cover letter with salary requirements for administrative assistant

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Cover Letter Example With Salary Requirements

When and How to Mention Compensation in a Cover Letter

When to Include Salary Requirements in a Cover Letter

Options for including salary requirements in a cover letter.

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Writing a cover letter is challenging enough, but some employers throw in an extra complication: a request for  salary requirements .

Why do companies ask applicants to name their price before calling them in for a job interview? It’s a way for employers to ensure that they don’t waste time interviewing candidates who whose expectations don't fit with the salary range they have established for the position.

If you’re uncomfortable discussing money, don’t worry. There are ways to include this information in your cover letter without jeopardizing your chances of getting a job.

Here are tips on when and how to include a salary requirement in a cover letter, as well as an example of a cover letter that lists a salary requirement. Also see below for more cover letter samples, and tips for emailing a cover letter and resume to apply for a job.

If a job application does not require you to include salary information (such as your  salary history , a salary requirement, or a salary range), do not do so. If you request too high a salary, the employer may not even look at your application. On the other hand, if you request too low a salary, they may offer you less than you are worth.

However, if the job posting or application states that you must include a salary requirement, be sure to do so—as long as you are not living in a place where employers are prohibited from requesting this information.

It's important to follow directions and provide all the information the employer requests. Otherwise, you risk being tossed out of the application pool.

If the employer is legally permitted to ask and does not give specific instructions on how to include salary requirements, you have a few options to consider.

Include a Salary Range

One way to include salary requirements in a cover letter is to list a  salary range . This gives you and the employer some flexibility. Make sure your salary range is realistic. Research what the position is worth by using  salary surveys and salary calculators .

Say Salary Requirements Are Negotiable

You can also state that your salary requirements are negotiable based on the position and the overall compensation package,  including benefits . That gives you (and the employer) flexibility during the screening process and will leave  room to negotiate a reasonable salary  if you get an offer that's less than you expected.

State That You're Flexible

No matter what, make sure you emphasize that your salary requirements are flexible. This will help keep you in the running and also give you options when negotiating salary later on.

You can use this sample as a model to write a cover letter with salary requirements.  Download the template  (compatible with Google Docs and Word Online), or read the text version below.

Cover Letter Example With Salary Requirements (Text Version)

Belinda Applicant 123 Main Street, Anytown, CA 12345 555-555-5555 belinda.applicant@email.com

September 1, 2021

Marvin Lee Chief Web Officer ACME Web Doctor 123 Business Road Business City, NY 54321

Dear Mr. Lee:

I'm writing to express my strong interest in the Web Design Specialist position listed on Indeed.

I have experience designing consumer-focused health-based websites. While much of my experience has been in the business world, I understand the social value of the non-profit sector.

My responsibilities have included the design and development of the site's editorial voice and style, and the daily content programming and production of the website. I worked closely with health care professionals and medical editors to help them provide the best possible information to a consumer audience of patients and health care professionals.

Experience has taught me how to build strong relationships with all departments at an organization. I have the ability to work within a team as well as cross-team.

I can work with web engineers to resolve technical issues and implement technical enhancements, work with the development department to implement design and functional enhancements, and monitor site statistics and conduct search engine optimization.

My salary requirement is in the $70,000 - $80,000 range. However, my salary is negotiable based on the overall compensation package.

I look forward to hearing from you. Thank you for your consideration.

Signature  (hard copy letter)

Belinda Gomez

If you're sending your cover letter  via email , include your name and the job title in the subject line of the email message:

Subject Line:  Jameis Smith - Web Design Specialist Position

Include your contact information in your email signature, and don't list the employer contact information at the top of the message. Start your email message with the salutation.

Be sure to  format your email cover letter  as you would any business email, with a salutation and a professional close.

Review more  cover letter samples and free downloadable templates  for a variety of career fields and employment levels, including entry-level, targeted, and email cover letters for many different occupations.

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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5 Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool in a job seeker's arsenal, especially for administrative assistant positions. In today's competitive job market, it is essential to make a strong impression on hiring managers and showcase your qualifications and skills effectively. A cover letter provides an opportunity to highlight your relevant experience, demonstrate your enthusiasm for the role, and convey your professionalism.

Administrative assistants play a crucial role in organizations, providing support to executives, managing office operations, and ensuring the smooth flow of daily tasks. With the increasing demand for administrative professionals, it is important to create a cover letter that stands out from the competition and captures the attention of employers.

In this article, we will provide examples of effective cover letters for administrative assistant positions. These examples will demonstrate the key components of a strong cover letter and provide insights into how to tailor your letter to specific job openings. By following these examples and incorporating the key takeaways, you can enhance your chances of securing your dream administrative assistant role. So let's dive in and explore these examples in detail.

Example 1: Executive Administrative Assistant Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her qualifications and experience as an Executive Administrative Assistant, making her a strong candidate for the position at JPMorgan Chase & Co.

When applying for an executive administrative assistant role, it is crucial to highlight your ability to handle high-level administrative tasks, manage complex calendars, and maintain confidentiality. These skills demonstrate your competence in supporting senior executives and contribute to the overall efficiency of the organization.

Samantha emphasizes her experience in providing support to senior executives, showcasing her ability to handle multiple tasks, prioritize effectively, and maintain professionalism.

Emphasize your ability to handle complex tasks and maintain professionalism when supporting senior executives. This demonstrates your ability to thrive in fast-paced environments and handle confidential information with discretion.

While Samantha's cover letter effectively highlights her experience and skills, she could further personalize her application by mentioning specific achievements or projects she has completed in her previous roles.

Incorporate specific achievements or projects you have completed in your previous roles to demonstrate your impact and value to the organization. This helps to differentiate you from other candidates and showcases your ability to deliver results.

Overall, Samantha's cover letter effectively positions her as a qualified candidate for the Executive Administrative Assistant position at JPMorgan Chase & Co., highlighting her skills, experience, and ability to contribute to the success of the organization.

Example 2: Legal Administrative Assistant Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills as a legal administrative assistant, positioning him as a strong candidate for the position at Kirkland & Ellis LLP.

When applying for a legal administrative assistant position, it is crucial to emphasize your experience in providing comprehensive administrative support to legal teams. This demonstrates your understanding of the unique needs and demands of the legal field.

Michael showcases his proficiency in managing calendars, scheduling meetings, and preparing legal documents, highlighting his attention to detail and organizational skills.

Be sure to mention specific administrative tasks and responsibilities that are relevant to the position you are applying for. This helps the hiring manager understand your capabilities and how you can contribute to the efficiency of their legal team.

In addition to his administrative skills, Michael emphasizes his ability to maintain confidentiality and handle sensitive client information, which is essential in a legal setting.

Highlighting your professionalism and discretion is important in the legal field, as it demonstrates your understanding of the need for confidentiality and your commitment to upholding ethical standards.

The cover letter could benefit from a more personalized introduction, such as mentioning specific accomplishments or projects Michael has worked on in his previous roles.

Consider incorporating specific examples of successful projects or achievements to showcase your impact and contributions in previous positions. This helps differentiate you from other candidates and demonstrates your ability to add value to the firm.

Example 3: Administrative Assistant for Non-Profit Cover Letter

Maria's cover letter effectively showcases her qualifications and passion for the role of Administrative Assistant at The Ford Foundation.

When applying for a position in the non-profit sector, it is crucial to highlight your alignment with the organization's mission and values. This demonstrates your dedication to the cause and your potential to contribute meaningfully.

Maria emphasizes her extensive experience as an Administrative Assistant in the non-profit sector, highlighting her ability to handle a wide range of administrative tasks and her strong organizational skills.

Emphasize your proven track record in managing administrative responsibilities and showcase your organizational skills. These qualities are essential for an Administrative Assistant role and will demonstrate your ability to handle the demands of the position effectively.

She also mentions her experience in streamlining administrative processes and collaborating with cross-functional teams, showcasing her adaptability, problem-solving, and teamwork skills.

Highlight any experience you have in process improvement or collaborating with diverse teams. These skills are highly valuable in a non-profit setting, where efficiency and collaboration are key to achieving impact.

While Maria effectively highlights her qualifications and alignment with The Ford Foundation's mission, she could have further emphasized any specific achievements or projects she has worked on in her previous roles.

Don't forget to mention any specific accomplishments or projects that demonstrate your impact in previous roles. These details can provide concrete evidence of your abilities and make your application stand out.

Example 4: Medical Administrative Assistant Cover Letter

Emily's cover letter effectively showcases her experience and skills as a medical administrative assistant, positioning her as a strong candidate for the position at Mount Sinai Hospital.

When applying for a medical administrative assistant role, it is essential to emphasize your experience and skills in managing patient appointments, maintaining medical records, and coordinating administrative tasks. This demonstrates your ability to handle the unique challenges of the healthcare industry.

Emily highlights her experience in leading a team and implementing a new electronic medical record system, showcasing her ability to streamline processes and improve efficiency.

Emphasize any experience you have in leading teams or implementing new systems or processes. These examples demonstrate your leadership skills and ability to drive positive change within an organization.

She expresses her passion for patient advocacy and aligns it with Mount Sinai Hospital's commitment to providing high-quality patient care and innovation in healthcare.

It is important to demonstrate your understanding of the organization's values and mission. Showcasing your passion for patient care and aligning it with the company's goals can make you a more attractive candidate.

Emily could further strengthen her cover letter by mentioning any specific certifications or training she has completed in medical administration.

Don't forget to highlight any relevant certifications or training you have completed, such as medical office administration courses or electronic medical record system certifications. These additional qualifications can make you stand out from other candidates.

Example 5: Administrative Assistant Cover Letter Example

Joshua's cover letter demonstrates his extensive experience and expertise in the field of administrative support, making him an ideal candidate for the Administrative Assistant position at Columbia University.

When applying for an administrative role, it's crucial to highlight your relevant experience and skills in supporting the operations of educational institutions. This shows that you understand the unique challenges and requirements of working in an academic environment.

He emphasizes his ability to handle complex calendars, coordinate meetings and events, and maintain confidentiality.

Highlight your organizational skills and attention to detail, as these are essential qualities for an administrative assistant. Showcase your ability to handle sensitive information with discretion and professionalism.

Joshua also mentions his experience in implementing new systems and processes to streamline administrative tasks, resulting in increased efficiency and productivity.

Demonstrate your ability to improve processes and workflows by mentioning specific examples where you have implemented innovative solutions. This shows your proactive approach to problem-solving and your commitment to continuous improvement.

In the future, Joshua could further highlight his knowledge of specific software or systems commonly used in educational institutions, such as student information systems or learning management systems.

If you have experience with specific software or systems commonly used in educational institutions, be sure to mention them in your cover letter. This demonstrates your familiarity with the tools and technologies relevant to the role.

Skills To Highlight

As an administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Organizational Skills : Administrative assistants are responsible for managing multiple tasks, deadlines, and priorities. Highlight your ability to organize and prioritize your workload effectively. Discuss any experience you have with managing calendars, scheduling meetings, and coordinating travel arrangements. Emphasize your attention to detail and your ability to keep accurate records and files.

Communication Skills : Strong communication skills are essential for administrative assistants. You will be interacting with various individuals, including clients, colleagues, and senior executives. Showcase your ability to effectively communicate both verbally and in writing. Highlight your experience in drafting professional emails, writing reports, and handling phone calls. Mention any experience you have with preparing presentations or delivering information to groups.

Problem-Solving Skills : Administrative assistants often face unexpected challenges and are required to find solutions quickly. Demonstrate your problem-solving skills by providing examples of how you have resolved issues in previous roles. Discuss your ability to think critically, analyze situations, and make decisions under pressure. Highlight your resourcefulness and ability to adapt to changing circumstances.

Time Management : As an administrative assistant, you will be responsible for managing your time efficiently to meet deadlines and complete tasks. Showcase your ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Discuss any experience you have with using productivity tools or project management software to stay organized and manage your workload effectively.

Proficiency in Office Software : Administrative assistants are expected to have strong computer skills, including proficiency in office software such as Microsoft Word, Excel, and PowerPoint. Highlight your proficiency in these programs and any other software that is relevant to the role. Discuss any experience you have with data entry, creating spreadsheets, generating reports, or creating presentations.

By emphasizing these key skills in your cover letter, you can demonstrate to potential employers that you possess the qualities necessary to excel in an administrative assistant role.

Common Mistakes to Avoid

When crafting your cover letter for an administrative assistant position, it's important to avoid these common mistakes:

Using a Generic Cover Letter : One of the biggest mistakes you can make is using a generic cover letter that doesn't address the specific needs of the company or the administrative role you're applying for. Hiring managers can easily spot a generic cover letter and it shows a lack of effort and interest in the position. Take the time to customize your cover letter for each application, highlighting how your skills and experience align with the company's requirements.

Failing to Showcase Relevant Skills : As an administrative assistant, you need to demonstrate that you have the necessary skills to excel in the role. However, many applicants make the mistake of simply listing their skills without providing any examples or context. Instead of just stating that you have excellent organizational skills or strong attention to detail, provide specific examples of how you have used these skills in previous roles to improve efficiency, streamline processes, or support team members.

Not Highlighting Problem-Solving Abilities : Administrative assistants often play a crucial role in problem-solving within an organization. They are responsible for handling various tasks and resolving issues efficiently. However, some applicants fail to highlight their problem-solving abilities in their cover letters. To stand out, provide examples of how you have successfully resolved challenges or implemented solutions in your previous roles. This will demonstrate your ability to handle difficult situations and contribute to the company's success.

Neglecting to Showcase Communication Skills : Effective communication is a vital skill for administrative assistants. You will be interacting with colleagues, clients, and other stakeholders on a daily basis. Unfortunately, some applicants forget to highlight their communication skills in their cover letters. Be sure to mention your ability to communicate clearly and professionally, whether it's through written correspondence, phone calls, or in-person interactions. Share examples of how you have effectively communicated with others to achieve positive outcomes.

Ignoring the Importance of Attention to Detail : Attention to detail is a critical skill for administrative assistants, as they are often responsible for handling sensitive information, managing calendars, and preparing documents. However, some applicants overlook the importance of highlighting their attention to detail in their cover letters. Provide specific examples of how your attention to detail has contributed to the success of projects or improved accuracy in your previous roles. This will demonstrate your ability to handle tasks with precision and minimize errors.

By avoiding these common mistakes, you can create a strong and compelling cover letter that showcases your skills, experience, and enthusiasm for the administrative assistant role. Remember to customize your cover letter for each application and highlight how your expertise can help solve the company's specific administrative needs.

In conclusion, a well-crafted cover letter is crucial for any administrative assistant's job application. It serves as an opportunity to showcase your skills, experience, and passion for the role. By tailoring your cover letter to each specific position and highlighting your relevant qualifications, you can greatly improve your chances of standing out among other applicants.

Throughout this article, we have provided three examples of effective administrative assistant cover letters. Each example demonstrated key elements that make a cover letter strong, such as a clear and concise introduction, a detailed explanation of relevant skills and experience, and a strong closing statement.

One key takeaway from these examples is the importance of personalizing your cover letter for each job application. By addressing the hiring manager by name and mentioning specific details about the company or position, you can show that you have done your research and are genuinely interested in the role.

Another takeaway is the use of specific examples and metrics to highlight your achievements and contributions in previous roles. This helps to demonstrate your value and expertise as an administrative assistant.

It is also important to avoid common mistakes such as using generic language, making spelling or grammatical errors, or failing to address key requirements mentioned in the job description.

By following the examples and tips provided in this article, you can create a compelling cover letter that will help you stand out from the competition and increase your chances of landing a fulfilling administrative assistant position. Good luck with your job search!

Administrative Assistant

Job Posting for Administrative Assistant at Peninsula-Delaware Conference of the United Methodist Church

JOB POSTING

Job Title: Lower Shore District Administrative Assistant

Reports to: Lower Shore District Superintendent

Locations: Salisbury, MD

Classification: Part-time (24-26 hours per week)

Salary Range: $19 - $22 per hour

Posting Date: May 2024

Position Objectives:

The District Administrator Assistant will support the District Superintendent and provide administrative oversight and support for district ministry that advances the Peninsula-Delaware Conference’s mission of inspiring and equipping local faith communities to develop disciples of Jesus Christ for the transformation of the world.

Key Accountabilities –

Facilitate interpretation of Pen-Del policies and procedures and communicate with pastors and churches so that issues and concerns are addressed immediately and appropriately, and pastors’ and congregations’ appreciation for the connection grows.

Coordination of charge conference schedules and material for the district so that church conferences can occur in an efficient and timely manner.

Perform final review of church conference forms and process compensation forms so that the Pen-Del database and other appropriate files can be accurate and current.

Assist pastors and congregations in completing church and clergy profile information so that the superintendent is equipped to make recommendations and decisions regarding appointment-making.

Disseminate information and respond to questions and concerns on mission-share payments, pension and medical arrearages, statistical reports, church fund balance reports, evaluations, clergy advisories, and church conference.

Coordinate arrangements and prepare material for district meetings, training events, and workshops.

Manage/maintain district budget and credit card records, including processing vouchers, expense reimbursements, and internal transfers.

Prepare and send communications from conference and district through district newsletter and other electronic communications.

Conduct trainings/workshops; including, administrator/secretary workshops and trainings for statistical reports, church conference and Pen-Del database.

Manage the workflow of the change of appointment lifecycle. This includes scheduling take-ins, preparing folders, processing necessary paperwork and updating database.

Complete Change of Appointment form within five business days of a change and forward to appropriate offices.

Provide support for correspondence and calendar management to district superintendent.

Provide trainings for the district.

Special Aspects of the Role

Confidentiality is mandatory.

It is preferred that the jobholder be of the Christian faith, ideally of United Methodist denomination, and driven to be Christ-centered and Christ-like. In addition, the individual should

be open to listening and learning from the faith experiences of others with different theological

The job will be based in the Lower Shore District Office, 517 Winder Street, Salisbury, MD, MD. Requires some travel throughout the district/Pen-Del area.

Manage flow of work throughout the year in preparation for seasonal work (church conference, change of appointments, evaluations, statistics, etc.).

Ability to work as a member of a variety of teams at the same time.

Educational Attainment

Minimum High School Diploma, Bachelor’s Degree or equivalent experience.

Work Experience

A minimum of two years of experience as an administrative assistant.

Skills & Knowledge

Leadership: motivates and influences people to achieve positive results, demonstrates a non-anxious presence, has the ability to disciple leaders, builds teams; mentors and coaches in a peer environment; thinks strategically; has the ability to interact with diverse groups of people and manage a variety of tasks.

Organization: plans with the end result in focus, performs administrative tasks effectively and completes tasks on time; communicates professionally using written, oral, and digital media, demonstrates timely follow through, a problem solver.

Knowledge: Possesses a working knowledge of the culture and structure of the UMC denomination and a working knowledge of Microsoft Office Suite.

Customer Service and Technical Competency: Demonstrates the ability to work effectively to assist persons with various conference tools and processes including Arena, the Conference Web site and resources available through BWC.

Hospitality: Welcome, orient, and assist visitors to the District Office.

Creativity: Brings fresh ideas and approaches to the planning and execution of tasks and events.

Application procedure: -

To apply for this position, send a resume and cover letter outlining how you meet the specific requirements of the position as soon as possible. Applications will be reviewed weekly until we identify the right candidate.

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

Peninsula Delaware Conference is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

• Retirement plan

People with a criminal record are encouraged to apply

Experience:

• Customer service: 2 years (Required)

Work Location: In person

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Supervisory immigration judge (assistant chief immigration judge).

This position is in the Executive Office for Immigration Review (EOIR), Office of the Chief Immigration Judge. EOIR seeks highly-qualified individuals to join our team of expert professionals who serve as immigration adjudicators in this important Agency. EOIR's mission is to adjudicate immigration cases fairly, equitably, and efficiently at the trial and appellate level, governed by due process and the rule of law. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and other administrative hearings, applying the immigration laws while ensuring that adjudicators are impartial, that laws are applied humanely and equitable, that all parties are treated with respect and dignity, and that cases are resolved expeditiously and in accordance with the Administration's priorities and all applicable laws and regulations. EOIR consists of three adjudicatory components: the Office of the Chief Immigration Judge, which is responsible for managing the numerous immigration courts located throughout the United States where immigration judges adjudicate individual cases; the Board of Immigration Appeals, which primarily conducts appellate reviews of the immigration judges' decisions; and the Office of the Chief Administrative Hearing Officer, which adjudicates immigration-related employment cases. EOIR's Headquarters is located in Falls Church, Virginia, about 10 miles from downtown Washington, DC.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As Assistant Chief Immigration Judge, the incumbent serves as a principal assistant to the Chief Immigration Judge and/or Regional Deputy Chief Immigration Judges in managing and coordinating Immigration Judge activities throughout the United States and in supervising the administrative operations of the program. As necessary, the incumbent also presides as an Immigration Judge in formal, quasi-judicial hearings, and enters decisions that are final, subject to appeal to the Board of Immigration Appeals. Responsibilities:

• Assisting the Chief Immigration Judge and/or Regional Deputy Chief Immigration Judge in managing and coordinating Immigration Judge activities and in supervising the administrative operations of the program.
• Assisting in development of policy and procedure for the operations of the program, determining and accounting for resource needs, evaluating and adjusting broad objectives as needed, determining need for and effecting changes in organizational structure and delegation of authority, and establishing effective internal and external communication channels.
• Participating with the Chief Immigration Judge and/or Regional Deputy Chief Immigration Judge in the formulation of Executive Office for Immigration Review programs and policies.
• Analyzing programs and projects and prepares reports to the OCIJ leadership, recommending adoption or rejection of policy changes.
• Providing legal counsel and advice to the OCIJ leadership on matters pertaining to the Immigration and Nationality Act and all other applicable law.

In order to qualify for the Supervisory Immigration Judge (Assistant Chief Immigration Judge) position, applicants must meet all of the following minimum qualifications:

• Education:  Applicants must possess a LL.B., J.D., or LL.M. degree. (Provide the month and year in which you obtained your degree and the name of the College or University from which it was conferred/awarded.)
• Licensure:  Applicants must be an active member of the bar, duly licensed and authorized to practice law as an attorney under the laws of any state, territory of the U.S., or the District of Columbia. (Provide the month and year in which you obtained your first license and the State from which it was issued.)
• Experience:  Applicants must have seven (7) years of post-bar admission experience as a licensed attorney preparing for, participating in, and/or appealing court or administrative agency proceedings at the Federal, State or local level. Qualifying trial experience involves cases in which a complaint was filed with a court or administrative agency, or a charging document (e.g., indictment, notice of violation, or information) was issued by a court, administrative entity, a grand jury, or appropriate military authority. Relevant administrative experience includes cases in which a formal procedure was initiated by a governmental administrative body.

NOTE:  Qualifying experience is calculated only after bar admission. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your assessment questionnaire answers, we will not allow credit for your response(s). Ensure that your resume contains your full name, address, phone number, email address, and employment information. Each position listed on your resume must include: From/To dates of employment (MM/YYYY-MM/YYYY or MM/YYYY to Present); agency/employer name; position title; Federal grade level(s) held, if applicable; hours, if less than full time; and duties performed. In addition, any experience on less than a full time basis must specify the percentage and length of time spent in performance of such duties.

Additional information

In addition to the minimum qualifications above, applicants must submit a  Writing Sample , not to exceed ten (10) pages, demonstrating their ability to author legal documents and a document addressing the  Quality Ranking Factor s (QRFs). (See "How You Will Be Evaluated" section.) Failure to submit these documents will result in your application package being removed from consideration. There is no formal rating system for applying veterans' preference to ACIJ appointments in the excepted service; however, the Department of Justice considers veterans' preference eligibility as a positive factor in ACIJ hiring. Applicants eligible for veterans' preference must claim their status when completing their application in the online application process and attach supporting documentation. (See "Required Documents" section.)

To apply for this position, please click the below link to access and apply to the vacancy announcement via USA Jobs:  USAJOBS - Job Announcement  . Please read announcement thoroughly. You must submit a complete application package by 11:59pm (EST)  on June 6, 2024, the closing date of this announcement.

$159,383 - $204,000 per year

*         *         *

Department Policies

Equal Employment Opportunity :  The U.S. Department of Justice is an Equal Opportunity/Reasonable Accommodation Employer.  Except where otherwise provided by law, there will be no discrimination because of race, color, religion, national origin, sex - including gender identity, sexual orientation, or pregnancy status - or because of age (over 40), physical or mental disability, protected genetic information, parental status, marital status, political affiliation, or any other non-merit based factor.  The Department of Justice welcomes and encourages applications from persons with physical and mental disabilities. The Department is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department of Justice. For more information, please review our full  EEO Statement .

Reasonable Accommodations :  This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Outreach and Recruitment for Qualified Applicants with Disabilities :  The Department encourages qualified applicants with disabilities, including individuals with targeted/severe disabilities to apply in response to posted vacancy announcements.  Qualified applicants with targeted/severe disabilities may be eligible for direct hire, non-competitive appointment under Schedule A (5 C.F.R. § 213.3102(u)) hiring authority.  Individuals with disabilities are encouraged to contact one of the Department’s Disability Points of Contact (DPOC) to express an interest in being considered for a position. See list of  DPOCs .   

Suitability and Citizenship :  It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test which screens for illegal drug use prior to final appointment.  Employment is also contingent upon the completion and satisfactory adjudication of a background investigation. Congress generally prohibits agencies from employing non-citizens within the United States, except for a few narrow exceptions as set forth in the annual Appropriations Act (see,  https://www.usajobs.gov/Help/working-in-government/non-citizens/ ). Pursuant to DOJ component policies, only U.S. citizens are eligible for employment with the Executive Office for Immigration Review, U.S. Trustee’s Offices, and the Federal Bureau of Investigation. Unless otherwise indicated in a particular job advertisement, qualifying non-U.S. citizens meeting immigration and appropriations law criteria may apply for employment with other DOJ organizations. However, please be advised that the appointment of non-U.S. citizens is extremely rare; such appointments would be possible only if necessary to accomplish the Department's mission and would be subject to strict security requirements. Applicants who hold dual citizenship in the U.S. and another country will be considered on a case-by-case basis. All DOJ employees are subject to a residency requirement. Candidates must have lived in the United States for at least three of the past five years. The three-year period is cumulative, not necessarily consecutive. Federal or military employees, or dependents of federal or military employees serving overseas, are excepted from this requirement. This is a Department security requirement which is waived only for extreme circumstances and handled on a case-by-case basis.

Veterans :  There is no formal rating system for applying veterans' preference to attorney appointments in the excepted service; however, the Department of Justice considers veterans' preference eligibility as a positive factor in attorney hiring. Applicants eligible for veterans' preference must include that information in their cover letter or resume and attach supporting documentation (e.g., the DD 214, Certificate of Release or Discharge from Active Duty and other supporting documentation) to their submissions. Although the "point" system is not used, per se, applicants eligible to claim 10-point preference must submit Standard Form (SF) 15, Application for 10-Point Veteran Preference, and submit the supporting documentation required for the specific type of preference claimed (visit the OPM website,  www.opm.gov/forms/pdf_fill/SF15.pdf  for a copy of SF 15, which lists the types of 10-point preferences and the required supporting document(s). Applicants should note that SF 15 requires supporting documentation associated with service- connected disabilities or receipt of nonservice-connected disability pensions to be dated 1991 or later except in the case of service members submitting official statements or retirement orders from a branch of the Armed Forces showing that their retirement was due to a permanent service-connected disability or that they were transferred to the permanent disability retired list (the statement or retirement orders must indicate that the disability is 10% or more).

USAO Residency Requirement :  Assistant United States Attorneys must reside in the district to which appointed or within 25 miles thereof.  See 28 U.S.C. 545 for district specific information.

This and other vacancy announcements can be found under  Attorney Vacancies  and  Volunteer Legal Internships . The Department of Justice cannot control further dissemination and/or posting of information contained in this vacancy announcement. Such posting and/or dissemination is not an endorsement by the Department of the organization or group disseminating and/or posting the information.

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Dolphin Dash February 5-9, 2024

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Assistant Director of Graduate Programs

Position Title

Salaried/Non Exempt

Job Summary

The Assistant Director of Graduate Programs works closely with others in the graduate office to support the strategic initiatives of the college and advance graduate programs. This position includes student advising, coordination of programmatic activities, and office support.

Duties/Responsibilities

• Manages the Grad2Grad program by assisting in recruiting for the Grad2Grad program. Interviews and then manages the undergraduate students that are accepted into the program. Coordinates the undergraduate transition to graduate student status.
• Coordinates Professional Development activities for Master’s level students:
• Coordinates Graduate level Dean’s Fellows program
• Organizes and enacts in-person and virtual student orientation each semester
• Forms cohort study groups for Master’s level programs and organizes networking activities
• Supports Executive Coaching Series and other events
• Liaison to CM to ensure availability of appropriate development activities
• Assist in scheduling and set-up of graduate program events
• Establish a warm and friendly work environment while providing student support for emergent issues.
• Supports DCOBT graduate programs for accreditation and reporting purposes.
• Coordinate Educational Testing Services (ETS) testing for business students; procure tests and assists in administering the online exam; retains and provides results.
• Assists with graduate scholarship and assistantship applications.
• Assists in the supervision of Graduate Assistants and Student Workers.
• Provides back-up support and weekend coverage for the graduate programs as needed.
• Development of knowledge of program requirements and confirmation of accuracy in college catalog and online. Updates webpages as program requirements change.
• Assists with marketing and promotion of Graduate Activities.
• Coordinates with others to improve processes, including admissions and marketing.
• Other duties as assigned.

Required Skills/Abilities

• Excellent critical thinking skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Word, Excel
• Ability to use discretionary judgment
• Strong interpersonal and organizational skills
• Must be able to maintain confidentiality of records.
• Must be able to work independently, prioritize and handle multiple tasks.

Education, Certificates, Licenses, & Experience

• Bachelors degree or 2 years of relevant experience in a higher education setting

Physical Requirements

• Must be able to bend, stoop, and reach.
• Manual dexterity to efficiently operate a computer keyboard and other business machines.
• Adequate hearing to communicate effectively in person and by phone.
• Near vision sufficient to read written communications and computer display screens.

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

Interested applicants are asked to submit a copy of their resume, cover letter, and list of references alongside a completed JU Application to Dean Barbara Ritter at [email protected] . 

• Employee Benefits
• Employee Assistance Program
• Open Enrollment
• Worker's Compensation
• Faculty & Staff Resources
• Training and Development
• Preventing Workplace Harassment Course
• ADA Accommodations & Compliance
• Employee Hotline
• Frequently Asked Questions
• Manager's Hiring Guide
• Performance Appraisal Program
• Sexual Harassment
• New Hire Orientation
• Orientation Dates

Related Links

Office of People & Culture

Howard Administration Building 2800 University Blvd N Jacksonville, FL 32211

(904) 256-7025

(904) 256-7608