how do you send an assignment via email

How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
Review your assignment to ensure it meets the requirements and makes sense.
If your instructor has provided a specific email address or subject line to use, make note of it.
Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

Double-check all the information before sending the email to avoid any errors or omissions.
Use a professional email address and avoid using casual or inappropriate language.
If there is a specific email format recommended by your institution, consult it for guidance.

Formal Email for Submitting Assignment: Ultimate Guide & Tips

In the digital age, mastering the art of communication via email has become indispensable, especially in academic settings. Gone are the days when assignments were handed over in person; now, a well-crafted formal email is your first impression. Whether you’re submitting an assignment to a professor or collaborating with peers, knowing how to compose a professional and concise email can set you apart. This guide will walk students through creating an effective formal email for submitting assignments to teachers or professors, ensuring your work is not only seen but also appreciated.

Key Takeaways

Always start your email with a clear subject line that includes your name and the assignment’s title to ensure immediate recognition.
Keep the email body concise and to the point, clearly stating the purpose of your email, which is to submit an assignment, and include any relevant details about the assignment as instructed in the “Writing the Email Content” section.
Follow the “Attachment Protocol” by naming your files appropriately and confirming the file format is acceptable to your instructor or recipient to avoid any delays in processing your submission.
Adhere to professional etiquette by using a formal tone, polite language, and proper salutations as discussed in the “Professional Etiquette” section to convey respect and professionalism.
In cases of “Special Circumstances” like late submissions or technical difficulties, communicate openly and provide a valid explanation within your email, showing responsibility for your actions.
After submitting your assignment, consider sending a polite follow-up email if you do not receive an acknowledgment within a reasonable timeframe, as suggested in the “Follow-Up Communication” section, to ensure your submission was received.

Preparing Your Email

Using official email.

When sending a formal email for submitting an assignment, always use your academic or professional email address. This shows you’re serious and respectful of academic norms. Avoid casual or personal emails to professors, students, or teachers which might not be taken seriously; always sign them professionally.

Make sure the email account is one you, as students, check regularly for updates from your teacher or professors. You want to see any replies promptly.

Crafting Greetings

Begin your email with a formal salutation like “Dear Professor Smith”. Always use the teacher’s title and last name in email addresses to show respect in your email signature, especially in a long email.

Avoid greetings such as “Hey” or “Hi” in email addresses, which are too casual for this context, especially in a long email to teachers or professors.

Email Structure

Your email should start with an introduction that states why you’re writing. Follow this with the body of your message, where you detail what you’re submitting and any other important information. End with a conclusion in your email that thanks the teacher and students for their time.

Keep paragraphs short, no more than three sentences each. This makes your email easier to read and understand.

Organize your content in a logical order in the email so the teacher and students can follow along easily.

Subject Line Importance

The subject line should clearly state what your email is about, like “Assignment Submission: [Course Name] [Date]”. Keep your email concise but informative enough so the recipient knows at a glance what to expect from your mail.

Avoid vague subject lines that don’t give clear information about the contents of your email.

Writing the Email Content

Addressing the teacher, proper titles.

Start your email with respect. Use correct titles like Dr., Prof., Mr., or Ms. in emails. Always double-check the spelling of their names and titles. If you’re unsure about gender-specific titles, use their full name instead.

Clear Communication

Your first sentence should clearly state your purpose. Keep your language simple for better understanding. Avoid using jargon unless it’s necessary for your assignment topic.

Main Email Body

Assignment details.

Mention key details such as the assignment name, course code, and submission date right away. If needed, briefly describe what the assignment is about. Highlight any sections you particularly want feedback on to guide your teacher’s review.

Assignment Name: XYZ Project
Course Code: ABC123
Submission Date: [Insert Date]

Requesting Feedback

Politely ask for feedback or comments on your work. Specify which areas you need more guidance or clarification in. Remember to thank them in advance for their time and input via email.

Areas seeking guidance:

Thesis clarity.
Argument structure.
Use of sources.

Ending Professionally

Contact details.

Provide essential contact information at the end of your email:

Full Name: John Doe
Student ID (if applicable): 12345678
Contact Number: (123) 456-7890

Mention alternative contact methods, such as email, if necessary to ensure they can reach you without issues.

End with a formal closing like “Sincerely,” followed by your name and any relevant post-nominal letters (e.g., B.A.). A professional email signature template adds a nice touch if available.

Attachment Protocol

Attaching files.

After crafting your formal email for submitting an assignment, it’s crucial to ensure the attachments are correctly included. Before hitting send, double-check that all required files are attached. Mentioning the number of attachments in the body of your email is a good practice. It alerts your instructor via email to look for them and verify their presence.

File size can be a sneaky issue. Some email systems limit attachment sizes. Always check these limits beforehand to avoid bounce-backs or undelivered emails.

File Naming

Choosing the right filename is as important as the content itself when submitting assignments via email. A descriptive filename helps your instructor identify and organize submissions efficiently. Include details like your name, assignment title, submission date, and email in every file name.

For example, “JohnDoe_Essay1_History_09232023.docx” clearly indicates who submitted it, what it is about, and when it was turned in.

Your instructor might have specific email naming conventions they prefer you follow; always adhere to these guidelines if provided. This shows attention to detail and respect for their preferences.

Avoid using generic filenames like “assignment.docx”. Such names, especially in email submissions, make sorting through multiple submissions challenging for instructors and increase the risk of misplacement or confusion over ownership.

Professional Etiquette

Do’s and don’ts.

Proofreading before sending your formal email for submitting an assignment is crucial. It ensures you present your work professionally. Rushing email submissions can lead to errors, reflecting poorly on you.

Keep your emails professional. Avoid slang or emojis in emails as they are not suitable in this context. This maintains the seriousness of your academic endeavors.

If you do not receive a response to your email, it’s okay to follow up. However, don’t send multiple emails in a short period. This can be seen as spamming and may annoy the recipient.

Polite Tone

Maintaining a respectful and courteous tone is essential when communicating via email, especially in an academic setting. Express gratitude in your email towards the receiver for their time and assistance with your assignment.

Avoid language that comes off as demanding or entitled. Such tones in emails can harm your relationship with instructors or peers.

Proofreading Guidelines

Before hitting send, check your email for any spelling or grammar mistakes. These small errors in your email can detract from the professionalism of your submission.

Reading aloud helps catch awkward phrasing that might not be obvious at first glance. Tools like Grammarly offer additional support in ensuring your email communication is clear and error-free.

Special Circumstances

Late submission.

Sometimes, despite our best efforts, we might need to submit an assignment late. Apologize first. This shows respect and responsibility. Briefly explain why the email delay happened but avoid sounding like you’re making excuses.

Then, ask if a late submission can be accommodated. Be polite and understanding of the instructor’s policies.

Requesting Extension

There are times when life gets in the way, and we simply cannot meet a deadline as planned. In such cases, it’s crucial to communicate openly through email with your instructor about needing an extension.

Firstly, clearly explain your situation in a few sentences. If you have a new deadline in mind, suggest it via email to show that you’ve thought ahead and are committed to completing the work.

Remember to say in your email that you understand if they can’t grant this request. This demonstrates maturity and professionalism.

Clarifying Assignments

Misunderstandings happen more often than not. To minimize confusion:

List specific points needing clarification.
Mention any discrepancies found promptly.

This approach saves time for both parties involved by reducing unnecessary back-and-forth emails.

Always thank them in the email for their time in clarifying your doubts beforehand; it’s courteous and respectful.

Follow-Up Communication

Requesting meeting.

After submitting your assignment via a formal email, you might need to discuss it further. Propose several dates and times for a meeting. This shows you’re flexible. Briefly mention what the meeting will cover. This helps both of you prepare.

Ask for confirmation of the date and time or suggest alternatives. It’s important to make this email process as smooth as possible.

Follow-Up Etiquette

Now, let’s talk about how to follow up properly after sending that initial email or request for a meeting.

Wait at least 48 hours before following up. People are busy, and this gives them enough time to respond. When you do follow up, be polite. Remind them gently of your previous email but avoid sounding impatient or rude.

Always end with a thank you for their attention to your request or issue. Gratitude goes a long way in communication.

Additional Email Purposes

Notifying absence.

If you can’t attend a class or meeting, notify as soon as possible . Valid reasons like illness or emergencies are understandable. Always attach supporting documents if needed, such as a doctor’s note.

In your email, request information on what was missed during your absence. This shows responsibility and eagerness to keep up with responsibilities despite unforeseen circumstances.

Requesting Materials

Sometimes, you might need specific materials like lecture notes or assignments. Be clear about which materials you need and why. For example, mention if you lost notes or missed a class.

Always express gratitude in advance for the assistance in providing these resources. A simple “thank you” can go a long way in ensuring prompt and helpful responses.

Recommendation Letter

When asking for a recommendation letter, state clearly its purpose—be it for a job application or scholarship. Provide details on how and where to submit the letter once it’s ready.

Express appreciation towards the person considering writing this recommendation for you. It’s important to acknowledge their effort and time spent on your behalf.

Checklist and Tips

Email checklist.

Before hitting send on your formal email for submitting an assignment, a few checks are crucial. First, verify the recipient’s email address is correct. A simple typo can mean your assignment doesn’t reach its intended destination.

Next, ensure all attachments are included. They should be properly named and formatted according to instructions. This helps the recipient easily identify and access them.

Lastly, double-check your email against any provided guidelines. Make sure each section of your email follows these rules closely.

Content Uniformity

Keeping a consistent format throughout your email is key. Use the same font type and size from start to finish. This creates a professional look that’s easy to read.

When listing items or details, bullet points or numbered lists come in handy for clarity. They break down information into digestible chunks.

Maintain a formal tone throughout the entire message. Formality shows respect and professionalism towards the recipient.

Necessary Information

Include all relevant information right at the beginning of your email. This approach minimizes back-and-forth emails asking for more details.

Be succinct but thorough when describing requests or providing descriptions. Every word should add value to your message.

Ensure any questions you include are direct and clear. Ambiguity can lead to confusion and delays in getting responses.

Crafting the perfect email to submit your assignment isn’t rocket science, but it does require a sprinkle of professionalism and a dash of attention to detail. You’ve got the blueprint now—from prepping your email and nailing the content, to mastering attachment protocols and following up like a pro. Remember, it’s all about making a good impression while getting your point across clearly and concisely.

So, what’s next? Hit that send button with confidence! And don’t just stop there. Use these tips as your secret weapon for all professional emails, whether you’re reaching out to your boss, connecting with a colleague, or making a pitch. You’ve got this—so go ahead and conquer your inbox with style!

Frequently Asked Questions

How do i start a formal email for submitting an assignment.

Start with a polite greeting like “Dear [Professor’s Name],” followed by a clear subject line, such as “Submission of Assignment: [Assignment Title].” Keep it simple and respectful.

What should I include in the body of my email when submitting an assignment?

Mention your name, the course title, and briefly state that you are submitting your assignment. If there are any special instructions or notes about the submission, include them concisely.

What is the proper protocol for attaching assignments to emails?

Always attach your document in a commonly used format (e.g., .docx or .pdf) and name your file clearly with your name and the assignment title. For example, “JohnDoe_Essay1.pdf.”

How can I ensure my email follows professional etiquette?

Use formal language without slang or abbreviations. Check for spelling and grammar mistakes before sending. Be courteous and thank the recipient at the end of your email.

Are there any specific considerations for special circumstances (e.g., late submissions)?

If you’re facing special circumstances like a late submission due to valid reasons, mention this politely in your email. Offer a brief explanation without making it sound like an excuse.

When should I follow up on my submitted assignment via email?

Wait at least one week before following up unless otherwise specified by your instructor. Keep follow-up emails concise and polite, simply inquiring about receipt and review status.

Can I use this type of formal email approach for other purposes besides assignments?

Yes! This approach works well whenever you need to communicate formally via email—whether it’s requesting information, applying for internships, or corresponding with academic staff.

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How to Write an Email to Submit an Assignment

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment.

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper.

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement.

Effective Email Communication

What this handout is about.

This handout is intended to help students, faculty, and University professionals learn to use email more effectively. It can help you determine whether email is the best mode of communication in a particular situation and write messages that successfully convey your meaning to your intended audience.

Although email is a valuable tool, it creates some challenges for writers. Miscommunication can easily occur when people have different expectations about the messages that they send and receive. Email is used for many different purposes, including contacting friends, communicating with professors and supervisors, requesting information, and applying for jobs, internships, and scholarships. Depending on your purposes, the messages you send will differ in their formality, intended audience, and desired outcomes.

So—how do you know when sending an email is the most effective way of accomplishing your communication goals? When is a brief message OK, and when it is more appropriate to send a longer, more professional-sounding email? How should you decide what style of writing is appropriate for each task? Keep reading for answers to these questions!

When is email the appropriate form of communication to use?

Email is a good way to get your message across when:

You need to get in touch with a person who is hard to reach via telephone, does not come to campus regularly, or is not located in the same part of the country or world (for instance, someone who lives in a different time zone).
The information you want to share is not time-sensitive. The act of sending an email is instantaneous, but that does not mean the writer can expect an instantaneous response. For many people, keeping up with their email correspondence is a part of their job, and they only do it during regular business hours. Unless your reader has promised otherwise, assume that it may take a few days for them to respond to your message.
You need to send someone an electronic file, such as a document for a course, a spreadsheet full of data, or a rough draft of your paper.
You need to distribute information to a large number of people quickly (for example, a memo that needs to be sent to the entire office staff).
You need a written record of the communication. Saving important emails can be helpful if you need to refer back to what someone said in an earlier message, provide some kind of proof (for example, proof that you have paid for a service or product), or review the content of an important meeting or memo.

When is email NOT an appropriate form of communication to use?

Email is not an effective means of communication when:

Your message is long and complicated or requires additional discussion that would best be accomplished face-to-face. For example, if you want feedback from your supervisor on your work or if you are asking your professor a question that requires more than a yes/no answer or simple explanation, you should schedule a meeting instead.
The information is highly confidential. Email is NEVER private! Keep in mind that your message could be forwarded on to other people without your knowledge. A backup copy of your email is always stored on a server where it can be easily retrieved by interested parties, even when you have deleted the message and think it is gone forever.
Your message is emotionally charged or the tone of the message could be easily misconstrued. If you would hesitate to say something to someone’s face, do not write it in an email.

Who is your audience?

People have different opinions what email should look like, so it is always helpful to be aware of the expectations of your audience . For example, some people regard email as a rapid and informal form of communication—a way to say “hello” or to ask a quick question. However, others view email as simply a more convenient way to transmit a formal letter. Such people may consider an informal email rude or unprofessional.

A message like this one might be OK to send your friend, but not to your professor:

Do you know what the assignment is about? Can U help me?

Although it may be obvious to you that you wouldn’t send such an email to your professor, let’s carefully examine what assumptions this message makes about the reader and their expectations. The tone of this message is very casual; it assumes that the reader knows who the sender is and has a close personal relationship with the sender. Because it contains an ambiguous reference to “the assignment,” this message also assumes that the reader is familiar with the subject matter at hand (for instance, it assumes the reader will know which course and which particular assignment the sender is referring to). The writer also makes an implicit assumption about the reader’s comfort with the language that is often used when sending an instant message or text message. The “U” might be taken by some readers as a sign that the writer is too lazy to type out the word “you.”

Making assumptions about your audience’s expectations increases the risk that your message or its tone will be misinterpreted. To ensure that your message has its intended effect, use the following questions to help you think about your audience and their needs:

Who is your audience? How often does your audience use email to communicate?
What is your audience’s relationship to you—for example, is the reader your teacher? Your boss? A friend? A stranger? How well do you know them? How would you talk to them in a social situation?
What do you want your audience to think or assume about you? What kind of impression do you want to make?

Important components of an effective email:

Subject lines.

Email subject lines are like newspaper headlines. They should convey the main point of your message or the idea that you want the reader to take away. Therefore, be as specific as possible. One-word subjects such as “Hi,” “Question,” or “FYI” are not informative and don’t give the reader an idea of how important your message is. If your message is time sensitive, you might want to include a date in your subject line, like “Meeting on Thurs, Dec 2”. Think about the subject lines on the email messages you receive. Which ones do you think are most effective? Why?

Greetings and Sign-offs

Use some kind of greeting and some kind of sign-off. Don’t just start with your text, and don’t just stop at the end without a polite signature. If you don’t know the person well, you may be confused about how to address them (“What do I call my TA/professor?”) or how to sign off (Best? Sincerely?). Nonetheless, it is always better to make some kind of effort. When in doubt, address someone more formally to avoid offending them. Some common ways to address your reader are:

Dear Professor Smith,
Hello, Ms. McMahon,
Hi, Mary Jane,

If you don’t know the name of the person you are addressing, or if the email addresses a diverse group, try something generic, yet polite:

To whom it may concern,
Dear members of the selection committee,
Hello, everyone,

Your closing is extremely important because it lets the reader know who is contacting them. Always sign off with your name at the end of your message. If you don’t know the reader well, you might also consider including your title and the organization you belong to; for example:

Mary Watkins Senior Research Associate Bain and Company

Joseph Smith UNC-CH, Class of 2009

For your closing, something brief but friendly, or perhaps just your name, will do for most correspondence:

Best wishes,
See you tomorrow,

For a very formal message, such as a job application, use the kind of closing that you might see in a business letter:

Respectfully yours,

Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’)

Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. This can be useful if you want to convey the same exact message to more than one person. In professional settings, copying someone else on an email can help get things done, especially if the person receiving the copy is in a supervisory role. For example, copying your boss on an email to a non-responsive co-worker might prompt the co-worker to respond. Be aware, however, that when you send a message to more than one address using the Cc: field, both the original recipient and all the recipients of the carbon copies can see all the addresses in the To: and Cc: fields. Each person who receives the message will be able to see the addresses of everyone else who received it.

Blind copying emails to a group of people can be useful when you don’t want everyone on the list to have each other’s addresses. The only recipient address that will be visible to all recipients is the one in the To: field. If you don’t want any of the recipients to see the email addresses in the list, you can put your own address in the To: field and use Bcc: exclusively to address your message to others. However, do not assume that blind copying will always keep recipients from knowing who else was copied—someone who is blind copied may hit “reply all” and send a reply to everyone, revealing that they were included in the original message.

Some additional tips for writing more effective emails

Think about your message before you write it. Don’t send email in haste. First, decide on the purpose of your message and what outcome you expect from your communication. Then think about your message’s audience and what they may need in order for your message to have the intended result. You will also improve the clarity of your message if you organize your thoughts before you start writing. Jot down some notes about what information you need to convey, what questions you have, etc., then organize your thoughts in a logical sequence. You can try brainstorming techniques like mapping, listing, or outlining to help you organize your thoughts.

Reflect on the tone of your message. When you are communicating via email, your words are not supported by gestures, voice inflections, or other cues, so it may be easier for someone to misread your tone. For example, sarcasm and jokes are often misinterpreted and may offend your audience. Similarly, be careful about how you address your reader. For instance, beginning an email to your professor or TA with “Hey!” might be perceived as being rude or presumptuous (as in “Hey you!”). If you’re unsure about how your message might be received, you might try reading it out loud to a friend to test its tone.

Strive for clarity and brevity in your writing. Have you ever sent an email that caused confusion and took at least one more communication to straighten out? Miscommunication can occur if a message is unclear, disorganized, or just too long and complex for readers to easily follow. Here are some steps you can take to ensure that your message is understood:

Briefly state your purpose for writing in the very beginning of your message.
Be sure to provide the reader with some context. If you’re asking a question, cut and paste any relevant text (for example, computer error messages, assignment prompts you don’t understand, part of a previous message, etc.) into the email so that the reader has some frame of reference for your question. When replying to someone else’s email, it can often be helpful to either include or restate the sender’s message.
Use paragraphs to separate thoughts (or consider writing separate emails if you have many unrelated points or questions).
Finally, state the desired outcome at the end of your message. If you’re requesting a response, let the reader know what type of response you require (for example, an email reply, possible times for a meeting, a recommendation letter, etc.) If you’re requesting something that has a due date, be sure to highlight that due date in a prominent position in your message. Ending your email with the next step can be really useful, especially in work settings (for example, you might write “I will follow this up with a phone call to you in the next day or so” or “Let’s plan to further discuss this at the meeting on Wednesday”).

Format your message so that it is easy to read. Use white space to visually separate paragraphs into distinct blocks of text. Bullet important details so that they are easy to pick out. Use bold face type or capital letters to highlight critical information, such as due dates. (But do not type your entire message in capital letters or boldface—your reader may perceive this as “shouting” and won’t be able to tell which parts of the message are especially important.)

Proofread . Re-read messages before you send them. Check your grammar, spelling, capitalization, and punctuation. If your email program supports it, use spelling and grammar checking tools. Try reading your message out loud to help you catch any mistakes or awkward phrasing that you might otherwise miss.

Questions to ask yourself before sending an email message

Is this message suitable for email, or could I better communicate the information with a letter, phone call, or face-to-face meeting?
What is my purpose for sending this email? Will the message seem important to the receiver, or will it be seen as an annoyance and a waste of time?
How much email does the reader usually receive, and what will make them read this message (or delete it)?
Do the formality and style of my writing fit the expectations of my audience?
How will my message look when it reaches the receiver? Is it easy to read? Have I used correct grammar and punctuation? Have I divided my thoughts into discrete paragraphs? Are important items, such as due dates, highlighted in the text?
Have I provided enough context for my audience to easily understand or follow the thread of the message?
Did I identify myself and make it easy for the reader to respond in an appropriate manner?
Will the receiver be able to open and read any attachments?

Sample emails

Use what you’ve just learned to explain why Student 2’s email to Professor Jones is more effective than the email written by Student 1. How does the tone of the messages differ? What makes Student 2’s email look and sound more appropriate? What are the elements that contribute its clarity? If you were Professor Jones and you received both messages, how would you respond to each one?

Email from Student 1:

hey, i need help on my paper can i come by your office tomorrow

Email from Student 2:

Hi Dr. Jones,

I am in your ENGL 101 class on Thursdays, and I have a question about the paper that is due next Tuesday. I’m not sure that I understand what is meant by the following sentence in the prompt:

“Write a 10 page paper arguing for or against requiring ENGL 101 for all UNC freshmen and provide adequate support for your point of view.”

I am not sure what would count as “adequate” support. Would using 3 sources be OK?

Can I come by your office tomorrow at 2:00 pm to talk to you about my question? Please let me know if that fits your schedule. If not, I could also come by on Friday after 1:00.

Here are two versions of an email from a supervisor, Jane Doe, to a group of her employees. Which version do you think is most effective? Why?

Version 1 of Jane Doe’s Email:

Subject: tomorrow As you know, tomorrow afternoon we’ll be meeting to discuss the status of all of our current projects. Donuts will be provided. Be sure to arrive on time and bring along the materials you have been working on this week—bring enough copies for everyone. Some of these material might include your calendars, reports, and any important emails you have sent. Also, I wanted to remind you that your parking permit requests are due later this week; you should turn those in to Ms. Jones, and if she is not at her desk when you stop by, you can email them to her.

Version 2 of Jane Doe’s Email:

Subject: materials for Wed. staff meeting

Hi, everyone—

For tomorrow’s 3 p.m. staff meeting in the conference room, please bring 15 copies of the following materials:

Your project calendar
A one-page report describing your progress so far
A list of goals for the next month
Copies of any progress report messages you have sent to clients this past month

See you tomorrow—

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Lamb, Sandra E. 2006. How to Write It: A Complete Guide to Everything You’ll Ever Write , 2nd ed. Berkeley: Ten Speed Press.

Terminello, Verna, and Marcia G Reed. 2002. E-Mail: Communicate Effectively . New Jersey: Prentice Hall.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Sample Email For Sending Assignment To Professor

January 11, 2023
Academic Emails

Sample email for sending assignment to professor - unitwriter

Communication between professors and students is normal in the educational field. Students are advised to reach out to their professors if they have any academic challenges.

Emails are the preferred means of communication between faculty and students. To facilitate this, most educational institutions provide both faculty and students with professional email addresses.

Students looking to submit assignments and other relevant documents can send them through these emails. To make it easier to send emails to your professor, we’ve also created some templates, that can easily be modified for the purpose.

It doesn’t matter whether you’re sending an assignment on time or you missed the deadline, we’ve put together some great emails to make things easier.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course syllabus, other students, template 1: assignment submission, template 2: assignment submission, template 3: late assignment submission, template 4: requesting feedback on assignment, template 5: delivering first part of assignment (multiple part assignment), tips for emailing professors.

There’s no need to worry about the content of your email to your professor. Simply follow some basic and professional curtsy to avoid any problems while increasing the chances of a positive response.

You should avoid using informal titles when addressing them. Keep in mind you’re addressing their station and using their official email address.

No one wants their school to think they’re over-friendly with one of their students. School administrators have access to these emails so you should address the professor properly.

Additionally, professors put in a lot of effort to achieve their titles. So, you should address them as such.

If they aren’t yet professors, address them as Dr. if that’s what they are. Addressing a professor as Dr. could end up causing problems.

Students may not consider it a big deal but professors appreciate it when students use the title, they worked their hardest to earn.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

In this age of information, colleges worldwide provide their students with emails they can use to communicate with their peers and faculty. Any communication between faculty and students is expected to pass through these emails.

Students are usually forbidden from contacting professors through their personal email addresses. Not only does this help you the student but it also helps the professor.

The school would be able to moderate any conversation between staff and students and the emails can easily be retrieved in the event of any investigation.

Contacting a professor through their personal emails is a good way to get them into trouble or receive no response from the professor.

They expect work-related emails through their official email addresses. Contacting them through their personal email addresses could end up annoying them.

It doesn’t matter how close you may be to the professor. You should always use a formal tone in your emails. Refrain from using emojis and other slang that are considered informal.

Keep in mind that the professor is not one of your peers. Using formal language is a sign of respect for the professor and their station.

You’re writing to the professor at their formal station. Ensure that you use a formal tone when communicating with them. Additionally, any sign of over-friendliness between students and professors could lead to questions.

No one likes reading bad vocabulary and this includes professors. They expect students at that level of education to have good writing skills, especially when writing simple emails.

To avoid common grammar errors, students can use tools like Grammarly to identify and rectify such mistakes. These tools are completely free and integrate well into your favorite email client.

That said, it’s worth noting that these tools aren’t perfect. So, it’s advisable to go through your writing even after Grammarly corrections have been made to avoid any mistakes.

It doesn’t matter how entitled you may be feeling, you should always be polite in your emails, especially to people in authority. Even if you dislike the professor, you shouldn’t show it in your email.

Try your best to be polite in your email, unless you’re looking for a negative or no response. The professor would most likely skip over your email if your tone isn’t polite.

Don’t give the professor unnecessary work to do. They have busy schedules and the last thing they want to do is spend the next few hours looking through their student list to identify who you are or which class you may be in.

Introduce yourself, your class, and section (if applicable) in your email or add it to the email signature.

Don’t write them an entire essay, it isn’t an assignment. Keep your message as short as you possibly can, while maintaining all necessary formality.

Professors receive emails from different sources daily and wouldn’t have the time to read through your long email. So, it’s advisable to keep your email short and to the point while maintaining a polite tone.

Explain what you need from them as politely as you can. Don’t just demand something from them as if you’re entitled to it. They would simply ignore your email and focus on more pressing matters.

If you’ve already discussed what you need from them earlier, you can politely remind them in a single sentence. You don’t need to remind them of the time you met and everything that occurred.

If you’re submitting an assignment, you should ensure that it’s properly attached. Those things can be quite tricky sometimes.

Can’t remember the number of times I sent an email informing someone of an attachment only to receive a response that I didn’t attach the documents.

Ensure that the assignment is properly attached before you click send on your email. That said, most professors would excuse the mistake so long as the deadline for submission isn’t up.

Don’t send a hundred reminder emails. You can send a reminder after 24 hours, if your email requires them to respond. Otherwise, you should simply wait or you can visit their office within.

Remember that the professor might not view something as urgent in the same way that you do. They can be working on more serious problems than you are.

Therefore, if your request is urgent and you haven’t heard from them, you can go to their office. Sending them a ton of email reminders won’t advance your cause.

It’s okay to send reminders, but you should be mindful about when, how often, and how you do it.

Depending on how urgent your request is, you can send them a reminder if you don’t hear back from them within a day or two.

Don’t wait till the last minute to send your assignment or contact your professor. While it’s advisable to submit your assignments before the deadline, you should still send them even when the deadline is passed.

Don’t wait around wondering whether they’ll accept it or not. Simply forward the document and also include an apology for the late delivery and the reasons in as few sentences as you possibly can.

It doesn’t matter how genuine your reason may be, professors won’t have time to read long excuses. So, try and simplify it for them as much as possible and they may accept your excuse with a warning or a few lost points.

If you want a response, don’t forget to include a subject in your email. Every day, professors get a ton of emails from colleagues, students, and other academic and non-academic sources.

If your email doesn’t have a subject line, it will just be ignored. The subject line can be something like this:

Example: Assignment Submission – {{ Course Title }}

Thank them for reading your email before ending it. If you didn’t provide them in the first paragraph, you can add your complete name, class, and section numbers when you sign off.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If this is the first time you’re emailing this professor and you don’t have their email address, you can find it by following any of these approaches.

You can locate your professor’s official email address on your school’s website. Most colleges feature faculty pages where you may learn more about specific professors, including their contact information.

You can also look at the course overview page on your learning management system for the professor’s contact details.

The course syllabus is another area where you can find the professor’s professional email address. The course syllabus often includes their contact information as well as attendance policies.

Most likely, you weren’t the only student who occasionally had to email the professor. You can get the professor’s email by asking your friends. You’ll probably get some advice on how to look for the email if none of them have it.

Sample Email For Sending Assignment to Professor

Email Subject Assignment Submission – {{ Full name }}

Email Subject {{ Assignment/Class name }} – Assignment Submission

Email Subject Late Assignment Submission – {{ Your name}}

Email Subject {{ Assignment/Class name }} – Assignment Submission and Feedback Request

Email Subject {{ Assignment/Class name }} Assignment Submission – Part {{ Number }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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Before Getting Started

If possible, email your instructor/professor from your official university email. That official university email clearly identifies you by the same name as course rosters, making it easier to figure out who sent the email. This is especially helpful early in the semester, when names might be harder to match to faces.
If you have a question about the course, an assignment, due dates, etc., be sure to check the course syllabus, assignment prompt, and/or other resources (like a course website or Canvas) before sending an email. If you still can’t find what you’re looking for, mention that you looked through the syllabus/other course materials (and perhaps even acknowledge that you might have just missed it), and that you can’t find an answer to your question/concern.
Check to see if your instructor/professor has a policy about when they will respond to emails. This doesn’t mean that you can’t send an email whenever you need, but keep in mind if your instructor has said in a syllabus or in class that they won’t respond to emails after 6 pm, don’t expect a response during that time.

Helpful Hint! If possible, email your instructor/professor BEFORE a problem comes up, rather than during. It’s much easier to make arrangements or talk through problems in an assignment if you let your instructor/professor know a week, or even an hour ahead of time, rather than five minutes before the assignment is due!

Crafting the Email

Email structure.

The email structure when emailing a professor should look, for the most part, like a letter. This means it should have a salutation (an opening), a body (the content of your email), and a closing (a sign off).
If this is your first time emailing the professor, be sure to fully introduce yourself by your preferred name, student ID number, including what class you are in, and what section.
Always use a salutation/opening with at least the first email in a thread and never assume formality with a name. Only address an instructor/professor by their preferred title and name, and if you don’t know their preferred title and name, use a default, like Dear [Full Name], or at the very least, [Title (i.e., Dr., Professor, Instructor)] [Last Name].
Be as clear as you possibly can about why you’re emailing your professor as simply and briefly as you can. Do not write a long email if you can avoid it. Remember that your instructor might be responding to dozens of emails a day (not including emails they have to send themselves), so try to keep it as short and to the point as possible without sounding too informal or rude.
Be careful not to overshare or over-explain; most professors will believe you if you say that you’re sick or that it just wasn’t possible to make it to class that day, with no further explanation needed. Similarly, don’t feel the need to apologize more than once (if an apology is appropriate! ex: Sorry that I missed class today…). Remember that answering your questions and responding to your concerns is part of their job.
If the reason you’re writing the instructor/professor is time-sensitive, it’s good to let them know that as politely as you can. For example, if you would like a letter of recommendation, “It would be great to have it by X/X/XXXX in order to get it in by the deadline.” However, be sure to give an instructor/professor enough time to respond without being rushed or feeling pressured!

Helpful Hint! Make sure to email instructors at least 2 weeks ahead of a due date if you’re asking them for materials or documents like a letter of recommendation.

Always have some kind of closing. Great options include, “Sincerely,” or “Best”. It also never hurts to thank someone again for taking the time to help you out, especially if they’re not currently an instructor/professor for one of your classes, or if you’re asking for a favor they aren’t obligated to do.

Email Etiquette Checklist

Use a subject line that clearly and briefly identifies what the email is about?
Include some kind of greeting?
Identify the instructorby preferred title and name?
Check course syllabus and resources to see if you could solve your problem through those?
Introduce yourself, if this is your first time emailing an instructor?
Clearly and briefly describe your question, concern, or reason for emailing in the first couple lines of the email?
Explain the situation quickly without oversharing/overexplaining?
Identify a time you need to hear back by, if email is time-sensitive?
Include some kind of closing and thank the instructor for their help?

Subject Line: “Question regarding the due date for the midterm assignment”

Hello [Dr…],

I’m emailing you because I had a question about the due date for our midterm assignment. I was looking through the syllabus and other course materials, but I have not been able to find it. I might have missed it in our materials, but I thought it pertinent to email you since the end of the quarter is a few short weeks away.

Sincerely, [Your Full Name]

If you’re writing an email to someone other than your instructor, many of the tips above can be used when writing any professional email. Here are some ways to adjust your email accordingly and some final tips before sending!

While many emails will have a similar structure, you’ll want to recognize that you’ll have to approach each email differently, depending on the reason for the email, your relationship with/to the recipient, and your previous contact with them.
Never assume the gender of an instructor or recipient, regardless of their name, unless you’ve been explicitly invited to address them as Mr./Ms./Mrs. [Name].
Always use a subject line, and be sure to explicitly state the reason for the email. For example: “Missing class on Thursday, October 13th” or “Question regarding my thesis for the essay due Friday, September 24th.”
Don’t flag an email as important in the subject line unless it’s an email that needs to be responded to as soon as possible.

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How to Write an Email to a Professor (With Examples)

By Hannah Yang

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah Yang

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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Writing Tips

How to Write an Academic Email

4-minute read

21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
Write a clear subject line setting out what your email is about.
Let the recipient know who you are and make a specific request.
Use a clear, concise writing style and appropriate academic language.
Proofread your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a clear subject line that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

Set out who you are and your relationship to the recipient.
Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and formal . Be sure to:

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Address the recipient using their proper title (e.g., Dear Prof. Smith ).
Use academic language as appropriate (avoid slang and emojis).
Be polite in your request; don’t make demands.
Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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Make sure your writing is the best it can be with our expert English proofreading and editing.

How to email a professor with 22 different examples

Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started.

Is there anything more nerve-racking than sending an email to a professor?

Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor?

In this guide on how to email a professor, we break down the steps to writing better messages . You'll learn the structure of a good email to a professor (and what to avoid).

And if this is not enough to convince you that it's easier than you might think, we finish off by providing 22 sample business email templates to a professor!

If you want to impress your professor with perfect grammar, make sure to try MailMaestro :

How to send an email to a professor

So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette . That's not to say that you can't introduce some individuality into your emails; it's just important to show respect.

You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.

Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:

It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.

Should I send an email to a professor?

Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.

If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat.

Only you can decide whether to email a professor.

How long should I wait for a reply?

Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?

There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.

Email format for messaging a professor

The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:

• Subject line

• Body copy

• Signature

If you're unfamiliar with how to write a formal email, check out MailMaestro blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs , and striking the right tone of voice .

Subject line for an email to professor

Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours.

We've provided some examples below.

How to greet a professor in an email

Professors should always be addressed using their titles. You can open an email in a few ways, such as:

• Dear Professor

• Hi Professor

Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."

How to address professor in email

We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.

You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.

How to start an email to a professor

An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.

You can see 22 examples of how to address your emails and get to the point as soon as possible.

How to sign off an email to professor

There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:

• Kind regards

• Yours sincerely

Email to professor examples

So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you.

22 sample emails to a professor

Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation.

Ready to get writing to your Professor? Then let's begin.

1. How to write an excuse email to professor example

Dear Professor (name),

My name is (your name), and I'm in your (insert details) class. First, I would like to apologize personally and explain why I have been unable to (insert what you need an excuse for).

I would like to reassure you that this won't happen again.

Kind regards,

(Your name)

2. How to email professor for extension example

I'm in your class (insert details) and would like to request an extension for my current assignment. I'm struggling to complete the assignment in time because (insert reasons).

I would like to reassure you that if you grant me this extension, I will ensure I deliver the assignment for this date.

Please feel free to contact me, and I look forward to receiving your reply.

Many thanks,

3. How to email professor asking for extra credit example

I'm really enjoying the class (insert details). I wanted to know whether there were opportunities for me to earn extra credit this year?

I'm highly committed and want to achieve as much as I can. So please let me know if there are any extra credit opportunities and how I can access them.

I'm excited about your reply.

4. How to email a professor about failing a class example

I'm currently failing your class (class name) and wanted to speak with you about what I can do to put things right.

Could you spare some time to sit down with me and discuss my current progress and provide some feedback on areas I can improve? I would welcome your expert guidance in helping me to get back on track.

If you are willing and able to help me, please email me back with a suitable date and time for us to meet.

5. How to send a follow-up email to a professor

I recently emailed you to request (add information).

I'm just following up to see whether you received this email. If so, can you please let me know when I can expect a reply?

6. How to write a formal email to a professor example

My name is (name), and I'm currently studying in your class (insert class name).

I would like to ask you a question that I would welcome your feedback on. (Insert question)

Thank you for taking the time to read and respond to this email. Your considered feedback and insight are welcomed.

7. How to email a professor about getting into their class example

I'm currently studying at (college) and am interested in joining your class. I'm fascinated by the subject, and I've heard great things from previous students.

Can you tell me how I register for your class and if there is anything I can do to increase my chances of getting in or prepared beforehand?

I look forward to hearing from you.

8. How to email a professor about a grade example

Hi Professor (name),

I recently received a grade for my (paper/assignment/exam), and I would like to understand why it was so low?

I know you're busy, but I would welcome any information and guidance you could provide me. I believe this will help me to improve in the future.

9. How to introduce yourself in an email to a professor example

Dear (name),

I would like to introduce myself to you. My name is (name), and I am studying at (insert details).

I am due to start your class (insert details) in (insert details). I'm excited to begin and would welcome any advice or recommended reading you suggest I do beforehand.

Thanks in advance,

10. How to ask Professor to accept late assignment email example

I would like to apologize for my late assignment. Unfortunately, I could not complete this on time because (insert details).

I've attached the assignment with this email, and I was hoping, in consideration of the circumstances, that you would accept it.

Do let me know if this is possible, and once again, I apologize for being late with my work. This won't happen again.

Kindest regards,

11. How to email a professor for a letter of recommendation example

I have enjoyed your class, and I am now planning my future academic career. I am emailing to request a letter of recommendation for me at (insert details).

During my time studying with you, you have helped me develop academically and personally, and I hope you have seen this progress. A recommendation from you would help immeasurably in my future career.

12. How to email professor about missing class example

I want to apologize for missing your class (insert details) and assure you that this won't happen again.

I understand how serious it is to miss classes and would like to explain briefly why I have not been able to attend. (Insert details).

Please be assured that I will ensure that I don't miss future classes.

Thank you and apologies again,

13. How to write a polite email to a professor example

I'm contacting you to ask for some additional information on your recent lecture. Please could you share with me any other resources to help me understand the subject in greater detail?

I would welcome any support you could offer.

With kindest regards,

14. How to write a professional email to a professor example

I am due to attend your class (insert details) in (insert date). I would like to request a reading list before the class so I can prepare appropriately. Please provide details of any books I should read or publications I should download?

I'm excited to join your class this fall and can't wait to start.

15. How to write a proper email to a professor example

My name is (insert name), and I'm contacting you to request some guidance on my recent assignment. I'm currently struggling with (insert details).

Any information or guidance you can provide would help me. I look forward to hearing from you.

Yours sincerely,

16. How to ask a question to a professor email example

Hello Professor (name),

During your recent lecture (insert details), you spoke in detail about (insert details). I want to ask you a question: (Insert question).

I appreciate that you will receive several similar requests daily, but I would welcome your expert insight and support to help me learn more.

Please message me back when you can.

17. How to write a reminder email to professor example

I recently messaged you about (insert details). So I'm emailing you to remind you that I'll need a reply before (insert date).

I understand you are very busy, but I would appreciate a reply when you have time.

18. How to reply back to a professor's email example

Thanks for your recent email. In answer to your message (insert details).

If you would like any further information from me, or you would like to carry on a conversation, please let me know. It would be great to hear from you!

19. How to email a professor about research example

I'm contacting you to ask about a recent research proposal. As you may be aware, I have developed a particular interest in the topic and have developed the attached research proposal.

I would like to ask for your help/insight/feedback (insert details).

I would welcome your expert insight into my proposal and welcome your considered feedback.

20. How to schedule an appointment with a professor email example

I'm (name), and I'm currently studying in your class (insert details). I would like to request a meeting with you to discuss (insert details).

I understand you are very busy. I can be flexible, so please let me know some dates and times that work for you.

I look forward to meeting with you soon.

21. How to email professor about being sick example

I would like to explain why I've not been able to attend your class (insert details) recently. I've recently suffered from (Insert details).

I'm feeling better now and will attend the next class. Please let me know if there is anything that I can do to catch up.

22. How to write a thank you email to a professor example

I have really enjoyed your class (insert details) and would like to thank you for everything.

You've helped me to learn a great deal and develop a lasting passion for the subject. I would like to stay in touch, so please feel free to message me.

Thanks again, and good luck for the future.

Closing words

Writing emails to a professor can cause mild anxiety, but it doesn't need to be so. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help.

It's essential to understand the principles of crafting professional emails , such as an email to a professor – now it's time to put it into practice.

To write the perfect email to your professor, try our AI email assistant, MailMaestro . It will write messages for you from scratch based on your conversation's context or will improve your existing drafts (and much more) using the power of AI.

Want to compose the perfect email?

Try our free AI email assistant – write, reply & summarize threads right inside your inbox.

How to write email to teacher for submit assignment?

Table of content.

In today’s digital age, submitting assignments via email has become a common practice. However, not all students find this transition easy. I recently emphasized to my students the importance of sending their assignments via email. Despite my efforts to hammer home this point, they weren’t flexible at all and insisted on submitting their assignments in their preferred form, which was written on paper.

This experience highlighted the need for clear communication and understanding of how to properly write an email to a teacher for submitting assignments. We will go through some tips to help you craft a professional and effective email.

Preparing Your Assignment for Submission

Follow these steps to make sure your assignment is well-prepared and ready for submission via email. It guarantees good communication with your teacher or professor. Also, it ensures that your hard work is received and reviewed without a problem. Here are the steps.

Ensuring Your Assignment Meets All Requirements

Before attaching your assignment to the email, make sure it meets all the requirements set by the professor.

Double-check the guidelines including formatting, the word count, or any specific content. I always remind my students to go through the assignment criteria to ensure they haven’t missed any important details.

Choosing the Right File Format

It’s really important to choose an appropriate file format as it makes the submission process easy and smooth. Most professors and teachers prefer assignments in PDF or DOCX as they are widely used, and it’s easy to open them. I ask my students to save their assignments as PDF to avoid formatting problems when opening the file on another device.

Naming Your File for Easy Identification

Your professor can spot the file easily if its name is clear and descriptive. Include your name, course name, and a proper title in the file name. Not only does it make it easier for the teacher to find the file, but it also shows you pay attention to every single detail. For example, “Tom_Egerton_Chemistry_Assignment.pdf” .

I emphasized this point to my students as a good name for the file can make a good difference in how your submission is received.

Crafting Your Email: A Step-by-Step Approach

You should remember to always pay attention to all parts of your email, especially when it comes to emails to professors, which are delicate as they make up your grades. Let’s take a look at A to Z of writing a compelling email.

Writing an Effective Subject Line

The first and most important part of your email to professors is the subject line. Just as I emphasized to my students, make sure your subject line includes the purpose of your email . For example, “Assignment Submission: Physics 102- Tina Miller” helps your teacher quickly understand the purpose of your email.

Structuring Your Email Body

You should now start the most important part of your email, the body. It's the scaffolding of your email as it carries your purpose and needs. Here is what you should include in the body of the email.

Opening with a Professional Greeting

Start with a respectful greeting, like, “Dear Dr. Grahams,” . This shows you respect and appreciate their time and effort. Don’t you think a polite greeting adds a positive tone to the rest of the communication through email?

Clearly Stating the Purpose of Your Email

Go straight to the point and don’t talk about unnecessary stuff. For example, “I am submitting my assignment for Chemistry 101, titled Understanding Acids and Bases.” So, the professor or teacher doesn’t get confused about which assignment you’re referring to. I always get my students to pay attention to the importance of clarity to prevent misunderstandings.

Providing Essential Assignment Details

You should make things concise and straightforward. Also, include the necessary information. I always get my students to pay attention to these elements to avoid confusion and misunderstanding.

· Assignment Name and Course Information: Go ahead with the title of your assignment and the course name. Then the teacher understands what you’re talking about. For example, “Subject: Submission for Chemistry Project 101”

· Due Date and Submission Date: Tell your teacher when the assignment was originally due and the date you’re actually submitting it. This is especially important when the assignment is handed out late. For example, “The assignment was due on August 24 th and I’m submitting it on July 27 th .”

· Quick Overview of the Assignment: Briefly explain what your assignment covers. Mention the main topic and any specific instructions you followed. For example, "This project looks at how acids affect bases and how salt is produced."

· Attached Files and Format: Let your teacher know you've attached the assignment file and mention the format. For example, "I've attached the project as a PDF."

· Extra Details: If there's anything else your teacher needs to know, include it here. For example, "Please note that I've added a section with additional resources at the end of the document, as requested."

Closing Your Email Professionally

Now, it’s time to wrap up your email to your teacher. It's important to be clear, polite, and professional to make a positive impression and clear communication. Here's how to do it:

1. Say Thanks: Start by thanking your teacher. For example, "Thank you so much for your time and help."

2. Recap Key Points: Briefly mention what you've attached and what you expect. For example, "I've attached my project for Chemistry 101 and look forward to your feedback."

3. Sign Off: Use a professional closing like "Kind regards," , “Thank you,” , "Sincerely," or "Best regards,"

4. Contact Info: Include your contact details in your email signature or within your email. For example, "You can contact me at [your email address] or [your phone number]."

Attaching and Sending Your Assignment

Students simply forget to attach files, which leads to unnecessary follow-up emails. This is a common issue I have to remind my students about. Let’s see what we should do in order to make sure we have sent all the necessary files.

How to Properly Attach Files to Your Email

Don’t forget to attach your assignment to your email. Plus, take these steps:

1. Check the File Size: Make sure your file isn't too large.

2. Use Common Formats: Use file formats that are easy to open, like PDF, DOCX, or JPEG.

3. Attach the File: Click the "Attach Files" button, find your file, and select it. Make sure it's fully uploaded before sending.

4. Mention the Attachment: In your email, mention that you've attached a file. For example, "I've attached my project for Chemistry 101 as a PDF."

Double-Checking Before Hitting Send

Before clicking on the send button, double-check you have attached the correct file and that it’s the right version.

Also, go through your email and pay attention to grammar and spelling. This step is significant as you can make sure you have written an effective email, which is error-free.

Confirming Receipt: When and How to Follow Up

After you send your assignment, it's a good idea to make sure your teacher receives it. Here's how to do it:

1. Wait a Bit: Give your teacher some time to respond. It’s a good idea to wait at least one or two days.

2. Send a Polite Follow-Up: If you haven't heard back, send a short, polite email.

3. Be Patient and Respectful: Remember, teachers are busy. Be patient and respectful when you follow up.

By doing these, you can make sure your assignment was received. Also, if there’s a problem, you can handle it pretty easily.

Common Mistakes to Avoid When Submitting Assignments via Email

When you send your assignments, avoid these common mistakes:

1. Forgetting Attachments: Always double-check that you've attached your file before sending.

2. Wrong File Format: Use common formats, so your teacher can easily open the file.

3. Unclear Subject Line: Use a clear subject line.

4. Vague File Names: The file name should be clear, so your teacher understands what’s in it.

5. Unprofessional Tone: Keep your email professional with proper greetings and polite language.

6. Not Mentioning the Attachment: Always mention in your email that you've attached a file.

7. Late Submissions Without Explanation: If you're late, explain why and apologize.

By avoiding these mistakes, you can make sure your assignment submission is smooth and professional.

Technical Errors That Can Derail Your Submission

I always ask my students to pay attention to these common technical errors to make sure the submission goes perfectly:

1. Large Files: Compress your file or send it through services such as ‘Google Drive’.

2. Wrong Format: Use common formats like PDF or DOCX.

3. Broken Links: Ensure shared links work.

4. Email Issues: Check that your email was sent and received.

5. Corrupted Files: Make sure your file opens correctly before sending.

Etiquette Missteps That Leave a Poor Impression

Don’t forget to consider these factors to make a positive impression:

· Have a Clear Subject Line.

· Introduce Yourself.

· Include Your Purpose.

· Include Details.

· Be Respectful.

· Ask for More Help Politely.

· Thank Your Teacher.

· Sign Off Politely.

Special Scenarios in Assignment Submission

My students have different requests in their emails about assignments. Let’s take a look at the most common things they want from teachers and professors.

Requesting a Deadline Extension

At times, my students email me to ask for an extension. They haven’t completed the task before due time and ask, “Could I please have a few extra days to complete the assignment due to some unexpected circumstances?”

You shouldn’t sound demanding. Ask it very politely. Don’t ask for this now and then!

Submitting a Group Project

There comes a time when we should submit a group project. To do so, we should pay attention to these elements:

1. Subject Line: In your subject line, include that it’s a group project. For example, “Group Project Submission- Chemistry 103- Acids and Bases”

2. Introduction: Introduce the project briefly and write the group members’ names. You can also include all members’ emails in the CC field. Plus, in this way, you keep them informed.

3. Purpose: Say that you’re submitting a group project.

4. Attachments: Name the attached files clearly.

5. Closing: Thank the teacher and sign off with your names.

Sample Email Templates for Assignment Submission

You have learned how to write an email to your teacher about submitting assignments. But the point is you might want to take a look at some templates to have a better understanding. Here are some emails to professor examples. You can also use Remail to craft perfect emails for effective communication without any mistakes.

Template for Standard Assignment Submission

Subject: Assignment Submission: Chemistry 101 – Acids and Bases

Dear Professor Campbell,

I hope you’re doing well. I've attached my project for Chemistry 101- Acids and Bases and eagerly wait for your feedback. If there are any problems with the file or if you need more information, please let me know.

Thank you for your time and consideration.

Best regards,

Tom Egerton

[Your Contact Information]

Template for Late Submission with Explanation

Subject: Late Submission: Chemistry 101 – Acids and Bases

Dear Professor Graham,

I hope you're doing well. I am writing to submit my assignment for Chemistry 101- Acids and Bases, later than the deadline. You can find the attachment. I’m so sorry for the delay.

The reason for the late submission is I had a cold and couldn’t complete the assignment on time. I know deadlines are important, and this was a special situation.

Thank you for understanding. Let me know if there are any problems with the file or if you need more information.

Nancy White

Template for Submitting a Revised Assignment

Subject: Revised Assignment Submission: Chemistry 101 – Acids and Bases

Dear Professor Collins,

I hope you're doing well. I've included the updated version of my assignment for Chemistry 101- Acids and Bases. I've updated the assignment according to your suggestions.

Let me know if there are any problems with the file or if you need more information.

Thank you for your time and help.

Sam Peterson

In short, it's important to know how to submit assignments by email. Follow these tips to make sure your assignments are clear and simple. Good communication and paying attention to details can really help.

You can also use tools like Remail to compose extraordinary emails without mistakes.

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How to Email a Professor: Tips and Samples

Dec 19th 2023

There are many situations when you need to email your professor: Asking a question, inquiring about your grades, or informing them about a missed class. If you’re wondering how to write an email to a professor, at the end of this article, you’ll find several email samples you can use for different occasions.

How to write an email to a professor: A step-by-step guide

1. Make sure you really need to send that email

If you want to email a professor asking a question, check your syllabus first. Chances are pretty solid you’ll find the answer. The syllabus can tell you about your workload, assignments, deadlines, and more. Your classmates are another valuable source of information, so make sure to talk to them first.

If the syllabus, or your peers, can’t answer your question, it’s fine to send an email with additional inquiries.

2. Use your school email

This is the best course of action because such an email looks professional and shows a recipient that your message is about classes. If you don’t have an educational email address, make sure to use an appropriate email address like [email protected] . Your [email protected] address isn’t suitable for academic correspondence.

3. Write a clear subject line

The subject line defines if a recipient opens your email, so make sure it’s clear, concise and to the point. A good subject line tells a professor what your email is about and how they should act on it.

4. Include a proper email greeting

Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma.

5. Remind who you are

Professors have lots of students, so it’s important to tell them your name and the class you’re attending. This helps you save the recipient time and ensures you get a reply faster.

6. Get straight to the point

After greeting a professor and introducing yourself, it’s time to state your question or request. Keep it concise and clear, so the recipient can quickly comprehend what it’s about and what action is expected from them.

7. End an email politely and include a professional signature

How to end an email to a professor? Thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your name.

8. Proofread your email

Pay attention to grammar, spelling, and punctuation. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Check the spelling of your professor’s name one more time.

9. Put yourself in your professor’s shoes

Reread the email as if you are a professor who receives it. Is it clear who’s writing to you and what they want? Is the tone of the email polite and respectful? Does it comply with a formal email format? If all your answers are “Yes,” then feel free to send your email.

Email to professor samples

Once you’ve learned how to email a professor, it’s time to practice. Below, you’ll find a number of email samples for different situations. Please keep in mind that these examples are for reference only, and you should always personalize and tweak them to your needs.

If you frequently need to email your professor, you can add these templates to Spark and reuse them whenever needed. Learn how templates in Spark work .

1. Email to a professor about not attending class

Subject: History 1B: Class attendance Dear Professor Smith, This is Lexie Brown, from History 1B, Section 1. I am writing to inform you that I won’t be able to attend your class on Thursday, as I have a doctor’s appointment at 11 AM. Please find attached my assignment we are supposed to submit by Thursday. I will also do my best to look through the materials you provided for this class and ask my classmates to share their notes. Thank you. Best regards, Lexie Brown

2. Email to a professor about grades

Subject: History 1B: Inquiring about my grade Dear Professor Smith, My name is Lexie Brown, from History 1B, Section 1. I was wondering if we could set up an appointment to discuss my grade on [Assignment name] . I have checked that your office hours are scheduled on Wednesdays from 2 to 5 PM. If this is correct, please let me know if I can come. I look forward to your reply. Kind regards, Lexie Brown

3. Email to a professor asking a question

Subject: Question about the History 1B assignment Dear Professor Smith, I am Lexie Brown, from History 1B, Section 1. In the syllabus, the deadline for our latest assignment is listed as April 9th. However, in class on Monday you mentioned April 12th as the deadline. Could you please verify the correct deadline? Thank you so much for your time. Sincerely, Lexie Brown

4. Email to a professor asking for an appointment

Subject: History 1B: Appointment request Dear Professor Smith, I am a student in your History 1B class, Section 1. I faced some difficulties with selecting a topic for my research paper, and I would appreciate it if I could discuss it with you during your office hours. Please let me know if you are available to meet this week. Thank you for your time. I look forward to your reply. Best regards, Lexie Brown

Want to become better at email? Get Spark . This free and powerful email client lets you use email templates, so you can save time with writing similar emails. It also gives you email superpowers like snoozes, email scheduling, and follow-up reminders to help you work with email faster.

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How do I compose an email to someone I don't know?

There are a few important points to remember when composing email, particularly when the email's recipient is a superior and/or someone who does not know you.

Be sure to include a meaningful subject line; this helps clarify what your message is about and may also help the recipient prioritize reading your email
Just like a written letter, be sure to open your email with a greeting like Dear Dr. Jones, or Ms. Smith:
Use standard spelling, punctuation, and capitalization. THERE'S NOTHING WORSE THAN AN EMAIL SCREAMING A MESSAGE IN ALL CAPS. Do not use text abbreviations (like u instead of you , for example).
Write clear, short paragraphs and be direct and to the point; professionals and academics alike see their email accounts as business. Don't write unnecessarily long emails or otherwise waste the recipient's time
Be friendly and cordial, but don't try to joke around (jokes and witty remarks may be inappropriate and, more commonly, may not come off appropriately in email)
Make sure to include a signature block that contains the necessary information for someone to reach you should a reply be necessary and/or expected; typical closings include a sign off phrase (e.g. best, thanks, sincerely) and the sender's name. Additional information may be included when appropriate (e.g., department, office location, position, etc).

What are some guidelines for continuing email conversations?

Once you have exchanged emails with a person on a given subject, it is probably acceptable to leave greetings out of your follow-up emails. Here are some other points to consider about continuing conversations over email:

Try to respond within a reasonable time frame, though "reasonable" will depend on the recipient's expectations and the subject being discussed
Trim back the old messages: most email clients will keep copying older messages to the bottom of an email. Delete older messages so as to keep your message size from getting too large, and to keep your messages looking clean.
If someone asks a lot of questions, it may be OK to embed your answers into the sender's message copied at the bottom of your email. However, if you're going to do this, be sure to say so at the top, and leave generous space, for example: > How long are you staying? Less than two weeks. >Will you have time to visit with us? I'm really hoping to, but my schedule will be pretty tight. Let me get back to you about that after the weekend.

What sorts of information shouldn't be sent via email?

Most people do not realize that email is not as private as it may seem. Without additional setup, email is not encrypted; meaning that your email is "open" and could possibly be read by an unintended person as it is transmitted to your reader. With that in mind, never send the following information over email:

Usernames and passwords
Credit card or other account information

Additionally, avoid sensitive or information that could be potentially damaging to someone's career and/or reputation, including your own. Beyond email's general lack of security and confidentiality, your recipient can always accidentally hit the Forward button, leave their email account open on a computer, or print and forget that they've printed a copy of your email.

What about sending attachments?

Here are some guidelines you should follow:

Never send an attachment to someone you don't know the first time you contact them (unless, of course, the contact has posted a job ad requesting a resume in a Word document). They (or their computers) might think it is spam or a virus, and delete your message.
Avoid unnecessarily large file sizes, digital photos especially. Most digital photos come off the camera much larger than can be viewed on screen. Learn how to resize your digital photo files.
When you must send a large file or set of files, do the recipient the courtesy of sending an email telling them what you'll be sending and why.
Be sure to have anti-virus software installed on your computer to scan all of your outgoing and incoming messages for viruses.

Is the etiquette different in email listservs and discussion groups?

Poor email behavior is always cropping up on email listservs and discussion groups. Here are some common mistakes to avoid:

Double-check the To: area of your email when you reply. Too many people have intended to reply to the original sender alone, when in fact, their reply went to the entire list—much to their embarrassment. If you want to be extra careful, start a new email and type the single recipient's address.
Do not air your grievances or beefs about your school, colleagues, or employer on a list. Personal attacks should also be avoided. Such postings make the organization you are associated with look bad, while also making you sound like a gossip and whiner. Particularly on large lists, you also may not know who else is on it. Be professional, and likewise avoid piling onto discussions about who's got it worst at work, school, etc.
If you are new to a discussion list, you should "lurk" for awhile—that is, just be a reader to get the sense of what the group talks about, how it talks about it, and what types of behaviors are expected from list members. Only when you have gotten that sense should you initiate a post.

Note: this resource was posted during a day-long workshop for Norfolk State University in the development of their OWL. Purdue OWL Webmaster Karl Stolley and the Purdue OWL wish them great success.

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Writing Emails

How to Write an Email

Last Updated: September 25, 2024 Fact Checked

This article was co-authored by Tami Claytor and by wikiHow staff writer, Rain Kengly . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 634,422 times.

Do you want to know how to write an email? It can be intimidating if you don't know where to start. When sending emails , there is a general format you should keep in mind. Be sure to know your recipient and the differences between informal and formal email messages. This wikiHow guide will teach you how to write friendly, formal, and professional emails for every occasion.

Things You Should Know

You must choose between a formal or informal tone when writing an email.
Using the wrong tone in an email can cause issues with the recipient.
When writing emails, you'll need an email account from a trusted service.

Email Essentials

If you are uncertain about how to create a new message, check the help pages for your email service to learn more about it in greater detail.

Step 3 List the recipients' email addresses.

A space is often enough to separate multiple email addresses, but some services do request that you separate multiple addresses with a comma or some other form of punctuation. If this is the case, these instructions should be specified by your specific email provider.
Type the email address of the main receiver or receivers in the “To:” field. The main receiver usually refers to anyone whom the email is directly meant for or addressed to in the body of the email.
Type other email addresses in the “CC:” field. This is the “copy” field. A receiver should be listed in the “CC:” field if the email does not directly mention them but does refer to something that individual should be aware of.
Use the “BCC:” field to hide email addresses. If you do not want the receivers of an email to see a list of email addresses the message went to, you should type those email addresses in the “blind copy” field.

For example, a casual email to a friend could simply say “What's Up?” If you are emailing with a question about an assignment, though, the subject line might read something like “Math homework.”
Similarly, a question to a supervisor or professor could be labeled with a subject line like “Question” or “Question about...” followed by a brief label describing the topic in question.
Note that a message without a subject will appear in a recipient's inbox with the label of “(no subject).”

The nature of email is fast, so you should generally keep the length of your message fairly short.

Writing a Friendly Email

Step 1 Know when a friendly email is appropriate.

The only time you would not send a friendly email to a family or friend would be if you are sending a group email of an official nature, like a plea for donations or sale advertisement. Since these emails will likely be sent to people who you are not on casual terms with, as well, you must gear the email toward them.

If you are just writing an email to catch up with a friend, you could include a humorous subject line or one as simple as "Long time no see!"
If you are writing with a purpose, mention what that purpose is. For example, if you decide to write an email about a group outing, label the email with a subject that specifically mentions that outing.

Step 3 Consider addressing the recipient by name.

"Morning Bob!"

Step 4 Write your message clearly, but keep your language casual.

Read your email and ask yourself if the content of the email sounds like the way you speak in person. If so, then you've achieved a good tone for a friendly email.
Use contractions. Contractions are not a part of formal writing, but they are a common part of everyday conversation, making them appropriate for a friendly email.
Feel free to use slang. If desired, you can include Internet slang: "thx" instead of "thanks," "4" instead of "for," "l8r" instead of "later," etc.
Also use emoticons when appropriate. :)

"Later! Jen"
"This email will self-destruct in 3...2...1..."

Writing a Formal Email

Step 1 Understand when formal emails are necessary.

The tone of your message can be a little more conversational but you should stay away from Internet slang.
You should still include your signature, but you may not need to provide all of your contact information below your name.

"Essay question" (when writing an email to a professor asking for details about an essay assignment)
"Application for Management Job Ad" (when sending an email in response to a job ad)
"Problem with Part #00000" (when typing an email to request customer service or to report a technical problem)

"Dear Mr. Smith:"
"Dear Ms. Jones:"
"Dear Dr. Evans:"

Step 4 Make sure that the body of your email is concise and accurate.

Avoid the use of contractions.
Do not use Internet slang or emoticons.

Yours faithfully
Best regards
Best wishes

Step 6 Provide contact information in your signature, when appropriate.

Your title, if you have one, should include your position and the name of the company or institution you are a part of.
Include your telephone number, fax number, and email address, at minimum. You may also wish to include your mailing address and website URL.

Specific Types of Friendly Emails

Step 1 Write an email to a friend who moved away

While it's a pretty risky move, you can also use email to tell a guy you like him.

Step 4 Understand how to write an email to a girl

Similarly, write a flirty email to someone on an dating website. For an email like this, though, you need to be both flirty and informative so that the recipient gets a good idea of who you are.

Specific Types of Formal Emails

Similarly, you can also write an email applying for an internship . Describe what sort of internship you are looking for and how it will help you meet your career goals. Also provide reasons why you should be selected for the internship.
Send a follow-up email if you have not yet received a reply about the position you applied for.

If your professor knows you well enough, you can also email your professor when asking for a letter of recommendation .

Sample Professional Emails

Community Q&A

Never provide usernames, passwords, or personal information like credit card numbers and social security numbers via email. Thanks Helpful 3 Not Helpful 1

Tell Your Teachers You Won't Be Here over Email

↑ https://edu.gcfglobal.org/en/gmail/sending-email/1/
↑ https://www.grammarly.com/blog/how-to-start-an-email/
↑ https://www.grammarly.com/blog/how-to-end-an-email/
↑ https://www.indeed.com/career-advice/career-development/format-for-formal-email
↑ https://www.indeed.com/career-advice/finding-a-job/sending-applications
↑ https://www.purdue.edu/advisors/students/professor.php
↑ https://www.indeed.com/career-advice/career-development/email-hr

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What Is An Email Assignment: A Comprehensive Guide
How to Write an Email to Submit an Assignment in 10 min
Sending an Interview Assignment Example Email Template in Word, Google
How to Submit Your Assignment to Your Professor by Email
10 Easy Steps: How to Write Email to Teacher for Submitting Assignment
What Is An Email Assignment: A Comprehensive Guide

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Submit Your University Assignments The Easy Way With Google Classroom!
How to create and send assignment PDF in Gmail app || assignment online submit kese kare gmail me
How to send an email like a man
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How to send documents via email

COMMENTS

How To Write an Email For Assignment Submission
Double-check the email address or platform where you need to submit your assignment. What to Include In the Email. When writing the email for assignment submission, include the following parts: 1. Subject Line. The subject line should clearly state the purpose of your email. For example, "Assignment Submission - [Course Name/Number]".
How To Write an Email For Submission Of Assignment
Learn how to draft an email for submitting your assignment with this informative article. Find out what to include in the email, such as the subject line, greeting, introduction, body, closing, and template.
What to Say When Submitting Assignment: Email Tips & Examples
Self-Introduction via Email. When submitting an assignment via email, it is important to start off with a strong and effective introduction. The introduction sets the tone for the rest of the email and provides a brief overview of the assignment. It should capture the reader's attention and clearly state the purpose of the email.
Formal Email for Submitting Assignment: Ultimate Guide & Tips
After submitting your assignment, consider sending a polite follow-up email if you do not receive an acknowledgment within a reasonable timeframe, as suggested in the "Follow-Up Communication" section, to ensure your submission was received. ... After submitting your assignment via a formal email, you might need to discuss it further ...
How to Write an Email to Submit an Assignment
In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment. 1. Use a professional email address. The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to ...
Effective Email Communication
Learn how to use email more effectively for different purposes, audiences, and situations. Find out when email is appropriate or inappropriate, how to write clear subject lines, greetings, and sign-offs, and how to avoid miscommunication.
Sample Email For Sending Assignment To Professor
Learn how to write professional and polite emails to your professors for submitting assignments, requesting feedback, or explaining your situation. Find tips, templates, and examples for different scenarios and situations.
Best Practices for Emailing Instructors and Professors
If you have a question about the course, an assignment, due dates, etc., be sure to check the course syllabus, assignment prompt, and/or other resources (like a course website or Canvas) before sending an email. If you still can't find what you're looking for, mention that you looked through the syllabus/other course materials (and perhaps ...
How to Write an Email to a Professor (With Examples)
Learn how to write a professional email to your instructor with a clear subject line, a formal salutation, and a concise request. See examples of different types of emails, such as asking for help, explaining a grade, or requesting a deadline extension.
How to Write an Academic Email
Learn how to write a clear and concise email to a professor or tutor for your coursework. See an example of an academic email requesting a meeting and get tips on subject line, language, and proofreading.
Email Etiquette for Students
This presentation was designed in response to the growing popularity of email and the subsequent need for information on how to craft appropriate email messages. This presentation will help you send resumes and cover letters via email, and it will help you communicate with teachers / professors.
How to Write an Email to Submit an Assignment in 10 min
Also, you can directly jump into a new topic or subject. Stick to one issue, such as writing an email to submit an assignment. You can write a separate email for a different matter. Write Details about your Assignment. You submit your assignment; then you must tell all crucial details about your Assignment. Details should be relevant and brief.
How to Write an Email to a Teacher
Learn tips and best practices for emailing your teacher, such as using a detailed subject line, formal greetings and sign-offs, and concise and direct body paragraphs. Find out how to format, proofread, and show gratitude in your emails to improve your chances of getting a helpful reply.
How to
Learn how to write an email to a professor with the right structure, tone, and format. See 22 sample emails for different situations, such as asking for an extension, explaining an absence, or requesting extra credit.
How to write email to teacher for submit assignment?
After you send your assignment, it's a good idea to make sure your teacher receives it. Here's how to do it: 1. Wait a Bit: Give your teacher some time to respond. It's a good idea to wait at least one or two days. 2. Send a Polite Follow-Up: If you haven't heard back, send a short, polite email. 3.
How to Email a Professor: Tips and Samples
Learn how to write an email to a professor with a clear subject line, a respectful greeting, and a concise message. See email samples for different situations, such as asking a question, inquiring about grades, or informing about a missed class.
How to submit assignment in Google Classroom tutorial
In this Google Classroom tutorial, you'll see Google Classroom for students examples on how to submit assignments. https://bit.ly/DearDIS Subscribe for more!...
Email Etiquette
Learn how to compose, write, and respond to email messages in an academic and professional context. Find out what information to avoid sending via email, how to handle attachments, and how to participate in email listservs and discussion groups.
How to Write an Email: Formal and Informal (With Examples)
Click on "Compose" or "New." Before you can write an email, you will need to open a new, blank message box to write your email in. The exact method varies depending on the service you use, but there will usually be a button toward the top of the page with a label like "Compose," "New," or "New Message."
EdTech
How to attach an assignment with email message. This video guides BS students on how to send an MS Word assignment to the teacher/supervisor.
Student Guide
Learn how to use Canvas as a student with this comprehensive guide. Find topics on announcements, assignments, chat, collaborations, conferences, course navigation, discussions, and more.

How To Write an Email For Submission Of Assignment

What To Do Before Writing the Email

What to Include In the Email

Subject Line

Introduction

Email Template – Assignment Submission

Formal Email for Submitting Assignment: Ultimate Guide & Tips

Key Takeaways

Preparing Your Email

Crafting Greetings

Email Structure

Subject Line Importance

Writing the Email Content

Clear Communication

Main Email Body

Requesting Feedback

Ending Professionally

Attachment Protocol

File Naming

Professional Etiquette

Polite Tone

Proofreading Guidelines

Special Circumstances

Requesting Extension

Clarifying Assignments

Follow-Up Communication

Follow-Up Etiquette

Additional Email Purposes

Requesting Materials

Recommendation Letter

Checklist and Tips

Content Uniformity

Necessary Information

Frequently Asked Questions

What should I include in the body of my email when submitting an assignment?

What is the proper protocol for attaching assignments to emails?

How can I ensure my email follows professional etiquette?

Are there any specific considerations for special circumstances (e.g., late submissions)?

When should I follow up on my submitted assignment via email?

Can I use this type of formal email approach for other purposes besides assignments?

Leave a Comment Cancel reply

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How to Write an Email to Submit an Assignment

Importance of writing an email before turning in an assignment:

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

Related Posts;

Effective Email Communication

When is email the appropriate form of communication to use?

When is email NOT an appropriate form of communication to use?

Who is your audience?

Important components of an effective email:

Greetings and Sign-offs

Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’)

Some additional tips for writing more effective emails

Questions to ask yourself before sending an email message

Sample emails

Email from Student 1:

Email from Student 2:

Version 1 of Jane Doe’s Email:

Version 2 of Jane Doe’s Email:

Works consulted

Sample Email For Sending Assignment To Professor

Use Proper Title

How To Find Your Professor’s Email

Sample Email For Sending Assignment to Professor

Related Posts

Lecture Cancelled Email (Samples)

How To Email Professor During Holiday

How To Write Email To Professor For Project Submission (Samples)

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Before Getting Started

Crafting the Email

Email Etiquette Checklist

Our Newest Resources!

Additional Resources

How to Write an Email to a Professor (With Examples)

Table of Contents

Step 1: How to Write the Subject Line

Step 2: How to Address a Professor in an Email

Step 3: How to Start an Email to a Teacher