powerpoint presentation word count

Find the word count of your presentation

PowerPoint can count the number of words that are in a presentation and also provide information such as the presentation format and the number of slides, notes, hidden slides, and multimedia clips.

Count words in slides and notes pages

To count the number of words in both your PowerPoint presentation’s slides and its notes page, do the following:

On the File tab, click Info .

At the bottom of the rightmost pane, click Show All Properties . The Words property counts all the text on slides and notes pages.

Count only the words in notes pages

You can also count only the words in your PowerPoint presentation’s notes pages, but its best to do so in Word.

On the File tab, click Export > Create Handouts .

Click Create Handouts .

In the Send to Microsoft Word dialog box, click the page layout that you want, and then do one of the following:

To paste content that you want to remain unchanged when the content in the original PowerPoint presentation is updated, click Paste , and then click OK .

To ensure that any updates that occur to the original PowerPoint presentation are reflected in the Word document, click Paste Link , and then click OK .

The presentation opens as a Word document in a new window. You can edit, print, or save as with any Word document. Word automatically counts the number of pages and words in your document and displays them on the status bar at the bottom of the workspace.

If you don't see the word count in the status bar, right-click the status bar, then and click Word Count .

Top of page

Click File > Properties , and then click Statistics .

Tip:  PowerPoint includes punctuation in word counts, so your count may seem higher than you expect.

PowerPoint for the web doesn't have word-count information. You have to use a desktop version of PowerPoint to see the word count.

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You can now get a plush android from google, why google keep is my favorite note-taking app, quick links, view the powerpoint presentation word count on windows, view the powerpoint presentation word count on mac.

Knowing the word count of your Microsoft PowerPoint presentation and speaker notes can give you a rough idea of how long it may take to present the slideshow and where you may need to cut back. Here's how to find out.

You can get the word count of your PowerPoint notes and slides---or just the speaker notes---on both Windows 10 and Mac. Unfortunately, you can't currently get the word count on PowerPoint for the web.

To get the word count of your slides and notes on Windows 10, open the PowerPoint presentation and click the "File" tab.

Next, select "Info" in the left-hand pane.

Now, under the "Related Documents" section, click "Show All Properties."

The "Properties" group will expand. Next to the "Words" option, you can see the word count of the PowerPoint slides and notes. Know that the "Notes" option just shows how many notes appear in the PowerPoint presentation rather than the word count of the notes.

If you want to find out the word count of just the notes, you'll need to export and open them in Microsoft Word .

Click the "File" tab and, in the left-hand pane, click "Export."

In the "Export" group, select "Create Handouts."

The "Create Handouts in Microsoft Word" section will appear. Again, click "Create Handouts."

The "Send to Microsoft Word" dialog box will appear. Choose the page layout style that you want by clicking the bubble next to the desired option. In the "Add slides to Microsoft Word document" group, there are two options to choose from:

• Paste: The content pasted in Word won't reflect any updates made to the presentation.
• Paste Link: Any updates made to the presentation will be reflected in Word.

Click "OK."

The presentation will open in Microsoft Word. You'll see the word count of the notes in the bottom-left corner of the window.

If you're using Microsoft PowerPoint for Mac, you can get the word count of your slides and notes. However, Mac's export option doesn't allow you to export the PowerPoint file as a Word doc, so to get the word count of just your notes, you'll need to manually copy and paste them over to Word.

To get the word count of your presentation and notes, open PowerPoint and click the "File" tab.

Select "Properties" in the drop-down menu.

In the "Properties" window, click the "Statistics" tab.

You can find the word count in the "Statistics" group.

That's all there is to it.

Related: How to Use Speaker Notes in PowerPoint

• Microsoft Office
• Microsoft PowerPoint

Can You Check Word Count in PowerPoint? [Here’s How!]

By: Author Shrot Katewa

PowerPoint is a widely used software for creating presentations that include various text elements. However, when it comes to the number of words used in the presentation, users may find it challenging to check the word count.

To check the word count in PowerPoint, click on the “Info” option in the sidebar after going into the “File” tab menu. Then click on the “Show All Properties” option at the bottom right corner of the screen. See the word count next to the “Words” option under the “Properties” section. 

In this article, we will also explore how to check the word count of each slide and the Notes you add to your presentation. Let’s follow the steps below to ensure that your presentation meets the required length or word count!

1. Can You Check Word Count in PowerPoint?

In Microsoft PowerPoint, you can check the word count in a presentation. The “Show All Properties” feature allows you to check the word count in the presentation file. However, the “Word” option in the “Show All Properties” feature allows you to see the combined word count of all the slides along with the notes in the open PowerPoint presentation file.

2. How to Check Word Count in PowerPoint?

To check the word count in a presentation in Microsoft PowerPoint, you have to use the “Show All Properties” feature. All you have to do is follow the 4 quick steps.

Step-1: Click on the “File” tab

The first step is to open the “File” menu. To do so, click on the “File” tab which is the first option in the menu ribbon located at the top of the screen.

Step-2: Click on the “Info” option

The next step is to click on the “Info” option in the sidebar located on the left side of the screen in the “File” menu.

Step-3: Click on the “Show All Properties” option

In the “Info” screen, you have to now scroll to the bottom. Then click on the “Show All Properties” option at the bottom right corner of the screen.

Step-4: Find the Word Count

In the right column of the “Info” s creen, you can now see the “Properties” section. You can find the word count next to the “Words” option under the “Properties” section.

2.1 How to Check Word Count in PowerPoint on Mac?

On a Mac device, you can easily check the word count of a Microsoft PowerPoint presentation using the “Properties” option. To check the word count, follow the 3 easy steps.

Step-1: Click on the “File” menu

At the top of the screen, click on the “File” menu. This will open a dropdown menu.

Step-2: Click on the “Properties” option

In the dropdown menu under the “File” tab, click on the “Properties” option. This will open the “Properties” dialog box.

Step-3: Click on the “Statistics” tab

In the “Properties” dialog box, you have to now click on the “Statistics” tab at the top. You can now see the word count next to the “Words” option in the “Statistics” box in the “Properties” dialog box.

2.3 How to Check Word Count in PowerPoint on Web?

In Microsoft PowerPoint for Web, there are no available options that allow you to check the word count of the text in the presentation file or the slide. The word count option in the “Properties” feature is not available for the Web application.

To view the word count in PowerPoint for the Web, you have to first download it to your device. Follow the 3 simple steps.

In the PowerPoint for Web application, click on the “File” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Save As” option

In the “File” menu on the left side of the screen, click on the “Save As” option. Then click on the “Download a Copy” option under the “Save As” column. This will download a copy of the presentation to your device.

Step-3: Open the PowerPoint presentation

The next step is to open the downloaded PowerPoint presentation file on your device. Then all you have to do is follow the steps mentioned in section 2 to check the word count of the presentation.

3. How to Check Word Count Per Slide in Powerpoint?

You cannot check the word count of each slide separately in Microsoft PowerPoint. Unfortunately, there is no option available that allows you to check the word count per slide in a presentation file. The “Words” option in the “Properties” feature allows you to check only the word count of the entire presentation together.

4. How to Check Word Count of Notes in PowerPoint?

In Microsoft PowerPoint, you cannot check the word count of the notes separately. However, you can export the notes to a Microsoft Word file and then check the word count. To do so, follow the 5 simple steps.

In the menu ribbon located at the top of the screen, click on the “File” tab. It will open the “File” menu.

Step-2: Click on the “Export” option

In the sidebar on the left side of the screen in the “File” menu, click on the “Export” option.

Step-3: Click on the “Create Handouts” option

In the left column of the “Export” screen, click on the “Create Handouts” option. Then click on the “Create Handouts” button in the right column under the “Create Handouts in Microsoft Word” section.

Step-4: Click on the “Paste” option

In the “Send to Microsoft Word” dialog box, select your preferred notes layout. Then click on the “Paste” option at the bottom of the dialog box. Click on the “OK” button to export the notes to Microsoft Word document.

Step-5: Click on the “Words” option

The Microsoft Word document containing the notes will automatically open. At the bottom left corner of the document, click on the “Words” option. It will open the “Word Count” dialog box where you can check the word count and other statistics of the PowerPoint notes.

5. How to Check the Number of Paragraphs in PowerPoint?

By viewing the “Properties” in Microsoft PowerPoint, you can check the number of paragraphs in the presentation. All you have to do is follow the 4 easy steps.

The first step is to click on the “File” tab which is the first option in the menu ribbon located at the top of the screen.

In the “File” menu, click on the “Info” option from the sidebar on the left side of the screen.

Step-3: Click on the “Properties” option

The next step is to click on the “Properties” option at the top of the right column in the “Info” screen. Then click on the “Advanced Properties” option in the dropdown menu under the “Properties” option.

Step-4: Click on the “Statistics” option

In the “Properties” dialog box, click on the “Statistics” tab at the top. Now you can see the total number of paragraphs in the presentation in the “Statistics” box in the dialog box.

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How to check word count on microsoft powerpoint.

Discovering how to check the word count on Microsoft PowerPoint is a straightforward and efficient process. Just a few steps and users can accurately see how many words are in their slides. This is especially helpful for those who need to follow specific word count requirements.

• To check, go to the Review tab. There, you’ll find an option called “Word Count.” Click it and a dialog box will appear with various stats, like the total number of words. This allows users to see if they’ve gone over or under the desired amount.

Microsoft PowerPoint has more than just a basic word count. It also gives character count (with and without spaces), paragraph count, slide count, and estimated reading time. These extra stats give presenters a complete picture of their content’s length and effect.

Using Microsoft PowerPoint’s word count feature helps presenters manage their time effectively. Whether it’s for following guidelines or summarizing information, understanding how many words are on each slide is key.

Plus, research by SlideShare shows that presenters who pay attention to their word counts make more engaging presentations.

Understanding the need to check word count on Microsoft PowerPoint

Checking word count on Microsoft PowerPoint has many advantages. For example, it’s helpful for academic work, professional presentations, and staying within a time limit. It allows presenters to organize their slides and convey information clearly.

To check the word count:

• Open PowerPoint.
• Go to “Review” tab.
• Click “Word Count”.
• A dialog box will show the slides/paragraphs/sentences/words.

By checking the word count before presenting, adjustments can be made. This way, the message is effectively delivered without exceeding time limits. You can also adjust details or rephrase sentences for clarity and coherence.

Knowing the word count helps gauge if sufficient details are provided. It ensures balance and keeps the audience engaged. Break down complex concepts into smaller chunks to make it easier for the audience to understand. Visual aids such as charts, diagrams, and images are useful too.

Lastly, practice concise writing. Remove filler words and redundant phrases. This conveys points efficiently and keeps slides visually appealing.

Method 1: Using the Word Count feature in Microsoft PowerPoint

The first method to check word count on Microsoft PowerPoint involves using the Word Count feature. Here is a simple 4-step guide to help you with this method:

• Open your PowerPoint presentation.
• Click on the “Review” tab in the ribbon at the top of the window.
• In the “Proofing” section, you will find the “Word Count” button. Click on it.
• A dialogue box will appear displaying the word count for the entire presentation, including speaker notes and hidden slides.

This method allows you to quickly and easily determine the word count of your PowerPoint presentation. Now, let’s cover some additional details.

Word count is a valuable tool for presenters who need to manage their time effectively. It helps you gauge the length of your presentation and ensures that you stay within your allocated time. By checking the word count, you can make necessary adjustments to your content and delivery.

Furthermore, by being aware of the word count, you can also assess the level of detail and information you are providing. This can help you strike the right balance between providing sufficient information and avoiding overwhelming your audience with too much content.

In a similar vein, I recall a time when I was preparing for a conference presentation. With the Word Count feature, I was able to keep track of the length of my slides and ensure that I stayed within the time limit. This allowed me to deliver a concise and impactful presentation that effectively conveyed my message.

Ready to dive into the abyss of PowerPoint? Time to open that document and see just how many uncounted words await your judgement.

Step 1: Opening the PowerPoint document

• Click the app icon or search in the start menu to launch Microsoft PowerPoint.
• Once it’s open, choose to create a new presentation from scratch or open an existing one.
• Then, pick a template that suits your content and message, or go with a blank slide for complete customization.

Did you know PowerPoint was developed in 1984 by Robert Gaskins and Dennis Austin as “Presenter”? Microsoft acquired it in 1987 and it has since become one of the most popular presentation tools.

Opening up a PowerPoint document unlocks powerful tools and features to enhance your presentations. From formatting text and visuals to adding animations and transitions, you have endless possibilities to captivate your audience.

So, let’s get going and bring those ideas to life with PowerPoint!

Step 2: Finding the Word Count feature

Discovering the Word Count feature in Microsoft PowerPoint is essential. Follow these steps to easily locate it and count the words in your presentation:

• Open PowerPoint and go to the top menu.
• Look for the “Review” tab and click on it.
• A toolbar will appear with various options for reviewing and editing your presentation.
• Find the “Proofing” section.
• Within this section, you’ll find the Word Count feature . Click it to get more info about your presentation’s word count.

To make the Word Count feature even more handy:

• Use keyboard shortcuts like Ctrl+Shift+C to access it quickly.
• Add the Word Count button to your quick access toolbar for easy access.

By learning these steps and advice, you’ll be able to use the Word Count feature in Microsoft PowerPoint with ease.

Step 3: Checking the word count

Check the word count in Microsoft PowerPoint – it’s essential for a presentation of the right length. Here’s how:

• Open the presentation & click the “Review” tab .
• Look for the “Proofing” section & click “Word Count” .
• A dialog box will appear, with info like the total number of words .
• Note this number to gauge the length accurately.
• Concise and well-structured content is key for an engaging presentation.
• Also, check if slides or sections contribute to the word count .
• Use the Word Count feature to make your presentations optimized.
• Keep track of the count , so your message is clear, concise, and impactful – leaving an impression on your audience.

Method 2: Using the “Review” tab in Microsoft PowerPoint

Using the “Review” tab in Microsoft PowerPoint, you can easily check the word count of your presentation. This feature allows you to keep track of the number of words in your slides, helping you ensure that your content meets the desired length requirements. Here is a simple 4-step guide to using the “Review” tab:

• Open your PowerPoint presentation and navigate to the “Review” tab located in the menu bar.
• Look for the “Proofing” section within the “Review” tab and click on the “Word Count” option.
• A dialog box will appear, displaying various statistics about your presentation, including the total number of words.
• Take note of the word count or use it to make any necessary adjustments to your content.

Additionally, it is worth mentioning that the “Review” tab also offers other useful tools for proofreading and editing your presentation, such as spell check, grammar check, and thesaurus. These features can be accessed through the same tab.

“Open sesame! Just like a magician revealing their tricks, let’s unlock the cryptic secrets of your PowerPoint document in Step 1.”

Learn how to open a PowerPoint document for a creative presentation! Double-click the icon, or search in the start menu. Then, click the “File” tab at the top left. Select “Open” from the drop-down menu. Locate and select your document. Click “Open” to load it into PowerPoint. Keyboard shortcuts like Ctrl+O can also access the “Open” window. Now you can create slides that will engage and captivate! Don’t miss this essential first step!

Step 2: Navigating to the “Review” tab

Navigating to the “Review” tab in Microsoft PowerPoint is essential for editing. It gives users access to tools and options for reviewing and collaborating. Here’s a guide:

• Launch PowerPoint: Click on its icon or search in the Start menu.
• Open your presentation: Select “Open” from the File menu or use a recent documents list.
• Find the “Review” tab: Look at the top of the window for the fourth tab – labeled “Review.”

The “Review” tab offers spell check, comments, and tracking changes. It also has advanced features like comparing presentations, managing versions, and protecting content. Plus, you can add comments to specific slides or elements.

A team of marketing professionals used the “Review” tab for an important client pitch. They made use of features like commenting and tracking changes. This enabled them to communicate effectively, resulting in an impressive final presentation that won over their client.

Mastering how to navigate to the “Review” tab in Microsoft PowerPoint can help you enhance your editing and streamline collaboration.

Step 3: Using the “Word Count” feature in the “Proofing” section

The “Word Count” feature in the “Proofing” section of Microsoft PowerPoint provides a helpful tool for tracking the words in your presentation. It’s great for making sure your content fits within the desired parameters. Here’s the 3-step process:

• Open your presentation.
• Click the “Review” tab at the top.
• Click “Word Count” in the “Proofing” section.

A box appears with info such as pages, paragraphs, lines, and words. This feature is useful for presentations with time limits and specific word requirements. Plus, it gives insight into the composition of your presentation. You can analyze paragraph and line counts to make sure your info is balanced.

Now that you know how to use the word count feature, you can manage and optimize your presentation length. Here’s an example: Sarah had a company-wide presentation. She practiced but didn’t consider her allotted speaking time. She and her colleague saw it was too long. But with the word count feature, she quickly adjusted the content to fit the timeframe. This showed her the value of using tools like this for concise, impactful presentations.

Method 3: Using third-party add-ins or plugins for word counting

Using third-party add-ins or plugins is another method to check word count on Microsoft PowerPoint. Follow the steps below to utilize this option:

• Find and install a third-party add-in or plugin specifically designed for word counting in PowerPoint.
• Open your PowerPoint presentation and navigate to the “Add-Ins” or “Plugins” section.
• Select the appropriate add-in or plugin for word counting and enable it.
• Once the add-in or plugin is activated, it will automatically analyze your PowerPoint presentation and provide an accurate word count.
• Review the word count displayed by the add-in or plugin and make note of it for your reference.

It is important to note that different add-ins or plugins may offer varying features and capabilities for word counting in PowerPoint. Therefore, it is recommended to explore different options and select the one that best suits your needs.

Using third-party add-ins or plugins for word counting in Microsoft PowerPoint provides an alternative and convenient method to obtain an accurate word count. This approach expands the functionality of the software and allows users to easily track the number of words in their presentations without relying solely on built-in features.

Finding the perfect add-ins or plugins for your PowerPoint is like searching for a unicorn; elusive, magical, and you can never be sure they actually exist.

Step 1: Searching for compatible add-ins or plugins

Searching for compatible add-ins or plugins? Here’s your guide!

• Start by checking out reputable websites that offer a range of add-ins or plugins.
• Read user reviews and ratings to make sure they’re reliable and effective.
• Look for add-ins or plugins that have been updated for compatibility with your version of Word.
• Hunt for add-ins or plugins that offer the word counting features you need.

Here are some helpful tips:

• Choose add-ins or plugins from reputable software companies. They are more likely to be dependable.
• Check out user testimonials to understand the performance and ease of use.
• Think about compatibility with other programs you use. This can increase productivity.

By following these steps and keeping our suggestions in mind, you can easily find compatible add-ins or plugins to boost your word counting capabilities in Microsoft Word.

Step 2: Installing and activating the chosen add-in or plugin

Installing and activating add-ins or plugins is a two-step process. Keep these tips in mind:

• Select the right add-in/plugin for your counting needs, compatible with your software.
• Download the files from a trustworthy website/marketplace.
• Locate the file and double-click to begin installation.
• Agree to terms, pick an installation location, and hit “Install”.
• Launch the word processing software and go to settings/preferences.
• Activate the newly installed tool by toggling it to “On”, or following directions.

Remember: Each add-in/plugin has different features, so read their docs/user guides for more info. Fun Fact: Word Counter Plus is a popular add-in for word counting!

Step 3: Using the add-in or plugin to check word count

Try a third-party add-in or plugin to check word count and make the process more efficient. Here’s how to use it:

• Install it: Download and install the relevant add-in or plugin for your word processing software. Mind its compatibility.
• Access the feature: Open the document and go to the toolbar or menu where the add-in or plugin is located.
• Check the count: Click on the option within the add-in or plugin and wait for the analysis to finish. You’ll get an accurate word count.

Plus, the add-in or plugin has useful features like tracking character count, measuring readability scores, and analyzing keyword density.

My friend, a professional writer, uses a word count plugin and finds it helpful. It keeps track of her progress, reveals her writing habits and tendencies, and helps her improve productivity.

We can make use of third-party plugins to boost productivity and succeed in writing tasks. Embrace these tools and enhance your writing skills in today’s digital world.

In the digital age, efficiency and precision are key. Microsoft PowerPoint’s word count feature is essential to gauge the length of presentations.

Knowing the number of words helps manage time and keep audiences engaged.

Presentations come in many forms – business pitches to lectures. Word count aids in determining delivery duration and keeps presenters professional. It also helps tailor content for concise and impactful communication.

Take Jane for example. She was a seasoned presenter with a compelling pitch. During rehearsals, it ran too long. She used the word count feature to trim down her script. The result? A concise yet captivating presentation that left a lasting impression.

Additional tips and considerations

Microsoft PowerPoint has several tricks up its sleeve to help you maximize your experience. Here are some tips for you to consider:

• Jot down important info in the ‘Notes’ section – staying organized is key!
• Apply the ‘Slide Master’ feature for consistent formatting.
• Test out various slide layouts to keep your audience interested.
• Embed multimedia elements to provide a dynamic experience.
• Be sure to save your work regularly – use both auto-save and manual save options.
• Keep your design simple with minimalistic color schemes and concise text.

Plus, you can boost your workflow by memorizing keyboard shortcuts.

Here are some more ways to enhance your PowerPoint presentations:

• Personalize default templates to match your branding.
• Make use of ‘Presenter View’ when presenting on dual monitors.
• Utilize ‘SmartArt’ graphics to explain complex ideas.
• Export your presentation to PDF to ensure formatting is retained across devices.

By following these tips, you can get the best out of Microsoft PowerPoint!

References (if applicable)

To find references in Microsoft PowerPoint, click the “Review” tab . Then, go to the “Proofing” section and hit “Word Count” . A dialog box appears with info on words, characters, paragraphs and lines.

• Use slides with minimal text.
• Use bullet points and numbering.
• Utilize visuals.
• Proofread for unnecessary wording.

In conclusion, monitor word count in PowerPoint . These tips help deliver your message effectively.

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How to Check Word Count on PowerPoint: A Step-by-Step Guide

Checking the word count on PowerPoint is a simple task that can be accomplished in just a few clicks. Whether you’re a student trying to meet a word count requirement for a presentation or a professional making sure your slides are concise, knowing how to quickly find this information can save you time and stress.

Step by Step Tutorial: How to Check Word Count on PowerPoint

Before we dive into the steps, let’s talk about why you might need to check your word count in PowerPoint. Maybe you need to make sure your presentation isn’t too wordy, or perhaps you’re aiming to hit a specific word target. Whatever the reason, here’s how you can easily check it.

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation you would like to check the word count for.

Once you have your presentation open, you’re ready to move on to the next step.

Step 2: Click on the "File" Tab

Click on the "File" tab located in the top left corner of your PowerPoint window.

In the "File" tab, you’ll find a variety of options for managing your presentation, including checking the word count.

Step 3: Select "Info" from the Menu

Select "Info" from the menu on the left-hand side of the "File" tab.

This is where you’ll find details about your presentation, including the word count.

Step 4: Check the Word Count

Look for the "Properties" section on the right-hand side, where you’ll see the word count for your presentation.

The word count will include all text in your presentation, excluding text in embedded documents or videos.

After completing these steps, you’ll have a clear understanding of how many words are in your PowerPoint presentation. This information can help you make necessary edits or adjustments to meet any word count requirements.

Tips: Making the Most of Your Word Count on PowerPoint

• To ensure accuracy, check if the word count includes notes or only the text on slides.
• Remember that less is often more in presentations; focus on key points rather than word count.
• Use bullet points to condense information and make it easier to follow.
• Rehearse your presentation to see if the word count aligns with the time allotted for your talk.
• Consider using visuals to complement your words and reduce the need for text-heavy slides.

Frequently Asked Questions

Does the word count include text in speaker notes.

No, the word count only includes the text on the slides, not in the speaker notes.

Can I check the word count for a specific slide or section?

No, the word count feature provides the total word count for the entire presentation.

Does the word count include text in charts or tables?

Yes, any text within charts or tables on your slides will be included in the word count.

Will the word count update automatically if I edit my presentation?

Yes, the word count will update in real-time as you add or remove text from your slides.

Is there a way to exclude certain text from the word count?

No, there isn’t a built-in feature to exclude specific text, but you can manually adjust your total if needed.

• Open your PowerPoint presentation.
• Click on the "File" tab.
• Select "Info" from the menu.
• Check the word count in the "Properties" section.

In summary, checking the word count on PowerPoint is a breeze once you know where to look. It’s a handy feature that can help ensure your presentation is clear, concise, and within any required parameters. Whether you’re fine-tuning your slides for a class project or a business pitch, keeping an eye on your word count can contribute to a more effective and impactful presentation.

If you’re interested in delving deeper into PowerPoint’s capabilities, consider exploring additional features that can enhance your presentations, such as custom animations, slide transitions, and embedded media. And remember, while hitting the right word count is important, the quality of your content and how well you communicate your message is what truly counts. So, go ahead and give your presentations the attention they deserve. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Find Your PowerPoint Presentation Word Count

Find the Microsoft PowerPoint presentation word count across all of your files on Windows and Mac. Make sure your presentation doesn’t get too wordy.

Is your Microsoft PowerPoint presentation getting too long or wordy? It’s easy to count the number of slides and realize you’ve reached the point where it’s enough. Did you know you can also find your PowerPoint presentation word count? Here’s how to do it on Windows and Mac.

PowerPoint Presentation Word Count

You can find the number of words in a presentation and additional information like the number of slides, notes, hidden slides, and multimedia clips in PowerPoint.

To count the words in slides and notes pages in Microsoft PowerPoint for Windows:

• Open the presentation you wish to count.
• Click Info on the File tab.
• Select Show All Properties at the bottom of the rightmost pan.

The information is at the top right of the page. The number next to Word counts the text on slides and notes pages.

To only count the works in notes pages:

• Click Export > Create Handouts on the File tab.
• Choose Create Handouts.
• Select the page layout you want from the Send to Microsoft Word dialog box.

Next, you have two choices:

• To paste the content that you want to remain unchanged when the content in the original PowerPoint presentation is updated, click Paste , and then click  OK .
• To ensure that any updates that occur to the original PowerPoint presentation are reflected in the Word document, click  Paste Link and click  OK .

From there, the presentation opens as a Word document in a new window. You can edit, print, or save as with any Word document. The app automatically counts the number of pages and words in your document and displays them on the status bar at the bottom of the workspace. Depending on the size of the presentation, it might take a few minutes to bring everything over to Word.

If you don’t see the word count in the status bar, right-click the status bar, then choose  Word Count .

It’s easier to find the Microsoft PowerPoint word count on Mac. However, the data isn’t as thorough as that found on Windows:

• Choose Files > Properties .
• Click Statistics .

As Microsoft explains, “PowerPoint includes punctuation in word counts, so your count may seem higher than you expect.”

PowerPoint Presentation Word Count on Web

At this time, there is no way to find PowerPoint presentation word count through PowerPoint for the web.

There’s much you can do with PowerPoint and Word that you might have never considered. For example, did you know you can make a PowerPoint presentation read-only or that you can convert a Word document to a PowerPoint presentation? Also, don’t forget you can get all office apps as part of a software suite with a Microsoft 365 subscription .

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Home Blog PowerPoint Tutorials How to Check Word Count in PowerPoint

How to Check Word Count in PowerPoint

Checking the word count in MS Word is easy enough. However, if you’re wondering how to check word count on PowerPoint for your slides, downloaded PowerPoint templates , or the Google Slides templates imported to PowerPoint, see the instructions below.

Why Should You Check Word Count in PowerPoint?

Presenters often fall prey to adding way too much content, in particular written copy, per slide. A good measure to prevent this is to calculate a total sum of words, which you can then set an average per slide. In case the word count of your PPT document is beyond that total sum, you have to go all over, trim the text, and check its legibility.

How to Check PowerPoint Word Count

To check the word count in PowerPoint, you can view presentation properties. Go to File -> Info and click Show All Properties from the bottom right to do this.

This will display the word count and other information regarding the slide deck, such as the size, number of slides, hidden slides, slide orientation, etc.

How to Check PowerPoint Count for Notes

Now that you know how to find word count in PPT, you might also be looking to identify the word count for your notes. You must export your notes to MS Word via File -> Export -> Create Handouts .

Select the format you wish to export your notes and ensure Paste is selected via the export format at the bottom. You can export notes next to slides and notes below slides.

Once exported, you can see the word count from the bottom of the MS Word interface or go to Review -> Word Count .

The below image shows the word count for notes exported from PowerPoint to Word.

Final Words

PowerPoint shows the word count for slides via the Info tab. For viewing the word count only for PowerPoint notes, you will need to export them to MS Word.

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How to Check Word Count in PowerPoint: A Step-by-Step Guide for Users

How to Check Word Count in PowerPoint

Checking your word count in PowerPoint isn’t as straightforward as it is in Word, but it’s still possible. This guide will walk you through each step to help you find out how many words are in your presentation. By following this simple process, you can ensure that your presentation stays within any word limits or guidelines you might have.

Step by Step Tutorial on How to Check Word Count in PowerPoint

This section will outline the steps to determine the word count in a PowerPoint presentation. We’ll go through the process one step at a time, so you’ll know exactly what to do.

Step 1: Go to the "File" Tab

Click on the "File" tab in the top left corner of your PowerPoint window.

When you click "File," it opens a new menu where you can access various features like saving, printing, and checking properties. This is your gateway to find more detailed information about your presentation.

Step 2: Select "Info"

Choose the "Info" option from the menu on the left-hand side.

The "Info" section contains various details about your presentation, including its size, number of slides, and editing time. This is where you will find the information about your word count.

Step 3: Click on "Show All Properties"

Scroll down and click on "Show All Properties" to expand the list.

Expanding the properties allows you to see additional details that aren’t visible at first glance. This includes the total number of words in your presentation.

Step 4: Find the "Words" Property

Look for the "Words" property in the expanded list to see your word count.

Once you’ve expanded the properties, finding the word count is as simple as locating the "Words" property. It will display the total number of words in your presentation.

Step 5: Verify the Word Count

Double-check the word count to ensure it meets your requirements.

After finding the word count, make sure it aligns with any guidelines or limits you have. If you’re over or under the desired count, you may need to adjust your content.

After you complete these steps, you’ll know the total word count in your PowerPoint presentation. You can then use this information to make any necessary adjustments to your slides.

Tips on How to Check Word Count in PowerPoint

• Keep Your Slides Concise : The word count feature helps you ensure your slides are not overloaded with text.
• Use Notes Wisely : Remember that the word count includes text in notes pages.
• Practice Regular Checks : Make it a habit to check your word count periodically as you develop your presentation.
• Consider Alternative Tools : If you can’t find the word count feature, consider copying your text into Word to check the count.
• Stay Organized : Keeping your slides organized can make it easier to manage word count and overall presentation quality.

Frequently Asked Questions

What does the word count include in powerpoint.

The word count includes all text in your slides, including slide titles, bullet points, and notes.

Can I check word count on a Mac?

Yes, the process is similar on a Mac, involving the "File" tab and "Properties" section.

Is there a shortcut to check word count?

Unfortunately, PowerPoint does not offer a direct shortcut key for checking word count; you need to follow the steps outlined.

Does the word count include hidden text?

Yes, any text within your slides, visible or hidden, is included in the word count.

Can I exclude notes from the word count?

No, the word count feature includes all text, so notes pages are also counted.

• Go to the "File" tab.
• Select "Info."
• Click on "Show All Properties."
• Find the "Words" property.
• Verify the word count.

In wrapping up, checking the word count in PowerPoint is a straightforward process once you know where to look. By navigating to the "File" tab and selecting "Info," you can easily find the "Words" property under "Show All Properties." This method offers a quick way to ensure that your presentation aligns with any word limits or guidelines you might have.

Remember, keeping an eye on your word count can help maintain the clarity and impact of your slides. It ensures that you neither under-deliver nor overwhelm your audience with too much text. Whether you’re a student, a professional, or anyone creating a presentation, this small step can make a big difference.

For further reading, you might want to explore how to use other PowerPoint features effectively, like animations and transitions, to enhance your presentation. So, go ahead, open your presentation, check that word count, and make your slides shine!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.

Read his full bio here .

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How to Check Word Count on PowerPoint: Quick and Easy Steps

Estimating the word count in any Microsoft PowerPoint presentation can seem like a challenging task, but it’s actually quite straightforward. By checking the Properties tab, we can quickly find the total word count for a presentation. This feature is especially useful for professionals aiming to ensure their presentations are concise yet impactful.

Let’s be real. Nobody wants to be caught off guard with a presentation that’s too long or too short in front of stakeholders or colleagues. The importance of knowing the word count in PowerPoint can’t be overstated, particularly for creating professional and impactful presentations. Whether we’re crafting a dense project report or a light-hearted company update, having a handle on these numbers keeps us in control.

We’ve also found that using the “Show All Properties” feature not only reveals the overall word count but gives us insights into the number of paragraphs and text within notes pages. This is a handy trick that saves time and allows us to focus on polishing the content rather than getting bogged down by technicalities. Excited to learn these tricks? Let’s dive right into the nuances of how to check your word count and make our PowerPoint presentations truly shine.

• 1.1 Choosing the Right Template
• 1.2 Incorporating Visuals
• 1.3 Optimizing Text Content
• 2.1 Making Use of PowerPoint’s Software Tools
• 2.2 Collaboration and Sharing
• 3.1 Crafting Your Message
• 3.2 Engaging with the Audience
• 4.1 Using PowerPoint with Word and Excel

Creating Effective PowerPoint Presentations

Effective PowerPoint presentations rely on the right template, well-chosen visuals, and optimized text content. By paying close attention to these elements, we can create presentations that engage our audience and convey our message more clearly.

Choosing the Right Template

Selecting the right template sets the stage for a successful presentation. Microsoft PowerPoint offers a wide variety of templates that can be customized to fit our needs. Choosing a template that matches our content’s tone and purpose is crucial.

Templates with clean design and subtle color schemes enhance readability. For example, a business presentation might benefit from a professional template, while a creative project could use something more vibrant. It’s also worth noting that PowerPoint for the Web has templates that are optimized for quick edits and can save us time.

Incorporating Visuals

Visuals are a vital component. They not only break up text but also aid in explaining complex concepts. High-quality photos, charts, and infographics should be used to support our message. We can use tools like Photoshop for creating or editing visuals, ensuring they are crisp and professional.

Animations and transitions can add flair but should be used sparingly. Overuse can be distracting. Simple transitions like fade or appear can make slides flow smoothly without overwhelming the audience. We use visuals to highlight key points, making our presentations more memorable and engaging.

Optimizing Text Content

Text content must be concise and impactful. Long paragraphs can lose the audience’s attention. Instead, bullet points and short sentences make the information more digestible. Key points should be bold or italicized to stand out.

Adapting our text to the audience is essential. For technical audiences, we might include more detailed explanations. For general audiences, keeping it simple and direct works best. Each slide should focus on one main idea to avoid clutter and maintain clarity. As a tip, we should aim for less than 50 words per slide.

Organized text with proper slide layout ensures that our message is communicated effectively. Regular edits and reviews can help trim unnecessary content, making each slide as powerful as possible.

Advanced PowerPoint Features and Tools

When working with PowerPoint, various advanced features and tools can significantly enhance your presentations’ quality and collaborative potential. We’ll explore the top features for efficient usage and effective teamwork.

Making Use of PowerPoint’s Software Tools

PowerPoint is packed with tools that help in crafting professional presentations. One invaluable feature is Speaker Notes . These are perfect for jotting down key points and cues, ensuring you don’t miss a beat during your presentation. Show All Properties provides detailed statistics, like word counts and the specific number of slides, ensuring your content remains concise and impactful.

We also leverage Export options to convert our slides into formats like PDF or even Microsoft Word documents. This is particularly handy when sharing drafts with colleagues who might not have access to PowerPoint. Additionally, the Save feature now includes the ability to save presentations directly to OneDrive, making our files accessible from anywhere.

Collaboration and Sharing

PowerPoint facilitates seamless collaboration, which is crucial for team projects. We often use the Collaboration Tools to co-author presentations in real-time. It’s the equivalent of having a digital brainstorming session complete with comments and suggestions, enhancing productivity.

Sharing options are integrated into the software, allowing us to send links to our presentations instead of cumbersome attachments. This ensures that everyone always has access to the most updated version. Plus, integration with Microsoft Teams means presentations can be shared directly in team channels, making group work smoother than ever.

Collaboration features include tracking changes and adding comments, making it easier to consolidate feedback and finalize professional presentations. Whether we’re working from the office or remotely, these tools ensure we stay connected and productive.

Presentation Skills for Effective Communication

Creating a compelling presentation requires both strategic planning and keen audience engagement.

Crafting Your Message

To craft an impactful message , we need to focus on clarity and conciseness. Start by identifying the core points you want to convey. Highlight these key ideas at the beginning and reiterate them at the end to ensure retention.

Utilize bullet points and visual aids to break down complex information. It helps to maintain the audience’s interest and understanding.

Visual storytelling can be powerful. Incorporate charts, images, and videos that align with your message to make it memorable. Remember, brevity is essential —avoid overloading slides with text.

Lastly, prepare speaker notes . These provide a handy reference to keep your presentation smooth and coherent.

Engaging with the Audience

Engaging with the audience is where your presentation truly shines. Start with a lively introduction or an intriguing fact to grab attention. Eye contact is crucial—it makes the audience feel involved and valued.

Ask questions throughout to foster interaction. This not only keeps the audience engaged but also helps gauge their understanding. Use gestures and vary your tone to emphasize points and maintain interest.

Incorporating humor appropriately can break the ice and make the presentation enjoyable. Observing the audience’s reactions and being flexible with your delivery ensures you remain tuned to their needs.

We should practice these techniques to become more confident and professional presenters, ultimately making our presentations impactful.

Integrating Other Applications with PowerPoint

Integrating PowerPoint with other Microsoft Office applications like Word and Excel can streamline tasks and enhance productivity. This helps in creating more dynamic and comprehensive presentations with ease.

Using PowerPoint with Word and Excel

By leveraging the integration capabilities of PowerPoint with Word and Excel, we can significantly improve the efficiency of our workflow.

When we send PowerPoint slides to Word, we can create handouts for distribution. To do this, use the Send to Microsoft Word feature found under the File tab. This allows us to format and customize slides into a Word document, making handouts editable and more detailed.

On the other hand, importing data from Excel into PowerPoint can greatly enhance our presentations with dynamic tables and charts. Here are the steps to achieve this:

• Copy the data from Excel.
• Paste it into PowerPoint using Paste Special .
• Set the data to link it back to the Excel file for dynamic updates.

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How to Get the Word Count of Your PowerPoint Presentation

Have you ever found yourself wondering about the word count of your meticulously crafted PowerPoint presentation? Whether you're aiming for a specific length or just curious about the depth of your content, knowing the word count can be a valuable insight. In this blog post, we'll guide you through the steps to unveil the word count of your PowerPoint presentation, ensuring you have the tools to fine-tune your message effectively.

Step 1: Open Your PowerPoint Presentation

Begin by opening the PowerPoint presentation you wish to analyze. If it's a work in progress or a masterpiece ready for delivery, the process remains the same.

Step 2: Navigate to the "File" Tab

In the top-left corner of your PowerPoint window, locate and click on the "File" tab. This action will lead you to a menu with various options.

Step 3: Select "Info" from the Menu

Within the menu, you'll find an "Info" option. Click on it, and you'll be directed to a screen that provides essential information about your presentation.

Step 4: Discover the Word Count

On the "Info" screen, scroll down until you find the "Properties" section. Here, you'll uncover valuable details about your presentation, including the elusive word count. Take note of the number displayed next to "Total Editing Time" or a similar label – this represents the total number of words in your presentation.

Additional Tips

If you're working with PowerPoint 2013 or an earlier version, the process may vary slightly. Look for options like "Properties" or "Document Properties" to find the word count.

PowerPoint calculates the word count based on the text content in your slides. This includes titles, subtitles, and any other textual elements you've added.

Keep in mind that embedded objects like charts or images aren't included in the word count. If your presentation heavily relies on visuals, consider complementing the word count with a visual analysis of your slides.

Empower Your Presentation

Understanding the word count of your PowerPoint presentation is more than a mere statistical exercise. It empowers you to gauge the depth of your content, ensuring it aligns with your objectives. Whether you're refining for brevity or aiming to hit a specific word target, this knowledge equips you to present with confidence.

So, the next time you find yourself pondering the length of your PowerPoint masterpiece, follow these simple steps to unlock the secrets hidden within the "Info" tab. Let your words resonate with impact as you take control of your presentation's narrative. Happy presenting!

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Posted: 2023-12-11 By: dwirch Viewed: 112 times

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How To Check Word Count on Microsoft PowerPoint? (A SIMPLE GUIDE)

Are you creating a presentation on Microsoft PowerPoint but unsure of how to check the word count? Knowing your word count can be especially helpful when you need to meet a specific length requirement, and ensuring accuracy can be essential for the success of your presentation.

In this article, we’ll provide you with a simple guide to check word count on Microsoft PowerPoint, as well as some guidelines for meeting word count requirements and troubleshooting tips.

Short Answer

To check the word count on Microsoft PowerPoint, open the presentation and click on the “Review” tab.

A dialog box will appear that will show the total number of words in the presentation.

What is Microsoft PowerPoint?

Microsoft PowerPoint is a powerful and versatile presentation software developed by Microsoft.

It is used to create visual presentations, such as slideshows, that can be used for business meetings, educational lectures, and more.

PowerPoint allows users to easily create slides with text, images, animations, and more.

It also allows users to easily share their presentations with others via the internet, making it an essential tool for businesses and educators alike.

With its extensive range of features, PowerPoint allows users to create complex presentations with ease.

The software also offers a wide range of templates and tools to help users create professional-looking presentations.

Additionally, PowerPoint enables users to collaborate on presentations in real-time, allowing multiple users to work on the same presentation at the same time.

PowerPoint also has a variety of features to help users check the word count of their presentations.

With this feature, users can easily ensure that their presentations are effective and professional.

What is Word Count?

Word count is a numerical representation of the number of words used in a document, presentation, or other written material.

Word count is a key metric used in many industries, including publishing, educational institutions, and corporate settings.

By clicking the Word Count option in the Review tab, the user can view the exact word count for the entire presentation, as well as for each individual slide.

This is important for ensuring that the presentation meets the required length for a given assignment or project.

How to Open the Presentation

Depending on your version of the software, you may be able to open the presentation from the start screen, from the File tab, or from the Recent tab.

If you are opening a presentation from a file, make sure to double-check the file type and ensure that it is a powerpoint presentation .

Additionally, you may be able to see the presentation in a thumbnail view on the left side of the screen.

How to Access Word Count

When it comes to making sure your Microsoft PowerPoint presentation meets the required word count, the first step is to access the Word Count feature.

To open the Word Count feature, open the presentation you want to check and click on the Review tab.

You can also find the total word count for the presentation in the bottom right-hand corner of the Review tab.

With this information, you can make sure that your presentation meets the required word count for the assignment or project.

Benefits of Knowing Your Word Count

It helps you stay on track and ensure that your presentation meets the required word count, so that you dont go over or under the specified limit.

Knowing the word count of your presentation can help you better manage your time and ensure that your presentation is as concise and engaging as possible.

Guidelines for Meeting Word Counts

Second, use shorter sentences and phrases when possible, as this will help you meet the word count without compromising the quality of your presentation.

Using Microsoft PowerPoint to check the word count of your presentation is a great way to stay organized and make sure your presentation meets the required word count.

This information can be used to adjust the presentation accordingly in order to meet the word count requirement.

In addition to using Microsoft PowerPoint to check the word count of your presentation, there are a few other tips and tricks that can help you meet the requirement.

Finally, make sure you proofread the entire presentation to ensure that the word count is accurate.

Troubleshooting Tips

When it comes to checking the word count of your Microsoft PowerPoint presentation, there are a few things that you should be aware of.

While Microsoft PowerPoint does give you the total word count for the presentation, it is important to note that this number may not always be accurate.

Finally, if you are unsure of the exact word count for your presentation, you can always manually count the words on each slide.

Once you have the total word count for your presentation, you can then adjust it accordingly to meet the requirements of the assignment or project.

Final Thoughts

Knowing how to check the word count on Microsoft PowerPoint is an invaluable skill.

So the next time you open up a presentation, dont forget to check the word count and make sure youre on track.

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How to Count the Number of Words used in a PowerPoint Presentation

Last updated on June 7th, 2023

When creating a PowerPoint presentation, one often wonders about the exact word count involved. Whether it’s a requirement from your teacher or professor, or you’re attempting to adhere to a corporate presentation standard, understanding how to count words in PowerPoint can be incredibly useful. This article will guide you through the steps of word counting, explore potential use-cases, and reveal other beneficial information you can access via PowerPoint’s Show All Properties feature.

How to Count Words in a PowerPoint Presentation

PowerPoint simplifies the process of counting words in your presentation. Let’s say we want to count words of a job interview presentation that we are preparing, here’s a step-by-step guide to help you do so:

Step by Step How to Count words in PowerPoint.

Step 1: Having the PowerPoint opened, click on the “File” option, located in the top left corner.

Step 2: From the drop-down menu, select “Info”.

Step 3: In the Info pane, select the “Show All Properties” option on the right-hand side.

Look for the “Words” field. This displays the total word count of your PowerPoint presentation.

These simple steps enable you to quickly find the total number of words in your presentation.

It is easy to find the number of words used in a Microsoft Word document but if you were wondering how to know the number of words used in a PowerPoint .ppt presentation then this simple approach with 3 steps can help you.

Use Cases for the Word Count Feature in PowerPoint

Knowing how to count words in a PowerPoint presentation can have multiple practical applications:

Adherence to Requirements: There are often specific word count in PowerPoint or content length requirements in educational and professional settings. With PowerPoint’s Word Count feature, users can easily track their content to meet these guidelines.

Content Optimization: Effective presentations are often concise and direct. Keeping track of your word count ensures that your content remains focused and is manageable for your audience.

Time Management: A higher word count on PPT often implies a longer speaking duration when rehearsing presentations. Keeping an eye on the word count can help manage your presentation’s time frame effectively.

Ensuring Clarity in Communication: In business presentations, the key to success often lies in simplicity and clarity. An overly wordy presentation can confuse the audience or dilute the main message. The Word Count feature can help presenters ensure their message remains clear and concise, leading to better understanding and engagement.

Maintaining Engagement: In the corporate world, time is precious. Lengthy presentations can cause the audience’s attention to wane. Keeping track of word count helps presenters design their content in a way that maintains interest and engagement.

Compliance with Corporate Standards: Some businesses have strict guidelines about the length of presentations. PowerPoint’s Word Count feature helps employees adhere to such standards, promoting consistency and professionalism across all company presentations.

Enhancing SEO Strategy: Keeping track of word count is vital for SEO purposes if a business presentation is to be uploaded online. A carefully managed word count, coupled with the inclusion of strategic keywords, can improve the visibility of the presentation on search engines, which is great for your SEO strategy efforts.

Streamlining the Editing Process: The word count feature can significantly aid the presentation editing process. If a presenter needs to reduce the length of their presentation and make a presentation concise , knowing the word count can provide a measurable target to aim for.

Additional Information Under Show All Properties

The “Show All Properties” feature is not just about word count. It provides a comprehensive overview of various aspects of your presentation. Here’s what else you can find:

Notes: This displays the total count of notes added to your presentation.

Title: The title of your PowerPoint presentation.

Hidden Slides: The number of slides you’ve hidden in the presentation.

Size: The file size of the PowerPoint presentation.

Slides: The total number of slides in your presentation.

By offering such detailed information, PowerPoint helps users to manage and optimize their presentations effectively.

Conclusions

Understanding how the Word Count feature works in PowerPoint can greatly enhance your presentation creation and delivery process. It is a basic feature in PowerPoint that will help keeping track of your content’s length and adhering to specific guidelines. Furthermore, with additional details provided by the Show All Properties feature, users can gain a comprehensive understanding of their presentations, facilitating effective management and optimization. Alternatively, you can see the word count in Google Docs or Word, if you are writing documents rather than presentations.

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Answered By: Ashlen Dube Last Updated: Jul 11, 2024     Views: 77912

PowerPoint 2013 does not have a word count function like Word has, but it's still possible to do a word count using one of these methods:

• To see the total number of words in a presentation, go to File.  Then select Properties on the right hand side of the screen.  Then select "Advanced Properties" and click on the statistics page.
• You can export your PowerPoint as handouts in Word using this method .  You may then do a word count in Word.
• You can copy the text from the PowerPoint file and paste it into a Word document.  This is probably the quickest method for doing a word count on selected text from a PowerPoint file. 

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• Edit or print PowerPoint handouts in Word
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Comments (3)

• I can't see anywhere that says Properties in my powerpoint presentation by Marie on Oct 18, 2020
• How to find this function will depend on your version of MS PowerPoint. Exporting slides to Word as handouts can also be done in other versions of PowerPoint by clicking File and scrolling down the menu to find "Export" (beneath the various Print and Save options). Then you can choose the option "Create Handouts" to export your slides to Word, where you can then do a word count. by Laura Russell on Oct 19, 2020
• this is very helpful! by Sam Parker on Aug 27, 2022

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How to Check Word Count on Powerpoint 2010

Creating a document or file that meets a minimum number of words or pages is a common task for people in school or at a job.

Most word processing applications like Microsoft Office’s Word or Google Apps’ Docs have ways for you to quickly see the number of words in your documents. But you might have a word count minimum in Microsoft Powerpoint and are struggling to find that information.

Microsoft Powerpoint 2010 gives you a lot of freedom to create the slideshow presentation that you feel is most appropriate for your audience. Whether you are creating a document for work, school, or fun, you can probably find the means to customize that document based on your needs.

But sometimes, your audience has very specific requirements for both your format and content. This is especially true when you are making a slideshow for school, and your teacher gives you a target word count.

Microsoft Word 2010 has a word count tool that will solve this problem, but Powerpoint 2010 does not have a similar option.

Fortunately, you can learn how to check the word count of your Powerpoint 2010 slides and notes using a specific feature in Powerpoint.

How to Get a Powerpoint Word Count

• Open the Powerpoint file .
• Select the File tab.
• Choose Show All Properties .
• Find the word count under Properties .

Our guide continues below with more information on checking the word count in Powerpoint, including pictures of these steps.

The Google Sides application offers many of the same features as Powerpoint. Our article on how to see speaker notes on Google Slides app will show you how to view and edit your notes even from an iPhone.

How to Count Words in Slides and Notes in Powerpoint 2010 (Guide with Pictures)

The word count option that you can use directly from Powerpoint 2010 will count all of the words in your slides, notes, and hidden slides. If you need to determine a word count for just your slides, then you will need to create handouts from your slides and export them to Microsoft Word to determine the word count of the slides only.

But if you want to determine the word count for your entire presentation (or if you are not using speaker notes or hidden slides) then you can follow the directions below.

Step 1: Open the Powerpoint 2010 slideshow for which you want a word count.

Step 2: click the file tab at the top-left corner of the window..

Step 3: Click the Show All Properties link at the bottom of the right column.

Step 4: Locate the Words property in the right column, under Properties .

This is the total count of all of the words that are in your presentation.

Now that you know how to check your word count in Powerpoint 2010, you can use this tool whenever you need to know that information for one of your presentations.

Again, this is counting all of the words in your entire presentation, including the speaker notes and hidden slides. If you want a word count of only the content on the visible slides, you will need to export your slides as handouts to Microsoft Word and use the word count tool in Word.

Why Can’t I Find a Word Count in Powerpoint Presentation Info Screen?

The Microsoft Powerpoint presentation word count is found on the Info tab in the steps described above. However, you must click the Show All Properties button that is at the bottom-right corner of the window. Otherwise, you will only see information like the file size , the number of slides, and the number of hidden slides.

Unfortunately, the word counts in Microsoft Powerpoint aren’t as informative as what you would get in a Word document. If you need to get the word count for just the notes pages or just a couple of slides, then it’s probably more useful to copy and paste information into Word to see the word count. You can view it there in the status bar at the bottom of the screen, or by clicking the word count in the status bar to see more comprehensive information.

Our tutorial on how to make a timeline in Powerpoint provides simple ways that you can add a timeline to one of your presentations.

More Information on How to Check Word Count on Powerpoint 2010

The steps in our guide above provide you with the means to locate the Powerpoint word count for a presentation that you have opened within the application.

Not only do you get the PPT word count, but you also get the following information:

• Number of slides
• Hidden slides
• Multimedia clips
• Presentation format

While being able to find information like how many notes you have added to your Powerpoint slides can be useful, combining the slides and notes pages for the word count may not be ideal.

If you go to the Print menu, you can click the Full Page Slides button and choose Create Handouts options from the drop down menu.

If you print this page layout style as a PDF, you can open it in another application to get a word count that way.

Alternatively, if you wanted a word count for just your notes, then you would also need to perform one of these file export options and isolate the notes parts of the original Powerpoint presentation .

If you are trying to get a word count in Google Slides then you are going to need to get a little creative. One way that you can accomplish it is to download the Slides file as a Plain Text (.txt) file, then re-upload it to Google Drive and open it in Docs. Or you could open it in Microsoft Word , or upload it to an online word counter site.

The steps in this article are written specifically about Microsoft Powerpoint 2010, but will also work in newer versions of Powerpoint as well.

At the top-right of the Info menu, you can click the Properties button and select an Advanced Properties option. This opens a Welcome to Powerpoint Properties dialog box. If you click Statistics at the top of that new window, you can also view information about the presentation .

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Find Your PowerPoint Presentation Word Count

Knowing the word count for your PowerPoint presentations can be important for keeping within time limits for conferences and presentations. It can also help ensure you have enough content without going overboard. Luckily, there are a few easy ways to find the word count in PowerPoint.

Why Word Count Matters for PowerPoint

Built-in word count in powerpoint, the inspect document feature.

Another way to find word counts, especially if you want to exclude words in charts or images, is the Inspect Document feature. Follow these steps:

Tips for Managing Your Word Count

Here are some tips for keeping your PowerPoint word counts in check:

Tracking your PowerPoint presentation word counts does not need to be a chore. With the built-in Word Count tool or Inspect Document feature, you can easily view counts to create professional, readable, and appropriately-paced presentations. Use the tips above to keep your word total in check.

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How to find the word count in PowerPoint?

Word count can be important, especially when you are working on a project that requires a specific word count. But how do you find the word count in PowerPoint? This task may be an easy one when you look at Microsoft Word, but it may not be as noticeable when it comes to your PowerPoint presentation. The goal here is to walk you through how to find the word count for your PowerPoint presentation so that you will know if you have the number of words that you need.

Finding the word count in PowerPoint 2010

There are different ways to check the word count, depending on the PowerPoint you are using. This section will take a look at how to check the word count in 2010.

• Start by going to the “File” tab on PowerPoint, then go down to the “Info” option.
• This choice will cause a panel to appear that has an option to “Show Properties.” Click this option. 

3. After you have expanded this menu, you will notice that it has several different properties, such as how many slides you have and any hidden slides. There is also your word count on this panel.

Finding word count PowerPoint 2013

If you are using PowerPoint 2013, you will go through a similar process to find the word count. The only exception is that you need to go to where it says “Properties,” then open up “Advanced Properties.” You will see an option for “Statistics,” and the word count can be found there.

Finding word count for PowerPoint 2016 Mac presentation

If you are using the PowerPoint 2013 for Mac, you do have to go through a similar process, as previously mentioned.

• Click on the “File” menu, then click on “Properties.” 

2. When you do that, find where it says “Statistics” and then click on that. You will see the word count here. 

Keep in mind that this does include any punctuation, which can mess up your word count and think that you have more words than you do.

Different approaches in PowerPoint 365

You have some other ways to show word count in PowerPoint 365: counting both the slides and notes pages or just in the notes pages.

Word counts in slides and notes pages

If you want to see the word count for both the slides and notes pages, this is how.

• Go to the “File” menu on the tab. Then click “Info.”
• Go to the bottom of the panel to the right, then click “Show All Properties.”
• Look for the word count on this page.

Word counts in notes pages only

If you just want to know how many words are on your notes pages, this is a task that is easiest done by using Microsoft Word.

• Click on the “File” tab, then click “Export” and select “Create Handouts.” 

2. Click “Create Handouts,” then “Send to Microsoft Word,” clicking the layout that you want.

3. From here, you can either “Paste” or “Paste Link.” Use “Paste” if you don’t want it to change the content in PowerPoint automatically. If you do want this, use “Paste Link.”

4. This choice will cause the presentation to open up in Word, and you can see the word count in the status bar. If not, right-click the status bar and select “Word Count.”

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Everything You Need to Know About Word Count in a PowerPoint Presentation

Think of the scenario when you actually get to present your slides to your audience. It’s a room full of people, and you start with an overview of the presentation, giving its context and purpose. And eventually, when you start with the details, you realize that not everybody is walking at the same pace because people were trying to read the content from your slides and got lost somewhere. Not a good scenario, right?

That’s what too much content on your slide can do. It can cloud you as a presenter, make your presentation look illegible and crowded, and might distract your audience.

You have to decide on the particular word count that keeps your presentation readable, catchy, and interesting.

This article tells you everything you need to know about word count in your PowerPoint presentation.

Few Factors You Need to Remember When Creating Your Presentation Slides

Try to keep these factors in mind when deciding on the word count in your presentation.

1. Why Fewer Words are a Better Choice?

The central purpose of a presentation is to acquaint your audience with your product/service, idea, project/cause, etc. Create slides that give people an overview or summary points of your information. The human eye can read 150-300 words per minute, and a presentation slide (on average) contains 40 words, which means it will take around 15 seconds to read the 40 words slide. The slides are said to be meaningful if the audience gets your point in 3 seconds or less. 15 seconds is quite a long time, and the result is a confused audience trying to take in a lot of information in a limited time.

2. Is Your Audience Interested?

How you draft your slides will decide what trajectory your presentation will take in terms of keeping people interested. Imagine a title like – The top 10 benefits of the product or Tips to boost your brand image. And on the other hand, think of a slide that mentions A header like – Replacing old procedures with new processes to entice your clients and keep them engaged. 

On the one hand, you have a crisp title targeting keywords only, and on the other, an elongated sentence as the title. Slides with heavy information are bound to create disinterest in your audience. Design your slides in a way (including the heading) that doesn’t make your audience doze off.

3. How Difficult Is Your Content?

If you have to present information that you know is difficult, find out ways to make it easy for people. For example, you can break complex financial information into small bars, tables, and charts and then compile them all into one. Better over spreadsheets, right? Also, encourage your audience to take notes or ask you questions in between to understand better.

4. What Kind of Audience Do You Have?

You will not have the same kind of people in your audience. Be mindful of their language preferences , qualification, knowledge, etc., when designing your content. For instance, if you have a mixed group where only half of the people are comfortable with the language you speak, it would be wise to include more words in your slides and give your audience more time to read.

Why is it Bad to Have Too Many Words on Your Slides?

With texts on your slide , you are just trying to share as much information as possible, right? Content that is useful and relevant to your cause. So, why is it bad to have a high word count? A few of the reasons are –

1. Visual Distraction

Have you ever taken an online course where you have a speaker and a screen with all the written information? We end up reading everything that’s there on the screen, even if that means pausing the lecture to take in the information. 

Too much content on your slides will distract your audience. They tend to read it, and till the time they are not finished, their attention isn’t on what you say as a presenter. The result would be that your presentation becomes a catch-up for people. Also, your audience loses interest in listening to you if they can find everything on the slide. 

If you keep your presentation short and crisp, which your audience can take, let’s say, a few seconds to read, their mind will immediately and completely redirect towards what you are saying. 

2. More Words Will Make the Slide Look Cluttered

The negative space or white space is important in any design. It gives breathable space to the content on your slide. Over-worded slides will make your presentation look cluttered and unprofessional. And it will take twice as much time to navigate the slide for you as well as your audience. Overworded slides, thus, reduce the aesthetic appeal of your presentation design and might make your audience lose interest in the beginning stage.

3. Portrays You as a Less Knowledgeable Presenter

How would you feel if you visited a doctor and he tried to read the diagnosis through books? An amateur, right? That’s what you might look like with an over-worded slide. If you include too much content (more often than not), you will be reading information from the presentation slide. It will make you look unprepared to your audience, and they might see you as an amateur. It will reduce the overall impact of your presentation.

4. You Will Have to Go for Smaller Fonts

You wouldn’t want your audience to squint at the screen to read the information and waste everyone’s valuable time. But that’s what will happen with a slide high on word count. If you want to put too many words, obviously, you will have to go for smaller fonts to accommodate everything. And the result would be illegible texts that your audience most probably will not be interested to read.

Pro Tip – It is wise to keep your font size 24 and bigger. And in fact, a lot of presenters suggest it to be 30. Make sure your text is readable even to the audience who are sitting in the last row of the conference hall.

How Many Words/Texts Should You Put on a Slide?

Coming to the most important part of this article, let’s find out how to arrange words on your slides to make them catchy and interesting.

1. Number of Words

Go for not more than 30 words per slide. Keep your target to a minimum and try going for 4-5 bullet points with 4-5 words each and a 3-4 words title. Rephrase your sentences to make them as crisp as possible. For instance, when you want to tell why your product is a good option, write “benefits” in the title instead of the entire line. 

Note – Some rules that can help you keep your word count short are – the 5 by 5, 6 by 6, and 7 by 7 rules . If we talk about 5 by 5, the method states that you can’t have more than 5 bullet points per slide and not more than 5 words per line. Similarly, you can switch the rule with 6 words per line and 6 bullet points for 6 by 6 and make it 7 for the 7 by 7 rule. 

You can decide on the method depending on the quantity of data and information you intend to share.

2. Go for Bullets

Write your texts in bullet points but don’t overuse them. Create bullets as if you are writing headlines or your personal shorthand notes. Your audience will have to listen to you to get the complete information. It will also prove handy to you by keeping you organized and structured during your presentation.

3.   Use Visual Content

Sharing images is quick and easy, and the audience can properly visualize your message. Not everything needs to be said in words, and sometimes images and graphics convey messages in a much more powerful way.

In a Nutshell

PowerPoint lets you count the number of words in your slides and notes pages and also lets you know other information like the format and number of your slides. The simple rule is to keep your audience in mind when you create your presentation. Understand your people and learn about their attention curves to build slides they can best absorb. Keep your word count as minimum as possible and give your audience time to read from the slides. This way, you will have their complete attention when you speak.

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How to see word count in Word and PowerPoint

How to find the word count in microsoft word.

There is another way to see the word count in Word. You can find the number of characters, number of spaces, etc. in the document.

How to See Word Count in PowerPoint

Gurumandadi@twc.

A presentation is one of the best ways to convey information, tell about a project, product, business results, and more. One of the most common presentation programs is Microsoft PowerPoint. Most likely, you and your customers use it. When you have to stick to word counts, proofread, or translate text, there is a need for word count in PowerPoint .

There are various ways to view the  word count in PowerPoint , depending on the software version you are using. Below we will show you how to find word count statistics in PowerPoint 2010 and its alder editions on Windows. We will also tell you how to get a character count and convenient alternative ways to get statistics.

Go to the Files tab.

First, we need to go to the Files tab, which you can easily find in the program window’s upper left corner.

2. Now move on to the Info option.

You can find the Info button on the left bar.

Go to word count statistics

You can find word count statistics on the right side of the screen, under the Properties. However, to see it, you need to click on the small “Show All Properties” label at the very bottom of the section.

Now you can see some statistics on your presentation, such as the number of slides, hidden slides, word count, and notes. Unfortunately, you won’t find more details on the word count in PowerPoint as well as character count data. To do this, you need to use a smart word count tool.

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