 documentation, outcomes, and reporting.

Types of PRINCE2 documentation

Throughout the seven stages of PRINCE2, records are kept so the project stays organized and on track. These records are also used to report to the project board, check deliverables against quality requirements, and improve future work processes.

• Business case: Detailed description of why the project is needed and its expected benefits to users and the business.
• Risk register: Lists the probability and potential impacts of risks and opportunities.
• Quality register: A running log of quality checks that ensure deliverables meet expectations.
• Issues register: A list of problems and concerns from project team members.
• Lessons log: Notes on lessons learned to apply to the next work stage and/or future projects.
• Daily log: A daily diary written by the project manager that reports activity and progress.

How Wrike can help manage your PRINCE2 project

Because PRINCE2 is a highly customizable and adaptable project management methodology , you can mold it to suit any project — you just need an adaptable project management software to help. Wrike's features include customizable Kanban boards, Gantt charts, automated request forms, and over 400 app integrations, to help your team stick to the seven PRINCE2 principles and plan a perfect project every time. Try it now with a free, two-week trial .

PRINCE2 in project management

Now you know the essentials of PRINCE2! So how does it compare to other popular project management methodologies ? What are the benefits of this approach and the potential pitfalls? Check out our PRINCE2 FAQ for more.

Interested in learning more about project management? Check out our Project Management Guide , your ultimate introduction to the fundamentals of project management, curated best practices, a detailed outline of the project management framework , and resources for beginners, all in one place.

Andrew Slate

Andrew Slate is a Content Marketing Associate at Wrike. He graduated from the University of California, Santa Cruz with a degree in Business Management Economics and a minor in Technology and Information Management.

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The PRINCE2 Project Management Method

November 22, 2018 by Bernie Roseke, P.Eng., PMP Leave a Comment

PRINCE2 is one of the world’s most used project management methodologies , driving projects from infrastructure to I.T.  Like the engine inside a car, it is the invisible, behind the component that ensures the project gets where it needs to go.

But to get you to your destination it needs to be maintained and serviced, and project managers must maintain the method or it will depreciate its value faster than you can drive it off the lot.

The PRINCE2 methodology is maintained by a company called Axelos , which is partially owned by the UK government (at the time of this writing).  It was originally developed by the UK government and many government projects still require PRINCE2 certification in order to bid.

Naturally, PRINCE2 is prominent in the UK, and a 2016 study by Axelos found that 44% of PRINCE2 certification holders were based there.

The PRINCE2 Methodology

PRINCE2 covers the delivery of projects, like project plans, stakeholders, and communication.  It does not cover the project management theory like earned value management , the critical path method, and project scheduling .  Hence, it establishes a code of policies and procedures which standardizes project delivery, creating a methodology for project management.

PRINCE2 is like the steering that ensures that the engine goes to the correct destination.

The creation of 26 standard project management documents, called products, standardizing communication of project management tasks.

PRINCE2 Certification

PRINCE2 is significantly easier to obtain than its primary competitor, the Project Management Institute’s (PMI) PMP or CAPM certifications.  Unlike PMI, there are no required courses and no prior project management experience necessary.  One can simply read the manual and register for the exam online.  That being said, most people take a short 3-4 day course which includes the exam.

There are two levels of certification.  PRINCE2 Practitioner is the main one, and PRINCE2 Foundation is the ‘technician’ level certification aimed more at folks who have little or no project management experience.  However, one of the best aspects of PRINCE2 is that you can go directly to the Practitioner level without any further courses or experience, so this is what most people do.

That being said, you have to write the Foundation exam before the Practitioner exam regardless.

PRINCE2 Principles

Differentiating itself from the Project Management Institute ‘s methodology, the PRINCE2 Principles are like guiding doctrines that govern the delivery of all PRINCE2 projects.  They are considered mandatory, but cover the ‘softer’ aspects of project management which are harder to measure.  The seven PRINCE2 Principles are:

• Continued business justification Every project produces some sort of unique product or service.  Often, projects can be so focused on delivering this product or service that the underlying business need is forgotten.  That is, the product or service can be spectacular, but it doesn’t get used.  For this reason, PRINCE2 requires the business justification be documented in the form of a Business Case, which must be confirmed by the Project Board at each stage boundary.  The Business Case identifies the benefits that are realized by the project.
• Learn from experience Because projects produce a product or service that is unique, learning from experience is foundational to strong project management .  Lessons learned from other projects, or from the parent organization (or from other organizations) should be investigated at the beginning, and continually gleaned for advice in decision making.  The project itself should produce a Lessons Log to pass on its new found wisdom.
• Project Board
• Project Manager
• Project Assurance
• Change Authority
• Team Manager
• Project Support
• Senior Supplier
• Senior User
• Manage by Stages By definition, PRINCE2 projects are separated in management stages , which are subdivisions of the project into smaller, more manageable pieces.  The stages can be chosen any way it is most convenient to the project manager, but usually project phases, major deliverables , or project team changes would be natural stage boundaries.  At each stage boundary, the project plans must be reassessed, the previous stage must be evaluated, and the next stage must be planned and approved by the Project Board.
• Manage by Exception The Project Board is responsible for establishing ‘tolerances’ in six areas:  Cost , time , quality , scope , benefits , and risk .  Tolerances establish the limits of the project’s approval, and if they are breached, an Exception Plan must be presented to the Project Board by the Project Manager to bring the project back into acceptance.
• Focus on Products Projects have a sneaky way of moving along without realizing there is a final product that needs to be presented to a client or customer.  This PRINCE2 Principle ensures that the final product is continually at the forefront of the project team’s efforts.
• Tailor to suit the project The PRINCE2 methodology is intended to be universally applied to all project environments, sizes, complexities, and industries.  Hence, some adjustments are required to ensure its suitability to each project.  Tailoring is built into every area of the method, and the project manager needs to ensure the method is used most effectively.

PRINCE2 Themes

• Business case As described in the first PRINCE2 Principle, the project’s business justification is paramount to a successful project.  It doesn’t matter how earth shattering a project’s end product is if nobody is using it, or the business is not realizing the benefits.  Hence, the Business Case theme involves the maintenance of the namesake Business Case document which outlines the benefits the product is intended to achieve.  The Business Case is reviewed and reconfirmed by the Project Board at each management stage boundary.
• Organization PRINCE2 has a well defined organizational chart which defines the roles and responsibilities in project delivery.  These roles ensure that all areas of responsibility are covered by appropriate people.
• Quality The quality of a project’s end products in inherently a major consideration for most projects.  Quality must be planned into the project, and measured throughout its life cycle as required.  The measurement of final product quality is called quality control .
• Plans The foundation of all project management is planning.  Someone must decide what the project will accomplish and how it will accomplish it.  Plans establish a baseline for project control, that is, measuring the project’s progress to ensure it finishes on time, budget, and within any other specified tolerances.  In PRINCE2, the plans theme includes the six main areas:  Time, cost, quality, scope, benefits and risk.
• Risk An oft-overlooked theme, project risks should be identified, monitored, and controlled.  PRINCE2 specifies the use of a Risk Register , a log of the risks the project faces, along with appropriate analysis which might include probability, severity, priority, and response plans.
• Change It is rare, in most industries, that projects finish at their original deadlines and budget.  Since projects are by definition unique, they uncover items that require incorporation into the final product.  PRINCE2 mandates the use of an Exception Plan when project deviate out of their defined tolerances, which replaces the Stage Plan for that stage.
• Progress This theme measures the actual project performance against the plan.  The six target areas of time, cost, quality, scope, benefits, and risk are monitored and controlled, and any deviations outside of the tolerances are dealt with under the Change (previous) theme.

PRINCE2 Processes

The seven processes are:

• Starting up a project This occurs before the project is approved.  It involves the planning and initiation of the project prior to a decision to proceed with it.
• Directing a project The project board performs most of the activities in this process, including authorizing of the project, a new stage, or project closure.  It also includes giving ad hoc direction and advice during project execution.
• Initiating a project After a decision to proceed with the project is made, the project manager performs most of the tasks within this process.  Establishing the project team and defining their roles, developing the project plans including schedule, budget, and scope, all fall within this process.  The plans are submitted to the project board for approval to proceed with the second management stage (the first is the initiation stage).
• Controlling a stage Project control involves measuring the project’s actual progress against the plan.  This can include schedule, budget, scope, or any other item within the plan.
• Managing product delivery The team manager, who reports to the project manager under the PRINCE2 roles and responsibilities structure, is responsible for performing the project’s technical work and creating the products.
• Managing a stage boundary When the end of a management stage is approaching, a series of actions are triggered.  This involves the past, present, and future – that is, analyzing the previous management stage for lessons learned, preparing the new stage plans, and seeking approval from the project board to proceed with the next stage.
• Closing a project Finishing a project is usually a small part of the whole, but one of the most visible to senior managers and executives.  These tasks occur in the final management stage and are usually performed by the project manager.

It’s an exciting time to become a project manager.  Certification is growing by double digits all over the world, and PRINCE2 is a methodology that will keep your projects humming under the hood for a long time.

Related posts:

About Bernie Roseke, P.Eng., PMP

Bernie Roseke, P.Eng., PMP, is the president of Roseke Engineering . As a bridge engineer and project manager, he manages projects ranging from small, local bridges to multi-million dollar projects. He is also the technical brains behind ProjectEngineer , the online project management system for engineers. He is a licensed professional engineer, certified project manager, and six sigma black belt. He lives in Lethbridge, Alberta, Canada, with his wife and two kids.

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PRINCE2 Project Management Methodology: Explained

PRINCE2 is a popular project management (PM) methodology that originates from the UK. 

Thanks to its generic and principle-based nature, PRINCE2 can be applied to projects of any size and complexity, regardless of industry or location. 

Instead of prescribing how everything is done, PRINCE2 focuses on describing what needs to be done, following the overall structure of:

• Principles, 
• Themes, and 

In this guide, we’ll go through the PRINCE2 structure in detail and compare the PRINCE2 exam to the widely popular PMP (Project Management Professional) exam.

You’ll also read about how the University of Western Australia Library improved its performance with PRINCE2, and find some interesting expert insights on the topic.

So, keep reading.

Table of Contents

What is PRINCE2 project management?

PRINCE2 is a project management methodology , and its name is the acronym for PR ojects IN C ontrolled E nvironment (Version 2).

The PRINCE2 method originates from a 1970s private sector framework called PROMPT. 

Back then, a British government agency licensed PROMPT for use in government IT projects. 

Not long after, the agency fully implemented the adjusted PROMPT II module and named it PRINCE.

In 1996, a more generic version came out. It was also applicable to both non-IT and small-size projects, and it was called PRINCE2.

Today, PRINCE2 and PRINCE2 Agile are registered trademarks of AXELOS.

As explained in one of the official PRINCE2 manuals, Managing Successful Projects with PRINCE2 (2017 Edition) , PRINCE2 is an integrated method of principles, themes, and processes that addresses the planning, delegation, monitoring, and control of all 6 aspects of project performance, including:

• Cost, 
• Quality, 
• Scope, 
• Benefits, and

The manual also highlights that in order to keep control over the project, there should be a project manager who plans out the entire project using PRINCE2, so as “to make the right information available at the right time for the right people to make the right decisions about the project.”

Benefits of PRINCE2 project management

As outlined in AXELOS’s white paper PRINCE2 in 1000 Words by Andy Murray, some of the PRINCE2 advantages are that it:

• Applies to any type of project,
• Easily integrates with industry-specific models, 
• Saves valuable senior management time with its manage by exception principle,
• Makes sure that the project remains viable throughout the project life cycle, and
• Clearly specifies roles and responsibilities in a project so everyone knows what’s expected of them.

Furthermore, AXELOS’s Effective Project Management whitepaper outlines that PRINCE2 benefits individuals by:

• Providing step-by-step guidance regarding team structure, project planning, and project stages, and 
• Providing an easy way to boost their resume.

In search of more PRINCE2 benefits examples, we consulted Pranav Radhakrishnan , Operations, Standards, and Strategy Director at a global pharmaceutical company, Novartis . 

As an expert with the Six Sigma Black Belt and Lean Six Sigma Master Black Belt, Pranav believes that PRINCE2 facilitates the selection of innovative ideas that are in line with organizational goals and available resources:

“PRINCE2 captures the essence for analyzing various innovative ideas and approving them based on organizational goals and available resources… What PRINCE2 embodies at its core is that it encourages new ideas to come forth and rewards the best idea with approval.”

Pranav also highlights the benefit of PRINCE2 work packages (i.e. the set of information relevant to the creation of one or more products):

“In the modern day world, where teams are decentralized due to hybrid and remote work, PRINCE2 offers guardrails where a comprehensive plan is broken down into smaller work packages.”

PRINCE2 roles and responsibilities

As we’ve already mentioned, with PRINCE2’s clear organizational structure, there’s no confusion about who’s doing what at any time during the project.

Now, let’s take a closer look at each of the PRINCE2 roles and responsibilities. 

Corporate, program management, or the customer appoints the executive and possibly the project manager. This body is responsible for:

• The provision of a project mandate (i.e. the trigger for the project),
• Governing the project, and 
• Realizing any benefits that the project might deliver.

The project board is responsible for the project’s success and serves as a communication channel between the project team and external stakeholders. The project board is made up of: 

• The executive — who is responsible for making ultimate decisions, and the development of a business case,
• Senior user(s) — who supports the executive by providing user resources, and
• Senior supplier(s) — who supports the executive by providing supplier resources.

Project assurance covers the primary stakeholder interests (business, user, and supplier). The role must be independent of the project manager.

Change authority is an optional role and is responsible for reviewing and approving or rejecting all change requests.

The project manager takes direction from the project board and the executive. They have the authority to run the project on a day-to-day basis and ensure that the project produces the desired results within the specified tolerances.

The team manager manages project team members and reports to the project manager.

Project support — sometimes referred to as the project management office (PMO) — serves as administrative support to the project team, e.g. in helping with project management software, guidance, and administrative services. Its formal implementation is optional, depending on the project size and environment. 

7 PRINCE2 principles

The PRINCE2 methodology is built on several universal principles that help PRINCE2 practitioners shape the project they’re managing. 

Here are the 7 PRINCE2 project management principles as listed in Managing Successful Projects with PRINCE2 :

• Continued business justification,
• Learn from experience,
• Defined roles and responsibilities,
• Manage by stages,
• Manage by exception,
• Focus on products, and
• Tailor to suit the project.

Let’s take a closer look at each of these principles.

Principle #1: Continued business justification

In PRINCE2, the first principle outlines there needs to be a justified reason for starting a project in the first place. 

Also, the justification in some form of a business case needs to be recorded and approved. That justification should be reviewed repeatedly throughout the project.

Principle #2: Learn from experience

According to Managing Successful Projects with PRINCE2 , learning should be a continuous process that happens in 3 phases:

• At the beginning of the project — by applying lessons from previous projects,
• During the project — by including lessons in relevant reports and reviews, and
• After the project closes — by passing on lessons for future projects.

Keep in mind that the lessons learned are the ones that drive change, otherwise, they remain merely the lessons identified.

Principle #3: Defined roles and responsibilities

A clear project management team structure is one of the prerequisites for project success. 

This implies that all people involved in the project have defined roles and responsibilities and that there’s an effective communication flow among them.

Further, all stakeholder interests need to have a representation within the project management team, which includes the 3 primary stakeholders:

• Business sponsors — those who make sure there’s a justified business need,
• Users — those who will use the project’s output, and
• Suppliers — those who provide the necessary project resources to produce the project’s product. 

Principle #4: Manage by stages

PRINCE2 projects are broken down into project sections called management stages. 

The number of stages depends on the project’s complexity, but all projects must have at least 2 stages, including:

• An initiation stage, and
• At least one further management stage.

Managing by stages allows better control over the project’s progress.

Principle #5: Manage by exception

To understand this principle, we’ll first need to clarify the term exception in PRINCE2.  

An exception is a situation that goes beyond the tolerance levels that the project manager and the project board have previously agreed upon, in terms of: 

• Time, 

So, if there’s no deviation from the previously agreed-upon tolerance levels, the project manager won’t need to notify the project board. 

In cases of exceptions, one management level must immediately notify the next management level. 

This practice helps establish clear management authorities and boundaries and prevents burdening senior management with lesser issues that would needlessly take up their time.

Principle #6: Focus on products

In PRINCE2, project outputs, or deliverables , are referred to as products , and the focus should be on the quality requirement of these products. 

The focus on product principle has the following purposes:

• Ensuring that the project delivers only what’s been agreed upon,
• Preventing scope creep , and
• Reducing the risks of user dissatisfaction.

Principle #7: Tailor to suit the project environment

Being a universal project management approach, PRINCE2 aims at tailoring to fit each project’s specific needs based on the following factors: 

• Project environment ,
• Size, 
• Complexity,
• Importance, 
• Team capability, and
• Risk. 

The tailoring principle allows PRINCE2 to be used in any project, regardless of its:

• Geography, or

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Tailor your workflow to suit your needs—let the tool work for you. Try Plaky.

7 PRINCE2 themes

Themes in PRINCE2 represent the 7 aspects of project management that you should continually address throughout the project lifecycle.

All themes are interrelated, and each answers certain questions regarding the project:

Now, let’s analyze each theme in more detail.

Theme #1: Business case

As explained in Managing Successful Projects with PRINCE2 , a business case is an essential theme in a PRINCE2 project as it confirms whether a project is:

• Desirable, 
• Viable, and 

Developing the business case takes place at the beginning of the project and is documented in one of the following formats: 

• A document, 
• A spreadsheet,
• Presentations slides, or
• An entry in a project management tool.

A business case should answer the question of why you’re carrying out the project in the first place and justify the value of the money that’s being invested in the project.

Here are the basic components of a business case: 

• Executive summary,
• Reasons for undertaking the project,
• Business options,
• Expected benefits,
• Expected dis-benefits,
• Investment appraisal, and
• Major risks summary.

You should review and update the business case regularly throughout the project to ensure the investment remains worthwhile.

Theme #2: Organization

The organization theme aims to determine the project’s roles and responsibilities, as success often depends on effective communication . 

To meet project stakeholders ’ interests and ensure project success, a clear 4-level project management structure should be established: 

• Corporate, program management, or the customer — that is external to the project team, 
• Directing — the project board,
• Managing — the project manager, and
• Delivering — the team manager and team members.

Theme #3: Quality

The quality theme ensures that the project’s product:

• Meets business expectations, and 
• Enables desired benefits realization.

To fulfill PRINCE2 quality requirements, a project needs to:

• Define the quality management approach, i.e. how you’ll manage the quality of the project,
• Specify quality criteria,
• Use a quality register to keep track of all quality activities,
• Specify the customer’s quality expectations and acceptance criteria, and 
• Use lessons as a valuable source of information for analysis.

Theme #4: Plans

The plan theme serves to control the project and follow its progress.

In PRINCE2, there are 4 types of plans:

• Project plan — with key information on timescales, project milestones, cost, and resources, 
• Stage plan — with management phases that make up the project lifecycle,
• Team plan — which is an optional plan used as the basis for team management control, and
• Exception plan — which replaces an existing project, or a stage plan.

Theme #5: Risk

The risk theme aims to identify and control any uncertainties that may occur throughout a project.

In PRINCE2, there are 2 types of project risks : 

• Threats — uncertain events that could have negative impacts, and
• Opportunities — uncertain events that could have positive impacts on project objectives.

To fulfill PRINCE2 risk management requirements, a project needs to:

• Define a risk management approach,
• Maintain some form of risk register,
• Have its risks identified and managed throughout the entire lifecycle, and

Theme #6: Change

Change deals with all potential and approved changes to the project baselines . In PRINCE2, all changes are called issues you need to:

• Identify, 
• Assess, and 

To achieve this, you’ll need to have:

• Issue register, and
• Change control approach.

Theme #7: Progress

The progress theme aims to determine mechanisms for tracking progress against performance targets, including: 

Here are some techniques for progress evaluation, as listed in Managing Successful Projects with PRINCE2 :

• Milestone chart — a visual representation of your milestones,
• S-curve — a graph showing cumulative project-related data,
• Earned value management — a project performance measuring technique,
• Burn charts — graphical representations of a project’s progress, and
• Kanban board — a signboard (physical or virtual) for tracking project progress.

Here’s an example of how you can track progress with the Kanban view, one of the Plaky project management tool features :

7 PRINCE2 processes

As the Managing Successful Projects with PRINCE2 guidebook defines them, processes are structured sets of activities designed to accomplish a specific objective.

In PRINCE2, there are 7 processes, including:

• Starting up a project,
• Directing a project,
• Initiating a project,
• Controlling a stage,
• Managing product delivery,
• Managing a stage boundary, and
• Closing a project.

Let’s analyze these processes in more detail.

Process #1: Starting up a project

According to Managing Successful Projects with PRINCE2 , before making the final decision on whether the project is viable and worthwhile, there are certain activities you need to consider: 

• Appoint the executive and the project manager,
• Capture previous lessons,
• Design and appoint the project management team,
• Prepare the outline business case,
• Select the project approach and assemble the project brief , and
• Plan the initiation stage.

Process #2: Directing a project 

Directing a project process empowers the project board with the authority to make key decisions and control the project in general. On the other hand, day-to-day management of project activities is left to the project manager.

Within this process, the project board:

• Authorizes initiation,
• Authorizes the project,
• Authorizes a stage or exception plan,
• Gives ad hoc direction, and
• Authorizes project closure.

Process #3: Initiating a project

Establishing solid foundations for your project prevents spending considerable financial resources on a project that ends up being unsuccessful.

To fully understand the project, project managers should answer several questions such as:

• What the reasons are for doing this project,
• What the expected benefits are,
• What the risks are,
• How, when, and at what cost they will deliver the project,
• Who makes key decisions about the project,
• How they will control and monitor the project, and
• Who needs to be informed on all project information.

During this process, a project manager conducts several activities, such as to:

• Agree on the tailoring requirements,
• Prepare the risk management approach, 
• Prepare the change control approach,
• Prepare the quality management approach,
• Prepare the communication management approach,
• Set up the project controls ,
• Create the project plan ,
• Refine the business case, and
• Assemble the project initiation documentation. 

Process #4: Controlling a stage

As the name already suggests, the purpose of controlling a stage process is to ensure that the work to be done (also called work packages) is assigned and kept under control.

To be more precise, project managers conduct the following activities: 

• Authorizing and reviewing work packages,
• Monitoring and reporting the management stage status and highlights, and
• Assessing and managing issues and risks.

After all, the day-to-day control of the work being done is key to a successful project.

Keep your work transparent. Monitor and review projects with ease. Try Plaky.

Process #5: Managing product delivery

While controlling a stage process views the project from the project manager’s perspective, managing the product delivery process views it from the team manager’s perspective. 

Team managers conduct the following activities within the managing product delivery process:

• Accept a work package — by clarifying what is to be delivered,
• Execute a work package — by following authorized requirements, and
• Deliver a work package — by notifying the project manager of its completion.

Process #6: Managing a stage boundary

At the end of each management stage, project managers conduct the managing a stage boundary process activities, including:

• Planning the next management stage,
• Updating the project plan,
• Updating the business case,
• Reporting management stage end, and
• Producing an exception plan.

The purpose of this process is to provide the project board with enough information to:

• Review the success of the current management stage,
• Approve the next stage plan,
• Review the updated project plan, and 
• Confirm if there’s a continued business justification and risk acceptability.

Process #7: Closing a project

During this process, project managers do the following activities:

• Prepare planned closure,
• Prepare premature closure if requested so,
• Hand over products,
• Evaluate the project, and
• Recommend project closure.

A clear end to a project implies that you’ve met the original goals and you can transfer the ownership of products to the customer.

To track all activities throughout a PRINCE2 project, you can use PRINCE2 project management software such as Plaky :

PRINCE2 certifications

At the moment, AXELOS offers PRINCE2 and PRINCE2 Agile certifications at 2 levels — Foundation and Practitioner:

• PRINCE2 Foundation,
• PRINCE2 Practitioner,
• PRINCE2 Agile Foundation, and
• PRINCE2 Agile Practitioner.

Foundation is suitable for beginners, while Practitioner is intended for advanced project practitioners.

If you decide to get PRINCE2-certified, you can choose the training style that suits you, as it comes in 3 formats:

• Self-studying, without attending an accredited training course,
• Online training, or
• Classroom training.

In case you opt for a training course, you should look for one of AXELOS’s Accredited Training Organizations in your country. Course prices will vary depending on the organization and certification type.

Starting from 2023, you’ll be able to renew PRINCE2 certifications after 3 years by:

• Re-taking your original exam,
• Taking further courses and certifications, or
• Through collecting and logging CPD (Continuous Professional Development) points.

PRINCE2 Foundation

PRINCE2 Foundation certification confirms that you possess theoretical knowledge on how to plan, manage, and deliver projects. Also, it confirms that you can work in a project management team in a PRINCE2 environment.

PRINCE2 Foundation is suitable for those who already work on PRINCE2 projects. But, it’s also great for those at the onset of their project management careers, as PRINCE2 Foundation doesn’t require previous experience in project management.

As for the exam format, the PRINCE2 Foundation exam is a 60-minute exam with 60 multiple-choice questions.

PRINCE2 Practitioner

The PRINCE2 Practitioner qualification is intended for anyone who manages projects on a day-to-day basis. It confirms that you can apply PRINCE2 and tailor it to suit various project environments.

As outlined in AXELOS’s PRINCE2 Prerequisites guide , to be eligible to take the PRINCE2 Practitioner exam, you need one of the following project management certifications :

• PRINCE2 (Foundation),
• Project Management Qualification (PMQ),
• Project Professional Qualification (PPQ),
• Project Management Professional (PMP),
• Certified Associate in Project Management (CAPM),
• IPMA Level A, B, C, or D. 

The PRINCE2 Practitioner is a 150-minute long exam. As it’s an open-book exam, candidates are allowed to use the official printed hard copy of the Managing Successful Projects with PRINCE2® 2017 Edition during the exam.

PRINCE2 Agile Foundation

The PRINCE2 Agile Foundation certificate is intended for project management professionals working on agile projects. It helps them tailor PRINCE2 to suit agile project management concepts, such as:

• Scrum , 
• Kanban , or 

PRINCE2 Agile Foundation has no prerequisites, so you can attend the course and exam even if you have no pre-existing knowledge of PRINCE2. 

The exam is a 1-hour-long multiple-choice paper with 50 questions.

PRINCE2 Agile Practitioner

With PRINCE2 Practitioner, you’ll apply the knowledge acquired at the Agile Foundation level to the workplace, using real-world management examples.

However, to take the PRINCE2 Agile Practitioner examination, you need one of the following certifications:

• PRINCE2 Agile Foundation, 
• Any PRINCE2 certification.
• Project Management Professional (PMP), 
• Certified Associate in Project Management (CAPM), or
• IMPA Levels A, B, C, or D.

The exam lasts for 2.5 hours, and it’s open book, which means candidates are allowed to use the official printed hard copy of PRINCE2 Agile .

PMP vs. PRINCE2 — which is better?

While the PRINCE2 certification is a registered mark of AXELOS, the PMP certification is PMI’s trademark. 

PMBOK Guide is a fundamental resource for the PMP certification, while Managing Successful Projects with PRINCE2 and PRINCE2 Agile are original guidance books for PRINCE2.

According to the latest project management statistics , most project managers have the PRINCE2 certification, possibly due to the PRINCE2 test having a national average pass rate of 97% in the UK. 

PMI, on the other hand, hasn’t published any official exam pass rates or passing scores since 2005, when the exam pass rate was 61%.

Allegedly, almost 2 million people have earned their PRINCE2 certifications to this day. PMI, on the other hand, reports there are more than 1,200,000 PMP certification holders worldwide.

PMP is objectively more difficult to get, as, unlike PRINCE2, it requires you to already have:

• A 4-year degree along with 3 years of experience and 35 hours of PM training, or 
• A secondary education diploma along with 5 years of experience and 35 hours of PM education.

While both certifications are well-respected in the project management community, PRINCE2 and PMP aren’t equivalent. 

PMP is harder to acquire, and can’t be owned without having years of documented experience in project management.

Here’s the summary of PMP and PRINCE2 differences:

Expert opinion on which is better – PMP or PRINCE2?

We’ve asked our contributor, Pranav, to share his opinion and tell us which is better, PMP or PRINCE2. 

Pranav believes that the answer depends on the specific industry you’re in.

“A PMP or PRINCE2 certification should be chosen depending upon the individual’s industry to create value.”

Pranav elaborates through an example that PMP, in some cases, lacks agility:

“Let’s talk about PMP first, PMP has been widely accepted for some time now as the gold standard in project management. A manager with exposure to both Lean Six Sigma and PMP will quickly recognize that the PMP structure works well for capital-intensive commercial construction projects. When applied to a different facet of industries in services and operations, one might feel the methodology lacks agility.” 

On the other hand, Pranav believes that PRINCE2 embodies the necessary agility:

“PRINCE2 certifications, which are now well recognized and growing quickly in acceptance, capture not just project management principles but also embody agility at the heart of it.”

Here’s Pranav’s explanation of how PRINCE2 is beneficial in specific industries, such as in the example of large pharmaceutical companies:  

“Large pharmaceutical companies, which represent the top 5 in global revenue with many manufacturing plants, have been rolling out standardization programs to identify, track, resolve, and report issues locally and be monitored globally. This requires a unique global project management office to manage the rollout of such programs.

These programs are staggered across many years and across many geographies to reach many factories which manufacture many types of medicines. PRINCE2 is extremely well suited to project manage the rollout of such programs because of its work package and stage gate philosophies which enables it to deliver a unique set of outcomes for every factory with agility.”

PRINCE2 example — The University of Western Australia Library case study

As outlined in a case study regarding project management and cultural change , inadequate management of the majority of the Library’s projects resulted in poor project performance back in 2005. 

It was mainly due to factors, such as: 

• Poorly defined project scope , 
• Lack of clear direction,
• Running out of resources while the implementation was due,
• Unplanned and ad hoc transfer of projects to the operational stage,
• Poor project reporting, and
• Lack of clarity about projects’ status.

To fix poor results, the management implemented the PRINCE2 project methodology and delivered training sessions to the Library staff. 

Soon, the new PRINCE2 method implementation transformed the organization from the core and brought many positive outcomes, such as:

• Better project planning and implementation,
• Better resource allocation ,
• A better understanding of project roles and responsibilities, 
• Improved cooperation and cross-team collaboration, and
• Improved project reporting.

Many cultural changes came along with the PRINCE2 implementation, including the spread of awareness about:

• Breaking down the silos,
• Building trust, 
• Encouraging flexibility, and
• Developing leadership skills.

As we can see, PRINCE2 can be effectively applied in various industries and projects. This flexibility and applicability make PRINCE2 such a popular method in all corners of the world.

Create a bulletproof workflow and take control of your projects, with Plaky.

Conclusion: All project managers should get acquainted with PRINCE2 basics

PRINCE2’s universality makes it a universal PM method for all project managers around the world. 

So, regardless of where you are or the industry you’re in — ranging from the public sector and IT, all the way to the pharmaceutical industry — PRINCE2 speaks the language common to all projects. 

Moreover, if you want to get PRINCE2 certified, it doesn’t matter if you’re an aspiring or an experienced project manager, as PRINCE2 offers 2 levels of certification suitable for both.

In the end, whether you opt for PRINCE2 or not, getting acquainted with its core principles and ideas can do nothing but good, as you’ll probably find at least something worth applying in your future projects.

📖 You think PRINCE2 is the methodology for you, but would still like to expand your knowledge on project management? Visit our Project Management Glossary of Terms and dive into basic and advanced project management terminology.

• Allan Thompson. (n.d.). Effective Project Management: Why the PRINCE2 method is more relevant than ever . Retrieved April 24, 2023, from https://eu-assets.contentstack.com/v3/assets/blt637b065823946b12/blt944d5e1859716f4c/616d9911d9af1b266598a4cb/PRINCE2_whitepaper_Effective_Project_Management.pdf
• Andy Murray. (n.d.). PRINCE2 in one thousand words . Retrieved April 24, 2023, from https://eu-assets.contentstack.com/v3/assets/blt637b065823946b12/bltcd8b93b81c401a62/623481520f42676ee083d1f5/PRINCE2_in_1000_words.pdf
• AXELOS. (2017). Managing Successful Projects with PRINCE2 2017 Edition . The Stationery Office Ltd.
• AXELOS.com. PRINCE2 Prerequisites . AXELOS Limited. Retrieved April 24, 2023, from https://eu-assets.contentstack.com/v3/assets/blt637b065823946b12/blt305391567d3df119/PRINCE-pre-recognition.pdf
• ILX Marketing Team. (2017, February 6). The history of PRINCE2. PRINCE2 USA. Retrieved April 24, 2023, from https://www.prince2.com/eur/blog/the-history-of-prince2
• Kiel, Ralph. (2007). “Project Management and Cultural Change: a case study at the University of Western Australia Library. April 2007. Retrieved April 24, 2023, from https://www.library.uwa.edu.au/__data/assets/pdf_file/0004/524785/Kiel-137.pdf
• PRINCE2 Certification | Qualifications and Exams . AXELOS. (n.d.). Retrieved April 24, 2023, from https://www.axelos.com/certifications/propath/prince2-project-management
• PRINCE2 Foundation and practitioner training courses: Instructor-led classroom: UK: United Kingdom . Knowledge Train. (2023, April 20). Retrieved April 24, 2023, from https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course
• What’s a good prince2 pass mark? Knowledge Train. Retrieved April 25, 2023, from https://www.knowledgetrain.co.uk/project-management/prince2/prince2-exams/what-is-a-good-prince2-pass-mark

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What Is PRINCE2 Project Management Methodology?

May 17, 2024

“Someday my prince will come,” was a big phrase throughout my Disney-filled childhood.

And while I’m optimistic I could still have a Meghan Markle-like romance, I don’t foresee any princes in my future. So myself, along with many other project management professionals, will have to settle for the PRINCE2 method.

PRINCE2 is a popular project management methodology. It’s an acronym that stands for projects in controlled environments. Bit of a stretch, but we got there.

What is PRINCE2?

PRINCE2 is a project management methodology that is centered around structured processes and organization. Although it's most popular in the UK, the PRINCE2 method and its seven processes, principles and themes can be utilized for a project of any scope or objective. 

While PRINCE2 is commonly deployed by companies within the UK, it’s an excellent methodology for any business hoping to have a detailed and defined organization structure within their project management team.

Read on to learn more about this methodology and how it can improve your project management strategy.

What is PRINCE2 methodology

PRINCE2 is made up of seven themes, principles and processes that guide its users through the management of a project. One accolade of the PRINCE2 method is that it’s a reasonable solution for a project of any scope or genre. 

The image below has labeled the seven themes that make up the PRINCE2 process.

Let’s dive into the specifics of these seven principles first, followed by themes and processes. 

PRINCE2 principles

The following are the seven principles of the PRINCE2 method.

Continued business justification

In order for a project to either be approved or continue on, there needs to be a clear, professional justification for this project’s execution. Managers and stakeholders should constantly evaluate and understand a project’s value to the company at that particular time.

Learn from experience

Project management is all about recording information for our future selves, and the PRINCE2 method is no different. In this method, managers keep a “lessons log” that helps them understand their successes and/or failures for the purpose of learning from them.

Defined roles and responsibilities

Part of the PRINCE2 methodology is clearly labeling who does what, when, and how. This method does not leave room for ambiguity regarding responsibilities.

Manage by stages

Instead of trying to accomplish everything at once, the PRINCE2 methodology requires project managers to split the project up into smaller groupings of tasks.

Manage by exceptions

This principle essentially says “if it ain’t broke, don’t fix it.” Project managers are only to seek help from higher-ups if there’s a problem. If things are otherwise running smoothly, there’s no need to contact stakeholders.

Focus on products

Make sure everyone is on the same page in regards to the project’s goals and deliverables. Everyone should have their sights set on the same end result.

Tailor to suit the project environment

Make sure to customize the PRINCE2 strategy to cater to the particular project’s needs such as scope and cost.

PRINCE2 themes

The following are the seven themes of the PRINCE2 method. These themes are determined prior to a project’s start.

Business case

A business case helps justify a project and prove to stakeholders that the endeavor is worthwhile.

Organization

Again, this theme emphasizes the importance of having all the tasks within a project doled out ahead of time. Project managers should have a clear understanding of who is going to accomplish what tasks.

Define what standards you’re going to judge your work on, and stick to those standards.

A project plan defines the specifics. What’s your timeline, budget, constraints? How are you going to take your team from the starting line to the finish line?

Before beginning any project, it’s important to understand all that could possibly go wrong. Take this time to determine risks, as well as determine how you would hypothetically overcome them. Additionally, consider what your risk management plan will be.

Project managers have to constantly handle feedback regarding the project, as well as their strategies. This part of the PRINCE2 method encourages managers to be agile and open to improvements.

Project managers should always be aware of whether they are meeting their deadlines and hitting their project milestones as intended. Recording and assessing progress throughout a project will increase the chances of closing the project on time. 

PRINCE2 processes

Lastly, let’s discuss the processes associated with PRINCE2. This is how a project’s actual execution is structured.

1. Starting up a project

Also referred to as SU, the project start-up is the period of time in which managers create the project mandate. This is similar to a project charter , and outlines the details about how the project will be executed and why it’s important. 

Project charter template courtesy of Template Archive

After the mandate is created, a project brief can be drafted. The brief is then handed to those responsible for carrying the project out, who can then start their initial steps.

2. Initiating a project

Also referred to as IP, this is the stage in which a project manager will clarify how varying project elements will be managed. Those elements are: project schedule, budget, product quality, scope or reach, benefits, and risk.

3. Directing a project

Also known as DP, this is the stage that stakeholders or executives oversee. They are in charge of a project’s initiation, ensuring the team remains within its confines, providing counsel when necessary, and closing the project at the end.

4. Controlling a stage

Instead of doing things all at once, the PRINCE2 method breaks work down into work packages so steps can be completed in stages. The project manager is in charge of monitoring progress on work packages and providing support when needed.

Managers of individual teams are responsible for overseeing day-to-day progress, and providing their team with support when needed.

5. Managing product delivery

Also known as MP, this is the stage of accepting, executing, and delivering on a work package. The project managers and team managers communicate the progress of the aforementioned steps.

6. Managing stage boundaries

Also known as SB, this stage is where project managers reflect with the board on progress thus far to determine whether the project should continue.

The project manager also updates the lessons log in this stage in order to help them plan for the future, update any related documents, and report the stage’s completion.

7. Closing a project

Also known as CP, this is the final step in a project abiding by the PRINCE2 method. During this step, project managers complete the project, write up reviews based on lessons learned, and turn in the project’s final result to the client or whichever manager called for it. 

After this step, a project is considered completed and managers can decide how to disperse remaining resources.

Happily ever after

As you can see, there’s a lot that goes into the PRINCE2 method! So much so that certifications have cropped up for project managers to become further trained in this management style.

If the basics of this method have appealed to you, consider further pursuing a certification in PRINCE2 to really drive home the success of your upcoming projects.

Wondering if a project is even possible? Try a feasibility study and save yourself the trouble of finding out the hard way!  

Grace Pinegar is a lifelong storyteller with an extensive background in various forms such as acting, journalism, improv, research, and content marketing. She was raised in Texas, educated in Missouri, worked in Chicago, and is now a proud New Yorker. (she/her/hers)

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What Is PRINCE2? Methodology, Principles, Roles & Processes

Among various project management methodologies, PRINCE2 has proven to be very useful and effective in project management .

If you want to use a methodology that allows you to manage projects in a controlled environment, the PRINCE2 method is perfect for you. With this methodology, carrying out an entire project is easy.

This article covers everything you need about PRINCE2, including the PRINCE2 techniques and certifications.

Let’s get started.

What is PRINCE2?

PRINCE2 is an effective project management methodology widely used in most of the world and by teams in over 150 countries. The full form of PRINCE is “Projects In Controlled Environments.”

In 1989, a UK government support agency called the CCTA (the Central Computer and Telecommunications Agency) developed PRINCE2.

Before PRINCE2 (the second edition of the PRINCE method), there was an earlier PRINCE method (the first edition). Project management specialists initially developed it.

PRINCE2 was originally a derivative of the United Kingdom government's methodology for information system projects called Project Resource Organization Management Planning Technique (PROMPT).

This project management methodology aims to improve organization and manage your project lifecycle from start to finish. It supports organizing a project into seven processes covering all the activities within a comprehensive project plan .

Among all the project management processes, PRINCE2 is an effective and beginner-friendly methodology that is easy to use for project managers. With its seven principles, project managers can deliver project deliverables successfully when due.

Benefits of the PRINCE2 Methodology for Project Management

The PRINCE2 methodology has many benefits in project management, which is why project managers subscribe to it. Here are some of the benefits of the PRINCE2 methodology that makes it attractive.

1. A Highly Recognized Form of Project Management

PRINCE2 is so valuable that it is recognized by the Project Management Institute (PMI). The PRINCE2 method is consistent with the project management knowledge areas and the Project Management Professional (PMP) certification.

2. A Good Beginner Methodology for Project Managers

PRINCE2 has simple steps which project managers can follow to implement the method. These processes are basic and clear to understand, making it possible for your project team to implement these steps and get the desired results easily.

You can effectively train your teams with basic project management skills such as project planning, time management, and communication skills with the PRINCE2 method.

These project management skills are important for every project team, and you can apply them when executing future projects.

3. Extremely Flexible

The design of the PRINCE2 method is to be flexible, implying that project managers can make the necessary changes to fit in with the project environment and meet the project objective.

PRINCE2 can accommodate various kinds of projects in different industries. There are no hard or fast rules applied to the PRINCE2 method.

7 Basic Principles of PRINCE2 Methodology

The PRINC2 methodology approach involves managing projects in a well-controlled environment. There are seven principles that provide the core frameworks for a PRINCE2 mindset.

1. Continued Business Justification

The business case is a vital document in PRINCE2. It is important to review the business case throughout the project lifecycle. Do this to ensure the project remains viable and does to come to an unwanted end.

2. Learn From Experience

PRINCE2 values continuous learning for team members. Keeping a lesson log is essential to avoid making the same errors you made in the previous project .

You can document the lessons learned from the previous project with the lessons log and use the information within the lesson log to guide your action in the current project.

3. Define Roles and Responsibilities

Project managers can take on more than one role or have shared roles. Everyone involved in the project should know their roles and what other project team members are responsible for.

Four levels make up the structure of people in a project: corporate, project board, project manager, and team.

4. Manage by Stages

The project manager breaks down tough tasks into stages or project phases to ensure efficiency while carrying them out. After each phase, document the lesson learned and the project’s outcome to guide further activities and track the project’s direction.

5. Manage by Exception

Since the project is running well, the manager does not need to intervene much in the project management process. The board needs only to be informed when a problem arises with the project.

6. Focus on Product Quality

Take the quality of project deliverables and project requirements seriously. The project manager must ensure that the teams regularly check and measure their quality.

7. Tailor to Suit Project Environment

You can use certain factors like size, risk, complexity, and importance to tailor the project in the initiation phase and throughout each stage to suit the project environment.

Key Roles in a PRINCE2 Project

Three main roles exist in PRINCE2. These roles are the project board, the project manager, the customer, and the team manager.

1. Project Manager

The project manager manages all the project management lifecycle phases, such as project planning, initiation, execution , controlling, and closure.

Here are the project manager’s key responsibilities:

• The project manager tracks project progress
• Organize a project team and monitor its performance
• Create a comprehensive project plan that includes a schedule and budget
• Communicate with the project board and customers

When many projects run simultaneously, the project manager sets up a project support office to help manage multiple projects successfully .

2. Team Manager

The role of a team manager largely depends on the team size. Team managers are expected to supervise the team member and report closely to a project manager.

3. Customer

A customer may be a person, a group, or an organization paying for the project. Customers are the chief beneficiaries of the project outcome.

Here are some key responsibilities played by customers.

• Provide adequate funds and resources needed to meet the project’s requirements
• Understand important project management documents such as the project plan, business case, risk register, or project brief

4. Project Board

The project board consists of customers and business executives. Within the board, there are two categories. One category represents the user side, and another represents the suppliers or specialists involved in the project.

Here are the key responsibilities of the project board.

• Project board members are responsible for the high-level decision-making process.
• The manager and project board review the project progress
• Communicate with the project head regularly and approve or reject his initiatives

Key Aspects of a PRINCE2 Project

The PRINCE2 methodology has six key aspects for managing projects. Project managers use KPIs to measure performance goals.

There are six major aspects of the PRINCE2 project.

• Scope: The project scope contains a detailed outline of everything required to complete the project. It outlines the goals, deadline, and project deliverables.
• Costs: The project cost is how much resources, especially money, are required to execute the project. Knowing the cost prevents spending over the budget.
• Timescale: The time scale shows how long it will take to complete the project.
• Risk: Every project always has risk attached to it. PRINCE2 enforces risk assessment and management to help the team rise above the project’s risks .
• Quality: You need to know the quality requirements of your project stakeholders or clients. Ensure you have quality control and assurance procedures to meet quality standards.
• Benefits: PRINCE2 requires that each project has a clear business justification. The project also requires a business case and a cost-benefit analysis to explain the project's purpose and financial or strategic benefits.

The 7 Processes of a PRINCE2 Project

This project management framework or methodology uses seven unique processes to manage projects effectively. Since PRINCE2 is a controlled environment method, the project manager, project board, and customers have their roles defined for synergy among them.

1. Set Up the Project

At this point, your team determines if the project is viable. To determine the project's viability, the team has to submit the project plan using a project mandate, which gives a general idea of what the project is about and defines the project case.

After getting approval for the project plan, project members create a more detailed project brief.

2. Directing

At this point, the project board reviews the briefs and determines what more is needed for the team to move forward. There could be a need to make basic adjustments to project briefs.

3. Initiation

A project manager is chosen to lead the team and create an even more detailed project plan. You consider important factors like time, cost, quality, scope, risk, and benefits/

The project can officially begin when the project board approves the project plan that the project manager creates.

4. Controlling

Control stages are when project managers break down certain parts to manage them effectively. Then the manager delegates the smaller chunk of the project to individual team members to execute.

5. Managing Product Delivery

The project manager makes sure you manage the project effectively to meet quality expectations. Access the deliverables to ensure that it meets the quality set by the quality register.

This next stage is when the project board reviews project deliverables. They can either approve the deliverables or request changes to the project.

6. Managing Stage Boundaries

The board reviews the project's progress at the end of each stage to determine if there is a need to proceed with the project or if it should be abandoned.

7. Close the Project

This stage is when the project manager completes any outstanding work, records project outcomes and concludes the final documentation before the end of the project lifecycle.

Types of PRINCE2 Documentation

The success of every project is largely based on how effective the documentation process is. Documentation helps to keep projects on track and submit reports to the board.

Here are some of the documents used in the PRINCE2 project management methodology.

• Business Case : The business case explains the importance and need for the project, plus the benefits it brings to the company and users.
• Risk Register: The risk register contains a list of potential risks affecting the project and perceived opportunities.
• Quality Register : This log ensures no gaps between expectations and deliverables.
• Issues Register: The issues register highlights all the issues and problems mentioned or reported by the team members. The project manager can use this log to inform the board if issues arise.
• Lessons Log: This log contains recorded lessons learned from previous stages. The log includes both mistakes and the right decisions.
• Daily Log: The information in this log includes all the reports on the performance and outcomes of the project every single day. The project manager writes the log.

PRINCE2 Project Management Techniques

There are two PRINCE2 techniques: Project Scope and Project Assurance.

• Project Assurance: This PRINCE2 project management technique provides a clear individual view of the project process and if it is making progress or not. These views include the business view, user view, and specialist view.
• Project Scope: You can describe it as a detailed outline of all the main activities during the project execution phase. Project scope management is essential for managing projects successfully.

PRINCE2 Certification

The PRINCE2 Certification process involves taking a course of study in the PRINCE2 project management methodology. Project management specialists take the PRINCE2 certification to acquire practical knowledge for implementing PRINCE2 for project tasks.

You must take the course with an accredited training organization, either online or onsite. To be certified, the user must pass the exams.

PRINCE2 project management methodology has four levels of certification.

• PRINCE2 2017 Foundation
• PRINCE2 Agile Foundation
• PRINCE2 2017 Practitioner
• PRINCE2 Agile Practitioner

The cost of the certification course and exam depends on the PRINCE2 certification level and the certified training body you pick. PRINCE2 certification costs range from $550 to $1,000.

How Project Management Software Can Help You Run Your PRINCE2 Projects

The PRINCE2 methodology is a great fit for many projects run by public and private organizations. Without the right software tool, you will struggle to deliver your PRINCE2 projects successfully and at the right time.

Use project management software to manage your PRINCE2 projects effectively. You can use the various automation features to save valuable time and increase your team’s productivity.

• Monday.com is a project management solution that offers high-quality process-visualizations of your PRINCE2 projects from one location.
• ClickUp is a team collaboration software that helps you break down your PRINCE2 projects into simple workflows.
• Wrike is a powerful project planning software for managing complex PRINCE2 projects.

You can choose any of the above software tools to help run your PRINCE2 projects. Try out the free plan or free trial on its premium plans to start managing your PRINCE2 projects effectively.

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Anastasia belyh.

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.

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What is PRINCE2? PRINCE2 Methodology, 7 Principles, Processes & Themes

Table of Contents

• What is PRINCE2?
• History and Evolution of PRINCE2

Why is PRINCE2 Important?

Elements of prince2 methodology, six aspects of prince2, various roles defined in prince2.

• What is PRINCE2 Project Management?
• PRINCE2 Methodologies vs. Alternative Methodologies

PRINCE2 is a globally recognized methodology in project management that provides a structured and scalable approach to managing projects. Developed by the UK government, PRINCE2 offers a comprehensive framework that emphasizes controlled project execution, effective risk management, and clear communication channels. It has become a global standard for project management and is widely adopted across various industries and sectors. 

In this blog post, we will explore the key components of PRINCE2, including its methodology, 7 principles, processes, and themes. Understanding these elements will give you valuable insights into how PRINCE2 can enhance project success and improve overall project management practices.

What is PRINCE2 ?

PRINCE2 (PRojects IN Controlled Environments) is a widely recognized project management methodology that provides a structured framework for managing projects of any size and complexity. Originating from the UK, PRINCE2 is used internationally and is known for its focus on organization, control, and quality. The methodology is built around seven principles, themes, and processes that guide the management and delivery of projects in a controlled environment. 

PRINCE2 emphasizes clear roles and responsibilities, effective communication, and continuous evaluation and improvement, making it a versatile and reliable approach to project management. Its scalability and flexibility allow it to be tailored to the specific needs of different projects, ensuring consistent and successful outcomes.

History & Evolution of PRINCE2

PRINCE2 has a long and interesting journey. It all started in the 1970s with a private sector framework called PROMPT, which aimed to tackle the problem of projects going over budget and schedule. The UK government then adopted a part of PROMPT in 1989, naming it PRINCE and using it for their IT projects.

However, PRINCE faced limitations. It was seen as too inflexible and not ideal for smaller projects. This led to the development of PRINCE2 in 1996. This evolved version addressed PRINCE’s defects by becoming more generic and adaptable. It could now be applied to various industries and project sizes. Since then, PRINCE2 has continued to be refined, with a focus on making it even more flexible and scalable.

Origins of PRINCE2

In 1989, the Computer and Telecommunications Agency (CCTA) was established. In April 1989, the CCTA renamed the framework from PROMPT II IN THE CCTA Environment to PRINCE and implemented it as an IT standard for project management. Civil Servants, therefore, chose to modify the framework’s name to the abbreviation PRINCE, which still stands for PRojects IN Controlled Environments. However, the framework was rarely used due to its rigidity and lack of adaptable characteristics for minor projects.

Evolution of PRINCE2

After several talks with project management experts and 150 European organizations, PRINCE2 was formed in 1996 as a best practice framework and an updated, more flexible framework than its predecessor. The PRINCE2 methodology significantly changed in 2009 when the seven core principles were developed. In 2013, ownership was transferred from HM Cabinet to AXELOS Ltd.

AXELOS has recently published the 2017 Update to PRINCE2. Beginning in 2017, it was decided that the PRINCE2 syllabus would be revised in response to feedback from world-renowned PRINCE2 Practitioners, who recommended a greater emphasis on the link between the themes and guidance and the application of the framework to real-world business scenarios. There are still the same ideas, procedures, and themes; however, the PRINCE2 tests and training techniques have been reorganized.

Recognition of PRINCE2 Globally

PRINCE2 has gained widespread recognition and acceptance worldwide, making it one of the most sought-after project management methodologies . Its global recognition stems from its comprehensive framework, adaptability to different industries, and alignment with international project management standards. 

Numerous public and private organizations across various sectors have embraced PRINCE2 as their preferred approach to project management. Additionally, the availability of PRINCE2 certifications further solidifies its global recognition, as professionals worldwide seek to enhance their project management skills and validate their expertise in PRINCE2 methodology. The international recognition of PRINCE2 demonstrates its effectiveness in driving project success and establishing a common language and approach for project teams worldwide.

PRINCE2 benefits project managers, directors, and organizations by allowing for more control over resources and managing business and project risk more effectively. Therefore, it represents well-established and tested best practices in project management. We have listed a few of its advantages below.

1. Helps to Get Into the Project Management Domain

PRINCE2 is the industry standard for project management . It teaches you the skills you need to be confident in managing projects successfully. This is because PRINCE2 employs a common language, systems, and procedures. As a result, this gives you more control over your resources and risks.

2. Enhances Your Knowledge Flexibility

PRINCE2 is a best practice method customized to the specific needs of different organizations for all projects, including agile delivery. Hence, whatever your typical projects entail, PRINCE2 can handle them. In addition, you can gradually create a more customized and subjectively appropriate approach to project management for your organization by learning as you apply and tailor the framework.

3. Improves Employment Prospects

A PRINCE2 certification is an excellent addition to your resume. PRINCE2 is a world-class international product and the industry standard for project management. Over 1 million professionals worldwide are certified in PRINCE2, making it the most widely used project management methodology globally. So, it’s no surprise that many companies worldwide require PRINCE2 certification for their employees.

Looking for an option to improve efficiency of your project? Checkout this PRINCE2 Certification course now!

4. A Best Practice Framework

PRINCE2 is more than just a theory. The methodology is founded on practitioners’ expertise and practical knowledge from numerous industries and sectors. It also has a track record of success, with plenty of case studies to back up the efficacy of PRINCE2 best practices.

5. Acts as a Common Language

PRINCE2 fosters a smooth-running project environment by establishing a common language for all those involved. This means everyone from the project manager to team members and clients are on the same page. PRINCE2 achieves this through a shared set of terminology for key project concepts, ensuring everyone understands terms like “stage” and “deliverable” in the same way.

The PRINCE2 methodology comprises several essential elements that work together to provide a structured and controlled approach to project management. By integrating these elements, PRINCE2 enables organizations to establish a powerful foundation for successful project delivery, ensuring transparency, accountability, and adapting to evolving project requirements.

The 7 Principles of PRINCE2 are fundamental guidelines that form the core of the PRINCE2 methodology. These principles provide a framework for effective project management, ensuring that projects are managed consistently and successfully. Here are the 7 Principles of PRINCE2:

Continued Business Justification

Every project must have a valid business reason to justify its initiation and continuation. This principle ensures that resources are used only on projects that contribute to the organization’s objectives and deliver measurable benefits.

Learn from Experience

PRINCE2 emphasizes the importance of learning from previous experiences, both within the current project and from other projects. By capturing lessons learned and applying them to future projects, organizations can improve their project management processes and outcomes.

Defined Roles and Responsibilities

Clear roles and responsibilities are defined for each team member involved in the project. This principle ensures that everyone understands their duties and accountabilities, promoting effective decision-making and efficient project execution.

Manage by Stages

Projects are divided into manageable stages, each with its own defined objectives and deliverables. This staged approach allows for better control, monitoring, and flexibility in managing the project as it progresses.

Manage by Exception

PRINCE2 defines tolerance levels for each project objective to allow management by exception. This means that management intervention is only required when actual results deviate beyond acceptable tolerances, ensuring efficient use of management time and resources.

Focus on Products

PRINCE2 focuses on the definition and delivery of products (outputs) throughout the project lifecycle. By clearly defining product requirements and quality criteria, the methodology ensures that the final deliverables meet stakeholder expectations.

Tailor to Suit the Project Environment

PRINCE2 is scalable and can be tailored to suit the specific needs, size, complexity, and risks of the project. This principle emphasizes flexibility, allowing organizations to adapt PRINCE2 processes and practices to fit their unique project environments.

7 Processes of PRINCE2

PRINCE2 processes describe the evolution from the pre-project activity of getting started throughout the project life-cycle until the end of the project. Each process has agendas of suggested activities, products, and related duties. The project manager supervises the seven techniques and confirms them with t he task board. Here is a breakdown of each stage.

PRINCE2 processes describe the evolution from the pre-project activity of getting started throughout the project management lifecycle until the end of the project. 

Each process has agendas of suggested activities, products, and related duties. The processes describe a progression from the pre-project activity of getting started to the project lifecycle stages and the final act of project closure . Therefore, each process includes a suggested activities, products, and responsibilities checklist. Following are the procedures of PRINCE2:

Starting Up a Project

The starting up of a project process initiates the project by defining its scope, objectives, and approach. Key activities include appointing the project manager, identifying stakeholders, and preparing the project brief. This phase ensures that there is a clear understanding of why the project is needed and establishes a solid foundation for further planning.

Directing a Project

Directing a project provides overall governance and decision-making authority. It involves activities such as setting up the project board, defining responsibilities, and approving project initiation and stage plans. The project board monitors progress, manages risks, and ensures alignment with organizational objectives throughout the project lifecycle.

Initiating a Project

Initiating a project focuses on detailed planning and preparation. It includes defining the project scope, objectives, timelines, and resources. This process establishes project controls, such as change control procedures and communication channels. By the end of this phase, the project team and stakeholders have a clear understanding of what will be delivered and how it will be achieved.

Controlling a Stage

Controlling a stage manages the day-to-day activities within each project stage. It involves monitoring progress against stage plans, managing risks and issues, and ensuring that products (deliverables) are produced according to quality standards. This process ensures that each stage stays within agreed tolerances and delivers the expected outcomes.

Manage Product Delivery

Managing product delivery oversees the creation and delivery of project products (outputs). It focuses on coordinating activities to ensure that products are produced according to agreed specifications and timelines. This process involves assigning work packages to team members, monitoring progress, and reporting on product status to the project manager.

Managing a Stage Boundary

Managing stage boundaries marks the end of one stage and the beginning of the next. It involves reviewing completed work against the stage plan, updating the project plan as necessary, and preparing for the next stage. This process includes obtaining approval from the project board to proceed and ensuring that all deliverables meet quality criteria before moving forward.

Closing a Project

Closing a project finalizes all project activities and formally ends the project. It includes reviewing project achievements against the initial business case, capturing lessons learned, and handing project deliverables to the operational team or client. This process ensures that all loose ends are tied up, resources are released, and stakeholders are satisfied with the project outcomes.

7 Themes of PRINCE2

The 7 themes of PRINCE2 are essential elements that must be addressed continuously throughout the project. They provide guidance on various aspects of project management, ensuring that the project remains controlled, organized, and aligned with its objectives. Here are the 7 themes of PRINCE2 explained in detail:

Business Case

The business case theme ensures the project remains desirable, viable, and achievable throughout its lifecycle. It involves developing a business case document that justifies the investment in the project and is reviewed and updated at key points to ensure the project continues to provide value to the organization.

Organization 

The organization theme defines the project’s structure of accountability and responsibilities. It identifies the project management team and outlines roles such as the project board, project manager, and team members. This theme ensures everyone understands their roles and responsibilities, promoting clear governance and effective decision-making.

The quality theme ensures that the project’s deliverables meet the agreed-upon quality standards. It involves defining quality criteria, planning how to achieve these standards, and implementing quality control measures. This theme ensures that the outputs are fit for purpose and meet stakeholder expectations.

The plans theme outlines how to develop and maintain project plans. It covers the steps required to create plans at various levels (e.g., project, stage, and team plans), ensuring that plans are realistic and consistent and provide a basis for monitoring and controlling the project’s progress.

The risk theme deals with identifying, assessing, and controlling risks and opportunities that may impact the project. It involves creating a risk management strategy and maintaining a risk register to track and manage potential threats and opportunities. This theme ensures that proactive measures are taken to mitigate risks and exploit opportunities.

The Change theme focuses on managing changes to the project baseline, which includes the project’s scope, deliverables, and plans. It involves setting up a change control process to evaluate and approve changes, ensuring that only beneficial and necessary changes are implemented. This theme helps maintain control over the project’s direction and outcomes.

The Progress theme monitors and controls the project’s progress against the planned objectives. It includes setting up mechanisms for tracking performance, reporting progress, and managing deviations from the plan. This theme ensures that the project stays on track and that any issues or delays are addressed promptly.

The PRINCE2 methodology identifies six aspects that each project must manage. First, project managers must utilize KPIs to evaluate performance objectives and project constraints. Following are the six aspects of PRINCE2:

PRINCE2 is one of the most widely used project management methodologies today. It is based on the concept of project roles. Therefore, the method specifies nine filled roles, even if the same person fills multiple roles. The following are the roles under the PRINCE2 methodology:

The executive secures project funding and maintains the project’s business case and justification. However, they accept the project’s deliverables and focus on the project’s benefits to the organization or the program or portfolio that the project is a part of, similar to a “project sponsor” in other methodologies. So, the executive appoints the project board and project management team.

The Senior Use

This represents the organization or people who will use the PRINCE2 project’s product or service. Those who will be affected by it directly. The customer and the user may be the same. In addition, the senior user ensures that the Project Board respects the user’s needs and that these are specified in the project.

Senior Supplier

The suppliers are all individuals and organizations who carry out the project work, i.e., those who create the project’s deliverables. It consists of internal (the project team) and external (suppliers). It may also include those who will support and maintain the products after the completion of the project.

Firstly, the senior supplier represents the suppliers’ interests. Secondly, suppliers typically want to be fairly compensated for their efforts and receive a positive reference for future work. In addition, work satisfaction ranks high on the list as well.

Project Manager

The project manager oversees the project’s planning, execution, controlling, and closure phases. So, project managers form a project team and keep track of its progress. In addition, they make a project plan that includes a timeline and a budget and communicate with the project team and customers.

Team Manager

The Team Manager is a lower-level manager in charge of the project’s deliverables daily. They are responsible to the project manager. They may have a large project team supporting them or do all of the work themselves, but they are the technical experts.

The team manager creates work packages, which are then assigned to project team members for completion. A series of work packages is transformed into a management stage.

Project Assurance

At predetermined intervals, Project Assurance provides an independent assessment of project progress. The Project Board commonly fills this role, which must be independent of the Project Manager. The Project Board may, however, appoint an independent project assurance team. Moreover, this team is responsible for keeping the project on track with business assurance, user assurance, and supplier assurance.

What is PRINCE2 Project Management

PRINCE2 plays a crucial role in project management by effectively providing a structured and standardized approach to managing projects of varying scales and complexities. With its emphasis on clear governance, risk management, and stakeholder engagement, PRINCE2 enables project managers to maintain control, mitigate risks, and deliver projects within defined timeframes and budgets. 

By implementing PRINCE2 principles, processes, and themes, organizations can enhance project success rates, improve communication and collaboration among project teams, and ensure alignment with business objectives. PRINCE2’s systematic approach empowers project managers to navigate challenges, make informed decisions, and achieve desired project outcomes, making it a valuable methodology in project management.

PRINCE2 Methodology vs. Alternative Methodologies

As a project manager, you devote most of your attention to selecting your team’s appropriate project management approach. A methodology often provides a framework consisting of procedures, practices, principles, and aspirations to direct the progress of a project. PRINCE2 has demonstrated its effectiveness and is now a well-known project management method. Considering the above mentioned considerations, you may determine if PRINCE2 is suitable for their projects and teams.

If you believe this is not the appropriate framework, numerous more prevalent alternatives exist. The following are popular project management methodologies:

• Agile project Management Methodology
• Scrum Methodology
• Kanban Methodology
• Lean Methods

It is up to the project manager to choose an approach. The best way to make this decision is by analyzing the project’s needs, the available resources, and the project team’s capacity to adhere to the methodology.

PRINCE2 is a highly regarded project management methodology providing a structured and scalable framework. With its focus on controlled project execution, effective risk management, and clear communication channels, PRINCE2 has become a global standard in project management. 

By understanding the methodology, principles, processes, and themes of PRINCE2, professionals can enhance their project management skills, improve project success rates, and effectively align projects with organizational objectives. Whether new to PRINCE2 or looking to expand your knowledge, embracing this methodology can lead to more efficient project delivery, increased stakeholder satisfaction, and overall project success. 

With its proven track record and wide adoption across industries, PRINCE2 offers a robust and adaptable approach to project management that can drive positive outcomes and propel organizations toward success in their project endeavors.

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7 Themes of PRINCE2 - The Ultimate Guide

Are you eager to grasp the essential elements of PRINCE2 Project Management and get a solid grip on its basics? Well, you’re in luck! This blog is set to illuminate the seven key themes of PRINCE2, the backbone that ensures your project runs like a well-oiled machine—efficient and orderly. Uncover the secrets to seamless Project Execution.

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There are multiple reasons to choose PRINCE2 as your primary Project Management method, one being its flexibility. Project Managers mostly prefer this methodology because it can adjust its ways to meet the demands of their desired project. Alongside, the 7 Themes of PRINCE2 shed light on the multiple aspects of Project Management and properly executing them can bear fruitful results.   

PRojects IN Controlled Environments (PRINCE2) is a popular Project Management methodology that is accepted around the globe. It’s a hit with Project Managers everywhere because of its adaptability—it bends and flexes to fit the unique needs of any project. Plus, the seven core Themes of PRINCE2 are like a spotlight on the different parts of managing a project. Stick to them, and you’re likely to see your projects bloom with success.

So, do you wish to know more about PRINCE2 ? This blog can help you learn how to apply  the 7 Themes of PRINCE2, which provide a framework for managing various aspects of a project. Let’s dive in to discuss about the PRINCE2 principles and themes in detail.  

Table of Contents  

1) What is the significance of PRINCE2?  

2) 7 principles of PRINCE2

3) The 7 Themes of PRINCE2 

   a) Business case 

   b) Organisation  

   c) Quality  

   d) Plans  

   e) Risk  

   f) Change  

   g) Progress  

4) Conclusion  

What is the significance of PRINCE2?

Conceived in 1989 by the United Kingdom (UK) government, the PRINCE2 Project Management methodology is used in over 150 countries today. The potency of PRINCE2 has persisted, as various industries are still implementing the method in their organisations. How does it work, though?   

Isn't it easier to eat pizza when it's portioned into slices? Similarly, PRINCE2 simplifies project execution by breaking it into smaller and more manageable parts. Project Managers have been relieved of a massive portion of their workload due to PRINCE2.    

7 principles of PRINCE2

As a widely recognised Project Management methodology, PRINCE2 gives a structured approach to managing projects. At its core are seven principles that guide the application of PRINCE2 in Project Management endeavours.

Continued business justification

This principle emphasises the significance of ensuring that a project remains aligned with the organisation's strategic objectives throughout its lifecycle. It requires Project Managers to  to assess and validate the project’s business case regularly. It also ensures that resources are invested wisely and that the project delivers value to stakeholders.  

Defined roles and responsibilities

This principle advocates for assigning specific roles and responsibilities to individuals within the project team, ensuring accountability and clarity of purpose. By defining roles upfront, PRINCE2 promotes efficient decision-making and fosters a culture of ownership and collaboration.

Learning from experience

Learning from experience encourages project teams to reflect on past projects’ successes and failures. It helps them to identify lessons learned and apply them to current and future endeavours. By capturing and disseminating lessons learned, organisations can avoid repeating mistakes, optimise processes, and continuously improve project outcomes.

Focusing on products

PRINCE2 shifts the focus from activities to deliverables, emphasising the importance of defining and managing project products throughout the project lifecycle. This principle ensures that project objectives are clearly defined and aligned with stakeholder expectations. As a whole, it can lead to the successful delivery of quality products.

Managing by stages

Dividing the project into manageable stages or increments is a key aspect of PRINCE2. This principle advocates for breaking down the project into distinct stages, each with defined objectives, deliverables, and review points. Managing by stages enables better control, risk management, and flexibility in adapting to changing circumstances.

Managing by exception

PRINCE2 promotes a management-by-exception approach, wherein Project Managers delegate day-to-day decision-making authority to project teams. This principle mostly fosters empowerment, accountability, and efficient use of resources. While doing so, they ensure that management attention is focused on critical issues.

Tailoring to the project environment

PRINCE2 recognises that no two projects are identical and advocates for tailoring the methodology to suit their specific needs and characteristics. This principle encourages flexibility and adaptability in applying PRINCE2 processes, roles, and themes. It also ensures that the methodology remains relevant and effective across diverse project contexts.

In essence, these seven principles serve as guiding precepts for organisations and Project Managers. Altogether, they can successfully implement PRINCE2 and deliver successful projects that meet stakeholder expectations and deliver tangible business benefits.

The 7 T hemes of PRINCE2

The concept of themes, principles and processes of PRINCE2 was mentioned earlier. So, what are the 7 Themes of PRINCE2? The 7 Themes of PRINCE2 are the guiding lamps that strive to keep the execution of projects as organised and smooth as possible. The team members and managers must monitor adherence to the themes every step of the way for the best results. Let’s explore the 7 Themes of PRINCE2 in detail:

Business case

Proper planning is a valuable skill that can prove helpful in any aspect of life. Would you take a trip to a foreign land with no plan? Of course not! You would carefully chart the places you intend to visit, accommodation, return tickets, and more.    

Similarly, it is imperative to know the pros and cons of every task undertaken in your project. A business case in the 7 Themes of PRINCE2 is a record that shows the feasibility and achievability of a project. It is crafted before the project even starts to make necessary changes (if any) to the existing framework of the project.   

The business case in PRINCE2 will be referred to after every project stage. This is to check if the foreseen B enefits of PRINCE2 have been reaped or not. This documentation must include cardinal points about the project, like cost and intended profit.  

Organisation  

Proper delegation is one of the essential qualities of a good leader. This is why Project Managers are responsible for recording the duties of all the team members. This is precisely what the organisation theme dictates; it defines everybody's roles and responsibilities and provides the outline for the organisational chart of PRINCE2. There are seven critical roles in PRINCE2, and they are as follows:

a) Customer/Executive : The individual or organisation that has invested in the project and wishes to execute it is the customer/executive. They are in charge of appointing the P roject Manager and ensuring that the projects' results have lived up to the contents of the business case. 

b) Senior user : The senior user represents the individual or organisation that uses the product or service that was formed because of PRINCE2 projects. The chances of the customer and user being the same are high.  

c) Senior supplier : The senior supplier is the source of expertise that can help nudge the project to produce successful results. It is the individual or organisation that is well-versed in proper project management. They channel their wisdom into creating the final deliverable by informing the project board about the proper steps to follow.  

d) Project Manager : The P roject Manager is one of the most critical roles. They are appointed to manage and lead the team and drive their plans to fruition. They oversee all aspects of the team and its functioning. Budget checks, quality assurance and checking if projects are completed within the designated time are just some of the processes they handle. 

e) Team Manager : While the P roject Manager oversees the functioning of all the team operations, the Team Manager is in charge of the day-to-day tasks of the project. If the project is small-scale, the Project Manager can be the Team Manager. They are essential for teams working from different locations. 

f) Change authority : Before initiating a project, you must be ready for many things, including any changes to the plan. These changes could include a budgetary change or a simple update on resources. The changes are evaluated by the change authority, an individual or organisation that will accept or reject the pleas for change.    

g) Project assurance:  P roject assurance is to helps monitor the project's progress at regular intervals. If needed, the project board can always set up an independent project assurance team.  

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Quality  

The quality of your product or service is an integral factor, reminded by the PRINCE2 Quality Theme out of the seven themes. If you find the quality of the project compromised at any stage, it could end in a surplus of costs and time, as you’re required to fix the issue as well.    

Since the definition of quality can differ with the type of product or service you deal with, it is recommended to define it at the beginning of the project. PRINCE2’s quality theme has two components – quality management approach and a quality register.   

The quality management approach is a document that carries the acceptance criteria of the deliverables. All kinds of quality control metrics will be a part of this. The quality register, on the other hand, carries documentation of the quality activities. The activities are a testament to the quality assurance activities that have been carried out or are about to be carried out.  

Plans  

The plans theme in PRINCE2, of the seven themes, is a set of instructions that tells the team members how to perform a certain task and defines the medium of delivering products. It contains the breakdown of the project into small parts and thereby provides an outline.   

Since each part of the project is equally important, they all need a plan. Contrary to the entire project plan, this plan will deal with more day-to-day operations and instructions on performing them.    

There are many factors that go into planning, ranging from the period to the type of task assigned. To simplify the designing and implementation of plans, PRINCE2 has three levels of plans:  

a) Project plan: The project plan is the reference document that determines the steps to follow to accomplish the project's time, cost, and quality goals. It also specifies the resources, activities, and time to carry out these operations.  

b) Stage plan: As the name suggests, the plan is crafted for each management stage. It carries data about everyday activities and product descriptions for all the products present in the plan.    

c) Team plan: Team plans are optional, depending on the project's size and complexity. The team manager creates them to use one or more work packages involved.  

Risk  

The risk theme in PRINCE2, out of the seven themes, helps you identify strategies that could potentially sabotage the project. The risk identification process is run at the beginning of the project and re-run at various stages throughout. The risks that can cause a lot of damage are termed adverse risks, and the ones that can procure positive results are called opportunities.   

The PRINCE2 R isk M anagement approach and risk register are the two management products of this theme in PRINCE2, of the seven themes. The former dictates ways to manage the risk, while the latter is a list of the potential risks. The aim of the risk management approach is to offer clear instructions to detect, manage, and respond to risks.  

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Change   

All kinds of plans are susceptible to change at any point in time. The change theme in PRINCE2 handles the sudden change requests raised during the project. The proposed changes are analysed thoroughly, and then a decision is made regarding applying the changes to the project.  

Changes in projects can be about funds, resources, schedules, etc. The change control approach is one of the management products under the theme, and it carries the policies and procedures that must be invoked while processing changes.  

Progress  

The progress theme of PRINCE2 helps to compare the progress of the project with the initially intended goals. The present achievements are measured against the planned objectives regarding time, cost, resources, quality, benefits, etc. Progress reporting is either time-driven or event-driven.   

Multiple aspects of a project will be analysed to ensure the progress requirements are being met. Since the procedure might get confusing, the reports are divided into four types – checkpoint report, highlight report, end stage report, and end project report.  

Conclusion  

PRINCE2 is one of the renowned Project Management methodologies today. The 7 Themes of PRINCE2 is an important aspect of the methodology that will help you navigate and understand it better. In this blog, we also explained the 7 PRINCE2 themes and principles. We hope this blog helped you learn about the seven themes in detail. 

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Frequently Asked Questions

Here are the seven themes in PRINCE2 form a foundational framework for effective Project Management:

1) Business case

2) Organisation

7) Progress

The Risk theme in PRINCE2 involves continuous assessment and management of potential risks throughout the project life cycle. It provides a structured framework for identifying, analysing, and responding to threats. By incorporating risk management, PRINCE2 helps Project Managers anticipate challenges.

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Understanding the seven principles in PRINCE2®

PRINCE2® is a widely used project management methodology that provides the framework for delivering projects of all sizes and complexities. Among the core components of PRINCE2 are its 7 principles. These are designed to guide the way project managers work, make decisions and prioritise tasks.

Principle 1: Continued business justification

The first principle in PRINCE2 is used to ensure there is a solid business justification for initiating a project. This involves conducting a feasibility study into every aspect of the project, including goals, deliverables, timelines, budgets, and stakeholders involved, to establish whether it is worth investing in. Throughout the project the team need to make use of reviews to ensure project justifications are still being met, regularly asking themselves why they are doing the project, if they are achieving its initial objectives

Principle 2: Learn from experience

PRINCE2 encourages project managers to continuously learn throughout the project, building upon experiences from each stage and previously delivered projects. The teams need to establish a system that captures these experiences and documents them for future referencing, maximising the benefits of both positive and negative experiences.

Principle 3: Define roles and responsibilities

For any project, it is crucial to set clear lines of responsibility within the team, throughout the project lifecycle. Each individual needs to know what is expected of them and how they fit within the wider project team. This will help to reduce confusion, increase collaboration, and ensure there is no doubling-up of work.

Principle 4: Manage by stages

The fourth principle in PRINCE2 is to break the project into manageable stages. This will enable project managers to control the scope and scale of work, monitor progress, make adjustments as needed, and provide regular updates to stakeholders. Each stage should have specific goals, deliverables, and outcomes that need to be met before moving onto the next stage.

Principle 5: Manage by exception

From the outset of a project there should be a permissible deviation from the initially agreed timescale and budget, allowing the project manager to only involve the project board if a project goes beyond these parameters. This gives the team the freedom to run the project without constant observation, while still having the option to escalate things further when necessary. Clear and consistent communication is crucial to ensure this principle is implemented successfully.

Principle 6: Focus on products

This principle highlights that a project team’s focus must always be on the end product delivery. Every stage involved in the project should be conducted to help achieve a final product that meets all requested requirements. The PRINCE2 methodology emphasises focusing on a project’s objectives, overseeing its execution, and strictly following the paths and processes needed to ensure these end goals are met.

Principle 7: Tailor to suit the project environment

The final principle in PRINCE2 is about matching the methodology to the circumstances of the project. PRINCE2 is not a one-size-fits-all methodology, it should be tailored based on the scale, complexity, and risks associated with any given project. This principle encourages project managers to adapt the methodology in line with their project, only making use of the themes and processes necessary.

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PRINCE2 Methodology

PRINCE2 7 Foundation & Practitioner

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PRINCE2, PRojects IN Controlled Environments is a generic project management methodology that describes the key elements for controlling any project, regardless of its type or size.

Some main advantages of applying the PRINCE2 methodology include:

• Proven management practices to facilitate a controlled start, execution and closure of a project
• A standard project management methodology that supports both inexperienced and experienced project teams
• Drives continuous learning and improvement in project management
• Improves transparency of progress and project governance
• Scalable for projects of different complexity levels, risk and size
• Adopt a common vocabulary or tailor PRINCE2 to adopt your terminology
• Flexible, enabling its use for different project environments

Today, over 2 million people hold a PRINCE2 certification and thousands of organisations have adopted PRINCE2 or a tailored version as their standard for project management.

PRINCE2 is recognized as a proven project management framework and is often referenced as ‘best practice’ project management. The methodology comprises of five core project management elements known as Principles, People, Practices, Processes and the Project Context.

Project Context

As projects operate in different environment types, PRINCE2 is designed to operate in any context, organizational or commercial. It can be adapted to suit project scale, support the selected project delivery method (linear or agile), and tailored to suit team capability and project risk level.

Guided by PRINCE2 principles, the project’s context is a key consideration in ensuring it is fit for use.

PRINCE2 Principles

Prince2 people, prince2 practices, prince2 processes, public training, corporate in-house training.

There are seven core principles on which PRINCE2 is based on:

• Ensure continued business justification
• Learn from experience
• Define roles, responsibilities and relationships
• Manage by stages
• Manage by exception
• Focus on products
• Tailor to suit the project

PRINCE2’s process lifecycle and practices are designed to support the application of these guiding principles.

PRINCE2 describes three people-focused activities:

• Leading successful change
• Leading successful teams
• Communications

The people element is at the centre of the PRINCE2 method ensuring project teams are considerate of both the capabilities and relationships to enable effective performance and successful change.

There are seven practices described by PRINCE2.  Each practice describes an aspect of project management that must be applied and addressed continually across the life of a project. In each of the following seven practices, PRINCE2 describes core project management concepts, techniques, roles and responsibilities needed to support its application.

The seven Practices and their aims:

• Business case – establishing an approach aimed at ensuring the project is and remains desirable, viable and achievable
• Organizing – establishing a structure of accountability and responsibility
• Plans – facilitates communication and control, by defining the products to be delivered and the means to deliver them to satisfy the project’s business case
• Quality – to capture the user’s requirements of the project’s products and to establish a means by which they will be met
• Risk – identify, assess and control uncertainty that could affect the project’s objectives, by establishing a framework to improve the chances of success
• Issues – establish a procedure to capture, assess and control issues and changes to the project’s baselines
• Progress – establish mechanisms to monitor and forecast the project’s performance, its viability and enable control of deviations

PRINCE2’s process lifecycle describes seven processes to guide a project’s start-up, delivery stages and closure.

Each of the seven processes has been purposely designed to support the application of PRINCE2’s principles, people and practices. The processes include a sequence of activities, identifies responsibilities and outlines documents to support its effective use.

The PRINCE2 method process lifecycle diagram:

In summary, where many project management standards focus on explaining ‘what’ a project manager needs to know, PRINCE2 through its process lifecycle also provides a comprehensive list of recommended actions to help apply the ‘why’, ‘who’, ‘what’, ‘how’ and ‘when’ in a well considered and logical order.

Together with its focus on business justification, detailed roles and responsibilities, attention to scaling and tailoring, has made PRINCE2 the leading project management method.

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How Prince2 Ensures Quality In Project Management: A Deep Dive

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• PRINCE2 Exam

Norman J. Francisco

Did you know that nearly 70% of projects fail to meet their objectives, resulting in wasted time, money, and resources? This startling statistic highlights the need for effective project management methodologies that ensure quality and success.

One such methodology is PRINCE2 (Projects in Controlled Environments), a structured approach that has become widely adopted across industries. In this article, we will take a deep dive into how PRINCE2 ensures quality in project management. We will explore the key principles and processes of PRINCE2, and how they contribute to the overall success of projects.

From the initiation stage to the final delivery, PRINCE2 offers a comprehensive framework that helps organizations achieve their desired results. By following its best practices, project managers can effectively manage risks, control costs, and deliver high-quality outcomes.

So, let’s dive in and discover how PRINCE2 can transform project management and ensure success.

Key Takeaways

• PRINCE2 provides a comprehensive framework for project management, ensuring quality and success.
• PRINCE2 helps manage risks, control costs, and deliver high-quality outcomes.
• PRINCE2 outlines roles, responsibilities, and processes for better planning, monitoring, and control.
• PRINCE2 emphasizes continuous learning, improvement, and the application of lessons learned from previous projects.

The Importance of Effective Project Management

Effective project management is like a skilled conductor leading an orchestra, seamlessly coordinating the different elements to create a harmonious and successful outcome. The importance of effective project management is crucial for successful project delivery, with PRINCE2 providing a structured approach to ensure quality throughout the project lifecycle and achieve desired results.

By effectively managing projects, organizations can minimize risks, control costs, and deliver projects on time and within budget. PRINCE2 helps in achieving these objectives by providing a clear framework that outlines roles, responsibilities, and processes, ensuring that all project activities are planned, monitored, and controlled in a systematic manner.

This structured approach enables project managers to identify and address potential issues early on, enabling timely decision-making and course correction. With PRINCE2, project managers can confidently navigate through the complexities of project management, ensuring quality at every stage and ultimately delivering successful outcomes.

Transitioning into the subsequent section, let’s explore the structured approach of PRINCE2 in more detail.

The Structured Approach of PRINCE2

By taking a structured approach, PRINCE2 creates a clear framework for successful project implementation. This structured approach ensures that all aspects of the project are carefully planned, monitored, and controlled, leading to increased project success. PRINCE2 divides the project into stages, with each stage having its own set of objectives and deliverables. This helps in breaking down the project into manageable parts, allowing for better control and coordination. Additionally, PRINCE2 emphasizes the importance of continuous learning and improvement through regular reviews and lessons learned sessions. By following this structured approach, project managers can identify and address any issues or risks early on, minimizing their impact on the project. This approach sets the stage for ensuring quality throughout the project lifecycle, as it provides a solid foundation for effective project management.

Moving forward, let’s explore how PRINCE2 ensures quality throughout the project lifecycle.

Ensuring Quality Throughout the Project Lifecycle

Throughout the project lifecycle, you can ensure that every aspect of your project is carefully monitored and controlled, leading to increased success. Quality assurance plays a vital role in PRINCE2, ensuring that the project meets the desired standards and objectives. By implementing quality assurance processes, you can identify and address any potential issues or risks early on, preventing them from escalating and impacting the overall project outcome.

Continuous improvement is also emphasized in PRINCE2, encouraging regular evaluation and refinement of project processes to enhance efficiency and effectiveness. This approach allows for flexibility and adaptability, as lessons learned from previous projects can be applied to future ones, leading to improved project delivery. By focusing on quality assurance and continuous improvement, you can enhance the overall project performance and achieve the desired results with PRINCE2.

Moving forward into the section about ‘achieving desired results with PRINCE2’, it is important to understand how the framework enables effective planning and execution of projects.

Achieving Desired Results with PRINCE2

Achieving the desired results with PRINCE2 involves carefully planning and executing projects, ensuring that objectives are met and stakeholders are satisfied. For example, imagine a software development project where PRINCE2 is implemented to manage the project lifecycle.

To achieve desired outcomes and project success, PRINCE2 emphasizes the following:

1) Clear objectives: Clearly defining project objectives from the start ensures that everyone involved understands what needs to be accomplished.

2) Effective planning: Creating a detailed project plan that outlines the necessary tasks, resources, and timelines helps to keep the project on track and ensures that goals are achieved.

3) Regular monitoring: Continuously monitoring project progress allows for early detection of any issues or deviations from the plan, enabling timely corrective actions to be taken.

4) Stakeholder engagement: Involving stakeholders throughout the project lifecycle ensures that their needs and expectations are met, increasing the likelihood of project success.

By incorporating these principles, PRINCE2 helps project managers achieve the desired outcomes and ultimately ensures project success.

Frequently Asked Questions

What are the key benefits of effective project management.

Effective project management brings numerous benefits and holds immense importance in ensuring project success. It allows for better planning, organization, and coordination of resources, resulting in improved efficiency and productivity.

Additionally, it helps in identifying and mitigating risks, promotes effective communication and collaboration among team members, and ensures that projects are delivered within the allocated timeframe and budget.

Overall, effective project management maximizes the chances of achieving project objectives and delivering high-quality results.

How does PRINCE2 compare to other project management methodologies?

When comparing PRINCE2 to other project management methodologies such as Agile, it’s important to consider their strengths and limitations.

PRINCE2, known for its structured approach, provides a comprehensive framework that ensures control and accountability throughout the project lifecycle. However, it may not be as flexible and adaptable as Agile, which emphasizes collaboration and iterative development.

Understanding these differences can help you choose the right methodology for your project’s specific needs.

What are the main challenges in ensuring quality throughout the project lifecycle?

Ensuring quality throughout the project lifecycle poses several challenges. One major challenge is the lack of clarity in defining quality objectives and criteria. Without clear guidelines, it becomes difficult to measure and evaluate the project’s quality.

Additionally, managing stakeholders’ expectations and ensuring their involvement in the quality assurance process can be challenging. Another challenge is the effective allocation of resources and time to address quality issues.

Lastly, maintaining consistent communication and collaboration among team members is crucial to ensure quality standards are met.

Can PRINCE2 be customized to suit different types of projects?

Yes, PRINCE2 can be customized to suit different types of projects through its customization options and project-specific adaptations. These options allow organizations to tailor the methodology to fit their specific needs and requirements.

By adapting PRINCE2 to the unique characteristics of each project, it ensures that the project management approach aligns with the project’s objectives, stakeholders, and constraints. This flexibility enables organizations to effectively manage a wide range of projects, regardless of their size, complexity, or industry.

How does PRINCE2 contribute to the achievement of desired results in project management?

To achieve project success, PRINCE2 plays a crucial role by emphasizing the importance of project controls. By implementing PRINCE2, you can ensure that the desired results are achieved in project management.

PRINCE2 provides a comprehensive framework that includes control mechanisms such as stage boundaries, progress checkpoints, and regular reviews. These controls enable better monitoring of project progress, identification of deviations, and timely corrective actions, ultimately leading to the achievement of project objectives.

In conclusion, PRINCE2’s structured approach to project management ensures quality throughout the project lifecycle. By utilizing its comprehensive framework and methodologies, project managers can effectively plan, monitor, and control every aspect of a project.

This results in increased efficiency, minimized risks, and ultimately, the achievement of desired results. PRINCE2 acts as a guiding compass, steering projects in the right direction and keeping them on track.

With PRINCE2, you can confidently navigate the project management journey, like a skilled captain navigating through treacherous waters towards a successful destination.

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A Comprehensive Guide To Organizing Projects With Prince2

Are you ready to take your project management skills to the next level? If so, get ready to embark on a journey that will revolutionize the way you organize projects. Welcome to ‘A Comprehensive Guide to Organizing Projects with PRINCE2,’ where we will explore

Managing Project Risks With Prince2: Case Studies And Examples

Did you know that 70% of projects fail due to poor risk management? It’s a staggering statistic that highlights the critical importance of effectively managing project risks. In today’s fast-paced business environment, organizations need a robust framework to identify, assess, and mitigate risks to

The Top 8 Principles Of Prince2 Every Project Manager Should Know

Did you know that 70% of projects fail due to poor planning and execution? As a project manager, it is crucial for you to understand and implement the top 8 principles of PRINCE2 (Projects IN Controlled Environments) to ensure the success of your projects.

Prince2 Principles: Understanding The Basics For Project Success

Are you ready to take your project management skills to the next level? Get ready to dive into the world of PRINCE2 principles, where success is not just a possibility, but a guarantee. Like a guiding light in a sea of uncertainty, these principles

A Review Of Prince2 Practitioner Exam Preparation Courses: Finding The Best Option

Are you ready to take your career to the next level? Just like a compass guides you in the right direction, a PRINCE2 certification can steer you towards success in project management. However, with so many options available, finding the best PRINCE2 Practitioner Exam

The 5 Essential Principles Of Prince2 Explained

Have you ever wondered what makes PRINCE2 such a widely recognized project management methodology? Well, it all comes down to its five essential principles, which are the foundation for successful project delivery. In this article, we will explore these principles and explain how they

Comparing Prince2 And Six Sigma: Which Methodology Is Best For Your Business?

Are you tired of making informed decisions and achieving successful outcomes in your business? Well, look no further! In the realm of project management methodologies, PRINCE2 and Six Sigma are here to save the day. Yes, that’s right, these two renowned methodologies are ready

The Role Of The Business Case In Prince2: Key Elements And Components

Have you ever wondered what sets successful projects apart from the rest? The answer lies in the strategic planning and decision-making process, and at the heart of it all is the Business Case. In the world of project management, PRINCE2 is a widely recognized

Prince2 Project Planning: Techniques And Tools For Effective Plans

Are you ready to embark on a new project and ensure its success from the very beginning? Look no further than PRINCE2 Project Planning: Techniques and Tools for Effective Plans. This article delves into the world of project management, providing you with invaluable insights

Ensuring Quality Assurance In Prince2: Best Practices And Strategies

Imagine you’re a chef preparing a meal for a prestigious culinary competition. As you meticulously select the finest ingredients and carefully follow the recipes, you know that the quality of your dish will determine your success. Just like in the culinary world, quality assurance

A Comprehensive Review Of Prince2 Foundation Certification Study Guides

You may be skeptical about the importance of study guides when it comes to the PRINCE2 Foundation Certification. After all, why invest time and money in a study guide when you can simply rely on your own knowledge and experience? However, the reality is

A Comprehensive Guide To The 7 Principles Of Prince2

You might be skeptical about the effectiveness of PRINCE2, but let us assure you that it is a comprehensive project management methodology that has stood the test of time. In this article, we will guide you through the 7 principles of PRINCE2, providing you

10 Key Principles Of Prince2 Project Management Methodology

Are you tired of projects failing to meet their objectives? Do you want to ensure that your projects are delivered on time, within budget, and to the satisfaction of your stakeholders? Look no further than the PRINCE2 project management methodology. With its 10 key

The Principles Of Prince2 In Resource Management: Maximizing Efficiency

Are you struggling with managing your resources effectively? Implementing the principles of PRINCE2 can help you maximize efficiency and streamline your resource management processes. One common objection that may arise is the belief that PRINCE2 is only applicable to project management. However, the principles

Prince2 And Pmbok: Bridging The Gap Between Project Management Principles

Are you tired of constantly juggling between different project management methodologies? Do you wish there was a way to bridge the gap between these principles and streamline your project management processes? Look no further, because PRINCE2 and PMBOK are here to save the day!

Prince2 Foundation Vs Practitioner: Exploring The Principles In Depth

Are you ready to dive deep into the world of project management methodologies? Imagine PRINCE2 Foundation and Practitioner certifications as two sides of the same coin, each offering unique insights into the principles that drive successful projects. Like two sides of a well-oiled machine,

The 7 Principles Of Prince2 In Stakeholder Engagement

In the fast-paced world of project management, the success of any endeavor hinges on effective stakeholder engagement. As the adage goes, ‘No man is an island,’ and this rings true when it comes to project success. Engaging stakeholders is vital to understand their needs,

10 Essential Tips For Implementing Prince2 In Your Organization

Are you looking to implement PRINCE2 in your organization? If so, you’re on the right track. PRINCE2 (Projects in Controlled Environments) is a widely recognized project management methodology that offers a structured approach to managing projects. By following the principles and processes of PRINCE2,

Prince2 Vs. Scrum: Choosing The Right Framework For Agile Project Management

‘Choose the right tool for the job.’ This age-old adage holds true when it comes to agile project management. In today’s fast-paced business environment, organizations are increasingly turning to agile methodologies to deliver projects efficiently and effectively. Two popular frameworks, PRINCE2 and Scrum, have

Prince2 Organizational Structures: Examining Different Approaches

Are you ready to delve into the world of PRINCE2 organizational structures? Get ready for a mind-blowing exploration of different approaches that will revolutionize the way you view project management. Buckle up, because we’re about to take you on a thrilling journey through the

The Principles Of Prince2 In Business Process Improvement Projects

Did you know that nearly 70% of business process improvement projects fail to meet their objectives? This staggering statistic highlights the need for a structured and proven approach to ensure success in such projects. That’s where the PRINCE2 methodology comes in. PRINCE2, which stands

Prince2 And Itil: Integrating Principles For Effective It Project Management

Did you know that 70% of IT projects fail due to poor project management? In today’s fast-paced and ever-changing business world, effective project management is crucial for organizations to stay competitive. That’s where PRINCE2 and ITIL come in. PRINCE2 (Projects IN Controlled Environments) is

Prince2 Change Control: Ensuring Smooth Project Adaptations

You may think that change is the only constant in life, but when it comes to project management, change can often be the source of chaos and confusion. Enter PRINCE2 Change Control, the method that ensures smooth project adaptations and keeps everything on track.

Measuring Project Progress With Prince2: Key Metrics And Indicators

Have you ever wondered why some projects succeed while others fail? The secret lies in effective project management, and one methodology that has proven to be highly successful is PRINCE2. With its emphasis on clear roles, stages, and processes, PRINCE2 provides a framework for

Applying The Principles Of Prince2 In Agile Software Development

Imagine a software development project where teams work seamlessly together, delivering high-quality products on time and within budget. Picture a scenario where project management practices are combined with agile methodologies, resulting in increased efficiency, flexibility, and customer satisfaction. This is the power of applying

A Review Of Prince2 Online Training Courses: Finding The Right Option For You

Are you ready to dive into the world of project management? Look no further than PRINCE2 online training courses. Like a compass guiding you through the complexities of project management, PRINCE2 certification equips you with the skills and knowledge needed to successfully navigate any

Prince2 Certification: Mastering The Principles For Career Advancement

Are you looking to take your career to the next level? Have you considered the power of PRINCE2 certification? In today’s competitive job market, having a project management certification can be a game-changer. But not just any certification will do. PRINCE2 certification is widely

The Principles Of Prince2 In Change Management: A Comprehensive Overview

Welcome to the world of change management, where navigating through the turbulent waters of organizational transformations requires a steady hand and a strategic approach. Just as a skilled captain relies on a compass to guide their ship, you too can find direction and clarity

Assessing And Mitigating Project Risks With Prince2: Best Practices

Are you ready to dive into the world of project management and take control of the uncertainties that come with it? Assessing and mitigating project risks is like navigating through treacherous waters, but with PRINCE2 as your compass, you can steer your project towards

Prince2 Planning Techniques: How To Create Effective Project Plans

Are you tired of project plans that fall flat and fail to achieve their objectives? Look no further! In this article, we will uncover the secrets to creating effective project plans using PRINCE2 planning techniques. Brace yourself for a transformative journey as we dive

The Importance Of Quality In Prince2: Ensuring Project Success

Are you ready to dive into the world of project management and discover the key to ensuring project success? Look no further than PRINCE2 – a renowned methodology that focuses on quality as a cornerstone of project delivery. In this article, we will explore

Prince2 Vs Waterfall: Comparing Principles For Traditional Project Management

Did you know that nearly 70% of traditional project management methodologies follow either PRINCE2 or Waterfall principles? These two approaches have long been the go-to options for managing projects in a structured and organized manner. In this article, we will compare the principles of

The Role Of The 7 Principles Of Prince2 In Risk Management

Did you know that 70% of projects fail due to poor risk management? In today’s fast-paced business environment, it is crucial for organizations to effectively identify, assess, and mitigate risks. This is where the 7 principles of PRINCE2 (Projects in Controlled Environments) come into

Prince2 Organization Structure: Key Roles And Responsibilities Explained

Did you know that organizations that use the PRINCE2 methodology have a 64% higher success rate in delivering projects on time and within budget? In today’s fast-paced business environment, having a well-defined organization structure is crucial for project success. In this article, we will

Prince2 And Lean Six Sigma: Integrating Principles For Maximum Efficiency

Imagine a well-oiled machine, operating at maximum efficiency, with each part working seamlessly together. This is the goal of any organization striving for success. To achieve this level of efficiency, it is crucial to integrate principles that optimize project management and process improvement. Enter

Comparing Prince2 And Pmbok: Which Project Management Framework Is Right For You?

Are you navigating the vast landscape of project management frameworks and feeling overwhelmed? Don’t worry, we’ve got you covered. In this article, we will compare two popular frameworks, PRINCE2 and PMBOK, to help you make an informed decision. Think of it as a compass

The Principles Of Prince2: A Guide For Project Team Members

If you are a project team member looking to enhance your understanding and application of project management principles, then ‘The Principles of PRINCE2: A Guide for Project Team Members’ is the article for you. This comprehensive guide will provide you with a detailed and

Prince2 Foundation Exam: Test Your Knowledge Of The Principles

Are you ready to embark on a journey of knowledge and self-discovery? Brace yourself, for the PRINCE2 Foundation Exam is here to test your understanding of the sacred principles of project management. This exam is not for the faint-hearted, but for those brave souls

A Deep Dive Into The 7 Principles Of Prince2: A Project Manager’s Perspective

Get ready to take a deep dive into the world of project management with ‘A Deep Dive into the 7 Principles of PRINCE2: A Project Manager’s Perspective.’ Brace yourself for a journey that will leave you feeling like you’ve conquered the seven seas of

The 5 Key Principles Of Prince2 In Agile Environments

Are you looking to enhance your project management skills in an agile environment? Look no further! In this article, we will explore the 5 key principles of PRINCE2 (Projects in Controlled Environments) and how they can be applied in agile environments to deliver successful

Prince2 Vs Six Sigma: Identifying The Principles For Quality Improvement

Did you know that 60% of projects fail due to poor quality control? In today’s competitive business environment, organizations are constantly striving to improve the quality of their projects. Two popular methodologies, PRINCE2 and Six Sigma, have emerged as effective approaches for achieving quality

Prince2 Practitioner: Applying The Principles In Real-World Scenarios

Are you ready to take your project management skills to the next level? Look no further than PRINCE2 Practitioner. In this article, we will explore how you can apply the principles of PRINCE2 in real-world scenarios to achieve project success. By understanding the key

The Importance Of The 7 Principles Of Prince2 In Governance

Are you ready to unlock the secrets of effective governance? In today’s fast-paced business environment, successful project management is essential for organizations to thrive. And that’s where PRINCE2 comes in. PRINCE2, which stands for Projects IN Controlled Environments, is a proven methodology that provides

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Comparing The Prince2 Project Manager And Agile Project Manager Roles”

Have you ever wondered how project managers play a pivotal role in the success of a project? Two popular methodologies, PRINCE2 and Agile, have emerged as effective frameworks for project management. While both methodologies aim to deliver successful projects, the roles of a PRINCE2

The Importance Of The Prince2 Project Quality Manager’s Role”

Are you familiar with the PRINCE2 methodology? It is a widely recognized project management framework that provides a structured approach to managing projects. Within this methodology, there is a crucial role that ensures the success of project quality – the PRINCE2 Project Quality Manager.

Advanced Techniques For Directing A Project With Prince2

Are you ready to take your project management skills to the next level? Imagine yourself as the captain of a ship, confidently navigating the complex waters of project management with precision and finesse. With the advanced techniques of PRINCE2, you can become a master

10 Essential Steps For Starting Up A Project With Prince2

Imagine you are embarking on a journey, a journey to bring your project to life. Just like any journey, starting up a project requires careful planning, a clear vision, and the right tools to navigate through challenges and reach your destination successfully. In the

The Ultimate Guide To Initiating A Project With Prince2

Are you ready to embark on a new project with PRINCE2, but feeling overwhelmed by the process? Look no further! In this ultimate guide, we will walk you through the step-by-step process of initiating a project using the PRINCE2 methodology. PRINCE2, which stands for

Prince2 Vs. Six Sigma: Which Methodology Ensures Effective Project Initiation?

In the world of project management, the choice of methodology can make or break the success of a project. It is crucial to select a methodology that ensures effective project initiation, setting the foundation for a smooth and successful project journey. When it comes

Exploring Prince2 Tailoring For Pharmaceutical Research Projects

Are you ready to dive deep into the world of PRINCE2 tailoring for pharmaceutical research projects? In this article, we will explore the intricacies of adapting the PRINCE2 methodology to suit the specific needs of the pharmaceutical industry. By tailoring PRINCE2, you can ensure

10 Essential Responsibilities Of A Prince2 Project Business Analyst”

Imagine a world where projects run smoothly, stakeholders are satisfied, and deliverables consistently meet expectations. In this world, a PRINCE2 Project Business Analyst plays a pivotal role in ensuring project success. With their expertise and analytical skills, they are adept at uncovering stakeholder needs

The Role Of Prince2 Project Support In Ensuring Project Success”

The pivotal role of PRINCE2 Project Support in ensuring project success cannot be overstated. With its expert guidance, this support system acts as a beacon of light, leading project teams through the intricate maze of project execution. By managing risks and mitigating challenges, PRINCE2

The Pros And Cons: Prince2 Vs. Kanban For Software Development Projects

Are you ready to dive into the world of software development project management? Brace yourself for an epic battle between two mighty methodologies: PRINCE2 and Kanban. Picture this: as these methodologies clash, sparks fly and the battlefield is set ablaze with contrasting pros and

Mastering Stage Boundary Management With Prince2: Best Strategies

Are you struggling with managing stage boundaries in your projects? Do you find it challenging to ensure a smooth transition between project stages? Look no further, because this article is here to help you master stage boundary management with PRINCE2! Imagine this scenario: You

The Ultimate Guide To Successful Project Start-Up With Prince2

Are you ready to embark on a project journey that leads to success? Look no further, as we present to you ‘The Ultimate Guide to Successful Project Start-up with PRINCE2’. This comprehensive guide will be your compass, guiding you through the intricate path of

Prince2 Vs. Lean: Comparing Project Closure Techniques

Are you tired of project closure techniques that leave you feeling unsatisfied? Look no further! In this article, we will delve into the world of project management methodologies and compare the project closure techniques of PRINCE2 and Lean. PRINCE2, known for its structured approach,

The Ultimate Comparison: Prince2 Vs. Waterfall For Infrastructure Projects

Are you ready to dive into the world of project management methodologies? Brace yourself for the ultimate comparison: PRINCE2 vs. Waterfall for infrastructure projects. Like a fierce battle between two titans, these methodologies go head-to-head to determine which one reigns supreme in the realm

Reviewing Prince2 Tailoring Strategies For Telecommunications Projects

In the vast landscape of telecommunications projects, navigating the complexities and intricacies requires a tailored approach. Just as a skilled tailor expertly crafts a suit to fit perfectly, so too must project managers employ tailored strategies to ensure success. This article delves into the

Prince2 Vs. Kanban: Which Methodology Ensures Efficient Product Delivery?

In the fast-paced world of project management, the need for efficient product delivery is paramount. Every organization strives to streamline their processes and optimize their resources to ensure successful outcomes. Two popular methodologies, PRINCE2 and Kanban, have emerged as frontrunners in the field. PRINCE2,

Prince2 Vs. Six Sigma: Comparing Project Management Approaches

Imagine you’re planning a road trip to your dream destination. You have the perfect car, a full tank of gas, and a map to guide you. But there’s one problem – you don’t have a clear idea of which route to take. Should you

How To Successfully Tailor Prince2 For Retail Expansion Projects

In the fast-paced world of retail, expanding your business can be both thrilling and challenging. As you embark on this journey, it’s crucial to have a project management methodology in place that is tailored to the unique demands of retail expansion projects. Enter PRINCE2

5 Common Mistakes To Avoid In Prince2 Project Management

Like a skilled captain navigating a treacherous sea, project managers must steer their teams towards success while avoiding common pitfalls. In PRINCE2 project management, a methodology known for its structured approach, there are five common mistakes that can derail even the most well-intentioned projects.

Prince2 Vs. Lean Six Sigma: Which Methodology Should You Choose?

Did you know that 97% of organizations believe that project management is critical to business performance? When it comes to project management methodologies, PRINCE2 and Lean Six Sigma are two popular choices. Both offer structured approaches to managing projects and improving processes, but which

The Role Of The Project Manager In The Prince2 Methodology

Did you know that projects using the PRINCE2 methodology have a higher success rate compared to those without? In fact, studies have shown that projects managed using PRINCE2 are 20% more likely to achieve their objectives. This is why understanding the role of the

10 Essential Steps To Tailor Prince2 For Social Media Marketing Projects

Are you ready for the ultimate challenge? Managing social media marketing projects can feel like walking a tightrope blindfolded. With ever-changing trends, unpredictable audience behavior, and the pressure to deliver measurable results, it’s no wonder many marketing professionals are left feeling overwhelmed. But fear

The Key Components Of Closing A Project With Prince2

Imagine you are standing at the summit of a mountain, taking in the breathtaking view of the landscape below. As you gaze upon the vast expanse of your completed project, you can’t help but feel a sense of accomplishment and satisfaction. Closing a project

10 Steps To Optimize Project Start-Up Using Prince2

Are you ready to kick-start your project with success? Look no further! In this article, we will guide you through 10 steps to optimize your project start-up using PRINCE2. Like a well-oiled machine, PRINCE2 is the key to unlocking efficient project management. With its

A Comprehensive Guide To Product Delivery In Prince2: Tips And Techniques

In the fast-paced world of project management, delivering high-quality products on time and within budget is essential for success. Just like a skilled chef carefully crafts and delivers a mouthwatering dish, the PRINCE2 methodology provides a comprehensive framework to ensure successful product delivery. Whether

The 10 Key Processes Of Prince2: A Complete Overview

Did you know that only 29% of projects are successful? Don’t let your project become part of that statistic. With PRINCE2, you can ensure that your project is a success from start to finish. In this article, we will provide you with a complete

Prince2 Vs. Agile: Which Methodology Should You Choose?

Are you facing a critical decision in your project management approach? Imagine this scenario: You have a tight deadline to deliver a complex project, and you’re unsure about which methodology to choose. The success of your project depends on selecting the most suitable approach.

The Benefits Of Prince2 Certification For Career Growth

Are you ready to take your career to new heights? Just as a pilot uses a compass to navigate through the skies, PRINCE2 certification can be your guiding star in the world of project management. Like a beacon of light in a dark night,

Exploring Prince2 Tailoring For Education And Training Projects

Welcome to the exciting world of education and training projects! Like a master chef crafting a unique dish, you have the power to tailor the renowned PRINCE2 methodology to meet the specific needs of these projects. Just as every student has their own learning

A Detailed Comparison: Prince2 Vs. Scrum For Digital Marketing Projects

Are you looking for the most effective project management methodology for your digital marketing projects? In this article, we will provide a detailed comparison of PRINCE2 and Scrum, two popular methodologies used in the digital marketing industry. By understanding the key features, advantages, and

A Step-By-Step Guide To Passing The Prince2 Foundation Exam

Are you ready to embark on a journey to conquer the PRINCE2 Foundation Exam? Just like a knight in shining armor, you can slay this challenge with our step-by-step guide. PRINCE2, which stands for Projects IN Controlled Environments, is a widely recognized methodology for

Reviewing Prince2 Tailoring Approaches For Renewable Energy Projects

Did you know that the renewable energy sector is expected to grow by 50% over the next five years? With such rapid growth, it is crucial for project managers in this industry to have effective methodologies in place to ensure successful project delivery. One

Prince2 Vs. Scrum: Which Framework Is More Effective For Stage Boundary Management?

Did you know that 87% of projects fail to deliver on time, within budget, or meet the desired outcome? When it comes to stage boundary management, choosing the right framework can make all the difference. In this article, we will explore the two popular

The Role Of Prince2 In Ensuring Project Success: An Analysis

Imagine a world where every project you undertake is a resounding success. Where deadlines are met, budgets are adhered to, and stakeholders are satisfied. This utopia may seem like a mere dream, but with the right project management methodology, it can become a reality.

7 Essential Steps For Successful Project Management With Prince2

‘Success is not the result of spontaneous combustion. You must set yourself on fire.’ These words, often attributed to the late Arnold H. Glasow, encapsulate the essence of successful project management. And when it comes to project management, PRINCE2 (Projects IN Controlled Environments) is

Prince2 Vs. Scrum: An In-Depth Comparison For Agile Project Management

Are you tired of traditional project management methods that feel as slow and rigid as a snail trudging through molasses? Look no further! In this article, we will take you on a wild ride through the thrilling world of PRINCE2 and Scrum, two of

The Top 5 Benefits Of Tailoring Prince2 For Financial Projects

In the fast-paced world of financial projects, efficiency and effectiveness are paramount. That’s where the power of tailoring PRINCE2 comes into play. By customizing this renowned project management methodology for financial projects, you can unlock a multitude of benefits that are simply unparalleled. From

Prince2 Vs. Agile: Which Methodology Provides Better Control Of A Stage?

In the world of project management, the adage ‘control is power’ holds true. It is crucial to have a methodology that allows you to effectively control each stage of your project, ensuring its success. When it comes to PRINCE2 and Agile, two popular project

How To Successfully Tailor Prince2 For E-Commerce Projects

Are you ready to embark on the journey of tailoring PRINCE2 for your e-commerce projects? Just like a skilled tailor meticulously crafts a suit to perfectly fit its wearer, you too can adapt PRINCE2 to suit the unique needs of the e-commerce industry. In

7 Essential Steps To Start A Project With Prince2

Are you ready to embark on the exciting journey of starting a project? Well, buckle up because we have got just the guide for you. Introducing the 7 Essential Steps to Start a Project with PRINCE2. Now, you may be thinking, ‘Why do I

Mastering The Process Of Directing A Project With Prince2

Did you know that only 37% of projects in the United States are considered successful? It’s a staggering statistic that highlights the need for effective project management methodologies. One such methodology is PRINCE2, which stands for Projects IN Controlled Environments. Mastering the process of

The Ultimate Comparison: Prince2 Vs. Waterfall For Construction Projects

Are you struggling to find the perfect project management methodology for your construction projects? Look no further! In the world of project management, choosing the right methodology is like finding the perfect tool for a craftsman – it can make or break your project’s

Prince2 Vs. Six Sigma: Choosing The Right Methodology For Project Initiation

Are you faced with the daunting task of choosing the right methodology for project initiation? Look no further, as we delve into the world of PRINCE2 and Six Sigma, two widely renowned methodologies that can help you navigate the complexities of project management. In

10 Key Principles To Master In The Prince2 Methodology

Are you looking to enhance your project management skills and achieve successful outcomes? Look no further than the PRINCE2 methodology. This powerful approach, known for its structured framework and proven success, offers a comprehensive set of principles that can help you master the art

A Deep Dive Into The Seven Themes Of Prince2: Understanding Their Importance

Imagine diving into the depths of project management, exploring the intricacies and nuances that govern its success. As you plunge deeper, you encounter the seven themes of PRINCE2, a globally recognized methodology that provides a structured approach to managing projects. These themes, like the

Prince2 Vs. Pmp: Which Certification Is More Valuable For Project Managers?

Are you a project manager looking to boost your career prospects? Well, you’re in luck! In the world of project management, there are two heavyweight certifications that can give you the edge you need: PRINCE2 and PMP. These certifications are like the Batman and

The Art Of Managing A Stage Boundary With Prince2: Best Practices

Managing a stage boundary in a project can be likened to walking a tightrope. On one hand, you must balance the need for clear communication and thorough planning to ensure a successful transition. On the other hand, you must juggle proactive risk management to

A Comprehensive Guide To Implementing Prince2 In Your Organization

Did you know that organizations that implement PRINCE2, a project management methodology, experience a 20% increase in project success rates? If you’re looking to improve project outcomes and enhance efficiency within your organization, implementing PRINCE2 is a wise choice. This comprehensive guide will walk

Prince2 In The Healthcare Sector: Improving Project Management Efficiency

Did you know that inefficient project management in the healthcare sector can lead to significant delays, increased costs, and compromised patient care? With the ever-growing demands and complexities of healthcare projects, it is crucial to have a robust project management methodology in place to

Prince2 Vs. Lean Six Sigma: Choosing The Right Methodology For Process Improvement

In today’s fast-paced business world, organizations are constantly striving to improve their processes and achieve greater efficiency. Two prominent methodologies that have gained significant traction in the field of process improvement are PRINCE2 and Lean Six Sigma. While both methodologies aim to enhance organizational

How To Successfully Apply Prince2 To Your Project: A Step-By-Step Guide

Imagine you are embarking on a project, and you want to ensure its success from start to finish. Just like a skilled captain navigating a ship through treacherous waters, you need a reliable framework to guide you through the complexities of project management. Enter

Prince2 Vs. Lean: Comparing Project Closure Approaches

Are you ready to dive into the world of project closure methodologies? Like a skilled chess player contemplating their next move, choosing the right approach is crucial for successful project closure. In this article, we will explore the dynamic battle between PRINCE2 and Lean

The Top 5 Challenges Faced In Prince2 Project Management

Are you ready to take on the challenges of PRINCE2 project management? As a project manager, you will face numerous obstacles that can make or break the success of your projects. In this article, we will explore the top 5 challenges that you are

The Prince2 Methodology In The Construction Industry: A Case Study

Imagine overseeing a construction project where every detail is meticulously planned, every task is assigned to the right team member, and every milestone is successfully achieved. This level of precision and efficiency is not just a dream, but a reality with the implementation of

Prince2 Practitioner Exam: Tips For Handling Difficult Questions

Are you preparing to take the PRINCE2 Practitioner Exam? Are you concerned about how to handle difficult questions that may come your way? Well, worry no more! In this article, we will provide you with valuable tips and strategies to tackle those challenging questions

Exploring The Benefits Of Prince2 Certification For Project Managers

‘Two heads are better than one.’ This age-old adage emphasizes the power of collaboration and teamwork, which are essential in the field of project management. If you’re a project manager looking to enhance your skills and boost your career prospects, then PRINCE2 certification may

Prince2 Vs. Agile: Which Project Management Approach Is Right For You?

Are you tired of project management approaches that leave you feeling overwhelmed and frustrated? Look no further! In the world of project management, two heavyweights stand out: PRINCE2 and Agile. These methodologies have revolutionized the way projects are executed, delivering exceptional results time and

How To Apply The Prince2 Methodology For Successful Change Management

Are you tired of feeling like a ship lost at sea when it comes to managing change in your organization? Look no further than the PRINCE2 methodology, a guiding light in the storm of change management. Just as a lighthouse illuminates the path for

Prince2 Foundation Exam: Everything You Need To Know

Are you considering taking the PRINCE2 Foundation Exam? If so, you’ve come to the right place. In this article, we will provide you with everything you need to know to successfully prepare for and pass the exam. Imagine you are a project manager tasked

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PRINCE2 Method in Project Management: Basics, Strengths and Weaknesses

08/11/2022 - Articles

As standardized approaches, project management methods provide guidance for planning, executing and controlling projects. PRINCE2 is a process-oriented method, can be scaled and places the benefits of a project at the center of project management. Our technical article offers an introduction to the basic idea, strengths and weaknesses of the PRINCE2 method.

PRINCE2 is more than a method: Project success with a system

The PRINCE2 method is a process-based project management method. It is one of the most popular project management methodologies, with more than one million PRINCE2 certifications and adoption in over 150 countries worldwide. In the UK, it is the leading project management standard. PRINCE2 is not just a project management method, but a fully comprehensive project management system with its own process definitions, roles, management templates and methods. PRINCE2 describes the concrete implementation of projects only rudimentarily (unlike PMI's PMBOK or IPMA's methods); the focus is clearly on the overarching management model. PRINCE2 is therefore more of a framework, a methodical process model for overall project management.

PRINCE2 provides a best-practice approach to the governance framework for projects of all types and sizes

The name PRINCE is an acronym that stands for PRojects IN Controlled Environments. PRINCE2 is published and continuously developed by the British company Axelos Ltd. The "2" in the name indicates that it is a further development of the registration standard for IT projects "PRINCE", which was developed in 1989. PRINCE2 was developed with the involvement of users on the basis of this IT project management method and was published in 2009 in the first cross-industry applicable version. The nomenclature, roles and processes of PRINCE2 have been adapted to the other project-relevant guidelines of the Best Practice Management Portfolio.

Is the PRINCE2 method agile?

In principle, PRINCE2 can be classified as a classic project management method. In addition to the classic variant, however, an agile variant of PRINCE2 has now become established: PRINCE2 Agile®. This integration of agile frameworks into the PRINCE2 process model has been described in an additional manual since 2015.

What is PRINCE2 Agile®? PRINCE2 Agile combines the flexibility and responsiveness of AgilePM™ with the clearly defined overarching process control framework of PRINCE2®. PRINCE2 Agile was developed for companies and individual users who want to use PRINCE2 and additionally benefit from the advantages of agile methods. The integration of agile approaches relates primarily to concrete implementation. PRINCE2 Agile thus also enables agile work in complex projects and is a popular method for hybrid project management .

How does the PRINCE2 method work?

Four basic components.

Three basic elements represent the actual content of the PRINCE2 method:

• 7 basic principles or core values form the basis of the PRINCE2 system. They are the decisive factors for the success of the project.
• The course of the project according to the PRINCE2 method follows a procedure. The flow description of this procedure embodies processes. These are summarized in the PRINCE2 process model.
• Topic blocks or core topics define technical content, for example, how the organizational structure is set up or how risk management is to be carried out.

PRINCE2 is based on

The fourth building block that makes up the framework is its flexible adaptability to the respective project structure and project environment. The PRINCE2 method is highly scalable and applicable to very small to very large projects. For example, depending on the requirements of the project, different roles can be added or combined in different compositions. Adaptability also includes the fact that PRINCE2 can be combined with other methods and frameworks, for example with Kanban as a project implementation approach for workflow control or with Scrum, as in PRINCE2 Agile.

The 7 basic principles of the PRINCE2 method

The seven basic principles represent unconditional success factors based on user experience (best practice), which are necessary to be able to successfully carry out and complete a project.

PRINCE2 Basic Principle 1: Ongoing Business Justification

Every project must

• have a clear reason,
• have a definable need, and
• bring a sustainable benefit to the customer.

At any time during the course of the project, it must be possible to see why it made sense to have started the project and why it is justified to continue it.

The basic idea of PRINCE2 is that a project has a business justification at all times. This ensures that a project is only carried out or continued if a benefit is derived from it.

PRINCE2 Basic Principle 2: Learning from Experience

In each project step in the PRINCE2 process, it is important to record learnings and make them directly usable for the further course of the project, for parallel and future projects.

PRINCE2 Basic Principle 3: Defined Roles and Responsibilities

Roles, functions, responsibilities and competencies within the project organization must be clearly defined before the project begins. Only in this way can the different interests of the various stakeholders (clients, users, internal and external suppliers) be represented.

PRINCE2 Basic Principle 4: Control via Management Phases

A project is easier to manage if it is divided into different phases. Each phase ends in an evaluation in which the steering committee reviews progress, project plan and business case, among other things. This can also lead to the project being cancelled. Detailed planning for the next management phase does not take place until the previous phase is completed, in order to be able to directly incorporate what has been learned and ideally adapt the planning to the current situation.

PRINCE2 Basic Principle 5: Management by Exception

This principle serves to make the use of working time as efficient as possible. An escalation or decision is not necessary for every small deviation from the specifications. Escalations should only become necessary when exceptional situations arise. This is possible by defining permissible deviations via the fundamental aspects of project control.

It is therefore a matter of controlling with tolerances, which gives project management freedom. This means that work can continue even if there are slight deviations from the specifications. Such tolerance corridors can be defined for all project dimensions (time, costs, scope, quality, expected benefits, risk).

PRINCE2 Basic Principle 6: Product Orientation

A clear idea of the end product of the project is necessary in order to easily define the individual quality requirements. In the PRINCE2 method, the end product is called the "project end product". It is defined at the beginning and divided into different sub-products. Each sub-product is described as an individual product and represents the specification for implementation. Everything that is created during the project is called a product. For example, the project management documentation is a management product. The products that represent the goal of the project are called specialist products.

PRINCE2 Basic Principle 7: Adapt to the project environment

The PRINCE2 method is a universal project management method. PRINCE2 is applicable to any

• Project environment
• Project size
• Team capability
• Risk situation
• Project type
• Cultural environment
• Geographical location

Therefore, PRINCE2 must be adapted to the individual requirements of the project beforehand. It is a matter of defining in advance the necessary and correct level of control for the project. The adaptation concerns the three elements of principles, topics and processes in equal measure. Nothing may be left out, but process steps can be combined or extended, for example. Roles can be filled individually or bundled into one person for smaller projects. Minimum requirements for customization are defined for the topics.

The 7 themes of the PRINCE2 method

The technical knowledge required to carry out a project according to the PRINCE2 method is recorded in the topics. They describe certain aspects of daily project management in detail, i.e. they define how to act in which situation and by whom. Everyone who participates in the project must have internalized the topics.

• Business Case: Form in which the justification for the project is described (cost-benefit calculation or strategic justification).
• Organization: definition of the organizational model with roles and responsibilities
• Quality: planning and control of project objectives (description of concrete checks and measures to ensure the quality of project implementation)
• Plans: planning of contents and processes (project plans, phase plans, etc.)
• Risks: risk management for safeguarding and description of measures
• Changes: Dealing with changes
• Progress: controlling the progress of the project (reporting)

The 7 phase process of the PRINCE2 method

The process model of the PRINCE2 method comprises seven phases, which are primarily concerned with the holistic management of the project.

1. SU: Preparing a project

This process ensures, among other things, that the project has a clear objective, and that there is a clearly defined client and project manager. A project description is created.

2. DP: Steering the project

Project steering is required from the beginning to the end of the project. Steering committee, client or main decision-making body starts the project, decides on the next phases, responds to escalations, etc. The project board decides what it must do to organize and execute each approved project and what it will delegate to the project manager.

3. IP: Initiate the project

The project manager prepares project initiation documentation with the planning of the activity in the project, including the project plan and baselines for the performance targets of time, cost, quality, scope, risk and benefit. The project board approves the project plan.

4. CS: Control a phase

The project manager puts together work packages and hands them over to team managers or assigns them to teams. He monitors the progress of the work, helps if necessary or corrects errors. Team managers coordinate the daily work and are the link between project manager and project teams.

5. MP: Manage product delivery

The Project Manager reviews project progress against the project brief and ensures deliverables meet quality requirements. The project board reviews completed work packages, accepts them or requests revisions/changes. How product development and delivery should be done cannot be defined universally by the PRINCE2 method. Agile frameworks can of course be incorporated here during implementation.

6. SB: Management of a phase transition

Project managers and project board/steering committee review project progress as planned and conformance to requirements after each phase. Project managers hold a review with the project team to capture any lessons learned and improve the next phase. The project board decides whether to continue the project. Detailed planning for the following phase is done (resource planning, detailed schedule and time planning).

7. CP: Completing the project

The project is brought to a clean conclusion, the product handover is made, a final evaluation is carried out, the documentation and the final report are prepared, and the team and the project manager are relieved. Findings from the project are processed and made available for a continuous improvement cycle.

Propagated strengths and advantages of the PRINCE2 method

Propagated weaknesses and disadvantages of the PRINCE2 method

Which project management software is suitable for the prince2 method.

If you are looking for project management software that can map the PRINCE2 method in the best possible way, without you having to make concessions or even forego certain PRINCE2-specific functions, you should already pay attention to corresponding functions when selecting the software. As our current market overview and project management software comparison show, not all popular and well-known project management software is suitable for implementing projects according to PRINCE2. When selecting project management software, follow our 9-step plan to evaluate in a targeted manner and make the right decision in the long term.

Projektron BCS not only fully supports project management according to the PRINCE2 method, but even provides a suitable wizard that supports you right from the start when planning your projects according to PRINCE2 and reliably accompanies them right through to the completion of a project. The PRINCE2 functions in Projektron BCS include:

• A quality register in which you define criteria for your project success
• Tolerance limits that you can define for your project values together with the steering committee
• Comprehensive planning tools for the rough and detailed planning of your project phases
• Specific resource management with resource preview
• Change management via open items that the steering committee can review and accept with a click of the mouse.
• Report generator, for example for your business case
• Easy assignment of project roles and display as an organization chart
• Graphical network diagram for related products with predecessor-successor relationships

Discover Projektron BCS as PRINCE2 software and test BCS right now without obligation!

Test Projektron BCS free of charge!

Apply PRINCE2 method: Certification

Now that you know the most important things about PRINCE2, you're probably asking yourself, "How can I apply the PRINCE2 method to my projects?"

PRINCE2 as a process model is protected by copyright. Using it as a method and applying the PRINCE2 techniques, however, is royalty-free. To become PRINCE2 qualified, you must be officially certified. Within PRINCE2, there are different levels of certification and even two different certification tracks. One is for the classic PRINCE2 method and the other is for PRINCE2 Agile.

You can undergo training and certification at three qualification levels for a fee:

• PRINCE2 Foundation: Introduction to PRINCE2 fundamentals, topics and processes.
• PRINCE2 Practitioner: Requires passing the PRINCE2 Foundation exam and is aimed at advanced users.
• PRINCE2 Professional: highest possible certification

Further information on the method and certification can be found on the pages of the rights holder of PRINCE2, Axelos Ltd.

Compact: Common project management methods and the basic idea of the PRINCE2 method

In general, a project is considered successful if it is completed on time, does not cost more than planned, and if the result meets the client's expectations. The success of a project is therefore determined by the benefits and the costs of a project. In order to ensure the success of a project, project management methods are used to ensure that all participants have the same idea of how to proceed and organize the project, who is responsible for what and what results are expected.

Currently, three main approaches to project management have become established, each defining their own methodological approaches and certification programs for project managers:

• PMBOK (Project Management Body of Knowledge) is a collection of project management techniques from the U.S. Project Management Institute (PMI) - and is accordingly besponders in the larger companies in the United States.
• ICB (IPMA Competence Baseline) is a collection of knowledge and experience areas around project management published by the European initiative IPMA (International Project Managers Association) - rather represented in Europe.
• PRINCE2 (PRojects IN Controlled Environments)  was developed as a methodological approach for managing British government projects and was originally focused on IT projects. Later, the model was formulated independently of specific industries and projects and then published as PRINCE2 in 1996. Since then, the model has been continuously developed and is steadily gaining in importance, not only in the public sector.

About the author

The employees in the user consulting department know the functions and modules of Projektron BCS like the back of their hand. They also know about the needs and requirements of each individual customer for project management software. With the experience of over 1,000 successful product launches, they are the experts in understanding customer requirements and translating customer-specific workflows into the functionality of Projektron BCS.

Value of Teaching PRINCE2 Project Management Methodology

• Living reference work entry
• First Online: 28 June 2019
• Cite this living reference work entry

• Angela Lecomber 2  

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PMBOK ; Project management ; Training ; PRINCE2

Introduction

As project management evolves as a field of practice, companies are now realizing that their entire business, including most of the routine activities, can be regarded as a series of projects. Simply stated, businesses are managing their transformations by projects.

There are a number of accepted approaches to project management, the Project Management Body of Knowledge (PMBOK) and Projects in Controlled Environments Version 2 (PRINCE2) being two of the most important. Recently there has been considerable interest in Agile Project Management.

Joslin and Muller ( 2015 ) found that there was a positive relationship between the use of project management methodologies such as PMBOK and PRINCE2 and project success. These are described as project management “best practices” by the respective “owners” which are the Project Management Institute (PMI) and AXELOS, respectively.

The teaching and learning of project management have...

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Lecomber, A. (2019). Value of Teaching PRINCE2 Project Management Methodology. In: Tatnall, A. (eds) Encyclopedia of Education and Information Technologies. Springer, Cham. https://doi.org/10.1007/978-3-319-60013-0_199-1

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DOI : https://doi.org/10.1007/978-3-319-60013-0_199-1

Received : 28 August 2018

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Published : 28 June 2019

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