phd admission application letter sample

Resume Writing
Resume Examples
Cover Letter
Remote Work
Famous Resumes
Try Kickresume

Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

Klara Cervenanska ,
Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Click on a section to skip

What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD.

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
Margins. The only rule here is that the margins on your cover letter should match those on your CV.
Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Motivation letter vs cover letter: what are the key differences (+examples), how to write a career change cover letter in 7 steps (+3 cover letter examples).

14 min read

Share this article

Join our newsletter.

Every month, we’ll send you resume advice, job search tips, career hacks and more in pithy, bite-sized chunks. Sounds good?

PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

CV templates

PHD Application cover letter example 1

Build your CV now

PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

Hi, hope you’re well
Hi [insert recruiter name]
Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

I am interested in applying for the position of *specialist field PHD Applicant* with your company.
I would like to apply for the role of Sales assistant (Ref: 406f57393)
I would like to express my interest in the customer service vacancy within your retail department
I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

A friendly sign off – e.g. “Kindest regards”
Your full name
Phone number (one you can answer quickly)
Email address
Profession title
Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

Your relevant experience – Where have you worked and what type of jobs have you held?
Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

Ultimate Letter

Letter For Everyone

Cover Letter For PhD Application | Samples and Templates

Would you like to see a sample cover letter of application for PhD position? Here are some professionally designed patterns and also a sample cover letter for PhD application.

It doesn’t matter if you’re trying to keep your student discounts up to age 30 or answering questions that no one in the history of mankind has ever answered. All this is possible with a well-designed PhD application.

There are very few vacancies, and there are dozens of equally qualified candidates. This guide to writing a PhD admission letter or motivational letter will go over some of the important steps to consider when writing a letter.

The first thing you should do is check the requirements of the institution you are applying to, first make sure a cover letter is required, and then see which sections they would like you to cover.

They differ from one institute to another and from one course to another. A sample academic cover letter of application for a PhD position is your best chance of being accepted.

This article is a complete guide on how to write application letters for PhD positions. It also contains a sample PhD application letter and templates to help you write the best.

Table of Contents

What is a PhD Admission Letter?

The letter of application is your first chance to tell the committee why you should be selected for graduate studies. Not only does this show your personality, but it can also explain why a recruiting board should choose you as a PhD student in his own words.

Your PhD application letter, like most others, should complement, not duplicate, your resume. It should explain and expand on the information on your resume or application form. You must adapt the content to your chosen PhD thesis. A theme that allows you to focus your specific experience and academic achievement on your learning abilities.

It should be noted that when applying for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own set of requirements, but keep in mind that a cover letter is not the same as a personal statement.

Your statement will highlight your interests and goals while your PhD the cover letter will highlight your material accomplishments such as academic and professional experience.

If you need to prepare both statements, try to keep this in mind when writing. Having a sample PhD application letter is also another way to make sure you’re writing something compelling.

What are the key points I should include in my PhD admission letter?

There are no rules about what we must include in your PhD cover letter, but in general, your application must include references to the following:

Who you are – your personality and what sets you apart from other potential PhDs. Your cover letter should be a sales tool that will encourage any committee to select you for their team. The successful cover letter should contain the following

Your abilities and accomplishments (along with any evidence to support your claims).
In addition, your study of a particular institution for your doctoral program(why you want to attend this particular institution and what makes it suitable for you).
Your understanding of your research project and your expectations regarding its impact on your industry (this will show not only your knowledge of the research but also your passion and motivation for the project).
How do your specific skills apply to the post? Have you gained any relevant experience in this area? Have you been inspired by the achievements of previous bachelor’s degree and master’s degree?

Writing a great motivation letter is a skill, just like any other part of the application process. This requires you to explain in a balanced way who you are and why you should be selected, in detail while remaining concise.

While remaining professional, it should reflect your personality. This is a difficult writing skill that should not be rushed.

Don’t rush into writing your application letter; the more time you spend on it, the higher your chances of you becoming a successful PhD student. Use the top-down approach as a practical tip.

You can use a sample PhD cover letter to make sure you don’t make mistakes and are on the right track. Continue reading to learn more about Cover Letter Sample and Templates for PhD application. This will help you write a cover letter for PhD application.

What is the purpose of a PhD Statement?

If you are a PhD candidate, an academic letter of the application allows you to explain to the reader, who is likely the professor or director in charge of reviewing PhD applicants, what you can offer to the program and why they should select you for a place.

You can use your cover letter to fill in any gaps on your resume (CV), tailor your application to a specific program, and showcase your communication skills and passion.

This is your chance to impress a PhD program director with your identity and the assets you will bring to their institution.

How to write a PhD Statement?

Follow these steps to write a PhD statement:

1. Learn the details of the program and organization

Review the information you have about the program you are applying for before writing your application letter. Use a different application letter for each organization because they may be looking for unique qualities in candidates.

Analyze your qualities, as well as those of the ideal candidate, and tailor your application letter to the areas where they overlap.

2. Create a formal letter of application.

A STEM-focused application letter should be one page, while a liberal arts-focused application letter can be two pages. Always check with the organization and adhere to any formatting rules they may have for the application material.

Use a professional font and font size, pay attention to clear formatting, and avoid adding extra elements such as pictures or frames.

3. Provide your most recent contact information.

It is especially important to provide up-to-date and correct contact information when contacting several organizations at once. If the organization needs more information or wants to schedule an interview, you should make sure they can contact you.

The presence of up-to-date and accurate information indicates professionalism and reliability.

4. Create an introduction

Write an introduction after you’ve completed the body of your cover letter. The introduction should clearly state what you are applying for. You can also use this space to briefly mention future ambitions or goals.

5. In the first paragraph of the main body, highlight your strengths and experience.

Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program. Tell us about your specific interests in this area, what sparked your interest, and any research you’ve done on those specific interests.

6. In the second main paragraph, describe your distinctive features.

Focus on your passion, drive, and unique qualities that set you apart from other candidates in the second paragraph of your cover letter. You want to show not only how the program can help you, but also how you can improve the program if accepted. Consider overlaps between your qualifications and what the program is looking for in an ideal candidate.

7. Complete your application letter.

End the application letter by thanking the reader for their time and expressing appreciation for the opportunity. The conclusion should complement the rest of your application letter, demonstrating your enthusiasm for your field and commitment to the organization.

Your conclusion should also encourage the reader to contact you for more information, discussion, or to schedule an interview.

8. Include a formal closure and signature.

Your closing and signature are the final elements of your academic cover letter. In most cases, you may not need to physically sign the document; a printed name will suffice.

Avoid using intimate closing phrases and use more professional ones instead. Here are some examples of professional closing statements. The sample PhD application letter written below will serve as a great guide to make sure you get it right.

Tips for writing an effective PhD thesis Statement

You can use the following guidelines to write your PhD statement:

Start at the very beginning of the process. Preparing an application for graduate school requires careful planning. Set aside enough time to write, edit, and proofread your cover letter.

Take a break between writing and editing. When you’ve finished writing your application letter, save it and wait a few days before editing to make sure you notice ways to improve or correct your work.

Make the most of your resources. If you are still in college, you can use the writing or career centers to craft an effective cover letter. Talk to your favorite professors or lecturers, ask them questions and listen to their advice.

Carefully review your PhD thesis. statement. You want to present yourself professionally in your application letter because this is one of your first points of contact with a potential school. Use proofreading software, read your cover letter aloud, and ask friends and colleagues to read it for you to create a flawless application letter.

Make your points clear. You must provide evidence for every claim you make about yourself. Tell us as much as possible about your achievements and hobbies.

Focus on your true self. Demonstrate why you are the best candidate for your chosen school by emphasizing how your uniqueness will benefit the program. Concentrate on articulating your important accomplishments.

Samples and Templates Of Academic Cover Letters for PhD Statement

Academic Cover Letter Sample for PhD Position

Receiver name

Recipient’s position

Address of the recipient

Dear [name]

Cover letter for the PhD program at [institution name].

I am writing to express my research interests in continuing my academic studies at [university] through a PhD program in [topic].

I am very eager to join your [Faculty Postgraduate] program because I consider that its prosperous history of academic research is an ideal match for my academic abilities and extensive career experience. I have been interested in [the topic] for a long time and recently met with [name], one of your alumni. And they inspired me to take a chance and submit this letter because I have long wanted to expand on the knowledge I gained through my experience at [your company name].

I studied [mention subject] at [mention university], and throughout my academic history and work experience, I grew a strong interest in this niche area [your topic]. My thesis was on [subject], and I was able to put my academic knowledge into practice while working at [your company name where you work/worked] since graduating from my undergraduate studies.

As you can see from my attached academic CV, I was able to sharpen my skills in key specializations, which led to my interest in [the project]. Because of the ever-changing nature of my profession, I believe there are opportunities for further study [of the subject] and I am eager to combine my theoretical and practical knowledge with my research PhD project.

I believe that this is valuable not only for me and my colleagues but for my profession as a whole because it can help others understand the meaning [of the subject].

I hope to continue my academic career with a PhD, which has long been my goal. I can’t think of a better university to study than [the university you are wishing to complete your PhD from]. I’ve always been motivated by the accomplishments of this institution and would like to collaborate with your teaching staff to explore my hypothesis, namely [details]. I would especially like to work with Professor [mention name], who was admiringly regarded by our mutual understanding [name of alumnus].

Thus, I am sure that with my theoretical knowledge and professional experience I will be able to complete the research project I have chosen at a high level. I am a dedicated, hardworking individual who has long been respected in my industry through my involvement in [professional organizations]. I have also been recognized for my work, along with my peers, through many industry awards, including [details].

After completing my PhD, I intend to use my knowledge to educate fellow professionals, thereby increasing awareness and understanding of our industry.

I hope this letter has given you some idea of my commitment to my education and that you will consider my application.

I would like to once again draw your attention to my CV, which is attached to this letter and describes in detail my professional and academic background.

I look forward to hearing from you shortly.

[Signature]

FINAL WORDS

Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

Q. How do I write a cover letter for a PhD admission?

A. Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

Q. How do I write a good PhD application?

A. First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

How to Write a PhD Cover Letter: Tips and Examples for Your Application

13th June 2024

Speak right now to our live team of English staff

A well-crafted cover letter is an essential component of your PhD application package. It provides an opportunity to introduce yourself, highlight your qualifications, and express your enthusiasm for the program. While your academic CV provides a comprehensive overview of your academic and professional background, the cover letter allows you to personalise your application and make a strong impression on the admissions committee. This article will guide you through the process of writing a compelling cover letter for your PhD application, including tips and examples.

Understanding the Purpose of a PhD Cover Letter

A cover letter for a PhD application serves several purposes:

Introduction: The cover letter introduces you to the admissions committee, providing a brief overview of who you are and why you are applying to the program.

Personalisation: It allows you to personalise your application by highlighting specific aspects of your background and qualifications that are relevant to the program.

Demonstration of Interest: The cover letter demonstrates your enthusiasm and interest in the program, showcasing your motivation for pursuing a PhD and your alignment with the program’s goals and values.

Additional Information: It provides an opportunity to address any gaps or inconsistencies in your academic CV and provide additional context or explanations where necessary.

Tips for Writing a PhD Cover Letter

1. Address the Letter Appropriately

Begin your cover letter with a professional greeting, addressing the recipient by name if possible. If you are unsure of the recipient’s name, use a generic greeting such as “Dear Admissions Committee.”

2. Introduce Yourself

Start by introducing yourself and stating the purpose of your letter. Mention the specific PhD program you are applying to and briefly explain why you are interested in the program.

3. Highlight Your Qualifications

Highlight your academic and professional qualifications, focusing on experiences and achievements that are relevant to the program. Emphasise any research experience, publications, presentations, or awards that demonstrate your readiness for doctoral study.

4. Connect Your Background to the Program

Demonstrate your familiarity with the program by discussing how your background and interests align with the program’s focus areas, faculty expertise, and research opportunities. Explain why you believe the program is a good fit for your academic and career goals.

5. Express Enthusiasm

Express genuine enthusiasm and excitement for the opportunity to join the program. Convey your passion for your field of study and your eagerness to contribute to the academic community.

6. Be Concise and Clear

Keep your cover letter concise and to the point, focusing on the most relevant information. Avoid unnecessary details or lengthy explanations.

8. Proofread Carefully

Proofread your cover letter carefully to ensure it is free of typos, grammatical errors, and formatting issues. Consider asking a trusted friend, mentor, or colleague to review your letter for feedback.

Example of a PhD Cover Letter

Here’s an example of how to structure a cover letter for a PhD application:

I am writing to express my enthusiastic interest in the [PhD Program Name] at [University Name], as advertised in [Source of Advertisement]. With a strong background in [Your Field of Study] and a passion for [Specific Research Interest], I am confident that I would make a valuable addition to your academic community.

I recently completed my [Degree Level] in [Your Field of Study] at [Your University], where I graduated with honours. My academic coursework and research experiences have equipped me with a solid foundation in [Relevant Skills or Knowledge], preparing me for advanced doctoral study. I am particularly drawn to [Specific Aspect of Program], and I am excited about the opportunity to collaborate with esteemed faculty members such as [Professor’s Name].

In addition to my academic achievements, I have [Briefly Mention Relevant Experience or Accomplishments], which I believe demonstrate my readiness for doctoral study. I am eager to further explore [Specific Research Interest] and contribute to the ongoing research efforts at [University Name].

I am impressed by the innovative research being conducted at [University Name] and the interdisciplinary approach to [Your Field of Study]. I am particularly interested in [Specific Research Project or Area], and I am eager to explore potential collaborations with faculty members and fellow students.

Thank you for considering my application. I am excited about the possibility of joining the [PhD Program Name] at [University Name], and I look forward to the opportunity to contribute to the academic community. I am available for an interview at your earliest convenience.

[Your Name]

The Bottom Line

A well-written cover letter can significantly enhance your PhD application and set you apart from other candidates. By following these tips and using the example provided, you can craft a compelling cover letter that highlights your qualifications, demonstrates your enthusiasm for the program, and convinces the admissions committee of your suitability for doctoral study. Remember to tailor your cover letter to each program and provide specific examples that showcase your strengths and alignment with the program’s goals. With careful preparation and attention to detail, you can increase your chances of success in the competitive world of PhD admissions.

Maximise Your PhD Application

Let us guide you through your PhD application process with our comprehensive application support package . Tailored to your specific needs and subject area, our nine-element package is designed to assist students applying to PhD programmes in English-language universities across the UK, US, Australia, and more.

It includes a consultation session, university recommendations, personalised letters of introduction, funding advice, CV enhancement, personal statement drafting, PhD title exploration, a full proposal, and miscellaneous application support. Get in touch to learn more about how we can support your PhD application.

What is a SOP and How to Write a SOP for a PhD Application?

How to Write a Diversity Essay? | Explained with Tips & Examples

PhD vs Doctorate: Exploring Key Differences

Blog categories.

Pricing Job Posting Plans Talent Search Plans Resume Builder Plans
Build your Network My Network Access your personal network connections and manage your contacts. Cake Meet Expand your professional network by meeting and connecting with other users. Community Engage with other users through discussions, forums, and networking events.

How to Write a PhD Cover Letter – Tips and Template

In this article, we’ll cover:

PhD Cover Letter Sample

What to include in a phd cover letter, tips for writing a phd cover letter, phd cover letter template.

If you are applying to a PhD program, then congratulations! You’ve worked hard to get here, and you are taking a big step in your academic career. PhD candidates have many responsibilities, including participating in research, publishing their results, engaging in professional development, and occasionally attending conferences.

The first step in admission to a PhD program is to write an excellent cover letter for your PhD application. Your PhD cover letter will help you stand out to the admission committee and increase your visibility. Keep reading to find out how to enhance a cover letter for a PhD position and maximize your chances of being accepted.

If you’re trying to write a cover letter for a PhD admission, it can be tough to get started. Try looking at a PhD cover letter sample like this one to help inspire you.

Daniel Fima 765-765-7655 [email protected]

Angela Carmela Head of Admissions Department of Psychology University of New Town

Dear Ms. Carmela,

I’m writing to express my interest in the doctoral program for the Department of Psychology. I have a bachelor’s degree in Psychology, and I’m interested in exploring the effects of intergenerational trauma. My combination of education and experience makes me a strong candidate for this role.

While completing my degree at Best City University, I discovered my enthusiasm for trauma and its prevalence in certain populations. It is my intention to pursue this subject at University of New Town. This research is valuable in helping us understand how genetic vulnerabilities are triggered across communities.

In my previous position as a research assistant, I was responsible for recording and analyzing data from clinical research on PTSD patients. During my time there, I was able to co-author several papers on the link between PTSD and amygdala activity. These experiences directly transfer to the PhD program.

I’m interested in pursuing my research at University of New Town because your Psychology department is world-renowned and highly respected. I’m confident my skills and enthusiasm will make me a strong addition to the department.

I’m happy to discuss my qualifications in further detail. I can be reached by email, and I look forward to hearing from you. Thank you for your consideration.

Sincerely, Daniel Fima

You might be wondering what elements to include in a cover letter for a PhD program. A PhD cover letter has many of the same components of a standard application letter, but the content should be specific to your academic program. Follow these guidelines to help you write a strong cover letter for your PhD application.

1. Greeting

Like any application letter, a cover letter for PhD a position should have a polite and professional greeting. It’s best to address your PhD cover letter to a specific person, such as the head of the department or the admission team.

2. Body paragraphs

The body paragraphs of your PhD cover letter should include some key information about your academic history and motivation. Use these prompts to help you write the body of your PhD cover letter.

The program you’re applying for: You can briefly state the program you’re applying for in the body of your PhD cover letter.
The reason why you’re applying: PhD candidates should be motivated, so it’s important to include your reasons for applying when you write a cover letter for a PhD application. Your career goals or passion for the program are examples of application reasons you can include in your PhD cover letter.
A summary of your academic background: You can include a summary of your academic background in a cover letter for a PhD program. Try not to list your entire history in your PhD cover letter, since this be listed in your CV. You can instead describe key accomplishments or notable programs.
The significance of your research: It’s important to explain why your future research will be valuable in your PhD cover letter. The administrators will want to know that their investment in you will be beneficial, which is something you can explain in your PhD cover letter. Your research and ideas are no doubt important, so let them know why!

The body of the PhD cover letter can be hard to write if you don’t know where to begin, but looking over some PhD cover letter example paragraphs can help you get started. The following PhD cover letter samples are effective because the applicants show their enthusiasm and give specific examples of their research and goals.

Sample cover letter for PhD application in biological sciences:

I graduated summa cum laude at Science and Tech University, where I developed my passion for chemistry. During my research internship, I was part of a team that tested microbot technology to deliver cancer treatment to targeted cells. I intend to further this research by exploring the relationship between targeted treatment and symptom experience. This could significantly impact treatment outcomes for future cancer patients and has far-reaching benefits.

I’m passionate about this PhD program because the research facilities at Intellect University are second to none, and I’m confident that your Chemistry Department is the best place to undertake my research.

Sample cover letter for PhD application in engineering:

In my previous position as a research assistant for the geological engineering department at South Science Institute, I was responsible for analyzing our team’s data on the impact of agriculture on water systems. Together with my associate, we submitted our research for publication to the Journal of Geotechnical Engineering. The research I’m interested in pursuing at Aspire University concerns the effect of agriculture runoff in nearby ecosystems. Since factory farming has global impacts, I believe my research could affect future agricultural practices. I’m interested in the PhD program at Aspire University largely due to your commitment to environmental research, which is something I value as a long-time volunteer for environmental initiatives in my community.

Use the closing of your PhD cover letter to state how you can be contacted and to reiterate your gratitude. Include a call to action by letting the admissions team know you’re ready for the next step. This closing paragraph example can give you an idea of how to write the final paragraph of your PhD cover letter.

I would be happy to discuss my qualifications in more detail. Thank you very much for your time and consideration of my application. I can be contacted by email, and I look forward to meeting with you in person.

4. Sign-off

The signoff of your PhD cover letter should be polite, professional, and not casual. Here are some reliable signoffs you can use to end your cover letter for a PhD application.

All the Best
Warm regards
Respectfully

5. Your contact information

After you signoff your PhD cover letter, include your contact details, like phone number and email. This will help the admissions committee contact you easily upon reading your PhD cover letter.

🧑‍🎓 Review the program and institution information.

Before you write a cover letter for a PhD position, review the program and institution information. If you can better understand what the program needs, you can look for ways to include their values in your PhD cover letter. A little research will help you demonstrate how you are a good fit and nail the cover letter for your PhD application.

🧑‍🎓 Highlight your passions and unique attributes.

Many people apply to PhD programs, so you want your PhD cover letter to shine. A cover letter for a PhD application is your opportunity to talk about what makes you unique! Take some time to talk about why this program and your research matter to you, and what you’re passionate about.

🧑‍🎓 Be specific.

When you’re writing your PhD cover letter, avoid being vague by giving specific examples of your academic achievements and passions. Follow the rule of “show, don’t tell” by providing evidence of your strengths or enthusiasm in action in your PhD cover letter.

🧑‍🎓 Express your gratitude.

Don’t forget to thank the admission committee in your cover letter for a PhD position. A little gratitude can go a long way as it helps you appear gracious and professional. Thank the reader for their time and for considering your PhD cover letter.

🧑‍🎓 Proofread your PhD cover letter.

An easy way to augment the cover letter for your PhD application is to proofread it. You can do this yourself or ask a colleague to proofread your PhD cover letter for you. This final step can help you discover mistakes and improve the quality of your PhD cover letter, which will ultimately help your chances of advancing.

To help you write the best possible cover letter for a PhD position, try using a pre-written template. You can substitute your own information and experience into the following PhD cover letter template.

[Your Name] [Your phone number] [Your email]

[Department Head’s Name] [Department Head’s Title] [Department Name] [Institution Address]

Dear [Department Head’s Name]

I’m writing to express my interest in the doctoral program for the [Department Name]. I have a degree in [Subject Name] and I’m interested in [describe research goals]. My combination of education and experience makes me a strong candidate for this role.

While completing my degree at [University Name] , I discovered my enthusiasm for [research subject] because [reason for interest] . It is my intention to pursue this subject by [describe research goals] . This research is vital because [explain the significance of research] .

In my position as [Previous Position Title] , I was responsible for [describe relevant responsibilities] . During my time there, I [list relevant accomplishments] . These experiences directly transfer to the PhD program in [Department Name] .

I’m interested in pursuing my research at [University Name] because [describe something that excites you about the school or program] . I’m confident my commitment to [describe a shared value] will make me a strong addition to your team.

I’m happy to discuss my qualifications in further detail. I can be reached by [preferred contact method] . I look forward to hearing from you.

Sincerely, [Your Name] [Your phone number] [Your email]

🔑 Key Takeaways

One of your first steps in applying to PhD programs is to craft a well-written PhD cover letter. If you’re struggling to begin, try looking at some PhD cover letter samples and templates to guide you. When you write your PhD cover letter, be specific about your experience and explain your research goals in detail.

Don’t be afraid to show some enthusiasm when you write a cover letter for a PhD position, since the admission team will want to see what motivates you. With a strong PhD cover letter, you’ll be well on your way to a rewarding academic career.

With Cake, you can easily create a resume online, free download your resume in PDF, and utilize ATS-compliant templates to create a resume. Create your resume online (free download) for your PhD application now!

Create resume

--- Originally written by Tiffany Quinn ---

More Career and Recruitment Resources

Explore a range of job search tools and resources to achieve your dream career goals. Join the fastest-growing talent platform in the APAC region and expand your professional network.

Resume Builder

How to Write a PhD Motivation Letter

Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

A concise introduction stating which programme you are applying for,
Your academic background and professional work experience,
Any key skills you possess and what makes you the ideal candidate,
Your interest and motivation for applying,
Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

Have you attended any workshops or seminars?
Do you have any research experience?
Have you taught yourself any aspects of the subject?
Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

Use a sans serif font (e.g. Arial or Times New Roman),
Use a standard font size (e.g. 12pt) and black font colour,
Keep your writing professional throughout and avoid the use of informal language,
Write in the first person,
Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

Browse PhDs Now

Join thousands of students.

Join thousands of other students and stay up to date with the latest PhD programmes, funding opportunities and advice.

For Individuals
For Businesses
For Universities
For Governments
Online Degrees
Find your New Career
Join for Free

How to Write a Standout Letter of Intent for Graduate School

A letter of intent—sometimes called a statement of purpose—is a way to introduce yourself to a graduate admissions committee. Learn what to include as you get ready to apply to grad school.

[Featured image] A young Black woman smiles off into the distance while sitting in front of her laptop.

When you apply to graduate school, you’ll need to pull together a variety of materials for the admissions committee to review, including your CV , undergraduate transcripts, letters of recommendation , and in some cases GRE or GMAT scores (if your school uses a standardized graduate admissions test). Part of your application will also include a letter of intent —sometimes called a statement of purpose—which is typically a one-page letter stating your goals in pursuing graduate school.

A letter of intent is an opportunity for a committee to hear directly from you and learn more about your interest in their program. It’s also a chance for them to get a sense of your voice, research interests, and ability to communicate. In this article, we’ll go over what you’ll need to include when writing a letter of intent and tips for crafting a strong one.

Important steps before writing your letter

A letter of intent and a cover letter for a job have a lot in common, so if you’ve written the latter, it may help you craft the former. Both documents tend to require research and more detail about your strengths and goals.

It’s recommended that you apply to between four and six graduate schools , selecting the departments or programs that most closely align with your goals and needs. In that case, before you begin drafting your letter, it’s worthwhile to take some time and:

Reflect on your goals: Before you apply to specific programs, take some time to reflect on why you’re interested in attending graduate school. In other words, what are your goals? These can be academic goals, such as learning more about a subject or moving into an area unrelated to your bachelor’s degree . Or your goals can be motivated by your career aspirations.

Conduct research: Each program you apply to will want to know why you’re interested in attending them specifically. Is it because of a particular faculty member? Are the research opportunities desirable? Or does the curriculum structure meet your learning goals? You don’t need to include just one reason, but it’s helpful to know enough about each program so that you can discuss how it fits your larger goals.

Take notes about the programs you’re most interested in attending and why. Think about how these reasons line up with your goals—and even your needs. If you need to keep working part-time or full-time, perhaps a program’s flexibility will be worth mentioning. Or if relocating to a school isn’t an option for you, then finding online programs and calling out the benefit of studying remotely is worth mentioning.

Letter of intent sections

Once you’ve taken the foundational steps noted above, it’s time to start drafting your letter of intent. These documents tend to follow a straightforward format that includes a header, introduction, explanation of your research interests, what you’ve accomplished so far (either academically, professionally, or personally), your goals in attending grad school, and a conclusion. You can adjust the main sections—interests, goals, and accomplishments—to best suit the order of your overall narrative. Let’s review each one before turning to a full example.

Your letter of intent should follow the format of a formal business letter, which includes the name and address of the person you’re addressing, the date, and a formal salutation. Typically, you’ll want to find each program’s graduate director and address your letter to them, using the program’s or department’s mailing address (usually found at the bottom of their webpage).

Introduction

Use the first line or two of your letter to officially introduce yourself. You can state your name or take the opportunity to flag what you’re currently doing—or what you’ve previously done—as a way to explain your interest in graduate school.

Explain what you’d like to study and your reasons for doing so at each program. This can be a great time to specify what unique factor attracts you to a program or department, such as a stellar faculty member, unique coursework electives, or job placement support.

Go into detail about what you hope to get out of the program. It may help to think about goals in light of: educational goals and career goals .

Educational goals: These pertain to what you want to learn and why.

Career goals: These pertain to what you hope to do in your career and how your education will help you achieve that.

Your goals don’t need to be limited to education and work. There are other reasons for attending graduate school, such as personal development or an interest in the subject matter. But whatever your ambitions for undertaking an advanced education, it’s good to clarify those intentions in your letter.

Accomplishments

Discuss what makes you stand out as a potential candidate. Many grad school applicants come straight from their undergraduate program, while others might have worked before returning to school. No matter what category applies to you, it’s worth highlighting what you’ve accomplished that showcases your ability to pursue graduate-level work.

Conclusion

Lastly, wrap up your letter with a one- or two-sentence conclusion that briefly restates the points above and thanks the addressee for their time.

Learn more: How to Get a Master’s Degree?

After you develop a rough draft of your letter of intent, it’s a good idea to carve out time to revise and polish it. You may seek feedback from a trusted peer, colleague, family member, or friend, who can give you helpful notes to strengthen your document.

Letter of intent example

Below, we’ve applied the sections we discussed earlier into a complete example. You can reorder the sections about your interests, goals, and accomplishments to align with the overall narrative you’re seeking to create. In other words, there may be times when it’s best to lead with your goals before discussing the other sections, or to open with your interests before moving into your accomplishments and goals.

There’s some flexibility when organizing a letter of intent; you can use that flexibility to reflect your unique story.

Dr. Marcus Williams

X University

Department of Public Health

123 College St.

City, State

December 15, 2022

Dear Dr. Williams:

[Introduction]

After spending the first three years of my career working with data for a notable educational start-up, I’ve grown markedly more interested in how to use that data to benefit public health measures as a biostatistician . I’m therefore writing to apply for the Master of Public Health program at X University.

[Interests]

I’m interested in earning my master’s degree from the Department of Public Health because of the interdisciplinary nature of the program. I believe that taking core courses in a range of interrelated public health subjects, especially epidemiology and environmental health, will provide me with the foundation I need as I pursue a career as a biostatistician after graduation. I’m particularly excited to work with Dr. Harriet Bedelman, whose research on technology’s effect on community health measures has informed my interest in the field.

[Accomplishments]

I’m eager to explore the intersections between public health and data and believe a graduate education is the best way forward. After earning my bachelor’s degree in computer science, with an emphasis on data analysis, I began working as part of the data team at an educational K-12 start-up. I learned a lot about how to design algorithms to work with data, parsing a vast amount of information to provide actionable insights. It's an experience that I believe will set me apart from my peers and allow me to develop interdisciplinary research at X University.

I believe data has the power to inform and improve public health outcomes, especially in light of global health events like the COVID-19 pandemic, and I’m keen to unite my background in data science with my future in public health. In fact, I believe my aptitude for statistics will serve me well in the program.

[Conclusion]

I believe that the Department of Health is the program to best help me achieve my goal of becoming a biostatistician and that I stand to contribute a good deal to my cohort. Thank you for your consideration.

Alexandra James

Why is a letter of intent important?

Letters of intent—or statements of purpose—are important for several reasons:

It gives the admissions committee an idea about who you are.

It frames the application to follow, personalizing some of the other data-driven documents.

It shows why you’re interested in that particular school.

It outlines your research interests and goals in attending graduate school.

Letters of intent also showcase your communication and writing skills , which are both valuable skills that most graduate programs—no matter what you study—expect students to have and continue developing.

Learn more: Is a Master’s Degree Worth It?

Explore further

You’ll find a range of flexible master’s degrees from leading universities on Coursera. Explore degrees in computer science, data science, information technology, business, and more.

Many programs, like those from the University of Colorado Boulder or Illinois Tech , offer performance-based admission, meaning that instead of pulling together a formal application—including a letter of intent—you only need to take and pass a small number of courses to gain full admission.

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

Graduate School

How to Write a PhD Motivation Letter with Samples and Expert Tips

Reading over some PhD motivation letter samples will give you an idea of how to make yours a strong, central component of your application to get into grad school . In addition to your grad school CV , a PhD motivation letter is a chance for you to demonstrate objectively why you are an excellent candidate for the faculty to which you are applying. Unlike a personal statement, a PhD motivation letter is distinct in its unique focus on your academic and research background with little mention of your personal story. This article will take you through the significance of the PhD motivation letter, describe what makes a stellar motivation letter, and provide examples.

>> Want us to help you get accepted? Schedule a free initial consultation here <<

Article Contents 11 min read

Do you need to write a phd motivation letter .

Yes, you must write a PhD motivation letter. It is mandatory for most, if not all, PhD programs, regardless of your field of study. Disciplines ranging from arts and humanities to physics and computer science all consider motivation letters (aka “statement of purpose” in some countries) a major component of your application.

Of course, you will also have to fulfill the other documentation requirements, like submitting your transcripts, CV, personal statement, and letters of recommendation, but a motivation letter has a specific intent: to summarize your academic achievements up to the present and what you plan to achieve in the future at this particular school.

The faculty who ultimately consider your application look for how you and your PhD topic match with the mission and values of their program. Personal details and other motivations are best left to your personal statement or letter of intent because the motivation letter is strictly an academic summary.

A great PhD motivation letter should highlight how and why you are prepared for the rigors of PhD-level work. It should include the details of your academic career that have propelled you further into your field of study, like an inspiring professor or undergraduate course that sparked interest in your field.

The following list will provide more insights, but you should remember that whatever you write must be backed up by a concrete, real-world demonstration. It is not enough to say, “I am interested in XYZ because of XYZ.” You must include specific events in your undergraduate and graduate studies where you excelled.

If you are applying for a PhD, that in itself suggests you have a bevy of academic and extracurricular experience to glean from, be it co-authoring a published paper, your time as a TA, or some type of academic recognition. Many stand-out motivation letters single out specific instances when you showed an outsized passion for your studies.

Dos and Don’ts in a PhD Motivation Letter

1. Gain Skills and Experiences

The track to obtaining a PhD degree is a long one, which is why anyone who wants to become a PhD should commit early on to what it entails. All PhD candidates must have both an undergraduate and a master's degree to even apply, so that means structuring your studies around those requirements.

You should gain as much experience in your field, learn new skills related to your studies (a new language, for example, or technical skills), and participate in as many extracurricular activities as possible. Gathering the necessary skills and experiences to enter a PhD program should be the first step, since they are a reflection of your commitment.

2. Start Writing Early

You should begin drafting your PhD motivation letter at least a few months before the deadline. Because it is one of the most important parts of your application, you want to give yourself time to refine it. Refining means going through multiple drafts, soliciting and receiving feedback from other candidates, getting professional grad school application help, and making changes as you go along.

3. Consider Your Audience

The people who will read your motivation letter are renowned academics who have devoted their lives to one particular subject. Your letter needs to reflect your respect not only for them, but for the field of study that you both share. You should write with genuine verve when talking about your topic. Remind them of why they committed so full-heartedly to their career by demonstrating how enthralled you are with your studies.

4. Use Active Voice

You should put “you” in your story. Avoid using the passive voice and hiding behind your achievements as if they spoke for themselves. The admissions committee members want to read about how you approached your studies and learn about your insights into the future of your field of interest. They do not want a cold recitation of your CV but a spirited defense or explanation of what you value most about your topic.

1. Don’t Forget About the Formatting

PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length. A rambling, incoherent letter is the last thing you want to submit, so make sure to keep it within the guidelines.

2. Don’t Include Personal Stories

A personal statement is the place for formative stories from the past, not your motivation letter. You can include personal thoughts and opinions about your field of study, even unfavorable ones, to show you have a unique perspective, but steer clear of using personal elements like early childhood experiences or anything unrelated to your program.

3. Don’t Ramble

Keep in mind that your writing and organizational skills are also on display when you submit your motivation letter, along with everything else about you (grades, college letter of intent , transcripts). Again, remember who you are writing for: professors with years of experience researching and writing. They, more than anyone, know what good writing looks like, so be concise and clear in your writing.

4. Don’t Shy Away from Failures

The collected experience of those reading your essay guarantees that they know a thing or two about failure. Whether it was an unpublished paper, or a failed experiment, showing your determination in the face of adversity paints a complete picture of who you are as a researcher and academic.

But, again, setbacks in your personal life should not be mentioned. Limit your story to problems you encountered during your undergrad, graduate, or research fellowships and how you sought to overcome them. Mention a class or subject you struggled with or a drop in your grades and how you improved them.

Structure of Your PhD Motivation Letter

The structure of a great motivation letter is easy to follow because its focus is so narrow. The body of your letter should only mention highlights from your academic career, in a very specific chronology starting with your undergrad and progressing from there. But the structure should also cover three main points:

You can adjust the structure based on the requirements of the PhD program you are applying to, but it should cover the reasons you want to commit yourself to this program, what you plan on achieving, and how you have prepared yourself to accomplish those goals. If you already went to grad school, then you can rework your college statement of purpose to use as a template.

PhD Motivation Letter Sample #1

Dear Members of the PhD Selection Committee,

My name is David White, and I am writing to you to express my interest in pursuing a PhD in the Migration Studies program at X University. I recently completed a Master of Ethnography at Y University with an emphasis on the cultural exchange between migrant communities and their adopted homelands viewed through the lens of shared trauma and memory.

In the media, migration is often described as a “crisis,” a designation that has always made me bristle. I assert that migration is one of the most fundamental aspects of our species, yet it has been flagrantly mislabeled to serve the political and socioeconomic interests of a few.

My research is centered around the ways that migrants form new identities based on their experiences. Conversely, I have also explored how an innate identity based on race, religion, gender, or sexual orientation impacts a migrant’s journey and how those markers expose them to further exploitation or, at the other end, fortify their resolve and inspire perseverance in the face of tremendous odds.

The need for further investigation into identity and the interplay of migration and culture came into focus for me during my second-year undergrad Political Science degree at XYZ University. I was influenced by the work of writers like Franz Fanon and Edward Said, who questioned the foundations of a post-colonial identity and whether it was ever possible for colonized people to form an identity separate from their colonizers. I took an anthropology course, The Nature of Humans, that impacted me greatly. It prompted a Cartesian examination of my own beliefs around identity, as it firmly associated the emergence of human societies with factors such as migration, evolution, adaptability, and diversity.

During my time as a graduate student, I secured a place on a research project headed by Prof. Mohamed Al-Nasseri, a diaspora studies expert. Professor Al-Nasseri's thesis was that policymakers were ignoring the psychological profiles of migrants when assessing their material needs and financial assistance levels.

Our four-person investigative team liaised with a local, non-profit resettlement agency who connected us with volunteer migrant families based in University Town. Under the supervision of Professor Al-Nasseri, we formulated a questionnaire based on the diagnostic criteria of the DSM-V for traumatic events, while taking into account the newly revised definitions.

Mindful of the possible triggering effect our questions could have, we invited a peer, fellow survivor/migrant, and, in some cases, a religious leader before we conducted the interviews or to sit-in on our interviews.

During the interviews, I felt both inspired and indignant. I maintained my composure and objectivity, but the fire within raged. Unfortunately, our findings were inconclusive and what we discovered in our interviews did not wholly support Dr. Al-Nasseri’s thesis. But the experience and motivation I took from the project were enough to fuel my desire to explore the topic of identity formation in migrant communities who have undergone severe trauma.

The Migration Studies program at your institution will provide what I consider the perfect research and support network to further my investigation of these topics. I have followed the work of the esteemed Dr. Ellerman whose research into the treatment of post-traumatic stress has informed the direction of my own research. Dr. Ellerman has opened new pathways for thinking about trauma that I wish to incorporate into my thesis project when the time comes.

Until then, I am grateful for the opportunity to apply to this institution and am ready to discuss my future with you should my candidacy prove successful.

David White

My name is Melanie Hicks, and I am writing this letter to fulfill the admission requirements of the Visual Arts PhD Program at Z University. I have already submitted my audiovisual portfolio, CV, and transcripts, along with three letters of recommendation from, respectively, my master’s degree supervisor, Dr. Dana Redmond, my thesis supervisor, Dr. Allan Lee, and my research colleague, Mark Fowler.

I would like to take this opportunity to expand further on the conceptual themes I have focused on in my artistic output over the past decade, contextualize the pieces I have submitted, and elaborate on the goals I have should my application to this program be successful.

My artistic career, from very early on, has been defined by modes of observation, the interplay of observation and reflection between subjects and objects within a sociopolitical realm, and the harnessing of Blackness as a form of radical self-interpretation – all of it couched within the media of still and moving images.

During my undergrad as a Fine Arts student at X University, I was lucky enough to be showcased at the Kepler Gallery for my series, Painted Faces, a collection of photographs I took while working as a freelance photographer for an independent newspaper in Chicago. My focus in that series was the effort and preparation female congregants of an all-Black church put into readying themselves for Sunday services.

After my undergrad, I traveled to Boston to volunteer in local after-school programs with children from minority backgrounds who had an interest in photography. All of them had grown up with easy access to a phone capable of taking crisp, digital images and had never taken film photographs, so it fell to me to show them how to develop prints in a darkroom.

As part of my portfolio, I have submitted photos I took during that time, along with selections from my Painted Faces series. I never constructed a specific narrative with the photos I took during my volunteer work, but they were informed by the social realist photographers and photojournalists who captured the Civil Rights Movement by participating in protests and documenting the unrest.

Gordon Parks is a major influence and part of the reason I am pursuing my PhD studies at this institution. Prof. Alys is a foremost expert on Parks’ work and curated the Parks Retrospective at the Local Museum. Parks himself said that the subject was always more important than the photographer, and I agreed with that statement for a long time, until I began reading Arthur Danto and his artist-centered philosophy of art. While many disagree with Danto’s definition of art as an elitist utopia, I would argue that he opens the gates to everyone, and that anyone can gain entry to the “artworld.”

There is no better exemplar, I think, of the democratization of the “artworld” first posited by Danto than Basquiat, who was not only “allowed” access to the “artworld” but redefined it, in his indomitable way. Basquiat’s quality of outsider-turned-insider and Danto’s liberating of the parameters of what defined art are central themes of my project to understand whether “outsider” artists still exist, given how new technologies and platforms have pushed Danto’s definitions beyond their logical boundaries, if not obliterated them completely.

I hope this program can help me refine my project while matching my urgency to further expand the definition of art and artists to be more inclusive of not only racial minorities, but non-binary and trans people, who are at the forefront of questioning the validity of assigned identities through the curation of their very genders or lack thereof.

I am grateful to this esteemed panel for considering my application, and I would like to close by expressing my profound admiration for the achievements in art, art theory, and the philosophy of art each of you has contributed to a long, continuing train of thought.

I would be honored to accept a place beside you as a PhD candidate.

Melanie Hicks

Motivation letters are used in areas other than academia, but a PhD motivation letter is different for several reasons. Regardless of your particular field of research, the letter should include important points about your academic achievements, research interests, and why you want to continue your research at the faculty to which you are applying.

Even though PhD motivation letters tend to be short – between 500 and 700 words – their length is often the most vexing thing about them. Because students have a hard time condensing their years of study and research into a few words, we hope this article will help you focus your writing and give you insight into what to include.

No, they are not the same. A motivation letter has many different applications but is primarily a summary of your academic and professional achievements. A personal statement is an essay explaining your personal reasons for wanting to enter a specific profession or academic institution.

You should focus only on concrete, real-world examples of how you performed, learned, or grew as the result of an event in your trajectory toward a PhD and how you plan on contributing something new to your field of study. You should also make sure to have enough material, in the form of experience or academic goals, to write a compelling letter.

PhD motivation letters are important because they let prospective PhD candidates distill their background and experience succinctly, so that selection committees can more easily judge their character, commitment, and potential.

Some people do find it challenging to write a letter about themselves without rambling or sounding incoherent. But if you prepare ahead of time, think honestly about your answer, and write several drafts, you should be able to write an above-average letter. If you are still struggling you can also get application help from professionals.

Programs tend to ask for either a one or two-page letter, between 700 and 900 words.

You can talk about anything that has do to with your past work to get to the PhD level, including aspects of your academic career, internships, independent or supervised research, fieldwork in a specific context, and any work experience you have related to your field of study.

You should not mention any personal motivations for wanting to pursue a PhD. You can write about your intrinsic motivations to become a doctor of philosophy in your personal statement, if you are asked to submit one with your application.

PhD programs around the world have various entry requirements that differ among schools. Some institutions ask for a motivation letter, while others ask for a personal statement or letter of recommendation and letter of intent, which has elements of a motivation letter but is not the same.

Want more free tips? Subscribe to our channels for more free and useful content!

Apple Podcasts

Like our blog? Write for us ! >>

Have a question ask our admissions experts below and we'll answer your questions, get started now.

Talk to one of our admissions experts

Our site uses cookies. By using our website, you agree with our cookie policy .

FREE Training Webinar:

How to make your grad school application stand out, (and avoid the top 5 mistakes that get most rejected).

CV Templates Simple Professional Modern Creative View all
CV Examples Supermarket Student Cleaner Care Assistant Sales Assistant View all
Cover Letter Templates Simple Professional Modern Creative View all
Cover Letter Examples Care Assistant PhD Internship Cleaner Short View all
Cover Letter Builder

PhD cover letter example

Introduction of a PhD cover letter

Phd cover letter body.

Ready to take your academic career to the next level? Your PhD supervisor must understand that you have the academic qualifications and motivation to take on the toughest challenge in further education.

Your academic CV will outline your educational achievements, but your PhD cover letter needs to show that you have the personality and drive to succeed.

PhD full text-only cover letter example

Dear Dr. Jahns,

I’m excited by the prospect of carrying out my doctorate research at Avon University, exploring the sociophonetic perception of second-generation immigrants. Since the time of my undergraduate studies, I have been aware of Avon’s ground-breaking research in the field of linguistics. My fascination with this work has long inspired my hope of being part of your research team. I think the fit with my profile is excellent and would be mutually rewarding.

Since early on in my academic studies, I’ve leaned towards the psychology of linguistics. This is evidenced in the subject of my undergraduate dissertation exploring early language development in bilingual children. My tutor was impressed with the supporting research that was recognized at my BSc graduation with the Grant Hughes Prize for Exceptional Research.

While my PhD research proposal centres on bilingualism, the topic first sparked my interest while investigating monolingualism. I studied the accents of immigrants who in adolescence spoke only their adopted country’s language. It was during the completion of my Master of Research (MRes) that I noticed the relationship between the monolingual members of these communities and the wider questions and consequences arising from their sociophonetic perception. Much of the existing research that I referenced during my MRes came from Avon University.

I’m hopeful that my background in the psychology surrounding polyglotism in sociophonetics could further enrich the department and field. I hope to be able to discuss my research proposal with you soon.

Yasmin Kirtzman

Sections of a PhD cover letter

Before you start writing your PhD cover letter, you need to know what to include. Let’s take a look at the elements that you need to have within this application letter now:

Cover letter header . This part of your cover letter includes your basic details, including your name, location, and contact information.
Greeting . Next up, make sure that the greeting you use is appropriate. This is a formal letter, so the tone you use here needs to reflect that.
Introduction . Hook the reader’s interest by placing the most important information toward the top of your PhD cover letter.
Body . Within the main body of your cover letter, you have the chance to share your career story. Ensure that you select the most valuable information.
Conclusion . When you have written the bulk of the information, it’s time to conclude. You should end on a high and consider including a call to action.
Signature . Finish your cover letter by using a polite and professional sign-off.

Each section of your PhD cover letter needs to serve a purpose. When you are writing this application letter, make sure that you think about what you want to include and what is not as important. That way, you can make sure that you get the most out of your letter.

You should aim for a one or two page cover letter as standard. Keeping things short and concise is the most logical approach. If you want to learn more about writing a cover letter from scratch , read our full guide.

Looking for some more inspiration to fuel your cover letter writing? Check out our related cover letter samples here:

Academic cover letter sample
Graduate cover letter sample
Education cover letter sample

Why do you want to study this PhD subject, and how can you demonstrate that you have what it takes to come up with a ground-breaking piece of research?

Motivation needs to come first in your cover letter. A PhD is a tremendous undertaking—if you are not laser-focused on your why, doubts may arise. Consider sharing a part of your journey leading to this point, highlighting the PhD as a logical next step. You have likely been working towards this moment for many years. Share your struggles.

Engage the hiring professor’s attention by expressing the motivation behind your PhD goals in a relatable manner.

Dear Dr. Smith,

I’m thrilled by the prospect of pursuing my doctorate research at The University of Sheffield, exploring the impact of Ancient Greek art on pop culture. Since my undergraduate studies, I have had a deep-seated interest in this field of study and have read your prior paper on the topic.

Dear Taylor,

Please let me do my PhD at UoS. I am a hard-working student with a passion for history. I’m not sure what topic to cover yet but I know that you will guide me in the right direction.

Try to be as specific as you can here. The person reading your application will have to sift through a sea of candidates.

If you want to stand out from the crowd, include results-driven points. These are statements that you back up with the results you yielded. For example, you might discuss how your previous research was cited in an academic journal.

In the body of your cover letter, follow a clear template:

Cover your skills and experience; explain why you are right for this program
Showcase your existing knowledge of the topic
Explore why your PhD topic is essential to the field
Conclude with a strong statement
End with a call to action that piques the reader’s interest

First body paragraph: your suitability for the role (skills & experience)

The middle part of a PhD cover letter should be packed relatively densely with the details of how your past research will qualify you to take the next academic step. Don’t just list down your achievements, offer a little more information about how you got there.

Here are some of the aspects you may want to include in your cover letter:

Your experience in the field . What prior experience do you have in this subject? Detail your education and any anecdotal experience that may strengthen your case.
The importance of the topic . PhDs are renowned for being competitive. If you want to gain a place, you need to convey why your research area is important.
Goals and aims . What do you hope to achieve with this piece of research? What impact could it have on the future of the field and society as a whole?
The knowledge you have . What knowledge do you have of the sector? How have you come to this point? What have you learned along the way?
Academic recognition . If you have any academic recognition from awards bodies, this is the place to share. Embracing external perspectives on your work is central to any PhD. Show that you seek out contrary opinions and look to inform your processes.
Additional details . Add in any details that you are sure will support your application.

Get the tone right!

Remember that you are writing to an academic. For that reason, the tone that you use needs to be formal and highbrow. Make sure that you use the type of language that is expected of a PhD student within this application letter.

Second body paragraph(s): alignment with the university

Once you have hit the main points in the first paragraph, you need to align yourself with the university. Why have you chosen this institute to apply to? What do you know about the department, and how does your research fit into the existing work?

Take the time to research the university and learn all that you can. For example, Avon University lists the following values:

“Motivating others to excel”
“Transforming our ideas”
“Making things happen”
“Working together to achieve shared goals”

You might want to mention these within your PhD cover letter, or simply keep them in mind when you are writing this part of your application package.

Bullet-point your accomplishments!

Bullet points may help to highlight some of your key achievements. They offer the reader’s eye a break on the page.

Although bullet points don't typically belong in academic prose, they can have a useful place in a PhD cover letter. Starting with a powerful action verb , each bullet point should describe any accomplishment or contribution to past research activities. Incorporate quantifying numbers and provide context where possible.

Most PhD students will be curious as to how their work will fit into the hiring department’s overall strategy. While most of your questions should be reserved for the interview process, a carefully targeted question in the cover letter can show that you have considered the most nuanced angles of the PhD opportunity.

Tell your future supervisor what you are keen to discuss during an interview. Let the recruiting team imagine meeting you.

Call to action & conclusion: Finish off strong

A powerful conclusion for a PhD cover letter might focus on the impact of your PhD work. Show that you have some real-world experience in your field and tell the supervisor why your work will move the needle.

While you cannot know the exact outcomes of your work at this early stage, it is perfectly acceptable to hypothesise. If you do not express any sense of purpose for your work in these final words, the interviewer may question your motivations.

Lastly, and maybe most importantly, say how keen you are to discuss your ideas further during an interview. Adopt a hopeful tone in your “call to action” without sounding presumptuous.

Depending on the faculty's prestige, it may receive hundreds of applications, so don’t assume that you will secure an interview. Gently say how much you would value the chance to find out more. Hopefully, the PhD supervisor will feel the same way.

Optimise for the ATS

The Applicant Tracking System (ATS) is software that filters incoming applications. The program ranks CVs and cover letters by how well they meet the criteria of the position.

Some universities may manage applications using this software. Give yourself the best odds of success by making sure that you optimise your PhD cover letter.

Review the department’s content and look at the topics highlighted. If possible, pick out keywords that you can weave throughout your cover letter.

“Peer-reviewed”
“Methodology”
“Data collection”

End on an optimistic note by restating your potential value as a PhD hire, with a call to action that puts some onus on the faculty to follow up.

Look at a PhD cover letter sample conclusion:

Key takeaways

Your PhD cover letter has two goals: to show the reader why this research is essential and to prove that you are the perfect candidate for the job. Make sure you detail your prior experience, your existing research skills , and your in-depth knowledge of the research area.

Share your journey up to this point and explore how the PhD work is merely the next step. You should also showcase examples of determination and resilience since completing a PhD is demanding.

Get started now by using our simple cover letter builder tool.

Free professionally designed templates

Terms And Conditions
Privacy Policy
Editorial Policy

Cover Letter for Ph.D. Application: 5 Template ideas

Do you need some help writing your PhD application cover letter? Are you struggling to find the right words to show off your skills and experience? Don’t worry, you’re not alone. In this blog post, we’ll walk you through how to write a cover letter for a job with a Ph.D. We’ll provide tips and advice on what to include and share some examples of successful Cover Letters for Ph.D. Application.

So whether you’re just starting out in your job search or you’ve been at it for a while, read on for tips on how to beat the competition! Check out these tips! A well-written cover letter is a great opportunity to introduce yourself and explain why you are interested in the position. It can also highlight your qualifications and demonstrate your knowledge of the field. Here are a few ideas to get you started:

Start by introducing yourself and explaining why you are interest in the position.
Highlight your qualifications and explain how they match the requirements of the position.
Demonstrate your knowledge of the field by discussing your research interests or relevant experience.
Make sure to thank the reader for their time and consideration.
Close with another brief introduction, highlighting any other

For More: 107+ Attractive Career Objective for PhD Resume Ideas

PhD cover letter sample

Dear Sir/Madam,

I am please to be able to submit this application for the above post. I believe that my qualifications and experience will make me an ideal candidate for this position; that is why I would like to ask you to consider me as one of your possible aspirants.

From my resume, you can see that I have engaged in teaching experiences at the university level. As a part of this, So I have even helped students to prepare their dissertation work by acting for them as an advisor.

This has given me tremendous confidence in my potential to succeed in any academic environment, so much so that I do not hesitate in saying that it is within your means to get the best out of me if you decide to choose me.

I am very keen on this job and will like to join you in your endeavor of developing the next generation of educationalists. As I see it, there is no better place than an institution like yours to help me achieve my ambitions; therefore, I make myself available for an interview at your earliest convenience.

I hope to hear from you soon. Thank You.

Yours faithfully, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for Phd: 07 + Samples

Cover letter for PhD application sample

I am writing to apply for the open research position posted on your website. I have my bachelor’s degree in Petroleum Engineering from ________________ and working as a petroleum Engineer at ___________ Oil company since last two years. However throughout my academic career, it has been my dream to pursue higher studies such as PhD and contribute to knowledge based society.

During my bachelor’s I studied Petroleum Geophysics and ___________ Research Methodology in depth which has given me a sound knowledge of ___________ research area. In addition to my course work, I have been actively involved in volunteer activities for the welfare of society. These experiences have helped develop __________ skills and traits and given me a novel insight to address ___________ issues.

I am aware that pursuing further studies is not an easy task and I will try my best to contribute as much as I can towards your research projects and help you in achieving your goals and vision.

Please find the attached resume for your kind consideration. Thank you very much for your time and consideration.

Yours Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for PhD In Microbiology: 09+ Samples

Cover letter sample for phd position

I am writing to apply for the post of_______at your esteemed university. My experience in the field of ________ has provided me with insight into the areas you are looking for. I have recently completed my PhD at ___________(University) on ______. The topic is based around research which I had undertaken during my undergraduate degree, where I came to understand how it can be applied to real-life situations across a range of industry sectors. I am an enthusiastic and dedicated individual who would relish the opportunity to join your staff at _________.

Please find attached my CV, which provides you with further details about my skills and experience. Thank you for taking the time to consider me for this role, it would be a huge privilege to represent your university; I look forward to hearing from you.

Related: Motivation Letter For Phd In Chemistry: 5 Samples

PhD Cover Letter Example

Respected Sir,

I am interested in working with your organization, because I feel it is a perfect fit for me and well-aligned with my interests and career aspirations. Have enclosed my resume along with this letter as further information on who I am and why you should hire me.

I am very interested in your organization, and I believe that my skills are a good match for the company’s needs. So I have enclosed my resume with this letter to provide relevant details about my qualifications, but please find below some additional information on why you should consider hiring me as Doctoral Researcher.

As I was studying at your prestigious university, I increasingly became interested in the issues that concern your organization. My passion for this subject has made me a strong researcher with vast knowledge of this area, which I believe is reflected in my thesis, its presentation and the references I chose to use (please see my attached CV).

As I read about the company’s goals and plans for the future, it occurred to me that now would be a perfect time for me as well as an opportunity that should not be missed; I possess the knowledge and experience that would allow me to take an active role in the company’s future plans.

I am confident that my professional abilities, personal traits, and educational background make me an excellent candidate for this position. Moreover, my previous work experience (please refer to my CV) shows that I can handle tasks of a similar nature. which makes me a valuable asset for any corporation.

I would be more than happy to answer any questions you may have. Thank you for your time and consideration. I hope to meet with you in person soon.

Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

For More: CV Objective for PhD Application

Cover letter for PhD application example

In this letter, I will explain my purpose for applying to your doctoral program and highlight my qualifications that make me a good candidate for graduate school.

I am writing to you because I have a strong interest in the field of Psychology and want to pursue a career in research. My research interests include Sleep, Memory Processes, Learning & Cognition. The focus of my dissertation will examine the functional impact of sleep on memory processes. Sleep is an important yet overlooked area of research, and I am very interested in studying this topic further.

Prior to applying to your program, I researched your faculty members’ publications in order learn more about their specific interests within psychology (see attached CV for reference). I noticed that Dr. Smith’s work in the field of ” memory processes” would be a good match for my research interests, so I decided to send her a copy of my CV and letter of intent.

I have an undergraduate degree in Psychology from [University Name] where I graduated with High Distinction. My GPA was 3.8 and I also graduated at the top of my class.

I would like to pursue a career in scientific research , where I can continue learning and building on my past experiences. Your program is ranked among the top programs in [field] and I would like to be a candidate for your doctoral program.

Thank you for your time and consideration. I hope that we can discuss my qualifications in greater detail. Please don’t hesitate to contact me if you have any questions or require additional information.

So, what do you think? Let us know in the comments section below. And if you’re still curious about how to write a Cover Letter for PhD Application or are looking for more information on academic cover letters in general, be sure to check out our other blog posts and resources pages. We have all the info you need to make your application stand out from the rest! So do you have any questions about how to write one or where to start? Let us know in the comments section below – we’d love to hear from you! And if you found this article helpful, please share it with your friends and followers.

Waitress Cover Letter: 07 Template Ideas

Computer Science Cover Letter: 05 Ready Template

9 Best Associate Cover Letter Samples [Free]

Creative Inspiring Cover Letters: 7+ Template

7+ Unique physician cover letter sample [ready]

11+ Catchy Farm Worker Cover Letter Sample [Ready]

About the author.

Jessica William

Cover Letter Example For a PhD Application (2024)

Do you need to write a cover letter for a PhD position? Check out my example for a PhD job application!

Best how-to videos 📃 Make a Resume » ✍🏻 Write a Cover Letter » 👥 Create a LinkedIn Profile »

Overview Examples 📄 Resume Examples » 📝 Cover Letter Examples » 💬 100 Interview Q&As »

Cover Letter Example

For a PhD Application

[Julia McGill] [Number, Street Name] [Cambridge, MA 92872] [(123)-456-7890] [Email Address]

[October 12, 2022]

[Alex Spencer] [Recipient Job Title] [University] [Number, Street Name] [Cambridge, MA 83726]

Dear Mr. Spencer,

With reference to the subject areas listed on [ URL ] under section [‘ Degree Programs ’], I am writing to express my interest in the Computer Science program at the [ University ] starting in August 2024. I recently completed my bachelor’s degree with a specialization in Big Data Engineering, and this doctoral program is exactly what I seek to leverage my experience within the field of professional scientific research.

To shortly introduce myself, my name is [ Julia McGill ] and I am currently pursuing a master’s degree at the University of Amsterdam with an expected completion date of November 2024. After speaking with several of my professors, I am convinced to continue my research on [ subject ]. In my master thesis, I use [ Professor X ]’s research findings on [ subject ] and the prospect of working closely with such a reputable advisor allows me to discover more important findings. In addition, this doctoral program also supports my career goal to become a professor at a university or research institute.

I will graduate summa cum laude (4.0 GPA) with relevant coursework in software engineering, systems programming and operating systems. At university, I developed analytical skills and learnt how to deal with complex problems in a systematic way. During my internship as a research assistant at [ University ], I led a team of 10 undergraduate students for two projects in machine learning. We designed a new algorithm to increase run time by 25% and for more efficient logical problem solving in the future. I received recognition for my contribution and was awarded 1st place in the Engineering Design Competition.

I would like to draw your attention back to my enclosed recommendations and resume, which demonstrates my professional and academic history. If you need any additional information, you can reach me at [ Phone number ] or [ Email Address ]. Thank you for your time and consideration.

Kind regards,

Julia McGill

Motivation Letter for Graduate Admission (Sample & Tips)

Motivation Letter Writing Tips for Graduate Admission Page Image

Writing a compelling motivation letter for graduate admission is crucial to showcase your passion, qualifications, and suitability for the program.

To help you with this important task, here are some valuable tips:

1. Understand the Purpose: The purpose of a motivation letter is to introduce yourself, explain your reasons for applying to the specific graduate program, and demonstrate your motivation and potential contribution to the field.

2. Research the Program: Thoroughly research the graduate program you are applying to. Understand its values, curriculum, faculty, and any specific research areas they focus on. This will enable you to tailor your letter accordingly.

3. Structure and Format: Follow a clear and well-organized structure for your letter. Begin with a strong opening paragraph, followed by two to three well-structured body paragraphs, and conclude with a concise and compelling closing paragraph.

4. Express Your Motivation: Clearly articulate your motivation for applying to the program. Explain why you are interested in the field, how your academic and professional experiences have influenced your decision, and how the program aligns with your long-term goals.

5. Highlight Relevant Experiences and Skills: Emphasize your relevant academic achievements, research experiences, internships, or any other experiences that demonstrate your qualifications and suitability for the program. Connect these experiences to your future goals.

6. Be Specific: Avoid vague statements and instead provide specific examples of how your skills, knowledge, or research interests align with the program. Use concrete examples to showcase your abilities and potential.

7. Showcase Your Personal Qualities: Demonstrate your personal qualities, such as resilience, adaptability, problem-solving skills, and teamwork abilities. These qualities are highly valued in graduate programs.

8. Keep it Concise: Aim for a one-page letter, as admissions committees often receive a large number of applications. Be concise while ensuring your key points are effectively communicated.

9. Proofread and Edit: Before submitting your letter, carefully proofread it for grammar and spelling errors. Ask someone else to review it as well, as fresh eyes can spot mistakes or provide valuable feedback.

10. Be Authentic: Lastly, be true to yourself and let your genuine enthusiasm and passion shine through your writing. Be authentic and avoid using templates or clichés. Show the admissions committee why you are a unique and deserving candidate.

Your motivation letter is your opportunity to make a lasting impression on the admissions committee. Use these tips as a guideline, but ensure your letter reflects your own voice and experiences.

Sample Motivation Letter for Graduate Admission

August 12, 2023

Dear Admissions Committee,

I am writing to express my strong interest in pursuing a graduate degree in [Program Name] at [University Name]. As a dedicated and motivated individual with a passion for [Field of Study], I believe that this program is an ideal fit for my academic and professional aspirations.

My journey in [Field of Study] began during my undergraduate studies, where I was exposed to the fascinating world of [Subject]. The more I delved into the subject matter, the more I realized the immense impact it has on various sectors and the potential for innovative advancements. My academic performance and research involvement in [Specific Research Area], under the guidance of esteemed professors, further solidified my commitment to pursue a graduate degree.

What particularly captivates me about [University Name] is its renowned faculty members and their ground-breaking research in [Desired Research Area]. I am especially drawn to the work being done by [Professor’s Name], whose research on [Specific Research Area] has inspired me and aligns perfectly with my research interests. The opportunity to collaborate with such distinguished scholars and contribute to cutting-edge research is something I find immensely exciting.

Throughout my academic journey, I have honed essential skills such as critical analysis, problem-solving, and effective communication. Additionally, my experiences as [Internship/Work Experience] have allowed me to understand the practical applications of [Field of Study] and further solidified my desire to contribute to its advancement.

I am confident that the [Program Name] at [University Name] will provide the necessary platform for me to expand my knowledge and skills in [Field of Study]. The comprehensive curriculum, combined with state-of-the-art facilities and resources, will enable me to engage in rigorous academic inquiry and make meaningful contributions to the field.

Furthermore, the inclusive and collaborative learning environment at [University Name] is something that resonates with my personal values. I am eager to immerse myself in an intellectually stimulating community where I can learn from my peers, exchange ideas, and foster lifelong connections.

In conclusion, pursuing a graduate degree in [Program Name] at [University Name] is the next logical step in my educational journey. I am confident that my strong commitment, passion for [Field of Study], and dedication to academic excellence make me a deserving candidate for this program. I am highly motivated to contribute to the intellectual community at [University Name] and to take part in groundbreaking research that will shape the future of [Field of Study].

Thank you for considering my application. I look forward to the opportunity of joining the esteemed [University Name] community and making a positive impact on the field of [Field of Study].

Yours sincerely,

[Your Name]

Re-Application Letter for Graduate School (2 Samples)
Letter of Interest for MBA Admission: 3 Samples & Guide
Sample Letter of Intent for Graduate School
Graduate Research Assistant Resume Sample

Graduate Admission Offer Letters

The Admissions and Enrollment Committee of the Graduate Assembly has developed guidelines and a sample financial support offer letter for admitted applicants to promote and support consistent implementation of offer letters across graduate programs, colleges and schools. Graduate programs should follow these guidelines when developing financial support offer letters for admitted applicants.

In addition to providing a financial support offer letter, programs are encouraged to send a separate letter of admission to all admitted applicants. The offer of admission letter should be independent of an offer of financial support and should outline the specifics of the applicant’s admission to the program (semester of entry, degree level sought, deadline to accept offer of admission, etc.).

Guidelines for Graduate Admission Offer Letters

Sample graduate admission letter, guidelines for graduate financial support offer letters, sample graduate financial support offer letter for admitted applicants.

If you have questions, email Shannon Neuse .

These resources may be updated over time, guided by feedback from students and changes in student support/benefit opportunities. The guidelines were created in response to recommendations by the Graduate Education Task Force and implemented beginning in 2021.

The recommendations include the following:

1. All graduate students should receive an accurate estimate of what they will receive.

Graduate students should receive an accurate estimate of the stipend levels, tuition benefits, and additional fees (including health insurance, summer coverage, tuition if applicable and international student fees) they will receive in their formal offer letters from their graduate programs before they enter the university. Programs that do not already use the Office of Graduate Studies (OGS) offer template should be encouraged to do so.

2. Offer letters should outline the funding plan for each year.

Offer letters should outline the funding plan for each year of the student’s package with clarity about fees and other expenses so that students understand their financial situation before and during their time at UT Austin. All graduate students should receive clear information about academic and non-academic employment they are eligible for during their degree programs and what the levels of compensation will be for these jobs.

Application documents and materials

Three students sit together looking at a computer screen in an interior space on campus.

Important information about application materials

A full set of documents must be submitted for each program to which you apply.
Our application process is entirely online. We do not accept paper documents that are mailed to us during the application process.
Documents beyond those required for your application such as professional certificates, covering letters, and bank statements are not required for admission.
Uploaded documents are considered final and once submitted cannot be replaced or updated. For example, if you have an additional term of marks we cannot update your transcript.

Scanning and uploading instructions

Our accepted file formats are: .pdf, .png, .jpg, .gif, .tif.
Our maximum file size is 3500 kb, except when uploading your writing sample which is 5000 kb or your portfolio which is 30,000 kb.
File names cannot include brackets ( ) or quotations ' ', and should be kept short.
Use the 'file' link on the Documents page to browse for your file.
If you upload an incorrect document (e.g. a test score instead of a transcript), send an email to our application support team with your 8-digit Waterloo student ID number.

Transcripts

When applying to Waterloo you are required to declare all post-secondary education from all past and present universities, colleges and post-secondary institutions attended, whether complete or incomplete. The chart below clarifies the type of academic education that should be declared and uploaded. Your complete post-secondary education history is required by the academic program in the review and evaluation of your application. Failure to declare all education may delay your admission consideration. The discovery of any concealed information could invalidate your application.

Unofficial transcripts (including awarding of degree/degree certificate) are accepted at the application stage. These can be scans of your official paper transcript(s) or a PDF of your academic record. Applicants are required to upload a copy of their transcript(s) in their Quest Student Centre. Documents must be current dated. Should you receive an offer of admission, official documents will be requested. Please do not send official documents to the University of Waterloo at time of application.

English translation

If the official language of instruction at your institution is not English, please include both the original language document and a certified English translation for the transcript and degree certificate/diploma. Remember to include a translation of the official grading scale or transcript legend.

No translation is required for transcripts issued in French by Canadian institutions.

Transcript types and requirements

degree(s), diplomas showing all courses and grades, and the awarding of the degree, diploma, or post-secondary certificate. courses and grades for degree, diploma. showing all courses and grades (i.e., you started a degree or diploma, but did not complete it). to another institution (i.e., you received transfer credit). and university-level education with grades indicated.	Yes	Yes
education completed or in progress.	Yes	- we will upload a copy of your Waterloo transcript.*
	No	No

*Note: We will not replace copies of transcripts if new grades are added since you first provided a copy to Waterloo.

Copies of transcripts uploaded in Quest must be current dated, and display your full name, academic program and the university's name along with transcript legends/keys/grading scales.
All courses and grades, along with the transcript legends/keys/grading scales and degree certificates, if applicable, must be included.
One file per institution can be uploaded (if you completed more than one degree at the same institution, both transcripts must be in a single file).
Maximum file size is 3500 kb, to reduce your file size, try using a lower resolution and scanning in black and white instead of colour.
Are completed electronically by your referee.
Your referees will receive an email from Waterloo with a link to the secure and confidential online reference form ( one to two business days after you have completed the graduate online application and the fee has been processed).
They will receive two email reminders to complete the form, 7 days and 14 days after the initial email is sent.

Supplementary Information Form (SIF)

The SIF contains questions specific to your program, typically about why you want to enrol and your experience in that field.
Note that the SIF will time out after 10 minutes of inactivity in Quest, so prepare your answers in advance.
Enter your answers in the text box for each question or prepare your answers in Microsoft Word and then cut and paste into the SIF text box.
The SIF has word count of 500 words, but some software programs (i.e. Microsoft Word) may increase word counts based on additional characters. You can re-count your words by using a word-count website or edit your answers to have fewer words.
Sometimes the questions your program would like you to answer may include a personal statement, letter of intent or statement of interest. If a statement or letter is required by your program, review the writing your personal statement resources for helpful tips and tricks on completing this if it’s required. This information can also be helpful in guiding your responses to the other questions if this specific format of statement is not required.

Resume, letter and writing sample

Upload a copy in Quest (if required).
Maximum file size for your resume or letter is 3500 kb.
Maximum file size for you writing sample is 5000 kb.

Proof of English Language Proficiency (ELP)

Maximum file size is 3500 kb.
Please note that you cannot enter future dated test scores on your application.
Institution code - 0996 (University of Waterloo).

Department code - 01 (Graduate Studies).

Name of Institution: University of Waterloo.
Waterloo receives results electronically, so you do not need to courier us a paper copy of the results.
Go to the Candidate Results Online portal
Enter your Candidate ID and Secret Number from your Confirmation of Entry
then click on Send my result.
ELP scores are valid for two years from the test date.
Letters from your university stating the medium of instruction is English do not satisfy our admission requirements . Please do not upload them.

GRE and GMAT

If your program requires a Graduate Record Examinations (GRE) or a Graduate Management Admission Test (GMAT) for admission consideration:

A Department code is not required for Waterloo.
GRE and GMAT scores are valid for five years from the test date.

Permanent Resident Card

Indicate your immigration status on your online application.
Please note, Record of Landing/Confirmation of Permanent Residence documents cannot be accepted until they signed upon arrival in Canada.

Sponsorship

If you are applying to a graduate program at Waterloo with sponsorship from your home country, please follow these instructions.

Within the Other Information section of the graduate online application, under International Agreements, choose your sponsorship agreement from the drop down menu. If your scholarship agreement is not among those listed, choose “ Other scholarship” from the drop-down menu.
Some agreements provide a preliminary sponsorship or scholarship letter, if applicable, email a PDF copy to Graduate Studies at [email protected] . Remember to include your full name and your 8 digit (numerical only) Waterloo student ID number.
If you are applying with a sponsorship that includes funding for English language studies, conditional admission may be offered. Learn more about sponsorships with English Language Training .

Important information:

The sponsorship documentation must detail the approved program, financial support amount and the number of years the funding has been granted (a minimum two years for a master’s research program and a minimum of four years for a PhD program).
Please refer to the Promissory Note / Third-Party Sponsorship section on the Finance website for the information required in the official sponsorship documentation. If there is any change in your funding situation, the University of Waterloo may re-evaluate your Offer of Admission, and reserves the right to withdraw your Offer of Admission or withdraw you from your graduate program.
Master of Architecture, MArch Program. Learn more about the Architecture portfolio submission requirements , view under how to apply, scroll down to Portfolio Requirements.
Master of Fine Arts, MFA (Studio Art) Program. Learn about the Fine Arts portfolio submission requirements .
Maximum file size is 30,000 kb for upload of your portfolio.

Master of Quantitative Finance
Master of Professional Accountancy
Master of Science in Business Analytics
Flex Evening & Executive MBA
Full-Time MBA
Business Analytics
Entrepreneurship
Marketing/Sales
Product Management
Supply Chain Management
Global Opportunities
Self Assessment & Career Strategy
Market Research
Narrative & Personal Branding
Resume & Cover Letters
Interviewing
Job & Internship Search
Offer Assessment & Negotiation
Career Coaches
Employer Engagement
RSA & Student Clubs

How to Write an Application Letter (Sample Included!)

Share This: Share How to Write an Application Letter (Sample Included!) on Facebook Share How to Write an Application Letter (Sample Included!) on LinkedIn Share How to Write an Application Letter (Sample Included!) on X

How to Write an Application Letter (Sample Included!) was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It’s your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we’ve included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It’s a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it’s always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you’re a good fit for the position. It’s a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you’re applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here’s a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you’re applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

COMMENTS

Cover Letter for PhD Application: Example From a PhD Student
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname]. If you don't, go with Dear Sir/Madam. The specific PhD program or position.
3 PHD Application cover letter examples [Get the job]
This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you. The information to add should include: A friendly sign off - e.g. "Kindest regards". Your full name. Phone number (one you can answer quickly)
How To Write a PhD Cover Letter (With Template)
How to write a cover letter for your Ph.D. application. Follow these steps to write your academic cover letter: 1. Review the program and organization information. Before crafting your academic cover letter, review the information you have about the program you're applying for. Avoid using the same cover letter for each organization, as they ...
How to Write a Cover Letter for PhD Applications
What to include in a cover letter for a PhD application. The first thing you should include in your cover or motivation letter is a few introductory sentences. Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you're applying for. Make sure to include the PhD project reference number if ...
How to Write an Expert PhD Cover Letter Like a Pro [+ Example]
Formal Closing: Opt for a formal and universally accepted closing such as Sincerely, Kind regards, or Best regards. Name and Title: Under the closing, type your full name. It's also a good practice to include your current academic title or designation, adding to the clarity and formality. PhD Cover Letter Example.
Cover Letter For PhD Application
5. In the first paragraph of the main body, highlight your strengths and experience. Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program.
How to Write a PhD Cover Letter: Tips and Examples for Your Application
Tips for Writing a PhD Cover Letter. 1. Address the Letter Appropriately. Begin your cover letter with a professional greeting, addressing the recipient by name if possible. If you are unsure of the recipient's name, use a generic greeting such as "Dear Admissions Committee.". 2.
Writing an Academic Cover Letter for a PhD Application
Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation. Your cover letter should be addressed to the PhD supervisor, starting with a "Dear [academic title] [surname]", for example, "Dear Professor Williams". Tip: Make sure to get the title of the supervisor correct.
How to Write a PhD Cover Letter
Follow these guidelines to help you write a strong cover letter for your PhD application. 1. Greeting. Like any application letter, a cover letter for PhD a position should have a polite and professional greeting. It's best to address your PhD cover letter to a specific person, such as the head of the department or the admission team. 2. Body ...
How to Write a PhD Motivation Letter
Academic cover letters are more common in UK universities, while motivation letters are more common abroad. A motivation letter can play a key part in the application process. It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for ...
How To Write a Cover Letter For A PhD Application (With Example)
Centre your cover letter on where your qualities overlap with the university's expectations. Related: How To Apply For The First Graduate Certificate Online. 2. Write your personal details. The top section of your cover letter includes details that identify you, including your first and last name, email address and phone number.
PhD Cover Letter: PhD Application Example & How-To
Choose the name of your profession and the company to which you're applying, and the LiveCareer cover letter builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time. 2. Open the PhD cover letter with your motivation.
Letter of Intent for Graduate School Admission (With Template)
A letter of intent for graduate school admission is a requirement for some application processes. This letter contains details about your academic journey, how you became interested in graduate school, details about academic success and other qualifications. These letters differ from personal statements since they mainly focus on students ...
How to Write a Standout Letter of Intent for Graduate School
Header. Your letter of intent should follow the format of a formal business letter, which includes the name and address of the person you're addressing, the date, and a formal salutation. Typically, you'll want to find each program's graduate director and address your letter to them, using the program's or department's mailing address ...
Cover Letter For Graduate School Application
Graduate School Admission Application. Undergraduate Transcript. Statement of Academic Purpose. Resume. 2 Writing Samples (1 Philosophy, 1 Linguistics) 3 letters of evaluation / recommendation. ... Sample Cover Letter For Graduate School: Middle Paragraph. As a graduate of [Degree Name] ...
How to Write a PhD Motivation Letter with Samples and Expert Tips
1. Don't Forget About the Formatting. PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length.
PhD Cover Letter Examples for UK Market (2024) · Resume.io
If possible, pick out keywords that you can weave throughout your cover letter. Example: "Peer-reviewed". "Methodology". "Thesis". "Data collection". End on an optimistic note by restating your potential value as a PhD hire, with a call to action that puts some onus on the faculty to follow up.
Cover Letter for Ph.D. Application: 5 Template ideas
Related: Best Motivation Letter for Phd: 07 + Samples. Cover letter for PhD application sample. Dear Sir, I am writing to apply for the open research position posted on your website. I have my bachelor's degree in Petroleum Engineering from _____ and working as a petroleum Engineer at _____ Oil company since last two years.
Cover Letter for Graduate School: Sample & How to Write It
Here's what you need to include on a cover letter for graduate school: Your name and full mailing address. The date of the cover letter's writing. The name of the professor you're writing to. The department, school, and school's address. A brief introduction paragraph proclaiming your interest.
Cover Letter Example For a PhD Application (2024)
Check out my example for a PhD job application! '], I am writing to express my interest in the Computer Science program at the [] starting in August 2024. I recently completed my bachelor's degree with a specialization in Big Data Engineering, and this doctoral program is exactly what I seek to leverage my experience within the field of ...
Motivation Letter for Graduate Admission (Sample & Tips)
3. Structure and Format: Follow a clear and well-organized structure for your letter. Begin with a strong opening paragraph, followed by two to three well-structured body paragraphs, and conclude with a concise and compelling closing paragraph. 4. Express Your Motivation: Clearly articulate your motivation for applying to the program.
Graduate Admission Offer Letters
The Admissions and Enrollment Committee of the Graduate Assembly has developed guidelines and a sample financial support offer letter for admitted applicants to promote and support consistent implementation of offer letters across graduate programs, colleges and schools. Graduate programs should follow these guidelines when developing financial ...
PhD Cover Letter
Sub; Application For the admission in PhD program. Dear Dr. V. Rathod Sir, I am Anita Patil from Gondia. I am writing this letter concerning getting your valuable permission to do my doctoral degree in PhD program. ... Our sample PhD Cover Letter email format will show you how to write technically correct PhD cover letter in email format. Dear ...
Application documents and materials
Transcript types and requirements; Types of education/transcripts Declare on application Upload to Quest; Transcript of all completed degree(s), diplomas showing all courses and grades, and the awarding of the degree, diploma, or post-secondary certificate. Transcript of all in-progress courses and grades for degree, diploma. Transcript for incomplete education showing all courses and grades ...
How to Write an Application Letter (Sample Included!)
Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer's contact information at the top of the letter.

Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

Table of Contents

What is an academic cover letter?

Differences between academic cover letter and business cover letter

Lyon University PhD Student Cover Letter Sample

Related Posts

Share this article

PHD Application cover letter examples

PHD Application cover letter example 1

PHD Application cover letter example 2

PHD Application cover letter example 3

How to write a PHD Application cover letter

Write your cover letter in the body of an email/message

Start with a friendly greeting

How to find the contact’s name?

Identify the role you are applying for

Highlight your suitability

Keep it short and sharp

Sign off professionally

What to include in your PHD Application cover letter

PHD Application cover letter templates

Cover Letter For PhD Application | Samples and Templates

What is a PhD Admission Letter?

What are the key points I should include in my PhD admission letter?

What is the purpose of a PhD Statement?

How to write a PhD Statement?

1. Learn the details of the program and organization

2. Create a formal letter of application.

3. Provide your most recent contact information.

4. Create an introduction

5. In the first paragraph of the main body, highlight your strengths and experience.

6. In the second main paragraph, describe your distinctive features.

7. Complete your application letter.

8. Include a formal closure and signature.

Tips for writing an effective PhD thesis Statement

Samples and Templates Of Academic Cover Letters for PhD Statement

FINAL WORDS

Q. How do I write a cover letter for a PhD admission?

Q. How do I write a good PhD application?

How to Write a PhD Cover Letter: Tips and Examples for Your Application

Speak right now to our live team of English staff

Understanding the Purpose of a PhD Cover Letter

Tips for Writing a PhD Cover Letter

Example of a PhD Cover Letter

The Bottom Line

Maximise Your PhD Application

You may also like...

What is a SOP and How to Write a SOP for a PhD Application?

How to Write a Diversity Essay? | Explained with Tips & Examples

PhD vs Doctorate: Exploring Key Differences

How to Write a PhD Cover Letter – Tips and Template

PhD Cover Letter Sample

1. Greeting

2. Body paragraphs

4. Sign-off

5. Your contact information

🧑‍🎓 Review the program and institution information.

🧑‍🎓 Highlight your passions and unique attributes.

🧑‍🎓 Be specific.

🧑‍🎓 Express your gratitude.

🧑‍🎓 Proofread your PhD cover letter.

More Career and Recruitment Resources

Resume Builder

More Articles you might be interested in

How to Write a PhD Motivation Letter

How Should I Structure My Motivation Letter?

How to Start a Motivation Letter

How to End a Motivation Letter

Motivation Letter Format

How Long Should a Motivation Letter Be?

Things to Avoid when Writing Your Motivational Letter

PhD Motivation Letter Samples – A Word of Caution

Browse PhDs Now

How to Write a Standout Letter of Intent for Graduate School

Important steps before writing your letter

Letter of intent sections

Introduction

Accomplishments

Conclusion

Letter of intent example