human resources generalist cover letter samples

Resume Worded   |  Career Strategy

13 human resources (hr) generalist cover letters.

Approved by real hiring managers, these Human Resources (HR) Generalist cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources (HR) Generalist
• HR Talent Acquisition Specialist
• HR Business Partner
• Talent Acquisition Specialist
• Senior Human Resources Generalist
• HR Coordinator
• Senior HR Generalist
• Alternative introductions for your cover letter
• Human Resources (HR) Generalist resume examples

Human Resources (HR) Generalist Cover Letter Example

Why this cover letter works in 2024, reduced employee turnover.

In this cover letter, the candidate highlights their impressive accomplishment of reducing employee turnover by 20%. This shows they have a direct impact on a company's success and can bring the same results to Amazon.

Effective Project Management

The candidate demonstrates their ability to multitask and manage multiple priorities, which is a highly sought-after skill for an HR Generalist role. They provide specific examples of their work that prove their proficiency in this area.

Appreciation for Opportunity

This sentence strikes the perfect balance between gratitude and confidence. The candidate thanks the hiring manager for considering their application while also expressing enthusiasm for discussing their potential impact on the company.

Aligning Personal Values with Company Culture

When you highlight how your personal approach aligns with the company's mission or principles, it shows that you've done your homework. It also shows you're likely to fit in well with the existing company culture. This could be a strong factor in your favor.

Showcase Successful Projects

When you talk about the successful projects you've led, you're not just bragging. You're helping us see how you've made an impact at your current job. In this case, reducing employee turnover by 20% is a big deal, plus you've improved the efficiency of the onboarding process. That's the kind of success story we like to hear.

Align Your Skills with The Company's Culture

Hey, we love that you're a data geek! Stating your ability to leverage data for HR strategies really aligns well with the Google's data-driven culture. It shows you've done your research on us and you know what we value.

Express Genuine Excitement

We're not just a job for you. You're genuinely excited about the chance to join our team and push the boundaries of HR. That kind of enthusiasm can really set you apart.

Show your admiration for the company's culture

When you express respect for a company's achievements, it reveals that you value similar ideals. This creates a connection with the employer right from the start.

Highlight your HR skills and achievements

Detailing specific skills and their outcomes demonstrates your capability to contribute positively. Mentioning tangible results like improved onboarding or diversity initiatives proves your worth.

Link HR strategies to business success

Explaining how your HR efforts align with broader business goals shows you understand the bigger picture. It's crucial for an HR generalist to contribute to the organization's objectives.

Express excitement about the role

Talking about what excites you about the opportunity indicates genuine interest. It suggests you'll be a motivated and engaged team member.

Close with a forward-looking statement

A closing that looks towards future discussions demonstrates eagerness and professionalism. It's a polite way to invite the next step in the hiring process.

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Link your career goals to the company's mission

Showing that your career goals align with the company's mission highlights a natural fit, suggesting that hiring you would benefit both parties.

Demonstrate strategic HR thinking

By providing examples of how you've aligned HR strategies with business goals, you show strategic thinking and an understanding of HR's role in business success.

Emphasize your versatile HR skills

Confidence in your ability to impact various HR operations reassures the employer of your versatility and competence, key qualities for an HR generalist.

Express your commitment to innovation

Highlighting your interest in innovation and continuous improvement indicates that you're forward-thinking and always looking for ways to advance the company's HR practices.

End with anticipation of a discussion

Concluding with a look forward to discussing how you can contribute further personalizes your application and demonstrates eagerness to engage with the team.

Show your alignment with company values

It's important to quickly demonstrate how your personal values match the company's. This helps me see you as a good fit right from the start.

Highlight relationship-building skills

As an hr generalist, showing your ability to connect with employees at all levels indicates strong interpersonal skills, crucial for HR roles.

Demonstrate project management skills

Detailing specific projects you've managed, like a new HRIS system, shows you can handle complex tasks and drive efficiency, which is impressive to a hiring manager.

Emphasize passion and communication

Mentioning your passion for employee development, along with your communication and project management skills, positions you as an all-rounded candidate.

Express eagerness to contribute

Ending your cover letter by reiterating your desire to contribute to the company's mission makes your application memorable and shows genuine interest.

HR Talent Acquisition Specialist Cover Letter Example

Highlight your innovations.

Bringing AI into the recruitment process? Now that's innovative. You've made your current recruitment process more efficient and improved the quality of hires. If you can do that for us, we're definitely interested.

Express Your Passion for HR Innovation

We love that you're not just doing HR - you're passionate about innovating in HR. That's exactly the kind of spirit we need on our Talent Acquisition team. Your ability to blend strategic planning with your passion for HR innovation is something we would love to have at Amazon.

HR Business Partner Cover Letter Example

Share a personal connection to the company's values.

Mentioning a specific event that aligns with your values and the company's mission shows a deep level of engagement and personal investment in the company’s culture.

Detail successful HR projects

Describing your role in significant HR projects and their positive outcomes emphasizes your ability to lead and innovate. It shows you're capable of making a real difference.

Show excitement for team collaboration

Highlighting your eagerness to join a team of professionals indicates you value teamwork and are ready to contribute to collective success. It sets a tone of collaboration.

End with a gracious note

Acknowledging the opportunity to apply and expressing a desire to discuss further contributions is not only polite but also shows your proactive attitude and interest in the role.

Share your passion for strategic HR

Letting us know that you see HR as a key part of business success signals that you understand the bigger picture.

Quantify your impact on employee retention

When you can show measurable improvements you've made, like reducing turnover rates, it speaks volumes about your potential impact here.

Convey your enthusiasm for the company’s values

Showing that what excites you about the company is not just the role but its commitment to innovation and excellence helps us see you as a good culture fit.

Align with the company’s culture

Mentioning how the company's focus on collaboration and learning matches your work style reassures us that you'll integrate well with the team.

Thank the team for their time

A simple thank you not only shows good manners but also respect for the process and the people involved in your application.

Talent Acquisition Specialist Cover Letter Example

Show genuine interest in the company culture.

When you express true admiration for a company's culture and values, it shows that you're not just looking for any job. You're interested in becoming a part of something bigger than yourself.

Highlight impactful achievements

Detailing a specific achievement, especially one that improved efficiency or diversity, demonstrates your ability to make a real difference. It's proof of your skills in action.

Connect your passion to the company's goals

Your excitement about working with a team of skilled recruiters to support the company's mission shows that you're a team player with aligned goals. This makes you a more attractive candidate.

By stating your desire to discuss how you can contribute to the company's success, you're taking an active stance in becoming a part of their future. This proactive approach is appealing to employers.

Close with a professional and polite note

Ending your letter with a polite note of thanks and a forward-looking statement shows good manners and a positive attitude, which are important in any workplace.

Senior Human Resources Generalist Cover Letter Example

Connect with the company's mission.

Start by showing you know what the company stands for. This helps us see you not just as a candidate, but as a future team member who shares our goals.

Demonstrate your HR achievements

Share specific achievements from your past roles. Details about how you improved processes or helped people grow make your experience real and relevant to us.

Highlight your excitement for varied work

Talking about your eagerness to handle diverse challenges shows you're ready to adapt and thrive in different scenarios.

Show interest in technology and innovation

Expressing your interest in how technology can advance HR practices tells us you're thinking ahead and eager to innovate.

Express your eagerness to contribute

Ending by reiterating your excitement to bring your skills to the role shows genuine interest and a proactive attitude.

HR Coordinator Cover Letter Example

Share your excitement.

Starting your cover letter by expressing excitement about the job opportunity shows you're genuinely interested and motivated.

Showcase problem-solving abilities

Providing examples of challenges you've tackled and the results achieved, like improving morale or reducing hiring times, highlights your proactive problem-solving skills.

Highlight your diverse skills

Emphasizing a variety of skills and your enthusiasm for helping others shows you're a versatile and empathetic hr coordinator candidate.

Invite further discussion

Closing with an invitation to discuss how you can align with the company's goals suggests confidence and openness to collaboration.

Express your contribution to team success

Ending on a note of contributing to the team's success demonstrates a team-oriented mindset, which is highly valued in HR roles.

Senior HR Generalist Cover Letter Example

Match your passion with the job.

Show how your personal interests and the job opening align perfectly. This makes it clear you are not just looking for any job, but you are interested in this specific role at this specific company because it excites you.

Demonstrate measurable HR achievements

Talk about specific results you have achieved in past roles, like improving employee engagement or scaling the workforce. This shows you can deliver clear, valuable outcomes that contribute to company success.

Highlight relationship-building in HR

Emphasize your skill in creating strong connections with people at all levels of an organization. This is crucial in HR, where success often depends on effective communication and teamwork.

Show how you can contribute to organizational goals

Express your excitement about using your skills to help the company achieve its mission. This shows you understand the role and are ready to make a significant impact.

End with a forward-looking statement

Conclude your cover letter by expressing gratitude for being considered and eagerness to discuss how you can contribute further. This polite closure indicates your interest in moving forward in the process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Generalist Roles

• Entry Level Human Resources (HR) Cover Letter Guide
• Human Resources (HR) Administrator Cover Letter Guide
• Human Resources Assistant Cover Letter Guide
• Human Resources (HR) Business Partner Cover Letter Guide
• Human Resources Coordinator Cover Letter Guide
• Human Resources (HR) Generalist Cover Letter Guide
• Human Resources (HR) Manager Cover Letter Guide
• Human Resources (HR) Recruiter Cover Letter Guide
• Human Resources Specialist Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Vice President of Human Resources Cover Letter Guide
• VP of Human Resources (VP HR) Cover Letter Guide

Other Other Cover Letters

• Business Owner Cover Letter Guide
• Consultant Cover Letter Guide
• Correctional Officer Cover Letter Guide
• Demand Planning Manager Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Operations Manager Cover Letter Guide
• Orientation Leader Cover Letter Guide
• Plant Manager Cover Letter Guide
• Production Planner Cover Letter Guide
• Recruiter Cover Letter Guide
• Recruiting Coordinator Cover Letter Guide
• Site Manager Cover Letter Guide
• Supply Chain Planner Cover Letter Guide
• Teacher Cover Letter Guide
• Vice President of Operations Cover Letter Guide

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

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Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

CAREER GUIDES

• HR Generalist Overview
• HR Generalist Career Path
• How to Become an HR Generalist
• HR Generalist Salary
• HR Generalist Job Description
• HR Generalist Skills
• HR Generalist Interview Questions
• HR Generalist Resume
• HR Generalist Cover Letter
• HR Generalist vs. HR Administrator
• HR Generalist Behavioral Interview Questions
• Human Resources Career Path
• HR Resume Examples
• HR Situational interview Questions
• HR Operations Interview Questions
• HR Operations Skills
• Human Resources Intern Overview
• HR Intern Resume
• How to Become an HR Intern
• HR Intern Job Description
• HR Intern Skills
• HR Intern Interview Questions
• HR Assistant Overview
• HR Assistant Cover Letter 
• How to Write an HR Assistant Resume
• HR Assistant Job Description
• HR Assistant Salary
• HR Assistant Interview Questions
• HR Specialist Overview
• How to Write an HR Specialist Resume
• HR Specialist Skills
• HR Specialist Interview Questions
• HR Specialist Salary
• HR Specialist vs. HR Generalist
• HR Specialist Cover Letter
• Human Resources Administrator Overview
• HR Administrator Salary
• HR Administrator Job Description
• HR Administrator Resume
• How to Become an Human Resources Administrator
• Human Resources Administrator Skills
• HR Coordinator Overview
• How to Become an HR Coordinator
• HR Coordinator Interview Questions
• HR Coordinator Skills
• HR Coordinator Job Description
• HR Coordinator Salary
• HR Coordinator Resume
• HR Manager Overview
• HR Manager Career Path
• How to Become a HR Manager
• HR Manager Interview Questions
• HR Manager Resume
• HR Manager Cover Letter
• HR Manager Skills
• HR Manager Salary
• HR Manager Job Description
• HR Specialist vs. HR Manager
• HR Operations Manager Overview
• HR Operations Manager Salary
• HR Operations Job Description Examples
• HR Operations Specialist Overview
• HR Operations Specialist Salary
• Senior HR Manager Overview
• Senior HR Manager Salary
• Senior HR Manager Job Description
• Onboarding Specialist Overview
• HR Onboarding Specialist Job Description
• Onboarding Specialist Interview Questions
• Onboarding Specialist Salary
• HRIS Analyst Overview
• HR Analyst Career Path
• HRIS Analyst Career Path
• How to Become an HRIS Analyst
• HRIS Analyst Interview Questions
• HR Analyst Job Description
• HR Analyst Salary
• HR Business Overview
• HR Business Partner Career Path
• HR Business Partner Skills
• HR Business Partner Interview Questions
• How to Become an HR Business Partner
• HR Business Partner Salary
• HR Business Partner Job Description
• HR Business Partner Resume
• HR Business Partner Cover Letter
• Google HR Business Partner Interview Questions
• HR Business Partner Behavioral Interview Questions
• HR Business Partner Model
• Senior HR Business Partner Overview
• Senior HR Business Partner Salary
• Senior HR Business Partner Job Description
• Human Resources Director Overview
• How to Become an HR Director
• HR Director Skills
• HR Director Interview Questions
• HR Director Salary
• HR Director vs HR Manager
• HR Director Cover Letter 
• HR Director Resume
• Director of People Overview
• How to Become a Director of People
• Director of People Skills
• HR Executive Overview
• HR Executive Skills
• How to Become an HR Executive
• HR Executive Interview Questions
• HR Executive Job Description
• HR Executive Resume
• HR Executive Cover Letter
• VP of HR Overview
• How to Become a VP of HR
• How to Write a VP of HR Resume
• VP of HR Skills
• VP of HR Job Description
• VP of HR Salary
• Change Champion Overview
• Change Manager Overview
• Operational Change Manager Overview
• How to Become a Change Manager
• Change Manager Salary
• Change Management Interview Questions
• Change Manager Skills
• Change Manager Job Description
• Change Manager vs. Project Manager
• HR Consultant Overview
• HR Transformation Consultant Overview
• HR Technology Consultant Overview
• HR Consultant Job Description
• Performance Management Overview
• Employee Performance Metrics
• Performance Improvement Plan
• Onboarding Overview
• Employee Onboarding Checklist
• Talent Management Overview
• 9 Box Talent Review Grid
• Best Behaviorally Anchored Rating Scale
• Skill Matrix
• Job Evaluation Methods
• Full Life Cycle Recruiting
• HRIS Systems
• Performance Management Software
• Employee Onboarding Software
• HCM Software
• HR Analytics Software
• Change Management Software
• Change Management Tools
• HR Analytics Overview
• People Analytics Overview
• HR Metrics Dashboard Examples
• Predictive Analytics in HR
• Employee Turnover Rate
• Employee Engagement Overview
• Employee Appreciation Ideas
• Employee Incentive Programs
• Team Building Activities
• Turnover Rate
• Employee Misconduct
• What is Employee Feedback?
• Positive Employee Feedback
• Employee Exit Interview Questions
• HR Training Overview
• Diversity, Inclusion, and Belonging Overview
• Inclusion vs Diversity
• Diversity and Inclusion Training Programs
• Diversity and Inclusion Mission Statement
• Diversity and Inclusion Discussion Topics
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Home › HR Career Path › What Does an Human Resources Generalist Do? › How to Write an HR Generalist Cover Letter

How to Write an HR Generalist Cover Letter

TABLE OF CONTENTS

HR University’s HR generalist career guide aims to help you take the first step in pursuing an HR generalist career. This article will share a detailed overview of creating a hard-to-reject HR generalist cover letter, including samples and templates. 

What Are HR Generalist Cover Letters?

HR generalist cover letters highlight your relevant skills and expertise in the HR generalist role. In addition, it tells the hiring manager that you are a suitable candidate for the position. 

An HR generalist cover letter is a brief document that adds value to your job application. It is important that you keep it short and to the point. Don’t try to replicate the content from your resume in your cover letter. Expand on one or two relevant HR generalist achievements to showcase your potential and the value you can add to the role and the organization. 

Steps to Create an Outstanding HR Generalist Cover Letter

Consider the following steps to create an outstanding HR generalist cover letter. 

Conduct Research

HR generalists have remarkable administration, recruitment, organizing, training, and HR fundamentals (conflict, performance, and compliance) management skills. It is important to conduct thorough research to construct a valuable cover letter that aligns with the company’s vision, mission, values, and culture.  

Tailor Your Cover Letter

You can use a cover letter template but tailor it to apply for different jobs. For example, a cover letter for one company won’t be suitable for another company, be it the same designation. In addition, an irrelevant cover letter will make you appear to lack interest and attention to detail. 

Keep it Simple

Use simple design, words, and font for your cover letter. Stick to adding the most recent and relevant skills and achievements that add more value to your experience in the role. Make sure to keep the cover letter to one page. 

Showcase Your Skills and Expertise

A cover letter is a great way to highlight one or two best skills, experiences, or achievements in the role that you want the hiring manager to know. 

Feel free to add your academic achievements or internships/training experiences if you don’t have any previous working experience in the field. 

Give it a Final Check

Ensure that your cover letter does not have grammatical, structural, or spelling errors to set a perfect first impression on the hiring manager. In addition, you can seek feedback from your colleagues and friends to identify improvements in the cover letter. 

What is the Purpose of HR Generalist Cover Letters?

The HR generalist cover letter helps the hiring managers decide if they want to process your application to the next round of the HR generalist hiring process. Therefore, you must ensure your cover letter highlights how you can add value to the role. 

To produce a compelling HR generalist cover letter, consider answering the following questions:

• What makes you the best candidate?
• Why are you interested in the HR Generalist role and human resources?
• Why do you want this job position in this company?

How to Construct a Structure for HR Generalist Cover Letter?

Follow the below guidelines to structure an outstanding cover letter. 

• Use template – (you can find one here in this article below) 
• Create a header – (name, contact, address, date)
• Add the hiring manager’s details 
• Address the hiring manager
• Create a compelling Introduction 
• Add one or two relevant skills and achievements 
• Add a conclusion paragraph 

What to Include In Your HR Generalist Cover Letter?

Use template.

• Background color (white)
• Font size (12)
• Font color (black)
• Page margins (one-inch both sides)
• Spacing (single line)

Create a Header

• Write the complete name (top-left corner) 
• Add contact details (contact number, social accounts, websites) 
• Add address  

Add Hiring Manager’s Details

• Add job title 
• Add company name and address 

Address the Hiring Manager

• Address the hiring manager with “Dear Mr/Ms/Sir” or use the name. 

Create a Compelling Introduction

• Make sure to engage the reader from the start of your cover letter. To do this, start with an energizing hook
• Make sure to discuss the HR generalist position at the start of your cover letter
• Tailor the cover letter for the HR generalist role 
• Share your experience in managing HR functions
• Showcase your skills and expertise in managing HR functions. Share one or two achievements in the HR generalist role
• Share your initiatives as an HR generalist. Add results (stats/metrics) of your initiatives to show authority in the HR domain
• Share your appreciation for the HR generalist’s role in the organization you are applying for. Here you can address the company’s HR policies, employee retention, recruitment process, and more 
• Share your excitement about the HR generalist’s role in the respective company
• Close with Best Regards or Yours Sincerely.” 
• Include an e-signature under “Yours Sincerely.”
• Add your name 

HR Generalist Cover Letter Examples

Here are a few examples of an HR generalist cover letter.

Example # 1

Dear [Hiring Manager] , 

I am excited about the HR generalist job opening at XYZ company. Streamlining HR procedures and policies and making them efficient is my passion. And I am confident that my skills in the human resource domain can add value to XYZ company’s HR department. 

In my recent role as an HR generalist, I am responsible for documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing training and development programs for employees. I have streamlined the interviewing and recruitment process, decreasing 4 rounds of interviews to 2, which has reduced the hiring cost by 50%.

The hiring process at XYZ company is fascinating. And my HR generalist experience, in particular, my talent acquisition, screening, hiring, and training expertise, can serve as an asset for XYZ company.  

I would love to share more about my experiences, academics, and credentials. Please feel free to reach out to me at [contact information] . Thank you for considering my application.

Looking forward to hearing from you.

Example #2 

Greetings [Hiring Manager] ,

As an expert HR generalist with experience in running day-to-day HR functions and ensuring the implementation of standard HR policies and procedures, I am passionate about creating a motivating work culture for employees. 

I excel in documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing employee training and development programs. 

I have experience in deriving efficiency into the HR hiring process. For example, I have done the hiring, training, and onboarding of 42 employees for a new project in a short (one-month) period.  

XYZ company’s HR policies and processes inspire me. Your training and development procedures have helped several professionals excel in their respective fields. I look forward to contributing my skills and expertise to XYZ company’s HR hiring and training procedure. 

It would be exciting to explore how I can contribute to XYZ company’s success. Please find my resume enclosed for your review.

HR Generalist Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am thrilled to join [company] as a . I have experience in [list of relevant experiences] , and I have [list of skills] . I am confident that I can add more value to the HR generalist position.

As the [past/current job] at [previous/current company] , my roles are [list main roles/ responsibilities] . During my tenure as a [ previous/current job title ], I [elaborate major accomplishments as a HR generalist] .

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is admirable. I wish to join the position because [state why you want to join the company] . I wish to share my expertise in [list relevant skills to the position] .

Please find my resume enclosed herewith, containing more information about my credentials, qualifications, and expertise for your kind perusal. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Professional HR Generalist Cover Letter Examples for 2024

Your HR generalist cover letter needs to highlight your versatility within the field. Prove your capability in handling diverse human resources functions from recruitment to employee relations. Showcase your interpersonal skills and how they've positively impacted past workplaces. It's crucial to present evidence of your problem-solving abilities, giving the hiring manager confidence in your expertise.

Cover Letter Guide

HR Generalist Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Generalist Cover Letter

Key Takeaways

Crafting a standout HR Generalist cover letter can be a real challenge, especially if you're already deep into the job-hunting process. While your resume lays out the facts, your cover letter is your chance to weave a compelling narrative around your proudest professional achievement. Remember, authenticity triumphs over cliches—strive for a formal tone that still reflects your unique voice. And keep it concise; this powerful introduction to your skills should fit neatly on one page. Ready to learn how? Let's dive in.

• Personalize the greeting to address the recruiter and your introduction that fits the role;
• Follow good examples for individual roles and industries from job-winning cover letters;
• Decide on your most noteworthy achievement to stand out;
• Format, download, and submit your hr generalist cover letter, following the best HR practices.

Use the power of Enhancv's AI: drag and drop your hr generalist resume, which will swiftly be converted into your job-winning cover letter.

If the hr generalist isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR Generalist resume guide and example
• People Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• Training Director cover letter example
• Human Resources Consultant cover letter example
• HR Manager cover letter example
• District Manager cover letter example
• Director Of Operations cover letter example
• Chief Of Staff cover letter example
• HR Analyst cover letter example
• Benefits Manager cover letter example

HR Generalist cover letter example

Joseph White

Jacksonville, Florida

+1-(234)-555-1234

[email protected]

• Emphasizing quantifiable achievements such as the reduction in hiring time from 45 to 28 days effectively showcases the candidate's ability to deliver concrete results, which is crucial for an HR Generalist role.
• Highlighting the implementation of a new performance management system that increased employee engagement by 25% demonstrates the candidate's proficiency in employee relations and ability to create a positive workplace culture, key aspects of the HR Generalist position.
• Expressing alignment with the company's values, such as innovation and efficiency, suggests that the candidate has done their research and is genuinely interested in the company, making them a more attractive candidate.

What are the basics of the design or format of your hr generalist cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your hr generalist cover letter.

Recruiters enjoy reading hr generalist cover letters with a standardized format that uses:

• the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
• single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
• a one-inch margin to wrap around the text, like in our cover letter builder ;
• PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your hr generalist cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your hr generalist cover letter or its body.

End your hr generalist cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a hr generalist cover letter

• Header: Include your name, contact information, and date to ensure the recruiter knows who you are and how to contact you; also, align the header style with your resume for a professional look.
• Greeting: Address the recruiter or hiring manager by name if possible to personalize the cover letter and show that you’ve done your research on the company.
• Opening Paragraph: Begin with a strong introduction that hooks the reader's interest, explaining why you're excited about the HR Generalist role and why you believe your skills are a perfect fit for the company.
• Professional Experience and Skills: Highlight your relevant HR experience, key accomplishments, and specific skills that pertain to an HR Generalist, demonstrating your knowledge in employee relations, compliance, and talent management.
• Closing Paragraph: End with a proactive closing that reiterates your enthusiasm for the role, invites further discussion, and thanks the reader for considering your application, showing your professionalism and understanding of etiquette.

Key qualities recruiters search for in a candidate’s cover letter

• Strong understanding of employment laws and regulatory compliance: To ensure the organization adheres to all legal requirements and minimizes risk.
• Excellent interpersonal and communication skills: For effective employee relations, conflict resolution, and to facilitate clear and compassionate communication with staff at all levels.
• Experience in benefits administration and payroll processes: To manage employee compensation and benefits efficiently and accurately, which is crucial for employee satisfaction.
• Proven ability in recruiting and staffing initiatives: To attract and retain top talent, which directly influences the company's success and culture.
• Capability in developing and implementing HR policies and programs: To create a structured work environment and culture that align with the company’s goals and ensure consistent application of policies.
• HRIS (Human Resources Information System) proficiency: To streamline HR processes, maintain accurate employee data, and generate reports for strategic decision-making.

How to greet recruiters in your hr generalist cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your hr generalist cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

• greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
• using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
• writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

• Dear [Hiring Manager's Name],
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Title] [Last Name],
• Dear Hiring Committee,
• Dear [Department] Team,
• Dear [Company Name] Recruiter,

Using your hr generalist cover letter intro to show your dedication

We know just how difficult it is to start writing your hr generalist cover letter introduction .

There are so many great qualities you have as a professional, which one should you choose?

How about writing up to two sentences about your passion and commitment to the work you do or are set to do?

Try to describe exactly what you enjoy about the potential role.

A positive attitude from the get-go will help you stand out as a motivated hr generalist professional.

What comes next: your hr generalist cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr generalist cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr generalist cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your hr generalist cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most hr generalist professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your hr generalist cover letter in the way that best fits your personality.

Is it beneficial to mention that you have no experience in your hr generalist cover letter?

Lacking professional experience isn't the end of the world for your hr generalist cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

We hope this hr generalist cover letter writing guide has shown you how to:

• Format your hr generalist cover letter with the mandatory sections (e.g. header, greeting, intro, body, and closing) and select the right font (P.S. It should be the same as the one you've used for your resume);
• Substitute your lack of professional experience with your most noteworthy achievement, outside of work, or your dreams and passions;
• Ensure recruiters have a more personalized experience by tailoring your cover letter not just to the role, but to them (e.g. writing their first/last name in the salutation, etc.);
• Introducing your biggest achievement and the skills it has taught you in your hr generalist cover letter body;
• Write no more than two sentences in your hr generalist cover letter introduction to set the right tone from the get-go.

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HR Generalist Cover Letter Examples & Writing Tips

Use these HR Generalist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Hr generalist cover letter example 1, hr generalist cover letter example 2, hr generalist cover letter example 3, hr generalist cover letter writing tips.

Human resources generalists oversee a variety of administrative tasks, from recruiting and hiring to compensation and benefits. If you’re looking for a position that offers opportunities for growth and leadership, look no further than an HR generalist job.

Follow these examples and tips to write a HR generalist cover letter that highlights your abilities and sets you apart from other applicants.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have a wide range of experience in HR functions, and I believe that my education and this experience have given me the knowledge and ability to succeed in this position.

As a seasoned professional, I have had the opportunity to work on both the business and HR sides of several organizations. My experience has given me the ability to think strategically and plan accordingly, while also being nimble and able to adapt to changing circumstances. In addition, my HR knowledge has given me the ability to effectively communicate with a diverse group of people. I have found that my ability to motivate others, as well as my natural curiosity about human behavior, has served me well in this position.

My core strengths are my people skills and my strategic thinking. I have found that my people skills allow me to relate to a wide variety of people and that my strategic thinking allows me to plan accordingly for any eventuality. In addition, these strengths give me the ability to think outside of the box and look at things from different angles in order to solve problems.

I would appreciate the opportunity to meet with you in person so we can discuss how my skills and experience will be beneficial to your organization. Thank you for your time and consideration.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have extensive experience in all aspects of HR management, and I believe that my skills would be an asset to your organization.

As you will note from my resume, I have a solid background in HR management, having held positions with increasing levels of responsibility at both XYZ Company and ABC Company. I have a wide variety of HR skills, including:

• Interviewing and selecting new employees
• Evaluating new employee performance
• Collecting employee data
• Preparing employee handbooks
• Conducting employee terminations
• Preparing employment agreements
• Drafting termination letters
• Conducting workplace exit interviews

I am also experienced in negotiating compensation and benefits packages for employees at all levels, including management. In addition, I have strong interpersonal skills that allow me to build relationships with co-workers and help them meet their workplace goals.

My background would be an asset to your organization, and I would appreciate the opportunity to discuss my qualifications with you in person. Thank you for your time, and I look forward to speaking with you soon.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have extensive experience in all aspects of HR management, and I believe that my experience and expertise would make me an excellent candidate for this position.

My resume highlights my experience in HR management in both the private and public sectors. In my current role as Senior Manager of Employee Relationships and Wellness at CTPartners, I am responsible for leading a team that is focused on developing and maintaining comprehensive HR programs that support business objectives and comply with relevant regulations. I also am responsible for leading initiatives related to employee relations, employee performance, coaching and development, training and safety.

In addition to my HR management experience, I have significant experience in compensation and benefits administration. As a Senior Consultant at Towers Watson, I was responsible for managing a team that was focused on providing consulting services related to compensation, benefits, tax optimization, and benefit administration. In this role, I was heavily involved in the development of corporate strategy related to these programs.

My education includes a Master’s degree in Human Resource Development from Boston University and an Executive MBA from the University of Pittsburgh.

I would like to thank you for taking the time to review my resume and cover letter. If you feel that we would be a good fit at your company, please contact me at (444) 444-4444 or email me at [email protected] so we can schedule a time to speak more about this opportunity.

Name three reasons you’re a good fit

When applying for a job as an HR Generalist, you need to describe the skills and experiences that make you qualified. But instead of just naming your qualifications, give concrete examples to prove each point. For example, if an employer is looking for someone with knowledge of HR policies and procedures then explain how your prior experience in HR satisfies this requirement. If there’s a specific function listed among the company’s goals (such as implementing new training programs) then highlight how this functions can help them achieve their goal.

Highlight your relationship building skills

One of the most important traits that an HR generalist should have is the ability to build relationships with employees, candidates and other departments. So be sure to clearly communicate this in your cover letter. Talk about how you’ve been successful at building relationships in previous jobs and why they will benefit from having someone like you on their team.

Explain your interest in the HR field

The first step to writing a cover letter for an HR generalist position is explaining what initially drew you to the industry. If you’re passionate about helping people, then this should be easy for you! As part of your explanation, also mention how much research you’ve done on the field and why it’s important that they consider hiring someone with your unique background.

Proofread your cover letter

The HR Generalist role is crucial to the growth and success of any company. As such, hiring managers want to know that you are detail-oriented enough to be an asset in their HR department. Take extra care with your cover letter, as even one typo will make employers question your work ethic and skills.

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Frequently Asked Questions

What responsibilities does a human resources generalist have.

Managing recruitment, employee relations, benefits administration, and compliance with labor laws.

What should you emphasize in a Human Resources Generalist cover letter?

Your versatility and experience in various HR functions.

How can you show your effectiveness as a Human Resources Generalist?

Mention specific HR projects you have led and their outcomes.

What key attributes should a Human Resources Generalist possess?

Strong interpersonal skills, organizational abilities, and knowledge of HR best practices.

Related Cover Letter Examples:

• Onboarding Specialist
• Recruitment Manager

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15 HR Generalist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for HR Generalist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for two reasons. First, cover letters allow recruiters to see how you would correspond with them if they got in touch with you on the phone. Secondly, it is a way for you to sell your skills to the employer. Job seekers can emphasize their qualifications in different ways through this letter.

Here are 15 amazing HR Generalist cover letters that are professionally written and will help you stand out and get that job!

HR Generalist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

HR Generalist Sample 1

To Whom It May Concern:

I am contacting you in regards to your job posting for a HR Generalist. I am an experienced talent acquisition professional with over 5 years of experience in the field, and believe I would be a perfect fit. As HR Specialist, I have extensive experience developing recruiting strategies that align with organizational goals and objectives. My recent work includes strategic sourcing for candidates at all levels, job descriptions, interviewing candidates via phone or video conferencing, candidate background checks and candidate records management.

HR Generalist Sample 2

I am pleased to make your acquaintance, ________. I am an HR Generalist with experience in recruiting, training and managing staff. I am interested in learning more about the opportunity at ____ Company for a HR Generalist position. It sounds like this would be an excellent fit for my skillset and interests.

I hope that you will consider my qualifications and contact me with any questions you might have so we can get connected more quickly after reviewing my resume.

HR Generalist Sample 3

Dear Hiring Manager, As a generalist in the HR field, I am well-equipped to handle a variety of tasks that come with any HR position. My broad understanding of human resources management and communication skills make me a valuable asset to your company. My experience includes helping develop training programs for new hires, managing personnel records and benefits, and providing guidance on workplace issues. Please feel free to contact me at 407-555-5555 or via email at [email protected] should you have any questions about my qualifications or availability for the position. Thank you very much for your consideration!

HR Generalist Sample 4

Dear Hiring Manager, I am writing in regard to the open HR Generalist position. I have over 10 years of experience working in human resources and would be a valuable asset to your team. As an HR Generalist, I enjoy researching ways to improve the company’s culture by focusing on company projects and initiatives. As you are looking for someone with strong analytical skills, excellent communication skills, an ability to work independently with minimal supervision, and experience working in a fast-paced environment, I believe that my qualifications are a good match for this position. If you have any questions about my qualifications or interest in this opportunity please contact me at ############# or #############. Thank you again for considering me!

HR Generalist Sample 5

Dear Hiring Manager,

I am interested in the HR Generalist position at your organization. I have experience in recruiting, hiring, and training employees for many years. I am confident that my skills will help your team create a congenial working environment. Thank you for your consideration.

HR Generalist Sample 6

I am interested in the HR Generalist position. I have a Bachelor’s degree in Business Administration with a concentration in Human Resources Management, 10 years of experience as an HR Generalist and over 5 years overseeing the entire HR department.  I am confident that my extensive experience with this position makes me an excellent candidate for your open position. Please feel free to contact me at any time for more information about my qualifications or availability. Thank you for considering my application.

HR Generalist Sample 7

Dear (HR Hiring Manager), Attached is my resume. I am a certified Human Resources Generalist with 5+ years of experience. I am confident that my skills and experiences make me the perfect candidate for this position. To learn more about me, please feel free to contact me at anytime via email at [email protected] or by phone at _______-____-____. Thank you for your consideration!

HR Generalist Sample 8

The HR Generalist position would be an incredible opportunity for me as I am a strong communicator with excellent attention to detail and communication skills. I work well under pressure and excel in a fast-paced, team environment. I have experience in training, communication, and recruitment.

HR Generalist Sample 9

Hr generalist sample 10.

Dear Human Resources Manager,

Thank you for considering me as a potential candidate for the HR Generalist position. I am a dedicated and hardworking employee who would be an asset to your team. I have significant experience as a HR Generalist and could provide immediate value to your company’s mission. These are some of my key points: In addition to my skills, I bring excellent references from past employers, a degree in Business Management from University of North Carolina at Chapel Hill, and a passion for the field of human resources. Given the success I’ve had at previous companies, I am confident that you will be pleased with my work ethic too! Thank you again for considering me as a candidate for this position; if given the

HR Generalist Sample 11

Dear HR Managers, I am writing to express my interest in the open position of Generalist. I have over 10 years of progressive experience with human resources, recruiting and training. My various skills include developing policies and procedures for HR programs, implementing companywide compliance with laws pertaining to employment practices, training members on practices related to employment law, creating compensation plans for new hires and enhancements for current employees. If you are looking for someone who is able to provide strong customer service as well as communicate effectively with diverse teams then I am the perfect candidate! If you would like more detailed information about my qualifications please contact me at ____ or email ____. Thank you for your time! I look forward to hearing from you soon!

HR Generalist Sample 12

I am interested in the HR Generalist position at your organization. I have previous experience handling administrative tasks for a variety of companies, including the large conglomerate Dibs & Associates. I am skilled at translating complex instructions into easy-to-follow instructions. I am confident that my abilities would be a great asset to your business. I appreciate your time and consideration and look forward to hearing from you soon about next steps.

HR Generalist Sample 13

I am a recent graduate from the University of _____ with a degree in HR Management. I have three years of experience as a Human Resources Generalist, and I am confident that my qualifications will be an asset to your organization. My resume is attached for your review. Thank you for considering me for this position.

HR Generalist Sample 14

Dear hiring manager, I am thrilled to submit my application for the HR Generalist position. With over 5 years of experience in Human Resources, I am confident that my qualifications are a perfect match for this role. Some highlights of my successes include: -Developing and implementing new employee orientation program -Managing company payroll system -Hiring and interviewing candidates with a 100% hire ratio for the past two years If you would like to find out more about me, please feel free to reach out at 347-540-2317 extension 123. Thank you for your time!

HR Generalist Sample 15

I am very interested in the HR Generalist position with your company. I have over eight years of experience as an HR Generalist and understand how to perform this job well. I am excellent at problem solving and can do so independently. I believe that my demonstrated abilities as an HR Generalist qualify me for this position and would be happy to schedule an interview at your convenience.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written HR Generalist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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• Cover Letter

Human Resources Generalist   Cover Letter

Human resources generalist cover letter (with examples).

Human resources play a vital role in the success of any professional organization. If you are just starting out in the field, you may want to consider the position of human resources generalist . As the name implies, this is a position that covers a wide variety of human resource responsibilities.

However, if you apply for this position, you should know it can be a challenge to show that you have the skills and experience, such as understanding benefits and employee welfare, without being too vague.

Your resume will list your relevant skills and experience, but it is your cover letter that sets you apart from other candidates. Your cover letter for a human resource generalist position is the opportunity to show how you are the best fit for the position. All it takes is the proper format with the right content.

Looking for a job? These position are hiring now near you:

• Human Resources Generalist
• Human Resources Supervisor
• Human Resources Associate
• Senior Human Resources Representative
• Human Resources Coordinator

Parts of a Human Resources Generalist Cover Letter

A well-written cover letter will reflect your personality and add emotional presence to your application, but its main goal is to show how you are qualified with past examples of successful, relevant experiences .

To start, follow the traditional cover letter format and be strategic with your words. Use the listed responsibilities and required skills in the job description to guide you. As a human resource generalist, you need to show why you are good with people. Paint a picture that shows you can manage all types of employee and customer relations.

For example, if the job description states you will be expected to oversee the hiring of new employees and assist in their development, then structure your letter around an experience from your past where you had to use related skills.

Overall, your cover letter can be broken down into four main parts. They are:

Heading. The most professional-looking headings contain properly formatted contact information that addresses the letter to a specific person.

Opening statement. A great opening statement grabs the attention of the reader with a mixture of professionalism and creativity.

Body. At this point in the letter , you must be direct about what makes you qualified. Don’t restate your resume. Instead, pick a couple of specific skills and responsibilities and go in-depth about how they relate to your interest in the job .

Closing statement. Conclude your pitch and reaffirm your interest. Leave the conversation with a call to action and sign off with a modest parting.

Human Resources Generalist Cover Letter Heading

In a heading, you want to list contact information that looks nice, clean, and simple.

It is best if the letter is addressed to a specific person. Go online and do some research . If possible, ask around in your network of professional contacts. However, if you cannot find a specific name, at least provide the basic contact information of the company and address the letter to the hiring manager .

An example of a good heading for a human resource generalist cover letter will look like this:

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye,

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Human resources generalist cover letter opening.

Though you are applying for a human resource generalist position, your opening should be anything but generic.

The generic way to start a cover letter is to state the prospective position and how you came across it. Though this tactic is acceptable, you will not stand out. Remember, you want the reader to know right away that you are someone worth their time.

You want to entice the reader while focusing on your interests or skills that connect back to the needs of the organization. Human resource generalists have to have great people skills , so use this as an opportunity to promote yours. Think about all the introductions you will have to make as you hire employees and deal with customers.

The best human resource generalists can make a person comfortable right away. Read the job description and see what you could do to make the reader feel quickly connected to your words. For example, you could talk about your emotional reaction to the opportunity as a way to generate empathy .

Whatever route you take, make sure to:

Be professional . Use a word choice that you would use in most office settings. Don’t be stiff but also avoid any casual language that you might regret later.

Use information that proves your worth. You want further inquiry, so give your reader something that shows you can provide what the job requires. Be passionate and use experience or your interests to get your foot in the door.

Let the reader know right away that you are worth their time. Reveal that you have the right touch of expertise necessary for a human resource generalist.

An effective opening statement for a human resource generalist might look like this:

Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization.

Human Resources Generalist Cover Letter Body

The body of your cover letter will solidify the reasons why you are a great candidate. Pick specific human resource generalist skills from the job description and experience from your past to build a case.

Be careful about word length during the body to keep the letter 200-400 words long. Try to write only two paragraphs. The first paragraph should focus on a successful use of your skills. The second paragraph will then tie into your interests in the position and the organization.

Bullet points are also an option. Whatever you choose, make sure there is a logical flow, and don’t be afraid to dive into your desire to be a human resource generalist.

When you write the body of your cover letter, you want to:

Tell a story with tangible results. This is your second paragraph. Focus on a specific accomplishment to avoid just restating your resume. Show how your skills result in success.

Refer to the requirements of the job listing. This is your third paragraph. This shows that your letter is tailored specifically to the reader and provides you a way to make a connection between your abilities as a human resources generalist and the responsibilities of the position. This is a great place to use keywords found in the job description.

Show passion and engagement. Let the reader know you are a driven employee who is willing to work hard. Human resource generalists have to deal with many different responsibilities and personalities. Your letter should make it clear that this is a type of professional situation you enjoy.

The body of a research associate cover letter should stand out. Assume the person is only skim-reading. They should still see clearly that you are the type of person who not only understands the needs of the organization, but has the skills of a human resource generalist to make a meaningful contribution.

An example of a body to a human resource generalist cover letter might look like:

As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success . I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now.

Human Resources Generalist Cover Letter Closing Lines

Close your cover letter with a couple of sentences that make an impact. Focus on three critical factors:

Restate your qualifications and interest with passion. You are a fully qualified and invested candidate, and it should be clear by this point.

Provide a call to action. Create an opening for yourself for future conversation, but be both humble and assertive.

Depart with a professional sign off . Some examples include:

Best Regards

Yours Truly

Your closing statement wraps up the picture you paint as the best candidate for the human resource generalist position. The result should be that the hiring manager will then quickly reach out to you.

An example of a closing statement would look like this:

My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot

Example of a Human Resources Generalist Cover Letter

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization. As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success. I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now. My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot

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Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• How To Write a Human Resources (HR) Cover Letter
• Cover Letter Text Examples

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2024

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Ms. Sally Peters,

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

Craft a new cover letter in minutes

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Jacob Meade

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Human Resources Generalist Cover Letter Example

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Start your Human Resources Generalist cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and briefly mention your current role or most relevant experience. For example, "Dear [Hiring Manager's Name], I am currently a Human Resources Specialist at XYZ Company with over five years of experience in the field." Then, express your interest in the position and the company, and give a brief overview of why you believe you are a good fit. This could include mentioning key skills or experiences that align with the job description. Remember, the opening should be engaging and make the reader want to learn more about you.

The best way for Human Resources Generalists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. They should also thank the reader for their time and consideration. For example: "I am excited about the opportunity to bring my unique skills to your team and am confident that I can make significant contributions. I look forward to the possibility of discussing my application with you further. Thank you for considering my application." This ending is assertive yet polite, showing eagerness without desperation. It also leaves the door open for further communication, which is crucial in the hiring process.

In a cover letter, Human Resources Generalists should include the following: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: This should be a brief paragraph that introduces yourself and explains why you're writing. Mention the position you're applying for and where you found the job listing. 4. Body: This is where you highlight your relevant skills, experiences, and accomplishments. As a Human Resources Generalist, you should focus on your ability to manage HR functions like recruitment, employee relations, benefits administration, and compliance with labor laws. Provide specific examples of your achievements in these areas. For instance, you could mention how you improved the recruitment process or reduced employee turnover at your previous job. 5. Knowledge about the Company: Show that you've done your research about the company and explain why you're interested in working there. This could be something about the company's values, culture, or projects that align with your career goals. 6. Closing: In the closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the hiring manager for considering your application. 7. Signature: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your career and show why you're a great fit for the role. Be sure to tailor your cover letter to each job you apply for, highlighting the skills and experiences that are most relevant to the job description.

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Sample Cover Letter for a Human Resources Generalist Job

Use This Sample Cover Letter to Help You Write Your Own

• Job Search Resources
• Hiring Best Practices
• Employment Law
• Employee Motivation
• Employee Management
• Management Careers
• Management & Leadership
• Employee Benefits

Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

Need a sample Human Resources generalist cover letter? This sample cover letter follows the recommended best practices. It connects the special qualifications of the applicant with the most important requirements listed in the job posting .

Whether you are emailing or mailing your application, use a business letter style to format the cover letter so that it appears professional. In an online application, you will paste this letter into any available space that is open for comments and additions.

When you are writing the letter, make sure that your cover letter has the keywords from the job posting. In an online application, this is how employers frequently find qualified applicants.

Additionally, general must-dos and guidelines needed to write an effective cover letter are covered in the sample HR manager's cover letter and in why cover letters should matter to employers. You'll want to take a look at both resources before writing your own cover letters.

Sample Cover Letter to Apply for an HR Generalist Job

This is a sample cover letter to apply for the position of an HR generalist. Download the HR generalist cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter to Apply for an HR Generalist Job (Text Version)

Ramon Hernandez 123 Main Street Anytown, CA 12345 417-567-3211 ramonhernandez@gmail.com

September 1, 2018

Joshua Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Mr. Smith,

Your job posting for a Human Resources Generalist caught my attention because your key requirements for the position are strengths that I possess personally and professionally. The industry in which I currently work, engineering, has many similar challenges to those you describe for your software development company.

My six years in HR as an assistant and then, as a generalist, have allowed me to grow and develop both professionally in my HR knowledge and experience, and as an employee leader within my company. I look forward to another HR generalist position to continue my growth in the field and ultimately, to serve an organization as their HR manager. Your position appears to allow this growth.

I demonstrate my passion for people and HR daily in my current job. I have responsibility for training and some aspects of the organization’s development, so I have been able to express my creativity and my ability to build effective programs. 

Your job posting requires experience in compensation and benefits. In my current generalist job, I have responsibility for administering benefits and working with accounting on payroll and compensation. I also exhibit strong attention to detail and the ability to keep projects moving forward. 

My resume details the experience that I have highlighted in this letter. Having had just one employer since college, I am excited to consider opportunities to do new things and expand my knowledge. 

Your advertised position also appears to fit my experience, accomplishments, and education. I am working on my PHR at my local university currently as requested and have my bachelor’s degree in HR.

Based on my experience and your job description, we appear to be a good fit for each other's needs. I look forward to meeting you for an interview.

Ramon Hernandez

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Human Resources Generalist Cover Letter: Sample & Guide (Entry Level & Senior Jobs)

Create a standout human resources generalist cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As a Human Resources Generalist, the cover letter is your opportunity to stand out and showcase your skills and experience to potential employers. Crafting a compelling cover letter can help you to make a strong first impression and increase your chances of landing an interview. In this guide, we'll provide you with tips and examples to help you create a standout cover letter that effectively highlights your qualifications and makes you a strong candidate for the role.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Human Resources Generalist Cover Letter Sample

Cover Letter Sample Cover Letter: Human Resources Generalist

Dear Hiring Manager,

I am writing to express my strong interest in the Human Resources Generalist position at your company. With a diverse background in human resources, I believe that I can bring valuable skills and experience to your team.

During my previous role as an HR specialist, I honed my skills in recruitment, employee relations, and policy development. I have a proven track record of effectively managing the recruitment process, from sourcing candidates to conducting interviews and making successful hires. In addition, I have extensive experience in employee relations, including conflict resolution and performance management.

One of my strengths is my ability to develop and implement HR policies and procedures that align with the company’s goals and values. I am highly skilled in conducting research and analysis to identify areas for improvement and implementing effective solutions. I am also proficient in providing guidance and support to managers and employees on HR-related matters.

Furthermore, my strong interpersonal and communication skills have enabled me to build positive and productive working relationships with colleagues at all levels of the organization. I am known for my ability to listen and understand the needs of others, and I am committed to providing exceptional support and guidance to employees.

In addition to my professional experience, I hold a Bachelor’s degree in Human Resources Management and I am certified in HR by the Society for Human Resource Management (SHRM). I am passionate about staying current with industry trends and best practices, and I am dedicated to continuously enhancing my skills and knowledge in the field of human resources.

I am excited about the opportunity to bring my unique blend of experience, skills, and enthusiasm to the Human Resources Generalist position at your company. I am confident that I can make a significant contribution to your team and help drive the success of your organization.

I am looking forward to the opportunity to discuss how my background, skills, and certifications can benefit your company. Thank you for considering my application. I am eager to bring my passion and dedication to your team.

Why Do you Need a Human Resources Generalist Cover Letter?

• A Human Resources Generalist cover letter is necessary to introduce yourself and your qualifications to potential employers.
• It allows you to showcase your skills, experience, and achievements in the HR field.
• It gives you the opportunity to address any specific requirements or preferences listed in the job posting.
• By customizing your cover letter for each position, you can demonstrate your genuine interest in the company and the role.
• A well-crafted cover letter can set you apart from other candidates and increase your chances of getting an interview.
• It provides a platform to explain any employment gaps, career changes, or other unique aspects of your professional background.

A Few Important Rules To Keep In Mind

• Address the cover letter to the specific hiring manager or HR representative, if possible.
• Introduce yourself and your interest in the Human Resources Generalist position in the opening paragraph.
• Emphasize your relevant skills, experience, and qualifications, such as recruitment, employee relations, and onboarding in the body of the cover letter.
• Showcase how you have contributed to the success of previous organizations through HR initiatives and programs.
• Use specific examples to illustrate your achievements and success in previous roles.
• Highlight your strong communication, problem-solving, and organizational skills that are essential for a Human Resources Generalist role.
• Express your enthusiasm and willingness to contribute to the company's HR goals and objectives.
• Conclude the cover letter by expressing your gratitude for the opportunity to apply and your enthusiasm for the potential to contribute to the company.
• Close the cover letter with a professional and polite sign-off, such as "Sincerely" or "Best regards," followed by your full name and contact information.

What's The Best Structure For Human Resources Generalist Cover Letters?

After creating an impressive Human Resources Generalist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Human Resources Generalist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Human Resources Generalist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my strong interest in the Human Resources Generalist position at your company. With a solid background in human resources and a passion for supporting employees in their career development, I am confident in my ability to contribute to your team.

• Experience: I have over five years of experience in human resources, where I have developed strong skills in recruitment, employee relations, and performance management. In my previous role, I successfully implemented new recruitment strategies that resulted in a 20% increase in the quality of new hires.
• Communication: My excellent communication skills have allowed me to build strong relationships with employees at all levels of the organization. I have a proven track record of resolving conflicts and addressing employee concerns in a timely and effective manner.
• Training and Development: I am passionate about employee development and have successfully designed and implemented training programs that have contributed to the professional growth of employees. I am committed to creating a supportive and inclusive work environment where employees can thrive.
• HR Compliance: I have a solid understanding of employment laws and regulations, and I am experienced in ensuring HR compliance for the organization. I have successfully managed employee relations issues while staying in compliance with all relevant laws and regulations.

I am confident that my experience and skills make me a strong candidate for this position. I am enthusiastic about the opportunity to contribute to your team and would welcome the chance to discuss how my background, skills, and qualifications align with the needs of your organization. Thank you for considering my application.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Human Resources Generalist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid using a generic cover letter that could be for any job. Tailor your cover letter specifically to the human resources generalist position you are applying for.
• Avoid focusing solely on your own career goals and aspirations. Instead, emphasize how your skills and experiences will benefit the company and its employees.
• Avoid making spelling or grammatical errors. Thoroughly proofread your cover letter before submitting it.
• Avoid including irrelevant information or personal details that are not related to the job or the company.
• Avoid using a one-size-fits-all approach. Customize your cover letter to highlight the key qualifications and experiences that make you a strong candidate for the human resources generalist role.

Key Takeaways For a Human Resources Generalist Cover Letter

• Strong understanding of HR policies and procedures
• Experience handling employee relations and conflict resolution
• Familiarity with HRIS systems and Microsoft Office Suite
• Ability to effectively communicate and collaborate with diverse teams
• Demonstrated expertise in recruitment, onboarding, and training
• Committed to maintaining confidentiality and ethical standards

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A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

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Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

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