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What Is a Project Officer? Job Description & Salary Included

A project manager can’t do it alone. When the project is larger and more complex, the organization often employs someone called a project officer. This person is tasked with helping ensure the project is delivered successfully.

To better understand what a project officer is, let’s define the profession and explain what it is they do in relation to the overall project. We’ll also compare and contrast the roles of a project officer with a project manager and help you put together a job description if you’re in the market for one.

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What Is a Project Officer?

A project officer assists the project manager. The position is sometimes referred to as an assistant project manager, project coordinator or project assistant. Whatever the name, the responsibilities include helping the project manager plan and execute strategic projects.

In terms of the industries in which a project officer might find work, they vary. Any project manager who needs assistance to fulfill their job will hire a project officer, whether that’s in healthcare, technology, manufacturing or logistics. You’ll even find project officers working in not-for-profit organizations and government agencies.

Project officers don’t exclusively work for one project manager on one project. Depending on the size of the organization, they can be responsible for many projects, a program or a portfolio. Whatever the case, they’re best served when using project management software.

ProjectManager is award-winning project management software that gives project officers the tools they need to help project managers plan, manage and track their projects in real time. Our real-time dashboard gives project officers an overview of progress and performance whenever they need to check on how the team is doing. They can toggle over to the dashboard, which automatically captures live data and displays it in easy-to-read graphs and charts that show time, cost, workload and much more. Unlike lightweight tools, there’s no time-consuming setup. It’s plug-and-play. Get started with ProjectManager today for free.

What Does a Project Officer Do?

In general, project officers handle the busy work and take that off the plate of the project manager. This allows the project manager to focus on more important tasks, but that doesn’t mean a project officer’s responsibilities are trivial. In fact, they’re crucial to the success of the project .

Helps With Research

Critical work such as research falls on the lap of the project manager. That research could be on the best technology to execute and track the project or it might be focused on the resource requirements for the project. This, again, frees the project manager to review what the project officer has found and make an executive decision.

Project managers have many duties and the project officer is there to assist as needed. This can mean that they help the project manager create a project proposal to ensure that it’s thorough and convince sponsors that they should approve the project.

Assembles the Project Plan

Once a project has been approved, the project officer will help the project manager with the project plan . The project plan is an important document, one that covers everything from organizing tasks into a viable schedule to determining which resources will be needed and creating a budget.

After planning is done, the project officer coordinates the project schedule with team members. That could mean charting their availability, vacation, PTO and holidays to make it easier for a project manager to make assignments.

Executes Administrative Duties

There are basic administrative duties, such as taking notes during meetings to provide project documentation. They’ll also upload project documentation to project management software and create resource lists and guidelines for the project team, according to the project plan.

Project officers also help the project manager by tracking the team’s progress as they execute their tasks. This helps the project manager know if the project is moving forward as planned or if there needs to be some adjustments made to time, cost or scope to get back on track.

Oversees Reporting

Reporting is another responsibility for project officers. They’ll gather data and generate reports on the project’s progress and performance for the project manager. These reports help the project manager guide the project to successful completion and update stakeholders.

Other duties can include testing project results and taking part in a post-mortem to discuss what went right and what went wrong during the project to learn from their mistakes. Then there are other tasks that a project manager might ask for help on.

Project Officer Job Description

Now that we understand what a project officer is and what they do in a project, the question remains: Do you need a project officer? If the answer is yes, then you’re going to want to post a job description that touches on all the bases to attract the best person for the job.

The job description for a project officer should begin with a summary overview of the position. Then you’ll want to list all the duties and responsibilities associated with that position. There are likely requirements and qualifications that an employer would prefer and those should also be included. Then end with the education requirements.

To help you post a job description for a project officer, we’ve included a sample project officer job description below. Feel free to edit it to fit your organization where necessary and cut and paste it to the job board of your choice.

The project officer will report directly to the project manager and assist with all aspects of the project from initiation to closure. They’ll be results-oriented and motivated, accustomed to working in a fast-paced environment. The ideal candidate will have a history of assisting project managers with delivering projects on time and within budget. Time management skills are a must, as well as paying close attention to detail, and being accurate and reliable.

Duties & Responsibilities

• Develop project strategies
• Analyze risks and opportunities
• Organize and motivate the project team
• Undertake project tasks as required
• Manage deployment of deliverables
• Ensure project deadlines are met
• Execute project administration
• Provide administrative support as needed
• Evaluate project performance
• Determine project changes
• Manage project documentation and reporting
• Track budget, activities, progress, etc.
• Organize meetings
• Take meeting notes
• Help provide resources

Requirements & Qualifications

• Proven leadership skills
• Able to negotiate
• Five years of related experience
• Knowledge of project management
• Strong decision-making skills
• Pay attention to detail, accuracy
• Time management skills
• Organizational skills
• Clear communication
• Critical thinking
• Database management skills
• Interpersonal skills
• At least a BA in project management or a related field
• Advanced degree preferred
• Certification preferred

What Is the Average Salary for a Project Officer?

Project officers make a good living. Their salaries vary depending on experience and location. On average in the United States, a project officer can expect to earn $73,666. Their base salary can be a bit lower, in the high $60,000, but is often boosted by additional pay, such as bonuses, to meet the salary of low $70,000 per year.

The range of salary for a project officer can be anywhere from $43,000 all the way up to $122,000 annually. Again, this is based on several variables. Some of the top-paying companies for project officers include the armed forces of the United States and the US Department of Health and Human Services.

Project Officer vs. Project Manager

The project officer and the project manager work together, but their jobs are different. We’ve already discussed what a project officer is and the confusion is understandable. Many if not all of the tasks listed as the responsibility of a project officer are often the same as a project manager’s.

The difference lies in the project. If the project is small, then the project manager is likely to do everything a project officer does. There’s no need to hire a project officer. The project can’t afford one or the project manager has the means to fulfill the duties of both positions as the project officer is really an assistant.

A project manager is responsible for the project, but the project officer, if one is employed, is more focused on the day-to-day operations of the project. The project manager is a leader and will delegate tasks to the project team, including the project officer. The project officer has some authority but usually must go through the project manager, certainly for any weighty matters.

ProjectManager Is Ideal for Project Officers

When you’re hired as a project officer or when you land a position as a project officer, you’re going to need project management tools. ProjectManager is award-winning project management software that has features that help project officers plan, manage and track their work. Our collaborative platform makes it easy to share files and comments at the task level. Plus, our unlimited file storage makes our tool a project hub for all documentation so they’re always at your fingertips.

Use Multiple Project Views

While the project manager will do the planning, project officers are responsible for overseeing the project to mitigate issues. The project manager will schedule on our Gantt chart and then set a baseline, which allows our software to compare planned effort against actual effort. But the Gantt is only one of multiple project views that all share updated real-time data. The project officer can track risks on task lists or get visibility into the team’s workload with kanban boards. There’s also a calendar view to make sure milestones are being met.

Customize Reports for Stakeholder Updates

One of the many duties of a project officer is to track the progress of the project. Our real-time dashboard gives them a high-level view, but if they want to get more granular detail there are our easy-to-generate reporting features. Get reports on project or portfolio status, workload and much more. All reports can be filtered to show just the data you want to see, whether that’s in the weeds for the project manager or a more general overview for stakeholder presentations.

Those are just some of the features of our software. There’s task management, risk management and resource management software, such as workload charts that are color-coded to make them easy to read and balance your team’s task allocation. This keeps the team working at capacity and keeps them productive. Project offices get the tools they need to do their job and prove their value with our software.

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ProjectManager is online project management software that connects teams whether they’re working in the same office or in the field. Real-time data keeps everyone on the same page. Have access to your project whether you’re home, en route to the job site or anywhere else. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

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SOS Children’s Villages invites applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below one Position.

Job Title: Education Project Officer

Location:   Baidoa

Direct Line Manager : Project Coordinator

Supervisees: non

Functional Department : Education

Job Summary:

education officer will support in the implementation of the Educare education and child protection interventions in all the targeted schools in Baidoa. The officer will report to the Family strengthening project coordinator and will closely working with national education coordinator. The incumbent supports the programme locations to achieve the highest education performance according to set standards for programme participants.

Main duties and Responsibilities:

• Facilitate and provide technical leadership for all the education activities, including leading and coordinating the non-formal education program and systems support activities for the project
• Lead the implementation of the education activities in all the targeted schools in Baidoa.
• Facilitate and coordinate all education intervention of the SOS Somalia Baidoa office.
• Lead all the education assessments and identify education gaps and provide detail analysis of the education needs in south west state of Somalia.
• Work closely with the district education officer and ministry of education in south-west state of Somalia.
• Support the formation of the community education committees (CECs) in all project target locations and closely working with them.
• Develop education action plans and lead the implementation of the action plan by working closely with different stakeholders and consulting with SOS Somalia National education coordinator.
• Provide support to schools’ principals and teachers on school management, in-service staff training and school development planning.
• Prepare monthly, quarterly and annual area level education reports and share it with national education coordinator.
• Coordinate internal assessment and provide support to the assessment team as necessary.
• Support programme locations to ensure that the educational needs and abilities of each child are addressed through continuous monitoring and reviewing of each child’s progress.
• Coordinate the development of the children’s academic performance in correlation with teachers’ performance.
• Work in cooperation with the national education coordinator and the pedagogical staff to plan educational programmes geared to the individual needs of each child and conduct regular reviews of such programmes.
• Facilitate in the identification of children with educational learning difficulties and other problems and initiated
• Support the established child right clubs and trained them on various educational and protection themes that relevant to their growth and development.
• Assessment teachers’ performance and initiated capacity building support corresponding to the needs identified.
• Plan and facilitate regular meetings with all staff including Principals, head teachers & Teachers to discuss current activities, problems, concerns and new ideas, in order to ensure open communication and co-operation.
• Holds regular reviews and annual performance appraisals with pedagogical & school administrative staff to assess their performance and identify areas for development.
• Oversee training, coaching and on-going support of teachers, educators and learning facilitators in order to improve instructional practices in literacy, numeracy and social and emotional skills of the learners in schools and technical institutions.
• Upholds the rights and responsibilities of each staff member, ensuring that a positive degree of discipline is maintained, and that a healthy relationship exists at all times between SOS Children's Villages Somalia staff and children.
• Perform any other reasonable task as assigned by the immediate supervisor from time to time.

Education Project Officer

SOS Children’s Villages is the world’s largest organization focused on ensuring that children and young people without parental care or at risk of losing it grow up with the care, relationships and support they need to become their strongest selves.

Job description

Skills and qualifications.

• Candidate must have completed a Bachelor degree in Education from recognized institution of learning.
• A minimum of the 5 years working experience is required.
• Candidate with previously working experience in education in emergency is preferred
• Good computer skills in programs including MS Word, Excel, PowerPoint, and Outlook
• Ability to work under pressure in challenging working and living conditions
• Strong verbal communication skills
• Excellent spoken and technical writing ability in English, including report writing
• Ability to work effectively with other people both as an individual and as a member of a group
• Excellent communications and presentation skills.
• Passionate about childcare and development.

Knowledge of pedagogical

Safeguarding Commitment

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understand his/her responsibility in protecting and keeping children always safe.

Attachments

How to apply.

Interested applicants should send their applications with a CV, clear subject line and scanned copies of your academic and professional certificates indicating telephone numbers and three referees to: this email [email protected]

Closing date is 02nd June,2022

Competent Female candidates are encouraged to apply.

Only short listed candidates will be contacted.

Job details

Posted date

Expire date

Project Management

Education Level

5 - 6 years

Experience Level

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Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

As a member of the Education project team, you will assist project implementation by working directly with school staff and community members, coordinating education project activities in support of Catholic Relief Services’ (CRS) work to serve conflict-affected Iraqis. As a Project Officer, you will participate in project assessments, lead on data collection, and work directly in schools, supporting them with remedial classes, teacher trainings, monthly peer learning circles, and school stakeholder engagement, among other activities. You will support the transition and implementation of any of these activities to a virtual format as needed during the COVID-19 pandemic. Your thorough and service-oriented approach will ensure that the project consistently applies best practices and constantly works towards improving the impact of its benefits to those we serve.

Roles and Key Responsibilities:

• Support the coordination and implementation of all assigned project activities as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Coordinate communication and facilitate information sharing among the project team, community stakeholders, and project beneficiaries; maintain strong working relationships with all CRS education team members and external education stakeholders.
• Liaise with various community stakeholders and mobilize them to ensure full involvement of school administration, teachers, and other relevant stakeholders in the overall implementation and improvement of project activities.
• Plan for and implement remedial classes in project schools
• Help plan for and implement in-person or virtual trainings as needed; trainings may include Child Protection; Social Emotional Learning (SEL), and Psycho-Social Support Mainstreaming in the Classroom
• Monitor and report any challenges and/or gaps identified to inform adjustments to plans and implementation schedules
• Complete project documentation for assigned activities. Assist with identifying information for success stories.
• Support logistical and administrative implementation of education project activities when needed, including preparing purchasing and payment documents.

Basic Qualifications

• Bachelor’s degree in education, child development, child protection, or a related field
• Minimum of 3 years of work experience in Education project support
• Additional experience may substitute for some education.
• Computer skills required, including experience using MS Windows and MS Office packages (Excel, Word, PowerPoint)

Required Languages – Written and spoken proficiency in English, Arabic, and Kurdish required. Proficiency in any other language spoken in Iraq is a plus.

Travel – Must be willing and able to travel within Duhok governorate (day trips), including to schools in IDP camps, up to 75%. Occasional travel to Ninewa or Erbil if needed.

Knowledge, Skills and Abilities

• Observation, active listening, and analysis skills with ability to make sound judgment
• Good relationship management skills and the ability to work closely with local partners and community members
• Attention to details, accuracy and timeliness in executing assigned responsibilities
• Proactive, results-oriented and service-oriented

Preferred Qualifications

• Work experience in the field of Education for an NGO is a plus, with work experience in Duhok strongly preferred
• Prior teaching experience
• Familiarity with child safeguarding approaches
• Experience using virtual platforms such as MS Teams or Zoom for workshops and trainings
• Experience monitoring projects and collecting relevant data

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: Potential oversight of Community Mobilizers

Key Working Relationships:

Internal: Education Program Manager, Education Senior Project Officer, MEAL Senior Project Officer, Engineer Project Officer, field staff from the Ninewa team, Head of Office, finance and admin staff, Deputy Head of Programs, Head of Programs

External : MOE Representation in Duhok, DOEs, local government officials, community leaders, Head Teachers and Teachers, other NGO and UN actors implementing education programs, Education Sub-National Cluster Coordinator

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer

Please submit your CV as a PDF, other formats rather than PFD will consider corrupted and will lead to neglect application.

You can apply via the link below:

https://crsiraqcareers.crs.org/job?id=131

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Project Officer

9 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Education

Salary: $76,817 - $93,275

Occupation: Projects

Reference: VG/DE/ECE/20013907C

Job posted: 28/10/2024

Closes: 11/11/2024

Classification: VPSG3

Job duration: Not provided

Contact: Georgia Osborne | 0415153042/[email protected]

Salary Range: $76,817 - $93,275

Work location: Melbourne | CBD

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.  The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement.

About the Division/Branch

The Best Start, Best Life reforms include the introduction of 15 hours per week of Three-Year-Old Kindergarten by 2029 and the transition of Four-Year-Old Kindergarten to Pre-Prep, a universal 30-hour-a-week program of play-based learning available to every four-year-old child in Victoria.

The Service Delivery and Change Management branch is part of Kindergarten Expansion and Pre-Prep Reform (KEPPR) and works collaboratively across the Early Childhood Education group, the Department and with the Early Childhood Education sector to:

• Undertake place-based service delivery and monitoring,
• Lead change management strategy, engagement and resources,
• Plan and deliver Early Years Learning Networks and Early Learning Leadership Forums, and
• Deliver Kinder Kits.

This is an exciting opportunity to join the Early Childhood Education Group to make a lasting contribution in a growing policy space.

About the Role

The Service Delivery and Change Management branch has an opportunity for a Project Officer ( fixed-term until 30 July 2027 ) to join the Change Management team. The team delivers practical change management supports for the sector that that they can successfully implement the Best Start, Best Life reforms. You will play a key support role in the team which is delivering initiatives to support implementation of early childhood reforms.

Capabilities

To succeed in this role, you will demonstrate the Victorian Public Sector values, have a passion to learn and grow within the government sector, be adaptable in a fast-paced and changing environment and be organised with good clear communication skills. You will enjoy working collaboratively to achieve positive outcomes.

Under guidance, the successful candidate will be responsible for supporting the Change Management team through:

• high quality project support services;
• correspondence management and record keeping;
• information management and data collection;
• project governance and compliance; and
• planning and organisational skills.

Desirable Qualifications and Experience

Knowledge and experience of Early Childhood Education would be welcomed.

Mandatory Qualifications

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au .

For further information pertaining to the role, please contact Georgia Osborne - Manager via 0415 153 042 or [email protected] .

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday 11 November, 2024.

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Job classification:

Georgia Osborne | 0415153042/[email protected]

Job attachments:

To apply for this role, you will be redirected to the Department of Education job application system.

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