transfer application letter sample

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12 Best Transfer Request Letters Samples

Are you moving to another city or state but don’t want to quit your job? Does your current employer have a branch in your new location? You can request a transfer to continue your employment within the same company, as long as you have a valid reason. The same goes when changing your position or moving to another department without relocating.

A job transfer is an excellent chance for professional growth, as it uncovers career advancement opportunities. Asking to move to another role or location in a formal letter will supercharge your chances of approval.

Learn how to write a transfer request letter to ensure your manager takes you seriously and gives approval.

What is a Transfer Request Letter?

A transfer request letter is a formal document that an employee must submit when looking to relocate to another position, department, or branch within the same company. That branch can be in another city or state. You can submit the transfer request letter to your HR department or manager, stating the reason for the request and providing valid arguments to improve your chances of approval.

Relocating to another city or state opens the door to more career opportunities. However, you don’t have to leave your stable job just because you have to move. If commuting isn’t an option and you can keep your current employment in your new location, you can seize that opportunity by requesting a transfer.

That request can also help you switch to another position or department in your current location. Whether you seek new challenges or a lighter workload, you can express your desire to make the switch anytime.

Before submitting a request, talk to your manager or HR representative about the transfer. Ask if moving to another position or location is possible and gather the necessary information on career opportunities at a specific branch.

Informing them beforehand will eliminate surprises and confusion as they’ll expect your letter. They can also walk you through the process and explain your responsibilities in a new position or location.

Once you know what to do, write a transfer request letter to formally ask your manager or HR representative to consider your move.

Reasons for Requesting a Transfer

Here are some of the most prevalent reasons for requesting a job transfer.

Personal or family circumstances

These circumstances can be life-changing, including your spouse’s job relocation, an educational opportunity, a family illness, or your child’s admission to a school in another location. Shifting to another branch would eliminate the need to commute daily (if the distance allows) and help advance your education or be there with your family. Your employer might also approve your request if you’re moving to another city or state due to marriage.

Career advancement opportunities

Advancing your career to earn a higher salary is an excellent reason for asking for a job transfer. For instance, you can request to move from accounting to finance management or fill any other vacant position that helps you acquire new skills and grow with the company.

More exciting responsibilities

It’s not uncommon for a job to become mundane after years of performing the same daily tasks. If you’re unhappy with your current duties, you can ask to pivot to a position or department with new or additional responsibilities. Your employer will likely approve because they don’t want you to be discontent, negatively affecting productivity and overall performance.

Asking for more exciting responsibilities will show you’re eager to take on new challenges, which might secure you a raise.

Preserving job security

Corporate restructuring due to mergers, downsizing, changes in business direction, or new technology often leads to redundancies. Asking for a transfer if you suspect your job is at risk is a brilliant way to maintain your current employment. The key is to showcase your skills and achievements and make an irrefutable argument for taking a different position.

Workplace conflicts

HR professionals should try to resolve workplace conflicts, but their efforts don’t always bear fruit. Moving to another position, department, or branch might be the best solution if you constantly disagree with a specific teammate or experience problems with a supervisor.

Medical reasons

You can apply for a job transfer if your age or a health problem makes it difficult to continue working in the current position. Reducing your workload might accommodate your needs better and reduce the risk of underperformance, burnout, resignation , or termination .

Regardless of the reason, the format of the transfer request letter should resemble a resume cover letter . Highlight your experience, skills, and expertise and explain the benefits the company and the manager will experience from moving you to another position, department, or branch. One page would suffice the need.

What to Include in a Transfer Request Letter?

Here are the essential elements to include in your transfer request letter and examples to help you better understand how to write it.

The purpose of the letter

State why you’re writing the transfer request letter after formally addressing the recipient. Be concise and specific, mentioning that you would like to move to a particular position, department, or branch.

Dear Mr. Williams, I am writing to request a transfer from my current position as an account manager at Aspire Enterprises to the same or similar role at the company’s Seattle branch.

The reason for your request

You don’t have to go into detail to explain why you wish to transfer. Instead, you can outline the reason in one or two sentences.

My wife has been promoted to another position in Seattle, so it would be difficult for me to commute daily. Moving to our Seattle branch would enable me to continue my career at Aspire Enterprises.

My daughter has received an acceptance letter from Lakeside School in Seattle, so that we will move there in three months. Transferring to our branch in Seattle would enable me to stay close to my family and support my daughter’s education.

Your history with the company

Highlighting your experience at the company, dedication to the job, and significant accomplishments in your current role will show you’re an indispensable employee who brings real value to the company.

I have worked as an account manager in the sales department for the past seven years, gaining expert knowledge in the field and promoting Aspire Enterprises’ growth. I believe that my experience here would make me a valuable asset to the Seattle office. While on the sales team, I helped cut costs to 25%, increase efficiency by 56%, and improve customer satisfaction to 43%, thus contributing to the company’s bottom line.

Arguments for your decision

When making a case for your possible transfer, explain why it would be an excellent move, highlighting the mutual benefits. The reader should instantly understand why it makes sense for you to switch to the desired position, department, or branch.

I have shown excellent organizational and analytical skills as an account manager here. I am confident that my in-depth knowledge and experience would further boost productivity and revenue for the Seattle branch. I wish to continue my professional growth with Aspire Enterprises once my family moves to Seattle, investing the same enthusiasm and excellence into our branch there.

An appreciation note for your manager

A transfer request letter is a formal document that requires proper business etiquette. Show gratitude for working with your manager and colleagues, thanking them for contributing to your professional growth. Don’t forget to thank your manager for taking the time to read and consider your request.

Working here at Aspire Enterprises and learning from brilliant mentors and colleagues has been a pleasure. I am eager to continue the hard work and build relationships with our Seattle team. Thank you for taking the time to read and consider my request. I look forward to your positive response.

Your resume

Including a resume copy in your transfer request letter isn’t necessary. Still, it will remind your manager of your skills and expertise and serve as additional support for approval. If you attach your resume, mention it before the complimentary closing.

Please refer to the attached resume for more details on my qualifications.

Sincerely, Liam Davis Account Manager, Sales Aspire Enterprises 123 Business Road Boston, Massachusetts [email protected]

Sample Job Transfer Request Letter

Mrs. James Head of the Human Resource department Database technologies, California

{Date on which the letter was written}

From, Clinton, treasurer,

Sub: Requesting for transfer

Dear Mr. James,

I am writing to bring to your attention that I have been one of the best employees in your company for the past five years. I remained a committed and dedicated worker. Recently, my kids got admitted to a school in Atlanta. Getting admitted to St. Mary’s Convent is a chance, a one-time chance that is not worth wasting. This is the reason I am humbly requesting you to give me a transfer to our company branch in Atlanta. I would like to transfer next month when school starts.

If you transfer me to that branch, I will work hard without worrying about being away from my children. All my attention will be shifted to completing the tasks assigned to me in the right way.

I confidently believe that you will understand my position. I am looking forward to you considering my request and getting a positive response from you.

Free Templates And Examples

Tips for Writing a Transfer Request Letter

Here are additional tips for writing a letter to ask for a job transfer and improving your chances of getting the green light:

Use professional language

Professional language is necessary because you’re writing a formal business letter . Use correct grammar and spelling, avoid contractions (e.g., I’ve or I’ll), and include a formal greeting and closing.

Don’t be too casual

This tip nicely ties to the previous point, but it’s worth mentioning if you have a close relationship with your manager. Even if that’s the case, you should keep the request formal because your employer or other HR representatives might read it.

Forget about slang, text abbreviations (e.g., TBH – to be honest, LMK – let me know, etc.), inside jokes, and other informal words and phrases.

Research sample letters

Sample letters are fantastic inspiration sources when you don’t know where to start or how to format your request. Your reason for requesting a change in position, department, or location might be unique, but available samples can help you understand the ins and outs. You might also find an identical case and draw inspiration from it.

We offer free transfer request templates that you can customize to your needs. Download them to explore different cases and ensure you respect the formal formatting requirements.

Proofread your letter

Proofreading is crucial before submitting any business document. You wouldn’t want typos, grammatical or spelling mistakes , or formatting errors to hinder your chances of approval of your transfer request.

Quick Summary

• Discuss your transfer possibilities with your hiring manager or employer to inform them about your consideration and gather the necessary information.
• Write a formal transfer request letter explaining why you wish to move to another position, department, or branch.
• Highlight your accomplishments and the mutual benefits of your possible move to improve your chances of approval.
• Be professional, concise, compelling, and appreciative.
• Use samples or templates for inspiration and formatting guidelines, modifying them to your unique needs.

Frequently Asked Questions

How do i request a transfer.

You must write a formal letter to express your desire to pivot to a different position, department, or location. Address it to your HR manager and explain why the move would support your continued development and the company’s growth.

What are good reasons for a transfer request?

Valid reasons include life-changing personal or family circumstances, career advancement opportunities, more challenging and exciting responsibilities, workplace conflicts, medical reasons, and preserving job security.

What are the types of employee transfers?

They can be lateral, voluntary, and involuntary. A lateral transfer includes moving an employee to the same position in another department or location or a similar role with the same pay grade. A voluntary transfer includes an employee asking for a lateral move. Its involuntary counterpart involves reassigning an employee due to business changes like staff reductions or budget cuts.

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WTO / Letters and Emails / Request / 20+ Transfer Request Letter Samples (Word, PDF)

20+ Transfer Request Letter Samples (Word, PDF)

A job transfer request letter is a formal notice from an employee to the organization when he or she wants to move from one part of the organization to another. An employee can also submit this letter when they want to move to a new organization of a similar nature.

For instance, an employee may want to switch from one particular department of an organization to another or they might want to shift to a different location for personal or any other reason.

Sample Letters

This letter serves as a formal and professional means of expressing your desire for a transfer and outlining the reasons behind it. By using samples, you can gain valuable insights into the structure, tone, and content required for an effective letter, ensuring that your request is articulated clearly and professionally.

What to Write in a Letter?

This letter would be quite similar to a cover letter . However, it is extremely important that when an employee is writing the letter, each point is clear. It would be preferable to have the entire information on just one page.

The following points would be useful:

• It is important to mention the strengths and abilities of the employee who is writing the letter.
• It is important to mention what benefit the transfer would cause to the division supervisor of the organization.
• It is important to mention what benefit it would bring to the organization.

To write a letter, consider the following points as well:

• In the very first sentence of the letter, mention the purpose of writing the letter.
• Mention the position for which the employee is applying.
• Mention position and name.
• Mention all the abilities and experiences.
• Mention how loyal the employee is to the company.
• Mention the reason for the transfer.
• Remember not to brag while writing the letter.

An employee should write this letter when they learn about the opportunity because the faster they apply, the better their chances of landing that particular position and getting the relevant transfer.

Given below is the letter template, which an employee can follow to write the letter:

Employee’s Name Employee’s Address City, State, and Zip Code

Insert a date here.

Company’s Name Hiring Person’s Name Hiring Person’s Title Company’s Address

City, State, and Zip Code

RE: Insert Subject Here

Dear Name of Person,

I have recently learned about the XYZ Position from my supervisor, Name, and I would like to submit my application formally.

I have maintained my position as a Sales Manager for the past five years and now I would like to take on a new role, as my background is in marketing and finance. I have the following strengths and abilities:

Mention Strengths and Abilities

Enclosed is my full resume. I am sure I will not disappoint you, as I am aware of the company’s rules and policies. You can reach me at 555-555-555. I would be glad to provide further information.

Employee’s Signature Employee’s Name Printed List of enclosures

A comprehensive set of formal sample letters is offered in this section, serving as valuable samples for those initiating transfer requests in various professional and personal situations.

Sample Letter 1 – Requesting Transfer for Professional Growth

Dear Mr. Thompson,

I hope this message finds you well. After three enriching years in the Marketing Department at Zenith Corp, I’ve developed a robust skill set in digital advertising and campaign management. My work on the successful “Innovate Tomorrow” campaign, which increased our web traffic by 40%, has been a highlight of my career.

I am writing to express my interest in the recently advertised position in the Product Development team. This role aligns perfectly with my aspiration to delve into product strategy and innovation. Given my background in understanding customer needs through marketing campaigns, I am excited about the prospect of applying these insights to product development.

I am fully committed to ensuring a smooth transition for the Marketing team and am prepared to train my replacement thoroughly. I look forward to the possibility of contributing to Zenith Corp in this new capacity and would appreciate the opportunity to discuss this further.

Thank you for considering my request.

Emily Carter

Sample Letter 2 – Requesting Transfer for Geographic Relocation

Dear Ms. Rodriguez,

I trust this letter finds you in good health. As a dedicated member of the Client Services team at Global Solutions for the past five years, I have greatly enjoyed working with our diverse clientele and spearheading initiatives like the “Client Connect” project, which enhanced client engagement by 25%.

I am writing to request consideration for a transfer to our branch in San Francisco. Due to family circumstances, relocating to San Francisco has become a necessity for me. I have noticed an opening in the Client Services team there, and I believe my experience with key accounts and regional clients will allow me to seamlessly integrate and continue delivering exceptional service.

I am committed to working closely with you to ensure a smooth transition, including providing comprehensive training to my successor. I would be grateful for the chance to continue my career with Global Solutions in this new location and would appreciate the opportunity to discuss how I can make this move beneficial for both the company and myself.

Thank you very much for your understanding and support.

Warm regards,

Jacob Martinez

The two sample letters you’ve provided are exemplary in their approach to requesting professional transfers, each serving as an excellent guide for similar correspondence.

In the first letter, focused on requesting a transfer for professional growth, the writer skillfully employs a professional tone and articulates her purpose with clarity. Her letter is a testament to the importance of succinctly highlighting personal achievements and skills. By mentioning her successful contributions to the “ Innovate Tomorrow ” campaign and the resulting increase in web traffic, the writer makes a compelling case for her suitability for the new role. This approach not only demonstrates her competence but also her understanding of the company’s goals and how her skills align with them. Furthermore, her expression of interest in the Product Development team is seamlessly tied to her current experience, illustrating a logical career progression. This clear connection between past experience and future aspirations is essential in such letters.

The second letter, to request a transfer due to geographic relocation, mirrors the strengths of the first. The writer’s emphasis on his longstanding commitment and contributions to the company, like spearheading the “ Client Connect ” project, establishes his value as an employee. His rationale for the transfer is clearly stated and personal, yet professionally presented. This balance of personal need and professional rationale is critical in such requests. Additionally, both letters include an offer to assist in the transition, showcasing the writers’ commitment to the company’s continuity and their sense of responsibility.

In summary, these letters are particularly effective as instructional guides due to their clear articulation of purpose, demonstration of the writers’ value and achievements, logical connection between past roles and future aspirations, and consideration for the company’s needs during the transition. They strike an ideal balance between professional courtesy, personal expression, and strategic career planning.

Reasons to Write the Letter

There are various reasons to write a transfer request letter. Given below are some of them:

• An employee is likely to write this letter when they would like to move to a different position within the same company.
• An employee may also write this letter when they are moving to a different city and would like to transfer the position. In this case, the company is the same as well.
• An employee might be interested in learning new skills and would thus write this letter.
• An aging employee might request a transfer to avoid work stress.
• An employee would like to face new challenges and would thus write this particular letter.
• An employee would like to work in a different branch of the organization to learn something valuable.
• An employee might want to avoid excessive traveling during work and would thus write the letter.

What is a Transfer Offer Letter?

This letter refers to a request or a message for the transfer of an employee. Employers can write to the employees informing them of the transfer. Similarly, an employee can write to the boss requesting it. Not everyone can write a favorable letter; you require proper guidance to do so. A poorly planned letter can make you look careless; that’s why you need to seek an expert’s help. There are no specific words to use in your letter; however, you must include your contact information, date, and the supervisor’s contact information.

Sample Offer Letters

Blank offer letter in pdf format.

An internal transfer message informs the employer of the employee’s wish to be moved to a different department within the same company. It is essential to write a letter stating all the reasons for requesting an internal transfer. Indicate the changes you expect to bring to the new department.

Transfer offer letter from employer to employee

Job Transfer Offer Letter Template

Offer Letter for Internal Transfer

Lateral Transfer Offer Letter

Internal promotion offer letter

Transferring an employee to a different department or location is difficult. Drafting a letter to your representative can help in making him understand that the transfer can be an opportunity for him to accomplish his goals. You can also state the reasons for moving the employee to another branch. The person responsible for the worker might have essential resolutions for such members to move.

Offer letter for position transfer

This letter is a stepping stone towards a bright and prosperous career. Templates written by professionals can provide useful guidance and tips to write an effective letter.

Templates can help you to save time and ensure consistency and clarity. A template provides the basis for a high-quality letter, but by adding your individual touches to your template, you can create a powerful letter that communicates your message professionally. you. Applying a sample job offer letter template made by professionals can make your work easier.

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How To Write A Transfer Request Letter And Email (With Examples)

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If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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• Transfer Request Letter

Writing a Job Transfer Request Letter That Works

In this guide, I’ll share my unique experience and provide you with three effective templates , along with practical tips and real-life examples to ensure your job transfer request letter stands out.

Key Takeaways

Structuring Your Job Transfer Request Letter

1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

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In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

Frequently Asked Questions (FAQs)

Q: what should i include in a job transfer request letter.

Answer : In my experience, a job transfer request letter should include a clear explanation of why you’re requesting the transfer, how the move benefits both you and the company, and any relevant achievements or qualifications that support your request.

Q: How should I format a job transfer request letter?

Answer : From my experience, I always use a formal business letter format, including my contact information, the date, the recipient’s contact information, a polite salutation, a concise body explaining my request, and a courteous closing.

Q: What tone should I use in a job transfer request letter?

Answer : Based on my past successful transfers, maintaining a professional yet positive and enthusiastic tone is crucial, as it shows your genuine interest and commitment to the new position and the company.

Q: How can I justify my job transfer request?

Answer : I find it effective to highlight personal growth opportunities, alignment with career goals, and any mutual benefits for the company, such as filling a skill gap or addressing a departmental need.

Q: Should I mention personal reasons in my job transfer request letter?

Answer : In my experience, it’s acceptable to briefly mention personal reasons if they significantly impact your work-life balance or productivity, but always frame them in a way that also shows how the transfer benefits the company.

Q: How long should my job transfer request letter be?

Answer : I typically keep my letters to one page, ensuring they are concise and to the point while covering all necessary details to make a compelling case.

Q: When is the best time to submit a job transfer request letter?

Answer : From my experience, it’s best to submit your request during annual performance reviews or when you know there are upcoming opportunities or vacancies that align with your skills and career goals.

Q: How can I increase the chances of my job transfer request being approved?

Answer : I always make sure to research the new role thoroughly, tailor my letter to show how my skills match the position, and discuss my intentions with my current supervisor to gain their support.

Q: Is it necessary to follow up on a job transfer request letter?

Answer : Yes, based on my experience, following up shows your continued interest and allows you to address any questions or concerns the decision-makers might have, which can significantly improve your chances.

Q: Should I address my current job performance in the transfer request letter?

Answer : Absolutely, I always highlight my achievements and how my performance in my current role has prepared me for the new position, demonstrating that I’m a valuable asset worth transferring.

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• Career Planning
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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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A transfer request letter is a formal document that individuals use to communicate their desire to move from one location to another within the same organization. Whether it’s for personal reasons like family commitments, marriage, childbirth, pursuing higher education, or medical needs, composing a well-structured transfer request letter is crucial. This article will guide you through the steps of writing an effective transfer request letter, explore common reasons for such requests, and provide 10 examples of applications tailored to different circumstances.

Table of Content

Steps for Writing a Transfer Request Letter

Common reasons for a transfer request, 10 examples of applications for transfer, transfer letter to employee from one location to another, transfer request letter for government employees.

Addressing the Right Person

Begin your letter by addressing the appropriate authority within the organization. This could be your immediate supervisor, HR manager, or another relevant person.

Clear and Concise Introduction

Clearly state the purpose of your letter in the opening paragraph. Mention that you are seeking a transfer and briefly explain the reasons behind your request.

Elaborate on the Reasons

Dedicate a paragraph or two to explain in detail the reasons for your transfer request. Be honest and transparent, providing sufficient information to justify your need for relocation.

Highlight Your Contribution

Emphasize your positive contributions to the current position and express your eagerness to continue contributing in your new location.

Request for a Meeting

Politely request a meeting to discuss your transfer request in person. This shows your commitment and allows for a more personal discussion of your circumstances.

Family Commitments:

• Caring for aging parents
• Supporting a spouse’s career
• Reuniting with family members
• Relocating to join a spouse
• Consolidating households after marriage

Childbirth:

• Seeking a transfer for better family support
• Accessing better healthcare facilities

Higher Education:

• Pursuing advanced studies
• Joining a university in a different location

Medical Reasons:

• Accessing specialized medical treatments
• Moving to a location with a healthier environment

1. Family Reasons

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to pressing family reasons. Recent developments necessitate my presence closer to home, and I believe this transfer will allow me to fulfill my family responsibilities while continuing to contribute effectively to the company. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

2. Personal Reasons

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to personal reasons. While I have thoroughly enjoyed my time here, personal circumstances require a change in my current location. I am committed to making this transition as smooth as possible and maintaining my professional responsibilities. Thank you for considering my request. Sincerely, [Your Name]

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to medical reasons. This move is essential for my health and well-being, and I believe it will enable me to continue contributing effectively to the organization. I appreciate your understanding and am available for further discussions regarding this transfer request. Sincerely, [Your Name]

4. Higher Education

Dear [Recipient’s Name], I am excited to inform you that I have been accepted into a [Program Name] at [University Name]. To pursue this valuable educational opportunity, I am requesting a transfer to [New Location]. I am committed to ensuring a smooth transition and appreciate your support in processing this request. Thank you for your understanding. Sincerely, [Your Name]

5. Spouse’s Illness

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my spouse’s illness. It is imperative for me to be closer to my spouse during this challenging time, and I believe this transfer will allow me to balance my personal and professional commitments more effectively. Thank you for your understanding and consideration. Sincerely, [Your Name]

6. Better Career Opportunities

Dear [Recipient’s Name], I am writing to express my interest in exploring better career opportunities available in [New Location]. I believe this move aligns with my career goals and aspirations, and I am confident that it will contribute positively to both my professional growth and the company’s success. I appreciate your consideration of my request and am available for further discussions. Sincerely, [Your Name]

7. Relocation of Spouse

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to the relocation of my spouse. This move is essential to maintain family unity, and I am committed to ensuring a smooth transition in my professional responsibilities. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

8. Family Relocation

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my family’s relocation. This move is necessary for family considerations, and I am committed to ensuring a seamless transition in my professional responsibilities. Thank you for your understanding and support. Sincerely, [Your Name]

9. Marriage

Dear [Recipient’s Name], I am excited to share that I am getting married, and I am writing to request a transfer to [New Location] to accommodate this significant life event. I am committed to ensuring a smooth transition and continuing my contributions to the company. Thank you for considering my request. Sincerely, [Your Name]

10. Childbirth

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to the upcoming birth of my child. This move is essential to ensure proper family support during this significant life event. I am committed to maintaining my professional responsibilities and would appreciate your assistance in processing this transfer request. Thank you for your understanding, and I look forward to discussing this further. Sincerely, [Your Name]

Dear [Recipient’s Name], I am pleased to inform you of your transfer to [New Location] effective [Transfer Date]. This decision has been made in consideration of [reasons for transfer], which will benefit both you and the company. Your expertise and dedication will be invaluable in our [new location/department/team], and we are confident that you will excel in your new role. We understand that relocating may pose challenges, and we are committed to providing support throughout the transition process. Our HR team will assist you with any logistical arrangements and address any concerns you may have. Additionally, we will ensure that your compensation and benefits remain unchanged, and we are open to discussing any adjustments that may be necessary. We believe that this transfer presents an exciting opportunity for personal and professional growth, and we look forward to your continued contributions to the company. Your hard work and commitment have been instrumental in our success, and we are confident that you will thrive in your new environment. Please do not hesitate to reach out if you have any questions or require further assistance. We are here to support you every step of the way. Congratulations on your transfer, and best wishes for success in your new role! Sincerely, [Your Name] [Your Position]

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location/Department/Position] within the [Government Agency/Department/Division]. After careful consideration and assessment of my career goals and personal circumstances, I believe that this transfer will be beneficial for both myself and the organization. [Explain reasons for transfer, such as career advancement opportunities, proximity to family, professional development, etc.] I am committed to continuing to serve our community and fulfill my duties to the best of my abilities. I am confident that my skills and experience will be valuable in my proposed new role, and I am eager to contribute to the [New Location/Department/Position]. I understand that my request may require careful consideration and coordination, and I am willing to assist in any way necessary to facilitate a smooth transition. I am open to discussing any requirements or conditions associated with the transfer and am committed to complying with all relevant policies and procedures. Thank you for considering my transfer request. I appreciate your attention to this matter and look forward to a positive outcome. Please do not hesitate to contact me if you require any further information or clarification. Sincerely, [Your Name] [Your Position/Department] [Contact Information]

Writing a transfer request letter is a formal process that requires careful consideration and professionalism. Clearly outlining your reasons, addressing the appropriate authorities, and expressing your commitment to the organization are key elements of a successful transfer request. By understanding the common reasons behind such requests and following the outlined steps, individuals can effectively navigate the process, leading to a smoother transition within the organization.

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Internal Transfer Letter Sample: Free & Effective

My career has involved numerous internal transfers, sharpening my self-presentation and internal communication skills. In this guide, I’ll share key insights on crafting effective internal transfer letters, essential for career development and achieving professional goals.

Key Takeaways

• Purpose of an Internal Transfer Letter : Understand why you’re writing this letter and what you aim to achieve.
• Personal Experience Tips : Leverage your unique insights and experiences within the company to tailor your message.
• Structure and Content Guide : Follow a step-by-step format to ensure your letter is clear, compelling, and professional.
• Template for Success : Use the provided template as a starting point, customizing it to fit your specific situation.
• Common Questions Answered : Get answers to typical concerns and queries about writing an internal transfer letter.

Step-by-Step Guide to Writing Your Internal Transfer Letter

1. start with research.

Before you even start writing, understand the role you’re applying for and how your current skills and experiences align with it. This initial step is crucial for tailoring your letter to the specific position and department.

2. Formal Greeting

Address your letter to the appropriate person, typically your current manager or the HR department, depending on your company’s policy for internal transfers. Use a formal salutation, such as “Dear [Manager’s Name],”.

3. Introduction

Begin with a concise introduction stating your current position, how long you’ve been with the company, and your interest in the internal position. This sets the stage for your request.

4. Express Your Reasons for Transferring

Clearly articulate why you’re interested in the new position. Is it for professional growth, a change in career direction, or personal development? Be honest but professional.

5. Highlight Your Contributions and Achievements

Trending now: find out why.

Use this section to showcase your achievements in your current role, emphasizing skills and experiences relevant to the position you’re applying for. This is where your unique insights and experiences within the company can make your application stand out.

6. Explain How You Can Add Value

Discuss how your transfer can benefit the company. Highlight your understanding of the company’s goals and how your skill set aligns with them. This demonstrates your commitment to the company’s success beyond personal advancement.

7. Professional Development

Mention any courses, workshops, or certifications you’ve completed that are relevant to the new role. This shows your initiative in preparing for the transition.

8. Conclusion

Conclude your letter by expressing your willingness to discuss the transfer in more detail and thanking the reader for considering your request. Provide your contact information and sign off formally.

9. Proofread and Edit

Before sending, thoroughly proofread your letter for any errors and ensure it’s professionally presented.

Personal Experience Tips

• Timing is Everything : Consider the timing of your transfer request. It’s often best to apply after completing a major project or during a period of positive performance reviews.
• Maintain Professionalism : Even though you’re applying within the same company, maintain a high level of professionalism as if you were applying to a new company.
• Be Prepared for Any Outcome : Be open to discussions and feedback. If your transfer request is not approved, seek feedback and use it as a learning opportunity.

Internal Transfer Letter Template

[Your Name] [Your Current Position] [Date]

Dear [Manager’s Name],

I am writing to express my interest in the [Position Name] within [Department Name]. Having contributed to [Your Current Department] for [Time Period], I am eager to apply my skills and experiences to a new challenge within our company.

In my current role, I have achieved [Briefly Describe Achievements], which I believe positions me well for this new opportunity. My understanding of our company’s goals, coupled with my skills in [Relevant Skills], makes me confident in my ability to contribute positively to [New Department].

I am particularly drawn to this position because [Reason for Transfer]. I am excited about the opportunity to [How You Plan to Add Value in the New Role].

Thank you for considering my application. I am looking forward to the opportunity to discuss this exciting possibility further.

Sincerely, [Your Name]

Writing an internal transfer letter is a significant step in your career development within an organization. By following these guidelines and utilizing the template provided, you can craft a compelling letter that showcases your strengths, aligns with your career goals, and demonstrates your commitment to the company’s success.

Remember, every internal transfer is an opportunity to grow both personally and professionally, so approach it with positivity and professionalism.

I’d love to hear about your experiences with internal transfers or any additional tips you might have. Please share your thoughts and questions in the comments below!

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Job Transfer Request Letter Based on Medical, Family Grounds

Sometimes due to personal reasons or because of medical issues, you might need to apply for a job transfer in your company. For that you need a transfer letter format which explains you how to form the letter without any errors. If you are in search of transfer letter format due to family reason or you are looking for job transfer request letter due to marriage , you can find a simple transfer request letter sample given below. You can use it as transfer request letter due to mother illness or transfer letter format due to health problem to create a fool-proof family emergency leave request letter .

Given below is an official transfer letter format which you can use for drafting a customized job transfer request letter because of family issues or medical grounds.

Simple Transfer Request Letter Sample

Rajesh Sharma

54, Richard’s Apartments

Ph: 9898989898

Date: 26.09.2018

Tarun Gupta

Human Resource Manager

National Marketing Pvt. Ltd.

Sub: Application for Job Transfer

I am writing this letter to submit my request for job transfer based on medical grounds.

As you are aware that I was on leave for 15 days in the last month because of my surgery. I was given a long list of post-surgery precautions to be kept in mind in relation with food and lifestyle practices. But because I am staying away from my family because of my work, I am unable to follow the list of do’s and don’ts given by the doctor because after work, it is not possible for me to focus on these guidelines. And as a result, my recovery after the surgery has been poor.

Therefore, I am writing this letter to kindly consider my request for job transfer to our Gurgaon office where my family puts up. I would be really thankful if you could consider my situation and have me transferred for a limited time so that I can focus on improving my health without having my work suffer.

I will be anxiously waiting for your response and me and my family will be very thankful to you if you accept this request.

Yours sincerely,

Click hear to download Job Transfer Request Letter Based on Medical, Family Grounds

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Job Transfer Request Letter

Letter maker.

In your job, there are a lot of circumstances where you have the opportunity or the need to transfer to a new post or a new location—new vacant posts, change in address or relocation, family illness, and a lot more. In these circumstances, it is either you are requesting to transfer to a posted position or you are requesting to transfer for personal reasons. You may also see application letter examples .

• 9+ Transfer Request Letter Examples
• 12+ Standard Resignation Letter Examples

Either way, when you are filing your request, you must write it in a formal document called job transfer request letter. This letter is closely similar to a resume cover letter in a way that it is like you are applying for the position, but it is different in a way that you are applying as an internal applicant with a home-court advantage.

However, you still need to showcase your skills that the company needs from you and how you are a valuable asset for the company. More on these discussions can be found in the succeeding sections of this article.

Below are some examples of job transfer request letter that you might find useful.

Employee Transfer Letter Template

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Size: A4, US

Free Job Transfer to Another Branch Request Letter Example

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Job Transfer Request Letter for Personal Reason Format

ABSS Employee Transfer Request Letter Example

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Similarities and Differences between a Job Transfer Request Letter and a Resume Cover Letter

Similarities.

1. You have to sell yourself as well as your abilities. Firstly, the similarity between a job transfer request letter and a resume cover letter is that you need to sell your abilities to the hiring supervisor. You need to showcase your abilities so that they will know whether or not you are fit for the position. You have to ensure that what you are writing in your letter will be suitable for the position they are hiring.

2. You have to communicate your strong points efficiently, if possible, in one page. It is ideal that you communicate your strong points in one page so that it would be easier to read and it would appear more professional.

Depending on the position that you are applying, you can be as creative as you desire but up to a certain limit. For example, if you are applying for a certain position in an accounting firm, it is expected that your letter would be formal and proper. On the other hand, if you are applying as a graphic design artist, you can showcase your skill through your letter by incorporating quality designs. You may also see email cover letter examples .

3. You have to show the hiring supervisor the great things you can do for his or her division. You must show them how they can benefit you when you are placed in the new position.

Differences

1. A job transfer request letter and a resume cover letter are obviously different, but one key difference is that in a job transfer request letter, it is like an internal application while in a resume cover letter, an applicant external from the company is applying for the position.

2. Another difference is that, sometimes, a job transfer request letter is strictly personal, for example, because of family illness or a change in circumstances is forcing you to relocate, the reason why you are writing the job transfer request letter in the hopes that you will be transferred to another location. You may also like business reference letter examples .

Faculty Transfer Request Letter Format Example

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Generic Employee Transfer Request Letter Example

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Nurse Transfer Request Letter Example

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Departmental Transfer Request Letter Example

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Job Transfer Request Letter in Applying for a Posted Position and Personal Requests

For a posted position.

If you are responding to a job opening within your company, treat your general application with the benefit of company familiarity. In this way, you have a head start over the external applicants. You may include the following in your letter:

1. Your purpose for writing. Get straight to the point and state your purpose in writing your letter, that is, to transfer to a new posted position within the company. You must be direct with regard to this point so that your sample application will not be ambiguous.

2. Highlight your abilities as well as your experience. An important point that you must highlight are your abilities and your experience.

Your abilities will tell the company how fitting you are in the position that you would like to be transferred to while your experience will show the company how efficient you are as an employee. It would also be an edge over the external applicants if you are stating that you are from the same company since they already have records with regard to your performance and they somehow know a part of you in some ways. You may also see simple resignation letter examples .

3. Clearly praise the company. You may also praise your company as this will surely be an added points or bonus on how well you know the company. This would also mean that you have known the company for so long and that you are already familiar with the company. You may also like notice letter examples .

4. Tell why you want to move up in the company. Almost always, people who would like to transfer to a new position would like to transfer to the next position in the ladder. This means that they are moving up in the company. You must state the reason why you want to move up in the organization—self-enhancement or self-improvement, perhaps. You may also check out employee reference letter samples .

5. State what you can do for the company. You must be focused on what you can offer to the company in a way that it would not sound like you are bragging. Keep a humble tone and display your strength points well.

For Personal Requests

For job transfer request letter made for personal reasons, you have the advantage of making it specifically to fill an open post or position. Instead, you need to state why you need to transfer.

However, you still need to sell yourself and show that you are a valuable asset to the company and that the company needs you. You must also play up your commitment and the desire to remain in the company. You can also include the following:

1. Your achievements and skills that they need. You must showcase these important assets that they are going to lose if you will not be transferred in a certain post. Explain how valuable they are and how can the company benefit from you, but always remember to state them without bragging the things you have done in the past for the company. You may also see business proposal letter examples .

2. You must also state why you need to request a transfer especially because this is relating to personal desire and circumstances. Be honest in your request. It is better that you are truthful on your reasons than being caught by the company of giving false reasons for your request to transfer. You may also like incident report letter examples .

3. Remember to be appreciative of what the company has done for you, and don’t forget to praise and thank them. This not only shows respect and courtesy but also signifies that you know the company well.

4. Because requesting to be transferred to a new post would also mean leaving your post empty, you must offer a plan for transition including training a new person for your position in preparation for your leaving.

Surely, it is hard for the company to look for someone who can train a new hire in case you leave. So, state in your professional letter that you are willing to offer and extend a reasonable time in your post before you leave should you be granted to transfer to another post.

Professor Transfer Request Letter Example

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Staff Transfer Request Letter Example

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Teacher Transfer Request Letter Example

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Voluntary Teacher Transfer Request Letter Example

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Employment-Related Transfer Request Letter Example

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What to Write in a Job Transfer Request Letter

Starting to write a job transfer request letter may be challenging for some, especially those who find writing not their forte and their usual task. It might be a bit overwhelming when you do not know how to start your official letter , the format of the letter, as well as your content.

You might also need to consider the flow of your sentences, grammar, spelling, and tone of your simple letter . With all these things in mind, we sometimes get stuck and stare at a blank page of paper for hours, but still don’t know what to say, how to say it, and how to start writing the letter.

The good news is, you are not alone. Although writing a job transfer request letter might be challenging, we know you can make with the help of the discussion below. Writing a general letter does not really require someone to be a pro or an expert. With the correct format and complete content, you can surely create an organized and formal job transfer request letter.

1. Your contact information, date, the contact information of our supervisor or human resource manager. Your job transfer request letter must be written as a correspondence and it should begin with your contact information which includes your address, the date of the letter, and the contact information of your supervisor or HR manager. You may also see complaint letter examples .

2. If you are sending a professional email , you can include in the subject of your email the purpose of your request whether it is for transfer or relocation. Writing a good and comprehensive subject is important so that the recipient will know the content of your email and its level of importance. Hence, avoid vague subjects in your mail and be straight to the point.

3. Formal salutation. Before writing the content of your formal email , you must have a formal salutation such as Dear Mr./Ms., Dear Sir or Madam, Dear Human Resources Manager, Sir, Ma’am, or To Whom It May Concern.

4. In your content, you must include your purpose for writing and, if possible, the evidence supporting why your request should be considered. You must be direct and clear in your purpose, and as much as possible, the evidence supporting your request must be logical and valid for you to have a greater chance to be granted with your request to transfer. You may also like thank-you letter examples .

5. You may also politely request the supervisor’s assistance in gaining the position that you would like to be transferred to, and express your appreciation for their help and compliment them and your colleagues in your current job. You may also check out offer letter examples .

6. Also state that you are willing to help in training a new hire for your post should you be transferred to your requested post.

7. In closing your letter, use an appropriate closing such as Sincerely, Best Regards, Regards, Yours Truly, and Yours Respectfully.

8. Include a copy of your resume along with your transfer request letter and make sure it is an updated one and tweaked to match the job description of your target position.

9. Before sending your letter, proofread everything, ensuring that there are no typographical and grammatical errors.

Lastly, always remember that the more professional you are in your letter, the better your chances of having your request transfer letter approved. Hopefully the above tips can help you in your letter, and the examples would enlighten you and serve as your reference in writing your letter .

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Transfer Letter Format | How To Write Transfer Letter? Samples, Examples, Templates

February 9, 2024 by Prasanna

Transfer Letter Format: What is a Letter of Transfer? A transfer letter is an official letter written by an employee requesting a transfer from one location to another location for personal reasons. The letter is typically addressed to the HR or the employee’s reporting head. However, a transfer letter can be given by an employer to the employee as well. This type of transfer letter includes details such as the perks associated with the transfer, date of joining and other relevant documentation. An important point to note is that the letter need not contain all the details, but the necessary information must be included.

Furthermore, the transfer letter (ट्रांसफर लेटर) format varies on the job as well as the circumstances. However, there are common guidelines that need to be followed when drafting a transfer letter in English. From formal writing guidelines to impeccable spelling and grammar, employees have to ensure that the letter is on point and very precise. Read on to explore the guidelines for how to write a transfer letter, transfer application letter, how to write a transfer letter to another location, Transfer Letter From Employer To Employee

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Transfer Letter Format and Guidelines

When writing a transfer letter Sample, there are quite a few things to keep in mind:

• State the purpose of the letter clearly in the title
• Mention the position of the employee with the employee code or number
• If the employer is transferring the employee, the employer must list the perks and benefits for the employee
• Mention the date that the employee is supposed to report
• If an employee wants to get transferred to another location due to personal reasons, the employee must list the reasons as to why they need the transfer. They must also list probable opportunities if they were to be transferred to that particular place.

Official Transfer Letter Format

Transfer Letter To Employee From One Location To Another

The following format is commonly issued by the employer to an employee for Employee Transfer Request Letter

Employee Requesting Transfer Letter

Following are a few examples for transfer letters for various scenarios.

Employer Initiated Transfer Letter

Points to Remember

• Ensure the subject line is concise and clear
• Proofread for spelling or grammatical errors
• Ensure that the details of the employee are correct, such as the employee code, benefits etc.
• Like any formal correspondence, ensure that the letter is written in standard business-letter format.

FAQ’s On Transfer Letter Format

Question 1. What is a transfer letter?

Answer: A transfer letter is an official letter written by an employee requesting a transfer from one location to another location for personal reasons. However, a transfer letter can be given by an employer to the employee as well.

Question 2. How should you write a transfer letter?

Answer: A transfer letter is a strictly formal correspondence, hence, ensure that it is written in standard business letter format. Explain the purpose of the letter and mutual benefits gained from the transfer (if any).

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Letters , Request Letters

Job Transfer Request Letter: Format & Samples

From time to time, circumstances may often arise that may necessitate you to shift your residence. This calls for you to transfer from one branch of the same company to another. To be able to effect such a change flawlessly, you inevitably have to draft a job transfer to another branch Request letter.

The request letter for a job transfer to another branch is basically a letter which you draft to the management of your firm asking it to shift you to another branch of the said company.

Most letters of these kinds are often deemed officially and treated with a high degree of significance. You cannot, therefore, gamble at all with them. You definitely have to get it right by all means. It is for this reason that using a sample letter for a job transfer to another branch as a guide may make things simpler, clearer, and easier.

Factors to Consider When Writing a Job Transfer Request Letter

• The Addressee: You have to factor the addressee or the person who will eventually read the letter and take the necessary course of action. In most organizations, it is the personnel or human resource manager who is responsible for such actions. Do give the said persons some respect as you address them.
• Purpose of the Transfer: Not every request may be granted, for obvious reasons. You, therefore, have to come up with a very genuine reason to want to be transferred. These grounds, regardless of their nature, have to be consistent with the overall ethos of the organization to be deemed plausible.
• Tone: While writing the letter, be mindful of the tone. Do not write as though you are demanding your right. It is true that it is your right to seek a transfer. However, request the management to consider your plea favorably rather than compelling them to act in your favor. They will more likely grant your wish.
• Expected Ends: Do not feel shy to state to the management what you expect them to do for you. Be plain and clear on what you would want from them. This is to eliminate any ambiguities which may arise. It is also to give the management a clearer view of what course of action to take.
• Prevailing Environment: Lastly, you also have to factor the prevailing environment. At times it may not always be possible to affect a transfer however deserving you might feel. With regards to this, you have to leave your options open and be willing to take any alternative suggested for you.

Sample Letter

The Human Resource Manager,

ABC Trading Company Limited,

Gloucester,

United Kingdom

Date: 00 / 00 / 0000

RE: REQUEST FOR A JOB TRANSFER TO ANOTHER BRANCH

I am an employee of your sacred company. I am employed as a customer care executive. I am attached to the Customer Care Department. I would, however, wish to be transferred to your Bristol, United Kingdom branch but in the same capacity.

My desire for a transfer has been occasioned by the transfer of my husband to the said location. It is therefore well in line with your organizational policy.

I know too well that my departure from the Gloucester branch shall create a void which might never be filled soon. However, it is not my fault either to desire to relocate. Sorry for any inconveniences well in advance.

Please consider my plea with pity.

Anna Brooklyn

Job Transfer Request Letter Example

Internal Transfer Letter

This is a letter which seeks to have the management transfer you from one department to another of the same organization. For instance, you might want to relocate from the sales to the human resource department. It is basically an official expression of interest to that effect.

Letter for Job Transfer to Another Branch

Job Transfer Request Letter

If you desire to vacate one job in favor of another, you have to draft the job relocation transfer letter. Through this letter, you basically ask the company to relieve you of your current duties and re-assign you completely new duties altogether.

Job Transfer Request Letter Relocation

Transfer Letter Format

Even though the job transfer request letters may be availed in several formats, the Word is by far the most recommended format for such letters. This format is easier to edit than the others. It is also usable across several platforms and computers owing to its universally accepted nature.

Transfer Confirmation Letter Template

After your request for transfer has been granted, it is only fair to write an official letter to acknowledge the same. This is the role that the transfer confirmation letter template aims to meet. It basically acts as a guide on how to draft a letter of that kind.

Application Letter from Lecturer to DCO Requesting for Transfer

Teacher Job Transfer Request Letter

Teachers are by far one of the most versatile professionals. They find relevance and applicability in diverse locations and working conditions. It is for these reasons that they knowing to draft a teacher job transfer request letter makes great sense.

Sample Letter for Job Transfer For Employee

Printable Letter for Job Transfer to Another Branch

Job Transfer Request Letter To Other Branch DOC

How to Write a Job Transfer Request Letter

Step i: determine the purpose of the transfer.

Start off by determining the purpose of the transfer. As stated, transfers will only be affected if they are genuine and line up with the overall policies of the organizations. You therefore only have to proceed to the next steps if the purpose of your transfer is valid and falls within the organizational parameters.

Step II: Show Cause why a Transfer is Necessary

After coming up with a good reason for a transfer, you now have to show cause why a transfer is necessary for you. You basically have to explain why the problem you are facing can only be solved through a transfer. It is only then that such a transfer can be effected.

Step III: Keep your Option Open

As stated, it may not always be that your wishes shall be granted. This is because the management will often have to consider the ‘big picture’ while arriving at such a decision. They may compel you to stay on even if you truly deserve and qualify for a transfer.

Step IV: Ask for a One-on-one Meeting if Possible

Sometimes a written letter may in and of itself be sufficient. You will often have to meet the management for a one-on-one meeting for the sake of offering further clarification. Be open to this as well. As a matter of fact, you have to highlight it in the letter.

Step V: Apologize for any Inconveniences in Advance

Being transferred from one station to another definitely comes along with some inconveniences on the part of the company. Finding another person who may completely fit your shoes may not always be simple. It is therefore wise and strongly recommended that you apologize in advance for any inconveniences that your transfer shall cause.

Closing Remarks: Drafting a job transfer letter, as you have already seen is not a mean feat at all. It requires a lot of attentiveness-to-details. Moreover, you also have to factor in several points and issues. If you have never attempted to write it, you have to seek the assistance of an expert in the field to guide you out.

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• Teacher Job Transfer Request Letter

These templates provide a guide for writing teacher job transfer request letters for various reasons. Job transfers can occur due to personal, professional, or family reasons, and it is essential to write a request letter that clearly communicates the reason for the transfer and the expected benefits. A well-written transfer request letter can help a teacher secure a new position and continue their career in a new environment. These templates can serve as a starting point for teachers who need to write a transfer request letter and want to ensure that it is clear, professional, and effective.

Template 1: Teacher Job Transfer Request Letter for Personal Reasons

[Your Name] [Current School Address] [Current School Name] [Current School City and State] [Current School ZIP Code] [Date]

[Principal's Name] [New School Name] [New School Address] [New School City and State] [New School ZIP Code]

Dear [Principal’s Name],

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. This request is due to personal reasons, including [List Personal Reasons].

I have thoroughly enjoyed my time at [Current School Name], but I believe that this transfer will allow me to better address the needs of my family and provide me with the necessary work-life balance.

I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name]. I am eager to meet with you and discuss any opportunities available for me at [New School Name].

Thank you for considering my request.

[Your Name]

Template 2: Teacher Job Transfer Request Letter for Professional Development

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my desire for professional development and growth, and I believe that [New School Name] will provide me with the necessary opportunities to achieve my career goals.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to expand my skills and experience in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

I am eager to meet with you and discuss any opportunities available for me at [New School Name]. Thank you for considering my request.

Template 3: Teacher Job Transfer Request Letter for Health Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to health reasons, and I believe that the transfer will allow me to better manage my health and continue providing quality education.

I have thoroughly enjoyed my time at [Current School Name], but I believe that the change in environment at [New School Name] will be beneficial to my health. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 4: Teacher Job Transfer Request Letter for Relocation

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my recent relocation to [New City and State], and I believe that [New School Name] will provide me with a better opportunity to continue my career as an educator in the area.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to continue my work in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 5: Teacher Job Transfer Request Letter for Family Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to family reasons, including [List Family Reasons], and I believe that this transfer will enable me to better support my family's needs.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

Posts in this Series

Transfer Application Letter

• Post author By samples
• Post date August 6, 2012
• No Comments on Transfer Application Letter

Mathew Perry

JB Group of companies

Los Angeles

28 September 2011

Subject: – Request letter for the transfer to the new branch office

Respected Sir,

I have been working in the organization for 5 years now and I came to learn about the Expansion of the company to different new regions. I am proud to be associated with such an esteemed organization. I have been a dedicated worker to the organization and have put my whole hearted effort to grow with the organization. I came to know that the company is expanding to Manhattan and I am therefore writing to express my interest to shift my duties to the new developing branch office.

As the company is aware that I am originally from Manhattan and when I had joined this job I had to relocate here. Now as the company is developing a new office there I would be eagerly interested to shift to Manhattan. I have my family there and I will be a lot more comfortable to work from my home place which would in turn increase my efficiency level.

I hope that you will understand my situation and will accept my application for the transfer.

Thanking you,

Yours Sincerely

Philip Rodger

Sales Executive

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