cover letter of an office administrator

50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

Crafting a strong cover letter is an important step in the job application process: as an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment: your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to showcase that you have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Also, make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills, so this section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You can emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, you can focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Office Administrator Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved: you can emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You could also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you can demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Tips for Crafting the Office Administrator Letter for Someone With No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Example of Office Administrator Cover Letter: Career Changer

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Tips for Crafting the Office Administrator Letter for Career Changers

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. You can emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

Example of Office Administrator Cover Letter: Experienced Professional

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Tips for Crafting the Office Administrator Letter for Experienced Professionals

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. (Quantify these accomplishments when possible.)

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

You can highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Try to use metrics and clear examples when possible, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

You can share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. (Connect your personal qualities to the needs of the potential employer to demonstrate how they align.)

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5 Office Administrator Cover Letter Examples for 2024

• Office Administrator Cover Letter
• Office Administrator Cover Letters by Experience
• Office Administrator Cover Letters by Role
• Write Your Office Administrator Cover Letter

Every office environment needs to operate efficiently to achieve company goals. With your top-notch abilities to organize schedules and improve administrative processes, you’re the leader every office needs to be successful.

However, can you write a cover letter and accompanying office administrator resume to effectively demonstrate that you possess the organization and professionalism essential for managing the dynamic needs of today’s offices?

With administrators playing such a significant role in every office’s processes, companies perform in-depth reviews before choosing the right applicants to interview. We’ll show you how to stand out with our office administrator cover letter examples and AI cover letter generator that helped land plenty of jobs in 2024.

Office Administrator Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your office administrator cover letter!

123 Fictional Avenue San Francisco, CA 94101 (123) 456-7890

November 10, 2023

Samuel Hall Asana 123 Fictional Lane San Francisco, CA 94101

Dear Mr. Hall:

Asana’s devotion to transforming how work gets done speaks to me as an office administrator. Unlike some who may view office administration as just another occupation, I see my vocation as facilitating functional links central to your team’s success, a belief evident in every aspect of my professional conduct.

During my tenure at Zerocater, my prowess in Microsoft Office Suite was continually put into action. Over just nine months, I managed to streamline daily tasks, including a 16% reduction in document preparation time and an 11% increase in email management efficiency. These results directly contributed to improving our office’s productivity levels.

A stint at SF Excursions, a sightseeing tour agency in San Francisco, solidified my Microsoft Access prowess on a grander scale. Tasked with maintaining a database of over 1,452 clients and suppliers, I developed a knack for organizing and maintaining complex data sets. My efforts were evident by an increased accuracy rate of 13.6% in reservations and billing information.

Lastly, my time at Jives Media allowed me to enhance my data entry skills. Responsible for analyzing the performance metrics of over 67 campaigns per quarter, I successfully collaborated with account managers to provide timely reports that influenced data-driven decisions. Employing Excel functions and meticulously processing sizable data sets, I helped elevate the data precision by 7.3%. Besides, extensive work was systematically broken into manageable tasks and tracked precisely using Asana. The resulting efficiency surge improved our task completion rates by 17%.

With these experiences, I plan to bring this dual perspective of the importance of office management and the ability to leverage tools like Asana. I’m excited about a potential opportunity to commit this passion to Asana as an office administrator. Looking forward to discussing further how my skills could fit your team. Thank you.

Freja Larsen

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Such an approach is more than just cherishing the hiring organization’s accomplishment. By signaling an intrinsic understanding of their product, you infuse relevance and familiarity into your office administrator cover letter, painting a picture of a ready-to-go team player.

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Entry-Level Office Administrator Cover Letter Example

Copy this text for your entry-level office administrator cover letter!

123 Fictional Avenue Pittsburg, PA 55555 (123) 456-7890

March 15, 2024

Andrew White Bethlehem Haven 123 Fictional Lane Pittsburg, PA 55555

Dear Mr. White:

Balancing academic responsibilities with being actively involved in the student council during my business administration studies has ingrained in me the value of teamwork, effective communication, and fast-paced problem-solving. These experiences shaped my understanding of the dynamic nature of office environments and the importance of supporting collaborative efforts for smooth operations. Now, as I stand on the precipice of my professional journey, I’m excited to bring my fresh perspective, enthusiasm for administrative efficiency, and a keen eye for detail to the Bethlehem Haven team as an entry-level office administrator.

As a customer support representative at Copart, I managed an impressive volume of 43 calls daily, consistently earning 5-star ratings from customers thanks to my unwavering attention to detail and proactive approach. This role honed my capabilities in providing exceptional service, showcasing my ability to handle high-pressure situations with ease and precision.

My academic journey has been significantly enriched by acquiring practical skills in key software tools through direct application. I’m proficient in Microsoft Office and Google Suite, skills that I complement with strong prioritization and email management techniques. These capabilities are vital for supporting the leadership team effectively, facilitating seamless coordination of operations, and ensuring the smooth execution of financial processes as described in the role.

I’m eager to apply my administrative expertise, organizational savvy, and staunch commitment to confidentiality and professionalism within your respected organization. Thank you for considering my application. I am keen on discussing my alignment with your organizational needs further.

Enclosures: Resume References

• A stint as a customer support representative might have refined your communication and problem-solving abilities, both critical for performing administrative tasks. Skills mastered in class could effortlessly translate into ensuring office operations run smoothly.

Legal Office Administrator Cover Letter Example

Copy this text for your legal office administrator cover letter!

123 Fictional Avenue Miami, FL 48111 (123) 456-7890

Olivia Garcia Iscoe Law Firm 678 Fictional Lane Miami, FL 48111

Dear Ms. Garcia:

Iscoe Law Firm’s commitment to providing personalized and effective legal representation to its clients mirrors my dedication to enhancing office operations and supporting legal teams. With a proven track record of transforming office processes that resulted in a 31% increase in operational efficiency, I’m eager to make administrative functions as streamlined and effective as the legal services you provide.

At Secretly Group, I negotiated 17 settlement collections and managed a significant increase in office efficiency, attributes I’m eager to bring to your law firm. My adeptness in managing office equipment, maintaining records, and overseeing supply levels has proven instrumental in reducing expenditures and streamlining office functions.

I pride myself on my strong customer service skills, having managed client concerns and maintained higher customer satisfaction levels. My proficiency in various software applications, including Microsoft Office and Google Suite, complements my ability to deliver high-quality outcomes in a fast-paced environment. Add to this a “can do” attitude, focus on performance recognition, and effective written and oral communication.

Addressing operational challenges at Iscoe Law Firm entails more than simply acknowledging their existence. To me, they represent opportunities for innovation and efficiency. I firmly believe that some of the most complex administrative tasks hold the potential to yield significant improvements in operational efficiency and team satisfaction. I’m eager to discuss this opportunity further.

Thank you for your consideration,

Avery Jones

Enclosures: Resume Application Transcripts

• Besides discussing the abilities you bring to the new role, illuminate tangible outcomes your interventions have fostered in the past. Even better, finish off your narration with a tailored career objective emphasizing your intended goals for the role.

Medical Office Administrator Cover Letter Example

Copy this text for your medical office administrator cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

David King Valleywise Health 123 Fictional Lane Phoenix, AZ 85001

Dear Mr. King,

Reflecting on my neighbor’s success in managing her health at Valleywise Health, it dawned on me that I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with industry-specific proficiencies, I’m eager to make a meaningful impact on patient-care outcomes at Valleywise Health.

At Village Medical, I managed over 1,587 electronic health records and optimized EHR management processes, improving data accuracy by 18.7%. My proficiency in using Cerner Millennium and experience with SQL allowed me to effectively maintain and analyze health records for better decision-making processes.

I also helped streamline medical coding and billing operations using Medisoft software at Native Health of Phoenix. This dramatically reduced billing errors and increased revenue collection to 92.3%.

Phoenix Memorial Center provided an excellent opportunity to apply my appointment scheduling prowess using Zocdoc. Through my innovative workflow system, we saw a 28% reduction in patient wait time, enhancing the overall patient experience.

I am excited about channeling my abilities towards supporting your healthcare team. Looking forward to exploring how my expertise could serve your organization. Thank you.

Jacob Cohen

• White spaces, when balanced with text, are refreshing pauses for the hiring manager reading your masterpiece. As for choosing the perfect template for your piece, ensure everything (including colors) is clean and visually engaging without cluttering.

Real Estate Office Administrator Cover Letter Example

Copy this text for your real estate office administrator cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

Scarlett Wright Coldwell Banker Premier Realty 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Wright:

I subscribe to the belief that architecture is the visual language of humanity, and I wholeheartedly champion Coldwell Banker Premier Realty’s vision to shape vibrant neighborhoods anyone would be proud to call home. Anchored by my knack for resolving complex challenges, I bring comfort in autonomy and a leadership role, fortified with the ability to derive actionable insights from data. Harnessing my five years of experience in cross-functional project management, I stand ready to bridge your property portfolios and client needs as your new office administrator.

At Avalon Realty and Oaktree Management, I used AppFolio for end-to-end property management, facilitating a reduction in operational time by 24% and improved tenant-owner communications. My experience with SQL and the ability to handle complex databases make me proficient in AppFolio’s analytics, aiding in the decision-making process.

I was responsible for comprehensive market research at Simply Vegas Real Estate, evaluating commercial and residential properties. With these insights, we saw a significant rise in customer satisfaction levels by 17.8%.

At Century 21, I brought Zillow into the mix for effective property listings. This strategy contributed to a 23% bump in how easily potential buyers could find our properties. Effectively managing the Zillow Premier Agent platform, I optimized our listings to such an extent that client acquisition soared by 19.2%.

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

David Hwang

• Think of the above as the “curb appeal” that hints at how both sides could enjoy a win-win by working together. In addition, see how David amplifies his piece’s wow factor by showcasing familiarity with industry-pertinent software like Zillow Premier Agent and AppFolio.

Related cover letter examples

• Office Administrator Resume
• Office Manager
• Office Assistant
• Administrative Assistant
• Executive Assistant

How to Write an Office Administrator Cover Letter That Stands Out

Every office has different needs when searching for an administrator. For example, one may be looking for a financial process specialist, whereas another needs a customer service expert.

Tailoring your cover letter to each job’s description is the best way to stand out. That way, whether you need to be proficient in Zendesk, QuickBooks, or Asana, you can customize the skills and experiences you write about based on varying positional needs.

Write a greeting and intro that grabs the hiring manager’s attention

While crafting the opening lines of your office administrator cover letter, think about it like you’re writing email correspondence to an important company client. One of the first things you’d want to do is greet a specific person by name to ensure a personal touch. You can often find the name of a hiring manager in the job description or on the company’s website.

Then, as you get into the opening paragraph, you should show your passion for the company’s mission and how your administrative abilities fit in. For example, how you’re eager to use your proficiency in bookkeeping and QuickBooks to help the company achieve organized financial processes.

The opener below falls short since the applicant doesn’t greet anyone by name or get into those essential administrative skills that hiring managers will be looking for.

Lacking important details here!

As an administrative professional with years of experience, I was excited to see your office administrator job opening. I believe I would be a great fit for your team.

The example below does a much better job showcasing the applicant’s evident passion for the administrator role at Valleywise Health while showing how their EHR management and medical coding skills fit in.

Making a direct connection to administrative needs!

Reflecting on my neighbor’s success in managing her health at Valleywise Health, I realized I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with proficiencies in EHR management and medical coding, I’m eager to impact patient-care outcomes at Valleywise Health.

Optimize the body of your office administrator cover letter

The body of your cover letter is where you want to let your administrative skills shine.

A great way to show how you’ll be successful on the job is by focusing on job skills the company is seeking and writing about previous work achievements using those abilities. For example, how you implemented a virtual chat customer service system in Zendesk to improve response times by 55%.

Your examples in this section should be based on business metrics whenever possible, such as customer satisfaction scores or reductions in scheduling errors.

A great body paragraph emphasizing administrative skills!

Reinforce your abilities while closing out your office administrator cover letter

Consider closing out your cover letter like you’re ending a call with a client. You’d likely thank them for their time and may use a call to action if you’re trying to make a sale or retain their business.

In addition to taking those steps in your cover letter, it’s also a good idea to reinforce your top skills and your connection to the company’s mission you presented earlier. For example, you could write about how you’re passionate about a medical organization’s commitment to a caring patient experience and are eager to use your customer service skills to help.

The example below isn’t hitting the mark since it doesn’t use a call to action or present this office administrator applicant’s specific connection to the company’s mission.

This one’s too generic!

I believe my skills and experiences will make me an ideal fit to be your next office administrator. Thank you for considering me for the role.

Tasha Matthews

The following example provides a much more thorough overview of how the applicant’s analytical and relationship-building skills will help Coldwell Banker achieve its mission of revitalizing Las Vegas Neighborhoods.

An enthusiastic connection to the company’s needs!

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

Cover Letter Tips for an Office Administrator

• Every organization has varying needs when hiring office administrators. One company may need help with bookkeeping and entering key financial data in QuickBooks, whereas another requires a scheduling expert in Google Calendar. Tailoring what you write about in your cover letter will ensure it’s relevant to each business you apply to.
• Office technology and software are continuously evolving. Therefore, administrative assistants who can present relevant abilities to today’s documenting and reporting needs will stand out. For instance, you could discuss how you’ve used new additions to Excel, like formula anchoring, to make reporting 36% more efficient and accurate.
• A formal cover letter is similar to other professional correspondence you may write to customers or clients as an office administrator. Therefore, staying clear of generic greetings and using the correct format by greeting tahe hiring manager by name, writing organized paragraphs, and clearly stating your contact information at the top will ensure your abilities shine.
• Office administrators usually work with many people throughout business operations, from corresponding with department managers to answering customer phone calls. When you can show communication skills like proper phone etiquette or conflict resolution, it’ll help you appear as a fit for versatile business needs.

Even if you haven’t worked as an administrator, there are still other ways you can present your abilities. For example, you could write about the customer service or data entry skills you picked up while working as a receptionist. Or relevant education, like a business administration degree, can help you stand out, too.

One page will be the best length. If you’re struggling to narrow it down, try focusing on some of the company’s primary needs. Do they need help with project management? Then, your abilities in tools like Asana or Trello while coordinating assignments may be great to focus on.

Not every company will have their hiring manager’s name listed, so simply beginning with “Dear [name of company] hiring team” still works well in those cases. Then, ensure the rest of your cover letter is specific to job skills each company is looking for, like travel coordination or confidentiality.

Office Administrator Cover Letter Example

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Start your Office Administrator cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and state the position you're applying for. In the first paragraph, briefly mention your relevant experience and skills that make you a strong candidate for the job. You could say something like, "With my 5 years of experience in office administration and proven skills in project management and problem-solving, I believe I can bring a high level of efficiency and productivity to your team." This not only shows your qualifications but also your enthusiasm for the role. Remember, the opening of your cover letter should grab the reader's attention and make them want to learn more about you.

The best way for Office Administrators to end a cover letter is by summarizing their interest in the role and the value they can bring to the company. This can be done by reiterating key skills or experiences that align with the job requirements. Then, express enthusiasm for the opportunity to further discuss your qualifications in an interview. Always end with a professional closing such as "Sincerely" or "Best regards," followed by your full name. Remember to thank the hiring manager for their time and consideration. This ending leaves a positive impression, shows your eagerness for the role, and encourages the hiring manager to move forward with your application.

Office Administrators should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the page. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job listing. 4. Relevant Skills and Experience: Highlight your most relevant skills and experiences that make you a good fit for the role. As an Office Administrator, you might want to highlight your organizational skills, ability to multitask, proficiency in office software, and experience in managing office tasks such as scheduling, correspondence, and record keeping. 5. Achievements: Mention any achievements that demonstrate your ability to perform the job effectively. For instance, if you've implemented a new filing system that improved efficiency, or if you've received recognition for your customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express your enthusiasm for the opportunity to contribute to its mission and goals. 7. Closing: In the closing paragraph, thank the hiring manager for considering your application and express your interest in the opportunity to discuss your qualifications further in an interview. 8. Signature: End with a professional closing such as "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should not just repeat your resume. Instead, it should complement it by providing a more personal and detailed explanation of your qualifications for the job. It's your chance to tell a story about your career and show why you're the best candidate for the position.

Related Cover Letters for Office Administrator

Related resumes for office administrator, try our ai cover letter generator.

Professional Administrator Cover Letter Examples for 2024

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

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14 office administrator cover letters.

Approved by real hiring managers, these Office Administrator cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Office Administrator
• Senior Office Administrator
• Executive Assistant
• Administrative Coordinator
• Senior Executive Assistant
• Alternative introductions for your cover letter
• Office Administrator resume examples

Office Administrator Cover Letter Example

Why this cover letter works in 2024, personal connection to the company.

Sharing a personal anecdote about visiting Microsoft's campus helps establish a genuine connection to the company and shows that the candidate has a long-standing interest in the organization.

Specific Accomplishments

Highlighting specific accomplishments, such as implementing a new project management system and revamping the filing system, demonstrates the candidate's ability to tackle challenges and make a positive impact in their previous role.

Expressing Excitement for the Role

Emphasizing the candidate's excitement about contributing to a company that values innovation and progress shows their passion for the industry and that this role is more than just another job application.

Specific and genuine admiration for the company

When you mention the name of the company and talk about their values and initiatives like you did here with Microsoft, it shows that you have done your research. It's not just a name drop. You demonstrate respect and admiration for the company’s ethos, making it clear that you're not just looking for any job, but this job at this company. It makes the hiring manager see you as a potentially good cultural fit.

Highlight significant achievements with numbers

What a great way to show your impact! By stating how much you improved efficiency or reduced processing time at your previous job, you're giving a concrete example of how valuable you can be. It's not just about saying you did well, but showing exactly how well you did. The hiring manager can visualize how these achievements might translate to their own office.

Commend the company's operations

When you express your admiration for how the company operates, it shows that you've done your homework. You're not just dazzled by the brand name or the products, but you're genuinely fascinated by how the company works behind the scenes. This can be a great way to start a conversation with the hiring manager on how you can contribute to maintaining or even improving those operations.

Highlight your adaptability and innovation

By mentioning how your previous experience taught you adaptability and innovation, you're showing that you have the ability to introduce new ideas and adapt to changing circumstances. In an industry like tech, where change is the only constant, these skills can be invaluable.

Show passion for the role

Expressing your excitement about the role you're applying for shows that you're not just looking for any job, but you're particularly interested in this job with this company. This can make you more appealing to a hiring manager, as it shows that you're likely to be more dedicated and motivated if you're hired.

Express gratitude

Taking the time to thank the hiring manager for considering your application is not only polite, it's also a way to leave a positive impression. It shows that you appreciate the time and effort they're putting into the hiring process. This small touch can make your cover letter more memorable.

End on a warm note

Ending your cover letter with 'Warm regards' adds a personal touch and demonstrates that you're not just a professional, but also a person. It helps to humanize you in the eyes of the hiring manager, which can help you to stand out from the sea of applicants.

Show your personal connection to the company

Mentioning your own experience with the company's products or services can make your cover letter feel more genuine and show that your interest in the job is not just about the role but also about who the company is and what it does.

Highlight administrative efficiency

Discussing specific improvements you've made in past roles, like enhancing filing systems or saving costs on supplies, directly shows your capability to make meaningful contributions. This is especially compelling for an office administrator role where efficiency and organization are key.

Connect your skills to company needs

By confidently stating how your skills can help solve company issues or improve operations, you are directly telling the hiring manager why you are a good fit for the role. It’s about matching your strengths with the company’s needs.

Express enthusiasm for the company culture

Showing that you value the company’s culture and want to contribute to it can significantly strengthen your application. It suggests you will be a good team fit and are likely to stay and grow with the company.

Close with a forward-looking statement

Ending your cover letter by expressing eagerness to discuss your application further is a proactive and positive way to conclude. It invites the next step in the hiring process without assuming it’s guaranteed.

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Show genuine interest in the company

Letting the hiring manager know that you are a fan of the company and its products demonstrates sincere interest and a potential cultural fit.

Illustrate your impact with specific examples

Sharing concrete examples of how you improved processes in your current role showcases your ability to make a real difference.

Quantify your achievements

Adding numbers to your successes, like cost savings, makes your accomplishments stand out and easy to understand.

Express enthusiasm for the work environment

Conveying excitement about joining a creative and dynamic team shows you're looking for a place where you can thrive and grow.

Ending your letter by looking forward to discussing how you can contribute signals your eagerness to be part of the team.

Show personal connection to the company

Talking about your love for Wayfair products makes your application feel personal. It shows you are not just looking for any job but are specifically interested in Wayfair.

Highlight tangible achievements

Mentioning the inventory system you introduced and its impact shows you can make real changes that save money and improve efficiency.

Demonstrate versatility in office roles

Describing your role in office renovations and event planning illustrates your ability to handle a variety of tasks, making you a valuable team member.

Express excitement for the company's mission

Showing enthusiasm for Wayfair's values of creativity and innovation suggests you will be a motivated and engaging employee.

Show eagerness to join the company

Your polite request for an interview indicates professionalism and a genuine interest in contributing to Wayfair's success.

Senior Office Administrator Cover Letter Example

Aligning with the company's vision.

You're doing a fantastic job of displaying your knowledge about IBM and your alignment with their values. This not only shows that you've done your homework, but also that you have a clear understanding of what the company is about and where you fit in. Hiring managers want to know that you're not just in it for the job, but for the company culture and vision too.

Quantifying leadership impact

This is a smart way to demonstrate your leadership skills. By explaining how you achieved improvements as a team leader, you're showing what you can bring to a senior role. It's not just about being a team player, but also about being a team leader, and by quantifying your success, you're making it crystal clear what you can bring to the table at IBM.

Executive Assistant Cover Letter Example

Align with the company's principles.

When you mention how a company's principles resonate with your own work ethic, you're implying that you're a cultural fit. This can be very appealing to hiring managers, as it suggests that you'll fit in well with the team and the company culture.

By quantifying your achievements you are giving the hiring manager a clear picture of what you could bring to the role. It's one thing to say you improved a process, but it's far more impactful to say you reduced scheduling conflicts by 40% and saved executives an average of 5 hours per week. This can help to set you apart from other candidates who don't provide this level of detail.

Highlight your proactive approach

Mentioning your proactive approach shows that you don't just react to situations, but anticipate them and take action in advance. For an Executive Assistant role, this skill is crucial since it's your job to ensure everything runs smoothly.

Express eagerness

By expressing your eagerness to bring your skills to the company, you're demonstrating your enthusiasm for the role and the company. It's a subtle way to show your motivation and dedication, which can only be a positive in the eyes of a hiring manager.

End with a professional sign-off

Choosing 'Best regards' as your sign-off keeps the tone of the letter professional, while still being warm and friendly. It's a small detail, but it can help to reinforce the overall impression of you as a competent, professional candidate.

Show your enthusiasm for the company

Expressing genuine admiration for the company's achievements makes your application stand out. It reflects that you've done your research and are truly interested in being part of their team.

Demonstrate your impact as an executive assistant

Mentioning a specific achievement, like improving productivity by 20%, clearly shows how you can contribute to the company. It proves you're not just a participant but a key player who makes things better.

Highlight successful project management skills

Describing your role in organizing a significant event showcases your ability to manage projects efficiently. It signals that you're capable of taking on responsibilities that require a lot of organization and attention to detail.

Align your values with the company’s mission

Showing that your personal work ethic and goals align with the company’s mission indicates you'll fit in well with their culture. Companies look for candidates who not only have the skills but also share their vision.

Express eagerness to contribute

Closing your cover letter by expressing eagerness to discuss your contribution further demonstrates proactivity and a strong interest in the role. It's a polite nudge to the hiring manager to consider your application seriously.

Connect to company values

Starting with why Patagonia's focus on wellbeing and sustainability appeals to you sets a positive tone and aligns your personal values with the company’s culture.

Quantify your success

Describing your achievement with the project management tool provides clear evidence of your ability to positively impact productivity.

Emphasize relationship-building skills

Stating your strength in building relationships highlights an essential skill for an executive assistant, indicating you can work well with diverse teams.

Align personal values with the company's

By mentioning your admiration for Patagonia’s activism, you show a deep personal connection to the company’s mission, making you a more compelling candidate.

Express your enthusiasm to contribute

Your closing remarks show a respectful eagerness to support the executive team and contribute to Patagonia’s achievements.

Administrative Coordinator Cover Letter Example

Demonstrate your genuine interest.

Starting your cover letter by explaining your personal and professional connection to the company’s mission or products can immediately catch a hiring manager’s attention. It shows you're not just looking for any job, but you're interested in this company specifically.

Showcase your proactive problem-solving skills

Illustrating your ability to anticipate needs and solve complex challenges with concrete examples, such as office relocations or implementing new systems, highlights your strategic thinking and initiative—crucial traits for an administrative coordinator.

Link your ambition to the company’s mission

Expressing excitement to contribute to the company's goals by bringing your unique skills to the table not only shows ambition but also aligns your personal career goals with the company’s vision, making you a compelling candidate.

Value alignment is key

Emphasizing your attraction to the company’s core values suggests that you will thrive in their environment. It tells the hiring manager that you are not just a good fit for the job but also for the company culture.

End on a note of eagerness and openness

Concluding your cover letter by thanking the hiring manager for their time and expressing eagerness to discuss your fit for the role further shows professionalism and a genuine interest in the opportunity.

Connect personal experience to the company's goals

Drawing a connection between your personal experiences and the company’s objectives makes your application relatable. It shows you have a personal stake in the company's success, making you a potentially passionate employee.

Illustrate your problem-solving skills

Describing how you improved efficiency by reorganizing the filing system demonstrates your initiative and problem-solving skills. It suggests you're someone who looks for solutions rather than just doing what's required.

Show your role in team support and training

Detailing your involvement in onboarding new agents showcases your leadership and ability to support a team. It reflects that you're not just about the administrative tasks but also about fostering a supportive work environment.

Emphasize your compatibility with the company culture

Stating that you're drawn to the company's collaborative and inclusive culture indicates that you’ll likely be a good team fit. Employers value candidates who can seamlessly integrate into and enhance the company culture.

End with a strong call to action

Closing with a statement that you're looking forward to discussing how you can contribute to the company’s success is a powerful call to action. It invites the hiring manager to take the next step in the hiring process.

Show your administrative coordinator impact through passion

When you connect your personal enthusiasm for the company's mission with your job application, it demonstrates a genuine interest that goes beyond just wanting a job. This approach can make your application memorable in a sea of candidates who may only focus on their skills.

Quantify achievements in administrative roles

Highlighting a specific, measurable improvement you've made in a previous role, like enhancing new hire retention, proves your ability to make a tangible impact. This is especially powerful in administrative positions where your contributions can sometimes be harder to quantify compared to sales or revenue-driven roles.

Emphasize problem-solving skills for administrative coordinators

Mentioning your love for problem-solving and being a reliable resource for your team showcases essential skills for an administrative coordinator. It tells me you're not just able to handle daily tasks but that you're also someone who looks for ways to improve processes and efficiency.

Connect personal growth to administrative ambitions

Sharing how online learning platforms have impacted you personally underlines a deep understanding and appreciation for the company's services. It suggests you're not just seeking any job but are specifically motivated to contribute to a company that aligns with your values and experiences.

Express enthusiasm for the administrative coordinator role

Closing your cover letter with an expression of excitement about the opportunity to contribute to the company's mission shows a proactive and passionate mindset. It leaves a positive, lasting impression, making it more likely for your application to advance to the next stage of the hiring process.

Senior Executive Assistant Cover Letter Example

Show passion for the company's mission.

Expressing excitement about the company’s goals and culture shows that you're not just looking for any job, but you are interested in this specific role at this company.

Demonstrate your ability to manage high-level tasks

Talking about your experience in handling the needs of top executives and organizing significant events proves you can handle responsibility and stress.

Highlight relevant experience

By detailing your past successes, you make it clear that you have the skills and experience needed to do well in this new role.

Align your values with the company

Showing that your personal values match the company’s culture indicates you will fit in and contribute positively to the team.

Inviting further discussion about how your skills align with the company's needs shows eagerness and readiness to move to the next step.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Office Administrator Cover Letter Examples & Writing Guide

• Updated February 20, 2023
• Published January 19, 2023

Are you looking for an Office Administrator cover letter example? Read our ultimate Office Administrator cover letter writing guide and learn from tips, examples, and proven strategies to land a job interview.

An office administrator is responsible for the day-to-day operations of an office. This can include tasks such as managing and maintaining office equipment and supplies, scheduling meetings and appointments, coordinating and communicating with staff, and handling correspondence and administrative tasks.

They may also be responsible for managing the budget and finances of the office and providing support to other departments or employees. Additionally, they may be responsible for organizing and maintaining files and records and providing customer service to clients and visitors. Overall, an office administrator plays a key role in keeping an office running smoothly and efficiently.

Office Administrator Cover Letter

Cover letters are an important part of the job application process for office administrator positions. They provide an opportunity for you to highlight your skills and experience, as well as your passion for the role and the company.

A strong cover letter can make a big difference in helping you stand out from other candidates and get noticed by hiring managers.

This article will explore the key components of a successful cover letter for office administrator positions, including how to structure your letter, what to include, and common mistakes to avoid. Following these tips, you can craft a cover letter to help you land your dream job as an office administrator.

Office Administrator Cover Letter Example 1

Dear [Employer],

I am writing to express my interest in the Office Administrator position at [Company]. With my strong background in administrative support, attention to detail, and customer service skills, I believe I would be a valuable asset to your team.

As a recent graduate with a degree in Business Administration, I have gained a solid foundation in office management and am eager to apply my skills in a professional setting. My experience includes managing a busy office, coordinating schedules, and maintaining accurate records. I have also excelled at providing exceptional customer service, whether it be answering phone calls or assisting clients in person.

In my previous position as an administrative assistant, I was responsible for managing the front desk, handling incoming and outgoing correspondence, and organizing company events. I pride myself on my ability to multitask and handle a variety of tasks efficiently and effectively. I am also proficient in Microsoft Office, Google Suite, and various office equipment.

I am confident that my skills and experience make me a strong candidate for this position. I am excited about the opportunity to join the team at [Company] and contribute to the success of the company. Thank you for considering my application. I look forward to the opportunity to discuss further how I can contribute to your team.

Office Administrator Cover Letter Example 2

Dear [Hiring Manager],

I am writing to express my interest in the Office Administrator position at [Company]. With my strong organizational skills, attention to detail, and ability to multitask, I believe I would be a valuable asset to your team.

As an Office Administrator in my current position at [Company], I have gained extensive experience managing office operations, including scheduling meetings, coordinating travel arrangements, and managing budgets. I have also developed strong communication skills, as I frequently interact with clients and vendors to ensure the smooth running of the office.

I am confident that my skills and experience make me well-suited for this role at [Company]. In addition, I am a team player and enjoy working with others to achieve common goals. I am excited about the opportunity to contribute to the success of your team and am eager to learn more about the position.

Thank you for considering my application. I look forward to discussing the Office Administrator position with you further.

Office Administrator Cover Letter Example 3

Dear Hiring Manager,

I am writing to express my interest in the Office Administrator position at [Company Name]. With a strong background in administrative support and office management, I am confident in my ability to excel in this role and contribute to the success of your team.

In my current position at [Current Company], I have gained valuable experience managing daily office operations, including scheduling appointments, maintaining records, and coordinating events. I am skilled in communicating with clients and colleagues and have a track record of building strong relationships with both. I am also proficient in Microsoft Office, Google Suite, and other relevant software, and I have a strong attention to detail and the ability to multitask.

In addition to my practical experience, I have a bachelor’s degree in Business Administration, which has provided me with a solid foundation in business principles and management. I am also a proactive learner and am always seeking new ways to improve my skills and knowledge.

I am excited about the opportunity to join [Company Name] and contribute to the growth and success of your organization. Thank you for considering my application. I look forward to discussing this opportunity further with you.

Office Administrator Cover Letter Example 4

I am writing to express my interest in the Office Administrator position at [Company]. With over five years of experience in administrative roles and a Bachelor’s degree in Business Administration, I am confident that I possess the skills and qualifications to excel in this role.

In my current position as an Office Manager at [Company], I have been responsible for managing a team of administrative staff, overseeing the day-to-day operations of the office, and implementing efficient systems and processes to increase productivity. I have excellent communication and interpersonal skills and am able to manage multiple tasks and priorities while meeting deadlines effectively.

I am proficient in Microsoft Office and have experience with project management software such as Asana. Furthermore, I am also highly organized and detail-oriented, with a strong ability to multitask and handle various tasks and projects simultaneously.

I am excited about the opportunity to join [Company] and contribute to the success of the organization. I believe that my skills and experience make me an excellent fit for this role, and I am eager to learn more about the position and how I can contribute to the team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and how I can contribute to the growth and success of [Company].

Office Administrator Cover Letter Example 5

I am writing to express my strong interest in the Office Administrator position at XYZ Company. I am confident that my experience and skills make me the perfect fit for this role.

As an experienced office administrator, I have a strong track record of providing excellent support to teams and ensuring that the office runs smoothly and efficiently. I am adept at managing multiple tasks simultaneously and am able to prioritize effectively to meet deadlines. I am also highly organized and have excellent attention to detail, which allows me to manage office supplies, schedule appointments, and maintain records with accuracy and efficiency.

I have excellent communication skills and am comfortable interacting with people at all levels of an organization. I am confident in my ability to represent the company in a professional manner and am dedicated to providing excellent customer service.

In addition to my administrative skills, I am proficient in Microsoft Office and have experience with database management. I am a quick learner and am always eager to learn new skills and technologies that can help me better support the team.

I am excited about the opportunity to bring my skills and experience to the Office Administrator position at XYZ Company and contribute to the success of the team. Thank you for considering my application. I look forward to discussing the position further with you.

Office Administrator Cover Letter Writing Tips

Below you will find some general and specific tips that you can use to your advantage when writing your cover letter.

General Tips:

• Keep the tone professional and respectful.
• Use a clear, easy-to-read font and layout.
• Follow the standard business letter format.
• Use strong, active verbs to convey your skills and accomplishments.
• Tailor the cover letter to the specific position and company.

Specific tips for an office administrator cover letter:

• Address the cover letter to a specific person, if possible.
• Mention your relevant experience and skills, such as organizing events, managing schedules, and handling financial tasks.
• Emphasize your ability to work independently and as part of a team.
• Mention any relevant education or certifications you have obtained.
• Explain why you are interested in the position and the company.
• Proofread carefully for spelling and grammar errors.
• Keep the cover letter concise, aiming for about three paragraphs.

Related :  Office Administrator vs. Administrative Assistant – What’s The Difference?

Related posts:

• Office Assistant Cover Letter Examples & Writing Guide
• Office Manager Cover Letter Examples & Writing Guide
• Hospital Administrator Cover Letter Examples & Writing Guide
• Business Administrator Cover Letter Examples & Writing Guide
• Office Administrator vs. Office Manager – What’s The Difference?

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Office Manager Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Office Manager Cover Letter

When writing your office manager cover letter, focus on how you can expertly run business support services for the company that posted the job. Also, emphasize your related skills like cost reduction, vendor relations, or staff training. This guide will help you write a cover letter that gets you interviews for your next job as an office manager.

Office Manager Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Office Manager Text-Only Cover Letter Templates and Examples

Moses Abimbola Office Manager | [email protected] | (789) 012-3456 | 432 Main St., Park City, UT 76543

March 11, 2024

Katie Tang Senior Hiring Manager Thrasio (901) 234-5678 [email protected]

Dear Ms. Tang,

My proudest achievement last year was negotiating an office supplies contract that slashed costs by 43%. I am excited to apply my excellent organizational skills and strategic budget management ability to the role of office manager at Thrasio.

As an ambitious individual motivated by playing a part in building thriving businesses, the opportunity to join a fast-growing company like Thrasio is compelling. You are seeking a self-starter with a proven talent for finding novel solutions, and the following accomplishments show my suitability:

• Spearheading the office staff training initiative, providing ongoing professional development sessions, and successfully onboarding three new hires in 2020
• Streamlining the appointment booking system to reduce errors by 89% in a single year
• Receiving high praise during my annual performance review for my exceptional efficiency and leadership skills

I am looking forward to setting up a meeting to explore how my abilities and innovative approach can benefit Thrasio in 2024. I am available to attend an interview at your convenience.

Moses Abimbola

Michelle Wilson Office Manager | [email protected] | (123) 456-7890 | 123 Main St., Cleveland, OH 09876

March 1, 2024

Andrea Collins HR Recruiter Aspen, Inc. (987) 654-3210 [email protected]

Dear Ms. Collins,

Supervising a team of 14 employees while handling the demands of a busy office and maintaining high levels of efficiency are some of my greatest achievements in my administrative career. I would like to bring that same level of commitment to Aspen, Inc. as an Office Manager.

After obtaining over seven years of office management experience, I am excited to contribute to Aspen, Inc.’s reputation for quality and commitment to growth. Some examples of my past successes include:

• Maintained a yearly budget of $90,000 to manage office requirements such as ordering supplies, equipment maintenance, and service contracts.
• Recommended cost-saving measures for service contracts to save an average of 10% per year.
• Created and implemented efficiency enhancements to improve the workflow of the front office staff.

I would love to set up a time to discuss further how my skills and abilities can benefit your company. Please feel free to contact me with a time that works best for you.

Best Regards,

Michelle Wilson

Tegan Knights Office Manager | [email protected] | (654) 321-0987 | 321 Main Road, Des Moines, IA 10987

March 15, 2024

Cody Sharpe Senior Hiring Manager UnityPoint Health (765) 432-1098 [email protected]

Dear Mr. Sharpe,

Last year, I spearheaded a project to overhaul my company’s calendar system. This resulted in an 87% reduction in booking errors and cut appointment wastage by 65%. I hope to offer the same assertive leadership and strategic planning as an Office Manager at UnityPoint Health.

I know that you are looking for an experienced individual with the organizational skills to ensure the smooth running of multiple campuses. As a seasoned manager with a 13-year track record for overseeing complex operations, the opportunity to use my skills to help UnityPoint Health provide high-quality health care to my local community is compelling. My recent accomplishments include:

• Negotiating favorable deals with contractors to slash office spending by 43% in 2020 without compromising service quality or efficiency
• Planning and delivering a comprehensive staff development program that increased productivity by 32% in the last fiscal quarter
• Overseeing the operation of reception staff and achieving a 93%+ customer satisfaction rating over three years

I look forward to meeting you at an interview to discuss how I can help your organization meet its operational targets in 2021. Please get in touch to arrange a convenient time.

Tegan Knights

A great office manager cover letter usually has five sections, outlined below. When possible, connect each section back to your defining skills and the organization’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear professional focus that helps you get past initial screenings, add the title Office Manager to your contact header.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Dear Aspen, Inc. Recruiter:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success in office management. Choose a highlight that shows your skill at making business support functions run quickly and cost-effectively.

Last year, I spearheaded a project to overhaul my company’s calendar system. This resulted in an 87% reduction in booking errors and cut appointment wastage by 65%. I hope to offer the same assertive leadership and strategic planning as an office manager at UnityPoint Health.

4. Body paragraph(s)

Use the main section of your letter to explain why this job opening interests or suits you. For example, maybe you’re applying to one of the many office manager jobs in health care, a sector you’d like to return to. Or maybe the role focuses on policy development and process streamlining, and you’ve been recognized for your work in those areas.

Following this explanation, cite a few more of your administrative and management skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your main work strengths and overall dedication to helping offices run smoothly. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Office Manager Cover Letter Tips

1. highlight your key work skills.

As part of your letter’s body text, add a short list of bullet points describing your success in key areas for an office manager, such as efficiency improvement or staff training. With each bullet point, show the skill in action by giving a quantified example of the impact you made on past employers.

My recent accomplishments include:

• Overseeing the operation of reception staff and achieving a 93% customer satisfaction rating over three years

2. Emphasize cost reduction

For nearly any office, a key goal is finding ways to minimize expenses. Use your cover letter to speak to this theme if it relates to your background and the office manager jobs you’re pursuing.

3. Mention your relevant traits

Desired qualities in office managers (also known as administrative services managers) include precision, collaboration, adaptability, and resourcefulness. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Office Manager Cover Letter Frequently Asked Questions

What should i not do when writing a cover letter -.

Don’t worry about getting it right the first time. You’ll likely need more than one draft to figure out what you want to say to the hiring manager and how to say it.

If you’re starting from scratch, take 10 minutes to simply brainstorm and jot down why the job or employer interests you. When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to reflect and elaborate on them. Repeat this process until you have at least two or three concise sentences that speak to the job opening at hand. These are the foundation for a strong cover letter that reflects your true enthusiasm for the role.

What should my cover letter's design look like? -

Your resume's. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

How do I write a cover letter when I’m not qualified? -

Don’t write a cover letter when you’re not qualified. Limit your search to jobs you’re generally ready to take on, and never apply to a role you doubt you could satisfy.

That said, there’s room for discretion. You don’t need to meet every requirement on a job posting to be confident you’d excel, especially if you have other pertinent skills or experiences to draw on. In these cases, your cover letter can help. Toward the end of your letter, feel free to briefly acknowledge the qualification gap and explain why your other experiences compensate for it. This gives hiring managers helpful context and can motivate them to call you even if you aren’t a perfect fit on paper.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Office Administrator Cover Letter Example

A modern cover letter example for an Office Administrator position. Based on the best cover letter writing practices. Use this example as an inspiration to create your own cover letter with Wozber free resume and cover letter builder.

Cover Letter Opening Example

The first paragraph should only be your introduction. Give a brief idea of who you are and tell the employer how you have learned about the opportunity. Mention how your career goals align with the company's goals.

• As an administrative professional, I was excited to read about the job opening at XYZ. Given the job requirements you have provided in the job description, I believe I am the perfect candidate for the job.

Cover Letter Main Paragraph Example

The second paragraph is about the benefits you bring to the table. Why should they choose you? How can you help the company? You should tell the recruiter why he/she should be interested in you. Highlight a few valuable points from your resume that match the job description. Offer a few stats to illustrate your impact in previous positions.

If you need any guidance writing your cover letter, Wozber has all the needed help built in its free resume and cover letter builder , which will walk you through the whole writing process step by step.

Here's the example of the main paragraph:

• For the past four years, I've been working as an office assistant and developed high-level administrative skills while sticking to a tight schedule. My diligent role included daily tasks such as writing multiple reports and various business forms for 20 office team members, while answering 100+ calls and emails, scheduling internal meetings and managing the directors' calendars. I believe that my professional skills combined with my successful administrative experience would make me a strong addition to the XYZ team.

Cover Letter Closing Example

The last paragraph should bring the cover letter to a proper conclusion. It should also STRESS ACTION. Finish strong and quickly. Remind the recruiter what you introduced in the first and second paragraph (how your experience or skills will help the company).

• If you agree that my administrative skills, acquired knowledge and passion would make me a strong addition to your team, please call or email me to set up a meeting. I look forward to beginning my career at XYZ.

Other Examples