application letter for unadvertised job sample

Written Samples

15 sample cover letters for unadvertised jobs.

Uncovering the hidden job market can be a game-changer in your job search.

Many positions are filled without ever being publicly advertised, leaving savvy job seekers with a golden opportunity to stand out from the crowd.

Sample Cover Letters for Unadvertised Jobs

The key to tapping into this treasure trove of unadvertised roles is a well-crafted cover letter that showcases your unique value proposition and demonstrates your genuine interest in the company.

In this article, we present 15 sample cover letters designed to help you make a lasting impression and secure your dream job, even when it’s not openly advertised.

Sample Cover Letter 1

Subject: Experienced Marketing Manager Seeking New Challenges

Dear [Hiring Manager],

As a seasoned marketing professional with over a decade of experience in brand management and digital marketing, I am excited to express my interest in joining your esteemed organization. Throughout my career, I have consistently delivered innovative marketing strategies that have driven brand awareness, increased customer engagement, and boosted revenue growth.

My expertise spans various facets of marketing, including market research, content creation, social media management, and data analytics. I am particularly skilled in developing and executing integrated marketing campaigns that leverage multiple channels to reach target audiences effectively.

I am drawn to your company’s reputation for excellence and its commitment to pushing the boundaries of innovation. I believe my skills and experience align perfectly with your organization’s values and goals, and I am confident that I can contribute significantly to your marketing efforts.

I would welcome the opportunity to discuss how my expertise can help elevate your brand and drive business growth. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your dynamic team.

[Your Name]

Sample Cover Letter 2

Subject: Accomplished Sales Professional Seeks New Opportunity

With a proven track record of exceeding sales targets and building long-lasting client relationships, I am writing to express my strong interest in joining your sales team. Throughout my career, I have consistently demonstrated the ability to identify new business opportunities, negotiate complex deals, and drive revenue growth.

My experience spans various industries, including [relevant industries], where I have honed my skills in consultative selling, account management, and client retention. I am adept at understanding clients’ unique needs and tailoring solutions that address their pain points effectively.

I am particularly drawn to your company’s stellar reputation in the industry and its commitment to delivering exceptional customer service. I believe my customer-centric approach aligns perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help expand your client base and drive sales growth. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your high-performing sales team.

Best regards,

Sample Cover Letter 3

Subject: Experienced Software Engineer Seeking New Challenge

As a passionate software engineer with over [number] years of experience in developing robust and scalable applications, I am excited to express my interest in joining your innovative technology company. Throughout my career, I have consistently delivered high-quality software solutions that have enhanced user experiences and driven business success.

My expertise spans various programming languages and frameworks, including [relevant languages/frameworks], and I have a proven track record of collaborating with cross-functional teams to deliver projects on time and within budget. I am particularly skilled in [specific areas of expertise], and I am always eager to learn and adopt new technologies to stay at the forefront of the industry.

I am drawn to your company’s reputation for innovation and its commitment to pushing the boundaries of what’s possible with technology. I believe my skills and experience align perfectly with your organization’s mission, and I am confident that I can contribute significantly to your development efforts.

I would welcome the opportunity to discuss how my expertise can help drive your company’s technology initiatives forward. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your talented team.

Sample Cover Letter 4

Subject: Experienced Financial Analyst Seeks New Opportunity

With a strong background in financial analysis and a proven track record of driving data-driven decision-making, I am writing to express my keen interest in joining your finance team. Throughout my career, I have consistently demonstrated the ability to analyze complex financial data, develop accurate forecasts, and provide strategic recommendations that have helped organizations optimize their financial performance.

My experience spans various industries, including [relevant industries], where I have honed my skills in financial modeling, budgeting, and risk assessment. I am adept at collaborating with cross-functional teams to identify cost-saving opportunities and implement effective financial strategies.

I am particularly drawn to your company’s strong financial position and its commitment to maintaining the highest standards of fiscal responsibility. I believe my analytical mindset and attention to detail align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued financial success.

I would welcome the opportunity to discuss how my skills and experience can help support your financial goals and drive long-term growth. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your highly respected finance team.

Sample Cover Letter 5

Subject: Experienced HR Professional Seeking New Challenge

As a seasoned human resources professional with over [number] years of experience in talent acquisition, employee relations, and organizational development, I am excited to express my interest in joining your HR team. Throughout my career, I have consistently demonstrated the ability to develop and implement effective HR strategies that have enhanced employee engagement, improved retention, and supported business objectives.

My expertise spans various facets of HR, including recruiting, onboarding, performance management, and employee training and development. I am particularly skilled in fostering positive employee relations and creating inclusive work environments that promote diversity, equity, and belonging.

I am drawn to your company’s reputation as an employer of choice and its commitment to investing in its people. I believe my people-centric approach and passion for employee development align perfectly with your organization’s values, and I am confident that I can contribute significantly to your HR initiatives.

I would welcome the opportunity to discuss how my expertise can help support your talent management strategies and drive organizational success. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your dedicated HR team.

Sample Cover Letter 6

Subject: Experienced Project Manager Seeks New Opportunity

With a proven track record of successfully leading complex projects from inception to completion, I am writing to express my strong interest in joining your project management team. Throughout my career, I have consistently demonstrated the ability to plan, execute, and deliver projects on time, within budget, and to the highest quality standards.

My experience spans various industries, including [relevant industries], where I have honed my skills in project planning, risk management, stakeholder communication, and team leadership. I am adept at collaborating with cross-functional teams to identify project goals, develop comprehensive project plans, and ensure successful project outcomes.

I am particularly drawn to your company’s reputation for excellence in project delivery and its commitment to continuous improvement. I believe my results-oriented approach and attention to detail align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help drive your projects to success and support your organizational goals. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your high-performing project management team.

Sample Cover Letter 7

Subject: Experienced Graphic Designer Seeking New Challenge

As a creative and versatile graphic designer with over [number] years of experience in developing visually compelling designs across various media, I am excited to express my interest in joining your design team. Throughout my career, I have consistently delivered innovative design solutions that have enhanced brand identities, engaged target audiences, and supported marketing objectives.

My expertise spans various areas of graphic design, including branding, print design, digital design, and packaging. I am particularly skilled in using Adobe Creative Suite to create visually appealing designs that effectively communicate brand messages and resonate with target audiences.

I am drawn to your company’s reputation for pushing the boundaries of creativity and its commitment to delivering exceptional design work. I believe my passion for design and ability to think outside the box align perfectly with your organization’s values, and I am confident that I can contribute significantly to your design efforts.

I would welcome the opportunity to discuss how my skills and experience can help elevate your brand and support your marketing initiatives. Please find attached my resume and portfolio for your review. Thank you for considering my application, and I look forward to the possibility of joining your talented design team.

Sample Cover Letter 8

Subject: Experienced Customer Service Representative Seeks New Opportunity

With a strong track record of delivering exceptional customer service and resolving complex customer issues, I am writing to express my keen interest in joining your customer service team. Throughout my career, I have consistently demonstrated the ability to build positive relationships with customers, effectively communicate solutions, and go above and beyond to ensure customer satisfaction.

My experience spans various industries, including [relevant industries], where I have honed my skills in active listening, problem-solving, and conflict resolution. I am adept at handling high-volume customer inquiries across multiple channels, including phone, email, and live chat while maintaining a professional and empathetic demeanor.

I am particularly drawn to your company’s reputation for providing outstanding customer service and its commitment to putting customers first. I believe my customer-centric approach and passion for helping others align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help support your customer service goals and enhance the overall customer experience. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your dedicated customer service team.

Sample Cover Letter 9

Subject: Experienced Data Analyst Seeking New Challenge

As a data-driven professional with over [number] years of experience in leveraging data to drive business decisions, I am excited to express my interest in joining your data analytics team. Throughout my career, I have consistently demonstrated the ability to collect, analyze, and interpret complex data sets, and provide actionable insights that have helped organizations optimize their operations and improve their bottom line.

My expertise spans various areas of data analytics, including data mining, statistical analysis, data visualization, and predictive modeling. I am particularly skilled in using tools such as [relevant tools/software] to uncover meaningful patterns and trends in data and communicate findings to both technical and non-technical stakeholders.

I am drawn to your company’s reputation for being a data-driven organization and its commitment to leveraging data to drive innovation and growth. I believe my analytical mindset and passion for turning data into insights align perfectly with your organization’s values, and I am confident that I can contribute significantly to your data analytics efforts.

I would welcome the opportunity to discuss how my skills and experience can help support your data-driven initiatives and drive business success. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your talented data analytics team.

Sample Cover Letter 10

Subject: Experienced Content Writer Seeks New Opportunity

With a proven track record of creating compelling and engaging content across various platforms, I am writing to express my strong interest in joining your content creation team. Throughout my career, I have consistently demonstrated the ability to develop content strategies, write captivating copy, and collaborate with cross-functional teams to deliver content that resonates with target audiences and supports business objectives.

My experience spans various industries, including [relevant industries], where I have honed my skills in copywriting, editing, content marketing, and SEO. I am adept at adapting my writing style to suit different audiences and platforms, and I have a keen eye for detail and a commitment to producing high-quality content.

I am particularly drawn to your company’s reputation for creating innovative and impactful content and its commitment to storytelling. I believe my creative mindset and passion for crafting compelling narratives align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help elevate your brand and support your content marketing efforts. Please find attached my resume and writing samples for your review. Thank you for considering my application, and I look forward to the possibility of joining your talented content creation team.

Sample Cover Letter 11

Subject: Experienced Event Planner Seeking New Challenge

As a highly organized and creative event planner with over [number] years of experience in planning and executing successful events, I am excited to express my interest in joining your event management team. Throughout my career, I have consistently demonstrated the ability to conceptualize, plan, and deliver events that exceed client expectations and create memorable experiences for attendees.

My expertise spans various types of events, including conferences, product launches, corporate meetings, and social events. I am particularly skilled in managing event logistics, negotiating with vendors, and coordinating with cross-functional teams to ensure seamless event execution.

I am drawn to your company’s reputation for producing high-profile and innovative events and its commitment to pushing the boundaries of what’s possible in the events industry. I believe my attention to detail, problem-solving skills, and passion for creating unforgettable experiences align perfectly with your organization’s values, and I am confident that I can contribute significantly to your event planning efforts.

I would welcome the opportunity to discuss how my skills and experience can help bring your event vision to life and support your business objectives. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your talented event management team.

Sample Cover Letter 12

Subject: Experienced Social Media Manager Seeks New Opportunity

With a strong track record of developing and executing successful social media strategies, I am writing to express my keen interest in joining your social media team. Throughout my career, I have consistently demonstrated the ability to grow my social media presence, engage target audiences, and leverage social platforms to support marketing objectives and drive business growth.

My experience spans various industries, including [relevant industries], where I have honed my skills in social media management, content creation, community management, and social media analytics. I am adept at using social media tools and platforms to monitor trends, analyze performance metrics, and optimize social media campaigns for maximum impact.

I am particularly drawn to your company’s strong social media presence and its commitment to using social platforms to build meaningful connections with customers. I believe my creative approach to social media and passion for building engaged communities align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help elevate your brand on social media and support your digital marketing efforts. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your dedicated social media team.

Sample Cover Letter 13

Subject: Experienced Accountant Seeking New Challenge

As a detail-oriented and highly analytical accountant with over [number] years of experience in financial reporting, budgeting, and auditing, I am excited to express my interest in joining your accounting team. Throughout my career, I have consistently demonstrated the ability to maintain accurate financial records, ensure compliance with accounting standards, and provide valuable insights to support financial decision-making.

My expertise spans various areas of accounting, including general ledger management, financial statement preparation, tax compliance, and cost accounting. I am particularly skilled in using accounting software such as [relevant software] to streamline processes, improve efficiency, and ensure data accuracy.

I am drawn to your company’s reputation for maintaining the highest standards of financial integrity and its commitment to providing accurate and timely financial information. I believe my strong work ethic, attention to detail, and passion for numbers align perfectly with your organization’s values, and I am confident that I can contribute significantly to your accounting efforts.

I would welcome the opportunity to discuss how my skills and experience can help support your financial operations and contribute to your organization’s success. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your respected accounting team.

Sample Cover Letter 14

Subject: Experienced Operations Manager Seeks New Opportunity

With a proven track record of optimizing operations, driving process improvements, and leading cross-functional teams, I am writing to express my strong interest in joining your operations team. Throughout my career, I have consistently demonstrated the ability to analyze operational processes, identify areas for improvement, and implement solutions that enhance efficiency, reduce costs, and improve overall performance.

My experience spans various industries, including [relevant industries], where I have honed my skills in operations management, supply chain optimization, inventory management, and project management. I am adept at collaborating with stakeholders across different functions to align operational strategies with business objectives and drive continuous improvement.

I am particularly drawn to your company’s commitment to operational excellence and its focus on delivering high-quality products and services to customers. I believe my strategic mindset, problem-solving skills, and passion for driving results align perfectly with your organization’s values, and I am excited about the prospect of contributing to your continued success.

I would welcome the opportunity to discuss how my skills and experience can help optimize your operations and support your business goals. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your high-performing operations team.

Sample Cover Letter 15

Subject: Experienced Business Development Manager Seeking New Challenge

As a results-driven business development professional with over [number] years of experience in identifying new business opportunities, building strategic partnerships, and driving revenue growth, I am excited to express my interest in joining your business development team. Throughout my career, I have consistently demonstrated the ability to develop and execute effective business development strategies that have expanded market share, increased customer acquisition, and boosted profitability.

My expertise spans various industries, including [relevant industries], where I have honed my skills in market research, lead generation, relationship building, and contract negotiation. I am particularly skilled in identifying untapped market opportunities, developing compelling value propositions, and closing complex deals.

I am drawn to your company’s reputation for innovation and its commitment to driving sustainable business growth. I believe my strategic thinking, persuasive communication skills, and passion for building long-term partnerships align perfectly with your organization’s values, and I am confident that I can contribute significantly to your business development efforts.

I would welcome the opportunity to discuss how my skills and experience can help drive your business growth and support your strategic objectives. Please find attached my resume for your review. Thank you for considering my application, and I look forward to the possibility of joining your dynamic business development team.

A well-written cover letter is a powerful tool for tapping into the hidden job market and securing your dream role, even when it’s not openly advertised.

By showcasing your unique value proposition, demonstrating your genuine interest in the company, and aligning your skills and experience with the organization’s needs, you can make a lasting impression on hiring managers and increase your chances of landing an interview.

Use these 15 sample cover letters as inspiration to craft your compelling message and take your job search to the next level.

• Career blog
• Resumes & CV's
• Job Applications

minute read

How to apply for unadvertised jobs: the cover letter that opens doors

Found your perfect company but they are not currently hiring? Apply for unadvertised jobs with this cover letter so you can land your dream role.

When you find that rare company that you really want to work for its a big deal. Whether it is perfect for your first big break or its the ideal organisation to take you up that next rung in your career, the right company can ignite a passion for your future and motivate you to be the best you can be.

But this can all come crashing down when you find that all their positions are filled and there are no current job openings.

So what should you do about this? Sit tight and wait for a position to come available or something else?

In this post we will explore that ‘something else’ you need to do – plus how to make it happen.

Let’s start by tackling the first big question.

Is it worth your time reaching out to an organisation when they don't have any job postings?

The answer to this is a resounding yes and there are three main reasons for this.

Most positions aren’t advertised

It is estimated that 70% of positions are never advertised . This may seem hard to believe at first but when you think a little deeper it becomes obvious why this is the case.

To the outside world it may look like there are no opportunities within a company if their vacancies page is empty but on the inside any or all of these things will actually be happening.

• People are taking retirement or resigning due to factors such as taking a new job elsewhere, moving to another location, or making a career change.
• Some will unfortunately be struggling with their role and are about to lose their job or be deployed elsewhere in the organisation.
• Others will be flying high and are about to be promoted, leaving a gap to be filled behind them.
• Then there is organisational change that will involve recruitment such as new projects and business being won, products ready to be taken to market, services that need developing, or restructuring of departments and or teams.

Can you see how a timely application from a qualified candidate could be warmly welcomed, eliminating the need to advertise or instruct recruitment consultants and pay their high fees? 

There’s far less competition when you apply for unadvertised jobs

Despite the fact that most jobs never get advertised, most people don’t send speculative applications to companies.

Think about that for a minute.

Your application could be the only one or just one of a handful for a particular opening.

You won’t get lost in the crowd and you will have a much better chance of being considered in the absence of high competition.

You can bypass Applicant Tracking Systems

Most advertised positions will involve adding your details to a company’s Applicant Tracking System.

Whilst these are necessary due to the high volume of applications companies receive today, they can cause serious issues for both the jobseeker and the employer.

Jobseekers need to ensure they submit an ATS friendly resume so they don’t get rejected. If they don’t, employers and recruiters can miss out the best talent just because of design issues.

A speculative application bypasses this and gets straight to the decision makers instead.

Before you rush off though and start reaching out to loads of companies directly, I do have a word of caution.

Don’t apply for unadvertised jobs until you have done this

Whilst a timely application from a qualified candidate will be warmly welcomed, the reverse is also true.

Sending out generic approaches with little thought or research will not get the results that you want and will definitely work against  you.

At best you will be ignored but at worst, they may get irritated which will not help you when there is an advertised vacancy in the future.

Remember, you’re being proactive and trying to ‘sell yourself’ to the company.

To do this effectively you will need to have a good understanding of what the company needs now and provide an answer for a problem they might not currently have (or know they have), but are likely to have in the future.

This all comes down to putting in some research.  Check out their company website, their LinkedIn page, and set up Google alerts for their latest press releases. And don’t forget to reach out to your contacts that may have inside knowledge or even better, a name of someone that could be a mutual acquaintance.

Once you have completed your research, you will be ready to put your killer cover letter together.

The 7 sentence cover letter to use when you apply for unadvertised jobs

The trick to getting this right is having a great balance between selling yourself and using the right tone.

This can be achieved if you follow this formula.

Start with why you are writing to them

These are busy people so you need to get straight to the point to enable them to speed read your application.

Tell them why you want to work specifically for their company 

You need to let them know that you are not desperately sending your resume out to ‘anyone that will have you. ’

“The reasons I want to work here are…” This is where your research is crucial because it proves that you are serious about their company.

Explain what you can offer and why you’re a great fit.

"I offer X years of experience in this particular industry/sector, performing these particular jobs which makes me a great fit to support your organisation and the products/services it delivers."

Give a significant relevant achievement

Be careful to keep this relevant. It doesn't matter how impressive an achievement is, it will have little impact if they can’t see how it could benefit their organisation.

“In particular, one of my biggest achievements to date has been ….. [explain] and I would relish the opportunity to deliver the same results for [their company name].

Point them to your resume

“To gain a quick overview of what my contribution could be, please take a look at my profile on my attached resume.”

You are telling them that your resume has a profile they can speed read plus it will make them curious to take a look.

Add a call to action

“I would welcome the opportunity to speak with you about any current or upcoming positions that may be a great fit for my experience.”

Thank them 

“Thank you for your time and consideration and I look forward to talking with you soon.”

Cover letter sample for how to apply to a company when they are not hiring

So what does this look like in practice then?

To help you put yours together, here is an example of what this looks like as a complete cover letter.

This is based on a Project Manager but you can see how easy it is to adapt to any industry or skill set.

Dear [hiring manager/recruiter’s name]  - you will have gleaned this from your research.

I am writing to enquire about any potential opportunities at [company name] that may fit my skills and experience.

The reason for contacting you specifically is that my research showed that you mainly deal with X projects, which is my main area of interest and expertise.

I offer [insert number of years] years of experience within [name your industry/sector] underpinned by [name specific skills or qualifications].

For example, one of my biggest achievements to date has been the X project where I successfully ….. [explain] and I would relish the opportunity to deliver the same results for [their company name].

To gain a quick overview of what my contribution could be, please take a look at the profile on my attached resume.

I would welcome the opportunity to speak with you about any current or upcoming positions that I could make a positive contribution to.

I appreciate how busy you must be so thank you so much for your time and consideration and I look forward to talking with you soon.

Key Takeaways

Companies are constantly recruiting but typically just a few positions actually make it out on to their career pages or get promoted on job sites.

This means that it is a great idea to reach out to potential employers and apply for unadvertised jobs.

However, you must put in the research so that you can explain why you want to work for them and why you would be a great fit, otherwise you may come across as looking desperate.

If you use this cover letter formula, they will want to snap you up before their competition gets the chance to hire you

Mark Daniel

About the Author

A global resume writer and career coach, Mark is known for his honest, direct, and hard-hitting advice, helping people manage job applications and succeed at interviews. Now based on the Sunshine Coast in Australia, he is the co-founder of Real Life Career Advice and a prolific publisher, contributing to several industry magazines and his daily career advice blog to his 45,000 LinkedIn followers.

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LinkedIn Easy Apply: don’t do it – unless you do this

Expressions of interest jobs (eoi): worth applying or a waste of time.

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• Find a company

Crafting a compelling cover letter for hidden job opportunities

Jan 07, 2020 - updated Aug 27, 2024

Writer, editor and digital content specialist

You’ve found the perfect company. The team is experienced and dynamic, and the mission aligns with your values. You can see yourself there, contributing your skills to help the business succeed. But there’s a catch—there’s no open job that fits you. At least, not yet.

This is a common scenario in job hunting, but it doesn’t mean you have to move on. If you’re passionate about a company and believe you’d be a great addition to the team, it’s worth reaching out even if there isn’t a job posted. In the US, this is often done through cold emailing or submitting an unsolicited job application. This means contacting the company directly to express your interest and demonstrate how your experience and skills could benefit them.

Although an unsolicited job application might not lead to an immediate job offer, it’s an excellent way to make yourself known to a company and be considered for future openings. To stand out, how you present yourself is crucial—this involves crafting a strong cover letter and customizing your resume for the specific company and role. But before we dive into how to write that perfect cover letter…

Why bother with a spontaneous application?

The odds that a perfect role for you is just an email away are slim but a spontaneous application can be well worth your while.

The number of job vacancies never publicly advertised makes up such a large percentage of openings that there is even a name for this sector: the hidden job market . Certain companies, and even entire industries, are more likely to lean on private networks or referrals to fill available roles quickly, rather than going through a public job posting process. So there’s a high likelihood that the perfect role for you is out there, but not advertised.

More significantly, an unsolicited job application or a cold email is useful for making a positive introduction to a hiring manager for potential roles in the future. It gets your foot in the door, so to speak. It may also be an opportunity for you to sell yourself, your experience, and your knowledge of the company and its vision by suggesting to an employer that they need a role they simply haven’t yet thought of.

When should you send one?

If you’re applying for a position that is unlikely to exist yet, consider sending a spontaneous application in the discovery phase of a job search. This is when you’re interested in a new position but not actively in need of one. This way, you’re not placing too much faith in the application, and have plenty of time to create a long-lead introduction to the company .

It can also be helpful to pay attention to tech and business news, noting startup companies that have recently completed fundraising rounds. This is likely to mean that they will be hiring very soon.

How to write an accompanying cover letter

When you’re writing a cover letter for a cold email or unsoclicited job applicaiton, you won’t have a specific job description to guide you. This can be frustrating because it’s more difficult to clearly explain how your experience and skills fit a particular set of requirements without a framework. However, it can also be liberating, allowing you to be broader in your personal pitch.

The main idea, as with any cover letter, is to sell your expertise, your knowledge of the company and your belief that you have what it takes to help their business succeed. While the body of your email should be crisp and digestible, your cover letter is where you can make the most compelling case for your candidacy.

Even though there is no bullet list of job duties that you can reference, you can infer from the company’s products and services what your work there might involve. After, you can elaborate on how you would excel by using specific examples from your past experience as a reference.

Here are a few tips specific to unsoclicited cover letters:

Be as concise as possible while still clearly detailing your experience and ambitions. Because your application is spontaneous, a manager’s attention span when reviewing it will probably be even shorter than normal.

Be specific in describing how you could help the company, and what kind of position you would like. The narrower your goal, the more convincing it will be that you are a focused applicant, and not someone fishing for any available job.

Include examples of your past work , if relevant to your industry. Do this either in the form of a link to a professional portfolio website or as a separate attachment that you can reference in your email.

Email a specific person by searching through Welcome to the Jungle, or other recruitment websites and tools such as LinkedIn. This will make sure that your message reaches the right person and is (hopefully) read.

Ask for a recommendation , if you happen to have anyone in your social or professional networks who works, has worked, or knows anyone at the company to which you’re applying. Having a personal introduction can make all the difference, especially if said person is able to vouch for your abilities and your work ethic.

The waiting game

Next comes the hard part: being patient. It’s best not to expect any news, and certainly not straight away. You may not hear back after sending the cold email at all. The company might simply not respond to these types of applications. Even if you made a good impression, it may be months before a role is open that fits your experience. In such cases, you can follow up with a friendly email.

Give it at least two weeks before following up on your first email, and then leave any subsequent unsolicited contact to once every few months. Any more than that, and you risk seeming less like an interested and passionate candidate, and more like a nuisance.

Despite the uncertainty, cold emailing is still an exercise well worth doing. Jobs, as with life, are uncertain—a unique combination of the right place, the right time, and more than a little bit of luck. Your application may not lead anywhere productive. But whereas the downside is nonexistent, the upside holds huge untold potential. Who knows? It might just end up with you landing your dream job.

Photo by Thomas Decamps for Welcome to the Jungle Follow Welcome to the Jungle on Facebook , LinkedIn , and Instagram and subscribe to our newsletter to get our latest articles every week!

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How to write a cover letter for an unadvertised job?

Writing cover letters is hard enough, but what about when you need to write a cover letter for an unadvertised job? These are also called “open applications” and you basically reach out to a company even though they have no visible, active openings. You can simply like a company or get an inside tip to get in touch.

However, is that a good idea? And how should you approach the situation? Find out below!

Should I apply for an unadvertised job?

First, let’s get one thing straight: you can definitely reach out to companies and recruiters even if there are no active openings.

It doesn’t cost you a thing, and you can gain a lot! An opportunity to have a chat with someone at best or you can be ignored at worst.

So, if you are actively looking for a job and there’s a company you like, write a cover letter for an unadvertised job and get in touch.

What should a cover letter for an unadvertised job look like?

Of course, this will depend on your situation and profession. But the general rule of thumb is to keep it business casual. Express your interest for the company and briefly introduce yourself. Use up to 200 words maximum because this is not an advertised job so you don’t want to bore the reader.

Even though we’ve developed a formula, it’ll really depend on your situation. You can use what we suggest and tweak it so it fits your needs.

Here it goes:

#1 Opening line

Start with something like “I was wondering if you’re looking to hire an XXXX” or “I came across your site and was wondering if you’d be interested in a quick chat.”

Why? It’s short, to the point, and very honest!

#2 First paragraph

In a sentence or two explain why they should talk to you. Tell them what qualifications you have or what experience you’ve accumulated.

Go with something along the lines of “I earned my degree/certificate in XXXX last year and I have been working in the field ever since.”

If the above is not applicable, you can say something like “I’ve been wanting to get into this field and your company seems like the perfect environment to do so.”

#3 Third paragraph

You can mention something just a bit personal, but what is related to your profession. For example, if you are a gym instructor, say you love rock climbing, if you’re a veterinarian, say you love animals, etc.

Definitely mention a trait that’s desirable. Here’s a list to help you out:

• Hard-working nature / dedicated / results-oriented / diligent
• Self-starter / motivated/interested in learning and development
• Enthusiastic/energetic / friendly/welcoming / eager to help
• Meticulous / well organised / analytical / problem-solver

So, your third paragraph would look something like “I really enjoy rock climbing, I am meticulous, and I enjoy helping people achieve their fitness goals. Thanks to my outgoing nature, I build and sustain professional relationships with ease.”

#4 Signing off

Your last paragraph and sign off when writing a cover letter for an unadvertised job should also be short & sweet. Keep it simple and go with something like “If you do need an extra person, please get in touch.” or “I would love to present myself in more detail in case you’re hiring.”

For the actual sign use the usual “Thank you very much. Kind regards”.

Should I attach my CV when applying for an unadvertised job?

Another valid question when writing a cover letter for an unadvertised job is – should I attach my CV.

This really depends on you.

Are you comfortable sending your personal info via email when no one’s asking for it? If you are, you can go ahead and attach it. In that case, add the “Please see my CV attached.” or “In case you do need someone, please see my CV attached”, or something along those lines.

If you don’t want to send in your CV straight away, you can write “If you are hiring, I can submit my CV for further consideration”.

What are the next steps?

Well, you will either get a rejection or an interview invitation or you’ll be ignored. Whatever the case may be, you’re not losing a thing! Keep your head up and keep trying. You never know – maybe this will be your breakthrough!

For more advice on job search, cover letters, and CV writing, we invite you to read our other  blogs .

Make sure you have a solid CV. This is easy now with our step-by-step guide, which you can order here . Follow the principles outlined here and get more replies to job applications.

Lastly, you can always get in touch and get our help.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

Free Sample Cover Letter For Unadvertised Job You Can Use in 2019

Choose your goal below:

“I am applying for a job during a long holiday in a supermarket around my campus, though not for a specific position. How do I write such a letter?”

As a job seeker, you should not just apply for jobs you see advertised; there are numerous other open vacancies that are not necessarily advertised so making applications for these can also boost your chances of actually getting a job.

When it comes to applying for a job that has not been advertised, you need to have a very good application in order to grab the company’s attention.

Sending the same CV and cover letter you use when applying for other jobs is not going to be enough. Your cover letter especially will be very different when applying for an unadvertised position.

So what should you cover letter look like? Here is a sample cover letter you can use to apply for a job that has not been advertised.

SEE ALSO  >>>     Discover 3 Effective Tricks To Use For Blind Job Applications In Kenya

Best Sample Cover Letter for Unadvertised Job

Michelle Wanjiku

P.O Box 20300

17th January 2019

The Human Resource Manager

ABC Company

P.O Box 00100

Dear Mr Kemunto,

RE: APPLICATION FOR AN ENTRY LEVEL JOB AT YOUR FIRM

I graduated last year with a Bachelor’s Degree in Marketing from CHG University where I attained a second class upper grade. I also possess a Diploma in Business Administration from KLM Institute of Administration.

The reason I am writing is to kindly request that you to consider me for an entry level opening in your customer service or marketing department. As you can see from my attached CV, I served as a business development intern at ABC micro finance for a period of six months. During that period I was exposed to different financial products, and I learnt how to market the same to segmented customers. Part of my business development role was to offer customer service by answering queries and doing follow ups with interested customers.

The internship also helped me develop interpersonal skills and I was able to relate well, not only with my colleagues, but also with customers from different backgrounds. I am able to produce quality work within strict deadlines, and as I am a person of integrity, you can count on me to work with minimal supervision.

I’d be happy to discuss how I can contribute to the success of your organization and I’d be glad to have an interview with you.

My salary expectations are flexible and dependent on your budget, as what I am keen on is gaining experience as I add value to the company.

Thank you for taking time to read my application.

Yours Sincerely,

In Conclusion,

Remember that the normal rules for writing cover letters still apply, meaning it should be well written with no grammatical errors and should be addressed to the right person.

Quickly See This >>> 4 Easy Ways to Get a Recruiter to Respond to Your Job Applications

The whole point of sending the cover letter is to show the organization that you have what it takes to do a good job, so you need to ensure that the application you send in does exactly that.

You can also get help drafting a cover letter and CV from a professional. Send your CV to [email protected] for a free review.

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Home » Covering Letters » Unadvertised Jobs Cover Letter Example

Unadvertised Jobs Cover Letter Example

By Guest Author

There are probably many unadvertised jobs in the job market, maybe they are even more than advertised jobs so it can be good idea to send covering letters for these type of jobs.

If following example is not enough for you then click here to view 5 more Speculative covering letters.

Writing a cover letter

For an email cover letter, there is a separate platform. You may be able to find email cover letters examples online. The fact that prospective buyers or employers receive many emails daily,it is important that no single lead detail is missed out. Observe protocols and ethics in email messages so that you get a better chance of being read. Make certain that you follow strictly instructions of the email recipient. This is especially for those applying for a job online. Be conscious of the format as instructed. Fill out the required fields such as addressee and subject and attachments that include your CV . The salutation should bear the name to whom the cover letter must be addressed.

The helpful tips will be your guide to a powerful cover letter for sales,resume submission and for any intention that you might have. For fax messages,there are also protocols to observe,just like any other hard copy cover letters . It is very important that the letter introduces you,your product if you are into sales,your skills and experiences,if you are applying for a job,the type of service,if you are offering a service. So,if you want to make your reader get interested in you to lead him/her into the crucial details of yourself,service or product –then finding out more ideas from cover letters examples online is most advisable.

Unadvertised job cover letter example

Mrs Janine Brown

1 The House Something Street Anytown AB12 3ZY

Mrs H Stanley

ABA Services 22 The Square Townland

Dear Mrs Stanley

I am writing to express my interest in a job vacancy that will be arising very soon that you have not yet advertised.

I was referred to this position by one of your employees, (name if appropriate), and would be keen to assume this position should you deem me appropriate.

Aside from my formal qualifications, I have a very organised way of working, as well as outstanding communication skills, and an excellent work ethic. I always seek to broaden my knowledge and regularly partake in activities where I find it relevant to my progression. My skills and qualifications are detailed further in the attached copy of my CV for your perusal at your earliest convenience.

Should you wish to interview me, I can be available within just a few days and I can provide references at the time of interview if they will be required. However, if the position is filled otherwise, please do not hesitate to retain my details for future reference if possible. I look forward to hearing from you.

Kindest regards

Janine Brow

Reader Interactions

October 30, 2018 at 10:51 am

I suppose the good thing about sending letters concerning jobs that are not advertised is the fact that the employers won’t be swarmed with hundreds of letters. Of course, yours is unlikely to be the only one, as many other people may have had the same idea, but at least the volume of paperwork will be a lot less.

Because of this, you may catch the employer’s attention and they may contact you rather than advertise the job. Advertising jobs becomes very expensive, so you’re doing them a favour getting in touch!

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How to Write a Cold Email for an Unadvertised Job

It’s estimated that between 60 and 80 percent of open jobs are never publicly advertised. This means that you could be scouring every job board and following dozens of employers on LinkedIn and never hearing about your dream job. 

The good news is it’s possible to learn about unadvertised positions even if you don’t have an “in” with the company. You can do it by writing a cold email to the hiring manager. 

If you don’t do it correctly, a cold email can backfire. However, if you do your homework and prepare a properly written message, it could help you discover a great position that fits your skills without any competition from public job sites. We’ll explain how to do it. 

What is an unadvertised job?

An unadvertised job is a position that’s not publicly announced via traditional job posting channels like job boards and social media platforms. Unadvertised positions might be jobs that the company intends to fill internally, niche roles that are best filled via a specialized search, or leadership positions where the company doesn’t want to publicize that there’s about to be a vacancy.

What is a cold email?

A cold email is one that’s sent without a prior relationship to the recipient. Cold emails are most often used in a sales setting to pursue new business leads, but they can be useful in any situation where you’re looking to make inroads without a preexisting personal connection. 

Why it’s important to send cold emails when job searching

The average job posting receives anywhere from 100 to 200 applications. If you only apply to publicly posted jobs, you’re up against some stiff competition. 

Even if you’re a very strong candidate, you’re at a disadvantage sheerly from a numbers standpoint. If there are 200 applications on the table, it’s impossible for a hiring manager to give every single one of them equal consideration. 

You open a new range of possibilities by sending cold emails about potential jobs. There’s a chance you’ll hear about an upcoming position and have the opportunity to be considered first before other candidates apply. 

If there aren’t any positions available, you might strike up a relationship with a hiring manager that could lead to an opportunity down the road. There’s even a chance that your especially strong resume will prompt a manager to hire you even if they don’t have a specific job opening because of what you could bring to the table for the company. 

When should you send a cold email about a job

When you’ve received advance notice about an opening.

Your cold email might not be 100% cold. Sometimes, you’ll have a good idea that a position is about to become available because you heard about it from someone in your network. 

Sending a cold email is a great way to get a jump on being considered and potentially even get the company to interview you before posting the job anywhere.

When you’re especially interested in the company

Most people have a few ‘dream employers’–companies where they’d take any job just to be part of the team. If you have a dream employer or two, writing a cold email is a way to get your foot in the door, if even just to begin building rapport and put your name on their radar. 

When you can make a strong case for your skills

Top employers always look for standout talent even when they don’t have a position. It’s not unheard of for a company to create a position specifically for an amazing candidate that they want to pin down. 

For this to happen, you need to be able to sell your skills and make a strong case for how they’d benefit the company. 

What to include in a cold email for an unadvertised job

A concise introduction.

Tell the recipient who you are and why you’re writing to them. If you have a mutual connection with the recipient, mention that person at the top of your letter.

Your elevator pitch

Summarize your skills and where you see yourself fitting in at the company.

Your professional highlights

Share one to two of your top career accomplishments, making them as relevant to this employer as possible.

What’s in it for the company

Give specific examples of the positive impacts you could make.

How to learn more

Help the reader take the next step if they’re interested in getting to know you better, like attaching your resume, linking to your online portfolio, or inviting them to call you.

What you should omit

A long-winded message

You should be appreciative of the fact that the recipient is reading an unsolicited email. Be respectful of their time by keeping your message brief and to-the-point.

Sample cold emails to inquire about a job

Mr. Oxford, 

My name is Beatrice Greene and I’m reaching out because I think my PR skills could be an asset for Hunter College. Marjorie Smith gave me your contact information; she and I know each other through a local young professionals group. 

I’m a seasoned publicist with extensive experience driving positive media coverage for educational organizations. My work for Nassau Community College and Brooklyn Day School has resulted in placements with news outlets like The New York Times, New York Magazine, and Forbes. 

Hunter College has a long history of expanding educational opportunities for students from diverse backgrounds. I believe my professional experience coupled with my personal experience as an alumna of a public city college make me uniquely qualified to highlight the school’s accomplishments on a national stage. 

My resume is attached, and you can view my coverage portfolio here. I’d welcome the opportunity to discuss employment with you further. I can be reached at 212-222-1111

Sincerely, 

Beatrice Greene

If you’re not sure who to direct your email to, LinkedIn is a good starting point–search for ‘[company name] hiring manager.’ You can also direct your email to an internal recruiter or a manager within the department you’re interested in. 

It doesn’t hurt to include a line at the top of your message asking to be forwarded to the correct recipient, i.e. ‘If you’re not the appropriate recipient for this inquiry, would you mind pointing me to the right person?’

As long as the rest of your message is professional and relevant, most people will be happy to pass it along. 

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Cover letter example for unadvertised job openings.

If you have heard on the grapevine that there is a position at a company, you may either work for the company already or you may have a friend who has informed you of a position and you would very much be interested.

A n employer may want to know where you have heard about their future recruitment plans and this is where you need to be careful so that you do not get anyone into trouble. If it is a friend who has advised you to apply, would your friend consider approaching the manager and telling them that they have a friend interested in the role so that you can freely apply? If not then it may be a case of you applying on a speculative basis and maybe referring to your friend as someone who recommended the company to you. A lot of companies operate a recommend a friend system for vacancies so it will all depend on the company type.

If you are loo king for an example of how to write a cover letter to apply for a role that has not yet been advertised, please see the below example which you can use as a guide.

Cover Letter for Unadvertised Job Openings

Mr. A. Employee 1, My House Any Street This Town PO57 3DE

Mrs. A. Manager The Company Employment Street That Town PO57 3DE

Dear Sir/Madam,

Speculative Application – JOB TYPE

I have been referred to your company by a friend of mine who works for you (NAME OF FRIEND) and I wanted to send in my CV as I am experienced [INERT JOB TITLE] looking for a fresh challenge and your company comes highly recommended.

Having done my research into your company I particularly like your vision for your services/products/future and would very much like to be a part of that.

My skills and experiences come from WHERE – give a brief synopsis of your CV including any qualifications that could be relevant or specific to the area they are looking to recruit in. Thank you for reading my letter and CV, I very much appreciate the time you have given me and should you have any questions for me, please do not hesitate to contact me.

I look forward to hearing from you.

Yours sincerely

NAME SURNAME

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Letter Templates

sample email for unadvertised job

Looking for a job can be challenging, especially when there are few job postings in your field. One way to find a job is by sending a cold email to companies you want to work for. In this article, we will provide you with sample email templates for unadvertised jobs. You can use these templates as a guide and edit them as needed to suit your needs.

Sending a cold email to companies you want to work for can be a great way to find a job. However, it’s important to keep in mind that not every company will be interested in hiring you. That’s why it’s important to tailor your email to the company you’re reaching out to. In this article, we will provide tips on how to write a cold email, as well as six different email templates for unadvertised jobs that you can use as a guide.

Email Templates for Unadvertised Jobs

Networking email.

Letter Body:

Complimentary Close:

Informational Interview Request

Cold email for a specific position, cold email for a general position, referral request, follow-up email, tips for writing a cold email.

1. Personalize your email by addressing the recipient by name.

2. Keep your email brief and to the point.

3. Explain why you’re interested in working for the company and what you can bring to the table.

4. Include your resume and any relevant work samples.

5. Follow up with the recipient if you don’t hear back within a week or two.

Frequently Asked Questions

How do i find companies to send cold emails to.

You can use job search websites, industry associations, or LinkedIn to find companies in your field.

What should I include in my email?

You should include your name, qualifications, why you’re interested in the company, and what you can bring to the table.

Should I attach my resume?

Yes, you should attach your resume and any relevant work samples.

How long should my email be?

Your email should be brief and to the point, no longer than a few paragraphs.

What should I do if I don’t hear back from the recipient?

You should follow up with the recipient if you don’t hear back within a week or two.

Can I send a cold email to a company that has already rejected my application?

It’s generally not recommended to do so as it could come across as pushy. It’s best to move on and focus on other companies.

Sending a cold email to companies you want to work for can be a great way to find a job. By following the tips and using the sample email templates provided in this article, you can increase your chances of getting hired. Good luck!

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Free Employee Verification Letter Templates for HR Excellence

Praburam Srinivasan

Growth Marketing Manager

August 25, 2024

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As an HR professional, your role goes far beyond finding and hiring the right talent! It’s about supporting your employees at every stage of their journey with your company. One crucial way you do this is by providing accurate and professional employment verification letters. 

Whether confirming an individual’s proof of income for a mortgage, validating their employment status for a lease, or conducting background checks for government agencies, these letters are essential for helping your employees navigate significant life events.

But let’s be honest—writing an employment verification letter from scratch is a tedious, time-consuming process that pulls you away from more strategic tasks. 

What if you could skip the hassle and get straight to the solution? Imagine accessing professional, ready-made templates that are easy to customize in minutes. Think of the time you’d save and the efficiency you’d gain.

Intrigued? Let’s explore free, customizable employee verification letter templates that are here to simplify your workflow. 

What Makes a Good Employee Verification Letter Template?

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When crafting an employment verification letter, the stakes are high. It’s not a simple piece of paperwork—it’s a formal document that must be precise, clear, and professional, showcasing your company’s credibility. The recipient relies on it to gain insights into your current employee’s role and work history.

Here’s what to look for in an excellent employment letter template:

• Essential details: The template must include the employee’s name, job title, employment duration, and company contact details. These elements provide the basic framework needed for any verification process
• Consistency : A reliable employment verification letter should be in a business letter format on the company letterhead. A clear, organized layout helps HR experts find the necessary info while maintaining a polished look
• Accuracy : An ideal template ensures every detail is precise and correct. It helps avoid errors and omissions that could cause delays or misunderstandings in the employment verification process
• Customizability : Most human resources department professionals often work under tight deadlines. A template that’s easy to alter and quick to use is invaluable, saving time and reducing stress

Now that you know what to look for, let’s explore some of the best employment verification form templates to optimize your HR strategy .

Free Employee Verification Letter Templates

Having suitable and free HR templates at your fingertips significantly eases your workload. Whether you’re responding to inquiries from financial institutions, future employers, or other entities, these customizable templates meet diverse needs and simplify your verification process.

Here are our top five picks of editable employee verification letter templates that will help you manage employment verification requests with ease:

This Microsoft Word Employee Verification Template is perfect for hiring managers who need a quick and reliable way to verify the employment details of current or former employees. Whether you’re confirming an employee’s job title, employment dates, or pay stubs, this template simplifies routine verification requests.

Its clean, straightforward design lets you input your company’s details and complete the process in minutes. It includes proof of employment, such as the employee’s name, specific job title, employment history, and contact information, ensuring you cover the basics.

Despite its simplicity, this employment letter template ensures that your employment verification forms reflect your organization’s high standards with minimal effort.

Why you’ll love it:

• Easy customization : Adapt it quickly to meet your specific needs
• Professional appearance : Keeps your correspondence looking polished and credible
• Time-saver : Ideal for handling regular employment verification tasks

Most employment verification letters cover only the basics—job titles, employment dates, and company details. But what do you do when some organizations request an employment verification in greater detail, such as a thorough background check?

That’s where this employment verification template becomes indispensable. The Employee Background Verification Template is your secret weapon for sectors that require verifying employment in precise detail, such as healthcare, education, the federal government, and financial institutions.

Whether you’re verifying an employee’s salary, past employment status, legal compliance, educational qualifications, or certifications, this template ensures you meet even the most rigorous verification standards.

Structured for ease of use, it guides you through each section, ensuring you gather and present all requested information without feeling overwhelmed. This design makes delivering an in-depth and manageable employment verification form easier.

• All-in-one coverage : Goes beyond basic details to include education and background checks
• Intuitive layout : Makes compiling and organizing information straightforward and stress-free
• Perfect for critical roles : Tailored for sectors that demand thorough and accurate background checks

If you manage a restaurant, verifying your staff’s credentials—whether chefs, servers, or managers—can be crucial, particularly when they need to prove their employment for a visa or other legal requirements.

Beyond these formal requests, many organizations in the hospitality sector prioritize hiring for cultural fit . So, when handling future employment verification requests, providing precise details about your staff’s experience helps ensure they align well with prospective teams.

That’s where this employment verification letter sample comes in ! The Restaurant Employee Verification Letter Template offers a streamlined, industry-specific solution to simplify your verification process.

• Industry-specific focus : Tailored for restaurant roles, capturing key details like culinary experience, employment history, contact details, and other job-specific information
• Detailed yet simple : Offers a straightforward format that provides essential information without adding unnecessary complexity
• Efficiency booster : Streamlines the process of drafting employment verification letters. So you can focus on managing restaurant operations and ensuring smooth service

This Simple Employee Verification Letter Template is one of the easiest and hassle-free sample employment verification letters for any business entity. It is straightforward, has an appropriate format, and covers all the basics without adding unnecessary details.

Moreover, this employment confirmation letter ensures you complete the task within minutes. So, you can respond to an inquiry from prospective employers, government agencies, or financial institutions without getting overwhelmed.

Despite its simplicity, this professional letter maintains a polished appearance, ensuring that your communications meet the demands of the requesting party.

• Quick and efficient : Ideal for fast turnaround times when you need to complete verification letters within minutes
• Minimalist design : Focuses on the essentials without unnecessary details

When it comes to verifying an employee’s income, precision and accuracy are paramount. This employment verification template is your go-to solution for providing proof of income that meets the standards required by financial institutions.

The Employee Income Verification Letter organizes and presents an employee’s income details, showcasing a business letter format. It’s crucial when submitting income documents to government agencies or mortgage lenders that demand thorough checks.

With its flexibility and reliability, this income letter ensures you complete the verification process. Whether you want to handle self-employed individuals’ income verification or provide proof of employment for a prospective employer, it is indispensable for any HR professional.

• Customizable fields : Adjust the template to include any specific income details required
• Professional layout : Presents income information in a clear and professional manner
• Essential for financial documentation : Perfect for use in loans, rentals, and other transactions requiring verified income details

Simplify HR Processes With ClickUp

Effective people management requires more than good intentions and employment verification. It demands the best recruitment tools and human resource management platforms to keep everything organized, efficient, and on track. ClickUp offers a powerful platform to do all this and beyond.

For instance, ClickUp’s Recruiting & Hiring Template makes your hiring process seamless and efficient. It offers tools for creating job postings, capturing and storing candidate information in one place, and tracking applications. 

Standardized interview scorecards and streamlined job application forms help you maintain consistency and organization, resulting in a more efficient and successful hiring experience.

But ClickUp doesn’t stop here! With ClickUp’s all-in-one HR management platform , your human resources department can stay ahead of every task. 

From managing onboarding to driving performance reviews, tracking diversity metrics, and enhancing team collaboration, ClickUp is a complete solution for managing your workforce. Here’s how you can leverage ClickUp’s robust HR features:

While ClickUp doesn’t include pre-made employee verification letter templates, ClickUp Docs has your back. This powerful tool lets you create, edit, and collaborate on employment letters and supporting documents within the platform. So, when you need to write an employment verification letter from scratch, ClickUp Docs makes it a breeze:

• Draft and format an employee verification letter using this tool’s intuitive interface. Include all necessary details, such as employment dates, proof of income, job titles, and company information, to ensure the letter meets professional standards
• Collaborate in real time and share the document with stakeholders for instant feedback and approvals. Everyone can add comments, suggest edits, and ensure the final letter meets your standards.
• Manage different versions of your employment letter. Whether you’re tailoring it for various recipients or making updates, ClickUp Docs keeps everything organized.
• Use the integrated ClickUp Brain AI Writer to craft error-free and professional letters and emails

💡 Pro Tip: Once you draft an employee verification letter, use ClickUp Automations to set up automated follow-ups. This feature allows you to trigger reminders or notifications when a document needs review or a deadline is approaching.

Onboarding is a critical phase in the employee lifecycle, setting the tone for your new hires’ journey with your company. ClickUp provides all the tools you need to handle onboarding challenges , streamline this process, and ensure it’s as smooth as possible.

With ClickUp’s Employee Onboarding Template , you can confirm that all recruits feel welcome, informed, and equipped to stay productive from day one! 

Here’s how this template empowers your HR team:

Ensure every new hire gets off to a great start by completing all the essential onboarding tasks. From setting up accounts to organizing workspaces and completing training, this tool helps you provide a smooth and consistent onboarding experience every time.

Want to take it a step further? Combine it with the ClickUp Onboarding Checklist Template to ensure nothing falls through the cracks.

• Schedule and customize training sessions to quickly bring new hires up to speed with company processes and culture, ensuring productivity from day one
• Tailor tasks within the template to match your unique onboarding needs. Whether it’s department-specific training or compliance documentation, this template makes the onboarding process flexible and personalized to your organization

💡 Pro Tip: Make the most of ClickUp’s Views to gain fresh perspectives on your onboarding process. Sort, filter, and visualize your candidate details and tasks in ways that work best for you.

ClickUp’s task management capabilities are a game-changer for streamlining the hiring process. This AI tool lets you handle every detail by breaking down recruitment into manageable and easy steps.

For instance, with ClickUp Tasks , you can assign different roles to specific team members, set deadlines, and track progress all in one place. This feature ensures you cover every part of the recruitment process without missing a beat.

Here’s how you can maximize this feature to enhance your recruitment efforts:

• Delegate specific roles and responsibilities to team members. Whether drafting job descriptions, scheduling interviews, or sending out offer letters, assign each task to the right person with clear deadlines. This level of organization keeps your team on track and reduces the chances of errors or delays
• Track the progress of every recruitment activity in real time. See who’s working on what, which tasks are pending, and what’s finished—all in one centralized dashboard. This visibility helps you identify any bottlenecks and make adjustments
• Use ClickUp Gantt Charts to create a timeline for your recruitment process . It empowers you to plan and manage deadlines for each stage. From initial contact to final offer, it ensures your hiring process is convenient and well-organized

Implementing diversity strategies within your organization is essential for fostering an inclusive workplace, and ClickUp offers the tools you need to track and improve these tactics.

With ClickUp, you can gather and analyze data to ensure your hiring processes are fair and aligned with your goals.

• Track the metrics that matter most to your organization and stay informed about every stage using ClickUp’s Dashboards . This feature allows you to manage recruitment efforts and refine strategies to cultivate a more diverse talent pipeline

• Reduce bias and improve the hiring process with ClickUp’s Hiring Selection Matrix Template . This tool helps you organize and track the hiring process while reducing unconscious bias. It improves transparency and increases the accuracy of your decisions. The template includes seven custom attributes to qualify candidates further using details such as communication skills. The Call Assignments view helps ensure a fair chance for all candidates by assigning interview calls to multiple team members

💡 Pro Tip: ClickUp Brain is a powerful knowledge manager and writing assistant that uses AI to enhance your recruitment process . Leverage it to draft clear, concise, and bias-free employee verification letters, ensuring accuracy and professionalism in all your HR communications.

Ready to take your HR processes to the next level? ClickUp is your all-in-one platform for transforming how you manage your workforce. 

From crafting job postings and onboarding new hires to tracking candidate progress and handling employment verification requests, ClickUp ensures every HR task is smoother, better organized, and more efficient.

No more juggling multiple tools or worrying about missed deadlines and overlooked details. With ClickUp’s customizable workflows, automation features, and real-time collaboration tools, your HR processes will run like clockwork.

ClickUp goes beyond the basics—it helps you track diversity metrics, reduce hiring bias, and foster a more inclusive work environment.

So why wait? Sign up with ClickUp today and start optimizing your HR operations. Build a team that drives your company forward with streamlined processes and enhanced efficiency.

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