rental cover letter template word

Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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Property Management , Real Estate

How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

Residential Rental Application Form

A residential rental application is typically required by landlords/real estate owners who are looking for eligible renters to lease their property. The form requests certain personal information about the candidate’s identity, rental history, and current employment status.

Last updated September 21st, 2024

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Download: Adobe PDF

What Is a Rental Application?

A rental application is an integral part of leasing real estate to another individual. When we have a home on the market for rent, we will encounter an assortment of individuals looking to occupy the premises, assuming that the property is in somewhat of a demand. The important thing to realize is that not all the people that come to view the residence will be qualified to rent. There are certain indicators that can help dictate one’s ability to successfully make payments and carry out a cordial tenancy, these being:

Credit Score
Current Income Stream
Past Rental Experiences
Eviction Records
Criminal Background

Verifying these factors of one’s life can mean the difference between entering into a contract with a trustworthy lessee that holds their end of the bargain or getting involved in an unfavorable tenancy where you may have to go through the process of eviction.

How Long Does It Take to Process a Rental Application?

This is one of the most frequently asked questions from tenants and property owners. The truth is that it varies depending on numerous factors, such as the screening service used, the landlord’s priorities, and the tenant’s capacity to provide accurate information. With that being said, the average time span is between 24 – 72 hours . Landlords should act in a professional manner and have the application processed as soon as possible as to not keep the individual in limbo.

What Are Rental Application Fees For?

A rental application fee is a sum of money needed to cover the expenses of screening a tenant. When a landlord collects the form, they will typically then send the data to the third (3rd) party screening company to run the information in their database. In return, the screening company will charge the landlord for the services provided. So, it is important to note that the landlord is not making money off this transaction, rather they are just trying to compensate for the expenditure associated with the background check.

How to Screen a Prospective Tenant

Those who decide to oversee their own property rather than hiring the services of a management company will need to know how to effectively screen potential renters. In this section, we will go over the particulars of the screening process to ensure that you acquire the best tenant possible to reside within your property. Follow the steps below:

Step 1 – Offering the Rental Application

When a rental unit is on the market, various parties will request to see the property in person. It is essential for the landlord to have multiple copies of the rental application on hand to distribute to anybody conveying an interest in leasing the residence.

Step 2 – Receiving Submissions

As time goes on, you should be presented with completed applications in person, through email, or by delivery (presuming that your unit is priced reasonably and relatively desired). Each application received should be processed on a first-come-first-serve basis , so it is crucial that you maintain the order in which they were given.

Step 3 – Choosing a Screening Service

New landlords wondering how to actually process the information provided in a rental application should understand that this is typically executed by a third (3rd) party screening company. The property holder will need to collect the form, upload the data to the service provider’s database, and pay a fee for the cost of analyzing the information. Some of the top online screening services for landlords include:

RentPrep.com – Starting as low $18.95 ( $38 for the extensive package), RentPrep is a solid option for a cheaper price.
MyRental.com – The competitor with the next lowest price is MyRental, with costs varying from $24.99 – $34.99 .
Cozy.co – An affiliate of the rental powerhouse Apartments.com , Cozy offers verification services beginning at $24.99 for base screening and $39.99 for bundle purchasing.
MySmartMove.com – This website partners with TransUnion to offer landlords the ability to run a proper background check on their tenants ( $25 for the basic package, $40 for the premium).
Zillow.com – When signing up for an account with Zillow, landlords can prompt prospective tenants to fill out and pay for an application online. Tenants are subject to an application fee of $29 .
TurboTenant.com – Costing between $35 – $45 depending on the depth of the background check, this option allows landlords to open an account and initiate the renter to fill out the application online and pay the fee electronically.

(The following steps will typically be covered within your screening package, but it is still important to understand how these things work.)

Step 4 – Checking the Applicant’s Credit Score

One of the most notable indicators of someone’s ability to pay rent is their credit score. The calculation of this score is based on the individual’s debt, payment history, oldest line of credit, number of accounts, and types of credit. Any deficiencies in these areas can negatively affect their score and indicate that they are not eligible to rent. It is advised that you do not rent to anyone with a credit score lower than 620 . Listed below are the top three (3) consumer credit reporting agencies:

Step 5 – Verifying Employment

The landlord should make sure that the person they select has a steady job. Not only should they be working regularly, but the periodic lease payments should only be around 30% or less than the total amount of income the applicant generates each month . This figure is a rule of thumb for many property owners who want to ensure that their tenant has sufficient means to provide the payments accordingly. Apart from the data collected through the rental application, landlords may request the following:

Employment (Income) Verification Letter – A notice containing information regarding a prospective tenant’s occupation, such as the amount of compensation received on a regular basis, their role in the company, and the name & contact information of their supervisor. After the data is provided, their boss should then confirm the information by endorsing the form.
Pay Stubs – You may ask for at least six (6) weeks of pay stubs from the individual’s payroll company.
Bank Statement – If the applicant’s company that they work for does not offer pay stubs, or they are an independent contractor, you may insist on them providing you with a bank statement in order to confirm that they have sufficient funds to keep up with the lease payments.

Step 6 – Reviewing Their Rental History

A good way of predicting how an applicant will behave during the tenancy is to examine their past rental history. The application for occupancy requests that they provide details regarding their current living arrangement and previous ones before. Among the details will be each rental’s location, cost of rent, and term length. This will be followed up with the contact info of all the past landlords. Individuals that are evaluating the applicant should consider executing the following :

Contacting the Landlord References – Reach out to verify the information that the applicant has provided as well as to inquire about the individual’s conduct as a tenant, i.e., ask if they paid rent on time, violated any conditions of the lease, were disruptive to other tenants, caused damage, etc.
Eviction Records – Instead of paying a fee for a screening service to check whether or not a tenant has been evicted, property holders can search their local court’s database for public eviction records. The location of this information will vary from state-to-state, but the NCSC’s website allows you to select your state to find out more details on where to access the court documents.

( Note : Although the rental application certifies the landlord’s right to verify any of the information provided by the applicant, the Tenant Information Release Form is more specific to the owner’s permission to access details regarding the tenant’s past rentals.)

Step 7 – Running a Criminal Background Check

Some people may wonder if it is illegal to discriminate against renters who have a criminal background. Unless it is a HUD property, the answer is no. It is perfectly fine to try to mitigate the risk of procuring a bad tenant by eliminating those with unlawful tendencies. Property owners should look into an applicant’s past to see if they were involved in any criminal activity . Investigating this aspect of one’s life not only protects you from potential unpaid bills or other damages but also safeguards any neighboring occupants. Individuals trying to rent out their residence should:

Perform a Criminal Background Check – This can be accomplished with the screening services that were previously mentioned. With that being said, it wouldn’t hurt to do your own independent research. Landlords may search the tenant’s name in Google , various social media networks, and the national sex offender database .
Examine the Crime – Some infractions may call for the rejection of the rental application more than others. There are factors that should be taken into account regarding the violation, such as the status of a conviction, degree of severity, date of arrest, and the number of offenses.

Applicants with minor misdemeanors should be considered more than someone with a felony charge. With that being said, it is up to your discretion at the end of the day as to whether you think someone is fit to reside within your dwelling.

Step 8 – Additional Inquiries

After covering the major components of an individual’s background, there may be some further details that you should find out about the applicant. These being:

Pets – Do they have any pets that they will be bringing to the new property. If you allow pets on the premises, it is important to acquire a description of the animal in order to confirm if it is suitable to dwell within the property. Specifics such as the type of animal, breed, size, and color all should be specified within the rental application. This can be used to determine the cost associated with the pet being present on the premises.
Emergency Contacts – The applicant should provide the phone number of an emergency contact in case a dire situation is to ever occur involving the tenant.
Vehicle Info – The landlord should be aware of any vehicles that the tenant plans on containing within the boundaries of the property. This would include the make, model, color, year, & license plate number.
Referral Information – For those wondering how an applicant found their available property, they can request which source directing them to the rental unit, e.g., a certain website, person, newspaper ad, etc.

Step 9 – Accepting or Denying the Applicant

After receiving the final results of the screening process, it will be time to make your decision as to whether you are going to agree to the tenancy or not. To formally notify a tenant of their acceptance or rejection to lease a specific dwelling, owners/landlords may deliver one of the following:

Approval Letter – A notification letter disclosing that the candidate was approved to rent the available unit. This will also come with a list of all the obligatory fees & balances that must be paid upon entering into the rental contract. (Also available in Microsoft Word )
Denial Letter – Applicants have the legal right to be notified of the reasons why they were denied, this can be accomplished using this form.

Frequently Asked Questions (FAQ)

What are valid reasons to deny a rental application.

There are various reasons why a landlord or management company may refuse to lease to someone based on the content of their rental application. When a refusal occurs, the individual responsible for screening the tenant is legally obliged to convey the purpose of the decision. Some of the more common reasons why an applicant can be denied include:

Insufficient Income
Unsatisfactory References
Criminal Offenses
Previous Evictions
Owning Pets

Should I Call About My Rental Application?

When somebody is on the hunt for a new property to live in, they will want to know as soon as possible whether or not they are qualified to rent the unit they apply for. If you have handed in a rental application for a desired property, you should wait at least 48 hours before phoning the owner or management company. After the aforementioned period of time, you may contact them to see if you met the requirements or not.

Why Does the Rental Application Ask for a Bank Account Number?

It is not unheard nowadays for a rental application to require the tenant’s bank account number. Some parties may feel uncomfortable giving out this information, in which case, they may ask to skip this requirement or look for another property that doesn’t demand this action. The reason some landlords wish to acquire this info is to confirm that you indeed have an active bank account . Also, having this number is kind of like a backup plan should the occupant not pay certain bills. The landlord will not be able to access the account with the number, but it could be presented in court to ensure that any funds within the account will be paid towards the money owed (should the judicial system rule in their favor).

What Do I Bring for a Rental Application?

The best thing an eager tenant can do when going to view an available property is to come prepared. Make sure that you bring any items that can speed up the process of securing the rental. This means that you should have the following materials and information readily available upon visiting the unit:

Two (2) Forms of ID
Proof of Income (pay stubs, bank statement, verification letter )
References (personal, professional, previous landlords)
Vehicle Details (specs, license plate number, insurance info)
Past Addresses
Former & Current Job Descriptions
Payment (for screening costs)

Can a Rental Application Ask for a Social Security Number?

Yes , in fact, it is one of the key elements needed to run a proper background check on a potential renter. If you are an individual looking for housing but are not comfortable giving someone your SSN, you may run the risk of limiting your options. But, with that said, there may be some positive news for the future. As the world is advancing, many landlords are utilizing the services of online screening companies. Many of these companies make it so that the tenant can provide their information independently without disclosing the information to the landlord. Once they have supplied the needed details, the landlord will receive only the results of the background check.

What Is a Credit Reference for a Rental Application?

When applying to occupy a rental property, the term “credit reference” may appear on the application. A credit reference is when a lender confirms that a borrower has followed through with their obligations in regard to making payments. Now, if a person doesn’t have enough credit history for a report (e.g., they are from another country), they may be able to use another type of credit reference to appease the landlord. Other types of credit references:

Bank Letter – A correspondence from the applicant’s financial institution confirming that they are capable to pay rent.
Letter of Support – If the tenant has someone supporting them monetarily, then they can provide a written statement conveying the details of their arrangement.
Proof of Consistent Payments – If an individual has a lack of credit history, then they could gather any recurring bills that they have paid as evidence of their capacity to pay.

(Applicants who are having trouble passing the rental application process due to their credit situation may want to consider finding someone to co-sign the lease.)

How to Decline a Rental Application?

First, it is important that you are denying them the privilege to occupy the residence for justifiable reasons. This means that you can not discriminate against somebody for any of the purposes established within the Fair Housing Act ( 42 U.S. Code § 3604 ). If you feel that your motive is appropriate, you should perform the following actions :

Contact the Rejected Party Immediately – Try to contact the applicant as soon as you receive the results, either by phone or through email. This way, you are not wasting any more of their time that could be used looking for another rental.
Denial Letter – Some tenants will request an explanation for why they were rejected. As a landlord, you are required, by law, to specify why they were not eligible to procure the rental. Send them a completed copy of this form to list the factors attributed to their non-approval.

Is a Rental Application Legally Binding?

No , it is merely a preliminary measure taken before entering into a lease agreement (which is a binding contract). Although there is no binding effect, there are still some legal implications attached to the document. Users of this form are required to:

Provide Accurate Information – If a tenant provides false details within the application and is granted tenancy under false pretenses, the landlord may be entitled to take them to court for fraudulent information.
Clarify the Reasons for Rejection – The landlord is required, by law, to explain why they decided to refuse the tenancy. If an applicant feels they were denied for unlawful reasons, they can sue the owner under the guidelines of the Fair Housing Act ( 42 U.S. Code § 3604 ).

How Can I Make My Rental Application Stand Out?

Apart from having good credit, quality references, no criminal record, and proof of a solid income stream, there is not much else that you can do to separate yourself from the crowd. But, if you really want an extra edge on the other applicants, you can carry out some of the additional measures :

Cover Letter for Rental Application – Attach a cover letter to the front of the application that tells them a little bit more about yourself. Giving a friendly personal touch could possibly go a long way.
Sell Yourself – When you meet with the landlord to see the property or to turn in your rental application, make sure that you are dressed nicely and exude a positive attitude. Try to make small talk where you can briefly tell them a little more about yourself and possibly bond over a common interest.

Are Rental Application Fees Legal?

Yes , although some states stipulate a maximum amount that can be charged. The main reason why application fees are required is that it costs money to perform a background check on the applicant, therefore, they are used to compensate for the screening expenses.

Can I Withdraw My Rental Application?

Of course , there is no legal obligation to follow through with the rental of a property before signing a lease. A rental application is just the initial step taken to see if you are qualified to take possession of the dwelling.

Sample Residential Rental Application Form

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Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name]

[Current Address]

[Landlord/Real Estate Agent’s Name]

Dear [Landlord/Real Estate Agent’s Name],

I am interested in renting your property at [Address].

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for].

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful].

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you.

Sincerely,

[Signature]

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

Factsheet 01: Residential Tenancies Act
Factsheet 02: Starting a tenancy
Factsheet 03: Bond
Factsheet 18: Transfer and sub-letting
Koori Tenants Factsheet 1: When you start renting

Sample letters

Repairs before tenancy
Rental history letter
Character reference

Other resources

Complaints to Fair Trading
Easy Read factsheets
Emergency accommodation info
Financial assistance for renters
International students resources
New Renters Kit
Rent Converter
Renting with pets in NSW
Share Housing Survival Guide
Tenancy laws are changing in NSW
Tips: Negotiating with the landlord
Tips: Take photos when moving in or out
Useful links – housing organisations, legal services, government
Starting a tenancy

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter.

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

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What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

A brief introduction of the prospective tenant.
Insights into their interests and pastimes including hobbies, club affiliations
An overview of their professional history and additional personal details.
It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
Housemates and their ages, an important input if you have children
Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

Adding specific details about your lifestyle and interests.
Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question.

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application.

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is.

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required.

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income.

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

If you haven’t found a rental home yet, let’s help you with that. Browse our search page to check out some amazing listings available right now. Go even further, and download our app to get the full Soho experience.

Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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Rental Application Cover Letter

Select how many people are being included in this rental application.

________ ________ Phone: ________ Email: ________

________ ________ ________ RE: Rental Application - ________

Dear ________ , I am writing to submit my rental application for the above property.

I previously lived at ________ and paid ________ . Prior to that, I lived at ________ and paid ________ .

I currently work full time at ________ .

I earn ________ . I have been employed for ________ and consider my employment to be secure.

I want a stable tenancy and am interested in this property for the following reasons:

I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet(s): ________ .

I would also like to inform you of the following:

I have attached the following documents to this letter, to help you review my application:

Rental Application Form
Written references
Copies of identification documents
A copy of my credit check

55522 225 225 82288525822 22 52288852822 525 282582 82 82 8222582 82 5 852 2528852 52225822 2552525.

5825 5225558,

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The document is written according to your responses - clauses are added or removed, paragraphs are customised, words are changed, etc.

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WTO / Letters and Emails / Reference / Rental Reference Letters (Landlord, Tenant) – Free Templates

Rental Reference Letters (Landlord, Tenant) – Free Templates

A document from a previous landlord that contains important information about the tenant and is addressed to a potential landlord is called a reference letter for a rental agreement. It is also called a “recommendation letter” from a landlord.

The purpose of such a document is to assure the potential landlord that the tenant was punctual with the payment of rent and adhered to the rental agreement with the previous landlord. Sometimes, such letters are part of the background check requirements for any new tenant. These letters are especially useful for tenants who might have a poor credit rating and need proof of their financial ability to pay the required rent amount.

This article will explain what it is, who should be selected to provide a reference, and how to write one.

Templates and Sample Letters

Free Colleague Rental Reference Letter Sample 01 for Word Document

What Information Should be Mentioned in Letter of Reference from Landlord?

A letter that serves as a reference to a tenant’s rental history should be comprehensive and contain the following information:

The exact amount of the monthly rent
The precise duration of the rental period
Any late payment occurrences
Any violations of the rental agreement
Information on the tenant’s general conduct and habits regarding cleanliness and maintenance of premises

Who Should You Choose As a Reference

There are some important factors to remember when you need to provide a reference for your good conduct as a tenant. Since this document is important in determining if the potential landlord will rent their property to you, you must ensure that it is effective in supporting your request to rent a property.

You must carefully choose who you ask to provide a reference for rental history. We provide some helpful tips to remember when requesting it that serve as a reference for your good behavior as a tenant.

Suitable references

Your previous landlords are an obvious choice to request such a letter. However, it is a good idea to choose the one with whom you have an extended rental contract and a good relationship.

Sometimes, people rent housing in large apartment communities owned by housing companies. In this situation, you can ask the property managers for such a letter. However, you must be aware of the rules and procedures of the housing company regarding such reference requests.

Finally, you can also request that your colleagues write it. Professional contacts, such as current co-workers and past employers, can confirm your employment history and reliability. If you have not rented before, you can ask friends and family for a letter as well.

Unsuitable references

You should not ask for it from the landlord with whom you had a short tenancy agreement, as they cannot provide comprehensive insights about you as a tenant.

Things to Remember

A reference letter about your rental history is an important document, so you must ensure that it supports your rental application effectively.

You must consider the following when requesting it from a previous landlord or property manager:

Secure references on time

Rental properties are quickly occupied, so if you have selected a property that you would like to rent, you must arrange all necessary paperwork, including a letter of reference, promptly. It is possible that the previous landlord or manager would not provide you with one instantly; therefore, contact them as soon as possible to allow them ample time to provide a proper letter on time.

However, if you do not have much time, you can request their contact information and include that with your rental application . The potential landlord can then contact them personally to verify your details.

Obtain a favorable reference

If you have a poor credit score, then a letter from your previous landlord about your rental history would be crucial for you. Therefore, you must choose someone who can particularly attest to your financial responsibility and timely rent payments. A good letter would be a useful testimony to overcome the limitations of having a poor credit score.

Components of a Letter of Reference

A letter providing a reference about a tenant’s rental history follows the same format as a formal business letter. It is a comprehensive document that is addressed to a potential landlord.

The following are the essential components of this document:

The date it was written should be specified completely. It should be in the format of day, month, and year.

Name and address of the recipient

The recipient’s full name and address should be provided next. The name helps identify who is meant to receive it. The address should contain the street name, city, state, and zip code. If the recipient is not known, the letter may begin with a “ To whom it may concern ” statement.

The subject

The subject outlines the main focus of the letter. It should be concise and specific. It should mention the name of the tenant for whom the letter is being written.

The writer should indicate a formal greeting that addresses the potential landlord directly. If the name cannot be found, generic greetings such as ‘ To Whom It May Concern ’ can be used.

Introduction

The introduction provides the context for the letter and should include basic details such as the name of the landlord and the duration of the tenancy. Besides providing the exact dates of the tenancy period, the monthly rent should also be mentioned in this section.

The rental history should be provided in the body of the letter. This information will be used by the potential landlord to determine whether the individual is suitable as a tenant.

It should contain the following information:

Tenant’s personality: The writer can use examples or anecdotes to explain the tenant’s personality. The explanation should relate to an individual’s ability to be a good tenant. The writer can use one or two sentences to explain this.
Information related to adherence to the rental agreement: All information related to adherence to the rental agreement is the crux of the reference letter . Therefore, the letter should accurately highlight whether the individual was a responsible tenant. Details about rent payments and adherence to the other terms of the agreement should therefore be clearly mentioned in the body of the letter.
Explicit recommendation: Finally, a brief concluding statement citing a clear recommendation for the tenant should be provided. The statement may be indicated in one or two sentences. The recommendation should be written clearly and in a positive tone.
Sign-off: A formal sign-off phrase should be used to end the letter . For example, phrases such as ‘Sincerely’ or ‘Kind Regards’ may be used. A comma should be placed at the end of the sign-off phrase.
The writer’s name: The previous landlord’s or the writer’s full legal name should be written below the sign-off phrase.
Signature: The previous landlord or the writer should then sign the letter. If it is a hard copy, it should be signed by hand.
Contact information: The previous landlord or the writer should include complete contact details at the end of the letter of reference. Phone number and email address can also be included here.

When writing a letter to provide a reference for someone’s rental history, the writer should ensure that the content does not discriminate against the tenant’s race, color, religion, sex, national origin, family status, disability, or any other protected classes indicated in the fair housing laws. Such discrimination will be considered a violation of the fair housing law, even if it is used to favor the tenant. The writer should also consider checking local laws to avoid discriminating against additional protected classes listed by local authorities. A lawyer can review it before sending it as an extra precaution.

Rental Reference Letter

[Your Full Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Landlord’s/Property Manager’s Name or “To Whom It May Concern,”]

[Property Management Company/Individual Landlord’s Name, if applicable]

[Their Address]

Subject: Rental Reference for [Tenant’s Full Name]

Dear [Landlord’s/Property Manager’s Name or “To Whom It May Concern,”],

I am writing to provide a rental reference for [Tenant’s Full Name], who has been a tenant at [Property Address] from [Start Date] to [End Date]. During this period, I have known [Tenant’s Name] as [his/her/their] [your relationship to the tenant, e.g., landlord, property manager].

Throughout the tenancy, [Tenant’s Name] consistently demonstrated responsibility and reliability in fulfilling the rental agreement’s terms. Below are key aspects of [Tenant’s Name]’s tenancy:

Timeliness in Rent Payments: [Tenant’s Name] consistently paid rent on time without any instances of delay, reflecting [his/her/their] financial responsibility and reliability.
Property Maintenance: [Tenant’s Name] maintained the property in excellent condition, regularly performing cleaning and upkeep tasks. Any maintenance issues were promptly reported, allowing for swift resolution.
Compliance with Lease Terms: Throughout the lease term, [Tenant’s Name] adhered to all conditions stipulated in the rental agreement, including [any specific terms they excelled in, e.g., noise policies, pet policies].
Interactions with Neighbors and Staff: [Tenant’s Name] was respectful and courteous to neighbors and property staff, contributing positively to the community environment.

Based on my experience, I highly recommend [Tenant’s Name] as a tenant. [He/She/They] have proven to be a dependable and respectful individual(s), and I am confident that [Tenant’s Name] will be an asset to any rental property.

Should you require further information or wish to discuss this reference in more detail, please feel free to contact me at [Your Phone Number] or [Your Email Address].

[Your Signature, if sending a hard copy]

To Whom It May Concern,

Subject : Rental Reference for Emily Johnson

Dear Sir/Madam,

I am writing to provide a rental reference for Emily Johnson, who has been a tenant at 456 Oak Avenue, Anytown, from January 1, 20XX, to December 31, 20XX. During this period, I have known Emily as her landlord.

Throughout her tenancy, Emily consistently demonstrated responsibility and reliability in fulfilling the terms of our rental agreement. Below are key aspects of Emily’s tenancy:

Timeliness in Rent Payments: Emily consistently paid rent on time each month, reflecting her financial responsibility and reliability.
Property Maintenance: Emily maintained the apartment in excellent condition, showing care and diligence in her living space. She reported maintenance issues in a timely manner, which allowed for quick and efficient resolutions.
Compliance with Lease Terms: Emily adhered strictly to all conditions of the rental agreement, including our no-pets policy and noise level guidelines.

Interactions with Neighbors and Staff: Emily was always respectful and courteous to her neighbors and our maintenance staff, contributing to a positive and friendly community environment.

Based on my experience, I highly recommend Emily Johnson as a tenant. She has proven to be a dependable and respectful individual, and I am confident that Emily will be an asset to any rental property.

Should you require further information or wish to discuss this reference in more detail, please feel free to contact me at 555-678-9100 or [email protected].

Reference for Mia Thompson

I am writing this letter to wholeheartedly recommend Mia Thompson as a prospective tenant. My name is Elizabeth Johnson, and I had the pleasure of being Mia’s landlord from July 1, 20XX, to June 30, 20XX, at the residence located at 789 Oceanview Drive, Seaside Town, CA.

Throughout her tenancy, Mia demonstrated exceptional financial responsibility. She consistently paid her rent in full, on or before the due date, without a single instance of delay throughout the two years of her lease.

Mia treated the apartment with the utmost respect and care. She maintained the property in pristine condition, adhering to all maintenance guidelines provided at the start of her lease. Regular inspections revealed that Mia took proactive steps to ensure the apartment remained in excellent condition, including timely reporting of any maintenance issues, which were few and far between.

Mia’s conduct as a tenant was exemplary. She was respectful and courteous to her neighbors and played an active role in fostering a friendly community atmosphere. Throughout her stay, there were no complaints from other residents; instead, many appreciated her positive demeanor and considerate nature.

Mia complied fully with the terms of her lease agreement. She followed all property rules and regulations without exception, from noise guidelines to the proper use of community amenities. Her adherence to the lease terms contributed to a seamless and positive relationship between us.

Based on my direct experience with Mia as a tenant, I can confidently say she is trustworthy, reliable, and a model tenant. I have no reservations about recommending her to any future landlord or property manager, as I am certain she will be an asset as a tenant in any residence.

Should you require any additional information or wish to discuss Mia’s tenancy in further detail, please do not hesitate to contact me at (555) 987-6543 or via email at [email protected].

Warm regards,

Elizabeth Johnson

Former Landlord

March 4, 20XX

789 Oceanview Drive, Seaside Town, CA

Key Takeaways

These sample rental reference letters are effective and useful for several reasons:

Clear Structure: Both letters follow a clear and organized structure, beginning with an introduction, followed by detailed information about the tenant’s behavior and characteristics, and concluding with a recommendation.

Specific Details: Each letter provides specific examples and details about the tenant’s conduct, including rent payment history, property maintenance, compliance with lease terms, and interactions with neighbors and staff. These specifics enhance credibility and provide a comprehensive picture of the tenant’s behavior.

Positive Tone: The tone of both letters is positive and supportive, highlighting the tenant’s strengths and positive attributes. This tone helps to create a favorable impression of the tenant and instills confidence in their suitability as a tenant.

Personalized Touch: Each letter is personalized to reflect the individual experiences of the landlord with the tenant. This personalization adds authenticity and credibility to the recommendation.

Contact Information: Both letters include contact information for the landlord, allowing the recipient to follow up for further information or clarification if needed. This demonstrates transparency and accessibility.

Overall, these letters effectively convey the tenant’s suitability and reliability, making them valuable samples for landlords or property managers seeking to provide rental references.

Some Tips to Follow

Be brief and focused.

Ensure that your letter is concise and includes only relevant information for the landlord. By keeping it brief and focused, you can effectively highlight the essential details.

Provide an honest assessment

It is crucial to present an honest and accurate portrayal of the tenant in your reference letter . Avoid making any false statements or negative remarks that may misrepresent the individual. Supporting your statements with evidence such as rent receipts or late rent notices attached to them can enhance their reliability.

Maintain a professional tone

Maintain a professional and objective tone throughout the letter. It is important to separate your personal emotions towards the tenant from its content. Factually present the details to ensure a professional approach.

Follow a structured format

Adhere to an appropriate formal structure while writing it. A well-structured letter makes it easier for the recipient to navigate and comprehend the information effectively. This will facilitate clear communication of the tenant’s qualifications and attributes.

Ensure clarity and accuracy

Thoroughly review it to eliminate any typographical or grammatical errors. Consider seeking assistance from a third party to identify any mistakes that may have been overlooked. Once the letter has been carefully reviewed, it can be sent to the new landlord, confident in its clarity and accuracy.

The previous landlord can decline the tenant’s request to write the reference letter , especially if the relationship with the individual was negative. Though maintaining honesty is critical, the writer should keep in mind that the letter’s purpose is to persuade the new landlord to consider the tenant. A landlord with significant experience with the tenant is more likely to write a compelling and convincing letter.

A reference letter for rental provides a landlord with a third-party perspective on whether an individual would make a good tenant. The tenant can request that individuals like the previous landlord, a supervisor, or a colleague write it. It should provide information on the tenant’s character and recommend whether the tenant should be considered. It should also contain brief and honest information to help the potential new landlord decide. The individual writing the letter should consider using the template given above to help ease the writing process.

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Rental letter Templates in Word

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Character Reference Letter for Apartment Rental

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Letters are a fundamental way of conveying crucial information to the receivers to achieve a particular goal. Do you need to send a letter for business purposes? Do you need forms for that? That being the case, we recommend our editable, printable, and downloadable Rental Letter Templates in Word file format to help you generate reliable documents to send.

As we all know, most people find it hard to afford expensive essentials, such as houses, vehicles, or a business place. That is why they rent them instead; however, landlords or agencies would request a letter to prove that you are worthy of their offers. Rental letters vary function depending on your purpose. They are flexible and functional, especially in a business. Since it plays a critical role, you will need high-quality documents. Let us help you create a professional letter with our rental letter templates which provide simple yet intelligent structures and lucid content, allowing you and your reader to understand the information you wrote. In fact, we prepared ready-made rental letter templates for you to choose according to what you need at the moment, such as apartment reference rental letters, termination of rental agreement letter by landlord, rental Reference Letter from employer, house Rental Agreement Letters , and many more.

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Frequently Asked Questions

What does rent mean.

Rent means granting the use of a property, such as land, building, apartment, or office, in return for a rental payment from a tenant. The property owner is called the landlord while the person renting a property is the tenant.

Why is writing a rental letter important?

Renting a property is still considered a business transaction. Putting it into writing is a formal way of doing business between the landlord and the tenant.

What are the advantages of renting?

Renting also has its own advantages. First, renting has a low initial investment. Although a tenant is committed to pay the rent each month, he doesn't have to do so when he leaves the property. It's a short-term agreement and it works for people who only stay in an area for a short amount of time. Second, renting gives the tenant limited responsibility to the property. Lastly, the tenant budgets his money easier since there is a fixed amount of monthly rent.

What is the difference among rent, lease, and mortgage?

Rent is a payment to a landlord for occupying a property. Mortgage is a repayment of a bank or credit union loan for buying a house. Lease is a long-term arrangement that works the same way as rent. Rent is a short-term agreement between the landlord and the tenant. When the tenant leaves the property, he is not obligated to buy it from the landlord. In a lease, however, the contract is unchangeable once signed. When a lease period is over, the lessee is typically asked to buy the property.

What happens when a tenant doesn't pay the rent?

The tenant receives a warning from the landlord. If that doesn't work, the tenant gets kicked out with an eviction notice.

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Q&A Forum

Cover letter for rental

Im writing a cover letter for a rental I'll be applying for as a new single mum. If you have written a cover letter for a rental (and got it!), can you please share what you wrote? Tips to be successful? In my cover letter I will say I have a part time job which I've had for the past 10 years. I have 2 kids, 2 and 5 years old. I also receive centrelink payments. I am very amicable with ex and looking for a home close to ex so my kids life is less disrupted. I love organising and cleaning. I am very calm, not very social. I am looking to find a new home I can take care of and be proud of. I love the community in this area as well. I'll attach a photo of me and the kids. I dont want or have any pets. Im looking for a rental long term.

Anything else to include?

I realise the cover letter is very "me" focused. I need more things written that will make the landlord know I will take care of his home and pay on time.