cover letter executive assistant

7 Executive Assistant Cover Letter Examples

Executive Assistants are the right hand of leadership, adept at managing details, anticipating needs, and seamlessly orchestrating operations. Similarly, your cover letter serves as the right hand of your application, deftly outlining your skills, experiences, and your ability to anticipate and meet challenges. In this guide, we'll delve into the best cover letter examples for Executive Assistants, ensuring your application orchestrates a compelling narrative of your professional journey.

Cover Letter Examples

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The best way to start an Executive Assistant cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and immediately mention the Executive Assistant position you're applying for. Make sure to highlight your most relevant skills and experiences right at the beginning to grab their attention. For example, "Dear Mr. Smith, I am a professional Executive Assistant with over 10 years of experience in managing complex schedules and administrative tasks. I am excited to bring my expertise to your advertised Executive Assistant position." This approach shows you're professional, direct, and confident in your abilities.

Executive Assistants should end a cover letter by summarizing their interest in the role and the unique skills they bring. It's important to express enthusiasm for the opportunity and to thank the reader for their time. Here's an example: "I am excited about the opportunity to bring my unique blend of skills and experience to your organization and believe I could add significant value to your team. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." This ending is professional, courteous, and leaves a positive impression. It also opens the door for further communication, which is key in the job application process.

An Executive Assistant's cover letter should ideally be about one page long. This length is sufficient to succinctly present your skills, experiences, and qualifications relevant to the job without overwhelming the reader. Remember, hiring managers often have many applications to go through, so it's important to make your points clearly and concisely. A cover letter is not the place to reiterate your entire resume, but rather to highlight key aspects that make you a strong candidate for the Executive Assistant position. It's also a chance to show your understanding of the company and how you can contribute to it.

Writing a cover letter with no experience as an Executive Assistant can seem daunting, but it's absolutely possible. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 2. Opening Paragraph: Begin by stating the position you're applying for. Express your enthusiasm about the opportunity and briefly mention where you found the job posting. 3. Highlight Relevant Skills: Even if you don't have direct experience as an Executive Assistant, you likely have skills that are applicable to the role. These could include organization, time management, communication, problem-solving, or proficiency in certain software. Use specific examples from your past work, academic, or volunteer experiences to illustrate these skills. 4. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows initiative and that you're serious about the role. 5. Explain Why You're a Good Fit: Even without direct experience, you can still be a great fit for the role. Maybe you thrive in fast-paced environments, have a knack for multitasking, or are known for your exceptional organizational skills. Whatever it is, make sure to highlight it. 6. Conclude with a Call to Action: Thank the hiring manager for their time and express your interest in discussing your application further in an interview. 7. Professional Closing: End your cover letter professionally with a closing such as "Sincerely" or "Best regards," followed by your name and contact information. Remember, the goal of the cover letter is to get the hiring manager interested enough to read your resume and call you for an interview. Even without direct experience, if you can show that you have the skills and qualities they're looking for, you'll have a good chance of getting their attention.

Related Cover Letters for Executive Assistants

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Executive Assistant Cover Letter

Senior Executive Assistant Cover Letter

Junior executive assistant cover letter, c-level executive assistant cover letter, entry level executive assistant cover letter, executive administrative assistant cover letter, executive assistant to ceo cover letter, related resumes for executive assistants, executive assistant resume example.

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Copy this text for your Executive Administrative Operations Assistant cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position .

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Senior Executive Assistant Cover Letter

Sample Cover Letter For Executive Assistant to CEO

Sample Cover Letter For Executive Assistant With No Experience

Executive Administrative Assistant Cover Letter

Creative executive assistant cover letter, executive administrative operations assistant cover letter examples, junior executive assistant cover letter example, c-level executive assistant cover letter example, cover letter example for executive assistant.

Innovatech Solutions

Executive Assistant for Vice President

Dear [Hiring Manager Name],

I am writing to express my strong interest in the Executive Assistant for Vice President position at Innovatech Solutions. With 4 years of experience as an Executive Assistant, I am confident in my ability to streamline executive operations and contribute to your culture of innovation.

In my current role as an Executive Assistant at Innovatech Solutions, I successfully facilitate the Vice President’s schedule and manage appointments, meetings, and travel arrangements. I excel in efficient handling of communications. Additionally, I prepare reports and presentations that improve decision-making processes within projects.

Previously, as an Administrative Assistant at Bright Path Software, I supported senior project managers by scheduling meetings, compiling reports, and managing communication with stakeholders. My efforts enhanced the internal document management system resulting in a 25% improvement in information retrieval time.

With a Bachelor’s degree in Communication from the University of Texas and certification as a Certified Administrative Professional (CAP), I possess strong organizational skills with meticulous attention to detail. My expertise includes advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.

My experience supporting top-tier executives combined with exceptional communication skills make me an ideal candidate for this position. My friendly demeanor allows me to effectively meet visitors while maintaining confidentiality when handling sensitive documents.

I would welcome the opportunity to discuss how my qualifications align with your needs further or provide additional details regarding my experience. Thank you for considering my application for this exciting opportunity.

[Your Name]

This text is generated by Coverler

FutureTech Industries

Senior Executive Assistant to the Senior Vice President

I am writing to express my strong interest in the Senior Executive Assistant to the Senior Vice President position at FutureTech Industries. With over 7 years of experience as a dedicated Senior Executive Assistant, I am confident that my skills and qualifications make me the perfect fit for this role.

In my current position as a Senior Executive Assistant to the CEO at Quantum Tech Solutions, I have successfully supported C-suite executives and managed complex projects to maximize productivity. My expertise in streamlining office protocols and facilitating efficient communication has led to a 40% increase in office efficiency over three years. Additionally, I have overseen logistics for board meetings and international travel, demonstrating my ability to handle tight deadlines with attention to detail.

Prior to this role, as an Executive Assistant to the CFO at Greenwave Enterprises, I assisted in daily administrative tasks and played a key role in organizing quarterly budget reviews and financial forecasting meetings. Through implementing a new digital filing system for financial documents, I reduced retrieval time by 30%, showcasing my commitment to improving processes.

With a Bachelor of Science degree in Business Administration from the University of Washington and certifications such as Certified Administrative Professional (CAP) and Project Management Professional (PMP), I possess not only the necessary educational background but also advanced proficiency in Microsoft Office Suite, Google Workspace, project management software like Asana and Trello. My exceptional organizational skills combined with strong interpersonal abilities allow me to build relationships with all organizational levels effectively.

The job description for the Senior Executive Assistant position aligns perfectly with my experience and skill set. Managing calendars, organizing high-level meetings including agenda preparation, developing correspondence and reports – these are all areas where I have excelled throughout my career. Moreover, handling confidential information with discretion is second nature to me due to working closely with executives on sensitive matters.

I am excited about the opportunity of joining FutureTech Industries’ culture of innovation and collaboration while providing comprehensive support as the Senior Executive Assistant to the Senior Vice President of Operations. I am confident that my experience, skills, and dedication will contribute to the success of your organization.

I would welcome the opportunity to discuss my qualifications further and provide additional details on how I can contribute to FutureTech Industries’ goals. Thank you for considering my application. I look forward to the possibility of an interview.

Sample Cover Letter for Executive Assistant to CEO

For professionals at various levels of an Executive Assistant position, crafting a targeted cover letter is essential. Whether you’re aiming for a role supporting senior executives, managing daily operations, or providing strategic support to the CEO, a well-tailored cover letter can make all the difference. In another article, we’ve provided specific examples for the Executive Assistant to CEO position, highlighting key skills and experiences. If you’re looking for examples tailored to other levels of Executive Assistant roles, be sure to check out our other articles. These resources will help you create a compelling cover letter, regardless of the executive level you’re aspiring to support.

Global Innovations Inc.

Senior Executive Assistant to the CEO

I am writing to apply for the Senior Executive Assistant to the CEO position at Global Innovations Inc. With 6 years of experience as an Executive Assistant, I am confident in my ability to provide exceptional support and contribute to your organization’s success.

In my current role as an Executive Assistant to the CEO at Dynamic Tech Solutions, I manage a demanding schedule, appointments, board meetings, and international travel. As the primary point of contact between the CEO and stakeholders, I facilitate swift communication.

Implementing a digital file management system improved document retrieval time by 30%. This initiative enhanced efficiency and streamlined decision-making processes. With experience supporting senior executives at Dynamic Tech Solutions and Healthcare Innovations, I possess excellent organizational skills and handle confidential information with discretion.

I hold a Bachelor’s degree in Business Administration from Georgia State University. Additionally, I am certified as a Microsoft Office Specialist (MOS) and hold a Certified Administrative Professional (CAP) designation issued by IAAP.

As described in your job description for this role at Global Innovations Inc., my attention to detail and advanced administrative skills align with your needs. Throughout my career, I have managed complex calendars, handled executive communications while maintaining confidentiality.

I excel in coordinating executive outreach efforts and serving as a liaison between senior management teams. My strong written and verbal communication skills effectively represent executive offices internally and externally.

Thank you for considering my application. I look forward to discussing how my qualifications align with the needs of Global Innovations Inc.

Sample Cover Letter for Executive Assistant with no Experience

Bright Future Technologies

Entry-Level Executive Assistant

I am writing to express my strong interest in the Entry-Level Executive Assistant position at Bright Future Technologies. With my recent graduation in Business Administration from the University of California, San Diego, and my solid academic background, I am confident that I possess the skills and qualifications necessary to excel in this role.

During my time as an Administrative Intern at the City of San Diego’s Department of City Planning, I had the opportunity to develop valuable experience in managing schedules and coordinating meetings. By assisting in organizing and scheduling meetings for city planners, I improved efficiency through document preparation and data entry. This internship sharpened my multitasking abilities while maintaining a keen attention to detail.

In addition to my internship experience, as President of the Business Students Association at UC San Diego, I successfully led a student organization with over 200 members. Through coordinating events, meetings, and workshops aimed at enhancing professional development, I further honed my communication skills. Managing the association’s budget allowed me to collaborate with local businesses for sponsorships which resulted in a 25% increase in funding. Furthermore, I developed strategies that increased membership engagement and retention rates.

My academic achievements include specialized coursework such as Business Communication and Principles of Management which have equipped me with excellent written and verbal communication skills essential for effective correspondence within an executive assistant role.

I am proficient in Microsoft Office Suite (Word, Excel, PowerPoint) as well as Google Workspace. Additionally, I hold a Microsoft Office Specialist (MOS) certification which demonstrates my proficiency in utilizing office productivity tools effectively.

After reviewing the job description for Bright Future Technologies’ Entry-Level Executive Assistant position thoroughly,I believe that my experiences align perfectly with your requirements.As an organized individual with strong attention to detail,I would be able to effectively assist your executive team by managing daily schedules,coordinating appointments,and handling general administrative tasks.I am also confident that my excellent verbal and written communication abilities will enable me facilitate internal and external communication effectively,acting as a liaison between the executive team and other departments.

Thank you for considering my application. I am excited about the possibility of contributing to Bright Future Technologies’ success and would welcome the opportunity to further discuss how my qualifications align with your company’s needs. Please find attached my updated resume for your review.

I look forward to the chance of an interview.

I am writing to express my interest in the Executive Administrative Assistant position at [Company Name] as advertised. With over six years of experience in high-level administrative roles, I am confident in my ability to significantly contribute to your team and support your company’s leadership effectively.

Throughout my career, I have demonstrated a knack for efficiently managing executive duties and an ability to streamline office processes to enhance productivity. In my current position at Dynamic Tech Solutions, I support three senior executives, managing their schedules, organizing international travel, and coordinating quarterly board meetings. My role requires extensive use of the Microsoft Office Suite and CRM software, tools I have mastered to keep information flowing seamlessly across all departments.

One of my proudest achievements was the development and implementation of a new document management system that reduced the time to retrieve information by 30%. This system has been crucial in improving decision-making processes and enhancing communication within the team. I also pride myself on my professional communication skills, which I utilize to write and edit corporate communications, reports, and presentations, ensuring information is conveyed clearly and effectively.

I am particularly drawn to this position at [Company Name] because of your commitment to innovation and leadership in the industry. I am eager to bring my background in office management and passion for efficient, quality work to your team. I look forward to the opportunity to further discuss how I can contribute to the ongoing success of your company.

Thank you for considering my application. I hope to bring my strong, proactive work ethic, detail-oriented skills, and administrative expertise to [Company Name]. I am looking forward to your response and am excited about the possibility of discussing my application in further detail.

When I read your posting for an Executive Assistant at Innovative Designs Inc., I saw it as an invitation to bring my canvas of administrative expertise and splash it with the vibrant colors of creativity that define your company. With over eight years of experience supporting top-tier executives in fast-paced environments, I am thrilled at the prospect of contributing to a team that values innovation as much as precision.

In my current role at TechForward Inc., I orchestrate the daily schedules of not just one but three C-level executives, each with their unique rhythm and tempo. Think of me as the maestro of a high-stakes symphony, ensuring every note resonates perfectly with the next, creating harmony out of potential chaos. My knack for meticulously planning and coordinating travel, meetings, and events would translate seamlessly into the dynamic atmosphere at Innovative Designs.

I am often lauded for my ability to anticipate the needs of the executives I support, much like a scriptwriter foresees the twists in a plot. This proactive approach has not only earned me the ‘Go-To Award’ for dependability but has also allowed the companies I’ve worked with to improve their operational efficiency by up to 40%. I believe my innovative methods, including the introduction of a digital task management system that reduced paperwork by 50%, align well with your mission to redefine the industry standards.

Your commitment to pushing creative boundaries is what excites me most about joining Innovative Designs. I am eager to bring my unique blend of administrative excellence and creative problem-solving to your esteemed company. I am passionate about making not just a contribution, but a significant difference, ensuring that every logistical and administrative task I handle increases the bandwidth of your executives to focus on what they do best: innovate.

Thank you for considering my application. I am looking forward to the possibility of discussing how I can paint a future at Innovative Designs with the broad strokes of efficiency and the fine lines of meticulous attention to detail. Let’s design a masterpiece together!

Dasha Shigaeva [email protected] +123-456-7890 July 15, 2024

Hiring Manager’s Name Company Name Company Address City, State, ZIP Code

Dear [Hiring Manager’s Name],

I am writing to express my enthusiasm for the Junior Executive Assistant position at [Company Name], as advertised on your career portal. With a background in administrative support and a strong commitment to efficiency and organization, I am eager to contribute to your team.

During my internship at [Previous Company], I honed my skills in managing schedules, coordinating meetings, and handling correspondence. My ability to communicate effectively and maintain a high level of confidentiality was consistently praised by my supervisors. I am confident that my proactive approach and attention to detail will make me a valuable asset to your team.

I am particularly drawn to [Company Name] because of its innovative culture and commitment to excellence. I am excited about the opportunity to support your executives and contribute to the success of your organization. I look forward to the possibility of discussing how my skills and experiences align with your needs. Thank you for considering my application.

Sincerely, Dasha Shigaeva

I am excited to apply for the C-Level Executive Assistant position at [Company Name]. With over seven years of experience supporting senior executives, I have developed a robust skill set that includes exceptional organizational abilities, advanced communication skills, and a strong capacity for managing high-stakes responsibilities.

In my previous role at [Previous Company], I supported the CEO in managing complex schedules, coordinating international travel, and facilitating board meetings. My proactive approach and meticulous attention to detail enabled me to anticipate the needs of the executive team, ensuring seamless operations and strategic alignment. I excel at maintaining confidentiality and handling sensitive information with the utmost discretion.

I am particularly impressed by [Company Name]’s vision and leadership in the industry, and I am eager to contribute to your continued success. I am confident that my experience and dedication will allow me to provide the high level of support your executives require. I look forward to the opportunity to discuss how I can contribute to your team. Thank you for considering my application.

Why Your Cover Letter Matters

A well-crafted cover letter is your opportunity to stand out in a competitive job market. It’s not just a formality; it’s your chance to showcase your skills, experience, and personality. In this guide, you’ll find:

• Detailed Examples: We provide numerous cover letter examples tailored to different levels and specializations within the Executive Assistant role. From entry-level positions to senior executive roles, each example is designed to highlight key skills and experiences relevant to that specific job.
• Formatting Tips: Learn how to structure your cover letter for maximum impact. Our formatting tips will ensure your cover letter is professional and easy to read, making a strong first impression on potential employers.
• Writing Advice: Discover essential tips for writing an effective cover letter. We cover everything from the opening salutation to the closing paragraph, including how to address the hiring manager, what skills to emphasize, and how to make your cover letter stand out.
• Common Mistakes to Avoid: Avoid the pitfalls that can undermine your application. We highlight common mistakes and provide guidance on how to avoid them, ensuring your cover letter is polished and professional.

How to Format an Executive Assistant Cover Letter

Formatting your Executive Assistant cover letter correctly is essential for making a strong first impression. A well-structured cover letter not only looks professional but also helps the hiring manager quickly see your qualifications and enthusiasm for the role. Here are some essential formatting tips:

Cover Letter Header

What to include:

• Your full name
• Your contact information (phone number, email address)
• The hiring manager’s name and title
• The company’s name and address

Cover Letter Greeting

Get your greeting right:

• Address the hiring manager by name if possible. If you can’t find their name, use a professional greeting such as “Dear Hiring Manager.”
• Avoid generic greetings like “To Whom It May Concern.”

Dear Mr. Johnson,

Cover Letter Introduction

What to focus on with your introduction:

• State the position you are applying for.
• Briefly mention how you found the job posting.
• Provide a compelling reason why you are interested in the position.

I am excited to apply for the Executive Assistant position at [Company Name] as advertised on your career portal. With over five years of experience in executive support and a proven track record of excellence, I am confident in my ability to contribute effectively to your team.

Cover Letter Body

What to focus on with your body paragraphs:

• Highlight your relevant skills and experience.
• Provide specific examples of your accomplishments.
• Emphasize how your skills align with the job requirements.

In my previous role at [Previous Company], I successfully managed the schedules of three senior executives, coordinated international travel, and organized high-profile events. My ability to handle confidential information with discretion and my strong organizational skills have consistently been praised by my supervisors. Additionally, my proactive approach and excellent communication skills have enabled me to effectively support the executive team and contribute to the overall efficiency of the office.

Cover Letter Closing

What to focus on with your closing:

• Summarize your key qualifications.
• Express your enthusiasm for the role.
• Include a call to action, such as requesting an interview.

I am eager to bring my expertise in executive support to the dynamic team at [Company Name]. I look forward to the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

Cover Letter Recommendations and Common Mistakes

Creating an outstanding cover letter requires more than just following a template. To truly impress hiring managers and stand out from the competition, keep these recommendations and common mistakes in mind.

Key Recommendations for Writing an Executive Assistant Cover Letter

Highlight your organizational skills:.

Mention specific examples where you effectively managed schedules, planned events, or streamlined office processes.

Example: “Successfully coordinated a multi-day international conference attended by over 500 participants, ensuring all logistical details were handled flawlessly.”

Emphasize Your Communication Skills:

Strong communication skills are essential. Highlight your experience in drafting correspondence, preparing reports, and facilitating meetings.

Example: “Drafted and edited executive correspondence, ensuring clarity and professionalism, which improved internal communication.”

Showcase Your Ability to Handle Confidential Information:

Trustworthiness and discretion are crucial. Provide examples of how you have managed confidential information.

Example: “Handled sensitive information regarding company mergers, maintaining strict confidentiality and discretion at all times.”

Demonstrate Your Problem-Solving Skills:

Show your ability to handle unexpected challenges and solve problems efficiently.

Example: “Resolved scheduling conflicts for executive meetings, ensuring all stakeholders were accommodated without compromising productivity.”

Express Your Ability to Work Under Pressure:

Highlight your experience in maintaining high performance in fast-paced environments.

Example: “Thrived in a high-pressure environment, consistently meeting tight deadlines and supporting executive-level decision-making processes.”

Common Mistakes to Avoid in Your Executive Assistant Cover Letter

Failing to highlight relevant skills:.

Ensure that you emphasize the skills that are most relevant to the job. Tailor your cover letter to the specific requirements listed in the job description.

Example: If the job description emphasizes proficiency in scheduling software, mention your experience with those specific tools.

Writing a Generic Cover Letter:

Avoid using a one-size-fits-all approach. Customize your cover letter for each job application to show genuine interest and effort.

Example: Reference the company’s recent projects or achievements and explain why you’re excited to contribute.

Not Proofreading:

Errors can leave a negative impression. Carefully proofread your cover letter to eliminate typos, grammatical mistakes, and other errors.

Example: Use tools like Grammarly or have a peer review your letter to catch any mistakes.

Being Too Humble:

While modesty is important, don’t downplay your accomplishments. Confidently highlight your achievements and the value you bring.

Example: “Led a team project that improved office efficiency by 20%, showcasing my leadership and organizational skills.”

Writing a Long Cover Letter:

Keep your cover letter concise and focused. Aim for one page, highlighting only the most relevant information.

Example: Summarize your experiences succinctly and avoid unnecessary details.

Tailored Advice for Specific Situations

For entry-level positions:.

• Emphasize transferable skills and your eagerness to learn. Mention any relevant internships or volunteer experiences.
• Example: “Completed a six-month internship where I assisted with scheduling and administrative tasks, gaining valuable hands-on experience.”

For Senior-Level Positions:

• Focus on your extensive experience and leadership capabilities. Highlight major accomplishments and strategic initiatives you have led.
• Example: “With over 10 years of experience supporting C-level executives, I have a proven track record of managing complex projects and enhancing executive productivity.”

For Specialized Roles (e.g., Executive Assistant to CEO):

• Tailor your cover letter to showcase your ability to handle high-stakes responsibilities and work directly with top executives.
• Example: “Supported the CEO in managing high-profile client relationships, organizing board meetings, and coordinating international travel.”

In conclusion

Crafting an effective cover letter as an Executive Assistant is about highlighting your organizational prowess, attention to detail, and ability to handle a diverse range of tasks efficiently. Each example provided here demonstrates how to showcase these strengths vividly, matching your unique qualifications to the specific needs of the job.

Remember, a well-written cover letter is your first opportunity to make a strong impression on a potential employer. It should reflect your professional demeanor, readiness to support high-level executives, and your passion for contributing to the success of the organization.

Use these examples as a guide to express your own experiences and skills compellingly, helping you stand out in a competitive job market and move one step closer to securing your desired position.

Related Administrative Cover Letter Examples:

In addition to Executive Assistant cover letters, we also provide examples for other related administrative roles to help you find the perfect match for your career goals. Explore cover letters for positions like Administrative Assistant, Virtual Assistant, and more.

• Virtual Assistant Cover Letter
• Account Executive Cover Letter
• Administrative Assistant Cover Letter
• Executive Director Cover Letter
• Cover Letter Template for Receptionist

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7 Executive Assistant Cover Letter Guide + Examples

Uncover the key elements that make an outstanding executive assistant cover letter. Learn the best formatting tips and receive expert advice on crafting a compelling presentation. Discover how Swooped can enhance your application and elevate your job search.

Supporting executives and keeping an organization running smoothly is at the core of an executive assistant’s role. As an executive assistant, you manage schedules, coordinate meetings, handle communications, and ensure the seamless execution of administrative tasks. But when it comes to crafting a cover letter, do you know how to highlight your organizational prowess and multitasking abilities? Employers are keenly aware of the importance of hiring skilled executive assistants who can effectively manage time and resources. Don’t worry! We have you covered. Discover our carefully curated executive assistant cover letter examples, or use our AI-powered cover letter generator to help you shine in the job market.

Executive Assistant Cover Letter Samples- By Experience

Entry level: executive assistant cover letter sample.

[Your Name] [Phone Number] [Email Address]

[Date] [Recipient’s Name] [Hiring Manager] [Company’s Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Entry Level Executive Assistant position at [Company’s Name]. With a degree in Business Administration and practical experience gained through various internships, I am eager to apply my organizational and interpersonal skills in a professional setting. My background includes a range of administrative tasks, from scheduling and email management to organizing team events and handling confidential information. In my recent internship at [Previous Company Name], I supported the executive team by coordinating daily schedules, preparing meeting agendas, and assisting with various projects. This experience taught me the importance of attention to detail and effective communication in ensuring smooth office operations.

One of the projects I am proud of involved creating a more efficient filing system, which improved document retrieval times by 30%. This initiative not only streamlined operations but also highlighted my ability to identify and implement practical solutions.

I am drawn to [Company’s Name] for its commitment to innovation and excellence. I am particularly impressed by [mention a recent achievement or project of the company], which underscores the company’s dedication to [specific value or mission]. I am excited about the opportunity to contribute to an organization that values creativity and forward-thinking.

Beyond my technical abilities, I bring a strong work ethic, a positive attitude, and a passion for supporting team success. I am confident that my proactive approach and enthusiasm for administrative work will make me a valuable addition to your team. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the success of [Company’s Name]. Sincerely, [Your Name]

What Makes This Cover Letter Impactful?

Personalization and Specificity: The cover letter is tailored to the specific company and role, demonstrating the candidate’s thorough research and genuine interest in the position.

Relevant Experience: The candidate highlights relevant experience gained through internships, showcasing practical skills and knowledge applicable to the Executive Assistant role.

Quantifiable Achievements: The letter includes a specific accomplishment, such as improving document retrieval times by 30%, which provides concrete evidence of the candidate’s problem-solving abilities.

Alignment with Company Values: The candidate expresses admiration for the company’s recent achievements and mission, aligning their own values and aspirations with the company’s goals.

Positive Attitude and Proactivity: The cover letter emphasizes the candidate’s strong work ethic, positive attitude, and proactive approach, which are valuable traits for an entry-level position.

Junior Executive Assistant Cover Letter Sample

[Date] [Recipient’s Name] [Hiring Manager] [Company Name]

Dear [Hiring Manager’s Name/Hiring Manager],

I am eager to apply for the Junior Executive Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. With a background in administrative support and a keen interest in streamlining executive workflows, I am excited about the opportunity to contribute to your dynamic team.

In my previous role at [Previous Company Name], I provided comprehensive administrative support to the executive team, managing schedules, coordinating meetings, and handling communications with a high degree of professionalism. My responsibilities also included organizing company events and preparing detailed reports, which enhanced the efficiency and productivity of our operations.

A key achievement was orchestrating a major company-wide event that required meticulous planning and coordination across multiple departments. This experience honed my organizational skills and ability to manage complex tasks under tight deadlines. It also underscored my strengths in communication and problem-solving, as I successfully navigated unforeseen challenges to ensure the event’s success.

I am particularly attracted to [Company’s Name] because of its reputation for innovation and commitment to excellence in [specific industry/field]. I am inspired by your company’s recent achievements, such as [mention a recent company achievement or project], and am enthusiastic about the opportunity to support your executives in driving continued success.

In addition to my administrative capabilities, I bring a proactive attitude and a keen eye for detail. My proficiency with office software and familiarity with scheduling tools enable me to manage multiple tasks efficiently and maintain a high level of accuracy in all my work.

I am excited about the possibility of contributing to [Company’s Name] as a Junior Executive Assistant and am eager to discuss how my skills and experiences align with the needs of your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Yours sincerely, [Your Name]

Personalization and Specificity: The letter is tailored to the company and the position, showing that the candidate has researched the organization and understands its values and recent achievements.

Relevant Experience: Highlights specific experiences in providing administrative support and managing complex tasks, directly aligning with the responsibilities of the Junior Executive Assistant role.

Key Achievements: Mentions orchestrating a major company-wide event, demonstrating strong organizational skills and the ability to manage detailed planning under tight deadlines.

Proactive and Detail-Oriented: The candidate emphasizes a proactive attitude and attention to detail, qualities essential for an executive assistant role.

Call to Action: Concludes with a clear interest in discussing the candidate’s fit for the position, encouraging further engagement.

Senior Executive Assistant Cover Letter Sample

[Phone Number]

[Email Address]

[Recipient’s Name]

[Hiring Manager]

[Name of Company]

I am excited to apply for the Senior Executive Assistant position at [Company’s Name], bringing over a decade of experience in executive support and office management. My career has been defined by my ability to streamline administrative processes, enhance executive productivity, and foster an organized and efficient work environment. I am enthusiastic about the opportunity to contribute to your esteemed organization, renowned for its innovative approach and commitment to excellence.

At [Previous Company Name], I served as the executive assistant to the CEO, where I managed complex schedules, coordinated high-profile meetings, and facilitated communication across departments. My efforts led to a 30% reduction in scheduling conflicts and a 25% improvement in executive task efficiency. My role also involved overseeing critical projects, managing confidential information, and ensuring the seamless operation of executive functions.

I am skilled in various administrative tools and software, including advanced proficiency in Microsoft Office Suite and project management platforms. My proactive approach and attention to detail have consistently enabled me to anticipate needs and solve problems before they arise. This has been crucial in maintaining a smooth workflow and supporting the executive team’s strategic goals.

The opportunity to join [Company’s Name] is particularly appealing to me, given its reputation for fostering a dynamic and supportive work culture. I am impressed by your recent initiatives in [mention a specific company initiative or project], and I am eager to contribute to the continued success and growth of your team.

I am confident that my strong organizational skills, ability to handle sensitive information, and dedication to supporting executive leadership will make a valuable addition to [Company’s Name]. I look forward to the opportunity to discuss how my background and skills align with your needs.

Thank you for considering my application. I am excited about the prospect of contributing to your team’s success.

Yours sincerely,

[Your Name]

Personalization and Company Research: The letter demonstrates a clear understanding of the company’s values and recent projects, showing the candidate’s genuine interest and thorough research.

Quantifiable Achievements: It highlights specific achievements, such as reducing scheduling conflicts by 30% and improving task efficiency by 25%, making the candidate’s contributions concrete and impressive.

Proactive Problem Solving: The candidate emphasizes their proactive nature and problem-solving skills, crucial traits for an executive assistant role.

Strong Organizational and Communication Skills: The cover letter underscores the candidate’s ability to manage complex tasks and communicate effectively across departments.

Clear Expression of Interest: The letter concludes with an eager expression of interest and a readiness to discuss further, providing a professional and positive closing.

Executive Assistant Cover Letter Samples- By Roles

Executive administrative operations assistant cover letter sample.

[Recipient’s Name] [Hiring Manager] [Name of Company]

Dear [Hiring Manager Name],

I am excited to apply for the Executive Administrative Operations Assistant position at [Company’s Name]. With over eight years of experience in providing high-level administrative support and managing office operations, I am confident in my ability to contribute effectively to your team. My background in streamlining administrative processes and optimizing operational efficiency aligns perfectly with the demands of this role.

In my previous position at [Previous Company Name], I successfully implemented a new scheduling system that increased productivity by 25% and reduced operational costs by 15%. My expertise in coordinating complex travel arrangements, managing executive calendars, and overseeing office logistics has consistently ensured smooth daily operations. Furthermore, I have a proven track record of enhancing communication and collaboration across departments, fostering a more cohesive work environment.

What particularly excites me about [Company’s Name] is your dedication to innovation and excellence in [specific industry/field]. I am eager to bring my organizational skills, attention to detail, and proactive problem-solving approach to support your leadership team and contribute to your company’s continued success.

Thank you for considering my application. I look forward to discussing how my experience and skills can add value to [Company’s Name].

Tailored to Company and Role: The letter demonstrates a deep understanding of the company and the specific role, indicating the candidate’s commitment and research.

Quantifiable Achievements: Specific metrics, such as a 25% increase in productivity and a 15% reduction in costs, highlight the candidate’s tangible impact.

Operational Expertise: Emphasizes experience in key areas like scheduling, logistics, and communication, which is essential for the role.

Enthusiasm and Alignment: The candidate’s excitement about the company and its values aligns with their career goals, showing genuine interest.

Creative Executive Assistant Cover Letter Sample

[Your Name] [Phone Number] [Email Address] [Date]

Dear [Hiring Manager Name], I am thrilled to apply for the Creative Executive Assistant role at [Company’s Name]. With a strong background in creative project management and executive support, I am eager to leverage my skills in a dynamic and innovative environment. My experience in coordinating creative projects and managing executive schedules has equipped me with a unique blend of administrative and creative skills. At [Previous Company Name], I played a key role in organizing creative brainstorming sessions, managing timelines for multiple projects, and assisting in the production of marketing materials. My ability to balance creativity with organizational efficiency has consistently resulted in successful project outcomes and positive client feedback. I also excel in digital communication tools and graphic design software, which has enabled me to contribute to various creative endeavors. The opportunity to work with [Company’s Name], known for its cutting-edge projects in [specific industry/field], excites me. I am passionate about supporting creative processes and am confident in my ability to provide the necessary administrative support to ensure smooth project execution.

I am eager to discuss how my skills and passion for creativity can benefit your team. Thank you for considering my application. Yours sincerely, [Your Name]

Creative and Administrative Balance: The letter highlights a combination of creative and administrative skills, essential for a Creative Executive Assistant role.

Specific Experience: Details experience in managing creative projects and using relevant tools, providing evidence of relevant expertise.

Passion for the Industry: Expresses a strong interest in the company’s projects and industry, demonstrating enthusiasm and cultural fit.

Action-Oriented: The letter conveys a proactive approach to supporting creative processes, aligning with the role’s requirements.

C-Level Executive Assistant Cover Letter Sample

Dear [Hiring Manager Name], I am writing to express my interest in the C-Level Executive Assistant position at [Company’s Name]. With over ten years of experience providing executive support to senior leaders in fast-paced environments, I am well-prepared to offer exceptional assistance to your executive team. My expertise in managing complex schedules, coordinating high-stakes meetings, and maintaining confidentiality makes me an ideal candidate for this role. In my previous role at [Previous Company Name], I managed the schedules of the CEO and CFO, coordinated international travel, and facilitated communication between executive leadership and various stakeholders. My meticulous attention to detail and ability to anticipate the needs of executives have been instrumental in ensuring the smooth operation of the executive office. I also played a pivotal role in organizing board meetings and preparing detailed reports and presentations. I am particularly drawn to [Company’s Name] due to its leadership in [specific industry/field] and commitment to [specific values or initiatives]. I am eager to leverage my skills to support your executive team and contribute to the company’s strategic goals. Thank you for your consideration. I look forward to the opportunity to discuss my qualifications further. Yours sincerely, [Your Name]

Executive Support Experience: Highlights extensive experience in supporting C-Level executives, showcasing readiness for high-level responsibilities.

Attention to Detail: Emphasizes meticulous attention to detail and confidentiality, crucial for the role.

Proactive and Anticipatory Skills: Demonstrates the ability to anticipate executive needs, ensuring seamless operations.

Alignment with Company Values: Shows alignment with the company’s values and industry, indicating a strong cultural fit.

Executive Assistant to CEO Cover Letter Sample

I am excited to submit my application for the Executive Assistant to the CEO position at [Company’s Name]. With a proven track record of providing high-level administrative support to top executives, I am confident in my ability to facilitate the CEO’s daily operations and contribute to the company’s strategic initiatives. My strong organizational skills and discretion in handling sensitive information make me an excellent fit for this role.

At [Previous Company Name], I served as the Executive Assistant to the CEO, where I managed the executive calendar, organized board meetings, and coordinated company-wide communications. My role required a high degree of professionalism and adaptability, as I regularly liaised with key stakeholders and managed multiple projects simultaneously. I also developed a comprehensive executive briefing process that streamlined decision-making and improved the efficiency of executive meetings.

I am particularly inspired by [Company’s Name]’s innovative approach to [specific industry/field] and am eager to support the CEO in achieving the company’s ambitious goals. My commitment to excellence and proactive approach to problem-solving align with the values and mission of [Company’s Name].

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of [Company’s Name].

Experience with Executive Leadership: Clearly outlines experience supporting a CEO, indicating readiness for the role’s high demands.

Professionalism and Discretion: Highlights professionalism and the ability to handle sensitive information, key qualities for the position.

Efficiency in Operations: Mentions the development of processes to improve decision-making and meeting efficiency, demonstrating value addition.

Alignment with Company Vision: Expresses admiration for the company’s vision and goals, showing a strong alignment with the organization’s direction.

Key Elements Recruiters Expect in an Executive Assistant Cover Letter:

Organizational and time management skills: As an Executive Assistant, efficiency is crucial. Highlight your experience with: → Managing complex schedules, travel arrangements, and meetings → Prioritizing tasks in a fast-paced environment → Handling last-minute changes and urgent requests smoothly

Discretion and confidentiality: Executive Assistants are trusted with sensitive information. Showcase your ability to: → Handle confidential documents and discussions → Maintain professionalism in all interactions → Anticipate the executive’s needs and proactively address them

Technical proficiency: Demonstrate your proficiency with office management software: → Mention experience with tools like Microsoft Office, G-Suite, or other scheduling platforms → Showcase your ability to create presentations, reports, and documents effectively

Problem-solving and adaptability: Emphasize your ability to adapt to dynamic work environments by: → Providing examples of how you resolved issues on behalf of the executive → Showing your ability to manage shifting priorities and complex tasks

How to Format an Executive Assistant Cover Letter:

An Executive Assistant (EA) cover letter should demonstrate organizational skills, discretion, and the ability to support high-level executives efficiently. Your cover letter should reflect the meticulousness and professionalism required in this role.

Executive Assistant Cover Letter Header:

Your header should clearly present your contact information and set a professional tone for your application.

Elements to Include: →Your Full Name →Your Contact Information: Phone number, email address, and LinkedIn profile (optional). →The Date: Specify the date you are sending the letter. →Recipient’s Details: Include the name, title, company, and address of the hiring manager.

✔️ More Impactful

Michael Roberts (555) 876-5432 [email protected] LinkedIn: linkedin.com/in/michaelroberts 07/31/2024

Jane Smith CEO Elite Business Solutions 123 Innovation Drive City, State, Zip

This format is clean and provides all necessary information in a professional layout.

Executive Assistant Cover Letter Greeting:

A personalized greeting shows your effort to connect with the hiring manager, demonstrating attention to detail.

Tips for an Effective Greeting: → Use a Specific Name: Address the letter to the person responsible for hiring. → Maintain Professionalism: Use a formal greeting like “Dear.”

✔️ More Impactful:

Dear Ms. Smith,

❌ Less Impactful:

To Whom It May Concern,

This personalized approach shows respect and adds a professional touch.

Executive Assistant Cover Letter Introduction:

The introduction should be engaging, immediately highlighting your suitability for the role.

Components of a Strong Introduction: → State the Position: Clearly indicate the role you are applying for. → Key Skills or Experience: Briefly highlight your most relevant skills or experience. → Connection with the Company: Mention a specific reason why you’re excited about the opportunity.

“With over five years of experience supporting high-level executives and managing complex schedules, I am excited to apply for the Executive Assistant position at Global Enterprises Inc. My expertise in calendar management, event coordination, and executive support makes me a strong fit for this role.”

“I’m writing to apply for the Executive Assistant role at your company. I have experience in office administration and scheduling meetings.”

This introduction clearly states the candidate’s qualifications and enthusiasm for the role.

Pro-tip: Mentioning your years of experience and key skills right away can help grab the hiring manager’s attention.

Executive Assistant Cover Letter Body:

The body should detail your qualifications, emphasizing your ability to manage administrative tasks efficiently.

Key Points to Cover: → Core EA Competencies: Highlight skills like calendar management, travel coordination, and communication. →Specific Achievements: Provide examples of how you’ve successfully supported executives in the past. →Soft Skills: Emphasize qualities like discretion, efficiency, and adaptability.

“In my previous role at Summit Enterprises, I managed the calendars of three senior executives, coordinated travel logistics for international business trips, and organized high-profile corporate events for up to 200 attendees. I also developed a streamlined scheduling system that improved executive availability by 15%, allowing for more efficient use of their time. My attention to detail and proactive approach to problem-solving ensured that all administrative tasks were completed ahead of schedule.”

“I’ve handled executive schedules, booked travel, and organized meetings in previous roles. I believe these skills make me a great fit for the Executive Assistant position.”

This section showcases specific achievements and competencies, demonstrating the candidate’s readiness to contribute to the organization.

Pro-tip: Quantify your achievements whenever possible to show the measurable impact of your work. Mentioning a specific improvement (e.g., increased efficiency by 15%) makes your contribution tangible.

Executive Assistant Cover Letter Closing:

Your closing should reaffirm your interest in the position and prompt further engagement.

Effective Closing Techniques: → Reiterate Enthusiasm: Reiterate your interest in the company and the role. → Call to Action: Encourage the hiring manager to contact you for an interview. → Professional Sign-Off: Use a formal closing, such as “Sincerely.”

“Thank you for considering my application. I am eager to bring my experience in executive support to Global Enterprises Inc. and contribute to the success of your leadership team. Please feel free to contact me at your convenience to schedule an interview.”

“Thank you for considering my application. I hope to hear from you soon.”

This closing emphasizes the candidate’s enthusiasm and invites further engagement.

Pro-tip: Highlight your problem-solving abilities and readiness to handle the unique challenges of supporting executives, demonstrating your proactive and adaptable nature.

Common Mistakes to Avoid When Writing an Executive Assistant Cover Letter:

Writing an Executive Assistant cover letter requires attention to detail, precision, and a clear demonstration of how your skills align with the role. Here are common pitfalls to avoid:

Lack of Specificity in the Greeting: → Addressing the cover letter generically, such as “To Whom It May Concern,” can come across as impersonal. →Take the time to find the hiring manager’s name or, if unavailable, use “Hiring Manager” or the relevant department.

Generic Content: →Avoid using a one-size-fits-all approach. →Tailor your cover letter to the specific job by referencing the job description and company values. →Highlight experiences that directly relate to the skills and qualifications sought by the employer.

Including Irrelevant Details: →Focus on relevant professional experiences and skills. → Avoid delving into personal anecdotes or unrelated job experiences that do not contribute to showcasing your suitability for the Executive Assistant position.

Neglecting to Highlight Organizational Skills: →The role of an Executive Assistant heavily relies on organizational prowess and time management. → Failing to emphasize your ability to manage schedules, coordinate meetings, and prioritize tasks can be a significant oversight.

Overlooking Proofreading: →Spelling and grammatical errors can detract from your professionalism. →Always proofread your cover letter multiple times and consider using tools like Grammarly. →Additionally, having a colleague review your letter can help catch errors you might have missed.

Forgetting to Include Contact Information: →Ensure your name, phone number, and email address are clearly displayed at the top of the cover letter. →Accurate contact information is crucial for follow-up communication.

Using Informal Language: →Maintain a professional tone throughout your cover letter. →Avoid using slang or overly casual language, which can undermine your professionalism.

Remember to conclude with a strong closing statement that expresses your enthusiasm for the position and your eagerness to contribute to the company’s success. Keeping these points in mind will help you craft a compelling and professional Executive Assistant cover letter.

Top action verbs used in an Executive Assistant Cover Letter:

Utilize these action verbs to emphasize your efficiency and effectiveness in the role of an Executive Assistant:

→ Organized → Managed → Coordinated → Facilitated → Scheduled → Streamlined → Prepared → Supported → Executed → Prioritized

Key takeaways for a Executive Assistant Cover Letter:

1. Tailor the Introduction: Connect your administrative skills with the specific needs of the executive or team you’ll support.

2. Highlight Organizational Skills: Emphasize your proficiency in managing schedules, organizing events, or handling confidential information, supported by quantifiable examples.

3. Show Flexibility and Adaptability: Mention your ability to handle unexpected challenges and maintain efficiency under pressure.

4. Action-Oriented Language: Use verbs like “coordinated,” “managed,” and “optimized” to showcase your proactive approach to managing responsibilities.

5. Conclude with Assurance: Close with a confident expression of your readiness to contribute to the executive’s productivity and the company’s success.

1.How can I showcase my organizational skills in the cover letter?

Provide examples of your ability to manage schedules, prioritize tasks, and streamline processes. For example, “I successfully coordinated the CEO’s calendar, ensuring seamless scheduling and prioritizing key meetings, which improved overall productivity by 25%.”

2. Should I highlight my ability to handle confidential information?

Yes, confidentiality is crucial for an executive assistant. You can say, “My discretion in handling sensitive information has been integral in maintaining trust and professionalism, particularly during confidential board meetings and executive communications.”

3. How can I demonstrate my communication skills?

Use specific examples where your communication skills had a positive impact. For instance, “I drafted key communications for the executive team, ensuring clarity and consistency, which improved internal communication and aligned team efforts.”

4. Is it important to mention my problem-solving abilities?

Yes, problem-solving is a key skill for executive assistants. For example, “I efficiently resolved scheduling conflicts and logistical challenges during high-profile events, ensuring smooth execution and client satisfaction.”

5. Can I include my experience with travel and event planning?

Definitely. Mentioning your experience in this area can be crucial. For example, “I have coordinated international travel and organized large-scale corporate events, consistently meeting budgetary and logistical requirements.”

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Executive Assistant Cover Letter Examples for 2024

You’re a thick-skinned multitasker and the gatekeeper of an executive’s time. Use your executive assistant cover letter to prove it and shine compared to other candidates.

You see a job opening for an executive assistant—and it's perfect for you. But you also need to persuade your future boss that you're perfect for them, too.

And for that, you need a jaw-dropping executive assistant cover letter.

In this article, you’ll find:

• Two sample cover letters for executive assistant with different experience level
• Step-by-step tips on how to write an executive assistant cover letter that will land you more interviews.
• An executive assistant cover letter template you can copy, adjust, and have ready in a few minutes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

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I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for other cover letter examples for office and administrative positions? See:

• Administrative Assistant Cover Letter
• CIA Cover Letter
• Data Entry Clerk Cover Letter
• Executive Cover Letter
• HR Assistant Cover Letter
• Human Resources Cover Letter
• Legal Assistant Cover Letter
• Office Assistant Cover Letter
• Office Manager Cover Letter
• Paralegal Cover Letter

Haven't found what you're looking for? Check all our  Cover Letter Samples.

Don’t have a resume ready yet? Check out this  Executive Assistant Resume Example  or one of these guides:

• Personal Assistant Resume
• Administrative Assistant Resume

Now, let’s look at two executive assistant cover letter examples to start. Pinpoint what makes these executive assistant cover letters so excellent. 

1. Executive Assistant Cover Letter Examples

The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.

She’s applying for an executive administrative assistant job where her tasks are to manage the schedules of top executives with a high degree of confidentiality and professionalism . Her executive assistant cover letter highlights how she’s a great candidate to fulfill this role:

Example #1: Mid-Level Executive Assistant Cover Letter

Example #1: Mid-Level Executive Assistant Cover Letter—Text Version

Phone: +1-678-761-4386

Email: [email protected]

LinkedIn: linkedin.com/in/laura-hamm

Atlanta, August 5, 2019

Esther Bova

Head of Customer Experience

McKesson Corporation

2 National Data Plaza NE 

Atlanta, GA 30329

Dear Esther,

As someone who recognizes McKesson Corporation as the premier healthcare services and information technology company in the US, I was thrilled to see an opening for an Executive Assistant position with your company. With my 5+ years of experience as an executive assistant, I am confident in my ability to manage complex travel schedules while maintaining a high level of confidentiality for senior level executives for McKesson Corporation.

In the job listing, you state that you’re looking for an executive assistant to manage, adjust and prioritize complex schedules for senior level executives across the company. In my current position with Children's HealthCare of Atlanta, I manage all aspects of scheduling for 5 top level executives and provide assistance to them regarding various administrative duties, including the creation and design of high-level PowerPoint presentations. I also analyzed the company’s office supply expenditures and negotiated new terms to save a minimum of $10 per ream of copy paper. My changes helped bring administrative costs down 28% through a five-year period. I’m sure this experience will result in similar results for McKesson Corporation.

I am impressed with how McKesson partners with health care actors across the spectrum of care to build healthier organizations that deliver better care to patients in every setting. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.

Can we schedule a meeting or a call to discuss solutions for reducing administrative costs at McKesson while maintaining the schedules of your top executives?

678-761-4386

[email protected]

If you read Laura’s cover letter, wouldn’t you take her up on her offer to discuss these matters over an interview? I think so! But—maybe this example disheartens you. You don’t have much experience and your executive assistant cover letter won’t stand out.

You might not be an experienced candidate for the role, but your executive assistant cover letter can still shine over other candidates. You need the hiring manager to think: “It seems like she really wants to make an impact and grow with the company. We need people like this. Let’s give the interview a go!”

So, let’s see another great executive assistant cover letter that caters to those who don’t have much experience. Robert is a great example. He’s applying for an entry-level executive assistant job that requires strong organizational skills .

But Robert didn’t work with high level executives before. Want to know why he’ll pass on to the next stage of the hiring process? It’s simple. He highlights how his skills translate to being a star employee in his executive assistant cover letter.

Example #2: Entry-Level Executive Assistant Cover Letter (No Experience)

Example #2: Entry-Level Executive Assistant Cover Letter (No Experience)—Text Version

Robert Adame

4262 Walnut Hill Drive

[email protected]

linkedin.com/in/radame

Portland, 5 August 2019

Joel Ozment

Head of Human Resources

621 SW Alder St.

Portland, OR 97205

Dear Mr. Ozment:

As a recent college graduate with strong analytical skills, attention to detail and organizational skills, I would like to apply for the position of Executive Assistant at Korn Ferry. I have known of Korn Ferry’s outstanding reputation as the leading global organizational consulting firm and am committed to providing excellent high-level support to designated senior leaders.

In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate a track record of sound judgment and professionalism. During my studies, as a volunteer, I managed and coordinated the Moot Court at Georgetown University and was responsible for planning the travel schedules, both domestic and international, for all participants. I served as the central point of contact for all administrative inquiries for over 200 participants. It was a quick-paced atmosphere where I needed to adjust to many different variables for planning and scheduling while ensuring a high level of confidentiality for all members regarding their bank details. This experience prepared me for working in a role requiring excellent communication and organization skills, along with a high level of sound judgment and professionalism.

In addition, I helped prepare and submit bi-weekly accurate expense reports for leaders, showing utilization time allocated to each engagement. I also created many PowerPoint presentations and other business documents in preparation for all events during this three month period. Although there were many unknowns to take into account when it came to scheduling, I succeeded and was given the role throughout my four years at Georgetown. I am positive this experience has prepared me to succeed in an executive assistant role at Korn Ferry. 

I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organizational skills can translate into excellence for your company.

Yours sincerely,

216-408-0305

Now it’s a bit more clear. Two examples of pitch-perfect cover letters for executive assistant jobs. Ready to make your own equally great cover letter? Follow this step-by-step walkthrough and you’ll be set.

Don’t have time to complete your cover letter? Need it done in five minutes? You’re covered. Just use our fill-in-the-blank template for each part of your executive assistant cover letter. All you need to do is enter your information.

2. How to Write a Cover Letter for Executive Assistant Jobs Step by Step (Template)

Here’s how to write a job-winning executive assistant cover letter:

1. Format Your Executive Assistant Cover Letter in a Business-Like Way

The first step in making a great executive assistant cover letter is to leave a lasting first impression. You need to show you're a professional, organized, detail-oriented, and have a sound knowledge of business etiquette.

Follow these the key rules for formatting your cover letter :

• Left-align all contents, don’t use justification.
• Make all 4 sides set to 1-inch margins.
• Pick an elegant, readable font —choose a classic. Arial, Georgia, Verdana, Tahoma, or Helvetica.
• Go with 1.15 line spacing.
• Use a single page. Never let your cover letter spill over to the next page.

Expert Hint: Did you know there are nearly 4 million administrative professionals in the US ? The competition is out there. Make sure your job applications are well-formatted to provide a perfect reader experience. It’s one way to outshine your competition and land your coveted executive assistant job

2. Make a Professional Executive Assistant Cover Letter Header with Contact Information

There’s one key takeaway you need for your executive assistant cover letter header. It should be identical to the one on your resume. 

Include the following for your header: your full name, job title, and contact details—in that order. Put the city, date and the inside address of the hiring manager right below the header on your executive assistant cover letter.

Use this template:

Executive Assistant Cover Letter Header Template

[ Your Full Name]

[ Your Job Title ] (Optional)

[ Phone Number ]

[ Email Address ]

[ LinkedIn Profile ]

[ City and Date ]

[ Hiring Manager’s Full Name ]

[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]

[ Company Name ]

[ Company Street Address ]

[ City and Zip Code ]

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce Yourself and Identify the Job to Which You’re Applying

Make sure the first paragraph of your executive assistant cover letter does one important thing. It tells the hiring manager your cover letter is relevant for the position.

Start by addressing the hiring manager by name in your greeting. Search online to find out who the hiring manager is. Can’t find the right manager online? Don’t settle. Call the front desk and ask the receptionist. It’ll show great initiative on your part.

You want to specify which job you’re applying for at the start of your cover letter and detail your relevant skills to show they are transferable for this position.

Try out this template if you’re struggling with your introduction. Simply fill in the blanks with your information.

Executive Assistant Cover Letter Sample: Introduction

Dear  [Hiring Manager’s Name] :

When I found the job listing for the position of Executive Assistant with  [Target Company Name] , I was thrilled. As an administrative assistant with  [number of years]  years of professional experience, highly skilled in  [data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have]  I’m sure I can help your team with the upcoming challenges.

Expert Hint: Want to validate your business-like etiquette and show you are a better hire for senior-level executives? Get certified! The most prestigious industry certifications are offered by the International Association of Administrative Professionals . It’ll give you more credibility for a position where high levels of confidentiality and professionalism are required.

4. Highlight Your Relevant Strengths

You need to meet a set of requirements for the executive assistant job you’re targeting. The second paragraph of your executive assistant cover letter should do precisely this.

Detail why you will succeed in your new position. Look at the job description and select a few key requirements listed. Got them? Now, link these skills to your past duties and achievements with specific examples to show how you’ll easily solve all challenges you’ll face.

See this fill-in-the-blank example.

Cover Letter for an Executive Assistant: Middle Paragraph

In the job listing, you state that you need an Executive Assistant experienced in  [refer to the requirements of the job] . In my most recent position with  [Name of Your Current or Most Recent Company]  I have succeeded in  [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible] . I strongly believe my expertise will translate into similar results for  [Target Company Name] .

Expert Hint: Did you know administrative professionals are responsible for important purchases averaging $20,000 per year for each company? If your decisions helped save costs in your previous administrative job, then make sure to highlight this in your executive assistant cover letter!

5. Explain Why You Want In

Now is the time to tell the employer why you want this job. Drop a few compliments in the process. They should be the main highlight to the third paragraph of your executive assistant cover letter.

Of course, you need to be a strong candidate who can fulfill all the executive assistant duties. But they also want to work with an employee who loves the company. They don’t want to take a risk onboarding someone who may leave in the first few months.

Explain why you’re choosing this company over others. Tell them why you want this job more than any other job out there.  Not sure how to write this? Use this template:

Executive Assistant Cover Letter Example: Your Motivation

I love the fact that, at  [Target Company Name] , you focus all your customer service activities on  [something you genuinely admire about the company] . Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for  [Target Company Name] .

6. Finish with a Clear Call to Action and a Proper Sign-Off

The last paragraph to end your cover letter should be a proposal to meet in person or on the phone. Let them know you want to meet and discuss your specific thoughts on how you’ll make the team better. Affirm your offer.

Use this sample executive assistant cover letter closing as a reference:

Sample Cover Letter for an Executive Assistant: Call to Action & Formal Closing

Can we schedule a call or a meeting to discuss how my skills can help  [Target Company Name]  achieve all your KPIs in the upcoming months?

[Digital Copy of Your Handwritten Signature]

[Your Full Name]

[Phone Number]

[Email Address]

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Do the following when writing a cover letter for executive assistant jobs:

• Address your cover letter to the hiring manager directly.
• Introduce yourself, list which position you’re applying to, and describe your key strengths in the introduction.
• Match the requirements of the job with your relevant achievements and show them how you’ll help meet the company’s upcoming challenges.
• Highlight your motivations for joining the company.
• Request a meeting or call at the end of your cover letter.

Got any questions? Need further help with writing your covering letter ? Let me know in the comments, I’ll be more than happy to help!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Roger is a career expert at ResumeLab. His goal is to promote the best job search strategies across online communities and publications. As a career advice writer, his goal is to help job candidates maximize their chances of landing the best jobs through expert knowledge driven by data. He also specializes in the psychological aspects of the workplace.

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

• Write a cover letter if you have work experience
• Write a cover letter if you have no work experience
• Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

• How you meet company needs
• Relevant accolades
• Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

• Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
• Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

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• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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13 executive assistant cover letters.

Approved by real hiring managers, these Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Executive Assistant
• Senior Executive Assistant
• Administrative Assistant
• Alternative introductions for your cover letter
• Executive Assistant resume examples

Executive Assistant Cover Letter Example

Why this cover letter works in 2024, personal connection to company.

Establishing a personal connection with the company helps the cover letter stand out and shows that the applicant has done their research. It also demonstrates a genuine interest in the company's values and mission.

Quantifiable Achievements

Using specific numbers and accomplishments helps to illustrate the applicant's skills and experience, making it easier for the hiring manager to envision their potential impact on the company. It also helps to differentiate the applicant from others who may have similar qualifications.

Industry Passion and Knowledge

Showing enthusiasm for the industry and the role not only demonstrates the applicant's commitment to their career, but also helps to convey that they will be a motivated and engaged employee. Highlighting industry knowledge and networking experiences helps to further establish their credibility and potential value to the company.

Show Genuine Admiration for the Company

When you mention how much you admire a company's track record, it demonstrates to me that you're not just looking for any job, but this job. You've taken the time to understand what the company stands for and have aligned it with your own values. That's the kind of passion that every employer wants to see.

Highlighting Achievements

See how you brought up the project management system revamp? That's a strong move. Showcasing a tangible achievement, like boosting productivity by 30%, gives a clear sense of your abilities. It shows you're not just doing the job, you're improving how it's done.

Showing Passion for the Company

When you say you see 'a unique opportunity to apply your love for technology and efficiency', it tells me that you're not just in it for the paycheck. You have a genuine interest in our company and that's something we value highly.

Transferrable Skills

You're eager to bring your 'organizational prowess and tech-savviness' - I love that. It shows you've thought about how your skills will be applicable in our environment. It's not just about what you've done, but what you're ready to do for us.

Aligning with Company Values

The way you've expressed your excitement about being part of a team that 'values creativity and forward-thinking' is exactly what we're looking for. It shows that you understand our company's values and that they align with yours.

Professional Closing

'Warm regards' - It's a simple, professional close, but don't underestimate its importance. It leaves a good impression and reinforces your professionalism.

Show your enthusiasm for the executive assistant role

Expressing excitement about the company and its values shows that you have done your research and are genuinely interested in being part of their team.

Highlight your proactive skills

Discussing your ability to anticipate needs and solve problems before they arise demonstrates your initiative and foresight, which are crucial for an effective executive assistant.

Demonstrate your project coordination skills

By mentioning specific examples of your project management experience, you make it clear that you can handle complex tasks and contribute to the company's objectives.

Close with gratitude and eagerness

Ending your cover letter by thanking the hiring manager and expressing eagerness to discuss your qualifications further shows professionalism and a positive attitude.

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Show enthusiasm for the role

Saying you're excited about the job because of what you admire about the company is a great start. It tells me right away that you've thought about why this job is a good match for you and that you’re not just sending out the same letter to everyone.

Detail your relevant skills

When you talk about the skills you've built in specific tasks, like managing calendars or planning events, it helps me see you have experience that's useful for the job. It's good to be clear about what you can do.

Emphasize trustworthy traits

Mentioning your ability to handle important secrets well tells me you're someone I can trust. For jobs where you'll be working closely with high-level people, that's a very important quality.

Connect with the company’s mission

Saying you value the same things as the company does is smart. It suggests you'll fit in well with the team and that you'll be more motivated because you care about what we're trying to do.

Ask for the next step

Finishing by asking to talk about how you can help shows you're ready to take action. It's a direct way to say you're interested and makes it more likely I'll want to get in touch.

Connect with the company culture

Talking about how the company's culture and values caught your attention shows you have done your homework and are not just looking for any job, but a place where you can truly belong.

Highlight your executive support skills

Mentioning specific skills like project management and problem-solving demonstrates your capability to handle the responsibilities of an executive assistant effectively.

Show your proactive nature

Illustrating how you anticipate needs and streamline processes not only shows your initiative but also how you can ease the workload of executives, making you an invaluable team member.

Demonstrate your enthusiasm for the company

Expressing excitement about the opportunity to work with a diverse range of top-tier professionals shows genuine interest and eagerness to contribute to the company’s success.

Be polite and open for further discussion

A polite thank you and an invitation to discuss your application further shows professionalism and openness to engage in the next steps of the hiring process.

Senior Executive Assistant Cover Letter Example

Promoting a collaborative culture.

Pointing out that your initiative fostered 'a culture of open communication and collaboration' is fantastic. It's not just about processes and efficiency, but also about people and relationships. It shows you get the whole picture.

Describing Complex Achievements

Organizing a global summit is a big deal. Sharing this achievement in a cover letter is a great way to demonstrate your capability to handle complex tasks. It's proof that you can manage challenges and deliver exceptional results.

Expressing Enthusiasm for New Challenges

When you say you're 'excited about the opportunity to leverage this experience at Amazon', it tells me you're not just looking for a job, but a challenge. And we love people who thrive on challenges.

Understanding the Company's Philosophy

By echoing our 'commitment to innovation' and referencing our leadership principles, you're demonstrating a solid understanding of our company's ethos. This shows you've done your research and you're seriously invested in being part of our team.

Polite Closing

'Best regards' - It's a courteous, professional sign-off. It might seem small, but it contributes to the overall impression of you as polished and considerate.

Connect your experience with the senior executive assistant job

Stating that the job opening immediately caught your attention because of your relevant experience shows that you are a suitable match for the role.

Illustrate your ability to manage high-pressure situations

Sharing an example where your attention to detail and calmness under pressure led to a successful event emphasizes your capability to handle critical tasks efficiently.

Express alignment with the company's values

Showing appreciation for the company's commitment to integrity and excellence indicates that your personal values align with the company's, making you a good cultural fit.

Convey your contribution to the company's success

Ending your cover letter with a statement about how you can contribute to the company's growth and success demonstrates your forward-thinking and goal-oriented mindset.

Show your enthusiasm for the company

Expressing genuine admiration for the company's values can make your application more memorable.

Highlight your relevant experience

Describing specific skills and projects shows you can handle the responsibilities of the job.

Emphasize your impact as a senior executive assistant

Confidence in your abilities reassures hiring managers that you can contribute significantly.

Connect your career goals with the company’s mission

This demonstrates that your professional growth aligns with the company’s direction.

Express your desire to contribute

Mentioning how you can add to the company's success encourages a conversation about your role.

Express admiration for the company's values

Starting your cover letter with admiration for the company’s commitment to excellence and integrity immediately aligns your personal values with those of the company, setting a positive tone.

Showcase your executive assistance capabilities

Detailing your experience with managing complex schedules and maintaining confidentiality underlines your proficiency in essential aspects of the senior executive assistant role.

Highlight your role in team success

Describing your proactive approach and how it made you a trusted member of the executive team emphasizes your ability to work closely with high-level management effectively.

Share your excitement for professional development

Mentioning your enthusiasm for employee development and a collaborative work environment reflects your desire for continuous improvement and teamwork.

Invite further discussion professionally

Thanking the hiring manager for their time and expressing willingness to discuss your application signifies a courteous and proactive approach to your job application.

Administrative Assistant Cover Letter Example

Show your admiration for the company.

It's good to start by saying why you like the company. This makes it clear you know who they are and what they do. It also shows you want to work there because of their values and work, not just any job.

Highlight a specific achievement

Talking about a special thing you did at your last job, like improving a process, shows you can make things better. It helps me see what you could do for us too.

Express eagerness to grow

Pointing out that you like how a company helps its people get better at their jobs tells me you’re looking to grow. It means you want to keep learning and improving, which is important for doing well in any job.

Close with a call to action

Ending your letter by asking to talk more about how you can help the company shows you're serious about the job. It's a good way to finish strong and make me want to meet you.

Demonstrate your passion for the industry

Showing enthusiasm for the company’s field can set you apart from other candidates.

Showcase your organizational skills through examples

Providing clear examples of past achievements highlights your capability to manage tasks efficiently.

Show how you can add value as an administrative assistant

Expressing eagerness to apply your skills in a new environment suggests you’re ready to hit the ground running.

Align your values with the company’s mission

This indicates that you will fit well into the company culture and contribute positively.

End with a call to action

Inviting further discussion about your fit for the role demonstrates proactivity and interest.

Highlight admiration for the company

Expressing respect for the company's culture shows you've done your homework and are genuinely interested in becoming part of their team. This can make your application more memorable.

Showcase your administrative support skills

Talking about your direct experience in supporting a team demonstrates your capability to handle responsibilities crucial for an administrative assistant. It gives a practical example of your work, making your skills tangible to the hiring manager.

Demonstrate proactive problem-solving

Highlighting your ability to anticipate and address issues before they arise shows you're a forward-thinker, a trait highly valued in dynamic administrative roles. This suggests you're not just reactive but actively contribute to smoother operations.

Express enthusiasm for a dynamic work environment

Communicating your excitement about working in a fast-paced setting indicates you're ready and eager for the challenges it brings. This eagerness to learn and adapt is appealing to employers looking for resilient and versatile administrative assistants.

End with a polite call to action

Concluding your cover letter with a thank you and an invitation for further discussion is courteous and professional. It shows your good manners and keeps the door open for future communication, setting a positive tone for potential interviews.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Executive Assistant Roles

• C-Level Executive Assistant Cover Letter Guide
• Entry-Level Executive Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Executive Assistant to CEO Cover Letter Guide
• Experienced Executive Assistant Cover Letter Guide
• Senior Executive Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Assistant Cover Letter Guide
• Administrative Coordinator Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Build your CV now 

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Written Samples

15 sample cover letters for virtual assistant.

In today’s fast-paced digital world, the demand for skilled virtual assistants has skyrocketed.

Businesses of all sizes are seeking talented professionals who can provide remote administrative support, manage projects, and streamline operations.

If you’re an aspiring virtual assistant looking to land your dream job, writing a compelling cover letter is essential to standing out from the competition.

Sample Cover Letters for Virtual Assistant

To help you get started, we’ve compiled 15 sample cover letters specifically tailored for virtual assistant positions.

These templates showcase a variety of writing styles, tones, and approaches to highlight your unique skills and experiences.

Whether you’re a seasoned VA or just starting, you’ll find inspiration and guidance to create a cover letter that grabs the attention of potential employers and convinces them you’re the perfect candidate for the job.

Cover Letter 1

Subject: Experienced Virtual Assistant Eager to Join [Company Name]

Dear [Hiring Manager],

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing calendars, scheduling appointments, handling correspondence, and organizing files. I am proficient in multiple project management tools, including Asana and Trello, and have a proven track record of increasing efficiency and productivity for my clients.

What sets me apart is my exceptional communication skills and proactive approach to problem-solving. I thrive in fast-paced environments and am adept at anticipating needs and finding creative solutions to challenges. I am committed to delivering high-quality work and exceeding expectations.

I would welcome the opportunity to discuss how my skills and experience align with your needs. Thank you for your consideration, and I look forward to the possibility of joining your team.

[Your Name]

Cover Letter 2

Subject: Detail-Oriented Virtual Assistant Ready to Contribute

I am excited to submit my application for the virtual assistant position at [Company Name]. As a highly organized and detail-oriented professional with a background in customer service and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a small marketing agency, I demonstrated my ability to manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. I successfully handled email management, data entry, and research projects, freeing up valuable time for the agency’s core team to focus on strategic initiatives.

I am tech-savvy and quick to learn new software and tools. I am proficient in Microsoft Office Suite, Google Workspace, and various CRM systems. I am also skilled in social media management and have experience creating engaging content for platforms like Instagram and Facebook.

I am passionate about providing top-notch support and building strong relationships with clients and colleagues. I am a self-starter with excellent time management skills and the ability to work independently. I am excited about the opportunity to bring my skills and enthusiasm to [Company Name] and contribute to your success.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team as a virtual assistant.

Best regards,

Cover Letter 3

Subject: Versatile Virtual Assistant with Strong Project Management Skills

I am writing to apply for the virtual assistant position at [Company Name]. With a diverse skill set and a proven track record of supporting businesses across various functions, I am confident in my ability to provide exceptional remote assistance to your team.

In my current role as a freelance virtual assistant, I have successfully managed projects ranging from event planning to content creation. I am skilled in using project management tools like Asana and Trello to keep tasks organized and on track. I have also demonstrated my ability to coordinate with multiple stakeholders, ensuring smooth communication and timely delivery of projects.

One of my key strengths is my versatility and adaptability. I am comfortable taking on a wide range of tasks, from scheduling appointments to conducting research and preparing presentations. I am a quick learner and thrive in dynamic environments where I can apply my problem-solving skills to overcome challenges.

I am passionate about helping businesses streamline their operations and achieve their goals. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 4

Subject: Experienced Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 7 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing email correspondence, scheduling appointments, and providing excellent customer service. I am proficient in multiple communication tools, including Slack and Zoom, and have a proven track record of building strong relationships with clients and colleagues.

What sets me apart is my exceptional communication skills and ability to adapt to different communication styles. I am skilled in both written and verbal communication and can effectively convey information to a diverse audience. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses improve their efficiency and productivity through effective communication and organization. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 5

Subject: Tech-Savvy Virtual Assistant Ready to Support Your Team

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in project management and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a software development company, I demonstrated my ability to quickly learn and adapt to new technologies. I successfully managed multiple projects using Asana and Jira, ensuring timely delivery and effective communication among team members. I also took the initiative to streamline processes and implement new tools to improve efficiency.

I am proficient in a wide range of software and tools, including Microsoft Office Suite, Google Workspace, and various project management and communication platforms. I am also skilled in basic HTML and CSS and have experience managing WordPress websites.

What sets me apart is my proactive approach to problem-solving and my ability to anticipate needs. I am always looking for ways to improve processes and add value to the team. I am excited about the opportunity to bring my technical skills and proactive mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your business forward.

Cover Letter 6

Subject: Highly Organized Virtual Assistant with a Passion for Excellence

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a passion for excellence, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a marketing agency, I have successfully managed a wide range of tasks, from email management and calendar scheduling to data entry and research. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure deadlines are met.

What sets me apart is my meticulous attention to detail and commitment to delivering high-quality work. I take pride in my ability to anticipate needs and proactively address potential issues before they arise. I am also a strong communicator and excel at building relationships with clients and colleagues.

I am passionate about helping businesses streamline their operations and achieve their goals through effective organization and support. I am excited about the opportunity to bring my skills and dedication to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 7

Subject: Versatile Virtual Assistant with a Track Record of Success

Throughout my career as a virtual assistant, I have successfully managed a wide range of projects, from social media management and content creation to event planning and customer service. I am skilled in using various tools and platforms to streamline processes and ensure smooth communication among team members.

One of my key strengths is my versatility and adaptability. I am comfortable taking on new challenges and quickly learning new skills to meet the evolving needs of my clients. I am also a proactive problem-solver and excel at finding creative solutions to overcome obstacles and deliver results.

I am passionate about helping businesses grow and succeed through effective support and collaboration. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 8

Subject: Experienced Virtual Assistant with Exceptional Customer Service Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support and a strong background in customer service, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing customer inquiries, resolving issues, and providing exceptional support. I am proficient in using various customer service platforms, including Zendesk and Intercom, and have a proven track record of maintaining high customer satisfaction ratings.

What sets me apart is my empathetic approach to customer service and my ability to build strong relationships with clients. I am skilled in active listening and effective communication, and I excel at understanding and addressing customer needs. I am also a proactive problem-solver and am always looking for ways to improve processes and enhance the customer experience.

I am passionate about helping businesses deliver outstanding customer service and build loyal customer relationships. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help elevate your customer service operations.

Cover Letter 9

Subject: Detail-Oriented Virtual Assistant with Strong Research Skills

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a detail-oriented professional with a background in research and data analysis, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a consulting firm, I demonstrated my ability to conduct thorough research and compile data to support business decisions. I successfully managed multiple research projects, ensuring the accuracy and timely delivery of findings. I am proficient in using various research tools and databases and have a keen eye for identifying relevant information.

What sets me apart is my meticulous attention to detail and my ability to organize and synthesize complex information. I am skilled in creating clear and concise reports and presentations to effectively communicate findings to stakeholders. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses make informed decisions through data-driven insights. I am excited about the opportunity to bring my research skills and attention to detail to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 10

Subject: Proactive Virtual Assistant with Strong Organizational Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a proactive approach to problem-solving, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a small business, I have successfully managed a wide range of tasks, from calendar management and travel arrangements to expense reporting and document preparation. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure nothing falls through the cracks.

What sets me apart is my proactive mindset and my ability to anticipate needs and take initiative. I am always looking for ways to streamline processes and improve efficiency, and I excel at finding creative solutions to challenges before they become problems. I am also a strong communicator and skilled in building relationships with clients and colleagues.

I am passionate about helping businesses operate smoothly and efficiently through effective organization and support. I am excited about the opportunity to bring my skills and proactive approach to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 11

Subject: Tech-Savvy Virtual Assistant with a Passion for Efficiency

I am writing to apply for the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in process improvement and automation, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a software company, I demonstrated my ability to identify inefficiencies and implement solutions to streamline processes. I successfully automated repetitive tasks using tools like Zapier and IFTTT, saving the company countless hours and improving overall productivity. I am proficient in a wide range of software and tools and have a knack for quickly learning new technologies.

What sets me apart is my passion for efficiency and my ability to think outside the box to find innovative solutions. I am always looking for ways to leverage technology to improve processes and enhance productivity. I am also a strong communicator and excel at translating technical concepts into easy-to-understand language for non-technical stakeholders.

I am excited about the opportunity to bring my technical skills and process improvement mindset to [Company Name] and contribute to your success as a virtual assistant. I am passionate about helping businesses operate more efficiently and effectively through the strategic use of technology.

Cover Letter 12

Subject: Multilingual Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. As a multilingual professional with a background in international business and communication, I am confident in my ability to provide exceptional remote support to your global team.

Throughout my career, I have honed my skills in managing cross-cultural communication and providing support to clients and colleagues across different time zones and languages. I am fluent in English, Spanish, and French, and have a proven track record of successfully navigating cultural differences to build strong relationships and deliver results.

What sets me apart is my exceptional communication skills and my ability to adapt to different communication styles and preferences. I am skilled in both written and verbal communication and excel at conveying information clearly and concisely to a diverse audience. I am also a proactive problem-solver and excel at finding creative solutions to overcome language barriers and ensure smooth communication.

I am passionate about helping businesses succeed in a global marketplace through effective communication and cultural understanding. I am excited about the opportunity to bring my language skills and cross-cultural experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your global team and add value to your organization.

Cover Letter 13

Subject: Experienced Virtual Assistant with a Background in Project Management

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 8 years of experience providing remote administrative support and a strong background in project management, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have successfully managed a wide range of projects, from event planning and product launches to content creation and website development. I am skilled in using project management methodologies like Agile and Scrum to ensure timely delivery and effective communication among team members. I am also proficient in using various project management tools, including Asana, Trello, and Jira.

What sets me apart is my ability to take a strategic approach to project management and my keen eye for identifying potential risks and opportunities. I excel at developing project plans, setting clear goals and milestones, and tracking progress to ensure successful outcomes. I am also a strong leader and skilled in motivating and coordinating team members to achieve common objectives.

I am passionate about helping businesses achieve their goals through effective project management and execution. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your projects forward.

Cover Letter 14

Subject: Data-Driven Virtual Assistant with Strong Analytical Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a background in data analysis and a passion for leveraging data to drive business decisions, I am confident in my ability to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a marketing agency, I demonstrated my ability to collect, analyze, and interpret complex data sets to support marketing campaigns and business strategies. I successfully managed multiple data analysis projects, ensuring accuracy and timely delivery of insights. I am proficient in using various data analysis tools, including Excel, SQL, and Tableau.

What sets me apart is my strong analytical skills and my ability to translate data into actionable insights. I am skilled in identifying trends, patterns, and opportunities in data and communicating findings clearly and compellingly to stakeholders. I am also a proactive problem-solver and excel at using data to identify and address potential issues before they impact business outcomes.

I am passionate about helping businesses make data-driven decisions and optimize their operations through data analysis and insights. I am excited about the opportunity to bring my analytical skills and data-driven mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help leverage data to drive your business forward.

Cover Letter 15

Subject: Creative Virtual Assistant with Strong Writing Skills

I am writing to apply for the virtual assistant position at [Company Name]. As a creative professional with a background in writing and content creation, I am well-equipped to provide exceptional remote support to your team.

Throughout my career as a freelance writer and virtual assistant, I have successfully created a wide range of content, from blog posts and social media updates to email newsletters and product descriptions. I am skilled in adapting my writing style to match the tone and voice of different brands and audiences. I am also proficient in using various content management systems and tools, including WordPress and Canva.

What sets me apart is my ability to combine creativity with strategic thinking to develop content that engages and converts. I am skilled in conducting research, identifying target audiences, and crafting compelling messages that resonate with readers. I am also a proactive collaborator and excel at working with teams to brainstorm ideas and develop content strategies.

I am passionate about helping businesses connect with their audiences and achieve their goals through effective communication and storytelling. I am excited about the opportunity to bring my writing skills and creative mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help elevate your content and communication efforts.

These 15 sample cover letters showcase the diverse skills and experiences that virtual assistants can bring to the table.

By tailoring your cover letter to highlight your unique strengths and passion for supporting businesses remotely, you can stand out from the competition and land the virtual assistant job of your dreams.

Executive Assistant

How to apply.

Candidates should submit the following as one document:

1. Cover Letter / Letter of interest 2. Resume 3. One page statement that discusses/shares a recent experience; what was learned from this experience, and what you did with what you learned.

In order for the Career Portal system to accept a cover letter and one page statement, please include these as a page of your resume document.

Job Summary

The School of Social Work is seeking an Executive Assistant to assist a senior faculty member and her project team with administrative expertise. This role will report directly to the faculty member and assist with various tasks related to organization, scheduling, planning, and operations. 

Responsibilities*

A successful candidate will have:

• Demonstrated success with working on complex, long-term projects and preparing data and reports as scheduled.
• Ability to perform at a high-level within a team setting with a strong willingness to support co-workers, staff, and students.
• Demonstrated excellent interpersonal, problem-solving and communication skills, both written and verbal.
• A commitment to diversity, equity, and inclusion.
• Excellent organizational skills and demonstrated ability to prioritize and multitask.
• Ability to work effectively, cooperatively and professionally with a diverse group.
• Must be extremely accurate and detail oriented, along with the ability to handle multiple tasks and priorities simultaneously with numerous interruptions.
• Must be able to exercise good judgment and work under pressure, with strong time management skills.
• Must take pride and ownership of assigned responsibilities, and demonstrate ability to work independently with a positive attitude.
• Must be organized and able to maintain calendars and scheduling for multiple individuals.
• Ability to coordinate meetings and events both local to Ann Arbor and at different research locations in multiple states.  

Required Qualifications*

• Bachelor's Degree (Minimum)
• 3-5 years of experience as an administrative assistant or similar position
•  Experience with Microsoft Office, Wolverine Access applications and expense reporting, comfortable learning new technology/software and able to adapt as systems evolve
• High level of interpersonal and communication skills required along with the ability to problem solve issues without direct supervision  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.