phd acceptance letter sample

Even though MIT uses its own application form, the elements of the application are pretty much the same.

Even more importantly, my Spike was deep achievement in the sciences. I ranked #6 in the US National Chemistry Olympiad as a junior, and I participated in Research Science Institute at MIT. Both those things made me a very attractive candidate to MIT admissions. I discuss all these details and how I achieved them here .

I've never seen anyone else provide this level of analysis and detail , so I believe you'll get something out of it.

#3: How to Get a 4.0 GPA and Better Grades

Your coursework is a critical component of your college application. Not only do you need great grades, you need great grades in what MIT says is " the most stimulating courses available to you ." For MIT, you especially need strong grades in the toughest AP science and math courses.

Thus it's no surprise that a lot of high school students are stressed out and anxious.

The biggest problems I see in the students I work with are in mindset, habits, and strategy . Thus I've written a complete guide on how to excel in high school coursework.

I take you through three levels of detail , from high to low:

• Mindset and Psychology : Do you have the confidence to know you can even improve? Are you prepared to work hard?
• Overall Planning and Habits : Do you make the most out of every hour? Do you understand what teachers care about, and how to give them what they want? Do you know how to avoid procrastination?
• Individual Class Strategies : How do you excel in English classes? How is this different from math and science classes?

I learned a lot of these lessons the hard way, throughout high school and college. This is the guide I wish I had before starting high school .

Take the time to read it and you might get better grades while saving hundreds of hours of study time.

#4: How to Get a Perfect SAT Score  / How to Get a Perfect ACT Score

Besides GPA, the other critical number on your application is your SAT/ACT score. This score is so important because it compares you to high school students across the country on a level playing field.

Top schools like MIT expect you to be in the top 1 percentile of the country. You especially need near-perfect scores in math and science (for the ACT). If you don't show this, MIT will doubt whether you can really thrive in their super tough academic environment.

In my perfect SAT score  and perfect ACT score  guides, I share the major strategies to boost your score above a 2100 on the SAT and 32 on the ACT - and edge closer to a perfect score.

Also, check out my series on getting perfect scores in each of the sections on the SAT/ACT:

SAT 800 Series: Reading | Math | Writing  - Learn important strategies to excel in each section of the SAT.

ACT 36 Series: English | Math | Reading | Science - Learn how to get a perfect 36 on each section of the ACT.

As co-founder and head of product design at PrepScholar, Allen has guided thousands of students to success in SAT/ACT prep and college admissions. He's committed to providing the highest quality resources to help you succeed. Allen graduated from Harvard University summa cum laude and earned two perfect scores on the SAT (1600 in 2004, and 2400 in 2014) and a perfect score on the ACT. You can also find Allen on his personal website, Shortform , or the Shortform blog .

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PhD Acceptance Letter

When offered a position to study for your PhD, you can use this PhD Acceptance Letter to take up the offer and ask any questions you might have.

[Sender’s Name]

[City, State and Zip Code]

[Mobile Number]

[Recipient’s Name]

[University’s Name]

Dear [Recipient’s Name]

I am pleased to accept your offer to join [University’s Name] to undertake my PhD studies in [Course Name]. Thank you for considering me for this position, and I look forward to joining your leading university. As discussed, I will begin the PhD studies on [Date], and the course will run until [Date].

The fees for the program are [Amount] as agreed, and I will study on a part-time basis. I look forward to undertaking my research at your university, and I believe your team will be instrumental in my guidance. Please find attached a copy of my professional certifications and resume.

Thank you for your time and consideration.

[Sender’s Signature]

Financial Aid Acceptance Letter New Hire Acceptance Letter Transfer Acceptance Letter Waitlist Acceptance Letter Rollover Acceptance Letter Sample Acceptance Letter IRA Acceptance Letter Acceptance of Agreement Letter Thank You Acceptance Letter Purchase Offer Acceptance Letter

How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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How To Write A Good Scholarship Acceptance Letter (5 PDF Sample Examples)

Published: 21 Mar 2021 Scholarship Application 35,985 views

Did you receive a scholarship but doesn't know how best to write your scholarship acceptance letter? Here is a step by step guide on how to write a good scholarship acceptance letter.

Congratulations, you've finally been granted that scholarship you spent hours drafting a letter for, and having your teachers and friends read over. 

Thanks to your compelling scholarship application essay ,  you landed that scholarship, and is now one step closer to pursuing that masters , PhD , or Undergraduate program in that course you have always wanted to. 

Now that you have gotten the scholarship, what’s next?

Before you run off to celebrate, the ethical thing for you to do, would be for you to sit down and get to writing a scholarship acceptance thank you letter to the awarding body, expressing your gratitude to them, for offering you the scholarship out of thousands of applicants. Also it is necessary that you learn how to write a scholarship thank you letter .

While you may have been awarded the scholarship, you need to know that your letter of acceptance of scholarship, needs to be as moving as your scholarship application letter was. So, how do you write such a letter?

You’re in luck, because this article on how to write a scholarship acceptance letter, will teach you everything you need to know.

In this article, we will be discussing:

What Is A Scholarship Acceptance Letter?

When should you write a scholarship acceptance letter, how to write a scholarship acceptance letter, scholarship acceptance letter format, scholarship acceptance letter sample, what to include in a scholarship acceptance letter.

Scholarship Acceptance Letter Templates

Tips For Getting Accepted For A Scholarship

Just like the name states, an acceptance letter for a scholarship is a thank you letter that you write to a scholarship awarding organization or a school to show that you accept, right after you have been granted / given a scholarship. 

This letter is written by you to acknowledge that you have received the scholarship, and that you are willing to take up the standing offer to study under that scholarship at the school you have chosen, in your program of choice.

A scholarship letter should be written immediately after you have received an official letter awarding you the scholarship and inviting you to accept it. 

It is not advisable for you to get too excited, and send a thank you letter immediately you apply, without first waiting for the school to formally consider you for the funding opportunity, because you think that such letter will pressure the school into granting you the scholarship.

Another reason why it is better to write a letter of acceptance of scholarship,  when you receive the scholarship, is because it is the best time for you to decide whether you still want to take up that opportunity or reject it. 

Your letter reassures the granting body that you still want the slot, and it shouldn’t be given to another applicant who is on the waiting list for a last minute consideration for the scholarship.

When penning a heartfelt acceptance letter for a scholarship to the benevolent organisation whose generosity just brought you one step closer to actualising your dreams, there are certain steps you need to follow to make sure that the letter conveys all the excitement and gratitude you’re feeling at the moment.

In case you’re still looking for how to do that, here's  how to (truly) write a scholarship acceptance letter that is sound. Check out our best tips below:

1.Type The Letter

The acceptance letter should be typed, well formatted, and sent to the donor responsible for awarding the scholarship. 

You can write out the letter by hand on a piece of paper, then type it into a computer after you have read it to make sure that it conveys the right emotions and sounds good enough.

2. Address The Letter To The Scholarship Benefactor

The letter should be rightly addressed to the scholarship awarding body or bodies who were responsible for the funding.

When addressing it, you can use the salutation “Dear Scholarship Donor” or better still “Dear (name of the scholarship benefactor)”

3. Mention The Name Of The Scholarship You Received

When writing your scholarship acceptance letter, it is important that you include the name of the scholarship you've been awarded, so that they know which of their scholarship schemes you benefitted from.

Adding the scholarship name in your “thank you letter” also lets the organisation know that the letter came from a dedicated applicant, and it’s not just some random letter sent to their email.

4. State Why The Scholarship Is Important To You

Although you may have stated your reason for wanting the scholarship during your application letter and how funding will help push you closer to achieving that, you can also mention that again during your acceptance letter.

Only this time, you are not stating your reasons for wanting financial support to be considered, you will be stating it to tell the donors that their sponsorship has helped you to have a shot at achieving it.

“I have always wanted to do a Masters degree in Child Psychology since I first studied it during my Bachelors degree, but due to lack of funding, this dream almost eluded me. Now, thanks to your unwavering support, this scholarship has actually given me a huge shot at achieving this dream and through this dream, a lot of children will be helped” .

5. Your Letter Should Convey Gratitude

You have just landed a scholarship to study, your acceptance letter tone should convey excitement and immense gratitude.

Remember, scholarships are not just awarded to students who are the most qualified, but they are also awarded to students who need the assistance the most and those the donors are sure would be most appreciative and grateful to receive it. 

So, when you are granted the scholarship, write the thank you letter with your heart and show that you are the kind of student who is worth the opportunity.

6. Be Sincere In Your Letter

Express your gratitude genuinely, when writing your acceptance letter, don’t do so begrudgingly especially if you felt that you should have received a larger sum of money.

Getting a scholarship to study is an opportunity many students wished they had, be grateful when you receive it.

7. Proofread Your Letter

Have your letter proofread by someone else before you send it to the awarding body or school that granted you the scholarship. 

You can also give to a teacher or guidance counsellor to read through, to make sure the tone of your letter conveys gratitude. The person who wrote you a recommendation letter for the scholarship, can also help you proofread the acceptance letter if they can.

8. Submit The Acceptance Letter In A Formal Manner

Your acceptance letter should be well-formatted and submitted to the appropriate email address or mailing address in a formal manner for the donors' acknowledgement.

A well-written scholarship acceptance letter, should include few essential information, so that it conveys a message to the recipient, that you fully understand the terms of your scholarship, and what is expected of you as a recipient of such a distinguished scholarship.

When writing your acceptance letter, here’s what you should include:

Your academic background and how it influenced your decision to request for the scholarship or grant, or bursary.

How you intend to use this scholarship to further your education and aspects which it will or has helped you.

Why you wanted to study your chosen course in a particular university and how their donation would be put to good use, while you are still studying or when you graduate.

Your understanding of the terms of the scholarship (if applicable), and what actions you will take towards meeting them.

Any questions you have about the scholarship or further information about you, requested by the awarding body.

A well-formatted scholarship acceptance letter carries the same level of importance as a well-formatted and well-written scholarship application letter, as they are both essential parts of a scholarship application process.

While you are excitedly writing your scholarship acceptance thank you letter, maintain the same formatting energy you did when you were applying for the opportunity.

Here’s how to format a scholarship acceptance letter:

The Beginning

1. your address.

Your scholarship acceptance letter should come with a sender’s address (which is yours). This isn’t just important for easy identification, but also for the receiver to know where the letter is coming from, especially if it is coming via post and has no email address you can be traced with.

2. Include Your Name

Along with your address, the acceptance letter should also contain your name (obviously), whether you’re still sending via email or post always indicate who the letter is coming from which is you.

Don’t just go straight to addressing them without identifying yourself first.

3. Receiver’s Address

A receiver’s address is also very important in your scholarship acceptance letter. The post person should know where to deliver your letter to, you wouldn’t want it getting lost in the post do you?

However, if you are sending the letter via their email address, then your scholarship acceptance email need not contain the receiver’s address, just make sure you have their correct email address and you are good to go.

4. Receiver’s Name

Always, include a receiver’s name when sending your acceptance letter across. If you don’t know the exact donor’s name, do well to address it to the foundation, school or organisation that awarded you the scholarship.

That way you could say for example:

“To Melinda And Bill Gates Foundation”

“Dear Melinda And Bill Gates”

Doing this will also help whoever may receive the letter on their behalf to know whom they should refer it to.

5. State Your Name And Scholarship You Were Granted 

In the body of the letter, further introduce yourself and tell them that you are a recipient of their scholarship (please say which one).

While writing this body, tell them that you just received the scholarship and you are writing to express your gratitude.

“My name is Johnson Brown, and I am a recipient of the 2020 annual DAAD Scholarship. I’m writing to express my gratitude for being awarded this scholarship”.

The Body / Middle

6. Recap How The Scholarship Has Helped You

When expressing your gratitude, include why you applied for the scholarship in the first place, and how their generous donation has helped you achieve that.

This part is where you do a quick recap of your background, your reason for choosing to do the course you wanted funding for, and how receiving this scholarship will help your career in future, and ultimately help other people.

7. Reaffirm Your Receipt Of The Scholarship

During your scholarship acceptance letter, show your reaffirmation of accepting the scholarship and that you are ready to resume your studies under it once you are required by the donors to do so. 

This part will work well, if you are receiving the scholarship directly from the school where you would be studying as well. This way you can confirm that starting your studies will indeed launch the scholarship at once.

8. Conclude

It is during your conclusion that you can reiterate either the terms of the scholarship, or any other further activities you will need to conclude to finalize or commemorate your receipt of the scholarship.

Usually the school will send you further instructions inside your scholarship offer letter, and if they require you to get back to them by completing those instructions then your conclusion should include that.

“Thank you once again for considering me for this scholarship opportunity, I can’t wait to meet you and the other scholarship recipients at the dinner party”.

To give you an idea of what your scholarship acceptance letter should look like, below is a sample we have prepared for you.

You can use it as a reference when writing yours and to form your own words:

Johnson Brown,

House 24, Morrison Street, School Way

Madison County, New York, 

United States,

September 17th, 2020,

Melinda And Bill Gates Foundation,

500 5th Ave N, Seattle, WA 98109, United States

Dear Melinda And Bill Gates,

My name is Johnson Brown, and I would like to use this letter to thank you for your generosity in funding the Melinda and Bill Gates scholarship. I am very honoured to be a recipient of this opportunity.

I am currently a junior high school student with hopes of pursuing an undergraduate degree in Child Psychology. And it’s always been my dream to study at Harvard University, and pursue a career in this after my education.

While attending high school, I was going on some field trips, as well as volunteering in prominent Psychological clinics [Mention names] in my state to prepare myself for this course, and also be more impactful in my society. I also host a study group for children who are behind on their studies every Friday at the local library in my area with the help of some of my dedicated friends.

Being awarded this scholarship, has given me the motivation I need to maintain my strong academic record, pursue my degree, and have given me the inspiration to work hard to ensure that every other child out there would get the opportunity to attain higher education just as I have. Giving back to the community, is something I am ready to do once I launch my career as a Child Psychologist. Thank you for your confidence in me, and trusting me enough with the responsibility to be a good ambassador of the Melinda and Bill Gates Foundation.

Johnson Brown.

While writing your thank you letter to your funding donors, use this scholarship acceptance letter sample.

Sample Scholarship Acceptance Letter PDF

So the above section of this article entails a sample scholarship acceptance letter. For faster accessibility, we would advise you to download the scholarship acceptance  letter sample PDF so as to fully be absorb every step that has been applied.  Dowload Sample Scholarship Acceptance Letter

Scholarship Acceptance Letter Template

In case you need a scholarship acceptance letter template to get yours going, you can use some of the samples we have below:

1. Scholarship Acceptance Letter PDF Template

This generic scholarship acceptance letter PDF template, has blanks where you can fill in vital information, about yourself, and instructions for you to follow, while writing each part.

Download scholarship acceptance letter pdf template

2. Bursary Acceptance Letter

If what you received from scholarship donor was a grant or bursary, then this bursary acceptance letter should suffice.

Download bursary acceptance letter template  

3. Scholarship Acceptance Email

When sending your scholarship acceptance email as per the directives of the organisation in charge of your scholarship, you need maintain the same letter writing etiquette which you would, if you were sending the letter to them via post.

Your email must follow the proper letter writing format, and be detailed in a way that it gets to the intended recipient of the acceptance letter. This template below, will show you what to do.

Download scholarship acceptance email template

4. Acceptance Letter For Fellowship

If you are a PhD applicant who applied for a scholarship to sponsor your fellowships at an esteemed university, you can make use of our acceptance letter for fellowship template to express your gratitude to the donor/ organisation that took up the responsibility of sponsoring your fellowship.

Download acceptance letter for fellowship

Bonus: Tips For Getting Accepted For A Scholarship

This part is for applicants who have been applying for a scholarship without any success or wish to learn how to apply for a scholarship.

Before you start writing that scholarship application letter, FOLLOW these steps on how to get accepted for a scholarship, to turn yourself into the ideal scholarship applicant donors and organisations want to support.

Be a good ambassador

Be Intelligent

Ambitious and passionate

Community conscious and dedicated

Have a solid professional/ educational background

See: How To Write A Good Scholarship CV/Resume - Sample Scholarship CV/Resume Template

Want to know more about how to make a successful scholarship application?

Read this article on: How To (Actually) Apply For Scholarships – And Get Taken to find everything you need to know about successful scholarship applications.

You can also speak to a trusted individual who knows you in an educational or professional capacity, to write you a resounding recommendation letter, to help you push your scholarship application forward.

You can check out our article on  How To Write A Good Recommendation Letter For Scholarship Application (8 Sample Examples PDF) to see how to write it.

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Sample PhD Acceptance Letter

Mr. Matthew Abraham

Physics Dept. (Dean, H.O.D.)

Oxford University

Wellington Square,

Oxford OX1 2JD

15 th September, 2011

Respected Sir,

I feel very excited and honorable to have come to know that I am one of the very few selected aspirants for PhD among thousands of others in the prestigious Oxford University. I am really grateful to the selection panel for giving me an opportunity of my life.

I hereby inform you that I am readily accepting your offer to join in the PhD course at the worlds most redeemed university Oxford and I take this opportunity to thank you in special Mr. Matthew Abraham, as it has been my dream to work with you since my graduation days.

I will not let down your expectations on me and I will give my best to the field of physics.

Thanking you

Yours sincerely

Mr. Gabriel Francis

Download Sample Sample PhD Acceptance Letter in Word

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Acceptance Letter From Chinese Supervisor - International Students Can Get It in 4 Steps!

• Acceptance Letter

When we apply to become a graduate student in a Chinese University, we need to submit a lot of application documents, one of the most important documents is the supervisor acceptance letter. In some well-known and strict universities, if you don't have a supervisor acceptance letter, it means that you don't even have the qualification to become an admission candidate. Not all schools think that the acceptance letter is a necessary document, but the importance of this letter is still self-evident. Then how can we get that letter successfully?

1. What’s Acceptance Letter from Supervisor

2. Steps to Obtain Acceptance Letter from Supervisor

3. Email Sample to Professor for Acceptance Letter

4. Samples of Acceptance Letter

# What’s Acceptance Letter from Supervisor

A supervisor acceptance letter is a letter or form from the Chinese supervisor saying that she/he is willing to accept you as her/his master/PhD student. This form/letter should be filled/written by professors of the Chinese University according to the teacher’s knowledge of the applicant. This form/letter cannot be used as an official admission letter; it can be used as a supplementary part of the application materials for applying at Chinese universities. For most Chinese universities, such a letter/form is a necessary document to enroll new graduate students. Major and supervisor usually cannot be changed if the applicant wins a scholarship or gains admission.

# Steps to Obtain Acceptance Letter from Supervisor

Step 1: Find your target university and the professors with the correct expertise in your field of interest.

You can find the research program/major that best matches your educational background, skills, and qualifications at the website of your target university. Read through the faculty list and find out the one who is doing related to your area or your target major/program. Then you can do a web search on the faculty members’ names, and check their publications. Hope you can find the professor who matches you best in this way!

Step 2: Get supervisors’ information and prepare the documents to be sent to the potential professor.

After you decide which professor you want, you can get to the next step. Get supervisors’ contact information at the school's official website and prepare the following documents.

What should be included in your CV:

- Your personal information and contact information

- Education background

- Academic awards or highlights like publication

- Research/work experience like conferences/seminars/workshops experience

- Skills and abilities

3). Research Proposal

4). Relevant transcripts and certificates that can prove your previous performance

5). Other common application documents  if you have

Step 3: Contact the professor and try to get their acceptance letter. 

Send an email to your target supervisor with the documents you prepared and make your purpose clear in the email:

- Why do you wish to enter graduate studies at this university?

- Why the supervisor's area of research will match with your research goals?

- Make it clear that you are familiar with their work and how to work with them.

If you have a chance to meet the professor in person, then consider meeting or talking with the potential supervisor in person. If the professor does not reply to you, you can try to resend the email or call them. If you get no result from the professor, you can try to find other professors.

Step 4: Prepare the whole required application documents and upload the Supervisor Acceptance Letter with signature when you apply for that Chinese university.

# Email Sample to Professor for Acceptance Letter

Subject: xxx Supervision Request in xxx

Respected Professor xxx(name),

Hope you are always doing well!

I am xxx from xxx and I have recently completed my xxx degree with CGPA xxx in June 2021 from xxx University, Canada. xxx University is ranked xxx in the xxx field in Canada. I am writing this email to request your acceptance of xxx.

I have looked deep at your awesome profile and came to know that you are working in the xxx field which is xxx. This type of research field is really amazing that can be used to enhance our future products which make the world a better place to live.

 I am interested in your research field of xxx for my xxx degree program under your supervision. I want to join your research team and contribute my efforts to the research area of the xxx with my skills and expertise and complete my xxx studies under your supervision. I am a sincere, hardworking, xxx, and mission-oriented person with strong problem-solving, xxx, and analytical skills. I will complete the assigned task with full responsibility and to the best of my abilities.

Therefore, I would like to apply for the xxx program under the xxx scholarship at your university. I'd like to inquire whether you are accepting international students at this time. In consideration of that, I am requesting you to kindly consider me as an xxx student under your supervision. Thank you so much!

Therefore, I need an Acceptance Letter from you for the xxx scholarship 2022 September intake. I have attached my Research Proposal, CV, xxx, and Transcript for your reference. I will be looking forward to your positive response. Appreciate again!

Best Regards

# Samples of Acceptance Letter

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Acceptance Letter PhD Supervisor

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Supervisor's Name]

[Department/Institution Name]

Dear [Supervisor's Name],

Subject: Acceptance of PhD Supervision Offer

I hope this letter finds you in good health and high spirits. I am writing to formally accept the offer of PhD supervision under your esteemed guidance at [Department/Institution Name]. I am both honored and excited to have the opportunity to work under your mentorship and contribute to the field of [Research Area].

After careful consideration and discussions with my advisors and mentors, I am confident that your expertise and research interests align perfectly with my academic and career goals. Your accomplished work in [Your Supervisor's Research Area] and your commitment to pushing the boundaries of knowledge have inspired me greatly.

I am eager to delve into the research area we discussed during our meeting, as well as collaborate with your research group and fellow PhD students. I firmly believe that the research environment and resources available at [Department/Institution Name] will foster my intellectual growth and facilitate the achievement of meaningful contributions to the field.

With your guidance and support, I am confident that I can make a significant impact on the research community and address some of the pressing challenges in [Research Area]. I am committed to working diligently, creatively, and collaboratively to produce research of the highest quality.

As requested, I will complete any necessary paperwork and fulfill any requirements needed to finalize my enrollment at [Department/Institution Name]. Please let me know if there are any specific tasks or procedures that I need to follow.

Once again, thank you for offering to be my PhD supervisor. I am genuinely excited about this opportunity and look forward to commencing my doctoral studies at [Department/Institution Name]. If there are any additional materials or information you require from me, please do not hesitate to let me know.

Thank you for your time and consideration. I am eager to embark on this academic journey under your esteemed guidance and mentorship.