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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

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Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Writing an excellent cover letter: What is a cover letter?

A cover letter is an introductory letter addressed to a hiring manager in response to an advertised job by the hiring company. Typically, a job applicant writes the cover letter elaborating the skills, abilities, experiences, and other factors that would make him or her appropriate for a particular job. Most companies demand a resume be submitted with an application letter to expound on the applicant’s reasons for applying for the position. The main purpose of a cover letter is to express the reasons for applying for an available vacancy for the job. While many people overlook the importance of this document, it plays a primary role in convincing the employer to read the CV keenly and consider the applicant for the job. This is why applicants should strive to write a cover letter that sells their expertise.

A cover letter example - the required format

Here is an example of a cover letter that would be effective in convincing an employer:

Dear Sir/Madam,

I write to convey my interest in the position of a psychologist in your company, which was advertised through the print media. The description in the advertisement matches my skills, abilities, talents, and training. I have worked in a similar position at an international company, and I demonstrated proper professionalism and competence. My experience in working with children and youths as a psychologist qualifies me for this position. If all you need is a competent psychologist who will make noticeable changes in your organization, then I am the right person for the job.  

What is a letter of motivation, and when is it used?

A letter of interest is an introductory letter addressed to an organization that may not necessarily have a job available for the applicant. Writing a letter of interest communicates one’s desire to work with the target company if a chance arises. The synonym for this document is a letter of inquiry, which is composed with an intention to seek for opportunities of an internship, admission to a school or college, a volunteer position in an organization and so on. The applicant can write a letter of interest while in school or other duties. Unlike a cover letter, which is written in response to an available position, a letter of motivation only inquires if there is a job and expresses a desire to work with the company in future. Often, the organization should be related to the training of the applicant.

A motivation letter example that applicants can use

I would like to work with your company as an intern in web design starting January 2019. I am a student of computer science pursuing my degree at the University of Pretoria. My area of interest is web design and coding. I have exceptional skills and abilities in designing websites. Since your company deals with web design, I express my desire to join you in completing my coursework. I would also want to know if you have a web designer or if you would consider such a post in your organization in future. I would be glad to serve in such a position and use my skills to make a difference in your company.

Motivation letter vs cover letter: When to use each of them

The difference between a letter of interest and a cover letter ranges from their definition, their use, and contents. They are essential writings that could warrant a job seeker an opportunity to work with the desired organization. The major difference between a cover letter and a letter of interest is that the latter seeks to inquire about a possible position and express interest for the future. However, the former is a responsive writing to an available position. A perfect cover letter gives a clear demonstration of the job requirements of a specific company or employer. However, the letter of interest can be written any time irrespective of the availability of a job.

Writing effective applications

With the various types of application documents available, it is good to master the content of each one of them. It will not only secure your position and but reveal your professionalism and seriousness with work. Some of the application documents everyone should know how to writer entails:

• Cover letter
• Application letter
• Curriculum Vitae
• Letter of interest
• Personal statement

You could be wondering how to write a proper application document. Worry not: you can get the best cover builder from our platform to help you.

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Cover Vs Motivation Letter: What's The Difference?

• Career Blog

Write an Irresistible Motivation Letter: Tips and Examples

When applying for a job or a university program, the motivation letter is your opportunity to make a great first impression. It is your chance to showcase your skills, achievements, and personality to the employer or admission committee.

Overview of Motivation Letter

A motivation letter, also called a cover letter, is a formal letter that accompanies your resume or application. It is usually one page in length and explains why you are applying for the position, how you meet the requirements, and what you can contribute to the organization or institution.

Importance of Motivation Letter

Your motivation letter is more than just a formality; it can make or break your chances of getting hired or accepted. Many employers and universities use it as a screening tool to evaluate your communication skills, motivation, and fit for the position or program. A great motivation letter can set you apart from other applicants and make you stand out as a top candidate.

Research and Preparation

When crafting an irresistible motivation letter, research and preparation are key. To impress your potential employer, you need to show that you understand both the target audience and the organization you’re applying to. Here are some steps you can take to make sure you hit the mark.

A. Identify the Target Audience

Your motivation letter should be tailored to the specific person or people who will be reading it. Who are they, and what do they value? Depending on the industry, the answer to this question may vary. For example, if you’re applying for a job in a creative field, your potential employer may be looking for someone with an eye for detail and a unique vision. However, if you’re applying to a corporate position, they may be more interested in someone who can demonstrate leadership and management skills.

When identifying your target audience, take a look at the job description and company website. Look for clues about the organization’s values, goals, and preferred qualifications. This can help you tailor your letter to the reader’s needs and interests.

B. Research the Organization

In addition to understanding your target audience, it’s important to have a deep understanding of the organization you’re applying to. This can help you speak to the specific challenges and opportunities that the company faces, and demonstrate how you can contribute to their goals.

Start by researching the company’s history and mission, as well as their recent news and developments. Learn about the company culture and values, and try to get a sense of what it’s like to work there. You should also research the industry more broadly, and stay updated on relevant trends and news.

C. Highlight Key Skills and Qualities

Finally, your motivation letter should emphasize your key skills and qualities in a way that shows how they relate to the job you’re applying for. Make sure to use specific examples and anecdotes that demonstrate how you’ve put these skills into practice, and explain how they can benefit the organization.

Some key skills and qualities to emphasize might include:

• Leadership and management
• Problem-solving and critical thinking
• Communication and collaboration
• Creativity and innovation
• Industry-specific technical knowledge and expertise

By highlighting these qualities, you can demonstrate that you have what it takes to excel in the role and contribute to the organization’s success. Just make sure to stay concise and focused, and avoid being too general or vague in your descriptions.

Structure of the Motivation Letter

When it comes to writing an irresistible motivation letter, how it is structured can make a significant difference in whether or not it catches the attention of the reader. Here, we will discuss the basic structure of a motivation letter, as well as the key components of each section within it.

A. Basic Structure

The basic structure of a motivation letter should include an introduction, body, and conclusion. These sections are what set it apart from a traditional cover letter or resume.

B. Introduction

The introduction serves as the opening statement of your motivation letter. It should be brief, yet compelling enough to capture the attention of the reader. Consider starting with a personal anecdote, a quote, or a statement that highlights your strengths or interests.

The body of your motivation letter is where you delve deeper into your experiences, skills, and why you are the perfect fit for the position you are applying for. Divide this section into several paragraphs, each one addressing a specific topic or point. Use examples to illustrate your points, and be sure to tailor your language to the specific job requirements and company culture.

D. Conclusion

The conclusion serves as the closing of your motivation letter, and should leave a lasting impression on the reader. Summarize your key points, reiterate your interest in the position, and thank the reader for their time and consideration. Consider ending with a call to action, such as requesting an interview or further discussion.

A well-structured motivation letter can make all the difference in catching the attention of potential employers. The basic structure should include an introduction, body, and conclusion, each section highlighting your skills, experiences, and why you are the best fit for the job. By using examples to illustrate your points, tailoring your language to the specific job requirements, and ending with a compelling call to action, you can write an irresistible motivation letter that will set you apart from the competition.

Dos and Don’ts of Writing a Motivation Letter

When it comes to writing a winning motivation letter, there are several dos and don’ts to keep in mind. Follow these guidelines for best results:

Use active voice: Use active rather than passive voice to convey passion and energy in your writing.

Keep it concise: Keep your letter brief and to the point, highlighting your relevant skills and experience.

Use real-life examples: Include concrete examples of situations where you have demonstrated the skills and qualities relevant to the position you are applying for.

Highlight accomplishments: Focus on your achievements and successes, and use them to demonstrate how you will be an asset to the organization.

B. Don’ts

Don’t use slang or jargon: Keep your language professional and avoid using slang or technical jargon that may be unfamiliar to the reader.

Don’t repeat the resume: Your motivation letter should complement, not repeat, your resume. Avoid duplicating information that is already included in your CV.

Avoid generic statements: Be specific and concrete in your writing, and avoid vague or generic statements that do not add value to your application.

Don’t make demands: Remember that your motivation letter is a sales pitch, not a request. Avoid making any demands or ultimatums, and keep your tone positive and professional.

Tips for Writing an Irresistible Motivation Letter

When it comes to writing a motivation letter, there are certain key tips that can help you make your application stand out. Here are some of the most important things to keep in mind:

A. Address the right person

One of the easiest ways to make a bad impression with your motivation letter is to get the addressee wrong. Before you begin writing your letter, make sure you have the correct name and title of the person who will be reading it. You don’t want to start off on the wrong foot by sending a letter to the wrong person or using the wrong title.

B. Use strong opening sentences

The first few sentences of your motivation letter are crucial, as they are what will grab the reader’s attention and make them want to keep reading. Use powerful language and vivid imagery to make your opening sentence as compelling as possible. You might also consider starting with a bold statement or a question that will pique the reader’s curiosity.

C. Showcase enthusiasm

Enthusiasm is one of the key characteristics that employers look for in potential hires, so it’s important to let your passion and excitement shine through in your motivation letter. Talk about why you are excited about the job or program you are applying for and how it aligns with your personal goals and values. Use concrete examples to illustrate your enthusiasm and make it clear that you are genuinely passionate about this opportunity.

D. Highlight relevant skills and experiences

Your motivation letter should make it clear why you are the best candidate for the job or program you are applying for. One of the best ways to do this is to highlight your relevant skills and experiences. Talk about specific projects you’ve worked on or accomplishments you’ve achieved that demonstrate your abilities and qualifications. You don’t want to just list your skills; you want to show how they have been put into practice.

E. Use positive language

Finally, it’s important to use positive language throughout your motivation letter. Avoid negative phrasing or any language that might come across as defensive or apologetic. Instead, focus on highlighting your strengths and achievements and framing them in a positive light. Use active verbs and confident language to show that you are capable, competent, and ready to take on the challenges ahead.

By following these key tips, you can craft an irresistible motivation letter that will help you stand out from the crowd and land your dream job or program. Good luck!

Common Mistakes to Avoid

When writing a motivation letter, it’s essential to avoid common mistakes that can make your application look unprofessional and reduce your chances of success. Here are some of the most common mistakes you need to avoid:

A. Grammatical errors

Grammatical errors are perhaps the most common mistake made by job applicants when writing a motivation letter. These errors can include misplaced verbs, lack of subject-verb agreement, and run-on sentences. To avoid grammatical errors, it’s best to proofread your letter carefully and consider using a grammar-check tool, such as Grammarly.

B. Spelling mistakes

Spelling mistakes can also make your motivation letter look sloppy and unprofessional. Common spelling mistakes that you need to avoid include homophones, such as “your” and “you’re,” words with multiple spellings, such as “judgment” or “judgement,” and typos resulting from typing errors.

C. Confusing writing style

Your motivation letter should be easy to read and understand. Confusing or convoluted writing style can discourage the recruiter from reading the entire letter. Use clear and concise sentences that get to the point, and consider using bullet points to organize your thoughts.

D. Lack of enthusiasm

Finally, a lack of enthusiasm can make your letter appear bland and uninteresting. Use descriptive words to convey your passion for the job and the company, and provide examples of your achievements and qualifications that demonstrate your enthusiasm for the position you’re applying for.

By avoiding these common mistakes, you can enhance the quality of your motivation letter and increase your chances of success in landing your dream job.

Example of an Irresistible Motivation Letter

As a copywriter and subject matter expert, I can attest that a well-crafted motivation letter can be the key to landing your dream job or securing your desired scholarship. To further illustrate this point, let’s delve into an analysis of a sample motivation letter and why it works so well.

A. Analysis of a Sample Motivation Letter

The sample motivation letter we’ll be analyzing was written by Jane Doe as part of her application for a marketing internship at a leading company. Some key points that make this letter stand out include:

Personalization: Jane takes the time to research the company and its goals, and tailors her letter to show how she can contribute to those goals specifically. This shows that she is genuinely interested in the company and not just blindly applying to any available position.

Clear structure: The letter is well-organized, with an introduction that states her purpose and a body that presents specific examples to back up her claims. The closing paragraph then sums up her strengths and expresses her eagerness to meet and discuss further.

Positive tone: The letter is upbeat and confident without being overly boastful or arrogant. Jane shows that she is passionate about her field and eager to learn more, while still acknowledging that she still has room to grow and improve.

B. Tips on Why the Sample Letter Works

So, what can we learn from Jane’s motivation letter? Here are a few tips to keep in mind when crafting your own:

Do your research: Take the time to read up on the organization you’re applying to and figure out what they’re looking for. Then, customize your letter to show how you can meet those needs specifically.

Be specific: Don’t just make vague claims about your skills or experience. Use concrete examples and data to back up your assertions, whether it’s a successful project you led at a previous job or a relevant course you excelled in.

Keep it upbeat: While it’s important to showcase your qualifications and accomplishments, don’t forget to convey your enthusiasm and passion for the industry or field you’re applying to. Companies want to hire people with energy and drive, so show them that you’re excited to get to work.

The key takeaway from Jane’s letter is that a well-crafted motivation letter can truly set you apart from the competition. By taking the time to personalize your letter, showcase your strengths, and stay positive, you can make a strong case for why you’re the ideal candidate for the job or scholarship you’re after.

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is, when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role.

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the hiring manager and make them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience.

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find resume and cover letter writing, a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

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Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re an entry-level employee or an experienced worker.

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The difference between cover letter, motivation letter and letter of interest

Have you ever thought about the different types of formal letter that exist in the world of… letters? Do you consider better understanding of the content, format, length and relevance of your next writing for a future job or university application? If the answers are yes, then prepare to learn more about the differences between three of the most confusing and problematic letters relevant to the educational and professional environments.

1. What is a cover letter?

2. What is a motivation letter?

3. What is a letter of interest?

What is a cover letter?

In the majority of cases, the cover letter is generally mistaken for being a synonym of a motivation letter. However, it contrasts notably upon a more detailed breakdown. And to start it off, did you know that one of the most distinguishing features of the cover letter is the often mandatory requirement for one? This is because cover letters are mainly used for job applications – where there is a need of a more convincing and personal document attached to the CV.

Furthermore, a cover letter can also be seen as an advertisement of your experiences, skills and possibilities, which is the reason why it also plays a decisive role in many professional outcomes. It allows more freedom for describing the motives behind your choice of a specific job position and ultimately, rewards with the opportunity of stepping out of the crowd with proof that you are the perfect candidate.

Finally, a strong cover letter is no longer than half a page containing personal details (address, name, e-mail, etc.) in the beginning and a strong statement with an expectation of a positive outcome as a conclusion. As for the middle, this is the space left for your most important accomplishments regarding relevant areas that you might want to point out – career experience, education, research or personal skills. To top it off, make sure to provide strong facts whenever possible, while keeping it clean and short. “Times New Roman” is a font you might want to consider set at  size 12 with a line spacing of 1.5 and justified text setting.

What is a motivation letter?

Up next, there is the motivation letter, that can show us some of the first actual differences as a strong example. Unlike the cover letter, here it is not possible to talk about any mandatory requirements as there is rather an optional pattern. To put it simply, a motivation letter is vastly used for university admission, which does not always include a compulsory preparation of such a writing.

Additionally, the main idea behind this type of letter is to provide with more insights and reasons behind a given study application, which is more or less the same story as in the cover letter. But then again, the length, styling and structure of content are entirely different, as the motivation letter focuses more on past study achievements and experiences that have led to inspiration for future new ones.

And with that being said, you would be nicely surprised to know that the MASTER and MORE editing team has previously prepared a dedicated article on how to write an outstanding motivation letter for your Masters ! It can provide a helping hand and a full explanation of the more complex nature of motivation letters, including excellent examples of how to implement study accomplishments, interests and ideas for the best impression in the eyes of the academic committees.

What is a letter of interest?

Lastly, we reach the waters of the final formal letter that we will be looking at today – the letter of interest. Unlike the other two, here we have no specific job position or study programme that the writing will be trying to revolve around. Instead, for a brief moment, imagine that there is a business company that you have always wanted to be a part of – either because of the field, income, professional development, or whatever other reason.

Well then, it would be quite disappointing to find out that there are currently no open job positions, right? No worries, that is exactly when the idea behind the letter of interest steps in; it allows an actual introduction to a prospective employer, that can lead to future employment given that your experience, talents and skills are some that are sought after.

Within the length of one page, a standard letter of interest illustrates contact information on the top, a brief story about your personal awareness and knowledge of the company, followed by a few self-marketing paragraphs and finally, a hopeful ending imposing a probability of receiving a phone call or being invited for an interview. Overall, there are many similarities reminding of the cover letter with the important clarification that letters of interest usually remain in a digital form since they get sent by e-mail or set visible on platforms such as LinkedIn.  

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Cover letter and motivation letter: main differences

Do you know the difference between Cover Letter and Motivation Letter? Although they are often mentioned when we talk about application processes, many of us don't stop to think about the difference between these two documents, which are increasingly relevant in selection processes.

The truth is that in an increasingly competitive professional world, the way we present ourselves to companies is extremely important and can make all the difference for us to become relevant and stand out before a particular job vacancy and other candidates. Learn the main differences between a Cover Letter and a Motivation Letter , how to write them and the main moments when you should present them. 

DIFFERENT OBJECTIVES  

Although both documents can be presented together with the CV during a job application process, both have different objectives and purposes. A Cover Letter is a document that aims at explaining our CV, the various professional experiences and training courses we have gone through during our life. It is our professional identity card. On the other hand, a Motivation Letter should be a document that shows our motivation for that specific position. It is the document that will unveil our true motivations for that position. 

FORM AND CONTENT  

The cover letter should be longer, going through the various professional and curricular experiences we have had throughout life, and should not exceed one page. You should also be aware that you can prepare the same cover letter for several companies, since your experience is always the same. On the other hand, the Cover Letter should be much shorter and succinct, summarizing in a few lines what makes us the right candidate for that job, in detriment of another. nlike the Cover Letter , this one should be totally adapted and directed to the company to which you are applying. 

PRACTICAL TIPS  

Keep in mind that each document has its role at the time of an application. Focus on what you want to highlight at each step of the selection process and know how to adapt to the organisation you are applying to at that moment. 

How to write a Motivation Letter 

• Read the job description of the position you are applying for
• Do not exceed one page:  This way you will have a better idea of what is required for the job and will know how to attract the recruiter's attention.
• Present your main characteristics :  Throughout the text, highlight the characteristics that you believe are your strongest points. You can do this by highlighting them in bold, for example. This is a way to show confidence and draw attention to them.
• Highlight your motivations:  Mention your skills, motivations and the experiences that make you want to do the job you're applying for.
• Be concise, formal but personalize your speech:  The Motivation Letter is what distinguishes us from so many other candidates. Therefore, it is important that you take the opportunity to reflect this difference in the way you expose your motivations. Try to do it in a distinctive way in the way you write and present your ideas. 

How to write a Cover Letter

• Focus on the position you are applying for:  Only mention experiences, characteristics or competences related to the position you are applying for
• Do not limit yourself to professional and curricular experiences :  Make reference to any award you have won or voluntary work you have been involved in
• Use keywords:  Be aware that many companies use management systems that filter applications by competencies, qualifications or other factors as a way of selection. In this sense, consider the use of keywords so that the possibility of your Cover Letter being read is greater. 

Finally, if you need help to present yourself to a company, particularly in the area of accounting or finance , Fed Finance has real experts in this sector, who can advise and guide you throughout the recruitment process. Send us your application .

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How to Write a Successful Motivational Letter

• Apr 18, 2024
• 11,702 views

As you look for a new opportunity, be it seeking a job or applying for school , you may need to write a motivational letter.

Composing inspirational letters requires creativity, thoughtfulness, and an appreciation of the message one intends to convey. When compiled correctly, it can be an effective way to express yourself and your motivation.

This article offers tips on constructing an outstanding motivation statement. We will discuss what should be included in the letter and how to format it. Additionally, the article will cover what words to use to ensure your letter is as strong and persuasive as possible.

Additionally, we will provide some motivation letter samples so you can get an idea of what works best.

Equipped with this advice, you will be armed to construct a noteworthy motivational statement that will help you reach your aspirations.

Prepare all your application materials

When sending out an application of some kind, you will likely need to submit a package of documents . You may need to complete an online application, provide letters of recommendation , and send a copy of your resume.

To ensure you present yourself in the best light, consider polishing your resume with a free online resume builder!

The builder offers resume templates to help you create a neat and appealing document that presents all your best qualities and expertise.

The AI-powered writing assistant helps come up with the best words to describe you as a professional.

Save time, money, and effort while writing your best resume with Resume Trick .

Create your professional Resume in 10 minutes for FREE

What is a Motivation Letter

A motivation letter is a document that serves to introduce who you are and elucidate your personality. This type of inspirational letter may be used to accompany an application for a job or a college/university program.

The letter of motivation should be written in a professional yet personable tone to show your inspiration to apply for a certain position or a degree. You should also demonstrate your enthusiasm for the opportunity and express what motivated you to apply.

The main goal of the motivation statement is to get the reader to look at your CV or resume .

An effectively written letter of motivation can leave a notable impression on prospective employers or admission counselors. It often can be the deciding factor for the "yes" or "no".

Devote enough time to produce a unique, intriguing letter that will aid you to be noticed among the others!

Motivation Letter Example

Motivational letter vs. cover letter.

Motivational statements and cover letters are documents used in the application process. However, they are different in purpose and content.

The motivation statement must be composed in a friendly, conversational style. It expresses your passion for the opportunity , talks about the talents you have, and how you can help the organization reach its goals.

The cover letter should be professional and concise. It must be well-structured and provide a clear summary of your credentials and skills. It has to be direct and to the point, highlighting relevant experience and qualifications.

Despite the differences, you can try using our cover letter templates for formatting and organizing your motivational letter.

In conclusion, a letter of motivation and a cover letter are two distinct documents. While the two are both important, they serve different purposes and must be written differently.

Ensure that you select the correct type of letter based on the requirements and compose effective supporting materials for your application.

When to Use a Motivational Letter

Crafting a motivational letter may be needed to aid you in being noticed . Here are some occasions when you may need to compose a motivational statement.

A well-written motivational letter serves as a great tool for setting yourself apart from other contenders and exhibiting your keenness for the role or opportunity. Make sure to include all relevant information that is needed to make your application successful!

Motivation Letter Examples

An engaging motivational statement can make the difference between being accepted and rejected. Below you will find examples of letters for various purposes . Use them as a reference for crafting your own.

Example of a motivational letter for a university application:

Dear Ms. Campbell, My name is Alex Throssell. I am writing to you to support my application for admission to Jackson State University. I am enthusiastic about obtaining a degree in Computer Science. I am confident that your school will give me the ideal opportunity to realize my goals. I have been interested in the informatics field since I was a child. I have been coding ever since I was 12 years old. I love solving problems and developing new applications. In high school, I completed courses in computer programming and web development, which sparked my interest in software engineering. In college, I plan to continue to explore the world of computer science. I want to learn more about Artificial Intelligence and Machine Learning, two topics that fascinate me. Additionally, I plan to become involved with research projects related to these topics as well as other areas of computer science. I am confident that Jackson State University can provide me with the best education to help me achieve my goals. Not only does it have excellent faculty members and research opportunities, but also offers a stimulating environment where I can grow both academically and personally. Appreciation for your thoughtfulness in reviewing my application. I anticipate your reply! Best regards, Alex T

Examples of a motivation letter for an internship:

Dear Mr. Miller, I am excited to submit my application for the Social Work Intern position at Compassionate Care Services. With a solid academic foundation, I am confident in my ability to contribute meaningfully to your team. Currently pursuing a degree in Social Work at Towson University, I actively engage in projects that enhance my practical knowledge. Notably, I led the "Youth Empowerment Program" at my university, overseeing skill-building workshops, mentorship programs, and career guidance. This experience sharpened my research, collaboration, and leadership skills, further deepening my understanding of the field. Beyond my academic endeavors, my strong customer service skills and effective communication make me a valuable addition to your team. My passion for Social Work drives my commitment to community betterment. I am eager to apply my skills to contribute to the mission of Compassionate Care Services. Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and dedication align with the goals of your organization. Please feel free to contact me for any additional information. Sincerely, Elizabeth Tucker

A motivation letter example for a job application:

Dear Mr. Watts, I am writing to apply for the Landscape Architect role at EcoDesign Studios. I have 5 years of experience in the field. I am confident that I possess the necessary skills and qualifications to make an immediate impact on your team. I am passionate about architecture and have worked hard to develop a deep understanding of the industry. At my previous company, I led the "Urban Harmony Plaza" project, transforming an underutilized urban space into a vibrant, green hub. Collaborating closely with local stakeholders, I applied my architectural skills to address real-world challenges, highlighting the importance of sustainable practices in enhancing community well-being. I am highly motivated and eager to contribute to the success of the EcoDesign Studios. I have a proven track record of meeting deadlines, exceeding expectations, and delivering high-quality results. I am also highly organized and take pride in ensuring that projects are completed according to set deadlines and standards. Furthermore, I have excellent interpersonal skills and enjoy working as part of a team. I am comfortable working with people from diverse backgrounds and cultures and collaborating seamlessly with colleagues at all levels. I would be delighted to put my skills and experience to work for your organization. I believe my qualifications render me a perfect fit for the role and would welcome the opportunity to discuss this further in an interview. Thank you for considering my application. Sincerely, Matthew M. Ferrell

A motivational letter example for joining an organization:

Dear Ms. Ruben, I am thrilled to express my fervent interest in joining Community Empowerment Hub, captivated by its commitment to fostering social and economic justice. The impactful strides your team has taken in improving lives resonate deeply with my personal mission. For quite some time, I have closely followed and been inspired by your organization's dedication to ensuring universal access to quality education, healthcare, housing, and other fundamental needs. I firmly believe in the transformative power of collective action to institute enduring change. My educational background, including a degree in political science, coupled with my experience in the public sector, positions me well for this role. Through my involvement in a recent legislative initiative on climate change, I honed my understanding of policy issues and effective strategies for driving social change. My passion lies in utilizing my skills to contribute to a better world, and I am enthusiastic about the prospect of bringing my expertise to your team. Eager to contribute meaningfully, I am confident in my ability to aid your organization in advancing its goals and objectives. Thank you for considering my application to join Community Empowerment Hub. I am eager to delve deeper into how I can actively contribute to your mission and make a lasting impact on the world. Sincerely, Paul Brown

A motivation letter sample for funding application:

Dear selection committee, I am writing to seek funding for my project, "SustainVisions," which aims to produce a series of educational videos promoting sustainability in our community. The "SustainVisions" project will showcase individuals from our community who are passionate about sustainability, highlighting their impactful work. These videos will be strategically shared on various social media platforms, with the overarching goal of inspiring viewers to take positive actions towards a more sustainable lifestyle. The requested funding will be allocated to cover essential aspects such as equipment, production costs, and associated travel expenses. With this support, I envision creating a unique video series that not only educates our community but also has the potential to resonate beyond our local borders. This endeavor is crucial in raising awareness about sustainable practices and encouraging tangible actions that can positively impact our environment and the lives of many. Beyond my passion for this cause, my experience demonstrates a proven ability to execute impactful projects. I have collaborated with non-profits, government agencies, foundations, and various organizations to develop sustainable initiatives with lasting effects. My skill set includes conducting thorough research, designing effective programs, and establishing valuable relationships with key stakeholders. I am committed to ensuring that any funding received will be utilized efficiently, meeting deadlines, and staying within budget while delivering top-tier results. With a track record of successful projects, I am confident that "SustainVisions" can make a tangible difference with your support. I sincerely believe in the merit of this project and hope for your consideration and support. Thank you for your time and thoughtful consideration. All the best, Nichole Fisher

How to Format a Motivational Letter

The formatting of the motivation statement has to be concise but appealing. Although the requirements are less strict as compared to the cover letter writing , it is a professional document, not a note to a friend.

Tips for formatting your motivation letter:

• Use a readable font, such as Arial or Times New Roman, in size 11 or 12.
• Leave 1-inch margins on all four sides of the page.
• Begin by writing your name and address on the initial line.
• Include the date underneath your address.
• List the recipient's contact information below the date.
• Use a polite salutation, such as "Dear Mr./Ms./Dr." followed by their last name.
• Ensure that each paragraph is no more than five lines long. Each sentence should contain no more than 12 words.
• End with a polite closing such as "Sincerely" and include your name underneath.
• Include any relevant documents, such as a resume or references, after your signature.

By following these simple steps, you can guarantee that your motivational statement has the right format and appears professional.

How to Structure a Motivational Letter

Drafting such a letter can help you make a good first impression . So, it's worth investing time into crafting a well-written document that outlines your skills, qualifications, and suitability for the role.

Your motivational letter ought to be brief and limited to one page . It has to include the following: an introduction, body paragraphs, a conclusion, and your information.

In the beginning, you should articulate your interest in the role and how it complements your career plans. The body paragraphs should explain why you are qualified for the job by showcasing your qualifications and exhibiting your enthusiasm about the opportunity.

The conclusion is that you can share your excitement for the role and thank them for taking the time to look at your application. At the end of your motivation letter, be sure to include contact information . This will ensure you can be reached out if there are any questions or for further discussion of your candidacy.

Make sure your motivational letter is tailored to the job and reflects your enthusiasm, then send it off with confidence!

Tips on How to Write a Motivation Letter

Motivational letters are a necessary component of competition. It helps companies or schools make decisions about who to choose and shows them what kind of person you are.

Developing a compelling motivation letter can assist you in surpassing other applicants and displaying your devotion to the role or program.

Follow the below steps to create an impressive letter of motivation that will leave a good impression on potential employers or admissions boards.

Motivational letter writing tips:

• Prepare for writing. Think about what you want to say and why you are writing it. Ensure that you are prepared to explain your interest in the letter.
• Start with a captivating introduction. [Introduce yourself](/blog/tell-me-about-yourself.html, your goals, and your reason for applying.
• Use compelling language. Be clear and concise so your motivational statement is easy to read and understand. Keep your sentences short and to the point.
• Demonstrate your enthusiasm. Tell about your passion for the position, the program, or the project you are applying for.
• Describe your goals and objectives . Explain what you hope to gain from this opportunity and how it fits into your long-term goals.
• Show your commitment. Speak about how you will contribute to the company/university and its mission.
• End your letter with an emphatic declaration. Illustrate your eagerness for the discussed matter and express gratitude for the reader's consideration.
• Proofread and edit carefully. Ensure that there are no grammar, spelling, or formatting errors in your motivational letter before sending it.

By abiding by the above instructions, you will be able to compose an impassioned motivation letter which will give you a head start on attaining the job or getting into the university.

Addressing Potential Concerns

Applicants can address gaps in experience , low grades, career changes, or other potential concerns in their motivational letter. This can prevent misinterpretations and ensure that the reader has a clear understanding of the circumstances .

Here's how you can address these moments proactively and positively: Begin by acknowledging the concern directly but briefly. For example, if you have a gap in your work history, state it concisely without dwelling on it. This demonstrates transparency and shows that you are aware of the potential red flags. Offer a brief explanation or context. For employment gaps, this could include personal circumstances, health reasons, or pursuing further education. Emphasize what you've learned or gained from the experience, despite the challenges it may have presented. For example, if you took time off to travel, discuss how it enhanced your interpersonal skills . Connect your past experiences, including the problems you've faced, with your future aspirations. Explain how they align with the opportunity you're applying for.

Dos and Don’ts

It is important to remember that success comes from within . Here are some dos and don'ts to keep in mind when it comes to creating a motivation statement:

• Write clearly and concisely.
• Make sure your letter is tailored to the specific job or program you are applying for.
• Use powerful language that exudes confidence.
• Incorporate relevant examples or reasons behind your motivation.
• Highlight any special aspects that make your application unique.
• Don't copy and paste from other letters or applications.
• Don't use weak phrases like "I think" or "I believe". Instead, use stronger words like "I am confident".
• Don't be too general with your statements. Be specific about what you can bring to the table.
• Don't leave out any important details. There should not be questions left for the reader.

Writing a motivational letter: conclusion

Constructing a letter of motivation can be laborious. Yet, it does not have to. Follow the provided guidelines and the motivation statement examples to build yours.

Key takeaways:

• It is essential to be clear and concise in your writing, as well as to make use of effective language.
• Highlight your enthusiasm and illustrate why you are the most suitable person for the opportunity.
• Ensure that the letter is adapted to the specific employer or school you are applying for.
• Demonstrate your passion and devotion.
• Proofread and edit your letter for any errors.
• Don't forget to include a professional signature at the end.

Now, send your letter and wait for a response. Remember: be patient, confident, and positive! Good luck with your application!

Aiden Anderson

Resume Trick Staff Writer

Aiden Anderson is a Resume Trick staff writer specializing in job search-related topics, including resume and cover letter writing. Aiden is constantly seeking innovative ways to bridge the gap between technology and career development. His goal is to offer valuable insights to job seekers on leveraging digital tools for a successful job search. Aiden's passion for the internet and technology is also reflected in his articles for Video Candy .

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Resume VS Cover Letter in 2024 [Detailed Guide & Examples!]

Navigating the job market in 2024 can be tricky, with every detail in your job application making a huge difference. 

In such a situation, you might find yourself wondering about the roles of resumes and cover letters and how each can help your job hunt. 

While a resume showcases your skills and experiences, a cover letter adds a personal touch, explaining why you're the perfect fit. But blending these two effectively isn't always straightforward.

But worry not! 

This guide will show you how to create a spotless application by telling you all about resumes vs cover letters, including:

• Resume Vs Cover Letter: 3 Key Differences 

Resume Vs Cover Letter: 3 Key Similarities

• What to Include in Your Resume and Cover Letter
• Resume and Cover Letter Examples

Let’s dive in!  

Resume Vs Cover Letter: 3 Key Differences

When you're on the hunt for a new job, understanding the difference between a resume and a cover letter is crucial. 

They might seem like they serve the same purpose at first glance, but they're actually quite different in terms of format, tone, and purpose. 

Let's break down these key differences to help you leverage each one effectively in your job application: 

#1. Format 

The main difference between a resume and a cover letter is how they’re formatted. A resume’s format is structured, almost like a database of your professional life. It's a concise, bullet-pointed list showcasing your work experience, skills, and educational background. 

The idea is to make it easy for the employer to scan through your qualifications quickly. Think of it as a highlight reel of your career, with each point clear and to the point.

On the other hand, a cover letter has a more narrative style. It's your chance to tell a story about your professional journey. Here, you're not just listing your achievements and skills; you're explaining them. 

You can dive into details about key experiences, how you tackled challenges, and why you're a great fit for the role. While your resume is factual and to the point, your cover letter allows your personality and enthusiasm to shine through.

What you include in a cover letter is also different from a resume. In your cover letter , you're linking your skills and experiences directly to what the job requires, using examples and anecdotes. Meanwhile, your resume serves as a straightforward record of your professional path and competencies.

The tone is where you see the difference between a resume and a cover letter. 

A resume is all about being professional and straightforward. You're sticking to the facts: your past job titles , the skills you've mastered, and your educational background. It's like a formal report about you, so there's not much room for personal flair or storytelling.

In contrast, your cover letter is where you can be a bit more relaxed and personal. 

This doesn't mean you should be overly casual, but it's definitely the place to add a bit of your personality. You can write in the first person, share your enthusiasm for the job, and talk about why you're excited about the opportunity. It's like having a conversation with the hiring manager, telling them why you'd be a great fit for the job.

So, while your resume is the straight-to-the-point , no-nonsense part of your application, your cover letter is where you get to be more expressive. 

#3. Purpose

When it comes to the purpose of a resume and a cover letter, it's all about showing different sides of your professional story. 

Your resume is the backbone of your job application; it's essential. It gives a clear, concise rundown of your professional journey. Basically, it's your way of saying, "Here's what I've done and what I'm good at." You can apply for a job with just a resume, but it's just a part of the whole picture.

The cover letter is what fills that picture. It complements your resume by filling in the gaps and adding context to your experiences. This is your space to explain why you're interested in the job and how your background makes you a great fit. It's like adding color to a black-and-white photo. 

By writing a cover letter , you're showing hiring managers that you're not just tossing your resume into every job opening you see. You're taking the time to present a complete, well-thought-out application.

So, while your resume is key, including a cover letter can be a game-changer. It shows you're a dedicated job seeker who understands the value of presenting a full picture. Hiring managers often look for this effort as it demonstrates you’re serious about the role. In a stack of many resumes, a well-crafted cover letter can be the thing that makes you stand out .

If navigating the world of job applications can be tricky, it helps to know that both resumes and cover letters also share some common ground.

While they have their differences, they also have key similarities like length, the need to be tailored to the job, and using matching templates. 

Understanding these similarities can help you create a cohesive and compelling job application package:

#1. Length 

First up, let's talk about length. Both your resume and cover letter should be pretty brief . 

The recommended resume length is usually one page long . You can have a two-page resume , but that's only if you have tons of experience and are applying for an executive position. 

As a rule of thumb, though, your resume should be all about being concise and to the point. You want to make sure every word counts, especially since hiring managers don't spend a lot of time on each resume.

Your cover letter should also be short and sweet. Aim for about three to four paragraphs , and don’t go over one page. You're not writing your autobiography here; you're giving a snapshot of why you're the right fit for the job. It's your chance to highlight the most important parts of your resume and add a bit of personality, but remember, brevity is key.

So, whether it's your resume or cover letter, keep it tight. You want to give just enough to spark interest and make them say, "Let's call this person for an interview."

#2. Tailoring it to the Job

Now, let's talk about tailoring these documents to the job. 

This is super important for both your resume and cover letter. You can't just send the same version to every job opening; it needs to feel like it was made just for that specific role. For your resume, this means highlighting the experience and skills that are most relevant to the job you're applying for. You've got to show them that what you've done lines up with what they need.

Your cover letter needs this custom touch, too. It's your chance to draw a clear line between your skills and experiences and the job's requirements. Here, you're telling them, "Hey, see these things on my resume? This is how they make me a great fit for your job." It's about making the connection between you and the role crystal clear.

So, whether it's tweaking your resume to highlight certain experiences or writing a cover letter that speaks directly to the job ad, tailoring each document is key. It shows that you're not just looking for any job; you're interested in this job.

Looking for a new job? Be sure to read the ultimate guide to the job hunt for help along the way!

#3. Matching Templates 

Lastly, there's the visual aspect – using matching templates for your resume and cover letter. When these two pieces of your application match, it gives everything a cohesive and professional look. 

Think of it like wearing a matching outfit to an interview; it just looks more put together. Using the same design, colors, and font style in both documents creates a strong, unified brand for you as a professional. It's a subtle touch, but it can make your application stand out.

Having a matching set also shows attention to detail. It tells the hiring manager that you've put thought and effort into your application. It's not just about the content; it's also about presenting it in a way that's pleasing to the eye and easy to read.

If you're not a design whiz, don't worry. There are tools out there that can help.

For example, Novorésumé offers matching templates for resumes and cover letters. This makes it super easy to create a professional and stylish-looking application package. 

With a few clicks, you can have a resume and cover letter that look like they were made to go together, because, well, they were!

What to Include in Your Resume

Your resume is your professional story on a page. It's crucial to include the right information to showcase your skills and experiences effectively. Here's a breakdown of what to include:

• Contact Information : Start with the basics - your name, phone number, email, and LinkedIn profile. Make sure your email sounds professional and not like something you came up with in high school (e.g.: [email protected]). 
• Resume Summary or Objective : This is a brief statement at the top of your resume. It should highlight your career achievements and aspirations. Tailor it to reflect how you're a great fit for the specific job you're applying for.
• Professional Experience: List your past jobs in reverse chronological order. Include your title, the company name, dates of employment, and a brief description of your responsibilities and achievements in each role.
• Skills (Hard and Soft): Highlight both your technical skills (like programming languages or marketing tools) and soft skills (like communication or problem-solving ). Tailor these to match the job description.
• Education : Include your most recent and relevant educational experiences. List the degree, the institution, and the year of graduation. You can also mention academic honors or extracurricular activities if they're relevant (I.e.: if you’re a recent graduate or entry-level professional).
• Optional Sections : If you have leftover space on your resume, you can include optional sections such as any languages you speak, any volunteer work you’ve done, your certifications or personal projects, as well as your hobbies and interests .

Are you wondering if you should write a CV or resume ? Read our article to find out what the differences are!

What to Include in Your Cover Letter

A cover letter is your chance to make a personal connection with the employer. It complements your resume by bringing your experiences to life. Here’s what you should include:

• Contact Information: Just like your resume, start with your name, phone number, and email. No need for your address, but including your LinkedIn profile could be a nice touch.
• Addressing the Hiring Manager: It's important to address your cover letter to the right person. If you can, find out the name of the hiring manager and address them directly (like "Dear Ms. Smith"). This personal touch shows you've put in the extra effort and makes your letter feel more tailored and respectful.
• Introduction: Grab their attention. Start with a concise introduction about who you are and why you're interested in the role. A compelling opener can make a big difference.
• Why You’re Interested in the Role: Explain what drew you to the job. Be specific about why the company or the role excites you. This shows you've done your homework.
• Your Relevant Experience and Skills: Here's where you match your skills to the job description. Use specific examples from your past to show how you've used these skills effectively to show the hiring manager why they should hire you.
• Conclusion and Call to Action : Wrap it up by reiterating your interest and thank the reader for their time. A proactive closing, like mentioning your eagerness to discuss your application in an interview, leaves a strong final impression.

13 Resume Examples

Are you wondering what a great resume looks like? Here are 13 resumes for different professions to inspire you:

#1. Business Analyst Resume Example

Check out our full guide to writing a business analyst resume here.

#2. Digital Marketing Resume Example

Check out our full guide to writing a digital marketing resume here.

#3. Software Engineer Resume Example

Check out our full guide to writing a software engineer resume here.

#4. Construction Project Manager Resume Example

Check out our full guide to writing a construction project manager resume here.

#5. Customer Service Resume Example

Check out our full guide to writing a customer service resume here.

#6. High School Resume Example

Check out our full guide to writing a high school resume here.

#7. Student Resume Example

Check out our full guide to writing a student resume here.

#8. Server Resume Example

Check out our full guide to writing a server resume here.

#9. Actor Resume Example

Check out our full guide to writing an actor resume here.

#10. Web Developer Resume Example

Check out our full guide to writing a web developer resume here.

#11. Engineering Resume Example

Check out our full guide to writing an engineering resume here.

#12. Computer Science Resume Example

Check out our full guide to writing a computer science resume here.

#13. Architect Resume Example 

Check out our full guide to writing an architect resume here.

13 Cover Letter Examples

And here are some cover letter examples to take your application from great to perfect:

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

Key Takeaways 

And that’s a wrap on everything you need to know about cover letters and resumes. 

Before you go and perfect your application based on what you just read, here’s a rundown of the main points we covered in this article:

• Resumes and cover letters differ in the way you format them, the tone you use when writing them, and the purpose they serve. 
• On the other hand, they also have similarities. For example, they’re typically the same length and need to be tailored to the job you’re applying for. 
• On your resume, make sure to include your contact information, resume summary, work experience, education, skills, and other optional sections. 
• Meanwhile, in your cover letter, you should first include a header with both your and the hiring manager’s contact information. Then you should address the hiring manager, write a captivating introduction, talk about your achievements and skills, and wrap up with a call to action and a professional signature line. 

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The Difference Between a Cover Letter and a Letter of Interest

According to Zety , a service that creates professional communication templates, you use a cover letter to accompany your resume when you’re applying to a specific job, and use a letter of interest to put yourself forward for a job that isn’t advertised. Essentially, you’re pitching yourself to a company of interest, telling them your qualifications, and hoping they’ll identify a spot for you instead of waiting around for them to post an opening that aligns with your skills and experience.

Letters of interest are also helpful when someone has tipped you off to an opening that hasn’t yet been made public, according to Indeed . The goal is to introduce yourself to hiring managers and get your talents on their radar, even if it means they only keep you in mind for future opportunities.

A cover letter is reserved for when a specific job is available, so it might get you more immediate results. A letter of interest, on the other hand, could take months for results—but will help those in charge of hiring find a job that’s just right for you, should one become available.

What to include in a letter of interest

Your letter of interest should be full of background information highlighting why you’d be a great fit for the company. Unlike with cover letters, you won’t have a clear job posting or description of what the company wants right now, so you should first research the organization and identify what they do well, what they could use help with, and how your specific talents fit in somewhere. During your research, be sure to identify the most likely hiring manager, recruiter, or the manager of the team you want to be on, and address the letter to them.

Introduce yourself briefly by sharing your name and a one- or two-sentence description of your background. Then explain why you’re writing to that specific company. Share specific things about the organization that appeal to you, and then explain how you fit into what you described, sharing your experience, skills, training, and interests. If your research turned up anything about the company culture, describe how you’ll fit in and what benefits you’ll add. Finally, end your letter with a request for an informal interview. Having a chat with the hiring managers or recruiters will help them get to know you and better ensure you stick in their memory in case a job opens up in the future.

Like a cover letter, it shouldn’t exceed one page and should include your contact details. Also like a cover letter, you should try to make it as specific to the company as possible and not use a boilerplate template. In fact, in this instance, you should be even more specific about your interest in the company. Make sure you point out the details about the organization that interest and excite you, so they know you did your research.

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