which of the following is an account assignment category mcq

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• May 30, 2020
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Read the most frequently asked 40 top SAP MM multiple choice questions and answers for freshers and experienced

1. A Plant in SAP is assigned to which entity? A. Company code B. Storage Location C. G/L account D. Ware House E. None Ans: A

2. What is MM stands for in SAP?

A. Materials Management B. Materials Manupulation C. Master Mind D. Money Materials E. NONe Ans: A

3. Term or symbol used to tell the database to search two words as an exact phrase, not as separate words. A. AND B. OR C. Quotation Marks D. Asterisk E. Parentheses Ans: C

4. At which level is physical inventory carried out in Inventory Management? A. At material level B. At material/stock type level C. At material/plant/stock type level D. At material/plant/storage location/stock type level Ans: D

5. What options do you have after entering a physical inventory count for a raw material? A. You can initiate a recount. B. You can print a list of differences to determine the materials you have to recount. C. You can post an inventory difference, whereby a material document and an accounting document are created in the background. D. You can post the inventory difference, whereby only an accounting document is created in the background. Ans: A, B, C

6. In your company, some materials have a large number of goods movement leading to possible errors in Inventory Management. You would like to inventory the stock several times each time using only a sample, but cover all stock units at least one every year. Which of the following methods can be used? A. Cycle Counting Method. B. Difference Posting procedure C. Sampling method D. Live method Ans: A

7. You are tasked with determining the ‘Safety Stock’ for a material. Which of the following reports/factors would you take into account A. Slow moving items B. Range of coverage C. Replenishment lead time D. Demand forecast Ans: C, D

8. How do you replicate a delivery free of charge in R/3’s Materials Management? A. You enter a purchase order with the purchase order price. Then, however, you post the receipt with reference to the purchase order using a non-valuated movement type. B. You enter a purchase order item, set its invoice indicator to blank and its purchase order price to zero, and then post the goods receipt. C. You do not enter a purchase order, but post the delivery free of charge using a specific movement type in Inventory Management. D. You create the material with the material type UNBW and then post the goods receipt without reference to the purchase order. Ans: C

9. Which of the following statements about movement types are true? A. The movement type influences the update of material stock account and consumption account. B In the standard SAP system, you can enter per material document only goods movements of one movement type. C. Goods movements, that are created from other application areas (for example a delivery in SD), are not described with movement types . D. The movement type used controls field selection for the goods movement transaction. E. If you use special stock indicators, you can create different stock and value updates of a material for one and the same movement type. Ans: A, D, E

10. Which of the following statements on procuring a material of material type NLAG are correct? A. The purchase order must be account assigned. B. The goods receipt must always be non-valuated. C. When you enter an invoice, you can change the account assignment as long as the goods receipt was non-valuated. D. When the material is for consumption, no document is ever created in Financial Accounting. Ans: A, C

11. Which of the following stock transfers/transfer postings are relevant to valuation? A. Stock transfer from storage location to storage location within the same plant. B. Stock transfer from consignment stores of vendor XY to our unrestricted-use stock in storage location 0001. C. Transfer posting from stock in quality inspection in storage location 001 to stock in quality inspection in storage location 0002 within the same plant. D. Stock transfer of a material from storage location 0001 from plant 0001 to plant 0002. Ans: B, D

12. What transaction key is used to post a valuated goods receipt for purchase order items not subject to account assignment? a. BSX b. WRX c. PRD d. KDM e. BSV Ans: A

13. What is value string WA01 defined for? a. Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock. b. Deliveries without charge c. Goods issues d. Other goods receipts Ans: C,D

14. Which value string is defined for Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock? a. WE01 b. WA14 c. WA01 Ans: A

15. Which valuation string is used for Delivery without charge for material subject to standard price control, with posting date in the previous period and the standard price in the posting period is different to the standard price in the current period? a. WE01 b. WA14 c. WA01 Ans: B

16. What is the key for account determination that enables a G/L account assignment differentiation for the offsetting entry for an inventory posting? a. Valuation grouping code b. Chart of accounts c. Account grouping d. Valuation class Ans: C

17. For which transaction key in materials Management in the standard system is account grouping active? a. BSX b. WRX c. PRD d. GBB Ans: D

18. For which transactions can you change the account grouping? a. Invoice verification b. Inventory Management. Ans: B

19. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors? a. Valuation Group code b. Material/material type c. Account grouping d. Chart of accounts e. Valuation class Ans: A,C,E

20. From where do the transaction keys for delivery cost postings come? a. Purchasing calculation schema b. Value string Ans: A

21. What does the system use for the account assignment category to determine the default account? a. Transaction key PRD b. Transaction key GBB c. Valuation group code d. Account grouping e. Valuation class Ans: B,D

22. What are the characteristics of a Document type for Accounting documents? a. Two character alphanumeric code b. One number range per document c. Cannot assign authorization group d. Determines whether net posting is determined for the documents. e. Account types that may be used with the document type may be selected when entering documents. Ans: A,B,D,E

23. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors? a. Valuation Group code b. Material/material type c. Account grouping d. Chart of accounts e. Valuation class Ans: A,C,E

24. From where do the transaction keys for delivery cost postings come? a. Purchasing calculation schema b. Value string Ans: A

25. What does the system use for the account assignment category to determine the default account? a. Transaction key PRD b. Transaction key GBB c. Valuation group code d. Account grouping e. Valuation class Ans: B,C

26. What are the characteristics of a Document type for Accounting documents? a. Two character alphanumeric code b. One number range per document c. Cannot assign authorization group d. Determines whether net posting is determined for the documents. e. Account types that may be used with the document type may be selected when entering documents. Ans: A,B,D,E

27. What are the features of number assignment for accounting documents from MM? a. Configured for each company code b. Always linked to the fiscal year c. Numbers assigned without gaps d. Defines whether number assignment is external or internal e. The interval from which the number is assigned. Ans: A,C,D,E

28. What are the features of number assignment for accounting documents from MM? a. Configured for each company code b. Always linked to the fiscal year c. Numbers assigned without gaps d. Defines whether number assignment is external or internal e. The interval from which the number is assigned. Ans: A,C,D,E

29. To view the most up to date planning data (available stock, orders, reservations, etc.) on a material, use the: A. Stock Overview report. B. List display of material and accounting documents. C. MRP list. D. Stock Requirement list. E. Standard Analysis for a material Ans: D

30. A material forecast can be used by the following MRP types: A. Manual Reorder point planning. B. Automatic reorder point planning. C. Forecast based planning.check D. Time phased planning. E. Storage location MRP Ans: C

31. Materials planning can be set to automatically generate: A. Contracts. B. Purchase Requisitions. C. Purchase Orders. D. Planned Orders. E. Delivery Schedules. Ans: B,E

32. The following are lot sizing rules available for SAP R/3: A. Fixed lot size. B. Replenish to maximum stock level. C. Weekly lot size. D. Daily lot size. E. Economic order quantity. Ans: A,B,C,D

33. Which of the following apply to Purchase Orders? A. The vendor must be specified in the Purchase Order Header. B. All materials on a purchase order must be procured through the same purchasing group. C. All materials on a purchase order must be of the same material group. D. Discounts and surcharges can be maintained in the document header. E. Discounts and surcharges can be maintained at line item level. Ans: A,D,E

34. Which of the following is an Account Assignment category? A. Material Group. B. Purchase Requisition. C. Sales Order. D. Release Code. E. G/L Account Ans: C

35. Which of the following are Item Categories? A. Consignment. B. Service. C. Manufacturing. D. Cost Centre. E. Subcontracting. Ans: A,B,E

36. Which of the following documents can be subject to release (approval) procedure? A. Planned Order. B. Purchase Requisition. C. Scheduling Agreement. D. Purchase Order. E. RFQ. Ans: B,C,D

37. In Source lists the following can be sources of supply: A. Vendor. B. Contract. C. Scheduling Agreement. D. Quotation. E. Quota Arrangement. Ans: A,B,C,E

38. Which of the following document types can appear in the purchase order history for a purchase order line item? A. Another purchase order. B. A goods receipt material document. C. A service entry sheet. D. An invoice. E. A release procedure. Ans: B,C,D

39. Which one of these Purchase Order types doesn’t exist? A. TSTH Framework PO B. TSTH Overhead POC. None of the aboveD. Both the above Ans: D

40. Between which of the following stocks is movement possible. A. Unrestricted B. Quality C. Blocked D. All the above Ans: D

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SAP MM Certification Sample Questions and Answers Set - 1

This Sample SAP MM Certification Practice Exam is designed for evaluation purpose only. If you are planning to write the SAP Material Management Certification Exam (C_TSCM52_67) and really want to test your SAP MM subject knowledge to identify your weak areas, we strongly recommend you to start your preparation with our Premium SAP MM Certification Practice Exam .

SAP MM Sample Questions:

• SAP provides a note " There are 'N' correct answers to this question. " in actual SAP MM Certification Exam.
• SAP does not ask " True or False " type questions in actual SAP C_TSCM52_67 Exam.
• SAP provides an option to Increase ( + ) or Decrease ( - ) font size of exam screen for better readability in actual SAP Material Management Certification Exam.

Note: If you find any typo or data entry error in these SAP Material Management (MM) sample questions, we request you to update us by write an email on [email protected] .

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Home » Technical Quiz » SAP MM Quiz – SAP MM Multiple Choice Questions and Answers

SAP MM Quiz – SAP MM Multiple Choice Questions and Answers

SAP MM Quiz – SAP MM Multiple Choice Questions and Answers:  Greetings to you! Are you the one that is in search of the right portal to take up the SAP MM Quiz? If yes, then here you go. We have articulated this page with  SAP MM Online Quiz.  Whereas, on submitting the SAP MM Online Practice Test, you will get the SAP MM Multiple Choice Questions and Answers instantly on the same page. As a result, you can learn the concepts of the SAP MM in one go. Hence now, without any delay, give a try for the SAP MM Online Quiz Test, and if you would like to take more technical quizzes like this, make sure that you have visited our Technical Quizzes page on our freshersnow portal.

Table of Contents

SAP MM Quiz – Overview

Sap mm online test for practice.

Which of the following documents is used to create a purchase order in SAP MM? a) Purchase requisition b) Goods receipt c) Invoice verification d) Purchase order acknowledgement Answer: a) Purchase requisition Explanation: Purchase requisition is used to create a purchase order in SAP MM. It is a document that indicates the need for certain materials or services and is created by the department that requires them.

What is the purpose of a material master record in SAP MM? a) To store information about vendors b) To store information about materials c) To store information about purchase orders d) To store information about inventory levels Answer: b) To store information about materials Explanation: The material master record in SAP MM is used to store information about materials. This includes information such as the material description, unit of measure, material type, and other relevant details.

In SAP MM, what is the purpose of a source list? a) To maintain information about vendors b) To maintain information about materials c) To maintain information about sources of supply d) To maintain information about purchase orders Answer: c) To maintain information about sources of supply Explanation: A source list in SAP MM is used to maintain information about sources of supply for specific materials. It is used to specify the vendors from which the material can be procured.

Which of the following documents is used to receive goods in SAP MM? a) Purchase requisition b) Purchase order c) Goods receipt d) Invoice verification Answer: c) Goods receipt Explanation: Goods receipt is the document used to receive goods in SAP MM. It is used to confirm the receipt of materials or services ordered and to update inventory levels.

In SAP MM, what is the purpose of a purchase info record? a) To maintain information about vendors b) To maintain information about materials c) To maintain information about sources of supply d) To maintain information about purchase orders Answer: a) To maintain information about vendors Explanation: A purchase info record in SAP MM is used to maintain information about vendors. It is used to store details such as vendor pricing, delivery times, and payment terms.

Which of the following inventory management methods is used in SAP MM? a) FIFO b) LIFO c) Weighted average d) All of the above Answer: d) All of the above Explanation: SAP MM supports all three inventory management methods – FIFO, LIFO, and weighted average. These methods are used to determine the value of inventory and the cost of goods sold.

In SAP MM, what is the purpose of a purchase order acknowledgement? a) To confirm the receipt of materials b) To confirm the delivery of materials c) To confirm the acceptance of the purchase order d) To confirm the payment for the purchase order Answer: c) To confirm the acceptance of the purchase order Explanation: A purchase order acknowledgement in SAP MM is used to confirm the acceptance of a purchase order by the vendor. It is used to ensure that the vendor has agreed to the terms and conditions of the purchase order.

Which of the following procurement types is used in SAP MM? a) In-house production b) External procurement c) Consignment d) All of the above Answer: d) All of the above Explanation: SAP MM supports all three procurement types – in-house production, external procurement, and consignment. These types are used to procure materials and services from different sources.

In SAP MM, what is the purpose of a purchase requisition release strategy? a) To ensure that the purchase requisition is complete b) To ensure that the purchase requisition is approved by the appropriate authorities c) To ensure that the purchase requisition is sent to the correct vendor d) To ensure that the purchase requisition is processed in a timely manner Answer: b) To ensure that the purchase requisition is approved by the appropriate authorities Explanation: A purchase requisition release strategy in SAP MM is used to ensure that the purchase requisition is approved by the appropriate authorities before it is converted to a purchase order. The release strategy can be configured based on various criteria such as the value of the purchase requisition or the department requesting the materials.

In SAP MM, what is the purpose of a goods issue document? a) To receive goods into inventory b) To issue goods from inventory c) To track the movement of goods within the organization d) To verify the accuracy of vendor invoices Answer: b) To issue goods from inventory Explanation: A goods issue document in SAP MM is used to issue goods from inventory. It is used to record the removal of materials or services from inventory and to update inventory levels.

In SAP MM, what is the purpose of a purchase order history? a) To maintain a record of all purchase orders b) To maintain a record of all goods receipts c) To maintain a record of all invoice verifications d) To maintain a record of all material movements Answer: a) To maintain a record of all purchase orders Explanation: A purchase order history in SAP MM is used to maintain a record of all purchase orders. It contains information such as the purchase order number, vendor information, and details of the materials or services ordered.

In SAP MM, what is the purpose of a blanket purchase order? a) To order materials in bulk b) To order materials for a specific project c) To order materials for a specific period of time d) To order materials from a specific vendor Answer: c) To order materials for a specific period of time Explanation: A blanket purchase order in SAP MM is used to order materials for a specific period of time. It is used when the quantity and delivery dates of the materials are not known in advance.

In SAP MM, what is the purpose of a valuation class? a) To determine the material type b) To determine the unit of measure c) To determine the account assignment category d) To determine the valuation method Answer: d) To determine the valuation method Explanation: A valuation class in SAP MM is used to determine the valuation method for a material. It is used to determine how the value of the material is calculated and how it is posted to the general ledger.

In SAP MM, what is the purpose of a quota arrangement? a) To allocate materials to different storage locations b) To allocate materials to different cost centers c) To allocate materials to different vendors d) To allocate materials to different plant locations Answer: c) To allocate materials to different vendors Explanation: A quota arrangement in SAP MM is used to allocate materials to different vendors. It is used to specify the percentage or quantity of materials that each vendor is responsible for supplying.

In SAP MM, what is the purpose of a material type? a) To determine the valuation method b) To determine the unit of measure c) To determine the account assignment category d) To determine the material attributes Answer: d) To determine the material attributes Explanation: A material type in SAP MM is used to determine the attributes of a material. It is used to specify the characteristics of the material such as its size, weight, color, and other relevant details.

In SAP MM, what is the purpose of a condition record? a) To maintain vendor master data b) To maintain customer master data c) To maintain pricing information d) To maintain material master data Answer: c) To maintain pricing information Explanation: A condition record in SAP MM is used to maintain pricing information. It is used to store information such as prices, discounts, and surcharges for materials or services.

In SAP MM, what is the purpose of a source list? a) To specify the preferred vendor for a material or service b) To specify the preferred storage location for a material c) To specify the preferred cost center for a material or service d) To specify the preferred plant location for a material Answer: a) To specify the preferred vendor for a material or service Explanation: A source list in SAP MM is used to specify the preferred vendor for a material or service. It is used to ensure that materials are procured from approved vendors and to maintain consistent pricing and delivery terms.

In SAP MM, what is the purpose of a goods receipt document? a) To receive goods into inventory b) To issue goods from inventory c) To track the movement of goods within the organization d) To verify the accuracy of vendor invoices Answer: a) To receive goods into inventory Explanation: A goods receipt document in SAP MM is used to receive goods into inventory. It is used to record the receipt of materials or services into inventory and to update inventory levels.

In SAP MM, what is the purpose of a material master record? a) To maintain vendor master data b) To maintain customer master data c) To maintain pricing information d) To maintain material information Answer: d) To maintain material information Explanation: A material master record in SAP MM is used to maintain material information. It contains information such as the material number, description, attributes, and other relevant details.

In SAP MM, what is the purpose of a service entry sheet? a) To receive goods into inventory b) To issue goods from inventory c) To track the movement of goods within the organization d) To record the receipt of services performed by a vendor Answer: d) To record the receipt of services performed by a vendor Explanation: A service entry sheet in SAP MM is used to record the receipt of services performed by a vendor. It is used to verify that services have been performed as agreed and to process vendor invoices for payment.

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SAP C_TS452_2022 SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Exam Practice Test

Sap certified application associate - sap s/4hana sourcing and procurement questions and answers.

Which of the following are prerequisites for flexible workflows for purchase order approval? Note: There are 3 correct answers to this question.

Create a class with flexible workflow characteristics for purchase orders

Define the recipients for the flexible workflow in the Manage W orkflows for Purchase Orders SAP Fiori app

Activate the flexible workflow for purchase orders in Customizing

Deactivate the classic release procedure for purchase orders in Customizing

Set up the preconditions for the flexible workflow in the Manage W orkflows for Purchase Orders SAP Fiori app

Explanation:

Flexible workflows for purchase order approval are a new way of defining and managing approval processes for purchase orders in SAP S/4HANA. Some prerequisites for using flexible workflows are:

• Define the recipients for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to specify who can approve or reject a purchase order based on various criteria such as amount, material group, or plant.
• Activate the flexible workflow for purchase orders in Customizing under Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Activate Flexible Workflow for Purchase Orders.
• Set up the preconditions for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to define the conditions that must be met before a purchase order is sent for approval. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 1, Lesson 1.

Which field can you use to prevent a discontinued material from being procured?

Material Status

Authorization Group

Control Code

Special Procurement Type

The field that you can use to prevent a discontinued material from being procured is Material Status. This field allows you to block or restrict certain functions for a material, such as purchasing, production, sales, etc. You can define different material statuses in Customizing and assign them to materials in the material master record. For example, you can define a material status that blocks purchasing and sales for a material and assign it to a discontinued material. This way, you can prevent any further procurement or sales of that material.

You have concluded a cleaning contract with a supplier for your operating facility. You aQreed on a monthly amount for which you want to automatically create a credit note every month. What do you usein this scenario?

Blanket purchase order

Scheduling agreement

Invoicing plan

Value contract

You use an invoicing plan in this scenario. An invoicing plan is a method of creating invoices automatically at predefined intervals or dates without referring to any service entry sheets or goods receipts. You can use an invoicing plan for blanket purchase orders or contracts that have a fixed amount and validity period. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 2, Lesson 1.

What does the account assignment category controling a purchase requisition or purchasing document item? Note; There are 2 correct answers to this question.

The type of account assignment object you must specify

The item categories you are allowed to use

Whether you can post a goods receipt

Whether you must enter a material in the purchase order

The account assignment category controls the following aspects of a purchase requisition or purchasing document item:

• The type of account assignment object you must specify, such as cost center, order, project, or asset.
• Whether you must enter a material in the purchase order or whether you can enter a short text and material group instead. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

What are some characteristics of a goods issue posting to a production order? Note: There are 2 correct answers to this question.

Actual costs are allocated to the production order.

The goods issue can be posted as a backflush.

The reservation is deleted as a result of the goods issue

The goods issue can only be a planned goods issue.

A goods issue posting to a production order allocates actual costs to the production order and reduces the inventory of the issued materials. A goods issue can be posted as a backflush, which means that the system automatically issues the components that are required for production based on the bill of material (BOM) and the quantity produced. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 3, Lesson 1.

At what level do you maintain the purchasing value key in the material master?

Purchasing organization

Company code

You maintain the purchasing value key in the material master at plant level. The purchasing value key contains parameters that influence the purchasing process for a material, such as order unit, rounding value, minimum order quantity, and delivery tolerance. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

You want to set up the same account determination for raw materials (material type ROH) and operating supplies (material type HIBE). How can you group these material types?

Assign the same valuation class to the material types

Assign the same valuation grouping code to the material types

Assign the same account category reference to the material types

Assign the same account modification to the material types

The account category reference is a grouping of material types that have a similar account determination. By assigning the same account category reference to different material types, you can control that they use the same valuation class for account determination. The valuation class is a key factor that determines which general ledger accounts are posted during inventory transactions. Therefore, if you want to set up the same account determination for raw materials (material type ROH) and operating supplies (material type HIBE), you can group them by assigning the same account category reference to these material types. References: [SAP Help Portal], [SAP Help Portal]

What can you control with a document type in purchasing? Note: There are 3 correct answers to this question.

Relerence to purchase requisitions

Confirmation control

Number range

Allowed account assignment categories

Item number interval

A document type in purchasing is a classification of purchasing documents (such as purchase orders, contracts, requests for quotation, etc.) that defines some basic characteristics and controls for each document. Some of the aspects that you can control with a document type are:

• Reference to purchase requisitions, which means that you can specify whether a purchasing document can be created with reference to a purchase requisition or not.
• Number range, which means that you can define the number interval and the number assignment (internal or external) for each purchasing document.
• Item number interval, which means that you can define the increment and the length of the item numbers for each purchasing document. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

Which of the following apply when using centrally agreed contracts? Note; There are 2 correct answers to this question.

You can maintain plant-specific conditions in centrally agreed contracts

You can use centrally agreed contracts in a procurement hub scenario.

You CANNOT specify plants in centrally agreed contracts.

You can use centrally agreed contracts without restrictions for any purchasing organization.

Centrally agreed contracts are contracts that are created by a central purchasing organization and can be used by multiple purchasing organizations within a company. Some of the characteristics of centrally agreed contracts are:

• You can use centrally agreed contracts in a procurement hub scenario, which means that you can leverage the central purchasing organization’s negotiation power and expertise to procure materials or services for other purchasing organizations.
• You cannot specify plants in centrally agreed contracts, which means that the contracts are not plant-specific and can be used by any plant that belongs to the purchasing organizations that are assigned to the central purchasing organization. References: [SAP Help Portal], [SAP Help Portal]

Which organization assignment must NOT be maintained when setting up a cross-company-code purchasing organization?

Plant - purchasing organization

Reference purchasing organisation - purchasing organization

Plant_purchasing group

Company code purchasing organization

When setting up a cross-company-code purchasing organization, you do not need to maintain the assignment of plant to purchasing group. A purchasing group is an organizational unit that is responsible for the day-to-day purchasing activities for one or more materials or services. A purchasing group can be assigned to one or more plants, but it is not mandatory. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

Which of the following steps can be part of a subcontracting process? Note: There are 3 correct answers to this question

Post subsequent adjustment of component consumption

Create a sales order for components to be provided

Invoice the subcontractor for consumed components

Create an outbound delivery for components to be provided

Purchase components for direct delivery to the subcontractor

A subcontracting process involves sending components to a vendor who provides a service and returns an assembled or processed product. Some steps that can be part of this process are:

• Post subsequent adjustment of component consumption, which means that you can correct the actual quantity of components consumed by the vendor after receiving the finished product.
• Create an outbound delivery for components to be provided, which means that you can ship the components from your plant to the vendor’s location using the shipping functionality.
• Purchase components for direct delivery to the subcontractor, which means that you can order components from another vendor and have them delivered directly to the subcontractor without storing them in your own plant. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 4, Lesson 1.

Which of the Mowing actions are suppoiled when you post a goods receipt to slock wilh reference to a purchase order?

Note: There are 2 correct answers to thrs Question.

Adjust order quantity to received quantity.

Spirt the quantity received to multiple storage locations.

Post partial order quantity.

Maintain a valuation price.

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post partial order quantity, which means that you can receive multiple partial deliveries for the same purchase order item. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

How can you personalize the Procurement Overview app? Note: There are 3 correct answers to this question.

Exchange a card with another card accessed by the same CDS view

Filter the contents of all cards according to a specific supplier

Use your user settings to define which cards to show and hide

Use the drag-and-drop functionality to rearrange cards

Define your own layout and save it as a tile on the SAP Fiori launchpad

The Procurement Overview app is a SAP Fiori app that provides an overview of the procurement activities and key performance indicators. You can personalize the app by using the following options:

• Filter the contents of all cards according to a specific supplier, which means you can narrow down the information displayed on the cards based on a supplier name or number.
• Use your user settings to define which cards to show and hide, which means you can customize the app layout by selecting or deselecting the cards that are relevant for you.
• Use the drag-and-drop functionality to rearrange cards, which means you can change the order and position of the cards by dragging and dropping them on the app screen. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

What are some key features of the SAP Smart Business key performance

indicator (KPI) tiles used for purchasing analytics? Note: There are 2 correct answers to this

Insight to Action provides drilldown capabilities and appropr iate actions.

When a tile is changed, the database is updated in real time.

Smart controls such as smart filter and smart charts are available.

Smart alert thresholds can be set to update the tile display at different intervals.

The SAP Smart Business key performance indicator (KPI) tiles are interactive dashboards that provide real-time insights and analytics for purchasing processes. Some of the key features of these tiles are:

• Insight to Action: This feature allows the user to drill down into the details of the KPI and perform appropriate actions based on the analysis. For example, the user can view the purchase requisitions that are overdue and create purchase orders for them directly from the tile.
• Smart alert thresholds: This feature allows the user to set different thresholds for the KPI values and change the color or icon of the tile accordingly. For example, the user can set a red alert if the purchase requisition-to-order cycle time exceeds a certain limit. The tile will display a red icon and notify the user of the critical situation.

Which of the following actions are supported when you post a goods receipt to stock with reference to a purchase order? Note: There are 3 correct answers to this question.

Post a goods receipt for part of the order quantity

Enter a value for the quantity received

Adjust the purchase order quantity to the goods receipt quantity

Split the quantity received to multiple storage locations

Post the quantity received to quality inspection stock

• Post a goods receipt for part of the order quantity, which means that you can receive multiple partial deliveries for the same purchase order item.
• Post the quantity received to quality inspection stock, which means that the materials are subject to a quality inspection before they can be used or sold. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4510, Unit 2, Lesson 1.

How can you completely block a material for procurement in a plant? Note: There are 2 correct answers to this question.

Create an entry in the source list with a blocking indicator and NO supplier

Create a quota arrangement entry with a quantity of zero

Use a relevant plant-specific material status in the material master

Create a blocking entry in the supplier master record

To completely block a material for procurement in a plant, you can use the following methods:

• Create an entry in the source list with a blocking indicator and NO supplier, which means that you prevent the system from finding any valid source of supply for the material in the plant.
• Use a relevant plant-specific material status in the material master, which means that you restrict the procurement transactions that are allowed for the material in the plant. For example, you can use material status 01 (Procurement blocked) to block all procurement transactions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

Which field controls the creation of a scheduling agreement with release documentation?

Creation Profile

Item Caleyory

JIT Indicator

Agreement Type

The agreement type controls the creation of a scheduling agreement with release documentation. A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. A release documentation is a document that informs the vendor about the delivery quantities and dates for each scheduling agreement item. You can use agreement type LP (Scheduling agreement with release documentation) to indicate that you want to create a scheduling agreement with release documentation. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

Your MRP run detects a shortage of 2000 pieces for a material with an active quota arrangement. Each of your two suppliers can only supply 1000 pieces at once. What must you maintain to have MRP generate a procurement proposal for 1000 pieces for each supplier? Note: There are 2 correct answers to this question.

Set a maximum lot size in the quota arrangement item and activate the lx checkbox

Assign a rounding profile in the material master record of the planned material

Set a maximum quota quantity in the quota arrangement item for each supplier

Assign the indicator for quota splitting to the lot-sizing procedure being used

To have MRP generate a procurement proposal for 1000 pieces for each supplier, you must maintain the following:

• Set a maximum lot size in the quota arrangement item and activate the lx checkbox, which means that MRP will split the total requirement quantity according to the quota allocation and create one procurement proposal per quota arrangement item.
• Set a maximum quota quantity in the quota arrangement item for each supplier, which limits the total quantity that can be procured from each supplier within a validity period. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

What are some key features of purchase-orde r-based invoice verification? Note: There are 2 correct answers to this question.

The system proposes the total delivered quantity as the quantity to be invoiced.

The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced.

Partial deliveries for a purchase order item show up as individual items in the invoice document.

Partial deliveries for a purchase order item are NOT flagged as individual invoice items.

Purchase-order-based invoice verification is a process of verifying and posting an invoice with reference to a purchase order. Some key features of this process are:

• The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. This ensures that you do not pay more than what you have received.
• Partial deliveries for a purchase order item are NOT flagged as individual invoice items. This means that you can post one invoice for multiple partial deliveries of the same purchase order item. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

When creating an invoice with purchase order reference, which options are available for the automatic posting of unplanned delivery costs? Note: There are 2 correct answers to this question.

The costs can be distributed among the invoice items.

The system determines a freight clearing account for posting the costs.

The costs can be posted to a separate account.

The costs are posted automatically in a separate invoice .

When creating an invoice with purchase order reference, unplanned delivery costs can occur if the invoice amount exceeds the order amount. These costs can be posted automatically by selecting one of two options in Customizing: distribute costs or post to separate account. If distribute costs is selected, the costs are distributed proportionally among the invoice items according to their net value. If post to separate account is selected, the costs are posted to a separate general ledger account that is determined by account determination. The other options are not available for automatic posting of unplanned delivery costs. References: [SAP Help Portal], [SAP Community]

Which field in the material type controls whether a material is used in the lean service process?

External Purchase Orders

Field Reference

Item Category Group

Product Type Group

The product type group in the material type controls whether a material is used in the lean service process. The lean service process is a simplified procurement process for services that do not require a service entry sheet or an invoice receipt. You can use product type group 3 (Lean Services) to indicate that a material is used for this process. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 4, Lesson 1.

What data does the system require to determine the safety stock during automatic reorder point planning? Note: There are 3 correct answers to this question.

Service level

The storage costs code

Mean absolute deviation

Minimum and maximum stock levels

Replenishment lead time

To determine the safety stock during automatic reorder point planning, the system requires the following data:

• Service level, which is the probability of avoiding a stockout situation during the replenishment lead time.
• Mean absolute deviation, which is a measure of the forecast accuracy based on the historical consumption data.
• Replenishment lead time, which is the time required to procure or produce a material. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

You use quota arrangements. You include a new supplier in an existing quota system. How can you ensure that the new supplier is considered as if they had been part of the quota arrangement from the beginning?

Manually update the quota

Manually update the quota-allocated quantity

Manually update the source list

Manually update the quota base quantity

The quota base quantity is the total quantity of a material that is to be procured over a certain period of time from various sources of supply. The quota arrangement specifies how this quantity is to be distributed among the sources of supply. If a new supplier is added to an existing quota arrangement, the quota base quantity must be updated to reflect the new situation. This way, the new supplier will be considered as if they had been part of the quota arrangement from the beginning. The other options do not ensure this, as they only affect the existing sources of supply or the source list. References: [SAP Help Portal], [SAP Community]

You enter a supplier invoice for a purchase order that has already been delivered.

Apart from the purchase order itself, what can you use as a reference?

Note: There are 2 correct answers to this question.

Delivery note

Goods receipt

Bill of lading

Inbound delivery

When you enter a supplier invoice for a purchase order that has already been delivered, you can use the following documents as a reference:

• Delivery note, which is a document issued by the vendor that confirms the delivery of goods and contains information such as delivery date, quantity, and weight.
• Goods receipt, which is a document posted by you that records the receipt of goods from a vendor and updates the stock and inventory data. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.

Where can you enter a rounding profile? Note: There are 2 correct answers to this question.

Source list

Lot-sizing procedure

Purchasing info record

Material master

What can you create to plan materials differently within a plant?

Vendor consignment info records

Production supply areas

Storage bins

You can create MRP areas to plan materials differently within a plant. An MRP area is an organizational unit that represents a separate area of material requirements planning within a plant. You can use MRP areas to plan materials according to different criteria such as storage location, subcontractor, or sales area. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4525, Unit 1, Lesson 1.

Which of the following prerequisites must be met for the system to check the shelf life of materials at goods receipt? Note: There are 2 correct answers to this question.

The purchase order item contains the remaining shelf life.

The total shelf life is maintained in the purchasing info record.

The shelf life expiration date check is activated for the material type in Customizing.

The shelf life expiration date check is activated for the movement type in Customizing.

To enable the system to check the shelf life of materials at goods receipt, you must meet the following prerequisites:

• The purchase order item contains the remaining shelf life, which is the minimum number of days that a material must be usable after goods receipt.
• The shelf life expiration date check is activated for the movement type in Customizing, which means that the system will compare the remaining shelf life in the purchase order with the total shelf life in the material master and reject the goods receipt if it does not meet the requirement. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

What options are available for charts when analyzing a key performance indicator (KPI) report in Purchasing Analytics?

Select the CDS View to be used.

Export to a spreadsheet.

Import from a spreadsheet.

Change the dimensions that are shown.

When analyzing a key performance indicator (KPI) report in Purchasing Analytics, you can export to a spreadsheet or change the dimensions that are shown. You cannot select the CDS view to be used or import from a spreadsheet. References: [SAP Help Portal - Purchasing Analytics]

There are multiple company codes and plants in your SAP S/4HANA system.You have set the valuation area to plant level. How can you reduce the effort to configure account determination?

You can use the valuation grouping code to group together plants assigned to company codes ^ with the same chart of accounts.

You can use the valuation grouping code to group together plants assigned to company codes ^ with different charts of accounts.

You can use the account grouping code to group together plants assigned to company codes ^ with the same chart of accounts.

You can use the account grouping code to group together plants assigned to company codes with different charts of accounts.

You can use the valuation grouping code to group together plants assigned to company codes with the same chart of accounts. This reduces the effort to configure account determination because you only need to maintain one set of valuation classes and account assignments for each valuation grouping code instead of each plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

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Top Most SAP MM Multiple Choice Questions

1. A Plant in SAP is assigned to which entity?

A. Company code B. Storage Location C. G/L account D. Ware House E. None

2. What is MM stands for in SAP?

A. Materials Management B. Materials Manupulation C. Master Mind D. Money Materials E. NONe

3. Term or symbol used to tell the database to search two words as an exact phrase, not as separate words.

A. AND B. OR C. Quotation Marks D. Asterisk E. Parentheses

4. At which level is physical inventory carried out in Inventory Management?

A. At material level B. At material/stock type level C. At material/plant/stock type level D. At material/plant/storage location/stock type level

5. What options do you have after entering a physical inventory count for a raw material?

A. You can initiate a recount. B. You can print a list of differences to determine the materials you have to recount. C. You can post an inventory difference, whereby a material document and an accounting document are created in the background. D. You can post the inventory difference, whereby only an accounting document is created in the background.

Ans: A, B, C

6. In your company, some materials have a large number of goods movement leading to possible errors in Inventory Management. You would like to inventory the stock several times each time using only a sample, but cover all stock units at least one every year.

Which of the following methods can be used?

A. Cycle Counting Method. B. Difference Posting procedure C. Sampling method D. Live method

7. You are tasked with determining the ‘Safety Stock’ for a material. Which of the following reports/factors would you take into account

A. Slow moving items B. Range of coverage C. Replenishment lead time D. Demand forecast

8. How do you replicate a delivery free of charge in R/3’s Materials Management?

A. You enter a purchase order with the purchase order price. Then, however, you post the receipt with reference to the purchase order using a non-valuated movement type. B. You enter a purchase order item, set its invoice indicator to blank and its purchase order price to zero, and then post the goods receipt. C. You do not enter a purchase order, but post the delivery free of charge using a specific movement type in Inventory Management. D. You create the material with the material type UNBW and then post the goods receipt without reference to the purchase order.

9. Which of the following statements about movement types are true?

A. The movement type influences the update of material stock account and consumption account. B In the standard SAP system, you can enter per material document only goods movements of one movement type. C. Goods movements, that are created from other application areas (for example a delivery in SD), are not described with movement types . D. The movement type used controls field selection for the goods movement transaction. E. If you use special stock indicators, you can create different stock and value updates of a material for one and the same movement type.

Ans: A, D, E

10. Which of the following statements on procuring a material of material type NLAG are correct?

A. The purchase order must be account assigned. B. The goods receipt must always be non-valuated. C. When you enter an invoice, you can change the account assignment as long as the goods receipt was non-valuated. D. When the material is for consumption, no document is ever created in Financial Accounting.

11. Which of the following stock transfers/transfer postings are relevant to valuation?

A. Stock transfer from storage location to storage location within the same plant. B. Stock transfer from consignment stores of vendor XY to our unrestricted-use stock in storage location 0001. C. Transfer posting from stock in quality inspection in storage location 001 to stock in quality inspection in storage location 0002 within the same plant. D. Stock transfer of a material from storage location 0001 from plant 0001 to plant 0002.

12. What transaction key is used to post a valuated goods receipt for purchase order items not subject to account assignment?

a. BSX b. WRX c. PRD d. KDM e. BSV

13. What is value string WA01 defined for?

a. Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock. b. Deliveries without charge c. Goods issues d. Other goods receipts

14. Which value string is defined for Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock?

a. WE01 b. WA14 c. WA01

15. Which valuation string is used for Delivery without charge for material subject to standard price control, with posting date in the previous period and the standard price in the posting period is different to the standard price in the current period?

16. What is the key for account determination that enables a G/L account assignment differentiation for the offsetting entry for an inventory posting?

a. Valuation grouping code b. Chart of accounts c. Account grouping d. Valuation class

17. For which transaction key in materials Management in the standard system is account grouping active?

a. BSX b. WRX c. PRD d. GBB

18. For which transactions can you change the account grouping?

a. Invoice verification b. Inventory Management.

19. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?

a. Valuation Group code b. Material/material type c. Account grouping d. Chart of accounts e. Valuation class

20. From where do the transaction keys for delivery cost postings come?

a. Purchasing calculation schema b. Value string

21. What does the system use for the account assignment category to determine the default account?

a. Transaction key PRD b. Transaction key GBB c. Valuation group code d. Account grouping e. Valuation class

22. What are the characteristics of a Document type for Accounting documents?

a. Two character alphanumeric code b. One number range per document c. Cannot assign authorization group d. Determines whether net posting is determined for the documents. e. Account types that may be used with the document type may be selected when entering documents.

Ans: A,B,D,E

23. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?

24. From where do the transaction keys for delivery cost postings come?

25. What does the system use for the account assignment category to determine the default account?

26. What are the characteristics of a Document type for Accounting documents?

27. What are the features of number assignment for accounting documents from MM?

a. Configured for each company code b. Always linked to the fiscal year c. Numbers assigned without gaps d. Defines whether number assignment is external or internal e. The interval from which the number is assigned.

Ans: A,C,D,E

28. What are the features of number assignment for accounting documents from MM?

29. To view the most up to date planning data (available stock, orders, reservations, etc.) on a material, use the:

A. Stock Overview report. B. List display of material and accounting documents. C. MRP list. D. Stock Requirement list. E. Standard Analysis for a material

30. A material forecast can be used by the following MRP types:

A. Manual Reorder point planning. B. Automatic reorder point planning. C. Forecast based planning.check D. Time phased planning. E. Storage location MRP

31. Materials planning can be set to automatically generate:

A. Contracts. B. Purchase Requisitions. C. Purchase Orders. D. Planned Orders. E. Delivery Schedules.

32. The following are lot sizing rules available for SAP R/3:

A. Fixed lot size. B. Replenish to maximum stock level. C. Weekly lot size. D. Daily lot size. E. Economic order quantity.

Ans: A,B,C,D

33. Which of the following apply to Purchase Orders?

A. The vendor must be specified in the Purchase Order Header. B. All materials on a purchase order must be procured through the same purchasing group. C. All materials on a purchase order must be of the same material group. D. Discounts and surcharges can be maintained in the document header. E. Discounts and surcharges can be maintained at line item level.

34. Which of the following is an Account Assignment category?

A. Material Group. B. Purchase Requisition. C. Sales Order. D. Release Code. E. G/L Account

35. Which of the following are Item Categories?

A. Consignment. B. Service. C. Manufacturing. D. Cost Centre. E. Subcontracting.

36. Which of the following documents can be subject to release (approval) procedure?

A. Planned Order. B. Purchase Requisition. C. Scheduling Agreement. D. Purchase Order. E. RFQ.

37. In Source lists the following can be sources of supply:

A. Vendor. B. Contract. C. Scheduling Agreement. D. Quotation. E. Quota Arrangement.

Ans: A,B,C,E

38. Which of the following document types can appear in the purchase order history for a purchase order line item?

A. Another purchase order. B. A goods receipt material document. C. A service entry sheet. D. An invoice. E. A release procedure.

39. Which one of these Purchase Order types doesn’t exist?

A. TSTH Framework PO B. TSTH Overhead POC. None of the aboveD. Both the above

40. Between which of the following stocks is movement possible.

A. Unrestricted B. Quality C. Blocked D. All the above

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SAP C_TS452_2021 Exam Actual Questions (P. 3)

The questions for C_TS452_2021 were last updated on May 17, 2024.

• Viewing page 3 out of 20 pages.
• Viewing questions 9-12 out of 80 questions

What does the account assignment category control? (Choose two.)

• A. Whether you must enter a material in the purchase order
• B. Whether you can post a goods receipt
• C. The item categories you are allowed to use
• D. The type of account assignment object you must specify

Correct Answer: AD 🗳️

What are some advantages of a stock transport order compared to a stock transfer posting between two plants? (Choose three.)

• A. You can create stock transport requisitions via MRP.
• B. You can plan delivery costs.
• C. You can post goods receipt in consignment.
• D. You can issue from inspection stock.
• E. You can post goods receipt to consumption.

Correct Answer: ABC 🗳️

What must you do when using supplier consignment? (Choose two.)

• A. Settle liabilities resulting from consignment stock receipts.
• B. Settle liabilities resulting from consignment stock withdrawals.
• C. Create consignment info records.
• D. Create consignment storage locations.

Correct Answer: BC - 🗳️

In your project, you need to make sure that consignment purchase orders utilize a different number range than other purchase orders. What must you do?

• A. Customize a new document type, assign a new number range object, and assign the item category for consignment to this type
• B. Customize a new document category, assign a new number range object, and assign the item category for consignment only to this category
• C. Customize a new document category, assign a new number range, and assign the item category for consignment only to this category
• D. Customize a new document type, assign a new number range, and assign the item category for consignment only to this type.

Correct Answer: D 🗳️

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Creating Purchase Requisitions

After completing this lesson, you will be able to:

• Create a Purchase Requisition for Stock Item and Consumable Material

Purchase Requisitions

As a long-term SAP user, you want to understand the usage of purchase requisitions in the purchase to pay business process as well as the usage of document types, item categories and account assignment for consumable items.

A purchase requisition is an internal document that the purchasing department uses to procure a particular quantity of a material or a service for a particular date.

A purchase requisition can be created directly or indirectly.

Directly means that a purchase requisition is created manually in the department that has the need. Whoever creates the purchase requisition determines which material or service in which quantity, and for which date have to be ordered.

Material requirement planning (MRP)

Maintenance orders

Planned orders

You can also initiate purchase requisitions from SAP Ariba.

When you create a purchase requisition for materials that have a material master record, the system transfers the data in the material master record to the purchase requisition. You also have the option to select items from a web-based catalog.

You can convert purchase requisitions into requests for quotations (RFQs), purchase orders (POs), or outline agreements.

Purchase Requisition Processing

Account assignment objects.

If you buy material, you procure it either for stock or for direct consumption.

You need to enter an account assignment for an item under the following circumstances:

If you order a material that is not subject to value-based inventory management and post its value directly to consumption (pure consumable material)

If you order an article that does not have a material master record

If you order a service

If you want to procure a material as a consumable, you must specify an account assignment category and other account assignment data in the document item of the purchase requisition or purchasing document.

The account assignment category determines the account assignment object category that is to be charged. You must provide the account assignment data. The accounts are debited when the goods receipt or invoice is posted.

The following are the examples of account assignment objects:

The account assignment object cost center (account assignment category K): When you make an account assignment to a cost center, you must enter the general ledger (G/L) account number of the consumption account. You must also enter the cost center for which the material will be procured on the account assignment data screen. You can specify that the system automatically proposes the number of the GL account to be charged in Customizing.

The account assignment object asset (account assignment category A): If you use account assignment category A, you have to enter the asset number on the account assignment data screen. The system automatically determines the G/L account to charge based on the asset number you cannot enter manually.

Procurement for Consumption

When you procure a material directly for consumption, no material master record is necessary.

The characteristics of consumable materials with a master record are as follows:

There is no value-based inventory management.

The system automatically updates consumption in the material master record.

In SAP S/4HANA, the term "consumable material" is any material subject to procurement whose value is settled using cost element accounts or asset accounts. Therefore, a consumable material is procured directly for an account assignment object.

When procuring a consumable material without a material master record, you have to enter a short description, a material group, and a purchase order unit in the document manually. You have to do this because you cannot fetch this data from a master record. This is not true for a material with a master record. For these materials, the material type controls whether inventory management takes place on a value basis.

Procurement for Consumable Materials

When you procure a consumable material, a material master record is not required, but can be used.

You can procure stock material for consumption. In all cases, you must specify an account assignment category and other dependent account assignment data, such as an account assignment object and a G/L account (consumption account). At the time of goods receipt or invoice receipt, the system debits the consumption account the purchase order specifies with the procurement value. Additionally, the system posts the amount to the account assignment object.

The Procure to Pay business process integrates with many different SAP application modules.

A purchase requisition can be created from a MRP run.  If a purchase requisition line item is a consumable for a cost object, then upon saving the purchase requisition, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.

 If a purchase order line item is a consumable for a cost object, then upon saving the purchase order, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.

When you save a goods receipt for stock materials, on hand inventory is increased.

If a change in material valuation occurred, then the system creates an accounting document in Financial Accounting.

If the purchase order was for consumable materials, the system not only creates an accounting document in Financial Accounting, but also creates a controlling document in Management Accounting and creates a document to update the Material Ledger.

If the organization is using Warehouse Management, then the system creates a transfer requirement.

Lastly, the system updates the purchase order history.

When an invoice is posted, the system creates an accounting document, in Financial Accounting to record the liability owed to the vendor.  The system, also creates an open item against the vendor’s account.

If the purchase order was for consumable materials, and the invoice amount differs from the purchase order amount, then the system creates a controlling document, in Management Accounting.

Create a Purchase Requisition for a Stock Item and a Consumable Material

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