stanford doctoral dissertation reading committee form

Explore Degrees Archive, 2010-11

Explore courses, alphabetical index, bulletin archive.

This archived information is dated to the 2010-11 academic year only and may no longer be current.

For currently applicable policies and information, see the current Stanford Bulletin .

Doctoral Dissertation Reading Committee

The doctoral dissertation reading committee consists of the principal dissertation adviser and two other readers. At least one member must be from the student's major department. Normally, all members are on the Stanford Academic Council. The student's department chair may, in some cases, approve the appointment of a reader who is not on the Academic Council, if that person is particularly well qualified to consult on the dissertation topic and holds a Ph.D. or equivalent foreign degree. Former Stanford Academic Council members, emeritus professors, and non-Academic Council members may thus on occasion serve on a reading committee. If they are to serve as the principal dissertation adviser, however, the appointment of a co-adviser who is currently on the Academic Council is required. A non-Academic Council member (including emeritus professors and former Academic Council members) may replace only one of three required members of dissertation reading committees.

The reading committee, as proposed by the student and agreed to by the prospective members, is endorsed by the chair of the major department on the Doctoral Dissertation Reading Committee form. This form must be submitted before approval of Terminal Graduate Registration (TGR) status or before scheduling a University oral examination that is a defense of the dissertation. The reading committee may be appointed earlier, according to the department timetable for doctoral programs. All subsequent changes to the reading committee must be approved by the chair of the major department. The reading committee must conform to University regulations at the time of degree conferral. Exceptions allowing two non-Academic Council members on the dissertation reading committee when a member of the committee becomes emeritus may be granted by the department chair through the Petition for Doctoral Committee Members.

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Doctoral Degree Requirements

Policy statement, degree-specific requirements.

Admission to a doctoral degree program is preliminary to, and distinct from, admission to candidacy.  Admission to candidacy for the doctoral degree is a judgment by the faculty in the degree program of the student’s potential to successfully complete the requirements of the degree program. Students are expected to complete degree program qualifying procedures and apply for candidacy by the end of their second year in the doctoral program. Honors Cooperative students are required to apply by the end of their fourth year. Candidacy is valid for five calendar years (through the end of the quarter in which candidacy expires), unless terminated by the degree program (for example, for unsatisfactory academic progress). A Pregnancy or Parental Leave of Absence automatically extends the pre-candidacy or candidacy period (see GAP 5.9,  Pregnancy, Childbirth and Adoption , for details). 

Admission to candidacy for the doctoral degree is granted by the degree program following a student's successful completion of qualifying procedures as determined by the degree program. Programmatic policy determines procedures for subsequent attempts to advance to candidacy in the event that the student does not successfully complete the procedures. Failure to advance to candidacy results in the dismissal of the student from the doctoral program (see GAP 5.6,  Dismissal for Academic and Professional Reasons ).

Candidacy is confirmed on the  Application for Candidacy for Doctoral Degree  (or a departmental version of this form). This form also specifies a departmentally approved program of study to fulfill degree requirements, including required course work, language requirements, teaching requirements, dissertation (final project and public lecture-demonstration for D.M.A.), and university oral examination (for other doctoral degrees). The department should confirm at this point that the student’s program will meet all university and degree program requirements.

Prior to candidacy, at least 3 units of course work must be taken with each of four Stanford faculty members. To reiterate, however, a student will only be admitted to candidacy if, in addition to the student fulfilling programmatic prerequisites, the faculty makes the judgment that the student has the potential to successfully complete the requirements of the degree program.

If the doctoral student is pursuing a minor, approval by the degree program awarding the minor is also required on the Application for Candidacy.

Extension of the Pre-Candidacy Period

The degree program may determine that extension of the pre-candidacy period is necessary to provide a student with additional time to complete qualifying procedures or to provide faculty with necessary evidence on which to base a candidacy decision. Decisions to extend the pre-candidacy period and thus delay the candidacy decision should be made on an individual student basis and should not be applied to entire cohorts or students absent exceptional circumstances. Degree programs are not obligated to extend the pre-candidacy period.

 When providing an extension of the pre-candidacy period, the degree program should communicate in writing the reason for the extension, expectations for the academic work to be completed by the student, the duration of the extension, and the timeline for the candidacy review. Extensions of the pre-candidacy period should generally not extend beyond two academic quarters.

Time Limit for Completion of a Degree with Candidacy

Students are required to maintain active candidacy through conferral of the doctoral degree. All requirements for the degree must be completed before candidacy expires. Candidacy is valid for five calendar years (through the end of the quarter in which candidacy expires), unless terminated by the degree program (for example, for academic unsatisfactory progress). The candidacy time limit is not automatically extended by a student’s leave of absence.

Failure to make minimum academic progress or complete university, department, and program requirements in a timely or satisfactory manner may lead to dismissal of the student (see GAP 5.6,  Dismissal for Academic Reasons ).

Extension of Candidacy

All requests for candidacy extension, whether prompted by a leave or some other circumstance, must be filed by the student before the conclusion of the program’s time limit, using the  Application for Extension of Candidacy or Master's Program  form. Departments are not obligated to grant an extension. Students may receive a maximum of one additional year of candidacy per extension. Extensions require review by the department of a dissertation progress report, a timetable for completion of the dissertation, any other factors regarded as relevant by the department, and approval by the department; such approval is at the department’s discretion.

 A Pregnancy or Parental Leave of Absence will also result in an extension of candidacy (or of the pre-candidacy period). See GAP 5.9,   Pregnancy, Childbirth and Adoption , for details.

Teaching and Research Requirements

A number of departments/schools require their students to teach (serving as a Teaching Assistant) or assist a faculty member in research (serving as a Research Assistant) for one or more quarters as part of their doctoral programs. 

Foreign Language Requirement

Some departments require a reading knowledge of one or more foreign languages. Fulfillment of language requirements must be endorsed by the chair of the major department.

University Oral Examination

Passing a university oral examination is a requirement of the Ph.D., J.S.D. and Ed.D. degrees. The purpose of the examination is to test the candidate’s command of the field of study and to confirm fitness for scholarly pursuits. Degree programs determine which of the following three types of oral examinations is to be required in their doctoral programs:

A test of knowledge of the student’s field; this type of examination is intended to assess the student’s overall mastery of a specific field of knowledge 

A review of the dissertation proposal covering content relevant to the area of study, rationale for the proposed investigation, and strategy to be used in the research; this type of examination is intended to assist the student in refining a dissertation topic and to ensure mastery of theoretical and methodological issues as well as the materials needed to conduct the research effectively

A defense of the dissertation presented either upon completion of a substantial portion of the dissertation or upon completion of a pre-final draft (in either case, a draft of the work completed should be available for the examining committee well in advance of the examination); this type of examination is intended to verify that the research represents the candidate’s own contribution to knowledge, and to test his or her understanding of the research. General questions pertaining to the field as a whole, but beyond the scope of the dissertation itself, may be included.

Applicability:  All Ph.D., J.S.D., and Ed.D. degree candidates and programs.

Timing and Process

Students must be registered in the term in which the University oral examination is taken. The period between the last day of final exams of one term and the day prior to the first day of the following term is considered an extension of the earlier term. Candidacy must also be valid.

The  University Oral Examination  form must be submitted to the department graduate studies administrator at least two weeks prior to the proposed examination date. The examination is conducted according to the major department's adopted practice, but it should not exceed three hours in length, and it must include a period of private questioning by the examining committee.

Committee Membership

The University oral examination committee consists of at least five Stanford faculty members: four examiners and the committee chair from another department. All committee members are normally members of the Stanford University Academic Council, and the chair must be a member of the Stanford University Academic Council. Emeritus faculty are also eligible to serve as examiners or as chair of the committee. Emeritus Stanford faculty, though no longer current members of the Academic Council, count as Academic Council members on dissertation oral committees.

Out-of-Department Chair

The chair of a Stanford oral examination is appointed for this examination only, to represent the interests of the University for a fair and rigorous process. The chair of the examining committee may not have a full or joint appointment in the principal dissertation adviser's, co-advisers or student's department, but may have a courtesy appointment in the department. The chair can be from the same department as any other member(s) of the examination committee and can be from the student's minor department provided that the student's adviser does not have a full or joint appointment in the minor department.

The department of Electrical Engineering has been granted an exception to this policy, whereby “out-of-department” may include a faculty member from another division of the department. The Graduate School of Education has been granted an exception to this policy, whereby “out-of-department” may include a faculty member from another program area of the school.

For Interdisciplinary Degree Programs (IDPs), the chair of the examining committee may not have a full or joint appointment in the primary adviser's major department and must have independence from the student and adviser. The faculty director of the IDP is not allowed to chair an examining committee for students in that IDP.

Responsibility for monitoring appointment of the oral examination chair rests with the candidate's major department. The department cannot require the candidate to approach faculty members to serve as chair; many departments, however, invite students and their advisers to participate in the process of selecting and contacting potential chairs.

A  Petition for Non-Academic Council Doctoral Commitment Members  to appoint an examining committee member who is neither a current or emeritus member of the Academic Council may be approved by the chair of the department or faculty director of graduate studies, according to local policy, if that person contributes an area of expertise that is not readily available from the faculty and holds a Ph.D. or equivalent foreign degree.

Exceptions for individuals whose terminal degree is not the Ph.D. or equivalent foreign degree may be granted by the Office of the Vice Provost for Graduate Education, upon the request of the student’s department chair or faculty director of graduate studies. The prospective committee member’s curriculum vitae and a brief description of their contributions to the student's research should be submitted  via email  to the Office of the Vice Provost for Graduate Education.

The majority of the examiners must be current or emeritus Academic Council members; more specifically, one of four or five examiners or two of six or seven examiners who are not current or emeritus members of the Academic Council may be appointed to the oral examination committee by means of this petition and approval by the Office of the Vice Provost for Graduate Education, as required for members who do not have a PhD degree.

The candidate passes the examination if the examining committee casts four favorable votes out of five or six, five favorable votes out of seven, or six favorable votes out of eight. Five members present and voting constitute a quorum. If the committee votes to fail a student, the committee chair sends within five days a written evaluation of the candidate's performance to the major department and the student. Within 30 days and after review of the examining committee's evaluation and recommendation, the chair of the student's major department must send the student a written statement indicating the final action of the department.

Dissertation

An approved doctoral dissertation is required for the Ph.D. and J.S.D. degrees. The doctoral dissertation must be an original contribution to scholarship or scientific knowledge and must exemplify the highest standards of the discipline. If it is judged to meet this standard, the dissertation is approved for the school or department by the doctoral dissertation reading committee (see  GAP 4.8 Doctoral Degrees: Dissertations and Dissertation Reading Committees  for more explanation).

One reading committee member, who must be a current member of the Academic Council, reads the dissertation in its final form and certifies on the  Certificate of Final Reading  that degree program and university specifications, described below, have been met. Typically, the principal dissertation advisor serves as final reader though another member of the committee who is a current Academic Council member may provide the final signature.

All suggested changes have been taken into account and incorporated into the manuscript where appropriate. 

If the manuscript includes joint group research, the student's contribution is clearly explained in an introduction.

Format complies with university requirements.

If previously published materials are included in the dissertation, publication sources are indicated, written permission has been obtained for copyrighted materials, and all of the dissertation format requirements have been met.

The dissertation is ready-for-publication in appearance and ready for microfilming and binding.

Dissertations must be in English. Exceptions to permit dissertations in a language other than English are granted by the school dean upon a written request from the chair of the student’s major department.  The student is required to submit directly to the Student Services Center a paper copy of the approval letter (or email message chain) from the school dean.  Approval for writing a dissertation in another language is normally granted only in cases where the other language or literature in that language is also the subject of the discipline. Approval is routinely granted for dissertations in the Division of Literatures, Cultures, and Languages, within degree program specifications. Dissertations written in another language must include an extended summary in English (usually 15-20 pages in length). 

When submitting electronically a dissertation in a language other than English, the student should upload the English summary as a supplemental file.  When submitting such a dissertation on paper, the student is required to submit the abstract for ProQuest in English.

Students have the option of submitting the dissertation electronically or via the paper process. Directions for preparation of the dissertation for electronic or paper submission are available at the  Office of the University Registrar dissertation  website. If submitting via the paper process, the signed dissertation copies and accompanying documents must be submitted to the Office of the University Registrar on or before the quarterly deadline indicated in the  university's academic calendar . A fee is charged for the microfilming and binding of the paper dissertation copies. If submitting via the electronic process the signed dissertation signature page and title page must be submitted to the  Student Services Center  and one final copy of the dissertation must be uploaded, and approved by the Final Reader, on or before the quarterly deadline indicated in the  university's academic calendar . There is no fee charged for the electronic submission process.

Students must either be registered or on Graduation Quarter in the term they submit the dissertation. At the time the dissertation is submitted, an Application to Graduate must be on file, all department requirements must be complete, and candidacy must be valid through the term of degree conferral.

Doctoral Dissertation Reading Committee

The doctoral dissertation reading committee consists of the principal dissertation advisor and, typically, two other readers. The doctoral dissertation reading committee must have at least three members and may not have more than five members. All members of the reading committee approve the dissertation. At least one member must be from the student's major department. Normally, all committee members are members of the Stanford University Academic Council or are emeritus Academic Council members.

The student's department chair or faculty director of graduate studies, according to local policy, may, in some cases, approve the appointment of a reader who is not a current or emeritus member of the Academic Council, if that person is particularly well qualified to consult on the dissertation topic and holds a Ph.D. or equivalent foreign degree, via the  Petition for Non-Academic Council Doctoral Committee Members . Former Stanford Academic Council members and non-Academic Council members may thus, on occasion, serve on a reading committee. A non-Academic Council member (including former Academic Council members) may replace only one of three required members of dissertation reading committees. If the reading committee has four or five members, at least three members (comprising the majority) must be current or emeritus members of the Academic Council. Emeritus Stanford faculty, though no longer current members of the Academic Council, count as Academic Council members on dissertation reading committees.

Any member of the Academic Council may serve as the principal dissertation advisor. A former Academic Council member, emeritus Academic Council member or non-Academic Council member may serve as co-advisor with the appointment of a principal dissertation advisor who is currently on the Academic Council. This is to ensure representation for the student in the department by someone playing a major advisor role in completion of the dissertation. Professors who have recently become emeritus and have been recalled to active duty may serve as principal dissertation advisors, though they are no longer members of the Academic Council. Requests for further exceptions to the requirement that the principal dissertation advisor be a current member of the Academic Council, for example for recently retired emeritus professors who are still actively engaged on campus but not recalled to active duty, will be reviewed by the Office of the Vice Provost for Graduate Education.

The reading committee, as proposed by the student and agreed to by the prospective members, is endorsed by the chair of the major department on the  Doctoral Dissertation Reading Committee  form. This form must be submitted before approval of Terminal Graduate Registration (TGR) status or before scheduling a university oral examination that is a defense of the dissertation. The reading committee may be appointed earlier, according to the department timetable for doctoral programs. All subsequent changes to the reading committee must be approved by the chair or faculty director of graduate studies of the major department. The reading committee must conform to university regulations at the time of degree conferral.

Contact Information

Office of the University Registrar

Checklist: Submitting My Dissertation or Thesis

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The following checklist includes all items that should be prepared in order to complete the submission of your dissertation or thesis, using the Axess Dissertation and Thesis Center  

We recommend that you take all necessary steps in order to upload your dissertation or thesis in time to meet all of the applicable posted deadlines and give your Final Reader plenty of time to approve the dissertation or thesis once it has been uploaded.

Prior to Online Submission

• Enroll in the quarter for which you intend to submit
• File online “Application to Graduate” through Axess by the appropriate deadline.
• Submit Reading Committee Signature Page requirement online.
• If a committee member is missing, or has been assigned an incorrect role, meet with your department who maintains reading committees and changes permitted within policy.
• For thesis: The name of your Thesis Advisor and designate them as your Final Reader.
• Confirm with your department that your candidacy is valid through your degree conferral date.
• Confirm with your department that you have completed all required university Milestones .
• Review Copyright Considerations for Authors of Electronic Theses and Dissertations . Discuss embargo and other release options with your co-authors and advisor before preparing the submission online.
• For students submitting a dissertation: Complete the Survey of Earned Doctorates .

During Online Submission 

Ensure your electronic dissertation or thesis is formatted following these guidelines:

• One electronic copy of the dissertation or thesis in PDF format.
• For D.M.A Composition students, score page size is 11" x 17".
• Type size 10, 11, or 12 point. Smaller fonts are acceptable for tables, captions, etc. 
• Font style is New Times Roman. If applicable, mathematic/scientific notation fonts are embedded in the PDF file.
• Line spacing of dissertation or thesis text is 1.5 or 2.
• Margins are 1.5 inches on the binding edge and 1 inch on all other sides.
• Text is divided correctly.
• Title page is formatted correctly.
• No signature page or copyright page is included.
• Pagination begins with the first page of the Abstract (page “iv” or if formatted for double-sided printing with the Abstract to appear on the right page, then pagination begins with a blank page as page "iv"). Pagination is continuous and placement of numbers is consistent throughout the manuscript.
• Dissertation contains no multimedia or large images embedded into the PDF file.
• The dissertation or thesis is ready-for-publication in appearance. All pages and sections are in order.
• The dissertation or thesis contains no unnumbered pages, except for the title page which is unpaginated, but is assumed page 'i'.
• PDF file size does not exceed 1 GB.
• PDF file has no encryption or other security measures applied.
• One version of the abstract, containing no special text formatting or HTML, entered into an online submission form.
• File size(s) do not exceed 1 GB. 
• Short description or label is applied to each file after upload. 
• Maximum 20 supplemental files.
• Agree to Stanford University publication license.
• Optional: Limit amount of dissertation or thesis content available via third-party distributors.
• Optional: Creative Commons license selected and applied.
• Optional: Delayed release (embargo) of the dissertation or thesis.
• Written permission from the appropriate copyright holder(s) to reproduce any copyrighted material in the dissertation or thesis. Each letter is formatted and uploaded as a single PDF file. Maximum 10 permission files.

After Online Submission

• Confirm via Axess that your designated Final Reader certifies the submission by noon of the final submission deadline date .
• For students submitting a dissertation, if you haven't done so already: Complete the Survey of Earned Doctorates .

Email forwarding for @cs.stanford.edu is changing. Updates and details here . CS Commencement Ceremony June 16, 2024.  Learn More .

PhD | Frequently Asked Questions

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For any questions related to CS PhD milestone requirements, please email [email protected] .

CS300 Seminar

• How many CS300 seminars are we required to participate in? First year CS PhD students are required to attend 2/3 of the seminars. The seminars provide CS faculty with the opportunity to speak for 40 minutes about their research. Allowing new CS PhD students, the chance to learn about the professor's areas of research before permanently aligning.
• Are the CS300 seminars recorded? No, you must attend in person unless otherwise arranged by the faculty scheduled. Attendance is tracked based on the honor system, and Stanford’s honor code applies. Record your attendance only AFTER each session. Record your seminar attendance by using your CSID .
• If I already know who I am aligning with, is it necessary to attend a CS300 seminar? All first-year CS PhD students must sign up for CS300 and satisfy this requirement regardless of whether they opt out of rotation. Completion of CS300 is a Departmental requirement and must therefore be satisfied.

Rotation and Alignment

• How many rotations do I have to complete? First-year PhD students should plan for three rotations, one per quarter, unless an alignment has been established . They must align with a permanent advisor by the middle of Spring quarter of the first year.
• How does funding work for first-year rotation students? All faculty hosting a rotating CS 1st year PhD student pay 25%, and the department pays 25%, of a 50% RAship. This applies to all faculty (full CS, joint CS, and outside of CS). If the student has a fellowship, then the RAship is not needed. For students with NSF fellowship, faculty advisor supplements them to bring their amount up to the Department level RAship. Supplementation continues for NSF students from their faculty advisor (after they align with a faculty) until they finish their PhD program. As long as the student makes satisfactory academic progress.
• Can I rotate with the same advisor twice? If a student starts as a rotation student and does a second quarter in their first year with the same advisor, then the student has ceased to rotate. This will be considered as permanently aligning with that advisor and they'll fully support them in the second and further quarters.
• If a student is granted an exception to do a fourth rotation, then the student is fully funded by the rotation faculty (i.e., 50% RAship).
• What should I do after I align with a faculty advisor? Please email [email protected] and cc your faculty advisor.
• What if I align with a non-CS faculty? If you align with a non-CS faculty, you should have a CS faculty (courtesy faculty do not count) as a co-advisor. Please see the co-advisor policy . The decision on alignment should be made by the middle of the Spring quarter of their first year. Email [email protected] and cc your advisor/co-advisor to confirm your alignment.
• What if I have two CS co-advisors? Email [email protected] and confirm the principal advisor (e.g., day-to-day supervision and funding) of the two CS faculty.
• Is it possible to take less than 8-10 units? No. CS PhD students are required to take 8-10 units to maintain their student status for academic quarters (Autumn, Winter, and Spring). There is a eight (8) minimum units requirement and a maximum of ten (10) units.
• Note: If you've earned a Master's degree at Stanford, you are not eligible for graduate residency transfer credit. For more information email Jay Subramanian ( [email protected] ).
• Is it required to take CS499 or equivalent for all quarters or is it possible to replace it for other courses? Does it have to equal 8-10 units? All PhD students are required to enroll in at least 3-units of CS499 or equivalent for all quarters. Students should be enrolled in 8-10 units to be at “status”. The University requires PhD students to maintain a 3.0 GPA overall, in order to confer their degree.
• When should I submit my candidacy form? Students are expected to be admitted to candidacy by the end of their second year of doctoral study. To be eligible for candidacy, students must have completed three Foundation/Breadth requirements (foundation waivers do not count), be aligned, and at least a three-unit course (200 and above level) with each of four instructors who are members of the academic council (rotation units count as long as they are academic council members). Review the candidacy section for more details.
• Do I need to list all the courses I have taken? What if it does not fit on one sheet? Please list all courses you have taken in Section 1 and all the research units/courses you plan to take in the future in Section 2 of your sheet. You can list any reminder courses on any format (word doc, excel sheet, etc.) you prefer or on another copy of the candidacy form. Just make sure you make it clear what sections the courses belong in, and you list the same details that the form requests.

Qualifying Examination

• What is the timeline to complete the qualifying examination? A student should pass a qualifying exam no later than the end of their third year. Please review the qualifying examination requirement for more information regarding the qual exam and the various options/formats of the exam.
• Who should I email regarding my qualifying exam result?​​​​ Students should not email their results.   The results of the quals exam should be emailed to [email protected] by the student's advisor.
• How many times can I take the quals exam? Students may take the qualifying exams only twice.

Teaching Requirement

• I was a TA for a non-CS course last quarter. Can this course count toward my teaching requirement? Only CS courses count toward the teaching requirement. If the course is cross-listed with a CS course and is taught by a CS faculty then it can be counted. Email Jay Subramanian ( [email protected] ) for additional information.

Thesis Proposal

• Can I submit my thesis proposal form along with my reading committee form? ​​​​​​​​ Yes, have your committee sign both forms. Students must present an oral thesis proposal to their full reading committee and submit the form by Spring quarter of their fourth year.

Reading Committee

• When do I need to submit my reading committee form?​​​​​​​ Within one year of passing the qualifying examination, a student should form a reading committee and submit a signed reading committee form via email ( [email protected] ).
• Can someone who is outside of Stanford participate in my Reading Committee? ​​​​​​​​​ Students are welcome to submit a petition for non-academic council doctoral committee members along with a copy of their CV to request approval for doctoral dissertation reading committee and/or University oral examination committee members that are not members of the Stanford academic council. If the individual is participating in both, check both boxes.

​​​​​​​University Oral Examination

• Can someone who is outside of Stanford participate in my University Oral Examination Committee? Students are welcome to submit a petition for non-academic council doctoral committee members along with a copy of their CV to request approval for doctoral dissertation reading committee and/or University oral examination committee members that are not members of the Stanford academic council. If the individual is participating in both, check both boxes. If the individual is only participating in your University oral examination Committee, then only check that box.
• When should I submit my Oral Examination form and is there anything else required? Submit your University oral examination form and a copy of your thesis abstract two weeks prior to your defense to [email protected] .
• I need to book a room for my dissertation defense. Who do I contact? Log into 25Live and book a conference room. Keep in mind that some conference rooms are controlled by the Registrar’s Office, you will need to contact [email protected] to request room reservations.
• How do I post my University Oral Examination announcement? Once you have submitted your University oral examination form and a copy of your abstract to [email protected] , you will receive an email approval and instructions on how to submit your announcement. 
• One of my oral examination committee members cannot make it to my thesis defense, what should I do? All University oral examination committee members must be present on the day of your defense. Please work with the rest of your committee members to arrange for a different date that works best for all members. If your committee members allow it, you can have them participate via Zoom.

​​​​​​​Dissertation

• How do I submit my dissertation? Follow the prepare your work for submission ,  submit your dissertation or thesis , and steps after submission guides carefully to ensure you submit the required items for your dissertation. 
• When do I submit my PhD dissertation? The dissertation & thesis center accept submissions on the first day of instruction (each quarter) for which the student has applied to graduate. Follow the submission deadlines for conferral guide to view (by quarter) dissertation/thesis submission, application to graduate, and degree conferral deadlines.
• If I missed the dissertation submission deadline, are late submissions accepted? No. The dissertation submission deadline is strictly enforced. 
• What if I missed the dissertation submission deadline? If you missed the dissertation submission deadline and are registered to graduate, then you will need to submit a help ticket to withdraw from the current graduating quarter.