presentation in teams meeting

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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Mr. Metaverse welcomes you to my Metaverse day to explore the Future Work.

The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen "Mr. Metaverse"

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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Meeting, Microsoft Teams, Share Filed under PowerPoint Tutorials

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How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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How To Give Control in Teams to Switch Presenter

Microsoft Teams continues to add new features and ways to engage meeting attendees. Sometimes when you’re a presenter in a Teams meeting, you’ll want to allow someone else to present or give control to someone else in the meeting. We’ll run through the different ways to present and how to give control in Teams to someone else.

The information below applies to all Microsoft Teams meetings, including breakout sessions and webinars. Some features, like PowerPoint Live, are only available while using the desktop version of Teams and cannot be accessed if you’re running Teams in a web browser.

Sharing Content in a Teams Meeting

When you’re in a Teams meeting and select the Share button, you can choose to share content in different ways:

• Share your screen : This option will allow meeting attendees to see anything that’s on the monitor you select.
• Share a specific window : This option will only allow attendees to see the specific window you choose to share.
• Create a Whiteboard : This option will launch the Whiteboard app so meeting attendees can collaborate. 
• Share a PowerPoint : Select a specific PowerPoint file to present to meeting attendees.

When you choose to share a PowerPoint presentation (rather than sharing the specific window the PowerPoint is in), meeting attendees will get a few extra features, and so will you.

When you share a presentation using PowerPoint Live, attendees will be able to move through the slides in your presentation at their own speed. Don’t worry—meeting attendees won’t control what other attendees see. You’ll still be in control of your presentation . However, if an attendee wants to skip a few slides ahead to see what’s coming, they can. When they’re ready, there’s a sync button which will sync them up with the presenter.

If you don’t want attendees to move through the presentation on their own, you can toggle that feature off by selecting the eye icon on the control panel that appears on the presentation.

When you share a presentation via PowerPoint live, you’ll be able to see your notes, slides, and the audience while you present. This is a feature that Teams users have been clamoring for, and we’re thrilled to see that Microsoft listened.

You’ll also get access to multi-colored laser pointers, pens, and highlighters to aid in your presentation.

Roles in Teams Meetings

First, let’s get clear about the various roles available in Teams meetings. The person who creates the link to join the meeting is the organizer. That person has ultimate control and can do things that no other attendee can do like manage breakout rooms .

The organizer can designate other meeting attendees as presenters. Only the organizer and presenters can share content during the meeting. Besides the organizer and presenters, everyone else in the meeting is called an Attendee.

The organizer can set presenters in advance of the meeting or on the fly during the meeting. To set presenters in advance of the meeting, the meeting organizer should select the Meeting Options link in the calendar invitation for the meeting.

A web page will open where you can choose who will be able to present during the meeting.

If you choose Specific people , next type in the names of the people who you want to be Presenters.

How To Promote an Attendee to Presenter in Teams

If you’re the meeting organizer, it’s easy to promote a meeting attendee to presenter during the meeting itself.

• Find the attendee in the participant list.
• Select the More options (three dots) link next to the attendee’s name.

• Select Make a presenter .

Now that person will be able to share content during the meeting.

Presenting vs. Taking Control

It’s important to understand the distinction between presenting in a Teams meeting and taking control of shared content.

Apps like GoToMeeting and Zoom have ways for meeting attendees to take control of another attendee’s computer. This usually happens in remote support sessions. So far, Microsoft Teams has not provided that functionality. However, Teams does allow presenters to give limited control to another attendee, and attendees can request control from presenters.

Obviously, you should only give control in Teams to someone you trust.

How To Give Control in Teams

In Microsoft Teams, if you want someone else in your meeting to edit a file you’re sharing or take over your presentation, you can give control to that person. It’s like adding a second, simultaneous presenter. You’ll both be able to control what’s being shared. You can take back control any time you want.

You can only give control to someone else in your Teams meeting when you’re presenting. Mouse over the content you’re sharing to activate the sharing toolbar and select Give control .

From there, select the person you want to give control to. The person you want to give control to will receive a notification letting them know that you want to share control of the presentation with them. When you share control with someone else, they’ll be able to make edits and other changes to the shared screen.

If you want to take control back from them, simply select the Cancel Control button.

How To Request Control in Teams

Requesting control while someone’s presenting in Teams works similarly. Simply select the Request control button. The presenter can then choose to Allow or Deny your control request.

When you no longer want control, you can select the Release control button.

Get Comfortable with Microsoft Teams

Love it or hate it, it doesn’t look like Microsoft Teams is going away any time soon. If your employer uses Teams, it’s worth learning a few Teams tips and tricks to get more comfortable with all its features. 

You can read about several ways to run polls in Teams meetings or learn how to hide your mess by changing your background in Teams.

Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

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Tips & Tricks

Building a Healthier Meeting Culture

7 strategies for getting smarter about virtual teamwork

Illustration by Polly Lindsay

N No one thinks it’s a good idea to sit through meetings all day , every day—but since the start of pandemic-era remote work, many people have been doing just that. A calendar packed with video meetings can feel like a form of limbo—a helpless state of chatter about what needs to get done but isn’t getting done ... because you’re too busy meeting. o one thinks it’s a good idea to sit through meetings all day , every day—but since the start of pandemic-era remote work, many people have been doing just that. A calendar packed with video meetings can feel like a form of limbo—a helpless state of chatter about what needs to get done but isn’t getting done ... because you’re too busy meeting.

Microsoft has been studying how people work and collaborate through research, surveys, and analysis of how customers use its tools. What the science says: There are ways to meet less often and still make everyone feel engaged and fully looped-in. We can learn from 2020—the year of meeting overload—and become wiser in 2021: Let’s make this the year of more thoughtful, more intentional meetings. Here are seven strategies to get you there.

Strategy One: Ask yourself, is a meeting the right way to get this done?

Does it feel like you’re in more meetings than ever? You are! An anonymized study of Microsoft Teams activity between February and August 2020 showed a 55% increase in the number of meetings and calls per week, spurred on by the shift to remote work during COVID-19. It was an understandable attempt to keep everyone connected—and it was unsustainable.

Intentional Meetings: A Checklist

Make your meetings more intentional: Download this checklist of six key questions to ask yourself as you plan.

Within Microsoft 365, leaders have looked at the data and are pushing back against meetings as the default mode for collaboration. “We’re definitely asking, ‘Do you have to have this meeting—seriously, do you have to have it?’ ” says Jared Spataro, corporate vice president of Modern Work. “ ‘Are there other ways to move this project forward?’ And we’re being hard-core about it.”

When you do need to meet, don’t forget to assign roles—leader, presenter, note-taker—and to communicate the goal or goals of the meeting in the invitation. (And if it’s hard to articulate the goal, maybe you should rethink hosting a meeting.)

Strategy Two: Beware the “million-dollar meeting”

Does your organization hold meetings that are both recurring and very large? Companies should be mindful of that combination: It’s costly.

“One of the things we often show customers—and which is very powerful to the C-suite particularly—is their ‘million-dollar meeting,’ ” says Kamal Janardhan,

general manager for Microsoft Workplace Intelligence, M365 Modern Workplace Transformation. “We find the meeting at their organization that has the most attendees and the most senior people,” she says. It’s worth considering whether that meeting is the best use of their skills, expertise, and experience—not to mention their valuable time. The question these companies need to ask themselves, Janardhan says, is: “Are you sure this meeting is worth a million dollars?”

Two possible solutions: Maybe the meeting needs to be large but happens less often—or it happens often but can be smaller.

Strategy Three: Be intentional about time

Is this trash day? Did I feed the cat? What’s for lunch? You’re not imagining things: It’s hard to stay focused during a lengthy remote meeting.

You’re testing the focus of coworkers if you routinely schedule virtual meetings that stretch past the half-hour mark. Research out of Microsoft’s Human Factors Labs suggests that after about 30 to 40 minutes of concentration, fatigue starts setting in.

Some conversations really do require an hour. But when possible, cap meetings at 25 minutes or 50 minutes, so people have time to stretch and walk around before their next meeting. (In Outlook, you can set a default to do just that.) If a longer meeting is needed, build in a 5-minute break partway through, then get back to it. Give your brain time to recharge—and yes, it is trash day.

Strategy Four: Keep your culture alive (and have fun)

The company bake-off, the annual retreat, the holiday party…you probably didn’t celebrate any of them IRL last year. There are some ways to keep traditions alive, however—or to even create new ones—during this unprecedented time.

Take a cue from AEG, one of the world’s leading sports and live entertainment companies. AEG’s IT staff programs amusing themes for its twice-weekly huddles on Microsoft Teams. “We started with ‘wear your funkiest hat,’ and we have had meetings where everyone wears a favorite concert tee,” says Bill Martin, AEG’s chief information officer. “Just fun things to keep everyone connected.”

Strategy Five: Understand the psychology of FOMO—and resist it

Chances are you’re joining quite a few meetings you could safely skip. These are meetings, not Coachella, folks.

Still, “We’re finding that fear of missing out is a real thing,” says Spataro of Modern Work. Give yourself (and others) permission to skip nonessential meetings. And have someone take clear, concise notes for the wider team to read afterward. When people know they can quickly catch up, they’re less worried about missing something.

Other options: People can follow the meeting via a chat in a Teams channel, listen to the meeting recording, or read the transcript when it’s convenient for them.

After a few skipped meetings, “if you start to see things in the notes that make you want to be there, then, great—you should come,” Spataro says. “But otherwise, what's the best meeting out there? It's the meeting you don’t have to attend.”

Strategy Six: Trade large, recurring meetings for a meaningful one-on-one

“Did you catch the game last night?” “Have you tried that new dumpling shop?” Sure, it seems superficial, but those brief moments of office chat are sorely missed in the world of remote and hybrid work. In a Microsoft Harris Poll of people in six countries, almost 60% of those surveyed feel less connected to their colleagues since working from home more often. That might seem like a paradox given meeting overload, but group meetings can’t quite replace those IRL exchanges between colleagues.

Informal interactions create trust and goodwill; they build social capital. And that social capital and connection, according to Microsoft Senior Research Economist Sonia Jaffe, is associated with a vast range of benefits, from job satisfaction to better health. In remote work situations, people have to try harder to have casual (but essential) conversations. Jaffe suggests setting up small group lunches or “social channels” in Teams, plus one-to-one chats or virtual coffee meetings.

Try this rule: For every three or so inessential group meetings you decline, schedule a one-to-one catch-up with a direct report, teammate, or someone on another team. One more thing: Don’t forget to reach out to coworkers who were onboarded virtually and who have entirely missed out on watercooler chat.

Strategy Seven: Set boundaries—and stick to hard stops

All good things must come to an end...now!

It’s tempting to say yes to late meetings when your only “commute” is between your home office and your kitchen. But in an era of meeting and chat overload, it’s essential to respect some boundaries. Don’t forget to set hard stops—not only on meeting lengths, but on workdays. And work hours. And work itself.

The Ways We Disconnect

Social Capital

Bringing Us Together

NOAA's Atmospheric Composition from Space

2024 geoxo acx science team meeting, presentations, day 1: tuesday, may 7, day 2: wednesday, may 8, day 3: thursday, may 9.

285 Example Phrases: How to Show Appreciation to Team Members

By Status.net Editorial Team on May 6, 2024 — 16 minutes to read

In this article, we’ll discuss different phrases to express your appreciation to your team members, suitable for various occasions and situations. From daily achievements to significant milestones, these examples will help you communicate your gratitude effectively and encourage an atmosphere of mutual support.

Daily Interactions

Compliments on work quality.

• Great job on the presentation, you really nailed it!
• I love how organized and detailed your reports are.
• Your attention to detail in this project is commendable.
• The way you handled that client meeting was top-notch.
• You always deliver exceptional work.
• Keep up the good work!
• Your creativity in solving problems is impressive.
• I admire your dedication and focus on your tasks.
• The initiative you took on this task is greatly appreciated.
• Your ability to stay on top of things is admirable.
• Your presentation skills are truly impressive.
• You have a great eye for design in your projects.
• Thank you for consistently providing accurate and timely data.
• Your technical skills are a great asset.
• Your ability to multitask is outstanding.
• The way you explain complex concepts is easy to understand and follow.
• Your efficiency when working under pressure is remarkable.
• I appreciate the thoroughness of your work.
• You have a strong work ethic, and it shows in your results.
• The quality of your customer service is excellent.
• Your innovative ideas set a new standard for our team.
• The leadership qualities you display are commendable.
• Your expertise in this area is a valuable resource for us.
• I appreciate your dedication to continuous improvement.
• Your problem-solving skills consistently amaze me.
• You bring a fresh perspective to our team.
• Thank you for managing that workload so effectively.
• I admire your ability to prioritize and stay organized.
• Your communication skills truly enrich our team.
• Your commitment to excellence is an inspiration.

Acknowledging Effort

• I see how hard you’re working, keep it up!
• Thank you for your dedication and commitment.
• I appreciate the extra hours you put in this week.
• Your hard work on this project is definitely paying off.
• Your persistence and determination are admirable.
• The effort you put into your work does not go unnoticed.
• Your time and energy spent on this task is highly appreciated.
• Thank you for working tirelessly to meet our deadline.
• Your focus and perseverance have made a real difference.
• Your dedication to this project is truly inspiring.
• I can tell you’ve put a lot of thought and effort into this.
• Thanks for staying late to finish that task, it made a difference.
• Your patience and attention to detail are commendable.
• Thanks for going above and beyond to ensure success.
• Your commitment to learning and growing is appreciated.
• You’re always willing to help others and share your knowledge.
• Thank you for staying so engaged and focused.
• I’m grateful for your willingness to adapt and overcome challenges.
• Thanks for your relentless pursuit of solutions.
• You handled that tight schedule with grace and determination.
• Your positive attitude and relentless work ethic motivate our team.
• Thanks for sticking with it and seeing it through to completion.
• You’re an invaluable team player, and your contributions are treasured.
• You’re always so willing to pitch in when we need help.
• The diligence and efficiency you bring to your work are remarkable.
• Your resilience when encountering setbacks is impressive.
• The energy you bring to your work is contagious and inspiring.
• Your dedication to improving and learning new skills shows.
• You have a strong sense of responsibility, and it shows in your effort.
• Your thoroughness and thoughtfulness make you an invaluable team member.

Team Meetings

Praise for collaboration.

• Great job working together on this project!
• I appreciate how well you all communicated with each other.
• The teamwork in this group is impressive.
• I noticed how you all supported each other’s ideas, and that’s fantastic.
• Your collaborative attitude makes a huge difference.
• It’s great to see everyone sharing their skills and expertise.
• I love how you all listen to and respect each other’s opinions.
• The way you all pitch in and help out is commendable.
• You’re a great example of how collaboration leads to success.
• Thank you for being open-minded and working together.
• Your group’s synergy is inspiring.
• I admire how you all combine your strengths for the common goal.
• You all have a great sense of shared responsibility.
• You all demonstrate a strong commitment to teamwork.
• It’s amazing to see how you all can achieve so much more together.
• You’ve shown that collaboration is key to your success.
• I value the collective efforts you all have put in.
• Your unity and togetherness are truly beneficial.
• I appreciate how well you all merge your skills for better results.
• You all work in harmony, and that’s quite an accomplishment.
• Thank you for fostering a collaborative environment.
• Your teamwork makes this place a joy to work at.
• I value the enthusiasm you all have for working together.
• It’s a pleasure to see you all working so cohesively.
• You guys are an excellent example of what teamwork looks like.
• I appreciate the cooperative spirit you all bring to the table.
• It’s wonderful to see such an engaged and supportive group.
• You all seamlessly work together, and that deserves recognition.
• Your collaboration is key to our success as a team.
• Thank you for demonstrating that teamwork improves productivity.

Celebrating Milestones

• Congratulations on reaching this significant milestone!
• I’m impressed with the level of dedication you all showed.
• Great job accomplishing this goal as a team!
• You should be proud of what you’ve achieved together.
• It’s fantastic to see your hard work pay off.
• I’m thrilled with the results of your combined efforts.
• This milestone is a testament to your teamwork.
• You’ve demonstrated dedication and perseverance.
• Cheers to reaching this important milestone!
• Together, you’ve achieved remarkable results.
• Your collective effort has brought you this far.
• You’ve proven that teamwork can accomplish great things.
• Thank you for your commitment to achieving this goal.
• Your success is well-deserved, and I’m proud of you all.
• It’s a pleasure witnessing your collective accomplishments.
• I’m grateful for the time and energy you’ve all invested.
• This achievement speaks volumes about your abilities as a team.
• You’ve shown that challenges can be overcome with collaboration.
• I appreciate the hard work that got you to this point.
• You all deserve recognition for this outstanding achievement.
• Your diligence and teamwork have paid off.
• This accomplishment would not have been possible without your collaboration.
• Keep up the excellent work, and I’m excited to see what you’ll achieve next.
• It’s great to see the progress you’ve made together.
• I’m delighted to celebrate this milestone with you all.
• I admire your determination to reach this goal as a team.
• Here’s to many more accomplishments together!
• Your passion for working together has led to success.
• It’s inspiring to see how far you’ve come.
• Thank you for your relentless efforts and team spirit.

Special Occasions

Work anniversaries.

• Happy work anniversary, […]! Your contributions are valued.
• Cheers to your […] years of wonderful achievements!
• You’ve grown so much with us; here’s to many more years together!
• Thank you for being an essential part of our team for the past […] years!
• We’re proud to have you with us for another year of successes!
• More: Work Anniversary Wishes (Heartfelt Examples)
• Congratulations on your well-deserved promotion, […]!
• Your hard work and dedication have paid off; we’re thrilled to see you shine in your new role!
• Wishing you the best in your new position – you’ve earned it!
• Your leadership qualities truly deserve this promotion, and we’re excited to see what you’ll achieve next.
• We have no doubt you will excel in your new role. Congratulations!
• More: 10 Inspiring Examples: How to Congratulate a Coworker on a Promotion
• Happy birthday, [Name]! Wishing you a day filled with joy and happiness.
• May this year bring you success, happiness, and good health!
• Best wishes on your special day – have a fantastic birthday!
• We hope your birthday is as fantastic as you are!
• Cheers to your exciting new chapter; have a wonderful birthday!
• More: 100 Memorable Examples: Birthday Wishes for a Coworker

Related: 180 Examples: Congratulations Messages and Phrases

Professional Development

Endorsement for skills.

• Congratulations on improving your technical knowledge in the project.
• Your expertise in negotiation played a major role in closing this deal.
• I appreciate your dedication to consistently expanding your design skills.
• Your diligence in problem-solving clearly stood out in this situation.
• I noticed your improvement in communication with clients and colleagues lately.
• Your leadership qualities inspire and motivate the entire team.
• Thank you for your attentiveness to maintaining high standards of quality assurance.
• Your organizational skills ensure projects are completed on time and efficiently.
• You display strong critical thinking abilities in every task you undertake.
• Your adaptability in learning new software programs is impressive.
• I admire your empathy towards team members and clients alike.
• Your time management abilities have been crucial in meeting project deadlines.
• Your creativity brings innovative ideas to the table.
• Your analytical skills have a significant impact on our decision-making process.
• Thank you for continuously advancing your project management expertise.
• I appreciate your determination in mastering the latest industry trends.
• Your commitment to embracing diversity and inclusion is invaluable.
• Your interpersonal skills foster a positive work environment for the team.
• Your talent for strategic planning helps guide the team towards success.
• I admire your perseverance during challenging times.
• Your presentation skills make even complex topics accessible to others.
• Your dedication to self-improvement sets a strong example for the team.
• I appreciate your desire to deepen your domain knowledge in this field.
• Your ability to multitask effectively contributes to smoother project execution.
• Your decision-making skills foster trust among the team members.
• Thank you for pursuing additional certifications that enhance your expertise.
• I appreciate how you efficiently delegate tasks by understanding your team’s strengths.
• Your initiative in pursuing new opportunities benefits the whole team.
• I admire your collaborative approach to problem-solving.
• Thank you for consistently demonstrating professionalism and integrity in your work.

Unexpected Achievements

In this section, we will discuss various phrases you can use to show appreciation for unexpected achievements of your team members. These are divided into two subsections: ad-hoc contributions and going beyond duties.

Ad-Hoc Contributions

• Great job on stepping up and taking the initiative!
• Your creativity and resourcefulness were very helpful.
• Thank you for going the extra mile with that task.
• I was impressed with your quick thinking in that situation.
• Kudos for pulling things together at the last minute.
• Your contribution made a huge difference.
• I really appreciate your willingness to step in.
• Your dedication to helping the team is commendable.
• You are a great problem solver, keep it up!
• It was a pleasant surprise to see your ideas come to life.
• You really shined in that tough situation.
• Your input was invaluable.
• Keep up the great work, it does not go unnoticed.
• Your initiative speaks volumes about your work ethic.
• Your efforts made a significant impact.
• Thanks for your resourcefulness during crunch time.
• People like you make teamwork enjoyable.
• The team felt supported with your help.
• Your expertise was much appreciated in that situation.
• I can’t thank you enough for your involvement.
• You really stepped up when we needed you.
• Your ideas and execution were impressive.
• Thanks for being there and helping out when we were short-staffed.
• Your actions positively reflected on the entire team.
• Your support was a game-changer.
• You always find a way to contribute, even under pressure.
• Your insights were essential in finding a solution.
• Your ability to adapt is motivational for the team.
• Your hard work has not gone unnoticed, thanks for everything.
• You are an indispensable contributor to our team’s success.

Going Beyond Duties

• Your extra effort truly made a difference.
• Thanks for taking on more tasks than you had to.
• You consistently exceed expectations.
• Your willingness to help others is inspiring.
• Your hard work and dedication do not go unnoticed.
• Your extra work was greatly appreciated by the team.
• You went above and beyond, and it showed.
• We’re grateful for your ability to juggle tasks and still excel.
• Your positive attitude is contagious.
• The team achieved more thanks to your extra effort.
• I appreciate your commitment to excellence.
• Your ability to go the extra mile is unparalleled.
• You are a model employee and a fantastic teammate.
• The value you bring to this team is immeasurable.
• Your extra efforts made our project a success.
• Going the extra mile does not go unnoticed.
• Your dedication and professionalism are much appreciated.
• Your willingness to help others succeed is inspiring.
• Your support delivered exceptional results.
• The team is lucky to have someone like you.
• You went above and beyond what was expected.
• Thank you for stepping up and taking on new challenges.
• Your passion for your work is admirable.
• Your unrelenting pursuit of excellence is inspiring.
• Your dedication to the team’s success is commendable.
• You have a gift for balancing multiple responsibilities.
• You always put in more than the standard effort.
• Your commitment to helping others is truly special.
• Thanks for taking on extra tasks and ensuring the team’s success.
• Your hard work and dedication make a significant impact on our success.

One-on-One Sessions

Personal growth feedback.

• I’ve noticed your improvement in (specific skill), great job!
• Your presentation was well-organized and engaging.
• Your attention to detail has been outstanding.
• Your collaboration skills have made a positive impact on the team.
• You’ve become a strong leader in our group.
• Your ability to adapt to changes is commendable.
• I appreciate your willingness to take on new challenges.
• Your creativity in problem-solving is impressive.
• You’re effectively managing your time and workload.
• Your communication skills have improved significantly.
• Your work ethic is an inspiration to others.
• I can tell your enthusiasm for learning is genuine.
• Your positive attitude really brightens up the workspace.
• Your critical thinking skills have been a valuable asset.
• You’re doing a great job of setting and meeting goals.
• Your dedication to professional development doesn’t go unnoticed.
• Your hard work and growth in specific area has paid off.
• Your initiative to seek feedback and make improvements is appreciated.
• Your persistence in tackling challenges is impressive.
• You’ve shown growth in understanding our company’s values and mission.
• Your ability to balance multiple priorities is exceptional.
• You’re making great strides in your professional development.
• I admire your commitment to improving yourself as a team member.
• Your growth mindset has contributed to our team’s success.
• Your increased efficiency has led to higher-quality work.
• Your improved negotiation skills have been beneficial in our collaborations.
• You’ve been investing in your professional skills, and it shows.
• Your active listening skills have enhanced communication in our team.
• I’ve observed your growth in project management, keep up the good work!
• Your adaptability has positively affected our team’s productivity.

Career Development Support

• What are your long-term career goals, and how can I help you achieve them?
• Have you considered attending professional development courses or workshops?
• How can the team better support your goals and aspirations?
• Do you have any interests or skills you’d like to explore further in your role?
• I encourage you to take on projects that challenge you and align with your goals.
• Would you find value in having a mentor to support your career growth?
• How can we create opportunities for you to develop your leadership skills?
• Are there any networking events or conferences you’d like to attend?
• Let’s work together to set achievable career goals that align with your interests.
• I believe your skills would make you a great candidate for a future management role.
• Are there any gaps in your skillset you’d like to address through training or education?
• How can we showcase your expertise to colleagues and clients?
• Have you considered taking on additional responsibilities to gain more experience?
• Are you interested in obtaining any certifications or further education?
• Would participating in a job rotation program be beneficial for your career growth?
• How can I connect you with others in your field to foster your career development?
• I encourage you to attend learning opportunities within our organization.
• Let’s discuss any new technologies or trends you’d like to explore for professional development.
• I’d like to help you develop a plan for your future career progression.
• Your skillset has the potential to open up more opportunities within the company.
• Do you have any professional development goals, and how can our team support them?
• I encourage you to take advantage of internal resources and programs for career growth.
• Let’s identify strengths you can leverage further in your role.
• I’d like to see you continue developing your expertise in specific area.
• Are there any internal or external roles that interest you for future growth?
• I fully support your professional development, so don’t hesitate to ask for help.
• Let’s brainstorm ways to creatively advance your skills.
• Is there a department within the company that you are interested in learning more about?
• How do you envision the next steps in your career, and how can we make that a reality?
• Your growth and development are vital to our team’s success, and I’ll be here to support you.

Frequently Asked Questions

What are some heartfelt words to say to a team member for exceptional work.

Try using phrases like:

• “Your dedication and hard work have truly made a difference.”
• “I’m so impressed by the high quality of your work on this project.”
• “Your creativity and attention to detail have greatly benefited our team.”
• “Thank you for going above and beyond to ensure the project’s success.”

(Try to be specific about the accomplishment and the impact it had on the team or project.)

Could you provide some examples of peer-to-peer recognition messages?

Peer-to-peer recognition strengthens team bonds and positively impacts team culture. Some examples of recognition messages you can use are:

• “I appreciate your help and support on the project. You’ve been a great team player!”
• “Your positive attitude and commitment to helping others always brightens up our work environment.”
• “Your innovative solution was a game-changer for us. Thank you for your contribution!”
• “I wanted to let you know how much I admire your ability to problem-solve and stay calm under pressure.”

What should be included in an appreciation note after a successful team event?

In your appreciation note, include:

• A sincere thank you for each person’s contribution.
• Specific examples of individual achievements and how they contributed to the event’s success.
• Recognition of teamwork and collaboration, highlighting the team’s collective strengths.

In what ways can leaders effectively acknowledge individual contributions within a team?

Leaders can acknowledge individual contributions in various ways, such as:

• Publicly recognizing team members during team meetings or company-wide events.
• Sending personal, hand-written notes or emails acknowledging their efforts and achievements.
• Providing constructive feedback and positive reinforcement to encourage continued growth.
• Celebrating milestones and accomplishments with team lunches or other social events.

How can one personalize appreciation messages for maximum impact among team members?

To personalize appreciation messages, consider the following:

• Use the recipient’s name, making the message more personal and engaging.
• Reference specific events, projects, or tasks that they contributed to.
• Mention their unique skills or qualities that were particularly valuable.
• Share how their contribution affected you personally or the team as a whole.

What are some creative approaches to showing gratitude towards coworkers for their dedication and hard work?

Get creative when showing appreciation to coworkers, such as:

• Creating a “wall of fame” in the office, where team members can post shout-outs or thank you notes for their peers.
• Organizing fun team-building activities to celebrate successes and foster team camaraderie.
• Giving personalized or quirky tokens of appreciation, such as a custom mug or a “superhero” award.
• Establishing a peer recognition program, where team members can nominate and recognize one another for their contributions.
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