hr admin assistant resume summary

Administrative Assistant Resume Summary with Examples

An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary.

What is a resume summary?

A resume summary is a short explanation of your skills and experience as they relate to an open role. You’ll usually add a summary at the top of your resume, right below your name and contact information. That way it’s one of the first things an employer reads. 

Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for. 

Administrative Assistant resume summary examples 

Here are some various Administrative Assistant resume summaries based on a candidate’s experience, career focus and best qualities: 

General summary

Example: ‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Excellent communication and people skills with extensive strategic planning capabilities.’

This example showcases the applicant’s versatility and knowledge in areas essential for office management.

Intermediate summary

Example:  ‘Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.’

This summary shows the applicant’s experience in a demanding work setting. It also showcases skills that could be valuable in any office environment.

Versatile summary

Example: ‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’

This example highlights the applicant’s versatility and the ability to handle multiple roles. It also details a few specific examples of skills that would be useful in any Administrative Assistant position. 

Financial experience summary

Example: ‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Thorough working knowledge of securities and investment practices. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’

This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. 

Skills and education summary

Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Expert level proficiency in all MS Office applications.’

This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. It also details hard and soft skills that are useful for the job. 

Practical skills summary

Example: ‘Experienced Administrative Assistant with extensive knowledge in office management software. Proven office and personnel management skills, with equal ability in lead and support roles. Competencies include record keeping, document management, personnel support and report presentation.’

In this example, the applicant focuses on technical and practical skills that are helpful in any Administrative Assistant position.

Summary with professional goals

Example: ‘Business Administration graduate with drive and initiative, thorough attention to detail, with excellent time management and task prioritization skills. Seeking an Administrative Assistant position in a globally competitive firm with ample opportunity for professional growth and career advancement. Committed to performing all tasks with the highest level of professionalism and competence.’

This summary emphasizes the applicant’s desire to be a valuable member of the workforce.

Career change summary

Example: ‘Law firm secretary looking to further career by working as an Administrative Assistant. Possesses drive, ambition and an extensive skill set that includes file and document management, inventory and supplies processing, record keeping and more than five years of experience in an executive support role.’

This example showcases relevant experience, as well as potentially useful skills for Administrative Assistants. 

Essential skills summary

Example: ‘Detail-oriented and quality-focused professional with proven interpersonal and communication skills. Seeking Administrative Assistant position at Target Media where I can apply extensive experience in administrative functions. Advanced computer software knowledge, archiving and record-keeping skills and general office management capabilities.’

In this example, the applicant describes the essential skills they can bring to the organization. 

Administrative skills summary

Example:  ‘Committed Administrative Assistant with expert level proficiency in Microsoft Office and 70 wpm typing speed. Looking to secure the Administrative Assistant position at Skylar Enterprises to utilize my professional management skills and extensive clerical experience.’

This summary combines technical skills with more practical skills that are equally essential for administrative functions. 

Education-focused summary

Example:  ‘Highly-motivated and organized individual seeking to use a Bachelor’s Degree in Administration in the service of Blaze Marketing as Administrative Assistant. Solid background in office administration, with excellent multitasking, report presentation and document-keeping skills.’

This summary makes it clear that the applicant has the educational and professional background needed to excel as an Administrative Assistant.

Senior-level summary

Example: ‘Dedicated Administrative Assistant with eight years of experience in leadership roles with strong communications and interpersonal skills. Looking for new opportunities to further grow into the role of an Administrative Assistant. Certified MS Office professional with the ability to manage multiple tasks with a high level of professionalism.’

This example showcases extensive experience and explains the applicant’s goal in applying for an Administrative Assistant position. 

Industry-specific summary

Example:  ‘Dedicated and focused individual with proven capability in office administration seeks a position as an Administrative Assistant in an industrial supply firm. Knowledge in office management best practices and especially capable of handling high-volume tasks with an exceptional level of accuracy. Bringing more than five years of experience to ensure more efficient office functions and personnel performance.’

In this example, the applicant exhibits relevant skills and knowledge, as well as the ability to handle high-pressure situations. 

Career advancement summary

Example:  ‘Office Assistant with a wide range of applicable skills seeks professional growth and career advancement opportunities as an Administrative Assistant. Excellent clerical skills and the ability to oversee and manage multiple tasks simultaneously. Focused and detail-oriented with the drive and commitment to become a valuable contributing member of the Pinnacle Marketing workforce.’

With this summary, the applicant highlights the skills that are necessary for someone who wishes to advance from Office Assistant to Administrative Assistant. 

Similar background summary

Example: ‘Experienced Clerk and Secretary with proven time management and communication skills seeks position as an Administrative Assistant at a fast-paced and industry-leading firm. Competencies include advanced office management skills, ability to handle multiple tasks, inventory control and administrative support.’

This summary describes experience in similar roles. The candidate also explains transferrable skills that are useful for Administrative Assistant roles.

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HR Administrative Assistant Resume Examples

Having a well-crafted resume is crucial in today’s competitive job market. As an HR Administrative Assistant, your resume is often the first point of contact between you and a potential employer, so it’s essential that you make the right impression. Crafting a resume that stands out from the multitude of other applicants can be a daunting task, so to make things a little easier, this guide provides tips, advice and examples to help you create an effective HR Administrative Assistant resume.

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HR Administrative Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly organized and detail oriented HR Administrative Assistant with over 5 years of experience in the HR field. Possesses excellent communication, organizational, and people skills. Experienced in working in the public and private sector and is able to manage the full scope of HR processes and procedures. Able to stay calm and organized in a fast- paced environment, while ensuring deadlines are met and tasks are completed accurately.

Core Skills :

• Excellent communication skills
• Organizational and people skills
• Working in the public and private sector
• Ability to manage the full scope of HR processes and procedures
• Project management
• Multi- tasking and attention to detail
• Time management
• Computer proficiency

Professional Experience : HR Administrative Assistant, ABC Company, June 2016 – Present

• Maintain the HR database and ensure accuracy of employee data
• Prepare relevant reports for the HR department such as benefit summary reports and employee turnover rate reports
• Support the onboarding process for new hires by collecting and updating employee information in the HR system
• Provide general administrative support to the HR team including filing, answering calls, and scheduling meetings
• Conduct orientation sessions for new employees

HR Assistant, XYZ Company, January 2015 – May 2016

• Provided administrative support to the HR department including maintaining employee files and records
• Assisted with recruitment activities and helped to coordinate interviews
• Developed and implemented new HR processes and procedures
• Prepared reports on employee turnover, absenteeism, and recruitment
• Handled employee inquiries and provided advice and guidance on HR policies and procedures

Education : Bachelor of Science in Human Resources, ABC University, June 2013 – May 2016

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HR Administrative Assistant Resume with No Experience

Recent college graduate with a passion for Human Resources and a strong attention to detail. Seeking an entry- level position as an HR Administrative Assistant to utilize my organization, communication, and analytical skills.

• Strong organizational, communication, and interpersonal skills
• Excellent multitasking and time- management capabilities
• Proficient in Microsoft Office Suite
• In- depth knowledge of HR policies and procedures
• Highly proficient in data entry
• Ability to work independently with minimal supervision
• Adept problem solver

Responsibilities

• Assist the HR department with daily administrative tasks
• Prepare weekly and monthly reports
• Update and maintain employee files
• Assist with the recruitment and onboarding process
• Manage payroll, benefits, and other HR- related paperwork
• Coordinate employee training and development programs
• Provide support to new and existing employees
• Answer and respond to employee inquiries and requests

Experience 0 Years

Level Junior

Education Bachelor’s

HR Administrative Assistant Resume with 2 Years of Experience

Highly organized and professional HR Administrative Assistant with two years of experience providing administrative and HR support to management. Experienced in organizing and managing both physical and digital personnel records, scheduling and conducting interviews, and providing training and onboarding assistance. Skilled in excellent customer service and in quickly resolving complex employee issues.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in onboarding and training new employees
• Strong understanding of HRIS, payroll and HR compliance
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks
• Strong organizational and time management skills

Responsibilities :

• Maintained personnel records and confidential employee files
• Assisted in scheduling interviews and follow up with candidates
• Prepared and processed employee documents such as offer letters, contracts and renewals
• Assisted in the onboarding and training of new employees
• Provided HR support to management, including resolving employee issues
• Maintained HRIS database and tracked employee attendance and vacation days
• Performed various administrative tasks such as preparing reports and presentations, managing calendars and scheduling meetings

Experience 2+ Years

HR Administrative Assistant Resume with 5 Years of Experience

I am a highly organized and detail- oriented HR Administrative Assistant with 5 years of experience in providing administrative support to the human resources department. I am knowledgeable in various HR functions, including recruitment, personnel record maintenance, and employee relations. I possess excellent organizational and communication skills and am able to work effectively with all levels of management, both internally and externally. I am well- versed in the use of various computer systems and software programs and am an expert in preparing documents and reports. I am confident that I can be an asset to your organization in any capacity.

• Proficient with Microsoft Office Suite
• Excellent organizational skills
• Strong communication skills
• Great attention to detail
• Ability to multi- task
• Proficient with HRIS systems
• Ability to work independently
• High level of customer service
• Provide administrative support to the human resources team
• Maintain personnel files and records in an organized and secure manner
• Assist with recruitment and onboarding of new staff
• Resolve employee inquiries and issues
• Conduct reference and background checks
• Assist with the drafting of various HR documents and reports
• Coordinate employee events and activities
• Assist with payroll preparation and administration
• Ensure compliance with applicable HR laws and regulations
• Perform any other duties as requested by management.

Experience 5+ Years

Level Senior

HR Administrative Assistant Resume with 7 Years of Experience

A highly experienced HR Administrative Assistant with 7 years of experience in the HR and administrative field. Known for exceptional organizational and time management skills, as well as my ability to work well with people. Possess excellent communication skills, both written and verbal. Experienced in creating and maintaining employee files and HR databases, scheduling meetings and events, coordinating travel arrangements and providing support to senior HR personnel.

• Organizational and Time Management
• Communication (written and verbal)
• Administrative Support
• Database Management
• Microsoft Office Suite
• Manage various administrative tasks such as filing, data entry, scheduling meetings, and taking messages
• Create and maintain employee files and HR databases
• Assist in the recruitment process, including posting job openings and scheduling interviews
• Coordinate travel arrangements for HR staff and candidates
• Provide general office support and assistance to HR personnel
• Organize and manage special projects as required
• Assist in the preparation of reports, presentations, and documents
• Answer phones and other inquiries from staff, candidates, and visitors
• Maintain a high level of confidentiality regarding employee information

Experience 7+ Years

HR Administrative Assistant Resume with 10 Years of Experience

Results- oriented and highly organized HR Administrative Assistant with more than 10 years of experience providing high- quality administrative support to various departments. Possesses a proven track record of providing accurate and efficient administrative services, including payroll processing, scheduling, document management, and recordkeeping. Possesses excellent organizational, interpersonal, and customer service skills.

• HR Administration
• Payroll Processing
• Document Management
• Recordkeeping
• Organizational Skills
• Interpersonal Skills
• Customer Service
• Provided general administrative support, including filing, data entry, scheduling appointments and meetings, bookkeeping, and document preparation.
• Managed payroll processing, including calculating and entering employee hours, determining employee benefits, and preparing paychecks.
• Maintained employee records, including personnel files, medical and insurance forms, and background check information.
• Scheduled interviews and arranged travel for Human Resources staff.
• Assisted in the recruitment and onboarding process, including updating job postings, conducting background checks, and preparing orientation packets.
• Compiled reports on employee performance and attendance.
• Performed various clerical duties such as photocopying, mailing, and scanning documents.
• Answered employee questions and assisted with resolving issues.
• Developed and maintained filing systems to store and organize documents.

Experience 10+ Years

Level Senior Manager

Education Master’s

HR Administrative Assistant Resume with 15 Years of Experience

Highly motivated and organized HR Administrative Assistant with 15 years of experience in Human Resources. Expertise in data entry, file organization, document processing and filing, scheduling, and payroll management. Proven ability to manage multiple projects simultaneously while meeting tight deadlines. Possesses strong communication and interpersonal skills and enjoys working with a wide range of departments, clients, and personnel.

• Filing/Document Processing
• Scheduling/Calendaring
• Payroll Management
• Multi- tasking
• Communication
• Organization
• Performed data entry and filing for HR documents
• Scheduled interviews and meetings for senior HR staff
• Answered incoming calls and addressed employee inquiries
• Processed payroll and tracked attendance
• Ensured compliance with all applicable regulations and policies
• Organized and maintained employee records
• Prepared and processed paperwork related to new hires and terminations
• Assisted in the organization of HR events and training sessions

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a HR Administrative Assistant resume?

Having an effective resume is essential for anyone applying for the role of HR Administrative Assistant. A resume should present your skills, qualifications, accomplishments, and experience in a clear, organized, and cohesive manner. To help you make the most of your resume, here is a guide on what should be included in your HR Administrative Assistant resume.

• Personal Information: Your resume should begin with your personal details such as your name, address, phone number, and email address.
• Professional Profile: A professional profile provides an overview of your experience and skills. It should be brief yet descriptive.
• Education: Include details of your educational background, such as the name of your school, the degree you obtained, and any honors or awards you may have received.
• Work Experience: This section should include any relevant experience you may have gained through internships, part-time jobs, or past work positions. Be sure to include the dates of your employment as well as your job title.
• Skills: List any skills and qualifications you have that are relevant to the role of HR Administrative Assistant. This may include experience in recruitment, customer service, payroll, or database management.
• Achievements: Include any achievements you have made in your previous roles that are relevant to the position.
• Interests: If you have any hobbies or interests that show a commitment to the role, include them in your resume.

By following these guidelines, you can ensure that your resume provides a comprehensive and accurate overview of your qualifications and experience as an HR Administrative Assistant.

What is a good summary for a HR Administrative Assistant resume?

A good summary for a Human Resources Administrative Assistant resume should showcase the applicant’s administrative skills, attention to detail, and the ability to multitask. The summary should also highlight the applicant’s knowledge of HR-related software, implementation of HR policies, and any experience working in a fast-paced environment. The summary should also make it clear that the applicant is organized and efficient, and can handle a variety of tasks and prioritization. Additionally, a good summary for a Human Resources Administrative Assistant resume should describe the applicant’s strong customer service skills, as well as the ability to work in a team atmosphere.

What is a good objective for a HR Administrative Assistant resume?

A Human Resources Administrative Assistant is a critical part of any HR team and is responsible for providing administrative support, performing data analysis, and managing employee records. Writing a strong resume objective is essential to stand out in the job market and get the right position.

Here are some examples of effective objectives for HR Administrative Assistant resumes:

• To obtain a challenging HR Administrative Assistant role in a fast-paced environment, leveraging expertise in policy analysis, data management and employee relations.
• Seeking an HR Administrative Assistant position where I can utilize my experience in providing administrative support, analyzing data, and managing employee records.
• Experienced HR professional looking for an Administrative Assistant role to leverage my skills in policy analysis, data management and employee relations.
• To use my 5+ years of experience as a HR Administrative Assistant to provide administrative support and manage employee records in a fast-paced and dynamic organization.

It is important to use an objective statement on your resume that is clear and concise. Make sure to include your relevant experience and skills that are aligned with the job description. By doing this, you will be able to make a strong impression and stand out from other applicants.

How do you list HR Administrative Assistant skills on a resume?

When it comes to crafting the perfect resume for an HR Administrative Assistant role, tailoring your skills section to the job description is key. There are a number of different skills that employers look for when hiring for this type of role. To ensure your skills are front and center on your resume, be sure to include them in a dedicated ‘Skills’ section. This section should include a combination of hard and soft skills that are most relevant to the job.

Below are some of the most essential HR Administrative Assistant skills to include on your resume:

• Personnel Administration: This skill involves managing the recruitment and selection process, as well as notifying appropriate departments of new hires, promotions, and terminations.
• Onboarding: Possessing the ability to provide onboarding orientation, paperwork processing, and departmental introductions to new hires.
• Payroll: Experience in managing payroll processes and related compliance requirements, such as tax deductions and wage garnishments.
• Benefits Administration: This skill involves understanding and communicating the organization’s benefits package to employees, as well as processing enrollment and termination forms.
• Record Keeping: Ability to maintain, update, and secure employee personnel files.
• HR Policies: Understanding and enforcing the organization’s HR policies and procedures.
• Conflict Resolution: Having the ability to identify and mediate conflicts between employees or managers.
• Communication: Possessing excellent written and verbal communication skills.

By including the above skills on your resume, you’ll have a good chance of being seen as a viable candidate for an HR Administrative Assistant position.

What skills should I put on my resume for HR Administrative Assistant?

An HR Administrative Assistant role is integral in helping to ensure the smooth running of a company’s HR department. As such, a successful candidate should be highly organized, detail-oriented and efficient. If you’re applying for a job as an HR Administrative Assistant, here are some of the skills you should list on your resume:

• Administrative support: a successful candidate should possess strong administrative support experience and be familiar with a range of office software, such as MS Word, Excel, and Outlook.
• Communication: HR Administrative Assistants need to be excellent communicators, both verbally and in writing. This includes being comfortable interacting with employees at all levels of the organization.
• Time management: a successful candidate should have excellent time management skills and be able to prioritize tasks and manage multiple projects with tight deadlines.
• Documentation: the ability to create and maintain detailed records and reports is an important skill for HR Administrative Assistants.
• Problem-solving: an understanding of how to troubleshoot and solve problems is essential for someone in an HR Administrative role.
• Organization: HR Administrative Assistants must be highly organized and have the ability to manage their own workload and the workload of their team.
• Attention to detail: attention to detail is key for an HR Administrative Assistant, as mistakes can have far-reaching consequences.
• Flexibility: the job of an HR Administrative Assistant is often fast-paced and unpredictable, so excellent adaptability is required.

Having these skills on your resume will demonstrate to potential employers that you’re the right person for the role. Good luck with your job search!

Key takeaways for an HR Administrative Assistant resume

A successful HR Administrative Assistant resume should highlight a broad range of skills and experience in the field of human resources. It should also be concise and well organized. Here are some key takeaways to keep in mind when creating an HR Administrative Assistant resume:

• Highlight your education and certifications related to the HR field. If you have a degree or certificate related to human resources, make sure to include it in your resume.

• Include any relevant work experience. Emphasize any roles you’ve had that demonstrate your ability to work in the HR field, such as managing employee records or helping with payroll and benefits administration.

• Demonstrate your communication skills. HR Administrative Assistants need to have excellent communication abilities, so emphasize any experience you have with written and verbal communication.

• Showcase your problem-solving skills. HR Administrative Assistants are often called upon to solve difficult problems, so make sure to highlight any problem-solving skills you have.

• Mention any related computer skills. Many HR Administrative Assistants use computer programs to perform their duties, so make sure to include any related computer skills you have on your resume.

• Demonstrate your organizational abilities. HR Administrative Assistants need to be able to stay organized and stay on top of deadlines, so make sure to showcase your organizational abilities.

Keeping these key takeaways in mind when creating your HR Administrative Assistant resume will help you stand out from the crowd and create an effective resume that highlights your skills and experience.

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5 Human Resources (HR) Assistant Resume Samples in 2024

Human Resources Assistant

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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Human Resources (HR) Assistant Resume

• HR Assistant 2
• HR Assistant 3
• HR Assistant 4
• HR Assistant 5
• Human Resources Assistant Resume Writing 101

As a human resources (HR) assistant, you help HR managers facilitate employee hiring and development. In your capable hands, basic duties and administrative tasks like recruitment, data entry, payroll, and employee assistance are taken care of in no time. 

But who takes care of you? 

That’s our cue. Let us help you land your next role using our human resources (HR) assistant resume examples ; you can create a resume and make a cover letter in no time, knowing you’re in good hands. 

or download as PDF

Human Resources Assistant 2 Resume

Human Resources Assistant 3 Resume

Human Resources Assistant 4 Resume

Human Resources Assistant 5 Resume

Related resume examples

• Human resources (HR) Director
• HR Coordinator
• Human Resources (HR) Generalist
• Human Resources (HR) Intern
• Human Resources

What Matters: Your Skills & Work Experience

Recruiters hiring HR assistants want candidates who are familiar with the ins and outs of organizational talent management. 

With your resume, you’ll demonstrate your proficiency in supporting organizations and employees as they go about their day-to-day business activities. 

Here are a few of the best resume skills recruiters want in human resources (HR) assistants.

9 best human resources (HR) assistant skills

• Software Proficiency
• Labor Law Proficiency
• Organizational Skills
• Communications Skills
• Conflict Resolution Skills
• Attention to Detail
• MS Office Proficiency
• Payroll Management 

Sample human resources (HR) assistant work experience bullet points

Human resources assistants help with employee management so the organization can focus on running smoothly. 

In your resume’s work experience section, show how you made hiring and retaining employees easier by taking care of the nitty gritty and maintaining workplace satisfaction. 

You’ve probably been involved in the hiring process at your past roles, so you know this better than anyone: add quantifiable metrics to your work experience bullets to help convince recruiters that you’re right for the job.

Here are some samples:

• Assisted in recruiting both hourly and salaried roles by messaging 270+ prospective employees on LinkedIn and through email 
• Iterated messaging to qualified candidates for given roles to improve the response rate from 9% to 17% 
• Scheduled 23+ interviews with prospective candidates and coordinated meetings between HR staff and administration
• Aided training specialists in the development of more than 37 hours of training programs for all levels of employees

Top 5 Tips for Your Human Resources (HR) Assistant Resume

• Some organizations look for specific HR certifications like SHRM-CP and PHR, but most employers will be just as happy without them. Since HR is a broad field, employers will be more interested in knowing whether you can do the job, which will show in how you present your work experience. Tailor your career documents to the position you’re applying for.
• As an HR assistant, chances are you’ve had to deal with pages and pages of career documents as a part of the hiring process. Spare your recruiter some grief by keeping your resume short and simple, with a proper resume format and ample use of white space.
• HR work can be vague and difficult to quantify, and this is where reports and KPIs come in. If you surpassed a target metric by a certain percentage last quarter, adding that KPI figure to your resume is one great way to show your achievement and work performance. Look through other resume examples for inspiration.
• Throughout my early career, I have focused on ensuring employee satisfaction by proactively developing relationships. Eager to leverage this ability to build meaningful professional relationships as an HR assistant and recruiter at a quickly growing company like Motion.
• Recruiters see the same skills across job roles all the time, especially in HR, where you often see skills like research, communication, and onboarding. If you’re a whiz at a specific, in-demand skill like labor law, networking, or talent management, highlighting your proficiency in your resume can help raise your chances of landing a job.

HR assistants help with recruiting and managing employees, so they need to be organized and skilled at problem-solving. Since they also communicate with employees about sensitive matters like wages, promotions, and the like, they should have strong written and verbal communication skills as well as conflict resolution skills.

While HR assistants are in demand in all types of companies, from corporate to small and medium-sized enterprises (SMEs), the duties and requirements for each position will vary greatly. This is why you should choose an appropriate resume template and tailor your resume to the specific company you’re applying to.

Since an HR assistant is a junior-level employee within the HR department, you’ll most likely submit your job application to the HR manager. On the job itself, you’ll likely be the point of contact for any HR-related inquiries, whether from internal or external parties, and you’ll liaise with recruiters and other HR department staff members as part of your day-to-day responsibilities.

Top 10 Administrative Assistant Resume Summary Examples

In today’s competitive job market, a well-crafted summary can make all the difference in landing your dream administrative assistant position.

In this guide, we have curated the top 10 examples of administrative assistant summaries to help you effectively showcase your skills, experience, and qualifications.

Whether you’re an experienced administrative professional or just starting your career, these examples will provide you with valuable insights and inspire you to create a compelling summary and profile.

Let’s dive into the top 10 administrative assistant summary examples and gain the inspiration and techniques needed to craft an outstanding introduction that will propel your career forward.

10 Summary Examples for Administrative Assistant Resume

How to Write a Great Summary for an Administrative Assistant Resume?

Writing a summary for an administrative assistant’s resume requires careful consideration and attention to detail. Here’s a step-by-step guide to help you create an effective summary:

1. Keep it concise :

Start with a concise statement that provides an overview of your experience and qualifications. Aim for one to three sentences that capture the essence of who you are as a professional.

2. Highlight your key skills :

Identify the key skills and abilities that make you a strong candidate for the administrative assistant role. Focus on skills such as organizational abilities, time management, communication, attention to detail, and proficiency in office software.

3. Mention relevant experience :

Summarize your relevant work experience, including the number of years you’ve worked as an administrative assistant. Highlight any accomplishments or responsibilities that are most relevant to the position you’re applying for.

4. Quantify your achievements :

Whenever possible, quantify your achievements to make them more impactful. For example, instead of saying “Assisted with scheduling meetings,” you could say “Successfully scheduled and coordinated over 100 meetings per month.”

5. Tailor to the job description :

Customize your summary to match the specific requirements of the job you’re applying for. Focus on the skills and experiences that align with the needs of the employer.

6. Inject personality :

While remaining professional, try to inject your unique personality into the summary. This can help differentiate you from other candidates and give potential employers a sense of who you are beyond your qualifications.

7. Proofread and edit :

Make sure to proofread your summary carefully to ensure there are no typos or grammatical errors. It’s a good idea to have someone else review it as well to catch any mistakes you might have missed.

The top 10 administrative assistant resume summary examples provided in this guide offer valuable insights and techniques to help you create a compelling introduction that will set you apart in the competitive job market.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
• Summary of Qualifications for Administrative Assistant Resume
• Top 10 Administrative Assistant CV Profile Examples

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Human Resources Assistant Resume Examples and Templates for 2024

• Resume Examples

How To Write a Human Resources Assistant Resume

• Resume Text Examples

A resume that helps you get your next human resources (HR) assistant job should highlight knowledge of federal and local regulations and experience with onboarding and training. Find out how to create a standout resume with the tips and examples below.

• Entry-Level
• Senior-Level

1. Create a profile by summarizing your human resources assistant qualifications

In a brief paragraph, outline the top three to five reasons you excel as an HR assistant. This section is also an opportunity to use keywords that match the job posting and signal to applicant tracking systems (ATS) and the hiring manager that you’re a good fit. For instance, if the ideal candidate has extensive recruiting and onboarding experience, you could highlight your familiarity with applicant tracking software and note your percentage of successful hires.

Senior-Level Profile Example

Highly accomplished HR assistant with over 10 years of advancement and experience. Proven record of working with senior management to achieve organizational goals. Skilled at reducing employee turnover, improving morale, and reducing payroll expenses. Work informed by a bachelor’s degree in HR management.

Entry-Level Profile Example

HR assistant with over two years of experience. Natural problem-solver who helps HR departments find new ways to increase staff morale, performance, and retention. Collaborator focused on building positive relationships with diverse team members and business functions. Work informed by a bachelor’s degree in HR management.

2. Showcase your human resources assistant experience

List each job in your recent work history — including the title, company, and start and end dates — and follow with a bulleted list of your duties. You can also use this space to highlight achievements relevant to your target job. For instance, if the hiring company is looking for someone to help raise employee morale, you might include creating an employee-of-the-month award that led to a 10% increase in overall job satisfaction.

Senior-Level Professional Experience Example

HR Assistant, Emergent BioSolutions, Gaithersburg, MD | May 2018 to present

• Maintain employee data and records
• Manage job candidate screening, interview scheduling, and new employee orientation
• Conducted survey of senior leadership to determine organizational needs and update hiring process
• Helped draft internal communications supporting employees’ smooth transition to a remote work environment in March 2020

Entry-Level Professional Experience Example

HR Assistant, Saturn Restaurant Suppliers, Port Townsend, WA | March 2022 to present

• Support all three HR leaders of this $18 million business with a presence in five states
• Ensure that yearly performance reviews and other personnel records are organized and current
• Post new job vacancies online and screen applicants
• Schedule interviews and maintain records of contact with job candidates

3. List any education and certifications relevant to human resources assistants

Succeeding as an HR assistant requires that you have the knowledge and training necessary to field real-world scenarios. Hiring managers often seek specific certifications, such as Professional in Human Resources from the HR Certification Institute. A degree in HR management or a related field, such as business administration or psychology, can also give you an advantage over other applicants.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Year]
• Bachelor of Science (BS) in Human Resources Management
• Northern Illinois University, DeKalb, IL | 2014

Certifications

• [Certification Name], [Awarding Organization] | [Completion Year]
• HR Certified Professional, International Public Management Association for Human Resources | 2020

4. Include a list of your skills and proficiencies related to human resources assistants

HR assistants must apply their expertise to various scenarios, including onboarding new hires, handling employee grievances, and conducting exit interviews. While each job will have its own requirements, certain key skills are common to the vocation. Incorporating these with your resume can help you get past applicant tracking software and show you fit the role.

Here are some common skills to look out for:

How To Pick the Best Human Resources Assistant Resume Template

An HR assistant resume template can give you a helpful framework to format your career details. Choosing the best template largely depends on preference, but it should be easy for a hiring manager to skim. Look for one with a skills section where you can add matching keywords from the job posting. A good template will also be well-organized, with headers or bolded titles for each section.

Human Resources Assistant Text-Only Resume Templates and Examples

• No Experience

Rick Smith (850) 780-9585 [email protected] 2081 Pedrick Rd, Tallahassee, FL 32317

Entry-level Human Resources (HR) Professional with strong recent academic and work experience. Offer broad knowledge of key HR areas such as talent acquisition, employee training, and benefits enrollment, based on newly completed bachelor’s degree in HR Management. Demonstrated success balancing and prioritizing tasks in a fast-paced, service-oriented work environment.

• Documentation
• Confidentiality

Bachelor of Science (BS) – Human Resources Management University Of Florida Gainesville, FL, September 2017 – May 2021

Completed coursework on various HR and business topics, including:

• Human Resources Information System (HRIS) software
• Process Improvement
• Regulatory Compliance

Professional Experience

Server, Red Lobster, Gainesville, FL May 2019 – August 2019 / May 2018 – August 2018

• Gained and honed strong skills in time management and organization
• Maintained performance in fast-paced work environment
• Collaborated with other team members to provide attentive service to customers
• Provided managers with feedback and ideas that helped form the basis of a more streamlined work scheduling system

Samantha Kerry (206) 677-0198 [email protected] 125 Sunray Ln, Sequim, WA 98382

Human Resources (HR) Assistant with 2+ years of experience. Natural problem-solver who helps HR departments find new ways to increase staff morale, performance, and retention. Collaborator focused on building positive relationships with diverse team members and business functions. Work informed by bachelor’s degree in HR management.

• Benefits Enrollment
• New Employee Onboarding & Training

Bachelor of Science (BS) in Human Resources Management Oregon State University Corvallis, OR, September 2015 – May 2019

HR Assistant, Saturn Restaurant Suppliers , Port Townsend, WA March 2019 – Present

• Support all three HR leaders of this $18M business that has a presence in five states

Darius Williams (269) 545-2158 [email protected] 1056 Lakeview Dr, Benton Harbor, MI 49022

Human Resources (HR) Assistant with 7+ years of experience. Organized, accomplished professional with a proven track record of helping companies resolve disputes and improve efficiency. Work informed by bachelor’s degree in HR management and PHR certification.

HR Administrator, The Boulevard Inn & Bistro , Benton Harbor, MI December 2017 – Present

• Attend job fairs and publish listings on online job portals
• Conduct phone screenings and schedule job interviews
• Administer payroll and benefits information
• Clarified and formalized benefits enrollment process, increasing staff participation in 401(k) plan by 24%

HR Assistant, Tire Kingdom , Ann Arbor, MI June 2014 – December 2017

• Facilitated key HR areas such as recruiting, training, and benefits enrollment
• Worked with HR generalists to code and analyze feedback from employee satisfaction surveys
• Filed new employee paperwork and conducted orientations
• Influenced creation of training programs that raised staff productivity 8% and renewed focus on continuous improvement

Bachelor of Science (BS) in Human Resources Management Northern Illinois University DeKalb, IL, September 2010 – May 2014

• Office Administration
• Policy & Program Implementation
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Professional in Human Resources (PHR), HR Certification Institute (HRCI), 2013

Sophia Hernandez (240) 708-3394 [email protected] 1950 Frederick Ave, Apt 204, Gaithersburg, MD 20899

Highly accomplished Human Resources (HR) Assistant with 10+ years of advancement and experience. Proven record of working with senior management to achieve organizational goals. Demonstrated ability to reduce employee turnover, improve job satisfaction, and reduce payroll expenses. Work informed by a bachelor’s degree in human resources management.

HR Assistant, Emergent BioSolutions , Gaithersburg, MD May 2018 – Present

HR Assistant, Acuity Brands, Atlanta, GA January 2011 – May 2018

• Appointed to support role focused on entering benefits data and helping orient new hires
• Updated work schedules to reflect personnel changes
• Revamped employee benefits spreadsheets, giving leadership a clearer view of associated costs and enrollment trends
• Distributed monthly newsletter and other company-wide communications
• Interviewed employees for monthly newsletter articles on key projects and business wins

Bachelor of Science (BS) in Human Resources Management University Of Georgia Athens, GA, September 2006 – May 2010

• Talent Acquisition & Retention
• Time Management
• Workplace Diversity & Inclusion
• Oracle PeopleSoft
• Professional in Human Resources (PHR), HR Certification Institute (HRCI), 2009

Mina Stallworth - Professional & Administrative Recruiter at Express Employment Professionals,  LinkedIn

Meet our Expert: Mina is a professional and administrative recruiter with over nine years of experience in the complex world of talent acquisition, where she guides both professionals from all walks of life seeking their path in the workforce and organizations striving to assemble exceptional teams.

1. What are the most in-demand skills for human resources assistants that should be featured on a candidate’s resume? -

• Ability to manage employee files and data
• Strong communication skills with the ability to engage with all stakeholders
• Technical skills utilizing various HRIS systems

2. What work experience and other accomplishments are hiring managers looking for in a human resources assistant? -

An excellent HR assistant can communicate and engage with senior management and employees, so anyone with tact, professionalism, and diplomacy will have a higher success rate. They should bring professional writing skills as they will be writing job descriptions, HR-related correspondence, and managing legal and contractual documents, to name a few.

A candidate who uses discretion while making decisive decisions with a fair and equitable approach will win a team over. You should have a proven record of managing a variety of tasks that are in various functions and seamlessly pivoting in different directions to support other teams.

3. What advice would you give a human resources assistant candidate about their job search? -

Going into an interview and having a clear understanding of the company culture and brand is critical. So is your ability to display confidence in tackling a variety of tasks during an interview process will be impressive. Bring tactical examples of how you handle working under pressure.

Come to the table with open-ended questions that offer insight into your value and mission alignment and how you would be contributing to the success of the company.

Frequently Asked Questions: Human Resources Assistant Resume Examples and Advice

What are common action verbs for human resources assistant resumes -.

Each bullet point in the professional experience section should start with an action verb. These verbs make your resume more engaging and help a hiring manager visualize your past work. Below are some strong verbs to consider for your HR assistant resume:

How do you align your resume with a human resources assistant job posting? -

HR specialist jobs will increase by about 6% between 2022 and 2032, according to the Bureau of Labor Statistics. This is good news for those entering the workforce or seeking a new role.

Once you find a position you’re interested in, you can boost your chances of an interview by tailoring your resume to the job. One great way to do this is by briefly describing the companies where you’ve worked in [brackets] right next to or below the company name.

Company descriptions let you show any similarities between your past employers and the one that posted the job. For example, maybe you’ve worked for companies of a similar size or comparable industry. Or maybe you’ve worked at organizations with a similar mission or leadership philosophy. Working these details into your descriptions makes your resume more relevant to the job opening.

What is the best human resources assistant resume format? -

Most HR assistants should use the combination (or hybrid) format. True to its name, this format combines two important features of other resume formats: the chronological format’s experience section and the functional format’s profile section. (The resume examples on this page all use combination format.)

A combination resume offers the best of both worlds by fusing these two features. The experience section lets you overview your recent work history – essential information for most employers. At the same time, the profile section lets you showcase your career highlights at the top, regardless if they’re from that work history or another part of your background.

The resulting resume is straightforward yet strategic. It gives hiring managers the clearest possible view of your experience and relevant strengths, so they can decide to call you for an interview.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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• • Managed schedules and tasks for over 100 employees, increasing overall productivity by 20%
• • Implemented new organizational systems, increasing efficiency by 15%
• • Led a team of 5 junior administrative assistants, improving team efficiency by 10%
• • Managed schedules and tasks for over 50 employees, ensuring minimal downtime
• • Assisted in the implementation of new organizational systems, reducing errors by 25%
• • Collaborated with the administrative team to meet quarterly targets, achieving 100% of goals
• • Supported senior administrative assistants in managing tasks and schedules, contributing to a 10% increase in efficiency
• • Assisted in managing tasks and schedules for 20 employees, maintaining 100% system uptime
• • Assisted in the preparation of quarterly reports, achieving 95% accuracy

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, the ideal administrative assistant resume outline has:, what administrative assistant resume layout should you use, what your administrative assistant resume header should include, how to make an administrative assistant resume summary or objective, what’s the best way to add your administrative assistant experience to your resume, what should an ideal administrative assistant resume education section look like, how should you match your administrative assistant resume skills to the job, the top 10 certifications you can include on your administrative assistant resume, how to use references to make the best administrative assistant resume, other sections to consider, in summary, what makes an administrative assistant resume effective.

By Experience

Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.

Steve Wells, COO of Fast Future

This guide will go over these tips for an effective administrative assistant resume:

• Carefully plan out what you will include and where
• Choose a layout that matches your experience level and the message you want to send
• Use a header and objective that quickly grabs the reader’s attention and explains who you are
• Use your experience and education sections to show that you’re results driven, specific, and capable of getting results
• Select the soft skills, technical skills, and certifications that best match the job description

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the resume sections you should consider:

• Administrative Experience
• Soft Skills
• Technical skills
• Testimonials

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

• Traditional layout - This single column layout is ideal for entry-level administrative assistants, as it looks great even with less content on the page.
• >Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
• Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
• Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

• Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
• It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
• More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
• ATS also expects PDFs or Doc , so use those formats when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is going to move is to your resume header. That’s why it’s essential you nail it.

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume. Three simple things an administrative assistant resume header needs:

• Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real air of professionalism and shows that you have relevant administrative certifications.
• Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
• Your LinkedIn profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.

The differences are subtle, but really make a difference. The top example projects confidence and delivers valuable information right upfront while the second example doesn’t tell the reader much of anything useful.

A great administrative assistant resume summary or objective captures the interest of the hiring manager.

It gives them a reason to read the rest of your resume.

An effective admin resume summary or objective is short, sweet, and punchy.

Write a summary that tells your potential employer how your unique skills and experiences will benefit them.

What’s the problem? This resume summary highlights generic skills and uses empty buzzwords . It also doesn’t tell the reader much about your professional experience and the value you can bring to the role and the company.

An administrative assistant resume objective should

• Be concise and straightforward
• Summarise your professional experience in the field
• Highlight key admin skills and competencies
• Showcase results and numbers wherever possible

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If they’re not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

Administrative assistant resume experience examples

• • Used Typeform, Zapier, and Trello to create an integrated system for tracking incoming job applications, cutting the time required to do this by 4 hours per week.
• • Planned 3 team retreats for 25 participants including logistics, hotels, and events. These retreats had an average of 92% satisfaction.
• • Tracked incoming job applications
• • Planned team retreats

Notice how these two examples are talking about the same exact position, but the effect is completely different. That’s the power of listing your experience in a way that’s specific and focused on impact.

Here are practical tips to make the work experience stand out on your admin resume:

• List your most recent work experience first.
• Use bullet points to increase readability.
• Start each bullet point off with an action verb that will liven up this section (e.g. spearheaded, transformed, increased).

What about creating an administrative assistant resume if I have no experience?

You’re applying for an admin job, but you’re a recent grad and/or you have no experience in the field ?

If you have little to no work experience, then the key is to focus on your hard and soft skills.

The experience that can be applied to an admin role can come from part-time jobs, internships, service learning, volunteer work , class projects , clubs/student organizations, memberships, leadership experiences, hobbies, and other activities.

For example, have you ever (at school, club, or elsewhere):

• Coordinated an event where you had to synchronize multiple schedules?
• Juggled multiple responsibilities to the satisfaction of relevant stakeholders?
• Handled an emergency/pressing situation successfully?
• Performed typing, filing, and record-keeping tasks?

If yes, make sure you emphasize those in your administrative assistant resume.

Recruiters and hiring managers shouldn’t have to hunt for your education credentials.

Most HR professionals suggest starting a resume with work experience and then adding in the education section .

However, if you recently graduated, it’s acceptable to start your resume with the education section as it’s going to be more relevant than your experience.

Start the education section by listing your most relevant recent degree first. Include the name of the school, the school location, and the degree obtained in each listing. Start with your highest degree, then add all other degrees in reverse-chronological order. If you graduated from college, don’t add in your high school information.

• • My thesis was on how management issues contributed to the Fintech company Revolut’s culture and regulatory problems
• • Interned as an administrator at a local logistics company

Much like with any other job, what an administrative assistant position entails can vary greatly from company to company.

Different responsibilities, different skills, different expectations—no two admin jobs are exactly the same.

This is why it’s vital to tailor your resume for every single job you apply for by matching your skills to the administrative assistant job description .

Review the job description, comb through the company website, and then extract any of the keywords describing skills, qualities, or experiences which the employer has listed as required or preferred.

Build a skills section to make yourself seem like the absolute best fit for the position.

Present the skills you identified in order of their importance to the employer. Point to any positive results or recognition you received while applying that specific skill.

What about administrative assistant resume technical skills?

The job of an administrative assistant is rapidly turning into a role that requires multiple technical skills .

Online sales and marketing, website development and management, online customer service and other online tasks are becoming the norm.

Here are the technical skills to include in your administrative assistant resume.

• Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
• Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
• Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
• Office Equipment
• Ordering Office Supplies
• Order Processing
• Spreadsheets
• Time & Billing
• Transcription
• Typing from Dictation
• Videoconference Preparation

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating the right keywords will optimize your resume for Applicant Tracking Systems (ATS), which employers use to screen job applications.

Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.

What about administrative assistant resume soft skills?

While a lot of career advice out there favors hard skills over soft skills, take that advice with a grain of salt when it comes to administrative assistant resumes.

Organizations increasingly rely on technology to complete tasks like scheduling or filing documents, so the emphasis for administrative assistants is rapidly shifting to acting as the “hidden glue,” the ones who know everything and manage multiple projects and responsibilities.

There are tons of different soft skills that are required or desirable to be a successful administrative assistant.

Soft skills can carry a lot of weight—as long as you have some specific examples to back them up. So, don’t miss out on highlighting them in your resume!

Here are soft skills to include in a winning admin assistant resume.":

• Time Management
• Organization
• Attention to Detail
• Communication
• Active Listening
• Customer Service
• Presenting and Public Speaking
• Project Management
• Client Relations
• Bookkeeping
• Office Management
• Training and Supervising
• Event Coordination
• Employee Relations

Every job asks for different soft skills, so always read the job description carefully and focus on the skills listed by the employer. If possible, back your claims with examples.

How to add skills from an administrative assistant job description

The most effective admin resumes are tailored to the job.

Let’s see exactly how that’s done, starting with a real administrative assistant job description from an international charity:

“The Administrative Assistant for TVAP works with the TVAP Coordinator to [[ coordinate and implement community outreach efforts ]], [[ expand client resources ]], and [[ assist with administrative tasks ]]. The position provides referral resources and support to [[ survivors of trafficking ]] and works with the TVAP Coordinator to [[ ensure ]] all program, agency, and grant [[ standards and requirements are met ]].”

Let’s see how those highlighted elements should be reflected in a resume applying for this position:

• [[ Coordinate and implement community outreach efforts ]] (Mention experience managing things, this could be anything from running a club to being a manager at a restaurant. Any community outreach experience would also obviously be helpful.)
• [[ expand client resources ]] (This requirement is a bit vague. One solution to that could be to email them for clarification about this element of the role, showing that you’re proactive.)
• [[ assist with administrative tasks ]] (While the examples above require you to show that you can manage yourself independently, this one requires you to show that you can work well alongside or under someone else. Try to include examples where you effectively worked on a team.)
• [[ survivors of trafficking ]] (As you’ll be working with this group, any experience writing about or working with similar groups would be great to mention.)
• [[ Ensure… standards and requirements are met ]] (Here you’re back to showing that you can work well independently)

As you can see, like most administrative assistant positions, this job requires you to show both that you can take direction and be independent. If your resume goes too far in either direction, that could get you taken out of consideration. So, be careful to balance them.

Certifications can be that stamp of quality that your administrative assistant resume is missing. They demonstrate your commitment to continued learning and professional development.

Certifications can also set you apart from the competition and keep you valuable and marketable in the event of a market downturn.

Top certifications to include on an admin assistant resume

• The Certified Professional Secretary
• Certified Administrative Professional
• Outlook 2016: Core Communication, Collaboration, and Email Skills
• Excel 2016: Core Data Analysis, Manipulation, and Presentation
• Certified Associate in Project Management
• Fundamental Payroll Certification
• Office Management Professional
• RAP Registered Administrative Professional
• Certified Administration and Office Management Professional
• Certified Office Administrator/Certified Business Administrator

Choose certifications from recognized industry leaders and those certifications that contain relevant keywords such as “administrative” or “management” in the title.

Be prepared to show how the certification helped or will help you achieve results in your administrative assistant role.

So many of the critical skills for an administrative assistant are subjective. Do you take directions well? Are you independently minded and self reliant? References can be a good way to demonstrate that you actually have the qualities an employer is looking for.

To make them more effective, try mentioning the skills a particular reference can vouch for. For example, “Alex Karlson was my manager at Fairfax Logistics and can vouch for my ability to take directions and work independently.”

Consider adding a ‘Testimonials’ section to your administrative assistant resume. Testimonials add credibility and validate your accomplishments, skills, and areas of expertise.

Choose relevant individuals (e.g. those you've worked with, worked for, or customers.) Look for someone whose opinion would carry some weight.

Extract the strongest quotes from performance appraisals, snippets from reference letters, and even informal emails complimenting your work performance. Always ask for permission from individuals in question before doing so.

How to include interests on an administrative assistant resume

“No one cares about your hobbies and interests,” said hundreds of career experts online.

However, hear us out.

Hobbies and interests might be the thing that will catch your prospective employers' attention and help you stand out in a sea of applicants. Of course, whether you include this section in your resume will depend a lot on where you’re applying to - a young hip startup or an accounting firm.

Research your prospective employer. Look at the job description, their website, their social media profiles. Would they find a unique hobbies and interests section on your resume valuable?

Choose which hobbies and interests you include carefully. For example, competing in chess could highlight your skills in strategy and problem-solving; volunteering at the local animal shelter could show commitment and dedication, and playing basketball could showcase teamwork skills.

• Format your resume for success by leaving enough white space in, using bullet points, and staying clear from fancy fonts.
• Keep your layout organized, with clear breaks between sections and easy-to-find information, and choose the right layout for you.
• Emphasizing both soft skills and hard skills, and make sure you match them to the job posting.
• Focus on the results and impact of your work in the past and how it saved money, increased efficiency, or otherwise improved the business.
• Fill the skills section with skills that are required or relevant to the position, adding examples where possible.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

• The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
• Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
• Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
• Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

• Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
• Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
• Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

• Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
• Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
• Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

• Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
• Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
• Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Looking to build your own Administrative Assistant resume?

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Human Resources Assistant Resume Examples: Proven To Get You Hired In 2024

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• Human Resources Assistant
• HR Coordinator
• HR Specialist

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• Human Resources Assistant Resume Tips

Human Resources Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., human resources assistant resume sample.

An HR assistant is tasked with completing everyday administrative tasks in the HR department, as well as any other HR-related task assigned to them. These tasks may include, doing background checks on potential employees, onboarding new employees, assisting in organizing payroll, etc. 
Recruiters will be looking for an educational background in HR or a related field, as well as experience as an HR assistant. Here is an example of a strong HR assistant resume.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your human resources assistant resume in 2024,    include hr-specific tools..

While you will need to be experienced with administrative tools, you also need to make sure your tools section includes HR-related tools such as ATS software, and resume databases. Ensure you keep up to date on the newest software being used, and consistently update your tools list accordingly.

   Use metrics to show your workload capabilities.

Show recruiters how much you can do by including figures when discussing your experience in previous positions. E.g. this applicant ‘copied 200 documents, sent 490 emails…’. Recruiters will always want to hire someone whom they know will be value for money and will get a lot done efficiently.

HR Coordinator Resume Sample

Hr specialist resume sample.

We spoke with hiring managers at top companies like Amazon, Google, and Microsoft, as well as smaller businesses, to understand what they look for in Human Resources Assistant resumes. Based on their insights and our expertise, we've compiled the following tips to help you create a compelling resume that will catch the attention of recruiters and land you an interview.

   Highlight your experience with HR software and tools

Employers want to see that you have hands-on experience with the tools and software commonly used in HR departments. Be sure to include specific examples of the programs you've worked with and how you've used them to streamline processes or improve efficiency.

• Utilized ADP Workforce Now to process bi-weekly payroll for 150+ employees, ensuring 100% accuracy and timely distribution of paychecks
• Managed employee records using Oracle PeopleSoft, reducing paper usage by 50% and improving data accessibility for HR team

   Demonstrate your ability to handle sensitive information

As an HR Assistant, you will often deal with confidential employee information. Employers want to know that you can be trusted to handle this data with discretion and professionalism.

• Assisted with employee paperwork and filing
• Handled sensitive HR documents

Instead, provide specific examples that showcase your understanding of confidentiality:

• Maintained strict confidentiality of employee records, ensuring compliance with HIPAA and company privacy policies
• Collaborated with HR Manager to investigate and resolve sensitive employee relations issues, demonstrating discretion and objectivity

   Quantify your impact and achievements

Whenever possible, use numbers and metrics to quantify your contributions and achievements. This helps employers understand the scope and impact of your work.

• Assisted with new hire onboarding process
• Supported HR team with various administrative tasks

Instead, provide measurable results:

• Streamlined new hire onboarding process, reducing time-to-productivity by 25% for 50+ new hires annually
• Provided administrative support to HR team, processing 200+ employee requests per month with 98% accuracy

   Tailor your resume to the job description

Every company and HR department has different needs and priorities. To stand out as a candidate, make sure to customize your resume to the specific job you're applying for.

Experienced Human Resources Assistant with a proven track record of providing efficient administrative support and maintaining accurate employee records. Skilled in ADP Workforce Now, employee relations, and benefits administration.

While this summary touches on some relevant skills, it feels generic and could apply to any HR Assistant role. Instead, try something like:

Detail-oriented Human Resources Assistant with 3+ years of experience supporting fast-paced HR departments in the tech industry. Proven ability to streamline onboarding processes, manage sensitive employee data using Oracle PeopleSoft, and provide exceptional customer service to a diverse workforce of 500+ employees. Seeking to leverage my skills in benefits administration and HRIS management to contribute to [Company Name]'s HR team.

   Showcase your soft skills and customer service abilities

In addition to technical skills, HR Assistants need strong interpersonal and communication abilities to interact with employees and provide excellent customer service. Highlight examples of how you've demonstrated these skills in your previous roles.

• Provided friendly and professional customer service to employees, answering 50+ benefits inquiries per week and maintaining a 95% employee satisfaction rating
• Collaborated with cross-functional teams to plan and execute company events, including annual holiday party for 300+ employees
• Demonstrated empathy and active listening skills while assisting employees with sensitive HR issues, receiving positive feedback from both employees and management

   Include relevant education and certifications

While a degree is not always required for HR Assistant roles, relevant education and certifications can help you stand out from other candidates. Be sure to include any degrees, coursework, or certifications related to human resources, business, or administrative support.

• Bachelor's degree in Human Resources Management, XYZ University (2018)
• Professional in Human Resources (PHR) certification, HRCI (2020)
• Completed "Effective Employee Relations" course, SHRM eLearning (2021)

By highlighting your relevant education and professional development, you demonstrate your commitment to the field and your ability to bring up-to-date knowledge and skills to the role.

Writing Your Human Resources Assistant Resume: Section By Section

  summary.

A resume summary for a Human Resources Assistant is optional, but it can be a great way to provide additional context about your background and highlight key skills that may not be immediately apparent from the rest of your resume. It's especially useful if you're changing careers or have a diverse work history that doesn't directly align with the HR Assistant role.

However, avoid using an objective statement, as it's outdated and focuses on what you want rather than what you can offer the employer. Instead, think of your summary as a brief, high-level overview of your most relevant qualifications and the value you can bring to the HR Assistant position.

To learn how to write an effective resume summary for your Human Resources Assistant resume, or figure out if you need one, please read Human Resources Assistant Resume Summary Examples , or Human Resources Assistant Resume Objective Examples .

1. Tailor your summary to the HR assistant job

When crafting your resume summary for an HR Assistant position, it's essential to align your skills and experiences with the key requirements of the role. This helps the hiring manager quickly see how you're a good fit for their specific needs.

For example, instead of a generic summary like this:

Experienced professional seeking an HR Assistant role to utilize my skills and grow my career.

Try a more targeted approach:

Detail-oriented HR professional with 3+ years of experience in employee onboarding, benefits administration, and HR record-keeping. Skilled in HRIS systems and passionate about supporting employee needs.

2. Highlight your most relevant HR skills

Your summary is the perfect place to showcase the HR skills and knowledge that make you a strong candidate. Focus on areas like:

• HR functions: onboarding, benefits, employee relations, compliance
• Human resource information systems (HRIS)
• Data entry and record-keeping
• Communication and interpersonal skills

However, avoid simply listing soft skills like "team player" or "hardworking." Instead, allude to these qualities by mentioning your work style or achievements.

For example:

• Collaborative HR Assistant adept at partnering with cross-functional teams
• Process-driven professional who consistently meets deadlines and maintains meticulous employee records

  Experience

The work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in previous roles and how you can drive results for their company. When writing your work experience section for a human resources assistant position, focus on highlighting your most relevant responsibilities, skills, and achievements.

1. Use HR-specific action verbs

When describing your work experience, use strong action verbs that are relevant to human resources. This helps paint a clear picture of your contributions and makes your resume more impactful.

Examples of good action verbs for HR:

• Coordinated employee onboarding processes for 50+ new hires annually
• Administered benefits enrollment and resolved employee inquiries
• Maintained accurate employee records using HRIS software
• Screened resumes and scheduled interviews for open positions

2. Highlight HR tools and technologies

Modern HR departments rely heavily on various software tools and technologies. Showcasing your proficiency with relevant HR tools can give you a competitive edge. Mention specific tools you've used in your work experience bullets.

• Utilized ADP Workforce Now to process bi-weekly payroll for 200 employees
• Managed employee data using Workday HRIS, ensuring 100% accuracy
• Conducted virtual onboarding sessions via Zoom for remote new hires

3. Quantify your achievements with metrics

Numbers jump out on the page and help hiring managers quickly grasp the scope and impact of your work. Wherever possible, quantify your HR accomplishments using hard numbers.

Compare these two bullets:

• Assisted with employee onboarding paperwork
• Processed new hire paperwork and answered employee questions

With these quantified versions:

• Streamlined onboarding process, reducing average completion time by 25%
• Processed 30+ new hire packets per month with 99% accuracy

The quantified bullets are much more specific, demonstrating the candidate's efficiency and productivity in their role.

4. Showcase progressive HR responsibilities

Hiring managers love to see candidates who have progressively taken on more responsibilities and grown in their HR career. If you've been promoted or taken on additional duties in your previous roles, make that clear in your work experience section.

Human Resources Coordinator, ABC Company, 2018-2022 - Hired as HR Assistant in 2018, promoted to HR Coordinator in 2020 - Took on additional responsibilities including performance management and employee relations - Served as project lead for HRIS system migration in 2021

By showing your trajectory within a company, you demonstrate your ability to learn, contribute at a higher level, and earn the trust of your employer.

  Education

Your education section is a key part of your human resources assistant resume. It shows hiring managers that you have the necessary educational background for the role. In this section, we'll cover what to include and how to format it for maximum impact.

1. List your highest degree first

Start with your most recent or highest degree, like a Bachelor's or Master's degree. If you have multiple degrees, list them in reverse chronological order.

Here's an example of how to format your education:

Bachelor of Science in Human Resources Management University of California, Los Angeles Graduated: May 2020

If you're still in school, you can list your expected graduation date:

Bachelor of Arts in Psychology New York University Expected Graduation: June 2023

2. Include relevant coursework

If you're a recent graduate or have limited work experience, you can bolster your education section by listing relevant coursework. This shows employers that you have specific knowledge that applies to the HR assistant role.

Good examples of coursework to include:

• Human Resource Management
• Organizational Behavior
• Business Communications
• Employment Law

However, avoid listing basic or irrelevant classes:

• Introduction to Psychology
• Creative Writing
• Art History 101

3. Add HR certifications

If you have any human resources certifications, include them in your education section. Popular certifications for HR assistants include:

• Professional in Human Resources (PHR)
• Society for Human Resource Management Certified Professional (SHRM-CP)
• Human Resources Certification Institute Associate Professional in Human Resources (aPHR)

Bachelor of Business Administration University of Texas at Austin Professional in Human Resources (PHR) Certification

4. Keep it brief if you're experienced

If you have significant work experience, your education section can be short and sweet. Hiring managers will be more interested in your professional accomplishments than your degrees from many years ago.

Here's an example of an education section for a senior-level HR professional:

MBA, Columbia University BS in Business Administration, University of Florida

In contrast, here's an example that provides too much unnecessary detail:

Master of Business Administration, 1992 Columbia University, New York, NY GPA: 3.8 Bachelor of Science in Business Administration, 1988 University of Florida, Gainesville, FL GPA: 3.6 Relevant Coursework: Intro to Marketing, Financial Accounting, Operations Management

  Skills

The skills section on your human resources assistant resume is a vital component that highlights your key strengths and expertise. It's an opportunity to showcase your qualifications and demonstrate your fit for the role. When crafting this section, be strategic in your approach to capture the attention of hiring managers and applicant tracking systems (ATS).

1. Tailor skills to the job description

To create a compelling skills section, align your skills with the requirements outlined in the job description. Carefully review the posting and identify the core competencies and technical proficiencies sought by the employer.

For instance, if the job description emphasizes proficiency in HRIS systems, employee relations, and benefits administration, ensure that you prominently feature these skills in your resume. By tailoring your skills section to the specific needs of the position, you demonstrate your relevance and suitability for the role.

HRIS systems: Workday, ADP Employee relations Benefits administration Payroll processing Onboarding and offboarding

2. Categorize skills for enhanced readability

Organizing your skills into distinct categories enhances the readability and impact of your skills section. Consider grouping your skills based on themes such as HR functions, technical proficiencies, or industry-specific knowledge. This structured approach allows hiring managers to quickly grasp the breadth and depth of your expertise.

HR Functions : Employee relations, performance management, talent acquisition Technical Skills : HRIS (Workday, ADP), MS Office (Excel, Word, PowerPoint) Compliance : Employment law, EEOC regulations, FMLA

By categorizing your skills, you create a visually appealing and easy-to-navigate section that showcases your diverse skill set in a concise manner.

3. Avoid generic or outdated skills

While it may be tempting to include a wide array of skills to demonstrate your versatility, it's crucial to avoid listing generic or outdated skills that add little value to your application. Hiring managers are looking for candidates with current, relevant expertise that directly contributes to the success of the HR department.

MS Office Communication Teamwork Multitasking

Instead, focus on highlighting specific, contemporary skills that showcase your knowledge of modern HR practices, technologies, and trends. For example:

Applicant tracking systems (ATS) HR analytics Diversity and inclusion initiatives Employee engagement strategies

4. Optimize for applicant tracking systems

In today's digital age, many companies use applicant tracking systems (ATS) to streamline their recruitment process. These software programs scan resumes for specific keywords and skills to determine if a candidate meets the basic qualifications for the role. To increase your chances of passing the ATS screening, it's essential to optimize your skills section accordingly.

Start by incorporating relevant keywords and phrases from the job description into your skills section. For example, if the job posting mentions 'employee onboarding' or 'performance management,' make sure to include these terms in your skills list. However, avoid simply copying and pasting the exact phrases; instead, use variations and synonyms to maintain the authenticity of your resume.

Employee onboarding and offboarding Performance management and appraisals Benefits administration and enrollment HRIS proficiency (Workday, ADP)

Skills For Human Resources Assistant Resumes

Here are examples of popular skills from Human Resources Assistant job descriptions that you can include on your resume.

• Adobe Photoshop
• Administrative Assistance
• HR Policies
• HR Consulting
• HR Management
• Performance Management

Skills Word Cloud For Human Resources Assistant Resumes

This word cloud highlights the important keywords that appear on Human Resources Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Resume Guide: Detailed Insights From Recruiters

• Human Resources (HR) Resume Guide & Examples for 2022

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•  Get a resume score compared to other Human Resources Assistant resumes in your industry.

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•  Find the Human Resources Assistant skills your resume is missing.

•  Get rid of hidden red flags the hiring managers and resume screeners look for.

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Human Resources Assistant Resumes

• Template #1: Human Resources Assistant
• Template #2: Human Resources Assistant
• Template #3: HR Coordinator
• Template #4: HR Specialist
• Skills for Human Resources Assistant Resumes
• Free Human Resources Assistant Resume Review
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• Human Resources Assistant Interview Guide
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Human Resources Administrative Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the human resources administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Schedule complex meetings and coordinate all related logistics.This includes reserving conference rooms, ensuring that conference and video calls (including international) are ready, preparing meeting materials, welcoming guests and answering or directing inquiries, coordinating meal delivery, etc
• Support the Payroll Dept. by filing payroll backup on a weekly basis and providing assistance with Verification of Employment inquiries along with other clerical responsibilities as may come up during regular course of business on weekly basis
• Prepare reports in Word and/or Excel and assist with PowerPoint presentations.May include formatting, editing, printing and/or copying text, data, and graphics. May also include preparing mail merge documents in Word, vlookup and other complex Excel formulas, and detailed formatting of presentations
• Oversee the online timesheet process including but not limited to setting up new users (both candidates and clients), troubleshooting, invoicing, tracking submissions and approvals etc
• Maintain and manage calendars in Microsoft Outlook, requiring interaction with external vendors and internal executives and their assistants to coordinate meetings
• Coordinate and/or assist with internal employee events (ie. Town Halls, Friends & Family Screenings, Summer Events, Children’s Holiday Party, Employee Holiday Party, etc.)
• Manage Human Resources Reception Desk by answering the phone, fielding associate inquiries and departmental inquiries, performing transactions for various HR items and tracking and depositing funds with Finance
• Create and distribute timely reports to HR management
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Provide analytical support to the HR team
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
• Prepare and submit all expense reports on a timely basis, following up on discrepancies and missing receipts to maintain current balances
• Maintain calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Administration of all Thermo Fisher and campus tenants for security ID badge distribution. Issue ID badges with assignment of access levels as directed by HR or supervising manager. Provide problem solving with ID badges that do not work. Administrators all off-site badges, visitors, and forgotten badges for proper level of access or deletion. Provides service information to supervisor for equipment failures on ID processing equipment
• Provides administrative support to the Director of Human Resources on all matters; overall assists administratively on all HR functions, projects and team initiatives
• Answer incoming telephone calls, screen calls and answer inquires from inside and outside the company regarding Human Resources matters; Handles employee calls regarding employee benefits and other HR issues
• Provide assistance with job postings - drafting and posting to job boards
• Create and maintain a high volume of files for new and existing Employee Relations cases. Submit forms for involuntary departures as the liaison for our outplacement vendor
• Send, track, and file all new hire paperwork including fingerprinting appointment confirmations, direct deposit information, and pre-hire training certifications
• Fully support Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams
• Proficient in Microsoft Office to include word, excel and PowerPoint
• Excel to be able to develop clear presentations and data displays
• Experience and proficiency working with automated expense tracking, online travel etc
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Strong analytical, interpersonal and communication skills
• Excellent organizational skills; detail oriented
• Self-starter with the ability to work independently with minimal guidance
• Acceptable level of hearing and vision to perform job duties
• Ability to handle confidential information
• Ability to prioritize, handle multiple tasks, and meet multiple deadlines simultaneously

13 Human Resources Administrative Assistant resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, human resources administrative assistant resume examples & samples.

• High school diploma with a minimum of two (2) years of relevant business experience in an administrative role or an undergraduate degree with one (1) plus years of business experience in an administrative role
• Previous experience dealing with highly confidential information
• Highly proficient with MS office (Excel, PowerPoint, Word, Outlook) and internet skills
• Strong verbal, written and interpersonal communication skills
• Demonstrated attention to detail in prior roles
• Proven problem solving skills; analytical and numeric reasoning skills
• Must be able to work in the U.S without sponsorship
• RBC Wealth Management – U.S. ranks highest in investor satisfaction among full service brokerage firms, according to the J.D. Power & Associates 2013 U.S. Full Service Investor Satisfaction StudySM, the company announced today. (as of May 9, 2013)
• RBC maintains consistently high credit ratings:S&P: AA-; Moody’s: Aa3; Fitch: AA; DBRS: AA (as ofJanuary 31, 2014)
• Based onmarket capitalization, RBC is the 15th largest bank in the world and the sixth largest in North America. (Bloomberg as ofJanuary 24, 2014)
• Schedules meetings, interviews, and travel arrangements for the Director of Human Resources
• Maintains and tracks training classes, metrics, HR scorecard and other miscellaneous record keeping for the Human Resources department
• Escalate any questions or problems of a difficult nature to the attention of the Human Resources Director
• Assists Director of Human Resources with various research projects and/or special projects and other duties as assigned
• Execute role with efficiency and effectiveness
• Customer Service Experience providing a service to an internal customer base is preferred
• Ability to act with Diplomacy, Tact and Professionalism at all times is required
• Ability to properly utilize all available communication venues including email, phone and face to face meetings is required
• Heavy scheduling and calendar management for two managers as well as ad hoc suppor for team members. Needs to be proactive about updating meeting locations, making conference room reservations, ensuring audio visual connectivity, tracking attendance, answering phones, greeting and escorting clients, printing, ordering food, filing and scanning documents, ordering office supplies, and making sure managers arrive to meetings promptly
• Coordinate travel arrangements for two managers, including airfare, car service and hotel accommodations. Frequent travel updates that need to be processed and added to calendars quickly and accurately
• Process and track expense reports and reimbursements for managers (and additional team members as time allows)
• Able to effectively collaborate and build relationships with other Administrative Assistants and team members globally across the firm
• Independently manage and execute frequent HR team building events on-site and offsite
• Produce letters, memoranda, presentations, reports, meeting minutes etc. as necessary. Proofread documents for appropriate grammar, punctuation, and spelling
• Pull and compile data from the Diversity and Inclusion dashboards, able to create and update PPT presentations as needed
• Research and data collection for ad hoc projects
• Maintain the highest level of confidentiality at all times
• Reserve cube space in SF for visiting HR team members from New York, London, etc
• Willingness to help managers and their teams as well as the broader HR team in San Francisco by performing ad hoc PPT and Excel projects as needed
• Minimum 5 years of corporate administrative experience in roles that interfaced with external clients and executive management
• College degree or equivalent experience preferred
• Must have superior skills in MS Word, Excel, Outlook
• Must have excellent designs skills pertaining to PowerPoint and
• Excellent phone manner and management a must
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, able to meet deadlines in a high pressure environment
• High energy level and sense of humor

Human Resources, Administrative Assistant Resume Examples & Samples

• Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed
• Input transactions into various systems: will include auditing, reconciling and entering data
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• BA/BS and 1-3 years experience in Human Resources
• Excellent communication, writing, judgment, and problem-solving and analytic skills
• Strong Excel skills (proficient in the use of functions, pivot tables)
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Proficient in Microsoft Office applications, (especially Outlook for email, calendar and contacts, Powerpoint, Explorer)
• Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements
• Support store HR operations by acting as a resource for department managers and employees
• Facilitate HR administrative processes necessary to the effective running of the department
• Set up and oversee HR Administrative procedures and guidelines for the HR department
• Demonstrate ownership, accountability and initiative
• Ability to work a flexible schedule based on store needs
• Identify, research, and resolve issues using appropriate resources
• Ensure the store's compliance with all employment laws
• Efficient use of technologies and processes to effectively manage HR operations
• Print/copy & collate: all new hire packages; orientation binders; separation material
• Process T&E’s and invoices
• Organize department electronic files on the SharePoint network
• Schedule department meetings/lunches
• Order Supplies
• Distribute department mail
• Update monthly Severance Accruals Spreadsheet
• Create agenda for weekly HR Team meetings
• This job interfaces with all U.S. LOB’s employees and senior management and external vendors
• 0-3 years Experience in administrative function
• Some exposure to Human Resources practices
• Excellent computer skills; must have intermediate level skills (at an absolute minimum) on PowerPoint, Word, and Excel
• Ability to effectively prioritize competing tasks from a variety of sources
• Experience with PeopleSoft and other HR systems would be preferred
• Ability to work in a fast paced environment with minimal direction or supervision
• Capability to adapt and modify procedures in a changing environment to ensure productivity and efficiency
• Manage and update HR organization charts as well as the regional HR workplan
• Coordinate HR video conferences for division leads and the broader generalist team
• Run quarterly vacation accrual reporting for Finance
• Act as the Program Administrator for the U.S. Corporate Amex card program
• Assist with department/company event logistics – Annual Townhall meeting, HR Regional meeting, JP Morgan Corporate Challenge, Health Fair, Senior Leader Breakfasts, etc
• Use SAP to create POs and manage HR dept. invoicing
• Order dept. supplies as needed
• 1-3 years experience in Human Resources
• 4 year degree or equivalent in related field
• Highly organized, great attention to detail
• Ability to handle confidential materials
• Knowledge of the principles, theories and practices of HR
• Strong follow through and ability to build relationships throughout the organization
• Excellent computer skills (MS office) – high proficiency in Excel preferred
• Systems include: SAP (for invoicing), Concur, Success Factors, UltiPro
• Ability to work autonomously and in a collaborative team environment
• 2+ years administrative experience using independent judgment to complete tasks
• Prior experience in a Human Resources Department environment preferred
• Outstanding written, verbal communication, and interpersonal skills
• Experience drafting correspondence and basic reports
• Ability to effectively communicate with clients, employees, and vendors
• Aptitude at customer service and detail-oriented skills
• Excellent judgment and decision making skills consistently demonstrating tact and diplomacy; maintains confidentiality of information
• Cooperative, self-motivated, flexible, patient, and able to solve problems. Actively seeks opportunities to increase skills and expertise
• Proficient with Microsoft Office applications
• Prior experience with PeopleSoft a plus
• Ability to work independent as well as in a team environment; displays and encourages teamwork
• Must be able to prioritize and make decisions with minimal supervision
• Experience in a staffing agency or HR environment preferred
• Excellent communication, writing and presentation skills
• Act as a back-up for all internal benefits, 401k and PTO questions
• Process background checks for internal hires
• Handle requests for employment verifications
• Process all background checks for temporary personnel
• Back up payroll in processing a high volume of timesheets on a weekly basis
• Set up new hire paperwork in the HRIS
• Ensure accurate processing of sick leave requests
• Assist with setting up client billing to ensure invoices, receipts and bills go out to the correct contacts and addresses
• HRIS management and project management (i.e. new system roll outs/testing/data clean up etc.)
• Assist the recruiting team with ATS and Portal submission of resumes
• Filing, typing and re-formatting documents, copying, scanning and other clerical duties as required
• Associate's Degree in Business or related field
• Experience using HR Information Systems
• Microsoft Office/Suite proficient (Word, Excel, PowerPoint, etc.)
• Bachelor's Degree in Human Resources Management / Business Management or related field
• 1+ years of experience working in a Corporate environment
• Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Degree in Business Administration, Human Resources, and/or a related field
• Previous experience in a Human Resources setting
• Assist Executive Assistant with administrative duties such as correspondence, creating reports, forms and letters, filing, typing, scanning and making copies
• Assist Executive Assistant with preparation and organization of materials needed for presentations to internal and external audiences
• Assist Executive Assistant with sponsorship files and assist with sponsorship coordination
• Assist Executive Assistant with event planning and coordination
• Manage associate events email box
• Plan and coordinate vendor fairs, book fairs, blood drives and bi-annual HR activities
• Update and manage Human Resources Organizational Chart within Human Resources and the Executive Office
• Maintain HR Collaboration Site through SharePoint
• Serve as the main point of contact for Associate Discounts by communicating and collaborating with external vendors, notifying the associate base and maintinaing the SharePoint Associate Discount Site
• Serve as the main point of contact for internal and external customers managing the Human Resources Newsflash alerts as needed through SharePoint
• Coordinate delivery of flower arrangements for Garmin associates according to policy
• Facilitate selection, notification and pick-up of sports and events tickets
• 2+ years post secondary education or equivalent experience
• 5+ years administrative experience and/or related experience
• Must have proven experience dealing with confidential matters
• Proficient computer skills in Microsoft Word, Excel, and Outlook
• Ability to prioritize and handle multiple tasks
• Ensure the highest level of service to all associates
• Serve as a point of contact for all Human Resource visitors
• Ensure all standards of the resort are upheld
• Assist with maintaining a supply of Benefit information and new enrollment kits
• Maintain all filing, name tags request, etc
• Answer Human Resources incoming calls, phone lines
• Replenish departmental forms and documents, assistance with creation of new hire packets and Orientation materials, as needed
• Run monthly employee birthday and anniversary report for card distribution
• Process Associate Rate Program Benefit Forms for Employee Room Reservations
• Place monthly office supply orders and generate purchase orders for HR expenditures
• Maintain inventory of nametags, timecards, birthday cards, anniversary cards, etc
• Update resort announcements, bulletin boards, and reader boards
• Close out and archive termination files
• Maintain employee locker inventory
• Assist with Employee Relations events and activities
• Other special projects as assigned
• Assist all Human Resources functions as needed
• Relevant HR/ administrative experience
• Excellent written and verbal communication skills required
• Communicate fluently and clearly in English
• Ability to handle confidential information with extreme discretion
• Work with little to no supervision
• Dependable self-starter
• Proper telephone etiquette
• Compose and prepare correspondence as needed
• Answer and screen incoming telephone calls; take messages and as appropriate handle matters on own
• Manage active calendar, coordinate meetings and travel, update calendar with colleagues birthdates and milestone anniversaries
• Create communication materials in memo, letter, PowerPoint and video format
• Create, organize and maintain manual and computerized file systems and data bases of highly confidential data
• Provide backup for counterparts and coordinate schedules for other backup support personnel
• Manage department budget, invoice management, vendor relationships and outside resources
• Prepare and promptly process business expense reports and payments
• Monitor information posted in Global Weekly Communication that is sent out to all HR offices in the Americas region
• Assist with day-to-day operations and assigned projects
• 1 + years administrative experience
• Prior experience working in a highly confidential environment
• Proven ability to project a professional image and shown capability of working independently
• Track record of good judgment and critical thinking
• Ability to manage multiple, and at times completing, projects
• Fluent in MS Office including Word, Excel, PowerPoint and Outlook. For PowerPoint, the ability to adeptly create slides, presentations and charts is required a strong plus
• 1+ years experience using Microsoft Excel, Word and PowerPoint
• Oral and Written Communications – Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect
• Interpersonal Savvy – relates well to all kinds of people up, down, sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably
• Organizing– Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner
• Attention to Detail – Keen eye for fine points and accuracy
• Customer Focus – Views every customer contact as an opportunity to add value and enhance relationships. Considers the impact on customers the barometer to use in decision making
• Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution
• Ethics and Values – Adheres to an appropriate (for the setting) and effective set of core values and beliefs
• During both good and bad times; acts in line with those values; rewards the right values and disapproves of
• Others; practices; practices what she/he preaches
• Personal Integrity and Trust – is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain
• Learning on the Fly – Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks; grasps the essence and the underlying structure of things
• 1 - 3 years of experience in personnel-related work
• Associates Degree with a major in Human Resources, Business Administration, or related field. Bachelor's Degree preferred
• Knowledge of the principles and practices of human resources/personnel administration, recruitment, and management
• Strong working knowledge of Microsoft Office Suite and general office machines
• Provide administrative support to the HR department
• Maintain confidential personnel records
• Coordinate interviews and set up new hire folders
• Perform data entry and filing
• Must have proficiency in the English language
• Bi-lingual preferred
• Strong interpersonal skills and attention to detail
• Must have at least one year in administrative position
• Must be able to work in fast pace environment and stay organized while delivering accurate results in timely manner
• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards
• Ensure that standards are maintained at a superior level on a daily basis
• Resolve guest complaints, ensuring guest satisfaction
• Set up work station with necessary supplies and resource materials
• Complete supply requisitions and submits to Director; stock office supplies upon receipt
• Greet all individuals arriving at office and assist with their needs
• Maintain accurate trace files and communicate daily traces to Human Resource Director
• Maintain filing procedures
• Prepare and send faxes; receive and distribute faxes to appropriate personnel
• Conduct benefit meetings
• Complete Enrollment benefit forms and Termination of benefit forms
• Prepare updated list on bi-lingual employees and distribute
• Greet job applicants and provide instructions on completing applications
• Screen applicants
• Prepare 90-Day Probationary Review Notifications and distribute to department managers
• Process paperwork for terminations
• Complete all departmental forms/reports and distribute
• Respond to requests for reference checks on previous employees
• Process requests for employee personal usage rooms
• Prepare work orders for maintenance repairs and distribute to Engineering. Monitor completion of work orders submitted
• Coordinate floral requests with authorized suppliers
• Review status of incomplete work and follow up actions with Human Resources Director
• Experience: Minimum one year’s clerical or secretarial experience, preferably in a human resources environment
• Education: Bachelor’s Degree preferably in hospitality or human resources
• Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data
• Skills: Proficiency with Microsoft Office products; ability to type a minimum of 45 words per minute
• Languages: Required to speak, read and write English, with fluency in other languages preferred
• Requirements: Must be able to exert physical effort in transporting _____ pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding
• 2+ years of Administrative experience
• Understanding of Human Resources activities, such as: Employee On-Boarding; Performance Management; and, Payroll and Benefits
• Previous experience in the Human Resources field
• Experience working within a Biotechnology company
• Various administrative duties associated with human resources: report creation, data entry, follow up on various program deadlines, distribute all-employee communications, create new hire files, maintain employee files, provide administrative support for HR team
• Act as main point of contact for vendors and visitors; pre-registration of visitors via web-based system
• Ensure supply cabinets are stocked appropriately, order items as needed
• Pick up and deliver incoming mail and packages among company buildings and inter-office locations
• Prepare outgoing mail, weighing, calculating postage and posting letters and parcels. Records postage charges and renews postage meter as required
• Act as point of contact for service and supplies for all multi-function printers
• Distribute and track just-in-time recognition, including gift cards
• Provide occasional administrative support to other departments on site
• Support requests for catering; provide assistance as needed for travel logistics
• Perform special tasks, projects and other miscellaneous duties as assigned
• 2-3 years experience in an administrative support capacity
• Must have PC experience, specifically with Microsoft Word, Excel and Outlook
• Previous experience supporting the Human Resources function preferred
• Ability to maintain confidentiality and inspire a high level of trust
• Must be able to lift up to 20 pounds frequently
• Strong organization and accuracy skills
• Advanced Microsoft Word, Excel, PowerPoint, Outlook skills/knowledge required
• Customer oriented approach to tasks
• Required ability to manage multiple tasks at one time
• Required ability to work independently and follow through on tasks to completion
• Willingness to take on new tasks with a can-do attitude
• Experience with Workday HRIS preferred
• Listen and respond to inquiries made by individuals calling or walking into the Human Resource office using a clear speaking voice to meet their needs
• Schedules interviews, screens resumes, conduct reference checks, and print files as needed
• Update the applicant tracking system and run any required reports as needed
• Provides administrative assistance such as filing paperwork, copy and distribute disciplinary action notices, breakdown, sort and deliver PAF's making new hire and termination files, copy and send exempt reviews to employee files/managers and department heads. Maintain department and personnel files. Creates and distributes memos, flyers and newsletters, as assigned
• Assists in planning and execution of various HR programs and initiatives. Coordinate meetings, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines
• Maintains employee and applicant bulletin boards as well as the erecruit kiosk area
• Multiple line phone coverage; routing of inbound calls
• Composes and organizes materials and reports
• Deals professionally with highly sensitive and confidential information
• Filing and maintenance of records for active and terminated employees
• Filing and maintaining employee I-9 records
• Submitting employee information and data entry into our systems
• Copying and distributing data to appropriate personnel as directed
• Performing other miscellaneous tasks required by staff as requested
• Filing and maintaining employee benefit files
• Associates's degree preferable
• 3+ years of office experience experience or equivalent required
• High attention to detail and deadlines
• Proficient with Microsoft Office Suite including Outlook required
• Ability to work with and take direction from multiple levels of professional staff
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• Strong preference given to local candidates
• Works closely with other Recruitment & Employment Team members in all matters relating recruitment, employment, and onboarding initiatives and projects
• Assists in the posting positions on the Georgetown University career site and initiation of the hire process for the selected candidates
• Provides a high level of customer service and expert guidance to hiring departments with Human Resources documentation and processes for new hires
• Serves as the primary point of contact for job applicant inquiries
• Handles the required District of Columbia and Federal workplace postings to ensure they are complete and updated at designated locations throughout the University
• Manages the full life cycle of employee background checks per Human Resources Policy 210: Background Checks, as well as the full life cycle of background checks required by the University’s Protection of Minors Policy
• Scans University personnel files into PeopleDoc, the University’s document management system
• Handles document management and retention in compliance with Human Resources and Financial Affairs records retention policies
• Serves as the primary backup to the I-9 Analyst
• Provides as-needed backup for the Human Resources/Benefits front desk
• Supports as-needed support to other Human Resources team projects
• AS/BS in Business Administration or related field preferred
• Prior experience with administrative support in Human Resources preferred
• Minimum 3 years supporting multiple individuals in a fast-paced, diverse environment
• Ability to handle materials with the utmost confidentiality
• Must be highly proficient in MS Office, including Outlook, Word and Excel
• Exceptional candidates will be professional, self-motivated, well organized and very detail oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent verbal and written communications skills are required
• >Answer telephones
• Expedite correspondence
• Perform other general office duties and assist with special projects, as needed
• Answer multi-line telephone, convey messages and answer simple questions
• Assist with multiple associate relations programs such employee parties, monthly birthdays, health fair, etc
• Assist other People Services teammates as needed
• Knowledge of benefits processes & regulations will be a requirement – willingness to learn and abide by these regulations, while being sensitive to confidential information and working with strict deadlines will be required
• Responsible for providing the highest level of customer service to internal and external customers by managing the front desk and interacting with employees via phone and in person
• Prepares reports and correspondence requested by the HR team where information must be obtained from a variety of sources
• Schedules and coordinates a number of events related to customers, visitors, requiring extensive attention to detail and coordination
• Performs various administrative support functions that require strong knowledge of software products including, but not limited to: Microsoft Office products, HRIS systems, etc
• Maintain the online, physical and offsite employee files
• Auditing employee files and badge access
• Will adapt to changes in job requirements, learning and applying new skills as needed to ensure the company's success.​
• Perform other duties as required and assigned by manager and upper management
• Follow legal policies as directed
• Post and manage open positions on internal and external careers page
• Administer online and in person pre-employment assessments
• Provide administrative support to HR team (travel & meeting arrangements, expenses reimbursement …etc.)
• Ad hoc projects / requests as appropriate
• Must exhibit a high level of confidentiality
• Participate in the recruitment process including: opening requisitions when needed, coordinating the interview process, processing background checks, preparing hiring packages, handling the on-boarding process, and assisting in orientation
• Present information to both small and large groups of employees
• Maintain employee records and files
• Assist with employee relations and communications
• Promote and implement HR policies, programs, and services
• Analyze data and prepare complex reports and presentations using various software packages and databases
• Develop deliverables to support facility management requiring minimal explanation, discussion, and interpretation
• Provide daily support to employees
• Perform other tasks as assigned
• Ability to build professional relationships and thrive in a team environment
• Ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
• Proficiency in Microsoft Office products (Outlook, Word, Excel, Powerpoint, Access)
• Ability to accurately and rapidly perform data entry
• Desire to expand career in Human Resources field
• Bachelors Degree – Preferred
• Job Related Experience (2 Years) -- Preferred
• Support the SVP, Human Resources and VP, Talent Management, and other members of the HRLT team on an as needed basis with calendar management, scheduling meetings, expense reporting and travel arrangement and coordination
• Schedule and coordinate HR department meetings and any other HR department events, activities and/or special projects including the the coordination of telepresence and Webex as needed
• Assist with the processing of purchase orders and invoices, and ordering supplies for the department on a timely basis in line with appropriate legal and procuement policies and processes
• Prepare reports, correspondence and presentations utilizing Microsoft Office (Word, Excel, PowerPoint, Projects)
• Regular communication with HR team members, employees, senior management, outside candidates and others, as necessary, when performing responsibilities
• Other administrative duties and projects as assigned or needed
• Attention to detail and follow-through
• Ability to build and maintain productive relationships with employees, management, and candidates
• Produce quality timely results
• A self-starter, organized, and capable of working on multiple projects with deadlines successfully, prioritizing appropriately
• Initiative and creativity
• High integrity
• Good judgment, a high degree of professionalism, and capable of keeping employee information confidential
• Previous HR administrative experience a plus
• BA preferred
• Promptly responds to employment inquiries by telephone, fax, and email
• Administers Talent Acquisition System; ensures all TAS requests are entered in a timely manner, updates all jobs on TAS both external/internal on websites, ensures postings are correct and accurate (intranet)
• Corresponds with schools by providing current postings, relevant information and tracks contact information
• Assist with visa applications for foreign workers
• Files in a timely and accurate manner
• Act as a role model and being aware of and fully supporting all FRHI/Swissôtel Human Resources Policies & Procedures
• Carries out any other reasonable duties and responsibilities as assigned
• Assists Human Resources Manager and Office as required
• Use resources to research policies and procedures as it relates to recruitment
• Meets timelines for projects with minimal follow up
• Previous experience as a departmental officer/administrative assistant an asset
• Demonstrated knowledge of Windows: MS Word, MS Excel, and other office programs at an advanced level is required
• Working knowledge of PowerPoint, Taleo is an asset
• 1-2 years experience working in Human Resources highly desirable
• Intermediate to advanced level proficiency in MS Outlook, MSWord, MS Excel
• Basic to Intermediate proficiency in MS PowerPoint and MS Visio
• Ability to develop business correspondence and presentations
• Associate's or Bachelor's degree
• More than 2 years of administrative support experience
• Previous experience working with HRIS systems
• Knowledge of human resources systems, regulations, policies and procedures
• Administrative support experience within the healthcare industry
• Associate's degree in relevant field of study or equivalent years of related work experience required
• Minimum one year of related work experience required
• Proficiency in Microsoft Office preferred
• Ability to handle confidential information required
• Knowledge of applicant tracking systems preferred
• Knowledge of budgeting and expense tracking preferred
• Provides executive support to the EVP and SVP of Human Resources, including calendar management, travel and expense reports
• Maintains centralized NLT personnel files and HR SharePoint files, both general and restricted
• Provides support, as needed, on our National Leadership Team rosters and events
• Provides policy administration to the VP of Corporate HR
• Maintains all employment agreements and files
• Schedules all HR meetings, as needed
• Runs system reports and compiles data from various sources in support of regular and ad hoc reporting requirements
• Schedules local training and employee events
• Creates and maintains organizational charts in conjunction with HRIS
• Microsoft Office
• Applicant Tracking Systems – Taleo Business Edition preferred
• Learning Management and Training systems – Relias preferred
• Responsible for effectively and efficiently collect and organize new hire, transfer, and termination paperwork and preparing all employee files
• Administers and orders background check information for processing while collecting drug screens and notifying managers when process has been efficiently completed
• Assists with activities planning for office functions
• Enter I9 information for new employees in EVerify
• Collects, compiles, and purges I9 Forms
• Tracks and sends 401k enrollment packets
• Track various items, including but not limited to background checks and drug screens, in various spreadsheets
• Assists with compiling payroll information and statistics for the calculation and processing of piece rate and salaried payroll on a timely and accurate basis
• Reviews and verifies data entries and changes made to the payroll information system, ensuring accuracy and compliance with company policies
• Reviews payroll processing and computations to ensure accuracy and compliance with company policies and government regulations
• Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
• Must have a strong attention to detail while compiling employee information, entering background information, and meeting deadlines
• Must have strong communication skills
• Must be able to work effectively and efficiently with all levels of management and staff while maintaining confidential information
• Have the ability to multitask and handle time sensitive urgencies
• Must have basic knowledge in use of computers and general office equipment while having strong computer skills in Word, Internet, Excel and Outlook. Must also have experience with a major payroll processing vendor such as ADP, PayChex, etc
• Must have basic knowledge of payroll processing and timing requirements, systemadministration, and integration of payroll activity with other company financial reporting operations
• Must have intermediate knowledge of federal, state, and local tax requirements and
• Knowledge of FLSA regulations for payroll administration
• Must have basic working knowledge and understanding of generally accepted accounting and bookkeeping practices as they apply to payroll records, general ledger entries, and government filings, etc
• Payroll experience in garnishments, auditing timecards, and reconciling payroll output
• Sarbanes Oxley/ Public company experience preferred
• Experience in cyclical reporting and payroll migration/implementation preferred
• Minimum 3 years of experience in an administrative role preferably in the HR field
• Knowledge of recruitment systems a plus
• Must be willing and able to travel to plant sites to perform orientation as needed
• Motivated and able to meet deadlines
• Ability to work independently and handle confidential information
• Strong attention to detail and organizational skills; dependable; team-oriented
• Excellent verbal and written communication skills; ability to interact effectively and in a courteous manner with individuals at all levels
• Ability to work effectively with employees at the organization
• Must have and maintain an acceptable safe driving record
• Provide administrative assistance to the Human Resource Managers
• Answer phone and respond to emails regarding associate inquires and concerns
• Assist in resolving payroll issues; review payroll reports, research and correct errors; process pay requests
• Audit and maintain personnel files; research and collect missing information and process status changes
• Provide general benefits information to associates and refer them to the appropriate locations
• Research quarterly monitoring reports and provide information to benefits department
• Create, research and review HR investigation reports
• Update union grievance logs and research data
• Create and send correspondence to Field leadership, Store Managers and union offices
• Schedule and conduct quarterly DMA conference calls
• Assist in the scheduling of interviews and meetings
• Follow up on corporate requests and inquiries
• Process new hire paperwork, termination paperwork and final pay
• Respond to unemployment claim inquiries
• Copy files and paperwork for legal and ethics point
• Track performance appraisal dates and coordinate monthly SDA spreadsheets
• Update bi- annual Talent documents for the region
• Minimum age of 18 years old due to the education and experience required
• Committed to providing customer service that makes both internal and external customers feel welcome, important, and appreciated
• Ability to organize and prioritize a variety of tasks/projects
• Ability to work within strict time frames and resolute deadlines
• Superior customer services skills; answering questions and resolving issues in a timely and accurate manner
• Ability to explain policy and procedures in a clear and concise manner
• Proficient in Microsoft Office software to include Excel, Word and PowerPoint
• Adept in learning a variety of computer systems as an end user
• Proficient problem-solver
• Requires a high school diploma or equivalent; Associate’s degree strongly preferred
• State application
• Names, addresses, email and telephone numbers of three (3) professional references
• Ensure all employees receive an outstanding customer experience
• Prepares meeting agendas and minutes for various committee meetings
• Manages conference room bookings, catering and equipment set up
• Compose and type correspondence, memos, presentations, policies and procedures as required
• Maintains excellent relationships by directing calls and inquiries to proper parties and taking accurate messages
• Processes invoices and orders supplies/equipment
• Assists with special projects as needed
• Coordinates all CHS Services events, including but not limited to
• Greet and assist team members and respond to requests in a timely, friendly and efficient manner
• Answer telephones and conduct office inventory
• Oversee maintenance of office equipment
• Minimum of High School diploma or equivalent
• Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint, Webex
• Prior experience providing executive level support preferred
• Excellent oral, interpersonal and written communication skills
• Excellent organizational skills with the ability to work in an environment with frequent interruptions
• Positive professional attitude, committed to excellence
• Strong problem solving and analytical skills with the ability to provide effective solutions
• Must be well organized with high attention to detail
• Dependable & Trustworthy
• Able to maintain the highest level of confidence across all levels of the organization
• Ability to multi-task, prioritize, and meet project deadlines as scheduled
• High School Diploma, Bachelors preferred, or equivalent combination of education and experience
• High level of computer literacy. Strong proficiency in Microsoft Office (Outlook, Excel, Powerpoint) is required
• Superior organizational and detail skills
• Must uphold the highest level of confidentiality
• Excellent human relations, customer service, oral and written communication skills are required
• Interpersonal skills and the ability to interact with people at all levels in a courteous, clear and understandable manner are required
• Experience working in Human Resources is strongly preferred
• Minimum of two years Administrative Assistant experience required
• General office functions including but not limited to standing, sitting, walking, bending, pushing, lifting, filing, typing, etc
• Provide administrative support to the Total Rewards and HR Operations departments
• Review and route departmental mail; prepare and compose correspondence and memos
• Coordinate mail outs: maintain supply of envelopes, paper and necessary materials, prepare address lists using mail merge templates, stuff envelopes, prepare shipments, print delivery labels and track shipments as needed
• Maintain Total Rewards and HR Operations director’s calendars, travel arrangements and expense reports
• Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and verifying receipt of supplies; acting as primary point of contact for the team in ordering supplies
• Submit and code vendor invoices in vendor invoice management system
• Provide phone and email support to the benefits help desk
• Provide phone support to the directors’ by answering calls in their absence and working to ensure responses are provided in a timely manner
• Support the distribution of service award certificates or other payroll, compensation or benefits program related mail
• Prepare and deposit incoming checks; log health care payments, refunds, rebates, etc
• Develop/maintain a well-organized filing system that permits easy reference or retrieval of information
• Assist with key employee events (social activities, on-site events, holiday events)
• Provide departmental support for various projects and corporate initiatives; arrange team meetings
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks
• Any additional responsibilities or tasks as assigned
• High School Diploma plus five years related experience supporting Human Resources or a Bachelors degree plus one year of related experience is required
• Solid proficiency in Word, Excel, PowerPoint and Outlook
• Must demonstrate strong interpersonal and communication skills, both verbal and written
• Ability to work independently and to exercise good professional judgment
• Strong initiative, proactive manner and persistence in follow-up
• Proven ability to work effectively under pressure in a fast-paced environment
• Must be flexible and responsive, willing to work long hours where required
• Possess strong organizational skills with a proven ability to prioritize
• A high level of attention to detail and accuracy
• Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information with tact, diplomacy and discretion
• Ability to work well in a team environment, including cross-functional teams
• Comfortable dealing with employees at all levels of the organization
• Processing letters and correspondence including proofreading
• Working with supervisors and providing support as it relates to our Company's Code of Conduct and Company Policies
• Assistance in planning of meetings and events
• Ad-hoc report creation
• Completion of specially assigned projects
• Proficiency level or Advanced Skill with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Able to communicate in a professional and efficient manner
• Detail-oriented with excellent organizational skills
• Able to read, understand, and follow written and verbal instructions in English
• Perform quality work efficiently with minimal supervision
• Able to work flexible shifts and schedules, including some overtime
• Two year College Degree in a business related field is preferred
• Minimum of five years Administrative or Office Assistant experience
• Experience in Human Resource related position

Human Resources & Administrative Assistant Resume Examples & Samples

• A Bachelor's Degree or certificate in Human Resources or similar field with two to three (2 -3) years experience; or equivalent combination of education and experience
• Demonstrated experience with payroll administration and timekeeping procedures using excellent customer service skills
• Experience calculating over-time and monitoring leave balances. Knowledge of online payroll systems. Experience performing and analyzing payroll/timekeeping functions
• Knowledge of human resources policies and procedures, in the areas of recruitment, onboarding, and separations. In-depth knowledge of policies and procedures governing personnel, and administrative processes
• Demonstrated ability to analyze and make recommendations based on state, university, campus and divisional policy statements
• Skill in addition, subtracting, multiplying, and dividing whole numbers, fractions, and decimals. Skill in computing ratios, rates, and percentages
• Proven interpersonal and communication skills, both oral and written. Must have strong writing skills. Ability to proof and edit work. Ability to communicate clearly and effectively using well organized prose, correct grammar and spelling
• Proficient in the use and knowledge of computer systems, email, web-based applications, word processing, database and spreadsheet software (such as Word, Excel, PowerPoint, Outlook, Access, etc)
• Advanced computer skills, including Microsoft Office Suite programs (Word, Excel, PowerPoint, and Outlook) and Google Tools (Drive, Docs, Sheets, Forms)
• Familiarity with ADP (or another HRIS system) preferred
• Highly developed organizational and administrative skills, including effective time management
• Well-developed communication and interpersonal skills
• Ability to adapt to changing priorities with skill, accuracy and composure as well as an ability and willingness to understand and respond to team members’ needs, priorities and deadlines

Human Resources Administrative Assistant & Recruiting Coordinator Resume Examples & Samples

• Bachelor's degree with a strong academic record
• Ability to handle sensitive/confidential employee matters
• Consistently follows up and resolves all matters
• University degree in social sciences or business discipline
• 5 years of progressive HR experience in a corporate environment
• Ability to network with various in-country and corporate HR functions in order to ensure the coordinated delivery of services
• Assists with the completion of reference checks on those applicants whom the resort has identified as potential employees
• Assist applicants with the application process
• Create and maintain Associate files
• Answer phones and phone inquiries
• Assist associates with pay information,
• Highly motivated self-starter focused on quality, organization, guest service and teamwork
• Handle departmental responsibilities as appropriate to conserve executive-s time
• Assist with day to day operations of HR functions and duties
• Ability to handle the mix of routine and unexpected requests
• Maintain employee records
• Coordinate and manage training, training records, and training grants
• Assist with HR research and form, procedure, and policy creation and maintenance
• Coordinate HR projects (meetings, training, surveys, etc.)
• Take minutes at meetings
• Assist in payroll preparation
• Coordinate and schedule interviews
• Handle eye exam and safety glass requirements
• Conduct HR audits
• Updates job knowledge by participating in educational opportunities; reading professional publications, etc
• Prepares monthly Birthday list and Birthday Cards of the employees
• Prepares monthly Human Resources Department attendance sheet
• Follows up annual leaves as per HR Policy
• Prepares and distributes monthly annual leave and recuperation report to the Departments
• Controls petty cash account prepares expense claims
• Follows up health insurance procedures
• Completes all employment procedures (Contracts, Social Security, Notice of Employment, Notice of termination,Ek-1-2 , Status Change)
• Files all employee documents in the personnel files
• Prepares fringe benefits documents
• Prepares Discrepancy Report for Payroll Control
• Follows up the period of work & resident permits for expatriate employees
• Follows up Performance Evaluation Procedures as per HR Policy
• Gives information to all employee candidates about necessary documents and collects all documents
• Follows up and enters appraisal and warning letters to Personnel Program
• Arranges lockers for new employees and keeps proper record for the locking
• Makes necessary arrangement for Social Activities
• Prepares and follows up Contract Extension
• Informs the paymaster about the team members movement at the end of the month
• Prepares the monthly handicap status report to the Governmental Employment Office
• Follows up tests in the process of recruitment
• Makes weekly Cafeteria meal consumption report
• Team members transportation, prepare and arranges monthly payments
• Keeps the storeroom in order and tidy
• Distributes the related department copies of the forms which Human Resources
• University/College degree in a related discipline an asset
• Ability to focus attention on colleagues needs, remaining calm and courteous at all times
• Create and oversee HR Social Media
• Create effective communication through Electronic BB, Flyers, Invitations, etc
• Assist coordinating all Team Member events
• MS Office, basic to intermediate level on Excel, Access database
• Good written/verbal communication
• Work with HR/Payroll team
• Workers Comp
• Provides general administrative support to the HR Director and HR department leadership as needed
• Communicator of HR initiatives, policies and procedures to employee population
• Reviews, reconciles vendor invoices
• Coordinates special HR projects as assigned
• Troubleshoots with members of department to ensure procedure and projects are done efficiently and in a timely manner
• Organization, interpersonal, and communication skills and ability to deal effectively with a variety of people and situation
• Ability to maintain highly confidential information
• Ability to convey a positive image to applicants and employees
• Self-starter, ability to work independently and perform at optimum levels
• 1+ years of Human Resources related experience
• Bachelor's degree in Human Resources or equivalent experience
• Computer – proficiency in Microsoft Office
• Ability to utilize electronic mail system
• Communication – effective listening, speaking, and writing
• Knowledge of Applicant Tracking Systems preferred
• Answer multi-line telephone within two rings, convey messages and answer simple questions
• Maintain central filing for common forms and replenish HR forms inside and outside the office
• Maintain associate locker process and conduct monthly locker audits
• Prepares packets for new hire processing, new hire orientation and other misc. training and HR materials
• Processing change of address, change of name, change of marital status, etc
• Monitors and maintains Associate Programs to include: birthday & anniversary listings and cards, ASC bulletin boards, OSC and other postings as appropriate
• Handles all verbal and written verification of employment and post-employment
• Processes purchase orders and expense reports
• College Degree preferred. Preferably in hospitality or human resources management
• Must be able to work a variety of shifts, including weekends and holidays
• Maintain a professional business appearance, attitude, and performance
• Associates Degree required, Bachelor's Degree preferred
• Maintain professional demeanor throughout all communications
• Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint
• Daily maintenance of online on-boarding process
• Manage/maintain updates in Google Docs
• Maintenance of hard-copy personnel files, filing
• Perform audits of various HR related functions including pay, hours, on-boarding; reporting outliers and tracking corrections
• Assist with processing HR related documents including promotions, demotions, rehires, transfers, pay changes
• Perform data entry for background checks
• Assist with other areas of Human Resources department including benefits, leaves of absence, unemployment, recruiting, risk and safety
• Other duties/projects as needed
• Resourceful; problem solver
• Must be a people person and Customer Service oriented
• Able to prioritize
• Maintain confidentiality and discretion
• Self-starter able to work independently but also be a team player willing to jump in and help when needed
• Proficient in Excel, Word, Outlook
• Experience with Google Docs system a plus
• Prior HR experience is preferred but not a requirement. A strong desire to learn and grow in the position is definitely a must!

Related Job Titles

HR Administrative Assistant Resume Samples

HR Administrative assistant supports the HR department and performs various personal administrative tasks. The most crucial roles and responsibilities that are taken up and incorporated by the HR administrative assistants are maintaining employee records , assisting in payroll preparation, preparing HR policy related paperwork, processing employee requests , updating HR database with new hires , sick leaves, vacation and separations; coordinating HR projects and training seminars, collaborating with recruiter for job ads and processing incoming resumes, managing the department’s address queries and telephone center, preparing presentations and reports, providing orientation program for new employees and reviewing company policies as and when needed.

HR passionate individuals possessing hands on experience in HR software like HRMS or HRIS with PC literacy and MS office applications skills are eligible for this job position. Eligible HR Administrative Assistant Resume makes a display of a Bachelor’s degree in the field of Human resources or the relevant to the least.

• Resume Samples
• Human Resources
• HR Administrative Assistant

HR Administrative Assistant Resume

Objective : Exceptionally detailed oriented, organized and highly accurate business professional with a unique ability to successfully manage several versatile business office support projects simultaneously. Proven competencies as an office manager, HR administrator, and Administrative Assistant with the ability to empower others and foster cohesive business environments. Consistently leverage organizational capabilities to facilitate well-run and streamlined office operations.

Skills : Microsoft, Excel, Outlook, Access, Data Entry, Data Entry, Type 60 Wpm, Office: Word, Bilingual, Customer Service, Customer Service, Administrative Assistant, Administrative Assistant, Clerical, Human Resources, Filing, Lotus Notes, MS Office, Powerpoint, Photoshop, Team Player.

Description :

• Primarily responsible for assisting the Executive VP of Human Resources on a variety of administrative and clerical duties that are necessary to run and maintain the department efficiently.
• Schedule appointments, organize and maintain staff personnel files, travel arrangements and expense reports, annual budget, train new HR staff.
• Coordinate the monthly Service Anniversary and Employee of the Month recognition ceremony, assist with company events.
• Maintain three of the company scholarship programs and files.
• Schedule, organize and order materials for companywide training, maintain conference room calendars and supplies.
• Audit department invoices and prepare documents for payment to the finance department.
• Administered company random drug testing forms and maintain files.
• Administered employment verifications Gather information and build the monthly HR newsletter.

Summary : Demonstrated excellent leadership in recruitment and retention etiquettes Strong negotiating and mediation skills and a thorough knowledge of applicable employment laws Processes considerable working knowledge of human resources principles.

Skills : Proficient in all Microsoft software.

• Worked with President, Vice Presidents, Directors and Managers to fill positions within their departments.
• Attended recruitment events, job fair and local schools to introduce LifeBridge Health to potential applicants and to conduct screening interviews.
• Developed and implemented effective process for hiring and retaining qualified candidates and employees.
• Prescreened prospective employees, and administer pre-employment tests.
• Interviewed applicants for vacant positions, noting qualifications, interests and availability for union and non-union positions.
• Presented qualified candidates to hiring managers for consideration.
• Scheduled selected applicants for employment physicals, administered internal posting system, posted position vacancies and maintained logs for job bidding disposition.
• Prepared monthly reports recruitment reports for customers utilizing applicant tracking system and Lawson.

HR Administrative Assistant/Finance Administrator Resume

Objective : HR Administrative Assistant is responsible for handling all of the day-to-day administrative tasks in the Human Resources Department. This includes data entry, filing, and inventory.

Skills : Microsoft Office, Excel, Radiant, Google docs.

• Prepare weekly and monthly garnishment reports for all 8 corporate and plant locations, partner with Accounts Payable to request checks for garnishments, match each payment with back up request for records, and mail checks to collector.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions; Order and dispense supplies.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Conduct searches to find needed information or vendors, using such sources as the Internet.

HR Administrative Assistant III Resume

Objective : Seeking a challenging position where my experience and skills will significantly contribute to the overall success of the organization and provide the opportunity for personal and professional growth.

Skills : Microsoft Office, Microsoft Office, Jd Edwards, SAP, SAP.

• Served as the first point of contact and provided customer support to all Boeing visitors.
• Dealt with all inquiries courteously and efficiently in accordance with the company policies.
• Administered training database, prepared all documents and training records prior to training.
• Reviewed training requests by departments managed and archived training records.
• Provided administrative support to Human Resources, General Manager, Operations, and others as directed in the areas of document creation/maintenance, data maintenance, meeting organization, etc.
• Administered payroll and submitted information to agencies for temporary workforce.
• Assist with the collection, opening, and distribution of incoming and outgoing mail and deliveries.
• Processed office supply orders and maintained accurate inventory controls.

HR Administrative Assistant II Resume

Objective : Looking for a full time job in the Administrative field. Consider myself to be a highly motivated, independent, and a reliable individual.

Skills : Accounting, HR Training And Development, Medical Billing, Microsoft Applications.

• Provided administrative support for human resources office.
• Interacted with employees regarding health benefits providing policy details and assisted with medical billing.
• Assisted in recruiting procedures; prepared materials for job fairs and candidate screening.
• Ensured smooth transition of new hires and exiting employees by processing the necessary documentation regarding mobilization and demobilization to and from the Middle East.
• Maintained HR training manuals and developed job descriptions for new positions.
• Crafted procedures to manage employee health benefits records, ensuring alignment with benefits guidelines and applicable regulations.
• Developed and organized efficient systems for submission of employee medical claims, tracking outstanding balances, and monitoring payments posted.

Summary : To obtain a position within a customer service environment where I can utilize my experience to ensure outstanding customer satisfaction. I have acquired strong skills within the Human resources field.

Skills : Data Entry, Customer Service, Processing, Microsoft, Human Resources, Admin Assistant/receptionist.

• Establish and maintain computer records, including recruitment files.
• Perform office services such as filing of documents, approving time, scanning and stocking of supplies.
• Maintain an accurate employee telephone list and other necessary databases.
• Assist with the testing of applicants, register applicants, and passing out needed paperwork.
• Responsible for entering new hire paperwork, completing references and processing background checks.
• Assisted with preparation of invoices and checks for mailing.
• Created new hire orientation packets and other training documents.
• Responsible for sorting and distributing all incoming mail.

HR Administrative Assistant I Resume

Objective : To obtain a senior HR role at an organization in which I will be able to offer versatile office management skills and strategic planning, while also managing multiple priorities and meeting tight deadlines without compromising quality.

Skills : Database Applications, Adobe Applications, ADP, Reporting, Immigration, Recruiting, ERP, Change Management, Pa, Policy, Excel, Word Processing, Benefits Administration, Employee Relations, Employee Supervision, Collective Bargaining, Leadership Development, Manufacturing, Executive Support.

• Assisted with interviewing, new employee orientation, resume searches, placing job postings online and in newspapers, tracking employee time and attendance, and maintaining personnel and medical files.
• Prepared and edited documents to send to employees, attorneys and vendors, updated notices, employee information, and training information.
• Maintained training files and prepared metrics spreadsheets/charts regarding said training.
• Implemented Halogen Performance Review utilization across 2 plants.
• Created material and administered training to personnel and upper management for entire Halogen Performance Review process.
• Created the company's first promotional presentation which included animation and music that was played at the company's first job fair.
• Reorganized and implemented a new training database to store all employee training files electronically.
• Assisted with successfully implementing a new time and attendance system for the company.

HR Administrative Assistant/Manufacturing Assistant Resume

Summary : An interpersonal and results-driven Human Resources and Benefits Coordinator with experience in performing a variety of clerical, HRIS and recruitment duties and responsibilities in the Human Resources Department. Acquired highly developed sets of skills, demonstrating constant interest in learning and specializing in HR related fields.

Skills : Microsoft Office, Adobe Photoshop, InDesign, Acrobat Pro, SAP, Onboarding E-Verify Employment Verification, Records Management.

• Responsible for on-boarding and entering initial new hire information into the company database.
• Set up background checks and drug screens through third party vendor.
• Prepared and maintained accurate records, files and reports, including personnel employee records.
• Assisted with facilitating new hire orientation as needed.
• Answered incoming calls and transfer to appropriate staff members.
• Performed general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintained human resources records by recording transfers, terminations and changes in job classifications.
• Welcomed and directed potential candidates and clients.

Junior HR Administrative Assistant Resume

Objective : To obtain a receptionist/clerical position with dental office where customer relations/care, bookkeeping, secretarial and general office skills would contribute to utmost efficiency and productivity in the satisfaction of the clients and customers.

Skills : Microsoft Office, Outlook, Excel, Typing.

• Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff.
• Maintain HR filing systems by copying, closing, purging existing employee files and setting up files for new employees.
• Assisting in payroll, garnishment, and deduction report processing and filing.
• Experienced with managing multiple tasked while maiting an organized work environment and focusing on the task at hand.
• Provide administrative support with the new-hire process to include emailing resumes and job applicants to the proper personnel.
• Maintaining requisition system, I-9 verification and background checks, e-verify forms and then scanning all documents into the computer systems.
• Supporting higher management with new hire paperwork and informing appropriate staff of new hire placements.
• Take phone messages correctly and report them back to the correct person in a timely manner.

Senior HR Administrative Assistant Resume

Objective : Over 4 years of Human Resource experience Seven years of administrative experience Efficient time management and multitasking capabilities 5 years of supervisory experience; 1-2 year of exempt level experience. Excellent written and oral communication abilities Current HRIS experience.

Skills : E-Verify, ADP, Alliance 2020, Great Plains, Zip Recruiter, Qualtrics, Taleo, Google Chrome, Microsoft Office, Microsoft Excel, Microsoft Outlook, Microsoft Powerpoint.

• Performed multi-state recruitment strategies in conjunction with hiring managers to include innovative recruitment techniques and maintaining open communication with hiring managers about needs.
• Assisted with the company's efforts in carrying out the Affirmative Action goals and objectives through community outreach and developing partnerships to pipeline applicants of diversity.
• Handled full life cycle of 1800 employees within HRIS to include new hire data entry, performance reviews, merit increases, status changes, executive approvals, termination processes, benefits selection and promotions.
• Implemented and maintained the employee referral program.
• Processed unemployment claims for both Washington and Oregon State's Employment agencies.
• Trained management on I-9 best practices to ensure compliance with regulatory laws and agencies.
• Assisted with data cleanup and analysis of annual compliance reporting.
• Completed salary surveys of both exempt and non-exempt positions.

HR Administrative Assistant/Associate Resume

Summary : Motivated, detail oriented, administrative professional who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Capable of handling high volume of incoming call while handling in-person inquiries from department managers, associates and clients.

Skills : Microsoft Office, Clerical, Training, Training.

• Training Coordinator Proficient in: Microsoft Word, Excel, Power Point, and SharePoint.
• Excellent written, verbal communication and listening skills.
• Strong organizational skill, ability to manage priorities and workflow.
• Highly proficient in time management and work schedule management.
• Flexibility, versatility, and willingness to work within constantly changing priorities with enthusiasm.
• Strong problem solving experience with exceptional interpersonal skills.
• Maintained all confidential employee records, day-to-day office duties to include answering telephone, reports, created and maintained spreadsheets and assisted employees as point of contact.
• Demonstrated proficiency in directing and motivating fellow associates.

Objective : Result-driven, proactive and adaptable administrative assistant with over 8 years experience. Resourceful, committed and customer focused while always demonstrating superior professionalism. Eager to bring strong administrative skills to an organization in need of top-level support.

Skills : Outlook, Excel, Excel, Word, Access, Peoplesoft, Powerpoint, Schedule Appointments.

• Maintain complete and accurate employee files and filing system including information that is confidential Initiated and monitored background checks, test potential employees and send applicants for drug screens Maintain accurate roster and headcount of employees on each assigned shift.
• Compile data from personnel files to create and update reports as well as maintain database and spreadsheets.
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to associates, regarding general knowledge of company policies, practices and operations.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff.
• Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.

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HR Assistant Resume Examples (Templates, Skills & Tips)

You'll learn about:

How to write an HR assistant resume?

What to put on a resume for human resources assistant.

• Tips for writing a professional HR assistant resume. 

How to write an HR assistant cover letter?

• HR assistant Resume Sample (Text Format)

The Human Resources (HR) assistant plays an integral part in the HR department as “a behind-the-scenes collaborator”. They take responsibility for a variety of administrative duties, including both external and internal HR-related tasks, such as organizing meetings, maintaining employee records, training new employees, and etc.

If you are aiming for the role, let’s start with building a professional HR assistant resume, the first and foremost step.

To begin with, candidates should have a clear understanding of what makes up a good resume and follow the guidance as well as useful tips to present an impressive human resources assistant resume.

Step 1: Understand the differences between an HR assistant CV and an HR assistant resume. 

Quite many people are likely to mistake a CV for a resume, as they are both job application documents. However, there are several remarkable distinctions between these two phrases.

Step 2: Choose the right HR assistant resume format.

Be aware of the choice of format and layout used in an HR assistant resume even though they all serve the purpose of highlighting HR assistant skills on your resume.

In particular, there are four types of HR assistant resume format that are best used for a specific career, namely: Chronological, Functional, Combination, and Targeted. Thus, it is necessary for the candidates to get it clearly and select the proper layout.

Step 3: Look up HR assistant resume templates & examples online as references.

Since each HR staff wears the hat of a specific core function involved in HR activities, job applicants need to fully understand an HR assistant's responsibilities, and write a great resume. The Internet can be considered to be the most useful source of learning more about this field as well as HR Assistant resume examples. By consulting a great HR Assistant resume sample from someone, you might learn how to avoid making common mistakes and take necessary advice for your resume.

Step 4: Tailor your resume for the HR assistant position.

There is no doubt a human resource assistant position requires a high level of communication skills, multitasking, and flexibility. Thus, you should illustrate and highlight these traits in your HR Assistant resume in a well-structured and professional way.

Step 5: Craft an HR assistant cover letter.

Apart from writing a great HR assistant CV / HR assistant resume, a human resources assistant cover letter is just as essential for proving your value to hiring managers. The cover letter should consist of a concise introduction about the applicant, illustrate why he would be the best fit for the role, and be entailed with sincerity.

💡 Tips: If you would like to compose an HR assistant cover letter with no experience, look up more HR assistant cover letter samples on the internet and write down some tips, or you might find this tutorial useful.

S tep 6: Proofread your h uman resource assistant resume.

Last, but not least, be sure to check your resume carefully before sending it out to hiring managers. Minor typos and grammar mistakes can lead to negative judgement and qualification.

Thus, whether you are writing an HR administrative assistant resume or HR assistant manager resume, make sure that it is flawless and well-structured.

Cake provides the right HR assistant resume templates & formats for HR assistants to showcase their skills and experiences. Sign up to create the best sales resume  Now!

Create Resume

As mentioned earlier, regardless of the difference between an HR Admin CV and HR Assistant resume, it is not necessary to present all details and experiences in your resume. Keep in mind that you should include information related to the position only.

1. Resume profile (Personal Information)

Personal information is the candidate's background that needs to be included in an HR Assistant resume. Therefore, make sure you provide up-to-date and sufficient details so that the recruiter can contact and proceed to the further procedures.

You should include these:

• A professional title
• Phone number

You should NOT include these:

• Expected salary
• Social Security Number
• Marital status
• Weight/Height

📝 Note: A professional title indicates your professional level, for example, you aim to write an entry-level human resources assistant resume or a resume for fresh graduate HR assistant.

2. Resume headline

A resume headline or a resume title is put at the first part of a resume. Therefore, it is likely to first grab the hiring executive's attention. Hence, you might need to polish a professional HR assistant resume headline by showing your achievements and experience.

Examples Resume Headlines for HR Assistants:

• Self-motivated professional with 5 years of administrative experience in a media agency.
• Business administrative graduate with 3 years of experience in the HR department. Performing various organizational and HR-related tasks.
• Target-oriented with 6+ years in the administrative environment. Looking for an HR assistant position to utilize excellent multitasking and analytical skills.

3. HR assistant resume summary

Similar to resume headline, the resume summary allows job applicants to briefly present their qualification to the recruiter, ideally within two sentences. A professional summary for an HR assistant should bring up the most remarkable goals and skills to grab the recruiter's attention.

Examples of Resume Summary for HR Assistant:

• Being passionate and working exceptionally hard to ensure that the company firstly recruits the right people, and secondly trains the new hires properly.
• An effective and confident communicator who is also a self-starter with the dedication and motivation required to succeed in a busy HR department.

4. HR assistant resume objective

A good career objective for an HR assistant should clearly illustrate the goals that you intend to reach in the future, both personally and organizationally.

Examples of Resume Objective for HR Assistant:

• Has extensive hands-on HR experience and a clear vision of how to embrace change to improve ways of working and getting results.
• Eager for better performing in internal and external HR-related tasks.

5. HR assistant resume skills

In this part, you need to present both soft skills and hard skills that are most applicable to the HR assistant position. Excluding irrelevant information and wisely customizing your skill set will make you stand out among other candidates.

HR assistant skills to put on a resume: 

• Communication
• Multi tasking
• Time management

6. Work experience

Work experience , a key part of a human resources assistant resume, is considered as your “showtime”. Highlight the contributions you have made to previous employers and demonstrate the qualifications you have gained from working there. To prove to the hiring managers that you would be a great addition to the team, you need to know how to state your employment history and organize them professionally and effectively.

Some elements to be included in this part of an HR assistant resume:

• Company name
• Working time with month and year
• Quantified achievements 

Examples of “Work Experience” in a human resource assistant resume:

Administrative Assistant at IPT Company

Hanoi, Mar 2010-Present

• Professional event planning and travel arrangements, skilled in handling communication tasks and decision-making.
• Gained “Employee Of The Year” Award in 2012 for an excellent performance.

7. Education

For this section, the employers wish to see the candidate's educational background so that they can measure his/her compatibility for the vacancy. Keep in mind that stuffing this part with all of the academic records will make the resume lengthy and tedious. 

Example of “Education” in a human resource assistant resume:

University Of Sydney, Class of 2008

• GPA: 3.5/4.0
• NSW Certificate for excellent achievement in English Standard
• Member of the drama club

8. Additional information to put on an HR assistant resume

In addition to the required information, you might consider adding up some extra materials to further describe yourself and impress the hiring executive, such as your personal accomplishment and outstanding projects, or certifications that you have obtained.

• Volunteer for White Ribbon Project in 2010
• Certificated for HSK level 5 in 2009
• Winning the local competition of Creative Design in 2005

Tips for writing a professional HR assistant resume

Tip 1: customize the resume for the job..

As mentioned earlier, a great resume should consist of relevant information that best illustrates your strengths and work experience corresponding to the HR assistant job description.

💡 You can look up HR assistant job description for resume online to avoid confusion with other HR positions, such as HR generalist, manpower specialist, HR advisor, recruitment officer.

Tip 2: Use Keywords (from Job Description) in resume.

Utilizing keywords from the job description can not only show your understanding of the job requirements but also make your human resources assistant resume professional and impressive.

Tip 3: Quantify results in your HR assistant resume.

Hiring managers wish to see what you have achieved via quantified measurements rather than daily duties. However, unlike Sales & Marketing, it is not easy to be present in an HR assistant resume. Instead, here are some valuable metrics you can bring up:

• How many new hires have you managed during recruitment or training?
• What is the size of personnel records that you have handled?

Tip 4: Choose an ATS-friendly resume format.

Avoid gaudy and flashy format/layout which does not fit with Human Resources in general. On the contrary, you'd better use a minimal format/layout for your HR assistant resume with a simple design and basic tones.

Tip 5: Adopt resume action words.

Action words (also known as power words) can make your resume stand out in a crowd of potential candidates by highlighting your expertise and communication skills.

Tip 6: Focus on the qualifications for an HR assistant.

Each HR position is in charge of a specific core function. Hence, your human resources assistant resume should highlight the traits and qualifications of an HR assistant, such as administration skills, knowledge of HR and labor law, being detail-oriented, or excellent verbal communication skills.

In this section, we will guide you through how to create a basic cover letter for an HR assistant with no experience. Accordingly, an application letter for an HR assistant should include:

• Contact details: Provide your up-to-date phone number, email address, or social media account.
• Introduction: Make a good impression on the hiring managers by beginning with a polite and formal greeting. And also, make sure to call them with the right name and position.
• Motivation: Demonstrate your understanding of the company and your expectations.
• Qualification: List your expertise, employment history and other relevant skills.
• Closing: Express your respect and gratitude to the recruiter for their time and consideration.

For references, you can look up more HR assistant cover letter examples on the internet.

HR Assistant Resume Sample

Krystal brown.

Mobile: (+65) 901-9351

Email: [email protected]

LinkedIn: linkedin.com/in/Krystal23

Professional Summary

HR Assistant with 3+ years of experience in employee recruitment and support HR Manager in Human Resources related duties. Fluent in 4 languages: English, Chinese, Spanish and Japanese.

Work Experience

NJK Company HR Assistant April 2017-January 2021

• Improved managerial performance by 10%
• Assisted in hiring 10+ senior software engineer positions, and successfully helped recruit 3 people.
• Expert in employment law legislation and employee training.

IVEE Group HR Advisor December 2015-January 2017 

• Provided professional HR related advice and support.
• Gained the award "Employee of the Year" in 2016 for excellent performance in the job.
• Reduced the company's hiring cost by 20% with an increased retention rate of 15%.

2012– 2016, Bachelor's Degree in Human Resource Management University of Melbourne, Australia

• Bilingual, fluent in 4 languages
• Certified PHR (HRCI)
• SEO Marketing
• Problem-solving
• Writing skill and presentation
• Meeting management
• Respectfulness and Enthusiasm

--- Originally written by May Luong ---

More Career and Recruitment Resources

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HR Administrative Assistant Resume Examples

Writing a great hr administrative assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

Create your resume Select from 7 professional resume templates

If you're looking for inspiration when it comes to drafting your own hr administrative assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the hr administrative assistant job you're after.

or download as PDF

Essential Components of an HR Administrative Assistant Resume

As an HR Administrative Assistant, your resume is a crucial tool for capturing the attention of potential employers. It should succinctly present your qualifications, experience, and the unique value you bring to the role. Below, we'll dissect the essential elements of an effective HR Administrative Assistant resume, offering insights and tips to help you craft a document that stands out in a competitive job market.

1. Contact Information

Your contact information is the gateway for employers to connect with you. Ensure it includes your full name, phone number, email address, and optionally, your location. Your email should reflect professionalism, ideally comprising your name. Consider adding your LinkedIn profile to provide a comprehensive view of your professional background.

Accuracy is paramount in this section to avoid missed opportunities due to incorrect contact details. Refrain from including personal details such as marital status, age, or religion, which are irrelevant to your job application and could lead to discrimination.

2. Objective Statement or Summary

An engaging objective statement or summary at the top of your resume can immediately capture an employer's interest. It should be concise and tailored to the HR Administrative Assistant role, emphasizing your relevant skills, experiences, and career aspirations. Use this section to differentiate yourself and make a compelling case for why you're the ideal candidate.

"Dedicated HR Administrative Assistant with over 5 years' experience in managing employee records, streamlining recruitment processes, and providing administrative support seeks to contribute to organizational efficiency and employee satisfaction in a dynamic HR role."

Remember, hiring managers often skim resumes, so make your summary memorable and honest, avoiding any exaggeration of your abilities.

3. Skills and Competencies

Highlighting your skills and competencies is crucial. Distinguish between hard skills, such as proficiency in HR software and knowledge of labor laws, and soft skills like communication and organizational abilities. Provide concrete examples of how you've applied these skills in a professional setting to demonstrate your capability.

4. Work Experience

Your work experience section should chronicle your professional journey, emphasizing roles and responsibilities relevant to HR. Use action verbs and quantify achievements where possible to convey the impact of your contributions. Tailor this section to showcase experiences that align with the requirements of the HR Administrative Assistant position you're targeting.

5. Education and Certifications

Detail your educational background, starting with your highest degree and including any relevant certifications or training. This section should not only list your qualifications but also connect them to the skills and knowledge essential for an HR Administrative Assistant.

6. Achievements and Accomplishments

Spotlight your measurable achievements in this section, aligning them with the needs of the prospective employer. This is your chance to showcase specific instances where you've added value, improved processes, or contributed significantly to organizational goals.

7. References

While often listed as "available upon request," having a prepared list of professional references can be advantageous. Include individuals who can vouch for your professional abilities and character, ensuring you have their consent to be listed as your reference.

By meticulously crafting each section of your resume, you can present a compelling narrative of your qualifications as an HR Administrative Assistant, positioning yourself as a strong candidate for the role.

Related Resume Examples

• HR Assistant
• Administrative Office Assistant
• Administrative Assistant
• Accounting Administrative Assistant
• Executive Administrative Assistant
• Office Administrative Assistant

Human Resources Resume Summary Examples and Samples

Human Resources Resume Summary Example #1

A competent, organized and outgoing individual with a strong work ethic and exceptional communication skills. International and local working experience, a keen desire to learn new tasks and grow, looking to contribute to an international or a local brand in the area of Human Resources.

Related : Our guide on how to write a resume summary .

Human Resources Resume Summary Example #2

I am an outgoing, creative, goal-oriented, and resourceful person with a growing academic hunger. I take interest in human resources planning, conflict resolution, and societal dynamics to further my skills as an HR.

Human Resources Resume Summary Example #3

HR Professional with 9 years of experience in End-to-End recruitment, skilled in tech sourcing, resume screening, interviewing, negotiating and closing the best talent. Hired over 200 candidates for various technology and business positions in just a year.

Human Resources Resume Summary Example #4

Experienced payroll specialist in Texas for 3 years in a retail company with 500+ employees and HR generalist for a year. Treasury & Branch Accountant professional in Austin for 5 years in a food and beverage company.

Human Resources Resume Summary Example #5

Senior HR Manager with extensive experience and a proven success of 10 years in driving strategic HR operational initiatives with a key focus on Talent Acquisition, Employee Retention, Succession Planning, Organizational Development, Capability Development, Legal Compliance, Grievance Management, and Cost & Resource Optimization in Software Product Based Companies

Human Resources Resume Summary Example #6

Notable success in realizing top & bottom-line results, streamlining operations and heightening employee productivity by mastering HR situations for integrating human resource functions with overall Business Goals & Industry Standards by liaising with global counterpart for competency building & mobility

Human Resources Resume Summary Example #7

Directed the strategic framework for Talent Acquisition & Employee Relation Activities, Recruitment & Selection, Legal & Liaison Work, Statutory Compliances based operations; deep understanding of industry related issues, employee satisfaction and staff development.

Human Resources Resume Summary Example #8

An ambassador of change, innovating profitable solutions for various aspects of human resource management; proficient in transforming HR processes and enabling innovations to improve organizational performance & productivity; successfully implemented HRIS across various processes encompassing Recruitment and Employee Lifecycle Management.

Human Resources Resume Summary Example #9

Showcased strategic leadership skills by managing & administering a team of HR Professionals and conceptualizing recruitment techniques, cost-effective training & development, and compensation strategies; Lead organizational development that addressed issues such as succession planning, workforce development, key employee retention, organization design and change management.

Human Resources Resume Summary Example #10

Expertise in driving Key Talent Management and Retention strategies including talent review, talent identification, competency assessment, bridge the competency gap through creation of individual development plans to support the business and achieve ambitious growth plans; Proficient in conducting employee engagement activities.

Human Resources Resume Summary Example #12

A result oriented individual committed towards the growth of people & organization. Expert in developing, recommending and implementing human resources strategies and policies in support of business objectives. Proficient in talent management, employee relations, recruitment, manpower planning & placement and performance management.

Human Resources Resume Summary Example #13

Enthusiastic and dedicated professional with outstanding experience in guiding institutional-or organization-wide program initiatives. Expertise in matters relative to equity, diversity, inclusion and justice. Possess exceptional ability to lead cross-functional teams in order to identify new program capabilities, assess resources, and collaborate with personnel ensuring projects are delivered on time and within scope of budget.

Human Resources Resume Summary Example #14

Client-centric, energetic, hands-on Human Resources leader with excellent interpersonal and communication skills. Experienced in a variety of fast-changing industries from consumer products to biotechnology, with proven success in all aspects of the human resources discipline

Human Resources Resume Summary Example #15

As a motivated, goal-oriented, responsible and committed intern and employee , I would now like to optimally implement and expand my knowledge and skills at your company.

Human Resources Resume Summary Example #16

Human resource professional with experience in delivering high quality results. Extensive background in HR generalist affairs, including recruitment and retention, staff training and development, mediation, conflict resolution, benefits and compensation, HR records management, HR policies development and compliance.

Human Resources Resume Summary Example #17

A creative and innovative thinker with effective Human Resources management, and goal setting abilities combined with communication, interpersonal skills. Self-motivated with the ability to excel in a fast-paced environment; communicate effectively at all levels; manage competing priorities, and adapt readily to new challenges. Enjoy working in a multicultural and vibrant team, and look forward to making a difference in a global HR team.

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Human Resources Administrative Assistant resume examples for 2024

A human resources administrative assistant resume should highlight skills such as customer service, data entry, and administrative tasks. According to Roger Adkins Ph.D. (DSO, ARO) , Executive Director at Earlham College's Global Education department, "your background in Global Studies is rich and interdisciplinary, which means you have skills and knowledge that are useful in a wide variety of settings." He also recommends utilizing career centers and job search platforms provided by colleges and universities. J. Adam Shoemaker Ph.D. , Associate Professor of Management & Human Resources at Saint Leo University, emphasizes the importance of communication skills, stating "there's a difference between simply saying you have 'excellent communication skills' and providing evidence!" He also suggests that professional certification is a key factor in earning potential, as it "demonstrates that you have the experience and the know-how to get the job done."

Human Resources Administrative Assistant resume example

How to format your human resources administrative assistant resume:.

• The job title on your resume should match your application for the role.
• Ensure your work experience focuses on achievements, rather than responsibilities.
• Recruiters and hiring managers suggest fitting your resume on one page.

Choose from 10+ customizable human resources administrative assistant resume templates

Choose from a variety of easy-to-use human resources administrative assistant resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your human resources administrative assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Human Resources Administrative Assistant resume format and sections

1. add contact information to your human resources administrative assistant resume.

Human Resources Administrative Assistant Resume Contact Information Example # 1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 | [email protected]

2. Add relevant education to your human resources administrative assistant resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Human Resources Administrative Assistant Education

Human Resources Administrative Assistant Resume Relevant Education Example # 1

Master's Degree In Business 2017 - 2018

Strayer University Washington, DC

Human Resources Administrative Assistant Resume Relevant Education Example # 2

Doctoral Degree In Business 2013 - 2016

University of Central Florida Orlando, FL

3. Next, create a human resources administrative assistant skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an human resources administrative assistant resume

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

I-9 is a government verification form that indicates, whether an individual is eligible for work in the US. The form was created by the United States Department of Homeland Security division, named as the United States Citizenship and Immigration Services (USCIS) which requires that all US citizens must fill out and submit an I-9 form to start their working career in the US. An I-9 form includes a person's identification information and education credentials, that are ought to be verified by the employer.

Open enrollment means a duration that comes every year that a person can sign up for health insurance or change the plan that a person has, for instance, if a person needs to deregister. The activity always features in a few weeks or months within a year. It allows workers to alter their benefit plans, including vision, dental, health insurance, life insurance, and disability.

Top Skills for a Human Resources Administrative Assistant

• Customer Service , 11.1%
• Data Entry , 9.8%
• Background Checks , 7.0%
• PowerPoint , 5.3%
• Other Skills , 66.8%

4. List your human resources administrative assistant experience

The most important part of any resume for a human resources administrative assistant is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of human resources administrative assistants" and "Managed a team of 6 human resources administrative assistants over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Updated student's accounts with ADP Total Pay card information via Direct Office.
• Secured Confidential Files and Payroll under HR Policies.
• Completed I9 E-verification, requested specific background checks or fingerprinting in compliance with clients requirements, performed on site drug screening.
• Utilized ADP, E-verify, Workday, Excel, Word and Outlook software at this assignment.
• Scheduled on-site / F2F interviews for field engineering department; responsible for on-boarding new hires in engineering rotation program in Taleo environment
• Prepared & assisted employees with FMLA Cases & audit FMLA Cases.
• Reviewed and collected payroll data related to daily, weekly and monthly payroll reports from BOSP.
• Tracked participants and training records through HRIS.
• Assisted in the preparation of annual compliance reports including EEO and OSHA.
• Monitored the organization of the I-9 Audit.
• Handled understaffing, disputes, terminating employees and administering disciplinary procedures.
• Conducted employee orientation for new employees, maintained personnel records, generated reports, maintained payroll records, provided employee counseling.
• Used E-Verify to see if employees were eligible to work in the United States within three days of hiring.
• Assisted with interpreting personnel policies and procedures.
• Established open communication and good rapport with each participant.
• Administered orientation and helped new hires fill out their I-9 and W-4 forms.
• Entered company sponsored home training and department payroll credits into the HRIS.
• Worked on 401(k) administration, FMLA and workers' compensation claims and benefits.
• Tracked performance evaluations through HRIS system.
• Employed various automated staffing solutions such as Monster and Career Builder.

5. Highlight human resources administrative assistant certifications on your resume

Specific human resources administrative assistant certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your human resources administrative assistant resume:

• Certified Professional - Human Resource (IPMA-CP)
• Certified Nurse Assistant (CNA)
• Medical Assistant
• Certified Medical Administrative Assistant (CMAA)
• Society for Human Resource Management Certified Professional (SHRM-CP)
• Certified Medical Office Manager (CMOM)
• Word 2010 Certification
• Microsoft Office Specialist: Expert (Office 365 and Office 2019)
• Dental Assistant (RDA)
• Microsoft Office 365

6. Finally, add an human resources administrative assistant resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your human resources administrative assistant resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common human resources administrative assistant resume skills

• Customer Service
• Background Checks
• Travel Arrangements
• Administrative Tasks
• Office Equipment
• Expense Reports
• Provides Administrative Support
• Reference Checks
• Word Processing
• Open Enrollment
• Life Insurance
• Scheduling Interviews
• Administrative Functions
• Clerical Support
• Telephone Calls
• Event Planning
• Unemployment Claims
• Meeting Minutes
• Drug Screens
• Payroll System
• Exit Interviews
• Health Insurance
• Hr Databases
• Employment Verifications
• Benefits Administration
• Interview Process
• Process Payroll
• Conference Calls
• Performance Reviews
• Office Operations
• Assist Human Resources
• Open Positions
• Performance Evaluations
• Disciplinary Actions
• Hr Administration
• Recruitment Process

Human Resources Administrative Assistant Jobs

Links to help optimize your human resources administrative assistant resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Human Resources Administrative Assistant resume FAQs

What does an hr administrative assistant do, what is a good summary for an administrative assistant resume, search for human resources administrative assistant jobs.

Updated June 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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5 Amazing hr admin assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, hr admin assistant: resume samples & writing guide, pauline walker, employment history.

• Processing payroll and benefit documents
• Assisting with employee relations
• Providing administrative support to the HR team

Do you already have a resume? Use our PDF converter and edit your resume.

• Managing employee databases
• Maintaining employee records (most frequent)
• Assisting with compliance with labor regulations and laws
• Assisting with performance reviews
• Assisting with onboarding of new employees
• Assisting with recruitment processes

Larry Campbell

• Scheduling interviews
• Updating job descriptions
• Assisting with employee termination processes

Virginia Adams

• Coordinating employee training

Adam Parker

Professional summary.

• Answering employee questions

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

hr admin assistant Job Descriptions; Explained

If you're applying for an hr admin assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

hr admin assistant (security bank)

• Scan 201 files (Officers, Rank and Files, Senior Officers
• Insert documents (pending requirements, Memorandums, PAR) inside 201 files
• Return 201 files
• Pullout 201 files and/or documents
• Reviewing 201 files of new hires and make a requirement checklist
• Transfer documents to a green folder (permanent) and make a nametab
• Responsible for keeping the 201 room neat, clean and organize

hr admin assistant

• Assisted the assistant manager of Human resource department
• Updated and monitored leave record for 120 staffs
• Make calls, do arrangement for interviews and email interview details for candidates
• Welcome new employees to the organization by conducting orientation
• Calculated overtime claim forms for staffs
• Opened, read, route, and distributed incoming mail or other materials and answer routine letters.
• Prepared name tags for new and promoted staffs
• Compiling interview packs and distributing to the interview panel timeously.
• Assist in compiling employees start up and welcome packs 
• Maintaining all personnel files for staff
• Assist with arranging internal meetings
• Creation of new employee files 
• Updating/ capturing of personnel info and HR files 
• HRIS, moving from paper-based to the cloud
• Assisted the assistant manager of Human Resource Department
• Making calls,do arrangements for interviews and emailed interviews details to candidates
• Prepared and sent out documents to KKM for renewal practice certificates
• Purchased uniform materials, packed and sent out uniform materials to staff nurse,dialysis assistants,centre managers and centre admin assistants
• Keep records of incoming mails and faxes by sorts,screens and distributed to selected personnel
• Updated and filed staff documents such as personnel and emergency contacts
• Participated in fund-raising activities such as selling cupcakes for dialysis patients in Segi College Kuala Lumpur ,Charity Walk at Asia Pacific University (APU) and Charity Bazaar at Amcorp Mall, PJ 
• Prepared and Sent out documents to KKM for renewal annual practice certificates
• Purchased uniform materials, packed and sent out uniform materials to staff nurse, dialysis assistants, centre managers and centre admin assistants
• Book conference room for meeting and other event
• Updated and filed staff documents such as their personal documents and emergency contact

hr admin assistant (security bank) Job Skills

For an hr admin assistant (security bank) position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Microsoft Office
• Human Resources Administration
• Data Analysis
• Performance Management
• Employee Relations
• Talent Acquisition
• Payroll Administration
• Employee Engagement
• Benefits Administration
• Administrative Support
• Records Management
• Talent Management
• Organizational Development
• Recruitment Processes
• Job Descriptions.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your hr admin assistant (security bank) Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Richard Owens

Provide your contact information and address year gaps, always explain any gaps in your work history to your advantage..

• Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
• Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your hr admin assistant (security bank) Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Oscar Kelly

• Assisting with employee relations's.
• Assisting with onboarding of news employeess.
• Assistin with employe terminatin processess.
• Providin administrative support to the HR team.
• Assisting with employee relation's.
• Assisting with preformance reviews.

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume..

• Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
• Before submitting your resume, double check to avoid typos.

hr admin assistant (security bank) Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an hr admin assistant (security bank) position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Esteemed Paylocity Hiring Team

As a Hr Admin Assistant with a proven track record of success in Human Resources, I am excited to apply for the Associate Hr Admin Assistant position at Paylocity. I believe that my skills and expertise would make a valuable contribution to your team.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters

Contemporary

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Human Resources Administrative Assistant Resume Sample

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Work Experience

• Performance management and improvement tracking systems
• Assisting with employee relations
• Compensation and benefits administration and recordkeeping
• Assisting with the day-to-day efficient operation of the HR office
• Maintain positive internal guest relations at all times
• Promote hotel activities involving associates utilizing Social Media platforms
• Answer telephone and effectively respond to all inquiries
• Complete benefit action forms
• Prepare monthly employee relations activities and distribute
• Screen applicants, process pre-employment and onboarding documentation
• Process paperwork for changes in employment status
• Assists incoming employees, managers or candidates and provides accurate information
• Answers questions, provides forms or directions. Refers all complex situations (complaints of harassment, etc) promptly to Director, Human Resources
• Monitors and follows up on time records and meal and break period reporting
• Communicates challenges to Director, Human Resources. Processes Payroll for the location assigned. Communicates with Centralized payroll representatives, managers and employees in regards to payroll
• This job interfaces with all U.S. LOB’s employees and senior management and external vendors
• Prepare work orders for maintenance repairs and distribute to Engineering.Monitor completion of work orders submitted
• Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,file folders, filing cabinet, facsimile machine
• Interior of hotel, in normal office conditions
• Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource Manager/Specialist in the training of new employees
• Ensure proper usage of software; maintain and ensure integrity of store data and employee data. Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource manager in the onboarding and training of new employees
• Constantly required to sit; frequently required to stand, walk, use fingers reach, talk, and hear; occasionally required to stoop, reach, and grasp
• Recruiting and staffing process

Professional Skills

• Demonstrate strong communication skills both verbal and written
• Excellent time management skills and the ability to plan, prioritize, and work on multiple concurrent projects or activities
• Excellent oral and written communication skills, ability to have strong interactions with employees and leaders
• Planning, organizing, and prioritization skills
• Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines
• Excellent writing, grammar, spelling and communication skills
• Self-starter with strong problem-solving skills with ability to work and make decisions independently

How to write Human Resources Administrative Assistant Resume

Human Resources Administrative Assistant role is responsible for interpersonal, computer, microsoft, organizational, word, basic, advanced, analytical, excel, software. To write great resume for human resources administrative assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Human Resources Administrative Assistant Resume

The section contact information is important in your human resources administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Human Resources Administrative Assistant Resume

The section work experience is an essential part of your human resources administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous human resources administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resources administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Human Resources Administrative Assistant resume experience can include:

• Coordinate training initiatives in conjunction with departments, Director, Human Resources and any Trainers by coordinating sessions, creating communications, and tracking participation and feedback
• Strong communication, interpersonal, and computer skills, to include MS Word and Excel
• Business experience – preferably recruiting experience
• Proven experience as an HR assistant or relevant human resources/administrative position
• Knowledge of effective reporting and tracking systems for project planning and execution
• Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word, Excel, and PowerPoint

Education on a Human Resources Administrative Assistant Resume

Make sure to make education a priority on your human resources administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resources administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Human Resources Administrative Assistant Resume

When listing skills on your human resources administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical human resources administrative assistant skills:

• Well-developed and effective interpersonal skills; verbal and written communication skills
• Possess strong organizing and prioritizing skills
• Hiring preference is given to those with solid clerical experience and at least one to two years of Human Resources field experience
• Strong MS Office skills including Advanced Excel - ability to create your own spread sheets and manipulate information as needed (pivot tables, V& H look-ups)
• Set priorities and communicate effectively orally and in writing to meet deadlines
• Possess strong interpersonal and teambuilding skills

List of Typical Experience For a Human Resources Administrative Assistant Resume

Experience for human resources & administrative assistant resume.

• Independently coordinate and prioritize job responsibilities to meet changing priorities and deadlines
• Prioritize and maintain a high level of accuracy and flexibility as it relates to changing demands and organizational priorities
• Communicate professionally and effectively; verbally and in writing in English
• Experience: Previous administrative experience, preferably in the human resources area or supervisory hotel operations
• Prioritize workload; managing various projects and demands on a concurrent basis

Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Support improvement of Operating Discipline through effective use of processes, tools and information
• Experience in supporting Human Resources department
• State experience providing administrative and/or human resource support in an office environment
• Experience with database maintenance using software such as Microsoft Access in order to produce query results and reports
• Experience with spreadsheet creation and maintenance using software such as Microsoft Excel to include formula calculations

Experience For Human Resources, Administrative Assistant Resume

• Quality - demonstrates accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality
• SAP or Workday experience
• Organize and prioritize a heavy workload in a fast-paced, demanding environment required
• Administrative experience in a Human Resources setting
• Experience working with Time and Attendance, HRIS systems and Payroll
• Multi-task and prioritize to meet tight deadlines

Experience For Human Resources Administrative Assistant Resume

• 2 – 4 years’ experience as Administrative Assistant
• Experience/knowledge of office management software such as Microsoft Office Suite
• Demonstrated ability to exercise discretion & maintain confidentiality
• Experience/knowledge of the recruitment and selection process
• Experience/education in Human Resources
• Experience/knowledge in Access databases
• As an Administrative Assistant/Secretarial experience
• Related HR experience in a fast paced, fulfillment environment
• Two years of relevant Administrative Assistant experience or at least two years of college courses focused in Human Resources
• Demonstrated ability to follow-through and complete tasks with minimal supervision
• Multi-task oriented with ability to handle multiple administrative priorities at any given time
• Previous office experience
• Experience/knowledge of TAL
• Experience in the HR field, OR
• Recruiting and staffing process, inclusive of interviewing and hiring of non-exempt associates
• Faxing, scanning and uploading documentation into various systems
• Tracking recruiting learning and development activities
• Establishing and organizing maintenance of department records, ensuring complete accuracy and confidentiality
• Assisting with employee relations, inclusive of organizing and executing hotel events
• Speaking, writing and reading in Spanish is required
• Entering requisitions into the applicant tracking system
• Compiling and tracking legal/compliance notices
• Conducting auditing/quality assurance of job postings
• Utilizing word processing and spreadsheet software to produce documents
• Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)
• Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery
• Scheduling interviews and departmental meetings
• Drafting offer letters and miscellaneous correspondence
• Running weekly/monthly metrics/analytics report
• Documenting departmental processes and procedures
• Fielding general inquiry calls from employees, candidates, vendors and agencies
• Providing back-up support for HR department receptionist
• Managing the HR inbox, [email protected]
• Updating organizational charts on a monthly basis
• Entering expense reports
• Researching information online for special projects
• Handling vendor invoices
• Scheduling interviews, contacting candidates and coordinating availability with the department
• Scheduling ERMs, MRBs, and other various meetings as needed
• Supporting administrative efforts for several Human Resources teams (for example: The benefits team, especially during open enrollment)
• Working knowledge of Microsoft Access desirable
• Working knowledge of employment laws and practices
• Inform PBX when the HR office is closed during the day e.g. during the weekly HR meeting, daily morning briefing etc
• Maintain mail room to include receiving and sorting all incoming mail and route as appropriate as well as preparing all outgoing mail
• Coordinate the recruitment processes (job posting, application screening, scheduling interviews, conducting background checks, etc.)

List of Typical Skills For a Human Resources Administrative Assistant Resume

Skills for human resources & administrative assistant resume.

• Strong verbal and written communication skills including strong composition and grammar skills: basic math skills
• Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy and good humor
• Human Resources Administrative Assistant III - Successful demonstrated experience to take independent initiative and exercise good judgement in decision making
• Strong organizational skills and maintain a clean environment
• Strong organizational, detail-oriented, analytical, and follow-up skills required
• Strong employee relations’ skills
• Demonstrated ability to communicate and interact effectively with a wide variety of people required

Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Excellent listening and verbal, written, and interpersonal skills
• Excellent interpersonal skills including the ability to interact with high profile public contacts and/or external customers
• Effective problem-solving skills and ability to manage multiple tasks
• Solid computer skills (MS Office including Excel, Word and Outlook)
• Intermediate to advanced MS Word and Excel skills, experience with an HRIS
• Strong Excel, Microsoft Access, PowerPoint, Word Skills

Skills For Human Resources, Administrative Assistant Resume

• Problem-solving skills with impeccable multi-tasking abilities
• Self-starter with decision-making, problem-solving, and analytical skills
• Analytical and problem solving skills Working knowledge of Continuous Improvement
• Effectively address inquiries from employees regarding HR policies, procedures, benefits and the collective bargaining agreement with a positive customer focus
• Strong knowledge and experience of applicant tracking or recruiting information databases/systems (Workday)
• Written communication - edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively
• Basic analytical skills in interpreting data to ensure accuracy and integrity of data
• Strong proficiency in Word, Excel, Power Point, Outlook, and MS Office Suite experience, including HRIS systems

Skills For Human Resources Administrative Assistant Resume

• Communicate effectively with all levels of management and clients
• Able to effectively communicate with all levels of personnel and external contacts
• Great communication skills -- both verbal and written
• Demonstrated ability to distinguish between high and low priorities
• Demonstrated ability to apply good judgment
• Basic Computer skills required – MS Office
• Experience in an office environment or equivalent combination of education and experience
• Effectively communicate and interact various positions levels and personalities
• Demonstrated ability to multi task and prioritize work
• Knowledge of computer skills and relevant software such as MS Office Suite
• Prior Microsoft Access database experience
• Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material
• Proactive in problem solving with proven ability to multi-task and prioritize tasks
• Utilize proficient time management skills to plan, organize and coordinate the administrative aspects of all activities
• Strong customer service orientation including excellent verbal/written communication
• Highly accomplished organizational skills
• Highly motivated self-starter focused on quality, organization, guest service and teamwork. High level of written and verbal communication skills
• Data entry & review experience; strong attention to detail
• Be able to speak effectively before groups of customers or employees of organization
• Drilling industry experience
• Previous Administrative experience in a Human Resources setting
• Strong focus on customer service, responsiveness and listening
• Experience and proficiency using Invoice, Expense and Payroll systems
• Experience in Human Resource Administration
• At least one year of HR administrative experience
• Proven ability to work well in a fast paced environment with little direction
• HR administrative experience
• Experience with ADP Work Force Now system
• Experience with G Suite programs; Google Drive, Calendar, Gmail
• Prioritize and plan work activities, use time efficiently and develops realistic action plans
• Demonstrated ability to work on sensitive/confidential matters and data integrity
• Administrative support experience in a business office environment
• Experience/knowledge of RMS/PMIS
• ARIBA (eProcurement) experience
• Demonstrated knowledge of office management/administrative support practices and procedures required
• Demonstrated ability to handle confidential information with discretion required
• Prior exposure to HR policies and recruitment processes
• Administrative experience in a fast-paced, multi-tasking work environment required
• Multitask, with strong attention to detail
• Previous office adminstration experience
• Human Resources experience within generalist roles
• Equivalent experience
• Resourceful team-player, with the ability to also be effective independently
• Experience using Microsoft Word, Excel, PowerPoint, Access and Outlook
• Experience using KRONOS, SAP, & TALEO
• Experience with collective bargaining agreements
• Skilled in Microsoft office
• Very good command of English (both written and verbal)
• Good command of Microsoft Office knowledge
• Previous administrative experience preferably within the Human Resources space
• Three to five years of administrative assistant experience
• Administrative Support experience

List of Typical Responsibilities For a Human Resources Administrative Assistant Resume

Responsibilities for human resources & administrative assistant resume.

• Over three years of recent significant administrative and/or project experience demonstrating accurate keyboarding skills of 35 wpm required
• Experience in the HR field or related experience and/or training in similar environment
• Demonstrated accuracy in grammar, spelling and proofreading
• Effective interface with all levels of employees and management
• Handle multiple priorities from multiple sources
• Good problem solver to accomplish daily and project objectives

Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Demonstrated ability to be proactive, self-motivated, and driven
• Experience with Lawson or other enterprise resource planning (ERP) software
• Experience with UC policies, procedures and organizational structure, particularly pertaining to human resources administration and payroll
• Answer telephone calls according to standards, offering information, verifying present/past employment and handling personal calls for employees
• Schedule learning and development sessions and support event logistics including organizing materials and other meeting room needs
• Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources
• Direct and maintain internal Applicant Tracking System (TMS) within WISG to include recruiting and posting staff positions

Responsibilities For Human Resources, Administrative Assistant Resume

• Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures
• New hire processing including ADP enrollment and processing I-9’s
• Exercise judgement, in accordance with parameters set by manager, in relieving Director of actions not requiring immediate attention
• Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
• Coordinates, develops and processes payroll change forms as well as compiling and entering new employee information into the system
• Assists the Professional Development team with training coordination, course tracking, Green Week, surveys and various needs

Responsibilities For Human Resources Administrative Assistant Resume

• Assist with scheduling of meetings, traveling arrangements, trainings, etc
• Assist with researching different HR topics as necessary for new policy or updating of current policies in order to stay current with industry and compliance
• Professionally answer and respond to telephone inquiries by determining callers’ needs and specifications and handling
• Assist HR with credit card reconciliation by scanning and organizing all receipts
• Provide venue support by responding to and fulfilling requests for information via email, phone, and mail
• Contribute to our culture of working hard and having fun
• Assist Recruitment team with administrative tasks such as scheduling, managing background checks and drug screens, etc
• General correspondence, faxing, and copying
• Assists in supporting O&M hiring preparation
• Assist with enrolling and terminating associate’s benefits
• Develops, revises, and maintains record of corporate forms, including tracking all changes
• Oversees associates licensing and credentialing programs
• Serves as main point of contact for incoming and answering service calls
• Pick up, sort, and distribute Human Resources incoming mail. Distribute all outgoing mail this includes Federal Express and certified mail
• Maintain all active and terminated files and ensure filing is completed on a weekly basis. Also responsible for creating all new hire files
• Support Department personnel as needed including new hire orientation, training, leaves of absence, benefits and other employee related issues
• Work with Excel data (analyzing and scrubbing date in spreadsheets)
• An opportunity to transform Traditional Mining into future of Digital Mining
• Assist recruiting team in coordinating interviews
• Data entry of information into various systems (applicant tracking, HR policy library, etc.)
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• Multi task while answering calls, reviewing and responding to emails, assisting employees and candidates as they enter the Human Resources office, while maintaining composure
• Manage monthly recognition reception including nominations, presentation, invitations, RSVP’s, agenda and awards
• Ensure the cafeteria is well decorated during holidays and special events
• Possess high level of professionalism and integrity while maintaining the confidentiality of the office
• Make necessary maintenance service calls on mailing and shipment equipment
• Manage inventories and ordering processes for office supplies and equipment
• Screen telephone calls, incoming mail, and other correspondence
• Maintain calendar and appointments of Director, including travel arrangements
• Greet visitors to HR area, ensuring they are directed to appropriate personnel for assistance
• Management of daily administrative activities utilizing global and site HR tools and processes
• Schedule, coordinate, and participate in team meetings both as facilitator and contributing member
• Assists with the various employee discount coupons by contacting companies for coupons
• Monitor incoming mail and respond as appropriate
• Abilty to exercise independent judgement and discretion while performing various responsibilities
• Assist department in carrying out various Human Resources programs and procedures for all company employees
• Support Human Resources department performing a variety of administrative functions
• Order, receive and stock all office and kitchen supplies. Stock and straighten both kitchens each morning and afternoon
• Maintain confidential HR filing
• Receive catering deliveries and direct them to appropriate conference rooms
• Takes initiative in assisting area staff to ensure smooth daily operations (i.e., supplies, maintenance of common areas within the HR department, etc.)
• Fields HR inquiries and incoming calls
• Consults with employees and managers to address issues and root causes related to HR procedural and reporting or administrative requirements
• Assist with New Hire Orientation and onboarding processes
• Shadow during the interview process
• Assist in scheduling interviews and learn to screen candidates
• Assist with confidential company information requiring discretion, judgment, tact and diplomacy
• Assist with event planning for company lunches, outings, etc
• Create verification of employment letter and letter of invitation for employees working internationally
• Gathers and manages data as required to support budget monitoring, metrics and reports
• Coordinate On-The-Job Training program with the WIN Job Center
• Provide Manager’s Services training to new supervisors and managers

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