thesis about graduate students

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Guide to writing your thesis/dissertation, definition of dissertation and thesis.

The dissertation or thesis is a scholarly treatise that substantiates a specific point of view as a result of original research that is conducted by students during their graduate study. At Cornell, the thesis is a requirement for the receipt of the M.A. and M.S. degrees and some professional master’s degrees. The dissertation is a requirement of the Ph.D. degree.

Formatting Requirement and Standards

The Graduate School sets the minimum format for your thesis or dissertation, while you, your special committee, and your advisor/chair decide upon the content and length. Grammar, punctuation, spelling, and other mechanical issues are your sole responsibility. Generally, the thesis and dissertation should conform to the standards of leading academic journals in your field. The Graduate School does not monitor the thesis or dissertation for mechanics, content, or style.

“Papers Option” Dissertation or Thesis

A “papers option” is available only to students in certain fields, which are listed on the Fields Permitting the Use of Papers Option page , or by approved petition. If you choose the papers option, your dissertation or thesis is organized as a series of relatively independent chapters or papers that you have submitted or will be submitting to journals in the field. You must be the only author or the first author of the papers to be used in the dissertation. The papers-option dissertation or thesis must meet all format and submission requirements, and a singular referencing convention must be used throughout.

ProQuest Electronic Submissions

The dissertation and thesis become permanent records of your original research, and in the case of doctoral research, the Graduate School requires publication of the dissertation and abstract in its original form. All Cornell master’s theses and doctoral dissertations require an electronic submission through ProQuest, which fills orders for paper or digital copies of the thesis and dissertation and makes a digital version available online via their subscription database, ProQuest Dissertations & Theses . For master’s theses, only the abstract is available. ProQuest provides worldwide distribution of your work from the master copy. You retain control over your dissertation and are free to grant publishing rights as you see fit. The formatting requirements contained in this guide meet all ProQuest specifications.

Copies of Dissertation and Thesis

Copies of Ph.D. dissertations and master’s theses are also uploaded in PDF format to the Cornell Library Repository, eCommons . A print copy of each master’s thesis and doctoral dissertation is submitted to Cornell University Library by ProQuest.

While Sandel argues that pursuing perfection through genetic engineering would decrease our sense of humility, he claims that the sense of solidarity we would lose is also important.

This thesis summarizes several points in Sandel’s argument, but it does not make a claim about how we should understand his argument. A reader who read Sandel’s argument would not also need to read an essay based on this descriptive thesis.  

Broad thesis (arguable, but difficult to support with evidence) 

Michael Sandel’s arguments about genetic engineering do not take into consideration all the relevant issues.

This is an arguable claim because it would be possible to argue against it by saying that Michael Sandel’s arguments do take all of the relevant issues into consideration. But the claim is too broad. Because the thesis does not specify which “issues” it is focused on—or why it matters if they are considered—readers won’t know what the rest of the essay will argue, and the writer won’t know what to focus on. If there is a particular issue that Sandel does not address, then a more specific version of the thesis would include that issue—hand an explanation of why it is important.  

Arguable thesis with analytical claim 

While Sandel argues persuasively that our instinct to “remake” (54) ourselves into something ever more perfect is a problem, his belief that we can always draw a line between what is medically necessary and what makes us simply “better than well” (51) is less convincing.

This is an arguable analytical claim. To argue for this claim, the essay writer will need to show how evidence from the article itself points to this interpretation. It’s also a reasonable scope for a thesis because it can be supported with evidence available in the text and is neither too broad nor too narrow.  

Arguable thesis with normative claim 

Given Sandel’s argument against genetic enhancement, we should not allow parents to decide on using Human Growth Hormone for their children.

This thesis tells us what we should do about a particular issue discussed in Sandel’s article, but it does not tell us how we should understand Sandel’s argument.  

Questions to ask about your thesis 

• Is the thesis truly arguable? Does it speak to a genuine dilemma in the source, or would most readers automatically agree with it?  
• Is the thesis too obvious? Again, would most or all readers agree with it without needing to see your argument?  
• Is the thesis complex enough to require a whole essay's worth of argument?  
• Is the thesis supportable with evidence from the text rather than with generalizations or outside research?  
• Would anyone want to read a paper in which this thesis was developed? That is, can you explain what this paper is adding to our understanding of a problem, question, or topic?
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Thesis/Dissertation

To graduate with a master’s (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the  UW ETD Administrator Site . ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW Libraries  ResearchWorks Service .

The Graduate School partners with the UW Libraries to provide comprehensive resources for students as they write, submit, and publish academic theses or dissertations. These pages outline information and policies related to preparing your thesis/dissertation, including formatting, deadlines, copyright and distribution decisions, and, ultimately, graduation. We also encourage you to review the  ETD Library Guide  for additional information.

For comprehensive information on preparing to graduate, please refer to our graduation requirements information page .

Writing Your Thesis or Dissertation

Etd resources.

As a starting point, students submitting an ETD are encouraged to review the below resources:

• Hacking the Academy: UW Theses & Dissertations (Recording of July 29, 2020 event) This session helps students think through their options for how and when to share their work, including the copyright and publishing considerations they may need to take into account.
• Electronic Theses & Dissertations with the UW Libraries The University Libraries welcomes you to this self-guided course on electronic theses and dissertations (ETDs) at the UW. In this five-part learning experience, you will learn a lot about the ETD process including how the submission process works, how to give and receive recognition for your work, how to find and interpret publisher policies and how to read and inspect publishing contracts.

Formatting Guidelines

After you submit your ETD, the Graduate School will review your document as part of the graduation process at the end of each quarter. We will review for information accuracy, consistency, and to ensure your ETD meets the formatting requirements described below. There are three required sections (pages) that must be included at the beginning of your manuscript: 1) Title Page, 2) Copyright Page, 3) Abstract. Templates for these sections are provided below.

Apart from these first three pages, the Graduate School does not adhere to any specific formatting or publishing requirements unless explicitly stated by the ProQuest Author Guide: Preparing Your Manuscript for Submission (provided below). You should refer to the citation, formatting, and style specifications of your discipline and the guidance of your supervisory committee.  Note: theses and dissertations must be submitted in PDF format.

For a complete overview of the graduation process, please review  Preparing to Graduate .

Required Sections:

• Must include all items listed in the sample title page and placed in the same order
• May be the first or second page of your document
• Title of document
• Author’s Full Name
• Name of degree as it will appear on your diploma
• Year of graduation
• Names of chair/committee members (do not include signatures or professional titles, e.g. Dr. or PhD, before/after faculty names)
• Program authorized to offer degree (school or department)
• Name and year must match title pages
• List the year of graduation
• Place abstract after copyright and title page

Master’s Thesis Approval Form:

You are required to upload a completed and signed Master’s Thesis Approval Form into the UW ETD Administrator (ProQuest) site; the Approval Form is part of your ETD submission. This Approval Form is a separate PDF and should not be included as a page in the thesis or dissertation itself.

• Master’s Thesis Approval Form

Electronic Doctoral Dissertation Approval:

Final Exams scheduled after March 3, 2020 include a link for Reading Committee Members to approve the dissertation online at MyGrad Committee View.

ETD Formatting Resources:

• Thesis/Dissertation Formatting Checklist  – a quick reference guide of the formatting do’s and don’ts provided below.
• ProQuest Dissertation Publishing — Author Guide: Preparing Your Manuscript for Submission
• ProQuest Online Submission FAQs
• Master’s Thesis Title Page – Fillable PDF Template 
• Doctoral Dissertation Title Page – Fillable PDF Template
• Word Templates  – Alex Mamishev, Professor in Electrical Engineering maintains a Word file that other students may find useful when formatting their document.

Common ETD Formatting Revisions Requested

To ensure timely graduating, take some time before you submit to review this information and ProQuest’s document formatting guidelines. These are all common errors and revisions the Graduate School will request when reviewing ETD formatting. You will be required to resubmit if revisions are needed. Be precise, and consistent as you format your document.  Many formatting errors result from following a fellow or former student’s example, so it’s important to review the most current templates and guidelines.

Title Page, Copyright Page, Abstract

Language requirement.

Your document must be written in English ( policy 1.1.4.3 ). If you need to write your document in another language to accommodate the main audience, you must get prior approval to do so by  submitting a petition the dean via MyGrad . If the petition is approved, the required sections (title page, copyright page, abstract) must still be written in English.

Plagiarism is using words, ideas, diagrams, and other content from publicly available work without appropriately acknowledging the sources of these materials. This definition constitutes plagiarism whether it is intentional or unintentional and whether it is the work of another or your own, previously published work.

Plagiarism is a very serious offense that the University of Washington does not tolerate. Evidence of plagiarism may prevent granting of your degree.

Submitting and Publishing

Submitting for dissemination and access.

The Graduate School and the Libraries require that all UW theses and dissertations be submitted electronically for management efficiency, cost control, ease of dissemination, and long-term preservation reasons. In addition, your ETD must eventually be made available openly on the web. Your ETD will be hosted in both UW’s institutional repository,  ResearchWorks , and in  ProQuest’s ETD Database .  Consequently, you will need to indicate your choices in two sections about how your ETD is made available. Most students choose to make their work available immediately, but you can choose to limit access  temporarily  before making it available openly.

Students may restrict access to their theses and dissertations…

• while seeking to publish journal articles or books based on them,
• to protect intellectual property during the patent application process, or
• to prevent the disclosure of sensitive or classified information.

During the submission process, you will select ProQuest and ResearchWorks (Institutional Repository, or IR) publication options. The options are summarized on a table below, followed by selected scenarios to assist you in making your decisions.

IMPORTANT: The metadata describing your ETD, including the citation and abstract, is openly available  immediately— regardless of the embargo or restriction status. This information is searchable by Google, Bing and other search engines, so take care that neither the descriptive information nor the text contain confidential or sensitive information.

Selecting Access Options

Selected etd access scenarios.

The UW Libraries and the Graduate School are committed to the goal of sharing graduate students’ research as soon and as widely as possible, while allowing students to temporarily limit access to their theses and dissertations for such reasons as to support formal publication in journal article or book form or to allow time for filing patents. Below are some examples of how students may wish to use these options to support their publishing or intellectual property-protection goals.

Discussion of Scenarios

• Journal Article Publishing. In recent years graduate students – especially in scientific, medical and technical fields — have increasingly been publishing results of their research in journals.
• The “Research Article” Dissertation. In some disciplines students may be expected to publish 2 or more journal articles during the course of their studies and submit them as the core of their thesis or dissertation — along with an introduction, literature review, and conclusions. Because this has become so common, most journals now permit authors to immediately republish their articles within their theses or dissertations as long as they provide the full article citation and a statement that an article is being “reprinted with permission” of the journal. However, some other journals allow the practice but require that an article not appear on an open access basis before a delay of 6 or 12 months. The Libraries strongly suggests that students become familiar with the policies in place at the journals in which they would like to publish their work, and choose appropriate access restrictions if needed when they submit their ETD’s.
• Book Publishing. Some students in such humanities and social science disciplines as history and political science may hope to publish a revised version of their dissertation as their first book. As they consider that possibility they may be concerned they might undermine their prospects by making their dissertations widely available via ProQuest and/or on an open access basis.Before deciding whether or for how long to limit access to their work based on these concerns, The Libraries recommends students become familiar with the arguments and evidence put forward on these issues. For example, Cirasella and Thistlethwaite 3 and Courtney and Kilcer 4 provide excellent discussions of issues and review recent literature, while William Germano’s classic From Dissertation to Book 5 and Beth Luey’s Revising Your Dissertation 6 offer important insight into what might be involved during the dissertation revision process. While the Libraries recommends that most students hoping to publish their dissertations as books make them widely available while they work toward that goal, they should feel free to consider choosing otherwise, such as “Immediate Access” for ProQuest and limiting to UW for five years – at the end of which students may request additional time.
• Patent Protection Strategies. Students whose theses or dissertations describe work for which patent protection might be appropriate should contact Jesse Kindra at CoMotion ( [email protected] or 206 616-9658) prior to submitting their work to ProQuest and choosing access restrictions. Depending on the circumstances, a student may choose to completely withhold access for one year, but should recognize that doing so will prevent anyone else at the UW from having access to it during the restricted access period. To exercise this option, students should delay releasing their work to ProQuest for 1 or 2 years, and then choose “No access for 1 year, then make Open Access” from the Institutional Repository (IR) Publishing Options menu for the UW copy. In unusual circumstances, requests for access to be withheld an additional year may be considered. To make such a request, students should describe the reason(s) for it in an email to [email protected] prior to expiration of the original embargo period.

1 Marisa L. Ramirez, Joan T. Dalton, Gail McMillan, Max Read and Nancy H. Seamans, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities,” College and Research Libraries 74 (July 2013): 368‐80, http://crl.acrl.org/content/74/4/368.full.pdf+html .

2 Marisa Ramirez, Gail McMillan, Joan T. Dalton, Ann Hanlon, Heather S. Smith and Chelsea Kern, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?” College and Research Libraries 75 (November 2014): 808-21, http://crl.acrl.org/content/75/6/808.full.pdf+html .

3 Jill Cirasella and Polly Thistlethwaite, “Open Access and the Graduate Author: A Dissertation Anxiety Manual,” pp. 203-224 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017), http://academicworks.cuny.edu/gc_pubs/286/ .

4 Kyle K. Courtney and Emily Kilcer, “From Apprehension to Comprehension: Addressing Anxieties about Open Access to ETD’s,” pp. 225-244 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017).

5 William Germano. 2013. From Dissertation to Book, 2d. ed. : University of Chicago Press.

6 Beth Luey (ed.). 2008. Revising Your Dissertation: Advice from Leading Editors. University of California Press.

Publishing Agreements

When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements. You will also have to decide whether to publish your work right away or to delay its release. Additional pages within this section will outline all the considerations to keep in mind, when deciding how to make your work available to the scholarly community.

All students writing a thesis or dissertation should review the UW Libraries Copyright Research Guide . Understanding copyright law is another critical aspect as you write your thesis or dissertation.  As you compose your work, ask yourself the following questions:

• Have you referenced others’ work? If so, you either need to get explicit permission from the rights holder or to determine that your use is Fair.
• Have you previously published any part of the work? If you’ve signed your copyright over to your publisher, you will need permission to use your material in your thesis.

Ordering Paper Copies

There are no required fees , although you have the option to register your copyright via ProQuest for a fee. If you want to order bound (paper) copies of your document, you may do so through the UW Copy Centers or through ProQuest. Questions should be directed to the UW Copy Centers or to ProQuest at 1.800.521.0600 ext. 77020 — available 8 a.m.–5 p.m. EST, Monday through Friday (excluding U.S. holidays).

Frequently Asked Questions

I created an account in the etd administrator site, but i’m not ready to submit my etd. can i come back to my account later.

Yes. If you need to finish your submission later (for instance, if you need to update your PDF file before uploading it), you can save your information and come back to finish. No information will be lost.

I submitted my ETD but would like to make an edit to the document. How can I edit my submission?

Once your thesis/dissertation is submitted, no additional changes to the document are allowed with the exception of a major data error in the document. In this circumstance, a letter outlining the necessary changes is required from your supervisory committee chair.

What will the Graduate School be reviewing after I submit my ETD?

Submissions are reviewed by GEMS advisors for formatting requirements for the three required sections — title page, copyright page, abstract — before they are delivered to ProQuest for publication. We are checking for accuracy and consistency. Refer to the Formatting Guidelines section on this page for detailed information.

I submitted my ETD and haven't heard anything yet. When will it be reviewed?

We try to review all ETDs as they are received, but if you submit early in the quarter it may not be acted on immediately. If you need to confirm completion of your degree requirements to an external agency or employer, please access the request for letter of certification in the forms section of our Additional Resources page (once your degree has posted to your UW transcript, we can no longer issue this letter). In general, ETDs are reviewed in the last two to three weeks before the quarter ends and after the last day of the quarter. When your submission has been accepted by a GEMS advisor, you will receive email confirmation.

How can I tell if my ETD was submitted and received by the Graduate School?

When your ETD is successfully submitted and pending review, the status will read “submission in review.”

When will my ETD be made available for access?

This depends on the type of access restrictions you selected when creating your account. However, your submission will be delivered to ProQuest for publishing four to six weeks after graduation and you will receive email confirmation when this has occurred. It should be available in UW ResearchWorks around the same time.

When will the printed dissertation / thesis copies I ordered from ProQuest be ready?

After you receive the email confirmation that UW has “delivered” your submission (ETD) to ProQuest, you should please refer to the ProQuest customer service guidelines for the expected delivery date of your order.

What if I am missing a faculty signature for my thesis or dissertation, or I have encountered difficulties in uploading my ETD? Must I pay the graduate registration waiver fee and graduate in the following quarter?

If you encounter these types of situations, contact Graduate Enrollment Management Services (206.685.2630 or  [email protected] ) as early as possible and no later than the last day of the quarter in which you intend to graduate.

Additional Resources

• Electronic Theses and Dissertations (ETDs) Guide  (start here!)
• Copyright and Fair Use
• Open Access
• Scholarly Publishing
• ProQuest/UMI Agreement — Traditional Publishing Agreement
• University Agreement — UW Libraries Thesis and Dissertation Submission Agreement
• UW Human Subjects Division (HSD)
• UW CoMotion

Writing your thesis

Follow these steps, thesis proposal arrow_drop_down.

Most doctoral programs and some master’s programs require students to submit a formal thesis proposal. The thesis proposal is an excellent planning tool. It helps bring the thesis topic into sharper focus. A thesis proposal may start out being vague, but as the student works on the proposal and discusses it with his or her supervisor, the proposal should outline: 

• the topic or the central research question
• the resources from which the topic or research question is drawn, and
• where relevant, the strategies and instruments used for data collection and analysis.

The research conducted for the proposal will be a useful foundation in preparing the thesis. With this in mind, during this proposal writing stage, the student should start “building” what will eventually become footnotes or endnotes, and a full bibliography or list of references. This means taking meticulous notes and keeping track of the author, title, place and date of publication, and any relevant page numbers in works consulted.

Where appropriate, it is helpful to outline in the proposal the actual papers that will be submitted should the work proceed as planned, including authorships in the case of collaborative projects. This will give the student and the supervisor a clear idea of responsibilities and expectations.

The student may have to present the proposal formally as part of the approval process. This is an opportunity to sharpen the student's focus and to set out exactly how he or she intends to proceed.

Some research projects require other approvals such as ethical clearances. The thesis supervisor should know what approvals are required and how they can be obtained, but the student is ultimately responsible for obtaining these approvals.

Topic registration arrow_drop_down

The topic of the thesis is to be determined in consultation with the student's research supervisor.  

From the  uoZone  Application tab, click Candidate Center to create a service request and register your thesis topic.

Work plan arrow_drop_down

The work plan should include realistic target dates for all the major milestones. Students should show their thesis supervisor a work plan as soon as possible. This will help ensure that the student has not forgotten anything, and give the student a sense of whether his or her expectations about turnaround time and feedback are feasible for the supervisor. Once the student and supervisor have discussed and agreed on the work plan, the student should give the supervisor a copy. Information supplements are at the student's disposal to help them prepare their work plan.

Components of a work plan

The work plan, at a minimum should include at least ballpark dates for these:

• narrowing down the thesis topic
• beginning the research
• completing the field work, the mining of sources, or the experimental part or the data collection
• coming up with at least a rough thesis outline at a point appropriate to the topic and discipline
• completing most of your research
• where relevant, drafting and submitting each chapter to the thesis supervisor
• where relevant, receiving feedback on each chapter submitted
• submitting a completed first draft to the supervisor
• hearing back from the supervisor after the student submits the completed first draft
• doing changes that the student and supervisor have agreed on
• providing the last version of the thesis to the supervisor for approval before submission of the thesis
• submitting articles to journals
• presenting research at conferences
• submitting the completed thesis
• defending the thesis (some master's programs do not require an oral defence)

Research arrow_drop_down

By the time the candidate becomes a graduate student, he or she should know quite a bit about writing papers even though the sheer size of the thesis project makes a difference. The supervisor will help, but any student embarking on a thesis should also read up independently on how to research and write a thesis.  The style guide appropriate to the student's discipline will include tips on research, the mechanics of writing, and citing sources properly.

Improving skills

The students will need to use their research, writing and oral presentation skills to complete their thesis. They will improve in all these areas with practice. If a candidate lacks confidence in any of the skills necessary for success, he or she should speak to the thesis supervisor about training courses that may be offered at the University to address what they perceive as shortcomings in the required abilities. Avail of the  Academic Writing Help Centre’s (AWHC)  resources about the mechanics of writing.

Literature review

The purpose of a literature review is to demonstrate the student’s knowledge of, and ability to synthesize, major aspects of the scholarly literature of the field in which the student’s thesis is situated. The review also helps the reader to place the student’s work in its context. As a finished product, the literature review shows that the student is familiar with the literature pertinent to his topic; shows the importance of his decision to conduct research and write on the topic with the approach chosen; explores what has been written on the topic and by whom; and, explores what the literature tells, what it does not tell, and why both of these are important for his topic.

The scope of the literature review must be broader than the topic of the student’s thesis. It must cover the major scholarly contributions to the field of study in which the student’s thesis is situated.

Narrow down your topic

The students should discuss potential topics with the supervisor and colleagues, and think carefully about the feasibility of the topic in relation to the number and complexity of the experiments required, the lab equipment required, their knowledge of the different related fields, the extent of the reading required, and the accessibility of the books or items to be studied. 

Get approvals

As already discussed, the students have to obtain all the necessary approvals for your thesis topic. In addition to ethics and other approvals, a student who plans to travel abroad to do research must investigate possible international travel restrictions. Depending on the country in which the research will be conducted, students should check with the  Office of Risk Management and uOInternational before making plans to do research abroad.

Research: collect and analyze data

When researching the topic, or collecting and analyzing data, the student should read as widely as possible and take meticulous notes identifying each source. They should also sharpen their focus as they go, if necessary, and keep developing and refining their thesis outlines.

Hints on note-taking and proper referencing

Writing arrow_drop_down

Depending on the discipline and topic, the student may finish all their research and then begin writing, or they may move back and forth between research and writing.

It is important to know when it is time to stop researching and start writing. The students should give themselves time to develop ideas, but recognize real procrastination and try to avoid it.

When the students start writing, they shouldn't get stuck on the introduction. The thesis will have a linear structure in the end, but that doesn’t mean it starts out that way. The student should get as much written as they can. Then they can really start to work with it. Since writing is a way of thinking, in some disciplines the students may have to write all the way to the end of a section before they arrive at what they really want to say—at that point they may move the end to the beginning and start again.

A cademic Writing Help Centre (AWHC)

Revision arrow_drop_down

The students should expect to have to make revisions to what they have already written, either as a result of their own analyses of the ideas, structure and organization of the paper or as a result of feedback from others. Revision as a result of feedback is an important part of writing a thesis and good practice—in many workplaces, revision as a result of feedback is part of the job.

Editing arrow_drop_down

There are many kinds of editing the student might have to do to their thesis. These range from relatively superficial proofreading and copy editing for spelling and typographical errors to more substantive edits that get at the heart of the paper and border on revision—reorganizing sections, for example.

It is possible to seek professional proofreading assistance by hiring an editor. Students should always consult their thesis supervisor before seeking services of professional proofreaders /editors . In such case s , the student is entirely responsible for the cost of services rendered by the editor. It is the student ’s responsibility to accept, decline or challenge the advice and corrections suggested by a proofreader.  Students must formally acknowledge the use of a proofreader in the final submitted version of the thesis.

Beyond the basic steps outlined above, how the student proceeds with the research and writing will depend a lot on the chosen discipline, the topic and the student's personal style.

Academic Writing Help Center (AWHC)

Thesis seminar arrow_drop_down

Some academic units require a student to lead a seminar on the thesis topic towards the end of the thesis preparation period usually a couple of months before the thesis defence. Fellow students, supervisors, members of the thesis committee and other members of the academic unit often attend.

In some cases, students present their research within a seminar course, usually referred to as a research seminar. This seminar provides an ideal forum for a student to discuss the thesis and to practice for the upcoming defence.

The student should check with his or her thesis supervisor and academic unit to see whether this is possible or required in the chosen program.

Also, the students should attend seminars given by other students in the chosen program or in other programs. This way, they can get a realistic idea of what will be expected. They should also attend or present at the annual interdisciplinary conference organized by the Graduate Student’s Association (GSAÉD) at the University of Ottawa.

Learn about thesis types

Master thesis arrow_drop_down.

A master’s thesis must show that the student is able to work in a scholarly manner and is acquainted with the principal works published on the subject of the thesis. As much as possible, it should be an original contribution. Some disciplines require that the thesis be of publishable quality. There is an oral examination for a master’s thesis, in the presence of examiners, if that is a program requirement.  Some master’s programs do not require an oral examination for the thesis.

Doctoral thesis arrow_drop_down

A doctoral thesis must make a significant contribution to knowledge in a field of study, embody the results of original investigation and analysis, and be of such quality as to merit publication.

A doctoral thesis may build upon and continue the work done by a student in his or her master’s thesis, but must go significantly beyond the master’s thesis and be substantially different from that thesis. There is an oral examination for a doctoral thesis, in presence of examiners.

Thesis formats

Monograph thesis arrow_drop_down.

The monograph thesis is the most usual form in the humanities and social sciences and it resembles a non-fiction book in that it deals in depth with a particular topic.

Monograph components

Thesis as a series of articles arrow_drop_down

A significant number of thesis, especially in the sciences, engineering and medicine, consist of a series of articles or, very rarely, a single article. Each individual academic unit decides which format is suitable for its discipline, so before the student embarks on the thesis, he or she should check with the academic unit to see what format is accepted.

Components of a thesis in a series of articles (see C-7.3)

Non-traditional thesis arrow_drop_down

It is the responsibility of each program to determine what non-traditional thesis forms are acceptable.

Components of a non-traditional thesis (see C-7.3)

Additional information

Ethics and collaboration arrow_drop_down.

If the research embodied in the article or articles required approval of an ethics board or was part of a collaboration, this must be spelled out in a preface. In this preface or statement, the student must indicate what ethics approvals were secured and give a detailed account of the contributions of collaborators and/or co-authors which clearly distinguishes the contributions of this student from those of all other collaborators or co-authors, and identifies in detail all other contributions.

Copyright arrow_drop_down

The student must get permission to use copyrighted material from any co-authors as well as from publishers.

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Graduate Studies provides support, guidance, and oversight to students and faculty through the entire thesis process.  Please contact us if you have questions or need any assistance.

Graduate Research Workshops

Research is an essential part of graduate education.  All graduate students should become knowledgeable about research in their particular fields of study and should engage in the process of conducting, analyzing, interpreting, and reporting their own personal research.  To gain a comprehensive overview of the research process and to gain practical experience and tools for effective research, graduate students are encouraged to attend the Graduate Research Workshops. 

Attendance is highly recommended for graduate students in all disciplines. Register for one or all workshops!  Students who attend the entire series will receive a Graduate Research Certificate .  

All workshops will be offered virtually (via Zoom) and face-to-face (JCKL) in a synchronous format.  

Workshop 1: Uncovering the Research Question/Research Problem

• Overview of academic and professional research
• Applied development of research questions

Click "Register Now" button below to see workshop schedule.

Workshop 2: Resource Investigation/The Literature Review

• In-depth exploration of the elements of the literature review/resource investigation as related to the research problem/question.
• Introduction to the exploratory phase of the literature review.
• Introduction to the various types of broad and focused literature reviews.
• Overview of the chain of information resources and accessing the resources.
• Overview of the types and role of various information sources.

Workshop 3: Plagiarism and Academic Writing

• In-depth exploration of citation styles used within the disciplines
• Application of APA citation style and others to source content

Workshop 4 & 5: Research Methods, Part 1 & 2

• Overview of qualitative, quantitative and mixed method research approaches.
• Introduces students to the correlation between the research question/problem statement and the applicable research approaches.

Part 2 - Research Ethics and Data Integrity

• Overview of the role of research ethics and common pitfalls.
• Introduction to IRB, IACUC, and data integrity including the application process.
• Practical experience cleaning a dataset.
• Introduction and intermediate topics related to plagiarism based upon discipline.

   Register Now   

Research and Writing Resources

Research consultation.

Librarians are available for consultation in finding and retrieving literature.  Contact Janette Klein at [email protected]  for more information and to set up an appointment.  

The Writing Center

The Writing Center offers writing instruction for all graduate students at all stages of the writing process.  This is a free service available to all UCM students via walk-ins, appointment, or online.  A specific graduate writing tutor is available to answer questions, perfect citations, provide a fresh perspective, and explore the conventions of academic writing at the graduate-level.  

Location: JCKL 1250, inside the Learning Commons . 

Thesis Resources

Research is an essential part of graduate education. While all graduate students should become knowledgeable about research in their field of study, thesis students engage in the process of conducting, analyzing, interpreting, and reporting their own personal research. The fulfillment of a thesis requirement is a distinct advantage to students who plan to do additional graduate study or to work in certain fields of employment.

A thesis is the result of research, scholarly, or creative activity that gives evidence of independent, critical, and creative investigation. The thesis demonstrates the ability to define and develop a problem; to understand and synthesize relevant literature; to use appropriate data collection methodology; to analyze and interpret data; and to draw reasonable conclusions based on the investigation that integrated the new knowledge into the discipline. This is different from capstone courses, projects, research papers, or other types of culminating experiences which are not reviewed by Graduate Studies and generally not preserved in the library repository. While still maintaining flexibility within program guidelines, the thesis does bear distinct university standards and requirements.

Graduate Student Responsibilities

The pursuit of a graduate degree infers a high degree of initiative on the part of the graduate student. Graduate students assume responsibility for engaging in intellectual activities at the graduate level, as well as responsibility for complying with all policies and procedures as set forth in the Graduate Catalog, in the Thesis Manual, and in college and school regulations.

Faculty Responsibilities

A successful thesis experience requires communication, collaboration, and support from multiple people. While a thesis is an individual research project, it is guided by the expertise of faculty who have knowledge of the discipline, theory, and methodology. Students should reach out to additional individuals as necessary depending upon the specifics of their project. The roles below are identified at UCM.

Thesis Chair -  The chair of the thesis committee is a faculty member with full graduate faculty status and is the primary mentor throughout the thesis process from beginning to end. They guide the student through each step and are there to answer questions, provide feedback, and point them towards other people and information as needed. They ensure regular communication between all and that feedback is being provided to the student. They review the final thesis copy and submit their approval to Graduate Studies via the Thesis Transmittal Form. They also submit the final letter grade for the thesis course. It is expected that the thesis chair will be accessible, responsive, and provide quick turnaround with feedback so as not to delay student progress.

Thesis Committee -  Thesis committee members (typically two) are faculty with either full or associate graduate faculty status (or external to UCM as noted below) and provide additional content and/or methodological expertise to support and supplement the thesis chair and the student. They provide feedback on every draft that they receive, participate in the thesis defense, and ensure the final thesis is of high quality. It is expected that thesis committee members will be accessible, responsive, and provide quick turnaround with feedback so as not to delay student progress. They submit their approval to the thesis chair.

Upon request, one of the committee members may be from outside the University, such as a retired faculty member, a faculty member from another university, or a professional from the appropriate field. Appointment of an external committee member is subject to approval by the thesis chair and the Assistant Vice Provost for Graduate Studies. A completed application for an external thesis committee member must be completed before the research is begun in order to have an external member on the thesis committee.

Department/School Chair - The department/school chair reviews the defense thesis and provides a quality check to ensure that the research project meets university expectations. It is expected that the department/school chair will be accessible, responsive, and provide quick turnaround with feedback so as not to delay student progress. They may submit their approval to the thesis chair or via the Thesis Transmittal Form.

Graduate Studies - The Graduate Studies office provides oversight of the entire thesis process from beginning to end and ensures quality and university wide consistency. They provide the structure and the guidance to all involved and are ultimately responsible for all thesis requirements being met. Graduate Studies reviews the prospectus, the defense thesis, the final thesis, and then authorizes approval of the final thesis on the degree audit (simply as completed or not completed).  Graduate Studies is available to answer questions, offers support as needed, and provides timely and immediate feedback.

Thesis Workshop

Thesis workshops are open to all students and faculty in order to learn about the process from start to finish. This includes a review of steps in completing a thesis, formatting guidelines, review of the thesis manual, writing resources, research funding, and time for Q&A. These presentations are scheduled at least twice every semester. While students and faculty are welcome to attend at any stage in their program, we encourage earlier rather than later. You are also welcome to attend multiple times for a refresher.

Graduate Studies will also accommodate students and faculty that would like to schedule individual, small group, or class presentations around your schedules upon request.

Thesis Manual

The Thesis Manual provides the instructions and the precise formatting requirements for all theses. Please be sure to follow the manual as you prepare your submission.

A properly formatted Microsoft Word template is provided below for faculty and students to utilize.

UCM Thesis Template 

Students not as familiar with Microsoft Word may have questions about certain features in order to meet the formatting requirements. Below are instructions for some of the most frequently asked questions.

Page Numbers: Section breaks

Table of Contents: Tab stops, leader dots, and alignment

Prospectus Template

As a matter of best practice and in order to set the groundwork for a successful thesis, all students begin with the development of a prospectus or a similar type of document as identified by the program. Following acceptance by the thesis chair the student must submit the finished prospectus to Graduate Studies via the Thesis Transmittal Form. The precise timeline for the completion of the prospectus is determined by the thesis chair and the program. However, at the latest this needs to be completed prior to conducting research.

The thesis prospectus is a plan on what the student wishes to research before conducting the research. It typically includes a draft abstract, overview, start of a literature review, and brief methods section. While a template is provided on the Graduate Studies website, thesis chairs may modify prospectus requirements to fit program needs. The student should follow the guidelines as set forth by their thesis chair. The prospectus serves as the official agreement between the student and the thesis committee and although changes may take place throughout the research process, it does reflect a well thought out plan.

Most programs use the prospectus as a prerequisite for enrollment in the thesis course. Students in programs that have a different process should work with their thesis chair for enrollment assistance.

UCM Thesis Prospectus Template

Be sure you are logged in to your UCM student Google account:

• Determination of Research  and other IRB, and IACUC forms and materials from the  Office of Sponsored Programs & Research Integrity
• External Thesis Committee Member
• Library Electronic Thesis / Research Paper (ETRP) Release Form ( pdf / docx ) - Publication agreement for inclusion of the thesis in the library digital repository.
• Transmittal Form  - Used by students to submit materials throughout the process: prospectus, defense thesis, final thesis, as well as accompanying documents. Thesis chairs also complete this form to provide their approval. The form requires that you are logged in to your active UCM Google account.

Thesis Binding

UCM no longer prints, binds, nor stores physical copies of final theses. However, students who wish to do so for their own use, for family, or to gift to faculty, may contact any of the companies below:

• Acme Binding
• Houchen Bindery
• Thesis on Demand

Submission, Approval, and Acceptance Overview and Timeline

A thorough content and format review is completed on every thesis through a collaboration between your Thesis Committee and the staff in Graduate Studies. Final approval of the thesis is sent to the registrar by Graduate Studies to fulfill this graduation requirement on the degree audit.

Submissions will be reviewed in the order received. Depending upon the number it may take up to a week to review each submission and provide a reply.

Your thesis committee and Graduate Studies will attempt to work with you year round, regardless of semester beginning and end dates, until your thesis is completed and approved. However, if you have a specific semester that you are hoping to finish by then there are specific timelines to be aware of. Failure to follow the deadlines and timeline below may delay your graduation to a subsequent semester.

Active student status is required in order to maintain access to faculty, advisor support, graduate program guidance, library resources, electronic accounts, university research facilities, and other resources. This may be fulfilled by continuing enrollment in additional credit hours of thesis or in additional graduate-level course as guided by the graduate program coordinator. Or upon approval from the thesis chair, a student can be enrolled in GRAD 5001- Continuous Enrollment to maintain active enrollment (please contact the Graduate Studies Office for more information).  University faculty and staff shall not work with thesis students that are not currently enrolled. Additionally, if a student fails to enroll in coursework and more than one year has lapsed the student must submit an application for readmission to the program before they may return. 

Submission of Prospectus and IRB Approval

All students must work with the Office of Sponsored Programs and Research Integrity (OSPRI) and then submit the appropriate approval letter to Graduate Studies via the Thesis Transmittal Form. This letter must be sent to Graduate Studies as soon as it is received by the student and before conducting research.

If the thesis involves human subjects or animals the student must submit the proper forms for the human subjects review process or to the institutional animal care and use committee. OSPRI review and official approval must be obtained before conducting research.

If the thesis does not involve human subjects or animals the student must submit the Determination of Research (DOR) form. OSPRI review and official approval must be obtained before conducting research. Students may not self-determine.

The prospectus and the appropriate OSPRI response letter should be submitted from your student UCM Google account to Graduate Studies via the Transmittal Form . 

Due prior to conducting research

Submission of defense thesis.

In order to ensure the successful completion of a thesis, all students must submit the defense thesis to Graduate Studies via the Thesis Transmittal Form.

A defense is scheduled when the thesis chair believes the thesis is done and it is time for the student to present their findings. The defense thesis is the near final paper that is 99% complete and only requires minor edits. It is the version that is provided to the thesis committee members and the department/school chair before the defense. To ensure a complete approach to thesis review, quality assurance, and proper formatting, Graduate Studies will provide feedback on this paper. For easier editing it is preferred that this be submitted in Microsoft Word format.

After Graduate Studies reviews the thesis, a copy with suggested corrections will be sent back to the student and thesis chair for final editing.

The defense thesis should be submitted from your student Google account  to Graduate Studies via the Transmittal Form . 

Recommended due date: 5 p.m. on the Monday before finals week. Thesis chairs may set a different due date.

Thesis defense.

The thesis defense is a two-part process involving a public defense and a committee examination. The public defense is typically a one-hour presentation that is advertised and open to the public that includes a questions and answer component. The committee examination is typically an oral examination centered around your thesis topic and is always conducted by your approved thesis committee. Your thesis chair will work with you and let you know when you are ready to defend.

A thesis defense must be scheduled with your committee and completed before your degree will be conferred. The thesis committee then votes on whether or not to accept the thesis.

Graduate Studies is not involved in the defense though we are notified by the faculty when it is completed.

Recommended due date: 5 p.m. on the Friday before finals week. Thesis chairs may set a different due date.

Submission and acceptance of final thesis.

In order to finalize the successful completion of a thesis, Graduate Studies is the last step and requires all students submit two items via the Thesis Transmittal Form: submission of the final copy of the thesis, and the library publication agreement.

Following the defense, a final copy (in pdf format) approved by your thesis chair and incorporating all revisions, corrections, and feedback from the thesis committee and department/school chair must be submitted to Graduate Studies for university review, approval, and degree clearance. This final version must be clear of errors and strictly follow the thesis manual formatting guidelines.

Along with the thesis is the library publication agreement for inclusion in the library digital repository. The sharing and dissemination of findings is an important part of the research process.

The corrected final thesis, with accompanying library publication agreement, should be submitted to Graduate Studies via the Transmittal Form. Graduate Studies will notify the student, thesis committee chair, department/school, and registrar of final approval.

If Graduate Studies finds that additional corrections are needed it will be sent back to the student as many times as necessary. Please be aware that if multiple revisions and resubmissions are required to correct mistakes this may draw out the process and possibly degree completion. Students have up to 7 days after the end of the semester in order to submit corrections. If the thesis is not completed and approved by that point, Graduate Studies will continue to work with the student on revisions and graduation may be moved to the next semester.

The corrected final thesis, with accompanying library publication agreement release form, should be submitted from your student Google account to Graduate Studies via the Transmittal Form . Graduate Studies will notify the student, thesis committee chair, department/school chair, and registrar of final approval.

Recommended due date: 12 noon on the last day of finals week. Thesis chairs may set a different due date.

Graduate Studies Ward Edwards 1900 Tel: (660) 543-4729

[email protected]

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Harvard University Theses, Dissertations, and Prize Papers

The Harvard University Archives ’ collection of theses, dissertations, and prize papers document the wide range of academic research undertaken by Harvard students over the course of the University’s history.

Beyond their value as pieces of original research, these collections document the history of American higher education, chronicling both the growth of Harvard as a major research institution as well as the development of numerous academic fields. They are also an important source of biographical information, offering insight into the academic careers of the authors.

Spanning from the ‘theses and quaestiones’ of the 17th and 18th centuries to the current yearly output of student research, they include both the first Harvard Ph.D. dissertation (by William Byerly, Ph.D . 1873) and the dissertation of the first woman to earn a doctorate from Harvard ( Lorna Myrtle Hodgkinson , Ed.D. 1922).

Other highlights include:

• The collection of Mathematical theses, 1782-1839
• The 1895 Ph.D. dissertation of W.E.B. Du Bois, The suppression of the African slave trade in the United States, 1638-1871
• Ph.D. dissertations of astronomer Cecilia Payne-Gaposchkin (Ph.D. 1925) and physicist John Hasbrouck Van Vleck (Ph.D. 1922)
• Undergraduate honors theses of novelist John Updike (A.B. 1954), filmmaker Terrence Malick (A.B. 1966),  and U.S. poet laureate Tracy Smith (A.B. 1994)
• Undergraduate prize papers and dissertations of philosophers Ralph Waldo Emerson (A.B. 1821), George Santayana (Ph.D. 1889), and W.V. Quine (Ph.D. 1932)
• Undergraduate honors theses of U.S. President John F. Kennedy (A.B. 1940) and Chief Justice John Roberts (A.B. 1976)

What does a prize-winning thesis look like?

If you're a Harvard undergraduate writing your own thesis, it can be helpful to review recent prize-winning theses. The Harvard University Archives has made available for digital lending all of the Thomas Hoopes Prize winners from the 2019-2021 academic years.

Accessing These Materials

How to access materials at the Harvard University Archives

How to find and request dissertations, in person or virtually

How to find and request undergraduate honors theses

How to find and request Thomas Temple Hoopes Prize papers

How to find and request Bowdoin Prize papers

• email: Email
• Phone number 617-495-2461

Related Collections

Harvard faculty personal and professional archives, harvard student life collections: arts, sports, politics and social life, access materials at the harvard university archives.

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Dissertations and Theses

The dissertation is the hallmark of the research expertise demonstrated by a doctoral student. It is a scholarly contribution to knowledge in the student’s area of specialization. By researching and writing a dissertation, the student is expected to demonstrate a high level of knowledge and the capability to function as an independent scholar. 

A thesis is a hallmark of some master’s programs. It is a piece of original research, generally less comprehensive than a dissertation, and is meant to show the student’s knowledge of an area of specialization.  

Document Preparation

PhD and master’s students are responsible for meeting all requirements for preparing theses and dissertations. They are expected to confer with their advisors about disciplinary and program expectations and to follow Graduate School procedure requirements.

The Graduate School’s format review is in place to help the document submission process go smoothly for the student. Format reviews for PhD dissertations and master’s theses can be done remotely or in-person. The format review is required at or before the two-week notice of the final defense. 

Access and Distribution

Ohio State has agreements with two organizations— OhioLINK   and   ProQuest/UMI Dissertation Publishing —that store and provide access to Ohio State theses and dissertations.  

Examinations

Graduate degree examinations are a major milestone in all graduate students’ pursuit of their graduate degree. Much hinges on the successful completion of these examinations, including the ability to continue in a graduate program. 

The rules and processes set by the Graduate School ensure the integrity of these examinations for graduate students, the graduate faculty, and for Ohio State. 

Final Semester

During your final semester as a graduate student there are many activities that lead up to commencement and receiving your degree. Complete the final semester checklist and learn more about commencement activities.

Graduation Calendar

Select your expected graduation term below to see specific dates concerning when to apply for graduation, complete your examinations and reports, submit approved thesis and dissertation, commencement, and the end-of semester deadline.

Applications to Graduate Due 1  : January 26, 2024

Examinations and Reports completed by 2  : April 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : April 19, 2024

Commencement 4  : May 5, 2024

End of Semester Deadline 5  : May 6, 2024

Applications to Graduate Due 1  : May 24, 2024

Examinations and Reports completed by 2  : July 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : July 19, 2024

Commencement 4  : August 4, 2024

End of Semester Deadline 5  : August 19, 2024

Applications to Graduate Due 1  : September 6, 2024

Examinations and Reports completed by 2  : November 22, 2024

Approved thesis and dissertation submitted and accepted by 3  : November 27, 2024

Commencement 4  : December 15, 2024

End of Semester Deadline 5  : January 3, 2025

Applications to Graduate Due 1  : January 24, 2025

Examinations and Reports completed by 2  : April 11, 2025

Approved thesis and dissertation submitted and accepted by 3  : April 18, 2025

Commencement 4  : May 4, 2025

End of Semester Deadline 5  : May 5, 2025

1  Applications to graduate include current semester or End-of-Semester deadline. Applications must be received by close of business.

2 Format reviews may occur electronically or in person at the Graduate School during announced business hours.  Both options require submitting a digital version of the dissertation or DMA document draft in a PDF format to  [email protected] .  

3  Approved documents must be submitted via OhioLINK and accepted by the Graduate School by the close of business before the Report on Final Document will be processed.

4  Students not attending commencement must complete the commencement section on the Application to Graduate to indicate how their diploma should be disbursed.

5  A degree applicant who does not meet published graduation deadlines but who does complete all degree requirements by the last business day prior to the first day of classes for the following semester or summer term will graduate the following semester or summer term without registering or paying fees

Still Have Questions?

Dissertations & Theses 614-292-6031 [email protected]

Doctoral Exams, Master's Examination, Graduation Requirements 614-292-6031 [email protected]

Thesis & Dissertation Guidelines

These guidelines provide students at Vanderbilt University with essential information about how to prepare and submit theses and dissertations in a format acceptable to the Graduate School. You can either explore the guidelines by topic below or review the complete Format Guidelines document .

General Information

Manuscript preparation.

• NEW: Dissertation Template
• Approved LATEX Template for Dissertations

Submission Requirements

Students in foreign language departments may submit manuscripts in a language other than English. The abstract, however, must be in English.

You may use a multi-part presentation format for combining original research that has been conducted in two or more related or non-related areas, or for presentation of combined journal articles (published or submitted for publication). You should organize the parts or articles into chapters, with well-defined subheadings, including an introduction, methods, results and discussion. Each chapter may contain its own list of references and appendices, or you may list them all at the end, depending on the custom of your discipline.

When using this format, the thesis or dissertation should nonetheless consist of an integrated argument that binds the chapters together. You should include the appropriate preliminary pages, an introduction presenting the general theme of the research, and a conclusion summarizing and integrating the major findings. Any additional appendices related to the dissertation as a whole or any general references from the introduction, conclusion or transitional sections should come at the end of the dissertation.

When you have previously published portions of your thesis or dissertation as an article or book chapter, you must ensure the work may also be published as part of the dissertation or thesis. The  standard provisions of copyright law  regarding quoted and previously published material under copyright apply to the publication of theses and dissertations. Many publishers provide exceptions to work published as part of graduation requirements and this is often clearly outlined as part of the publication agreement signed by the author.

In order to include your own previously published or co-authored material in your thesis or dissertation, you must comply with the following:

• You must be the first author, or obtain permission from your committee, to be uploaded as an Administrative file in Vireo.
• The article must be based on research completed while you were enrolled at Vanderbilt University.
• You must have permission from the publisher to reuse the work, which should be uploaded to VIREO as an Administrative file. The record of permission may take the form of the publishing agreement, a copy of the publisher’s webpage describing reuse rights, or an email approval from the publisher. You should also identify which chapters are associated with which articles when prompted within VIREO.
• If there are co-authors, you must obtain the permission of all co-authors to include the work in the thesis or dissertation as a matter of both copyright law and professional courtesy. Include these permissions (email approval is acceptable) as an Administrative file in VIREO.
• You must properly acknowledge previously published material and any co-authors within the text of your manuscript. This would typically take the form of a footnote, or, alternately, an italicized statement beneath the relevant chapter heading. The rubric should be: “This chapter is adapted from [Title] published in [Journal] and has been reproduced with the permission of the publisher and my co-authors [List co-authors]” and include the full citation required by the publisher, if any, or appropriate to your discipline.

If the work is submitted to the ProQuest database, ProQuest will scan the document to ensure it contains no copyrighted material without consent and proper citation.

Inclusion of Third-Party Content

If you are including content in your dissertation not authored or created by you, consider copyright issues. If your use of the content would exceed fair use under the Copyright Act, then you will need to seek the copyright holder’s permission in order to use the material. Obtaining copyright permissions often takes time and should not be left until the last minute.

You should discuss questions about copyrighted material with your dissertation advisor or contact the VU Librarian for Copyright and Scholarly Communications at  [email protected]  for help evaluating fair use or obtaining permissions.

Your thesis or dissertation is automatically protected by copyright as soon as it is fixed in a tangible form, such as being saved as an electronic file.  Although not required, it is good practice to include the copyright symbol, your name, and the year on the title page of your work (© 2017 by [your name]).

You also may choose to register your copyright, which will gain you additional protections in case of litigation for copyright infringement. You can file a copyright registration online directly with the  U.S. Copyright Office  for a fee of $45.00.

You will be asked to agree to the license to deposit your submission to the Vanderbilt Institutional Repository.  The Library, with the Vanderbilt Institutional Repository, enhances the metadata provided with your dissertation and adds your record to discovery tools like the Library Catalog and WorldCat, making it easily findable for scholars worldwide. The library also maintains the technical infrastructure of the repository.  If you plan to make your dissertation open access, we can assist you in understanding the options for licensing. If your dissertation makes use of copyrighted content, you will want to think early on about whether you may rely on fair use or need to acquire licenses. We will be glad to meet with you to discuss the requirements of your particular project.

PhD students also have the option to request deposit of your submission with ProQuest, at no additional cost to you. If you elect to deposit your submission with ProQuest, you must also agree to the ProQuest license. This agreement is entirely between you and ProQuest.  Vanderbilt’s sole responsibility is to pass on the license agreement and your work to ProQuest.  Please contact ProQuest Dissertation Publishing, at 1(800) 521-0600 or  [email protected]  with any questions.

The expectation of the Graduate School is that all theses and dissertations will be made publicly available absent these limited circumstances.  You have the option to make your submission available immediately or to temporarily embargo its release for a limited period of time. Students may elect to embargo their work if they anticipate publication, are making a patent application, have restrictions imposed by sponsors, or privacy concerns.  Metadata, including the abstract, about your submission will still be visible in the Vanderbilt Institutional Repository, thereby indicating that your submission was accepted.  You should discuss any anticipated hold on publication with your advisor. If selecting the ProQuest publishing option, be sure that you make the same embargo selection under the Vanderbilt options. Once your submission has been released to ProQuest, we have no ability to retract it.

If, after consultation with your advisor, you would like to request a temporary embargo, you can elect from the following:

• No embargo and release immediately for worldwide access
• Six (6) month embargo
• Twelve (12) month embargo
• Twenty-four (24) month embargo

If you, after consultation with your advisor, determine that you need to extend your embargo beyond your initial selection, you can only do so with permission from the Graduate School. If you have questions about your embargo, you may email  [email protected]

The Graduate School recommends Campus Copy for procuring bound copies of theses and dissertations. You may contact them directly at 615-936-4544, or online at  Printing Services .

These guidelines provide students at Vanderbilt University with essential information about how to prepare and submit theses and dissertations in a format acceptable to the Graduate School. The topics range from writing style to the completion of required forms. There are instructions and sample pages on the Graduate School website for guidance through this process.

There is a distinct difference between submitting a manuscript to a publisher and providing a completed thesis or dissertation to the Graduate School. A manuscript represents a pre-publication format; a thesis or dissertation is a final, completely edited, published document. Students should use these guidelines, not other style manuals, as the final authority on issues of format and style. Areas not covered in this document or deviation from any of the specifications should be discussed with a Graduate School format editor. Do not use previously accepted theses and dissertations as definite models for style.

Manuscripts consist of four major sections and must be placed in the order listed:

• Title Page (required)
• Copyright (optional)
• Dedication (optional)
• Acknowledgments/Acknowledgment of Support (optional)
• Table of Contents (required)
• List of Tables (required)
• List of Figures (required)
• List of Abbreviations/Nomenclature/Symbols (optional)
• Introduction (may be referred to as Chapter 1)

Body of Manuscript

• References  (required)
• Appendices  (optional)

The dedication is an optional portion of the academic manuscript. It is a personal message from the author in tribute to a person, group, or cause. Most dedications are brief statements beginning with “To…” or “For…” such as “To my family” or “For my daughter, Samantha.” The dedication, if any, is considered to be the sole work of the author and does not reflect endorsement of the views and opinions expressed therein by Vanderbilt University, the Graduate School, or the members of the faculty committee.

The acknowledgment is another optional portion of the academic manuscript. It is appropriately used to thank those people and organizations that have helped or encouraged the author in the process of obtaining the degree or otherwise making the graduate degree possible: advisers, the committee, labmates or members of one’s cohort, family, friends, etc. Typically, an acknowledgment is no more than 1 page in length.

Acknowledgment of grant/contract or other financial support may be included on the acknowledgment page. Similarly, permission to reprint copyrighted material may be included here.

The acknowledgment, if any, is considered to be the sole work of the author and does not reflect endorsement of the views and opinions expressed therein by Vanderbilt University, the Graduate School, or the members of the faculty committee.

The abstract is a separate document from the manuscript; it is not bound with the thesis or dissertation. Abstracts must be printed on white, 8 ½ x 11-inch paper. No page numbers are printed on the abstract. One copy is required. Abstracts must have the original signature(s) of the faculty advisor(s). The maximum length of the thesis abstract is 250 words. The maximum length of the dissertation abstract is 350 words, including the dissertation title. Majors are listed on the last pages of these guidelines.

NEW: Abstract sample

The title page must be printed on white, 8 ½ x 11-inch paper. Committee member signatures on the title page must be originals. Spacing on the title page will vary according to the length of the title. The five lines following your name must be formatted exactly as found on the sample title page. The title page is considered page ‘i’ but the page number is not printed on the page.  The month, day, and year representing the conferral date must be listed on the title page.

• NEW: ETD Title Page sample
• NEW: Title Page With Signatures sample

Use a standard font consistently throughout the manuscript. Font size should be 10 to 12-point for all text, including titles and headings. It is permissible to change point size in tables, figures, captions, footnotes, and appendix material. Retain the same font, where possible. When charts, graphs, or spreadsheets are “imported,” it is permissible to use alternate fonts. Italics are appropriate for book and journal titles, foreign terms, and scientific terminology.  Boldface  may be used within the text for emphasis and/or for headings and subheadings. Use both in moderation.

Measure the top margin from the edge of the page to the top of the first line of text. Measure the bottom page margin from the bottom of the last line of text to the bottom edge of the page. Page margins should be a minimum of one-half inch from top, bottom, left, and right and a maximum of one inch from top, bottom, left, and right. Right margins may be justified or ragged, depending upon departmental requirements or student preference.

The title page is considered to be page ‘i’ but the page number should not be printed on this page. All other pages should have a page number centered about ½ inch from the bottom of the page. Number the preliminary pages in lowercase Roman numerals. Arabic numerals begin on the first page of text. Pages are numbered consecutively throughout the remainder of the manuscript. The Introduction may be placed before the first page of Chapter 1, if it is not considered a chapter. The use of Arabic numbers may begin on the first page of the Introduction.

The entire text may be single-spaced, one and one-half spaced, or double-spaced. Block quotations, footnotes, endnotes, table and figure captions, titles longer than one line, and individual reference entries may be single-spaced. With spacing set, the following guidelines should be applied: Two enters after chapter numbers, chapter titles and major section titles (Dedication, Acknowledgements, Table of Contents, List of Tables, List of Figures, List of Abbreviations, Appendices, and References). Two enters before each first- level and second-level heading. Two enters before and after tables and figures embedded in the text. One enter after sub-level headings.

Chapters may be identified with uppercase Roman numerals or Arabic numbers. Styles used on the Table of Contents should be consistent within the text. Tables, figures, footnotes, and equations should be numbered consecutively throughout the manuscript with Arabic numerals. These may also be numbered consecutively by each chapter. Equation numbers should be placed to the right of the equation and contained within parentheses or brackets. Use uppercase letters to designate appendices.

Departments will determine acceptable standards for organizing master’s theses into chapters, sections, or parts.  Usually, if a thesis has headings, a Table of Contents should be included. The dissertation must be divided into chapters. The use of parts, in addition to chapters, is acceptable.

Words and Sentences

Take care to divide words correctly. Do not divide words from one page to the next. Word processing software provides for “widow and orphan” protection. Utilize this feature to help in the proper division of sentences from one page to another. In general, a single line of text should not be left at the bottom or top of a page. Blank space may be left at the bottom of a page, where necessary.

Headings and Subheadings

Use headings and subheadings to describe briefly the material in the section that follows. Be consistent with your choice of “levels” and refer to the instructions on spacing for proper spacing between headings, subheadings, and text. First-level headings must be listed on the Table of Contents. Second-level and subsequent subheadings may be included.

Acronyms/Abbreviations/Capitalization

Abbreviations on the title page should appear as they do in the body of the thesis or dissertation. (Examples:  Xenopus laevis , Ca, Mg, Pb, Zn; TGF-β, p53.) Capitalize only the first letter of words of importance, distinction, or emphasis in titles and headings. Do not alter the all-cap style used for acronyms (Example: AIDS) and organizational names (Example: IBM). Use the conventional style for Latin words (Examples:  in vitro, in vivo, in situ ). Genus and species should be italicized. Capitalize the first letter of the genus, but not that of the species name (Example:  Streptococcus aureus ).

Figures commonly refer to photographs, images, maps, charts, graphs, and drawings. Tables generally list tabulated numerical data. These items should appear as close as possible to their first mention in the text. Tables and figures may be placed in appendices, if this is a departmental requirement or standard in the field. Tables and figures should be numbered with Arabic numerals, either consecutively or by chapter. Be consistent in the style used in the placement of tables and figure captions. Tables and figures may be embedded within the text or placed on a page alone. When placed on its own page, a figure or table may be centered on the page. When included with text, a table or figure should be set apart from the text. Tables and figures, including captions, may be oriented in landscape. Make sure to use landscape page positioning on landscape-oriented pages. Table data and figure data must be kept together, if the information fits on one page.

The submission process for theses and dissertations begins at the Graduate School. Forms must be digitally submitted to the Graduate School.

View the Checklist for Graduation

The Vanderbilt Libraries have recently implemented  VIREO , an Electronic Thesis & Dissertation review and submission system for the Graduate School. The Graduate School requires electronic submission of all theses and dissertations through this new platform. Format reviews now occur within the VIREO submission process. If you have questions or would like an in-person format review,  contact administrators .

Students will use their VUnet ID and password to log in and begin completing the appropriate information, as outlined below.

Verify Your Information

• Orcid ID (can obtain in VIREO)
• Department/Program, Degree, Major
• Phone & Address

 License & Publication Agreements

• Vanderbilt License Agreement (required)
• ProQuest Publication (optional)

 Document Information

• Title, degree month/year, defense date, abstract, keywords, subjects, language
• Your committee, Chair email
• Previously published material (optional)
• Embargo options

Upload Your Files

• Primary document: thesis/dissertation
• Additional files: supplemental, source, administrative (CV, Survey of Earned Doctorates (additional SED information is in the Ph.D. Dissertation Requirements accordion below))

Confirm and Submit

• Students will receive a confirmation email once submitted

Any documents you will be uploading into VIREO as administrative files should be saved as a PDF, and named with your last name, first name-file-conferral month and year. Examples:

• King, Amanda-IntraTermApp-032021.pdf
• King, Amanda-CV-052021.pdf
• King, Amanda-SED-052021.pdf
• King, Amanda-Title Page-052021.pdf
• King, Amanda-Permissions-052021.pdf
• King, Amanda-DGS Approval-052021.pdf

Intent to Graduate OR Intra-term Application

Please note all students must submit either an Intent to Graduate form or an Intra-Term Application. Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form through YES. Students planning to graduate on one of the  intra-term dates  should instead complete the Intra-Term Application and submit as an administrative file in their VIREO profile.

Format Review

A format review is required before thesis or dissertation approval. Review will take place through VIREO when you first upload your document. Allow time before the deadline for review and revisions. For questions contact  [email protected] .

Submit one copy of the title page, with original signatures of the advisor and a second reader (either a member of the committee or DGS of the program). The date on the title page will reflect the month, day, year of degree conferral.

Submit one copy of the abstract with the signature of the advisor.

Completion of Master's Degree Form

Form must be completed and signed by the advisor and the DGS, then submitted securely by the program.

Please note all students must submit either an Intent to Graduate form or an Intra-Term Application. Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form through YES. Students planning to graduate on one of the  intra-term dates  should instead complete the Intra-Term Application and submit as an administrative file in their VIREO profile.

Defense Results

Students must schedule the Defense Exam with the Graduate School two weeks prior to the exam. Students will bring the Defense Results Form (along with the Title Page & Abstract) to obtain committee signatures. Upload the signed title page and abstract as one administrative file (title pate first followed by abstract) to VIREO as an administrative file, and have your department submit the defense results to the  graduate school submissions portal.

Title Page (+ Extra Copy)

Upload your signed title page as an administrative file in VIREO. The date on the title page will reflect the month, day, year of degree conferral. Be sure it is the date of conferral and not the date of your defense.

Upload your signed abstract as an administrative file in VIREO.

Survey of Earned Doctorates (SED)

Students finishing a doctorate degree are required to complete the  SED survey . Information provided to the National Opinion Research Council remains confidential and will be used for research or statistical purposes. Submit the Certificate of Completion with your VIREO submission as an administrative file.

Curriculum Vitae

Submit your CV through your VIREO submission as an administrative file. Directions on preparing a curriculum vitae are available here.

Thesis Writing and Filing

The following guidelines are only for master’s students. If you are pursuing a doctoral degree, please see the Dissertation Filing Guide .

Filing your master’s thesis at the Graduate Division is one of the final steps leading to the award of your graduate degree. Your manuscript is a scholarly presentation of the results of the research you conducted. UC Berkeley upholds the tradition that you have an obligation to make your research available to other scholars. This is done when the Graduate Division submits your manuscript to the University Library.

Your faculty committee supervises the intellectual content of your manuscript and your committee chair will guide you on the arrangement within the text and reference sections of your manuscript. Consult with your committee chair early in the preparation of your manuscript.

The specifications in the following pages were developed in consultation with University Library. These standards assure uniformity in the degree candidates’ manuscripts to be archived in the University Library, and ensure as well the widest possible dissemination of student-authored knowledge.

Research Protocols

Eligibility, fall and spring semesters, summer filing, formatting your manuscript, special page formats, organizing your manuscript, procedure for filing your thesis, permission to include previously published or co-authored material, inclusion of publishable papers or article-length essays, withholding your thesis, changes to a thesis after filing, diploma, transcript, and certificate of completion, certificate of completion, common mistakes, mixed media guidelines, definitions and standards, electronic formats and risk categories, frequently asked questions.

If your research activities involve human or animal subjects, you must follow the guidelines and obtain an approved protocol  before you begin your research.   Learn more on our website   or contact the Committee for the Protection of Human Subjects ( http://cphs.berkeley.edu/  or 642-7461) or the Animal Care and Use Committee ( http://www.acuc.berkeley.edu/  or 642-8855).

In addition to the considerations explained below, your Expected Graduation Term (EGT) must match the term for which you intend to file. EGT can be updated at any time using an eForm available in CalCentral.

To be eligible to file for your degree, you must be registered or on approved Filing Fee status for the semester in which you file. We encourage you to file your thesis as early in the semester as you can and to come in person to our office to submit your supporting documents. If you cannot come to our office, it is helpful if you have a friend bring your documents. The deadline to file your thesis in its final form is the last day of the semester for your degree to be awarded as of that semester.

Filing during the summer has a slightly different set of eligibility requirements. If you were fully registered during the immediately preceding Spring semester, and have not used Filing Fee already, you may file your thesis during the summer with no additional cost or application required. This option is available for both Plan I master’s degree students filing a thesis and Plan II students completing a capstone. Summer is defined as the period from the day after the Spring semester ends (mid-May) until the last day of the Summer Sessions (mid-August).

International students completing degree in the Summer must consult Berkeley International Office before finalizing plans, as in some cases lack of Summer enrollment could impact visa status or post-completion employment.

If you have already used Filing Fee previously, or were not registered the preceding Spring semester, you will need to register in 1.0 unit in Summer Sessions in order to file.

Theses filed during the summer will result in a summer degree conferral.

You must be advanced to candidacy, and in good standing (not lapsed), in order to file.

All manuscripts must be submitted electronically in a traditional PDF format.

• Page Size : The standard for a document’s page size is 8.5 x 11 inches. If compelling reasons exist to use a larger page size, you must contact the Graduate Division for prior approval.
• Basic manuscript text must  be a non-italic type font and at a size of 12-point or larger. Whatever typeface and size you choose for the basic text, use it consistently throughout your entire manuscript. For footnotes, figures, captions, tables, charts, and graphs, a font size of 8-point or larger is to be used.
• You may include color in your thesis, but your basic manuscript text must be black.
• For quotations, words in a foreign language, occasional emphasis, book titles, captions, and footnotes, you may use italics. A font different from that used for your basic manuscript may be used for appendices, charts, drawings, graphs, and tables.
• Pagination:   Your manuscript is composed of preliminary pages and the main body of text and references. Page numbers must be positioned either in the upper right corner, lower right corner, or the bottom center and must be at least ¾ of an inch from the edges. The placement of the page numbers in your document must be consistent throughout.

Be Careful!   If you have any pages that are rotated to a landscape orientation, the page numbers still need to be in a consistent position throughout the document (as if it were printed and bound).

• Do not count or number the title page or the copyright page. All other pages must have numbers. DO NOT SKIP PAGE ” 1 “.
• The remaining preliminary pages may include a table of contents, a dedication, a list of figures, tables, symbols, illustrations, or photographs, a preface, your introduction, acknowledgments, and curriculum vitae. You must number these preliminary pages using   lower case Roman numerals  beginning with the number “i” and continue in sequence to the end of the preliminary pages (i, ii, iii, iv, v, etc.).
• An abstract is optional, but if you chose to include one, your abstract must have  Arabic numeral  page numbers. Start numbering your abstract with the number “1” and continue in sequence (1, 2, 3, etc.)
• The main body of your text and your references also use Arabic numerals. Start the numbering of the main body with the number “1” and continue in sequence (1, 2, 3, etc.), numbering consecutively throughout the rest of the text, including illustrative materials, bibliography, and appendices.

Yes! The first page of your abstract and the first page of your main text both start with ‘1’

• Margins:   For the manuscript material, including headers, footers, tables, illustrations, and photographs, all margins must be at least 1 inch from the edges of the paper. Page numbers must be ¾ of an inch from the edge.
• Spacing:  Your manuscript must be single-spaced throughout, including the abstract, dedication, acknowledgments, and introduction.
• Tables, charts, and graphs   may be presented horizontally or vertically and must fit within the required margins. Labels or symbols are preferred rather than colors for identifying lines on a graph.

You may choose to reduce the size of a page to fit within the required margins, but be sure that the resulting page is clear and legible.

• Guidelines for Mixed Media:   please see Appendix B for details.

Certain pages need to be formatted in a very specific way. Links are included here for examples of these pages.

Do not deviate from the wording and spacing in the examples, except for details applicable to you (e.g. name, major, committee, etc.)

• As noted in the above section on pagination, the abstract is optional but if included must be numbered  separately  with arabic numerals starting with ‘1’
• IMPORTANT: A physical signature page should no longer be included with your thesis. Approvals by your committee members will be provided electronically using an eForm.
• The title page does not contain page numbers.
• Do not bold any text on your title page.
• The yellow bubbles in the sample are included for explanatory purposes only. Do not include them in your submission.
• If you are receiving a joint degree, it must be listed on your title page ( Click here for sample with joint degree )

The proper organization and page order for your manuscript is as follows:

• Copyright page or a blank page
• Dedication page
• Table of contents
• List of figures, list of tables, list of symbols
• Preface or introduction
• Acknowledgements
• Curriculum Vitae
• References or Bibliography

After you have written your thesis, formatted it correctly, assembled the pages into the correct organization, and obtained verbal approval from all members of your committee, you are ready to file it with UC Berkeley’s Graduate Division.

Step 1:  Convert your thesis to a standard PDF file.

Step 2: Log into your CalCentral account. Under Student Resources in your Dashboard find Submit a Form and choose Final Signature Submission .

Step 3:  Complete the eForm in its entirety and hit submit once all  required documents are submitted:

• Attach the PDF of your thesis and
• Attach a copy of the approval letter for your study protocol from the Committee for Protection of Human Subjects, or the Animal Care and Use Committee if your research involved human or animal subjects. 

(Step 4): Congratulations you’re done! The traditional lollipop will be mailed to you following the end of the semester. Please be sure to update your mailing addresses (especially the diploma mailing address).

Important Notes: 

• DO NOT SUBMIT A DRAFT. Once your thesis has been submitted, you will not be allowed to make changes. Be sure that it is in its final form!
• Check your email regularly. Should revisions be necessary the eForm will be “recycled” to you and you will be notified via email. To resubmit your thesis, go back to Student Resources in your CalCentral account find Manage Your Forms and select Update Pending Forms . Here you can search for your submitted Final Signature form and make necessary updates and/or attach your revised thesis.
• After your thesis has been approved by Graduate Division, it will be routed to the listed committee members for electronic approval. Once all members have provided approval you will be notified.
• The review of your thesis may take up to four business days.

Important note for students in a Concurrent Degree Program (e.g. Landscape Architecture & City Planning):

• If you are filing a thesis to satisfy both master’s degrees, do not submit two eForms. Please select one plan only on the eForm and the Graduate Division will update your record accordingly.

If you plan use of your own previously published and/or co-authored material in your manuscript, your committee chair must attest that the resulting thesis represents an original contribution of ideas to the field, even if previously published co – authored articles are included, and that major contributors of those articles have been informed.

Previously published material must be incorporated into a larger argument that binds together the whole thesis. The common thread linking various parts of the research, represented by individual papers incorporated in the thesis, must be made explicit, and you must join the papers into a coherent unit. You are required to prepare introductory, transitional, and concluding sections. Previously published material must be acknowledged appropriately, as established for your discipline or as requested in the original publication agreement (e.g. through a note in acknowledgments, a footnote, or the like).

If co-authored material is to be incorporated (whether published or unpublished), all major contributors should be informed of the inclusion in addition to being appropriately credited in the thesis according to the norms of the field.

If you are incorporating co-authored material in your thesis, it is your responsibility to inform major contributors. This documentation need not be submitted to the Graduate Division. The eform used by your committee chair to sign off on your thesis will automatically include text indicating that by signing off they attest to the appropriateness and approval for inclusion of previously published and/or co-authored materials. No addition information or text needs to be added.

Publishable papers and article-length essays arising from your research project are acceptable only if you incorporate that text into a larger argument that binds together the whole dissertation or thesis. Include introductory, transitional, and concluding sections with the papers or essays.

Occasionally, there are unusual circumstances in which you prefer that your thesis not be published immediately.  Such circumstances may include the disclosure of patentable rights in the work before a patent can be granted, similar disclosures detrimental to the rights of the author, or disclosures of facts about persons or institutions before professional ethics would permit.

The Dean of the Graduate Division may permit the thesis to be held without shelving for a specified and limited period of time beyond the default, under substantiated circumstances of the kind indicated and with the endorsement of and an explanatory letter from the chair of the thesis committee.  If you need to request that your manuscript be withheld, please consult with the chair of your committee, and have him or her submit a letter requesting this well before you file for your degree. The memo should be addressed to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.

Changes are normally not allowed after a manuscript has been filed.  In exceptional circumstances, changes may be requested by having the chair of your thesis committee submit a memo to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.  The memo must describe in detail the specific changes requested and must justify the reason for the request.  If the request is approved, the changes must be made prior to the official awarding of the degree.  Once your degree has been awarded, you may not make changes to the manuscript.

After your thesis is accepted by Graduate Services: Degrees, it is held here until the official awarding of the degree by the Academic Senate has occurred.  This occurs approximately two months after the end of the term.  After the degree has officially been awarded, the manuscripts are shipped to the University Library.

Posting the Degree to Your Transcript

Your degree will be posted to your transcript approximately 3 months after the conferral date of your degree.  You can order a transcript from the Office of the Registrar (https://registrar.berkeley.edu/academic-records/transcripts-diplomas/).

Diploma Your diploma will be available from the Office of the Registrar approximately 4 months after the conferral date of your degree.  For more information on obtaining your diploma, visit the Registrar’s website .  You can obtain your diploma in person at the Office of the Registrar, 120 Sproul Hall, or submit a form to have it mailed to you. Unclaimed diplomas are retained for a period of five (5) years only, after which they are destroyed.

If you require evidence that you have completed your degree requirements prior to the degree being posted to your transcript, request a “ Certificate of Degree Completion “.

Please note that we will not issue a Certificate of Completion after the degree has been posted to your transcript.

• The most common mistake is following a fellow (or previous) student’s example. Read the current guidelines carefully!
• An incorrect committee — the committee listed on your title page must match your currently approved committee. If you have made any changes to your committee since Advancement to Candidacy, you must request an official change from the Graduate Division. Consult your departmental adviser for details.
• Do not use a different name than that which appears in the system (i.e. the name on your transcript and Cal Central Profile). Students are allowed to use a Lived Name, which can be updated by self-service in CalCentral.
• Page numbers — Read the section on pagination carefully. Many students do not paginate their document correctly.
• Page rotation — some pages may be rotated to a landscape orientation. However, page numbers must appear in the same place throughout the document (as if it were bound like a book).
• Do not include the signature/approval page in your electronic thesis. Signatures will be provided electronically using the eForm.
• Do not include previous degrees on your title page.

In May, 2005, the Graduate Council established new guidelines for the inclusion of mixed media content in theses.  It was considered crucial that the guidelines allow theses s to remain as accessible as possible and for the longest period possible while balancing the extraordinary academic potential of these new technologies.

The thesis has three components: a core thesis, essential supporting material, and non-essential supplementary material.

Core Thesis.   The core thesis must be a self-contained, narrative description of the argument, methods, and evidence used in the thesis project.  Despite the ability to present evidence more directly and with greater sophistication using mixed media, the core thesis must provide an accessible textual description of the whole project.

The core thesis must stand alone and be printable on paper, meeting the formatting requirements described in this document. The electronic version of the thesis must be provided in the most stable and universal format available—currently Portable Document Format (PDF) for textual materials. These files may also include embedded visual images in TIFF (.tif) or JPEG (.jpg) format.

Essential Supporting Material.   Essential supporting material is defined as mixed media content that cannot be integrated into the core thesis, i.e., material that cannot be adequately expressed as text.  Your faculty committee is responsible for deciding whether this material is essential to the thesis.  Essential supporting material does  not  include the actual project data.  Supporting material is essential if it is necessary for the actual argument of the thesis, and cannot be integrated into a traditional textual narrative.

Essential supporting material  must  be submitted in the most stable and least risky format consistent with its representation (see below), so as to allow the widest accessibility and greatest chance of preservation into the future.

Non-essential Supplementary Material.   Supplementary material includes any supporting content that is useful for understanding the thesis, but is not essential to the argument. This might include, for example, electronic files of the works analyzed in the thesis (films, musical works, etc.) or additional support for the argument (simulations, samples of experimental situations, etc.).

Supplementary material is to be submitted in the most stable and most accessible format, depending on the relative importance of the material (see below). Clearly label the CD, DVD, audiotape, or videotape with your name, major, thesis title, and information on the contents. Only one copy is required to be filed with your thesis.  A second copy should be left with your department.

Note . ProQuest and the Library will require any necessary 3rd party software licenses and reprint permission letters for any copyrighted materials included in these electronic files.

The following is a list of file formats in descending order of stability and accessibility. This list is provisional, and will be updated as technologies change. Faculty and students should refer to the Graduate Division website for current information on formats and risk categories.

Category A:

• TIFF (.tif) image files
• WAV (.wav) audio files

Category B:

• JPEG, JPEG 2000 (.jpg) image files
• GIF (.gif) image files

Category C:

• device independent audio files (e.g., AIFF, MIDI, SND, MP3, WMA, QTA)
• note-based digital music composition files (e.g., XMA, SMF, RMID)

Category D:

• other device independent video formats (e.g., QuickTime, AVI, WMV)
• encoded animations (e.g., FLA or SWF Macromedia Flash, SVG)

For detailed guidelines on the use of these media, please refer to the Library of Congress website for digital formats at  http://www.digitalpreservation.gov/formats/index.shtml .

Q1: Can I file my thesis during the summer?

A1: Yes. There are 2 ways to file during the summer:

1)     If you have never used Filing Fee before AND you were registered during the immediately preceding spring semester, you can file your thesis during the summer with no further application or payment required. Simply submit your thesis as usual and the Graduate Division staff will confirm your eligibility. If you are an international student, you must consult the Berkeley International Office for guidance as this option may have visa implications for you.

2)     If you weren’t registered in spring, you can register for at least 1.0 unit through Berkeley Summer Sessions.

Q2: If I chose that option, does it matter which session I register in during the summer session?

A2: No. You can register for any of the sessions (at least 1.0 unit). The deadline will always be the last day of the last session.

Q3: If I file during the summer, will I receive a summer degree?

A3: Yes. If you file before the last day of summer session, you will receive an August degree. If you file during the summer, remember to write “Summer” on your title page!

Q1: I’ve seen other theses from former students that were / that had  __________, should I follow that format?

A1: No. The formatting guidelines can be changed from time to time, so you should always consult the most current guidelines available on our website.

Q2: I want to make sure that my thesis follows the formatting rules. What’s the best way to do this?

A2: If you’ve read and followed the current guidelines available on our website, there shouldn’t be any problems. You are also always welcome to bring sample pages into the Graduate Degrees Office at 318 Sproul Hall to have a staff member look over your manuscript.

Q3:  Does my signature page need to be printed on some special paper?

A3: Signatures are now an eForm process. A physical signature page is no longer required.

Q1: I’m away from Berkeley. Is there any way to file my thesis remotely?

A1: Yes! The whole process is done remotely.

Q2: Can I have a friend file my thesis for me?

A2: No. You will need to CalNet authenticate in order to file.

Q3: What’s a Receipt of Filing? Do I need one?

A3: The Receipt of Filing is an official document that we produce that certifies that you have successfully filed your thesis on the specified day and that, if all other requirements are met, the date of the degree conferral.

Some students may need the receipt in order to prove to an outside agency that they have officially filed their thesis. Many students simply keep the receipt as a memento. Picking up your receipt is not required.

Q4: What’s the difference between a Receipt of Filing and a Certificate of Completion?

A4: A Receipt of Filing is automatically produced for all students upon successful filing of their thesis. However, it only certifies that the thesis has been accepted. The Certificate of Degree Completion  must be requested. It will state that all requirements  have   been met and notes the date that the degree will be conferred. This is a useful document for students who file early in the semester and need some verification of their degree in advance of its conferral (note: degrees are only conferred twice each year).

Q5: How to I know if I’m eligible for a Certificate of Completion?

A5: In order to be eligible to receive a Certificate of Completion, you must:

1) Successfully file your thesis

2) Have a completed (satisfied) Academic Progress Report. Your department can assist you with this if you have questions.

3) Pay all of your registration fees. If you have a balance on your account, we may be unable to provide a Certificate of Completion.

Q6: I’m supposed to submit my approval letter for research with human subjects or vertebrate animals, but it turns out my research didn’t use this after all. What should I do?

A6: If you’re research protocol has changed since you advanced to candidacy for your degree, you’ll need to ask you thesis chair to write a letter to the Graduate Division explaining the change. It would be best to submit this in advance of filing.

Q7: My thesis uses copyrighted or previously published material. How to I get approval?

A7: The policy on this has recently changed. There is no need to for specific approval to be requested.

Q9: I found a typo in my thesis that has already been accepted! What do I do?

A9: Once a thesis has been submitted and accepted, no further changes will be permitted. Proofread your document carefully. Do not submit a draft. In extreme circumstances, your thesis chair may write a letter to the Graduate Division requesting additional changes to be made.

Q10: Oh no! A serious emergency has caused me to miss the filing deadline! What do I do? Are extensions ever granted?

A10: In general, no. In exceptional circumstances, the Head Graduate Advisor for your program may write to the Graduate Division requesting an extension. Requests of this type are considered on a case by case basis and, if granted, may allow you to file after the deadline. However, even if such an exception is granted you will receive the degree for the subsequent term. Your first step is to consult with your department if an emergency arises.

The Thesis Process

The thesis is an opportunity to work independently on a research project of your own design and contribute to the scholarly literature in your field. You emerge from the thesis process with a solid understanding of how original research is executed and how to best communicate research results. Many students have gone on to publish their research in academic or professional journals.

To ensure affordability, the per-credit tuition rate for the 8-credit thesis is the same as our regular course tuition. There are no additional fees (regular per-credit graduate tuition x 8 credits).

Below are the steps that you need to follow to fulfill the thesis requirement. Please know that through each step, you will receive guidance and mentorship.

1. Determine Your Thesis Topic and Tentative Question

When you have completed between 24 and 32 credits, you work with your assigned research advisor to narrow down your academic interests to a relevant and manageable thesis topic. Log in to MyDCE , then ALB/ALM Community to schedule an appointment with your assigned research advisor via the Degree Candidate Portal.

Thesis Topic Selection

We’ve put together this guide  to help frame your thinking about thesis topic selection.

Every effort is made to support your research interests that are grounded in your ALM course work, but faculty guidance is not available for all possible projects. Therefore, revision or a change of thesis topic may be necessary.

• The point about topic selection is particularly pertinent to scientific research that is dependent upon laboratory space, project funding, and access to private databases. It is also critical for our candidates in ALM, liberal arts fields (English, government, history, international relations, psychology, etc.) who are required to have Harvard faculty direct their thesis projects. Review Harvard’s course catalog online ( my.harvard.edu ) to be sure that there are faculty teaching courses related to your thesis topic. If not, you’ll need to choose an alternative topic.
• Your topic choice must be a new area of research for you. Thesis work represents thoughtful engagement in new academic scholarship. You cannot re-purpose prior research. If you want to draw or expand upon your own previous scholarship for a small portion of your thesis, you need to obtain the explicit permission of your research advisor and cite the work in both the proposal and thesis. Violations of this policy will be referred to the Administrative Board.

2. Prepare Prework for the Crafting the Thesis Proposal (CTP) Course or Tutorial

The next step in the process is to prepare and submit Prework in order to gain registration approval for the Crafting the Thesis Proposal (CTP) tutorial or course. The Prework process ensures that you have done enough prior reading and thinking about your thesis topic to benefit from the CTP.

The CTP provides an essential onramp to the thesis, mapping critical issues of research design, such as scope, relevance to the field, prior scholarly debate, methodology, and perhaps, metrics for evaluating impact as well as bench-marking. The CTP identifies and works through potential hurdles to successful thesis completion, allowing the thesis project to get off to a good start.

In addition to preparing, submitting, and having your Prework approved, to be eligible for the CTP, you need to be in good standing, have completed a minimum of 32 degree-applicable credits, including the statistics/research methods requirement (if pertinent to your field). You also need to have completed Engaging in Scholarly Conversation (if pertinent to your field). If you were admitted after 9/1/2023 Engaging in Scholarly Conversation (A and B) is required, if admitted before 9/1/2023 this series is encouraged.

Advising Note for Biology, Biotechnology, and Bioengineering and Nanotechnology Candidates : Thesis projects in these fields are designed to support ongoing scientific research happening in Harvard University, other academic institutions, or life science industry labs and usually these are done under the direction of a principal investigator (PI). Hence, you need to have a thesis director approved by your research advisor  prior  to submitting CTP prework. Your CTP prework is then framed by the lab’s research. Schedule an appointment with your research advisor a few months in advance of the CTP prework deadlines in order to discuss potential research projects and thesis director assignment.

CTP Prework is sent to our central email box:  [email protected]  between the following firm deadlines:

• April 1 and June 1 for fall CTP
• September 1 and November 1 for spring CTP.  
• August 1 and October 1 for the three-week January session (ALM sustainability candidates only)
• International students who need a student visa to attend Harvard Summer School should submit their prework on January 1, so they can register for the CTP on March 1 and submit timely I-20 paperwork. See international students guidelines for more information.

Your research advisor will provide feedback on your prework submission to gain CTP registration approval.  If your prework is not approved after 3 submissions, your research advisor cannot approve your CTP registration.  If not approved, you’ll need to take additional time for further revisions, and submit new prework during the next CTP prework submission time period for the following term (if your five-year degree completion deadline allows).

3. Register and Successfully Complete the Crafting the Thesis Proposal Tutorial or Course

Once CTP prework is approved, you register for the Crafting the Thesis Proposal (CTP) course or tutorial as you would any other course. The goal of the CTP is to produce a complete, well-written draft of a proposal containing all of the sections required by your research advisor. Creating an academically strong thesis proposal sets the foundation for a high-quality thesis and helps garner the attention of a well-respected thesis director. The proposal is normally between 15 to 25 pages in length.

The CTP  tutorial  is not a course in the traditional sense. You work independently on your proposal with your research advisor by submitting multiple proposal drafts and scheduling individual appointments. You need to make self-directed progress on the proposal without special prompting from the research advisor. You receive a final grade of SAT or UNSAT (failing grade).

The CTP for sustainability is a three-week course in the traditional sense and you receive a letter grade, and it must be B- or higher to receive degree credit for the course.

You are expected to incorporate all of your research advisor’s feedback and be fully committed to producing an academically strong proposal leading to a thesis worthy of a Harvard degree. If you are unable to take advice from your research advisor, follow directions, or produce an acceptable proposal, you will not pass the CTP.

Successful CTP completion also includes a check on the proper use of sources according to our academic integrity guidelines. Violations of our academic integrity policy will be referred to the Administrative Board.

Maximum of two attempts . If you don’t pass that CTP, you’ll have — if your five-year, degree-completion date allows — just one more attempt to complete the CTP before being required to withdraw from the program. If you fail the CTP just once and have no more time to complete the degree, your candidacy will automatically expire. Please note that a WD grade counts as an attempt.

If by not passing the CTP you fall into poor academic standing, you will need to take additional degree-applicable courses to return to good standing before enrolling in the CTP for your second and final time, only if your five-year, degree-completion date allows. If you have no more time on your five-year clock, you will be required to withdraw.

Human Subjects

If your thesis, regardless of field, will involve the use of human subjects (e.g., interviews, surveys, observations), you will need to have your research vetted by the  Committee on the Use of Human Subjects  (CUHS) of Harvard University. Please review the IRB LIFECYCLE GUIDE located on the CUHS website. Your research advisor will help you prepare a draft copy of the project protocol form that you will need to send to CUHS. The vetting process needs to be started during the CTP tutorial, before a thesis director has been assigned.

4. Thesis Director Assignment and Thesis Registration

We expect you to be registered in thesis soon after CTP completion or within 3 months — no later. You cannot delay. It is critical that once a research project has been approved through the CTP process, the project must commence in a timely fashion to ensure the academic integrity of the thesis process.

Once you (1) successfully complete the CTP and (2) have your proposal officially approved by your research advisor (RA), you move to the thesis director assignment phase. Successful completion of the CTP is not the same as having an officially approved proposal. These are two distinct steps.

If you are a life science student (e.g., biology), your thesis director was identified prior to the CTP, and now you need the thesis director to approve the proposal.

The research advisor places you with a thesis director. Do not approach faculty to ask about directing your thesis.  You may suggest names of any potential thesis directors to your research advisor, who will contact them, if they are eligible/available to direct your thesis, after you have an approved thesis proposal.

When a thesis director has been identified or the thesis proposal has been fully vetted by the preassigned life science thesis director, you will receive a letter of authorization from the Assistant Dean of Academic Programs officially approving your thesis work and providing you with instructions on how to register for the eight-credit Master’s Thesis. The letter will also have a tentative graduation date as well as four mandatory thesis submission dates (see Thesis Timetable below).

Continuous Registration Tip: If you want to maintain continued registration from CTP to thesis, you should meet with your RA prior to prework to settle on a workable topic, submit well-documented prework, work diligently throughout the CTP to produce a high-quality proposal that is ready to be matched with a thesis director as soon as the CTP is complete.

Good academic standing. You must be good academic standing to register for the thesis. If not, you’ll need to complete additional courses to bring your GPA up to the 3.0 minimum prior to registration.

Thesis Timetable

The thesis is a 9 to 12 month project that begins after the Crafting the Thesis Proposal (CTP); when your research advisor has approved your proposal and identified a Thesis Director.

The date for the appointment of your Thesis Director determines the graduation cycle that will be automatically assigned to you:

Once registered in the thesis, we will do a 3-month check-in with you and your thesis director to ensure progress is being made. If your thesis director reports little to no progress, the Dean of Academic Programs reserves the right to issue a thesis not complete (TNC) grade (see Thesis Grading below).

As you can see above, you do not submit your thesis all at once at the end, but in four phases: (1) complete draft to TA, (2) final draft to RA for format review and academic integrity check, (3) format approved draft submitted to TA for grading, and (4) upload your 100% complete graded thesis to ETDs.

Due dates for all phases for your assigned graduation cycle cannot be missed.  You must submit materials by the date indicated by 5 PM EST (even if the date falls on a weekend). If you are late, you will not be able to graduate during your assigned cycle.

If you need additional time to complete your thesis after the date it is due to the Thesis Director (phase 1), you need to formally request an extension (which needs to be approved by your Director) by emailing that petition to:  [email protected] .  The maximum allotted time to write your thesis, including any granted extensions of time is 12 months.

Timing Tip: If you want to graduate in May, you should complete the CTP in the fall term two years prior or, if a sustainability student, in the January session one year prior. For example, to graduate in May 2025:

• Complete the CTP in fall 2023 (or in January 2024, if a sustainability student)
• Be assigned a thesis director (TD) in March/April 2024
• Begin the 9-12 month thesis project with TD
• Submit a complete draft of your thesis to your TD by February 1, 2025
• Follow through with all other submission deadlines (April 1, April 15 and May 1 — see table above)
• Graduate in May 2025

5. Conduct Thesis Research

When registered in the thesis, you work diligently and independently, following the advice of your thesis director, in a consistent, regular manner equivalent to full-time academic work to complete the research by your required timeline.

You are required to produce at least 50 pages of text (not including front matter and appendices). Chapter topics (e.g., introduction, background, methods, findings, conclusion) vary by field.

6. Format Review — Required of all Harvard Graduate Students and Part of Your Graduation Requirements

All ALM thesis projects must written in Microsoft Word and follow a specific Harvard University format. A properly formatted thesis is an explicit degree requirement; you cannot graduate without it.

Your research advisor will complete the format review prior to submitting your thesis to your director for final grading according to the Thesis Timetable (see above).

You must use our Microsoft Word ALM Thesis Template or Microsoft ALM Thesis Template Creative Writing (just for creative writing degree candidates). It has all the mandatory thesis formatting built in. Besides saving you a considerable amount of time as you write your thesis, the preprogrammed form ensures that your submitted thesis meets the mandatory style guidelines for margins, font, title page, table of contents, and chapter headings. If you use the template, format review should go smoothly, if not, a delayed graduation is highly likely.

Format review also includes a check on the proper use of sources according to our academic integrity guidelines. Violations of our academic integrity policy will be referred directly to the Administrative Board.

7. Mandatory Thesis Archiving — Required of all Harvard Graduate Students and Part of Your Graduation Requirements

Once your thesis is finalized, meaning that the required grade has been earned and all edits have been completed, you must upload your thesis to Harvard University’s electronic thesis and dissertation submission system (ETDs). Uploading your thesis ETDs is an explicit degree requirement; you cannot graduate without completing this step.

The thesis project will be sent to several downstream systems:

• Your work will be preserved using Harvard’s digital repository DASH (Digital Access to Scholarship at Harvard).
• Metadata about your work will be sent to HOLLIS (the Harvard Library catalog).
• Your work will be preserved in Harvard Library’s DRS2 (digital preservation repository).

By submitting work through ETDs @ Harvard you will be signing the Harvard Author Agreement. This license does not constrain your rights to publish your work subsequently. You retain all intellectual property rights.

For more information on Harvard’s open access initiatives, we recommend you view the Director of the Office of Scholarly Communication (OSC), Peter Suber’s brief introduction .

Thesis Grading

You need to earn a grade of B- or higher in the thesis. All standard course letter grades are available to your thesis director. If you fail to complete substantial work on the thesis, you will earn a grade of TNC (thesis not complete). If you have already earned two withdrawal grades, the TNC grade will count as a zero in your cumulative GPA.

If you earn a grade below B-, you will need to petition the Administrative Board for permission to attempt the thesis for a second and final time. The petition process is only available if you are in good academic standing and your five-year, degree-completion deadline allows for more time. Your candidacy will automatically expire if you do not successfully complete the thesis by your required deadline.

If approved for a second attempt, you may be required to develop a new proposal on a different topic by re-enrolling in the CTP and being assigned a different thesis director. Tuition for the second attempt is calculated at the current year’s rate.

If by not passing the thesis you fall into poor academic standing, you’ll need to take additional degree-applicable courses to return to good standing before re-engaging with the thesis process for the second and final time. This is only an option if your five-year, degree-completion deadline allows for more time.

The Board only reviews cases in which extenuating circumstances prevented the successful completion of the thesis.

Harvard Division of Continuing Education

The Division of Continuing Education (DCE) at Harvard University is dedicated to bringing rigorous academics and innovative teaching capabilities to those seeking to improve their lives through education. We make Harvard education accessible to lifelong learners from high school to retirement.

Interested in Graduate School?

Are you a current CSUN student interested in graduate school?  The GRAD Center supports undergraduate and graduate students in exploring, preparing for, and applying to graduate programs.

View our opportunities

Assistant Vice President of Graduate Studies

Valera Hall (VH) 275 18111 Nordhoff Street Northridge, CA 91330-8222

Phone:  (818) 677-2138

Fax: (818) 677-4691

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Heidi Schumacher

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Wendy Brown-Danks

Administrative Analyst

Gloria Rocklin

Thesis / graduate project / dissertation.

The GRAD Center provides a variety of resources and funding support to students that are working on their thesis/graduate project/dissertation.

Thesis / Graduate Project / Dissertation Writing Retreat

The GRAD Center collaborates with the Learning Resource Center to offer writing support to students working on their thesis/graduate project/dissertation during the summer and winter breaks.

Learn more about the Writing Retreat

Thesis /Graduate Project / Dissertation Writing Workshop

The GRAD Center offers a writing workshop for students that are interested in receiving additional support with their thesis/graduate project/dissertation.

Learn more about the Writing Workshop

Thesis / Graduate Project / Dissertation Support Program

The GRAD Center offers financial support to students to offset the costs associated with working on their thesis/graduate project/dissertation.

Learn more about the Thesis/Graduate Project/Dissertation Support Program

Thesis / Graduate Project / Dissertation Information

We encourage students to visit the thesis/graduate project/dissertation website to view deadlines, guides, tutorials, and ETD login information. Learn more about Thesis/Graduate Project/Dissertation Information

Learning Resource Center Writing Support

The Learning Resource Center offers a variety of writing support to graduate students. We encourage students who are working on their thesis/ graduate project/dissertation to visit their website to learn about their resources.

Learn more about writing support for graduate students

Graduate School

Master’s thesis guidelines.

• Academics & Research
• Rules & Regulations

A master’s student with a thesis requirement will submit the file through Brown's  electronic theses and dissertation (ETD) system . The system is designed to collect and archive the thesis or dissertation as a text-based PDF file. An electronic file submitted through the ETD will appear in the Library's  discovery service  and in the Brown  digital repository .

Web Searches and Unrestricted Downloads

In the spirit of the dissemination of new knowledge that is a hallmark of higher education, a thesis or dissertation will be subject to web searches and unrestricted downloads unless the student requests to opt out of the system and have the thesis or dissertation unavailable for download outside of the Brown community. A request to restrict download access to a thesis or dissertation has an initial two-year window from the time of degree conferral. Guidelines associated with restricted dissertation access are:

• The full text version will be available for download only to members of the Brown community.
• Web searches including the citation and abstract of restricted theses or dissertations will continue to be available to the general public.
• After two years the restriction will elapse.
• Restrictions on full text download may be renewed for two-year periods up to a total of ten years from the date of degree conferral. Requests for additional two-year restrictions should be made to the Graduate School.
• Any requests to extend the restriction beyond ten years must go to the Graduate Council for approval.
• In cases where the thesis or dissertation is a co-worked piece and there is disagreement between the student and the advisor over whether the material will or will not be available for download outside of the Brown community, the dispute will be brought before the Graduate Council for resolution.

To use the ETD system, the student must possess a valid username and password for accessing Brown’s computer network. If you are unable to create an account in the system, please contact  [email protected]  for assistance.

Graduate students are eligible to have degrees conferred, and to receive their diploma, at three different times over the course of the academic year. 

For students who complete their degree requirements the preceding summer term. The Application to Graduate opens on July 1, 2024 and closes on September 6, 2024. Degrees are conferred on October 20, 2024.

For students who complete their requirements the preceding fall term. The Application to Graduate opens on October 1, 2024 and closes on January 10, 2025. Degrees are conferred on February 9, 2025.

For students who complete their requirements over the preceding spring term. The dissertation deadline is May 1, 2024.  Please note, the Application to Graduate deadline is April 19, 2024.

The master's thesis and all of the associated forms and documents related to the completion of the degree must be submitted to the Graduate School by the deadlines listed above. 

Registration

If a student registers for Semester I and completes all of the requirements for the degree during that semester, a fee for Semester II will not be charged.

View Sample Title Page

The Signature Page

As part of the overall completion process, the student must separately submit one signature page, which may be sent electronically to  [email protected] . The signature page should bear the signature of the director (not the graduate representative or chairperson). The typed name of the director should appear under the signature line. Electronic signatures are acceptable. An unsigned copy of the signature page should be uploaded to the  ETD system .

View Sample Signature Page

Every effort should be made to have the manuscript as perfect as possible in form and appearance. Pages containing handwritten corrections, typewritten strikeovers and unsightly erasures and the like will not be accepted. Good references for editorial details are the  MLA Handbook for Writers of Research Papers, Theses, and Dissertations  (Modern Language Association), Kate Turabian's  A Manual for Writers of Term Papers, Theses and Dissertations  (University of Chicago Press), and  The Chicago Manual of Style  (University of Chicago Press). The department should also be consulted regarding its policies or preferences in matters of format and style.

If publication of the thesis is anticipated, the medium of publication likely to be used should be considered when preparing the manuscript. If it is known in advance that the thesis will be published by a particular publisher or journal, the editorial practices of that publisher or journal should be followed. The form of footnotes and bibliography, in particular, may vary with different publishers and journals.

Type and Spacing Standard

Typefaces set to print at 10-, 11-, or 12-point font are acceptable. Typing or printing should be double-spaced, except for footnotes (single-space footnotes, with double spacing to separate one note from the next).

Page Numbers

Be consistent. Either put all page numbers (both Roman and Arabic) at the top of the page, or put all page numbers (both Roman and Arabic) at the bottom of the page. 

Most theses consist of preliminary pages which are numbered using Roman numerals, and the thesis proper, which is numbered using Arabic numerals.

The preliminary pages must appear in the following order:

• Title page (do not number)
• Signature page (ii)
• Vita* (iii)
• Preface and acknowledgments (iv)
• Table of contents (v)
• List of tables vi List of illustrations (vii)

Should any element of the preliminary pages be longer than one page, number the pages consecutively. The preliminary pages should appear in this order but not necessarily with the page numbers shown above.

The thesis proper (including introduction, main body of the text, illustrations, appendices, and bibliography) is numbered using Arabic numerals. The numbering begins with 1 and runs consecutively to the end.

* The vita is an optional statement giving a short biography of the candidate, including  institutions attended, degrees and honors, titles of publications, teaching or professional experience, and other pertinent information. Do not include date or location of birth or phone numbers.

Dating the Thesis

Because degrees are conferred three times a year, the title page should include the date that the degree is conferred.

The Abstract

If it is appropriate for the thesis to be accompanied by an abstract, it should, in a concise manner, present the problem of the dissertation, discuss the materials and procedure or methods used, and state the results or conclusions. Mathematical formulas, diagrams, and other illustrative materials should be avoided. The abstract should not be part of the thesis itself nor should it be included in the table of contents. It should be headed as follows:

Abstract of (TITLE OF THESIS), by (AUTHOR'S NAME), Degree [A.M., or ScM.], Brown University, May (YEAR IN WHICH DEGREE IS TO BE AWARDED).

The abstract should be prepared carefully since it will be published without editing or revision. The abstract should be double-spaced and may not exceed 350 words (maximum 2,450 characters — including spaces and punctuation — about 70 characters per line with a maximum of 35 lines).

Submission of Final Thesis

When the thesis is submitted electronically to the Graduate School, it must be in final form. It may not be revised in any way after it is presented.  See the list of required items below and note that some, where noted, may be sent electronically to the Graduate School’s Academic Affairs Manager, Barbara Bennett. The thesis will not be accepted and the student’s degree will not be conferred if any item from this list is missing or incomplete. The online submission system will send notifications when each document has been received and approved by the Graduate School.

• One copy of the title page, which may be sent electronically.
• One signed signature page, which may be sent electronically to to  [email protected] .

Digital Supplementary Material

Students interested in depositing digital supplementary materials along with their thesis are welcome to contact the Library for assistance. Please contact: Andrew Creamer in the Library at  [email protected] .

Publishing the Master's Thesis

It is University policy that all research done at the University under its sponsorship must be freely published without restriction. Since 1954, the Graduate School has required that dissertations be published. In 1985, the Graduate Council reaffirmed that decision and approved the following policy:

"All Ph.D. dissertations and Master's theses will be open documents. The Graduate Council will not recommend the awarding of the Ph.D. or Master's degree until the dissertation or thesis is submitted to the Graduate School and accorded unlimited distribution status."

Exceptions to this requirement will be made only if there is a letter from a publisher stating that the dissertation will be published within one year after the degree is awarded and that requests that circulation of the dissertation be withheld for twelve months after the degree is conferred. Six months will be allowed for the clearing of a patent.

If you have a question about temporarily removing your dissertation from the  Library's digital repository , please contact [email protected] .

The Diploma

The Office of the Registrar's Application to Graduate provides the degree candidate with an opportunity to indicate how the diploma name should appear. Otherwise, the name that will appear on the diploma and in the Commencement program, and under which the Library will catalog the dissertation, is the name under which the candidate is officially registered. Any request for a change of registered name should be addressed to the Office of the Registrar and accompanied by supporting legal documentation, such as a court order, marriage license, passport, driver’s license, or social security card. 

Certificate of Completion

If all academic requirements for the degree and all financial obligations have been met before May 1, the Office of the Registrar will issue a certificate of completion within three weeks of the candidate's request.

If you have any questions regarding the submission of your thesis, please contact  Barbara Bennett  in the Graduate School at (401) 863-2843.

Graduate Research: Theses & Dissertations: Getting Started & Planning

• Getting Started & Planning
• Research Integrity
• Literature Review
• Data & Analysis
• Writing a Thesis / Dissertation
• Academic Publishing of Your Research
• Your Scholarly Identity
• Presenting Your Work
• UW Resources
• Graduate Students' Guide to the Library (Guide) This link opens in a new window

Graduate Research = Building Advanced Information Skills

Graduate research and the process of writing a thesis or dissertation involves honing advanced skills in managing information: gathering and organizing information, analyzing information, synthesizing information, creating information, sharing information, and communicating or teaching information.  This requires many specialized skills, often discipline specific, as well as generalized work productivity skills such as time management, team building, and stress management.  This research guide is designed to lead you to general resources that may help you in your learning process as a graduate student and support your success.

Find resources to get started on this page, then navigate to additional resources using the tabs above, or click a link to a topic area below:

• Understand your responsibilities for Research Integrity and avoiding research misconduct
• Find guidance for conducting your Literature Review
• Peruse resources for managing Data & Analysis
• Explore tips and tools to help in Writing a Thesis / Dissertation
• Consider Academic Publishing of Your Research in an academic journal, university press book, or another academic format
• Establish Your Scholarly Identity with author identifiers
• Find Tips for Presenting Your Work at professional conferences
• Take advantage of other UW Resources to support your graduate studies
• Link to the Graduate Students' Guide to the Library

Research Process

• Project Planner (from Sage Research Methods) Content describing steps in the research process. Jump to any of the stages or subtopics as needed.

Exploring Research Ideas

• Where Can I Get Ideas for My Thesis or Dissertation Topic? Tips for deciding on a research topic (from ProQuest).

Dissertation (& Thesis) eLearning from ProQuest

• Module 1: Getting Started on Your Thesis or Dissertation
• Module 2: Efficient Discovery and Research Curation
• Module 3: Developing a Productive Writing Plan

Individual Development Plan (IDP)

An Individual Development Plan is a good way to reflect on your interests and develop career goals.  This is best done in collaboration with your faculty advisor or mentor, but can be done by yourself.  Some research funding agencies, such as NIH and NSF, encourage use of IDPs for graduate students and post-doctoral scholars.  Here are a few resources to help you get started creating an IDP. 

• myIDP: Science Careers
• American Psychological Association's Resource for Individual Development Plans
• ImaginePhD (for Humanities & Social Sciences)

eBooks / Guides

Blog on Research & Writing

• The Thesis Whisperer Written by Professor Inger Mewburn, director of researcher development at The Australian National University. Topics especially helpful for Ph.D. students, but useful for any researcher.

Related Research Guides

• Graduate Students' Guide to the Library by Jordan Hemingway Last Updated May 14, 2024 881 views this year
• Grants & Funding Resources by Ask a Librarian Last Updated Feb 19, 2024 56 views this year
• Research Data, Data Management & Planning by Michaela Clark Last Updated Mar 27, 2024 320 views this year
• Videos & Tutorials from the UW Libraries by Susan Schulz Last Updated May 30, 2024 302 views this year

Graduate Research Librarian

Library Search/Retrieval Options

UW Libraries QuickSearch: includes the collections of the University Libraries, UW Law Library, and the American Heritage Center.

Prospector : a unified catalog of twenty-three academic, public and special libraries in Colorado and Wyoming. UW students, faculty and staff can borrow materials from Prospector.

• Next: Research Integrity >>
• Last Updated: May 14, 2024 12:20 PM
• URL: https://uwyo.libguides.com/graduate-research

How to write a PhD thesis: a step-by-step guide

A draft isn’t a perfect, finished product; it is your opportunity to start getting words down on paper, writes Kelly Louise Preece

Kelly Louise Preece

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Congratulations; you’ve finished your research! Time to write your PhD thesis. This resource will take you through an eight-step plan for drafting your chapters and your thesis as a whole. 

Organise your material

Before you start, it’s important to get organised. Take a step back and look at the data you have, then reorganise your research. Which parts of it are central to your thesis and which bits need putting to one side? Label and organise everything using logical folders – make it easy for yourself! Academic and blogger Pat Thomson calls this  “Clean up to get clearer” . Thomson suggests these questions to ask yourself before you start writing:

• What data do you have? You might find it useful to write out a list of types of data (your supervisor will find this list useful too.) This list is also an audit document that can go in your thesis. Do you have any for the “cutting room floor”? Take a deep breath and put it in a separate non-thesis file. You can easily retrieve it if it turns out you need it.
• What do you have already written? What chunks of material have you written so far that could form the basis of pieces of the thesis text? They will most likely need to be revised but they are useful starting points. Do you have any holding text? That is material you already know has to be rewritten but contains information that will be the basis of a new piece of text.
• What have you read and what do you still need to read? Are there new texts that you need to consult now after your analysis? What readings can you now put to one side, knowing that they aren’t useful for this thesis – although they might be useful at another time?
• What goes with what? Can you create chunks or themes of materials that are going to form the basis of some chunks of your text, perhaps even chapters?

Once you have assessed and sorted what you have collected and generated you will be in much better shape to approach the big task of composing the dissertation. 

Decide on a key message

A key message is a summary of new information communicated in your thesis. You should have started to map this out already in the section on argument and contribution – an overarching argument with building blocks that you will flesh out in individual chapters.

You have already mapped your argument visually, now you need to begin writing it in prose. Following another of Pat Thomson’s exercises, write a “tiny text” thesis abstract. This doesn’t have to be elegant, or indeed the finished product, but it will help you articulate the argument you want your thesis to make. You create a tiny text using a five-paragraph structure:

• The first sentence addresses the broad context. This locates the study in a policy, practice or research field.
• The second sentence establishes a problem related to the broad context you have set out. It often starts with “But”, “Yet” or “However”.
• The third sentence says what specific research has been done. This often starts with “This research” or “I report…”
• The fourth sentence reports the results. Don’t try to be too tricky here, just start with something like: “This study shows,” or “Analysis of the data suggests that…”
• The fifth and final sentence addresses the “So What?” question and makes clear the claim to contribution.

Here’s an example that Thomson provides:

Secondary school arts are in trouble, as the fall in enrolments in arts subjects dramatically attests. However, there is patchy evidence about the benefits of studying arts subjects at school and this makes it hard to argue why the drop in arts enrolments matters. This thesis reports on research which attempts to provide some answers to this problem – a longitudinal study which followed two groups of senior secondary students, one group enrolled in arts subjects and the other not, for three years. The results of the study demonstrate the benefits of young people’s engagement in arts activities, both in and out of school, as well as the connections between the two. The study not only adds to what is known about the benefits of both formal and informal arts education but also provides robust evidence for policymakers and practitioners arguing for the benefits of the arts. You can  find out more about tiny texts and thesis abstracts on Thomson’s blog.

• Writing tips for higher education professionals
• Resource collection on academic writing
• What is your academic writing temperament?

Write a plan

You might not be a planner when it comes to writing. You might prefer to sit, type and think through ideas as you go. That’s OK. Everybody works differently. But one of the benefits of planning your writing is that your plan can help you when you get stuck. It can help with writer’s block (more on this shortly!) but also maintain clarity of intention and purpose in your writing.

You can do this by creating a  thesis skeleton or storyboard , planning the order of your chapters, thinking of potential titles (which may change at a later stage), noting down what each chapter/section will cover and considering how many words you will dedicate to each chapter (make sure the total doesn’t exceed the maximum word limit allowed).

Use your plan to help prompt your writing when you get stuck and to develop clarity in your writing.

Some starting points include:

• This chapter will argue that…
• This section illustrates that…
• This paragraph provides evidence that…

Of course, we wish it werethat easy. But you need to approach your first draft as exactly that: a draft. It isn’t a perfect, finished product; it is your opportunity to start getting words down on paper. Start with whichever chapter you feel you want to write first; you don’t necessarily have to write the introduction first. Depending on your research, you may find it easier to begin with your empirical/data chapters.

Vitae advocates for the “three draft approach” to help with this and to stop you from focusing on finding exactly the right word or transition as part of your first draft.

This resource originally appeared on Researcher Development .

Kelly Louse Preece is head of educator development at the University of Exeter.

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Graduate student resources, master's thesis/project.

Some master’s programs within the College require the completion of a thesis or project in order for students to graduate. Please check with your program advisors to see if a thesis or project is required in your chosen program.

The number of credit hours of thesis or project enrollment required for master's students will be determined by their program, if their chosen program includes a thesis/project option. Discussion with the Major Professor and/or advisors will help the student determine whether the thesis or project option is most appropriate. Students are required to enroll for a minimum of two (2) semester hours in the xxx-6971 thesis course or EDG 6975 project course each semester while working on the master's thesis/project, and for 2 semester hours in the thesis or project course during the semester of graduation.

Master's students who plan to complete a thesis or project will need to complete and submit an Advanced Graduate Student Supervisory Committee Appointment form. Master's students must have a minimum of three (3) credentialed faculty members on their committee. Please see below for the list of current credentialed faculty and the Committee Appointment Form.

USF Credentialed Faculty List (Credentialed faculty across all colleges at USF. Check with your program and/or department for updates on new faculty receiving credentials.)

Advanced Graduate Student Supervisory Committee Form

Important Note: Once you have decided to complete either a thesis or project, you must continue to register for only the thesis or project until your work is complete! Students cannot flip between thesis and project hours, as each course follows a different process and set of deadlines. 

Master's Thesis Requirements

Major professor.

The Major Professor serves as the student’s advisor and mentor throughout the thesis process. Master’s students completing a thesis must identify a Major Professor from their academic area, approved by the student’s Department and College, and receive that person’s agreement to serve as Major Professor. Students should select a Major Professor as soon as possible before starting their thesis research, and they must have a Major Professor in order to maintain Satisfactory Academic Progress.

If a Major Professor cannot be identified or in the event a Major Professor is unable or unwilling to continue serving on the student’s committee, the student is responsible for finding another professor from their program or department. Students who are unable to find a replacement should contact their program advisors for other available options, including converting to a non-thesis/project track if available.

Major Professors must meet the following requirements:

• Be graduate faculty*, as defined by the University, from the student’s academic area.
• Be engaged in current and sustained scholarly, creative, or research activities and have met departmental (or equivalent) requirements.
• Have been approved by the student’s Department Chair (or equivalent) to serve as a Major Professor or Co-Major Professor.

* Affiliate Members of Graduate Faculty may serve as a Co-Major Professor with a fully credentialed Graduate Faculty member from the student’s department. Co-Major Professors may be two graduate faculty or one graduate faculty and one approved Affiliate Member of Graduate Faculty.  

Thesis Committee

Master's students completing a thesis are required to form a supervisory committee. The thesis committee will help students generate initial ideas for their research, plan and supervise the thesis research, and read and approve the thesis for content and format.

The master’s thesis committee is comprised of a minimum of three (3) members: the Major Professor and two other committee members, or two Co-Major Professors and one other member. The members must be credentialed as Associate or Full Members of the College of Education's Graduate Faculty. Committee members should be from the general research area in which the degree is sought. One member must be from outside the student's discipline; the one outside member may be chosen, if appropriate, from faculty of other USF Colleges. Instructors desiring to serve on a Graduate Committee who are not defined as Graduate Faculty (i.e., visiting faculty, professionals, etc.) must submit a curriculum vitae (CV) and be approved by the Department, College, and, as needed, the Office of Graduate Studies.

Once the committee has been determined, an Advanced Graduate Student Supervisory Committee Appointment form (see above) should be completed by the student and submitted to the Committee Members for original signatures. The original appointment form must be submitted to the Graduate Support Office for approval. An approved and current committee appointment form must be on file in the college before graduation may be certified. Committee forms need to be processed as early in the major as possible, but no later than the semester prior to graduation.

Changes to a Supervisory Committee must be recorded on a Change of Committee Form and submitted to the Graduate Support Office. Original signatures of faculty being added to the Committee, along with the approval signature of the (Co-) Major Professor(s), must be on the form. The form must also be signed by the Department Chair. Faculty who are removed from the Committee are not required to sign the form, provided that the (Co-) Major Professor(s) has signed. Change of Committee Forms should be submitted for approval as soon as the change takes place and are official only once approved and filed by the major and college.

Permission to Conduct Research Involving Human Beings

For both ethical and legal reasons, the USF Human Research Protection Program requires all researchers (including students) who conduct studies involving participation of human beings to have their projects reviewed and approved by an Institutional Review Board (IRB) for the Protection of Human Subjects prior to the start of their studies. Virtually all research studies in the College of Education will require approval by the IRB as these studies involve the use of human subjects. Master's students who have chosen to complete a thesis must complete the required IRB training and submit an application for approval of their study by the IRB.

Certification to conduct human subjects research must take place every three years from the date of initial certification through the CITI Refresher Course, or another USF IRB-approved program listed on the IRB website. Please visit the USF Research Integrity & Compliance website to access IRB training and for more information about conducting research.

Electronic Thesis & Dissertation Information

Master’s students do not have a formalized thesis defense session like the doctoral dissertation defense; rather, students will conduct an informal defense within their individual program or department. Please contact your program advisor or department to learn more about master’s thesis defense procedures.

Once the thesis is successfully defended and approved by the committee, students will need to submit their completed thesis to the Electronic Thesis & Dissertation (ETD) office. The ETD Resource Center website is designed to help students through each step of the thesis submission process: how students should submit their manuscript, what additional documents they should upload, and general thesis formatting requirements. Students will need to formally register for ETD through the website; registration opens on the first day of each semester. Students should complete ETD registration as soon as possible to avoid delays when submitting their thesis and Certificate of Approval (COA) packet. Additionally, students should ensure that they are registered for at least 2 hours of thesis credit (xxx 6971) in the semester they submit the thesis to ETD.

After completing their thesis defense, students will need to submit a Certificate of Approval packet to the ETD office. The Certificate of Approval (COA) packet contains multiple documents, including a fully signed Certificate of Approval Form and a plagiarism review, which confirm that your committee approves the thesis for publication. This packet should be reviewed and signed by all committee members, then sent to both the ETD office and the Graduate Support Office to certify students for graduation. The Certificate of Approval packet should include:

• Certificate of Approval Form , with all appropriate signatures (Major Professor, Committee members, and the Academic Program Specialist. The Graduate Support Office will obtain the COEDU Associate Dean’s signature.) Note that all information should be typed.
• Page 1 of the Plagiarism Check (conducted through Turn-it-in or similar software)

The complete COA packet should be submitted to the Microsoft Form link found on the ETD website (see the Certificate of Approval "Packet Overview" page). The Office of Graduate Studies will review the thesis submission and notify students of any necessary revisions needed before publication.

Master's Project Information

Students who are required to submit a non-thesis project must meet all of the requirements as specified by the College of Education and their chosen graduate program. A project does not need to meet the formatting requirements of a thesis and is not submitted to the Office of Graduate Studies for approval and archiving. If you wish to complete a master's project, please contact your program for information about specific project requirements and deadlines.

Students completing a project will register for a minimum of two (2) credit hours in EDG 6975 with their chosen Major Professor during each semester of project work. Once the project requirements are completed, the student's Major Professor will submit one hard copy of the student's project and the signed Record of Ed.S. or Master's Project Completion Form to the Graduate Support Office three weeks before the end of the semester in which the student is graduating. 

Record of Ed.S. or Master's Project Completion Form

Graduate Instructor and Teaching Assistant Response to Student Personal Crises

Degree grantor, degree level, degree name, committee member, submitted date, thesis type, usage metrics.

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FIS Graduate Student Sarah-Kate Moore Presents her MA Thesis

Dr. Sarah-Kate Moore, a current graduate student in the French MA program, presented her MA thesis on Wednesday, May 29th. Her project is a translation of the first ten poems of  Le tendon et l'os  [Tendon and Bone, 2019] by Québécoise author Anne-Marie Desmeules. The poetry collection, which has not been translated into English, has received wide acclaim in Canada as recipient of both the Governor General's Literacy Award (2019) and the Prix des libraires du Québec (2020). A selection of translated poems for this project were selected as the graduate award winner for this year's French & Italian Studies Academic Awards, which can be read here . To tackle her project, Dr. Moore translated each poem three times, employing first a free, then a tightly constrained, then a hybrid approach. When asked about her project, Dr. Moore said she "prioritized a translation ethics of adhering closely to the source text, as well as an embodied approach to translation practice rooted in curiosity, openness, and ongoingness that acknowledges the affective and responsive experience of the translator." Her MA thesis presentation was a success, drawing a crowd of French & Italian faculty, staff, and members of the community. 

When asked about her experience in the French MA program, Dr. Moore wanted to "emphasize as I'm graduating is how grateful I am to the department for their unwavering support of graduate students, and particularly to Prof. Rich Watts (my translation mentor), Prof. Hedwige Meyer (my mentor in everything else!), and Maria Francom (who has contributed to my success in the MA program in so many ways through her invaluable administrative expertise). "

Dr. Sarah-Kate Moore graduates this quarter, Spring 2024, with her MA in French. Throughout her years in the department, she has been the recipient of numerous TA and RA positions, the Top Scholar award for graduate students, departmental academic awards, and a 2023-2024 academic year FLAS award through the UW Canadian Studies Center. Through the FLAS fellowship, Dr. Moore was able to pursue advanced French language and area studies coursework focused on francophone Canada toward the purpose of teaching French language and literature courses that center Québécois language, literature, and culture, with a particular focus on the autochtone/First Nations experience in Québec. She was recently award a scholarship through the Centre de la francophoonie des Amériques , of which Dr. Moore is a member, to attend the Advanced Training for Teahcers of French as a Foreign Language program at Laval University in Québec City this July. The two-week program combines pedagogical training with sociocultural education and engagement to train teachers of FLE (French as a foreign language). After completing this program, Dr. Moore plans to teach French languages to adults at the A1-B2 levels. 

Congratulations to Dr. Sarah-Kate Moore on her upcoming graduation! 

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International Admissions

We are now accepting Graduate applications for Fall 2024, and Spring 2025.* *Please contact your department for application open terms and deadlines.

Our community welcomes you

Each year, the university enrolls approximately 1,700 international students. We are proud to offer extensive support and services to our international population. International applicants should plan to apply early so they have ample time to obtain their immigration documents and make living arrangements in the U.S. Any F-1/J-1 students planning to obtain their I-20/DS-2019 should contact the Center for Global Engagement at [email protected] . Please check with your department regarding deadlines. 

International Admissions Requirements

In addition to meeting graduate university admissions requirements, international applicants must also meet the following University requirements to be considered for admission. 

English Language Proficiency Requirement

Official English Language Proficiency results are required of all international applicants whose native language is not English. The following are the minimum scores required for admission to the University, although some departments require higher scores at the graduate level: 

Internet based TOEFL ( IBTOEFL ): 80 

Paper based TOEFL ( TOEFL ): 550 

International English Language Testing System ( Academic IELTS ): 6.5 

Pearson Test of English ( PTE ): 55 

Duolingo : 120 (Summer 2022 and Forward)

Cambridge C1 Advanced Level : 180  (Fall 2022 and Forward)

Michigan Language Assessment : 55  (Fall 2022 and Forward)

Although official scores are required, most departments will begin to review your application with self-reported scores, while they are waiting for the official scores to arrive. You can self-report your scores on your Online Status Page, after you submit your application. 

The English Language Proficiency requirement can be waived, at the University-level, for applicants who have earned a minimum of a BA or higher in the US or in an English-Speaking Country. Please note, your department may still require proof of English-Language proficiency. *A variety of countries are exempt from the English language proficiency requirement.

Transcript and Credential Evaluation Requirements

All transcripts/academic records that are not in English must be accompanied by certified English translations. 

To be considered "certified," documents should be true copies that are signed and dated by an educational official familiar with academic records. Any translated record should be literal and not an interpretive translation. Documents signed by a notary or other public official with no educational affiliation will not be accepted. 

If the transcript/academic record does not indicate the degree earned and date the degree was awarded, separate proof of degree is required. 

International applicants or degrees earned from international institutions must submit their official transcripts through the SpanTran pathway portal, or from another NACES approved evaluator. SpanTran has created a custom application for Florida State University that will make sure you select the right kind of evaluation at a discounted rate. Florida State University recommends SpanTran as our preferred credential evaluation because it offers an easy way to streamline the application process.

Please read more about our general transcript requirements on our  Graduate Admissions page. 

International Transfer Credit

International transfer credit is awarded for coursework completed at an accredited (recognized) institution of higher learning. No credit is awarded for technical, vocational, or below-college-level coursework, or courses completed with grades below "D-." An official course-by-course evaluation is required for all academic records from non-U.S. institutions. We recommend the evaluation be done by a member of the  National Association of Credential Evaluation Services . 

SUPPORT TO HELP YOU THROUGHOUT THE PROCESS.

The Center for Global Engagement (CGE) and its staff are here to serve international students and their families. They may advise you about:

• F and J visa requirements
• Cultural adjustment
• Employment matters
• Housing assistance
• Assistance with personal concerns
• Maintaining your visa status

Many academic programs only accept applications for a specific admit term. Contact your academic department to determine which admit term to apply. It is recommended that you submit your application as soon as the admit term opens. CGE also assists students throughout the New International Student Checklist and Process . You may learn more about what CGE has to offer by emailing [email protected] . 

Center for Intensive English Studies

Need to improve your English skills? FSU’s Center for Intensive English Studies can help! At CIES, you will be given personalized instruction by highly qualified teachers in a safe, friendly environment.

Please note that admission to and completion of the CIES program does not necessarily guarantee admission to the University as a degree-seeking student.

CIES also offers:

• TEFL certification  opportunities
• Credit-bearing courses and workshops  to enhance your English speaking ability

Learn more about how the Center for Intensive English Studies can help you.  

Florida State University is required by U.S. federal regulations to verify the financial resources of each applicant prior to issuing the Form I-20. If granted admission to the University, an email with instructions on how to complete the I-20 will be sent from the Center for Global Engagement (CGE). You will provide information verifying your financial support (bank statements, award letters, scholarships, etc.) through the I-20 application. FSU requires proof of financial support for the first year of study and demonstrated availability of funds for the length of your academic program

Estimated International Student Costs:

For more information on estimated costs of living and the I-20 process, please visit  CGE’s website .  

I-20 Application

Shortly after admission, students will receive an email with instructions for completing the online I-20 application to demonstrate proof of adequate funding. Florida State University is required by U.S. federal regulations to verify the financial resources of each applicant prior to issuing the Form I-20. Applicants must show proof of financial support for the first year of study and confirm availability of funds for the length of the academic program.

For more information, contact the Center for Global Engagement at [email protected] .

US Federal Grants and Loans are not Awarded to International Students

Graduate students may apply to their respective departments for assistantships or fellowships, although funds are very limited. For further information, please contact your academic department directly. 

SPEAK (Speaking Proficiency English Assessment Kit) is a test for evaluating the English speaking ability of non-native speakers of English. At FSU, the SPEAK test is administered by the Center for Intensive English Studies to international students who have been appointed or will be appointed as teaching assistants in an academic department at Florida State University.

For more information, click here .

  Explore Funding Opportunities 

May the TOEFL be waived?

The TOEFL may only be waived as a test requirement if the student has received a bachelor's or master's degree from a U.S. institution.

Can you review my documents prior to applying?

Students must submit the application, application fee, and any required departmental materials for application materials to be reviewed.

Can the application fee be waived?

Unfortunately, the Office of Admissions is unable to waive the application fee payment for graduate applicants.  In order to complete your application for review, you must submit the application fee payment by logging in to your Application Status Check ,  along with any other documents required by the department. 

When will I receive a decision?

Applications are reviewed holistically by each graduate department. Please contact your department for information about decision timelines. Please note that the application must first be completed before it can be reviewed. Contact your department for more information.

Can the GRE be waived?

FSU is currently waiving the GRE requirement for most master’s and specialist programs through Fall 2026*. For more information on whether the requirement can be waived, please contact your graduate department. 

* Excludes the College of Business

What if I don’t meet the English Language Proficiency score requirements?

​​​​​​ The FSU Center of Intensive English Studies (CIES) offers comprehensive courses to help students improve their English skills. Students who complete the top-level of the CIES program will not have to take an English Language Proficiency test.

What is the F-1 visa/I-20 process?

• Students can learn more about the I-20 process here .
• Students can learn about the visa here .

Do you have funding available for International students?

• The Graduate School offers fellowship and grant opportunities for graduate students. For current FSU students, the  Office of Graduate Fellowships and Awards  assists in identifying and applying for external funding opportunities. In addition,  here is some more information  about additional funding opportunities for international students. 
• There may also be additional funding opportunities through your department. Please contact your graduate representative for assistance. If you do not know who to contact, please email us at [email protected] for assistance.

Are there on-campus housing opportunities?

University housing costs are not included in the tuition and fees at Florida State University. If you want the option of living on campus, you can apply for housing online as soon as you are officially admitted to FSU. Housing at university-owned residence halls and apartments fill quickly. You can also find off-campus housing options by clicking here .

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Contact the NAU Office of Graduate & Professional Studies

NAU Office of Graduate & Professional Studies admission deadlines

• International students must apply on or before March 1st for fall admission, if an earlier deadline is not stipulated below.
• The deadlines listed below are subject to change, but are reviewed and updated regularly. For the most accurate deadline information, please check the NAU Office of Graduate & Professional Studies Admissions Application for the specific program.
• For full consideration of available funding (GA, tuition waivers, or scholarships) it is best to apply to the program early. Contact the program for specific funding deadlines.

Definitions:

Priority-   If a priority deadline has been specified, it is highly recommended that you submit your application on or before this date. Students that meet this deadline may be given special consideration for things such as assistantships, scholarships, fellowships, etc., if available. Rolling admission- no specific deadline has been identified. Students can apply for admission up until the start of any given term or session. Space available basis- applications will be accepted and considered if space is available in the program. Final- applications will not be accepted past this date. Admission not available- admission applications are not accepted for the specific term.

Graduate program application deadlines

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