clerical job cover letter

Clerical Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Clerical Cover Letter

• Cover Letter Text Examples

When writing your clerical cover letter, focus on how you can help keep office functions running smoothly for the organization that posted the job. Also, emphasize your related skills like customer service, data entry, call routing, or time management.

This guide will help you write a cover letter that gets you interviews for your next clerical job.

Clerical Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

To be effective, your clerical cover letter needs to set a clear focus. Even more than the resume (which may have non-clerical recent work ), center your cover letter on whatever details qualify you for the job opening at hand. Below, we outline what to include in a cover letter and explain how you can properly focus each section.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Anthony Gentile 123 Convoy St, San Diego, CA 12345 | (123) 456-7890 | [email protected]

August 15, 2024

Ms. Rachel Johnson Hiring Manager Creavey Manufacturing (123) 456-7890 [email protected]

2. Salutation

Address your recipient by name as in the first example below – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But use a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take cues from the job posting or company website when possible.

Dear Ms. Taylor:

Dear MFC Bank Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your work history or a key credential the employer seeks in applicants. Feel free to adapt a bullet highlight from your resume, as some repetition across documents is fine and can make your job application more cohesive. But choose carefully. The highlight that opens your letter is often your first impression on employers. Select one that’s compelling and relevant to the job so managers can quickly envision you adding value to their company.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company’s]’s new clerical position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

Over my past two years as a law clerk, I’ve introduced data entry processes that raised efficiency by 35%. I’m interested in helping your firm make similar strides in enhanced office administration.

4. Job- or employer-specific paragraph(s)

Here’s where you can bring your candidacy into sharper focus. Read the job posting again closely, then write two or three sentences in response to it. What details about the clerical job or employer caught your attention? Do you identify with the company’s stated mission or values? If so, how? Consider quoting text from the job posting that resonates with you. With this targeted approach, you can show the hiring manager you’re interested in their specific job opportunity.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

I’m a self-directed clerical assistant with over five years of experience refining these core strengths and attributes:

• Adaptability – Quickly learn new business systems, scheduling programs, and automation software
• Organization – Maintain detailed, accurate records of customer correspondence and account updates
• Initiative – Offer ideas to continually improve operations and deliver high-quality work with minimal oversight
• Tech savvy – Apply advanced knowledge of Microsoft Excel, Outlook, and SharePoint

5. Conclusion

Finally, request an interview and thank the hiring manager for their consideration. Consider briefly restating your core skills to carry the letter’s focus through the last paragraph. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Please call or email me to arrange an interview. I will follow up soon to confirm you received my resume and see if you have any initial questions. Thank you for your time and consideration.

Kevin Morrison

Clerical Cover Letter Tips

1. show you can handle varied office work.

Start your letter strong with an example of your success as a clerk. Think in terms of how you’ve honed office functions. For instance, maybe you found a more efficient way to schedule meetings and business trips. Or, given the varied nature of your role, you might choose an example that shows you adapt quickly to new work conditions.

In my current role as office assistant for XYZ Supply Corp., I’ve streamlined email communications with clients, helping raise our customer retention by 22%. I’d love to uphold that same level of service at Creavey Manufacturing.

2. Tell why you’re a good fit

Show interest in the hiring organization by describing your similar clerical or other work experiences. Based on the job posting, what does the role have in common with your background or goals? For example, maybe it’s one of the many clerical jobs in health care, a sector you’re eager to return to. Or maybe it requires polished phone communication with clients, an area you’ve been praised for in your current job.

Your job posting jumped out at me, particularly the call for someone who is “strategic, collaborative, and relentlessly focused on making our office run smoothly.” This is precisely the reputation I’ve developed through my over five years as an office assistant.

3. Highlight your administrative skills

Add a short list of bullet points to display your success in key work areas for a clerical assistant, such as data entry, call routing, or time management. With each bullet point, use strong verb phrases to show the skill in action. For instance, if you want to show your documentation skills, you could write, “Gather, analyze, and draft summaries of legal research from various credible sources.”

During this time, I’ve reinforced the following core strengths:

• Combine steady focus on due diligence with a willingness to try creative, practical new office administration methods
• Balance multiple tasks and priorities in a demanding, fast-paced corporate environment
• Meet deadlines consistently while upholding high standards of compliance and accuracy
• Work independently or on a team in an equally effective manner

Clerical Text-Only Cover Letter Templates and Examples

Dear Ms. Johnson:

In my current role as Office Assistant for XYZ Supply Corp., I’ve streamlined email communications with clients, helping raise our customer retention by 22%. I’d love to uphold that same level of service at Creavey Manufacturing.

I’m a self-directed clerical assistant with 5+ years of experience refining these core strengths and attributes:

I look forward to telling you more about how I can assist Creavey Manufacturing, and I am available to talk at your convenience. Thank you for your time and consideration.

Sincerely, Anthony Gentile

Kevin Morrison 123 Windermere Rd., Seattle, WA 12345 | (123) 456-7890 | [email protected]

Ms. Lori Taylor Hiring Manager MFC Bank (123) 456-7890 [email protected]

As a senior office assistant for KCG Financial, I was praised in my annual review for finding a more precise and efficient way to schedule meetings and business trips. I’d love to apply that same sense of innovation and continuous improvement at your bank.

I’m a clerical assistant with 5+ years of experience in the banking industry. During this time, I’ve reinforced the following core strengths:

Your job posting intrigued me, particularly the call for someone “committed to helping us support our clients with valuable investment products and banking services.” I’d greatly appreciate the chance to discuss how I can fit that role perfectly at your bank.

Raheem Richardson 123 Franklin Pike, Nashville, TN 12345 | (123) 456-7890 | [email protected]

Ms. Meiling Li Hiring Manager SRN Associates (123) 456-7890 [email protected]

Dear Ms. Li:

Your job posting jumped out at me, particularly the call for someone who is “strategic, collaborative, and relentlessly focused on making our office run smoothly.” This is precisely the reputation I’ve developed through my 5+ years as an office assistant. During this time, I’ve also shown my ability to:

• Build positive, productive relationships with diverse colleagues in multiple departments
• Put complex legal and administrative topics in clear terms to promote seamless internal communications
• Gather, analyze, and draft summaries of legal research from various credible sources
• Thrive in a dynamic, fast-paced work environment

The enclosed resume contains an overview of my recent work and education experience. I look forward to hearing from you and possibly learning more about this job opportunity soon. Thank you for your time and consideration.

Raheem Richardson

Clerical Cover Letter Frequently Asked Questions

Do i really need a cover letter for my job search -.

Yes, in most cases. Job postings today usually require or allow you to send a cover letter along with your resume. While not every hiring manager reads or prioritizes them, a well-crafted letter can only help you stand out from other applicants. It will also clarify what points to emphasize during the interview .

What traits are useful to highlight on my cover letter? -

Desired qualities in office clerks include diligence, organization, and a service mindset. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a clerk. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Clerical Cover Letter Example

Written by Mark DeGrasso

May 5, 2023.

If you’re applying for a clerical position, one of the most critical parts of your job application is the cover letter. A well-written cover letter can help you stand out from other candidates and show potential employers that you’re the right person for the job.

When it comes to applying for a clerical position, there are a few key things that employers are looking for in a cover letter. First and foremost, they want to see that you have a clear understanding of the requirements of the job. This means that you should carefully review the job posting and tailor your cover letter to address the specific skills and qualifications that are listed.In addition to demonstrating your understanding of the job requirements, it’s important to showcase your relevant qualifications. This might include your education, previous work experience, or specific skills that are relevant to the position. Be sure to highlight any achievements or accomplishments that demonstrate your ability to excel in a clerical role.Of course, it’s not enough to simply have the right qualifications on paper. Employers also want to see that you can bring value to the company. This might mean highlighting your ability to work efficiently, your attention to detail, or your experience with specific software programs or tools that are relevant to the job.Another key factor that employers look for in a cover letter is professionalism. This means that your letter should be well-written, free of errors, and formatted in a professional manner. It’s also important to use a professional tone and avoid any slang or overly casual language.Finally, communication skills are essential for any clerical position. Your cover letter should demonstrate that you can express your ideas clearly and concisely. This might mean highlighting your experience with written communication, such as drafting emails or memos, or your ability to communicate effectively in person or over the phone.By addressing these key factors in your cover letter, you can demonstrate to potential employers that you have what it takes to succeed in a clerical role. So take the time to carefully craft your letter, and don’t be afraid to showcase your strengths and accomplishments. With a well-written cover letter, you can set yourself apart from other candidates and land the job of your dreams.

Essential Components of a Clerical Cover Letter

When it comes to applying for a clerical position, a well-written cover letter can make all the difference. A cover letter is your opportunity to showcase your skills, experience, and enthusiasm for the role. Here are some essential components to include in your clerical cover letter:

1. Your Contact Details

It’s important to start your cover letter by providing your full name, contact details, and email address. This information should be accurate and up-to-date to ensure that the employer can easily get in touch with you if necessary. You may also want to consider including your LinkedIn profile or other relevant social media handles, especially if they showcase your professional accomplishments.

2. Salutation

A professional greeting is a must for any cover letter. Address the hiring manager by name if possible, as this shows that you’ve done your research and are invested in the application process. If you’re not sure who the hiring manager is, you can address the letter to the company’s HR department or use a generic greeting such as “Dear Hiring Manager.”

3. Introduction

Your introduction should be attention-grabbing and highlight your interest in the position. Explain why you’re excited about the opportunity and how your skills and experience make you a strong candidate. Be sure to personalize your introduction to the specific company and position you’re applying for, as this shows that you’ve done your research and are genuinely interested in the role.

For example, you might say something like:

“I was thrilled to learn about the clerical position at [company name]. As a detail-oriented and organized individual with [number of years] of experience in [related field], I believe that I would be an excellent fit for this role.”

4. Body Paragraphs

The body paragraphs of your cover letter should expand on your qualifications and highlight your relevant skills, experience, and achievements. This is your chance to demonstrate how you can add value to the company and meet the needs outlined in the job advertisement. Consider using bullet points to make your content easy to read and scan quickly.

Here are some tips for crafting effective body paragraphs:

• Focus on the most relevant experiences and skills that make you an ideal candidate for the position.
• Use specific examples to illustrate your qualifications, such as projects you’ve completed, awards you’ve received, or processes you’ve streamlined.
• Emphasize how your skills and experience align with the company’s goals and values.
• Avoid simply restating your resume – instead, use your cover letter to tell a story about your career and how it has prepared you for this role.

5. Closing Statement

Your closing statement should be strong and leave a lasting impression on the employer. Restate your interest in the position and thank the employer for considering your application. You may also want to mention that you’re available for an interview and provide your contact details again. Here’s an example of a strong closing statement:

“Thank you for considering my application for the clerical position at [company name]. I am excited about the opportunity to contribute my skills and experience to your team and would welcome the chance to discuss my qualifications further in an interview. Please feel free to contact me at [phone number] or [email address].”

By including these essential components in your clerical cover letter, you’ll be well on your way to landing your dream job. Good luck!

Common Mistakes To Avoid When Writing a Clerical Cover Letter

When applying for a clerical position, writing a cover letter is a crucial step in the job application process. It’s your chance to make a strong first impression and showcase your qualifications. While it’s essential to include the components mentioned above in your clerical cover letter, there are also some common mistakes to avoid.

One of the most common mistakes job seekers make when writing a cover letter is failing to proofread it thoroughly. Grammatical and spelling errors can make a negative impression on potential employers and suggest a lack of attention to detail. Take the time to carefully proofread your cover letter, or ask a friend or colleague to review it for you.

Another mistake to avoid is using overly complicated language. While it’s essential to showcase your writing skills, using overly complex vocabulary or sentence structures can make your cover letter difficult to read and understand. Keep your language clear and concise, and avoid using jargon or technical terms that may not be familiar to the reader.

It’s also crucial to tailor your cover letter to the specific job you’re applying for. Generic cover letters that don’t mention the specific job or company are unlikely to capture the attention of potential employers. Take the time to research the company and the job requirements, and highlight how your skills and experience align with the position.

Finally, it’s essential to maintain a professional tone throughout your cover letter. Avoid using overly informal language or slang, and make sure your tone is appropriate for the job and the company culture. A professional, well-written cover letter can make a strong impression on potential employers and increase your chances of landing an interview.

By avoiding these common mistakes, you can ensure that your clerical cover letter is professional, articulate, and well-received by potential employers. Take the time to craft a strong cover letter that showcases your skills and experience, and you’ll be one step closer to landing your dream job.

Final Steps On Writing Your Clerical Cover Letter

Congratulations! You’ve successfully crafted your cover letter for the clerical position you’re applying for. However, before you hit the send button, there are a few final steps you should take to ensure it’s as effective as possible.

The first step is to proofread your cover letter multiple times for errors. Even the smallest typo can make a big difference in the eyes of a potential employer. Make sure to carefully review your cover letter for spelling and grammatical errors, as well as any formatting issues.

Another helpful step is to ask a friend or family member to review your cover letter for accuracy and readability. Fresh eyes can often catch mistakes that you may have missed. Additionally, they can provide valuable feedback on the overall tone and effectiveness of your cover letter.

Finally, it’s important to save your cover letter as a PDF before submitting it to ensure the formatting is correct. This will ensure that your cover letter looks exactly as you intended it to, regardless of the device or software the employer is using to view it.

By taking these final steps, you can ensure that your cover letter is polished, professional, and ready to impress potential employers. Good luck with your job search!

Example Clerical Cover Letter

To give you an idea of what a clerical cover letter should look like, here’s an example:

Dear Hiring Manager,

I am excited to apply for the clerical position at your company. With my strong administrative skills and attention to detail, I believe I would be an asset to your team.

As you will see from my attached resume, I have several years of experience in administrative support roles. In my most recent position, I managed the day-to-day operations of a busy office, including scheduling appointments, organizing files, and answering phone calls. I also helped to coordinate events and manage social media accounts.

One of my greatest strengths is my ability to adapt to new situations quickly. I am comfortable using a variety of software programs and can learn new systems with ease. I am also skilled at handling multiple tasks simultaneously, which I believe would be beneficial in a fast-paced environment like yours.

I am excited about the opportunity to bring my skills and experience to your company. Thank you for considering my application. I look forward to hearing from you soon.

[Your Name]

Clerical Cover Letter FAQ

If you’re applying for a clerical job, a well-crafted cover letter can be the key to landing an interview. Here are some commonly asked questions and their answers to help you write a strong clerical cover letter:

What’s the best format to use for a clerical cover letter?

When it comes to formatting your clerical cover letter, simplicity is key. A professional format is the way to go, and this may include using standard margins, fonts, and formatting, such as left justification. Additionally, be sure to include your contact information at the top of the page, including your name, address, phone number, and email address.

How long should my clerical cover letter be?

While you may be tempted to include every detail of your experience and qualifications, it’s best to keep your cover letter concise and to the point. Ideally, your cover letter should be no longer than one page. This ensures that potential employers can quickly scan your cover letter and get a sense of your qualifications and experience. Remember, your cover letter should entice the employer to read your resume, not replace it.

Should I mention my salary requirements in my clerical cover letter?

It’s generally best to avoid mentioning your salary requirements in your cover letter. This information can be discussed later in the application process, and including it in your cover letter may make you appear presumptuous or overly focused on compensation. Instead, focus on highlighting your qualifications and experience that make you a strong candidate for the position.

Is it essential to include a cover letter with my clerical job application?

While not all employers require a cover letter, it’s generally seen as a professional and essential part of the application process. Including a well-crafted cover letter can help you stand out from other applicants and increase your chances of landing the job. Your cover letter should be tailored to the specific job you’re applying for and highlight your relevant experience and qualifications.

Should I mention any weaknesses in my cover letter?

Your cover letter is not the place to mention any weaknesses or shortcomings. Instead, focus on highlighting your strengths and experience that make you an ideal candidate for the job. If you’re concerned about a potential weakness, be prepared to address it in an interview, but don’t bring it up in your cover letter.

What’s the best way to address gaps in my employment history?

If you have gaps in your employment history, it’s generally best to be honest about them. Consider briefly mentioning any personal or professional reasons for the gap, and be prepared to discuss it further in an interview if necessary. Keep in mind that employers understand that life happens, and a gap in employment doesn’t necessarily reflect negatively on your qualifications or experience.

When should I follow up on my cover letter submission?

After submitting your cover letter and resume, it’s natural to want to follow up and ensure that your application has been received and is being considered. However, it’s generally best to wait between two and three weeks to follow up on your cover letter submission. This gives the employer sufficient time to review your application and consider your suitability for the position. You can follow up by email or phone, depending on the employer’s preference. Be sure to express your continued interest in the position and ask if there is any additional information you can provide.

By following these tips and crafting a strong clerical cover letter, you can increase your chances of landing the job you want and starting your career on the right foot.

Overall, a well-written clerical cover letter can help you land your dream job and stand out from other applicants. By following the essential components mentioned above, avoiding common mistakes, and proofreading your cover letter thoroughly, you can create a professional and effective cover letter that impresses potential employers.

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• Clerical Cover Letter

      Sample Clerical Cover Letter

Your clerical cover letter is the perfect opportunity to show prospective employers how your strengths and skills match their needs for the clerical job opportunity.

Clerical work is wide-ranging and varied, focus on the different capabilities and competencies you can bring to the position and the company.

Identify and highlight the most relevant skills in a well-written and persuasive clerical assistant or clerical officer cover letter that sets you apart from the competition.

Clerical Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Sarah Morgan Human Resources Manager ABC Company 8 Industry Place New York, NY 10021

Dear Ms Morgan

I am very interested in the Clerical Assistant position you advertised on XYZ and believe I have the capabilities to successfully meet your requirements. Please allow me to highlight my skills as they relate to the job opportunity.

• Proven ability to work well under pressure and plan and prioritize effectively to meet critical deadlines.
• Demonstrated success in producing accurate documents and reports within tight time constraints.
• Track record of developing and streamlining processes to improve efficiency.
• History of establishing and maintaining productive and positive working relationships with diverse groups of people.
• Proficient in MS Office including Word, Excel, PowerPoint and Access.

I am self-sufficient and able to work independently as well as part of a team. I believe my enthusiasm, my skills and my strong work ethic can make a positive contribution to your company. I would appreciate an opportunity to speak with you to schedule an appointment and provide you with more information.

Thank you for your time and consideration, I look forward to speaking with you soon.

Janet Jobseeker

Your clerical resume

Include a job-winning cover letter with your clerical assistant resume and quickly convince the hiring manager of your suitability for the job.

Clerical duties, responsibilities and skills

This clerical job description will assist you in identifying the relevant skills to highlight in your clerical assistant or clerical officer cover letter.

JOB DESCRIPTIONS

Clerical J ob Description

Accounting Clerk Job Description

Office Assistant Job Description

Powerful phrases to build your clerical cover letter

You can select appropriate phrases to create the cover or application letter you want.

• I read with enthusiasm your advertisement for a clerical support assistant in XYZ. A brief description of the skills and strengths I would bring to this position includes the following.
• In response to your advertisement for a clerical officer please consider my resume. I am confident that my abilities can make an immediate and positive contribution to your company.
• Well-developed communication skills, both written and verbal.
• Keen attention to detail and excellent data entry skills.
• Strong organizational and planning skills ensure efficient completion of multiple tasks in a fast paced work environment.
• Able to work effectively with diverse individuals.
• Track record of exercising sound judgment in identifying and solving problems to achieve task objectives.
• Able to take initiative and complete assignments independently.
• I am available to meet with you for an in-depth discussion at your convenience. I look forward to hearing from you.
• I look forward to hearing from you soon to set up an appointment at your convenience. Thank you for your consideration.

Entry level clerical cover letter

How to submit a good entry level clerical job application.

ENTRY LEVEL APPLICATIONS

Entry Level Cover Letters

Entry Level Sample Resumes

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How to write a cover letter for a clerical position

These cover letter pages will help you to create a job-winning application letter for yourself.

Clerical Cover Letter Tips

Clerical Job Description

Job Skills List

List of Workplace Strengths

Office assistant and clerical resumes and cover letters

Clerical RESUMES

Office Assistant Resume

Office Assistant Cover Letter

Sample Clerical Resume

Accounting Clerk Cover Letter

Accounting Clerk Resume

Data Entry Cover Letter

Data Entry Resume

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WTO / Letters and Emails / Cover Letters / Clerical Cover Letter Examples (18 Free Templates)

Clerical Cover Letter Examples (18 Free Templates)

Like any other cover letter, a clerical cover letter aims to introduce you to the hiring manager of the company which you aspire to work for. It mainly summarizes the contents of your resume. Further to that, this letter also showcases your most notable strengths and abilities. All these go a long way in letting the hiring manager easily know what you bring on board when picked for the job.

Of particular importance is how those skills and abilities match the vacancy that is up for grabs. Clerical work is generally wide-ranging. You have to state precisely what you are good at. While at it, be sure to demonstrate how competent you are for the position to which you are applying.

Clerical Cover Letter Templates

A List of Key Points to Highlight and Include in Your Letter

• Reading, writing and research traits
• Writing and grammatical capabilities
• Switchboard, computing, and keyboarding
• Communication and interpersonal skills
• Teamwork and Synergies
• Ability to work under limited supervision
• Attentiveness to details
• Long-term concentration
• Effective organizational capabilities

Sample Clerical Cover Letter

This section presents a sample cover letter for a clerk, offering readers a valuable tool for understanding the key elements to include when drafting their own tailored letters. 

Dear Mr. Smith,

I am writing to express my interest in the Office Clerk position listed on Indeed.com. With a solid background in administrative support and a keen eye for detail, I am excited about the opportunity to contribute to Acme Corporation.

In my previous role at Bright Tech Solutions, I honed my skills in managing a wide range of administrative tasks, including data entry, filing, and scheduling. My ability to effectively handle multiple tasks simultaneously, coupled with my strong organizational skills, ensures that all administrative functions are carried out efficiently and accurately.

I am particularly adept at using various office software, including Microsoft Office Suite and database management systems. This proficiency has enabled me to streamline processes, organize large volumes of data, and maintain meticulous records. Furthermore, my excellent communication skills, both written and verbal, have consistently facilitated smooth and effective interactions with colleagues and clients.

One of my key strengths is my adaptability, allowing me to quickly acclimate to new environments and procedures. I am confident that this flexibility, along with my proactive approach, would make me a valuable asset to your team at Acme Corporation.

I am enthusiastic about the opportunity to bring my unique talents to Acme Corporation, a respected leader in the technology industry. I am committed to contributing positively to your team and am eager to engage in continuous learning and development.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team. Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for an interview.

The provided cover letter is a good example and offers an effective guide for those looking to write similar letters.

Here’s an analysis of its key elements: 

• It uses a personalized salutation which is preferable over a generic one like “To whom it may concern”.
• The purpose of the letter (applying for the Office Clerk position) and the source of the job advertisement (Indeed) are stated in the opening paragraph of the letter. This immediately informs the reader about the intent of the letter.
• The applicant details relevant experience and skills, such as administrative support, multitasking, organizational skills, proficiency in office software, and communication abilities. These points are directly related to the requirements of an Office Clerk role.
• The letter highlights the applicant’s adaptability and proactive approach, which are valuable traits in any role. However, specific examples or achievements that demonstrate these strengths would make this section more compelling.
• The applicant expresses enthusiasm for the position and the company (Acme Corporation) and reiterates their interest in contributing to the team. This shows that the applicant has researched the company and is genuinely interested in the role.
• The applicant provides contact details again and invites the employer to arrange an interview. This is a good practice as it encourages further communication.
• The letter ends with a courteous and professional closing.

Overall, this is an effective cover letter. It is well-structured, clear, and directly addresses the requirements of the job.  This letter serves as a good guide for those looking to write cover letters, especially in terms of structure, clarity, and relevance to the job applied for.

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Clerk Cover Letter Example (Free Guide)

Create an clerk cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a job as a Clerk? A great cover letter is essential if you want to stand out from the competition. Our Clerk Cover Letter Guide will provide you with all the resources and tips you need to create a successful cover letter that will help you land the job.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Clerk Cover Letter Sample

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Dear Recruiting Team,

I am writing to express my interest in the Clerk position at ABC Company. I believe that my experience in office administration, along with my customer service and clerical abilities, make me an ideal candidate for this role.

For the past three years, I have worked as a Clerk at XYZ Company. During this time, I have developed my skills in a variety of areas, including customer service, filing, data entry, and administrative tasks. I have extensive experience in the use of computer software, including Microsoft Office Suite, and have knowledge of various mail systems and database software.

I am an organized and detail-oriented individual who is able to manage multiple tasks and prioritize accordingly. I am also a strong communicator who is able to handle customer inquiries quickly and efficiently. My interpersonal skills enable me to work effectively in a team environment, as well as independently.

I am confident that I am an ideal candidate for the Clerk position at ABC Company. I am eager to bring my experience and skills to your organization and contribute to the success of the company. I look forward to hearing from you and thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Clerk Cover Letter?

• A Clerk cover letter is an important tool for any job seeker looking to join a new organization.
• It serves as an introduction to the employer and is a great way to explain why you are the best fit for the role.
• Your cover letter should highlight your relevant skills, experience, and qualifications, as well as your enthusiasm for the job.
• It should also demonstrate your ability to communicate effectively and to interact with customers and colleagues in a professional manner.
• Your cover letter should also explain why you are the ideal candidate for the role, and why you are passionate about the opportunity.
• By submitting a well-crafted Clerk cover letter, you are showing that you are serious about the job and that you understand the importance of the role.

A Few Important Rules To Keep In Mind

• Keep the cover letter to one page if possible.
• Include your contact information at the top of the page.
• State the position you are applying for and how you found out about it.
• Address the cover letter to the hiring manager by name.
• Explain why you are qualified for the position.
• Include specific examples of your relevant skills and experience.
• Emphasize problem-solving skills and customer service abilities.
• Discuss how your skills and experience make you a valuable asset.
• Show enthusiasm for the position and company.
• Close the letter with a request for a meeting or interview.
• Proofread the letter carefully to make sure it is free of errors.

What's The Best Structure For Clerk Cover Letters?

After creating an impressive Clerk resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Clerk cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Clerk Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly organized and detail-oriented professional with experience in office administration, customer service, and clerical support, I am confident in my ability to make a positive contribution to your organization.

I am an effective communicator, skilled in maintaining positive relationships with clients, colleagues, and vendors. My experience in providing administrative support to multiple departments and managing daily clerical tasks has enabled me to become adept in handling a variety of tasks with accuracy and efficiency.

My key strengths include:

• Excellent customer service skills
• Strong organizational skills
• Proficient in Microsoft Office Suite
• Accurate data entry and record keeping
• Ability to prioritize tasks and work independently
• Excellent problem-solving and communication skills

In my current role as a clerk, I have had the opportunity to work on a variety of projects, from filing and organizing documents to managing inventory and ordering supplies. I have also developed strong time management skills, enabling me to complete tasks efficiently and accurately.

I am confident that I would be a great addition to your team and would welcome the opportunity to discuss my qualifications in greater detail. Please feel free to contact me at your convenience. Thank you for your time and consideration. Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Clerk Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person.
• Not providing enough detail about the skills and experience you have that are relevant to the position.
• Using a generic cover letter for all job applications.
• Not proofreading the cover letter for grammar and spelling errors.
• Not using a professional tone and language.
• Not highlighting any successes or achievements from previous roles.
• Not tailoring the letter to the job description.
• Including irrelevant information.
• Not including a call to action.

Key Takeaways For a Clerk Cover Letter

• Highlight your relevant work experience.
• Mention your ability to handle multiple tasks efficiently.
• Demonstrate your strong organizational and communication skills.
• Explain how you can use technology to streamline processes.
• Showcase your customer service experience.
• Describe the ways you have improved processes in past roles.
• Outline your dedication to accuracy and attention to detail.
• Provide examples of how you have exceeded expectations in previous roles.

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Clerical Support Cover Letter Example

Writing a cover letter for a clerical support position can be a difficult task. However, with a few tips and an example to follow, you can make the process easier. In this blog post, we will take a look at what should be included in a cover letter for a clerical support position, as well as provide an example of a cover letter to help you get started. By the end of this post, you should have a better understanding of how to write a successful cover letter for a clerical support position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Clerical Support Cover Letter Sample

Dear [Employer],

I am writing to apply for the position of Clerical Support with your company. With my experience as an administrative assistant, I believe that I have the necessary skills to excel in this position.

For the past three years, I have worked as an administrative assistant at [Previous Company]. During this time, I have grown to understand the importance of providing excellent customer service and support, as well as a good understanding of computer applications and office management. I believe that my attention to detail and organizational skills have made me an invaluable asset to my team.

My responsibilities at [Previous Company] included handling all incoming customer calls, data entry, organizing files and documents, and creating spreadsheets and reports. I was also responsible for maintaining the office supplies, keeping track of the inventory, and providing general office support.

I am confident that my experience, coupled with my strong communication and interpersonal skills, provides me with the necessary qualifications for this role. I am dependable, organized, and capable of working independently as well as part of a team. In addition, I have the flexibility to quickly adapt to new tasks and can easily learn new software applications and processes.

I am eager to join your team and contribute to the success of your organization. I look forward to hearing from you at your earliest convenience to arrange an interview.

Thank you for your time and consideration.

[Your Name]

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What should a Clerical Support cover letter include?

A clerical support cover letter should include a brief introduction that provides an overview of your qualifications and experience. Your introduction should also highlight your ability to provide efficient and accurate administrative support.

The body of your cover letter should focus on how your skills and experience can benefit the organization. List any relevant administrative duties you have performed, along with any relevant accomplishments. Also, be sure to emphasize your interpersonal skills and ability to work in a collaborative environment.

Finally, the conclusion should be a strong statement of your interest in the position and your desire to discuss your qualifications further. Be sure to include your contact information and a polite closing.

Clerical Support Cover Letter Writing Tips

Writing an effective clerical support cover letter is essential for getting your foot in the door in the administrative world. Whether you are applying for a receptionist, secretary, or any other clerical position, you will need to craft a stellar cover letter to make a great first impression. Here are some tips to help you write the perfect cover letter:

• Start off your letter by introducing yourself. Include your name, the position you’re applying for, and any relevant credentials you have.
• Next, describe your experience and qualifications. Demonstrate your knowledge of the organization, highlighting any skills that make you a great fit for the job.
• Be sure to emphasize your strong points and how they can benefit the company. Show the employer how you can be an asset to the team.
• Tailor your cover letter for each application. Change up the language and organization to stand out to the employer.
• Avoid using generic phrases and cliches, and instead focus on your accomplishments.
• Keep your cover letter concise, as the employer won’t want to read a long- winded essay.
• End your letter by thanking the employer for their time, and expressing your enthusiasm for the position.

By following these tips, you can ensure that your clerical support cover letter stands out from the rest and successfully lands you the job.

Common mistakes to avoid when writing Clerical Support Cover letter

A cover letter is an important document when applying for clerical support roles. It is the first chance you have to make an impression with a potential employer. Therefore, it is important to avoid making some common mistakes when writing this letter.

• Not addressing the letter to a specific person: A generic “To Whom it May Concern” is not a good way to start your letter. You should do proper research to find out the name of the hiring manager and address them directly.
• Focusing on your own needs rather than the needs of the employer: A cover letter should focus on the needs of the employer and how you can help them accomplish their goals.
• Excessive length: A cover letter should be concise and to the point. Don’t include irrelevant information or long stories.
• Not following instructions: Always read the job posting carefully and make sure you follow all instructions given. If they ask for a specific format, make sure to stick to it.
• Writing in a generic manner: A generic cover letter is unlikely to stand out from the crowd. Try to be creative and tailor your letter to the specific position and company you are applying for.
• Not proofreading: Always proofread your cover letter for any typos or errors. Don’t leave the letter full of mistakes.

By avoiding these common mistakes, you can write a cover letter that stands out and impresses potential employers.

Key takeaways

Writing an impressive clerical support cover letter is a must in order to stand out from a large pool of applicants. Crafting a clerical support cover letter that catches the attention of a potential employer can be a daunting task. Here are some key takeaways for writing an impressive clerical support cover letter:

• Focus on the job requirements: Tailor your cover letter to the job requirements and highlight your qualifications that match the job. Focus on how your skills and qualifications make you an ideal candidate for the job.
• Be concise: Keep your cover letter concise and to the point. Use short sentences and paragraphs to get your point across quickly and effectively.
• Highlight relevant experience: Demonstrate your knowledge and expertise in the field of clerical support. Highlight any relevant work experience, education, and training that would be beneficial to the job.
• Show enthusiasm: Show your enthusiasm and excitement for the job. Demonstrate how you will contribute to the success of the position.
• Proofread: Make sure your clerical support cover letter is free of any typos, spelling errors, or grammar mistakes. It’s important to make a good first impression and a mistake- free cover letter will help you do that.

By following these key takeaways, you can create an impressive clerical support cover letter that will help you stand out from the crowd and get the job you desire.

Frequently Asked Questions

1. how do i write a cover letter for an clerical support job with no experience.

Writing a cover letter for a Clerical Support job with no experience can seem daunting. However, the key to success is to emphasize the skills and qualities that make you a great fit for the job. Start your letter by introducing yourself and expressing your interest in the job. Then, discuss your skills and explain how they relate to the job description. Highlight your positive attitude and enthusiasm for the role, as well as any relevant experience that may not be directly related to clerical support. Finally, thank the hiring manager for their time and consideration.

2. How do I write a cover letter for an Clerical Support job experience?

When writing a cover letter for a Clerical Support job with experience, you should focus on your specific accomplishments. Start your letter by expressing your enthusiasm for the job and briefly summarizing your experience. Then, discuss the tasks you’ve completed in your job that best demonstrate the skills required for the position. Highlight any unique accomplishments that have added value to your previous employers. Finally, thank the hiring manager for considering you for the position.

3. How can I highlight my accomplishments in Clerical Support cover letter?

When writing a Clerical Support cover letter, it’s important to highlight your accomplishments that are most relevant to the job. Start your letter by expressing your enthusiasm for the job and summarizing your qualifications. Then, discuss some of your most impressive accomplishments that demonstrate your ability to fulfill the position’s requirements. For example, if you have successfully improved a company’s filing system, be sure to mention it. Finally, thank the hiring manager for considering you for the position.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Clerical Cover Letter Sample

A cover letter is an integral part of every clerical job application.

It must be written to perfection if you need an edge over the other candidates having more impressive credentials.

How to Write a Clerical Cover Letter?

Below are some useful guidelines pertaining to cover letter for clerical resumes :

• Explain why you want to work for the prospective company in particular and also what you can do for them that an average candidate cannot.

• Keep your letter short. Remember, it’s a letter, not the story of your life. Just stick to the pertinent details and communicate all that your resume alone cannot.

• Shine a spotlight on a couple of relevant achievements you have to your credit. Showing the employer what you have done translates into what you can do and conveys your caliber.

• Talk to the company’s needs. Go through their requirements for the job in detail and make sure you address their requirements by highlighting the salient features of your candidacy.

Below is a clerical cover letter sample for further guidance.

See also: Clerical Skills

Harry Marshall 340 Heaven Arcade, Miami, FL 30433 (004) 333-2222 harry @ email . com

July 27, 2019

Mr. Edward Glen HR Manager OMNI GROUP 78 Jensen Lane Miami, FL 30433

Dear Mr. Glen:

With regard to your current need of a general clerk, please accept my resume as a job application for the same. I am confident you will be interested in my relevant experience and accomplishments detailed in the enclosed resume.

As you will note, my qualifications closely complement your requirements:

• Five years of experience as a data entry and general clerk

• Strong attention to detail with a typing speed of 60 WPM and 99% typing accuracy level

• Competent at a wide range of statistical analysis and familiar with the usage of modern data management software

• Expert in administering and developing various database and user-friendly data interfaces

• Proficient in consolidating data, removing discrepancies and purging files

Besides, I offer a track record of maintaining flawless data records, processing accurate and timely payrolls, and purging large volume files with multiple errors in minimal time. My previous employers have always commended me for my numerical accuracy and data management skills. Being a people-oriented person, I also possess excellent customer service skills which have always proven to be an asset in the clerical role.

The prospect of working with you interests me, and I would highly appreciate an opportunity to have a meeting with you. Please call me at (004) 333-2222 at your earliest convenience to schedule an interview.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Harry Marshall

Enc. Resume

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Frequently Asked Questions

Absolutely. Customizing your cover letter for each job application is crucial as it allows you to specifically address the company's needs and how your skills align with the role. This demonstrates your genuine interest in the position and enhances your chances of catching the employer's attention. Refer to our varied cover letter examples to understand how to tailor your message for different job applications effectively.

A well-crafted cover letter should include: An introduction : Mention the job you’re applying for and a brief personal introduction. Body paragraphs : Explain your qualifications, experiences, and why you’re a good fit for the role. A closing statement : Conclude with a call to action, such as requesting an interview. Each of our cover letter samples incorporates these elements, ensuring you reference a correctly structured example.

To create an impactful cover letter, follow these steps: 1. Research the company and role to tailor your letter. 2. Start with a strong introduction that captures attention. 3. In the body, detail your relevant experience and skills. 4. Conclude with a strong closing statement and call to action. 5. Proofread for any errors. Our cover letter examples follow this structure to help you build an effective letter for any job application.

Tailoring your cover letter involves connecting your experiences and skills directly with the job's requirements. Refer to the job description, using similar language and highlighting how your background makes you a perfect fit. This customization shows the employer that you’ve researched the company and understand the role's needs. Use our cover letter samples as a blueprint for how to align your letter with specific job criteria.

Your cover letter should typically be no longer than one page. Aim to concisely cover all relevant points within three to four paragraphs. This ensures your letter is impactful without being overwhelming. Following the length and format of our cover letter examples can guide you in creating a concise yet comprehensive letter tailored to your application.

A great cover letter is personalized, concise, and clear. It showcases your relevant experiences, aligns with the company’s goals, and addresses the specific needs of the job. It should complement your resume, highlight your unique value, and conclude with a proactive next step. Strive for a tone that’s professional yet approachable, reflecting your genuine interest in the role and company.

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A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

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Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

If you’re looking for a simple example of a cover letter, you’ve come to the right place! Here are some of our favorite simple cover letter samples:

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The Most Important Clerical Skills (With Examples)

• What Are Hard Skills?
• What Are Technical Skills?
• What Are What Are Life Skills?
• What Are Social Media Skills Resume?
• What Are Administrative Skills?
• What Are Analytical Skills?
• What Are Research Skills?
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• What Are Clerical Skills?
• What Are Computer Skills?
• What Are Core Competencies?
• What Are Collaboration Skills?
• What Are Conflict Resolution Skills?
• What Are Mathematical Skills?
• How To Delegate

Find a Job You Really Want In

When searching for office jobs, you’ll eventually cross paths with clerical skill requirements. These are qualities that aid productivity, collaboration, and work quality in an administrative setting. Clerical abilities are helpful whether you’re applying for an entry-level assistant position or a management role.

Possessing clerical skills and highlighting them on your resume and cover letter can help land you your next office job.

Key Takeaways:

Clerical skills involve proficiency in daily tasks and they promote administrative efficiency.

Important clerical skills include: communication, organization, critical thinking, and time management.

Observing others with clerical skills or finding a mentor are great ways to improve your skills.

You can highlight your clerical skills under the skills or experience sections of your resume.

It is always better to show how your clerical skills were put to use with quantifiable results.

Types of Clerical Skills

Additional clerical skills, how to improve your clerical skills, how to include clerical skills on your resume, resume examples highlighting clerical skills, cover letter example with clerical skills, frequently asked questions.

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Clerical skills involve proficiency in daily tasks and they promote administrative efficiency. They’re usually basic administrative knowledge and straightforward to learn, however, having clerical skills is crucial to an office running smoothly.

These abilities are highly sought-after by hiring managers, and may even be required for certain positions. Employers want to know you have a baseline understanding of administrative work, and demonstrating these skills on your resume will definitely get you noticed.

Clerical skills are a headline for a series of valuable office skills . Take time to consider which clerical abilities you feel confident in, and include them on your resume.

Verbal and written communication skills. When working on an administrative team, it’s extremely helpful to have verbal and written communication skills . You deal with many people and situations on a daily basis in office jobs. Being able to clearly communicate with co-workers, supervisors, and clients alike is a must.

Most jobs require at least strong verbal communication. In administrative positions, written communication is equally important. A lot of your interactions will be via a written message. Strengths in clarity and conciseness through written communication can make you a better team member and employee.

Examples of verbal and written communications include:

Active listening

Presentation

Proper grammar and spelling

Negotiation

Sociability

Openness for discussion

Appropriate formatting for emails

Awareness of tone

Cooperation

Computer skills . Administrative employers are often interested in hiring candidates with basic computer skills. This can be anything from typing speed to the knowledge of data entry. Don’t let that intimidate you, though.

In the age of the internet, we all have more computer skills than we realize. If there are computer skills that you don’t feel comfortable with yet, you can always use the internet as a resource for learning more.

Examples of basic computer skills include:

Experience with video-chatting software (Zoom, Skype, Etc.)

Social media

Excel spreadsheets

Knowledge of word processors (Microsoft Office, Google Docs, etc.)

Programming languages

Database software

Email and calendars

Attention to detail. One of the top skills for administrative teams is attention to detail . Being detail-oriented means that you’re focused and execute your responsibilities expertly.

Employers look for this quality in applicants because it ensures quality work will get done every time. Attention to detail can also be helpful in noticing possible issues before they arise and getting ahead of them.

Detail-oriented skills include:

Being clear on expectation

Proofreading

Asking relevant questions

Planning ahead

Organization

Critical thinking

Noticing possible obstacles ahead of time

Organization. Organization is essential in an office position. Having an organized team increases productivity and quality of work. Administrative organization goes beyond keeping your space tidy and calendar up to date.

In this field, you’ll often be responsible for organizing documents and private client information. Keeping an ordered system of this information is very important for convenience and privacy.

Organizational skills include:

Prioritization

Documentation

Setting appointments

Filing systems

Adhering to a schedule

Decision-making

Attention to detail

Keeping records

Time-management

Simple mathematical knowledge. While an office job probably isn’t going to require you to do calculus, employers need to know you’re quick on your feet when it comes to basic math.

A lot of administrative work can involve juggling a lot of numbers. The ability to do simple math can allow you to use spreadsheets more effectively and do daily tasks faster.

Examples of simple mathematical skills include:

Subtraction

Percentages

Converting fractions

Critical thinking. In an office setting, much like any other job, issues tend to arise. This doesn’t negatively reflect on a team’s work skills. It’s a part of life.

However, your ability to assess and deal with these issues can greatly improve your work performance. This ability is called critical thinking skills . Recruiters look for applicants with strong critical thinking because they want employees who are prepared to productively deal with unforeseen circumstances.

Examples of critical thinking skills include:

Identifying problems early

Analyzing the best course of action

Strong communication

Creating detailed plans for success

Recognizing patterns

Flexibility

Creative-thinking

Time management. A typical administrative position runs on a 9-5 schedule. What you do with these eight hours daily determines the quality of employee you are.

In an office job, you’ll often be handling many responsibilities throughout the day. Managing your work time well allows you to break down bigger jobs into more digestible missions. Time management makes it possible to adhere to a busy administrative schedule and turn in your work on time.

Examples of time management skills include:

Setting realistic goals

Problem-solving

Multitasking

Sticking to a schedule

Creating outlines

Meeting deadlines

Evaluating your performance

Flexibility. Being a flexible employee is helpful in many different industries, but can be especially impactful when applying for administrative jobs. Flexibility refers to your ability to adapt to change or unexpected circumstances with a positive attitude.

Flexible people are motivated by challenges and open to learning, as opposed to frustrated by them. This is a valuable quality to employers, especially in today’s world.

Examples of flexibility skills include:

Assessing situations rationally

Self-awareness

Stress-management

Critical-thinking

Analytical skills

Clerical skills refer to a multitude of varying qualifications. Consider the additional clerical skills below to include on your resume.

Customer service

Dependability

Interpersonal skills

Fluency in multiple languages

Reading comprehension

Conflict resolution

The great thing about clerical skills is that you’re practicing them each time you step into the office. That being said, there are still ways to up your clerical game more quickly than simply carrying on with your normal workload.

Here are some ways you can improve your clerical skills:

Find a mentor . Mentors are great for improving your skills with everyday tasks. When you’re not sure how to go about something, or you feel like there’s a more efficient or effective way to do something, a mentor can provide actionable answers.

Observe others. If you see someone performing a clerical task in an interesting way, pay attention to what they’re doing. If you want a full tutorial, ask if they’d be willing to take some time to show you their process.

Take classes. Online courses have never been so readily available. There are classes on everything from Excel to Python, so no matter what clerical hard skill you’re trying to master, you can find a course. Paid courses might offer certifications, but even watching a good YouTube channel can be an effective way to up your game.

Ask for feedback. Be open to constructive criticism and actively invite it. Ask people where you could improve you email etiquette, your typing accuracy, your memo copy, or whatever you’re looking to improve. Seek out ways to get better at whatever tasks your company really values.

Once you’ve decided on the clerical skills that are most accurate to your work style and performance, it’s time to showcase them properly on your resume.

When applying to an administrative job that requires clerical abilities, you can mention them in your resume’s skills section, as well as peppering them throughout your relevant professional experience section .

Be as specific as possible when addressing your clerical hard and soft skills. If you have experience in a particular word processor , mention it. If you have a certification in an industry-specific course, give the details.

Think about the position you’re applying for and what they’re looking for in an ideal employee. Tailor your applicable skills to meet these expectations .

It is also important that skills included in your experience section reflect quantifiable achievements when possible. This is the best way to show how your skills were successfully used.

Rachel Spears Organized and flexible administrative assistant with 5+ years of experience. B.A. in Communications from the University of Denver. Skills in bookkeeping, communication, and decision-making. Seeking a position where I can use my previous clerical skills. SKILLS Microsoft Office Suite Quickbooks Excel Spreadsheets Database Management First Aid amp; CPR Adaptable Dependable Organized EXPERIENCE Bailey Dental Offices , Phoenix, AZ Administrative Assistant – April 2018 – PRESENT Coordinated meetings Managed company emails and phone Trained a new assistant Filing and organizing Bookkeeping Maintained company ethics and supported growth Awarded a raise of $5,000 annually after the first year Rhinebeck Medical Center , Denver, CO Medical Assistant – January 2015 – March 2018 Communicating with patients Attending and contributing to meetings Upkeeping patient records in the hospital database Assisted doctors in routine check-ups to 500+ patients Conducted patient follow-up Maintained office organization Promoted to medical assistant from internship after the first six months EDUCATION The University of Denver Denver, CO B.A. in Communications – August 2011 – May 2015 Graduated with Honors GPA=3.5 out of 4.0

Ellen Banks Skills 75 WPM typing speed Law knowledge Transcription Efficiency Verbal and Written Communication Respectful Customer service Work ethic Experience Wellstone Media Company , Boston, MA Front Desk Secretary JULY 2016 – PRESENT Greeted customers and answered phones Provided customer service Scheduled and organized meetings Typed memos and took notes for meetings Maintained files and records Provided general clerical support Awarded a yearly bonus Breckenridge Law Associates, Boston, MA Legal Secretary – June 2012 – JUNE 2016 Developed and implements organizational tools to improve productivity Trained new paralegals Answered the phone and company emails Greeted and directly assisted clients Transcribed, recorded, and proofread documentation Responsible for file and record-keeping Made travel arrangements for partners and attorneys Promoted from legal secretary intern after the first year Awarded an annual salary increase of $12,000 after the first two years Education The University of Boston, Boston, MA September 2008-May 2012 Bachelor of Arts in Paralegal Studies with a minor in Criminal Justice Pitman Training Certificate December 2012-June 2012 Secretarial and Receptionist Course

Your clerical skills can also be highlighted in your cover letter . After all, drafting a compelling cover letter is itself a test of your written communication skills, as well as your knowledge of the company culture.

Use your cover letter to express enthusiasm for the role and comfort with clerical tasks. Most importantly, provide examples of significant accomplishments in your past professional experiences where your excellent clerical skills played a big role.

Let’s take a look at an example cover letter for an administrative assistant role:

Dear Ms. Jenley, After seeing your job listing on Zipia for the Adminstrative Assistant position, I had to apply. With over 4 years of experience helping office spaces run efficiently, I believe I can make an excellent addition to the ABC Inc. team. In my last position as an Administrative Assistant at XYZ Corp., I made it a goal to streamline the tasks of everyone in the office while making sure everyone had the resources they needed. I spearheaded an initiative to completely digitize all of our paperwork processes, which saved the company over $6,500 dollars annually in product, labor, and maintenance expenses. Some of my other proudest achievements with XYZ Corp. include: Generated weekly reports by creating and maintaining an Excel spreadsheet that tracked Sales and Marketing goals using VLOOKUP, regex, and results exported from Google Analytics Reduced customer complaints due to error by 14% by organizing client information in Google Sheets and processing sensitive paperwork, checking it for errors Wrote and designed weekly newsletter using HTML, increasing website traffic by 12% through email marketing campaign In addition to these achievements, I am comfortable using SalesForce and QuickBooks, and have experience onboarding and training new employees. When reviewing ABC Inc., I was impressed with your commitment to mutual aid programs. I also believe in these programs, and offer my administrative services pro bono to a local food bank, Families First . Thank you for considering me for the Administrative Assistant role at ABC Inc. I look forward to discussing how I can bring the same winning results from my time at XYZ Corp. to your organization. Sincerely, Martha Bird

What are general clerical skills?

General clerical skills include communication, organization, and administration. To perform these skills you must be comfortable with tasks such as data entry, filing, answering phone calls, scheduling, note taking, and assisting others in their tasks.

How can I improve my clerical skills?

Practice is the best way to improve your clerical skills. Many clerical tasks have the ability to be practiced and improved. For example, you can practice typing or data entry on software programs designed to repeat the use of your skills over and over again as if you were in an office setting.

What are clerical skills to put on a resume?

Place clerical skills that are relevant to the job description on your resume. Read the job description carefully and make sure your clerical skills reflect the responsibilities of the position. When you include your skills in the experience section, make sure you provide quantifiable achievements that show your skills in action.

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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