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How to write a cover letter.
A cover letter introduces you to an employer and asks them to think about your application.
It’s a short letter, usually 3 to 5 paragraphs long.
When to include a cover letter
You should always include a cover letter when you apply for a job using a CV.
You can write it as an email if you’re applying online or print a copy to go with a paper application.
When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:
- their website
- recent news articles
- talking to people you know who work there
Send it to the right person
It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to.
You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.
If you do not know their name
If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.
If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.
Introduction
Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one.
If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.
Show you're right for the job
Highlight the skills and experience you have that match what the employer is looking for.
Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.
Give extra information
If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.
If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.
You can get more help with specialist advice on finding work if you have a disability.
Ending your cover letter
Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.
Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.
Yours sincerely or yours faithfully
If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.
If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.
Tips for writing a cover letter
When writing your cover letter, remember to:
- write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
- use the same font and size as you do for your CV, so it looks consistent
- make sure the company name and recruiter’s details are correct
- use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
- show you’ve done your research into the job and the company
- highlight your most relevant skills and experience to stand out from other applicants
- back up any statements you make with facts and use the STAR method
- double check spelling and grammar before you send it
- keep a copy of your cover letter as they may ask you about it in an interview
Related content
How to write a CV
Completing application forms
Interview tips
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11 Cover letter templates with examples
![cover letter indeed uk Andrew Fennell photo](https://standout-cv.com/wp-content/uploads/2021/01/Andrew-Fennell-photo.png)
Not sure what type of cover letter is going to catch the eye of hiring managers, so they actually read your CV?
A well-written cover letter can be a game-changer in your job search, so long as you think carefully about what you include.
No need to panic, though.
For an easy win, use one of our 11 impressive cover letter templates, along with inspirational examples and a step-by-step writing guide.
CV templates
Basic cover letter template
Dear [Recruiter’s name],
I am writing to apply for the [Job title] at [Company name], as advertised on [Website name]. With [Number of years of experience] in [Core responsibilities of role + quantified achievement if possible].
During my current job at [Company name], I [Core responsibilities of role + quantified achievement if possible].
I am eager to bring my [Mention suitable skill + aspirations] to the [Job title] at [Employer’s name] and I am available for an interview at your earliest convenience.
Kind regards,
[Name] [Phone number] [Email]
Basic cover letter example
![cover letter indeed uk Basic cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Basic-cover-letter.png)
Short cover letter template
Hi [Recruiter name],
I’d like to express my interest in the role of [Job title] as advertised on [Website name].
I am currently working in a [Current role] role for [Current employer], where I am responsible for [Core responsibilities of role + quantified achievement if possible].
I’m looking for a new challenge that will [Aspirations + mention of suitable skill].
It would be great to hear from you, and I am available to interview at any time.
Short cover letter example
![cover letter indeed uk Short cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Short-cover-letter--300x155.png)
Admin cover letter template
Good morning [Hiring Manager],
I am writing to submit my application for the position of [Role name] at [Company name]. As a passionate and committed individual with [Number of years] of experience and a track record of [Core responsibilities of role + quantified achievement if possible], I am excited about the opportunity to contribute to the continued success of your institution.
I have gained valuable insights into the [Core responsibilities of role + more quantified achievements.] In my current role as [Current role], I have continuously facilitated positive change and enhanced [Company name’s] reputation.
Some notable achievements I would like to mention include [List quantified achievements].
With all my experience and a [Qualification] in [Subject], I hope that you recognise my enthusiasm and will consider me for the position.
Kind regards, [Name] [Phone number] [Email address]
Admin cover letter example
![cover letter indeed uk Admin cover letter example](https://standout-cv.com/wp-content/uploads/2023/08/Administrator-Cover-Letter-2-1-300x212.png)
Finance cover letter template
I am excited to apply for the [Job title] at [Company name]. As a results-orientated professional with a track record of [Core responsibilities of role + quantified achievement if possible], I am confident that my expertise aligns perfectly with the needs of your organisation.
With [Number of years] of experience, I have developed [Core responsibilities of role + quantified achievement if possible].
In my current role as a [Current role] at [Current employer], I implemented a [Core responsibilities of role + quantified achievement if possible].
Thank you for considering my application. I look forward to the possibility of further discussing my qualifications, skills, and contributions I will bring as your new [Job title].
![](http://omraadeinfo.online/777/templates/cheerup1/res/banner1.gif)
Finance cover letter example
![cover letter indeed uk Finance cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Finance-cover-letter-example.png)
Sales cover letter template
I hope you’re well. I am writing to apply for the [Job title] at [Company name]. With [Core responsibilities of role + quantified achievement if possible].
I am eager to apply my proactive and goal-orientated approach to drive revenue growth at [Company name]. I am available for an interview at your earliest convenience to discuss how my dedication and skills can contribute to the success of your sales team.
Sales cover letter example
![cover letter indeed uk Sales cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Sales-cover-letter.png)
Customer service cover letter template
I’d like to apply for the position of [Job title] as advertised on [Website name].
With [Years] of experience in customer-facing positions for leading retail companies, I have gathered extensive customer service skills in [Type of setting].
In my current role with [Company name], I am responsible for [Role responsibilities + quantified achievement if possible].
My role has given me [Aspirations + mention suitable skill].
I believe my skill sets and product knowledge will allow me to fit perfectly with the requirements you are seeking in a candidate, and I am available for an interview at short notice.
Customer service cover letter example
![cover letter indeed uk Customer service cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Customer-service-short-cover-letter-sample-300x173.png)
Project management cover letter template
I am interested in applying for the role of [Job title] . My experience in [List core responsibilities of role + quantified achievement if possible].
I am enclosing my CV for your consideration, which further highlights my experience, which I am positive fully meets the demands of this role.
Project management cover letter example
![cover letter indeed uk Project management cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/project-manager-cover-letter-300x143.png)
Education cover letter template
I hope you’re well.
I am writing concerning the advert for a [Job title] at [Name of educational setting]. Over the past [Number of years], I have [Core responsibilities of role + quantified achievement if possible].
I am seeking a new opportunity that will allow me to [Aspirations + mention of suitable skill].
I am keen to talk to you more about the job role, and I look forward to hearing from you.
Education cover letter example
![cover letter indeed uk Education cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Education-short-cover-letter-sample-1-300x178.png)
Internal promotion cover letter template
Hey [Recruiter name],
I hope you and the team are well! I am thrilled to apply for the promotion to [Job title] of the [Department] team at [Company name], as advertised on [Website name]. With my [Number of years] of service as a [Current role], within the company, supported by [Core responsibilities of role + quantified achievement if possible].
As a dedicated member of staff, I am eager to streamline and innovate the administrative operations at [Company name] in this new role. I would love to discuss my vision for this role further in an interview at your discretion.
All the best, [Name] [Phone number] [Email address]
Internal promotion cover letter example
![cover letter indeed uk Internal promotion cover letter example](https://standout-cv.com/wp-content/uploads/2023/10/Internal-promotion-cover-letter.png)
Student cover letter template
Good morning [Recruiter name],
I would like to submit my application for the [Job title] at [Company name], where I believe my skills in [Industry] can make a valuable contribution.
As a highly driven [Core responsibilities of studies + quantified achievement if possible].
I am eager to continue learning and to have the opportunity to work alongside the team at [Employer’s name]. I am available for an interview at your convenience to further discuss my qualifications. Thank you for considering my application.
Student cover letter example
![cover letter indeed uk Student cover letter example](https://standout-cv.com/wp-content/uploads/2023/08/Student-Cover-Letter-1-1.png)
No experience cover letter template
I am an enthusiastic [Job title/student] at [Current employer/School or university name] with excellent [Core skills], seeking to apply for the [Job title] at [Company name].
In my current role as [Current role] at [Current employer], I [Core responsibilities of role + quantified achievement if possible].
I am excited to contribute my [Aspirations + mention of suitable skill]. I am available for an interview from [Insert date] and I am eager to discuss how my skills can benefit your company’s success.
Thank you for considering my application.
Sincerely, [Name] [Phone number] [Email address]
No experience cover letter example
![cover letter indeed uk No experience cover letter](https://standout-cv.com/wp-content/uploads/2023/10/No-experience-cover-letter.png)
How to write a cover letter
Here are five steps on how to write a cover letter to ensure you get hiring managers in the UK and beyond to look at your CV .
Include your cover letter within the email or message
When submitting your job application, always include your cover letter within the body of your email or message. Never attached it as a separate document.
“But why?”, you ask.
Well, you should instantly grab the recruiter’s attention the moment they look at your application. If they have to endure the hassle of opening a document, it slows everything down, and they may not even bother.
Here’s how to include your cover letter in the body of your application message:
![cover letter indeed uk Where to write cover letter](https://standout-cv.com/wp-content/uploads/2022/07/Where-to-write-cover-letter-300x115.png)
Tailor your greeting by directly addressing the recruiter
To get your cover letter off to a great start, make a brilliant first impression by using the hiring manager or recruiter’s name.
Avoid sounding overly formal or informal, though.
For instance, you could address the recruiter using:
- Hi [insert recruiter’s name]
- Hi [insert department/team name]
Skip the conventional “Dear Sir or Madam” unless you’re targeting highly formal companies.
Here are a few tips on how to locate the recruiter’s name:
- Check the job ad – Sometimes, you can find their name and email address within the job advert itself.
- Visit the company website – Look at the “About Us” section to unearth the contact info for the recruitment team or head of department.
- Use LinkedIn – If you’re having a hard time pinning down the specific team and company related to the job opening, a quick search can reveal the person in charge of hiring for that specific job.
If you have no success in finding their name, don’t stress. Just say “Hi” – that’ll more than do the trick. Aim for a greeting that is both professional and welcoming.
Here are some examples of how to address your cover letter if you have trouble finding their name:
![cover letter indeed uk How to address a cover letter if you can't find a name](https://standout-cv.com/wp-content/uploads/2023/10/3-ways-to-address.png)
Be personable and professional
Your cover letter should be a blend of personality and professionalism .
Coming across as too casual can make you sound a little unprofessional while appearing excessively formal can make you look stiff.
Go for a professional, friendly tone.
Begin with something such as, “I hope you’re well” to bring a personal touch.
![cover letter indeed uk Professional greeting](https://standout-cv.com/wp-content/uploads/2023/10/Address-the-hiring-manager-300x150.png)
Pinpoint your applicable skills
Your cover letter’s purpose? To entice hiring managers to read your CV . To do this, quickly allude to your relevant skills tailored to the job you’re interested in.
Review the job description and note the essential qualifications and skills the recruiter wants.
![cover letter indeed uk Suitable skills in cover letter](https://standout-cv.com/wp-content/uploads/2023/10/cover-letter_1-300x200.png)
Concentrate on these skills in your cover letter and tell them why you’re perfect for the role.
This gives recruiters the confidence they need to consider you for the job.
For instance, you could say:
- Finance – “My strategic planning skills allowed me to identify key growth opportunities and revenue drivers, ultimately leading to the impressive revenue increase of over £100 million.”
- Marine engineer – “I excel in the development and implementation of predictive maintenance programs, ensuring equipment reliability and longevity. I implemented a predictive maintenance programme that reduced downtime of critical equipment by 25%, as well as saved £120K+ annually through purchasing supplies from suitable industry vendors.”
- Medical writer – “My capacity to translate complex medical information into clear and accessible content for various audiences is a core skill that has empowered me to produce 15 high-quality educational materials. Moreover, my strong research proficiency was instrumental in increasing audience comprehension and patient satisfaction scores by 30% and 15% respectively.”
Conclude and add a professional signature
Your sign-off must be warm. So, say something like “Best regards” or “Kind regards.” Just be yourself while staying polite.
To add a nice finishing touch to your cover letter , add a professional signature at the very bottom.
Doing so helps the person on the other end know how to reach you and gives your cover letter a professional touch.
Here’s what you need to include in your professional sign-off:
- Your full name – Add your first and last name, like “Jessica Smith”. It’s just there so recruiters know who you are.
- Your phone number – Preferably, put your mobile number in here so recruiters can quickly get hold of you.
- Your email address – This must be a professional email address, like [email protected]. Don’t include an overly casual email – remember, this is a job application.
If you like, you could also include a couple of extra details:
- Your job title – For example, “Administrator” or “Delivery Driver.”
- A link to your LinkedIn – If you use LinkedIn, insert a link to your profile – this is like your professional social media.
![cover letter indeed uk Cover letter professional signature](https://standout-cv.com/wp-content/uploads/2023/05/Email-signatures-300x76.png)
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IMAGES
COMMENTS
When you're applying for a job, a cover letter lets you show a personal side and demonstrate why hiring you is a smart decision. Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following parts: Header ...
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
Follow these guidelines: Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs.)
Include a postscript. 1. Use the proper formatting. There are several rules to follow when structuring your cover letter: Make sure everything is left-aligned. Use single line spaces within paragraphs and double spaces between sections or paragraphs. Include a one-inch margin on every side of your letter.
Cover letter example. Examples statements in the first paragraph of your cover letter that will showcase the value you bring to a company, and express your excitement. Here is an example cover letter following the above template. Please keep in mind that your cover letter will vary depending on the employers and jobs you're applying for.
When writing your cover letter, remember to: write a new one for every job you apply for and make sure it's tailored to the company and the specific role. use the same font and size as you do for your CV, so it looks consistent. make sure the company name and recruiter's details are correct. use the right language and tone: keep it ...
Download the Indeed mobile app: https://go.indeed.com/3XTKG3Wondering how to write a cover letter that stands out? Or even gets read?! Recruiters scan countl...
A well-written cover letter can be a game-changer in your job search, so long as you think carefully about what you include. No need to panic, though. For an easy win, use one of our 11 impressive cover letter templates, along with inspirational examples and a step-by-step writing guide. CV templates Basic cover letter template
Adjust the spacing to 1-1,5. Separate the paragraphs with a double space. Save your cover letter as a PDF unless noted otherwise. PDF file types protect your cover letter format. Here are the steps to structure each part of your cover letter the right way: 1. Start your business letter with a professional header.
Redundancy cover letter template. If you've recently been made redundant, finding the right role to re-enter the workforce can be daunting. Up-to-the-minute expert advice on cover letters and more. Find out how reed.co.uk can help you find your perfect position.
Thank you for your time and consideration. I look forward to meeting with you to discuss my application further. Closing the letter. Sign off your cover letter with 'Yours sincerely' (if you know the name of the hiring manager), or 'Yours faithfully' (if you don't), followed by your name.
It is also a good opportunity to indicate that you'd like to meet with the employer for an interview. Sign off your cover letter with 'Yours sincerely' (if you know the name of the hiring manager)/'Yours faithfully' (if you do not), and your name. Example: Thank you for your time and consideration.
The examples above will help give you a good idea on how to structure your cover letter. But they aren't the only options. Other cover letter samples you could look at include a cover letter template for school leavers, focussing more on academic achievements, and a cover letter template for part-time work. However, it's important to ...
140. 142. When writing a cover letter or resume, choose a simple format and font. Lead with your accomplishments, rather than just the things you've done. Include details of the work that's related to what you want to do next, and always proofread your resume and cover letter before submitting a job application.