Protect your data

This site uses cookies and related technologies for site operation, and analytics as described in our Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

  • CV and Cover Letter
  • What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Jen David

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

Career Advice Newsletter

Our experts gather the best career & resume tips weekly. Delivered weekly, always free.

Thanks! Career advice is on its way.

Share this article:

Let's stay in touch.

Subscribe today to get job tips and career advice that will come in handy.

Your information is secure. Please read our privacy policy for more information.

  • Career Advice

How to Write an Email to the Hiring Manager

Once you've written that stellar resume , you'll want to make sure it ends up in the right person's inbox and that your email piques the hiring manager's interest enough to review your application. Sometimes you'll have to submit your resume via an online platform, but emailing the hiring manager directly shows initiative.

Try Betterteam

Post your jobs to 100+ job boards

  • Reach over 250 million candidates.
  • Get candidates in hours, not days.

Template for an Email to the Hiring Manager

Download our template for an email to the hiring manager and tailor it to your requirements.

Template for an email to the Hiring Manager: (text version)

Email subject line : [Insert subject line that matches the job posting or provides details of what you can offer, e.g. Experienced, award-winning physics teacher seeks senior position at Grove High ]

Email body :

Dear [insert hiring manager’s name],

My name is [insert your full name] and I’m applying for your [insert title of post] that I heard about from [insert the person who told you about the post or mention the website you saw it on]. I have an excellent record of [insert your relevant achievements] and know that my skills and knowledge would benefit your company.

Attached, please find my resume and [insert other relevant documents like a cover letter or a competence test]. Should you require anything else, do let me know.

I look forward to discussing further details about [insert how you plan on helping your new employer in his or her ventures].

[Insert your full name] [Insert your current job title if relevant] [Insert link to your LinkedIn profile/another relevant website] [Insert email address] [Insert contact number]

How to Write an Email to the Hiring Manager:

There are a few essential things to keep in mind before sending your email to the hiring manager.

Prepare yourself before writing the email.

Analyze the job posting..

Make sure you have read and re-read all the job posting's requirements and prepared the relevant documents to the hiring manager's specifications.

Find out the name of the hiring manager.

If they haven't provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.

Sign up for a professional email address.

If you don't have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.

Be sure to select a suitable username, such as [email protected] or [email protected].

Write your email.

Formulate an appropriate subject line..

Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you'll want to make sure yours stands out.

Address the hiring manager by name, if possible.

Addressing the hiring manager by name is a great personal touch, and might convey that you've done your research.

Keep your email brief.

Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.

Convey your enthusiasm for the job.

Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company's benefit.

Be polite and concise.

Hiring managers don't have time to read long, flowery emails, so be concise and respectful. You'll also want to avoid using slang, emojis, all capitals or all lowercase, incorrect grammar, informal greetings, or sensitive information that should be discussed in person.

Include your name and contact details in your sign-off.

Remember to include your name, current position, and contact details in your sign-off, so that the hiring manager can reach you easily.

Send a test email to yourself.

Once you have formulated your email, send a test email to yourself to make sure the format, font, and attachments display correctly.

Send your email in the morning.

Be sure to send your email on a weekday, preferably between 7 am and 10 am. Hiring managers tend to get wrapped up with other work after 10 am and might miss your email.

Send a follow-up email.

You may want to send a follow-up email two or three weeks after you've sent your resume. Be courteous, mention the date you sent your resume, and ask if they require anything else.

How do you start a professional email?

Always begin a professional or formal email with "Dear," followed by the recipient's name or their title and their last name. For example, "Dear Peter," or "Dear Professor Marx."

If you don't know the name of the person, it is also acceptable to use their job title, for example, "Dear Professor," or "Dear Hiring Manager."

What shouldn't I include in a professional email?

Remember to always be polite and respectful in your professional correspondence. Refrain from using the following:

  • Informal greetings or familiar language.
  • All capital letters or all lowercase.
  • Incorrect grammar and spelling.
  • Acronyms used in text messages, like LOL.
  • Sensitive information that should be discussed in person.

What do you say to the hiring manager on an application?

Your correspondence with the hiring manager will be determined by what you have read in the job posting. Be concise, clear, and professional. Remember that hiring managers are inundated with emails. You can use our template above to help you craft the perfect email.

Should you email the hiring manager directly?

Unless stated otherwise, it is almost always a good idea to communicate directly with the hiring manager. Take care when constructing your email and get someone to look over your application before you hit send.

How do you convince someone to hire you with no experience?

Most hiring managers value experience, but it's not impossible to land a job without any. Do your research on the company and impress the hiring manager with your passion, knowledge, and ideas. Using a Functional Resume will help you to foreground your skills instead of your work experience.

How do you ask about your application status?

You can send the hiring manager a follow-up email two or three weeks after you've applied.

How do you impress the hiring manager?

You can impress the hiring manager by crafting a great resume and adhering to all the job posting's requirements. Be polite and courteous in all your correspondence with the hiring manager, and go the extra mile when you complete your job application. Passion, insight, and an excellent work ethic usually makes a good impression.

How do I contact the hiring manager directly?

If the hiring manager's contact details are not included in the job posting, check the company's website, LinkedIn profile, or social media pages. If you cannot find the hiring manager's details, you could give the company a call and ask them directly.

What should I write in the subject line for a job application?

Write an eye-catching title that conveys what you want. Be sure to reference the position you are interested in as well.

Is it okay to follow up on a job application?

Yes, but give them two or three weeks to review your application first.

Related Articles:

Interview request email sample template, job application follow-up email, interview confirmation email, how to write a follow-up email after an interview, thank you email after a phone interview.

How to Email a Resume to an Employer [Template + Examples]

Melanie Lockert

3 key takeaways

  • Before you email a resume, consider seven best practices.
  • Follow five steps when writing a resume email.
  • Teal’s AI Resume Builder and Job Tracker with Email Templates can help you create a resume and email for every stage of the application process.

While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.

In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process, including:

  • Tips on how to email a resume

What to write in an email when sending a resume

How to follow up on your resume email.

  • Resume best practices

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

How to send a resume email

When you email your resume and cover letter, you’re pitching yourself for the job. 

Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:

  • Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable. 
  • Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.

Schedule an email to send later in Gmail

  • Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
  • Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart. 
  • Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email. 

Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email. 

These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.

How to email a resume (7 tips)

Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job. 

Here are top tips for sending a resume via email:

1. Create a well-optimized and formatted resume 

Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:

  • Tailor each resume to match the job position
  • Your resume is scannable and easy to read 

Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .

resume templates

2. Tailor your resume

Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out. 

sample email to hiring manager with resume

Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools. 

3. Prepare your resume for email

Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:

  • Chronological resume
  • Functional resume
  • Combination resume 

These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation. 

Once your resume is ready and your resume emails optimized, the question remains:

Should you send your resume as a Word or a PDF file?

People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file. 

Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons: 

"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."

Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:

“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.” 

So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option. 

Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description. 

4. Write an effective email subject line

Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps. 

Avoid these subject line mistakes when emailing your resume:

  • Leaving the subject line blank
  • Only putting “job application”
  • Very long subject lines

Instead, keep the subject line simple using this formula:

[Full Name Application]: [Adjective] [Job Title]  [Seeking New Opportunity at] [Company Name] [Job ID if available]

Email subject line examples :

Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer  Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil 

That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.

Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company. 

For more tips on crafting an effective subject line, check out this guide on email subject for job application.

5. Email the right person

To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings. 

If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”

6. Give context

Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.

Resume email example:

Dear Hiring Manager,  My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely,  [Full Name] 

7. Optimize and attach the resume file

Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.

Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this: 

BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle

Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies. 

When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume. 

Here’s how to send an email and attach your resume in Gmail:

  • Log in to Gmail
  • Click on the “Attach files” icon (look for the paper clip at the bottom of your email)

Paper clip icon in gmail for attachments

  • Select your resume
  • Press “Open”

After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.

Consider emailing a cover letter

While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life. 

The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments. 

This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.

Here’s a step-by-step guide on what to write in an email when sending a resume.

Step 1: Address the hiring manager or recruiter

Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal. 

Dear Hiring Manager,  Dear Recruiter,  Hiring Manager,  Recruiter,

Step 2: Write an intro

Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some examples of several different situations and how to send a resume through email.

If inquiring about a job

I’m reaching out about your [job title] position listed on [website] and would love to learn more.

If applying for a job

I saw your [job title] posting on [website] and I’m interested in applying. 

If following up on a job

I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates. 

Step 3: State your purpose for emailing

The body of an email is where you get to the heart of the matter and provide more details. 

I’m interested in the position and would love to know the best way to apply and submit my application. 
After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.
I’d love to meet with your team to discuss my experience further. 

Step 4: End the email

The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression. 

I look forward to hearing back from you and learning more about the opportunity. 
I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!
Let me know if you need anything else or have any questions. 

Step 5: Sign off

Your sign off can include “Sincerely” or “Best” and list your contact information. 

Example sign off :

[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]

Tips on writing a resume email

The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer. 

Tips to keep your resume email professional and concise:

  • Keep it brief
  • Don’t reiterate what’s in your cover letter
  • Avoid sharing too much of your resume in the body of the email
  • Aim for three to five sentences
  • Don’t copy and paste your cover letter in the body, unless instructed to do so

Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere. 

After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up. 

The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.

Example follow-up email:

Dear [Hiring Manager’s Name],  Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best,  [Full Name]  [Contact information]

Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.

What NOT to do when sending a follow-up email after applying for a job:

  • Use a different email than the one you used for your application
  • Send an email too soon (wait a minimum of a week, but two to three weeks might be better) 
  • Be demanding
  • Forget to include your contact information
  • Fail to mention the specific job posting 

For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .

Create a resume you’re proud to send

Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview. 

So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email. 

To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback. 

Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails. 

Sign up for Teal today to access resume and email templates.

Frequently Asked Questions

What should i write in an email when sending potential employers a resume.

In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”

How do you professionally say my resume is attached?

When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.

Is it okay to email your resume?

You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.

Does it matter what time you email a resume?

When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.

sample email to hiring manager with resume

Melanie Lockert

Related articles.

sample email to hiring manager with resume

How Many Jobs Should You List on a Resume?

sample email to hiring manager with resume

What Is a Statement of Qualifications? (+ How to Write One)

sample email to hiring manager with resume

How Ashleigh Went From Zero to 11 Job Interviews With Teal

sample email to hiring manager with resume

How to List Publications on Your Resume (+ Examples)

sample email to hiring manager with resume

We help you find the career dream.

sample email to hiring manager with resume

  • Resume Templates
  • CV Templates
  • Career Blogs
  • Build For Free

5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

  • How to Email a resume in 2023?
  • What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

  • Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
  • Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
  • Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
  • Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
  • Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
  • Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
  • Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
  • Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
  • Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
  • Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
  • Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
  • Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
  • Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

  • Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
  • Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
  • Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
  • Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
  • Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
  • Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
  • Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
  • Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
  • Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
  • Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
  • Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
  • Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
  • Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
  • Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

  • Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
  • Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
  • Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
  • Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
  • Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
  • Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
  • Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
  • Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
  • Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
  • Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
  • Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

  • Use a professional email address like [email protected]
  • Write a catchy subject line to help the employer understand your motive
  • Use easy-to-read English language for better readability
  • Attach your updated resume to the email
  • Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

sample email to hiring manager with resume

Let your resume do the work.

Join 1,300,000 job seekers worldwide and get hired faster with your best resume yet.

Job Seekers

  • Cover Letter Templates
  • Experienced

Our Company

  • Help Center

Career Resources

  • Universities
  • Interview Blogs
  • ATS Compatible Resume
  • Resume for Fresher
  • Professional Resume
  • Terms of Service
  • Privacy Policy
  • Cookies Policy
  • Refund Policy

sample email to hiring manager with resume

  • Resume Writing
  • Resume Examples
  • Cover Letter
  • Remote Work
  • Famous Resumes
  • Try Kickresume

What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

  • Klara Cervenanska , 
  • Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

  • Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

  • Look up the hiring manager's contact details;
  • Your email address needs to be professional;
  • Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

  • Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
  • Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
  • Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

  • Resume and cover letter need to be sent as attachments;
  • Name your attachments in a way that makes them easy to find;
  • Save documents in the PDF format;
  • Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

  • Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
  • Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
  • We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
  • Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
  • After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

  • How to Write a Resume: The Only Resume Guide You’ll Need in 2024
  • The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Related Posts

Github vs resume: why bother with a resume in the age of github, the great hack: how to write an ats-friendly resume, share this article, join our newsletter.

Every month, we’ll send you resume advice, job search tips, career hacks and more in pithy, bite-sized chunks. Sounds good?

How to Email a Resume to Your Employer With 7 Templates

Roberto - SDR Manager

Roberto Martinez

Last updated December 11, 2023

How to Email a Resume to Your Employer With 7 Templates

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

Note: Struggling to get replies or book meetings with prospects that fit in your ICP? We’ll help you get 6 SQLs or book 6 meetings with prospects that are ready to buy for only $999/month. Book a 15-minute consultation now .

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It's your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

File names to send resume: Rename your files to be clear and professional (e.g., "JohnDoe_Resume.pdf" or "JaneSmith_CoverLetter.docx").

File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.

Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We've covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

A clear subject line

An email body

A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

Mention the job title.

If there’s a job reference number, include it.

Personalize it if you know the recruiter’s name.

“Application for content writer position - [your full name]”

“Job application (#12345): [your full name] for sales manager role”

“Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

Start with a professional email greeting . If you know the hiring manager's name, use it. If not, “Dear Hiring Manager” is a safe bet.

Briefly introduce yourself and express interest with a statement about the target position in the email opening line .

Show you’re a fit and sell yourself with an elevator pitch.

Highlight relevant experience with similar roles or relevant results of similar jobs

Mention that you’ve attached your resume (and cover letter, if applicable)

Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)

Add your contact details and other relevant or helpful information

Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

Gratitude-driven closing line

Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.

Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application - [your full name]

Dear [hiring manager’s name],

My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role.

In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set.

If you have any questions about my application or would like to discuss the role further, please feel free to contact me.

Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process?

Best regards,

[your full name]

[your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name].

I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume.

I am open to any questions you might have and would be happy to discuss the role and my qualifications further. 

Thank you for your time and consideration. What would be the next steps in the selection process?

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date].

As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications.

If you have any further questions or require more information, please don’t hesitate to reach out. 

Thank you again for your time and consideration. May I inquire about the next steps in the application process?

Kind regards,

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application - [your full name]

I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Warm regards,

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name],

I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached.

Thank you for considering my application. I am enthusiastic about learning and contributing to your team.

[your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team.

[your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request 

Hello [person’s name],

I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback. 

Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume?

Thank you so much for considering my request. I genuinely appreciate your time and guidance.

Best wishes,

Key takeaways

When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.

Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It's recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., "JohnDoe_Resume.pdf").

Your email address , tone, and content should all exude professionalism. It's best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.

Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today. 

Get more meetings booked in your calendar.

We'll get you 6 SQLs or book 6 meetings with sales-ready prospects for you every month. Just sit back and watch. It only costs $999/month.

Discover more articles

Discover our latest articles

sample email to hiring manager with resume

How to Write Win-back Emails With 5 Email Templates

Want to win back customers but don't know how? Here's how to write a killer win-back email with some templates

sample email to hiring manager with resume

How to Write a Sales Pitch Email With 10 Templates

Here's how to write a sales pitch email and nail it. Here's also some templates for your inspiration.

sample email to hiring manager with resume

How to Write Engaging Customer Success Emails With 8 Samples

Want more engaging customers? Here's how to write excellent customer success emails.

sample email to hiring manager with resume

How to Write a Welcome Email With 15 Examples

Here's how to write a welcome email that warms your prospects and custumers and here are with examples for your inspiration.

sample email to hiring manager with resume

How to Write a Congratulations Email With 8 Templates

Congratulation emails should not be hard to write. This guide will teach you how to do it and get some templates.

sample email to hiring manager with resume

How to Write an Informal Email With 8 Samples

Struggling to write an informal email? In this article, our experts share how to but also share some email samples you can use.

  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job

How To Email a Resume to an Employer

sample email to hiring manager with resume

How To Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

  • Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
  • Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
  • Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as an Adobe PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

  • Customer Service Representative – Your Name
  • Administrative Assistant Resume – Your Name
  • Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How To Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

  • Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
  • Align the text to the left.
  • Replace bullets with dashes or asterisks. 
  • Use capital letters for section titles, for example, Work Experience, Education, etc.
  • Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

  • Attach your resume to an email, then send the message to yourself to test that the formatting works. 
  • Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
  • If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

CareerOneStop. “ Design for Easy Reading .”

ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."

Google Docs Editors Help. “ Create, View, or Download a File .”

Flow through your inbox

Flowrite turns your instructions into ready-to-send emails and messages across your browser.

sample email to hiring manager with resume

For companies

Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Blog writer

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

  • Short introduction of yourself
  • Statement about the position you are applying for (to avoid any misunderstanding!)
  • Brief “elevator pitch” about why you should be considered for the position
  • Previous experience with similar roles or relevant results of similar jobs
  • Relevant personal information (more on this in the email format section)
  • Contact details (including preference)
  • Helpful information (such as if you’re going on holiday in the next few days, for example)
  • Offer to answer any questions that the recruiter might have (about interview dates, for example)
  • Request for information on the next steps
  • And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

  • Resume email subject line
  • Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

  • Label your email “Job application” or “Application for”
  • Include the job title in the subject line
  • Add a reference number

Here’s how this can work in practice:

  • Job application – Marketing Director – REF000111
  • Application for Marketing Director – REF000111
  • Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

  • Introduction to you
  • Details of the job you’re applying for (including a reference number)
  • A short explanation of why you’re applying
  • Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

  • Phone number
  • Relevant social media links, like LinkedIn and Twitter
  • Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

Supercharge your communication with Flowrite

Write emails and messages faster across Google Chrome.

Explore Flowrite

Template visualization

Start using Flowrite today

Try it yourself

Reply to: "

Received message

Generate a reply

Generate an outreach

Share this article

Related articles

Blog visual

How to ask for a reference with 10 samples and a template

Here we show you how to ask for a reference by email using our handy email samples

Blog visual

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Blog visual

How to write an email to a company with 4 samples and template

Here we help you draft professional, respectful emails to companies in easy-to-follow steps

Cookie emoji

We use cookies to analyze site performance and deliver a better experience for visitors.

Product visual

Product updates

Read the latest →

sample email to hiring manager with resume

About Flowrite

Get to know us →

Productivity

sample email to hiring manager with resume

© 2023 Flowrite

Resumehead

  • Career Blog

Emailing Your Resume: The Guide with Sample Emails for a Job

sample email to hiring manager with resume

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

  • Keep it concise and to the point. Your cover letter should be no longer than one page.
  • Address the hiring manager by name. If you can’t find their name, use their job title.
  • Explain why you’re interested in the position and what you can bring to the table.
  • Highlight your achievements and how they relate to the company’s needs.
  • Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
  • Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

Related Articles

  • IT Business Analyst Resume: Winning Examples for 2023
  • Interview Feedback: Signs of Success or Failure
  • 30 IT Resume Examples: Complete Guide for 2023
  • Energy Manager Job Description, Duties, & Opportunities
  • 10 Restaurant Owner Resume Examples for 2023

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

sample email to hiring manager with resume

Food Truck Empire Logo

  • MARKETPLACE
  • DOWNLOAD BUSINESS KIT

15 Real Sample Messages to Send to Hiring Managers Before Applying

Whether you’re a fresh college graduate or looking for a new job, getting an application to stand out is never easy. What’s more is you won’t be the only applicant submitting a resume. The average corporate job gets about 250 applications and among these people, only four to five are called for an interview. So the question is “What can you ethically do to stand out from the other applicants?”

In addition to a resume and portfolio that stand out, experts recommend sending an email message to hiring managers to help you stand out from the rest of the applicants. This type of message can get your CV in noticed by the right person.

Don’t know where to start? No worries! I’ve written 15 real email messages you can send to hiring managers to start building a relationship. When you’re ready, scroll down and let’s get started.

sample email to hiring manager with resume

The interview process is mostly conducted online.

Messages to Hiring Managers Expressing Interest in Role

Dear [hiring manager’s name],

I recently applied for the position of Human Resources Assistant that your company ABC advertised in Work Page last week. Having worked in the HR department for almost 3 years, I believe that I have gained the experience necessary to meet your needs, especially regarding wage and benefits issues.

Please find attached my resume for ease of reference. Are you available for a short 15- to 20-minute phone call within the next three weeks? I would like to speak with you about the position, if possible.

[Your name]

Hi [hiring manager’s name],

I’m [Your name] and I am so excited about the position of Social Media Specialist that XYZ Company has posted in Indeed last week. In fact, I immediately submitted my resume and my portfolio when I saw the job opening. I would love to be able to work for your company since I believe my skills [skill 1] and [skill 2] are perfect for this position.

I have again attached my resume and portfolio for your reference. Could I have the chance to call you for a 15-minute talk about this job? I would be very happy to be granted this opportunity.

Best wishes,

Hello [hiring manager’s name],

My name is [your name] and I am very much interested in the Planning Manager job opening that ABC company just recently posted. Having worked as Planning Head for almost 6 years, I trust that I can be a great fit in this job, not to mention that I specialize in materials optimization and cost efficiency systems.

I have attached my resume for your reference. May I request a 15-to-20-minute phone call with you in the next two weeks to discuss this work further, if I am not asking too much?

I found out that XYZ company has a job opening for a QA Specialist through Mr. RRR, your teammate who’s my next-door neighbor. I am now employed with P&P Company for 4 years as QA Specialist. In this span of time, I can proudly say that I have accomplished numerous projects for P&P Company, like their annual ISO accreditation, minimizing product recalls, and ensuring food safety.

I am very much interested to join your team. Attached is my resume which you can review. May I also request 15 minutes of your time so I can call you and discuss this work?

I am [your name], an Industrial Engineer with 6 years of work experience in PJ Company, who is very much interested in the Assembly Line Manager position you have just recently advertised. With my expertise in Time & Motion studies and the improvement of manufacturing standards, I believe that I can truly be an asset to your company.

I have attached my resume for your review. If I am not asking too much, may I call you for around 15 minutes in the next two weeks to discuss this job opportunity? Thank you for considering my request.

Respectfully,

[Your name}

Related Reading: 300+ Innovative Hiring and Recruitment Slogans to Find Candidates 

I saw in Indeed that your company, ABC Industries, needs a Production Manager. Knowing that ABC.com’s vision is to [state vision], I believe that I can enthusiastically work with you since we have the same objective. I have submitted my resume together with a cover letter stating my interest to join your company.

Please find attached my resume for ease of your review. I would also like to ask if we can have a 15-minute or so phone call in the next two weeks to discuss this work opening?

I am [your name], a Mechanical Engineer who is very much interested to work as a Production Supervisor in ABC Company. My experience as a Production Supervisor for 5 years in P&P Company which is also a manufacturing company like ABC, makes me confident that I can handle the job at ABC well. I specialize in food safety programs and budget management.

I have again attached my resume for ease of your review. Would you have a few minutes to tell me more about what you are looking for? I can gladly call you up for this.

My name is [your name] and I found out of your job opening for Materials Buyer through my current boss, Mr. VVV of WWW Company, who I was told is a good friend of your CEO. I want to apply for said position. I have been connected with WWW Company for 3 years as a Materials Buyer, and I can proudly say that I have generated around US [amount] of savings for the cheaper materials I have purchased for WWW Company.

Attached is my resume for your reference. May I talk to you through the phone to know more about this job opportunity? A 15- or 20-minute call will do.

sample email to hiring manager with resume

Increase your chances of landing a job position by sending an email message to the hiring manager.

Sample Message to Hiring Manager before Applying

Hope all is well with you. I’m [your name] and I would like to apply for the position of Finance Analyst which you have posted last week in Jobstreet. I am currently connected with Glass Manufacturing, a company like yours. Noting that we have the same vision, and with my familiarity with the financial structure in this kind of business, I believe that I will be an asset to your organization.

I am looking forward to learning more about this job opening. Would I be able to take a few minutes of your time to talk more, through the phone, about this job opportunity?

My name’s [your name] and I’m currently a graduating student of LMN University. I got the chance to be an intern at your Production Department in the first quarter of this year. I learned a lot from this experience so when I saw the post about a Production Assistant job opening in your company, I became very eager to get the position. Though I’m quite sure that I meet the requirements for this job position, can we connect through Zoom or could I give you a call to learn more about this work? I really am so interested to work at LMN.

I’m [your name], a Mathematics and MBA graduate of UPP University, who is now working at GGG Enterprises as a Materials Planner. I saw your post in Indeed.com regarding a job opening for a Materials Manager. With my extensive experience as a Materials Planner and knowledge of inventory management, I feel that I am already fit for the work you have advertised.

Can I take a few minutes of your time to discuss this job opening? If I am not asking too much, I would like to call you up at your earliest convenience.

I am currently working as a Brand Manager at You.com. Last week, I saw your post regarding a job opening for a Brand Manager in your prestigious company. I am very much interested in the said position since my family and I are loyal customers of your products.

I would like to call you up to discuss the work in more detail. Could I call maybe next week?

Hope this email finds you well. I saw your job opening for the position of Social Media Analyst that ROR Advertising posted on Indeed.com last week. I am so excited to apply since it has been my dream to work in a big company like yours.

Is it possible to meet with you next week to discuss if my potentials fit the job opportunity?

Related Reading: 155+ “Work Friendly” Email Signature Example Quotes to Try  

I’m [your name], a BS in Accountancy graduate of BWW College and who is now employed at TREE.com as an Audit Manager. I found your job opening for the position of Audit Manager through Indeed.com. I believe that I am a sure fit for the role with the many projects I have handled regarding internal audits and policy-making.

Can we have a Zoom meeting to discuss my qualifications for you to check I am indeed fit for the said job opening? Or I can also call you up for a short discussion.

I’m [your name], a Mechanical Engineer who is now working with FGI Manufacturing as a Production Supervisor. Mr. Cortez, your HR Head who is a family friend, informed me of your job opening for the position of Production Manager. I have extensive experience in Production especially machine resources to ensure minimal downtime.

Are you available for a 15- to 20-minute phone call to discuss my credentials?

I am very much interested in this job opening.

My name is [your name] and I would like to apply for the position of Marketing Manager which was advertised on Indeed.com three days ago.

Currently, I am connected with Hotdogs Unlimited as a Brand Manager. I am sure that my extensive 5-year experience in the field of Marketing makes me fit for this role.

Would you be available for a Zoom meeting to discuss this job opportunity in more detail?

Example Messages to Hiring Managers on LinkedIn

Your posts on LinkedIn about sales representatives’ objectives and positive characteristics were so informative. Your company, Organic Grocery Company, has always been the leader in pharmaceutical sales, and this made me become interested in the Sales Representative job position that The Organic Grocery Company has advertised. May I take a few minutes of your time so that we can discuss this work in more detail? I have attached my resume for your review. Please advise if I can give you a call at your earliest convenience.

I am a Physics graduate of YGH University and have been working in the Nuclear Department of RRR Hospital for two years. I read your posts on LinkedIn regarding Radioactive Iodine and Hyperthyroidism and I was greatly amazed by the inputs you gave. By chance, I saw the job opening in your company for a Nuclear Laboratory Assistant. Would you have a few minutes to discuss the job’s details with me? I am really interested to join your company. Please advise when I can call you up.

Thank  you,

I hope you don’t mind my reaching out to you through LinkedIn. I just recently applied for the position of Sales Officer of your company, as advertised on Indeed.com last week. I believe that my experience in Sales for the past 5 years, not to mention the awards I have received as a top salesperson for the last 3 consecutive years, make me fit for the role of Sales Officer.

I have attached my resume for ease of your review. Thank you for your valuable time. I am looking forward to this job opportunity.

I’m [your name] and I recently graduated from UVN University with a degree in Advertising, specializing in Product Design. I really admire your company so I would like to ask if there are job openings related to my educational background. I am very sorry for writing to you directly through LinkedIn.

Thank you for your time.

Hi [hiring mangar’s name],

I’m [your name] and I’m an Accounting Staff at SVV Auditors. I recently applied for the position of Audit Reviewer that your company advertised last week. Could I give you a call to know if my credentials meet your requirements? I really am so interested in this job.

My name is [your name] and am now a Finance Staff at Stamina-Foods. Though we have not met, I have learned so much about your company, thus making me want to land a job there. Could I give you a 15- to 20-minute call to discuss my credentials and to check if there are job openings that fit me?

I am [your name] and am very much interested to work in your company.  At present, I am connected with Super Steakhouse Restaurant as a QA Assistant. I have attached my resume for your review.

Related Reading: 227+ Meaningful Thank You Message Examples to Loyal Customers 

I am now looking for new job opportunities and, by chance, saw the Marketing Manager position you have advertised in Work Dot Com just last week.

I believe that my experience as a Marketing Staff in Oxhog Industries makes me a great fit.

Please find attached my resume for your review. Could I give you a call to discuss if the work fits my credentials?

Thank you for your time and consideration.

I found out from your profile that you hire sales personnel from the bay area. I reside there and have been in sales for the past 3 years. I would gladly make myself available for an interview since I have, for so long a time, wanted to work with your prestigious company. My resume is attached for your review.

sample email to hiring manager with resume

Need an edge in the job hunt? Contact the hiring manager directly.

Sample Messages to Recruiters about a Job

Hope this message finds you in the best of health. I am [your name] and I’m applying for your job post for a Production Manager which I read in Indeed. Having worked for 5 years as a Production Manager in DDD Industries, I know that my experience, knowledge, and skills in electronics will be a great help to your company if I’m hired.

Please find attached my resume for your review. If I am not asking too much, could I call you up in the next two weeks to discuss this job opening in more detail?

Your company, ABC Diversities, has always been the leader in food manufacturing which is not surprising, with all of your delicious hotdogs and hams that people of all ages enjoy. I have been a loyal customer ever since, and now that I have graduated with a degree in Food Technology, I would like to join your company to work in one that I truly admire.

Here’s my LinkedIn profile [profile link]. I would love the chance to be able to meet or talk further on any job opening in your great firm.

I’m [your name], currently working as a QA Manager in QQQ Manufacturing. I recently submitted my resume for the position of QA Manager in your company. My experience in the development of quality standards and control procedures in every step of the food manufacturing line makes me believe that I am the person you are looking for.

I have again attached my resume and samples of control procedures I have made for ease of your review. I would also like to schedule a short phone call with you next week about this job opportunity, if possible. When can we talk, please?

This message may seem bold, but I believe I’m a good match for this role.

My name’s [your name] and I recently applied for the position of Finance Manager in your company QWQ Enterprises. I believe that my 5-experience as a Finance Officer in my present employer, PPP Company, plus my educational background make me fit for the role. I’m so excited to work with you since your company’s vision/mission is also the same as mine.

I am so excited by this opportunity so I would like to know more about it. May I give you a call within the next two weeks to discuss this job opening?

I’m [your name] and I have just submitted my resume to the position of Brand Manager which your company has posted in Indeed a few days ago. Currently, I am connected with AAA Company as a Brand Manager for their top product, TopBest. Based on your job posting, I think my qualifications are a match for your needs. Would you have time in a week or so to discuss my job experience? We could meet or I can give you a call.

Hope this finds you well. I’m [your name], presently connected with SVS Securities as a Legal Assistant. I just submitted my resume for the job opening in your company, Forever Industries, for a Legal Manager which you posted in Indeed last week. I have a portfolio of legal corporate cases which I have handled and which I am willing to share with you. Could we meet next week to discuss this job opportunity and to check if my skills match your expectations?

Hope everything’s well with you. I got your e-mail address from May Homer who’s a close friend of mine. Yesterday, I submitted my resume for the job opening for Inventory Analyst which your company has posted on Indeed.com. Having worked as an Inventory Planner in PPP Manufacturing for 4 years where I have generated millions in cost savings through projects I have recommended and implemented, I think that I am fit for the role you have advertised.

Are you interested in meeting to check if your company’s goals match my work experience? Or I could give you a phone call at your convenience.

I am [your name], a BS Mathematics graduate of QWQ University, and am presently in the last quarter of her Masters of Business Administration in the same school. I learned about your job opening for a Mathematics professor in your college and I would like to express my interest.

I have attached my resume for your review. May I take a few minutes of your time to know more about the said position? I can call you up at your earliest convenience.

Feel free to edit and customize these messages to reflect your educational and work experience. Best of luck standing out from the competition and getting hired.

Want to start your own food business?

Hey! 👋I’m Brett Lindenberg, the founder of Food Truck Empire.

We interview successful founders and share the stories behind their food trucks, restaurants, food and beverage brands. By sharing these stories, I want to help others get started.

If you liked this story, sign up for our newsletter that includes our food business startup kit and most popular interviews sent straight to your inbox.

Know someone interesting that should be interviewed on the website? Tell us about them here. 

About the Author: Brett Lindenberg

' src=

Related Posts

400+ Recruitment Slogans to Find Better Candidates (2024)

400+ Recruitment Slogans to Find Better Candidates (2024)

21+ Funny & Nice White Elephant Invitation Wording Examples

21+ Funny & Nice White Elephant Invitation Wording Examples

211+ Cultural Diversity Slogans that Embrace Our Differences

211+ Cultural Diversity Slogans that Embrace Our Differences

605+ Rad 80s Team Names that Take You Back to the Future

605+ Rad 80s Team Names that Take You Back to the Future

U.S. flag

An official website of the United States government

Here's how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock Locked padlock ) or https:// means you've safely connected to the .gov website. Share sensitive information only on official, secure websites.

How to complete any task on USAJOBS, step by step.

Manage Account

  • Create a login.gov account
  • Use login.gov if you have limited access to a phone or cell service
  • Change the phone number you use to sign in
  • Enter an international phone number when creating a login.gov account
  • Update your primary email address
  • Change or reset your password
  • Sign into your account if you can't access your primary email
  • Create a profile
  • Delete a profile
  • Fill out your education
  • Answer questions about federal service
  • Choose hiring paths in your profile
  • Add languages in your profile
  • Answer questions about military service
  • Fill out your work experience
  • Make your resume and profile searchable

Job announcement

  • Understand a job announcement
  • Understand announcement closing types
  • Save a job announcement
  • Remove a saved job announcement
  • Contact an agency

Application

  • Create an application
  • Save an application
  • Update an application
  • Continue an application
  • Check on the status of an application
  • Archive an application
  • Cancel an application
  • View job applications
  • Create a resume
  • Build a resume
  • Edit a resume
  • Upload a resume
  • Make a resume searchable
  • Print a resume
  • Upload documents
  • Manage documents
  • Fax documents
  • Search by your preferences
  • Save a search
  • Sort search results
  • Understand search results
  • Unsubscribe from a saved search

Filter results by...

  • Appointment type
  • Hiring path
  • Mission critical career field
  • Security clearance
  • Travel percentage
  • Work schedule
  • Zero job openings

Keyword and location

Get started.

USAJOBS posts all federal job opportunities with a position description and instructions how to apply. With USAJOBS.gov tools and resources, you can find the right federal job faster.

About USAJOBS

As the federal government's official employment site, USAJOBS has attracted over 16 million job seekers to create accounts to date.

Resume Worded   |  Proven Resume Examples

  • Resume Examples
  • Research & Science Resumes
  • Quality Control Resume Guide & Examples

Quality Control Manager Resume Examples: Proven To Get You Hired In 2024

Hiring Manager for Quality Control Manager Roles

Jump to a template:

  • Quality Control Manager
  • QA/QC Manager
  • Quality Operations Manager
  • Quality Systems Manager

Get advice on each section of your resume:

Jump to a resource:

  • Quality Control Manager Resume Tips

Quality Control Manager Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., quality control manager resume sample.

Quality control managers are like the gatekeepers of a product's journey from inception to the hands of the consumer. They ensure every product meets the required standards and regulations. In today's market, many companies are embracing lean manufacturing and Six Sigma methodologies, so it's key to demonstrate on your resume your knowledge and experience with these trends. Additionally, the role isn't solely about technical know-how; it requires excellent communication skills to liaise with various departments and stakeholders. Therefore, anyone drafting a resume for this role should aim to combine these dimensions seamlessly.

Resume of a Quality Control Manager showcasing relevant certifications and communication skills.

We're just getting the template ready for you, just a second left.

Recruiter Insight: Why this resume works in 2022

Tips to help you write your quality control manager resume in 2024,    highlight relevant certifications.

Quality control managers need to be well-versed in a myriad of regulations and standards. Therefore, you should showcase any relevant industry certifications (like a Certified Quality Engineer or Six Sigma belt) you've earned on your resume to reflect your competence.

Highlight Relevant Certifications - Quality Control Manager Resume

   Showcase Your Communication Skills

As a quality control manager, you'll be dealing with diverse teams and stakeholders across the organization. Highlight instances when you've effectively coordinated with different departments, managed client feedback, or led a team to achieve quality objectives. This can be proof of your communication and leadership abilities.

Showcase Your Communication Skills - Quality Control Manager Resume

A quality control manager is a senior-level position in which they create quality standards and manage the quality control team. They will provide directions to quality control technicians and ensure everyone follows quality benchmarks. They are involved in every phase of the manufacturing process to make sure products are ready for distribution. To become a quality control manager, you should have a bachelor’s degree in Business, Administration, or a related field. You should also have proven experience in the manufacturing industry and showcase communication and problem-solving skills. A quality control manager must have significant attention to detail.

A quality control manager resume template that emphasizes relevant work experience

   Indicate your ability to manage a quality control team.

As a quality control manager, you must be able to deal with large teams. You should have leadership, communication, and problem-solving skills to be in this role. That’s why it is crucial to mention this trait in your quality control manager resume.

Indicate your ability to manage a quality control team. - Quality Control Manager Resume

   Show your evolution in the quality control industry.

You can also emphasize your value and transparency by showing how you escalated in the industry. Feel free to mention your success journey, including promotions, successful projects, and achievements in the quality control industry.

Show your evolution in the quality control industry. - Quality Control Manager Resume

QA/QC Manager Resume Sample

Quality operations manager resume sample, quality systems manager resume sample.

We spoke with hiring managers at companies like Procter & Gamble, Johnson & Johnson, and 3M to gather their top tips for creating a Quality Control Manager resume that will get you hired. They've seen thousands of resumes throughout their careers and know exactly what they like to see on a resume, as well as what makes them quickly reject a candidate. We've compiled their advice below.

   Highlight your experience with quality management systems

Employers want to see that you have hands-on experience working with quality management systems such as ISO 9001, Six Sigma, or Lean manufacturing. Provide specific examples of how you've used these systems to improve quality control processes.

  • Implemented ISO 9001 quality management system, reducing defects by 25% and increasing customer satisfaction scores by 15%
  • Led Six Sigma project that streamlined production processes, resulting in a 20% reduction in cycle time and $500K in annual cost savings

Bullet Point Samples for Quality Control Manager

   Quantify your impact with metrics and data

When describing your quality control experience, use hard numbers and data to quantify the impact of your work. This helps employers understand the scope and significance of your contributions.

Weak, vague descriptions of your impact look like this:

  • Improved quality control processes
  • Reduced defects and increased efficiency

Instead, provide specific metrics that demonstrate your value:

  • Implemented quality control initiatives that reduced defect rate from 3.2% to 0.5%, saving the company $2.5M annually
  • Developed and executed quality assurance plan for new product launch, resulting in 99.7% first-pass yield and zero customer complaints

   Showcase your leadership and project management skills

Quality Control Managers often lead teams and oversee complex projects. Highlight any experience you have managing people, coordinating cross-functional initiatives, or driving process improvements.

Include examples like:

  • Led a team of 15 quality assurance inspectors to ensure consistent product quality across three manufacturing plants
  • Spearheaded a cross-functional project to identify and eliminate sources of defects, involving collaboration with engineering, production, and supply chain teams
  • Developed and delivered training programs on quality control best practices to over 200 employees, improving overall quality metrics by 30%

   Tailor your resume to the specific job requirements

Quality control roles can vary significantly depending on the industry and company. Carefully review the job description and tailor your resume to highlight the specific skills and experience that the employer is seeking.

For example, if the job emphasizes experience with certain quality control tools or methodologies, make sure to call out your proficiency with those specific tools:

  • Expertise in using statistical process control (SPC) software to monitor and analyze production processes
  • Certified Lean Six Sigma Black Belt with experience leading DMAIC projects to drive continuous improvement

   Include relevant certifications and training

Quality control is a field where certifications and specialized training are highly valued. If you have any relevant certifications or have completed training programs, make sure to include them on your resume.

Some examples of valuable certifications for Quality Control Managers include:

  • ASQ Certified Quality Engineer (CQE)
  • ASQ Certified Manager of Quality/Organizational Excellence (CMQ/OE)
  • Lean Six Sigma Green Belt or Black Belt
  • ISO 9001 Lead Auditor certification

Listing these certifications demonstrates your commitment to professional development and shows employers that you have the knowledge and skills needed to excel in a quality control role.

   Provide examples of your problem-solving skills

Quality Control Managers are often responsible for identifying and resolving complex quality issues. Use your resume to showcase your problem-solving abilities by providing concrete examples of how you've tackled challenges in previous roles.

Investigated and resolved a persistent issue with product defects that had caused a 20% increase in customer returns. Traced the problem to a faulty machine sensor and implemented a recalibration procedure, reducing the defect rate to less than 1% and saving the company $1.2M in potential recall costs.

Examples like this demonstrate your ability to analyze problems, find root causes, and implement effective solutions - all critical skills for a successful Quality Control Manager.

Writing Your Quality Control Manager Resume: Section By Section

  summary.

A resume summary for a Quality Control Manager is an optional section that can be beneficial if you want to provide additional context about your experience and qualifications that may not be immediately evident from the rest of your resume. It's a brief overview of your most relevant skills, experience, and achievements, tailored to the specific Quality Control Manager position you're applying for.

However, it's important to note that a summary should never be used in place of a well-crafted resume that highlights your relevant experience and accomplishments. If you do choose to include a summary, make sure it adds value and doesn't simply repeat information that can be found elsewhere in your resume.

How to write a resume summary if you are applying for a Quality Control Manager resume

To learn how to write an effective resume summary for your Quality Control Manager resume, or figure out if you need one, please read Quality Control Manager Resume Summary Examples , or Quality Control Manager Resume Objective Examples .

1. Highlight relevant quality control experience

When writing your summary, focus on your most relevant quality control experience and how it aligns with the requirements of the job you're applying for. Consider including:

  • Years of experience in quality control roles
  • Specific industries or products you've worked with
  • Key responsibilities and achievements

Here's an example of a summary that effectively highlights relevant experience:

Quality Control Manager with 8+ years of experience in the automotive industry. Proven track record of implementing effective quality control processes that have reduced defects by 30% and increased customer satisfaction ratings by 20%. Skilled in leading cross-functional teams and collaborating with suppliers to ensure consistent quality standards.

2. Showcase leadership and problem-solving skills

As a Quality Control Manager, your ability to lead teams and solve complex problems is crucial. Use your summary to highlight these skills and provide specific examples of how you've applied them in past roles.

Avoid generic statements like:

  • Strong leadership skills
  • Excellent problem-solver

Instead, provide concrete examples:

  • Led a team of 15 quality control inspectors to achieve a 98% on-time delivery rate
  • Developed and implemented a new testing protocol that reduced product defects by 25%

  Experience

Your work experience section is the heart of your resume. It's where you show hiring managers that you have the right experience to excel in the quality control manager role.

In this section, we'll break down each critical step to writing an effective work experience section, from using the right action verbs to quantifying your impact.

1. Lead with strong action verbs

When describing your quality control experience, choose powerful action verbs that showcase your contributions and achievements. Consider verbs like:

  • Implemented new quality control processes that reduced defect rate by 15%
  • Spearheaded root cause analysis to identify and resolve recurring quality issues
  • Collaborated with cross-functional teams to develop and execute quality improvement initiatives
  • Monitored key quality metrics and generated reports for senior leadership

Avoid starting bullets with weak, passive phrases like "Responsible for" or "Tasked with". Instead, use strong verbs that emphasize your active role and ownership.

Action Verbs for Quality Control Manager

2. Quantify your quality control impact

Numbers speak louder than words. Whenever possible, quantify the results and impact of your quality control efforts. Here are some examples:

  • Reduced customer complaints by 30% through implementing enhanced quality inspection procedures
  • Achieved 99.7% product quality rating by leading a Lean Six Sigma DMAIC project
  • Saved $500K annually by identifying and eliminating sources of waste in the QC process

If you don't have exact metrics, you can still provide numerical context:

  • Led a team of 12 quality control inspectors across 3 manufacturing plants
  • Managed quality control for product lines generating $10M+ in annual revenue

3. Showcase your QC skills and expertise

Quality control managers need a robust skill set spanning technical knowledge, leadership, data analysis, and problem-solving. Highlight your most relevant and impressive skills through your work experience bullets. For example:

  • Expertise in quality control methods such as SPC, GD&T, and FMEA
  • Proficiency in quality management systems including ISO 9001, AS9100, and Six Sigma
  • Strong data analysis skills leveraging tools like Minitab and Tableau to identify trends and drive improvements

Avoid simply listing skills without context, like this:

  • Skills include quality control, Six Sigma, root cause analysis

Instead, weave your skills into your accomplishments to provide a specific context and make a stronger impact.

4. Highlight promotions and career growth

If you've advanced in your quality control career, make that trajectory obvious to hiring managers. Here are some ways to highlight your career growth:

Quality Control Manager, XYZ Manufacturing (2018-Present) Quality Control Engineer, XYZ Manufacturing (2015-2018) - Promoted to Quality Control Manager to oversee quality operations across multiple production lines - Implemented a Lean QC program as Quality Engineer, resulting in promotion to QC Manager role

By showcasing your promotions and expanded responsibilities, you demonstrate your ability to succeed and grow in the quality control function. This helps position you as a strong candidate for senior-level quality control manager roles.

  Education

Your education section is a vital part of your quality control manager resume. It shows hiring managers that you have the necessary knowledge and training to succeed in the role. Here are some tips to make your education section stand out:

How To Write An Education Section - Quality Control Manager Roles

1. List your degrees in reverse chronological order

Start with your most recent degree and work backwards. Include the name of the institution, the degree you earned, and the year you graduated. If you have multiple degrees, list them separately.

Here's an example of how to format your education section:

Master of Science in Quality Management, ABC University, 2019 Bachelor of Science in Industrial Engineering, XYZ College, 2015

2. Highlight relevant coursework and projects

If you're a recent graduate or have limited work experience, you can use your education section to showcase relevant coursework and projects. This helps demonstrate your knowledge and skills to potential employers.

Some examples of relevant coursework for a quality control manager might include:

  • Statistical Process Control
  • Six Sigma Methodology
  • Quality Management Systems
  • Lean Manufacturing Principles

Avoid listing basic or introductory courses that aren't directly related to quality control, such as:

  • English Composition 101
  • College Algebra
  • Introduction to Psychology

3. Include relevant certifications

If you have any certifications related to quality control or management, include them in your education section. This can help you stand out from other candidates and demonstrate your expertise.

Some examples of relevant certifications for a quality control manager might include:

  • Certified Quality Engineer (CQE)
  • Certified Six Sigma Black Belt (CSSBB)
  • Certified Manager of Quality/Organizational Excellence (CMQ/OE)

Avoid listing certifications that aren't directly related to the role or industry, such as:

  • CPR/First Aid Certification
  • Microsoft Office Specialist

4. Keep it concise for senior-level positions

If you're a senior-level quality control manager with extensive work experience, you don't need to include as much detail in your education section. Instead, focus on your most recent and relevant degrees.

Here's an example of how a senior-level education section might look:

M.S. Quality Management, ABC University B.S. Industrial Engineering, XYZ College

Avoid listing graduation dates if you've been out of school for more than 10-15 years, as this can sometimes lead to age discrimination:

Master of Science in Quality Management, ABC University, 1985 Bachelor of Science in Industrial Engineering, XYZ College, 1980

  Skills

Your skills section is one of the most important parts of your resume as a quality control manager. It's where you showcase your expertise and qualifications that make you the best fit for the job. In this section, you'll want to highlight both your technical skills and your soft skills that are relevant to quality control.

Here are some tips to help you write a strong skills section on your quality control manager resume:

How To Write Your Skills Section - Quality Control Manager Roles

1. Tailor your skills to the job description

When writing your skills section, it's important to tailor it to the specific job you're applying for. Read through the job description carefully and make note of any skills or qualifications that are mentioned. Then, make sure to include those skills on your resume if you have them.

For example, if the job description mentions experience with Six Sigma or ISO 9001, make sure to include those specific skills. This will help your resume get past Applicant Tracking Systems (ATS) that many companies use to filter out candidates who don't have the required skills.

Six Sigma Black Belt certified Experience with ISO 9001 quality management systems Proficient in statistical process control (SPC)

2. Focus on technical skills and tools

As a quality control manager, your technical skills and knowledge of quality control tools and techniques are critical. Make sure to highlight these skills prominently in your skills section.

Some examples of technical skills to include:

  • Quality Management Systems : Six Sigma, Lean, Kaizen, ISO 9001, ISO 14001
  • Tools : Statistical Process Control (SPC), Failure Mode and Effects Analysis (FMEA), Root Cause Analysis, Pareto Charts, Control Charts
  • Software : Minitab, SAP QM, IQS, ETQ Reliance

By including specific technical skills and tools, you'll show employers that you have the knowledge and expertise needed to succeed in a quality control manager role.

3. Avoid outdated or irrelevant skills

While it's important to highlight your skills and experience, you also want to avoid including outdated or irrelevant skills on your resume. Stick to skills that are current and in-demand in the quality control field.

Microsoft Office Data Entry Customer Service

Instead, focus on highlighting skills that are specific to quality control and relevant to the job you're applying for, like:

Auditing Continuous Improvement Problem Solving Data Analysis

4. Quantify your skills and achievements

Whenever possible, quantify your skills and achievements to make them more impactful. For example, instead of just listing 'Six Sigma' as a skill, specify your level of expertise or any relevant projects you've completed.

Six Sigma Black Belt with 5+ years of experience leading process improvement projects Reduced defects by 35% and increased productivity by 20% through Lean Six Sigma initiatives

By quantifying your skills and achievements, you'll give employers a better understanding of the value you can bring to their organization and help your resume stand out from other candidates.

Skills For Quality Control Manager Resumes

Here are examples of popular skills from Quality Control Manager job descriptions that you can include on your resume.

  • Hazard Analysis and Critical Control Points (HACCP)
  • Food Safety
  • Quality System
  • Microbiology
  • Laboratory Information Management System (LIMS)

Quality Assurance

  • Good Laboratory Practice (GLP)
  • Standard Operating Procedure (SOP)

Skills Word Cloud For Quality Control Manager Resumes

This word cloud highlights the important keywords that appear on Quality Control Manager job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

Top Quality Control Manager Skills and Keywords to Include On Your Resume

How to use these skills?

Similar resume templates, inventory manager.

An Inventory Control Analyst resume sample showing the applicant's extensive work experience and inventory management skills

Manufacturing Engineer

A well-structured resume for an entry-level manufacturing engineer highlighting specific skills and experience.

  • Research Assistant Resume Guide
  • Health and Safety Resume Guide
  • Clinical Research Resume Guide
  • Environmental Scientist Resume Guide
  • Chemistry Resume Guide

Resume Guide: Detailed Insights From Recruiters

  • Quality Control Resume Guide & Examples for 2022

Improve your Quality Control Manager resume, instantly.

Use our free resume checker to get expert feedback on your resume. You will:

•  Get a resume score compared to other Quality Control Manager resumes in your industry.

•  Fix all your resume's mistakes.

•  Find the Quality Control Manager skills your resume is missing.

•  Get rid of hidden red flags the hiring managers and resume screeners look for.

It's instant, free and trusted by 1+ million job seekers globally. Get a better resume, guaranteed .

Improve your resume with the Quality Control Manager resume checker

Quality Control Manager Resumes

  • Template #1: Quality Control Manager
  • Template #2: Quality Control Manager
  • Template #3: Quality Control Manager
  • Template #4: QA/QC Manager
  • Template #5: Quality Operations Manager
  • Template #6: Quality Systems Manager
  • Skills for Quality Control Manager Resumes
  • Free Quality Control Manager Resume Review
  • Other Research & Science Resumes
  • Quality Control Manager Interview Guide
  • Quality Control Manager Sample Cover Letters
  • Alternative Careers to a Quality Control Technician
  • All Resumes
  • Resume Action Verbs

Download this PDF template.

Creating an account is free and takes five seconds. you'll get access to the pdf version of this resume template., choose an option..

  • Have an account? Sign in

E-mail Please enter a valid email address This email address hasn't been signed up yet, or it has already been signed up with Facebook or Google login.

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number. It looks like your password is incorrect.

Remember me

Forgot your password?

Sign up to get access to Resume Worded's Career Coaching platform in less than 2 minutes

Name Please enter your name correctly

E-mail Remember to use a real email address that you have access to. You will need to confirm your email address before you get access to our features, so please enter it correctly. Please enter a valid email address, or another email address to sign up. We unfortunately can't accept that email domain right now. This email address has already been taken, or you've already signed up via Google or Facebook login. We currently are experiencing a very high server load so Email signup is currently disabled for the next 24 hours. Please sign up with Google or Facebook to continue! We apologize for the inconvenience!

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number.

Receive resume templates, real resume samples, and updates monthly via email

By continuing, you agree to our Terms and Conditions and Privacy Policy .

Lost your password? Please enter the email address you used when you signed up. We'll send you a link to create a new password.

E-mail This email address either hasn't been signed up yet, or you signed up with Facebook or Google. This email address doesn't look valid.

Back to log-in

These professional templates are optimized to beat resume screeners (i.e. the Applicant Tracking System). You can download the templates in Word, Google Docs, or PDF. For free (limited time).

   access samples from top resumes, get inspired by real bullet points that helped candidates get into top companies.,    get a resume score., find out how effective your resume really is. you'll get access to our confidential resume review tool which will tell you how recruiters see your resume..

sample email to hiring manager with resume

Writing an effective resume has never been easier .

Upgrade to resume worded pro to unlock your full resume review., get this resume template (+ 4 others), plus proven bullet points., for a small one-time fee, you'll get everything you need to write a winning resume in your industry., here's what you'll get:.

  • 📄 Get the editable resume template in Google Docs + Word . Plus, you'll also get all 4 other templates .
  • ✍️ Get sample bullet points that worked for others in your industry . Copy proven lines and tailor them to your resume.
  • 🎯 Optimized to pass all resume screeners (i.e. ATS) . All templates have been professionally designed by recruiters and 100% readable by ATS.

Buy now. Instant delivery via email.

  instant access. one-time only., what's your email address.

sample email to hiring manager with resume

I had a clear uptick in responses after using your template. I got many compliments on it from senior hiring staff, and my resume scored way higher when I ran it through ATS resume scanners because it was more readable. Thank you!

sample email to hiring manager with resume

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

sample email to hiring manager with resume

IMAGES

  1. How to Write an Email to the Hiring Manager

    sample email to hiring manager with resume

  2. How to Email a Resume to Recruiter : Sample & Writing Tips

    sample email to hiring manager with resume

  3. How To Email The Hiring Manager (And Get A Response!)

    sample email to hiring manager with resume

  4. Cover Letter for Manager Position Examples + Writing Tips

    sample email to hiring manager with resume

  5. Sample Email To Hiring Manager

    sample email to hiring manager with resume

  6. How to Email a Resume For a Job Application

    sample email to hiring manager with resume

VIDEO

  1. How to respond to a job rejection email

  2. Email for Sending Resume to HR for Job

  3. Salary Negotiation Email Sample

  4. Tips for Applying to Jobs: How to Apply to a Job Via Email (with examples & tips)

  5. Email writing for a job application (experienced).

  6. How to send email a resume |for jobs application

COMMENTS

  1. How To Email a Hiring Manager Directly (With Examples)

    2. Write a brief and direct message. Once you have the hiring manager's contact information, you can begin to draft your message. Start the email by greeting the hiring manager by name and continue by crafting a brief, direct and courteous message. You should include only basic information, such as details about your candidacy or applicable ...

  2. 3 Sample Emails When Sending a Resume to an Employer in 2024 ...

    Subject: 'Job application' - Job title, Job ID (if applicable) — Your Name. Example: Job application - Office Manager, Job ID #1553 — Ian Lumberjack. Example (with referral): Referral ...

  3. Sample emails to hiring managers

    Writing an email to a hiring manager: final thoughts When sending an email to a hiring manager, it's important to keep your email brief but informative. Try not to duplicate the wording of your resume, and don't use casual language or slang. In addressing your email, be aware of assuming gender, so keep your salutation neutral.

  4. What to Say When Emailing a Resume (with Examples)

    Add a clear subject line. Make the point of your email clear with a logical subject line - you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think "Dear [name]," or even just " [name]," rather than "Hiya ...

  5. How to Write an Email to the Hiring Manager

    Template for an email to the Hiring Manager: (text version) Email subject line: [Insert subject line that matches the job posting or provides details of what you can offer, e.g. Experienced, award-winning physics teacher seeks senior position at Grove High]. Email body:. Dear [insert hiring manager's name], My name is [insert your full name] and I'm applying for your [insert title of post ...

  6. How to Email a Resume to an Employer [Template + Examples]

    Here's how to send an email and attach your resume in Gmail: Log in to Gmail. Click on the "Attach files" icon (look for the paper clip at the bottom of your email) Attach your resume to an email using the paper clip icon in Gmail. Select your resume. Press "Open".

  7. 5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

    Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]." Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information.

  8. What To Write in an Email When Sending a Resume? (+Samples)

    If that's the case, then you need to stick to it. However, if there are no instructions, you should stick to the standard format for subject lines: Subject: 'Job application' - Job title, Job ID (if applicable) — Your Name. Example: Job application - Office Manager, Job ID #1553 — Ian Lumberjack.

  9. How to Email a Resume [+Sample Email for a Job]

    3. Make your subject line clear and professional. The subject line of your email should be brief and to the point. There are three elements to a professional email subject line: Your name. Target job title. The term "job application". Here's an example of a good subject line for emailing a resume:

  10. What to Write in an Email When Sending a Resume [+ Examples & Tips

    You can use this format to write your subject line: [Application] + [Job Position You're Applying For] at [COMPANY NAME] + [Your Name]. Let's take a look at this simple job application email sample: Example of an email subject line for sending a resume #1. [Application] Marketing Manager at ABC Company — Frank Davies.

  11. What to Write in an Email when Sending a Resume in 2024

    5. Include a professional sign-off and don't forget your attachment (s) Let's go through key steps: Write "Sincerely," or use a synonym. Sign the resume email with your full name. If you don't have a pre-set footer, below the sign-off, include your contact details and, if necessary, basic social media handles.

  12. How to Email a Resume to Your Employer With 7 Templates

    6. Sample email for expressing gratitude after sending resume. An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter's time. This email should be succinct, showing gratitude while subtly reminding them of your application.

  13. How to Email a Resume to Get a Job [+ Examples]

    A resume email sample better than 9 out of 10 resume emails out there. What to write in an email when sending a resume to an employer; How to email a resume the right way. How to get in touch with the hiring manager before sending a resume via email. Want to save time and have your resume ready in 5 minutes? Try our resume builder.

  14. What to send a hiring manager after applying (+ Sample Email Templates

    Email Template #3: What to send a hiring manager after applying [Sample email] Email Template #4: LinkedIn message to a hiring manager after applying. Email Template #5: How to email the hiring manager if you have questions. Email Template #6: Contacting the hiring manager after applying for an internal position.

  15. How To Email a Resume to an Employer

    Subject: Customer Service Manager Position - Your Name. Dear Hiring Manager, I am very interested in applying for the Customer Service Manager position that is listed on Monster.com. I've attached my resume and cover letter. If there's any additional information you need, please let me know. Thank you very much for your consideration. Sincerely,

  16. Resume email

    Best email template for sending resume. You've read our 8 sample resume samples, but we've saved the ultimate email for last. Here's the best email template for sending a resume by email. Hi (Recipient's name), I have attached my resume for the position of (insert details).

  17. How to write an initial message to a hiring manager (with examples)

    Use the company website as the second part of the address, put an @ symbol in front of it and write the word email. The corporate email format will then come up, which will work 95% of the time. Alternatively, you can directly message them on social media, which is the most common method.

  18. Emailing Your Resume: The Guide with Sample Emails for a Job

    Sample Follow-up Emails. Here are some sample follow-up emails you can use after sending your resume: Option 1: Dear [Hiring Manager's Name], I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

  19. 15 Real Sample Messages to Send to Hiring Managers Before Applying

    Sincerely, [Your name] Dear [hiring manager's name], My name is [your name] and I found out of your job opening for Materials Buyer through my current boss, Mr. VVV of WWW Company, who I was told is a good friend of your CEO. I want to apply for said position.

  20. Hiring Manager Resume Samples

    Create a Resume in Minutes with Professional Resume Templates. CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details. USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points. SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

  21. Hiring Manager Resume Examples & Samples for 2024

    Hiring Manager Resume Examples. Hiring Managers maintain employee records, ensure proper compensation and work safety, and manage overall employee hiring, evaluation, and labor relations. Sample resumes for this position highlight such skills as working directly with human resources in seeking unique talents for our team, and maintaining ...

  22. USAJOBS Help Center

    Get started. USAJOBS posts all federal job opportunities with a position description and instructions how to apply. With USAJOBS.gov tools and resources, you can find the right federal job faster. Get started.

  23. 430+ Resume Examples for Any Job or Experience Level

    Sample resumes for every industry and job & writing tips + copy-paste templates. Download for free. ... Win over hiring managers with our expert interview tips. Monday to Friday, 8AM - 12AM (Midnight) and Saturdays and Sundays, 10AM - 6PM EDT (866) 215-9048. Build My Resume Login.

  24. Quality Control Manager Resume Examples for 2024

    Quality Control Manager Resume Sample. ... Your education section is a vital part of your quality control manager resume. It shows hiring managers that you have the necessary knowledge and training to succeed in the role. Here are some tips to make your education section stand out: ... Get a free bi-weekly coaching email from a $750/hour career ...