employee work assignment template

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How to create a work schedule template (with examples)

A work schedule is a way to document when your team members are working and what they are working on. This type of documentation might sound simple, but it’s essential for your team’s structure. By visualizing your team’s tasks in advance, you enable team collaboration and keep projects on track.

Why use a work schedule template?

Do you ever find your team juggling tasks, missing deadlines, or struggling to coordinate shift schedules effectively? A customizable work schedule template might be the solution you're looking for. By laying out who works when, and on what, templates eliminate guesswork and streamline operations across different departments and team members.

Using a work schedule template simplifies the scheduling process for managers by making it easier to allocate resources, anticipate workload, and manage time off. In essence, a well-crafted work schedule template is more than just a chart; it's a strategic scheduling tool that can balance workloads and propel your team towards greater efficiency and success.

How to create a work schedule template

A work schedule is a simple document that describes which team members are working when. But you can take this document beyond its core value by also adding information about what each team member will be working on when. Use these six steps to uplevel your work schedule template:

1. Align work schedules with your team

The first step in creating your work schedule template is to align on what your team's work schedule is. This step is a chance for you and your team to align on who will be working when.

Tip: Always check with your HR and legal teams during this stage to ensure you're complying with local and federal guidelines about work schedules. For example, which team members are allowed to work overtime and which team members aren’t?

2. Identify who’s working on what

Once you’ve aligned your team’s work schedules, you can take a comprehensive look at your to-do list . That way, you can create a big picture view of what needs to be done and what priorities others already have.

When you make your list, input the tasks you and your team need to complete into your online tool. You may want to start with a weekly or monthly task list; that way, you can make a habit of regularly updating this list.

You should also include items that team members need to keep track of, like meetings, workshops, and performance reviews.

Tip: When you make your list, input the tasks you and your team need to complete into your online tool. You can use a work breakdown structure to identify the required tasks for each of your projects. If you can’t think of everything, don’t worry. Team members can add to their work schedules once they view them online. They’ll have the best idea of what their daily schedule should include.

3. Label tasks by deadline

In addition to capturing everything your team needs to work on in the coming days or weeks, ensure each initiative has an accompanying deadline. Without clear understanding of when work is due, your team won’t be able to effectively prioritize their tasks.

Note that your deadlines may change as timelines adjust, and that’s ok. Clarifying task deadlines—even if they’re only rough deadlines—helps your team understand what they should be working on when.

Tip: It’s okay if you’re unable to plan your work schedule months in advance. Aim to flesh out the details of one project at a time. Add those details into your project management tool to keep track of tasks, deadlines, and priorities. Then, if you need to make any changes, your virtual tool makes your work schedules flexible and easy to adjust.

4. Assign tasks to team members

Your work schedule gives you information about who’s working when. Combine that information with the deadlines and priorities of each task to figure out who needs to be working on what. In particular, seeing deadlines next to your tasks can help you determine how many people you need for each project, and when those people will be available. Use a RACI chart to outline what roles and responsibilities team members have for each project.

As you assign team members to tasks, consider the following questions:

When are team members available?

How many hours does each team member have to work on this?

What days are team members available for work?

How can I align team member schedules with relevant work tasks?

Tip: Once you know your timeline and team, bring everyone together to nail down the project details. It’s often easier to identify team member strengths and find where people fit into a project when you observe their behaviors and receive feedback.

5. Create start dates for tasks

Deadlines show team members when to complete tasks, but you’ll also need to map out task start dates. Team members need both start and end times for tasks so they can plan out the rest of their schedules. That way, they can make room for unexpected meetings, professional development, or personal to-dos.

Tip: An alternative to creating start dates for tasks is to assign hours to a project. This gives team members flexibility on task start dates, while still providing the needed structure. Estimated hours also set benchmarks for utilization rates . Once a team member completes a task, they'll clock the actual hours it took them and you'll compare this time to the time you assigned.

6. Automate and change as needed

One of the best things about online work schedules is using built-in rules and automation . Work life can get busy—that’s no surprise—and there are a lot of moving parts in a work schedule. Use project management automation to track what your team is working on to prevent burnout and overwork.

[Product UI] Workload management in Asana (Workload)

Some helpful ways to automate your work schedule include:

Assigning hours to individual tasks

Moving work around when one team member is overloaded

Adjusting deadlines when projects get extended

Tip: You should now have a comprehensive task list with people assigned and task timeframes for each. At this point, you can make any necessary changes to your work schedule and ask team members for feedback.

Essential work schedule templates for every team

Ever struggled to nail down a work schedule that keeps your team fully in sync? Streamlining time management and team coordination demands clear, efficient tools, and these free work schedule templates fit the bill perfectly.

Not only are they customizable, these templates can be duplicated and recycled to align perfectly with the specific needs of different teams and project schedules. Offering a workflow that's both printable and tailor-made, work schedule templates are essential in the workplace, especially for small businesses or startups looking to quickly improve their scheduling processes.

Employee schedule template

An employee schedule template allows for precise recording of individual employee shifts, availability, and absences. This ensures the efficient deployment of labor and resources, which is key for maintaining smooth operations and meeting project deadlines.

An effective employee schedule template should include the following elements to provide accurate scheduling and time tracking:

Employee names : List all employee names clearly to personalize and identify schedules easily.

Employee work schedule : Show each employee's work days and shifts for a full view of the schedule.

Start time : Set each workday or shift's start time to set daily expectations.

End time : Add the end time for workdays or shifts for record keeping.

Timesheet: Log the actual start and end times daily for time tracking. Record approved time off, like vacation or sick days, to keep attendance accurate for payroll. Sum up total hours worked and any overtime to manage workloads and ensure correct pay.

Notes : Provide a space for any additional notes or comments related to the work schedule, such as shift swaps, special instructions, or temporary adjustments.

Planner templates

Individual productivity is just as important as team coordination. A planner template is a personal organizational tool for team members that helps them manage daily tasks, deadlines, and meetings efficiently. This personalized approach ensures that each member can contribute their best to the team's collective milestones.

Weekly planner

A weekly planner supports planning and prioritizing weekly tasks and schedules by providing a broad overview of the upcoming week. Here are a few items to include in your weekly planner template:.

Weekly goals: Outline objectives to achieve by the end of the week.

Daily tasks: List tasks for each day to support weekly goals.

Priority tasks: Highlight the week's most important tasks.

Meetings and appointments: Schedule meetings and appointments for the week.

Weekly work schedule: Provide an overview of work hours or shifts for the week.

Notes: For reminders or additional tasks that come up during the week.

Daily planner

A daily planner focuses on detailed day-to-day task management and scheduling. Consider adding the following to your daily planner to increase productivity and time management:

Daily goals: Set specific objectives for the day.

Hourly schedule: Break down the day into hours for precise time management.

To-do list: Make a detailed list of your daily tasks.

Priority tasks: Mark tasks that require immediate attention.

Daily work schedule: Include start and end times for work or specific shifts.

Reflection: Space at the end of the day for notes or reflections on the day's work and accomplishments.

Both planner templates promote an organized method of handling daily and weekly workloads, making sure that assignments line up with your team's work schedules.

Shift Schedule Template

Teams operating on rotating shifts will find a shift schedule template particularly beneficial. It not only simplifies the scheduling process for complex shift patterns, but this type of template also helps to create a fair schedule planner, which is critical for operations that run around the clock.

A shift schedule template should include:

Employee names: To assign shifts clearly and track who is working when.

Shift times: Include start and end times for each shift to define work periods.

Roles and responsibilities: Specific tasks or roles associated with each shift for clarity.

Rotation pattern: Outline how shifts rotate (e.g., morning to night, day on/day off) to manage expectations.

Days off: Scheduled days off within the rotation for rest and recovery.

Notes: For any special instructions or exceptions to the regular shift pattern.

Weekly work schedule template

The weekly work schedule template is designed to offer a clear view of the week ahead. It helps teams align on short-term goals and tasks by ensuring everyone is prepared and aware of their responsibilities. A weekly schedule template should include:

Employee names: To identify who is working on what.

Date and day: For each day of the week being planned.

Tasks and responsibilities: Detailed daily assignments for each team member.

Shift times: Start and end times, if applicable, to outline daily work hours.

Goals for the week: Key objectives or milestones to achieve by week's end.

Meetings and deadlines: Scheduled times for meetings and task deadlines.

Notes: Any additional reminders or special instructions for the week.

Monthly work schedule template

The monthly work schedule template offers important insights into long-term project schedules and deadlines for a more complete view of operations. It helps establish specific goals for the month and allows teams to plan ahead and distribute resources more effectively for upcoming projects.

Employee names: For assigning and tracking tasks throughout the month.

Week number or date Range: To segment the month into weeks or specific dates.

Key projects and tasks: Major assignments and milestones for the month.

Deadlines: Important project milestones and due dates.

Time off: Scheduled vacations or personal days for team members.

Monthly goals: Objectives and targets set for the month.

Notes: Space for any long-term reminders or additional planning details.

Why use work scheduling software?

When you think of work schedules, does a traditional print out come to mind? If so, we’re not surprised. That’s because traditional work schedules are static documents that are typically printed out and posted somewhere in the office.

But writing your work schedule on paper comes with a whole host of problems. From losing the paper to not having enough space for edits, work schedule printouts don’t leave room for error. The point of a work schedule is to make things more clear—so if you’re getting lost among a sea of papers, something is amiss.

Instead, uplevel your work schedule by creating it in an online scheduling tool. You’ll be able to streamline team schedules, see who’s working when, and capture real-time data about the initiatives each team member is working on.

Managing your work schedule in an online view also takes it beyond just a simple list of team working hours. With a virtual tool, you can also manage project requirements and team member responsibilities in one place. Then, when you make adjustments, you can easily share those updates with team members in real-time so everyone is on the same page about who’s working when, and on what.

Ways to view your work schedule template

When you use an online tool to create your work schedule, you’ll have options for how to view it. This is a benefit of using scheduling software because different visualization methods can show you things you may not have seen otherwise.

For example, if you view your work schedule as a calendar, you may notice deadlines more easily. But if you view your work schedule as a Gantt chart, you’ll see project dependencies more clearly.

[inline illustration] 4 ways to view work schedules (infographic)

Here are some ways to view your work schedule with Asana:

Gantt chart: A Gantt chart is a horizontal bar chart that displays your work schedule. It’s a great visual tool to understand the tasks your team needs to complete over time, along with key milestones and dependencies.

Calendar view: With calendar view, you’ll have a clear idea of when tasks are due and how those tasks relate to other tasks or events happening in your day, week, or month.

By list: When you view your work schedule as a to-do list, you’ll see every detail that accompanies each task. These items will show up in drop-downs menus for things such as priority, assignee, attached docs, deadlines, and notes.

Kanban boards: Kanban boards organize tasks in your work schedule in columns. Traditionally, each column represents a work stage. Your Kanban board might have columns labeled, “to do,” “in progress,” and “done.” Individual tasks—which are represented as cards on the board—move through the columns until team members complete each task.

The different schedule views help you visualize team tasks and gain insight into your entire project. Some of these tools combine the benefits of scheduling with project management so you can view and work on projects as they progress through each stage.

Types of work schedules

Work schedules vary between industries, roles, and countries. A software engineer may work the night shift to keep systems running for daytime workers, and an operations manager may have extended shift schedules to watch over manufacturing.

While your company may stick to a traditional full-time schedule, it can be helpful to familiarize yourself with other work schedule types. Your team members may appreciate flexibility with their day instead of sticking to a 9-to-5 schedule. But before making any changes to your team’s work schedule, make sure to check with your internal legal team. Always make sure to follow local and federal laws when assigning work schedules.

[inline illustration] types of work schedules (infographic)

Some of the most common types of work schedules include:

A full-time schedule means your team members are working a traditional work week. For example, in the United States, a full time schedule means team members work 40 hours per week—traditionally from 9 a.m. to 5 p.m., Monday through Friday. Other countries, like France, might have other legal definitions of what “full time” means—so always check with your internal legal and HR teams if you haven’t already.

If you use this work schedule, you’ll usually work at the same time as others on your team. This will make communication with partners or stakeholders easier. You can set up a full-time schedule for your team members by keeping deadlines and task start dates within these hours.

Part–time team members work fewer than a full work week. You may have part-timers for roles that don’t require as much work, or because a team member doesn’t want to work full time. To set up part-time schedules, make a note of when these people are available to work and assign them tasks that they can work with others on during those allotted times.

There are a variety of local and federal laws that govern what part time work schedules may be available in your area. When in doubt, check with your internal legal team to learn what part-time options are available for your team members, if any.

Remote/Flex

Many companies have adopted remote/flex-time schedules to give team members more freedom. Flexibility can reduce employee turnover, which results in reduced labor costs. A flex-time schedule might require core work hours of 10am to 2pm, while the other four hours are team members' choice. In this example, as long as each team member works eight hours per day, they’ve met their daily work requirement.

Flex schedules aren’t available for every team, company, or country, but it may be a good solution to give your team the flexibility they need to get their best work done. If you do try this type of work schedule, ensure you schedule team gatherings like meetings and workshops within the core hours when you know everyone will be at work.

5-4/9 work schedule

The 5-4/9 work schedule is a creative way to adjust your team members’ full-time hours. In this setup, team members work 80 hours over two weeks, but they do so by working five nine-hour days during week one, and four nine-hour days during week two. This benefits the team members because they receive a three-day weekend every other week. This change to the team work schedule could improve work-life balance without disrupting communication with others in your industry. As with other work schedules, check local and federal guidelines before trying to implement this schedule.

2-2, 3-2, 2-3 work schedule

The 2-2, 3-2, 2-3 work schedule is more common for team members who work around the clock, but it could inspire your work schedule template. In this schedule, team members work in 12-hour shifts. They work two days on, followed by two days off. Then, they work three days on, followed by two days off. Next, they work two days on, followed by three days off, before the cycle continues. This schedule can switch between day shift cycles and night shift cycles.

This type of cyclical work schedule is great for industries where team members need to be available around the clock. But before you move forward with this template, confirm with your internal legal team that this is in line with local and federal guidelines in your area.

4/10 schedule

A simplified version of the schedule above is the 4/10. In this schedule, team members work in 10-hour shifts. Team members work four days of the week before having three days off. Your team members might appreciate this work schedule because it only adds two hours to their average workday, but it gives them three-day weekends every weekend. Similar to other adjusted work schedules, this template may not be available in your area, so check with your company before moving forward.

Visualize team member work schedules with Asana

When you use a tool like Asana , you open up possibilities for your team. Your work schedule will be more than a simple list—it will be a living document that others can interact with, change as needed, and integrate with task management.

Putting your work schedule online will ensure you’re managing your team effectively while juggling other responsibilities. With the right structure in place, your team can accomplish their best work.

Related resources

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How to prioritize tasks in 4 steps (and get work done)

How to Create a Task Tracker in Excel: Free Template

Checking tasks off your to-do list feels pretty awesome, right? If only everything in life gave you that instant sense of accomplishment!

A task list earns its keep by helping you schedule, assign, and track all the work that needs to be done for a project. You can also use it to give stakeholders and team members at-a-glance updates on project progress.

With our free Excel task checklist template, you can keep up with all the to-dos you need to knock out—whether you’re focused on an important work assignment or just want to finish up a few projects around the house. We’ve done all the hard work so you can have all the fun marking things done.

Ready to get started? We’ll show you just how easy it is to take your task list from to-do to ta-da! Here’s what we'll cover:

How to create a task tracker in Excel

How to customize your task list template, how to create an online task tracker in teamgantt.

Let’s start with a simple tutorial on how to keep track of tasks at work using Excel.

1. Download our free Excel task tracker template

At TeamGantt, we know how important it is to ensure projects get done on time and on budget. That's why we created this Excel task list template to make tracking project progress a breeze.

Make this task tracker template your own by adding to-do list items and tasks, assigning task owners, and tracking task status, budgets, and costs.

Download your free Excel task tracker template

2. Add to-do list items and tasks

First, find the T ask Name column on your worksheet, and enter a descriptive name for each task you want to track for a particular day of the week.

3. Indicate the status of each task

This sample to-do list template features four different status options—with icons as easy visual cues—so you can see where each task is at a glance: Not Started , In Progress , Complete , and On Hold .

To assign a status to a task, click on the status dropdown menu in that task’s row, and choose the status that applies to the task you’re working on.

4. Set task due dates

Set clear expectations for your team by entering the deadline for each task in the Due Date column.

5. Assign task owners

Start by specifying which team or department will carry out the work using the Task Type column. Then pair each task with its rightful owner by entering the team member’s name into the Assigned to column.

6. Include task budgets and costs

Use the Hours Budgeted column to let team members know how much time has been budgeted for each task.

‍Once a task is complete, log the time spent on it in the Actual Hours column.

Tracking daily and monthly tasks in Excel

We’ve designed this task tracker template to track your weekly to-do list. But you can create additional task lists for monitoring daily and monthly to-dos.

Click Insert > Sheet > Blank Sheet to add a new worksheet. Then give each row and column a header label, and use the formatting tools to design your own daily or monthly task tracker.

Once you’ve got the basics squared away, feel free to customize your Excel task list template to ensure it fits your project needs. You can add a title, switch up the colors, add or delete new rows and columns, or even dress your to-do list up with your company logo.

Adding titles

We’ve titled this checklist template “Weekly Task List.” As exciting as that moniker may be, we bet you’ll want to give your to-do checklist your own snazzy (and specific) name.

1. To add or edit the title of your project task list template, double-click your cursor into cell A-2.

2. Enter a new title for your task list. Feel free to include the project name and date range in your title so there’s no doubt what this task tracker covers.

3. Format the header text using the same formatting tools you’d use to format any other text in the worksheet.

Changing colors

Want to apply your own brand colors to your task list? Or make it easy to tell Tom’s tasks from Bill’s? No problem!

1. Click to highlight the cell, row, or column you want to change.

2. Go to Format > Cells , and select the Fill tab.

3. Click on the Background Color dropdown, and choose the new color you want to apply to the cell, row or column you’ve highlighted.

Adding rows/columns

We’ve outlined a few basic to-do list categories to get you started. But there may be other details you need to track along the way. For example, you might want to add a priority column. Or maybe your Monday has a lot more to-dos than the other days of the week.

1. To insert a new row, click Insert > Rows . A new row will be added above the one you currently have selected, using the same formulas and formatting of the row above.

2. To insert a new column, go to Insert > Columns . A new column will be added to the left of the one you currently have selected, using the same formulas and formatting of the column to the left.

Removing rows/columns

We may have included details you simply don’t need to track. That’s okay! Deleting extra info won’t hurt our feelings a bit.

1. To delete an existing row, click on the row you want to remove. Go to Edit > Delete , and choose Entire Row .

2. To delete an existing column, click on the column you want to remove. Go to Edit > Delete , and choose Entire Column .

Adding a company logo

Want to give your project task list template some more flair? Add your company logo to the worksheet.

1. Right-click on the TeamGantt logo/header image in row 1, and select Change Picture .

2. Choose the image file you want to add to the worksheet, and click the Insert button.

Printing the to-do list template

By the time you finish customizing your to-do list template, it’ll be so pretty you just might want to print it out and pin it to the wall—and we don’t blame you.

1. First, let’s set the print area. Simply click and drag your cursor to highlight all the cells you want to print out. Then go to File > Print Area > Set Print Area.

2. If you want to adjust the scale of the checklist to fit on a single page, click on the Page Layout tab. Then go to Margins > Custom Margins and select the Page tab.

3. Once you’ve set the print area and adjusted the scale of your checklist, you’re ready to send your task list to the printer. Click File > Print.

Additional resources

Project management template library : Use these simple templates in any industry to plan and manage projects, identify and mitigate risk, and communicate effectively at every project step.
‍ Gantt chart Excel template : Save time organizing your project plan with our premade Excel gantt chart template! Simply plug in your tasks and dates, and you'll have a presentation-quality Excel gantt chart.

Want to take the tedium out of task lists? Give TeamGantt’s online gantt chart software a try , and create a customized task tracker in minutes.

With TeamGantt, it’s easy to collaborate on work and streamline workflows. Here are just a few of the handy features you—and your team—will have at your fingertips:

Drag-and-drop simplicity
Reusable project plan templates
Project dependencies
File storage
Time tracking
Resource management
Planned vs. actual timelines

And because TeamGantt is all online, everyone on the team can update tasks in real-time. No more juggling a million different spreadsheets or scrambling to capture last-minute updates before a big meeting!

Sign up for your free account and get started. (No strings attached, we promise!) Once you’re in, here’s a sneak peek at just how easy it is to create and manage task lists in TeamGantt.

Setting up your task list project

Before you can set up tasks, you’ll need to answer a few quick onboarding questions and then create a new project.

1. Start by entering a descriptive name for your project on the project setup page. We called our example project “Weekly Task List.”

2. Then, choose a new Start Date , if you want your list to begin on a day other than today.

3. Next, decide whether you want to start from scratch with a blank project or choose a template from our handy library of pre-built options . To make things super easy for you, we created a Weekly Task List template .

Simply click on the Preview templates icon, expand the Admin & Personal category, and select Weekly Task List to preview the template. If you’d like to use it, select Use Template in the bottom right corner of the window.

4. If not, feel free to choose a different template option or click anywhere outside of the preview window to return to the Create a new project page.

5. Next, select which days of the week you want to assign and track work for this project. The default is Monday through Friday, but you can choose any configuration of days that make sense for your work schedule.

6. Finally, select Create new project to save your changes and get to work.

Adding and editing task lists

Now that you have a project, it’s time to set up your task list! We chose the Weekly Task List template for our example, which gives us a labeled task group for each day of the week.

1. Simply click on each task group field, if you want to rename it.

2. If you need to add more task groups, click +Group of Tasks , and enter the name of your new task group in the blank field that appears below.

3. To add a new task, click +Task and enter a name in the blank that appears below. Then, use the drag-and-drop features to adjust the timelines for each task .

4. To delete a task, hover over it and select the trashcan icon that appears to the right of the task name.

Assigning team members

To invite other users to your project, select the People tab in the top navigation bar of your project. Then, select Invite People to add new users by name and email address.

Once a user has been added to your project, designate them to a task by clicking assign in the Assigned column and selecting the checkbox next to their name.

Here’s an in-depth tutorial on how to invite users and assign them to tasks .

Creating dependencies

Dependencies enable you to control the order of tasks in your project. If one task has to wait for another to get done before it can begin, the dependency will account for that. For example, a designer may not be able to design a landing page until the content’s been written.

1. To add a dependency, click on the gray dot to the right of the first task in the gantt chart.

2. Then drag the dependency line to connect it to the dependent task below.

Changing task colors

To change the color of a task, hover over the task, and choose a new color by clicking on the colored square that appears to the right of the task.

Ready to discover just how easy and fast task tracking can be?

This is just a preview of all the fun you can have with task lists on TeamGantt—but there’s so much more to see!

Sign up for your free TeamGantt account today to learn all about the project management possibilities you could have at your fingertips.

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Published : March 17, 2023

Employee Task List Templates: Download & Print for Free!

Track and manage your teams work with free employee task list templates.

When properly utilized, employee task lists can increase productivity, communication, accountability and more.

Here, we’ve provided three useful employee task lists templates that can be downloaded and customized to your team’s needs. We’ve also included answers to common questions about task lists to help you achieve the benefits that come with using them effectively.

Employee Task List Template

Daily employee task list template, project task list template.

This employee task list template includes space for project managers to assign tasks, add task descriptions, set completion dates, approve work, and more.

Download a digital copy for easy sharing, or print and fill in. Available in Word, Google Docs, Google Sheets, Excel, and PDF.

Google Sheet

Daily task list templates are best used for employees who work on various projects or tasks throughout their workday. Here, employers can assign tasks and set their priority status, and employees can log task completion and the amount of time spent on each task.

Download and customize your daily task list template here. Choose from Word, Google Docs, Google Sheets, Excel, and PDF formats.

Easily manage all parts of your project with this project task list template. This task list includes space for filling in task descriptions and categories, start and end dates, completion status, and more.

Download your free template here. Available in Word, Google Docs, Google Sheets, Excel, and PDF.

Easily Schedule & Track Employee Tasks With Workyard

Ditch the paper. Save time, money & headaches with mobile task scheduling software by Workyard.

Increase Crew Efficiency
Understand Your Job Costs
Ensure Payroll Is Correct

Quick & Easy Mobile Task Management

Workyard’s employee task list software makes it easy to schedule the right employee, at the right times, with our simple calendar based organizer. Organize daily or weekly schedules by employee and/or job. Communicate exactly what needs to be done with notes, checklists, and attachments that your employee's can access from our mobile app.

Track Project Labor Costs

Workyard’s construction job costing software makes it easy for your crew to tag their hours to projects and tasks, providing you with real-time data you need to increase the accuracy of client invoices and improve profitability on every project.

GPS Time Tracker That Ensures Accuracy

Eliminate excessive payroll expenses caused by inaccurate time cards. Workyard’s construction time sheet app provides employee arrival times, departure times, and precise addresses using the most accurate GPS technology in construction. To make auditing timesheets even easier, Workyard uses smart alerts to surface potential time card mistakes.

Get Things Done With An Employee Task List App Built For The Field

More on this, construction daily report templates: download & print for free .

Accurately capture what happens on the job site every day with our professional and easy to use construction daily report templates.

Employee Attendance Sheets: Download & Print for Free!

Track attendance accurately with our free employee attendance sheets available in many formats and variations. Download, customize, and print for free.

Time Log Templates: Download & Print for Free!

Log time accurately with our free time log templates available in daily and weekly formats. Download, customize, and print pdf, doc, and excel sheet formats.

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Employee Task List Template

Add unique label colors for task statuses, put your deadlines into a calendar, or add new rows and columns to include new employees. It takes just a few clicks to customize this Employee Task List Template to your liking! No matter the size of the team you’re in charge of, using an online spreadsheet can help your team stay on track — so use Jotform’s free Employee Task List Template to manage employee tasks and boost productivity.

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Daily Task List Template

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About Task List Templates

Whether you’re monitoring tasks at work or in your personal life, Jotform’s selection of online Task List Templates can help you prioritize tasks, mark their completion status, and keep track of important information like contact details, file uploads, and more! Once you’ve chosen a task list template and added your tasks through the attached online form, manually by hand, or by uploading a CSV or Excel file, you can easily view and manage your tasks from any device.

Don’t see a template that suits your specific needs? Quickly customize one with Jotform’s user-friendly interface — update the layout, add color-coded labels, and use extra tabs to organize tasks into separate groups. You can also work together with teammates using Jotform Tables’ sharing feature, download your task list as a CSV or PDF file, and even switch between spreadsheet, card, or calendar view to see your Task List Template in a way that works best for you!

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Employee Task List Template

Keep track of your tasks and be on top of your workload, document and schedule all tasks of your organization and employees to keep track of progress and to manage everyone’s daily routines seamlessly..

Assign tasks and responsibilities to employees
Track task status and share workspaces with colleagues for feedback
1,000 plus templates and shapes to get you started immediately

Organize and Structure Your Workload Effectively

Tables with customizable options to create extensive to-do lists complete with task, ownership, due date and progress columns to act as a task tracker.

Sticky notes to add quick explanatory notes, questions, and other information to clarify issues or specifics regarding the assigned work.

Customisable cards with tags to prioritize daily tasks, add other tasks and categorize work to easily arrange and organize workloads of respective projects and departments.

Import data from CSV, Microsoft Excel or Google Sheets to integrate all work related information in one place to provide the required facts, figures and guidance to perform the assigned work.

Folders and workspaces to organize tasks and to-do lists by project, employee or department to keep things organized and track progress effectively.

Visually Track Your Work and Report Progress

Templates and shapes including checkboxes to get you quickly set up to track your workload, tasks and progress.

Gantt charts, roadmaps and timelines to visualize the workload, work progress and resource allocations and usage including budgets and costs of tasks.

Custom databases to bring data from multiple sources to one workspace to connect work related information for easy access.

Export as PNG, JPEG, PDF or SVG to present, print, and share as hardcopies for employees and line managers for documentation.

Assign and Track Tasks to Manage Work Effectively

Notes and data panel to assign tasks to employees, provide information on roles and responsibilities, set due dates and add important notes.

Notifications to notify employees of assigned work or any changes to their tasks.

Multiple access and role levels to manage, share, and review the assigned work before finalizing.

In-line commenting to add feedback and to provide input for the work carried out.

What is an Employee Task List Template?

An employee task list is a document that details or lists out the duties that employees of a particular organization or project must complete. This is usually prepared and provided by the line manager. Task checklist templates, back in the day, were provided in printed form that were susceptible to getting lost and being damaged.

The task list template usually includes the tasks that need to be done, why it should be done and how it will be completed. The overall goal of the employee task list is to ensure that employees are on top of their work without any lags and are able to manage their daily routines efficiently.

Consider including the following when creating an employee task list:

An itemized to-do list including tasks and activities (this could be divided as daily, weekly and monthly).
Status tracking information (not started, ongoing, completed etc.)
Due dates and assign task owners
Budgets and costs of tasks

How to Create an Employee Task List Template?

Discuss and identify the organizational needs, goals and relevant tasks to be completed.

Use Creately’s templates, shapes library and powerful formatting capabilities to create templates including templates for daily tasks.

Use the powerful documentation capabilities that includes dynamic text formatting, color themes, tables and Kanban boards to customize the template and information according to your preference.

Drag and drop documents, and data sources including budget information to integrate to the employee task lists.

Share the workspace with colleagues and peers to provide inputs and feedback.

Human Resources
Tools and Samples

Employee Schedule Template

An employee schedule template is a calendar for a specific time period with employee names and shift times. Employers use these schedules to assign hours to each of their employees and give everyone a document to reference for shift times.

Below you'll find free employee schedule template downloads, as well as a guide on how to create an employee schedule using Excel.

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Excel Employee Schedule Template Download

Download our free Excel Employee Schedule Template.

How to Create an Excel Employee Schedule Template:

Whether you use our free schedule template to manage your employees' work schedules or you create your own schedule template, a tool like this helps keep your whole team on the same page. With a work schedule calendar, you can make sure that no shifts get missed during the week.

Excel is one of the most popular tools for creating an employee schedule template because you can have as many rows and columns as you need. Read on to learn about creating your own employee schedule using excel.

Starting a template in Excel.

Open a new blank spreadsheet in excel..

Start a new excel spreadsheet and give it a name that will make it easy to identify. For example, "Work Schedule — Sept. 10 – 15." Be sure to save the excel schedule as you go.

In the first row of the spreadsheet, create column headings.

The easiest way to make headings for your excel schedule template is to name the first column "Employee Name" and then name the other columns after days of the week. If you are creating a schedule for more than one week, you can use dates as the column headings. To make your headings stand out, you can select the text and put it in bold font.

List each employee's name/ID number.

You can list all of your employees in the first column under the "Employee Name" heading.

Enter work times under days of the week/dates.

In the other columns, you can list shift times for employees under the corresponding day. This way each employee can find their line on your work schedule template and see when they work during that period. You can save this weekly work schedule template and edit it to create a new blank schedule.

Share the schedule with your employees.

Many employers print their Excel schedule and post it somewhere in the workplace where everyone can see it, but you can also save the file and email it to all of your employees for their own reference.

Download this free Blank Weekly Schedule in Microsoft Word format.

Weekly Employee Schedule Template:

A weekly employee schedule template is a file that you can edit from one week to the next to update your staffs' working schedule. The template should generally include dates, days of the week, and employee names or ID numbers.

How do I make an employee schedule?

You can start from scratch using Excel or Google Sheets, or you can modify a template.

How do I create a shift schedule in Excel?

Start with a blank Excel spreadsheet.
Assign an employee name to each row.
In the vertical columns, list each day of the week.
Enter shift times into corresponding cells.

What is a 4 2 schedule?

A 4 2 schedule is a shift schedule that has four crews with two 12 hour shifts.

What is a 9 80 work schedule?

A 9 80 schedule has eight 9-hour days, one 8-hour day, and one day off every two weeks.

What are the different types of work schedules?

Flexible shift.
Fixed schedule.
Rotating shifts.

Part-time and full-time hours, what is a contingent worker, employee evaluation, employee recognition ideas.

Human Resources | Templates

Free Employee Schedule Templates & Instructions

Published December 13, 2023

Published Dec 13, 2023

REVIEWED BY: Heather Landau

WRITTEN BY: Jennifer Soper

1. Daily Schedule Template
2. Weekly Schedule Template
3. 24/7 Schedule Template
4. Shift Schedule Template
Template Checklist
Sharing Your Schedule

Alternatives to an Employee Scheduling Template

Bottom line.

Showing a graphic of businessman setting up schedules.

Using a free employee schedule template will save you the time of having to manually create one. You can choose from the employee schedule templates below, depending on your business hours and scheduling pattern (such as daily, weekly, 24/7, and shift), and download them for Excel or Google Sheets.

Daily Schedule Template

FILE TO DOWNLOAD OR INTEGRATE

schedule spreadsheet template with column and rows.

Thank you for downloading!

Have one business location and need FREE daily employee scheduling software? Visit Homebase

Weekly Schedule Template

Have one business location and need FREE weekly employee scheduling software? Visit Homebase

24/7 Schedule Template

Employee schedule template with drop down menus.

Have one business location and need FREE 24/7 employee scheduling software? Visit Homebase

Shift Schedule Template

Have one business location and need FREE employee shift scheduling software? Visit Homebase

If you’re looking to make employee scheduling easier, we recommend using top-rated scheduling software like Homebase. Its templates help you avoid scheduling overtime and make it easy to see your team’s availability, time off, and scheduling preferences. Also, once you create your schedule, you can replicate it weekly. Homebase offers a free plan for businesses with only one location (and up to 20 employees).

Visit Homebase

Continue reading for more detailed information on each of our free templates or view our video instructions.

1. Daily Schedule Template for Scheduling Employees

Use this daily schedule when you need to schedule employees day by day, with specific information that they’ll need for each hour or shift. This one-day schedule is great for service businesses that assign employees to specific kinds of work throughout the day and want to specify breaks and lunchtimes. What this daily schedule lacks is a way to show employees which days they’re scheduled to work for the entire week; however, you can add a separate tab in your spreadsheet for each day.

Download Daily Employee Schedule Template

Modifying the Daily Employee Schedule Template

Once you download the template, fill out your daily schedule as follows:

Column B: Input the names of your employees.
Column C : Indicate what role or work they’ll be doing.
Column D : Input their start time.
Columns E & F: Add in break times and lunch times, if applicable.
Column G : Input each employee’s end time.
Column H: Input the total hours scheduled for the day for each employee.

The template will then automatically calculate the number of hours scheduled for all employees based on the values you enter in the final column. Our free template allows you to input up to twelve employees, however, if you have additional employees you can add rows to the bottom.

2. Weekly Schedule Template for Standard Work Weeks

Use this weekly Google Sheets or Excel employee schedule template if your staff works standard business hours (e.g., a retail or service shop that’s open five to seven days a week). If your business is open on Saturday or Sunday, there’s room to input those hours (Otherwise, you can delete the weekend columns).

This template is a bit more complex than the daily employee schedules template, as it allows you to input each person’s start and end times for an entire week. You’ll be able to see at a glance the total number of hours for which employees are scheduled to work.

Download Weekly Employee Schedule Template

Modifying the Weekly Employee Schedule Template

The weekly employee schedule template allows you to track your employees’ hours , which helps avoid overtime and ensures that you don’t overschedule or under-schedule your part-time workers. Modify the weekly employee schedule template for work as shown below.

Column A : Input role names. You may have several workers with the same job title (or role).
Column B : Add the employee’s name under their corresponding job role.
Columns C & D (et al) : Input the start and end times under each day of the week.
Column E (et al) : Input the total number of hours scheduled after each day of the week.
Column X: The final column will automatically calculate the total number of hours scheduled per employee for the entire week.

3. 24/7 Schedule Template for Businesses Operating Round-the-Clock

This 24/7 employee schedule can help service businesses like senior care providers, security agencies, or manufacturing firms that operate multiple shifts by keeping track of employees throughout an entire seven-day workweek. It can also ensure that workers aren’t overscheduled and that you have coverage at all times of the day.

Download 24/7 Employee Schedule Template

Modifying the 24/7 Employee Schedule Template

This template adds the ability to schedule employees around the clock. It contains a week’s schedule on one spreadsheet. This 24/7 employee schedule template provides you with the ability to indicate the job role of each worker using a drop-down menu. Like the other templates, you can add rows and columns to customize it to your operation.

Column A: Input the employee’s name for each day of the week they are scheduled.
Column B (et al) : Use the dropdown to list the job role for each individual during the time they are scheduled to work.
Column AA: Input the total number of hours scheduled per day.

Because this template is a bit more complex, we’ve provided the four steps you’d need to follow in Google Sheets to customize your job roles:

Steps 1 & 2: Select the range of cells you’d like to change. Then right-click and select “Data validation.”

Steps 3 & 4: Criteria should be on “List of Items.” Add the name of each position to the list (separated by a comma). Then, click Save.

4. Shift Schedule Template for Restaurants & Retail

Most retail and foodservice businesses schedule employees around specific times of the day, or shifts. For example, your restaurant is likely to need more staff during lunch and dinner than midafternoon. Likewise, a small tourist shop may be busier in the middle of the day.

This schedule accommodates those shifts easily and allows you to add more people at the times of the day when your business is busier. In addition, you can add details for each employee shift, such as job role or assigned workstation.

Download Weekly Shift Schedule Template

Modifying the Shift Schedule Template

You can change the names of the job roles by typing in each cell, or you can modify the names of your shifts by replacing the Breakfast, Lunch, and Dinner text. You can also customize your colors, add rows for additional employees, and add columns for additional shifts—for instance, scheduling only four hours per shift.

To modify the shift schedule template follow the below:

Column A: Input the role or job title.
Column B : Input the employee name.
Column C (et al) : List the start to end times during the shift (or timeframe) the employee will be working.
Column F (et al): Input the total number of hours scheduled per day.
Column AE: The final column automatically calculates the total number of hours scheduled per employee for the entire week.

Employee Scheduling Template Checklist

At a minimum, your Google Sheets or Excel employee schedule template should have information on when your workers are scheduled and what position they’ll be working.

Your template for employee schedule should include:

Timeframe: Your schedule should match your workweek. For example, a Monday through Saturday retail operation will likely use a six-day scheduling template.
Shifts: Workdays are typically divided into shifts, such as the morning shift for a restaurant or opening shift for a retail store.
Hours: Include the start and end times of each employee’s shift.
Worker Names: Include the name of each employee on the schedule.
Location: Indicate where each employee will be working. For example, you may have one worker on the register and another who will work in the warehouse.
Roles: Indicate the role that each worker will be assigned to if work duties change (e.g., an employee who normally works in electronics doing sales but will be scheduled for a four-hour trade show booth).

If you include the information above, you’ll have an employee schedule template that can accommodate the needs of your small businesses in one location with a small team. Once your team grows or needs to schedule workers across multiple locations, you may need scheduling software, such as Homebase—which ranks number one in our best employee scheduling software guide .

Sharing Your Employee Schedule With Staff

Once you have created your schedules, it’s important to share them with your employees so they know when to report to work. Here’s how to share a work schedule using Google Sheets:

Click Share in the upper right corner.
Add the names/email addresses of your employees and managers.
For each individual person, you can set the permissions to Editor, Viewer, or Commentor. An editor will be able to make changes within the schedule. A viewer (recommended for employees) will only be able to view the document and make no changes. A commenter can view the document and make comments but cannot make changes.
Add an expiration date. If you choose to add this the date you select will be the last date the individuals can view the document.
Leave a message, if needed. You can use this to notify editors of the timeframe to submit any changes.
Click Send.

By sharing access to your employee schedule, your team may be happier with their work hours while you maintain control over the final schedule. You’ll do this without the clutter and confusion of printouts, emails, or post-its, and everyone will have access to the schedule from any desktop, tablet, or smartphone. You can also make the schedule editable, allowing your employees to add their names to the shifts they want.

Employee scheduling software and apps are a great alternative to using manual employee scheduling templates. In addition, many have free plans:

Free Employee Scheduling Software
Low-cost Employee Scheduling Software

Learn more about these software and each one’s features in our guide to the best employee scheduling software .

Frequently Asked Questions (FAQs)

Does excel have an employee schedule template.

Yes. Excel is an excellent resource for creating an employee schedule template. To save from having to create one from scratch, we recommend you download one of our free Excel employee schedule templates above.

How do I create a work schedule for my employees?

First start by deciding what days and times you need workers—is your business open 24/7 or seven days a week? You’ll also need to decide how many workers you need at each time—do you need two staff members covering the morning shift and five covering the evening? From there, you should download one of our free employee schedule templates and fill in the required information to create your schedules.

Employee scheduling is an essential part of running a small business. Our free work schedule templates will save you the time you’d spend building your schedule from scratch. A well-communicated schedule is likely to help you reduce turnover and absenteeism and improve team productivity.

To make your life easier and take your employee scheduling to the next level, enlist the help of scheduling software like Homebase. It allows you to schedule employees, lets employees clock in, and tracks time on the go with a handy mobile app. If you only have one location, your small business will qualify for the free plan.

About the Author

Find Jennifer On LinkedIn

Jennifer Soper

Jennifer Soper has 25+ years of writing and content design experience, working with small businesses and Fortune 100 companies. For over a decade, Jennifer worked as an HR generalist, providing expertise in accounting, payroll, and HR by implementing payroll and benefits best practices and creating onboarding and employee-relations documentation.

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How to Give Assignments to Team Members

Table of Contents

The project has been divided into milestones, goals and objectives broken into tasks, and now it’s time to assign them. But as you open the project management platform, you’re faced with the unflattering process of wording the tasks, and choosing whom to assign them to.

Well, in this article, we offer advice on how to make that jumbled first moment a little clearer. There are actionable tips, learning the difference between allocating and delegating tasks, and suggested criteria on how to choose the best person for the job.

For a more precise overview, here’s a table of contents:

How do you assign employees tasks?

We normally think that assigning tasks is a time-consuming process that focuses on clearing out task lists to keep the project going. However, task assignment should actually be a more employee-oriented process that requires additional dedication and effort, which yields incredible results. But what do we mean by that?

Properly assigned tasks push your employees, projects, and the overall company forward. Here’s how.

They strengthen accountability and trust between managers and employees;
They help teach new skills and perfect old ones;
They allow employees to get familiar with other teams and avenues of work;
It becomes easier to make project estimates;
Makes for great bases for performance reviews, etc.

The list could go on, but we’ll stop there for now.

Of course, such long-term benefits don’t come without some proverbial blood and sweat in the planning stage. Let’s take a look at the general ideas on assigning employee tasks, and specific steps you can take.

Motivation comes from knowing the bigger picture

When we talk about the bigger picture in project management, we talk about each team member’s task affecting their peer’s down the line. Since all tasks are usually small pieces of the puzzle, it helps to remind employees how their work contributes. For example:

A high-quality draft can make a great foundation for the final version, and it can be completed more quickly.
A well-prepared presentation can shave time off unnecessary questions and additional email inquiries.

It comes as no surprise that people work better and are more productive, when they know that their work has an impact on the company level.

And so, when you assign tasks, try to emphasize how they fit in the bigger picture. Simply saying: “ You doing X will help with Y and Z ” and how it reflects on the project as a whole will let an employee know that the task they were assigned is important.

Get your employees excited to commit

Telling people about the bigger picture and showing them what’s possible can only get them so far. It’s enough to ignite the initial spark, but for them to fully commit to the task, you need to define what that task entails.

They should be able to picture how to go about the work, what skills to use, and how to reach the desired result. The clearer the instructions, the more motivated they will be to work.

Simply put, give directions on how the task should be done, and make sure they understand. You can’t read each other’s minds, so it’s important everyone is on the same page.

Ask for task transparency

One of the best practices a company can employ is transparency among coworkers.

This is achieved by having everyone input their tasks for the day in a timesheet. The purpose of timesheets is to get an accurate idea of what everyone is working on at any given time.

When people know who works on what tasks, it’s easier for them to know if a person is available or busy, how far along they are with a task, etc.

So, when you give assignments to employees, label them with deadlines. Alternatively, you can ask for employees’ assessments on how long the work would take them, and use those timeframes.

clocked-in activity screenshot in Team Dashboard

Source: Clockify team timesheet

Timesheets are a great way to keep an eye on tasks and the people doing them. You get to:

see who struggles with what (helps assess people’s skill sets);
who burns through their workload and is available for additional tasks;
whether your time estimates need correction;
identify any wasted time.

💡 If your employees are insecure about keeping public records of their tasks, here are a few resources that can help:

How to create order in your daily work tasks
How to be more efficient with your tasks

Keep a crystal clear timeframe

While we’re discussing timesheets and deadline transparency, it’s important to mention that the times you set for task completions need to be clear-cut.

As we’ve mentioned, the safest way to assign deadlines is to consult the employees. They are better at assessing how long it will take them due to the tasks’ difficulty, overall deadlines, the standards that need to be met, and the skill required to complete it.

When they get a say in how long they should be doing an assignment, people tend to feel more accountable for the whole process. They will do their best to finish in time, since they actively participated in setting the deadline.

Set very clear expectations

Assigning a task should always include your (the supervisor’s) expectations pointed out. For example:

Does a logo pitch need as many drafts as possible, or just a few finished pieces?

If you ask a designer to make some drafts for a logo pitch, you must specify the kind of quality you’re looking for. Explain whether you are looking for some sketches and drafts for a brainstorming meeting, or if you want clean, presentable pieces to show.

Additionally:

How many pieces should the designer do?
Is there a specific color palette they need to follow?
How important is the task? Is this the day they finally decide on a logo, or is it still in the brainstorming stage? (decides on the quality of the work itself)

Assigning the task using the above questions, you help the designer understand how much effort precisely they need to invest. They become more motivated with clear instructions, as they know what is expected of them. There’s no fear of having their work criticized for something that wasn’t communicated in the beginning. And on your end, it prevents breached deadlines or subpar results.

Avoid creating dependency by being less involved

It’s not unusual for employees to ask their supervisors for their opinion on a certain task, or their performance.

The problem arises when a supervisor makes themselves too involved with the process. When they feel like the project might fall apart if they don’t have their eyes on every moving part all of the time. And when you have, say, 20 people waiting for that person’s approval, advice, or consultation, the workflow runs into a gridlock.

And wait time is wasted time.

Plus, people lose motivation, patience, and grow frustrated, as they could be doing other things.

So, learn not to jump in every time people call for your aid. Assign reliable people who can address smaller issues, while you handle the big picture. Learn how to expend your own energy where it is needed more.

For example – making a pitch presentation for potential investors keeps getting put off because one person needs you to check a client email they want to send, another wants your signature on a form, and the third wants to ask something about employee feedback that’s coming up.

In order to not be stretched thin, and have your time wasted on menial tasks, here’s where you can start:

How to mitigate the risk of being over-involved when assigning

Remember that you match tasks to people

Which means that, by matching the right people with the right tasks, your involvement will be minimal. Take time to carefully choose who gets to do what. What is the point of assigning tasks if they can’t be done without you?

Have a 10-point scale to judge the importance of items

How important are certain aspects of your leadership role? Are you absolutely necessary in every meeting, or during every call? Which tasks need your approval, and which ones can be approved by someone under you?

Rank these items on a scale of 0 to 10, based on their importance to you and the project. Top priority tasks should get your undivided attention. And what can be delegated, should be.

Analyze your schedule

Your energy and time are needed on a much broader scale. The best way to spot if you’re wasting time being too involved is to look at your schedule. Identify how much time you’ve spent on low-priority items, and assess which issues could’ve been solved without you.

Take into account priorities and deadlines

Step in only when absolutely necessary. You are in charge of things getting done on time, by people most qualified for assigned tasks. Determine what your priorities are for each project, and concern yourself only with those issues, unless there is a risk of breaching a deadline.

Formulate a list of dependable people

If you know your employees (or team members) well enough, then you should be able to single out those who are more dependable and ready to take on a little more responsibilities. Write out the reasons how they could help by getting involved on low-priority items instead of you. When the time comes, rally them and present them with the idea, keeping in mind that this solution helps push the project forward. When authority is delegated to several people, there’s fewer chances of a hold-up in the workflow.

This also falls into the realm of task delegation , which we’ll get into later.

How do you decide what tasks to assign to which employees?

1. assign based on priority.

Naturally, some tasks will be more important than others. When you break down a project into tasks , spend some time assessing their priority level.

High-priority tasks should be the first on your list to allocate. Whether it’s because they’re time-sensitive, or require more effort and dedication.

Low priority tasks can be allocated as fillers to the first available person.

2. Assign based on employee availability

Another factor to consider when assigning tasks is who is available at the moment.

As the project moves along, new tasks will be added. You will have to allocate new work, but odds are you won’t always be able to pick who you want. Especially if a deadline is approaching, the person with the smallest workload should be your first choice.

Overloading an already busy individual just because they’re more skilled or you have faith in them the most puts an unnecessary strain on them. It’s cause for frustration, poorer results, and decreased productivity.

And as we’ve mentioned, if you have a timesheet with an overview of all the tasks and employees working on them, it’ll be much easier to spot who is free and who isn’t.

3. Assign based on employee skill level

High-priority tasks should go to employees with more experience in a given field or skill. However, you should occasionally give such tasks to other employees as well, to help them grow and become just as dependable. Giving people challenging tasks that can boost their experience is essential to productivity and morale.

Not to mention you get to have multiple high-skilled employees.

Low-priority tasks can be assigned to anyone, despite their experience level. They’re a good opportunity to practice, pick up new skills, or get smaller tasks out of the way to make room for more important ones.

4. Assign based on preference

Last, but not the least, preference can also play a big part in how you assign tasks.

It’s a given that some employees will prefer certain tasks over others. So it could be good to assign tasks at a meeting with the team. As you discuss priorities, deadlines, and availability, ask them which tasks they would like to work on.

If someone shows interest in a specific type of work, they should (with some consideration), be allowed to take it. After all, people are more productive when they’re assigned to something they find new or exciting.

Note: Apply this rule with caution. Letting people do only the tasks they want can stunt their career growth. Getting out of our comfort zones and occasionally doing tasks that we don’t like is how we develop and learn. So, don’t forget to document assignments as you hand them out, to spot these potential issues early on.

Allocating vs delegating tasks

While semantically similar words, delegation and allocation in terms of tasks are two different things.

When you allocate tasks , you are assigning tasks without giving the employees much authority, challenge, or room to grow. It includes you keeping all of the responsibility – writing out the tasks, making deadlines, providing resources, tools, etc. These are usually recurring tasks that can become repetitive.

When you delegate tasks , you allow for some of that responsibility to fizzle out from your fingers. All you think about are the objectives, while letting the employees figure out the details and means to get there.

However, that doesn’t mean delegation is right and the allocation is wrong.

Task allocation has its own place. It is just as important, as a lot of tasks come down to repeated processes that are still vital to the project progress. Task delegation is just a good opportunity for employees to learn, challenge themselves, and assess their skills and performance.

When should you allocate tasks?

Management and BizDev consultant Artem Albul shared his concept on task assignment, which he dubbed an “algorithm”. He emphasized how these criteria are useful only and only when you wish that employees perform the tasks based on your guidelines and instructions (aka allocation).

Here is how Albul broke down the algorithm:

Source: Artem Albul, TWA Consulting

As we can see, task allocation, while the more “controlling” of the two, also gives in-depth instructions and asks for confirmation on task clarity. A lot of it comes down to everyone being on the same page, leaving little to no room for misinterpretation (but also creative freedom).

How should you allocate tasks?

With all that we’ve mentioned in the previous section, here’s how your task allotment could look like, step by step.

Break down your project

Detail out the goals, objectives, and some individual tasks (not all, be careful not to start micromanaging). Place the most important deadlines.

Prioritize tasks and sort them

It’s important to know what tasks need to be done faster/better, to properly allocate your resources and manpower from the start.

Make a list of teams and team members

Assign team leaders (if you don’t have them), and alternatively, ask for their input on individual employees skills, for a more informed decision on who gets what.

Schedule a meeting

Make a meeting with the team leads and go through the points above. Assign tasks according to each team’s availability, interest, and skill required to successfully push the project forward.

As team leads – assign tasks further down the pipeline
Track task completion and make necessary changes along the way

Whether it’s pushing deadlines, reassigning tasks, or shifting around resources. This is perfectly fine and expected, so long as it doesn’t happen on every task you’ve assigned. Then, it is an indicator of poor pre-planning.

Offer feedback and write performances

Don’t forget to track the progress and make notes of important details that might help the next task allocation/delegation process. It’s also a useful piece of information for the employees on what they need to improve on.

Allocating tasks is somewhat more complicated than we want it to be. But, this kind of thorough research and preparation will make projects run more smoothly. Employees will also be more satisfied with their work, and there will be less hurdles as deadlines approach.

When should you delegate tasks?

Delegation is a great practice in trust for both the employer/supervisor and the employee. The employer learns how to give away some of their control over the process, while the employee learns how to take more accountability for their work.

This lets you focus on big-picture aspects of your job, since you deal less with assignments that are low-priority for you. You save time and energy, while helping others move up in their careers.

How do you effectively delegate tasks as a leader?

As we’ve mentioned, delegating includes more employee independence. There are some additional components which make this type of task assignment more appealing than allocation, with great opportunities for growth.

Focus on delegating objectives instead of actual tasks

When you delegate, you focus on the objective that needs to be done. You shouldn’t give employees a “color by numbers” instruction on how to complete a task.

Communicate clearly what the end result should be and what expectations you (or the higher-ups) have. Leave the means for reaching that end goal to the employees themselves. Because how you solve a task may be completely different to how they will. And that is perfectly fine, so long as the result is the one you are looking for.

Keep the objectives challenging

When the objectives you’re delegating are too easy, chances are the person will either procrastinate, or feel like you don’t trust them enough. And if they’re too difficult, they get frustrated, anxious, and begin to panic.

It’s a good idea to be aware of an employee’s skill level, so you can gauge how much challenge and responsibility they can take on. For them to be the most productive and achieve great results, they need to enter “the state of Flow”.

Source: Optimal Experience , M. Csikszentmihalyi

💡 We’ve discussed the state of Flow in more detail in an article on time organization.

Encourage discussion and feedback

Let employees voice their opinions on the topic.

They should ask anything about the task, the goals, or the overall impact their work will have on the later stages or others’ workflow. It means they are interested in the task, and getting involved.

And if they aren’t asking questions themselves, you can always nudge them into proactivity.

Is there something you’d like me to clarify?
Do you already have any ideas on how to go about the task?
Is the time we agreed upon enough for you?
Will you need other resources, tools, or support?
Do you see any problems or risks?

Questions like these help them feel valued, their efforts acknowledged, and let them know you care about the task and how well they perform. Just be careful not to overdo it, or you’ll start to look like a micromanager.

Give employees free rein, but offer support

Speaking of micromanaging, delegation means you let people problem-solve their way out on their own. There should be no reason for a manager to step in and control or supervise any step of the process, unless absolutely necessary.

However, what you should do is let them know you’re available for any advice should they feel stuck. Just because employees get authority on a certain task, and are left to their own devices, doesn’t mean the project has to suffer until they pull themselves up.

From time to time, ask them if they need anything from you, and make sure they know you’re there for any kind of support, consultation, or mediation. ANother good practice is to also give them additional learning opportunities – such as training, conferences, courses, etc.

Delegate objectives that move people forward

Choose assignments that boost the skills and employ all of their experiences, instead of something that simply needs to be done. For example:

Tasks that require they brush up on their team communication skills;
Learning how to allocate smaller tasks;
Supervising others’ work and doing quality control;
Learning to work with a new tool;
Holding a meeting (or more), etc.

Find out which skills your employees may want or need to develop, and then plan your delegations accordingly. You want them to complete the task while having learned something new at the same time.

How to choose who to delegate to

Paul Beesley, senior director and consultant at Beyond Theory proposed a nifty checklist for when you’re choosing an employee to delegate to. It’s meant to simplify and speed up the process.

To successfully complete the delegated task, your chosen employee needs:

S – the skill to perform and complete a task

T – the time to complete the task, and if needed, learn the required skill

A – the authority to handle everything concerning the task

R – the necessary level of responsibility

R – the recognition for successfully completing the task

This list is a set of important criteria that should be covered when you consider who to assign to a specific task. However, depending on your niche, type of service, company size and the project at hand, the criteria are likely to change. And it should accommodate your needs, not the other way around.

Common task delegation mistakes to avoid

With all being said, there are some common mistakes managers and employers make, sometimes without even realizing it.

Being too vague concerning deadlines (using: as soon as possible, when you get to it, I need it by yesterday). It creates unnecessary pressure.
Being unavailable for questions and concerns. While you shouldn’t micromanage, you should still be present for support if an employee feels stuck. Ignoring them or handing them over to someone else could cause distrust. However, if you are usually swamped with work, set consultation hours each day or week.
Having unclear directions. Specifying the allotted time for task completion and expectations should be the bare minimum when delegating tasks.
Not providing feedback. No feedback is worse than bad feedback. Employees need to be aware when they’re doing good work, as well. In one company I worked for, the mantra was: “If no one is complaining about your work, that means you’re doing good”. And while it sounds like sound logic, it actually caused a lot of frustration. We were left directionless, and simply “floating” from task to task, never knowing if any of them had a positive impact on our performance.
Not listening to employees. Take into account how they feel about a task or the objective. Let them give you feedback and if there are potential problems from the get-go.
Assigning other people to the same task. If you notice a person struggling, the first instinct should be to ask them how they’re faring, and if they need any help. Some managers tend to assign other employees to help them without consultation, which leaves a sore taste. The employee will feel even more incompetent and will be less likely to take on a similar task in the future.
Assuming people will know what you mean. This is one of the biggest problems. When you’re formulating a task, be as clear as possible about the goals and expectations. Oftentimes managers think that these things are implied, but the truth is – no one is a mind reader. To avoid having information misconstrued or misunderstood, communicate clearly and directly.

There could be more mistakes, especially for every different field and industry. If at all possible, identify the most common ones, made either by you or your peers. Note down all the instances where certain tasks weren’t up to par, and see what you could have changed in your assignment process to fix it. Maybe there wasn’t enough time or resources, you were unclear, or the employee wasn’t ready for such responsibility. Use the same procedure in all future task delegations. It’s the only way to learn and make the process quicker.

Use Clockify to assign tasks with ease

Now you’re a master of task delegation — congrats!

But there’s more to it than meets the eye.

In fact, what if you used a digital tool like Clockify to increase the likelihood that each job would be completed on time and on point?

In Clockify, you can easily create highly descriptive assignments that contain information like:

Start time,
Billability status,
Name of the employee,
Period for getting the assignment done,
Hours per day to spend on the assignment, and more.

That way, you can plan who works on what, how long, and when.

Similarly, Clockify allows you to create project milestones to achieve results faster.

With the Milestones option, you can select dates for deadlines, allowing you to pin down important events in your projects.

For example, if your client expects you to keep them in the loop about developments, you can inform them promptly on whether your team has reached the agreed-upon milestones.

Refocus on your company’s big picture with a project and time tracking tool.

Marijana Stojanovic is a writer and researcher who specializes in the topics of productivity and time management.

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Top 10 Task Assignment Templates with Samples and Examples

Simran Shekhawat

A leader’s task is to get his people from where they are to where they have not been. - Former US secretary of Henry Kissinger

Kissinger’s vision of leadership has stood the test of time, and human endeavors. His thoughts on leadership reflect the importance of delegating or task assignment in a group setting, be it politics or business.

The importance of task allocation, management, and delegation of work to reach a pre-defined role cannot be overstated.

If you are large-scale business or a firm, it is tedious or troublesome to conduct meetings, design project outcomes, comprehend the project progress, and manage the nitty gritty of business. To ensure the owner or the management use their energies wisely, it is a better strategy to have a structured plan in place for task assignments across each level of your business establishment.

We, at SlideTeam, present to you our contemporary model of managing and delegating tasks that resolves this major pain point of businesses. It also helps you make efficient use of your time by following a schedule. Use our must-have business task templates to keep track of your business cycles.

Determine the schedule of your day with some of the daily task templates check out now!

The PPT Templates from SlideTeam comprehend your needs and give you both the outcome and the answer. Creating and adhering to a daily routine is essential for all aspects of life. Use these 100% editable and customizable templates with samples and examples to understand the significance of these. We promise to make your professional life easier, as they offer to organize, manage, and track down your project progress and streamline your business processes.

You must keep a record of updates on due dates and status. Check out some of weekly task templates. Click here !

Let’s dive into the task of work management with task assignment templates

Template 1 task assignment powerpoint ppt template bundles.

Delegating and accounting tasks is essential for proper functioning of an organization. To enable that, we have created one of our best task assignment PowerPoint Slides to help businesses distribute their work, use resources optimally, and enhance the working of their team members such that their contribution and expertise help the firm achieve their objectives. Bring in the power of this template to feature quality output, facilitate clear communication, strategic project planning, task budgeting monitoring, and evaluation of team and task performance against the milestones.

Download Now!

Template 2 Project Task Assignment Management Sheet with Related Issues

Use this template as a primary project management document that summarizes work assignments and related problems. Use the slide to reflect changes in task status, issues resolved, and real-time project progress. Encourage team members to contribute to the issue log to foster a collaborative environment that facilitates open communication and efficient problem-solving. Through the integration of linked issues, this template seeks to facilitate the administration of project task assignments and promote a proactive approach to resolution of the issue and project success.

Template 3 Employee Onboarding Process Task Assignment Chart

To ensure that every stage of the onboarding process is planned correctly and allocated, we welcome you with the PPT Template that lists employee onboarding process with task assignments. This slide is attractive as it visually represents tasks assigned and their status and a column for additional notes. With this, businesses can streamline their onboarding process by establishing project managing techniques of tracking and collaborations. Use the content in this template to help you finish your assignment on time or ahead of schedule. Download it to know more!

Template 4 Employee Weekly Task Assignment Schedule with Workload Status

Creating a schedule demands foresight in that one needs to be prepared for unforeseen events. Make sure your work tasks and processes align with the necessary tasks to be completed. Use our professionally-designed employee task schedule template to facilitate task management. Determine the status of your work schedule, while listing it in workload categories to ensure timely project progress. Use this pre-made employee workload status template to help employees understand the gist of the work needed to be done to reach their goals and to help them provide suggestions on how to lighten their burden for the upcoming week.

Template 5 Task Assignment and Evaluation Matrix PPT PowerPoint Presentation Summary

Establish control over your project by making every team member or firm aware of the roles and responsibilities when performing activities. Ensure that everyone on a project team knows their function and how it fits into the larger picture; this task and assessment template aims to identify the roles and responsibilities of each member. This PowerPoint Template contains information you need. You can implement your daily tasks and present your data in a way that engages and informs.

Template 6 Weekly Task Assignment List with Status and Hours Budgeted

This weekly job assignment PowerPoint Slide balances the action and budget hour and the relevant workload status. This comprehensive solution offers a one-stop shop for all your needs related to recording weekly activities. Use this slide to create easily navigable graphics that enhance staff productivity. Lay out your weekly and daily tasks along with those with features to explain project progress.

Template 7 – Task Assignment Tracker with Due Date and Budget Allocation

This task assignment tracker facilitates the management and monitoring of project tasks by combining task assignment data, deadlines, and budget allocations in an organized manner. Construct an adequate representation of tasks assigned to employees and the time and budget required for completion. To maintain financial control, check the budget summary. Give every task its unique identification. Give a brief description of the assignment. Use this slide to depict how to set aside money for the project’s budget. Arrange the projected cost and the actual cost incurred in a tabular format to learn the deviations and get better at budgeting. Change the task's state (Not Started, In Progress, or Completed). Tailor it to the listed requirements and match it to the intricacy of your undertaking.

Template 8 – Project Task Assignment Management Sheet with Related Issues

This template offers a thorough overview of project tasks, their assignments, and any associated problems hindering the project's advancement. Modify the template to fit requirements and the scope of your project. List out the task details with due date priority, last check-in, status, related issues, and additional notes if any. This template provides a comprehensive list of task assignments as well.

Template 9 – Task Assignment Schedule with Course Details

For instructional programs, training sessions, or any learning-related projects, arrange your course in a manageable way with this PPT Template. The assignment schedule provides a layout for project details that encompass listing out course details from the day of starting till the progress to date. Adapt the template based on the difficulty of the course. Update the schedule frequently to account for modifications to the dates, subjects, or assignments. Use this timetable to help you plan and monitor the course's progress.

Template 10 One-Pager Format of Project Task Assignment Sheet Infographic

Use this PPT Template to assess a software application's functionality. Consequently, determine if the generated program satisfies the requirements. This slide depicts project objectives, progress, and challenges. Provide space to include the project's name and basic details. Enlist to segregate tasks with phases, task details, and due dates. Illustrate phases in the project along with project closure. Use this PowerPoint Presentation to highlight the four-week project timetable and current accomplishments. This will enable you to run the programs to help identify software issues.

One Page Format of Project Task Assignment Sheet with Timeline

Create your task with us!

Design and create your business task with SlideTeam’s task assignment PPT Templates. These templates are created professionally to let your business organise and structure their assignments. Provide a comprehensive guide for individuals and team while helping them to track, prioritize, track project progress and manage activities and processes.

Do check out some of your best business task list templates. Click here to know more!

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10+ assignment schedule templates – sample, examples.

Business offices face different kinds of work everyday. A supervisor cannot do everything by himself. Proper distribution of work among the staff is necessary in order to have an efficient work environment. Just like a Vesting Schedule , an assignment schedule sample will serve as work allocation guide to employees with regards to the reports or the events needed to be given attention to on a specific work period.

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What is an Assignment Schedule

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A student can use an assignment schedule to plan out his class requirements (like homework and projects), segregating them according to priority. Columns for the details of the assignment, the date the assignment was given, and the deadline should be set.
A teacher assigning his students report work can make an assignment schedule on a weekly basis. Indicate the order and day on which a student or a group of students will conduct the class report.
Managers can assign employees on alternating schedules and tasks, indicating what week or day a certain employee will be doing what.
Employee Training Schedule Templates show when the training session will be and what the training is about.

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Benefits of an Assignment Schedule

It allows you to manage assignments. Having a schedule helps you segregate the work you need to do. Take for example the Personal Schedule Templates . The schedule allows you to navigate time frames easily and lets you know the work you need to do for that specific day.
It makes objectives achievable. Since an assignment schedule divides the work depending on the time frame specified, the objectives can be done with less difficulty and with minimum hassle.
It focuses every employee on the same goals. An Employee Schedule Template incorporates different assignments for each member of the team in the schedule. Thus, employees do their assigned work eyeing the same end goal.
It helps avoid going over budget. Particularly for contract assignments, having an assignment schedule aid you to stick to budget indicate on the schedule.

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Free Work Log Sheet Templates With Examples and a How-To Guide

By Kate Eby | July 13, 2023

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We’ve collected the best work log templates for a range of uses, in Microsoft Word, Excel, Adobe PDF, and Google Sheets and Docs formats. The templates help you track work activities and progress, to manage your time and stay organized.

Included on this page, you’ll find a daily work log template , a weekly work log template , a homework log template , and more.

Work Log Template

Download a Work Log Template for Excel | Microsoft Word | Adobe PDF | Google Sheets

Download a Work Log Template With Sample Text for Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this work log template to track work-related activities on a daily, weekly, or monthly basis. View the sample template to see what information you need, or on the blank template, fill in the date, name, department, and project or task details, then record the start and end times, the number of hours worked, and any comments or notes related to the task. This template is fully editable, so you can customize it to fit your needs. By using a work log template, you will stay organized, monitor your own productivity, identify areas for improvement, and ensure that you meet your goals and deadlines.

Check out this page of free Microsoft Word timesheet templates for more tools to manage your work schedule.

Daily Work Log Template

Download a Daily Work Log Template for Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your work activities on a daily basis. Simply fill in the date, your name, and your department, then use the rows to record your project or task name, start and end time, total hours worked, and comments. If needed, you can edit the template by adding fields such as break times or tools used. This log will help you track daily productivity, meet goals and deadlines, and identify areas for improvement.

Check out this collection of free, downloadable daily timesheet templates or this comprehensive set of free daily schedule templates for more tools to manage your workday.

Weekly Work Log Template

Download a Weekly Work Log Template for Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your weekly tasks. Simply fill in the date, along with your name and department, then list your tasks, daily hours worked, and any notes. Depending on your needs, you can also modify the template with additional columns. This log will help you track your productivity, identify improvement areas, and ensure that you meet your deadlines and goals.

Check out this complete selection of free weekly schedule templates for Microsoft Excel to round out your scheduling toolset. For options that allow real-time collaboration, try one of these free Google Sheets scheduling templates .

Homework Log Template

Download a Homework Log Template for Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your homework assignments. Just note the date, subject, assignment name, due date, and completion status. Add comments you have about the assignment or challenges faced, if any. By keeping a record of your homework in this way, you can avoid missing important due dates and identify workload patterns or areas where you may need extra support.

What Is a Work Log?

A work log is a detailed record of tasks, activities, and time spent during a specific period that provides valuable insights into work patterns. Use a work log to help track productivity, manage time effectively, and identify areas of improvement.

By systematically documenting task descriptions, dates, times, and durations, you creates a comprehensive overview of how work time is distributed on the work log. This can help you identify productivity trends and pinpoint inefficiencies, and it can serve as a reference for future project planning or audits.

What Are the Types of Work Logs?

Work logs vary based on their use. For example, a daily work log tracks tasks and time spent each day, while a project log records activities associated with specific projects. Other types can include time logs or task logs.

Here are some common types of work logs:

Time Logs: Time logs track the amount of time spent on specific tasks or activities. They help you understand how time is allocated and how it can be used for productivity analysis, resource allocation, and billing purposes.
Daily Activity Logs: Daily activity logs provide a record of tasks, activities, and accomplishments for each day. They help in tracking progress, identifying patterns, and maintaining a record of work activities.
Task Logs: Task logs focus on individual tasks or assignments. Use task logs to record details such as task descriptions, start and end times, status updates, and any relevant notes or comments. Task logs help teams and individuals manage and track tasks within a project.
Project Logs: Project logs track activities, milestones, and progress related to a specific project. They capture information about project updates, deliverables, risks, issues, and any significant events or changes. Project logs serve as a historical record and aid in project management and reporting.

You can edit most work log templates to fit your needs. Any task or project that requires time or task tracking will benefit from the use of a work log.

Elements of Work Log

A typical work log usually contains elements such as task date, description, start and end times, duration, and additional notes or comments. Depending on the context, it might also include fields for project name, resources used, or any encountered issues.

These are some common elements of a work log:

Date and Time: All work logs should include a date and time for each entry. This allows you to keep the sequence of tasks or activities organized.
Task Description: Clearly describe the task or activity you are working on. Be specific enough that it is clear what you have accomplished or what needs to be done.
Duration: Note the amount of time you spent on each task or activity. This can be in hours, minutes, or even seconds, depending on the level of detail you want to capture.
Project or Category: If you are working on multiple projects or tasks, it can be helpful to assign each entry to a specific project or category. This allows for easy filtering and analysis of your work log later on.
Notes or Comments: Use this section to include additional information or comments relevant to the task. It could be progress updates, issues faced, or other observations that might be useful for future reference.
Milestones or Goals: If you have specific milestones or goals for a project or task, you can include them in your work log. This helps you track your progress in relation to your overarching goals.
Follow-Up or Next Steps: At the end of each entry, consider adding a section for follow-up or next steps. This reminds you of any pending actions or tasks related to the logged activity.
Signature or Initials: Include your signature or initials to indicate that you performed the task or activity.

How to Create a Work Log

To create a work log, define the elements you need to track, such as the task, start and end times, and duration. Arrange them in a document such as a spreadsheet, and fill it out as you complete your tasks.

Follow these simple steps to create a work log in Excel that will help you track your progress and record your work activities.

1. Download Your Work Log Template

Download the work log template .
In the menu bar, click File , then choose Save As …. Rename the template, and save it in a location that can be easily accessed.

2. Determine the Purpose of Your Work Log

Define what you aim to achieve by recording your work activities.
Consider if your purpose is to monitor progress toward certain goals, to identify areas needing improvement, or to keep a record of the tasks you've completed.

3. Fill in the Information for Your Work Log

Enter the details for the Name, Contact, Today’s Date, Department, and Supervisor fields.

Fill in each activity in the Activity column. Enter the start and end times in HH:MM format, followed by either AM or PM , and the template will calculate the total time spent on the activity. Enter the status of the activity and any relevant notes.

Fill in each activity in the Activity column

4. Review and Monitor Your Work Log Template

Review the content of your work log template. Add or delete information in the template as needed.
Customize your template to add tasks and update cost information as necessary.
Share your customized work log template with interested parties.

What Is a Work Log Template?

A work log template is a preformatted tool designed to track work-related activities, tasks, and time spent. It provides a structured way to record and manage work data, ensuring consistency and ease in tracking productivity.

Work log templates streamline the process of creating and maintaining work logs, saving time and effort while ensuring consistency and clarity in recording work-related data. They are practical tools for individuals to track productivity, manage time effectively, and maintain a comprehensive record of their work activities for future reference or reporting purposes.

Benefits of Using a Work Log Template

Work log templates ensure consistency and accuracy in recording tasks, allowing individuals to monitor productivity and manage time. They also provide a comprehensive record of activities for future reference, which can aid in project planning, workload balancing, and performance reporting.

These are some benefits of using a work log template:

Enhanced Time Management: A work log facilitates effective time tracking. By recording the duration of tasks, you can gain insight into time allocation, highlighting areas that require adjustment for optimal time use.
Boosted Productivity Tracking: By documenting your tasks and accomplishments in a work log, you can see how much work you have completed, evaluate efficiency, and identify opportunities for improvement.
Improved Task Prioritization: By keeping a clear record of your activities in a work log, you more effectively prioritize tasks. Use a template to help assess task importance, set priorities, and properly allocate your time and resources, ensuring that critical tasks are completed on time.
Increased Accountability: A work log promotes accountability. Documenting tasks and progress enables objective performance assessment and offers a tangible record for reporting or sharing with others.
Valuable Historical Reference: A work log serves as a historical reference, enabling you to review past activities, decisions, and outcomes. This can be valuable for evaluating performance, assessing projects, and replicating successful strategies.
Proactive Problem Identification and Resolution: A work log helps detect patterns or recurring problems, allowing you to notice trends, bottlenecks, or improvement areas, then take proactive steps to address issues.
More Effective Communication and Collaboration: A work log encourages transparency in communication and collaboration with team members. It provides a clear view of your progress, aiding in task coordination and shared insights.

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Time is on your side when you keep track of your schedule with customizable, easy-to-use Excel schedule templates. Scheduling everything from workday tasks to personal projects in Excel is easy to set up and esign to your liking with an intuituve template.

Follow a schedule to stay on top of your life

Design custom schedule templates to help you plan out your year and manage projects for your business. Use Excel to set schedules by the month, day, and even down to the hour. Leave fields for you to add in details of what task you want to complete during the time. Save your schedule template so that you can schedule it with your business partners and employees. Use it in a collaborative effort so that they can add to your schedule when you have availability. Rearrange your schedule during busy seasons, like for annual sales or holiday sales. Create a schedule for your different social media profiles so that your business knows when to post and what to post. Add your brand's logo to the top of the schedule so that all your internal documentation stays consistent. Follow the schedule so that you're using your time wisely and effectively.

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FREE 10+ Task Sheet Templates in MS Word
Employee Daily Assignment Log Template for Excel
Daily Assignment
Project Assignment Template
Work Assignment
9+ Free Task Assignment Templates (Excel

VIDEO

Employee Motivation BHR21103 Assignment 2
How to Find the Speaker List and Assignment Template 1.03
Homework Help: Module 4/Week 4-SNHU 107 Learning Community Webinar C-3
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Introduction to creating an assignment template

COMMENTS

Employee Task Assignment Form Template
Cloned 714. An employee task assignment is a form used by employers to request employee and worker information, assign tasks, and review work progress. Distribute work and track employee progress with an online Employee Task Assignment Form! Employees can fill out the form on their own time, submit their progress, and get your feedback instantly.
Free Work Schedule Templates for Word and Excel
Download Employee Schedule Template. Excel | Smartsheet. This free template shows a weekly shift schedule and calculates paid hours and labor costs based on your data. You can adjust the starting day for the week, and shifts can be highlighted to specify day shift, night shift, vacation hours or other employee work shifts.
Free Schedule Templates
Work schedule templates. We created these free work schedule templates to help you be more productive and efficient with your work tasks. You'll notice that some templates cover your daily, weekly, and monthly assignments, while other templates only provide you with one type of assignment. That's because some types of schedules demand more ...
How to create a work schedule template (with examples)
Employee work schedule: Show each employee's work days and shifts for a full view of the schedule. Start time: Set each workday or shift's start time to set daily expectations. End time: Add the end time for workdays or shifts for record keeping. Timesheet: Log the actual start and end times daily for time tracking.
Free Employee Task List Template and Actionable Guide for 2024
Like all lists, task lists also improve productivity. The average person spends 2 hours 11 minutes each day procrastinating, costing businesses over £21 billion each year, according to a Music Magpie survey of 2,000 full-time workers from across the UK. The average employee spends: 28 minutes per day on their phones.
Free Excel Task Tracker Template & To-Do List
Make this task tracker template your own by adding to-do list items and tasks, assigning task owners, and tracking task status, budgets, and costs. Download your free Excel task tracker template. 2. Add to-do list items and tasks. First, find the T ask Name column on your worksheet, and enter a descriptive name for each task you want to track ...
Task Assignment Form Template
The task assignment form is a form template that is used for management to assign tasks to employees. This is commonly used by project managers to delegate tasks to team members. A task assignment form is an easy way to assign a task to someone and keep track of the progress, in one place. You can assign a task to one or more individuals, typically employees of a company or cooperative. With ...
Free Task List Templates for Employees (Excel
By using a task list, project managers can identify, categorise, and assign tasks to employees or team members in a systematic way. Its contents vary depending on the nature of the project. It typically includes details such as the name of the tasks, descriptions, due dates, assigned individuals or teams, and status updates, provides a clear overview of the work that needs to be accomplished ...
Employee Task List Templates: Download & Print for Free!
Create Task Lists With Workyard. Workyard provides leading workforce management solutions to construction, service, and property maintenance companies of all sizes. Communicate what needs to be done with our free employee task list templates that are downloadable and printable. Available in Word, Excel, Docs and Sheets formats.
Employee Task List Template
An employee task list template is an online spreadsheet used to keep track of employee tasks. Great for managers or department heads, this free Employee Task List Template lets you assign employees tasks, set deadlines, and monitor their progress — just add your employee and tasks and update the spreadsheet as you go along! Information can be added from any device, and you can even view your ...
Employee Task List Template
An employee task list is a document that details or lists out the duties that employees of a particular organization or project must complete. This is usually prepared and provided by the line manager. Task checklist templates, back in the day, were provided in printed form that were susceptible to getting lost and being damaged.
Employee Schedule Template
An employee schedule template is a calendar for a specific time period with employee names and shift times. Employers use these schedules to assign hours to each of their employees and give everyone a document to reference for shift times. Below you'll find free employee schedule template downloads, as well as a guide on how to create an ...
Employee schedule template
An employee schedule template serves as a foundational tool for organizing work hours and shifts. Key components of an effective employee schedule template include a clear outline of shift times, designated roles for each shift, and space for employee names or IDs. The template should be adaptable to accommodate different types of work ...
30+ Free Task and Checklist Templates
Gantt Chart Task List Template. Get a visual picture of your scheduled tasks with this Gantt chart template. Often used in project management, a Gantt chart shows the duration of each task as a horizontal bar that spans start and end dates. Thus, it's easy to see the different phases of a project, identify dependencies, and prioritize tasks.
Free Employee Schedule Templates & Instructions
Once you download the template, fill out your daily schedule as follows: Column B: Input the names of your employees. Column C: Indicate what role or work they'll be doing. Column D: Input their start time. Columns E & F: Add in break times and lunch times, if applicable. Column G: Input each employee's end time.
37 Free Employee Schedule Templates (Excel, Word, PDF)
Here are the steps for making your own Excel schedule template: Launch the program and open a new file. Start by giving the spreadsheet a name making it easier to identify. For instance, the name could be "Work Schedule: November 10 - 15.". Save the file at each step so you don't lose your progress.
How to Give Assignments to Team Members
Make a list of teams and team members. Assign team leaders (if you don't have them), and alternatively, ask for their input on individual employees skills, for a more informed decision on who gets what. Schedule a meeting. Make a meeting with the team leads and go through the points above.
Free Daily Work Schedule Templates
Download Daily Work Schedule Template. Excel | PDF | Smartsheet. This daily work schedule template allows you to plan a single day by the hour, view a week at a glance, and add important notes. Keep your work day organized and plan ahead for important meetings, events and deadlines. Use the note section to keep track of priority tasks and ...
Top 10 Task Assignment Templates with Samples and Examples
Template 8 - Project Task Assignment Management Sheet with Related Issues. This template offers a thorough overview of project tasks, their assignments, and any associated problems hindering the project's advancement. Modify the template to fit requirements and the scope of your project.
10+ Assignment Schedule Templates
What is an Assignment Schedule. Assignment schedules are time-management tools showing the allocation of tasks and projects to employees in a department. In the workplace, there are various work activities filling up the assignment schedule. An example that is presented on this website is the Daily Work Schedule Template .
How To Make a Stretch Assignment (Plus Template and Example)
Following are the seven steps for designing a stretch assignment: 1. Analyze employee experiences. Before creating your stretch assignment, evaluate the candidate in comparison to your succession plan. Determine what skills, knowledge or experiences an employee could develop prior to taking on an advanced role at the company.
Free Work Log Templates with How-To & Examples
Free Work Log Sheet Templates With Examples and a How-To Guide. We've collected the best work log templates for a range of uses, in Microsoft Word, Excel, Adobe PDF, and Google Sheets and Docs formats. The templates help you track work activities and progress, to manage your time and stay organized. Included on this page, you'll find a ...
Free schedule templates
Design custom schedule templates to help you plan out your year and manage projects for your business. Use Excel to set schedules by the month, day, and even down to the hour. Leave fields for you to add in details of what task you want to complete during the time. Save your schedule template so that you can schedule it with your business partners and employees. Use it in a collaborative ...

CAPABILITIES

Featured Reads

How to create a work schedule template (with examples)

Why use a work schedule template?

How to create a work schedule template

1. Align work schedules with your team

2. Identify who’s working on what

3. Label tasks by deadline

4. Assign tasks to team members

5. Create start dates for tasks

6. Automate and change as needed

Essential work schedule templates for every team

Employee schedule template

Planner templates

Weekly planner

Daily planner

Shift Schedule Template

Weekly work schedule template

Monthly work schedule template

Why use work scheduling software?

Ways to view your work schedule template

Types of work schedules

Remote/Flex

5-4/9 work schedule

2-2, 3-2, 2-3 work schedule

4/10 schedule

Visualize team member work schedules with Asana

Related resources

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How to track utilization rate and drive team profitability

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How to prioritize tasks in 4 steps (and get work done)

How to Create a Task Tracker in Excel: Free Template

How to create a task tracker in Excel

1. Download our free Excel task tracker template

2. Add to-do list items and tasks

3. Indicate the status of each task

4. Set task due dates

5. Assign task owners

6. Include task budgets and costs

Tracking daily and monthly tasks in Excel

Adding titles

Changing colors

Adding rows/columns

Removing rows/columns

Adding a company logo

Printing the to-do list template

Additional resources

Setting up your task list project

Adding and editing task lists

Assigning team members

Creating dependencies

Changing task colors

Ready to discover just how easy and fast task tracking can be?

Key Features

Tools + Guides

Employee Task List Templates: Download & Print for Free!

Employee Task List Template

Easily Schedule & Track Employee Tasks With Workyard

Quick & Easy Mobile Task Management

Track Project Labor Costs

GPS Time Tracker That Ensures Accuracy

Top Questions About Employee Task Lists

Get Things Done With An Employee Task List App Built For The Field

Employee Attendance Sheets: Download & Print for Free!

Time Log Templates: Download & Print for Free!

Employee Task List Template

Prioritized Daily Task List

Task Tracker

Project Task List Template

Task List Templates

Daily Task List Template

Yearly Lesson Plan Template

Task Checklist Template

Information Request Tracker

IT Service Request Tracker

Personal Study Plan Template

About Task List Templates

Employee Task List Template

Organize and Structure Your Workload Effectively