cover letter for japan visa from india

Letter Templates & Example

Journey to Japan: A Comprehensive Cover Letter Sample for Japan Visa Application

Planning a trip to Japan can be both an exciting and nerve-wracking experience, especially when it comes to the visa application process. One key element of the application is the cover letter, which provides important details about your travel plans and purpose for visiting Japan. To assist with this process, we’ve compiled a selection of cover letter samples for Japan visa, that you can use as a reference and edit as needed. By following these samples, you’ll be able to create a stand-out cover letter that showcases your personality, intentions, and overall readiness for a trip to Japan. So, let’s get started with crafting a compelling cover letter that will impress the Consulate-General of Japan and help you obtain your visa with ease!

The Best Structure for Cover Letter Sample for Japan Visa

If you are planning to apply for a Japan visa soon, then you need to prepare a cover letter. In Japan, the cover letter is called ‘detailed explanation of the purpose of visit’ or ‘shuhen moushikomi sho.’ In this letter, you need to explain the reason why you want to go to Japan, your itinerary, and other necessary details. Having a well-structured cover letter can improve your chances of getting approved for a Japan visa. Here are some tips on how to structure your cover letter.

1. Introduction In the first paragraph, introduce yourself and give a brief overview of who you are. Include your name, occupation, and purpose of traveling to Japan. Keep this section short and get straight to the point.

2. Purpose of Travel This is the most important part of your cover letter. Describe your reason for visiting Japan in detail. Be specific and clear in explaining the purpose of your travel, whether it’s for tourism, business, or visiting friends and family. Include where you plan to stay, your itinerary, and the dates of your stay.

3. Supporting Information In this section, provide additional information that supports your purpose of travel. For example, if you’re visiting Japan for a business meeting, provide details about the meeting, including the name of the company, the purpose of the meeting, and who you will be meeting with. If you’re visiting Japan for tourism, mention the attractions you plan to visit and why you’re interested in them.

4. Personal Information Include your personal information, such as your passport details and contact information. Make sure that you include a valid email address and phone number.

5. Closing In the last paragraph, thank the consulate for considering your application and express your excitement about visiting Japan. End the letter with a polite and respectful tone.

In conclusion, a well-structured cover letter is crucial to the success of your Japan visa application. By following the above tips, you can create a compelling cover letter that showcases your purpose for visiting Japan. Remember to keep your cover letter concise and to the point, and make sure that you provide all the necessary information. Good luck!

7 Sample Cover Letters for Japan Visa

Cover letter for japan visa – business.

Dear Visa Officer,

I am writing this letter to support the visa application of [Name of Applicant] who is planning to visit Japan for business purposes. As the [Your Position] at [Your Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. Having witnessed [his/her] skills and experience in the field of [Industry], I am confident that [he/she] will make a valuable contribution in advancing our business in Japan.

[Name of Applicant] has been entrusted to represent our company in meetings, conferences, and negotiations with Japanese clients and partners. [He/She] is well-equipped with the knowledge of Japanese business etiquette, culture, and language. [His/Her] expertise in [Specific Skill] and excellent communication skills will allow [him/her] to effectively communicate our business values and negotiate deals that benefit both parties.

Thank you for your consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

[Your Full Name]

Cover Letter for Japan Visa – Tourism

I am writing this letter to support the visa application of [Name of Applicant] for tourism purposes. As [His/Her] [Relationship], I have known [Name of Applicant] for [Duration of Relationship] and can confidently recommend [him/her] for a Japan visa. [He/She] is an avid traveler and is excited to explore the rich cultural heritage and attractions Japan has to offer.

As a [Nationality] citizen, [Name of Applicant] understands the importance of respecting and immersing oneself in the local customs and traditions when visiting foreign countries. [He/She] has meticulously planned [his/her] travel itinerary, which includes visiting [Landmarks, Festivals or Specific Places of Interest]. [His/Her] research on Japanese culture, history, and cuisine reflects [his/her] sincere interest in Japan and [he/she] plans to experience all these personally.

I am confident that [Name of Applicant]’s visit to Japan will be enjoyable and memorable. [He/She] is a responsible traveler who will comply with Japan’s laws, regulations, and visa requirements. Please feel free to contact me if you require any further information in supporting [his/her] visa application.

Cover Letter for Japan Visa – Visit Family

I am writing this letter to support the visa application of my [Relationship] [Name of Applicant] for visiting Japan to meet [his/her] family. [Name of Applicant] is [Your Nationality] and [he/she] resides in [Your Current Country]. [His/Her] parents, siblings, and extended family members are residents in Japan and [he/she] is eager to meet them and spend some quality time with them.

[Name of Applicant] is financially stable and will take care of [his/her] expenses during the visit. [He/She] will be staying with [his/her] family and therefore, accommodation expenses are taken care of. [He/She] has already obtained [his/her] leave of absence from [Work/School] and is making all necessary travel arrangements.

I assure you that [Name of Applicant] will abide by the Japanese laws and regulations, and return to [Your Current Country] upon completion of [his/her] visit. I hope you understand the importance of family and appreciate your consideration in approving [his/her] visa application.

Cover Letter for Japan Visa – Employment

I am writing this letter to support the visa application of [Name of Applicant] for employment in Japan. As [His/Her] [Relationship] and [Current Position] at [Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. I strongly recommend [him/her] for employment in Japan.

[Name of Applicant] is an expert in [Area of Expertise] and [has/have] [Number of Years] years of experience in this field. [His/Her] skills are in high demand in Japan, and [he/she] has been offered a position as a [Position] at [Company Name] in Japan. [Name of Applicant] has already secured [his/her] work visa and is in the process of relocating to Japan.

[Name of Applicant] is a responsible, hardworking, and reliable employee and has made significant contributions to our company. [He/She] is fluent in Japanese language and has also undergone training in Japanese business culture and etiquettes. [His/Her] adaptability and positive attitude will help [him/her] in adjusting to the Japanese work environment, including effective communication, teamwork, and respect for time and hierarchy.

Thank you for consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

Cover Letter for Japan Visa – Education

I am writing this letter to support the visa application of [Name of Applicant] for education purposes at [University Name] in Japan. I am [His/Her] [Relationship] and have known [him/her] for [Duration of Relationship]. I have full confidence that [he/she] is fully capable and motivated to pursue [his/her] academic goals in Japan.

[Name of Applicant] has already been accepted in the [Name of Program] at [University Name] in Japan. [He/She] has secured [his/her] admission and has made all necessary arrangements for accommodation, travel, and finances. [He/She] will be pursuing [His/Her] Master’s degree in [Field of Study] and [he/she] is excited to explore Japanese culture and language.

[Name of Applicant] is a diligent student and [has/have] consistently achieved academic excellence in [His/Her] previous academic pursuits. [He/She] has also undergone training in the Japanese language and is proficient in Japanese language proficiency levels N3/N2. I assure you that [he/she] will abide by the Japanese laws and regulations and return to [Your Current Country] upon completion of [his/her] studies.

Thank you for your time and attention. Please do not hesitate to contact me if you require any further information in supporting [Name of Applicant]’s visa application.

Cover Letter for Japan Visa – Medical

I am writing this letter to support the visa application of [Name of Applicant] for medical treatment in Japan. [Name of Applicant] is [Your Nationality] and is suffering from [Medical Condition]. [He/She] has been referred to [Hospital Name] in Japan for [Medical Procedure/Consultation].

[Name of Applicant] is in need of urgent medical attention, and [His/Her] health condition requires [Specific Procedure/Consultation] that is not available in [Your Current Country]. [He/She] has already received the necessary recommendation from [Medical Institution] and [His/Her] medical records have been duly furnished to the Embassy. [Name of Applicant] has also secured an appointment with [Doctor/Hospital] in Japan and has made all necessary arrangements for travel and finances.

I urge you to consider and approve [Name of Applicant]’s visa application in a timely manner so that [he/she] can receive the medical care that [he/she] needs. [He/She] plans to return to [Your Current Country] upon completion of [His/Her] medical treatment.

Cover Letter for Japan Visa – Family Event

I am writing this letter to support the visa application of my [Relationship], [Name of Applicant] for visiting Japan to attend [Specific Event]. [Event] is of utmost importance to our family and [Name of Applicant] would like to participate in this event that is scheduled to take place from [Event Date].

[Name of Applicant] is [Your Nationality] and is planning to travel to Japan on [Date of Arrival]. [He/She] has already obtained [His/Her] leave of absence from [Work/School], and has made all necessary travel arrangements. [He/She] will be staying with our relatives in Japan and therefore, accommodation expenses are already taken care of. [He/She] is financially stable and will take care of [His/Her] expenses during the trip.

I hope you understand the importance of this family event and appreciate your consideration in approving [Name of Applicant]’s visa application.

Tips for writing a cover letter sample for Japan visa

Writing a cover letter for Japan visa can be a daunting task, especially if you’re not familiar with the Japanese culture and their visa application procedures. However, by following some tips, you can create a convincing cover letter that will increase your chances of getting your visa approved.

Firstly, make sure to address your cover letter to the relevant authority. In Japan, the visa application process is handled by the Embassy or Consulate, so it’s important to address your letter to the person in charge of the visa application. You can usually find the information on their website or by contacting them directly.

Secondly, explain the purpose of your trip to Japan clearly and concisely. Whether you’re visiting Japan for tourism, study, or business, make sure to state your intentions in a straightforward manner. If you’re visiting Japan for business, for example, mention the name of your company and the reason for your visit.

Thirdly, provide evidence that you have enough funds to cover your trip to Japan. Japan has strict visa requirements, and one of them is that you should have enough savings to cover all of your expenses during your stay. You can provide bank statements or proof of employment to show that you have the financial means to support yourself.

Fourthly, be honest and genuine in your cover letter. Japan values honesty and integrity, and a dishonest or fake cover letter will not only hurt your chances of getting a visa but also damage your reputation.

Finally, make sure to proofread your cover letter several times and have someone else read it. Spelling and grammatical errors can give the impression of carelessness, and it shows that you didn’t put enough effort into your application.

In conclusion, writing a cover letter for Japan visa requires careful attention to detail and adherence to strict requirements. By following the above tips, you can create a convincing cover letter that will help you obtain your visa and make your trip to Japan successful.

Cover Letter Sample for Japan Visa FAQs

What is a cover letter for a Japan visa?

A cover letter for Japan visa is a letter written by the visa applicant stating the purpose of their trip to Japan, specific details about their itinerary, and any other supporting information to convince the Japanese consulate that they will abide by the country’s laws and regulations.

What should I include in my cover letter for a Japan visa?

Your cover letter for a Japan visa should include your personal information, purpose of travel, intended travel dates, detailed itinerary, details of your accommodation, and your financial capability to support your stay in Japan.

What is the ideal length of a cover letter for a Japan visa?

Generally, your cover letter for a Japan visa should be one page in length. However, you can extend it to two pages if necessary.

How should I address the consular officer in my cover letter for a Japan visa?

You can address the consular officer as “Dear Sir/Madam” or use their last name if it is specified in the visa application instructions.

Can I use a template for my cover letter for a Japan visa?

While there are many templates available online, it is best to customize your cover letter to your specific trip to Japan. Customize the information and emphasize your unique circumstances, such as your relationship to any Japanese partners, if you have any, or your specific tourist destinations.

What are some tips for writing a successful cover letter for a Japan visa?

Making sure your cover letter has a clear purpose, is well-written, and includes any supporting documents are crucial to writing a successful cover letter for a Japan visa. You should also make sure that your itinerary is well-documented and that you have proof of financial capability to support your stay in Japan.

Can I include my spouse or children’s details in my cover letter for a Japan visa?

Yes, it is ideal to include your spouse and children’s details in your cover letter for a Japan visa, especially if they will be accompanying you on your trip. You should list their names, relationship to you, and passport details for the consular officer’s reference.

Thanks for checking out our cover letter samples for Japan visa!

We hope our examples have been helpful in crafting your own document to improve your chances of securing a visa. Remember to personalize your letter according to your own circumstances and to follow the guidelines set by the Japanese embassy. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to come back and visit us for more useful tips and information regarding travel and visa applications. Safe travels!

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How to Write a Cover Letter For Japan Visa

Guidelines & sample cover letter for japan tourist visa.

Planning on exploring famous Japanese culture?

Are you looking for expert help in writing a cover letter for a Japanese visa? 

Or are you searching for a strong sample cover letter for Japan visa application ?

Well, if your queries were on those lines, you are at the right place. We have prepared this comprehensive manual to help you cross that bridge. Our team of writers are experts in producing personalised cover letters and this blog will help you get there too!

So what are you waiting for? Scroll away!

Table of Contents

What is a cover letter for japan visa.

Cover Letter for Japan Visa is a personal account, primarily focusing on your intention to visit Japan. It is enclosed along with the filled visa application form in order to elaborate your eligibility to be granted permission to enter Japanese territory. 

A Cover Letter for Japan Tourist Visa is specific for those looking to explore the tourist attractions in Japan. It is a professional document that must include your duration of intended trip, your detailed itinerary, etc

Benefits of submitting a Cover Letter for Japan visa

• Emphasise your purpose: A well-written cover letter can be instrumental in stating your purpose for visiting Japan. This can improve the authenticity of your application. 
• Personalise your application: You can mention your personal experiences like travel history, etc to showcase your preparedness for the visit. Your effort to personalise the application can create a good impression on the reviewers. 
• Provide additional information: Your cover letter can help you provide visa officers a greater insight beyond other documents. This includes travel itinerary, your interest in Japanese traditions, etc. 
• Address any concerns: You can use a cover letter to justify any concerns like resume gaps, previous visa rejections, etc. to give the visa officers a full picture of the scenario.

What details should a Cover Letter for Japan Visa comprise?

Your cover letter for the embassy must be drafted to address all the specific requirements of your visa application process . Take a look at the main elements you must include:

• Your personal details: Correctly state your full name, passport details, address, email, phone number etc. in your cover letter.
• Purpose of travel: Be it business, study, work or tourism related, your cover letter should clearly emphasise your purpose to visit Japan.
• Reason for choosing to visit Japan: You should highlight your interest in Japanese culture, historical attractions, traditions etc. and explain your motivation to choose Japan.
• Detailed itinerary: Your cover letter must include your travel plan that consists of dates of arrival and departure, places you have planned to visit, activities and events that drew you to the country, etc.
• Capacity to fund the visit: You should elaborate how you plan to fund your travel to Japan starting from flight tickets, accommodation costs, food, etc. Present evidence of bank statements etc. if necessary.
• Ties with home country: Emphasise on your reasons why you intend to return to you home country on the expiry of the Japan visa. You can elaborate on your family, employment or property ownership to put this point across clearly.

Reasons leading to rejection of your cover letter for Japan visa

• Insufficient or false information: Ensure that your cover letter is free from any incomplete or inaccurate facts. This can gravely affect the credibility of your application and your authenticity as a person. 
• Lack of clarity and focus: Your cover letter must be written in clear and simple sentences that state the facts as is. This is to avoid any confusion or rejection on the grounds of ambiguity of your intentions. 
• Inadequate evidence: If your attachments do not support your claims, the visa officer will be forced to reject your visa application. Thus, you must ensure that you provide concrete documents that clearly prove your claims. 
• Contradicting information: If your submitted documents and cover letters have inconsistencies, it might raise the eyebrows of the visa officers. This will lead to questions of your credibility as a potential immigrant. 
• Poorly written cover letter: The quality of the cover letter can adversely impact the application process if it is badly written, has grammatical errors, or lacks professionalism in approach and structure. 

How to Write a Winning Cover Letter for Japan visa?

Drafting a strong cover letter is not a simple task, yet achievable if you invest enough time and energy. You can refer to this guide that has been put together by professional cover letter writers. As you read through, you will come across:

• Guidelines for writing 
• Japan Visa Covering Letter Format  
• Covering Letter for Japan Visa sample
• Guidelines for formatting 
• Additional writing tips

Guidelines to help you Write Your Personalized Cover Letter for Japan Visa

Crafting a strong cover letter for Japan Visa is easy if you follow these steps that we follow:

• Address the letter correctly: After providing your contact information, mention the date, the address of the particular consulate/embassy, and include polite salutation.
• Introduction: Introduce yourself and your credentials. This includes your passport information, your professional qualification, personal background, etc. that you think is relevant to the application.
• Purpose of your visit: Elaborate on your intentions to visit Japan. Include details of your itinerary, chosen study program, planned business activities or meetings, etc.
• Establish ties with home country: Include details to convince the visa officers that you have intentions of returning back on the expiry of the visa tenure.
• Prove financial sufficiency: Highlight how you are going to finance your expenses during your stay in Japan along with supporting documents like bank statements, sponsor letters, etc.
• Close with gratitude: Thank the reviewers for their time together with leaving your contact details for further clarifications if any.

Ideal Covering letter format for Japan visa

A strong cover letter format can make all the difference in impressing the visa officers. We have put together the important sections you should not miss while you write a cover letter for Japan Visa :

Before you get started, mention your name, address and contact information as well as the appropriate embassy/consulate that you are writing to. Also mention the date below the same. 

• Salutation:

Now address the reviewer with a formal greeting. You can use terms like “Respected”, “Dear”, etc. giving it a professional and appropriate tone.

• Introduction:

 Introduce yourself and explain why you are visiting Japan. Mention the particular type of visa you are requesting (such as a tourist, business, employment or student visa) and give a concise rundown of your schedule and planned activities.

Include the necessary data confirming your eligibility and your resolve to comply with Japanese visa guidelines. This could include describing your ties to your place of origin, proving your financial security, and offering any additional proof that the embassy or consulate demands.

Thank them for their time and consideration and offer your contact information in case of any queries. After a formal closure like “Sincerely” or “Yours faithfully,” sign off by stating your complete name.

Download sample cover letter for Japan tourist visa

Going through a good sample cover letter can help you understand the drill better. We have hence attached a strong sample cover letter for Japan tourist visa for your reference:

17 June 2023

The Visa Officer 

Consulate-General of Japan

Respected Sir/Madam,

Subject: Request for Japan Tourist Visa 

I am Manish Kumar, bearer of Indian passport number XXXXX, currently residing in Hyderabad, India. I am writing to apply for a tourist visa to visit Japan from DD.MM.YYYY to DD.MM.YYYY. 

My interest towards Japan and the rich culture of the Japanese originated from my childhood. I grew up watching anime and this has given rise to my dream of witnessing the cherry blossom in real life. Hence, I have chosen to visit Japan to enjoy the sakura season this year and below given is the detailed itinerary of my week in the country:

Day 1 – Arriving at “name of airport” from Hyderabad on flight “flight details”. Checking into hotel “details of hotel reservations”

Day 2 – 3: Visit Osaka Castle, Osaka Aquarium, Umeda Sky Building, get on Tempozan Ferris Wheel, explore Kuromon Ichiba Market and Shinsekai

Day 4: Explore cities like Nara and Kobe, visit Ikuta Shrine, Kobe Nunobiki Herb Gardens, go to Kurashiki

Day 5 – 6: Explore Kyoto and mainly visit Kinkakuji, Arashiyama, Fushimi Inari Shrine, Ginkakuji, Nanzenji Temple, Kiyomizudera

Day 7: Explore a few sites in Hiroshima and board my flight scheduled at “flight timing” back home

I have completed my Bachelor’s degree in Information Technology in YYYY from “name of college”. Having worked at multinational tech giants for the past 6 years, I am currently working as a Sr Software Architect at “name of company”. I draw a handsome amount of XXXXXX in the form of salary and XXXXX as bonus per annum. Thus I will be able to fund my visit to Japan by myself. 

I have no intentions of prolonging my stay in Japan as I have various commitments back at home. I have to take care of my loving parents, who depend on me progressively as they age. Additionally, I have been granted leave only for a week’s duration and I have to resume my position at “name of company”. 

Previously, I have visited countries like the US and Finland in YYYY and YYYY respectively. However, this was for business purposes to meet with my team of junior software engineers for specific projects. 

I am hereby attaching the below mentioned documents for your kind consideration:

• My employment contract
• Approved leave for 1 week
• Detailed travel itinerary 
• Latest Income Tax Returns 
• Photos as per visa requirements
• Bank statements
• Copy of my passport 
• Travel insurance document
• Hotel reservation details
• Flight reservations 
• Filled and signed visa application form

I declare that I am aware of the immigration laws, eligibility criteria for the tourist visa and the local culture. I will strive to respect and abide by the limitations of the same. 

I am certain that I have furnished all the documents and information pertaining to my visit to Japan. Please contact me at (phone number) or (email address) if you have any doubts or need any further details from my end. I hope you take a decision in my favour. 

Sincerely, 

Manish Kumar

Formatting guidelines for a winning cover letter for Japan visa

To help you make your cover letter for Japan visa more presentable, we have compiled these guidelines as given below:

Additional Tips For Write your Cover Letter for Japan Visa

Keep these tips in mind while you write your cover letter for japan visa :

• Ensure that you do proper research on what the particular visa type demands in a cover letter. 
• Refer to samples and templates for building your confidence. Remember to tailor them to your needs and not to copy them as it is. 
• Structure the pieces of information in a professional business letter format. 
• Do not make it too short. Keep it concise and simple to read. 
• Proofread and revise as many times as required to do away with any errors. 

Diverse Cover Letters for Specific Japan Visa Types

If you are searching for cover letters, there are various kinds based on your particular visa type. The most popular ones are as follows:

• Cover letter for tourist visa: A tourist visa is usually a short term visa, which requires a cover letter of comparatively immediate information like duration of your trip, purpose of visit, detailed travel plan, financial sufficiency, etc.
• Cover letter for business visa: A business visa cover letter must include the nature of your business, the meetings or conferences you have scheduled, other business activities planned, how Japan will benefit from your business, etc.
• Cover letter for student visa: A cover letter for student visa must comprise of your educational background, intention and reason to study in Japan, career goals, promise to comply with Japanese visa norms etc.
• Cover letter for work visa: A cover letter for work visa must highlight your skills, credentials, educational background, work experience, etc. You must also provide details of your employment contract and your proficiency in Japanese.
• Cover letter for dependent visa: A dependent visa cover letter must emphasise the applicant’s relationship with sponsor, their financial dependence, sponsor’s residency status, sponsor’s accommodation details, etc.
• Cover letter for spouse visa: A cover letter for spouse visa must highlight the applicant’s and spouse’s personal information, their marriage, the spouse’s residency status in Japan, and any supporting evidence to prove the genuinity of their marriage.
• Cover letter for Australia Tourist Visa
• Cover letter for Schengen Visa
• Cover letter for Visa Application
• Cover letter for UK Visa

Final Checklist For Writing a Cover Letter for Japan Visa

Below is a checklist to ensure that you have not left out any important elements in your cover letter:

• Have you clearly stated your purpose of visit?
• Is the cover letter addressed to the appropriate person?
• Have you provided your personal details and contact information?
• Did you clearly express your commitment to abide by and respect the Japanese laws and customs
• Have you concluded and closed the letter on a positive note?

Yes, it is mandatory for Indians requesting a Japanese visa to submit a cover letter.

You can refer to templates, formats and samples for writing your cover letter. However, you must personalise them to stand out and increase your authenticity as an applicant.

Yes, you can definitely submit your cover letter in English.

Definitely not. In fact, it will increase your chance of getting your visa request approved. You can elaborate on your familiarity with the country, point out positive experiences as well as highlight your interest in exploring Japan further.

The ideal page limit for a cover letter for Japan visa is one page.

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Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.

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Philpad » Visa » Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Estimated reading time: 5 minutes

We are sharing here our Japan tourist visa cover letter sample to guide fellow travelers and tourist visa applicants.

Many readers have been requesting to post the cover letter we used on our tourist visa application, so here I am posting the cover letter I made for my sister.

As mentioned, we successfully got our Multiple Entry Visa even though it was our first time applying for a Japanese tourist visa.

If you want to know how our visa got approved and how we got a multiple entry visa, please visit this page: “How I Got My Japan Multiple Entry Visa in One Shot.”

Table of Contents:

What is a Visa Cover Letter?

A visa cover letter is submitted with your documents for visa application. The cover letter is a formal way to introduce yourself, to express the purpose of your travel, why you want to visit the country, the places you plan to see, and your sincere intention to return to your home country.

How to Write a Visa Cover Letter?

Step 1: address your letter to the proper embassy.

Write the correct address of the embassy of the country where you choose to apply for a travel visa. Verify the updated information before you print out your letter.

Step 2: Introduce yourself briefly

Introduce yourself and state the main subject of your letter (you’re applying for a tourist visa to travel to Japan.)

Step 3: Mention the purpose of your travel

Express the purpose of your travel and share an overview of your itinerary. Talk about the sites you wish to explore and the activities you plan to do in the country you will be visiting.

Step 4: Indicate how you will support your travel

If you’re paying for all your travel expenses, accommodations, and pocket money, share about your job or mention that you have attached your bank certificate. Prove that you are financially stable and capable of supporting yourself and your travel.

If someone is sponsoring your trip, explain your relationship with your sponsor and why they will shoulder your travel expenses.

Step 5: Show strong proof you will return to your home country

It will be helpful if you mention the other countries you have visited in the past and your other travel visas. Attaching supporting documents such as employment certificate, business permits, tangible assets, and income tax return also show strong ties to your home country.

Japan Tourist Visa Cover Letter Sample and Format

Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Dear Sir/Madam,

Kon’nichiwa!

My name is Lauren Park, with Passport Number: CB8787888, and I am requesting a tourist visa to travel to Japan.

It’s always been my dream to visit Japan someday. I am fascinated by its warm culture and heritage. I want to explore its ancient Shrines and Temples. I hope to see the Cherry Blossoms and the beautiful city of Tokyo. I am thrilled to see Japan’s Disneyland and wait for the night’s incredible fireworks.

I am looking forward to riding a Bullet Train and seeing Osaka. I am excited to be at Universal Studios. To be exploring the stunning places of Kyoto and Nara is on my Bucket List, too.

All my supporting documents and visa application are attached below.

• Philippine Passport
• Visa Application Form
• Original Birth Certificate
• Daily Schedule in Japan
• Original Bank Certificate
• Income Tax Return
• Certificate of Employment
• Roundtrip Airline Ticket

I am hoping for your kind consideration. Japan will always be special in my heart. I hope I will be able to travel and explore its beauty.

Sincerely yours,

Lauren Park

Important Notes:

Please do not copy the sample cover letter above. It is just a guide, and DO NOT submit it exactly as it is.

Just imagine the readers who do that, and you all would have the same cover letter. That would be risky on your application.

Make sure you write your own cover letter following what’s in your heart and following your itinerary or plans to travel to Japan.

Why should you submit a Cover Letter for Japan Tourist Visa?

Even though a Cover Letter is not one of the primary requirements and documents needed for a Japanese tourist visa application. It is usually attached when applying for your second application or applying for a Multiple Entry visa.

However, I recommend you also attach a Cover Letter even if it is your first time applying for a tourist visa and even if you are not aiming for a multiple entry visa.

A Cover Letter is a formal way of you letting the embassy knows your keen reasons and intention to visit and travel to Japan. It is a way of telling the consul why you love to travel to Japan.

So, I think it is an advantage to help get your visa approved successfully.

Visa applications like Schengen member countries require a Cover Letter as part of the document checklist. It is beneficial if you make one for your visa application.

It is not so difficult to create anyway. It will only take a few minutes of your time. Besides, seeing Japan is priceless.

Japan Visa Helpful Articles:

• Japan Visa Schedule of Stay Sample
• Japan Tourist Visa Requirements in the Philippines
• Japan Travel Blog and Guide with Itinerary
• How to Get JR Pass in the Philippines

Disclaimer: This article is for information purposes only and should not be taken as visa expert advice. The author only shared her experience about visa cover letters. It doesn’t guarantee the same results.

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Fehl is the founder of Philpad and has been writing online for 12 years. She has a bachelor's degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and discover new places.

10 thoughts on “Japan Tourist Visa Cover Letter Sample (Use One for Your Application)”

Hello Ms. Fehl, me and my family are applying for single entry Visa. 3 people are applying that already includes me. How should we write our cover letter? is it alright to have the same contents of letter or do we have write different letters for each of us? Thank you so much!

Good day! Our Travel date is on March 1 to 6 this 2020. We already have plane ticket as well as hotel. All are paid na po. Visa nalang kulang. However, ma la late and uwi sa Pinas yung husband ko dahil nasa port sila ng China. Hndi sila pwede umuwi dahil sa corona virus. So sa Australia pa sila uuwi. 23 or 24 pa sila lalapag ng Pilipinas. Mag apply kami kinabukasan or that day mismo. Possible po kaya na makuha namin agad yung result ng visa application namin kung sa last week ng February kami mag apply? Sayang namn kasi lahat is ready na Visa nalang

Hi 🙂 Possible naman na makuha na ang visa nyo if Feb. 25 kayo apply

I’m a multiple visa holder, too, and I will apply for my son (first time). Should I write a cover letter on his behalf? My son is a minor. Thanks!

Yes, it will help the application 🙂

Thank you. Follow up question, is it advisable to submit also round trip airline tickets? We will be there for just a week. Thanks, again!

I have a question, should this be handwritten or computerized???

I did mine computerized. Include your signature at the end

Hi Ms. Fehl! What was the latest time to get your visa? I mean my flight is on May 24-28. Can I apply for a visa by next week? I went to Japan last 2018 and they granted me a single entry visa and now I’m trying my luck to get a multiple visa, should I get my visa na ba? Hope you will noticed this. Thank you so much in advance.

Hi Yanna 🙂 Best time to apply for a visa is 3 months before your travel date. In your case, yes you can already apply 🙂

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Japan Tourist Visa for Indians: Requirements and How To Apply (2024).

. Applying for a visa sucks. In this post, I simplify the Japan tourist visa for Indians. This includes the Japan visa requirements for Indian citizens, Japan visa fees for Indian passport holders, where to apply for a Japan visa in India, and whether it’s possible to get a Japan visa on arrival for Indians.

Until 2016, scoring a Japan visa on an Indian passport was extremely tedious. You had to show an invitation letter from a sponsor in Japan, and from what I’ve heard, visa applications were lengthy and often rejected.

Is it easy to get Japan tourist visa for Indian citizens now (in 2024)?

Good news! Although Japan still doesn’t offer visas on arrival for Indians, it is now possible for Indian nationals to apply for a Japan tourist visa (short-term visa) without a local sponsor. The Japan visa requirements for Indians have become pretty straightforward, with typically a processing period of 4 working days at VFS Japan – the official visa application centre for the Japan Embassy in India .

My personal experience with scoring a Japan tourist visa from India

I scored a single-entry Japan visa on my Indian passport, which allows me to stay in the country for 30 days. I was given upto 2.5 months from the application date to use it.

Here are the requirements and step-by-step process for a Japan tourist visa for Indians :

Step #1: Find the Japan Visa VFS Centre closest to your passport address

 step #2 (if #1 doesn’t work): post your japan visa application through specific blue dart centres, step #3: download the japan tourist visa application form on the vfs japan website, step #4: japan visa photo requirements, step #5: clearly write a simple cover letter, including your trip itinerary, step #6: show confirmed flight and hotel bookings, step #7: get your financial documents in order.

• Summing up the process for getting a Japan visa

Do Indians need a visa for Japan? Yes. All applications are to be made via VFS Japan.

Although my passport address is that of Dehradun, I’ve managed to score a Schengen Visa from VFS centres in Mumbai and Goa multiple times. I hate going to Delhi, so I confidently tried to file my visa application at VFS Japan in Mumbai too. But no matter how much I pleaded, they just wouldn’t bend their rules.

They gave me two choices: Either produce a concrete address proof for my residence in Mumbai (only an electricity bill or property papers in my name, or in that of my relatives / landlord were acceptable). Or apply in Delhi. I didn’t have a choice but to go to Delhi, where the process was seamless.

See the entire list of VFS Japan Centres in India.

A handful of second-tier cities now have designated Blue Dart centres, from where you can courier your Japan visa application. The processing time is two days longer, and you must send your primary and any additional documents exactly as stated on the VFS website – remember you won’t get your India to Japan visa if you don’t follow the rules!

For the Japan tourist visa from India, check the Japan visa Blue Dart centres and postal guidelines

Remember that Japan offers various types of visas, and this guide is specifically for visas applied for tourism purpose. The visa application form for Japan is pretty short, but make sure you fill all the sections. Under the guarantor / reference in Japan section, fill the address and contact details of your first accommodation in Japan.

Fill the Japan visa form online , then save, print and sign it. Or download and print the form first, then fill and sign.

Unlike other embassies, the Japanese embassy and therefore the Japan VFS centre are very specific about the kind of passport photo you need. It must be 2×2 inches – unlike any other passport size photos – and your face should be clearly visible. Luckily the VFS Centres in Mumbai and Delhi have a photo booth and I was able to get mine clicked the required way immediately; it costs more than doing it outside though.

Read about the exact photo specifications for a Japan visa .

The cover letter is an important part of the Japan visa application. You need to include your travel dates for Japan and why you’re going to the country. Highlight your trip itinerary clearly. I also included names of major countries I hold visas to, or have in the past, including the US, Canada, Australia and Europe. Applicants with a strong travel record always stand a higher chance of scoring a Japan visa, especially as an Indian passport holder.

There’s no getting around this; I had to show confirmed hotel reservations at the time of applying for my visa when I hadn’t even started planning my trip! As always, booking.com came to my rescue – I looked for accommodations that offered free cancellation, and better yet, didn’t need a credit card to be booked.

I showed a confirmed return flight ticket. If your dates are open, you could try looking for a flight that offers full refund upon cancellation and book it with a credit card.

As with most other visa applications for Indian passport holders, you need to show your recent 3-month bank statements, last year’s income tax return and any other supporting financial documents. The goal is to show that you can cover your travel expenses while in the country.

My bank balance is usually pretty low, so I make it a point to include my fixed deposit summary, or ask a friend to temporarily lend me money in my account 😉 For an expensive country like Japan, I would aim to show a balance of 1-2 lakhs in my account, plus savings.

Also read: How I’m Funding my Japan Trip – and My Travels Around the World

Summing up the process for getting a Japan tourist visa

• Find a VFS centre close to your home 
• Download the application form from the VFS or apply online on the website: Apply here
• Ensure you have a valid passport (6 months or more to expire)
• Get two passport size photos as per the specification given above
• Write a cover letter describing your itinerary
• Show proof of air tickets and hotel bookings
• Show proof of sufficient fund 
• Pay the visa fees based on the type of visa you have applied for
• Book an appointment for submitting the application
• Track the application – and voila, if all the documents are valid you should receive the visa within 5-7 working days

Other things to note

Pay the japan visa fee in indian rupees.

The Japan tourist visa fees in Indian rupees is only INR 550 (plus service charge by VFS Japan), both for a single and multiple entry visa.

If applying for a multiple-entry Japan visa, include ITRs for 3 years

When trying to apply for a multiple-entry visa, I was told at VFS Japan (it’s not mentioned on their website) that I needed to submit 3 years of income tax returns to be eligible for a multiple-entry visa! This makes sense if you plan to pop by to South Korea nearby.

You don’t need an appointment to apply for a Japan tourist visa for Indians at VFS Japan

You don’t need an appointment to file your Japan visa application at the VFS Japan centre. But note that they don’t allow any electronic devices – camera, laptop, battery packs etc – inside. I could take in my phone, but they told me to keep it off.

It’s best to carry only your documents and phone – both for submission and collection – to avoid any security hassle. Unfortunately there seemed to be nowhere to store your belongings at the VFS Centre.

See the complete document checklist for your Japan visa application .

You can track your application online

You can opt for your passport to be couriered to your address, but I always prefer to collect it in person if I can. Either way, you can track your Japan visa application online . The Japan visa processing time – India is typically 3 working days.

Mine was ready for collection on the 4th working day, including the day of submission at VFS Japan in Delhi. Good luck with yours!

Immigration at Tokyo Airport

Entering Japan with my single-entry tourist visa was a breeze! I was asked no questions by the immigration officer before being stamped in. However, during check-in, my airline did ask for my return flight ticket. It’s a good idea to keep that and your first hotel booking handy.

For more information about the Japan Visa application, please refer to FAQs on the VFS Japan website. If you have specific questions about the Japan visa process for Indians, you can contact VFS Japan or Japan Embassy by phone or email.

FAQs about Japan tourist visa for Indians

Is japan giving tourist visas now.

Japan has re-opened its borders effective from 11th Oct’22, so yes, we can plan a trip to Japan again!

How much does the Japan visa cost for Indians?

Online resources suggest many different visa fees, but  a single entry or multiple entry tourist visa fees is only Rs 550. See the latest fee on the VFS website here .

How much bank balance is required for a Japan tourist visa?

As mentioned above, I would suggest showing bank balance of anywhere between 1-2 lakhs .

Is visa refusal common for Japan?

I haven’t come across anyone whose visa was rejected. Just make sure you have all your documents and forms in order – the Japanese are quite specific about what they need!

Do Indians need a transit visa for Japan?

If you’re passing through and stay within the airport, you don’t need a transit visa. I’ve transited through Tokyo a couple of times, and enjoyed the uniquely Japan toilet facilities at the airport!

Got any other tips to apply for a Japan tourist visa for Indians?

Tips for other tourist visas for indian citizens.

Requirements for a US tourist (B1) visa for Indians

Tips to get a Canada tourist visa on an Indian passport

How to score a Schengen visa to travel in Europe

Is it worth getting an E-visa for Georgia with the deporting of Indians at Tbilisi Airport?

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Welcome to my blog, The Shooting Star. I’ve been called a storyteller, writer, photographer, digital nomad, “sustainability influencer,” social entrepreneur, solo traveller, vegan, sustainable tourism consultant and environmentalist. But in my heart, I’m just a girl who believes that travel – if done right – has the power to change us and the world we live in.

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28 comments.

This is so helpful! X

I’m glad to hear that 🙂 Planning to visit soon?

Wow! All the information you give the way you give it, makes it totally easy and transparent. Yes, Japan visa fee is quite low when compared to other countries. I went through your post on advantages of having a long term US / Schengen /Australian / Canada visa etc. It was great. 🙂

Mission accomplished! I hate that the Indian passport can make things seem very cumbersome; hope to break down these processes so more of us can travel 🙂 That reminds me, I must update that big visa post.

This is a super ! Thank you for the abundance of helpful information.

Glad you found it helpful, Radhika!

Hi Shivya, I stumbled upon your post while researching about travelling to japan and i had a question regarding the flight tickets?How do we book cancellable flight tickets any suggestions and will a reservation do or do we we confirmed flight tickets.What happens if the visa gets rejected and you have confirmed flight tickets?

Just applied for a Japanese tourist visa on Mar 9th. Today is the 3rd working day from the date of application. So far the tracker on VFS site still says that the application is forwarded to Japanese embassy. Keeping my fingers crossed.

I hope you got it on the 4th working day like I did?

That was another wonderful travel tips. Japan is actually a dream destination of mine. Thanks for the information.

It’s so worth a visit. Hope this post helps when the time comes!

• Pingback: How I Manage Visas on My Indian Passport As I Travel Around the Globe. | The Shooting Star

Beautiful post thanks for sharing n keep it up thanks a lot

The article is amazing, well researched and very informative.

Thanks for the post. 🙂

Is income tax returns and job proof mandatory ??

Japan is actually a dream destination of mine. Thanks for the information.

hi. this was really helpful, but i had few questions, I just graduated and I use My dad’s bank account and I don’t have one, in such case what do I do?

i got my japanese visa using your guidance.. thank you much a lot

What will i need to write in guarantor/inviter in the form ? And if i am visiting multiple cities do i need to write the names of all the hotels ?

Hi Great post, it helped me to arrange documentation

Thanks for the consolidated info. Your post came up in the first page of google search. Good work Shivya! Happy traveling 😊

Thanks , Its Really helpful… can you include the letter format also?

I’ve applied for my Japan Visa!! Hopefully I get them.

Its been 15 days since we submitted our Application at VFS for Tourist Visa, After checking VFS site for status update, its showing your application forwards to Japan embassy. Please guide why they are taking this long

I like reading your passion for travelling. I also have traveled some countries. In March 31st 2019, I came back to India after traveling to Japan – from down-south Nagasaki to Tokyo via all the places in between – and alone, for a period of one month (the entire tour itinerary was chalked out by me). Of course I had a lot of friends during my journey in Fukuoka, Hakata, Nagasaki, Hiroshima, Miyajima, Nara, Himeji, Kobe, Osaka, Kyoto, Nagoya and Tokyo. As is normally known/advertised it did not cost me much money truly though I have traveled by Shinkansen four times and every other vehicle available in Japan and also tasted famous foods there in various places. In July 2019, I am going to Tokyo again for visiting Tokyo and Sapporo/Hokkaido. I like travelling and eating. The difference is I am non-veg, though do not smoke and very seldom enjoy hard drinks – even in the cool temperature in March. If you have traveled northern Japan, please share your experience. Pradip Kumar Basu, Kolkata, India

Hi Thanks for the detailed info, one of the requirement on the document states “Reservation certificate” what exactly is that and how can we obtain it?

Hello Shivya, Please let me know, do I need to submit employment letter / leave letter from employer / NOC for applying Japan Tourist visa (single entry) ? Please confirm. Thanks in advance. Regards, Payel Bhattacharyya

This was very helpful! Thank you for sharing this. Would you be able to list the documents that we need to submit the along with the application?

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Cover Letter for Visa Application Japan

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Desire to visit Japan? Japan, an innovative and wonderful island country in East Asia, is world-famous for its innovation, technology, anime, cherry blossoms, vibrant history, rich cultural heritage, and beautiful castles. Having an excellent education system, universities in Japan offer a diverse range of courses, vibrant student lives, various scholarships, global networking opportunities, post-study work permits, and a warm and welcoming environment for international students. From Mount Fuji to Tokyo Tower, Osaka Castle to Tempozan Giant Ferris Wheel, and the Island Shrine of Itsukushima to Tokyo Disneyland, Japan attracts millions of tourists from all over the globe. Whether you want to go to Japan for higher studies, business, exploring various places, visiting someone, or any other purpose, Japan welcomes you with open arms. On a valid Japan visa, you can travel and explore different places in Japan. To apply for a Japan visa, you must write a cover letter for visa application to Japan, which might be a little challenging for you. If you face difficulties or feel frustrated while crafting it, you can get help from our best cover letter writing services in India . Contentholic is India’s top cover letter writing agency , known for its commitment to quality and timely delivery. A Japanese visa Cover Letter is a personalized letter addressed to the embassy or consulate of Japan. It shows your intentions, purpose for visiting Japan, itinerary, financial situation, and strong ties to your home country. It typically helps the immigration officials of Japan to decide whether to allow you to visit Japan or reject your plea for a Japan visa. With the help of our experienced cover letter writers , you can easily get approval for a Japan visa. So, if you need cover letter writing help, avail our cover letter writing services , and embark on a journey full of experiences- Avail Now!    

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Frequently Asked Questions (FAQS) for Japanese Cover Letter for Visa Application

Why should i provide a cover letter for a japan visa application.

You should provide a cover letter for a Japan visa application because it helps the embassy or consulate of Japan to decide whether to grant you a Japan visa or reject your application.

Which types of cover letters for Japan visas do you provide?

At Contentholic, we provide various types of cover letters for Japan visas, such as:

• Cover letter for Japan student visa
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• Cover letter for Japan dependent visa

Name some top cities in Japan for international students to pursue higher studies.

Tokyo, Osaka, Kyoto, Fukuoka, Sapporo, Hiroshima, Tsukuba, Nagoya, and Sendai are some of the top cities in Japan for international students to pursue higher studies.

Can I get a plagiarism-free cover letter for a Japan visa?

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Not sure about other cover letter writing agencies, but we at Contentholic provide free revisions for our professional writers’ written cover letters.

Are international students allowed to work while studying in Japan?

International students are permitted to work up to 28 hours per week during their academic session and 40 hours per week during their academic breaks in Japan.

Do I need to learn Japanese to study in Japan?

You don’t need to learn Japanese to study in Japan, as Japan offers various English-taught programs.

Is Japan a safe country to visit?

Japan is one of the safest countries in the world to visit. So, you can travel to Japan without any worries.

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