cv personal statement for administration

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Writing an Administrative Assistant’s Personal Statement

Table of Contents

Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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12 Administrative Assistant CV Examples [+ Template]

Administrative Assistants are the backbone of any organization, expertly juggling multiple tasks while maintaining a high level of organization and efficiency. Similarly, a well-structured CV should reflect these same qualities, showcasing your ability to manage tasks, solve problems, and keep everything running smoothly. In this guide, we will provide you with Administrative Assistant CV examples that highlight these skills, helping you create a CV that effectively communicates your value as an organizational powerhouse.

CV Examples

Cv guidance.

• Essential Sections

Optional Sections

• Getting the CV Structure Right
• Formatting Your CV
• Personal Statements for Administrative Assistant
• CV Experience
• CV Skills & Proficiencies
• How to Tailor Your CV to a Job
• FAQs about CVs
• Related CVs

CV Writing for Administrative Assistants

• Highlight Your Certification and Specialization : Specify qualifications like CAP (Certified Administrative Professional), MOS (Microsoft Office Specialist), or PACE (Professional Administrative Certification of Excellence). Detail specializations such as office management, executive support, or project coordination early on in your CV.
• Quantify Your Impact : Share achievements with numbers, like a 30% efficiency increase from process improvements or a 20% cost reduction from vendor negotiation.
• Tailor Your CV to the Job Description : Match your CV content to the job's needs, highlighting relevant experiences like event coordination or data management if emphasized by the employer.
• Detail Your Tech Proficiency : List proficiency in software like Microsoft Office Suite, Google Workspace, or any CRM systems, and any experience with project management tools or ERP systems. These matter.
• Showcase Soft Skills and Leadership : Briefly mention leadership, teamwork, or your knack for managing multiple tasks and deadlines efficiently.

The Smarter, Faster Way to Write Your CV

Administrative Assistant CV Example

• Streamlined office operations and procedures, leading to a 30% increase in efficiency and a 20% reduction in supply costs.
• Managed executive travel and meeting schedules, coordinating over 100 domestic and international trips and reducing travel expenses by 15% through strategic planning and budgeting.
• Implemented a new digital filing system, improving document retrieval times by 50% and significantly enhancing office productivity.
• Coordinated and executed company-wide events and meetings, improving internal communication and employee satisfaction by 25%.
• Handled customer inquiries and complaints, resulting in a 20% increase in customer satisfaction and retention.
• Assisted in the preparation of financial reports and budgets, contributing to a 10% increase in fiscal efficiency and accuracy.
• Managed a team of junior administrative staff, improving team productivity by 30% through effective delegation and mentoring.
• Developed and maintained a comprehensive database of client information, enhancing client relationship management and increasing repeat business by 15%.
• Assisted in the implementation of a new CRM system, reducing data entry time by 40% and improving the accuracy of customer information.
• Office Management and Organization
• Travel and Meeting Coordination
• Digital Filing and Document Management
• Event Planning and Execution
• Customer Service and Complaint Resolution
• Financial Reporting and Budgeting
• Team Leadership and Mentoring
• Database Management
• Client Relationship Management
• CRM System Implementation

Administrative Aide CV Example

• Implemented a new digital filing system, resulting in a 30% reduction in document retrieval time and significantly improving office efficiency.
• Coordinated and managed a team of 3 administrative assistants, streamlining workflow and reducing task completion time by 20%.
• Developed and maintained a comprehensive database of over 500 clients, improving communication efficiency and client satisfaction by 15%.
• Managed the scheduling and logistics for over 50 high-level executive meetings, ensuring seamless operations and a 100% attendance rate.
• Reduced office supply costs by 25% through the implementation of a strategic inventory management system.
• Facilitated a smooth office relocation with minimal disruption to business operations, coordinating with various vendors and service providers.
• Assisted in the preparation of over 100 reports and presentations, improving the quality of communication materials and receiving positive feedback from senior management.
• Streamlined the onboarding process for new hires, reducing the time taken for orientation by 40% and improving new employee satisfaction.
• Handled confidential documents and correspondence with a high degree of discretion, maintaining the integrity and security of sensitive information.
• Digital filing and database management
• Team coordination and management
• Efficient communication and client relations
• Logistics and scheduling for executive meetings
• Strategic inventory management
• Office relocation coordination
• Report and presentation preparation
• Streamlining onboarding processes
• Handling of confidential documents and information
• Cost reduction and efficiency improvement

Administrative Assistant Intern CV Example

• Streamlined the office filing system, resulting in a 30% reduction in document retrieval time and significantly improving office efficiency.
• Assisted in coordinating and planning company-wide events, leading to an increase in employee engagement and satisfaction by 20%.
• Managed the CEO's calendar, scheduling over 100 meetings and appointments, ensuring optimal time management and productivity.
• Implemented a new digital inventory management system, reducing supply costs by 15% and improving the accuracy of inventory tracking.
• Assisted in the preparation of over 50 reports and presentations, enhancing communication and decision-making processes within the organization.
• Provided exceptional customer service, handling an average of 30 calls per day, resulting in a 10% increase in customer satisfaction scores.
• Supported the HR department in the recruitment process, screening over 200 resumes and scheduling 50 interviews, contributing to the hiring of 10 new employees.
• Managed the company's social media accounts, increasing followers by 25% and improving the company's online presence.
• Coordinated travel arrangements for 5 executives, optimizing travel budgets and ensuring seamless business trips.
• Office Organization and Efficiency
• Event Planning and Coordination
• Calendar Management
• Digital Inventory Management
• Report and Presentation Preparation
• Exceptional Customer Service
• HR Recruitment Support
• Social Media Management
• Travel Arrangements Coordination
• Cost Reduction and Budget Management

Administrative Assistant with no experience CV Example

• Managed and streamlined the office filing system, resulting in a 30% improvement in document retrieval times and enhancing overall office efficiency.
• Coordinated and organized company-wide events and meetings, ensuring seamless communication and collaboration between departments.
• Assisted in the implementation of a new office management software, contributing to a 20% increase in productivity by reducing manual administrative tasks.
• Handled customer service inquiries, resolving 95% of issues on the first contact and improving customer satisfaction ratings.
• Assisted in the preparation of monthly financial reports, ensuring accuracy and timely delivery to stakeholders.
• Implemented a new scheduling system that reduced missed appointments by 50%, improving office efficiency and client satisfaction.
• Managed the reception area, greeting and directing visitors, and handling incoming calls, contributing to a welcoming and professional office environment.
• Assisted in the preparation and distribution of company newsletters and updates, ensuring timely and effective communication with all staff.
• Supported the HR department in the recruitment process, contributing to a 15% reduction in time-to-hire.
• Office Management
• Event Coordination
• Software Implementation
• Customer Service
• Financial Reporting
• Scheduling and Organization
• Reception Management
• Internal Communication
• Recruitment Support
• Efficiency Improvement

Administrative Clerk CV Example

• Streamlined the office filing system, reducing document retrieval time by 30% and improving overall office efficiency.
• Implemented a new scheduling system that reduced missed appointments by 20%, enhancing client satisfaction and office productivity.
• Managed the coordination of 50+ company events annually, ensuring smooth operations and a 15% increase in employee engagement.
• Coordinated communication between 5 departments, improving interdepartmental collaboration and reducing miscommunication by 25%.
• Managed the processing of over 1000 invoices monthly, ensuring timely payments and maintaining positive vendor relationships.
• Implemented a new inventory tracking system, reducing supply shortages by 40% and saving the company $20,000 annually.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in financial accuracy and stakeholder confidence.
• Managed the reception area, providing excellent customer service to over 50 visitors daily and improving company image.
• Handled the scheduling and organization of 20+ weekly meetings, ensuring all necessary materials were prepared and resulting in a 15% increase in meeting efficiency.
• Scheduling and Calendar Management
• Interdepartmental Communication
• Invoice Processing
• Inventory Management
• Meeting Preparation and Coordination
• System Implementation and Improvement

Administrative Support CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in document retrieval time and a 15% increase in overall productivity.
• Managed a team of 3 administrative assistants, improving inter-departmental communication and reducing task completion time by 20% through effective delegation and team coordination.
• Coordinated and executed 50+ company-wide events, including meetings, conferences, and training sessions, enhancing employee engagement and satisfaction by 25%.
• Implemented a new customer relationship management (CRM) system, improving customer service response time by 35% and increasing customer satisfaction rates by 20%.
• Reduced office supply costs by 15% through strategic vendor negotiation and bulk purchasing, without compromising on quality or availability of essential items.
• Assisted in the preparation of 100+ reports and presentations for senior management, improving the accuracy and timeliness of information flow and aiding in strategic decision-making.
• Managed the company's calendar and scheduled 200+ appointments, improving time management and reducing scheduling conflicts by 40%.
• Handled incoming and outgoing correspondence, ensuring 100% accuracy and prompt response, leading to a 30% improvement in stakeholder communication.
• Assisted in the recruitment and training of 10 new administrative staff, reducing onboarding time by 25% and improving team performance by 20%.
• Team Leadership and Delegation
• Customer Relationship Management
• Cost Reduction and Negotiation
• Calendar Management and Scheduling
• Professional Correspondence Handling
• Recruitment and Training
• Digital Filing System Implementation

Beginner Admin Assistant CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in time spent on document retrieval and management.
• Coordinated and managed a team calendar for a department of 10, improving scheduling efficiency by 20% and reducing scheduling conflicts by 15%.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in the accuracy of financial data and enhancing stakeholder confidence.
• Managed front desk operations, including greeting visitors and handling incoming calls, improving customer service ratings by 25%.
• Assisted in the planning and execution of 5 corporate events, resulting in increased employee engagement and satisfaction.
• Implemented a new inventory tracking system for office supplies, reducing costs by 15% through efficient resource allocation and waste reduction.
• Provided administrative support to a team of 5, improving team productivity by 20% through efficient scheduling and organization.
• Handled the processing and distribution of internal and external communication, improving communication efficiency by 30%.
• Assisted in the preparation and editing of company presentations, contributing to a 15% increase in stakeholder engagement and understanding.
• Office Administration
• Digital Filing Systems
• Team Calendar Management
• Internal and External Communication
• Document Preparation and Editing
• Efficient Scheduling and Organization

Entry Level Administrative Assistant CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in time spent on document retrieval and a significant improvement in overall productivity.
• Coordinated and managed a calendar of over 50 weekly appointments for a team of 10, ensuring optimal time management and a 20% increase in meeting efficiency.
• Assisted in the preparation of monthly financial reports, contributing to a 15% reduction in errors and enhancing the accuracy of financial data.
• Managed front desk operations in a high-traffic office, improving customer satisfaction by 25% through efficient handling of inquiries and prompt resolution of issues.
• Implemented a new inventory tracking system for office supplies, leading to a 20% reduction in unnecessary expenditures.
• Assisted in the planning and execution of corporate events, resulting in a 30% increase in employee engagement and team cohesion.
• Provided administrative support to a team of 5, improving team productivity by handling routine tasks and allowing them to focus on core responsibilities.
• Managed the company's social media accounts, increasing online visibility by 40% and contributing to a 15% increase in new customer acquisition.
• Handled the processing and distribution of internal communications, ensuring 100% compliance with company policies and contributing to a well-informed workforce.
• Efficient Office Administration
• Administrative Support
• Internal Communication Processing

Experienced Administrative Assistant CV Example

• Managed a team of junior administrative assistants, improving team productivity by 25% through the implementation of a new task tracking system.
• Coordinated and executed high-level corporate events and meetings, resulting in a 50% increase in stakeholder engagement and satisfaction.
• Implemented a new digital filing system, reducing document retrieval time by 40% and significantly improving office efficiency.
• Handled all aspects of travel planning for senior executives, reducing travel-related issues by 60% and saving the company $20,000 annually in travel costs.
• Developed and maintained relationships with vendors, negotiating contracts that resulted in a 15% reduction in office supply costs.
• Managed the company's multi-line phone system, improving customer service response time by 30% and increasing customer satisfaction ratings.
• Assisted in the preparation of financial reports, improving the accuracy of data entry by 20% and reducing the time taken to complete reports by 25%.
• Coordinated the onboarding process for new hires, reducing the time to full productivity for new employees by 50%.
• Office Management and Streamlining
• Team Leadership and Development
• Executive Travel Planning
• Vendor Relationship Management
• Telephone System Management
• Financial Reporting and Data Entry
• New Hire Onboarding

Junior Admin Assistant CV Example

• Streamlined the office filing system, resulting in a 30% improvement in document retrieval times and enhancing overall office efficiency.
• Coordinated and managed the scheduling of meetings for a team of 10, ensuring optimal time management and a 20% reduction in scheduling conflicts.
• Implemented a new inventory tracking system for office supplies, leading to a 15% reduction in unnecessary expenditures and waste.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in accuracy and timeliness of financial data.
• Managed the reception area, providing excellent customer service to over 50 visitors daily and improving client satisfaction ratings by 25%.
• Collaborated with the IT department to troubleshoot and resolve technical issues, reducing downtime by 30% and improving office productivity.
• Handled the processing and distribution of internal and external communication, ensuring a 100% on-time delivery rate and enhancing interdepartmental coordination.
• Assisted in the planning and execution of company events, leading to a 20% increase in employee engagement and morale.
• Supported the HR department in the recruitment process, contributing to a 15% decrease in time-to-hire and improving the quality of new hires.
• Meeting Coordination and Scheduling
• Technical Troubleshooting
• Support in Recruitment Process
• Time Management

Office Administrative Assistant CV Example

• Coordinated and managed a team of 3 junior administrative assistants, fostering a collaborative environment that boosted team productivity by 25%.
• Managed the scheduling and organization of over 100+ meetings and events per year, ensuring smooth operations and high levels of satisfaction among attendees.
• Reduced office supply expenses by 15% through diligent inventory management and negotiation with suppliers.
• Introduced a new customer relationship management (CRM) system, improving client communication and tracking, leading to a 20% increase in customer satisfaction scores.
• Handled all administrative tasks for a team of 10, including scheduling, correspondence, and document preparation, increasing team efficiency by 30%.
• Implemented a new travel booking and expense reporting system, reducing processing times by 40% and saving the company $10,000 annually.
• Assisted in the planning and execution of 5 corporate events, each with over 100 attendees, resulting in positive feedback and increased client engagement.
• Team Leadership and Collaboration
• Meeting and Event Planning
• Inventory Management and Cost Reduction
• Customer Relationship Management (CRM)
• Administrative Support and Correspondence
• Travel Booking and Expense Reporting
• Corporate Event Planning and Execution
• Efficiency Improvement and Process Streamlining

Senior Administrative Assistant CV Example

• Streamlined administrative processes and implemented a new digital filing system, resulting in a 30% increase in efficiency and a 20% reduction in paper usage.
• Coordinated and managed a team of 4 administrative assistants, improving team productivity by 25% through effective delegation and performance monitoring.
• Developed and executed a comprehensive training program for new hires, reducing onboarding time by 40% and increasing new hire productivity by 15% within their first three months.
• Managed the scheduling and logistics for over 50 corporate events and meetings annually, ensuring seamless execution and a 90% satisfaction rate from attendees.
• Implemented a new expense tracking system, leading to a 15% reduction in unnecessary expenditures and a 10% increase in budget efficiency.
• Collaborated with the IT department to troubleshoot and resolve technical issues, reducing downtime by 20% and improving overall office productivity.
• Handled high-level correspondence and communications, ensuring a 100% response rate and contributing to improved stakeholder relationships.
• Assisted in the preparation of over 100 reports and presentations annually, ensuring accuracy and timely delivery, leading to a 20% increase in departmental efficiency.
• Coordinated travel arrangements for senior executives, resulting in a 30% reduction in travel expenses through strategic planning and cost-effective booking practices.
• Process Improvement and Streamlining
• Team Management and Delegation
• Training Program Development and Execution
• Event and Meeting Coordination
• Expense Tracking and Budget Management
• Technical Troubleshooting and IT Collaboration
• High-Level Correspondence and Communication
• Travel Arrangement Coordination

CV Structure & Format for Administrative Assistants

Essential cv sections for administrative assistants, getting your cv structure right.

• Logical Flow : Begin with a compelling personal statement, then proceed to your professional experience, ensuring a logical progression through the sections of your CV.
• Highlight Key Achievements Early : Make significant accomplishments stand out by placing them prominently within each section, especially in your career experience.
• Use Reverse Chronological Order : List your roles starting with the most recent to immediately show employers your current level of responsibility and expertise.
• Keep It Professional and Precise : Opt for a straightforward, professional layout and concise language that reflects the precision administrative roles demand.

Formatting Your Administrative Assistant CV for Success

Formatting keys to success, clarity and consistency, highlighting multitasking skills, optimal cv length, personal statements for administrative assistants, administrative assistant personal statement examples, how to write a statement that stands out, cv career history / work experience, administrative assistant career experience examples, how to make your career experience stand out, cv skills & proficiencies for administrative assistant cvs, cv skill examples for administrative assistants.

Technical Expertise

• Office Management : Proficient in managing office operations, including scheduling, correspondence, and maintaining office supplies.
• Document Preparation : Skilled in preparing and editing documents, reports, and presentations with high attention to detail.
• Database Management : Ability to manage and organize databases, ensuring data accuracy and confidentiality.
• Technology Proficiency : Mastery of office software (e.g., Microsoft Office Suite, Google Workspace) and administrative tools (e.g., CRM systems, project management software).

Interpersonal & Collaboration Skills

• Communication Skills : Ability to effectively communicate with team members, clients, and executives, both verbally and in writing.
• Organizational Skills : Exceptional ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Problem-Solving : Proactive approach to identifying and resolving administrative or operational issues.
• Teamwork & Collaboration : Demonstrated ability to work effectively in a team, coordinating efforts to achieve common goals.

Creating a Compelling Skills Section on Your CV

How to tailor your administrative assistant cv to a specific job.

Tailoring your CV to the target job opportunity should be your single most important focus when creating a CV.

Tailor Your CV to a Job Description

Emphasize Relevant Administrative Experiences

Utilize industry-related keywords, showcase your technical skills, highlight your soft skills, align your professional summary with the job requirements, cv faqs for administrative assistants, how long should administrative assistants make a cv, what's the best format for an administrative assistant cv, how does a administrative assistant cv differ from a resume, related cvs for administrative assistants.

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How to Write a CV Personal Statement [+4 Real-life Examples]

Creating an effective CV takes time and close attention to detail. You've already included your jobs and experience , and now you want to allow the recruiter or hiring manager to understand the strategic value you can add.

This is when you need to utilize a personal statement at the top of your CV.

How to Write a CV Personal Statement [+4 Real-life Examples] 

What is a Personal Statement? 

A personal statement is a few brief and direct sentences at the top of your CV. The personal statement is also referred to as a career summary or personal mission statement.

This is used to grab the attention of the recruiter or hiring manager and summarizes essential experiences or training that you can bring to this position.

Why do I Need a Personal Statement?

A recruiter or hiring manager is tasked with sorting through an enormous amount of resumes every single day. A personal statement is a way to separate yourself from the other applicants.

This statement summarizes your experience and highlights your unique talents . The CV personal statement is meant to demonstrate why you are the perfect fit for the job. 

Even med students need a medical school personal statement , as it is what differentiates them from all the other students applying. Plus, it allows them to share their personal stories and objectives.

Where do I Start? 

Always begin by reading the job description carefully and thoroughly.

Your personal statement should be tailored to each job description, so it explicitly states the value you’ll bring to the position you are applying. A generic personal statement cannot do that. 

Once you have a solid handle on the job description, you can begin writing. It’s important to keep your personal statement brief, about 50-200 words will do.

Don’t forget that you have your whole cover letter to show some personality and include engaging content.

The personal statement should be a quick summary that highlights why you are the best person for the job. 

You’ll need to decide whether you are writing your personal statement in first- or third-person. This should follow how you've written the rest of your CV.

For example, if you've already written, “I grew and developed a team of 50 salespeople,” in your CV then you will want to keep your personal statement in first-person to match the prevailing style.

No matter what you choose, make sure that you keep it consistent throughout. Do not switch between first- and third-person as that will get confusing to the hiring manager.

Writing a personal statement for your CV in first-person does not mean you need to start every sentence with “I.”

There are ways to craft your personal statement to sound snappy, concise and personal, and here are a few examples to help inspire your personal statement. 

CV Personal Statement Examples

It doesn’t matter what chose as your desired career or how much experienc e you have, use these examples to drive the creation of your own personal statement.

You can take snippets from each or write something completely different. Always remember that your personal statement is a reflection of yourself and should align with your own personal goals and experience.

If these examples don’t fit your exact career, feel free to take some pointers and write yours from scratch. 

#1: Personal Statement Example for Recent Graduate CV

“As a recent graduate from university, with an honors degree in communications, I held several internships within leading organizations, including Bertelsmann. These internships enabled me to gain experience in the field and learn how to serve up valuable contributions in a fast-paced, professional environment.”

Explanation: This example should be customized to include the university you’ve graduated from and any relevant internships. A compelling personal statement always highlights relevant skills and experiences.

In this case, a recent graduate does not have extensive experience in the workforce, so soft skills like experiencing success in a fast-paced work environment and becoming a trusted team member become even more critical.

#2: Personal Statement Example for Returning to the Workforce CV

“A highly motivated and experienced office administrator, I am currently looking to resume my professional career after an extended hiatus to raise my family. Proficient in all Microsoft Office programs, I can lead meetings and work with clients to keep your office running smoothly and efficiently. After spending several years volunteering as an administrative worker for a local charity, I am committed to resuming my professional career on a full-time basis.”

Explanation: After time off from a career, it can be hard to break back into the market. This personal statement outlines the reason for the break, the relevant qualifications and what the applicant has been doing in between jobs.

Any volunteer experience becomes highly relevant when there is no concrete professional experience to draw upon, to demonstrate the use of those skills. 

#3: Personal Statement Example for a Career Change CV

“With over 15 years as a sales manager, I have extensive experience building high-functioning sales teams that consistently achieve budget numbers. In fact, my ability to grow talent led to a 20% increase in annual renewals across the board. Now, after 15 years, I am seeking new challenges to flex my marketing muscles in a fast-paced environment.” 

Explanation: When changing careers , it's essential to highlight skills that are transferable between industries.

In this case, leadership and team-building experience can apply to any industry. Homing in on concrete numbers and percentages increases credibility when applying for a position.

The applicant ends with the reason behind the desired career change. This part is not necessary but may be appealing to some hiring managers who are wondering what the impetus for the career change.

#4: Personal Statement Example for a Experienced Professional CV

“As a friendly, professional and highly trained educator, I am passionate about teaching and have an innate ability to understand student’s needs. Creating a safe and productive environment for optimal learning is my top priority. I’ve worked as a teacher for nearly 10 years in a variety of subjects and my experience and skill set make me the perfect fit for your team.”

Explanation: With more experience comes more skills and a better idea of strengths and weaknesses. Showcasing your passion for the industry is a great way to begin a personal statement, as it shows the hiring manager your dedication to the craft. 

A personal statement can be written in many different ways, but it is ultimately up to you to determine what skills you want to highlight for your chosen position.

You can follow these examples or take learnings from each to contribute towards your personal statement. 

If you understand the job you are applying for and know the unique skill set that you bring to the table, you will have a stellar personal statement for your CV that will get you across the table from the hiring manager in no time.  

Suggested Reading:

• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 43+ Resume Tips and Tricks to Land Your Next Job
• 150+ Must-Have Skills for Any Resume  [With Tips + Tricks]
• How to Answer “Tell Me About Yourself”

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• CV Examples
• CV Templates
• Cover Letter
• Job Interview

The Perfect Administrative Assistant CV Example [+ 2024 Guide]

Are you looking to write your perfect Administrative Assistant CV?

Administrative assistants play a crucial role in maintaining the efficiency of an organisation, handling a wide range of administrative tasks.

Crafting a well-structured CV is essential for showcasing your qualifications, experience and achievements.

In this article, we’ll provide you with a comprehensive step-by-step guide, valuable tips and examples to help you create a targeted, interview-winning CV.

Let’s begin!

• Administrative assistant CV example
• Download CV template (Word format)

How to format your CV

• How to write a perfect CV (a step-by-step guide)
• Personal profile statement example
• Duties to add to your CV
• Useful skills to add to your CV
• Tips on making your CV more effective

Joseph Watkins

I am a hard-working, motivated and enthusiastic Administrative Assistant with a proven track record in business administration and project management. I always strive to achieve the highest standard possible, at any given task and in any situation. I am accustomed to working in a challenging and fast-paced environment, particularly when dealing with multiple projects and priorities at the same time.

• Achieved the highest Distinction grade in Business Administration studies
• Employee of the Month (February 2011, ICC Accounting)

Relevant Modules:

• Manage own performance in a business environment
• Work responsibilities
• Events, meetings and activities
• Support sustainability in a business environment
• Manage information and data
• Information technology (IT)
• Leadership and management
• Handling problems and operational issues

Main duties performed:

• Giving full administrative and secretarial support to the Officer Manager
• Drafting formal letters using Microsoft Word
• Deal with enquiries from all staff, students and visitors in a courteous and professional manner (face-to-face, over the phone and through email)
• Using Microsoft Excel to record student performance in spreadsheets
• Proofreading content to be published in publications and online
• Printing, photocopying, laminating, binding, labelling and filing of documents
• Inviting guests to attend University Open Days and special events
• Ensuring the office is tidy and organised at all times
• Handling post and deliveries
• Taking messages and dealing with enquiries/concerns at all levels
• Ensuring data is backed up at the end of every working day
• Liaising with suppliers to order stationary and other office equipment
• Provide effective administrative support to the Data Manager
• Act as the first point of contact for all staff, customers and members of the public
• General Administrative duties (printing, photocopying, filing, etc)
• Arrange meetings between stakeholders
• Dealing with telephone calls/queries in a professional manner
• Maintaining accurate records of visitors and client activities
• Effectively liaising matters with internal and external stakeholders such as staff, clients, suppliers, VIPS, Press, etc.
• Level 2 ECDL – BCS
• Level 2 First Aid at the Workplace – HSE
• Level 2 IT Users Certificate – CLAiT Plus
• Level 1 Award in Personal Safety Awareness – NCFE
• Outstanding interpersonal and communication skills at all levels
• Professional typing skills (65 words per second with 98% accuracy)
• Excellent IT Skills (Microsoft Office package)
• Outstanding Telephone manners
• The ability to multitask and prioritise/organise work with high efficiency

In my spare time, I enjoy reading and going to the cinema, and I love spending time with family and friends over the weekend. I have a major interest in computing, and I regularly go to the gym to keep myself active and healthy.

What makes this CV good and effective?

• The personal profile is a well-crafted, brief statement that highlights the candidate’s key skills and passion for administrative work. It sets a positive tone and provides a snapshot of the candidate’s suitability for the role. It’s not too long or too short, just the right length for it to be interesting and impactful.
• The CV is organised in a clear and easy-to-read format , with headings clearly marking the different sections of the CV. Bullet points and short sentences are used effectively to present information in a concise and readable manner. The applicant has also effectively used white space (the space around the text) to ensure that the CV is visually appealing and not text-dense or unreadable.
• The candidate has included all their relevant qualifications and work experience , giving detailed breakdowns of what they studied or did in jobs. This makes it easier for the employer to determine their suitability for the job, improving their chances of being shortlisted for interviews.
• The CV is a suitable length , not exceeding two pages . It provides enough detail to showcase the candidate’s strengths and abilities without overwhelming the reader and becoming unreadable.

Download CV template

• Save time and effort
• Guaranteed correct CV structure
• Word document (.docx) format
• Fully customizable

How to save your CV as a PDF document:

• Click on File > Save As > Select “PDF” from the drop-down menu.
• Utilise a clean and professional layout: Choose a clean, easy-to-read font like Arial or Calibri and maintain consistent formatting throughout your CV. Ensure that the document is well-organised with clear headings. You don’t need to go overboard with fancy layouts and designs; let the content of your document do the impressing.
• Use clear subheadings: If required, employ clear and concise subheadings for different sections of your CV. For instance, under ‘Work Experience,’ you might use subheadings like ‘Administrative Support’ and ‘Office Management’ to further organise your content. Using subheadings to organise information is particularly recommended if you have substantial work experience.
• Incorporate bullet points: A CV is not an essay or thesis; there is no need to use long sentences or big paragraphs. Use simple bullet points to present information in a concise and scannable manner. For example, when listing job responsibilities, use bullet points to make them easily readable, e.g. “Managed executive calendars” and “Coordinated office events and meetings.”
• Emphasise achievements: Employers love to see achievements on a candidate’s CV because it demonstrates to them that the candidate is an achiever who can do things to a high standard. Therefore, when listing your job responsibilities, focus on your achievements. Use quantifiable results, such as: “Increased office efficiency by 20% through streamlined processes.” and, “Successfully managed a database of 500+ clients.”

How to write an Administrative Assistant CV

Personal information.

The personal information section of your CV contains some essential personal details that employers use to contact you about your job application.

Make sure the details are accurate and up-to-date.

Read more: What personal details to include (and not include) on a CV .

• Sophie Brown
• 567 Ivy Lane, Cardiff, WO4 DO2
• Mob: 345-678-9012       Email: [email protected]

Personal profile

The personal profile on your CV is like your introduction to potential employers.

It’s a brief paragraph where you share who you are as a professional, what skills and experiences make you a great fit for the job and your career goals.

This section is crucial because it’s the first thing employers read, so it’s your chance to make a strong first impression.

Read more: Personal qualities to add to a CV .

Administrative assistant personal profile example:

Experienced Administrative Assistant with a proven track record of efficiently managing office operations and supporting executive teams. Proficient in coordinating schedules, organising meetings and enhancing office productivity. Implemented streamlined filing systems, resulting in a 20% increase in data accessibility and accuracy. Seeking to bring my expertise to a dynamic administrative role.

Accomplishments

The accomplishments section in your CV is like your highlight reel. It’s where you show off the awesome things you’ve done in your previous jobs or academic life.

You should include things like awards you’ve won, promotions you’ve earned, specific projects you’ve excelled in or any other accomplishments that make you stand out.

This section helps you prove that you’re not just doing the job but excelling at it, making you a great catch for potential employers. So, make sure to brag a little about your successes here!

• Graduated with honours in Business Administration.
• Served as a class representative, fostering student-teacher communication.
• Achieved a 98% accuracy rate in data entry, maintaining data integrity.
• Implemented a digital document management system, enhancing data accessibility and reducing paper usage.
• Balanced a part-time job while excelling academically, demonstrating strong time management skills.
• Created and maintained a personal blog with 1,000 monthly readers, showcasing my writing and organisational skills.

Employment history and work experience

When crafting the employment section of your CV, your primary goal is to effectively present your work history. Begin with your most recent job and work your way backwards in chronological order.

Each job entry should feature your job title, the company name and your employment dates. Utilise bullet points to succinctly outline your main duties and accomplishments, emphasising your unique contributions and the value you brought to each role.

Employers consider this the most important part of your CV so make sure it’s perfect!

Main duties and responsibilities performed:

• Managed executive calendars, coordinating appointments and meetings, ensuring optimal time management.
• Streamlined office filing systems, enhancing data accessibility and retrieval efficiency.
• Coordinated corporate events, including logistics, scheduling and communication with stakeholders.
• Achievements: Successfully implemented a digital document management system, reducing paper usage by 40% and improving data accessibility.

Administrative assistant duties to add to your CV

• Efficiently manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate and oversee office events, including conferences, workshops and seminars.
• Handle phone calls, emails and inquiries, providing professional and friendly assistance to clients and colleagues.
• Create and maintain well-organised filing systems for easy document retrieval.
• Prepare reports, presentations and correspondence using Microsoft Office or other relevant software.
• Assist in managing office supplies and inventory, ensuring efficient office operations.
• Draft and proofread documents, ensuring accuracy and attention to detail.

In this section of your CV, you should list your formal education and qualifications such as degrees, A-levels, diplomas and GCSEs.

For each qualification, you need to include the university or institution’s name, the dates you attended, the type of qualification obtained (e.g., Bachelor of Science, A-levels, etc.), and any relevant honours or special achievements, such as academic awards or distinctions.

Note: If you have substantial work experience or high-level qualifications, you don’t need to include details of school-level qualifications.

Subjects studied:

• Business Management
• Marketing Strategies
• Financial Accounting
• Organisational Psychology

Professional training & qualifications

In this section, you should include your professional qualifications, training and any vocational certifications.

Format it similarly to your education section, listing the qualifications, training courses and institutions.

• Level 3 NVQ Diploma in Customer Service – The Open University
• Advanced Microsoft Office Training – ABC Training Institute
• Certified Administrative Professional (CAP) – Administrative Certification Board
• Diploma in Office Management – Elite Business School
• Typing Speed Certification (75 WPM) – Typing Academy UK

Skills and abilities

The skills section of your CV is where you list the abilities, qualities and competencies that make you a strong candidate for the job, showcasing what you can bring to the table.

Examples of the skills you could add here include time management, strong communication, data entry accuracy, and organisation abilities. If you are skilled in using specialised software or tools relevant to administrative roles (e.g., Microsoft Outlook for scheduling or Trello for task management), explicitly mention them.

All of these skills are essential for the role of an admin assistant.

• Microsoft Office proficiency: Proficient in Word, Excel and PowerPoint, with experience in creating professional reports and presentations that streamlined company communication.
• Time management: Effectively managed executive schedules, ensuring punctual and efficient coordination of appointments and meetings.

Useful admin assistant skills to add to your CV

• Time management: Efficiently juggle multiple tasks, appointments and deadlines.
• Organisation: Efficiently manage files, documents and office supplies.
• Strong communication: Effective written and verbal communication with colleagues and clients.
• Data entry accuracy: Ensuring precision in data input and record-keeping.
• Customer service: Provide a high level of service to clients and visitors.
• Calendar management: Effectively schedule and coordinate appointments and meetings.
• Attention to detail: Maintain high accuracy in document preparation and record-keeping.
• Event planning: Coordinate meetings and office events.
• Email management: Efficiently sort, respond to and organise email correspondence.
• Telephone etiquette: Communicate professionally and assist callers effectively.
• Inventory management: Monitor and order office supplies as needed.

Hobbies and interests (optional)

The hobbies and interests section of your CV provides a glimpse into your personality and shows that you’re a well-rounded individual who can align with the values or culture of the company you’re applying to.

Include hobbies like volunteering, team sports or creative pursuits, which highlight qualities such as teamwork, dedication and creativity, making you a more appealing candidate.

The best hobbies to include are those that are relevant to the job.

Professional references

The references section of your CV typically contains contact information for individuals who can vouch for your professional qualifications and character, such as former teachers, employers or colleagues.

The references section of your CV is optional and you can choose to include it or not.

If you decide to include it, you should provide the names, titles and contact information of individuals who have agreed to serve as references and can speak positively about you to employers.

If you choose not to include your references on your CV, you can simply write “References available upon request.” This allows you to provide references when requested by the employer during the later stages of the application process while keeping your CV more concise and focused on your qualifications and experience.

Tips to make your CV more effective

• Start with a strong opening: Start with a compelling personal profile statement that highlights your dedication to supporting executives, managing schedules and ensuring office operations run smoothly.
• Highlight relevant experience: Focus on previous administrative roles, highlighting responsibilities like managing calendars, arranging travel and preparing reports. The more relevant work experience you have, the greater your chances of being shortlisted for a job interview.
• Highlight multitasking abilities: Showcase your ability to handle multiple tasks simultaneously, which is crucial for an administrative assistant. For instance: “Proficient in managing phone calls, emails and appointment schedules concurrently.”
• Demonstrate your tech proficiency Mention your proficiency in office software, database management, and any specialised tools, like CRM systems or project management software.
• Give examples of problem-solving: State instances where you successfully resolved office-related challenges, such as scheduling conflicts or equipment issues. You can further expand on these instances in your cover letter.

This is the end of our guide on how to write a compelling Administrative Assistant CV, complete with examples and expert tips.

We hope this comprehensive resource has provided you with the tools you need to create the perfect CV for your administrative career that will land you your dream job.

Good luck with your job hunt!

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Administration Manager CV example

You know you’re ready for your next role as an administration manager, but you need to prove this to the recruiters that are reading your application.

This requires a CV that shows you’re a strong leader. One that highlights your organisation, attention to detail and project management skills.

That’s a lot of pressure on a small document, not to mention you as the writer. But we can help. Check out our step-by-step guide below, complete with an administration manager CV example.

CV templates 

Administration Manager CV example

This CV example demonstrates the type of info you should be including within your Administration Manager CV, as well as how to format and layout the content in a way which looks professional and is easy for time-strapped recruiters to read.

This is the look and feel you should be aiming for, so remember to refer back to it throughout your CV writing process.

Administration Manager CV format and structure

Your CV is the first impression you’ll make on anybody who reads it.

A disorganised, cluttered and barely-readable CV could seriously decrease your chances of landing interviews, so it’s essential to make sure yours is slick, professional and easy to navigate.

You can do this by using a clear structure and formatting your content with some savvy formatting techniques – check them out below:

Tips for formatting your Administration Manager CV

• Length: If you want to hold the reader’s attention and ensure your CV isn’t yawn-worthy, it’s best to stick to two sides of A4 or less. This is more than enough room to highlight why you’re a good match for the role – anything more can quickly become tedious!
• Readability : Help out time-strapped recruiters by formatting your CV for easy reading. Using lots of bullet points and lists will help them to skim through your info, while clearly formatted headings will allow them to navigate towards the content which is most useful to them.
• Design & format: While it’s okay to add your own spin to your CV, avoid overdoing the design. If you go for something elaborate, you might end up frustrating recruiters who, above anything, value simplicity and clarity.
• Photos: Recruiters can’t factor in appearance, gender or race into the recruitment process, so a profile photo is not usually needed. However, creative employers do like to see them, so you can choose to include one if you think it will add value to your CV .

Quick tip: Creating a professional CV style can be difficult and time-consuming when using Microsoft Word or Google Docs. To create a winning CV quickly, try our quick-and-easy CV Builder and use one of their eye-catching professional CV templates.

CV structure

As you write your CV , divide and sub-head into the following sections:

• Name and contact details – Always start with these, so employers know exactly how to get in touch with you.
• CV profile – Add a short summary of your relevant experience, skills and achievements, which highlights your suitability.
• Core skills section – A 2-3 columned list of your key skills.
• Work experience – A detailed list of any relevant work experience, whether paid or voluntary.
• Education – An overview of your academic background and any training you may have completed.
• Hobbies and interests – A brief overview of your hobbies and interests, if they’re relevant (optional).

Now you understand the basic layout of a CV, here’s what you should include in each section of yours.

Contact Details

Begin by sharing your contact details, so it’s easy for employers to give you a call. Keep to the basics, such as:

• Mobile number
• Email address – It should sound professional, with no slang or nicknames. Make a new one for your job applications if necessary.
• Location – Simply share your vague location, for example ‘Manchester’, rather than a full address.
• LinkedIn profile or portfolio URL – Remember to update them before you send your application.

Administration Manager CV Profile

Grab the reader’s attention by kick-starting your CV with a powerful profile (or personal statement , if you’re a junior applicant).

This is a short introduction paragraph which summarises your skills, knowledge and experience.

It should paint you as the perfect match for the job description and entice recruiters to read through the rest of your CV.

How to write a good CV profile:

• Make it short and sharp: Aim for a short, snappy paragraph of 3-5 lines. This is just enough room to showcase why you’d make the perfect hire, without going into excessive detail and overwhelming busy recruiters.
• Tailor it: No matter how much time you put into your CV profile, it won’t impress if it’s irrelevant to the role you’re applying for. Before you start writing, make a list of the skills, knowledge and experience your target employer is looking for. Then, make sure to mention them in your CV profile and throughout the rest of your application.
• Don’t add an objective: You only have a small space for your CV profile, so avoid writing down your career goals or objectives. If you think these will help your application, incorporate them into your cover letter instead.
• Avoid generic phrases: If there’s one thing that’ll annoy a recruiter, it’s a clichè-packed CV. Focus on showcasing your hard skills, experience and the results you’ve gained in previous roles, which will impress recruiters far more.

Example CV profile for Administration Manager

What to include in your administration manager cv profile.

• Experience overview: Start with a brief summary of your relevant experience so far. How many years experience do you have? What type of companies have you worked for? What industries/sectors have you worked in? What are your specialisms?
• Targeted skills: Employers need to know what skills you can bring to their organisation, and ideally they want to see skills that match their job vacancy. So, research your target roles thoroughly and add the most important Administration Manager skills to your profile.
• Important qualifications: If the jobs you are applying to require candidates to have certain qualifications, then you must add them in your profile to ensure they are seen by hiring managers.

Quick tip: If you are finding it difficult to write an attention-grabbing CV profile, choose from hundreds of pre-written profiles across all industries, and add one to your CV with one click in our quick-and-easy CV Builder . All profiles are written by recruitment experts and easily tailored to suit your unique skillset.

Core skills section

Underneath your profile, write a core skills section to make your most relevant skills jump off the page at readers.

It should be made up of 2-3 columns of bullet points of your relevant skills.

Before you do this, look over the job description and make a list of any specific skills, specialisms or knowledge required.

Then, make sure to use your findings in your list. This will paint you as the perfect match for the role.

Important skills for your Administration Manager CV

Office management – Managing administrative processes, ensuring smooth operations, and optimising office efficiency.

Leadership – Supervising and motivating teams, delegating responsibilities, and fostering a collaborative work environment.

Problem resolution – Identifying challenges, analysing root causes, and implementing effective solutions to streamline administrative processes.

Financial management – Utilising knowledge of budgeting, expense tracking, and financial reporting to ensure cost-effective administration and resource allocation.

Technology – Utilising various office software and technology tools, such as MS Office Suite, project management software, and database systems.

Policy and procedure development – Developing and implementing effective policies, procedures, and workflows to ensure compliance and standardisation across the organisation.

Recruitment and training – Hiring, training, and developing administrative staff, as well as managing performance and conducting performance evaluations.

Stakeholder management – Building and maintaining relationships with stakeholders, including clients, suppliers, and internal departments.

Quick tip: Our quick-and-easy CV Builder has thousands of in-demand skills for all industries and professions, that can be added to your CV in seconds – This will save you time and ensure you get noticed by recruiters.

Work experience

Now it’s time to get stuck into your work experience, which should make up the bulk of your CV.

Begin with your current (or most recent) job, and work your way backwards.

If you’ve got too much experience to fit onto two pages, prioritise space for your most recent and relevant roles.

Structuring each job

If you don’t pay attention to the structure of your career history section, it could quickly become bulky and overwhelming.

Get in recruiters’ good books by creating a pleasant reading experience, using the 3-step structure below:

Start with a 1-2 sentence summary of your role as a whole, detailing what the goal of your position was, who you reported to or managed, and the type of organisation you worked for.

Key responsibilities

Using easy-to-read bullet points, note down your day-to-day responsibilities in the role.

Make sure to showcase how you used your hard sector skills and knowledge.

Key achievements

Round up each role by listing 1-3 key achievements , accomplishments or results.

Wherever possible, quantify them using hard facts and figures, as this really helps to prove your value.

Sample job description for Administration Manager CV

Provide leadership, direction, and management of the administrative services at the University of Sussex, coordinating and implementing administration procedures to support the smooth running of student services.

Key Responsibilities

• Develop and implement administrative policies that align with the university’s strategic goals
• Manage and oversee the financial operations, including budget planning, forecasting, and reporting
• Ensure compliance with regulatory requirements and best practices
• Develop and maintain effective relationships with internal and external stakeholders

Quick tip: Create impressive job descriptions easily in our quick-and-easy CV Builder by adding pre-written job phrases for every industry and career stage.

Education section

At the bottom of your CV is your full education section. You can list your formal academic qualifications, such as:

• GCSE’s

As well as any specific Administration Manager qualifications that are essential to the jobs you are applying for. Note down the name of the qualification, the organisation at which you studied, and the date of completion.

Hobbies and interests

Although this is an optional section, it can be useful if your hobbies and interests will add further depth to your CV.

Interests which are related to the sector you are applying to, or which show transferable skills like leadership or teamwork, can worth listing.

On the other hand, generic hobbies like “going out with friends” won’t add any value to your application, so are best left off your CV.

A strong, compelling CV is essential to get noticed and land interviews with the best employers.

To ensure your CV stands out from the competition, make sure to tailor it to your target role and pack it with sector-specific skills and results.

Remember to triple-check for spelling and grammar errors before hitting send.

Good luck with the job search!

CV examples

Administrator CV

Lilly is an experienced Senior Administrator who has opted for the Oxford template for her CV. Its simple style showcases her relevant skills and career accomplishments in a clear and short form.

"Highly-skilled Senior Administrator with excellent communication and operational skills. With over 5 years of experience in managing complex office operations and serving as a main point of contact for key stakeholders."

Table of contents

How to Write an Administrator CV: Step-by-step Guide with Examples

Becoming an administrator could be for you if you want a new challenge or to develop job-specific skills. Essential qualities like organisation, problem-solving, and attention to detail are key. For this job, you handle customer questions, work with others, and use computer programs or project management tools.

This article is designed to guide you through each step of creating a good CV that highlights your organisation skills and office experience. We offer insights on essential sections and practical tips to impress recruiters. Ready to take the next step in your career? Let us help you get started!

Explore our collection of CV templates to help you finalise your job application.

Customise this CV example in minutes

Administrator cv example.

Download this CV example - Administrator CV.

In this CV sample, Lilly showcases herself as a Senior Administrator with extensive experience in a fast-paced, international environment. Her personal profile suggests a level of expertise in administrative functions and highlights her ability to manage complex operations, lead teams, optimise processes, and excel in communication. This professional CV template effectively summarises her key strengths and achievements relevant to her job targets and career goals.

See our matching admin cover letter example to streamline your application.

What to include in an administrator CV?

It's essential to tailor your application to be job-specific. Highlight your relevant skills, experience, achievements and certifications. Use a clear and organised format with separate sections for personal details, personal profile, work history, education, skills, and certifications. Below are the must-have sections to add to your CV:

Personal details

Personal profile

Work experience

Whether you are an administrative assistant, business administrator or secretary , you duties could include providing support and coordinating across various departments. You maintain records, manage projects and schedules, coordinate meetings, and provide exceptional customer service.

With the rise of remote admin jobs, you now have the flexibility to perform your admin tasks from anywhere, leveraging digital tools and communication platforms to efficiently manage administrative duties while enjoying the benefits of working remotely. Learn more about the remote and hybrid work models.

For more information on how to tailor your CV, see our related blog article on master vs job-specific CV .

Should you use references on your CV? Typically, this is optional. Instead, save sharing your references for the interview if the employer requests it.

How to write a personal profile on an administrator CV?

When writing a personal profile, it's crucial to capture the employer's attention and provide a comprehensive overview of your skills, experience, and career goals relevant to your admin role.

A personal profile should provide an engaging introduction to your skills and qualifications for a role that interests the recruiter to explore your CV further. See our personal profile on a CV article for more ideas on how to write a compelling personal statement for your CV.

Administrative Assistant CV personal profile example

Highly organised and detail-orientated Administrative Assistant with four years of experience supporting diverse teams and stakeholders. Proven ability to prioritise tasks, manage calendars, and coordinate meetings, ensuring efficient office operations. Excellent communication skills with a strong customer service focus, adept at building positive relationships with clients, colleagues, and stakeholders.

Office Administrator CV personal profile example

Results-driven Office Administrator with five years of experience managing administrative tasks and optimising office efficiency. Skilled in coordinating schedules, streamlining processes, and ensuring smooth operations in fast-paced environments. Proven ability to prioritise tasks and meet deadlines, with exceptional attention to detail and accuracy.

Refer to our office manager CV example for more inspiration.

Business Administrator CV personal profile example

Dynamic and results-oriented Business Administrator with seven years of experience driving operational efficiency and supporting business growth. Skilled in overseeing administrative functions, managing budgets, and supervising business operations. Proficient in leveraging technology and business software to streamline operations and enhance productivity.

What skills to put on an administrator CV?

We recommend including soft skills in your personal profile and making a separate section for technical skills. If you have limited to no work experience, highlighting transferable skills can be beneficial.

An office administrator should have excellent organisational, communication, and multitasking skills. In addition, you must comfortably work in a multi-disciplinary team, be proficient in data management and enjoy problem-solving. Look at our receptionist CV example for more ideas on what skills to add to your CV.

A business administrator should have strong communication and leadership skills while supporting other team members and overseeing operations. In addition, you must be well-versed in budgeting, financial planning and possess a high analytic ability to assess data and suggest solutions.

Examples of soft skills:

Organisation

Multitasking

Attention to detail

Time management

Problem-solving

Communication

Adaptability

Customer service.

Examples of hard skills:

Database management

Document management

Data entry and analysis

Financial record-keeping

Project coordination

Schedule management

Office equipment operation

Software proficiency

Supplier relations

Records management.

Read our article on what skills to put on a CV for more ideas.

How to include work experience on an administrator CV?

Work experience is crucial in establishing a lasting impact on potential employers, regardless of the industry or profession. Showcase your work experience in previous admin positions, highlighting your familiarity with the day-to-day operations of an organisation, your ability to handle tasks efficiently, and your understanding of the systems and processes commonly used in the field.

In this section, we suggest highlighting tangible achievements and responsibilities. This could include paid work, internships, or volunteer roles that demonstrate your organisational skills, time management, communication, problem-solving, and attention to detail. By providing concrete examples of how you have successfully managed projects, coordinated meetings, handled data entry, or assisted with office management, you demonstrate your capability to contribute effectively to an administrative team.

Additional tips to consider when writing this section:

Start with your most recent job and work backwards

Provide measurable outcomes to demonstrate your achievements

Use keywords which relate to your job targets

Highlight measurable outcomes and achievements

Emphasise transferable skills from previous roles

Finally, focus on what you did rather than just listing responsibilities to keep it concise and impactful.

Office Administrator work experience example:

Office Administrator| Lehner Ltd , Birmingham, 2021 – present

Demonstrate strong leadership, handle diverse tasks, and maintain a productive office environment. Monitor team performance daily and regularly generate comprehensive reports for senior management. Collaborate with internal stakeholders to resolve issues efficiently and actively participate in strategy sessions to drive progress and align with the company's vision.

Received commendation for exceptional organisational skills and attention to detail.

Implemented streamlined administrative processes, resulting in improved workflow and cost savings.

Awarded Employee of the Year for positive feedback from colleagues and superiors for outstanding customer service and professionalism.

Senior Administrator work experience example:

Senior Administrator | Roob-Miller , Birmingham, 2020 - present

Lead and motivate a team of 15 customer service representatives and provide exemplary short-term insurance assistance to business clients. Monitor team performance and prepare comprehensive reports daily, weekly, and monthly for senior management. Collaborate closely with internal stakeholders, and seek solutions to resolve issues.

Spearheaded team training initiatives which boosted team morale and resulted in a  70% improvement in customer satisfaction scores.

Implemented innovative technologies and software solutions that automated administrative tasks and improved efficiency.

Developed strong relationships with key stakeholders, including vendors and suppliers, leading to cost savings for the company.

For a comprehensive guide on writing about your work experience and highlighting achievements, refer to our how to write work experience and how to list achievements articles.

Remember to tailor the details and achievements to your experience, focusing on the most relevant duties and accomplishments for the role you are applying for.

How to write an administrator CV with no experience? 

When writing a CV without work experience, we advise focusing on your education, skills, and additional experience sections. In addition, highlight any transferable skills or projects that apply to a job in administration. A skills-based CV format may be helpful for graduates or if you are newly qualified.

Administrator no work experience example:

Administrative Trainee | Venn Group, Manchester, 2021 - present

Support and assist the administrative team in various daily operations, gaining hands-on experience in office management and coordination. Work closely with senior administrators to streamline processes and enhance overall office efficiency. Execute administrative tasks such as document preparation, data entry, and scheduling.

Participated in a cross-functional training programme, acquiring essential skills in time management, organisation, and communication, contributing to a 20% increase in team productivity.

Utilised advanced software tools to automate routine administrative tasks, reducing manual workload by 30% and allowing the team to focus on strategic initiatives.

Contributed to cost-saving initiatives by researching and proposing alternative suppliers for office supplies, resulting in a 15% reduction in procurement costs.

How to arrange education on an administrator CV?

Education requirements for an administrator in the UK can vary depending on the position and employer. Most employers typically request secondary-tier education, such as GCSEs, as a minimum requirement. Although, having a relevant qualification like a business administration degree can enhance your prospects.

When listing education on a CV, it's important to include basic information such as the school's name, location, dates attended, and degree or certificate earned.

Below are some examples of the types of education for starting a career in this field:

GCSEs: Good grades in English and Math GCSEs are often required for entry-level admin jobs.

A-Levels: Having A Level qualifications, or their equivalent, may be preferred or required by certain employers. Subjects like Business Studies, Economics, or ICT can have relevance for administrative positions.

BTEC or NVQ: Vocational qualifications such as BTEC or NVQ in Business Administration or related fields can offer specialised skills and knowledge relevant to administrative positions.

Foundation Degree or Bachelor's Degree: A degree in Business Administration can help you advance your career and lead to higher-level administration roles, but it's only sometimes required for entry-level jobs.

It's important to note that while education is valuable, practical office experience, transferable skills, and the ability to use relevant computer software and tools are also highly regarded by employers in this field. To learn more, read our how to write the education section for a CV blog article.

How to list courses and certificates on an administrator CV?

You should list the title of the course or certificate, the institution you received it from, and the year in which you obtained it. Only include courses and certificates relevant to the role you are applying for. A brief description of what was learned during the course or certificate can demonstrate your knowledge, skills and qualifications for your CV.

Enrolling in a course and earning a certificate in the UK, either online or in class, can help you achieve your career goals as an administrator. For some job seekers, a higher education degree is usually the minimum requirement for those interested in business administration or other senior managerial positions.

Here are examples of courses and certificates for an administrator CV:

Advanced Diploma in Business Administration

Diploma for IT Users (ITQ)

Administration Assistant Diplomas

Business Administration Level 3

Diploma in Office Administration

Certificate in Bookkeeping

Diploma in Office Management and Reception

Diploma in Professional Receptionist

Diploma in Systems and Payroll Management.

Key takeaways 

Creating an effective CV is crucial in today's competitive job market, so by using this guide, you can effectively showcase your skills, experiences and accomplishments. Creating a CV is even better with a cover letter , which can boost your chances of securing a job interview. Keep your CV concise, well-organised, and easy to read to maximise your chances of success.

Next steps?

We understand that searching for your ideal role can be challenging in a competitive market. Our CV Writing Service is made to help you save time and offer you support with your job application. Our experts have reviewed and designed HR-approved templates so recruiters can scan and easily find your application among thousands of candidates. We can also help you choose a professional admin CV template and have more CV examples for inspiration.

Create a customised CV in minutes

What does an administrator do .

Working in this area, you are responsible for diverse organisational management tasks, including planning and budgeting to overseeing business operations. They coordinate activities, communicate with stakeholders, and ensure compliance with policies and regulations. Learn more about different admin roles in the UK.

How to choose the best administrator CV format? 

When creating an administrator CV, your chosen format is as important as the information you include. Make sure you use reverse chronological order. Your CV should be easy to read and provide a well-structured overview of your professional experience, qualifications, and skills.

How to structure an administrator CV? 

An organised CV with all your skills and experience can improve your chances of getting noticed by employers and landing a job interview. Your admin CV should highlight any experiences and qualifications that are relevant. Include a clear and concise summary of your key skills, abilities and experience in your personal profile, as this helps you stand out from other applicants.

How long should your administrator CV be? 

In the UK, CV length can range from one to two pages. We suggest focusing on essential details and avoiding repeating information. Instead, highlight recent and relevant work experience, individual strengths, and accomplishments related to your job targets.

Refer to our blog article on how long should a CV be for more inspiration.

What is the best CV template for an administrator CV? 

We offer a variety of CV templates that are appropriate for different industries and job roles. In addition, our professional templates are always customised to suit your style and career goals.

What type of education is required for administrator workers?

The type of education required varies depending on the job. Generally, employers look for applicants with secondary-tier education for administration and office assistants. A bachelor's degree may be required for senior and business administration roles. Some positions require additional certificates or specialised skills. Some work experience in an office environment and strong computer skills are essential.  Refer to our HR CV example for further inspiration on how to add education.

Land the interview for your dream job with CVMaker

Effortlessly create your professional CV within 10 minutes and download it whenever and wherever you want!

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Graduate Certificate in Criminal Justice Administration

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Master the skills needed to lead in criminal justice administration.

This 15-credit-hour graduate certificate program, offered jointly with the Department of Sociology, is designed for working professionals who are looking to advance their careers by attaining the necessary skills and training for administrative roles in criminal justice organizations.

Program Highlights

This certificate is designed for individuals who are looking to cultivate their leadership skills and make a bigger impact.

Students take 15 credit hours to complete the graduate certificate. Twelve credits will be in core courses, and three credits will be elective. Program can typically be completed in three to four semesters.

Core Courses

• PubAfrs 5506: Administration of Criminal Justice Policy (three credits)
• PubAfrs 6045: Fundamentals of Budgeting & Financial Administration (two credits)
• PubAfrs 6075: Data, Models & Evaluation (four credits)
• Sociol 5950: Evidence-Based Practice in Criminal Justice (three credits) or Sociol 5925: Offender Decision Making and Prisoner Reentry (three credits)

Elective Courses

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• Other electives may be approved. Contact your advisor.

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More From Forbes

7 chatgpt prompts to land you that leadership role in education.

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7 ChatGPT Prompts When Applying For A Leadership Role In Education

Becoming a leader in education is a career milestone that demands thorough preparation.

You must be able to articulate a clear vision, demonstrate a deep understanding of leadership and show your ability to drive school success through strategic planning and colleague engagement. The following ChatGPT prompts are designed to help teachers refine their interview skills, craft compelling personal statements and develop a robust leadership strategy. Each prompt is tailored to address critical aspects of the preparation process.

Get this right and present yourself as the well-rounded, confident and capable leaders you are.

1. Role Play The Interview

Using ChatGPT for this purpose can help you practice responses to potential questions. This will allow you to refine your answers and build confidence. It is an opportunity to receive constructive feedback, so you can improve your communication skills.

"I am preparing for an educational leadership interview. Act as the interviewer and ask me a series of questions about my experience, my leadership philosophy, and how I handle specific challenges in an educational setting. After each response, provide detailed feedback and suggestions for improvement. Focus on questions that test my strategic thinking and ability to lead a team."

ChatGPT: "Can you describe a time when you had to manage a conflict between staff members? How did you handle it and what was the outcome?"

A Psychologist Reveals 3 Ways To Master ‘Constructive Disagreement’

House committee approves farm bill amendment to ban delta 8 thc, fortnite servers are down here s when chapter 5 season 3 begins updated.

You: "In my current job, two colleagues disagreed over resource allocation. I arranged a meeting and listened to their concerns. I was able to facilitate a meaningful discussion to reach a consensus. The solution improved team collaboration."

ChatGPT Feedback: "Good job facilitating a discussion and reaching a consensus. Next time, highlight any specific conflict resolution techniques you used such as active listening or mediation to show a deeper understanding of conflict management."

2. Drafting A Resume

Your resume will stand out when it clearly highlights specific achievements and quantifies results.

Demonstrating your tangible impact is crucial. Using a clean, professional format with well-organized sections makes the document easy to read and visually appealing.

"Help me draft a resume tailored for an educational leadership position. Include sections for professional summary, work experience, education, skills and certifications. Emphasize my leadership accomplishments, my impact on student outcomes and my experience with school administration. Use bullet points and highlight the special projects or initiatives I led. Ask me questions that will help make this an accurate and outstanding resume.”

3. Writing A Personal Statement

A personal statement that aligns with the job specifications and provides concrete examples is crucial. It will show your suitability for the role and demonstrate that your past experiences have prepared you to meet the specific needs of your new role. This will make your application stand out.

"Assist me in writing a personal statement for an educational leadership role that aligns with the job specifications. Emphasize my leadership experience, vision for the school and how my skills and accomplishments meet the requirements. Include examples of past successes and describe how I plan to contribute to the school's future success. Ask me questions that will help make this an accurate and outstanding resume."

4. Articulating Your Vision for Leadership

This will demonstrate your ability to inspire and guide the school community. It will foster a sense of purpose and direction. It makes you a compelling candidate for driving positive change and achieving long-term success.

"Help me articulate my vision for the educational leadership role I am applying for. Focus on my goals for academic excellence, staff development and community involvement. Include specific strategies and initiatives I plan to implement to achieve these goals."

Example Interaction:

ChatGPT: "My vision as an educational leader is to create a nurturing environment where every student can achieve academic excellence. I aim to implement professional development programs that empower teachers and foster a collaborative community that actively engages parents and local stakeholders. Specific strategies include introducing data-driven instruction, expanding extracurricular activities and building partnerships with local businesses to enhance educational opportunities."

5. Understanding Key Leadership Concepts

Understanding key educational leadership concepts will enable you to articulate your vision and approach to improving teaching and learning. It allows you to provide examples of how you have applied these concepts, showcasing your practical experience and impact on student outcomes.

"Explain key concepts and trends in educational leadership. Provide examples of how these can be applied in a school setting and how I can discuss them effectively during my interview. Ask me questions that will help make this an accurate and outstanding resume."

6. Developing a Strategic Plan

Developing a strategic plan to refer to in your interview will be very impressive. It demonstrates your ability to set clear, long-term goals and align resources to achieve them. It provides concrete evidence of your commitment to improving educational outcomes and your proactive approach to leadership.

"Guide me through developing a strategic plan for a school. Outline the steps and include key components such as vision, mission, goals, action plans and evaluation methods. Provide examples of how to set realistic goals and measure progress."

ChatGPT: "Step 1: Define the vision and mission of the school. Step 2: Identify strategic goals such as improving literacy rates and increasing student engagement. Step 3: Develop action plans for each goal detailing specific activities, responsible parties and timelines. Step 4: Establish evaluation methods to monitor progress and make adjustments as needed. For example, to improve literacy rates, set a goal of increasing reading proficiency by 15% over three years. Implement reading intervention programs, provide professional development for teachers and use standardized test scores to measure progress."

7. Reflecting on Your Personal Leadership Style

This will help you understand your strengths and areas for growth. This allows you to effectively communicate your value. This self-awareness also enables you to align your leadership approach with the school's vision and culture.

"Help me reflect on my personal leadership style and how it aligns with the needs of the school I am applying to. Provide examples of leadership styles (e.g., transformational, transactional and situational) and their impact on school culture and performance. Guide me in identifying my leadership strengths and areas for growth."

ChatGPT: "Reflect on whether your leadership style is transformational, transactional or situational. For instance, a transformational leader who inspires and motivates staff might be ideal for a school needing significant cultural change. Discuss how your style has positively impacted previous schools and how it aligns with the current school's goals. Identify strengths such as effective communication and decision-making and areas for growth such as delegating responsibilities or managing change."

These ChatGPT prompts can help you prepare for an educational leadership role. By practicing interview scenarios, drafting key documents and reflecting on leadership concepts, you can approach your interview with increased confidence and clarity.

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