application letter administrative assistant position

5 Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool in a job seeker's arsenal, especially for administrative assistant positions. In today's competitive job market, it is essential to make a strong impression on hiring managers and showcase your qualifications and skills effectively. A cover letter provides an opportunity to highlight your relevant experience, demonstrate your enthusiasm for the role, and convey your professionalism.

Administrative assistants play a crucial role in organizations, providing support to executives, managing office operations, and ensuring the smooth flow of daily tasks. With the increasing demand for administrative professionals, it is important to create a cover letter that stands out from the competition and captures the attention of employers.

In this article, we will provide examples of effective cover letters for administrative assistant positions. These examples will demonstrate the key components of a strong cover letter and provide insights into how to tailor your letter to specific job openings. By following these examples and incorporating the key takeaways, you can enhance your chances of securing your dream administrative assistant role. So let's dive in and explore these examples in detail.

Example 1: Executive Administrative Assistant Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her qualifications and experience as an Executive Administrative Assistant, making her a strong candidate for the position at JPMorgan Chase & Co.

When applying for an executive administrative assistant role, it is crucial to highlight your ability to handle high-level administrative tasks, manage complex calendars, and maintain confidentiality. These skills demonstrate your competence in supporting senior executives and contribute to the overall efficiency of the organization.

Samantha emphasizes her experience in providing support to senior executives, showcasing her ability to handle multiple tasks, prioritize effectively, and maintain professionalism.

Emphasize your ability to handle complex tasks and maintain professionalism when supporting senior executives. This demonstrates your ability to thrive in fast-paced environments and handle confidential information with discretion.

While Samantha's cover letter effectively highlights her experience and skills, she could further personalize her application by mentioning specific achievements or projects she has completed in her previous roles.

Incorporate specific achievements or projects you have completed in your previous roles to demonstrate your impact and value to the organization. This helps to differentiate you from other candidates and showcases your ability to deliver results.

Overall, Samantha's cover letter effectively positions her as a qualified candidate for the Executive Administrative Assistant position at JPMorgan Chase & Co., highlighting her skills, experience, and ability to contribute to the success of the organization.

Example 2: Legal Administrative Assistant Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills as a legal administrative assistant, positioning him as a strong candidate for the position at Kirkland & Ellis LLP.

When applying for a legal administrative assistant position, it is crucial to emphasize your experience in providing comprehensive administrative support to legal teams. This demonstrates your understanding of the unique needs and demands of the legal field.

Michael showcases his proficiency in managing calendars, scheduling meetings, and preparing legal documents, highlighting his attention to detail and organizational skills.

Be sure to mention specific administrative tasks and responsibilities that are relevant to the position you are applying for. This helps the hiring manager understand your capabilities and how you can contribute to the efficiency of their legal team.

In addition to his administrative skills, Michael emphasizes his ability to maintain confidentiality and handle sensitive client information, which is essential in a legal setting.

Highlighting your professionalism and discretion is important in the legal field, as it demonstrates your understanding of the need for confidentiality and your commitment to upholding ethical standards.

The cover letter could benefit from a more personalized introduction, such as mentioning specific accomplishments or projects Michael has worked on in his previous roles.

Consider incorporating specific examples of successful projects or achievements to showcase your impact and contributions in previous positions. This helps differentiate you from other candidates and demonstrates your ability to add value to the firm.

Example 3: Administrative Assistant for Non-Profit Cover Letter

Maria's cover letter effectively showcases her qualifications and passion for the role of Administrative Assistant at The Ford Foundation.

When applying for a position in the non-profit sector, it is crucial to highlight your alignment with the organization's mission and values. This demonstrates your dedication to the cause and your potential to contribute meaningfully.

Maria emphasizes her extensive experience as an Administrative Assistant in the non-profit sector, highlighting her ability to handle a wide range of administrative tasks and her strong organizational skills.

Emphasize your proven track record in managing administrative responsibilities and showcase your organizational skills. These qualities are essential for an Administrative Assistant role and will demonstrate your ability to handle the demands of the position effectively.

She also mentions her experience in streamlining administrative processes and collaborating with cross-functional teams, showcasing her adaptability, problem-solving, and teamwork skills.

Highlight any experience you have in process improvement or collaborating with diverse teams. These skills are highly valuable in a non-profit setting, where efficiency and collaboration are key to achieving impact.

While Maria effectively highlights her qualifications and alignment with The Ford Foundation's mission, she could have further emphasized any specific achievements or projects she has worked on in her previous roles.

Don't forget to mention any specific accomplishments or projects that demonstrate your impact in previous roles. These details can provide concrete evidence of your abilities and make your application stand out.

Example 4: Medical Administrative Assistant Cover Letter

Emily's cover letter effectively showcases her experience and skills as a medical administrative assistant, positioning her as a strong candidate for the position at Mount Sinai Hospital.

When applying for a medical administrative assistant role, it is essential to emphasize your experience and skills in managing patient appointments, maintaining medical records, and coordinating administrative tasks. This demonstrates your ability to handle the unique challenges of the healthcare industry.

Emily highlights her experience in leading a team and implementing a new electronic medical record system, showcasing her ability to streamline processes and improve efficiency.

Emphasize any experience you have in leading teams or implementing new systems or processes. These examples demonstrate your leadership skills and ability to drive positive change within an organization.

She expresses her passion for patient advocacy and aligns it with Mount Sinai Hospital's commitment to providing high-quality patient care and innovation in healthcare.

It is important to demonstrate your understanding of the organization's values and mission. Showcasing your passion for patient care and aligning it with the company's goals can make you a more attractive candidate.

Emily could further strengthen her cover letter by mentioning any specific certifications or training she has completed in medical administration.

Don't forget to highlight any relevant certifications or training you have completed, such as medical office administration courses or electronic medical record system certifications. These additional qualifications can make you stand out from other candidates.

Example 5: Administrative Assistant Cover Letter Example

Joshua's cover letter demonstrates his extensive experience and expertise in the field of administrative support, making him an ideal candidate for the Administrative Assistant position at Columbia University.

When applying for an administrative role, it's crucial to highlight your relevant experience and skills in supporting the operations of educational institutions. This shows that you understand the unique challenges and requirements of working in an academic environment.

He emphasizes his ability to handle complex calendars, coordinate meetings and events, and maintain confidentiality.

Highlight your organizational skills and attention to detail, as these are essential qualities for an administrative assistant. Showcase your ability to handle sensitive information with discretion and professionalism.

Joshua also mentions his experience in implementing new systems and processes to streamline administrative tasks, resulting in increased efficiency and productivity.

Demonstrate your ability to improve processes and workflows by mentioning specific examples where you have implemented innovative solutions. This shows your proactive approach to problem-solving and your commitment to continuous improvement.

In the future, Joshua could further highlight his knowledge of specific software or systems commonly used in educational institutions, such as student information systems or learning management systems.

If you have experience with specific software or systems commonly used in educational institutions, be sure to mention them in your cover letter. This demonstrates your familiarity with the tools and technologies relevant to the role.

Skills To Highlight

As an administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Organizational Skills : Administrative assistants are responsible for managing multiple tasks, deadlines, and priorities. Highlight your ability to organize and prioritize your workload effectively. Discuss any experience you have with managing calendars, scheduling meetings, and coordinating travel arrangements. Emphasize your attention to detail and your ability to keep accurate records and files.

Communication Skills : Strong communication skills are essential for administrative assistants. You will be interacting with various individuals, including clients, colleagues, and senior executives. Showcase your ability to effectively communicate both verbally and in writing. Highlight your experience in drafting professional emails, writing reports, and handling phone calls. Mention any experience you have with preparing presentations or delivering information to groups.

Problem-Solving Skills : Administrative assistants often face unexpected challenges and are required to find solutions quickly. Demonstrate your problem-solving skills by providing examples of how you have resolved issues in previous roles. Discuss your ability to think critically, analyze situations, and make decisions under pressure. Highlight your resourcefulness and ability to adapt to changing circumstances.

Time Management : As an administrative assistant, you will be responsible for managing your time efficiently to meet deadlines and complete tasks. Showcase your ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Discuss any experience you have with using productivity tools or project management software to stay organized and manage your workload effectively.

Proficiency in Office Software : Administrative assistants are expected to have strong computer skills, including proficiency in office software such as Microsoft Word, Excel, and PowerPoint. Highlight your proficiency in these programs and any other software that is relevant to the role. Discuss any experience you have with data entry, creating spreadsheets, generating reports, or creating presentations.

By emphasizing these key skills in your cover letter, you can demonstrate to potential employers that you possess the qualities necessary to excel in an administrative assistant role.

Common Mistakes to Avoid

When crafting your cover letter for an administrative assistant position, it's important to avoid these common mistakes:

Using a Generic Cover Letter : One of the biggest mistakes you can make is using a generic cover letter that doesn't address the specific needs of the company or the administrative role you're applying for. Hiring managers can easily spot a generic cover letter and it shows a lack of effort and interest in the position. Take the time to customize your cover letter for each application, highlighting how your skills and experience align with the company's requirements.

Failing to Showcase Relevant Skills : As an administrative assistant, you need to demonstrate that you have the necessary skills to excel in the role. However, many applicants make the mistake of simply listing their skills without providing any examples or context. Instead of just stating that you have excellent organizational skills or strong attention to detail, provide specific examples of how you have used these skills in previous roles to improve efficiency, streamline processes, or support team members.

Not Highlighting Problem-Solving Abilities : Administrative assistants often play a crucial role in problem-solving within an organization. They are responsible for handling various tasks and resolving issues efficiently. However, some applicants fail to highlight their problem-solving abilities in their cover letters. To stand out, provide examples of how you have successfully resolved challenges or implemented solutions in your previous roles. This will demonstrate your ability to handle difficult situations and contribute to the company's success.

Neglecting to Showcase Communication Skills : Effective communication is a vital skill for administrative assistants. You will be interacting with colleagues, clients, and other stakeholders on a daily basis. Unfortunately, some applicants forget to highlight their communication skills in their cover letters. Be sure to mention your ability to communicate clearly and professionally, whether it's through written correspondence, phone calls, or in-person interactions. Share examples of how you have effectively communicated with others to achieve positive outcomes.

Ignoring the Importance of Attention to Detail : Attention to detail is a critical skill for administrative assistants, as they are often responsible for handling sensitive information, managing calendars, and preparing documents. However, some applicants overlook the importance of highlighting their attention to detail in their cover letters. Provide specific examples of how your attention to detail has contributed to the success of projects or improved accuracy in your previous roles. This will demonstrate your ability to handle tasks with precision and minimize errors.

By avoiding these common mistakes, you can create a strong and compelling cover letter that showcases your skills, experience, and enthusiasm for the administrative assistant role. Remember to customize your cover letter for each application and highlight how your expertise can help solve the company's specific administrative needs.

In conclusion, a well-crafted cover letter is crucial for any administrative assistant's job application. It serves as an opportunity to showcase your skills, experience, and passion for the role. By tailoring your cover letter to each specific position and highlighting your relevant qualifications, you can greatly improve your chances of standing out among other applicants.

Throughout this article, we have provided three examples of effective administrative assistant cover letters. Each example demonstrated key elements that make a cover letter strong, such as a clear and concise introduction, a detailed explanation of relevant skills and experience, and a strong closing statement.

One key takeaway from these examples is the importance of personalizing your cover letter for each job application. By addressing the hiring manager by name and mentioning specific details about the company or position, you can show that you have done your research and are genuinely interested in the role.

Another takeaway is the use of specific examples and metrics to highlight your achievements and contributions in previous roles. This helps to demonstrate your value and expertise as an administrative assistant.

It is also important to avoid common mistakes such as using generic language, making spelling or grammatical errors, or failing to address key requirements mentioned in the job description.

By following the examples and tips provided in this article, you can create a compelling cover letter that will help you stand out from the competition and increase your chances of landing a fulfilling administrative assistant position. Good luck with your job search!

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Home » Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter: 15 Examples & Templates Included

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

Table of Contents

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

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Administrative Assistant Cover Letter Examples

Use these Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Administrative assistants provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

Whether you’re applying for an entry-level or senior position, your cover letter can help you stand out from other applicants. Use these examples to write a stellar cover letter that’ll make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

I am writing to express my strong interest in the Administrative Assistant position at your esteemed organization, as advertised on your company website. With my solid background in administrative support, excellent organizational skills, and proven ability to manage tasks efficiently, I am confident that I would be a valuable addition to your team.

Throughout my career, I have garnered valuable experience working in fast-paced, dynamic environments. As an administrative assistant at XYZ Corporation for the past three years, I have honed my skills in managing schedules, handling correspondence, and maintaining a well-organized office. Furthermore, my proficiency in Microsoft Office Suite, along with my ability to learn new software quickly, has enabled me to streamline operations and increase overall efficiency.

In my previous role, I have consistently demonstrated my ability to handle multiple priorities, meet deadlines, and maintain a high level of professionalism. My strong communication skills have allowed me to collaborate effectively with colleagues and clients alike, ensuring that all parties are kept informed and up-to-date on relevant information.

Some of my key accomplishments include:

• Implementing a new filing system at XYZ Corporation, which reduced document retrieval time by 35% and increased overall office efficiency.
• Coordinating and managing events for over 200 participants, ensuring seamless execution and positive experiences for all attendees.
• Assisting in the preparation of comprehensive reports and presentations, resulting in a 20% increase in client satisfaction.

I am enthusiastic about the opportunity to join your team and contribute to the ongoing success of your organization. My dedication to providing exceptional administrative support, combined with my attention to detail and ability to thrive under pressure, make me an ideal candidate for this position.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss my qualifications further during an interview. You can reach me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for considering my application, and I look forward to the possibility of contributing to your organization.

[Your Full Name]

Entry-Level Writing Style Example

I am writing to express my interest in the Administrative Assistant position at your esteemed organization, as advertised on [Job Board or Company Website]. Though I am in the early stages of my career, I believe that my transferable skills, strong work ethic, and eagerness to learn make me an ideal candidate for this role.

During my time at [University Name], I pursued a degree in [Major], where I gained valuable knowledge and developed essential skills, such as time management, organization, and attention to detail. These skills will enable me to excel as an Administrative Assistant and contribute to the smooth operation of your organization.

In addition to my academic background, I have honed my communication and teamwork abilities through various extracurricular activities and volunteer work. For instance, I served as an event coordinator for [Organization or Club Name], where I organized and managed events that involved coordinating with multiple departments and stakeholders. This experience has strengthened my ability to multitask and prioritize tasks in a fast-paced environment.

Furthermore, I have gained proficiency in various software applications, including Microsoft Office Suite and Google Workspace, through both my coursework and personal projects. My adaptability and quick learning capabilities will allow me to become efficient with any new tools and software your organization may use.

I am highly motivated and eager to contribute to your team’s success. I am confident that my transferable skills and enthusiasm for learning will make me a valuable asset to your organization. Thank you for considering my application. I am excited about the opportunity to discuss how my background aligns with the Administrative Assistant role and how I can contribute to [Company Name].

[Your Name]

Storytelling/Narrative Writing Style Example

Once upon a time in a bustling city, a young professional named [Your Name] was determined to find her purpose in life. Today, I am writing to you as that very [Your Name], eager to apply for the Administrative Assistant position at your esteemed company.

My story begins when I was entrusted with the responsibility of organizing my best friend’s wedding. In a whirlwind of decisions, I discovered my natural flair for managing tasks, coordinating schedules, and ensuring seamless communication. This was the moment that sparked my passion for administration, leading me to embark on a journey towards becoming an Administrative Assistant.

After diligent research, I landed an opportunity at ABC Corporation. There, I was introduced to the magical world of administration. My days were filled with organizing meetings, managing calendars, and taming unruly stacks of paperwork. I found satisfaction in supporting the team and ensuring everything ran smoothly. My colleagues and supervisors were the characters in my story who shaped my growth, and their trust in my abilities allowed me to flourish in my role.

One particularly memorable chapter took place when our office faced a sudden deadline shift, and chaos ensued. I took the initiative to create a new project plan, reallocated resources, and communicated the changes with all parties involved. This successful endeavor earned me the nickname “The Deadline Whisperer,” an amusing reminder of the impact I made in that critical moment.

After two years at ABC Corporation, I am ready to embrace a new challenge and be part of your organization’s narrative. Your company’s reputation for innovation and excellence aligns perfectly with my desire to contribute to a team that values growth and development. I am confident that my experience, dedication, and passion for administration would make me a valuable asset to your company.

In conclusion, my journey has been filled with challenges and achievements that have prepared me for the role of Administrative Assistant at your company. I would be thrilled to join your team and contribute to your story, creating new chapters of success together.

Thank you for considering my application. I look forward to the opportunity to discuss how my unique narrative can add value to your organization.

Warm regards,

Problem-Solving Writing Style Example

As a dedicated and proactive administrative professional, I couldn’t help but notice the recent growth and success your company has been experiencing. With this growth comes the challenge of effectively managing your expanding team and maintaining a high level of efficiency. I am excited to submit my application for the Administrative Assistant position at [Company Name], as I am confident that my skills and experience make me the ideal candidate to help tackle these challenges head-on.

In my research on [Company Name], I have identified that the increasing number of projects and clients requires a more streamlined approach to administration and internal communication. With over five years of experience in administrative roles, I have developed a keen ability to prioritize tasks, maintain organization, and improve workflow. I believe that my background will allow me to successfully support your team as you continue to scale.

One key challenge that often arises with rapid growth is the need for effective communication between departments. In my previous role at [Previous Company], I implemented a centralized communication system that significantly improved interdepartmental collaboration and reduced response times. I am eager to bring this experience to [Company Name] to ensure that your team operates smoothly and cohesively.

In addition to my organizational skills and attention to detail, I am also proficient in various software programs such as Microsoft Office, Google Workspace, and project management tools like Asana and Trello. This expertise will enable me to quickly adapt to your company’s systems and provide valuable support to your staff.

I am excited about the opportunity to contribute to [Company Name]’s continued success and help overcome the challenges that come with growth. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with your needs further.

Networking/Referral Writing Style Example

I hope this message finds you well. I am writing to express my interest in the Administrative Assistant position at your esteemed organization. I was delighted to learn about this opportunity through [Referrer’s Name], who is a [Referrer’s Position] at [Company Name] and a close mutual connection. [Referrer’s Name] has spoken highly of the company’s work culture, values, and dedication to employee growth, which inspired me to apply for the role.

With over five years of experience in administrative roles, I have developed a strong skillset that includes time management, organization, and excellent communication. [Referrer’s Name] believes that my background aligns well with the requirements of this position and your organization’s culture. I am confident that my ability to multitask, meet deadlines, and support team members will make me a valuable addition to the [Company Name] team.

During my previous role as an Administrative Assistant at [Previous Company Name], I managed the office’s daily operations, maintained up-to-date records, and provided exceptional support to a team of 20. By implementing efficient systems, I was able to reduce processing times by 15% and received recognition for my initiative and commitment to continuous improvement. I am eager to apply these skills and make a similar impact at [Company Name].

I appreciate the opportunity to connect through [Referrer’s Name] and look forward to the chance to further discuss how my skills and experiences align with your needs. I am excited about the prospect of joining the [Company Name] team and contributing to its ongoing success. Thank you for considering my application. I hope to hear from you soon.

Enthusiastic/Passionate Writing Style Example

I am absolutely thrilled to submit my application for the Administrative Assistant position at your esteemed company! Having closely followed your organization’s growth and success, I wholeheartedly believe that this is the ideal opportunity for me to contribute to your team and develop my career in the administrative field.

As a highly motivated and detail-oriented professional with over five years of experience in providing top-notch administrative support, I am eager to bring my energy, enthusiasm, and impeccable organizational skills to your dynamic company. I have a proven track record of going above and beyond in my previous roles, and I am confident that my passion for excellence will make me an invaluable asset to your team.

Throughout my career, I have honed my ability to efficiently manage multiple tasks, work under tight deadlines, and communicate effectively with diverse groups of people. I pride myself on my exceptional problem-solving skills and ability to quickly adapt to new challenges. I am a highly proficient user of various office software and applications, which I believe will be essential in streamlining processes and enhancing productivity at your company.

Your organization’s commitment to innovation, sustainability, and community engagement has always resonated with me. I am genuinely excited about the prospect of contributing to these values and being part of a team that is dedicated to making a positive impact on both the company and the world at large.

In conclusion, I am eager to bring my passion, skills, and experience to the Administrative Assistant position and contribute to the continued success of your company. I am looking forward to the possibility of discussing my qualifications further during an interview. Thank you for considering my application!

Warmest regards,

Program Support Assistant Cover Letter Examples & Writing Tips

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Administrative Assistant Cover Letter

Use this sample administrative assistant cover letter to help you write your own job-winning letter. Send a cover letter with your resume and get the reader's attention and interest.

Make sure that your admin assistant job application gets the consideration it deserves. The cover letter is one of the most important documents of your job search.

 A good cover letter will get your resume read and advance you to the interview stage of the administrative assistant hiring process.

Administrative Assistant Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

In response to your job opening, please consider my resume in your search for an Administrative Assistant. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to ABC Company.

Some of my key skills that are relevant to this opportunity include:

• over 5 years professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout the company.
• in-depth experience in data management, research, report writing, developing presentations, drafting correspondence, organizing meetings and travel, event management and customer service.
• a comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint and Access.
• an independent worker with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
• regarded as a competent team member who is always prepared to go the extra mile 
• proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands

If you are looking for a motivated administrative assistant who is committed to the highest standards of work performance I would welcome the opportunity to meet with you for an in-depth discussion.

I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a time and date for us to meet.

Thank you for your time and consideration and I look forward to speaking with you soon

Jane Watson

How to write a good administrative assistant cover letter

• To write an administrative assistant cover letter or email that gets the hiring manager's attention and interest, study the job requirements carefully and know which key skills the employer is looking for.
• This list of administrative assistant duties that apply to different admin assistant positions in a range of environments will help you develop a persuasive cover letter.
• Be sure to highlight your strengths as they relate to these job requirements.
• Include the right keywords in your cover letter

How to start and close an effective cover letter

How you start your cover letter is key to getting your cover letter read with interest. Find out how to write an effective cover letter intro

Close your cover letter strongly to ensure that the reader moves quickly on to your resume. 

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Include the right keywords in your administrative assistant cover letter for maximum impact.

Understand the role of the administrative assistant

Gain a clear picture of the duties and skills of an administrative assistant professional  in order to write a relevant and convincing cover letter.

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Prepare for your job interview with these typical administrative assistant interview questions with excellent interview answer guides.

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Administrative Assistant Job Application Letter | Samples

Administrative Assistant Job Application Letter

Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.

To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.

Table of Contents

Administrative Assistant Job Application Letter | Tips

1. Research the Company

Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.

2. Address the Hiring Manager

Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.

3. Start with a Strong Opening

Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.

4. Showcase Your Skills and Experience

In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.

5. Demonstrate Your Knowledge of the Industry

Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.

6. End with a Strong Closing

Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.

7. Proofread and Edit

Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.

Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:

Example 1 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.

In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.

Sincerely, [Your Name]

Example 2 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.

In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.

Best regards, [Your Name]

Example 3 Dear [Hiring Manager’s Name],

I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.

In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.

I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.

Example 4 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.

Example 5 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.

In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.

Example 6 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.

I am eager to learn more

Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.

In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.

I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.

Example Snippets |

Administrative Assistant Job Application Letter | Sample Snippets

Below are example snippets to include in your letter: 

I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role

Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.

I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.

Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.

I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.

I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.

I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.

I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.

Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.

I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.

I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.

I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?

I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position. I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.

When drafting your cover letter, adhere to the following key principles:

• Personalize Your Application: Address the hiring manager by name and tailor your cover letter to the specific company and role.
• Highlight Relevant Skills and Experiences: Focus on specific achievements and skills that directly relate to the requirements of the administrative assistant position.
• Demonstrate Your Fit: Use your cover letter to explain why you would be a valuable asset to the company and how your attributes align with the company’s culture and values.

Your cover letter is not only a reflection of your professional experience but also an opportunity to show your ability to communicate effectively. Consider it an example of your best work.

Taking the next step in your career is a significant milestone. Thus, approach your cover application with the utmost professionalism and precision. Should you require further assistance or guidance, our resources are at your disposal to support you in this venture. We wish you the best of luck in your job search and future professional endeavors.

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Sample Cover Letter for Administrative Assistant: Free & Effective

As a seasoned writer specializing in crafting cover letters, I understand the unique challenges and opportunities these letters present. In this article, I will guide you step-by-step through the process of writing an impactful cover letter for an administrative assistant position. 

Key Takeaways:

• Understand the Role : Recognize the skills and qualities needed for an administrative assistant.
• Personalize Your Letter : Tailor your letter to the specific company and role.
• Highlight Relevant Skills : Emphasize your organizational, communication, and multitasking abilities.
• Share Real-Life Examples : Illustrate your skills with specific examples from past experiences.
• Keep It Professional and Concise : Be clear, professional, and to the point.
• Proofread Thoroughly : Ensure there are no errors or typos.
• Use a Strong Closing : End with a call to action, expressing your enthusiasm for the role.

Step-by-Step Guide to Writing Your Cover Letter:

1. Start with a Strong Introduction

• Address the hiring manager by name if possible.
• State the position you are applying for.
• Mention how you heard about the job opening.
• Express your enthusiasm for the role and the company.

2. Explain Why You’re The Right Fit

• Highlight your most relevant skills and experiences.
• Provide examples of how you’ve successfully used these skills in past roles.
• Relate your abilities directly to the requirements listed in the job description.

3. Show Your Understanding of the Company

• Demonstrate knowledge about the company’s values, mission, and recent projects.
• Explain why you are passionate about working for them.

4. Include Real-Life Examples

• Share a brief story or incident that showcases your skills.
• For instance, discuss how you efficiently managed a large-scale meeting or event.

5. End with a Strong Closing

• Reiterate your interest and enthusiasm for the position.
• Invite them to contact you for an interview.
• Thank the reader for considering your application.

6. Professional Sign-Off

• Use a formal closing such as “Sincerely” or “Best regards”.
• Include your full name and contact information.

Personal Tips from Experience:

• Customization is Key : I always make sure to research the company and tailor each cover letter to the specific organization and job description. This shows the employer that you are genuinely interested in their specific role.
• Quantify Your Achievements : Whenever possible, use numbers to quantify your achievements. For example, “Managed a team of 5” or “Organized events for up to 100 attendees”.
• Showcase Soft Skills : As an administrative assistant, soft skills like communication, organization, and problem-solving are crucial. Don’t forget to highlight these.
• Keep it Concise : Hiring managers have limited time. Keep your cover letter to one page and focus on your most relevant experiences.

Sample Cover Letter for Administrative Assistant Template:

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Your Phone Number] [Date]

[Recipient’s Name] [Their Position] [Company Name] [Company Address] [City, State, Zip]

Dear [Recipient’s Name],

I am writing to express my interest in the Administrative Assistant position listed on [Where You Found the Job Posting]. With [number of years] years of experience in administrative roles, I am confident in my ability to contribute effectively to [Company Name].

In my previous role at [Your Previous Company], I successfully [talk about a relevant achievement or responsibility]. This experience honed my skills in [mention a key skill relevant to the job description], making me well-suited for the administrative challenges at [Company Name].

What excites me most about this opportunity at [Company Name] is [mention something specific about the company or its culture]. I am particularly impressed by [mention a company project or value], and I am eager to bring my [mention a key skill or attribute] to your team.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your team. Please feel free to contact me at [Your Phone Number] or [Your Email].

Sincerely, 

[Your Name]

Conclusion:

Crafting a cover letter for an administrative assistant position involves more than just summarizing your resume. It’s about creating a narrative that showcases your skills, aligns with the company’s needs, and demonstrates your passion for the role. 

Remember to personalize each letter, use real-life examples, and keep it professional and concise.

I’d Love to Hear from You! Do you have any tips or experiences to share about writing cover letters for administrative assistant roles? Please feel free to comment below and share your insights. Your input can be invaluable to others embarking on their job search journey.

Frequently Asked Questions (FAQs)

Q: What is the primary purpose of an Administrative Assistant Cover Letter?

Answer: The primary purpose of an Administrative Assistant Cover Letter is to introduce the candidate to the hiring manager, providing a brief overview of their qualifications, experiences, and suitability for the role. 

It acts as a personalized supplement to the resume, highlighting specific achievements and skills that make the applicant a strong fit for the administrative assistant position.

Q: How long should an Administrative Assistant Cover Letter be?

Answer: An Administrative Assistant Cover Letter should ideally be one page in length. It should be concise yet detailed enough to highlight the applicant’s relevant experience, skills, and why they are a good fit for the position. 

Keeping it to a single page ensures that it remains readable and captures the hiring manager’s attention effectively.

Q: Should I tailor my Administrative Assistant Cover Letter for each job application?

Answer: Absolutely. Tailoring your Administrative Assistant Cover Letter for each job application is essential. Each company might have different requirements or a unique company culture. 

By customizing your cover letter, you demonstrate genuine interest in the particular role and show the potential employer how your skills and experiences align with their specific needs.

Q: Can I mention soft skills in my Administrative Assistant Cover Letter?

Answer: Yes, mentioning soft skills in your Administrative Assistant Cover Letter is highly encouraged. Administrative assistants often serve as communication hubs within organizations, so attributes like effective communication, organization, time management, and interpersonal skills are crucial. 

Highlighting these alongside any technical or hard skills provides a well-rounded view of your capabilities.

Q: How do I address a hiring manager if I don’t know their name in my Administrative Assistant Cover Letter?

Answer: If you don’t know the hiring manager’s name, it’s best to use a general salutation like “Dear Hiring Manager” in your Administrative Assistant Cover Letter. 

While addressing the letter to a specific person is ideal, using a general greeting still keeps the tone professional and appropriate.

Q: Is it necessary to include quantifiable achievements in an Administrative Assistant Cover Letter?

Answer: Including quantifiable achievements in your Administrative Assistant Cover Letter is not strictly necessary, but it’s highly beneficial. 

When you provide measurable results, such as “increased office efficiency by 15%” or “reduced scheduling conflicts by 25%,” it gives concrete evidence of your impact and capabilities, making your application more compelling to potential employers.

Q: Should I repeat everything on my resume in my Administrative Assistant Cover Letter?

Answer: No, your Administrative Assistant Cover Letter should not simply repeat everything on your resume. Instead, it should complement the resume by delving deeper into a few key experiences or skills, explaining your passion for the role, and demonstrating why you’d be a good fit for the company. 

Think of the cover letter as a chance to tell a narrative about your professional journey and aspirations.

Job Application Letter for Administrative Assistant Template

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Job Application Letter for Administrative Position Template

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How to Write an Application Letter for an Administrative Assistant Position

• The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
• The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
• The training that you have attended helped you to understand more administrative systems and processes
• The work experiences that you’ve had from different workplaces and types of business and corporate environments
• If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

• Your ability to implement documents large organization
• Strong communication skills
• Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
• Knowledge in implementing excellent customer services
• Your administrative skills and competencies
• Your ability to work independently and with a team

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Entry Level Administrative Assistant

• If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
• You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
• You may also enumerate the seminars that you have attended that talk about administrative work.
• Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services , the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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Administrative Assistant with no experience Cover Letter Example

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You should start your cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the Administrative Assistant position. Even though you don't have direct experience, highlight relevant skills or experiences that make you a strong candidate. For example, you could say, "As a recent graduate with a degree in Business Administration, I have developed strong organizational and project management skills that I believe would make me an asset to your team." This shows that you've done your research about the role and the company, and that you're enthusiastic about the opportunity.

The best way for an Administrative Assistant with no experiences to end a cover letter is by expressing enthusiasm for the opportunity to interview and learn more about the company. You can say something like, "I am eager to bring my strong organizational skills and dedication to this role, and I am confident that I can contribute positively to your team. I look forward to the possibility of discussing this opportunity with you further." This shows that you are proactive and interested in the position. Also, remember to thank the employer for considering your application. Finally, end with a professional closing like "Sincerely" or "Best regards," followed by your full name.

An Administrative Assistant with no experiences should include the following in a cover letter: 1. Introduction: Start with a brief introduction about yourself and why you are interested in the administrative assistant position. 2. Transferable Skills: Even without direct experience, you likely have transferable skills that would be beneficial in an administrative role. These could include organization, communication, problem-solving, or customer service skills. Highlight these skills and provide examples of how you've used them in past roles or academic projects. 3. Education: If you have relevant education or training, such as a degree in business administration or a certification in office management, be sure to mention it. 4. Eagerness to Learn: Show your enthusiasm for the role and your willingness to learn. Employers often value a positive attitude and a strong work ethic over direct experience. 5. Knowledge about the Company: Show that you've done your research about the company and explain why you're interested in working there. This shows your initiative and interest in the role. 6. Closing: End your cover letter by thanking the employer for considering your application and expressing your interest in the opportunity to discuss your qualifications further. Remember, the goal of your cover letter is to convince the employer that you have the potential to be a successful administrative assistant, even without direct experience. Highlight your strengths and show your enthusiasm for the role.

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We hold ourselves to the top standard of safety. To learn more about the measures we are taking visit our COVID-19 resource center .

Join the team that keeps North America moving. We're Hiring!

Administrative assistant i - loaned equipment department, job description.

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

Military encouraged to apply.

Pay Rate $21 / hour

POSITION SUMMARY:

Provides a variety of administrative and operational support tasks to the Loaned Equipment Program (LEP). 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Monitor the LEP South emails
• Verify availability of requested equipment
• Order equipment from 3rd party vendors as requested
• Ensure Technicians work schedule is current
• Maintain an open line of communication with the Sales Department and Technicians
• Assist with coordinating work between Customers and Technicians
• Account for all equipment in and out of inventory
• Assist with conducting monthly inventory counts
• Review all Loaned Equipment Proposals ensuring accuracy prior to request for approval
• Create Loaned Equipment Agreements
• Record all work orders and agreements in DM2 (ERP)
• Update customer agreements for all returned equipment
• Support Leadership team with tracking performance of customer agreements with loaned equipment
• Responsible for tracking service calls and recording cost per job, expenses tied to work orders, etc.
• Coding vendor invoices

QUALIFICATIONS:

• Must type at least 30 words per minute
• Working knowledge of Excel, Word, and Outlook
• Must have extreme attention to detail
• Ability to multi-task
• Excellent communication and customer service skills

This role is part of the SC Fuels team - a pilot company 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Posted : 5/14/2024

Job Status : Full Time

Job Reference # : 4f937168-b414-44e3-9093-b4233c134a90

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Administrative Assistant

Categories: Research

Department: Criminal Justice

• Grand Forks, North Dakota, United States
• Temporary Staff
• Closing on: Jun 5 2024

Salary/Position Classification

• $19.50 Hourly, Non-Exempt (Eligible for overtime)
• 10 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

This is a part-time, temporary, non-benefited grant related position. To provide administrative support and project oversight for the PI (principal investigator) and research team. This position provides proactive and professional support for the PI and grant project team. This position also provides service to the public and university community in a professional and efficient manner through interactions via phone, Teams, Zoom, in person etc.

Duties & Responsibilities

• Project Support: Assist in various project-related activities, such as scheduling, data collection/coordination, documentation, and report writing.
• Communication: Collaborate with team members and project participants through effective communication channels, providing regular updates, and addressing any queries or concerns.
• Presentation and Reporting: Prepare presentations, reports, and summaries for project meetings, conferences, or other dissemination activities.
• Project Coordination: Collaborate with team members to ensure smooth coordination of project activities, deadlines, and milestones.
• Ad hoc Tasks: Assist with any additional tasks assigned by the PI, Co-PI or other team members, as required. 

Required Competencies

• Demonstrate excellent customer service skills.
• Exercise considerable discretion and professional judgment on a regular basis.
• Use excellent verbal and written communication skills; have excellent command of English language, grammar, spelling, and punctuation.
• Prioritize, multi-task and function with a high degree of accuracy in a changing environment.
• Be committed to job flexibility and continuous learning.
• Use excellent problem-solving skills.
• Demonstrate self-motivation skills, and ability to work independently and as part of a team.
• Desire to work in a collaborative environment.
• Successful project management with ability to deliver according to deadlines.
• Ability to utilize grant reporting platforms and University accounting and purchasing systems.

Minimum Requirements

• Bachelor's Degree (earned or currently obtaining)
• Previous customer service experience
• Must have advanced level of proficiency using Microsoft Office Word, Excel, Outlook, and Internet; intermediate level of proficiency with Microsoft Office Power Point
• Successful completion of a Criminal History Background Check

Preferred Qualifications

• Prefer previous experience working with a Native American organization and/or a not-for-profit organization.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.  This position does not support visa sponsorship for continued employment.

For full consideration, applications must be received by the closing date and include the following materials: • Resume/Vitae • Statement of Interest or Cover Letter tailored to the position Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as how many hours you work a week.

Please note, all employment postings close at 11:55pm CST. Part-time/Temporary positions are posted for a minimum of 3 business days.

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Thank you for your interest in applying to the University of North Dakota

Other UND Career Openings

There are currently no jobs matching this criteria

Additional Information

Find out why Grand Forks is Cooler .

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Please email the Human Resources Department at  [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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Division Administrative Assistant - Hybrid - 129850

Job description, #129850 division administrative assistant - hybrid.

UCSD Layoff from Career Appointment : Apply by 05/22/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 06/03/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under general supervision, responsible for administrative duties to include coordination of information and organization of the Division of Hospital Medicine.

Assist in organizing meetings, conferences, maintain calendars for faculty, as required. Collaborate with the Division Administrator in implementing sound business practices, policies and procedures for the Division. Function as the medical personnel contact and assist in coordinating academic and faculty affairs with Medical Staff and the Department of Medicine Chair's office. Assist in academic faculty and appointment files with the Department of Medicine's Academic Affairs office and the Medical Staff Administration office.

Maintain confidential personnel files for Hospitalist faculty. Utilizing a thorough knowledge of the Division's clinical and quality improvement activities, independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications. Route calls, information/data requests, and issues to the appropriate personnel. Prepare and disburse materials, reports and follow-up materials for Hospital Medicine operations meetings.

Coordinate purchasing and inventory activities for the Division. Arrange travel, itineraries and reimbursement as required. Exercise independent judgment and maintain confidential information. Function independently. Interact with the Chair's Office, hospital personnel, third-party providers and pharmaceutical representatives. Appropriately direct patient inquiries and clinical care requests. Other duties assigned as needed.

MINIMUM QUALIFICATIONS

Demonstrated executive-level administrative skills; the ability to determine priorities/organize tasks while working with parallel projects/multiple deadlines.

Excellent communication skills, both written and verbal, a friendly demeanor, and an orientation towards providing strong customer service to patients, faculty and staff.

Demonstrated experience managing a complex calendar. Proven experience to coordinate meetings, conferences and workshops.

Extensive computer experience with various software packages to include Oracle Business, Concur, and MedHub.

Demonstrated ability to maintain confidentiality, work independently with frequent interruptions, work under pressure and meet deadlines, prioritize and organize project tasks for multiple faculty and staff.

Demonstrated experience with New Innovations software.

Excellent knowledge of English grammar, spelling, punctuation and sentence structure.Demonstrated skill in independently composing correspondence.

Knowledge of Medical Staff credentialing.

Excellent critical-thinking skills and a proven ability to evaluate situations, present pros/cons and make recommendations/decisions.

Demonstrated experience making domestic and international travel arrangements.

Knowledge of policies/procedures for preparing academic review files, annual supplements, and bibliographies.

Demonstrated knowledge of standard and computerized filing systems with ability to maintain systems for rapid/easy retrieval.

PREFERRED QUALIFICATIONS

Demonstrated ability in using Financiallink, Travellink, Payment Authorization, Express Cards, Groupwise.

Knowledge of UC policies and procedures to include purchasing regulations and procedures.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Posted : 5/20/2024

Job Reference # : 129850

JOIN OUR TALENT COMMUNITY

Interested in working at UC San Diego and UC San Diego Health but can't find a position that's right for you? Submit your resume to our Talent Community to be considered for future opportunities that may align with your expertise. Please note, by joining our Talent Community, you are not applying for a position with UC San Diego Campus and Health. Rather, this is an additional way for our Talent Acquisition team to find candidates with specific credentials, if an opportunity arises. You are still encouraged to regularly check back on our career site or sign up for Job Alerts to apply for openings that are a match for your background.

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Administrative Manager

Executive assistant to the chair of medicine.

• Management & Professional
• Opening on: May 14 2024
• Administrative Manager, L5

Supervises divisional assistants within the department to ensure consistency in processes and procedures throughout the Department of Medicine.

Supervises and oversees administrative operations of Chair’s office. Coordinate the work of the Chair’s office personnel as related to Upstate Medical University Department of Medicine policy and faculty concerns.

Coordinates with all divisions of the Department to make certain needed information or duties are carried out in a timely manner. Follow up to ensure instructions are adhered to and deadlines are met.

Composes letters and drafts communications for the Chair.

Develops and manages ongoing communications with division leaders, faculty, and administrators.

Works with Data Analyst and provides insights on managerial activities: Data analysis on past years divisional academic productivity (papers published, lectures given, students going through the programs), tally up outreach events sponsored and expenses, academic conference impact (number of attendees, social media presence, etc.), providing longitudinal comparison.

Assists in developing and improving department policies, procedures, rules and regulations, and act as administrative coordinator for same with Vice-Chairs.

Develops and maintains positive relationships with individuals and groups at all levels of the organization.

Prepares or assists in the preparation of written documents such as reviews, reports, curriculum, course proposals, catalogs, and bulletins.

Acts as resource person for faculty and staff within the department and provide counsel in problem areas.

Conducts special studies and is responsible for special programs or projects as assigned.

Assists in all matters concerning the professional development of faculty and/or their recruitment and evaluation.

Assists the Chair in liaison with department Vice-Chairs and Chiefs, and schedule/coordinate meetings with them as well as faculty in general.

Bachelor's Degree in an appropriate field and 4 years related experience, including 2 years supervisory experience. Must be able to organize and assess administrative processes, have excellent communication skills and be able to effectively and efficiently direct staff resources.

Master's Degree in an appropriate field.

L5: $92,000 - $147,004

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. The salary range depicted is based on full time, 1.0 FTE and would be prorated accordingly for less than 1.0 FTE.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

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