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How to Create a Mouseover Text Effect in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• January 22, 2024

In this article, you will learn how to create the mouseover text effect in PowerPoint. The secret making this work is to use the ScreenTip functionality of hyperlinks in PowerPoint.

This effect is also called the popup text effect, mouse hover effect, image popup effect, etc.

Regardless of what you call it, the effect is the same, and it’s the ScreenTip functionality of hyperlinks that allows you to do this as you can see in the picture below.

And while you can use hyperlinks to make your presentations more interactive, it’s often this ScreenTip functionality of hyperlinks that are most useful.

To expand your knowledge and learn how to insert, remove, and change the color of hyperlinks in PowerPoint, ​read our guide here.

To expand your knowledge and learn how to insert, remove, and change the color of hyperlinks in PowerPoint, see my guide on hyperlinking in PowerPoint .

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[watch] creating the mouseover text effect in powerpoint.

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If this is the first time you are creating this effect in PowerPoint, do not worry. This might seem complicated at first, but it is easy and straight forward, and it always involves the same steps.

The trick again is using the ScreenTip functionality of hyperlinks in PowerPoint to display that pop up text effect when you hover your mouse over an object. To get started, simply follow these steps.

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Insert a hyperlink.

Step 1. Select the object that you want to display the mouse over text for and launch the insert hyperlink dialog box, which you can do one of two ways:

Way #1: Right-click the object, and in the right-click menu select “Hyperlink” to open the Insert Hyperlink dialog box.

Way #2:  Hit Ctrl+K on your keyboard to insert the hyperlink

If you plan to insert a lot of hyperlinks, we recommend memorizing the hyperlink keyboard shortcut (Ctrl+K).

Navigate to Place in This Document

Step 2. Within the Insert Hyperlink dialog box, navigate to the Place in this Document section on the left, and then on the right, select the slide that you are creating the hyperlink on.

This not only ensures that if you accidentally activate the hyperlink when you present your presentation (by clicking on it) you remain on the same slide within your presentation, but it also opens the ScreenTip functionality which we will use in the next step.

Open the ScreenTip Dialog Box

Step 3. To add the text that you want to display when you mouse over your object, follow these steps:

• Click the ScreenTip command (upper right-hand corner of the dialog box)
• Type the mouseover text you want to display

In this example, I’ve typed the number of electoral votes for the voting map I want to present. But you can type anything.

You might be wondering if you can link to an Excel document with the data you want to display. The answer is no. You need to input the text you want to display.

How much text can you display in the mouseover text effect?

The ScreenTip box is limited to 256 characters of text (including spaces and punctuation). 256 characters equates to approximately 49 words. That means you will have to choose your mouseover text wisely.

Below you can see what the text limitations are to get a sense of how much text you can type into your ScreenTip. Less is more as the ScreenTips always display as small text.

NOTE: There is no spell check functionality within the ScreenTip dialog box, so double check your spelling before copying and pasting your text into it. After inputting your spell checked (don’t forget to spell check), click OK to close out of the dialog box and return to your PowerPoint slide.

Displaying Your Mouseover Text

Step 4. Once you have added your ScreenTip text, to display the text, simply run your presentation as a slide show, then hover your mouse over the object to display the text.

• Hit Shift+F5 to run your presentation from your current slide
• Hover your mouse over your object and wait a second

In slide show mode, hover your mouse cursor over the object with the hyperlink, and the Screen Tip should appear and display your text.  If you wait a second or two and nothing happens, go back and check the Streen Tip dialog box to make sure your text was properly input into the dialog box.

Go ahead and click your object too. Notice that because we set the hyperlink to navigate to the same slide the effect is on, even if you accidentally click the object, you remain on the same slide, instead of jumping to a new slide.

NOTE: If you save your PowerPoint presentation as a PDF, all your screen tip mouseover text will be lost in the PDF. To expand your knowledge and learn more, see our guide on converting PowerPoint to a PDF .

This screen tip trick is great for creating interactive presentations and graphics that you want to walk someone through in your presentation. This also combines nicely with using trigger animations to make things appear and disappear as you are presenting.

Just remember to use these effects sparingly to emphasize a point. That last thing you want to do is add this effect all over the place. Adding too many effects like this can be distracting during a presentation, decreasing the effectiveness of your presentation.

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This Post Has 19 Comments

Is there a way to make an object appear/disappear on mouse-over/mouse-off?

Hi Joe, thanks for your question! Yes, there is definitely a way to do that, though it’s a bit complicated (you’ll need to add a shape behind your shape, add an action to it that jumps you to another slide where the object is not there…) and adds a lot of ‘dud slides’ to your deck… The best way we’ve found is to have objects appear/disappear on the click of a mouse. To see how to do that, check out our post on Using Objects as Triggers for Appear and Disappear Animations . If you still want to do it with a mouseover, here’s a quick tutorial: http://www.pptworkbench.com/html/mouse_over_images.htm Hope that helps! Cheers, Camille

I copied an icon from a website, then created the mouseover text effect, which works in PPT, but when I export to PDF and hover over the icon, the website domain appears… Know any way to export to PDF and retain the text I created?

Hey Cody, Thanks for the great question! Unfortunately, as far as I know, animations and pop-up effects can’t be exported into PDF – they can only be run natively in PowerPoint. If we hear of any work-around though, I’ll make sure to let you know! Or if you figure it out, please do share 🙂 Cheers, Camille

loooved it, effective, but do you know if i can increase the font size of the pop-up?, thanks

Hi BeeVoice, and thanks for the comment! Sadly, there’s no way to format the text in the pop-up. However, instead of a hyperlinked pop-up like this, what you could do is put your text in a shape (which you can format to your heart’s content) and apply an entrance animation that is triggered on the click of a shape (and then add an exit animation triggered the same way). You can see how to do it in this blog post . You can’t get it to work on a mouse hover, but it’s the only way to get customized shapes/text to appear that we know of. Hope that helps!

How do you reuse a PowerPoint slide that contains “mouseover text effect” without having to recreate the text effect in the new deck?

Hey Linda, and thanks for the question! You should be able to paste these slides into the new presentation without a problem. You won’t have to re-create the effect, but you will need to tweak the new link…Here are a couple of thoughts: #1: If you paste the entire slide from one deck to the other, the pop-up text effect will still work (hyperlinked to itself). #2: If you copy and paste just the object, the hyperlink will point to the same slide number that it pointed to in the original deck. In this case, yes…you will need to quickly hit CTRL+K and adjust the link so that it again points at itself. Hope that helps!

Hi there, I made it to create the mouse over hyperlink. But when I create a pdf out of the powerpoint slide, it doesn’t work anymore. Is it possible to create a pdf and keep the mouseover effect? Thank you in advance. best regards

Hi Moritz. No, when you save as a PDF, you lose all animations and effects like these. There’s no animation engine in the PDF format, although you can hyperlink to a different part of the document…I do have a couple suggestions though to work around it if you don’t HAVE to have it in PDF format: You can save your presentation as a video, with someone walking through the presentation and doing the mouse hover effect. You can also save your presentation as a ‘PowerPoint Show’ (.ppsx format), which opens it up as a slide show where the viewer cannot edit the slides. That will preserve all animations/effects. However, if you’re trying to PDF it because you don’t want anyone to be able to edit the presentation, this format isn’t perfect, because a recipient can easily rename the file to .pptx and get to the original file. So if you need to protect your presentation AND still have an animation, the only way I know of to do that is to save your presentation as a ‘PowerPoint Picture Presentation’, which turns all your slides into pictures and pastes each one onto a PPT slide. You can see our blog post on how to do this by clicking here . Then, you can add animations to your slide and have the mouseover effect appear. Hope that helps and let me know if you have any follow-up questions! Cheers, Camille

thanks for this tip!!! its very helpful. . .I’ve got a question:is there anyway to embed .swf (Shockwave File) permanently in powerpoint without doing the macros and developer tab stuff?i have an swf animation that is awesome but it always disappear after i exit and shut down my computer . . . .thanks

Hey Brian…there’s no other way that I know of…but you shouldn’t be losing your animation when you close your computer. Can you send us the file you’re building? Also, what version of PPT are you using and on a Mac or a PC? Cheers

This was very helpful and cleaned up my presentation! When I hover-over the text it displays the screen tip but then it has the instruction to press CTRL+ Click to follow the link. Is there a way to get rid of that part? Thanks!

Hi Nicole. Hm, I’m not seeing that instruction. what version of PowerPoint (PC or Mac, and year) are you using? Cheers, Camille

I’m coming to this discussion late, but like Nicole Good below in the Comments, when I hover-over the text it displays the screen tip but then it has the instruction to press CTRL+ Click to follow the link. Is there a way to get rid of that part? I’m Windows-based and running Microsoft 365. Thanks!

Great question, Kerry. The “Hit Ctrl + Enter to follow hyperlink” pop-up should only display in the Normal View of PowerPoint when you are building your slides and you hover your mouse over the object with the Hyperlink + Screen Tip. Once you go to Slide Show mode (Shift + F5), that “Ctrl + Enter” pop-up should not display, only your screen tip.

Is the “Ctrl + Enter” pop-up showing up in the Presentation View? If so, let me know and I will dig around and find where that setting is to turn it off. On my computer, the “Ctrl + Enter” pop-up is only displaying in the Normal View of PowerPoint.

Hello, Camille! Thank you for replying. You’re correct, the “Ctrl + Enter” pop-up shows up in Normal View and I was hoping there is a way to turn it off. I’m trying to add screen prompts to various placeholders to provide direction to the user(s).

Oh I see what you’re trying to do now, sorry. You are correct, you cannot turn off that “Ctrl + Enter” to follow link in the Normal View. It doesn’t pop up if you select the actual shape and then hover over it, but if you hover over the shape without selecting it, that “ctrl + enter” pop up will always display.

At this moment, I don’t know of any way to turn it off, and I suspect there will never be one, since it’s probably baked into the program… But if I figure out how to turn it off at some point, I will shoot you a note.

Well, I appreciate your thoughts on this Camille. Thanks again.

Comments are closed.

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How to create a Mouseover Text Effect in Microsoft PowerPoint

How to create a mouseover text effect in powerpoint.

Firstly, open the Microsoft PowerPoint app and then import an existing presentation or create a new one with text, objects, images, and other content.

KomalSrivastava@TWC

How to Create a Mouse Over or Hover Over Pop-up Effect in PowerPoint

Create a Pop-Up Effect When You Mouse Over an Object in PowerPoint

by Avantix Learning Team | Updated September 14, 2023

Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019, 2021 and 365 (Windows)

You can create a pop-up effect in PowerPoint when you hover over or mouse over text, pictures or other objects. When you hover over an object during a slide show, you can have PowerPoint jump to another slide to make it appear that an object is a pop-up. To create this type of effect, you'll need to use Action Settings and animations. The pop-up effect will occur when you hover over specific objects during a slide show.

Recommended article: How to Group or Ungroup Objects in PowerPoint (with Shortcuts)

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

Creating a hover over pop-up effect by linking to another slide

You can create a hover over pop-up effect by creating a slide, duplicating it and then linking the two slides. The idea is that when you hover over an object during a slide show, the object that pops up is actually on another slide.

To create a hover over effect using two slides:

• In Normal View, display the slide with the object you want to hover over.
• Duplicate the slide (you can right-click the slide in the thumbnails and press Ctrl + D to duplicate it). The pop-up shape would be inserted on the duplicate. The shape may be a text box or a callout shape to resemble a pop-up.
• Add the shape you want to appear as a pop-up on the second slide.
• Go to the first slide and select the shape or other object that you want to hover over.
• Click the Insert tab in the Ribbon.
• In the Links group, select Action or Action Settings.
• In the Action Settings dialog box, click the Mouse Over tab.
• Select Slide … from the drop-down list under Hyperlink to. A dialog box appears.
• Select the second slide.
• Click OK twice.
• Go to the second slide and select the shape that you want to hover over.
• Select Last Slide Viewed from the drop-down list under Hyperlink to. This would return to the previous slide.

The Action Settings dialog box includes several options on the Mouse Over tab:

Adding animation to create a pop-up effect

To create a hover over pop-up effect, you'll need to add an animation to the object on the second slide:

• Go to the second slide and select the shape you added.
• Click the Animations tab in the Ribbon.
• In the Animations group, click the More down arrow on the bottom right of the Animations gallery.
• Select More Entrance Effects from the drop-down menu. A dialog box appears.
• Click Peek In in the Basic group.
• On the Animations tab, click Effect Options in the Animations group. A drop-down menu appears.
• Select From Bottom (so that the object pops up).
• On the Animations tab, in the Timing group, select With Previous from the Start drop-down menu.

Peek In appears in the More Entrance Effects dialog box:

Previewing the effect in a slide show

The final step is to run the slide show to test the pop-up. Click the Slide Show button on the bottom right of the screen. Hover over the object on the first slide and then hover over the object on the second slide to test the effect.

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One way to make your PowerPoint business presentations more useful is to give people the ability to interact with your slides. By adding a screen tip to a slide, you can cause custom text to pop up whenever someone moves a mouse cursor over a hyperlink on the slide. For example, a screen tip could tell a coworker to click to see a chart of sales projections. Without a custom screen tip, PowerPoint would simply display the hyperlink address. You don't have to know programming to create screen tips, since PowerPoint generates them automatically after you enter the text you'd like to appear in them.

Click the slide in which you want to insert the screen tip to select it.

Click "Insert" then the arrow beneath "Shapes" to view a list of shapes. Double-click one of the shapes to add it to the slide.

Right-click the shape and select "Hyperlink" to view the Insert Hyperlink window. Type the URL of a website in the Address text box and click "ScreenTip" to display the Set Hyperlink ScreenTip text box.

Type the tip you want in the text box and click "OK" twice to return to PowerPoint's main window. The shape now contains the screen tip text you specified.

Press "F5" to preview the presentation. Move your mouse over the shape to view your screen tip.

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• You can add hyperlinks and screen tips to any text or object by highlighting or right-clicking it, selecting "Hyperlink," inserting a URL or selecting a file, and clicking "ScreenTip." To change a hyperlink's screen tip, right-click it and select "Edit Hyperlink." Then click "ScreenTip" to update the screen tip text. Remove the text from the Set Hyperlink ScreenTip text box to delete the screen tip. You can create screen tips only in hyperlinks.

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Windows PPT Shortcut: Ctrl+Shift+F10: Show Tooltip

Are you looking to improve your efficiency when using Windows PowerPoint?

In this article, we will explore how to use this shortcut effectively in Windows PPT, its purpose, and how to enable it.

Let’s dive in and master these essential tools with tips from expert teacher Regina Griffin.

Key Takeaways:

What is ctrl+shift+f10 shortcut.

The Ctrl+Shift+F10 shortcut is a key combination used in Windows PPT to trigger specific actions or commands.

When using the Ctrl+Shift+F10 shortcut in Windows PPT, it typically opens a context menu or a list of options related to the element that is currently selected. This can be incredibly useful when you want to quickly access additional formatting options, such as changing the layout of a slide or adjusting the properties of an object.

How to Use Ctrl+Shift+F10 Shortcut in Windows PPT?

Once you have pressed Ctrl+Shift+F10, a context-sensitive menu will appear, offering a range of options tailored to the specific task or element you were working on. For instance, in a slide containing numerous shapes or images, using this shortcut allows for quick formatting changes or alignment adjustments without the need to navigate through multiple menus. This shortcut can be especially handy when rearranging elements on your slide, as it often provides direct access to common editing features, saving you valuable time during the design process.

What is the Purpose of Ctrl+Shift+F10 Shortcut in Windows PPT?

This shortcut is particularly handy when arranging objects on a slide. Users can use Ctrl+Shift+F10 to adjust the alignment, grouping, or distribution of objects with speed and precision, saving valuable time during presentation creation.

How to Enable Ctrl+Shift+F10 Shortcut in Windows PPT?

Enabling the Ctrl+Shift+F10 shortcut in Windows PPT involves accessing the application settings or preferences to configure the specific key combination for desired actions.

What are the Other Useful Windows PPT Shortcuts?

Along with Ctrl+Shift+F10, Windows PPT offers a range of other useful keyboard shortcuts that can streamline navigation, actions, and commands within the application.

To duplicate a slide, use Ctrl+D , which is a time-saving feature for creating replicas of slides during editing.

Ctrl+N Shortcut: Create a New Slide

The Ctrl+N shortcut in Windows PPT allows users to swiftly create a new slide within their presentation, aiding in the seamless development of content.

When working on a presentation in Windows PPT, users can easily use the Ctrl+N shortcut by simply pressing the Ctrl key along with the N key simultaneously. This action instantly inserts a new slide into the presentation, saving valuable time and improving workflow efficiency.

Ctrl+Z Shortcut: Undo Previous Action

This feature is especially handy during content creation where accidental deletions or formatting errors can occur frequently.

Similarly, if you make a formatting change that doesn’t look right, Ctrl+Z can swiftly revert it to the previous state.

This functionality not only saves time but also adds a layer of security, ensuring that modifications can be undone with ease.

Ctrl+P Shortcut: Print Presentation

Users can optimize their printouts further by exploring advanced print settings such as adjusting paper sizes, selecting double-sided printing options, or configuring print quality for professional-looking results. By experimenting with these settings, users can customize their printouts to suit specific preferences or requirements.

Ctrl+O Shortcut: Open a Presentation

Ctrl+s shortcut: save presentation.

The Ctrl+S shortcut in Windows PPT serves as a quick and efficient method to save ongoing changes or modifications made to a presentation, ensuring data integrity and preventing loss of work.

Why Should You Use Windows PPT Shortcuts?

Utilizing Windows PPT shortcuts offers numerous advantages, including saving time, enhancing presentation flow, and simplifying user interaction with the application.

Saves Time and Effort

Shortcuts offer a convenient way to navigate through slides, format text, insert media, and configure settings with minimal mouse clicks, ideal for professionals juggling multiple projects or tight deadlines.

Improves Presentation Flow

These shortcuts not only save time but also add a level of professionalism and efficiency to the presentation process.

Easy to Remember and Use

Tips for learning and remembering windows ppt shortcuts.

Mastering Windows PPT shortcuts requires practice, consistency, and strategic learning techniques to ensure proficiency and efficiency in navigating the application.

By implementing these shortcuts effectively, users can significantly reduce the time spent navigating through menus and commands, allowing them to focus more on the content and design of their presentations. Utilizing these tools also leads to a more polished and professional look for slides, as actions are executed seamlessly and effortlessly, resulting in a visually appealing final product.

Frequently Asked Questions

1. what is the windows ppt shortcut ctrl+shift+f10 used for, 2. how can i access the tooltip using the windows ppt shortcut ctrl+shift+f10.

To access the tooltip using this shortcut, select the object you want to show the tooltip for, then press and hold down the Ctrl and Shift keys, and finally press F10.

3. Can I use the Windows PPT Shortcut Ctrl+Shift+F10 to show tooltips for multiple objects at once?

4. is the windows ppt shortcut ctrl+shift+f10 specific to certain versions of windows, 5. can i customize the windows ppt shortcut ctrl+shift+f10 to show a different type of tooltip.

No, this shortcut is specifically designed to show the default tooltip for selected objects in Windows PPT. However, you can customize the content of the default tooltip in PowerPoint’s settings.

6. Are there any other uses for the Windows PPT Shortcut Ctrl+Shift+F10?

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Customize the Hyperlink Tooltip in a PowerPoint Presentation

The concept of tooltips in PowerPoint is named ScreenTip and you can customize the hyperlink ScreenTip easily when you add a new link to a PowerPoint presentation or slide in PowerPoint.

Here we will show you how to change and customize the tooltip or ScreenTip that will be displayed if you hover the mouse over the link during a PowerPoint PPT presentation or when you export your presentation to HTML .

What you need to do to insert a custom Hyperlink ScreenTip is to click on ScreenTip when you insert a new link. This will open a simple dialog asking for a text.

If you want to insert links or hyperlinks inside the speaker notes or notes section, then you can refer to this article how to insert links in PowerPoint notes  and Actions & Links will help you to understand how to use actions and hyperlinks together in your PowerPoint presentations.

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Tooltip position in Powerpoint 2019

When I select any text on a powerpoint document, the tooltip that automatically shows up (with formatting options) is so close to the cursor that it undoes the selection- only a position within the word is selected. This happens 4-5 times, and then the tooltip magically allows the whole word to be selected. Question: is there any way to position this tooltip (assuming that is the right description for this formatting box) slightly further away from the cursor, as it used to be in earlier versions of Powerpoint and other MSOffice documents?

PowerPoint Management PowerPoint: A family of Microsoft presentation graphics products that offer tools for creating presentations and adding graphic effects like multimedia objects and special effects with text. Management: The act or process of organizing, handling, directing or controlling something. 226 questions Sign in to follow Follow

@Ramesh Subramanian Could you please take a screenshot to show the tooltip which is close to the cursor. You may use Snipping Tool, and set some seconds delay to take the screenshot.

Any misunderstanding, please let me know.

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2 additional answers

Thank you- I managed to remove that mini-toolbar as you describe it. And yet one may wonder why this happened in Powerpoint 2019- it does not happen in Word or Excel!

@Ramesh Subramanian Does this issue occur with all presentations? Or does this issue just occur with specific presentations? Please increase the zoom level to check this issue.

I suggest you run PowerPoint in Safe Mode for a test. This action could help in identifying an add-in or extension that may be causing this problem.

• Type powerpnt /safe in Run dialog, and click OK. If this issue still exists in Safe Mode, I would suggest you perform an Online Repair for Office from Control Panel. But if this issue does not exist in Safe Mode, you may go to File > Options > Add-ins > Manage, COM Add-ins > Go, clear the check boxes for any enabled COM add-ins, select OK.

Thanks for following up on the issue; here is what I found:

• The issue occurs with all presentations
• Zoom level does not affect this behaviour
• Same behaviour is noticed in Safe mode as well
• I did the Online Repair action today, and it does not seem to have changed the behaviour
• Surprisingly, when I select a word using the mouse BUTTONs, I do not have this behaviour; the problem seems to occur only with selections of words/ phrases using mouse double-tap... could this be some mouse driver issue, I wonder?

27 Super Hidden PowerPoint Tips and Tricks Only The Pros Know!

Ausbert Generoso

Ever felt like your PowerPoint presentations could use a little magic? You’re not alone. Whether you’re a seasoned presenter or just getting started, there’s a world of PowerPoint tips and tricks waiting for you. In this guide, we’re diving into the nitty-gritty of Microsoft PowerPoint to uncover 30 hidden gems that’ll transform the way you create and deliver slides.

From making your designs pop to streamlining your workflow, these PowerPoint hacks are designed for real-world impact. No jargon, just practical insights that’ll have you presenting like a pro in no time.

Let’s cut through the noise and get straight to the good stuff – your next presentation is about to level up. Ready? Let’s get started.

27 PowerPoint Tips and Tricks That Put The Power in PowerPoint

1. Morph Transition for Seamless Animation

What’s it for:  Elevate your presentation by seamlessly animating objects and creating smooth transitions between slides. Morph transition is your key to a dynamic and visually engaging storytelling experience, allowing you to captivate your audience effortlessly. 

How to do it:

• Position the same object in different parts on multiple slides
• Select all slides, and go to the Transitions tab.
• Choose “Morph” as the transition effect.

2. SVG Image Integration

What’s it for:  Did you think SVG’s only work for websites and professional photo editing tools? They do, too, in PowerPoint! Import high-quality Scalable Vector Graphics (SVG). Maintain image clarity, resize without loss, and enhance your presentations with crisp logos and icons. 

• Save your chosen SVG on your device.
• Click on the Insert tab.
• Choose “Pictures” and select your SVG file.
• Adjust the size without compromising image quality.

3. Designer Feature for Quick Layouts

What’s it for:  Effortlessly create professional-looking slides with the Designer feature. Receive instant layout suggestions based on your content, saving time and ensuring your presentation looks polished. 

• Select a slide.
• Go to the Design tab and click Designer on the far right along the ribbon.
• Select through ready-made slide designs for instant layouts.

4. Insert 3D Models

What’s it for:  Amp up your presentations with manipulable 3D models, adding a dynamic dimension. Whether it’s showcasing products or visualizing data, 3D models bring your slides to life. 

• Click on the “3D Models” dropdown and proceed to Stock 3D Models.
• Search for a 3D model of your choice and insert.
• Manipulate and customize as needed.

5. SmartArt Graphics for Visual Hierarchy

What’s it for:  Convey complex ideas with visual hierarchy using SmartArt graphics. These graphics offer a structured and visually appealing way to organize information, making your content more digestible. 

• Go to the Insert tab.
• Select “SmartArt” and navigate through the available categories.
• Select a graphic template that fits your presentation needs.
• Enter your content and customize as needed.

6. Eyedropper Tool for Color Matching

What’s it for:  Maintain a cohesive design by using the Eyedropper tool to pick colors from images or elements within your presentation. Ensure consistency and professional aesthetics in every slide. 

• Select the editable, native PowerPoint object you wish to customize.
• Go to the Shape Format tab and click on the Shape Fill dropdown.
• Select “More Fill Colors…” and click the eyedropper icon to begin color appropriating.

7. Record and Insert Audio

What’s it for:  Infuse personality into your presentation by recording audio directly within PowerPoint. Ideal for adding voiceovers, explanations, or personal touches that enhance audience engagement. 

• Click on “Audio” and choose “Record Audio.”
• Record your audio and insert it into the slide.

8. Presenter Coach for Rehearsing

What’s it for:  Elevate your presentation skills with Presenter Coach. Receive valuable feedback on pacing, filler words, and more, refining your delivery for a confident and impactful performance. 

• Click on the Slide Show tab.
• Choose “Rehearse with Coach” to start practicing.

9. Hyperlink Navigation for Seamless Transitions

What’s it for:  Streamline your presentation flow by implementing Hyperlink Navigation. This trick allows you to create clickable links within your slides, enabling effortless transitions between related content or external resources, enhancing the overall navigational experience. 

• Select the text or object you want to hyperlink.
• Right-click and choose “Hyperlink” or use the Ctrl+K shortcut.
• Specify the destination, whether it’s another slide, a website, or a file, to create a seamless navigational experience.

10. Alt Text for Accessibility

What’s it for:  Improve accessibility by adding descriptive alternative text to images and objects. Ensure inclusivity for visually impaired individuals, making your presentation accessible to a wider audience. 

• Right-click on the image or object.
• Choose “Edit Alt Text” and enter a descriptive text.

11. Slide Zoom for Dynamic Navigation

What’s it for:  Elevate your presentation’s navigation with Slide Zoom, offering the flexibility to jump to specific slides during a presentation without adhering to a linear sequence. This dynamic feature ensures a more engaging and tailored audience experience. 

• Set a master slide where you’d like to put your “mini slides” altogether.
• Navigate to the Insert tab > Zoom dropdown > Slide Zoom.
• Select the slides you want to link onto your master slide and insert.

12. Live Captions and Subtitles

What’s it for:  Foster inclusivity by enabling live captions and subtitles in multiple languages. This feature enhances accessibility, making your presentation more engaging and comprehensible for a diverse global audience. 

• Go to the Slide Show tab.
• Select “Always Use Subtitles” and choose your language.

13. Password Protection for Security

What’s it for:  Safeguard your presentation’s sensitive content by adding a password. This security measure ensures that only authorized individuals can access and view the information, adding an extra layer of protection. 

• Navigate to the File tab.
• Select “Info” and click on “Protect Presentation.”
• Choose “Encrypt with Password” and set your password.

14. Animation Painter for Consistent Animations

What’s it for:  Maintain a polished and consistent look throughout your presentation by using the Animation Painter. Copy and apply animations across different objects with ease, ensuring a cohesive visual experience. 

• Select the object with the same, desired animation as the others.
• Go to the Animation tab.
• Click on “Animation Painter” and apply to other objects.

15. Linked Excel Charts for Real-Time Updates

What’s it for:  Integrate linked Excel charts for real-time updates in your PowerPoint presentation. Any modifications made to the linked Excel file automatically reflect in your slides, ensuring data accuracy. 

• Copy your Excel chart.
• In PowerPoint, use “Paste Special” and choose “Microsoft Excel Worksheet Object.”

16. Custom Slide Sizes

What’s it for:  Tailor your presentation to various screen dimensions by customizing slide sizes. This feature, accessible through the Design tab, ensures your content fits seamlessly across different display settings. 

• Navigate to the Design tab.
• Click on the “Slide Size” dropdown and choose “Page Setup”.
• Change “Slide sized for” to Custom.

17. Grid and Guidelines for Precision

What’s it for:  Achieve precise object alignment with gridlines and guides. This feature, essential for creating visually polished and organized presentations, ensures your content is visually appealing and professionally structured. 

• Go to the View tab.
• Check the “Grids” and “Guidelines” toggles for display options and customization.

18. Slide Master for Consistent Design

What’s it for:  Establish a cohesive presentation design by utilizing the Slide Master. This time-saving feature enables you to set consistent layouts, fonts, and colors throughout your presentation. 

• Click on “Slide Master” to access and customize master slides.

19. Quick Access Toolbar Customization

What’s it for:  Streamline your workflow by personalizing the Quick Access Toolbar with your most-used commands. This customization ensures quick access to essential tools, enhancing efficiency during presentation creation. 

• Click on the dropdown arrow on the Quick Access Toolbar.
• Select “More Commands” to customize your toolbar.

20. Ink Annotations for Handwriting

What’s it for:  Personalize your presentations with a touch-enabled device using ink annotations. This feature allows you to draw or write directly on slides, adding a unique and handwritten touch to your content. 

• Go to the Draw tab and click on Draw to begin drawing.
• Choose “Ink to Text” or “Ink to Shape” for handwriting annotations.

21. Crop to Shape for Image Customization

What’s it for:  Unleash your creativity by utilizing the Crop to Shape feature, allowing you to create custom image shapes. This adds a distinctive flair to your presentation, providing a visually dynamic and engaging experience. 

• Select the image.
• Navigate to the Picture Format tab.
• Click on “Crop” and choose “Crop to Shape.”
• Select the shape you want your image to have as frame.

22. Slide Show Recording with Narration

What’s it for:  Capture your entire presentation, including narration and animations, by recording a self-running slideshow. This feature is invaluable for sharing presentations with a wider audience, ensuring a consistent and engaging delivery. 

• Click on “Record Slide Show” and choose recording options.

23.  Dynamic Color Scheme Switch for Vibrant Slides

What’s it for:  Infuse energy into your presentation by dynamically switching color schemes. This handy trick allows you to quickly experiment with various color palettes, giving your slides a vibrant and fresh appearance in just a few clicks. 

• Explore different color options by selecting “Colors” and experimenting with the available palettes. Instantly transform the look of your presentation to match your desired mood and style.

24.  Smart Alignment and Distribution for Pixel-Perfect Precision

What’s it for:  Attain pixel-perfect precision in your presentation design with the Smart Alignment and Distribution trick. This technique allows you to not only align objects with accuracy but also evenly distribute them horizontally, ensuring a polished and visually appealing layout. 

• Select the objects you want to align.
• Navigate to the Format tab.
• Click on “Align” to access options like Align Left, Center, or Right for precise alignment.
• Further refine your layout by choosing “Distribute Horizontally,” ensuring equal spacing between objects and achieving a professional design.

25. Insert Online Videos

What’s it for:  Seamlessly integrate online videos directly into your presentation. This feature eliminates the need for external players, offering a smooth and immersive viewing experience for your audience. 

• Click on the “Video” dropdown and select Online Movie.
• Paste the video link and your video should be embedded onto your PowerPoint slide.

26. Embed Fonts for Portability

What’s it for:  Ensure consistent visual appeal on any device by embedding fonts in your presentation. This is particularly useful when sharing your work with others who may not have the same fonts installed, enhancing portability. 

• Go to the File tab.
• Select “Options” and go to the Save tab from the window popup.
• Check “Embed fonts in the file” as well as “Embed all characters”.

27.  Text Transformation

What’s it for:  Uncover the elegance of text transformation with the Shape Format trick. This hack allows you to access a myriad of text transformation designs, offering a swift and sophisticated way to elevate the visual appeal of your presentation. 

• Select the text you want to transform.
• Navigate to the Shape Format tab.
• Click on “Text Effects” and explore the “Transform” options for a variety of stylish text designs. Instantly apply a transformation that suits the tone and style of your presentation.

5 Critical Best Practices to Implement These Pro PowerPoint Tips and Tricks for a Technically Proficient Presentation

Enhance the technical brilliance of your presentation by focusing on these crucial best practices:

1.  Streamlined Font Selection

• Practice:  Limit your font styles to a maximum of three per slide.
• Why:  Simplifying fonts enhances readability, maintains visual consistency, and prevents distraction, ensuring your message is clear and impactful.

2.  High-Resolution Images

• Practice:  Source HD images from reputable free resource websites like Freepik or Unsplash .
• Why:  High-resolution images prevent pixelation, ensuring clarity and professionalism. Crisp visuals contribute to a visually appealing presentation.

3.  Cohesive Color Palette

• Practice:  Stick to a consistent color palette throughout your slides; use the eyedropper tool for precise color matching.
• Why:  A unified color scheme enhances visual harmony, reinforces brand identity, and elevates the overall aesthetics of your presentation.

4.  Efficient Data Visualization

• Practice:  Use charts and graphs for data-driven slides, choosing appropriate chart types for different data sets.
• Why:  Visualizing data through charts improves comprehension, making complex information more accessible and engaging for your audience.

5.  Transitions with Purpose

• Practice:  Apply slide transitions judiciously. Choose transitions that complement the content and avoid excessive animations.
• Why:  Subtle transitions maintain audience focus, while excessive animations may distract from the core message.

Final Thoughts

In presentation-making, technical practices harmonized with thoughtful design is the key to delivering an impactful message. Whether it may be as simple as considering font choices, to incorporating high-resolution visuals, you do not only get to enhance the aesthetics but also ensure your audience’s undivided attention.

Remember, a technically proficient presentation is not just a showcase of information, but also one that leaves a rather immersive experience for those who will see. But at the end of the day, it comes down to your delivery. So, no sweat! You’re doing amazing, rockstar!

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Tooltip in a PowerPoint Presentation

• Thread starter Chris Grey
• Start date Mar 3, 2006
• Mar 3, 2006

Hi All, This is possibly a fools errand but I am trying to find out if it is possible to add "ToolTip" functionality to my PowerPoint2003 presentation. Basically I would like the presentation to respond to a mouse over event by showing text about a particular graphic/text box. Any ideas anyone? Thanks, Chris Grey  

Chris, Maybe this will help, look for tip 16, and while you are there do enjoy the rest too. http://www.soniacoleman.com/Tutoria...m#16. Display explanatory text on mouse-over Luc Sanders (MVP - PowerPoint)  

David M. Marcovitz

Try Quick Trick #16 at this site: http://www.soniacoleman.com/Tutorials/PowerPoint/quicktricks.htm --David -- David M. Marcovitz Microsoft PowerPoint MVP Director of Graduate Programs in Educational Technology Loyola College in Maryland Author of _Powerful PowerPoint for Educators_ http://www.PowerfulPowerPoint.com/  

Thanks Luc & David, I never even knew this site existed. The tip given is perfect for my needs. Thanks again. Regards, Chris  

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How-To Geek

6 ways to create more interactive powerpoint presentations.

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Quick Links

• Add a QR code
• Embed Microsoft Forms (Education or Business Only)
• Embed a Live Web Page
• Add Links and Menus
• Add Clickable Images to Give More Info
• Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

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• Microsoft Office

Create PowerPoint Presentations with ChatGPT: 4 Easy Ways

You probably know that ChatGPT is a powerful AI tool for generating text and answering questions. However, it can do much more than that. In fact, ChatGPT is changing how we approach presentation design.

Crafting professional PowerPoint presentations can be time-consuming and challenging, especially if you’re not a design expert. Luckily, ChatGPT makes it easier, helping you save time and create high-quality, engaging presentations.

In this article, we’ll explore how to use ChatGPT to create a PowerPoint Presentation. Let’s look at three simple ways ChatGPT can improve your presentation process.

Keep scrolling for step-by-step instructions, or check out the screenshots and GIFs to make the most of using ChatGPT for presentations.

Here are the topics we'll cover:

Can ChatGPT make a PowerPoint?

Why use chatgpt for powerpoint presentations.

• How to use ChatGPT to create a PowerPoint presentation?

Tips for Using ChatGPT to Create Presentations

Why 24slides beats ai in presentation design.

Technically, no. ChatGPT doesn't create PowerPoint files directly and can't design visual elements. However, it can be a useful tool in the presentation creation process.

ChatGPT can help you create content, suggest slide outlines, and provide ideas to enhance your presentation. Here are some other ways ChatGPT can save you time and effort in creating your next PowerPoint:

• ChatGPT can generate VBA code to create slides. Although the slides may be basic, they can be a good starting point for your presentation.
• Don’t know where to start? The AIPRM extension helps you get the most out of ChatGPT with ready-made prompts for your next PPT. 
• Want to maximize any AI presentation tool ? ChatGPT can help you craft the perfect prompt. The AI tool will then turn ChatGPT's output into a PowerPoint presentation.

Later, I’ll show you how to use ChatGPT to generate a PowerPoint presentation for each of these methods.

Using ChatGPT can be a game-changer for creating PowerPoint presentations. Here’s why:

• Save Time: Making a presentation not only requires effort but also time. ChatGPT quickly provides content, speeding up the process and saving you from starting from scratch.
• Enhance Content: It helps refine your message, suggest improvements, and create engaging text. It also simplifies complex concepts for your slides.
• Generate Ideas: ChatGPT gives you fresh ideas and unique insights for your slides, helping you present your material in a more compelling way.
• Automate Tasks: ChatGPT can generate VBA code to automate repetitive tasks, like formatting and slide design. This makes it easier to handle large presentations.
• Ensure Consistency: ChatGPT ensures consistency in language, quality, and tone, giving your presentation a professional touch. It also minimizes grammar and language errors, making your slides clear and well-written.
• Seamless Integration: With tools like the AIPRM extension , you can use pre-made prompts to get a jump start on creating effective presentations.

How to use ChatGPT to create a PowerPoint presentation

Now that we know ChatGPT helps create PowerPoint presentations, let's explore the different ways we can use it. 

Feel free to explore the method you find most useful!

• Use ChatGPT for Slides Outline and Content
• Use ChatGPT to Create a PowerPoint Using VBA Codes
• Use ChatGPT AIPRM Extension to create a PowerPoint

Use ChatGPT with an AI Presentation Tool

1. use chatgpt for slides outline and content.

ChatGPT can help you brainstorm and outline your slides. You can generate detailed content for each slide by providing key points to cover in your presentation.

Step 1: Ask ChatGPT for a Table of Contents

First, you need a strong prompt. It should clearly state the topic, audience, objective, and slide count to ensure the content is relevant, well-organized, and has the right tone.

Use this ChatGPT prompt format:

“As an expert in [field/topic], create an outline for a PowerPoint presentation on [list of topics] for [target audience]. The objective is [state the objective]. Structure it to fit [number] slides. Use a [tone/style] tone.”

Here’s an example:

Step 2: Refine the ChatGPT Output

Once the outline is created, you have a good starting point to refine the content. You can expand or reformulate the information on each slide. The goal is to help ChatGPT get the result you're looking for.

Use this ChatGPT prompt to improve the content:

"Please expand the information for each slide. Include interesting facts to enhance engagement and provide more value."

Step 3: Add ChatGPT content to your PowerPoint

Once you have the content for your slides, you can transfer it directly to your PowerPoint presentation. Just copy and paste the content generated by ChatGPT, making sure you keep the structure.

Format the text by adjusting fonts and sizes to match your slide design. Here’s an example:

You now have a great starting point. From here, You’ll need to add design elements and media, plus adjust the layout and content to enhance visual appeal.

2. Use ChatGPT to create a PowerPoint using VBA codes

By using ChatGPT to provide VBA code, you can streamline the process of creating presentations. But before we start, let's answer this question:

What is VBA?

VBA, or Visual Basic for Applications, is a programming language that automates tasks in Microsoft Office apps like PowerPoint. By using ChatGPT, you can quickly generate VBA code to create and customize PowerPoint presentations, making the process faster and easier.

Step 1: Ask ChatgPT for the VBA PowerPoint code

You can use a ChatGPT prompt like "Write me VBA PowerPoint codes on [topic]..." However, the more detailed your explanation of the content, the better the result will be. Here’s an example:

Write me a VBA code for a PowerPoint presentation on [list of topics] for [target audience]. As an expert in [field/topic], structure it to fit [number] slides with a [tone/style] tone. The objective is [state the objective].

Then, ChatGPT will provide an output like this:

This is the code used to create a presentation in Powerpoint.

Step 2: Open PowerPoint and copy the VBA code

• Open PowerPoint and press ALT + F11 to open the VBA editor.
• Go to Insert > Module to create a new module.
• Copy and paste the code into the module.

Step 3: Create and refine the PowerPoint Presentation

• Press F5 to run the code and create the presentation.
• Check the content and make changes as needed.

Of course, we will need to add images and media. If needed, you can ask ChatGPT for more information and repeat this process to generate a new VBA code.

3. Use ChatGPT AIPRM Extension to create a PowerPoint

This is one of the easiest methods to simplify your PowerPoint creation process. There's no need for any ChatGPT prompts. But first, let's answer this question:

What is AIRPRM?

AIPRM is an extension designed to enhance ChatGPT's capabilities for creating and refining content, including PowerPoint presentations. 

This AI tool provides pre-made ChatGPT prompt templates to streamline your PowerPoint creation process. With AIPRM, users get automated suggestions, better formatting, and tailored content within the ChatGPT interface.

Using AIPRM Extension for PowerPoint

• Step 1: Open your browser and search for "AIPRM ChatGPT prompts." You can use this link .
• Step 2: Download and install the AIPRM extension.
• Step 3: Log in to your ChatGPT account.

Once the extension is installed, your ChatGPT interface will have new options and templates. Here’s an example:

• Step 4: Type “PowerPoint” in the search bar. This will give you a list of AIRPRM ChatGPT prompts for PowerPoint.

• Step 5: Select a prompt and click on it. It will appear in the chat bar.

• Step 6: Follow the format. Add the presentation topic and VBA instruction. In this prompt, the format is as follows: PowerPoint, Slides, VBA.

For this example, I will use Digital Marketing, 10, VBA.

• Step 7: Hit Enter. ChatGPT will generate a VBA code as in the previous method (#2).

After ChatGPT generates the VBA codes, paste the code into the Visual Basic Editor in PowerPoint. Next, run the code to generate the slides. To do this, follow the steps in the previous method (#2). 

Here’s a summary:

• Open PowerPoint.
• Press Alt + F11 to open the VBA editor.
• Insert a new module by clicking Insert > Module.
• Press F5 to run the macro and create the presentation.

Step 1. Choose Your AI Presentation Tool:

• Research and choose the best AI presentation tool for your needs. Our last article, “ 10 Best AI Tools for Creating Impactful Presentations ,” can help you.

For this example, I will use Gamma. In our review, this AI maker scored 4.5/5 for ease of use. Additionally, it offers a free plan. Use this link to sign up.

Step 2. Ask ChatGPT for a Presentation Outline

• First, you need a strong prompt. To ensure accuracy, I’ll reuse the prompt from method #1

• Once you have the outline, you can refine and expand the content for each slide. The aim is to help ChatGPT generate the best results.

Use a ChatGPT prompt like this to improve the initial output:

"Please expand the information for each slide. Include interesting facts to enhance engagement and provide more value." 

Step 4. Copy and paste the ChatGPT output into the AI tool

Since we're using Gamma for this example, here's what we'll do:

• In Gamma, choose “ Paste in text .” You already have the outline from ChatGPT.
• Copy and paste the ChatGPT prompt and click “ Continue .”
• Set the number of “ Cards ” to match your slides.
• Click “ Continue ”.

Step 5. Generate and Refine Your PowerPoint Presentation

• Select your favorite theme and click “ Generate .”
• Wait a moment while Gamma AI generates the presentation.
• Review the slides and refine the content.

You have a strong starting point. Enhance the visual appeal by adding media, adjusting the layout, and refining the content.

• Use Specific Prompts: The more detailed your prompt, the better the result will be. You should clearly mention the topic, audience, objective, and the number of slides. This will keep the content relevant.
• Understand ChatGPT’s Capabilities: ChatGPT excels at generating content but doesn't create visuals or handle design elements. Since Chat GPT doesn't have a presentation maker, you'll need to complement its outputs.
• Review the Content: Always review and edit the generated content to ensure it is accurate, coherent, and aligned with your presentation goals. ChatGPT can make mistakes, so check important info.
• Refine Your Output: Even if you're very specific, it's hard to get the perfect content for your presentation on the first try. Feel free to adjust your prompts based on initial outputs. The first outputs often highlight what is needed for the best outcome.
• Integrate ChatGPT into Your Workflow: Refining an existing idea is easier than starting from scratch. Use ChatGPT to generate fresh ideas and create outlines for your presentation. You can tailor your prompts based on your specific experience and needs. Additionally, consider using VBA code to automate repetitive tasks like summarizing information and creating bullet points.

AI tools like ChatGPT are excellent for generating content and speeding up the design process. 

However, refining prompts to achieve a decent result can be time-consuming. In contrast, 24Slides lets you create a professional, on-brand presentation with just a few clicks.

In our AI vs. professional designer comparison, it's clear that the perfect prompt isn’t enough. You’ll still need many adjustments for a polished result. Most AIs don't fully understand the context of your command or what you really have in mind.

At 24Slides , we believe nothing can replace the human touch in crafting standout presentations.

With 10+ years of experience and more than 200 designers worldwide , we are the world’s largest presentation design company.

Unlike AI tools, our world-class designers understand your needs deeply. They ensure that each slide is not only visually appealing but also aligned with your brand and message. 

Want to see what we can do? Try us out for just $1. We’ll design a custom, editable one-slide presentation that truly reflects your brand for just one dollar!

Don't miss this incredible deal – from $43 down to $1!

Looking for more info? Check out these articles!

• 10 Best AI Tools for Creating Impactful Presentations
• AI vs. Professional Presentation Designer: A Comprehensive Comparison
• The Ultimate Guide to Pick the Perfect Presentation Design Agency For You
• 8 Questions to Ask Before Hiring a Presentation Design Agency
• Discover the Top 15 Presentation Design Agencies & Services to Use in 2024

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In search of formatting of Screen tip

Is there any way where I can increase the font size of screen tip. In the slide show... it is so small and not so visible for a huge audience presentation.

• microsoft-powerpoint

• 1 What screen tips are you referring to? Perhaps a screenshot of one, by way of example, would help you get some suggestions. –  kmote Commented Jul 11, 2013 at 21:54

PPT picks up its screen tip/tooltips size from the Windows settings. You need to change your display settings in Windows to increase the size in PPT. How you do it depends on the version of Windows you have.

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Use keyboard shortcuts to create PowerPoint presentations

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations .

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts you can use in PowerPoint for Windows when creating or editing presentations.

To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.

If an action that you use often does not have a shortcut key, you can add it to the Quick Access Toolbar to create one. For instructions, refer to  Use a keyboard to customize the Quick Access Toolbar .

Get the PowerPoint 2016 keyboard shortcuts in a Word document at this link: PowerPoint 2016 for Windows keyboard shortcuts .

In this topic

Frequently used shortcuts, work with presentations and slides, work with objects and text, copy objects and text, work in objects and text, select text, delete text, move around in text, find and replace text, format text, work with tables, move a slide.

Work with views and panes

Work with the Selection pane

Work with the task pane, ribbon keyboard shortcuts, open the ribbon tabs, work in the ribbon with the keyboard, other useful ribbon keyboard shortcuts, custom keyboard shortcuts.

The following table itemizes the most frequently used shortcuts in PowerPoint.

Top of Page

Tip:  To select multiple objects with the keyboard, use the Selection Pane . For more information refer to  Manage objects with the Selection Pane .

Before using these keyboard shortcuts, select the text you want to format.

Create a bulleted list using different styles

Do one of the following:

To create a list that uses filled round bullets, press the Asterisk sign (*).

To create a list that uses hyphens, press the Minus sign (-).

To create a list that uses arrow bullets, press the Right angle bracket (>).

To create a list that uses diamonds, press Left angle bracket (<) + Right angle bracket (>).

To create a list that uses arrows, press two minus signs (-) + Right angle bracket (>).

To create a list that uses double arrows, press the Equal sign ( = ) + Right angle bracket (>).

Press Spacebar.

Type the list item, and then press Enter.

The ribbon groups related options on tabs. For example, on the Home tab, the Paragraph group includes the Bullets option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options on the selected tab.

In Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the presentation.

Note:  Add-ins and other programs might add new tabs to the ribbon and might provide access keys for those tabs.

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne .

PowerPoint help & learning

Screen reader support for PowerPoint

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

Use keyboard shortcuts to navigate modern comments in PowerPoint

Use the keyboard to work with the ribbon

This article describes the keyboard shortcuts you can use in PowerPoint for macOS when creating or editing presentations.

The settings in some versions of the Mac operating system (OS) and some utility applications can conflict with keyboard shortcuts and Fn key operations in Microsoft 365 for Mac. For information about changing the key assignment of a keyboard shortcut, refer to the Mac Help for your version of the macOS, your utility application, or refer to Change a conflicting keyboard shortcut on Mac .

If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac .

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint on Mac. However, not all do.

To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

Work with tables

Other useful shortcut keys.

The following table itemizes the most frequently used shortcuts in PowerPoint for Mac.

Format text

Type the list item, and then press Return.

Work with views and panes

Screen reader support for PowerPoint

This article describes the keyboard shortcuts in PowerPoint for iOS when creating or editing presentations.

If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with PowerPoint for iOS using an external keyboard, too.

To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.

Frequently used shortcuts on iPad

Navigate in PowerPoint for iPad

Move the insertion point within placeholders and notes on iPad

Select content on ipad, edit and format presentations on iphone, navigate and select within a text box on iphone.

This table shows the most frequently used shortcuts for PowerPoint for iPad.

Navigate in PowerPoint for iPad

PowerPoint for iPad is a mobile application, so the keyboard shortcuts and navigation might be different from those in desktop versions of PowerPoint.

To move through the options, press Shift+Right arrow key until the focus is on the ribbon, and then press the Right or Left arrow key. To select an option, press ⌘+Option+Spacebar.

To move the focus to different areas in PowerPoint for iPad (from the ribbon to the thumbnail pane, for example), place the focus on a button, and then press Shift+Right arrow key to move forward or Shift+Left arrow key to move backward.

This article describes the keyboard shortcuts in PowerPoint for Android when creating or editing presentations.

Note:  To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

Edit and format the presentation

This article describes the keyboard shortcuts you can use in PowerPoint for the web on Windows when creating or editing presentations.

If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update .

To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

Work with objects and text

Work with comments

Navigate with only the keyboard, navigate the ribbon and panes.

The following table provides the shortcuts that you'll likely use often in PowerPoint for the web.

Tip:  To quickly create a new presentation in PowerPoint for the web, open your browser, type PowerPoint.new or ppt.new in the address bar, and then press Enter.

Except for the shortcut for adding a new comment, the keyboard shortcuts listed below work only when the Comments pane is open and in focus.

To move the focus to different parts and areas of PowerPoint for the web (from the ribbon to the thumbnail pane, for example) and in and out of the content of a slide, press Ctrl+F6 (forward) or press Ctrl+Shift+F6 (backward). To navigate options and controls in PowerPoint for the web, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip:  To quickly perform an action while in the Editing mode, press Alt+Q. The focus moves to the Search or  Tell Me search field. Then type the action or option you want. Press the Up arrow key or Down arrow key until you find the option, and then press Enter to select it.

The ribbon is the strip at the top of the PowerPoint for the web window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more options. To move the focus to the ribbon, press Alt+Period (.) or Alt+Windows logo key. You can also press Ctrl+F6 repeatedly until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

To move between tabs, use the Right and Left arrow keys.

To access the ribbon for the currently selected tab, press the Tab key once.

To move between options on the ribbon, use the Right and Left arrow keys.

Options are activated in different ways, depending on the type of the option:

If the selected option is a button or split button, press Spacebar or Enter to activate it.

If the selected option is a list (such as the Font list), to open the list, press Alt+Down arrow key. Then, to move between items, press the Up or Down arrow key. When the focus is on the item you want, press Enter to select it.

If the selected option is a gallery, press the Tab key to go to the More option for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and then press Enter to select one.

Make your PowerPoint presentations accessible to people with disabilities

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk .

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Show or hide enhanced ScreenTips

To do this, follow the next steps:

   1.   On the File tab, click the Options button:

   2.   In the PowerPoint Options dialog box, on the General tab, click the ScreenTip Style drop-down arrow, and choose one of the following settings:

• Show feature descriptions in ScreenTips to display larger ScreenTips with the tool button name and an explanation of its function.
• Don't show feature descriptions in ScreenTips to display only the tool button name.
• Don't show ScreenTips to display neither enhanced nor standard ScreenTips.

   3.   Click OK .

See also this tip in French: Activer / désactiver les info-bulles sur les présentations .

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How to insert links, hyperlinks or mail links into the PowerPoint slide

How to Set Text to Tooltip for a PowerPoint Presentation Slide in C#?

Hello Aspose team,

I need to set text to tooltip which is pop up when you hover over the slide. I attached the place where I need it to avoid misunderstandings.

image.png (56.7 KB)

If I right understand that tooltip show title of the slide, but I can’t find a way for creating a shape as the title. For creating all text on the slide I am using autoShape. How is it possible to create a title shape for the slide? Or setting the tooltip by code?

@ikyrieieva , Thank you for your question. We will reply to you soon.

@ikyrieieva , You are right, that tooltip displays the text in PowerPoint from the Title shape. The Title shape appears on a normal slide when the slide uses a layout with the Title placeholder enabled: title.png (77.5 KB). You can use standard layouts for this or create a layout with the Title shape yourself and use it. The following code snippet shows you how to use Title Slide layout (the standard layout in PowerPoint) for the first slide:

Documents: Slide Layout API Reference: ILayoutSlideCollection interface | SlideLayoutType enumeration