cover letter words count

How Long Should a Cover Letter Be? (Examples)

By Biron Clark

Published: November 10, 2023

Cover Letters

Biron Clark

Writer & Career Coach

If you’re wondering how long a cover letter should be, this article has everything you need to know (including exactly how many words to make your cover letter).

I’m going to share why most job seekers are making their cover letters far too long, and why you will likely get more job interviews by writing less in your cover letter.

Let’s get started…

How Long Should a Cover Letter Be?

Cover letters should be one page long and total 75 to 250 words. This recommendation applies to both printed and email cover letters. It’s okay if your cover letter doesn’t take up an entire page, but it should never exceed one full page.

Job seekers needing to explain gaps in employment , a recent change in career path, etc., may want to utilize more words in their cover letter than someone with a more standard background.

A job seeker who is staying within their current industry and career path (e.g. moving from Software Engineer to Senior Software Engineer) and not needing to explain a lengthy work gap should aim to be on the lower end of the recommended cover letter word count mentioned above — somewhere between 70 and 150 words.

As an example, my favorite cover letter template from Harvard Business Review has only 76 words:

As you customize this cover letter, the word count will likely rise a bit, but it’ll remain much shorter than what most job seekers send. And that’s a good thing!

This type of letter is going to be very different than what most job seekers are sending and what you’ve seen recommended online, and that’s often a plus.

Coming up soon, I’ll explain why a shorter cover letter may improve your odds of hearing back on a job application.

How Many Paragraphs Should a Cover Letter Include?

The typical cover letter should contain three to six paragraphs. Each paragraph should be relatively short, containing two to four sentences. This is especially important in the first paragraph of your cover letter, where you want to entice the reader and encourage them to keep reading by providing a short, punchy opening.

In general, when writing to grab someone’s attention, focus heavily on making the first paragraph compelling, because this is your first impression or “elevator pitch,” for why they should keep reading.

Now that you know how long a cover letter should be, let’s look at some specific benefits of using this length, which is shorter than some people recommend.

Reasons to Consider a Shorter Cover Letter

Now that you know how many words a cover letter should be, let’s talk about why I recommend this as the ideal length, even though some career experts recommend your cover letter be longer.

There are four things that happen when you keep your cover letter relatively short…

1. You Stand Out by Being Different

Here’s an example of a typical full-page cover letter that many job seekers are sending:

If you’ve sent something like that in the past, it’s NOT your fault…

Almost every website with cover letter templates recommends this format, and it’s what you’re constantly told to send.

But that’s the beauty of limiting your cover letter to my ideal cover letter length of 75 to 250 words. It’s different than what everyone else is doing!

From the first glance, you’re showing the hiring manager that your cover letter is unique and worth reading closely . You show that you’re not going to bore them half to sleep with yet another generic letter containing info from a template or info that’s already on your resume.

Whereas, if you send a full-page cover letter like the image/example above, the hiring manager is thinking, “Okay, here’s another huge page of info to read through that’s probably based on a template.”

This happens to them over and over, all day.

That brings me to my next benefit…

2. You Get Your Cover Letter Read (Not Skimmed!)

Most job seekers send cover letters that so long-winded that nobody wants to read them. The hiring manager may read to the second or third paragraph, but they’re unlikely to through to the end.

Beyond that, job hunters send cover letters that repeat information from their resume, which doesn’t provide any value to the hiring manager or recruiter .

But because your cover letter is short, and ideally has small paragraphs, it’s inviting to read. Hiring managers open your email or letter and think, “Great, I can read this no problem.”

So they read your cover letter from start to finish without skipping a word!

This is why you should always send the hiring manager a short cover letter where each line has a purpose and message and does something to sell them on why you deserve the interview.

You don’t have to take my word for it, though. Test it! Send half of your cover letters in the standard, full-page style seen above, but with the other half, test what I’m suggesting here. Greatly reduce the word count, get right to the point, only offer info that’s not on your resume.

We’ve now looked at two reasons why the full-page cover letter is not the ideal length/approach. But I’ve got two more reasons for you…

3. You Draw Attention to Your Strongest Points/Skills

If you’re naming 20 different skills and qualifications in your cover letter, it’s hard for a recruiter or hiring manager to pick out the most important pieces.

Whereas, if you just name your three or four strongest arguments for why you’d be a great fit for their job description, those points will stand out (and get read, as mentioned above).

Sometimes less is more, and with cover letters, it’s often the case!

So this is another factor to consider when deciding how long your cover letter should be.

4. You Get Your “Call to Action” Read So You Win More Interviews

Finally, you should end each cover letter with a “Call to Action,” which I’ll explain in the next section.

This is where you ask for the interview, which is something many job seekers don’t do properly (or don’t do at all) in their cover letter.

And by keeping your letter brief, this closing paragraph comes relatively quickly… sometimes as the third or fourth paragraph… so it’s much more likely to get the reader’s full attention which means you’ll get more interviews.

Recommended Cover Letter Font Size

The best font size for your cover letter is 12 points, whether you’re sending a printed or an email cover letter. Avoid fancy fonts and choose a simple, easy-to-read font like Calibri or Arial. Include plenty of white space and small, punchy paragraphs. It’s better to have multiple, concise paragraphs in your cover letter than one or two very long paragraphs. This helps with readability.

How to End Your Cover Letter: Ask for the Interview

This is one other mistake a lot of job seekers make with their cover letters, along with repeating info on the resume and just being far too long-winded. They don’t ask for the interview in their closing paragraph!

The whole point of the cover letter is to win you job interviews . So after you’ve got the specific word count you want, make sure to finish up by actually asking the hiring manager to call you and set up a time to discuss in more detail!

Here’s an example of how you could conclude an email cover letter:

I’d love to discuss the position over the phone and provide a bit more context for how I can help you in this role. Are you available for a phone call later this week or early next week? My phone number is 555-218-4987.

Or, simply use the cover letter conclusion from the first example in this article, from Harvard Business Review:

I have attached my resume for your review and would welcome the chance to speak with you sometime.

However, I prefer a slightly stronger conclusion to a cover letter that really prompts the hiring manager to reply to a direct question. That should get you more responses from your cover letter, no matter your cover letter length!

Conclusion: How Many Words Should a Cover Letter Be?

To reiterate how long a cover letter should be, I recommend sticking to 250 words or less and never exceeding one page.

It’s beneficial to keep your letter short and concise for both a printed cover letter and a cover letter sent by email.

The shorter format allows you to focus on your strongest points and grab the hiring manager’s attention without overwhelming them with too much text or info. This will help you get more interviews and separate you from other job seekers who send long, generic, cut-and-paste cover letters with their applications.

However, as mentioned earlier, the length of your cover letter will vary depending on the industry (in a very formal, traditional industry, you may want to go for a slightly longer word count).

If you have an unusual scenario to explain, then your ideal cover letter length may be longer, too.

So don’t take the advice above as a hard-and-fast rule, but just a general guideline on how long a typical cover letter should be to win more job interviews.

As a final step, make sure to proofread everything! Sending a cover letter with a typo or mistake can cost you the job interview even if you have great qualifications and writing style.

More cover letter resources:

• Do you need to send a cover letter?
• How to write a cover letter with no experience
• 3 steps to writing a cover letter that stands out

About the Author

Read more articles by Biron Clark

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How Long Should a Cover Letter Be in 2023? (+Examples)

Do you want to know what the perfect length of a cover letter is? What is the ideal number of words that a cover letter should have? And how many paragraphs should you include?  If you are looking for answers to these and more cover letter questions, you are in the right place.

The quick answer is that a cover letter should never be longer than a page, 400 words, or six paragraphs.

However, if you want to dive deeper into the cover letter nuances and become a real expert, you are in the right place. So, if you want to learn in detail how to write the perfect cover letter of a perfect length, just keep reading.

For more general information about cover letters , go and have a look at the first article from our series Cover Letter Guide: What is the Cover Letter. There, you will find a definition of what a cover letter is, what makes it different from a letter of motivation, and a short guide on how to write a great cover letter.

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What is the ideal cover letter length for 2023?

When it comes to cover letters,  the longer, the better  does not apply.  Even if you have years of expertise and you worked extremely hard on gathering professional skills and experiences  — and now you want to show it off all in detail on four pages — don’t.

Sometimes, less is more. This is the case for a good cover letter. It is crucial to highlight the experiences that are truly relevant to the advertised position. Don’t worry, there will be plenty of time to talk about your skills and achievements in more detail once you get the interview.

Rather, think of a cover letter as a tasteful, comprehensive, short advertisement. You want to catch the attention of a hiring manager and make it clear that you are a highly experienced professional fit for the role. Yet, at the same time, you don’t want to bore and overwhelm the person who is making the selection in the first round of the hiring process.

It is important to realize that in large companies, the hiring manager and the HR department have a very short time to go through your application.  On average, per one vacancy, there  are  up to 250 applicants. This means you must make your cover letter stand out from the crowd – but also be easy to read.

What follows are the tips on how to do it!

Read the instructions

Always make sure you read the employers’ instructions properly.  In many vacancy announcements, there is a clear list of what is required from an applicant. Often, these also indicate the expected length and form of a cover letter.

If specific regulations are not included, don’t worry. In this case, you can go for the standardized version of a cover letter.

Junior vs Senior

If you are at the start of your career  and are applying for a junior position   where it is expected to have a lack of practical experience, writing around 200 words is perfectly acceptable. A cover letter for an internship can be equally long. If you don’t have prior experience, you can focus on your inner motivation, education, and extra-curricular activities.

For an experienced candidate , the word count can be doubled. However, it really shouldn’t exceed 400 words in any scenario – unless specifically requested. At the same time,  a cover letter should never exceed 1 page.  If you do so, you completely disobey all the rules of this genre, and it won't work to your advantage.

While this length may sound too short, and you may feel tempted to write more about many of your professional accomplishments, it may eliminate you from the selection process. Being selective and cutting straight to the point makes you a better candidate as opposed to one who writes their whole life story.

Career vs Academic cover letter

The rules listed in the previous paragraph are almost universally true when we speak of a career cover letter.

However, an academic cover letter is conventionally longer. If you are wondering how long an academic cover letter should be, know that  the standard length is one page and a half . On the other hand, it is never longer than two pages.

Cover letter heading length

The same cover letter rules apply here, too. A short, simple, and catchy heading will get you far.

Do not exceed two sentences; one is advisable. Either use your full name or a catchphrase, such as: “ Why am I the best for the role of XY ”. However, do this only when you are sure that the company and the position that you are interested in aren't too formal.

How long should the first paragraph be

This paragraph is to capture the attention of the reader.  It does not have to be longer than two or three sentences.  State who you are, where and how you found the opportunity, and why you are interested in it. Do this in a catchy way, though! If you heard about the position from a person in common, do not hesitate to mention their name.

Remember, the first paragraph is short – do not waste words. Make yourself an attractive candidate right from the beginning, and mention your biggest assets right here – such as the length of experience or quality of your education.

How long should the second paragraph be

Arguably the most important part of your cover letter. Therefore,  you should make the second paragraph the most extensive and longest part of your cover letter.  Write about your accomplishments and past work experiences in detail. Explain why you are the best candidate for the role and what your skills are that no one else has.

On the other hand, remember —  you still must write at least one more paragraph in the body of the cover letter, as well as the closing paragraph. Therefore, don’t go overboard with the length.

The best thing to do is to initially write freely and more. Then, you can cut the number of words down later during later stages of editing. This way, you won’t limit your creativity from the start by being too focused on the correct word count.

How many words/paragraphs should a cover letter be

• As we've already stressed, your cover letter shouldn’t be too long. Keep it under one page. However, sometimes only half a page may not be long enough. Find the right balance.
• When it comes to the number of words, never exceed 400 words. 250-300 words are the ideal length of an average cover letter.
• The perfect number of paragraphs in a cover letter ranges from three to four.  The maximum number of paragraphs that are acceptable is six.

Cover letter examples by length

If you want to see the instructions applied in real life, have a look at the cover letter examples of various lengths examples below. All three of these people managed to land the job by using the kickresume cover letter template ! 

Cover letter example 1: Short version: Half a page

Cover letter example 2: Medium version: Between half a page and a page

Cover letter example 3: Long version: A page

If you liked these  cover letter samples  and you want your cover letter to look the same, use  one of our  cover letter templates!  You can go for the free or the premium version. It is super easy to use, so you’re just a click away from the cover letter of your dreams!

Cover letter formatting

Not only length but also the way you format the cover letter matters. Your goal is to  make it very easy to read.  You will achieve this by keeping your cover letter structured, nicely designed, and well-formatted. Here are the tips on how to achieve this:

• When it comes to the font of a cover letter,  try to imagine being a busy hiring manager. You want to make their job as easy as possible – so go for a font that is easy to read. At the same time, you want to create a professional impression. In other words, the best font for your cover letter would be the classic  Times New Roman, Arial , or  Calibri . However, if you are confident enough to experiment and you want to make your cover letter stand out from the crowd with a more eye-catching design, go for it. But forget to ensure that the text should be easy to navigate and read – that is the priority. 
• The letter size  matters, too. Anything between 10.5 and 12 is good. You don’t want to make the letters too small, so they would be hard to read, or too large, so you don’t exceed one page.
• The margins  of a cover letter are conventionally 1.5 or 1.
• A cover letter should never be   double-spaced. You want to fit all the information on one page — with double spacing, you wouldn’t be able to.

How long should an email cover letter be? 

Today, unless specifically instructed to do otherwise, the cover letter is conventionally sent as an email attachment.

Just like with the cover letter itself, sending a short and precise email is better than a long and overly complicated one.

In your email you must include:

• a relevant subject:  if the subject title is not included in the vacancy instructions, use the name of the position for which you are applying;
• a polite greeting:  address the person by their full name/if not available, Dear Sir/Madam will do
• refer to your attached cover letter and resume;
• express hopes for the future , consider attaching a phone number where they can reach you;
• close with best regards/best wishes and your full name and surname;

Email cover letter length examples

Email cover letter example 1.

Email cover letter example 2

Email cover letter example 3

And that’s about it. There is no need to make it too elaborate – all the important information is in the attachment.

Now hit that send sign and wait for the response. After listening to all the advice, we have no doubts you will receive positive news. The Kickresume team wishes you the best of luck!

Now, when you have that cover letter in your pocket, we are sure you also want an amazing-looking resume. The good news is that you are just a click away from our Kickresume CV templates!  You can even easily  turn your LinkedIn profile into a great resume .

FAQ: How long should a cover letter be in 2023

What is the ideal word length of a cover letter.

Your cover letter should be between 250 to 400 words long.

A cover letter isn't required – should I still send it?

Yes, this is your chance to stand out from the crowd of applicants and make it clear that you’re willing to put in the effort.

Is a 1000-word cover letter too long?

Yes, it is. It's never advised to exceed 400, max. 500 words.

Is it ok to have a cover letter that is two pages long?

No, you should always limit your cover letter to only one page. Recruiters don't have time to read long essays. They also like familiarity and known formats.

Kaja Jurčišinová

Kaja Jurcisinova is a fresh graduate and a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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What is the Best Cover Letter Length?

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• What is the ideal cover letter length?

How to structure your cover letter

Cover letter template, cover letter example, tips to email your cover letter.

When you apply for a job, your cover letter gives the hiring team their first impression of you. To position yourself as the best possible candidate, it is important to include all relevant information in your cover letter without writing an overly long introduction. This article will discuss the best cover letter length and how to make this introduction as effective as possible.

What is the best cover letter length?

The best cover letter length is between a half-page to a full page, or about 300 words. Break your cover letter into three or four paragraphs that address key points of your application and use a 12-point font. Ensure that the employer can read each paragraph in 10 to 15 seconds so that the letter is simple and straightforward to read.

When applying for a new job, include these five essential parts when writing a cover letter:

1. First, express interest in the position

Begin your cover letter by explaining your interest in the position and the organization. Be as specific as possible, mentioning relatable experience or something that you admire about the company. Including this allows you to say what draws you to the job posting and gives you a chance to establish a connection with the company. 

2. Second, explain how you qualify

Use your work experience and educational background to explain why you are a good candidate for the position. Explain the bullet points in your resume, using them to create a quick summary.

3. Third, include specifics and data

Incorporate data into your cover letter when you can. Consider using numerical data to show your accomplishments, percentage increases and dollar amounts to convey the objectives you have achieved during your career. 

4. Fourth, mention major accomplishments

Include at least one major accomplishment that relates to the position that you are applying for. Discussing professional success allows you to expand on your work experience and helps the hiring team understand what you might be able to achieve in this new role. 

5. Last, suggest next steps for the hiring team

Close the cover letter by expressing thanks and indicating your interest in continuing through the hiring process. Convey your request for an interview and further discussion about your qualifications for the position. 

Follow the template below to outline your cover letter:

• Start with your own contact information
• Include the date of the application
• State the employer’s contact information
• Open with a professional greeting
• Mention the job opening
• Discuss your work experience
• Express gratitude to the hiring team
• End with a professional salutation
• Sign or type your name

Use the following cover letter example as a model to help you write your own:

Hannah Lee 123 Main Circle | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith Smith & Co. Firm 123 4th Blvd. New York, NY 11101

Dear Ms. Smith,

I am writing to apply for the Account Manager position at Smith & Co. Firm. I was thrilled to learn about this position from our mutual colleague, Lee Chen, as I have been interested in working for Smith & Co. Firm since the beginning of my career. I have always admired the firm’s client acquisition and maintenance strategy. It is one of the most advanced and data-driven methods in the industry.

I have seven years of experience working in the client management field, and the past three have included a management role. In my most recent role, I developed a strategy for acquiring and retaining new accounts, resulting in a 25% revenue increase for the organization. I also worked with my company’s information technology department to establish a client management system that allows for a 50% increase in efficiency.

My past roles have allowed me to gain the problem solving, analytical thinking and leadership skills that this Account Manager position demands. With my proven experience, I believe I could contribute substantially to Smith & Co. Firm’s objectives.

I would appreciate the opportunity to discuss my qualifications for this role in person. Thank you in advance for your consideration. I look forward to talking with you further. 

Sincerely, Hannah Lee

Paper cover letters and email cover letters should follow very similar structures and length guidelines. When including a cover letter in the body of an email, you can eliminate the contact information and date from the beginning of the message. Keep the total length to about 300 words, and proofread before sending your application to the hiring team.

• Career Blog

How Long Should a Cover Letter Be? The Optimal Length

A cover letter is an important tool when applying for a job. It’s a document that you submit alongside your resume, and it’s your chance to communicate directly with the hiring manager. A well-crafted cover letter can make a great first impression and set you apart from other job applicants.

The purpose of this article is to provide guidance on how long a cover letter should be. The optimal length of a cover letter is a common question among job seekers, and there are conflicting opinions on the topic. Some say that a cover letter should be no more than one page, while others argue that it’s okay to go over two pages.

In this article, we’ll discuss the different factors that affect the length of a cover letter, such as the job you’re applying for, your level of experience, and the company you’re applying to. We’ll also examine the pros and cons of shorter versus longer cover letters.

By the end of this article, you’ll have a better understanding of what the optimal length of a cover letter is in different situations so that you can create a cover letter that is concise, yet effective. Whether you’re a recent graduate or an experienced professional, this article will provide you with valuable insights on how to write a cover letter that will impress hiring managers and land you the job you want.

What is a Cover Letter?

A cover letter is a document that accompanies your resume or CV when you are applying for a job. It is usually in the form of a one-page letter that introduces yourself to the hiring manager and explains why you are the best candidate for the job. The cover letter is an essential part of the job application process, and it can make or break your chances of getting an interview.

Definition and Explanation of a Cover Letter

The purpose of a cover letter is to complement your resume, not repeat it. While your resume is a summary of your education, experience and skills, your cover letter is your chance to showcase your personality, explain why you are passionate about the job and highlight your achievements.

A well-written cover letter should be tailored to the specific job you are applying for. It should be brief, informative, and engaging. A good cover letter should highlight your key skills, experiences and achievements that relate to the job. It should also demonstrate your understanding of the company culture and explain why you are a good fit for the role.

Importance of Sending One with Your Resume

Sending a cover letter with your resume is crucial. A cover letter can give the hiring manager more context about your professional experience and qualifications, and help you stand out from other applicants. It shows that you have put effort into your job application and that you are committed to the job.

Furthermore, a cover letter is an opportunity to showcase your writing skills. Many employers use a cover letter to assess your written communication skills, so it’s important to make sure it is well-written, clear and concise.

A well-written cover letter is essential when you are applying for a job. It is an opportunity to showcase your personality, explain why you are passionate about the job, and highlight your key skills and achievements. Sending a cover letter with your resume can make you stand out from other applicants and demonstrate that you are committed to the job.

The Role of a Cover Letter in Your Job Search

A cover letter is an essential component of your job application, and it can significantly impact your chances of getting hired. It serves as an introduction to your resume and highlights your qualifications, skills, and experience that match the job requirements.

How a Cover Letter Affects Your Chances of Getting Hired

According to research, more than 50% of hiring managers consider a cover letter to be crucial when evaluating job candidates. It provides them with more information about you compared to just a resume, making it easier for them to determine if you’re the right fit for the job.

A well-written cover letter can show your personality, professionalism, and communication skills. It can also demonstrate why you’re the best candidate for the position and how you can contribute to the company’s success.

On the other hand, a poorly written cover letter can hurt your chances of getting hired. It can make you appear unprofessional, uninterested, or unqualified for the job, even if your resume suggests otherwise.

Explaining Why Some Hiring Managers Still Require a Cover Letter

Despite the debates about whether a cover letter is necessary, many hiring managers still require it as part of the job application process. There are several reasons for this:

1. To evaluate your communication skills

A cover letter is a written document, and it allows the hiring manager to assess your writing skills and communication abilities. Employers are always seeking employees who can express themselves concisely and effectively.

2. To gauge your interest and motivation

A cover letter shows that you’re serious about the job and you’ve taken the time to learn about the company and the position. It captures your motivation for applying and why you think you’re a great fit. It’s an opportunity to express your enthusiasm and demonstrate your knowledge of the company’s mission and culture.

3. To highlight your personality and personal brand

A well-written cover letter can showcase your personality and personal brand. It allows the hiring manager to get a glimpse of who you are and how you conduct yourself professionally. This can help you stand out from other applicants, especially if you’re applying for a highly competitive position.

A cover letter plays an essential role in your job search. It can significantly affect your chances of getting hired and open doors to new opportunities. Even if some hiring managers don’t require it, it’s always good to include a well-crafted cover letter as part of your job application.

Factors that Affect Cover Letter Length

It’s essential to note that the length of a cover letter is influenced by several factors. These include the industry, company type, job level, and requirements. Understanding how these factors affect the optimal length of your cover letter can help you tailor it accordingly and increase your chances of landing the job.

How the Industry and Company Type Impact the Optimal Length

The industry and company type you are applying to can impact the optimal length of your cover letter. Some industries, such as creative or marketing fields, may appreciate a more extended form of communication that highlights your creativity and writing skills. On the other hand, industries such as finance and law may prefer a more concise and straightforward approach.

Moreover, larger companies may receive a high volume of applications and may have an Applicant Tracking System (ATS) that scans cover letters for keywords. Therefore, a shorter and more concise cover letter may be ideal for these types of organizations.

How the Job Level and Requirements Affect the Length

The job level and requirements also have a significant impact on the optimal length of your cover letter. For entry-level positions, a one-page cover letter that highlights your relevant skills and experience may be sufficient. In contrast, higher-level positions or managerial roles may require a longer cover letter that demonstrates your leadership abilities and accomplishments.

Additionally, specific job requirements listed in the job posting should also guide the length of your cover letter. For example, if the job posting requests a portfolio or other supporting documentation, you may be able to keep your cover letter more concise. Conversely, if the job requires you to demonstrate proficiency in a specific skill, such as project management, your cover letter may need to be more detailed to showcase your experience in this area.

Understanding the factors that impact the optimal length of your cover letter is critical to crafting a winning application. By tailoring your cover letter to the industry, company type, job level, and requirements, you increase your chances of impressing the hiring manager and securing an interview.

Optimal Cover Letter Length for Entry-Level Job Seekers

As a new graduate or job seeker with less experience, you may be wondering how long your cover letter should be.

Here are some guidelines and tips to help you craft the perfect cover letter:

Guideline for new graduates and job seekers with less experience

Your cover letter should be long enough to convey your qualifications and interest in the position, but short enough to hold the reader’s attention. As an entry-level job seeker, you may not have as much experience to showcase, so focusing on your unique strengths and eagerness to learn can help make you stand out.

Examples and tips for writing a concise cover letter

• Start with a strong opening that grabs the reader’s attention and showcases your enthusiasm for the position.
• Keep your paragraphs short and focused, highlighting your relevant experience and qualifications.
• Be specific about your skills and how they can benefit the company. Use examples to illustrate your points.
• Use a professional tone and avoid being too casual or informal.
• Close with a strong statement that reiterates your interest in the position and invites further discussion.

Remember, a well-crafted cover letter can make all the difference in landing an interview, so take the time to make it concise, focused, and impactful.

Optimal Cover Letter Length for Mid-Career Professionals

For mid-career professionals, crafting a cover letter can be a challenging task. On one hand, you want to showcase your expertise and experience to potential employers. On the other hand, you don’t want to bore them with a lengthy document. So what’s the optimal length for a cover letter for mid-career professionals?

Guidelines for Individuals with a Few Years of Experience

If you have a few years of experience, it’s best to keep your cover letter concise and to the point. Ideally, your cover letter shouldn’t exceed one page. You should aim to highlight your most relevant experience and qualifications, without getting too detailed.

Tips for Crafting an Effective Cover Letter

Here are some tips to help you craft an effective cover letter:

• Start strong: Use the first paragraph to introduce yourself and grab the reader’s attention. You can mention your relevant experience, or an interesting anecdote that sets you apart.
• Highlight your most relevant experience: In the body of the cover letter, focus on your most relevant experience and qualifications. Make sure to mention the skills and achievements that make you a good fit for the job.
• Avoid repeating your resume: Your cover letter should complement your resume, not repeat it. Don’t simply list your job titles and responsibilities – focus on the impact you’ve made in your previous roles.
• Show your enthusiasm: Show your enthusiasm for the job and the company by explaining why you’re interested in the role. Do your research and mention something specific that you like about the company or the industry.
• Close with a strong call to action: In the final paragraph, make sure to thank the reader for their time and express your interest in the role. Don’t be afraid to ask for an interview, or to follow up on your application.

By following these guidelines and tips, you’ll be able to craft an effective cover letter that showcases your experience and expertise, while keeping it concise and to the point.

Optimal Cover Letter Length for Senior-Level Executives

As a seasoned professional or high-level executive, crafting an effective cover letter can be a daunting task. The challenge lies in balancing brevity with comprehensive information about your qualifications and achievements. Therefore, it is vital to adhere to specific guidelines to ensure that your cover letter does not come off as too lengthy or too brief.

Within this word count, be sure to highlight your most crucial skills, accomplishments, and experience relevant to the position in question. It is critical to give the hiring manager a clear picture of what you can offer to the company without overwhelming them with unnecessary details.

Here are a few tips to help you write a comprehensive cover letter:

Begin with a strong opening line that indicates your interest in the job and highlights your unique selling point.

Tailor your message to the company culture and requirements, demonstrating your knowledge of the organization and how you can contribute to its success.

Use bullet points to present your achievements and qualifications in an easy-to-read format.

Highlight your experience with figures and other measurable criteria that showcase your ability to drive results.

Remember that a cover letter should complement—not duplicate—your resume. Therefore, avoid merely listing qualifications and job titles already mentioned in your resume. Instead, use the opportunity to elaborate on specific experiences that demonstrate your fit for the position.

Keep your cover letter short and to the point while still providing enough information to show why you are the best candidate for the job. Utilize the tips above to write a compelling and comprehensive cover letter that leaves a memorable impression.

How to Make Your Cover Letter Concise and Relevant

Tips for editing and narrowing down the content:.

• Start with a strong opening that grabs the reader’s attention and introduces your relevant skills and experience.
• Use bullet points to list your achievements and qualifications, rather than lengthy paragraphs that may be overwhelming for the reader.
• Avoid repeating information that is already included in your resume or application.
• Be selective in highlighting your most relevant experience and skills that match the job requirements.

Strategies for making every word count:

• Use action verbs to describe your achievements and contributions.
• Focus on the impact you made in your previous roles, such as increased revenue or improved processes.
• Showcase your unique qualifications and accomplishments, rather than generic or common skills.
• Eliminate unnecessary adjectives or redundant phrases that do not add value to your application.

By following these tips and strategies, you can make sure that your cover letter is concise and relevant, while still showcasing your qualifications and experience. Remember that the optimal length of a cover letter is around 250-400 words, so aim to make every word count within this limit.

How to make your Cover Letter Comprehensive and Meaningful

Your cover letter is your chance to make a strong first impression and provide a deeper understanding of your skills and experience to the hiring manager. Here are some strategies for making your cover letter comprehensive and meaningful:

Strategies for adding depth and relevance to your cover letter:

• Customize your cover letter for each job application to showcase how your skills and experience align with the job requirements.
• Use specific examples to demonstrate your achievements and how they can benefit the company.
• Research the company’s mission and values to show your alignment with the company culture.
• Use industry-specific language to show your knowledge and expertise.

Tips for showcasing your skills and experience:

• Use storytelling techniques to engage the reader and create a connection with the hiring manager.
• Start by highlighting your most impressive achievements and then explain how they have prepared you for the job.
• Keep the cover letter concise and focused on your most relevant experiences.
• Use bullet points to break up longer paragraphs and make the cover letter easier to read.

A comprehensive and meaningful cover letter should showcase your skills and experience while being concise, focused, and customized to the job you are applying for. Use storytelling techniques and specific examples to engage the reader and show how you can contribute to the company’s success.

Appendices (if applicable)

Here are some example cover letter sections that you can use as a reference when crafting your own:

Introduction  – This section should include the purpose of the letter, the position you are applying for, and how you found out about the job opportunity.

Body  – This is where you should highlight your relevant skills, experience, and achievements that make you a strong candidate for the position. You should also mention why you are interested in the company and how you can contribute to their success.

Closing  – In this section, you should express your gratitude for considering your application and request for an interview to further discuss your qualifications.

And here are some sample cover letters that you can use as a guide when determining the optimal length:

Sample 1 (280 words)

Dear Hiring Manager,

I am writing to apply for the position of Marketing Coordinator at XYZ Company. As a recent graduate with a degree in marketing and a demonstrated ability to develop and execute successful marketing campaigns, I am confident that I am the right fit for this role.

In my previous internship and freelance work, I have gained experience in social media management, email marketing, and content creation. Additionally, my attention to detail and ability to work collaboratively have contributed to successful campaigns and satisfied clients.

I am passionate about the work that XYZ Company does and I am excited about the opportunity to contribute to your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

Sample 2 (450 words)

Dear [Hiring Manager],

I am writing to express my interest in the [Job Title] position at your company. With [Number of Years] years of experience in [Industry or Field], I am confident that I am the ideal candidate for the job.

In my current position at [Current Company], I have successfully [Key Achievement or Responsibility]. Additionally, I have [Skill or Qualification] that I believe will enable me to excel in this role. I am excited about the opportunity to bring my expertise and passion for [Industry or Field] to this position at [Company].

In addition to my relevant experience and qualifications, I am highly organized and a strong communicator. I am able to manage multiple competing priorities while maintaining high-quality work and delivering projects on time.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications and learn more about this exciting opportunity at your company.

As you can see, both samples are concise yet effective in showcasing the applicant’s qualifications and interest in the position. The optimal length of a cover letter should be around 250-400 words, depending on the job and industry. It’s important to remember that the cover letter should complement your resume, not repeat it. Focus on highlighting your unique qualifications and demonstrating your enthusiasm for the position and company.

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What is the perfect cover letter length?

8 min read · Updated on May 08, 2023

Finding the perfect balance between concise and complete can be a challenge

When applying for a job, the cover letter can often be the key factor that sets you apart from other candidates. A cover letter serves as an opportunity to showcase your skills, experience, and personality and can give hiring managers a glimpse into what you have to offer. 

However, one of the biggest challenges in creating a cover letter is determining the ideal length. So, what is the perfect length for your cover letter? The answer can depend on the job you're applying for, the company culture, and the expectations of the hiring manager. 

In this article, we'll provide tips on how to create a standout letter and offer guidance on determining the ideal cover letter length that will make the right impression on potential employers.

How long should a cover letter be?

While there's no set rule for how many words your cover letter should be, the length will depend on the amount of information you need to convey and the style you choose to write in. 

However, as a general guideline, it's recommended to keep your cover letter to one page, with each paragraph consisting of 3-4 sentences. This works out to between 300 and 500 words and ensures that your document is concise and easy to read - while still providing enough detail about your qualifications and experience . 

Additionally, it's important to focus on quality over quantity and make sure that each sentence is relevant and impactful to the overall message of your cover letter. On top of that, some employers may have specific guidelines for cover letter length. 

Guidelines on cover letter length

1 page or 300-500 words

One commonly accepted guideline is to keep your letter to one page, with a cover letter word count of approximately 300-500 words. This length allows you to provide enough information to highlight your skills and experience, while remaining on point.

Exceptions to the rule

How long is too long? Many people wonder if it's okay to have a two-page cover letter. There are some instances where you can exceed one page; however, they are few and very far between. If the job posting specifically requests a longer cover letter, you can consider writing a more detailed document that addresses the specific requirements of the position. In some fields, such as academia or research, a longer cover letter may be expected in order to provide a comprehensive overview of your experience and qualifications. But in normal circumstances, one page is plenty. 

Breaking down the cover letter

When determining the length of your cover letter, it can be helpful to think about the different sections of the document and how much space each one should take up. Breaking down a cover letter into its different sections and knowing what to include in each paragraph can help you to create a document that is well-organized, effective, and concise. 

What should a cover letter include, though? Here's a breakdown of what you could cover in each paragraph:

Paragraph 1: Introduction

The first paragraph of your cover letter should introduce you and explain why you're applying for the job. You can start with a sentence that grabs the reader's attention and makes it clear that you're excited about the opportunity. For example, you might say something like, "I am thrilled to apply for the [Position] at [Company Name], as I have a long-term interest in [field or industry]."

You should also summarise why you're a good fit for the position and why you're interested in working for the company. This is your chance to make a connection with the reader and demonstrate your enthusiasm for the job. 

Paragraph 2: What you bring to the table

The second paragraph of your cover letter should provide more detail about your skills and experience and how they align with the requirements of the job. This is where you can explain what you bring to the table and how you can contribute to the company's success.

It's important to be specific and provide examples of your accomplishments , as well as any relevant education or training that you've completed. This is also a good place to mention any soft skills that are important for the position, such as communication, teamwork, or leadership abilities.

Paragraph 3: Career achievements and supporting information

The third paragraph of your cover letter can be formatted into bullet points, if you prefer. This is where you can demonstrate your expertise and show the reader that you have the skills and experience needed to excel in the position.

Be sure to tailor your examples to the requirements of the job posting and focus on achievements that are relevant to the company's goals and mission. This is also a good place to mention any relevant certifications, awards, or publications that you've earned.

Paragraph 4: Closing and call to action

The final paragraph of your cover letter should wrap up your document and provide a call to action. This is where you can thank the reader for considering your application and express your enthusiasm for the position once more.

You should also provide your contact information and encourage the reader to get in touch with you for further discussion or to schedule an interview. This is your chance to leave a lasting impression and show the reader that you're a qualified and keen candidate for the job.

Tips on crafting effective cover letters 

Crafting an effective cover letter within word count limits can be challenging, but it's always possible. Here are some tips that can help you to stay on track and make the most of the space you have:

Focus on the essentials: Be concise and avoid including irrelevant or redundant information

Use the active voice: This helps to convey confidence and clarity and makes your writing more engaging

Use bullet points: When appropriate, bullet points can help you to present information in a more efficient and visually appealing way

Customize your letter: Tailor your letter to the specific job and company you're applying to, highlighting the skills and experience that are most relevant to the position

Proofread: Make sure to carefully proofread your letter for errors, typos, and grammar mistakes; consider asking a friend or mentor to review your letter as well

Use a consistent format: Use a consistent format for your letter, with the same font and header that you used on your resume

Be confident and positive: Use confident, positive language to convey your enthusiasm for the position and your ability to excel in it

Example of a successful cover letter

[Your Name]

[Your Address]

[Your Email Address]

[Today's Date]

[Company Name]

[Company Address]

Dear Mr Carlson, 

Having seen the job posting for a Project Manager, I would like to offer you adaptability, leadership skills, and a willingness to take initiative in this role. As someone who has demonstrated an ability to embrace change and lead others through it, I can also bring a wealth of knowledge surrounding project management to your team. I have earned recognition for bringing innovative and creative approaches to business and for embracing technical solutions. 

I am proud to have successfully transitioned from a QA role to a Project Manager with my current employer, in response to a sudden shift in the business structure. I demonstrated strong leadership by being one of the first employees to embrace the changes and execute the transition. I encouraged and inspired other QA team members to take on the challenge and shone a positive light on making the transition.

Please also consider the following qualities that I could bring to your team:

Emerging technologies: Business and tech changes at the speed of light, or so it seems sometimes. I am adept at keeping up with those changes and assimilating new ways of doing things. I bring fresh perspectives to processes and procedures and strongly feel that transformational change and adaptation are imperative to driving innovation. 

Leadership: I truly enjoy stewarding the career progression of others and have been trusted by management on several occasions to lead projects and to motivate teams to success.

Commitment to improvement: I proactively seek opportunities to expand my skills and knowledge through professional development activities. I'm also not afraid to take on new challenges and can make autonomous decisions despite ambiguity and tight deadlines.

While my resume does go into more detail and provides additional insights into my background, please feel free to contact me on [cell phone number] if you have any questions about my candidacy.  I look forward to discussing further how my professional goals are perfectly aligned with your organization's priorities.  

Thank you for your time and kind consideration.

Yours sincerely,

Remember, the goal of your cover letter is to get your foot in the door and secure an interview, so put in the effort to make it the best it can be. Good luck with your job search!

If you need help, TopResume writers are experts at crafting compelling cover letters that highlight skills, qualifications, and achievements. We'll not only make sure you have the perfect cover letter length, we'll write it in such a way that you won't fail to impress recruiters!

Recommended reading:

What to Say in a Cover Letter: 5 Things You Should Include

Career-Specific Cover Letter Samples & Examples

How to Start a Cover Letter That Grabs Attention  

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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What’s the Ideal Length for a Cover Letter? —Plus Tips to Get Yours There

When you have a task to complete, it helps to know what the end product should look like. It's especially true when you’re doing something you might find difficult—like writing a cover letter . How long should it be? What information do you need to include?

Hiring managers and recruiters are busy people, so you don’t want to disqualify yourself by writing a cover letter that’s too long. But you do want to make sure your cover letter is effective. “The cover letter should serve as an introduction to your resume, highlighting why you’re interested in the position, what you’re looking for in your next role, and how you can potentially add value to the position or company,” says Muse career coach Yolanda Owens , who has over 20 years of recruiting experience. 

So how much space do you have to do all that? And how can you make the best use of that space?

How long should a cover letter be?

The ideal cover letter length is:

• Less than one page
• Three to five paragraphs
• Less than 400 words

At least that’s the approximate consensus we came to based on research and input from a few experts who have worked as hiring managers, recruiters, or both.

If this feels short, “Keep in mind that the cover letter is not a tell-all of everything you've done,” says Muse coach Emily Liou , a recruiter and HR professional. “You just want enough to position yourself as a fit and to pique the curiosity of the reader.” You don’t need pages and pages to do that.

In a survey of 205 HR professionals, ResumeLab found that 42% of respondents preferred cover letters between half and one page and 40% preferred cover letters that were less than half a page. Only 18% said they preferred cover letters longer than one page. Muse coach Steven Davis , a technical recruiter, advocates for a cover letter that “can be comfortably read in less than a minute.”

How do you write a cover letter that's just the right length?

Here are a few tips that'll get your cover letter to the ideal length:

1. Pay attention to your structure.

You may remember the five-paragraph essay from school: introduction paragraph, body paragraphs, and conclusion paragraph. Cover letters are structured similarly.

Basically, you should lay out your cover letter like this:

• Introduction (one paragraph): Your cover letter opening should be original and creative to draw your reader in. It should show your connections to the employer and your interest and excitement for the position, Liou says. You might also use this paragraph to explain that you’re making a career pivot or re-entering the workforce after an employment gap .
• Body (one to three paragraphs): Your body paragraphs should focus on the ways you can help the organization or team, Owens says. Talk about what skills and experience you bring to the company, and back up what you’re saying with past examples—but keep them concise.
• Conclusion (one paragraph): Your conclusion should be “a final paragraph thanking the reader for their time and reiterating your interest,” Owens says.

2. Figure out what matters to the employer.

“This is a great time to dissect what is most important to this position,” Liou says, so you can focus your cover letter on what your prospective employer cares about most. Go back to the job description and read it thoroughly. What’s listed first and what’s repeated? From there, Davis says, you should be able to identify the top skills and experiences they’re looking for.

Then, think about what in your background most exemplifies these qualifications—with an emphasis on situations where you’ve made an impact for your past employers, Liou says. These are the experiences you should recount in your cover letter.

3. Use concise examples to pique your readers’ interest.

Davis suggests using the “the STAR format without any details to create curiosity and motivate the interviewer to review the resume.” If you’re unfamiliar, the STAR method is a way of telling stories in an interview where you make sure that you hit on the situation, task, action, and result of the experience you’re recounting. Using a compact version of the STAR method in your cover letter will help show the impact you’ve had in past roles and how without adding too much length. So you might write something like:

“When my last company redesigned their website, I took the lead on layout, and by working as a constant liaison between our product team and our users, I helped produce a website that our users found 50% more intuitive and drew 33% more repeat users.”

4. Go beyond your resume—without regurgitating it.

“The cover letter should be a supplemental piece to your resume, not a summary,” Owens says. So don’t waste space regurgitating other parts of your application. “Use the cover letter to tell the employer what you want them to know about you that’s not on your resume,” or anywhere else, Owens says.

Focus your precious page or less on highlighting your relevant achievements and explicitly connecting your resume to the position. Don’t worry about including all of the context and details about your past jobs. For anything you talk about in a cover letter, your resume can “continue your narrative—filling in the remaining details of the where, when, and what of your work experiences and history,” Owens says.

5. Consider using bullet points.

And we don’t mean repeating your resume bullet points . We mean using a few bullet points to concisely relay a few key pieces of information that aren’t on your resume, but contribute to your qualifications as a candidate, without taking up too much space.

For example, Owens says you might create a “What I bring to the table” section with three to four bullet points (one or two sentences each). In a section like this, you can touch on a few more disparate topics such as your management or leadership style, pain points you can help your next employer with, or work environments you have experience thriving in, Owens says.

6. Use standard formatting.

Did you ever make your font size a bit larger or choose a slightly wider font to hit a page count on an essay for school? What about widening those margins? Did you ever do the opposite to slip in under a page maximum without having to do another editing pass at 3 a.m.? (Guilty!)

These tactics won’t fly for your cover letter (or your resume for that matter). Instead, stick to standard, easy-to-read formatting. Generally this means:

• Common fonts like Arial, Helvetica, or Times New Roman
• Font sizes between 10 and 12 point
• Margin sizes of about one inch on the top, bottom, and sides
• Lines that are single spaced (1.15 max) with an additional space between paragraphs if you'd like.

Don’t make your cover letter harder to read by cramming as much onto a page as possible. Also keep in mind that your cover letter often passes through the same applicant tracking system (ATS) that your resume does—so any flashy formatting could trip up the software that parses your application materials.

7. Trim the excess.

If your cover letter is still too long, take another look and trim out anything extra that doesn’t need to be there. Some things to cut include:

• Content about how much you’d enjoy doing the work, Davis says—beyond what you need to express enthusiasm.
• Mentions of years of experience: While the job description may call for three years of experience with a CRM (customer relationship management) program, you don’t need to use your cover letter to write a word problem where your six months experience from one internship, three months each from two classes, and two years at your last job equals three years.
• Extra details in your examples, especially those that are found on your resume or don’t contribute to your strength as a candidate
• Filtering language: This includes phrases like “I think” and “I feel.” You don’t “believe you can help” a company solve a problem, you can help a company solve a problem.
• Overused or cliché phrases
• Anything about what the job would do for you : Focus on what you can do for them.

Read More: How to Cut Your Cover Letter Down to One Page (Because Any Longer and No One's Reading)

8. Follow any instructions in the job description.

Finally, all of the above are just guidelines. The best indicator of what an employer is looking for in a cover letter—length-wise or otherwise—is the employer itself.

So if a job posting tells you that a cover letter should be a different length than we’ve indicated, default to the job description. If a job posting tells you that a cover letter should include different things than we’ve indicated, default to the job description. If a job posting tells you that you shouldn’t include a cover letter at all, default to the job description.

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How Long Should Should A Cover Letter Be? (With Examples)

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Find a Job You Really Want In

Along with your resume , crafting a standout cover letter is one of the most important things you can do to get an interview for your dream job. In almost all cases, you should send a cover letter when applying for a job, unless the job posting explicitly says not to.

Now comes the tricky part: how long should a cover letter be? If you write too little, an employer may think you haven’t put much effort into your application and that you, therefore, aren’t serious about getting the job. But if you write too much, an employer may not bother reading it at all.

We’re here to show you what cover letter length employers find just right, so hiring managers will give your cover letter the attention it deserves.

Key Takeaways:

Your cover letter should be one page with three to six paragraphs and roughly 200-400 words long.

Use the STAR method (situation, task, action, and result) to write your cover letter.

Tailor your cover letter to each job which can help keep it short.

Check Length Requirements

How long should a cover letter be, what to include in your cover letter, how to keep your cover letter concise, cover letter examples, tips for cover letter length.

• Sign Up For More Advice and Jobs

Before we get into a bunch of advice on getting your cover letter to the proper length for most jobs, it should be clearly stated that your primary goal when applying for jobs is to show that you can follow instructions.

In this context, that means reading the job posting carefully for any details a company provides with regards to your cover letter . If they give you a prompt or questions to answer, then respond to them. If they provide instructions about word count or page length, do what they say and forget everything else you read here vis-a-vis length.

You only get one chance to make a first impression , and ignoring the instructions listed in a job posting is a surefire way to make a bad one.

So you’ve checked the job posting and they’ve requested a cover letter, but haven’t given any guidelines for how long it should be. Or maybe they’ve stated that a cover letter is optional. Should you still send one? Emphatically, yes, you should. As for how long you should make it, follow our guidelines below.

Page count. In all circumstances, your cover letter should never exceed one page . Ideally, you should shoot for between half a page and a page, always aiming for the lower end of that spectrum. About 70% of employers want a half-page cover letter or feel that the shorter the better.

Word count. Considering that preferred page count leaves us with about 200-400 words with 10 or 12-point font, single-spaced, with spaces between paragraphs.

The shorter the better approach continues here; if you can say everything you need to in a 200-word cover letter, great! Stop right there and don’t worry that you’re being lazy or not including enough information.

Paragraph count. The standard advice is to aim for between 3-6 paragraphs. Three is the absolute minimum to do the following: introduce yourself, state your qualifications, and express interest in the specific company. However, it may be a good idea to give yourself four paragraphs, so you have more time to tout your credentials.

We don’t recommend going over 4 paragraphs in most scenarios, because otherwise, each paragraph is going to look super short if you’re working with ~300 words. Additionally, it shouldn’t take multiple paragraphs to introduce yourself , express interest in the company, or thank the reader for their consideration.

No matter what job you’re applying for, cover letters follow a standard format . A pysical cover letter should include the following, in order:

Employer’s Address

Your address

Body paragraphs

Closing lines

For an email cover letter, you can omit the date and addresses. You also don’t need to actually sign it. However, if you can sign it and then scan it, it’s a nice touch.

Make sure to follow the employer’s directions for how you save your cover letter file. PDFs keep their formatting across devices and operating systems, making them a safe choice. However, if the employer specifically prohibits PDFs or requires a particular file type, like DOCX, follow those instructions.

Great, you’re thinking, but how do I fit how awesome I am into such a tight length limit? Fear not; once you’ve broken down a cover letter into sections , it’s easy to say what needs saying efficiently.

First paragraph. This may be the only paragraph a hiring manager will read in full; sad, but true. Make your opener count and get straight to the point: what job are you applying for, what do you know about the company, and how much experience do you have?

Second paragraph. The meat of your cover letter , and your chance to show off. This is probably the part where people have the most trouble keeping things concise.

The trick is to narrow down your greatness; what is the company looking for in a candidate for this position? Read the job posting , underline all verbs and industry-specific nouns.

Then, try to use those same words when talking about your qualifications. Think: what about your work history, your skills, or accomplishments are most fitting for the specific job for which you’re applying.

Whenever possible, include numbers to back up your claims. For instance, saying you provide great customer service is one thing, but showing evidence of that fact by stating you increased customer satisfaction by 17% is quite another.

Third paragraph . This is your chance to express interest in the company. Why do you want to work for them ? Research the company so you know what sort of projects they’ve developed and what their future goals are.

Don’t stop at simply mentioning that you know what the company is up to, though. Tell the hiring manager what you could do to further the company’s goals. It’s also appropriate to call back to your qualifications here: “I know I can be an asset in developing XYZ project successfully, because of my outstanding results with ABC project at [former employer].”

Fourth paragraph. Your closing paragraph should have three things: a reiteration of your interest in the position, a thank-you , and a call-to-action.

Remind the reader why you’re perfect for the position and what you can offer the company, not what the company can offer you (e.g., don’t say you look forward to learning more skills — you should already have those skills!)

Express gratitude for being considered for the position. People like polite people.

More optional paragraphs. Your introduction and conclusion should always be just one paragraph. If you feel you need more than four paragraphs, do so by breaking your second and/or third paragraphs into two paragraphs. However, we strongly recommend keeping your cover letter to four paragraphs.

We’ve been discussing cover letter length in abstract terms so far. Let’s look at a couple of cover letter examples to see all this advice in practice:

Cover Letter Example 1:

Dear Ms. Macnamara, When I saw the NextMark was hiring a Marketing Manager , I knew I had to apply. With over 8 years of experience in the marketing industry, I have a wide breadth of knowledge and am eager to apply my skills to open up new and exciting business opportunities for NextMark. I currently work as a Marketing Manager at MyComp, where I developed a digital marketing campaign that saw revenue increase by 34% YoY. I accomplished this through various SEO efforts built on a backlinking campaign worth $2M and a content marketing strategy that saw organic traffic increase threefold in just under six months. Additionally, I’ve worked side-by-side with the sales and product teams to ensure customer satisfaction never fell below 98%. For the past 3 years, I’ve managed a budget of $5-7M, including brand management, product launches, and promotional materials. I’ve also designed new social media elements targeted at environmentally-conscious consumers that saw our new Green Line reach record profits. My proudest achievement has been turning our social marketing strategy into a few hundred subscribers to over a million, with engagement through the roof. My background of business acumen and marketing know-how is just what NextMark needs to take its new product launch to the next level. Thank you for considering my application, and I look forward to discussing the next steps. Sincerely, Margaret Tanner

Cover Letter Example 2:

Dear Mr. Brown, As a person who loves selling technology solutions that make consumers’ lives easier, I was excited to see an opening for the Sales Representative position open up at Green Mosely. With over 4 years of experience selling software and customer support solutions, I have all the skills and qualifications you’re looking for. In my current role as Junior Sales Associate with TT Organization, I’ve achieved a number of impressive results: Leveraged negotiation skills to increase up-selling and cross-selling of sister products, resulting in a 44% boost in customer lifetime value Exceeded sales quotas by a minimum of 20% each quarter since 2017 Named “Top Salesperson” in March 2019 for making over $500,000 in sales, setting a new company-wide record for junior sales staff I’m confident that I can accomplish the same results and then some for Green Mosely. Additionally, your mission to provide software solutions for underserved communities in the third world really resonates with me. I volunteer time each weekend to help negotiate better deals for inner-city schools to make sure their technology is competitive. I appreciate you taking the time to read over my application. I look forward to speaking with you more about how we can make sure that Green Mosely is the top name that comes to mind when people think of software solutions at scale. Sincerely, John Tressel

Don’t be afraid of white space. You may think your cover letter looks sort of bare with four short paragraphs taking up just half a page. Don’t sweat it; keep to our formatting tips and your cover letter will be readable and nice to look at.

Don’t be super wordy. People often fall into the trap of thinking that a formal document (like a cover letter) has to be chock full of big words and complicated sentences. The opposite is actually true. Focus on keeping your sentences short and sweet — readers prefer it.

Cut your stories down. It’s great to give examples of when you did something particularly excellent at your previous job. But the hiring manager doesn’t need to know every little detail.

Just like you would in an interview, use the STAR method (Situation, Task, Action, and Result) for your cover letter. Set the scene, describe what your job was, what you did, and what the result was. Any other information is superfluous.

Don’t tell too many stories. You may be delighted that you used the STAR method to get your anecdote in at just 60 words and think you have room for another now. Resist the temptation.

Get a second pair of eyes. It’s always good to get a second opinion . You might think you’ve written the most beautifully crafted sentence in the world, but if your friend can’t understand it, then there’s a chance the hiring manager won’t be able to either.

Tailor your cover letter. It’s okay to have a master cover letter, but make sure to customize it to each job. Make sure to include the company or organizations name in the letter, and why you would want to work there.

Employers are able to tell when you use a cover letter for each application, so make sure to customize it so you stand out.

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How Long Should a Cover Letter Be in 2024?

Finally, an organization posted your dream job. You crafted a flawless resume and now you’re ready to apply. You land on the cover letter section of the application and see that it is optional. Is it truly optional?

Will not submitting make me less likely to land the job? Where do I even start and how long should the cover letter be?

These are some things that might run through your head. But don’t panic, we are here to help. No matter what your career level is, your cover letter can set you apart from the other applicants. But how much do you have to write?

This can be a complicated question. Too much text? The hiring manager might glance over it. Too short? The recruiter may think that you didn’t put much thought or effort into writing the cover letter . 

Cover letters should range from a half-page to one full page. Your cover letter should never exceed one page in length.

• Page Count: 0.5 to 1
• Word count: 250 to 400
• Paragraph count: 3 to 6

How to Keep Your Cover Letter to One Page

Tip #1: keep it concise.

While the cover letter is a great way to showcase your personality, it is also very important to be concise. Hiring managers are sifting through dozens, and maybe even hundreds, of applications.

They do not have time to read a full two-page article about your daily tasks. Instead, highlight any relevant experiences that show your qualifications for the specific job.

Demonstrate your passion for the industry and end the letter. The decision-maker will appreciate your brevity and may even reward you with an interview . 

Tip #2: Highlight Only Relevant Experiences

Unless the employer requests a specific word count, keep it short. Take only the amount of space required to show that you are an ideal candidate for the job.

Highlight your qualifications and any relevant stories. It’s important to be specific, and not regurgitate the content on your resume. 

It is very important here to showcase how your past achievements can help the company solve their current challenges and how you will use your skills if chosen for the position.

Doing so will show the recruiter or hiring manager the value you can bring to their organization. 

Tip #3: Break Your Cover Letter into Sections

An effective cover letter contains three to four paragraphs. It’s important to keep the sentences short so the reader can quickly navigate your cover letter.  

Paragraph #1: The Intro

The first paragraph should grab the decision-maker’s attention. This is an opportunity to show your interest in the position and knowledge of the company. Make sure you address your cover letter to the correct person or department. Always be sure to research the company and customize each cover letter to the position you are applying for. 

Example: “I am excited to submit my application for the position of [insert position name] with [insert company name]. I have watched your growth for years and really appreciate the devotion to serving your customer’s needs.” 

Paragraph #2: Your Qualifications

The second paragraph should highlight relevant stories or stats that impress your qualifications. For example, “In the previous company, I grew sales by 150% in my first year and 200% in my second year.” It is helpful if you can be specific in how you achieved success or benefited the company in some way. This highlights what you bring to the table and how you can make an impact on the hiring manager’s business. 

Paragraph #3: Your Interest in the Company

The third paragraph, if you choose to include it, can speak to what drew you to apply to the specific company. This can sway the hiring manager's decision by showing passion and loyalty to the company. 

Paragraph #4: The Closing

The final paragraph should reiterate your interest in the position. It is a great time to thank the reader for their consideration and request an in-person meeting. It’s important to have a call-to-action so the reader knows what to do next. Always include detailed contact information. 

Tip #4: Experience Level

Cover letters can vary based on your experience level. If you are applying for jobs right out of college, don’t include metrics measured in school, such as GPA, unless requested. Instead, focus on your experiences, projects and achievements that make you a strong candidate. 

If you are in the middle of your career, pick out relevant accomplishments and state your experience level. For example, “With 12 years of teaching experience, I am writing to express my interest in the open position in your Mathematics Department.” 

If you have more experience, you likely have more relevant qualifications and stories. This may entice you to make your cover letter longer. Do not fall into the trap.

Longer does not mean better . Select a few key successes and leave others for the interview process. 

Tip #5: Formatting

The format is just as important as the length of your cover letter. Pay attention to the amount of white space on the page. More white space keeps the content easier to read for the recruiter or hiring manager.

You want to make sure that you use a font that is legible (as the ones handpicked by our team together with recruiters). Keep standard margins and align your text to the left. 

Writing a cover letter can be intimidating. If you remember to keep your writing concise and highlight only your relevant experiences, you will be on your way to snagging an interview in no time.

Suggested Reading:

• How to Write a Cover Letter in 2024
• Resume Formats Guide: How to Pick the Best in 2024
• Cover Letter Examples

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How Long Should An Optimized Cover Letter Be?

A cover letter has potential to be too long at times.

Research suggests that 83% of hiring managers state that cover letters are important in their hiring decisions. One of the main reasons is that it helps make a distinction between candidates with similar qualifications. A cover letter is an important part of the job application process. It provides an opportunity for applicants to highlight their skills, qualifications, and enthusiasm for the job. However, determining the length of a cover letter can be challenging. In this article, you’ll learn about the appropriate length for a cover letter, and some tips on the most effective way to write one.

Is a Two-Page Cover Letter Too Long?

A two page cover letter is way too long. In the fast paced technological era we are currently living in, hiring managers do not have time to read monologues. They typically skim through cover letters to quickly gather the relevant information. A long document increases the chances of important information being overlooked, or that the hiring manager will lose interest before arriving at the key points.

Additionally, a well-written cover letter demonstrates the candidate's ability to communicate efficiently and effectively. A two page cover letter may give the impression of a lack of conciseness, and an inability to prioritize information; all of which can be a red flag about the applicant's skills in general.

However, in some instances (typically with shortlisted candidates), hiring managers may require potential employees to write a longer cover letter to gain deeper insight into their experience.

Is a 300-Word Cover Letter Too Much?

A 300-word cover letter is the right length for a cover letter. It allows candidates to provide a concise explanation of their relevant experience, skills, what they can offer the company, and why they’re applying for the job. Within three hundred words, applicants can capture the reader's attention and increase the likelihood of the hiring manager reading the entire document. It’s tempting to want to provide detailed information to make a good impression. However, as mentioned, this can have the opposite effect. Three hundred words forces the writer to prioritize their most relevant skills, qualifications, and experience.

Is 200 Words Too Short For a Cover Letter?

Although a 200-word cover letter does seem short, it can be ideal for some job applications. For example, for entry-level positions with a simple job description, and the candidate doesn’t have much experience. With short cover letters, the challenge lies in ensuring that the limited word count is used to present the most relevant information in a way that will highlight the applicant's qualifications, skills, and experiences most effectively.

Tips For Writing a Good Cover Letter

There is no right or wrong way to write a cover letter; however, there is certain information that you will need to include. Here are some tips on how to write a good cover letter:

● Respect Guidelines: Depending on the job, you may be asked to write a specific cover letter. This could be in relation to length, or the information to put in the letter. Read the job post carefully so you’ll know if there are any guidelines to follow.

● Introduction: Start with a professional salutation such as, ‘Dear [name of hiring manager],’ or ‘Dear Sir or Madam’ and give a brief explanation about who you are and how you found the job.

● Highlight Skills: Mention your current job title, relevant skills, qualifications, and experience. Showcase why you’re best suited for the job by focusing on the skills, qualifications, and experience that are most relevant to the position.

● Extra Information: Explain why you’re genuinely interested in the job. If you have been out of work for a while, you can explain why and mention the skills you gained while you were unemployed.

● Ending: Thank the hiring manager for reading through your application and let them know the best way to contact you. End the letter with, ‘Yours sincerely,’ if you addressed the reader by name, or simply thank them. Finally, read over the letter to ensure there are no spelling or grammar errors.

Regardless of the length of the cover letter, your main aim should be to ensure that it’s impactful and highlights your skills, qualifications, and experience in a way that presents you in the best way possible.

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Why Include a Cover Letter

Email cover letter length, cover letter word count, use a concise subject line, how to format a cover letter.

Cover letters are an important part of the  job application process . You should  almost always send a cover letter  with a job application unless the hiring manager specifically asks you not to.

However, one thing that is less clear is how long your cover letter should be. If it is too short, employers might think you do not care much about the job. If it is too long, employers might not take the time to read your letter and may not consider you for an interview.

Read below for more advice on how long your cover letter should be, as well as additional advice on writing a strong cover letter.

Should you include a cover letter with your resume? Some employers  require cover letters , and you can find out if they do by reading the job posting. If a cover letter is required, the job advertisement will mention it.

Jobvite's Recruiter Nation Survey reports that only 27% of recruiters said that cover letters are important in their hiring decisions, up from 8% in 2017. A CareerBuilder survey reports that 40% of human resources managers responded that a cover letter would help an applicant get noticed.

Cover letter requirements vary between employers, industries, and the jobs the organization is filling. They also vary depending on whether you're sending an email cover letter, sending a printed letter attachment, or uploading your document.

Even when a cover letter isn't required, it can boost your chances of getting hired if you include one when you apply for a job.

Therefore, only leave out a cover letter when the employer specifically asks you not to send one.

How Long Should Your Cover Letter Be?

Should you keep your cover letter short, or should it be a full page or even longer? Your cover letter should be no longer than one page. If you're sending an email letter, it can be even shorter.

In fact, as far as how long your cover letter should be, shorter is better. The exception would be when an employer requests a letter that's a specific length or number of words.

• Your cover letter should be a maximum of one page, and shorter than that for an email cover letter.
• Some employers want even less. A Saddleback College survey reported that almost 70% of employers wanted a cover letter of a half page or shorter, 20% had no preference, and 12% expected a full page letter.

Your letter should concisely highlight your most relevant qualifications for the job and what you have to offer the employer.

When sending an  email cover letter , it's even more important to be concise. The first paragraph is what readers pay attention to when reading an email. The rest of the message is typically skimmed. Two paragraphs—one that serves as an introduction, and one that explains your qualification for the job—and then a closing is sufficient.

There is no specific word count you should aim for when writing a cover letter (unless the employer gives you a specific word count). Instead of focusing on the number of words, focus on making your cover letter one page or less, with a readable font and font size, and enough white space between paragraphs and in the margins.

Your goal is to  highlight your most relevant qualifications for the job , not to repeat everything that's on your resume.

However, if you use a 12-point font, a full page letter, not including the heading or signature, would be approximately 250 to 400 words.

You might want to hand a printed out version of your cover letter to a friend or family member and ask them if the letter seems too wordy, or too difficult to read.

You can also make your email cover letter stand out with a clear, concise email  subject line . Typically, you want to include the title of the position that you are applying for and your name. For example: Editorial Assistant-John Smith (try to keep it less than 30 characters).

This is about as much as people can see on their mobile devices, which is often how people check their email.

Just as important as the length of your cover letter is the  format . You will want to choose a  font  that is simple and legible (such as Arial, Calibri, Verdana, or Times New Roman) in a readable font size (typically 12 point).

Your  letter should include the following:

• Heading (hard copy letter)
• Introductory Paragraph
• Your Qualifications (one to three paragraphs or a list of bullet points)
• Signature (include your contact information in your signature when sending an email letter)

Your  margins  should be 1-inch all around, with the text aligned to the left.

You also want to leave space between paragraphs in your cover letter , as well as between your salutation and the text (and between your text and the signature), so that your letter is easy to read.

A good rule of thumb is that you always want a  good amount of white space on the paper . This will prevent your letter from looking too cluttered and difficult to read.

Jobvite. " Recruiter Nation Survey ," page 19. Accessed Jan. 3, 2022.

CareerBuilder. " How to Create a Cover Letter That Gets Attention ." Accessed Jan. 3, 2022.

CareerOneStop. " Write Effective Cover Letters ." Accessed Jan. 3, 2022.

Saddleback College. " Your Resume is Your 1st Interview ." Accessed Jan. 3, 2022.

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