interview questions for capstone project

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How to Do a Capstone Project: A Step-by-Step Approach

Starting your capstone project is a major milestone in your academic journey. This guide breaks down the process into clear, actionable steps, ensuring you have the confidence and tools to succeed at every stage.

From selecting a suitable topic to presenting and defending your project, this article covers everything you need to know to make your capstone project a rewarding experience.

Key Takeaways

• Understand the multifaceted nature and purpose of a capstone project within an academic curriculum and its real-world applications.
• Choose a topic that aligns with your interests, is feasible to research, and supports your career goals.
• Conduct a thorough literature review to gather relevant sources, analyze existing research, and identify gaps that your project can address.
• Design a robust research methodology, considering ethical aspects and appropriate data collection techniques.
• Effectively present and defend your capstone project by structuring your final report, preparing for the defense, and responding to feedback.

Understanding the Purpose of a Capstone Project

A capstone project is a culmination of your academic journey , designed to assess the cumulative knowledge and skills you have gained. It is an integral part of academics , often requiring an interdisciplinary approach to solve a problem or contribute to your field. This project not only tests your competencies but also prepares you for real-world challenges, making you a well-rounded graduate ready for the workforce.

Selecting a Suitable Topic

Selecting the perfect topic for your capstone project is a critical step toward academic success and aligning with your future career goals. Your chosen topic should align with your academic objectives and future career aspirations. The nature of an appropriate project topic is that it will contribute to academic growth while preparing you for challenges in the respective field.

Conducting a Comprehensive Literature Review

Conducting a thorough literature review is essential to building a strong foundation for your capstone project. It involves a systematic examination of existing research to build a foundation for your study. Invest time in writing a compelling literature review as it is supposed to pinpoint gaps or unanswered questions and hypotheses.

Designing the Research Methodology

When designing your research methodology, it is crucial to choose methods that align with your research question and objectives. Selecting the appropriate methods ensures that your data collection and analysis will be effective and relevant to your study. Consider the ethical implications of your chosen methods, ensuring that your research adheres to ethical standards and guidelines. Data collection techniques should be meticulously planned to gather accurate and comprehensive data. This involves deciding on the tools and procedures that will best capture the information you need.

Executing the Project Plan

Time management strategies.

Effective time management is crucial for the successful execution of your capstone project. Create a schedule that outlines all the tasks you need to complete, along with their deadlines. This will help you stay organized and ensure that you allocate sufficient time for each phase of the project. Utilize tools like Gantt charts or project management software to keep track of your progress and make adjustments as needed.

Collaborative Work

Collaboration can significantly enhance the quality of your capstone project. Engage with your peers, advisors, and other stakeholders to gather diverse perspectives and insights. Establish clear communication channels and set regular meetings to discuss progress and address any issues that arise. Remember, effective collaboration requires mutual respect and a willingness to compromise.

Monitoring Progress

Regularly monitoring your progress is essential to ensure that you stay on track. Set specific milestones and key performance indicators (KPIs) to measure your achievements. This will help you identify any deviations from your plan early on and take corrective actions. Additionally, keep a detailed record of your activities and outcomes to facilitate the final reporting and evaluation process.

Presenting and Defending Your Capstone Project

Presenting and defending your capstone project is a critical phase that showcases your hard work and understanding of the subject. Structuring the final report is essential to ensure clarity and coherence. Your report should include a title page, abstract, table of contents, introduction, methodology, results, discussion, conclusion, and references. Each section must be meticulously crafted to reflect your research journey and findings.

Preparing for the defense involves anticipating questions and practicing your presentation multiple times. You should be able to explain your project's objectives, methodology, and outcomes confidently. Additionally, consider presenting at student conferences to share vital data and evidence, which can help you gain feedback and improve your defense.

Responding to feedback is a crucial skill during your defense. Listen carefully to the questions and comments from your panel, and respond thoughtfully. This not only demonstrates your deep understanding of the project but also your ability to engage in academic discourse. Remember, the defense is not just about defending your work but also about showcasing your ability to think critically and adapt to new insights.

Reflecting on the Capstone Experience

Assessing personal growth.

Reflect on your college journey, apply lessons from thesis, prepare for future endeavors. Personal growth, self-awareness, and professional success emphasized.

Lessons Learned

Reflecting on your capstone project allows you to identify the key lessons learned throughout the process. This reflection can help you understand what strategies worked well and what could be improved in future projects. Embrace these insights as they are invaluable for your academic and professional development.

Future Implications

Consider the future implications of your capstone project. How can the skills and knowledge you gained be applied in your career? Reflect on how this experience has prepared you for future challenges and opportunities. This reflection will help you to better navigate your professional path and achieve long-term success.

Reflecting on the Capstone Experience, it's clear that the journey is filled with challenges and triumphs. If you're a student feeling overwhelmed by your thesis, our step-by-step Thesis Action Plan is here to help. With proven methodologies and strategies, we guide you through every step, ensuring you overcome obstacles and achieve success. Don't let anxiety hold you back—visit our website to claim your special offer now and start your journey to a stress-free thesis experience.

In conclusion, undertaking a capstone project is a significant academic endeavor that requires meticulous planning, dedication, and a systematic approach. By following the step-by-step guidelines outlined in this article, students can navigate the complexities of their capstone projects with greater confidence and clarity. From selecting a compelling topic to conducting thorough research and presenting a well-structured final report, each phase of the process is crucial for achieving academic success. Remember, the journey of completing a capstone project not only enhances your research and analytical skills but also prepares you for future professional challenges. Embrace the process, seek guidance when needed, and strive for excellence in every step of your capstone project.

Frequently Asked Questions

What is a capstone project.

A capstone project is a multifaceted assignment that serves as a culminating academic and intellectual experience for students. It involves in-depth research, analysis, and the application of knowledge gained during your academic tenure.

How do I choose a suitable topic for my capstone project?

Choosing a suitable topic involves identifying areas of interest, evaluating the feasibility of the topic, and ensuring it aligns with your career goals. It's important to select a topic that is both engaging and manageable within the given timeframe.

What are the key components of a comprehensive literature review?

A comprehensive literature review involves gathering relevant sources, analyzing existing research, and identifying research gaps. This helps in understanding the current state of knowledge on your topic and shaping your research questions.

What research methods are appropriate for a capstone project?

The choice of research methods depends on your project goals and the nature of your research questions. Common methods include qualitative, quantitative, or mixed-method approaches. It's crucial to choose methods that are ethical and suitable for your data collection needs.

How can I effectively manage my time during the capstone project?

Effective time management strategies include creating a detailed project plan, setting realistic deadlines, prioritizing tasks, and regularly monitoring progress. Tools like project management software can also help in keeping track of milestones and deadlines.

What should I expect during the presentation and defense of my capstone project?

During the presentation and defense, you will need to structure your final report clearly, prepare to discuss your research findings, and respond to feedback from your committee or audience. Practice and preparation are key to a successful defense.

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• Project management |
• 20 project manager interview questions ...

20 project manager interview questions and answers

Landing a project management interview is a big accomplishment. But you’ll only get a chance at the job if you prepare for the interview properly. In this article, we cover some of the most common project manager interview questions and answers so you can ace this interview and get hired.

Take a deep breath—we’re here to help. If you have an interview for a project manager position coming up, this post is for you.

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What does a project manager do?

Before we dive into common project manager interview questions, let’s take a look at what a project manager actually does. 

The title project manager has changed significantly over the years. Initially, project manager roles were highly specialized technical positions, and project managers themselves were certified in complicated, complex project management tools. Luckily, modern project management tools have made project management accessible to a broader variety of roles—and now, more often than not, a project manager is less focused on the technical element and more focused on aligning stakeholders, driving clarity, and hitting project goals. 

The definition of project management varies between companies, departments, and positions. For example, at Asana, we believe that if you’re managing projects, you’re a project manager, regardless of your job title. 

To get a sense of what your interviewer expects from you as a project manager, study the job description closely to understand the main responsibility of the position you applied for. Is it people management, cost management, risk management, program management , or something entirely different?

If you know what exactly this project manager job will entail, you can use this information to better prepare for the interview. This will also help you figure out which of the questions and answers below are going to be the most helpful for your interview prep.

1. Tell me about yourself.

While it’s technically not a question, more often than not, this is going to be the first thing an interviewer wants you to talk about. Think of your answer as your elevator pitch—this is your chance to briefly summarize who you are, why you’re here, and what makes you the best candidate.

What the question means: For the interviewer, it’s a great way to ease into a conversation, give the candidate a chance to settle in, and give a first impression. The interviewer wants to find out who you are as a person and why you’ve applied. 

How to answer: Briefly explain your last project or current position. Then name a few project planning skills you’ve learned in your previous job and how they’ve prepared you for this position. Stay positive, be truthful, and let your passion shine through. 

What not to say: Don’t just restate your resume. The interviewer has that right in front of them. Tell them something they don’t know and can’t find out from your resume alone. Also, keep it professional and read the room—not every interviewer cares about your new puppy (unfortunately).

2. Do you have experience working from home and managing a remote team?

Since working from home has become the norm for many companies, it’s possible that you’ll have to manage a fully remote team either now or in the future. Project manager positions are often team leads or project leads, so your interviewer may want to learn more about your experience in this area.

What the question means: Virtual managers face more challenges than managers who share the same office space as their teammates. The interviewer wants to find out if you have previous experience managing virtual teams .  

How to answer: If you have experience managing a remote team, that’s great! Talk about some of the challenges you’ve faced not being in person and how you overcame them. If you don’t have a ton of relevant experience, talk about how you can use project management tools and team bonding exercises to connect, communicate, and collaborate with remote teams.

What not to say: Don’t downplay the challenge of keeping virtual team members motivated and engaged. Your interviewer needs to know that you take team morale seriously and understand what it takes to connect with your team in a remote world.

3. How do you keep your team motivated?

If your project team doesn’t feel motivated, they’ll struggle to complete their high impact work. This can cause project delays and lack of quality in your deliverables. As a project manager, one of your responsibilities is knowing how to keep your team motivated and moving towards the project objective .

What the question means: The interviewer wants to find out what your tactics are for keeping a team engaged and motivated. 

How to answer: You can start by describing the work environment you hope to build for your team. Besides a place where teammates feel valued, seen, and understood, it’s also important to set transparent goals and expectations for your team. Explain how setting realistic project milestones doesn’t just keep the project on track but also fosters effective teamwork.

What not to say: Don’t talk about monetary rewards like raises or promotions. Teams that complete their work for extrinsic motivation only aren’t going to feel as fulfilled as teams that feel intrinsic motivation to perform well.

4. What is your leadership style of choice?

There are several different leadership styles out there and while some may be more popular than others, there is no right or wrong leadership style. In fact, your team members may benefit from different leadership styles depending on their unique personalities, the projects they’re currently working on, and the challenges they’re facing. 

What the question means: While the terms leadership and management are often used interchangeably, not every manager is a leader and not every leader is a manager. If the interviewer asks this question, they’re probably looking for someone who can be both—so it’s important that you know what your leadership style is. 

How to answer: Be sure that you know what different leadership styles entail. Know the risks and benefits of your leadership style so you can confidently answer follow-up questions about your specific leadership skills, like:

As a democratic leader , how do you ensure that your team still trusts you when you make a decision without their input?

How do you approach conflict resolution as an affiliative leader?

As a transformational leader, how do you combat pressure your team may feel because of your constant involvement?

What is your communication style as a transactional leader ?

As a laissez-faire or delegative leader, how do you keep your team on track?

What not to say: Don’t wiggle your way out of the question by simply saying your leadership style depends on the situation. If that’s true and your leadership style is in fact situational , talk more about how you adapt your style and give examples of when you’d apply a supporting, coaching, delegating, or directing style.

5. How do you communicate bad news with your team?

Part of your job description as a project manager will be to deliver news to your team—good and bad. Whether you’re managing people or projects, at some point, you’ll likely have to relay bad news to your team.

The way you handle sticky situations, like communicating that you’re not hitting a project’s goals or are losing funding for an exciting initiative, will be a reflection of how qualified you are to be a manager.

What the question means: The interviewer likely wants to find out if you have both the integrity and communication skills to deliver bad news to your team without causing misunderstandings or issues.

How to answer: Acknowledge that the challenge of communicating bad news is that you have to balance representing and understanding both the emotional response of your team and the decision of higher-level executives. Explain that the best way to effectively communicate bad news is to prepare yourself. 

Once you’ve prepared and practiced how you’ll deliver your message, you’ll do your best to use direct language when communicating the news to avoid misunderstandings. It’s also important that you set aside time for questions from your team and establish next steps so they feel prepared for what’s to come.

What not to say: Don’t try to answer this question with a positive spin. Bad news is bad news and there’s no reason to sell it as something it’s not. Instead, be realistic and ensure that you show the interviewer that you understand the potential risks and severity of a scenario like this.

6. How do you prioritize tasks?

As a project manager, your workday can change in an instant. New tasks, change requests, or a confused stakeholder who needs clarification right away can throw off your entire schedule. It’s important that you know how to prioritize work if you want to excel in this position.

What the question means: The interviewer is looking for a very direct and detailed answer on how you prioritize tasks. 

How to answer: Explain your go-to time management method . Perhaps you use the Eisenhower Matrix to find out which tasks need to be done right away or can be scheduled for later, delegated to someone else, or deleted altogether. 

Maybe you prefer to eat the frog and get your biggest and most complex task done first thing in the morning. Whatever your preferred method of task prioritization is, quickly explain what it is and give a specific example of how you’d apply it—or better yet, how you’ve applied it in the past.

What not to say: Don’t just say you go with the flow. A skilled manager will use tools and techniques to prioritize tasks by importance and urgency, so make sure to share your go-to approach with your interviewer.

7. How do you define an ideal project?

The answer to this is not “one that goes according to plan.” This question intends to find out more about what type of projects you prefer to work on.

What the question means: The interviewer wants to know what type of projects you feel most comfortable and confident working on. This is not going to be a guarantee that you’ll get the kind of project you describe but it’s going to give the interviewer a better sense of your skill set.

How to answer: The best way to answer this question is to be honest. Tell the interviewer what kinds of projects excite you the most. Perhaps you prefer projects that are super collaborative and innovative. Maybe you do your best work when a project is streamlined and there aren’t too many moving parts at the same time. Or you may do really well managing multiple small projects that run simultaneously. Whatever it is that you feel the most passionate about—tell the interviewer. And, if you can, give an example of a specific project you’ve done in the past that was really rewarding for you.

What not to say: Don’t lie and say you can handle any type of project. Even if that’s true, really dig into the type that excites you the most so your answer is more genuine.

8. How do you handle changes to a project?

Projects rarely go according to plan, which is why your position is so important. As the project manager, you’ll be in charge of adjusting the schedule, communicating changes, and adopting them accordingly. 

What the question means: The interviewer wants to know what kind of problem-solving strategies you’re familiar with. Depending on the level of your position, they may also want to know how familiar you are with change management processes .

How to answer: Showcase your ability to adapt to unexpected or uncomfortable situations when answering this question. Convince the interviewer that you’re quick on your feet and have successfully handled project changes before.

What not to say: Don’t be vague. If you’re struggling to explain how you handle changes to a project, give a real-life example instead. This will also show the interviewer that you’ve successfully managed a situation like this before.

9. What project management methods have you used in the past?

There are many different project management methodologies and chances are you’ve used or experienced more than one before. Whether you’re familiar with Agile work environments, the waterfall model, or running teams on Scrum —this is the time to showcase your knowledge.

What the question means: The interviewer wants to find out whether the project management methods you use fit the organization's style.

How to answer: Talk about the project management methodology you’re most familiar with and give an example of how you’ve used it. For example, you could talk about your experience with Scrum teams or talk about projects that you managed using Kanban boards . Explain why you used the given methodology and how it worked for your team and project.

What not to say: Don’t just toss around buzzwords. Make sure that you know what Agile means if you’re going to talk about applying this methodology. Interviewers notice whether or not you understand a methodology so it’s best to be prepared for follow-up questions.

10. What project management tools do you have experience with?

There is an array of project management software available and chances are, you’ve used your fair share of them. There really is no right or wrong answer to this question but you can get a few extra points if you personalize your answer.

What the question means: The interviewer wants to gain a sense of how many and what types of project management tools you’re familiar with.

How to answer: Truthfully answer what project management tools and software you’ve used in the past. If possible, find out what tools the company you’re interviewing for uses. You may find information on their website, on a review site, or get this kind of insight from an employee via LinkedIn. With this information on hand, you can tailor your answer to the tool the company uses and let the interviewer know that you’ve used it or something similar in the past.

What not to say: Don’t judge any project management tools. You may have a favorite (Asana, right?) or even a tool that gives you a headache just thinking about it, but now is not the time to pass judgment. Simply list the tools you have experience with and explain your skill level, if applicable.

11. Do you have experience with cost or budget management?

While not every project management position requires cost management knowledge, it’s a very common interview question for human resources, accounting, or finance management positions. So let’s take a look at the best way to answer it. 

What the question means: The interviewer is curious whether you’ve had to manage costs before and is likely looking for an example.

How to answer: If you don’t have experience managing budgets, be honest about it and let the interviewer know how you’re planning to build this skill. If you have budget or cost management experience, talk about the budget you’ve managed, what you were in charge of, and how you allocated additional resources when necessary.

What not to say: Don’t make up budgets you’ve never managed or talk about how you manage your personal budget if you don’t have professional experience. Being fiscally responsible is not the same as knowing how to manage a project budget. So be honest about your experience and skill level.

12. What motivates you to give your best to a project?

This is an excellent opportunity to talk about a project that went really well and explain why it was one of your best projects to date. Chances are, you were passionate, inspired your team, and led the project to success because you felt so motivated. 

What the question means: Motivation looks different to everyone. The interviewer wants to find out what keeps you motivated to get a better understanding of your personality.

How to answer: Think about what motivates you when you’re working. Is it a great team that loves to collaborate? Do you love showing up for work to solve problems? Do you get excited about learning new things and widening your skillset? Whatever satisfies and excites you to do your best in a project, share it with your interviewer and give an example if you can.

What not to say: Don’t say “money.” It’s obvious that money is a factor in why you’re motivated to show up for work every day but the interviewer is asking this question to find out what other factors drive you.

13. Tell me about a challenge you’ve faced and how you handled it.

As a project manager, you’ll encounter plenty of challenging projects. Share a challenge that turned into a successful project or a great learning experience with your interviewer to prove that you can handle roadblocks or setbacks.

What the question means: The interviewer wants to learn more about your problem-solving skills and how you approach challenges. They’re looking for a specific example.

How to answer: The best way to answer this question is to apply the STAR method. This method allows you to break down a situation into four categories: 

Situation : Start with the situation you were in. For example, explain that your project team suddenly got smaller because two people were out sick for an extended period of time.

Task : Explain how you wanted to resolve the situation. For example, your goal was to ensure that you could still deliver the project on time.

Action : Describe the actions you took to reach your goal. For example, you first tried to get help from another team. When that didn’t work out, you had to outsource some of the simpler tasks to a freelancer to give your team the bandwidth for their work.

Result : Finish with the outcome of the situation. For example, hiring a freelancer allowed your team to focus on the important tasks and complete the project without delays. Plus, you ended up hiring that freelancer for your next project because they did such an amazing job supporting your team.

What not to say: Don’t talk about a personal challenge. The interviewer wants to know how you handle challenges like lack of resources, negative feedback, or project delays. Whether you have prior experience as a project manager or not, we’ve all faced difficult times at work before, so talk about a situation where you showed how well you can handle a challenge.

14. Why are you looking to leave your current job?

Obviously, there’s a reason you’re doing this job interview. And the interviewer is curious what you’re hoping to find here that you’re lacking at your current job.

What the question means: The interviewer wants to find out one of two things (or both): How do you speak of your former/current employer and what motivated you to apply for this position?

How to answer: Instead of looking back at your old or current employer, talk about what excites you most about this new opportunity. Are you excited about the possibility of relocating? Are you looking forward to gaining new skills or taking on more responsibilities? Perhaps you’re looking to improve your work-life balance and feel like this new company is the perfect place to do so. Let your excitement for the new role shine through—that will set you apart from other candidates.

What not to say: Don’t bash your former employer. No matter how dreadful your current or past job is or was, it’s important to look forward and stay positive in your interview.

15. Name three tactics you’ve used to develop and maintain great customer relationships.

Depending on your field, you may have to deal with customers or clients on a regular basis. If you’re skilled at creating and maintaining solid relationships, you’re going to be a great asset to your company.

What the question means: Happy clients or customers are important—the interviewer wants to know if you have more than one card up your sleeve when it comes to fostering meaningful professional relationships.

How to answer: Think about your past customer relationships and what they valued. Did they appreciate your quick and positive communication? Did you make them feel like they were your only client or customer? Did you consistently exceed their expectations? Were you able to understand their goals and speak their language? All of these are tactics proven to build and maintain strong business relationships. 

What not to say: Don’t brag about how great you are with clients or customers. Humility is one of the many tactics that help maintain positive professional relationships so make sure you’re staying humble in your interview to prove you’re capable of this.  

16. How do you inspire underperforming team members?

A successful project manager must be able to motivate their team, and this question probes both your communication and management styles.

What the question means: The interviewer is seeking insight into your leadership skills, specifically how you identify, address, and turn around instances of underperformance within your team. They're interested in your ability to inspire and motivate, rather than just manage.

How to answer: Begin by emphasizing the importance of understanding each team member's strengths, weaknesses, and personal motivators. Share a past experience where you identified the root cause of an underperforming team member, such as a lack of clarity, insufficient training, or personal challenges. Explain the steps you took to address the issue, which might include setting clearer goals, providing additional support or resources, or adjusting project roles to better align with team members' strengths.

Highlight the positive outcome of your actions, such as improved performance, increased team morale, or the successful completion of a project. It's crucial to convey empathy, adaptability, and a commitment to developing your team's potential.

What not to say: Avoid suggesting that underperformance is solely the team member's fault or implying that punitive measures are your go-to strategy.

17. How do you handle changes to a project’s scope, especially in the middle of a project?

This question explores a project manager's adaptability, strategic planning skills, and decision-making process—all of which are critical for managing the inevitable changes that occur during the project life cycle.

What the question means: The interviewer is looking to understand your process for managing scope creep and your ability to maintain project objectives, timelines, and budgets in the face of change. They're interested in your stakeholder management skills, decision-making process, and how you communicate changes.

How to answer: Start by acknowledging that changes to a project's scope are common and can sometimes lead to better project outcomes. Describe your initial step of evaluating the impact of the requested change on the project's timeline, budget, and resources. Emphasize the importance of good communication with stakeholders to understand the reasons behind the change and to set realistic expectations.

Share a past experience where you successfully managed a scope change by conducting a thorough impact analysis, obtaining necessary approvals, and adjusting project plans accordingly. Highlight how you kept the team informed and motivated, managed stakeholder expectations, and ensured the project remained on track. Stress the importance of flexibility, but also of having robust change management processes in place to assess and integrate changes efficiently.

What not to say: Avoid suggesting that you resist all changes to project scope or that you accommodate changes without assessing their impact and obtaining the necessary approvals.

18. Can you describe your experience with Agile project management?

This question targets a project manager's familiarity and proficiency with Agile methodologies, which are vital for managing projects in dynamic and fast-paced environments.

What the question means: The interviewer is gauging your understanding of Agile principles, practices, and frameworks (such as Scrum, Kanban, etc.) and how you've applied them in real-world projects. They're interested in your ability to adapt, collaborate, and deliver value quickly and efficiently.

How to answer: Briefly explain your understanding of Agile project management and its importance in fostering collaboration, flexibility, and customer satisfaction. Then, share past experiences in which you successfully managed projects by applying Agile practices. Discuss how you facilitated sprint planning, guided daily stand-ups, and conducted reviews to ensure continuous improvement and stakeholder engagement. Highlight any challenges you faced, such as resistance to change or team alignment issues, and explain how you overcame them.

It's also beneficial to mention any certifications or training you've completed in Agile project management. This demonstrates your commitment to professional development and your proactive approach to managing projects.

What not to say: Avoid giving the impression that you are unfamiliar with Agile methodologies or that you prefer not to use them, especially if the organization you're interviewing with follows Agile practices.

19. Can you briefly tell us about the last project you worked on?

This question offers a window into your recent project management experiences, showcasing your project planning skills, challenges you've overcome, and ability to deliver results.

What the question means: The interviewer is seeking a snapshot of your project management style, including how you handle project schedules, dependencies, and metrics to ensure success. They're interested in your ability to lead, adapt, and apply lessons learned to future projects.

How to answer: Begin with a brief overview of the project, including its objectives, scope, and team dynamics. Highlight your specific responsibilities, such as planning, execution, stakeholder management, and any particular methodologies or tools you used (e.g., Agile, Waterfall, Gantt charts, etc.). Discuss a key challenge you faced and how you addressed it, demonstrating your problem-solving skills and resilience.

Conclude with the project's outcome, emphasizing any successes or achievements, and reflect on a valuable lesson learned or how the experience has prepared you for future projects. This approach shows your competence, leadership, and ability to reflect on and grow from your experiences.

What not to say: Avoid giving a vague or overly general response that doesn't provide insight into your capabilities or the specifics of the project. Also, steer clear of placing blame on others for any difficulties encountered during the project.

20. What is your experience with stakeholder management, and how do you balance conflicting priorities and demands?

A successful project manager must be able to communicate with stakeholders while balancing conflicting priorities. This project management interview question gauges your capacity to resolve conflicts and prioritize effectively.

What the question means: The interviewer is seeking insight into your ability to engage with various stakeholders, each with their own interests and expectations, and how you navigate the complexities of competing demands and priorities that are a reality in most projects. They want to know if you can maintain a strategic perspective while ensuring stakeholder satisfaction and project alignment with business goals.

How to answer: Begin by summarizing your approach to stakeholder management, emphasizing good communication, transparency, and relationship building. Provide specific examples of how you've identified and engaged stakeholders in past projects. Then, transition into discussing your methods for prioritizing demands, such as using a decision-making framework, leveraging project management tools, or applying negotiation and conflict resolution skills.

Highlight a past experience where you successfully balanced conflicting priorities, detailing the outcome and what you learned from the experience. It's essential to convey that your approach is systematic, adaptable, and tailored to the unique needs of each project. 

What not to say: Avoid suggesting that you prioritize tasks solely based on intuition or without a clear, consistent methodology.

Tips for acing project management interview questions

Knowing what to say is important, but a job interview is about much more than just saying the right things. You’ll want to leave a great impression and make sure that your personality stands out from the rest of the candidate pool (especially in person or via Zoom). Here are our favorite tips to leave hiring managers and recruiters with a great impression.

Understand PM terminology. You should familiarize yourself with common project management terms . That way, when they come up during the interview, you don’t have to ask what they mean first and potentially risk your chances of getting the job.

Practice clarity and confidence. Besides rehearsing answers to common interview questions, work on delivering your answers with confidence and clarity. This includes practicing your body language to make sure it conveys confidence.

Ask for clarification when needed . If a question is unclear or you're unsure of what's being asked, don't hesitate to ask for clarification. It's better to get more information than to answer incorrectly due to a misunderstanding. This also demonstrates your communication skills and attention to detail.

Prepare with real-world examples . Equip yourself with past experiences that demonstrate your project management skills and accomplishments. Tailor these stories to the job description and the skills it requires, showing how your background makes you the perfect fit for the role.

Go get that project manager job!

Now that you know what to say (and what not to say) during your job interview, we’re sure you’re going to nail it. 

And if you land the job, make sure you utilize tools that make your life easier, like Asana’s project management software that’s designed to minimize app switching. That way, you and your new team can keep everything from messages to timelines in one place and focus on what’s really important.

Related resources

How to use benchmarking to set your standards for success

How to scale retail management operations with Asana

How Asana’s digital team used work management to refresh our brand

Your guide to RACI charts, with examples

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

1. Pre-Planning for Your Capstone Project

Learning Objectives

By the end of this chapter, you will be able to:  

• Explain the capstone experience.
• Identify soft skills that can be developed/refined throughout the capstone experience.
• Describe the importance of capstone projects for academic and professional career development.
• Identify at least two steps you can take to pre-plan/prepare for your capstone project.

This chapter will guide you through the pre-planning phase of your capstone experience. Examples of capstone formats utilized by various schools and universities are included in this chapter.  General educational goals of capstone projects are reviewed and the importance of a capstone experience for academic and professional career advancement is discussed.  Strategies that can help you prepare for your capstone experience are explained.

Introduction

The amount of stress that accumulates over the course of one’s college experience can be overwhelming.  Understanding what a capstone project entails and using strategies and skills that have been acquired throughout your academic career, will help you pre-plan for relevant and meaningful capstone experiences, while reducing stress.

What Exactly Is a Capstone Project?

A capstone project is a multifaceted assignment for professional students that serves as a culminating academic and intellectual experience.  Therefore, capstone projects can also be referred to as capstone

experiences, culminating projects, or senior exhibitions.   Capstone projects usually occur in the final year of professional academic programs and they may or may not be research based.  Constructed by your school, your professional program within your school or university, and learning experience, capstone projects can take a variety of forms (Refer to Table 1-1:  Examples of Capstone Project Formats).  While capstone projects are in some ways like a college thesis, capstone projects are typically long-term investigative projects that culminate into a final product, presentation, and/or performance (Sabbot, 2016).

Table 1-1:  Examples of Capstone Project Formats

Source:  Moore, J. L. (2021, December 2). Capstone experiences . Center for Engaged Learning. Retrieved July 15, 2022, from https://www.centerforengagedlearning.org/resources/capstone-experiences/ 

Within health professions, the clinical doctorate has been traditionally driven by innovation in practice and the advancement and evolution of the health profession’s field.  Furthermore, clinical doctorate degrees are meant to provide graduates with the skills necessary to engage in direct clinical practice and leadership endeavors, which may influence healthcare program development and policy changes.  Simply, doctoral capstones provide accomplished students with an opportunity for in-depth professional practice within an area of focus (Kemp, Domina, Delbert, Rivera & Navarro-Walker, 2020).

Capstone projects have long been a hallmark of professional education. Capstone projects aim to help you recognize your own growth and development during your scholarly pursuits.  Capstone projects are also an effective method of showcasing attained and refined skills and competencies (Moore, 2021).  Furthermore, capstone projects are designed to encourage you to think critically, solve challenging problems, and showcase  hard and unique soft skills. (Refer to Table 1-2:  Examples of Hard Skills and Soft Skills for Clinical Professionals and Professional Students)

Table 1-2 :  Examples of Hard Skills and Soft Skills for Clinical Professionals and Professional Students  

Sources:  Benz, C., Johns, S., & Team, the R. G. (2022, February 18). What are hard skills? definition & 51 hard skills examples. Resume Genius. Retrieved July 16, 2022, from https://resumegenius.com/blog/resume-help/hard-skills; Coombe, T. (2021, February 25). Soft & Hard Skills for occupational therapy students: How to get them. EduMed. Retrieved July 16, 2022, from https://www.edumed.org/online-schools/occupational-therapy programs/studentskills/; and Kohler, C. (2021, December 17). What are soft skills? here’s how to showcase them on your resume . TopResume. Retrieved July 16, 2022, from https://www.topresume.com/career-advice/soft-skills-and-how-to-showcase-them-on-resume. 

Educational Goals for Capstone Projects

Capstone experiences within some schools and universities are designed to provide students with opportunities to become engaged in some aspect of clinical practice. Consequently, educational institutions will typically have their own capstone-specific goals. Even within a single school or university, the range of capstone-related goals and expectations can differ from program to program. For these reasons, it is important to review your specific program’s capstone project requirements and  capstone syllabi.  By recognizing the general educational goals of capstone projects, you will acquire a better understanding of the capstone process and how it can be used for professional development not only  throughout but beyond your academic career (Sabbot, 2016). (Refer to Table 1-3:  General Educational Goals of Capstone Projects). 

Table 1-3:  General Educational Goals of Capstone Projects

Source:  Moore, J. L. (2021, December 2). Capstone experiences . Center for Engaged Learning. Retrieved July 15, 2022, from https://www.centerforengagedlearning.org/resources/capstone-experiences/.

Importance of Capstone Projects

Clinical doctoral programs are rigorous and demanding practice-focused programs that are designed to prepare students to become experts in clinical practice settings.  In this vein, capstone projects are heavily focused on innovative and evidence-based practices that not only reflect your ability to transfer didactic knowledge and research findings into a practice setting but to also evaluate and disseminate new knowledge to advance evidence-based care (Anderson, Knestrick & Barroso, 2015).  For example, in a school or university students are continually working on theoretical assignments, which allows them to acquire basic knowledge that supports their career path.  However, the capstone project extends beyond textbooks and classrooms as you begin to become immersed in real-world cases in real-life environments. Capstone projects can help you to become familiar with some of the issues professionals in your chosen area of study and/or interest may commonly face in the field.  Consequently, the experiential learning you will gain from your capstone experience is invaluable in relation to your entry into, and advancement in, your respective profession (Russel, 2022).

Capstone projects are considered scholarly pieces of work.  The intent of capstone projects is to create an effective and comprehensive product that will provide you with an opportunity to showcase your academic abilities, skills, and competencies.  In this fashion, capstone projects can be viewed as a springboard for career advancement or an entrepreneurial venture.  By taking a few steps to understand and prepare for your capstone experience, you will be able to effectively integrate learned knowledge into a real-world issue in a manner that is purposeful, meaningful, and marketable (Refer to Table 1.4:  Preplanning Strategies Students Can Use for Meaningful Capstone Experiences).

Table 1.4:  Preplanning Strategies Students Can Use for Meaningful Capstone Experiences

Understanding what a capstone project is and why it is an important component of academic and professional development will help you appreciate your capstone experience and maybe even enjoy it.  This chapter provided you with tips and strategies that will help you preplan for your capstone project.  The development of a meaningful and robust capstone experience requires a demonstration of need coupled with a professional area of interest (Bednarski, Bell & DeAngelis, 2020).  Preplanning can help ensure that your capstone project is relevant and impactful.

Case Study:  Examples

Glynn is an occupational therapist, who currently works in a physical disability rehabilitation setting.   Glynn is currently participating in a post-professional occupational therapy doctorate (OTD) program in an urban university setting.  According to Glynn’s OTD program, she will begin her capstone courses next semester.  In order for Glynn to prepare for their upcoming capstone experience, they will do the following:

• Review their resume and update it, as necessary
• Update their biographical information
• Review the educational goals of capstone projects within their program of study (OTD)
• Review the format of capstone projects within their program of study (OTD)
• Self-reflect on their professional career and consider topics of interest that could be potential capstone projects
• Glynn is taking an OTD course, which addresses health literacy initiatives for low-health literate patients. Glynn is very intrigued with this topic and is considering this topic for their capstone project.

Optimizing Your Capstone Experience: A Guidebook for Allied Health Professionals Copyright © 2023 by Virginia E. Koenig is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License , except where otherwise noted.

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