motivation letter phd application

How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

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Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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• Graduate School

How to Write a PhD Motivation Letter with Samples and Expert Tips

Reading over some PhD motivation letter samples will give you an idea of how to make yours a strong, central component of your application to get into grad school . In addition to your grad school CV , a PhD motivation letter is a chance for you to demonstrate objectively why you are an excellent candidate for the faculty to which you are applying. Unlike a personal statement, a PhD motivation letter is distinct in its unique focus on your academic and research background with little mention of your personal story. This article will take you through the significance of the PhD motivation letter, describe what makes a stellar motivation letter, and provide examples. 

>> Want us to help you get accepted? Schedule a free initial consultation here <<

Article Contents 11 min read

Do you need to write a phd motivation letter .

Yes, you must write a PhD motivation letter. It is mandatory for most, if not all, PhD programs, regardless of your field of study. Disciplines ranging from arts and humanities to physics and computer science all consider motivation letters (aka “statement of purpose” in some countries) a major component of your application.

Of course, you will also have to fulfill the other documentation requirements, like submitting your transcripts, CV, personal statement, and letters of recommendation, but a motivation letter has a specific intent: to summarize your academic achievements up to the present and what you plan to achieve in the future at this particular school.

The faculty who ultimately consider your application look for how you and your PhD topic match with the mission and values of their program. Personal details and other motivations are best left to your personal statement or letter of intent because the motivation letter is strictly an academic summary.

A great PhD motivation letter should highlight how and why you are prepared for the rigors of PhD-level work. It should include the details of your academic career that have propelled you further into your field of study, like an inspiring professor or undergraduate course that sparked interest in your field.

The following list will provide more insights, but you should remember that whatever you write must be backed up by a concrete, real-world demonstration. It is not enough to say, “I am interested in XYZ because of XYZ.” You must include specific events in your undergraduate and graduate studies where you excelled.

If you are applying for a PhD, that in itself suggests you have a bevy of academic and extracurricular experience to glean from, be it co-authoring a published paper, your time as a TA, or some type of academic recognition. Many stand-out motivation letters single out specific instances when you showed an outsized passion for your studies.

Dos and Don’ts in a PhD Motivation Letter

1. Gain Skills and Experiences

The track to obtaining a PhD degree is a long one, which is why anyone who wants to become a PhD should commit early on to what it entails. All PhD candidates must have both an undergraduate and a master's degree to even apply, so that means structuring your studies around those requirements.

You should gain as much experience in your field, learn new skills related to your studies (a new language, for example, or technical skills), and participate in as many extracurricular activities as possible. Gathering the necessary skills and experiences to enter a PhD program should be the first step, since they are a reflection of your commitment.

2. Start Writing Early

You should begin drafting your PhD motivation letter at least a few months before the deadline. Because it is one of the most important parts of your application, you want to give yourself time to refine it. Refining means going through multiple drafts, soliciting and receiving feedback from other candidates, getting professional grad school application help, and making changes as you go along.

3. Consider Your Audience

The people who will read your motivation letter are renowned academics who have devoted their lives to one particular subject. Your letter needs to reflect your respect not only for them, but for the field of study that you both share. You should write with genuine verve when talking about your topic. Remind them of why they committed so full-heartedly to their career by demonstrating how enthralled you are with your studies.

4. Use Active Voice

You should put “you” in your story. Avoid using the passive voice and hiding behind your achievements as if they spoke for themselves. The admissions committee members want to read about how you approached your studies and learn about your insights into the future of your field of interest. They do not want a cold recitation of your CV but a spirited defense or explanation of what you value most about your topic.

1. Don’t Forget About the Formatting

PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length. A rambling, incoherent letter is the last thing you want to submit, so make sure to keep it within the guidelines.

2. Don’t Include Personal Stories

A personal statement is the place for formative stories from the past, not your motivation letter. You can include personal thoughts and opinions about your field of study, even unfavorable ones, to show you have a unique perspective, but steer clear of using personal elements like early childhood experiences or anything unrelated to your program.

3. Don’t Ramble

Keep in mind that your writing and organizational skills are also on display when you submit your motivation letter, along with everything else about you (grades, college letter of intent , transcripts). Again, remember who you are writing for: professors with years of experience researching and writing. They, more than anyone, know what good writing looks like, so be concise and clear in your writing.

4. Don’t Shy Away from Failures

The collected experience of those reading your essay guarantees that they know a thing or two about failure. Whether it was an unpublished paper, or a failed experiment, showing your determination in the face of adversity paints a complete picture of who you are as a researcher and academic.

But, again, setbacks in your personal life should not be mentioned. Limit your story to problems you encountered during your undergrad, graduate, or research fellowships and how you sought to overcome them. Mention a class or subject you struggled with or a drop in your grades and how you improved them.

Structure of Your PhD Motivation Letter

The structure of a great motivation letter is easy to follow because its focus is so narrow. The body of your letter should only mention highlights from your academic career, in a very specific chronology starting with your undergrad and progressing from there. But the structure should also cover three main points:

You can adjust the structure based on the requirements of the PhD program you are applying to, but it should cover the reasons you want to commit yourself to this program, what you plan on achieving, and how you have prepared yourself to accomplish those goals. If you already went to grad school, then you can rework your college statement of purpose to use as a template.

PhD Motivation Letter Sample #1

Dear Members of the PhD Selection Committee,

My name is David White, and I am writing to you to express my interest in pursuing a PhD in the Migration Studies program at X University. I recently completed a Master of Ethnography at Y University with an emphasis on the cultural exchange between migrant communities and their adopted homelands viewed through the lens of shared trauma and memory.

In the media, migration is often described as a “crisis,” a designation that has always made me bristle. I assert that migration is one of the most fundamental aspects of our species, yet it has been flagrantly mislabeled to serve the political and socioeconomic interests of a few.

My research is centered around the ways that migrants form new identities based on their experiences. Conversely, I have also explored how an innate identity based on race, religion, gender, or sexual orientation impacts a migrant’s journey and how those markers expose them to further exploitation or, at the other end, fortify their resolve and inspire perseverance in the face of tremendous odds.

The need for further investigation into identity and the interplay of migration and culture came into focus for me during my second-year undergrad Political Science degree at XYZ University. I was influenced by the work of writers like Franz Fanon and Edward Said, who questioned the foundations of a post-colonial identity and whether it was ever possible for colonized people to form an identity separate from their colonizers. I took an anthropology course, The Nature of Humans, that impacted me greatly. It prompted a Cartesian examination of my own beliefs around identity, as it firmly associated the emergence of human societies with factors such as migration, evolution, adaptability, and diversity.

During my time as a graduate student, I secured a place on a research project headed by Prof. Mohamed Al-Nasseri, a diaspora studies expert. Professor Al-Nasseri's thesis was that policymakers were ignoring the psychological profiles of migrants when assessing their material needs and financial assistance levels.

Our four-person investigative team liaised with a local, non-profit resettlement agency who connected us with volunteer migrant families based in University Town. Under the supervision of Professor Al-Nasseri, we formulated a questionnaire based on the diagnostic criteria of the DSM-V for traumatic events, while taking into account the newly revised definitions.

Mindful of the possible triggering effect our questions could have, we invited a peer, fellow survivor/migrant, and, in some cases, a religious leader before we conducted the interviews or to sit-in on our interviews.

During the interviews, I felt both inspired and indignant. I maintained my composure and objectivity, but the fire within raged. Unfortunately, our findings were inconclusive and what we discovered in our interviews did not wholly support Dr. Al-Nasseri’s thesis. But the experience and motivation I took from the project were enough to fuel my desire to explore the topic of identity formation in migrant communities who have undergone severe trauma.

The Migration Studies program at your institution will provide what I consider the perfect research and support network to further my investigation of these topics. I have followed the work of the esteemed Dr. Ellerman whose research into the treatment of post-traumatic stress has informed the direction of my own research. Dr. Ellerman has opened new pathways for thinking about trauma that I wish to incorporate into my thesis project when the time comes.

Until then, I am grateful for the opportunity to apply to this institution and am ready to discuss my future with you should my candidacy prove successful.

David White

My name is Melanie Hicks, and I am writing this letter to fulfill the admission requirements of the Visual Arts PhD Program at Z University. I have already submitted my audiovisual portfolio, CV, and transcripts, along with three letters of recommendation from, respectively, my master’s degree supervisor, Dr. Dana Redmond, my thesis supervisor, Dr. Allan Lee, and my research colleague, Mark Fowler.

I would like to take this opportunity to expand further on the conceptual themes I have focused on in my artistic output over the past decade, contextualize the pieces I have submitted, and elaborate on the goals I have should my application to this program be successful.

My artistic career, from very early on, has been defined by modes of observation, the interplay of observation and reflection between subjects and objects within a sociopolitical realm, and the harnessing of Blackness as a form of radical self-interpretation – all of it couched within the media of still and moving images.

During my undergrad as a Fine Arts student at X University, I was lucky enough to be showcased at the Kepler Gallery for my series, Painted Faces, a collection of photographs I took while working as a freelance photographer for an independent newspaper in Chicago. My focus in that series was the effort and preparation female congregants of an all-Black church put into readying themselves for Sunday services.

After my undergrad, I traveled to Boston to volunteer in local after-school programs with children from minority backgrounds who had an interest in photography. All of them had grown up with easy access to a phone capable of taking crisp, digital images and had never taken film photographs, so it fell to me to show them how to develop prints in a darkroom.

As part of my portfolio, I have submitted photos I took during that time, along with selections from my Painted Faces series. I never constructed a specific narrative with the photos I took during my volunteer work, but they were informed by the social realist photographers and photojournalists who captured the Civil Rights Movement by participating in protests and documenting the unrest.

Gordon Parks is a major influence and part of the reason I am pursuing my PhD studies at this institution. Prof. Alys is a foremost expert on Parks’ work and curated the Parks Retrospective at the Local Museum. Parks himself said that the subject was always more important than the photographer, and I agreed with that statement for a long time, until I began reading Arthur Danto and his artist-centered philosophy of art. While many disagree with Danto’s definition of art as an elitist utopia, I would argue that he opens the gates to everyone, and that anyone can gain entry to the “artworld.”

There is no better exemplar, I think, of the democratization of the “artworld” first posited by Danto than Basquiat, who was not only “allowed” access to the “artworld” but redefined it, in his indomitable way. Basquiat’s quality of outsider-turned-insider and Danto’s liberating of the parameters of what defined art are central themes of my project to understand whether “outsider” artists still exist, given how new technologies and platforms have pushed Danto’s definitions beyond their logical boundaries, if not obliterated them completely.

I hope this program can help me refine my project while matching my urgency to further expand the definition of art and artists to be more inclusive of not only racial minorities, but non-binary and trans people, who are at the forefront of questioning the validity of assigned identities through the curation of their very genders or lack thereof.

I am grateful to this esteemed panel for considering my application, and I would like to close by expressing my profound admiration for the achievements in art, art theory, and the philosophy of art each of you has contributed to a long, continuing train of thought.

I would be honored to accept a place beside you as a PhD candidate.

Melanie Hicks

Motivation letters are used in areas other than academia, but a PhD motivation letter is different for several reasons. Regardless of your particular field of research, the letter should include important points about your academic achievements, research interests, and why you want to continue your research at the faculty to which you are applying.

Even though PhD motivation letters tend to be short – between 500 and 700 words – their length is often the most vexing thing about them. Because students have a hard time condensing their years of study and research into a few words, we hope this article will help you focus your writing and give you insight into what to include.

No, they are not the same. A motivation letter has many different applications but is primarily a summary of your academic and professional achievements. A personal statement is an essay explaining your personal reasons for wanting to enter a specific profession or academic institution.

You should focus only on concrete, real-world examples of how you performed, learned, or grew as the result of an event in your trajectory toward a PhD and how you plan on contributing something new to your field of study. You should also make sure to have enough material, in the form of experience or academic goals, to write a compelling letter.

PhD motivation letters are important because they let prospective PhD candidates distill their background and experience succinctly, so that selection committees can more easily judge their character, commitment, and potential. 

Some people do find it challenging to write a letter about themselves without rambling or sounding incoherent. But if you prepare ahead of time, think honestly about your answer, and write several drafts, you should be able to write an above-average letter. If you are still struggling you can also get application help from professionals. 

Programs tend to ask for either a one or two-page letter, between 700 and 900 words. 

You can talk about anything that has do to with your past work to get to the PhD level, including aspects of your academic career, internships, independent or supervised research, fieldwork in a specific context, and any work experience you have related to your field of study. 

You should not mention any personal motivations for wanting to pursue a PhD. You can write about your intrinsic motivations to become a doctor of philosophy in your personal statement, if you are asked to submit one with your application. 

PhD programs around the world have various entry requirements that differ among schools. Some institutions ask for a motivation letter, while others ask for a personal statement or letter of recommendation and letter of intent, which has elements of a motivation letter but is not the same. 

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Best Motivation Letter for Phd: 07 + Samples

When applying for a PhD program, one of the most important parts of your application will be your motivation letter. This is your chance to sell yourself to the admissions committee and convince them that you are the right candidate for the program. So how do you write a strong motivation letter?

One of the most important things to remember is to tailor your letter to the specific program you are applying to. Every school is looking for something different in their students, so you need to make sure that your letter highlights why you would be a good fit for that particular program. In addition, you need to demonstrate your passion for research and explain how your previous experiences have prepared you for a PhD program.

Finally, remember to proofread your letter carefully before submitting it. A well-written and error-free letter will make a strong impression on the admissions committee and could be the difference between being accepted into the program or not. So take your time and make sure that your motivation letter is the best it can be.

How To Write Motivation Letter for PhD

Many people believe that a successful PhD application must include a standout motivation letter. While it’s true that your CV and research proposal are important, the motivation letter is your chance to explain why you’re the best candidate for the program. In other words, it’s your chance to sell yourself! When writing a motivation letter for PhD, there are a few things you should keep in mind.

First, be clear about your goals and what you hope to achieve by pursuing a PhD. Second, make sure to demonstrate your passion for research and highlight your previous successes. Finally, be sure to proofread your letter carefully – mistakes can reflect poorly on your application. By following these tips, you can write a strong motivation letter that will help you get accepted into the PhD program of your choice.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Motivation Letter for PhD

Dear Sir or Madam,

So, I am writing to apply for a Ph.D. program in your esteemed university.

So, I have always been interested in research and academia, and a Ph.D. is the natural next step for me in my academic journey also, i am confident that I have the necessary skills and qualifications for a successful Ph.D. program, as well as the motivation and commitment to see it through.

Also, I am looking forward to contributing to your university’s research efforts, and I am confident that I can make significant contributions to the advancement of knowledge in my field of interest. So, I would be grateful for the opportunity to pursue a PhD at your institution, and I thank you in advance for your time and consideration.

Sincerely, Your name

Related: Creative Motivational Letter for Learnership [7 Samples]

PhD motivation letter sample

Dear hiring manager,

Also, I am writing to apply for the Ph.D. program at your university. I am immensely excited about this opportunity to pursue my passion for research and contribute to knowledge in my field.

Also, I have always been driven by a deep curiosity and a desire to understand the world around me. My undergraduate studies in psychology gave me a strong foundation in scientific methods and critical thinking. I was particularly drawn to research on human cognition and behavior. My honors thesis, which investigated how people process and remember information, confirmed my interest in pursuing a career in research.

During my Masters’s degree, I had the opportunity to work as a research assistant on a number of projects, including a large-scale study of memory and aging. This experience solidified my interest in research and confirmed my desire to pursue a Ph.D.

I am confident that I have the skills and abilities necessary to be successful in a Ph.D. program. In addition to my academic achievements, I have developed strong research and analytical skills through my work experience. So, I am also familiar with a variety of statistical software programs, which will be essential in completing my doctoral research.

So, I am committed to pursuing a career in research and am confident that I have the skills and abilities necessary to be successful in a Ph.D. program. I would be grateful for the opportunity to pursue my studies at your university and contribute to my knowledge in my field.

Thank you for your time and consideration.

Related: Great Psychology Motivation Letter : 9+ Samples

Motivation letter for Ph.D. application

Dear hiring committee,

I am writing to apply for the Ph.D. program in your department also i am very interested in pursuing a career in research and academia, and I believe that your program would be an excellent fit for me.

I have a strong academic record, having graduated with honors from my undergraduate and master’s programs and I have also published several research papers in peer-reviewed journals. My research interests include (name a few areas of interest), and I believe that I would be an excellent addition to your department.

I am eager to begin my Ph.D. studies, and I believe that your department would provide me with the necessary resources and support to succeed. I look forward to discussing my application further with you.

Sincerely, (Your name)

Related: Best Motivation Statement For UN Volunteer : 5+ Example

Motivation letter for PhD sample

Dear Scholarship Committee,

I am writing to apply for the PhD program in XXX at XXX University.Also, I am immensely interested in this program as it will allow me to explore my interests in XXX and develop my skills in research and academic writing.

So, I have always been passionate about XXX and have been fortunate enough to have had opportunities to pursue this interest through my studies and work experiences. My undergraduate research project in XXX was particularly instrumental in sparking my interest in pursuing a career in academia. Also, I am confident that I have the skills and motivation necessary to succeed in a PhD program and contribute to the field of XXX.

I would be grateful for your consideration of my application to the XXX PhD program. Thank you for your time and consideration.

Sincerely, XXX

Related: 7+ Sample Motivation Letter for Masters Degree

Motivation letter for PhD scholarship

I am writing to apply for the PhD scholarship in your department. Also, I am immensely interested in pursuing a career in research and academia, and I believe that this opportunity would be invaluable in helping me reach my long-term goals.

So, I have completed my undergraduate and masters degrees with excellent grades, and I have been actively involved in research throughout my studies. I am confident that I have the necessary skills and knowledge to be successful in a PhD program.

In addition, I am passionate about making a difference in the world through my research. My previous work has focused on issues such as climate change and sustainable development, and I believe that my research can contribute to finding solutions to these pressing global problems.

I am confident that I can be a valuable asset to your department. And I look forward to contributing to your research program. I thank you for your consideration, and I hope to hear from you soon.

Related: Best Motivational Letter For Graduate Program:7 Sample

5 Things To Include Motivation Letter for PhD

A motivation letter for PhD admission plays a significant role in determining whether you will be accepted into the program or not. The Although your transcripts and GRE scores provide valuable information about your academic accomplishments. The motivation letter gives you an opportunity to tell your story and demonstrate your passion for the field. When writing your motivation letter, be sure to include the following five elements:

• First, provide an overview of your academic background and research experience. This will give the admissions committee a sense of your qualifications for the PhD program.
• Next, describe your motivation for pursuing a PhD. What are you hoping to accomplish with your degree? What do you find most exciting about the field of study? Why do you want to attend this particular program?
• Third, explain your research interests. What specific topics are you interested in exploring during your studies? How do these interests align with the research programs of the faculty at this university?
• Fourth, identify your career goals. What do you hope to do after completing your PhD? How will this degree help you achieve those goals?
• Finally, provide a summary of why you believe you would be an excellent candidate for the PhD program. What are some of your unique strengths and experiences that would make you an asset to the university?

By including these five elements in your motivation letter, you will give yourself the best chance of being accepted into the PhD program of your choice.

Related: What is Cover Letter? Complete Guide To Get any Job.

I hope you found this blog helpful as you write your own motivation letter. The most important thing to remember is to be genuine and passionate about your research – admissions officers can tell when a student is simply trying to check off the boxes on a form. So, take your time, be honest with yourself, and let your excitement for learning shine through in your writing. Best of luck as you pursue your academic dreams!

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Tips for Writing a Successful Motivation Letter for Ph.D. [+Sample]

How To Write a Motivation Letter For Ph.D. Application [+Sample]

Ph.D. applications are not just sorted out in the same way as any other random application. There are processes involved without which your chances of getting in might be truncated.

If you’ve been considering applying for a Ph.D. then this post is especially directed at you. A motivation letter as used in the case of a Ph.D. application can be much likened to a Personal statement.

There is a need to know if you’re truly qualified to do a Ph.D. while writing an application to a school, so the motivation letter is the perfect insight into who you really are and they expect you to do it justice.   

• An introduction which should state in clear terms which program you are applying for.
• A Summary of your Academic Background.
• Why do you want to do a Ph.D.?
• The significance of your research on society.
• Your career plans.

Avoid Making Spurious Claims

It is quite easy to get lost while writing a motivation letter and forget that motivation cannot be achieved without the necessary evidence to back it up.

Nobody’s really interested in how awesome you are while writing a motivation letter, no offense but anybody can look good on paper but without the proper evidence to back it up, they wouldn’t be any motivation.

For Example, it is very common to see people write; “I work well with other people, or I am an expert at working under pressure”. Well, it is not a cover letter , it’s a motivation letter and you need to give realistic scenarios such as; “my leadership ability was demonstrated when I had to be in charge of a group of colleagues during my internship which required intense marketing management skills.”

Try As Much As Possible to Be Specific

It is equally very important to avoid being vague while writing your motivation letter. The reason why you’re required to write a motivation letter is that someone or some people have to know, if not you wouldn’t have to attempt one.

Saying that your undergraduate days in Marketing was very interesting is too vague to fit into a motivational letter, it sounds like something that should rather be written to a pen friend. You should be more specific about the courses you took as an undergraduate, why you love them and what you learned from them.

Show How Much Skill or Work Experience You Have

While writing a motivational letter, it is very important to concisely include how much skill and/or working experience you possess. A Ph.D. is about more than just a sequel to your past academic endeavors, it is a true test of education and education is more than just owning degrees.

They will be interested in the skills and/or work experience you’ve gathered over the years, skills which are strong enough to make you qualified to bag a Ph.D. That research, data analysis, etc. skills you thought you’d never have to flaunt, well I think this would be a perfect opportunity to talk about them.

Be Professional

It is equally quite important that you are very professional while writing a motivation letter for a Ph.D. application . It will be in your own best interest to ensure that you present your motivation letter with professional grammar, font and the appropriate writing style in which you’d rather prefer to be accepted.

Your professionalism sends a good message about your personality and would go a long way into helping you get accepted. 

Sample Motivation Letter for a Ph.D. Application

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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

Click on a section to skip

What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Write a Successful PhD Motivation Letter

Table of Contents Hide

What are phd motivation letters, understanding the key components of a phd motivation letter, initiating your phd motivation letter, do your research, aim for clarity and conciseness, connect your background and experience, show your research potential, demonstrate your connection to the program, be authentic, effective conclusion for your phd motivation letter, ideal length of a phd motivation letter, formatting the phd motivation letter, common mistakes to avoid in phd motivation letter writing, writing a successful phd motivation letter.

When you are applying to a PhD program, one of the requirements is likely to be a motivation letter. This letter is similar to a personal statement in which you will describe reasons why you want to pursue the degree and explain why you should be accepted into the program.

A well-written motivation letter for a PhD can easily become a deciding admissions factor. If you are competing against hundreds of applicants, your letter should help you stand out from the crowd.

No matter what your specialization is or the type of program you’ve chosen, you need to learn how to write a motivation letter for a PhD. Otherwise, your application may not look as persuasive as it could.

Let’s dive deeper into writing a successful motivation letter for your PhD studies.

PhD motivation letters are also known as statements of purpose or personal statements. While not all PhD programs require applicants to submit these letters, writing one can improve your chances of getting accepted.

A motivation letter gives you a priceless opportunity to speak directly to the admissions committee and explain why you are the top candidate. In this letter, you won’t just express your motivation, list research interests, and show yourself in the best possible light. You will demonstrate your commitment to studies and your mastery of words.

While the admissions committee already knows all about your credentials, they want to get to know you as a person. In this letter, you will be showing your passion for getting a PhD in a specific niche.

Interestingly enough, the Ph.D. motivation letter isn’t just a way to conquer the committee members’ hearts. It’s an opportunity to look deeper into what you really want. By writing and reading this statement, you can gain unexpected insight into what’s best for your professional future.

The structure and content of a motivation letter aren’t always the same. Each university may have a list of requirements. So, you won’t be able to write one letter and use it for each program you apply to. However, you can create a framework that makes writing several letters easier.

Here is what a general PhD motivation letter should include:

• Introduction – a short introductory paragraph or two that catches the reader’s attention and explains what the letter will be about.
• Research interests – a list and a brief explanation of your research interests, specific research questions, and topics you plan to explore during your PhD  studies.
• Academic background – you can add a short summary of your academic background (degrees, coursework, research experience, publications)
• Motivation – this is the most important part of the letter. You need to be clear about your motivation for pursuing a PhD in general and the reasons why this program is the perfect fit for your needs. This section must reflect your passion and enthusiasm.
• Goals – briefly explain what your long-term career goals are and mention how obtaining a PhD  within this program can help you achieve them. Your ambition and commitment must shine through the words.

While the university may provide some requirements that can help you structure your motivation letter, the majority of it is your own creativity. Keep in mind that you aren’t just sharing cold facts but showcasing your personality.

In most cases, the introduction is the most important part of your PhD  motivation letter. While the committee is likely to read the entire letter anyway, if you don’t catch their attention immediately, they might simply skim through it.

Always begin with a compelling opening sentence. Consider using a thought-provoking statement or a curious question related to your potential field of study. For example, “My unwavering fascination with the intricate workings of the human brain is the power behind my passion for forensic psychology.”

Next state your purpose for writing the letter and your intention to apply for the specific program. Make sure to immediately highlight your enthusiasm, motivation, and genuine interest in pursuing the subject matter.

For example, “The opportunity to go further into the subject of forensic psychology and contribute to the advancements in the criminal landscape fills me with immense excitement and determination.”

How to Structure the Motivation Letter for PhD

Once you finish the introduction, you can go on to the body of the letter, which should include research interests, academic background, motivation, and goals. Here are a few important tips that can help you make the most out of this structure.

Understanding how to write a motivation letter for Ph.D. studies begins with in-depth research about the program. While you’ve probably done a lot of browsing online already, you’ve been mainly focusing on the way the program meets your needs.

Now, you need to do similar research from a different perspective. Ask yourself, “How do I meet the needs of the program?” The answer can help you make the right statements within your letter.

The admissions committee has to go through hundreds of documents and letters. A long letter with complex and confusing sentences is likely to cause frustration. This is exactly what you need to avoid.

Don’t include any unnecessary details or lengthy explanations. Just share the facts wrapped in positive emotions. If you manage to demonstrate your passion without boring the reader, you can stand out from the crowd.

Make sure to highlight all relevant academic, and especially, research experience. List and discuss projects or publications that demonstrate your knowledge. Talk about how the experience, whether professional or educational, has shaped your research interests. This is a great place to explain where your motivation comes from.

You need to demonstrate to the admissions committee your immense potential to excel in research. Here, you have to show that you possess the necessary critical thinking abilities and problem-solving solving skills. List research methodologies you have experience with.

Explain why this Ph.D. program is a good fit for your research goals. Discuss faculty members whose work aligns with your research (here is where your research will prove highly useful). Make sure to single out at least one unique opportunity that attracts you to the program. Show that you’ve done your homework and know exactly what you are applying for.

While it may be tempting to ask for assistance or use ChatGPT, outsourcing your motivation letter isn’t a good idea. An important part of the letter is demonstrating your own voice. You are the only one who can do it genuinely. Try to avoid any generic statements. Inject each sentence with passion and desire to achieve your educational goals.

The conclusion is the final impression you make on the reader. This is something they are likely to remember you by. Make sure to summarize the points you’ve made in the letter succinctly. This will serve as a reminder.

Next, talk about your goals for the future. Don’t try to share all of your educational and professional plans here. One strong goal is sufficient and easy to fit into a short conclusion.

Finally, express your gratitude to the program for the opportunity to apply and eagerness to hear from the committee soon.

Close the letter with “sincerely” or “best regards” and your full name. Don’t forget to provide your contact details.

The school of your choice is likely to define the length of your motivation letter for PhD. Usually, it’s between 500 and 1,000 words. However, even if the program doesn’t try to limit your writing, it doesn’t mean you have to go “all out.” The ideal letter should fit into one page. The font size shouldn’t be larger than 12 pt.

The font itself must be easy to read. Opt for Times New Roman or Arial. Avoid fancy fonts that can frustrate the reader.

Your motivation letter should contain several short paragraphs. Don’t make them longer than five lines. Otherwise, you could lose the reader’s attention.

Start your letter with “With whom it may concern.” Even if you know the names of the people on the admissions committee, you can never be sure which one of them will be reading the letter.

These common mistakes can hinder the quality of your letter:

• Grammatical and spelling errors
• Using generic or cliché statements
• Lack of clarity
• Overly lengthy explanations
• Failing to tailor the letter to the program’s requirements
• Lack of focus on the research interests and goals
• Failing to demonstrate genuine passion and enthusiasm
• Lack of understanding of the program
• Irrelevant or unnecessary information
• Poor organization of the letter

Many of these mistakes can easily be avoided by proofreading. Besides reading the letter several times yourself, ask someone else to do it. A fresh perspective or two can help you create a truly effective piece.

A PhD motivation letter is a wonderful opportunity to stand out from the crowd and get into the PhD program of your choice, even if you don’t meet the admissions requirements perfectly. It’s a chance to express your passion for studies and demonstrate your fit for the program.

Following a few simple formatting rules and keeping the letter authentic can help you achieve the desired admissions goals. Good luck!

PHD in Economics, Associate Professor, Department of Business Process Management, Faculty of Market Technologies IOM

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• How to Write a Cover Letter for PhD Applications

Written by Chris Banyard

An PhD cover letter is one of the documents you may be required to submit as part of a PhD application . It should complement your academic CV and explain why you are applying. PhD cover letters offer you the chance to write with greater flexibility and personality than in other parts of the PhD application. This page will take you through what a PhD cover letter actually is and how to write one, along with some top tips on what to include (and what not to!).

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What is a cover letter for a phd application.

A PhD cover letter is a counterpart to a CV submitted as part of an application for a PhD programme. It is a short essay addressed to a specific individual and written in prose. It should explain your PhD application in your own words, demonstrating what you can offer and why you should be selected.

What is an academic cover letter for?

There are several reasons why the PhD cover letter is important for university admission. It is an opportunity to:

• Clarify any gaps in the CV and explain certain aspects in further detail. This doesn't mean you should repeat information on your CV (the letter will probably be read in parallel). Rather, it’s a chance to expand on the story that the CV tells and demonstrate your knowledge.
• Further tailor your PhD application to the project specification. Here, you can address and match your skills and experiences to those asked for by the university or supervisor.
• Show professional communication skills and enthusiasm . These are important qualities for a postgraduate applicant, but they can be quite hard to show in a CV or application form. Here, you can write in your own words and present your research interests and passion.

Do I need a cover letter for a PhD application?

Many universities require an academic cover letter as part of the PhD application. It is therefore highly likely that you'll have to write at least one. If you're applying for multiple PhD projects then you will need to make sure you tailor your cover letter for each application.

Cover letters vs personal statements for a PhD application

Although there are similarities between a motivation or cover letter and a personal statement , they are different. A cover letter is more functional - it unites and presents your application. A personal statement is more useful for providing detail on your experience, interests and ambitions. If you are submitting both, you may need to keep this in mind and adjust the detail in each.

What if I don’t have research experience?

Although a PhD cover letter is a good place to expand on any research experience and publications you may have, as Bachelors or Masters students you will not be expected to have lots of this.

It’s more important to write with enthusiasm and show your commitment for research. Fortunately, the academic covering letter is an ideal place to show this!

What to include in a cover letter for a PhD application

The first thing you should include in your cover or motivation letter is a few introductory sentences . Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you’re applying for. Make sure to include the PhD project reference number if one is provided in the description.

Next, you’re going to want to explain why you are applying for the PhD position. It’s a good idea to put your best, most compelling, or most relevant argument first. The earlier that you can make an impact, the more likely the addressee will read further.

Make sure you’re to the point and concise. An academic cover letter may be there to help illustrate your personality and passion but academics do not have the time to read elongated essays.

After detailing why you want to apply for the project, you need to explain why you’re eligible . Present you relevant skills and achievements in a brief and precise manner. Additionally, make sure to back up your claims with evidence.

An important tip is to demonstrate that you have done your research about the PhD project, supervisor and department. Be specific about why you would be a good fit for the this project in particular .

You should also detail clear understanding of the potential research impact the PhD project could have, and your enthusiasm for it. But, make sure your passion is routed in some research. Just discovering the unknown or novel may not be a compelling reason to research your subject.

Overall, the academic cover letter should show a clear identity and personality, while remaining professional. You need to demonstrate why you are a better and more interesting candidate than other applicants for a PhD.

What to avoid in a cover letter for a PhD application

The academic cover letter will accompany the CV , and therefore should not repeat anything on it. You should refer to information but not reiterate it.

You should also avoid listing all of your achievements, experience etc. It is better to focus on the best aspects of your PhD application.

There should be no statements presented without evidence. A PhD supervisor will see through this straight away.

Also, an ideal motivation letter should avoid offering too much information. This includes technical information, jargon and abbreviations. Focus on being clear and concise instead.

Lastly, you should avoid any vagueness, arrogance, or negativity. And make sure there are no typos or grammatical mistakes.

Formatting a cover letter for a PhD application

The formatting rules for an academic covering letter are very similar to those for a CV. Ensure there is correct spelling and grammar throughout, use consistent and clear font, and get the tone right – this should be enthusiastic and assertive without arrogance.

How long should a cover letter be?

The cover/motivation letter for a PhD application should be approximately one A4 page in length, or around 500 words. If necessary, it can be a little longer but should not be longer than two pages.

Organisation

An academic cover letter should have a beginning, middle and end.

The introduction should explain who you are, what you are applying for and how you started this application (i.e. where you heard about the PhD project, or if you have previously met the supervisor). You can also give a brief background about yourself and your research interests.

The main body should cover your skills and achievements as a counterpart to the CV. This should present your convincing argument as to why you should be accepted for a PhD position. You can also present your ideas for your future research.

Finally, the conclusion should explain why you want to study the PhD project and why you are a perfect fit. It should summarise your application as a whole. It can end with a respectful request to take the application further, such as an interview.

Who should a PhD cover letter be addressed to?

A cover letter should be addressed to a named person i.e. “Dear Professor Smith”. For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment.

If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.

Check that you have the correct title for the addressee.

How to end an academic cover letter?

Because the cover letter should be addressed to a named individual, it should be signed off with either “Yours sincerely” or “Kind regards”. Prior to this, it may be worth adding a polite prompt to reply, such as “I look forward to hearing from you”.

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Motivation Letter for PhD: Format, Sample & Tips

Updated on 23 july, 2024.

Urvi Agrawal

As a student seeking higher education abroad, writing a compelling  Motivation letter for PhD is crucial as it showcases a candidate’s personality, motivations, interests, and commitment to the admissions authorities. 

Understanding how to write a motivation letter for PhD applications can significantly enhance your chances of acceptance. Based on my discussions with several students pursuing their PhDs abroad, I have described several key aspects of a motivation letter and letter of motivation samples for a PhD in this article.

Table of Contents

• Format of Motivation Letter for PhD

Tips for Writing Successful Motivation Letter for PhD Programs

Phd motivation letter sample, what to avoid while writing motivation letter for a phd, free study abroad courses, important study abroad articles, format of motivation letter for phd .

There is no fixed format for a motivation letter for PhD applications. However, here are some points that you must keep in mind. 

• Introduction - This should mention your purpose and the program being applied for. 
• Main Body - This should contain a summary of your educational background, your reasons for doing your PhD, and the importance of your research work. It should also include information on your future goals. 
• Conclusion - Sign off by reiterating your admission goals while thanking the admissions authorities for their time and consideration.  

You can check out a PhD motivation letter samples for more insights. Here are a few tips that can be of immense help: 

• Make genuine statements about your application and documents. 
• Be specific and avoid vague or abstract statements. 
• Discuss your research experience, professional experience, skill sets, and academic credentials. 
• Maintain a professional tone throughout the motivation letter without being casual or too personal. 

A motivation letter for a PhD sample will help you get a better idea.   

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To Whom It May Concern, 

I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a master’s degree in civil engineering in (year) from the (institution name) in (location, city, country).

I have been drawn to 3D modeling and simulation technologies since my undergraduate years, which gave me a solid foundation in the subject. I learned the basic concepts of structural analysis, CAD, mechanics, and programming and data structures simultaneously. My master’s program helped me enhance these skill sets further, giving me an in-depth glimpse of building materials, earthquake engineering, construction management, using technologies for 3D modeling, and more such areas. 

I have also been associated with a research project at the institution, successfully enabling VR/AR-enabled digital walkthroughs for buildings. This was the inception of my interest in deploying artificial and augmented reality, virtual reality, and 3D simulation for building digital counterparts of physical environments, applying this knowledge to real estate projects, infrastructural projects, and other ventures which are mainstays in the world of civil engineering. It naturally prompted me to apply for the Ph.D. position at your institution, which has an enviable track record in terms of global rankings, research opportunities, infrastructure, partnerships with leading research firms, and reputed faculty. 

I believe my foundational knowledge of these core concepts and research experiences will contribute towards making me a good fit for the doctoral program at your institution. I am aware of the perseverance and commitment expected of doctoral students pursuing research in this intellectually stimulating yet challenging arena of study. I will do my best to meet the high standards of your institution on this count. It is a great opportunity to demonstrate my skill sets while acquiring invaluable knowledge and research exposure if I am chosen for your Ph.D. program. I remain at your disposal for any additional information. 

Thank you for your time and consideration. 

Sincerely, 

Read More: How to Apply for a PhD Abroad

Being a vital part of your PhD application process, you have to be very careful and make sure that the motivation letter is up to the mark and doesn't have the most common mistakes that many students tend to make. 

Here's a table summarizing the Dos and Don'ts for writing a motivation letter for a PhD program:

Remember, each university may have its specific requirements, so it's important to check the official website of the institution you're applying to for any additional guidelines.

Writing a compelling motivation letter for a PhD application is vital for showcasing your qualifications and commitment. By structuring your letter effectively and avoiding common pitfalls, you can significantly improve your chances of acceptance. 

Tailoring your letter to each program and emphasizing your research experiences and future goals will make a strong impression. Remember to consult specific guidelines from each university to ensure your application meets their standards.

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What is Motivation Letter

Learn how to write a motivation letter and simplify your admission process.

How do I start a motivational letter for my PhD?

You should begin by talking about the program you are applying for and mentioning your purpose explicitly. You should also briefly introduce yourself, i.e., your last qualification and so on. 

You can then move on to the main body and discuss the reasons for choosing the course, institution, research interests, and other aspects.

How do I write a letter of Ph.D. request?

You should include details without going overboard and demonstrate your research approach, outlook, and methods. Justify these methods while ensuring they are viable. 

Also, mention whether any ethical aspects are connected to your field of research and how you wish to address them.

How to express interest in a PhD program?

To express interest in a PhD program, highlight your academic and research experiences, align them with the program's goals, and articulate why it's the right fit for you. Emphasize your strengths and how they prepare you for graduate studies.

How do I introduce myself in a PhD interview?

In a PhD interview, introduce yourself by discussing your academic background, research interests, and career goals. Highlight how your experiences align with the program's focus and express your enthusiasm for contributing to the field. 

It's also beneficial to prepare specific questions about the program and faculty to demonstrate your interest and engagement.

What are the factors affecting PhD student success?

PhD student success is influenced by a variety of factors, including academic preparation, research skills, mentorship quality, funding availability, and personal resilience. 

Additionally, networking opportunities, institutional support, and work-life balance play crucial roles. It's important for students to engage with their academic community and seek resources that can aid in their research and personal development.

Urvi has 3 years of experience as a content writer and marketer. Over years, she has established herself as a study-abroad expert and is adept at crafting compelling and engaging content for students. Self-driven and passionate professional, she likes writing poetry and has authored a poetry book ‘Thoughts of a Wallflower’.

Exams to Study Abroad

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How to Write a Powerful Motivation Letter for PhD Program

An effective motivation letter assists the admissions board in distinguishing exceptional students from the rest of the pack. A motivation letter for a Ph.D. program helps the admissions board get a better sense of you than they will from your application. Hence, the design of the letter, its tone, and the level of interest suggested in the letter serve a crucial role.  Your goal is to stand out from other applicants.

When applying for a Postdoc or a Ph.D. program, you need to write a research proposal and a motivation letter. A motivation letter is a must for Ph.D. candidates. The letter elaborates on why you are the perfect candidate. We are going to give you some tips and structures to use as you write the motivation letter for your Ph.D. application.

At the end of the post, we will provide you with a sample to help guide you for your own motivation letter.

How to Write a Brilliant Motivation Letter for a Ph.D. Application

A motivation letter is very similar to a personal statement and a cover letter . All three documents explain and highlight your suitability for Ph.D. study when you are applying for a Ph.D. program. Typically, a cover letter would be for a job.  A motivation letter serves to show why you want to be part of the Ph.D. program and why you are a good candidate for it.

A motivation letter serves a fundamental role in the application process. It enables the admission board to evaluate several Ph.D. applicants with identical academic credentials and choose the perfect candidate and understand their inspiration for applying.

For the admission committee, academic credentials alone aren’t sufficient to showcase whether a learner will succeed in their doctorate program. A motivational letter enables them to understand an applicant’s enthusiasm, commitment, and appropriateness to the program, which better allows them to assess your capabilities.

How Should I Structure My Motivation Letter for a PhD

An outstanding motivation letter for Ph.D. admission will entail:

• A concise introduction disclosing which Ph.D. program you seek
• Your professional experience and educational background
• Major skills, experiences, and interests that you have and what makes you an outstanding candidate
• What drove you to apply
• Final remarks and thanks.

This is the most straightforward itemization of a complex document.

The above framework will ensure that you keep your motivation letter for the Ph.D. brief and pertinent to the position you are seeking. Bear in mind that the letter’s purpose showcases your zeal and commitment and that you are well-suited for the program.

To simplify writing down a motivation letter for a Ph.D. application, we have defined what your introduction, main body, and closing segments should entail.

Starting Your Motivation Letter

Introduction: Open with a concise introduction where you openly declare your intention of applying for a given program. Picture it as explaining to a stranger what the document is all about.

Education: Describe what you studied and give the institution’s name, your program of study, and the research that you have done.

You want to provide the admissions team with an understanding of your course of study to date.  Ideally, you can include any research, including publications that you have been a part of.  This will show that you have the experience, interest, and tenacity needed for a Ph.D. program and the research that goes with it.

Work Experience: Condense your professional experience. Bear in mind that you will probably be requested to present your motivational letter alongside your academic résumé. Hence, you are advised to keep the section brief to eradicate potential redundancy. Make sure you include any other important experiences, such as charity work, teaching roles, or non-academic ones that showcase your skills and eligibility to become a Ph.D. scholar.

Key Skills: Highlight your major skills. Keep in mind that the admissions board considers your eligibility for the given program you are seeking; thus, state skills important to the Ph.D. program.

Motivation for Applying: Display your zeal for the program, the research involved, and why you want it.  Elaborate on your long-term ambitions. Begin by stating how that particular course caught your eyes and how your hunger to learn more about the topic has increased. Don’t forget to state all the other things you have done that showcase your curiosity in your suggested study topic, for instance:

• Are you an experienced researcher?
• Have you taken part in any seminars or workshops?
• Are you conversant with the research field?
• Are there any aspects of the topic which you have taught yourself?
• Why this research?

Lastly, paint a picture for the admission board to help them understand what convinced you to commit the next half a decade to the program.

How to Conclude a Motivation Letter

Many people struggle with how to end a motivation letter . Normally, people can account for their academic credentials and why they desire to become part of the program.

A good way to conclude is with a summary of why you are a great candidate and an offer to discuss your candidacy.  It’s a good idea to provide your contact details so that a reader has them available.

Remember, getting admitted into a Ph.D. program is extremely competitive, and professors put a lot of work into mentoring their learners. Professors are naturally inclined to favor those who demonstrate the highest level of dedication. The conclusion must remind the admissions board that you are not only committed to the course, but the institution will greatly benefit from having you on board.

And lastly, thank the board for taking into account your application.

Motivation Letter for Ph.D. Admission Format

It is important to follow some basic guidelines when writing a motivation letter. The format mimics the report writing formats, which the professors are conversant with:

• Use a sans serif font, for example, Arial or Times New Roman.  It should look professional.  Nothing fancy. 
• Utilize a black standard font size. A 12-point font should work.  This makes it easy to read without being too large.
• Adhere to professionalism all the way through and avoid the use of informal language or colloquialisms.
• Write in the first person.
• Address the motivation letter for Ph.D. to a named individual.  If in doubt, you can use the person in charge of admissions.

The Length of a Motivation Letter for Ph.D. Admission

For Ph.D. motivation letters, the standard recommendation is to keep them to one page. These are busy people and they won’t spend a lot of time reading information. You want to make it as easy on them as possible. Keep your letter to one page, usually 3-5 paragraphs.

Tips for Writing a Motivation Letter for Ph.D. Admission

Below, we’ve stated the greatest tips for effectively writing a Ph.D. Motivation Letter. You want to keep these in mind as you write, review and edit your motivation letter:

Compose the Motivational Letter using a Professional Tone

It is crucial to add information in a motivation letter for a Ph.D. application professionally. It is in your best interest to write a letter with the right font, style, and grammar. Plus, doing this raises your odds of getting accepted into the program. Professionalism serves a crucial role in directing a great insight into your personality and lets you get acceptance.

Be Specific, Truthful, and Show Results

Where you can, the most powerful message is to show specific accomplishments, responsibilities and results.  This is true for research, academic achievements, or work or volunteer achievements.  Showing results demonstrates that you understand the impact of your effort and that the program can expect results from your work. 

This can be a powerful message.

Make sure that you can back up any accomplishments or experiences that you highlight.  It’s great to show accomplishments but the last thing you want to do is to create doubt about your honesty or your application. 

If you lack prior experience in carrying out Ph.D. tasks, this is alright – you are not expected to understand everything before you kick start the program. Nonetheless, you have to prove in your motivation letter for a Ph.D. that you can carry out this work. To achieve this, we advise that you concentrate on the expertise you possess – for example, writing, presentation, data analysis, etc. Attempt to illustrate how you have deployed these abilities in the past to indicate that you are well-prepared for the Ph.D. program.

Show Personality

The motivation letter must remain professional. Hence, steer clear of jokes and sarcasm. At the same time, it can be much more interesting to read, and much more powerful to show who you are in your writing.

Discuss your Future Plans and Your Interest s

Showing your passion and interest in the field of study can really make a difference in your admission.  Professors want someone who is interested in the work and the research.  You want to show how your background, goals, and passions fit into the work that you will be doing.

A great way to do this is to show why you are passionate about the research. Perhaps it means something to you personally or it’s a way that you can make a difference. Maybe you are just fascinated by the topic. Passion goes a long way if it’s genuine.

Check Your Spelling and Grammar

You are applying for an academic position.  You want a letter that doesn’t have any grammatical or spelling mistakes.  Even minor mistakes can make an admissions officer question your candidacy. Of course, use a spell checker. For something this important, a more robust spelling and grammar checker like Grammarly can be invaluable.

Additional Resources

We offer an editable version of the sample motivation letter for PhD program. You can download that here . It works with both Word and Google Docs and can help get you started on your own letter. 

If you need help writing your motivation letter, there is experienced help out there to help you.  Fiverr is a great resource for finding someone to help you write your motivation letter for your Ph.D. program.  There are a number of great freelancers there with experience writing motivational letters.  There are also freelancers on Fiverr who can help you with your research proposal. We’ve written a guide to help you get started using Fiverr.

If you decide that’s a good route for you, we’ve put together a guide to help you find the right freelancer for your needs.  They will help you get the motivation letter you need for that Ph.D. program.

Another great resource is Grammarly .  Grammarly is a spell-checking and grammar-checking tool that goes beyond anything you will find in Microsoft Word or Google Docs.  It will help you find misused words and common grammar mistakes.  That’s the free version!

The paid version of Grammarly is much richer and an amazing resource if you aren’t a natural writer or applying in a language that isn’t your primary language.  Grammarly will help you strike the right tone for your letter.  It points out grammar and stylistic problems and will often suggest improvements for your writing.  It’s a great resource for you when writing something as important as a motivation letter or application. 

A Sample Motivation Letter for a Ph.D. Program Application

Below is a sample motivation letter you can use to get started. Remember that this is to give you some ideas and the proper formatting. Do not use this letter or even change it for your information. It’s here to give you some ideas, but you must write your letter. You can download an editable version of this letter here .

Thank you and Good Luck!!!!

You can also download an Adobe Acrobat (pdf) version of the Motivation letter for Ph. D.

Frequently Asked Questions

How can my future plans and interests make a difference in a motivation letter for a ph.d..

Attitude is often as important as aptitude. Showing your passion for the area of research or having a personal tie can make a big difference in your selection.

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