cover letter for an medical assistant position

Medical Assistant Cover Letter Example [W/ Templates & Tips!]

You're skilled at taking patient histories, drawing blood, and managing paperwork. There’s no doubt you're great at being a medical assistant.

But when it comes to writing your cover letter, you might feel like you're staring at a blank screen for way too long.

Frustrating, isn't it?

Don't worry, we get it. Making all your skills and experiences stand out on a single piece of paper is tough.

But we’ve got your back. 

In this article, we're going to cover:

• What an Awesome Medical Assistant Cover Letter Looks Like
• 5 Steps to Writing a Great Medical Assistant Cover Letter

3 Essential Medical Assistant Cover Letter Tips

Ready to land that dream job? Let’s dive in!

Medical Assistant Cover Letter Example

5 Steps for the Perfect Medical Assistant Cover Letter

So, you've just seen what a top-notch medical assistant cover letter looks like.

Feeling ready to write your own ? Just follow the steps we're about to show you, and you'll nail it:

#1. Put Contact Information in the Header

Starting your medical assistant cover letter the right way is crucial. Put your contact information right at the top, just like you would on your resume .

Here's what to include:

• Full Name. Always start with your full name at the top of your cover letter.
• Job Title. Be specific about the role you're applying for. Hiring managers regularly handle applications for multiple jobs, so make it easy for them to spot yours.
• Email Address. Use an email that's straightforward and professional. A high school email address like "[email protected]" won't cut it. Stick to something that includes your first and last name, like "[email protected]."
• Phone Number. Provide a correct phone number, as well as include the country code if you're applying for a job abroad.
• Location. Your city and state are generally enough. If you're open to remote work or relocating, make sure to mention so in your cover letter.
• Relevant Links (optional). If you have a LinkedIn profile or another professional website, you can include links to them.

Next, add the hiring manager's contact information under yours:

• Company Name. List the company's name. (In the case of our example above, it’s MedAssistPro.)
• Hiring Manager's Name. Try to find the exact name of the hiring manager for the medical assistant role. Check the job ad or the company’s LinkedIn posting - they usually have what you’re looking for.
• Location. The city and state/country are important, especially if the company has multiple locations. You can also add the street address if you want to be extra specific.
• Email Address (optional). If you can find it, include the hiring manager's email.
• Date (optional). Adding the date of writing on your cover letter gives it a professional touch.

#2. Address the Hiring Manager

Once you've got all the contact details sorted, it's time to address your cover letter to the right person.

And skip the outdated "To Whom It May Concern"—it doesn't make a strong impression.

First things first—do a little digging. Look at the job ad, the company website, or LinkedIn to find the name of the hiring manager for the medical assistant role. Getting their name and email address will help you establish a more personal connection.

Next, go for a formal greeting. We suggest using "Ms." or "Mr." followed by their last name. If you're not sure about their gender or marital status, it's perfectly fine to just use their full name.  For example:

• Dear Ms. Smith
• Dear Alex Smith

If you’re drawing a blank and can't find any details about the hiring manager or the head of the medical department, you can always address the cover letter to the company’s department:

• Dear Medical Assistant Department
• Dear Healthcare Hiring Team
• Dear Human Resources Team
• Dear Head of Medical Staff

Looking for more inspiration? Check out more of our cover letter examples . 

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds glancing at an application before deciding whether to read it fully. So, catching their eye right away is crucial for a successful medical assistant cover letter.

Start off by stating your name and why you're excited about this role. 

If you're really into healthcare or this job really speaks to you, let them know. It helps you stand out and makes the hiring manager want to learn more about you.

Doing some homework on the company can also really pay off. The better you understand your future employer, the more you can show you'd be a great fit for their company's culture and vision. 

Not to mention, this tells the hiring manager you're not just sending applications into the void—you're genuinely interested in this particular job.

If you've got some experience, consider opening your cover letter with a standout achievement or skill that sets you apart for this role. 

Just remember to keep it short and sweet. Your goal here is just to spark the hiring manager's interest so they'll want to read more.

#4. Use the Cover Letter Body for the Details

The main part of your medical assistant cover letter is your chance to dive into what makes you the best candidate for the job.

Don't just repeat your resume here; really go into detail with your specific skills and qualifications. Use this space to build a strong case for why you're the person they should hire. Mention any achievements that make you stand out from other candidates for this role, and don't shy away from mentioning a time you improved patient satisfaction scores at your last clinic.

Make sure to look at the job ad and highlight any skills mentioned there. For example, if the job ad asks for someone skilled in patient care or specific EMR software, this is where you should talk about your relevant training or experiences.

Understanding the healthcare facility you're applying to can also give you an edge. If you know they specialize in, say, pediatric care, mention the skills and experiences you gained while working with children and how you’re a good match thanks to them.

Wrap up by sharing your enthusiasm. Make it clear you're not just looking for any job; you're genuinely excited for this specific position as a medical assistant. Show confidence that your unique skills and experience make you the perfect addition to their healthcare team.

#5. Wrap It Up and Sign It (Professionally!)

Ending your medical assistant cover letter is like applying a bandage perfectly—it’s the cherry on top of a job well done, and it leaves a lasting impression.

This is where you want to reassure the hiring manager that you're the right person for the job, so knowing how to end your cover letter is crucial. Use your conclusion to quickly sum up why you're the ideal candidate, recapping the key skills or experiences that set you apart.

Then, invite the hiring manager to take the next step. Adding a call to action, such as asking the hiring manager to schedule an interview or reach out to you, can go a long way.

Lastly, sign your cover letter with a professional closing line and follow it up with your full name. Here's an example:

Feel free to reach out to me at the email or phone number provided to set up an interview at your convenience. I'm eager to discuss my application and how I may be an asset to your team.

Best regards,

Benjamin Tailor

If "Best regards" feels too generic for you, you've got options. Here are some alternatives:

• Warm regards,
• Yours truly,
• Thank you for your time.

Before you send in your cover letter, make sure you’ve avoided these common mistakes !

You've got the lowdown on what makes a standout medical assistant cover letter. 

Now let's put the finishing touches on yours with some must-know cover letter tips :

#1. Match Your Resume

Having a medical assistant cover letter that matches your resume matters.

You want your cover letter’s layout and formatting to look good next to your resume; otherwise, your application might look sloppy and unorganized.

Keep an eye out for your cover letter’s font style and the size of your text—they should be consistent in both your cover letter and resume. Tweak the line spacing and margins, and make sure everything is aligned neatly on the page without spilling over to page two.

Or Use A Cover Letter Template Instead

Need a way to speed things up?

Try our free resume builder by selecting one of the resume templates and use a cover letter template to match. This way, matching the cover letter to your resume becomes a breeze.

Crafted with input from hiring managers worldwide, our templates meet industry standards and make sure your application looks great.

#2. Mention Qualifications

As a medical assistant, highlighting your relevant qualifications is crucial to a successful application.

Your qualifications show you've got the skills and the know-how for the job. But you shouldn’t just repeat the same things that are on your medical assistant resume .

Your medical cover letter is your chance to connect the dots for the hiring manager. Explain how your qualifications make you the perfect fit for the specific medical assistant role. For example, if you’re applying to a blood transfusion clinic and you’re certified in drawing blood or have a knack for putting anxious patients at ease, that’s worth mentioning.

Qualifications aren't just bullet points; they're stories, experiences, and life lessons you can use to frame your medical assistant cover letter in a way that resonates with the job description. Mentioning your qualifications the right way makes you more than a compelling candidate—they make you the right fit.

#3. Be Formal

Keeping your cover letter formal is non-negotiable. This isn't a text to a friend; it's a pitch to a potential employer.

Being formal sets the tone that you're serious and professional. But remember, being formal doesn't mean being stiff or robotic. You can still let your personality shine through.

Just use polite phrases and avoid slang or jargon that's not industry-specific. For example, don't say you "can get stuff done." Instead, say you're "efficient."

Being formal gives you an edge to be considered a solid, professional choice for that medical assistant position.

Key Takeaways

That’s all there is to writing a medical assistant cover letter!

After reading our article, we hope you feel ready to land the job you’re after.

But before we send you on your way, let’s sum up what we talked about so far:

• Start your medical assistant cover letter with an eye-catching opening paragraph to grab the hiring manager’s attention from the start. Mentioning who you are, why you’re writing, and a relevant achievement or experience that makes you qualified for the role.
• Highlight your qualifications in the body of your cover letter and use them to stand out from other applicants. Instead of repeating what your resume says, show the hiring manager how your qualifications tie in with the job description and how you’re the right fit.
• Keep a formal tone throughout your entire medical assistant cover letter to keep it professional and show the hiring team you’re serious.
• Remember to sign your cover letter with an appropriate closing line, followed by your full name.

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5 Medical Assistant Cover Letter Examples Made for 2024

• Medical Assistant (MA) Cover Letter
• Entry-Level MA
• MA Externship
• Certified MA
• Medical Administrative Assistant
• Write Your MA Cover Letter

As a medical assistant, your work has an impact on the lives of many. You help out patients and colleagues alike, and your list of daily tasks is impressive, ranging from taking patient vitals and handling blood tests to setting up appointments.

You’re no stranger to administrative work, but writing a cover letter to accompany your medical assistant resume might feel more intimidating. We get it—putting yourself in the spotlight doesn’t always come easy.

We’re here to help you overcome these obstacles and craft applications that get you interviews. Check out our medical assistant cover letter examples and free cover letter generator to make this whole process that much easier.

Medical Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

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Block Format

Why this cover letter works

• You can reference specific achievements—like streamlining measurements of vital signs or leading different types of training. Showcasing your success displays a proactive approach to improving patient care and boosting team productivity.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Pair Your Cover Letter with a Matching Medical Assistant Resume

or download as PDF

Entry-Level Medical Assistant Cover Letter Example

• Try to make a connection between your personal experiences and career aspirations for a compelling entry-level medical assistant cover letter.
• Even if your only prior experience is in your academic training and externships, by describing your direct contributions, you still provide evidence of your problem-solving skills and proactive approach—desirable traits recruiters are itching to see!

Medical Administrative Externship Cover Letter Example

• Draw inspiration from Luca’s medical assistant externship cover letter. Notice how he spotlights his 93% accuracy in reading and charting vital signs during class? Or when he surpasses the anticipated success rate for phlebotomy procedures while interning at Franciscan Urgent Care.

Certified Medical Assistant Cover Letter Example

• Go ahead and briefly mention how you intend to contribute to the company’s vision, adding that extra flair to your certified medical assistant cover letter. For instance, commitment to fostering proactive patient care will align with many health organizations’ objectives.

Medical Administrative Assistant Cover Letter Example

• Specifics like highlighting your ability to handle high volumes of work, maintain accuracy, and increase efficiency will make your medical administrative assistant cover letter stand out.
• Go a step further by supplying metrics like “managing over 10,000 patient records,” “handling an average of 50 appointments daily,” or “transcribing over 2,000 notes with a 98% accuracy rate” to give concrete evidence of your claims.

Related cover letter examples

• Customer service
• Operations manager

How to Write a Medical Assistant Cover Letter That Gets You the Job

Your job has taught you all about attention to detail, so you’re already well on your way to crafting an outstanding medical assistant cover letter. The best way to show your future employer that you know your stuff is to establish that you’re thorough and that you care.

How do you do that in a fairly short letter? It’s simple—read the job description from A to Z and make sure that you’re weaving elements of it into your cover letter. For instance, if the listing calls for someone to assist in patient examinations, establish from the get-go that you’ve got fantastic bedside manner and experience in working with people.

Start off on the right foot with a greeting and intro

To start out strong, open your cover letter with a personalized greeting that addresses the hiring manager by name. You can look up the hospital or clinic on LinkedIn, check out its website, or even call them. If you exhaust all other options, you can open with a “Dear Hiring Manager” or “Dear [Hospital/Clinic] Team.”

After the greeting, try to hook the reader with an interesting opening paragraph that immediately shows why you care about this particular job and what makes you the right fit. Mention things like your dedication to helping patients or your expertise in phlebology, and adjust it for each job listing.

To show you how to avoid the various pitfalls of writing a cover letter, here’s what to watch out for. The example below doesn’t emphasize why this person is a strong candidate.

I saw your advertisement for a job as a medical assistant. I don’t have much experience, but I would like to apply for the role.

Now, the following opening paragraph does a much better job. It immediately establishes a deep connection while highlighting what you hope to bring to the role.

This is the way!

Having watched my grandmother courageously battle a chronic illness, I developed a profound appreciation for the compassionate care she received from her medical team. Inspired by the impact healthcare professionals made on her life, I am eager to begin my career in healthcare as an entry-level medical assistant at Cedars-Sinai Medical Center to contribute positively to patient experiences.

Deep dive into the body of your cover letter

This is the part of your cover letter that follows up on that strong opening you just wrote. These two or three paragraphs need to focus on your career thus far and what you’re most proud of. 

Perhaps you’ve flawlessly managed patient records or scheduled appointments. Or maybe you prepared and dispatched laboratory samples while ensuring they were meticulously labeled.

Back up those achievements with numbers, such as how many patients you saw on a daily basis, or the way your knowledge of various EHR software improved data retrieval times or reduced patient wait time.

Here’s an example of an impactful body paragraph:

Peers and supervisors have often recognized my skill in operating medical equipment. In my previous role, I was also responsible for training new staff in the effective use of medical equipment, leading to a 34% increase in operation without incident.

Leave a lasting impression with your closing paragraph

The closing paragraph is where you reiterate how excited you are to join this particular company. Explore the website and the job description to find something to mention that shows you’ve done your homework. For instance, if you’re applying to work at a small, local clinic, you could say that you share its dedication to bringing patient care and health awareness to your community.

Include a line that drives home the point that you’re the right person for the job. You can do this by saying, for example, that you’d love to leverage your extensive experience in managing telehealth consultations to increase patient access to fast healthcare at your new workplace of choice.

Make sure to thank the hiring manager for their consideration and end the cover letter with a respectful, “sincerely, [your name].” Here’s how not to seal the deal. This closing line is quite negative. It’s usually best to save that sort of information for when you’ve already secured a job offer.

I’m looking forward to working with you. Keep in mind that I can’t start sooner than next month because I’m going on vacation.

This closing paragraph does it much better—it shows why you want to work there and it’s much more personalized.

They’ll remember you!

I’m excited about the possibility of contributing to your mission of providing exemplary community care and would be grateful for the chance to discuss how my skills align with the goals of your esteemed institution. Thank you for considering my application.

Put a little more emphasis on your past education and certifications. For instance, if you’re a Certified Medical Assistant (CMA), put this in your opening paragraph to show that you’re job-ready. You can also talk about past jobs and focus on transferable skills , such as customer service or data entry.

As a medical assistant, your impact is focused on the patients and the running of the healthcare facility. Talk about using your negotiation skills to improve liaising with insurance companies to speed up claim processing. You could also focus on patient-centric metrics, such as assisting physicians and nurses in over 40 examinations per day.

Just like you have to be clear and concise in your administrative tasks, you should keep things to the point in your cover letter. Max it out at 500 words and make sure that they’re all impactful. You should also write a different cover letter for each position applied, matching your experience as a medical assistant to the roles and functions outlined in the job description.

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• Cover Letter Examples
• Medical Assistant Cover Letter Example & Template 2024

Medical Assistant Cover Letter Example & Template 2024

Our customers have been hired by:

Crafting a medical assistant cover letter that gets noticed can be tougher than drawing blood from a squirmy toddler. But don't fret!

Read our guide, and soon you’ll be able to write an MA cover letter so effective that recruiters will prescribe you the job you always wanted.

This guide will show you:

• Medical assistant cover letter example better than 9 out of 10 others.
• A cover letter for medical assistant jobs that shines like surgical lighting.
• How to write a medical assistant cover letter in four steps (even with no experience).
• Why accomplishments will save your medical assistant cover letter from the biohazard bin.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Send a great medical assistant resume with your cover letter for medical office jobs. See our guide:  Medical Assistant Resume: Sample & Complete Guide [+20 Examples of Medical Assistant Skills and Duties]

Looking for other assistant jobs in healthcare? See:  

• Physician Assistant Cover Letter
• Medical Cover Letter
• Lab Technician Cover Letter
• Research Assistant Cover Letter
• Dental Assistant Cover Letter
• Dental Hygiene / Hygienist Cover Letter
• Veterinary Assistant Cover Letter
• Nurse Cover Letter
• Administrative Assistant Cover Letter
• Short Cover Letter

This medical medical assistant cover letter example has the goods:

Medical Assistant Cover Letter Example

Sally Brown

Medical Assistant

45 Mile End

078 3843 7564

[email protected]

Hiring Manager

Big Bean Medical Clinic

100 Lyndhurst Road

078 5463 8674

[email protected]

11th October, 2019

Dear Mr. Smith,

Getting 7 commendations for efficiency as a CMA at MedFast was a nice achievement. I take a lot of joy in being part of a smooth, efficient system. That's why your search for a new CMA at Big Bean Medical Clinic has me so excited.

Your job posting says you're looking for a Certified Medical Assistant skilled in EHR, recording patient info, and medical billing, with 4+ years of experience. I'm a CMA with 5 years of experience, plus these accomplishments that fit your needs:

• Collected and recorded patient info and vital signs for 45+ patients per day for 5 years.
• Slashed past-due accounts by 20% by setting up automated text/email reminders.
• Suggested an improvement to our patient intake procedure that cut EHR time 20 hours per month.

I'd love to find out more about how I can help save time at Big Bean Medical Clinic. Could we set aside some time for a call?

Best Regards,

PS—I'd be happy to explain how I helped raise patient portal use by 25% and saved another 10 office staff hours per month.

That’s pulse-pounding. Those MA cover letter samples prove you’re a physician’s best friend.

 1. Pick the Best Medical Assistant Cover Letter Template

Let’s make this as easy as filling in an EHR record. Use the medical assistant cover letter template below to get your work done fast.

Here’s what to put in a cover letter for a medical assistant job:

Medical Assistant Cover Letter Format—Checklist

• your contact info
• the company’s info
• dear XYZ (the hiring manager’s name is best)
• a first paragraph with a big achievement
• a second paragraph with more accomplishments that fit the job
• a closing paragraph that makes an offer
• best regards [+your name]
• a postscript (P.S.)

Pro Tip: Writing an email cover letter for medical assistant jobs? Chop off the beginning contact info and add your email and phone number to the end.

Want more options to nail your cover letter format? See our guide: Cover Letter Format: A Complete How-To Guide

2. Start Your Medical Assistant Cover Letter Strong

The medical office manager will barely see your cover letter for medical assistant jobs.

Change that.  How? With a lifesaving achievement in your first sentence.

These medical assistant cover letter samples show good and bad:

Medical Assistant Cover Letter Examples [First Paragraph]

The first of these medical assistant cover letter samples gets the job done:

That’s legendary. Especially if the office manager mentioned “efficiency” as a key requirement in the job ad.

But look at this medical assistant cover letter opening:

Ouch. The manager just fell asleep in her Schrute Farms coffee mug.

Are you writing a medical assistant cover letter with no experience?

Find accomplishments that prove key job skills. For instance? Maybe you’ve scheduled appointments. Or used a computer to maintain records. Maybe you’ve worked as an office assistant or receptionist. Or excelled at customer service?

Even if you haven’t worked as a medical assistant, show how your transferable skills helped past employers.

You can also check our internship cover letter guide . It’s got lots of great advice for writing an entry-level covering letter.

Finally, stack the deck by taking classes. Here’s a list of good certified medical assistant classes you can take online:

Medical Assistant Classes Online

• West Virginia Junior College .
• Keiser University
• Purdue University Global .
• Herzing University

Pro Tip: Tried to find the hiring manager’s name but can’t? It’s okay to say, “Dear Medical Assistant Hiring Manager,” in your cover letter for medical assistant jobs.

Would you like more options for how to start your medical assistant cover letter? See our guide: How to Start a Cover Letter: Sample & Complete Guide

3. Write a Solid Medical Assistant Cover Letter Middle

The center of a medical assistant cover letter must make them hungry for your resume.

Make it count.

You’ll need more achievements, but—Make sure they fit the skills the job ad asks for.

See if you can spot the difference in these MA cover letter samples:

Medical Assistant Cover Letter Examples [Middle]

Here’s a healthy cover letter for medical assistant jobs example:

That’s paid in full. It’s got exactly what the medical office hiring manager wants.

But the next of our medical assistant cover letter examples needs a biohazard bag:

What’s wrong with the second of those medical assistant cover letter samples?

It says you’ve got the right medical assistant skills. But it doesn’t prove them.

Pro Tip: Always use Ms instead of Mrs or Miss. It works regardless of marital status. Plus it’s more professional in a cover letter for medical assistant jobs.

How long should your medical assistant cover letter be? See our guide: How Long Should A Cover Letter Be? Sample & Guide

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our professional resume builder will score your resume and our resume checker will tell you exactly how to make it better.

4. End Your Medical Assistant Cover Letter With an Offer

This is hard: Too many great medical assistant cover letters trail off to an embarrassed ending.

The problem? You know asking for an interview is needy. So instead, make an offer.

Do it like the next of our MA cover letter samples.

Medical Assistant Cover Letter Examples [Ending]

The first of these medical assistant cover letter samples offers what the manager wants:

Full remission. A cover letter for medical assistant jobs example like that will make the hiring manager want to call you.

First, it offers to save time. Then the “PS” adds an extra prize.

But the next of our medical assistant cover letter examples is a late arrival:

Ick, where’s the hand sanitizer? Don’t end your medical assistant covering letter by being needy.

Pro Tip: Don’t give the medical office manager a headache with sloppy writing. Have a couple friends proofread your cover letter for medical assistant jobs before you send it.

Want to make your cover letter for medical assistants ending more enthusiastic? See our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

Key Takeaway

How to write a medical assistant cover letter:

• Pick a format. The 3-paragraph MA cover letter format works best.
• Start with an accomplishment. The medical office hiring manager will sit up and take notice.
• Prove your skills. Do that with achievements in the middle of your cover letter for medical assistant jobs.
• End your medical cover letter with an offer. Fit it to the manager’s requirements.

Got questions about how to write a medical assistant cover letter? Not sure how to make your medical assistant covering letter shine? Leave a comment. We’ll be happy to reply!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://www.wvjc.edu/online-programs/online-medical-assisting/
• https://go.purdueglobal.edu/health-sciences/medical-assisting?mrkgcl=978&mrkgadid=3281308561&rkg_id=0&adpos=1t2&creative=260760698094&device=c&matchtype=b&network=g&source=SF46426&ve=62018&utm_source=Google&utm_medium=CPC&utm_campaign=pg_lg_mer_BR_HS_MBR&utm_term=106097316-VQ2-g-VQ6-260760698094-VQ16-c-Target-kwd-427661633984&adid=3281308561&gclid=EAIaIQobChMI8sj99M7K4AIViLjACh2pwQtuEAAYAiAAEgKKCvD_BwE&gclsrc=aw.ds
• https://www.herzing.edu/healthcare/medical-assisting-degree

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How to Write a Medical Assistant Cover Letter (3 Examples)

By Ammar Ahmed

Published: January 22, 2024

Cover Letters

Ammar Ahmed

Writer & Career Coach

Starting a career as a Medical Assistant ? Your cover letter is a crucial first impression. With the right Medical Assistant cover letter, you can show potential employers you’re the perfect fit. This article offers simple, effective tips to help you craft that winning letter.

Creating a Winning Medical Assistant Cover Letter

In this section, we’ll discuss the core elements that make a Medical Assistant cover letter stand out. While your qualifications and experience matter, tailoring your letter to the specific role and company you’re applying to can give you an edge. Let’s break down the steps to make that possible.

Researching the Company and Position

Before you start writing, it’s crucial to spend time understanding the company and the specific Medical Assistant role you’re aiming for. Most healthcare establishments have distinct missions and values, often centered around patient care, service excellence, and innovation in healthcare.

• Aligning with Company Values and Goals: Familiarize yourself with the company’s mission statement and core values. As a Medical Assistant, your role isn’t only about clinical tasks. It’s also about supporting the broader goals of the establishment, whether it’s ensuring patient satisfaction, maintaining hygiene standards, or being at the forefront of healthcare technology.
• Understanding the Specific Medical Assistant Role: While some clinics might prioritize administrative tasks, others might emphasize patient interaction or specialized medical procedures. By researching and understanding these nuances, you can tailor your cover letter to highlight relevant experiences and skills that align with the company’s specific needs.

Structuring Your Cover Letter

The structure of your cover letter works like the backbone of your presentation, holding everything together and ensuring a flow that makes sense to the reader.

Here’s a step-by-step breakdown tailored for those seeking a Medical Assistant position:

• Heading and Salutation: Start with your name, address, phone number, and email at the top-left corner. If you’re sending the letter electronically, a professional email header can be used. Address the hiring manager by name, if known. If not, “Dear Hiring Manager” or “Dear [Hospital/Clinic Name] Hiring Team” is a respectful way to begin.
• Opening Paragraph: Grabbing Attention: Begin with a strong opening that instantly conveys your enthusiasm for the medical field and the specific role you’re applying for. Maybe it’s a brief anecdote about what drew you to the profession or a nod to the establishment’s reputation.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This is your chance to shine. Detail your qualifications, experiences, and specific skills that make you perfect for the job. For a Medical Assistant, this could range from patient care and phlebotomy skills to scheduling appointments and managing patient records. Tailor this section based on the specific role’s requirements and the company’s core values.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Reiterate your interest in the position and express enthusiasm for a potential interview. You can mention how your values align with the clinic’s mission and how you see yourself contributing positively. Encourage them to reach out to you and mention that you’d appreciate the opportunity to discuss further.
• Signature and Contact Information: If you’re sending a physical letter, leave space for your signature above your printed name. For electronic versions, a typed name will suffice. Always make sure your contact information is readily accessible – you want them to reach out with ease after being impressed with your cover letter!

Highlighting Relevant Skills and Experience

As a Medical Assistant, the blend of your technical skills, patient interactions, and relevant experience can make your cover letter pop.

Let’s dive deep into each aspect to help you emphasize these points effectively:

• Clinical Skills: Highlight any specific clinical procedures you’re proficient in. This could include drawing blood, preparing patients for examinations, assisting in minor surgical procedures, or administering medications. If you’ve undergone any specialized training or have certifications in certain clinical procedures, mention them. It underscores your competence and readiness for hands-on tasks.
• Technical Competence: In today’s digital age, many medical establishments use electronic health record (EHR) systems. If you’re familiar with any specific software or have experience using medical equipment, note those down. Technical skills, like operating diagnostic equipment or handling lab samples, can be a huge plus.
• Patient Care: Your ability to provide empathetic and effective patient care is essential. Share experiences or feedback that highlight your interpersonal skills, ability to comfort patients, or explain medical procedures in layman’s terms. For many clinics and hospitals, ensuring patient satisfaction is a top priority, so showcasing your commitment to this can set you apart.
• Medical Records Management: Organizing, updating, and maintaining accurate patient records is a critical aspect of a Medical Assistant’s job. Highlight any experience you have with this, especially if you’ve managed large databases or have ensured compliance with healthcare laws and regulations. A proven track record in maintaining patient confidentiality can be a significant advantage.
• Medical Assistant Work Experience: Whether you interned at a busy city hospital or assisted in a private clinic, real-world experience is invaluable. Detail your roles, the environments you’ve worked in, and any challenges you’ve overcome. Emphasize any instances where you took on additional responsibilities, worked in a team setting, or received commendations for your work. Your hands-on experience can often speak louder than qualifications on paper.

Tailoring Your Cover Letter

A general cover letter can be spotted a mile away by hiring managers. To make a real impact, you need to craft a letter that feels personal and relevant to the specific role and establishment you’re applying to.

Let’s break down the nuances of this tailoring process:

• Addressing the Hiring Manager: When you write your cover letter, try to find out who will read it. Skip the old “To Whom It May Concern.” Look up the person’s name who is in charge of hiring, or who leads the team you want to join. If you use their name, it shows you’ve done your homework and that you really care about this role.
• Matching Job Description Keywords: Job descriptions offer valuable insights into what the employer values most. Keep an eye out for specific keywords or phrases and incorporate them into your cover letter where relevant. For a Medical Assistant position, potential keywords might include “patient scheduling,” “clinical procedures,” “EHR proficiency,” “lab sample preparation,” or “patient education.” By mirroring these terms, you signal a clear alignment with what they’re looking for.
• Demonstrating Cultural Fit: Every medical establishment, be it a cutting-edge hospital or a community-focused clinic, has its own culture and values. After researching the establishment, use your cover letter to demonstrate alignment with their culture. Perhaps it’s your shared commitment to community health outreach or an emphasis on continuous learning in the ever-evolving medical field. By showcasing that you not only have the skills but also the mindset and values that align with their culture, you present yourself as a holistic fit for the team.

Providing Evidence of Your Accomplishments

In the healthcare field, concrete examples of your professional achievements can significantly elevate your cover letter. Instead of broad statements about your abilities, providing evidence of your accomplishments demonstrates your value as a Medical Assistant.

Here’s how you can incorporate this effectively:

• Achievements: Perhaps you received a glowing performance review or were recognized for exceptional patient care—these are worth mentioning. For instance, if you were commended for efficiently managing a high volume of patient appointments during flu season or received a ‘Patient Care Excellence’ certificate for consistently receiving positive feedback from patients and ensuring a comforting environment for them during procedures, mentioning these specific examples illustrates your strengths in action.
• Relevant Projects and Outcomes: Discuss any specific projects you contributed to or initiatives you led. For example, if you played a key role in implementing a new patient records system that increased efficiency by 30%, or if you were part of a team that organized a successful community health fair, these instances highlight both your Medical Assistant expertise and your broader impact. Be sure to focus on the outcomes of these projects, providing any measurable results or positive feedback received to show how your involvement led to tangible improvements.

By detailing such achievements and outcomes, you don’t just list your qualifications; you provide tangible proof of your effectiveness and commitment in your role as a Medical Assistant.

Avoiding Common Mistakes

Even the most well-intentioned cover letters can go awry if certain pitfalls are overlooked.

Let’s check out some common mistakes aspiring Medical Assistants make in their letters and how to sidestep them :

• Overemphasis on Education: While your educational background is essential, it’s not the sole determinant of your fit for a job. Employers are keen on practical skills and real-world experiences. It’s good to mention your education, but balance it out with hands-on experience and accomplishments. Instead of detailing every course you’ve taken, focus on internships, workshops, and practical training sessions you’ve undergone.
• Lack of Research: Sending a generic cover letter that doesn’t address the specifics of the clinic or hospital is a missed opportunity. It can give the impression of disinterest. Tailor your letter by mentioning how your skills align with the establishment’s needs, or refer to their values and mission. A customized approach shows your genuine interest in the role and the organization.
• Neglecting Soft Skills : Being a Medical Assistant isn’t just about clinical proficiency. Communication, empathy, teamwork, and adaptability are equally important. Avoid the mistake of only highlighting technical competencies. Share instances where your soft skills made a difference, like calming a nervous patient or efficiently collaborating in a fast-paced setting.
• Poor Proofreading: A cover letter riddled with grammatical errors or typos can undermine your credibility. Especially in a profession like healthcare, where attention to detail is paramount, a well-polished letter is crucial. After writing, take the time to proofread your letter multiple times or even consider having a colleague or mentor review it.

Avoiding these common errors can ensure your cover letter leaves a positive, lasting impression on the hiring manager.

Medical Assistant Cover Letter Examples

Crafting a standout cover letter is more straightforward when you have concrete examples to guide you. In the realm of medical assisting, different roles may require varying emphases, even though the foundational skills remain consistent.

Below, we’re presenting some specific cover letter samples tailored for Medical Assistants, offering insight into how to effectively showcase qualifications, experiences, and genuine passion for the profession.

Certified Medical Assistant Cover Letter

As a certified Medical Assistant, your training and specialized skills set you apart. In your cover letter, it’s crucial to highlight this certification, as it serves as a testament to your dedication and competency in the field. Showcase the experiences and achievements that led you to this certification and emphasize how it has prepared you for the specific challenges of the role.

Rebecca Martinez 1234 Elm Street Springfield, IL 62704 [email protected] (217) 555-1234

October 24, 2023

Dr. Jane Thompson Springfield Health Clinic 5678 Oak Avenue Springfield, IL 62705

Dear Dr. Thompson,

I am reaching out to express my enthusiasm for the Medical Assistant position at Springfield Health Clinic. As a Certified Medical Assistant with five years of hands-on experience in both clinical and administrative capacities, I am eager to bring my expertise to your esteemed team.

My tenure at Harmony Health Centre offered me the chance to work in a dynamic environment where I assisted in numerous medical procedures, from drawing blood to administering vaccinations, and managed patient records with meticulous attention to detail. Earning my certification from the National Healthcareer Association has not only equipped me with extensive technical and clinical knowledge but has also cemented my dedication to delivering unparalleled patient care.

What particularly resonates with me about Springfield Health Clinic is your pioneering work in community health initiatives. With my proactive approach and my foundational certification, I believe I’m perfectly positioned to contribute meaningfully to the commendable efforts your team undertakes daily.

I am eager to delve deeper into how my skill set and professional background align with the values and aspirations of Springfield Health Clinic. I am available at your earliest convenience for a conversation.

Thank you for your time and consideration. I look forward to the possibility of joining your team.

Warm regards,

Rebecca Martinez

Entry-Level Medical Assistant Cover Letter

For those just starting their journey as a Medical Assistant, crafting a compelling cover letter can seem daunting. Without a wealth of direct experience to draw upon, the focus should shift toward transferable skills, academic achievements, and a clear passion for patient care.

Here’s an example of an entry-level Medical Assistant with no direct experience in the field:

Sophia Turner 789 Maple Drive Madison, WI 53715 [email protected] (608) 555-6789

Ms. Lydia Watson Madison City Hospital 1234 Pine Street Madison, WI 53716

Dear Ms. Watson,

I am writing to express my keen interest in the Medical Assistant position at Madison City Hospital. As a recent graduate from the University of Wisconsin’s Medical Assisting Program, I am enthusiastic about applying my academic knowledge in a practical setting and am convinced that Madison City Hospital provides the ideal environment for this endeavor.

While I may be at the onset of my career with limited hands-on experience, my educational journey has equipped me with a robust foundation in clinical procedures, medical terminologies, and patient relations. My time at the university allowed me to immerse myself in simulated environments, where I honed my phlebotomy skills, mastered EKG procedures, and practiced administrative tasks like patient scheduling.

Additionally, my volunteer work at Madison Community Health Center underlined the significance of empathy, communication, and teamwork. While assisting in organizing health camps and educational seminars, I interacted with diverse groups, fostering an environment of trust and mutual respect.

What draws me to Madison City Hospital is your unwavering commitment to holistic patient care, an ethos I deeply resonate with. I am excited about the prospect of contributing to and learning from a team known for its excellence in healthcare delivery.

I would be grateful for the opportunity to further discuss how my educational background and inherent passion for healthcare can align with the mission and values of Madison City Hospital. Please feel free to reach out to me for a conversation.

Thank you for considering my application. I eagerly await your feedback.

Sophia Turner

Related Article: Check out more tips on writing a cover letter when you have no experience in the field.

Lead Medical Assistant Cover Letter

When applying for a leadership position such as a Lead Medical Assistant, the cover letter should accentuate not only technical and clinical prowess but also leadership qualities, team management experience, and the ability to mentor junior staff.

Here’s an example tailored for a Lead Medical Assistant:

Daniel Lopez 456 Cedar Lane Austin, TX 78701 [email protected] (512) 555-4321

Mr. Robert Greene Austin Central Health Center 1234 River Road Austin, TX 78702

Dear Mr. Greene,

I am reaching out to express my strong interest in the Lead Medical Assistant position at Austin Central Health Center. With over eight years of experience as a Medical Assistant and two years in a leadership capacity at Hillside Medical Clinic, I am eager to bring my expertise, passion, and commitment to your esteemed institution.

My tenure at Hillside Medical Clinic allowed me to not only excel in my individual role but also to take on the mantle of guiding and mentoring a team of five Medical Assistants. I led initiatives to streamline patient flow, introduced training programs for new hires, and collaborated with healthcare professionals to ensure optimal patient care.

Apart from my hands-on clinical skills, from administering injections to updating electronic health records, I have also facilitated weekly team meetings, ensuring open communication and addressing concerns in real-time. My focus has always been to strike a balance between administrative precision, clinical excellence, and compassionate care.

I have had the privilege of attending workshops and seminars that focused on leadership within the healthcare domain. These experiences have equipped me with strategies to nurture a cohesive team environment, ensuring both personal and professional growth for my colleagues.

The reputation of Austin Central Health Center as a front-runner in innovative healthcare solutions and employee growth is well-known. I am particularly impressed by your team’s initiatives in community outreach and preventive healthcare. I believe my leadership skills, combined with my clinical experience, can complement your center’s objectives and contribute to its vision.

I would welcome the opportunity to discuss how my background and vision align with the needs of Austin Central Health Center. I am available at your earliest convenience for a conversation.

Thank you for your time and consideration. I am optimistic about the prospect of contributing to your institution in a leadership capacity.

Daniel Lopez

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Medical Assistant Cover Letter Sample

View this sample cover letter for a medical assistant, or download the medical assistant cover letter template in word..

As a medical assistant, you’re used to performing medical tests, but have you put your cover letter under the microscope? If you’re on the job market, a strong cover letter can be the difference that gets you a job interview. Check the temperature of your cover letter to see what you could improve by reading through our cover letter tips and taking inspiration from this medical assistant cover letter sample.

Medical assistants work closely with patients. For the best chance of scoring the job you want, emphasize your soft skills, like communication and attention to detail, and patient care experience in a cover letter for a medical assistant. Add references from supervisors or awards that you’ve received on the job to provide more evidence of your bedside manner or work ethic.

Medical assistants can have a wide range of responsibilities. Specifying the tasks and medical practices you have experience with will help paint a picture of your qualifications.

Medical Assistant Cover Letter

Ann Johnson, CNA Jacksonville, FL 32202 | (555) 555-5555 | [email protected]

Month XX, 20XX

Mr. Jack Williams HR Director Hospital One 123 Main Ave. Jacksonville, FL 32209

Re: Medical Assistant, Oncology Unit Position

Dear Mr. Williams,

As an upcoming graduate of School One’s CAAHEP-accredited Medical Assistant (MA) program with a career focus in medical oncology, I am interested in serving as a medical assistant at your state-of-the-art hospital. My resume is enclosed for your review.

I recently completed a medical assistant externship at Hospital Two’s Cancer Center, a world-class medical environment that included medical oncology, radiation oncology, diagnostic imaging, BMT and gynecologic oncology programs. During my externship, I demonstrated excellent patient care and attention to detail in performing a range of assignments, including:

• Taking medical histories and updating patient medical records
• Coding and filling out insurance forms
• Explaining treatment procedures to patients and assisting physicians during exams
• Collecting and preparing laboratory specimens
• Instructing patients about medication and special diets
• Preparing and administering medications as directed by physicians
• Drawing blood, taking electrocardiograms and changing dressings

I also bring to the table five years of healthcare experience gained through work as a Certified Nursing Assistant (CNA) within hospitals and rehabilitation facilities. When combined with my medical assistant studies, this background provides a strong foundation in quality patient care, disease physiology, EMR systems, patient recordkeeping and HIPAA compliance. As a result, I would quickly become a productive member of your team.

If you are seeking a dedicated medical assistant to provide compassionate care to your oncology patients, please consider my qualifications. You can call my cell at (555) 555-5555 or email [email protected] to arrange an interview. Thank you in advance for your time.

Warmest regards,

Ann Johnson, CNA

The job outlook for medical assistants is bright, with an expected growth rate of 16% over the next few years, according to the U.S. Bureau of Labor Statistics. Medical assistants make a median hourly rate of $15.80 . These are the top cities for medical assistant jobs:

• New York City
• Los Angeles

Use Monster’s salary tools to find out how much you could make in these and other cities, or search for all medical assistant jobs  and nursing assistant jobs on Monster.

Once you’re ready to apply to jobs, complement your medical assisting cover letter with a comprehensive medical assistant resume and make sure to prepare for common interview questions for medical assistants .

Treat Your Cover Letter Right With Monster

Give your medical assistant cover letter more than just a check-up with Monster’s cover letter writing service. We’ll give your cover letter a customized treatment based on your unique background, highlighting your value proposition and providing a compelling call to action that’s sure to nab you a healthy number of interviews.

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Medical Assistant Cover Letter Guide With Examples And Tips

Learn how to craft a cover letter for a Medical Assistant position with tips and samples. Browse through cover letter examples and templates.

Sanjoy Khan Choudhury

Read more posts by this author.

In the bustling world of healthcare, a standout cover letter can be your golden ticket getting your aspiring job. It's not just about listing your skills; it's your chance to tell a story. Why you? Why here?

These questions aren't just rhetorical—they're the heart of what makes your application unique. In answering them, you craft a narrative that sets you apart from the crowd.

Now, let's dive into how you can achieve this. This blog will guide you through crafting a cover letter for a Medical Assistant position that grabs attention.

Here's what we'll cover:

• Sample Cover Letters: Real examples tailored for medical assistants.
• Must-Haves: Essential elements to include in your cover letter.
• Step-by-Step Guide: How to write a compelling cover letter from start to finish.
• Common Pitfalls: Mistakes to avoid in your cover letter.
• Pro Tips: Insider advice for crafting the best medical assistant cover letter.

Let's embark on this journey together with some sample cover letters.

Medical Assistant Cover Letter Template (With Experience)

[Your Name] [Your Address] [City, State, Zip] [Your Phone Number] [Your Email Address]

[Hiring Manager's Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Hiring Manager's Name],

I am writing to express my interest in the Medical Assistant position at [Company Name], as advertised on [where you found the job posting]. With over [Number] years of experience in fast-paced healthcare settings, I have developed a comprehensive skill set that aligns well with the demands of your team.

My background includes hands-on experience in patient care, medical administration, and team collaboration, making me well-equipped to contribute to [Company Name]'s commitment to high-quality patient care.

In my previous role at [Previous Employer], I demonstrated my ability to manage various tasks with efficiency and compassion. Highlights of my tenure include:

• Efficiently managing patient flow to reduce wait times by [Percentage]%, enhancing patient satisfaction and office efficiency.
• Implementing a new EHR system, leading to a [Percentage]% improvement in record-keeping accuracy and accessibility.
• Assisting in over [Number] patient examinations, including preparing patients, conducting EKGs, and administering injections, showcasing my clinical skills and attention to detail.

I am particularly drawn to the opportunity at [Company Name] because of your focus on [specific aspect of the company or its values, e.g., innovative patient care solutions or community health initiatives]. My proactive approach to patient care and ability to thrive in independent and team-oriented roles will allow me to effectively support your healthcare professionals.

I am eager to bring my background in medical assistance, along with my dedication to compassionate patient care, to the team at [Company Name]. I look forward to the opportunity to discuss how my experience and skills will be beneficial to your team.

Thank you for considering my application. I am looking forward to the possibility of contributing to your esteemed healthcare team. I am available for an interview at your convenience.

Sincerely, [Your Name]

Medical Assistant Cover Letter Sample (With No Experience)

I am excited to apply for the Medical Assistant position at [Company Name], as advertised on [where you found the job posting]. Although I am new to the medical assisting field, my recent completion of a Medical Assistant program and my volunteer experience at [Volunteer Place] have equipped me with a solid foundation in patient care, medical terminology, and healthcare procedures. I am eager to leverage this knowledge and my passion for healthcare to contribute to your team.

During my education and volunteer work, I focused on developing skills essential for high-quality patient care and efficient office operations. Key achievements include:

• Completing [Number] hours of clinical training, where I gained hands-on experience in patient preparation, basic diagnostic testing, and record-keeping.
• Volunteering at [Volunteer Place], where I supported administrative tasks and patient communication, enhancing my understanding of medical office dynamics.

I am particularly impressed by [Company Name]'s dedication to [mention something specific about the company, such as community health initiatives or patient care philosophy]. I am enthusiastic about the opportunity to start my career in a supportive and innovative environment like yours, where I can further develop my skills and contribute to patient satisfaction and care.

I am committed to learning quickly and effectively contributing to your team. I look forward to the opportunity to discuss how my educational background and eagerness to learn make me a great fit for the Medical Assistant position at [Company Name].

Thank you for considering my application. I am hopeful for the chance to discuss my potential contribution to your team and am available for an interview at your convenience.

Warm regards, [Your Name]

Things to Include in Your Medical Assistant Cover Letter

It is important to be specific about the content of your cover letter. Here are a few essential elements that you must consider:

• Personal Introduction
• Relevant Qualifications and Skills
• Examples of Your Work
• Understanding of the Role
• Soft Skills
• Professionalism and Enthusiasm
• A Call to Action at the end
• Contact Information

How do you Write a Cover Letter for a Medical Assistant Position?

When crafting a cover letter for a Medical Assistant position, it's essential to strike a balance. You need to have the right level of professionalism, clarity, and personalization in your communication.

Here's a step-by-step guide to crafting a cover letter that stands out:

1. Salutation

Do: Try to find the hiring manager's name to personalize the greeting. "Dear Dr. Smith," or "Dear Hiring Manager,"

Don't: Rely on generic salutations like "To Whom It May Concern" if it can be avoided.

2. Opening Paragraph

Start Strong: Introduce yourself and express your enthusiasm for the Medical Assistant position. Mention how you found the job listing to show your active job search and interest in their specific opening.

Example: "I am writing to express my interest in the Medical Assistant position at XYZ Clinic, as advertised on HealthJobs.com. With a comprehensive background in medical assistance and a passion for patient care, I am excited about the opportunity to contribute to your team."

3. Body Paragraph(s)

Highlight Your Experience and Skills: For those with experience, detail your previous medical assistant roles and how they prepare you for this position. Without direct experience, focus on transferable skills and relevant training or education.

Example: "In my previous role at ABC Medical Center, I efficiently managed patient flow, reducing wait times by 15%. My certification in CPR and experience with EHR systems have equipped me to support your healthcare team effectively."

Showcase Your Soft Skills: Emphasize interpersonal skills, compassion, and other attributes that make you a great fit for working with patients and healthcare professionals.

Example: "My strong communication skills and empathetic nature have enabled me to improve patient satisfaction and assist in delivering high-quality care."

Connect Your Skills to Their Needs: Demonstrate an understanding of the Medical Assistant role at their facility and how your skills and experiences make you the ideal candidate.

Example: "I am particularly drawn to XYZ Clinic's innovative approach to patient care and its emphasis on preventive health strategies. I am eager to bring my skills in patient education and clinical assistance to support your mission."

4. Conclusion

Reiterate Your Interest: Summarize why you are a good fit for the role and the company.

Call to Action: Politely request an interview and mention your availability. Thank the reader for their time and consideration.

Example: "I am enthusiastic about the opportunity to discuss how my background, skills, and enthusiasm for healthcare can contribute to the XYZ Clinic team. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you."

Sign Off Professionally: Use a professional closing, such as "Sincerely," followed by your name.

Include Contact Information: Make sure your phone number and email address are included either at the top with your address or below your signature.

Follow these guidelines to make your cover letter shine. Start with a clear introduction. Then, add a detailed body that shows off your qualifications. End with a strong conclusion. This way, you'll tell a story that highlights your skills and excitement for the Medical Assistant role.

Mistakes to Avoid in Your Medical Assistant Cover Letter

Crafting a cover letter for a Medical Assistant position is a critical step in your job search. However, common mistakes can undermine your application's effectiveness. Here are key pitfalls to avoid:

1. Overlooking Customization

Issue: Using a one-size-fits-all approach for your cover letter.

Fix: Tailor your cover letter for each application. Highlight how your skills and experiences align with the job description and the facility's culture.

2. Neglecting the Job Description

Issue: Failing to reference the job description and how your qualifications match the listed requirements.

Fix: Use the job description as a guide to emphasize your relevant skills and experiences. Take advantage of key terms in the JD and use them as keywords.

3. Being Too Vague

Issue: Offering generic statements about your abilities without providing concrete examples or outcomes.

Fix: Include specific examples of your responsibilities and achievements in past roles. Quantify your impact wherever possible.

4. Skipping Proofreading

Issue: Submitting a cover letter with typos, grammatical errors, or incorrect company information.

Fix: Always proofread your cover letter multiple times. If possible, have someone else review it to catch any mistakes you might have missed.

5. Underestimating Soft Skills

Issue: Focusing solely on technical skills and neglecting to mention interpersonal and communication skills crucial for a Medical Assistant.

Fix: Highlight your soft skills, such as empathy, teamwork, and patient communication. It will demonstrate your ability to contribute to a positive patient experience.

6. Forgetting to Show Enthusiasm

Issue: Writing in a tone that fails to convey your genuine interest in the Medical Assistant role and the healthcare facility.

Fix: Express enthusiasm for the position and the opportunity to contribute to the team. Make it clear why you're excited about the job.

Avoiding these mistakes will help ensure your cover letter strengthens your application. It will showcase you as a thoughtful, well-prepared candidate and show your genuine interest.

Tips to Write the Best Cover Letter for a Medical Assistant Position

Here are concise and effective tips to enhance your Medical Assistant cover letter:

• Customize Your Letter: Tailor each cover letter to the specific job and healthcare facility.
• Highlight Relevant Skills: Focus on both clinical and administrative skills relevant to the Medical Assistant role.
• Use Specific Examples: Provide concrete examples of your achievements and experiences.
• Match the Job Description: Align your letter with the requirements and language found in the job posting.
• Express Enthusiasm: Show genuine interest in the role and the opportunity to contribute to the healthcare team.
• Proofread: Ensure your letter is free from typos and grammatical errors.
• Include a Call to Action: Politely request an interview and provide your contact information.

These quick tips are designed to help you refine your cover letter, making it a powerful tool in your job application process for a Medical Assistant position.

This article has been written by Sanjoy Khan Choudhury . He works as a Content Marketing Specialist at Vantage Lens . His areas of interest include music, marketing, cuisine, and anime. When he’s not writing, he’s usually singing to the tune of his guitar or finding some weird way to cook his meal.

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Professional Medical Assistant Cover Letter Examples for 2024

Your medical assistant cover letter should immediately convey your proficiency in administrative and clinical tasks. Highlight your ability to perform essential functions such as taking patient histories and managing records. Demonstrate your interpersonal skills and your commitment to patient care. Emphasize experiences that showcase your ability to thrive in a fast-paced medical environment.

Cover Letter Guide

Medical Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Medical Assistant Cover Letter

Key Takeaways

As you embark on your journey to become a medical assistant, you've likely already started the job application process, only to realize that a compelling cover letter is a must-have. But beware—the trap of merely echoing your resume looms large. Instead, imagine your cover letter as a spotlight on a singular professional triumph that truly defines you. By weaving a narrative around this proud moment, avoiding overused phrases, and keeping it under one page, you'll craft a cover letter that's not just formal, but uniquely yours.

• Personalize your medical assistant cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your medical assistant cover letter to make an excellent first impression;
• Introduce your best achievement in your medical assistant cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your medical assistant cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your medical assistant resume and get ready to forward your job application in a flash.

If the medical assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Medical Assistant cover letter example

Alex Johnson

San Francisco, CA

+1-(234)-555-1234

[email protected]

• Emphasize relevant experience: The cover letter specifically mentions a significant achievement at Kaiser Permanente, which aligns with the operational efficiency goals of the prospective employer.
• Show impact on patient care: Highlighting the reduction in patient wait times and enhancement of patient satisfaction showcases the applicant's ability to positively impact patient experiences and outcomes.
• Highlight technical skills: The implementation of a digital transition demonstrates the candidate's proficiency with healthcare technology, an increasingly important aspect in modern healthcare roles.

The format of your medical assistant cover letter: structure, fonts, margins, and more

Your medical assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your medical assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your medical assistant cover letter:

• Use the same font in your medical assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your medical assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your medical assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a medical assistant cover letter

Header: Includes your contact information, the date, and the employer's contact details, which makes it easy for the recruiter to reach out to you for an interview.

Greeting: Addresses the hiring manager by name if possible, showing you've done your research and are serious about the job, which is important in the personalized patient care environment.

Introduction: Briefly introduces you and explains your interest in the medical assistant position, establishing a connection between your career objectives and the clinic or hospital's goals.

Body: This is where you detail your relevant clinical skills, experiences, and any certifications that are essential for a medical assistant, demonstrating that you meet the specific needs of the healthcare provider.

Closing: Politely wraps up the cover letter by reiterating your enthusiasm for the role, the value you'd bring to the team, and includes a call-to-action, such as stating your desire to discuss your application in further detail.

Key qualities recruiters search for in a candidate’s cover letter

• Clinical skills (e.g., phlebotomy, administering injections, taking vital signs): Crucial for performing routine patient care and assisting physicians during examinations.
• Medical terminology and healthcare knowledge: Essential for understanding and accurately documenting patient information and communicating with other healthcare professionals.
• Patient care and bedside manner: Important for providing compassionate care and ensuring patient comfort during medical procedures.
• Administrative and organizational skills: Necessary for managing patient scheduling, records, and billing, which are key components of healthcare administration.
• Attention to detail: Critical for maintaining accurate records, ensuring proper dosage of medications, and complying with healthcare regulations.
• Adaptability and problem-solving: Valued for handling unexpected situations, quickly learning new medical software, and adjusting to different providers' preferences.

How to greet recruiters in your medical assistant cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your medical assistant cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

• greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
• using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
• writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Physician or Lead Medical Assistant's Name],
• Dear Dr. [Last Name],
• Dear [Clinic or Department Name] Team,
• Dear [Mr./Ms./Mx. Last Name],
• Dear Recruitment Committee,

Get creative with your medical assistant cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your medical assistant cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

Choosing your best achievement for the middle or body of your medical assistant cover letter

Now that you have the recruiters' attention, it's time to write the chunkiest bit of your medical assistant cover letter .

The body consists of three to six paragraphs that focus on one of your achievements.

Use your past success to tell a story of how you obtained your most job-crucial skills and know-how (make sure to back these up with tangible metrics).

Another excellent idea for your medical assistant cover letter's middle paragraphs is to shine a light on your unique professional value.

Write consistently and make sure to present information that is relevant to the role.

Closing remarks to end your medical assistant cover letter

Of course, you'll have to show gratitude to the recruiters, who have assessed your profile at the end of your medical assistant cover letter .

A "Thank you for the consideration" would work wonders, instead of the standard "Sincerely yours".

Do you want to make an even better impression?

Close off your medical assistant cover letter by promising how you see yourself excelling in the role and the positive impact you'd bring about.

A sentence that encourages some further action on the recruiter's end could also be a good way to close off the communication (e.g. provide your availability for an interview).

Is it beneficial to mention that you have no experience in your medical assistant cover letter?

Lacking professional experience isn't the end of the world for your medical assistant cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your medical assistant cover letter:

• Always make sure your medical assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your medical assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your medical assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your medical assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

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Medical Assistant Cover Letter: Examples, Templates & Writing Tips

Our medical assistant cover letter examples will help you write a cover letter that shows off your attention to detail and passion for facilitating positive patient outcomes.

by Hailey Brophy | Career Advice Expert

Last Updated: February 08, 2024

Table of contents

Medical assistant cover letter example

Related cover letter examples, cover letter template for a medical assistant, format your medical assistant cover letter, how to write a medical assistant cover letter, write a matching resume, key takeaways, resources to help prepare for your interview.

It’s no secret that the health care field is a demanding one. To pursue a career as a medical assistant, you need determination, passion and a strong work ethic. And when it comes to landing the right medical assistant role, you need an application that demonstrates that you have all of these.

For a polished application that truly puts your best foot forward, you need to build a cover letter that reflects both your passion and dedication to health care.

Writing a compelling medical assistant cover letter isn’t just about listing the health care facilities you’ve worked for or the procedures you’ve been involved in; it’s also about communicating your genuine commitment to patient well-being and the behind-the-scenes efforts that make medical practices excel.

Our comprehensive guide will help you write a medical assistant cover letter that highlights why you are the perfect fit for the position.

Here’s what our guide includes:

• Medical assistant cover letter examples tailored to inspire you.
• Customizable cover letter templates to help your cover letter stand out.
• Step-by-step guidance on developing each section of your cover letter.
• Key insights to enhance the effectiveness of your medical assistant cover letter.

Need a convincing cover letter right now? Explore our Cover Letter Builder — a user-friendly tool that streamlines the writing process. It provides professionally formatted templates you can fill with impactful, ready-to-use phrases that perfectly capture the technical expertise and compassionate care expected of medical assistants.

What makes this a great cover letter for a medical assistant?

This cover letter sample adheres to expected formatting standards, making it easy to read and minimizing potential distractions that might draw attention away from the candidate’s skills.

This candidate shows the measurable impact she’s had in previous roles by including hard data, which also demonstrates her ability to self-assess and deliver on her duties to be a successful medical assistant.

This candidate conveys her capability through strong confident language that shows that she knows her value as a worker.

Looking for a different cover letter? Check out our library of cover letter examples for more inspiration:

Browse other popular samples

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• Professional HHA Cover Letter Sample & Writing Guide
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Susan Jenkins Nashville, TN 37211 555-555-5555 [email protected] Nov. 10, 2024

Lee Hardy, Nurse Practitioner DaVita 500 London Ave Nashville, TN 37211

Dear Mr. Hardy,

I am writing to express my strong interest in the medical assistant position at DaVita, as advertised on the clinic’s website. With a proven track record of delivering exceptional patient care and optimizing clinical operations, I am excited to contribute my skills and dedication to your esteemed health care team.

In my previous role at Dublin Methodist Hospital, I consistently demonstrated my ability to provide top-tier patient care while ensuring efficient administrative processes. I assisted in over 30 minor surgical procedures, maintaining a sterile environment and assisting the surgeon precisely, leading to a 63% decrease in procedure time. Moreover, my attention to detail in patient documentation led to a 32% reduction in errors, enhancing medical records’ accuracy and improving patient safety.

Furthermore, my proficiency in managing front desk responsibilities significantly improved patient satisfaction. By implementing a streamlined appointment scheduling system, we reduced patient wait times, resulting in a notable improvement in patient feedback scores. Additionally, I introduced an electronic health records (EHR) training program for the staff, resulting in faster retrieval of patient information and smoother interdepartmental communication.

I am excited to bring my strong work ethic, clinical expertise and exceptional patient-centric approach to the team at DaVita. Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with your needs.

Sincerely, Susan Jenkins

To showcase your medical expertise, your cover letter needs to be clean and distraction-free so that employers can focus on the content. This means that the formatting and style of your cover letter need to be professional and polished to give your content the best chance of resonating with the reader.

Consider the following formatting recommendations to ensure your medical assistant cover letter presents your qualifications effectively:

• Font style and sizing: Opt for established and easily readable fonts , such as Arial or Times New Roman, to maintain a professional appearance suitable for the health care industry. Choose an 11- or 12-point font size for clarity and readability.
• Spacing: For optimal readability, use 1.15 to 1.5 spacing for your text.
• Margins: Present a polished document with 1-inch margins and left-aligned text, adhering to industry standards for a professional presentation of your medical qualifications.

Cover letter templates for medical assistants:

Just as your formatting should align with industry standards, a cover letter for a medical assistant should be styled appropriately.

Choose a medical assistant cover letter template that resonates with the expectations of the health care industry and complements your professional style.

For example, a medical assistant applying for a role in a modern health care facility might opt for a contemporary template, while someone seeking a position in a traditional medical practice may benefit from a more classic format.

Explore our collection of cover letter templates to ensure your application presents your medical assisting experience in the best possible light.

Additionally, coordinate your cover letter template with your resume template to create a cohesive and professional application. A matching resume and cover letter present a polished front.

Research indicates that 83% of hiring managers report that cover letters are an essential job-seeking tool. So why do so many candidates avoid writing them? 

Mastering the art of writing a cover letter is a key step toward the health care career you’ve been envisioning. And it doesn’t have to be a chore. By adhering to a few simple steps, you can build a medical assistant cover letter without feeling overwhelmed.

Study the medical assistant job description

A successful medical assistant cover letter should be customized for each position you apply for. Tailoring your cover letter to the specifics of each job is an important step that cannot be neglected.

Your cover letter should articulate why you’re an ideal fit for the particular medical assistant position. Reusing a generic cover letter across applications will make it feel like you’re not that interested in the particular role. Customizing, on the other hand, shows that you’re interested and excited about the role.

In today’s competitive job market, applicant tracking systems (ATS) are frequently utilized to streamline candidate screening. These systems scan for keywords aligned with the qualifications outlined in the job description.

You can make your medical assistant cover letter ATS-friendly by incorporating terms used in the health care job description. Customizing each cover letter to align with the unique requirements of each role not only elevates the quality of your application but also positions you for success during ATS screening.

Include your contact information in the header

While it may be the simplest section of your cover letter, the contact information in your header is among the most crucial. After all, what is a cover letter for if not to inspire the employer to give you a call back?

Ensure your contact details are easily accessible and accurate by placing them in the header and confirming they match the information on your resume.

• City and state
• Phone number
• Email address
• Relevant links to your professional portfolio or LinkedIn, if applicable

Professionalism is key. If your email address is silly, casual or overly personal, it might be time to make a new one. We recommend sticking with some variation of your name or initials.

Address the hiring manager by name

Personalize the salutation of your medical assistant cover letter by addressing it directly to the hiring manager. Directly addressing your letter to the specific individual intended to read it demonstrates your commitment to the application process.

If you cannot find the names or details of the hiring committee, addressing the letter to the medical practice’s hiring team is an appropriate alternative.

Job listings often provide contact information for a hiring manager or department. If this is not the case, invest time in researching the medical facility or health care organization to identify the individuals responsible for hiring. Adding a personal touch by addressing the recipients by name reflects thoughtfulness in your application.

Introduce yourself in the first paragraph

Whether you’re writing a cover letter for an entry-level or an experienced medical assistant role, the opening paragraph is a key moment to introduce yourself and highlight your qualifications.

Entry-level medical assistant cover letter example opening paragraph:

I am eager to express my sincere interest in the medical assistant position at [Health Care Facility], as advertised. Having recently completed my training in medical assisting, I bring a deep passion for providing exceptional patient care and ensuring a positive health care experience. I am enthusiastic about contributing to the health care team at your esteemed facility.

Experienced medical assistant cover letter example opening paragraph:

I am reaching out to convey my genuine interest in the senior medical assistant position at [Health Care Facility], as advertised. With a proven track record in various medical roles, a strong commitment to enhancing patient well-being and a dedication to maintaining the highest standards of care, I am confident in my ability to contribute to the excellence of your health care team. I am enthusiastic about bringing my expertise to your medical practice and furthering the quality of patient care.

Keep your introduction concise and impactful. Aim for no more than three sentences.

Explain why you’re the best candidate for the job

The body paragraphs of your medical assistant cover letter provide an opportunity to explore your career in health care, emphasizing aspects that showcase both your passion and your specific medical skills. Focus on the following key points:

• Specify relevant medical experience: Your resume outlines your career, but your cover letter allows you to dig deep into specific details that highlight your accomplishments. By detailing your medical expertise and aligning it with the needs of the position, you can illustrate why you are the ideal candidate for the medical assistant role.
• Showcase transferable skills: A comprehensive medical assistant cover letter should highlight both hard and soft skills . Showcase your clinical abilities alongside personal traits such as empathy, adaptability and teamwork. Ensure that the skills you emphasize align with the priorities outlined in the job posting to resonate with the health care facility’s hiring team.
• Address any unique circumstances: If you pursued specialized training, took a hiatus for personal reasons or professional development, or are transitioning from a different role, briefly explain the situation. Discuss how your diverse experiences have enriched your skills, making you a well-rounded candidate for the medical assistant position.

Example body paragraphs for a medical assistant cover letter:

In my capacity as a medical assistant, I have consistently demonstrated a commitment to providing exceptional patient care and ensuring a positive health care experience. During my tenure at [Health Care Facility], I received commendation for efficiently handling clinical procedures, collaborating seamlessly with the health care team and fostering a patient-friendly environment that garnered positive feedback from both patients and colleagues.

During a brief hiatus for specialized training in advanced medical procedures, I dedicated time to enhancing my skills in clinical settings. This period of growth reinforced my passion for health care excellence, ensuring that I bring both experience and a fresh perspective to the medical assistant position.

Write your cover letter closing

The conclusion of your medical assistant cover letter should reaffirm your enthusiasm for the position and emphasize why you’re an ideal fit for the role.

Avoid repeating information already covered in the body of your cover letter. Instead, conclude with a statement that highlights your value and extends an open invitation for an interview or further discussion.

Example closing paragraph for a medical assistant cover letter:

I am genuinely excited about the prospect of contributing my extensive expertise in medical assistance, providing compassionate patient care and upholding the highest standards in health care at [Health Care Facility]. Your facility’s commitment to excellence in patient well-being resonates strongly with my dedication to delivering outstanding health care experiences and enhancing the overall quality of care. I am eager to discuss how my medical assistant skills can contribute to the continued success of your health care team.

Maintain a professional and enthusiastic tone in your call to action. Avoid wording that may sound demanding or pushy by being assertive yet polite.

Every letter concludes with a signature, and your cover letter is no exception. Ensure your cover letter concludes with a professional signoff suitable for a formal letter. “Sincerely” and “Best regards” are always safe choices. Avoid unprofessional signoffs like “Love” or “Cheers,” as these choices may come across as overly familiar or inappropriate for a professional document.

resumes made with Resume Now!

A cover letter is just one component of your application. Without a strong resume, your cover letter won’t shine as it should.

Learn to write a resume that highlights your experience in medical assistance and your commitment to providing outstanding patient care. For assistance in getting started, explore some medical assistant resume examples .

For a professionally formatted medical assistant resume completed in just a few minutes, consider our Resume Builder . This tool provides ready-to-use skills and phrases for a medical assistant role to help you construct an effective resume that complements your cover letter seamlessly.

Explore medical assistant cover letter examples

Inspire your cover letter-writing process by examining cover letter examples for the medical assistant role.

Highlight technical skills and compassionate qualities

A compelling application should depict you as an experienced medical assistant with a comprehensive skill set. Emphasize your proficiency in clinical procedures, collaboration with health care teams and dedication to ensuring exceptional patient care, alongside personal traits such as empathy, adaptability and a commitment to delivering outstanding health care experiences.

Select an appropriate medical assistant cover letter template

Explore a range of cover letter styles, from classic to contemporary, to find a template that both aligns with the professional and compassionate nature of the health care industry and resonates with your personal brand as a medical assistant.

Keep your introductory paragraph concise

Capture the employer’s attention with a brief opening paragraph that offers a glimpse of your qualifications as a medical assistant. Avoid overwhelming the reader with excessive details and focus on introducing yourself as a candidate with enthusiasm and relevant clinical qualifications.

Write detailed body paragraphs

The body paragraphs serve as the substance of your cover letter. Provide detailed examples of your medical assistant experience, highlighting how your skills align with the responsibilities of the role. This is also the ideal space to showcase any specialized practices or areas in which you excel.

Ensure proper formatting

Pay attention to the formatting of your cover letter to convey professionalism. Choose an appropriate font style and size, and maintain 1-inch margins throughout the document. Double-check line spacing to ensure a polished presentation that complements the substance of your cover letter.

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Hailey Brophy

Hailey Brophy is an experienced writer with a diverse career in digital publication. She is passionate about using her unique skills and experiences to help job seekers find the information that they need to succeed.

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Medical Assistant Cover Letter: Examples & Ready Templates

It’s great. Really. The templates are attractive, modern, and varied for almost any taste or purpose. Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

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Office Administrative Assistant Resume Examples

Land your desired job with help from our Office Administrative Assistant resume examples! We’ve got high-quality samples, plus tips for organizing and writing each resume section.

TABLE OF CONTENTS

• Office Administrative Assistant Resume Summary Examples
• Office Administrative Assistant Resume Work Experience Examples
• Office Administrative Assistant Resume Skills Examples
• Examples of Additional Resume Sections
• Examples of Resume Formats
• Don’t Forget Your Office Administrative Assistant Cover Letter
• Similar Resume Examples

Office Administrative Assistant resume summary examples

Most hiring managers only do a seven-second scan of your resume . If they don’t see what they’re looking for in your professional summary, they’re probably skipping to the next person.

A professional summary is a two-to-three-sentence paragraph that sells your top achievements as a Office Administrative Assistant and best qualifications for the job at hand.

Recent grads, career-changers and those without much work experience would be better served by writing an objective statement which mentions your goals for a position and the skills that you do have.

Below, we’ll share examples of Office Administrative Assistant professional summaries for different job candidates.

Good example:

“ Experienced Office Administrative Assistant with over 10 years of experience in the field. Proven track record of providing excellent customer service, managing daily office operations, and increasing efficiency through the implementation of new processes. Adept at multitasking and working under pressure, with strong organizational, communication, and problem-solving skills.”

Why this example passes:

• Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
• Shows career length, 11 years.
• Mentions employer-desired skills: student motivation and interactive lessons.

Bad example:

“ I am an experienced Office Administrative Assistant with a strong work ethic. I have excellent organizational and communication skills. I am committed to providing quality customer service.”

Why this example fails:

• Doesn’t include any numbers that quantify office administrative assistant’s performance
• Uses vague descriptions and skills.
• Doesn’t include years of teaching experience.

The fastest way to write your professional summary

If you want an edge writing to help write your professional summary, check out our Resume Builder . It features pre-written content for Office Administrative Assistant roles that you can select from, personalize and use!

Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.

Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!

All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!

Our Resume Builder will help you write a custom Office Administrative Assistant resume in 15 minutes! However, if you want to give your resume more dedicated attention, you can also employ our professional writing services to kickstart your search for an Office Administrative Assistant role confidently.

The reviews are in!

See what they're saying about us on trustpilot., office administrative assistant resume work experience examples.

One of the most fundamental sections of your resume is the work experience . Including skills and accomplishments in your work experience section relevant to your Office Administrative Assistant role is critical to writing a good resume . Compare these work experience examples to understand what information to include to make a job-winning resume.

Johnson Consulting I Rolling Meadows, IL I 8/2018-current

• Managed office operations, such as filing, ordering supplies, and scheduling appointments
• Answered incoming calls, managed email inquiries, and responded to customer requests
• Coordinated with other departments to ensure efficient office workflow
• Developed and maintained filing systems for documents and records.
• Numbers and statistics add detail and quantify the results this office administrative assistant delivers: 4% improvement and a class size of 20-25.
• Good use of strong words and active language.
• References specialized value cahier provides with “individualized lesson plans.”

Malone Group I Redmond, WA I 4/2022-present

• Answered phones
• Filed documents
• Organized office supplies
• Processed mail
• Lacks numbers or statistics.
• Describes general tasks, not teaching achievements or career highlights.
• Uses active verbs, but doesn’t focus on results.

Office Administrative Assistant resume skills examples

Here are 18 sample skills for office administrative assistant:

• Schedule Management
• Operations Management
• Event Planning
• Inventory Management
• Travel Coordination
• Database Administration
• Office Supply Management
• Business Correspondence
• Customer Engagement
• Expense Tracking
• Word Processing
• Human Resources
• Accounting Support
• Reception Management
• Document Scanning
• File Organization
• Supply Inventory
• Hospitality and accommodation

You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section .

Examples of additional resume sections

Your Office Administrative Assistant resume must include five main sections: contact information, professional summary, work experience, skills and education . However, you can continue customizing your resume with additional sections for any other qualifications you possess.

Here are some examples of optional office administrative assistant resume sections that you could add to provide greater detail:

• Additional skills
• Certifications
• Accomplishments

Only include additional sections that feature valuable information for your desired Office Administrative Assistant job. If the information you want to add is irrelevant to the job, save that space for more relevant information.

Examples of resume formats

The way you organize your Office Administrative Assistant resume is called a resume format. There are three main resume formats : chronological , functional and combination . Here are examples of each:

Combination

Chronological.

The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a office administrative assistant.

How to choose a resume format

0-3 Years of experience

Functional formats

• Focus on skills.
• Best for first-time office administrative assistant who lack work experience.
• Good for people re-entering workforce.
• May omit dates in the work history section.

Organization:

• Skills listed above work experience.

3-10 Years of experience

Combination formats

• Balance skills and work history.
• Ideal for mid-career office administrative assistant.
• Suitable for career changers and people seeking promotion.
• Skills next to or above work experience.

10+ Years of experience

Chronological formats

• Put the most focus on work history.
• Best for office administrative assistant with a long, steady career.
• Most popular format.
• Preferred by recruiters.
• Work experience listed above skills.

Once you know the best format for you, it’s easy to pick a office administrative assistant resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!

Don’t forget your office administrative assistant cover letter

A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.

You can use a cover letter to share even more professional accomplishments as a Office Administrative Assistant and stand out as the ideal candidate for the restaurant team member position.

A cover letter is a companion to your resume where you can provide more context to those resume achievements.

Additionally, a great way to connect with employers is by using the cover letter to tell your unique story about where you are in your career and where you envision going.

If it seems like a lot of writing, worry not because our Cover Letter Builder will help you create a personalized cover letter in minutes!

Get inspired with expertly written content with our cover letter examples , and find the ideal design in our cover letter templates library.

To get all the details on writing an impressive cover letter, check out our cover letter writing guide for 2023 .

Similar resume examples

Want to see more resume examples for jobs related to office administrative assistant?

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Administrative Coordinator

Administrator

Assistant Office Manager

Assistant Registrar

Assistant Superintendent

More Office Administrative Assistant resume examples

• Business Administrator
• Clerical Assistant
• Client Service Associate
• Clinic Receptionist
• Front Desk Medical Receptionist
• Office Administrator
• Office Assistant
• Personal Assistant
• Procurement Specialist
• Receptionist

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Entry Level Medical Assistant Cover Letter Example

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Starting your Entry Level Medical Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is available. If not, use a general greeting such as "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Mention where you found the job posting to show you're actively seeking opportunities. In your opening paragraph, briefly highlight your qualifications that make you a good fit for the role. This could include your education, certifications, or any relevant skills or experiences. Remember, the goal is to grab the reader's attention and make them want to learn more about you.

The best way for Entry Level Medical Assistants to end a cover letter is by expressing gratitude and showing enthusiasm for the potential opportunity. You could say something like, "Thank you for considering my application. I am eager to bring my passion for healthcare and my newly acquired skills to your team." Then, suggest a follow-up action, such as, "I look forward to the possibility of discussing my application with you further." Lastly, close with a professional sign-off like "Sincerely" or "Best regards," followed by your name. This ending is effective as it shows your interest in the role, appreciation for their time, and initiative to continue the conversation.

Entry Level Medical Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager by their name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. 4. Education and Certification: Mention your educational background and any certifications relevant to the medical assistant position. This could include a degree in a health-related field, a medical assistant certification, or CPR certification. 5. Skills and Experience: Highlight the skills and experiences that make you a good fit for the job. For entry-level positions, this could include experiences from internships, volunteer work, or relevant coursework. Be sure to mention any specific medical procedures you're familiar with, software you're proficient in, or soft skills like communication or teamwork. 6. Enthusiasm for the Role: Show your interest in the role and the healthcare field. Explain why you're interested in this specific job and how it fits into your career goals. 7. Conclusion: Wrap up the letter by thanking the hiring manager for their time and expressing your interest in the opportunity to interview for the position. 8. Signature: End with a professional closing like "Sincerely" or "Best," followed by your name. Remember, your cover letter should complement, not duplicate, your resume. Use it as an opportunity to highlight your most relevant skills and experiences and to show your enthusiasm for the role. Keep it concise and professional, and always proofread before sending.

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The Official Careers Website of the City of New York

ASSISTANT CHIEF PLAN EXAMINER

• Agency: FIRE DEPARTMENT
• Job type: Full-time
• Title Classification: Exam may be required

Technology Management

Job Description

*Current City Employees please include your Employee Reference Number on your cover letter and resume. The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Bureau of Fire Prevention cultivates a safer city for its citizens, visitors and first responders by preventing loss of life and property damage from fire and other emergencies. We accomplish this 24/7 by identifying fire and life safety hazards; creating, revising and enforcing the New York City Fire Code; reviewing plans for critical systems designed to protect and alert building occupants; licensing qualified companies to install and service fire protection equipment and systems; certifying individuals to monitor fire safety conditions; and educating individuals and businesses about fire safety. In addition, the Bureau of Fire Prevention is critical partner with the Bureau of Fire Operations (Firefighters) and Bureau of Fire Investigations (Fire Marshals), providing assistance and guidance during post-fire incidents and investigations; and coordinating with other City agencies on matters concerning fire and life safety. The Bureau consists of Fire Protection Inspectors, lawyers, engineers, explosives experts, and Fire Officers work together to save lives in New York City. The Fire Department, City of New York (FDNY), seeks a full-time Assistant Chief Plan Examiner in the Bureau of Fire Prevention. Reporting directly to a Chief Plan Examiner of the Fire Alarm Plan Examination Unit, the successful candidate will: Assign plans to the Plan Examiners, review plans submitted for compliance with New York City Building Code and Fire Code; Review document submissions for fire alarm installations approvals and withdrawals submitted by the fire alarm industry or expediters daily; Ensure that Chief Plan Examiners receive plan related documents in a timely fashion to enable them to perform technical evaluations of Plan Examiners objections and approval letters. Track and record the Chief Plan Examiners request of corrective actions for FDNY plan examiners letters of objections. Review professionally certified submissions for required documentation; May be asked to attend technical/construction meetings to retain meeting highlights and provide follow-up as requested by the Chief Plan Examiner. Monitor and track the wait times and backlogs to track their progress; Oversee the issuance of fire alarm project authorization requests for approved applications, and perform related duties. Schedule monthly and quarterly meetings at the request of the Chief Plan Examiner to ensure Plan Examiners stay abreast of updates and related industry matters. Obtain and record recommendations made to the Deputy Director of the Fire Alarm Plan Examination Unit regarding complex and non-code compliant or code addressed technical proposals related to fire alarm systems installations; Ensure that recommendations are considered to improve the overall operation of the unit. Perform related duties as needed.

1.A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or 2. A four year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. A four year high school diploma or its educational equivalent plus any combination of the experience and/or college education as described in "1" above to make up the equivalent of five years of education and experience. One year of credit will be given for each 30 semester credits of college education leading to a baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Civil service title

PROJECT MANAGER

Title classification

Competitive-1

Business title

Posted until

• Experience level: Experienced (non-manager)

Number of positions

Work location

9 Metrotech Center, Brooklyn N

• Category: Public Safety, Inspections, & Enforcement

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Research & Instruction Librarian and Assistant Professor

Job Details

Founded in 1848, The University of Mississippi, affectionately known to alumni, students and friends as Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities - Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential learning and opportunities for community action. The University of Mississippi embraces diversity and inclusion as core values and seeks to empower all members of the University community.

The university’s path to becoming the flagship university it is today has been marked by two decades of accelerated growth and prosperity. Student enrollment at UM has increased over 40 percent over the past seven years — illustrating the growing reputation and national draw of the university. We were the 10th-fastest growing university among public doctoral institutions over the period of 2005–2015. Over the past few years, the university has instituted dynamic new academic programs and greatly expanded its campuses with the completion of multiple major construction projects.  The 2018 U.S. News & World Report annual rankings of Best (Undergraduate) Colleges and Universities ranked the University of Mississippi No. 73 in the Top Public National Universities category.  The rankings reflect 15 indicators of academic excellence, including faculty resources, financial resources, and undergraduate academic reputation.  In 2016, indicating a major milestone, the university was elevated to the Carnegie R1 Highest Research Activity classification — placing it in the top 2.5 percent of colleges and universities nationwide. 

For ten consecutive years, The University of Mississippi has been voted by our staff as one of the great colleges to work for in the Chronicle of Higher Education’s survey, and has been widely recognized as one of the most beautiful campuses in America by Newsweek, the Princeton Review and USA Today. Sometimes called the “Cultural Mecca of the South,” Oxford has been the home of William Faulkner, John Grisham, Willie Morris, Barry Hannah and many more outstanding writers. In recent years, it has become known for its award-winning chefs and restaurateurs. Oxford is often recommended by many publications as a bucket list place to visit.

We build leaders, serve our community and our neighbors, and compete to win. We are a literary mecca, a research center, a launchpad for careers across the professions, a home away from home, and so much more. We are Ole Miss.

Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.

The University of Mississippi offers exciting opportunities for career development and continuous learning. Every day is different, with new ideas, challenges, and benefits just around the corner—no matter which department you’re a part of. It’s an exciting place to build a meaningful career at any level.

Our University, like all institutions, is only as strong as our people. Our faculty, staff, and students represent an exceptional group of people with a rich diversity of talents and backgrounds. There’s no better place to start a great career than in Oxford, Mississippi.

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