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Personal Covering Letter For Visa Guide & Samples For Visit and Business Visa

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Updated: The Perfect Sample Cover Letter for Visitor Visa Application

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A cover letter is a critical component of your visitor visa application. It provides a brief overview of your trip, including the purpose of your visit, your travel plans, and your ties to your home country. A well written cover letter can make all the difference when it comes to getting your visa approved, so it’s important to take the time to craft one that is effective and persuasive.

In this article, we will show you how to write a cover letter for visitor visa application that will help you get the approval you need. We’ll cover everything from what to include in your cover letter to how to avoid common mistakes, so you can increase your chances of success.

So, whether you’re planning a trip to visit friends and family, attend a business conference, or just for tourism purpose, read on to learn how to write a cover letter that will get you there.

What is a Visitor Visa and Why You Need to Submit a Cover Letter?

A visitor visa is a document that allows you to enter a foreign country for a temporary period of time. Depending on the country you’re visiting, you may need to apply for a visitor visa in advance, and you will typically need to submit a cover letter along with your visa application. The cover letter is an opportunity to demonstrate why you should be granted a visitor visa and to provide additional information.

When applying for a visitor visa, a cover letter serves as an introduction to your application and provides the visa officer with a comprehensive understanding of your purpose of visit, your plans, and the supporting documents you have enclosed. A cover letter allows you to showcase your personal and professional details, such as your employment status, financial stability, and travel history, which can greatly increase your chances of having your visa application approved.

Additionally, a cover letter helps to provide context and clarification to your visa application, especially if there are any gaps or inconsistencies in your application or supporting documents. It also gives you the chance to explain any special circumstances or requests.

In short, a cover letter is an essential part of your visitor visa application and provides the visa officer with a clear and concise overview of your application. By submitting a cover letter, you increase your chances of having a positive outcome of your visitor visa application.

Tips on Crafting an Effective Cover Letter for Visitor Visa Application

Here, we are going to share tips and tricks to help you write an effective cover letter that will convince the visa officer to grant you a visa.

Some of the key tips are:

• Customizing your cover letter to fit your specific trip and situation
• Demonstrating your ties to your home country
• Proving your ability to support yourself during your trip
• Making your cover letter concise, compelling, and easy to read

How to Structure Your Cover Letter and What Information Should Be Included?

The structure of your cover letter is just as important as the content. A well structured cover letter will make it easy for the visa officer to understand your purpose for traveling and the reasons why you should be granted a visitor visa. We will show you how to structure your cover letter and what information you should include to make it effective.

Some of the key information you’ll need to include in your cover letter includes:

• Your full name and contact information
• The purpose of your trip
• Your travel plans, including your itinerary and the names and addresses of any places you’ll be staying
• Write about your financial stability
• Write about your ties to your home country
• Write about your travel history
• Your intent to return to your home country

Important: These days we usually see that visa applications are submitted at the VFS Global (visa application centre) and not directly at the embassies or consulates. Applicants do not get a chance to face the visa officer to explain his/her situation. In this case, a Cover Letter provides you a chance to express yourself in front of a visa officer.

Sample of Highly Effective Cover Letter That Will Help You Get Approval

Your cover letter is the first opportunity you have to make a good impression on the visa officer, so it’s important that it is in proper and professional format.

Here is a sample of cover letter which can help you in getting a visitor visa APPROVED.

[Date] [Embassy Name and Address] [City, Country]

Subject: [Your Name], [Passport Number], [Purpose of Visit] Visa Application

Dear Sir/Madam,

I am writing this cover letter to support my visitor visa application for [country name]. I plan to visit the country from [Arrival Date] to [Departure Date]. The main purpose of my trip is [mention the purpose of your visit, e.g. to visit family members or tourism, etc.].

I am employed at [Name of Employer] since [Employment Start Date]. I am currently holding the position of [Job Title] and I have already got a leave from my employer for the duration of my trip.

Please find enclosed the following documents to support my visa application:

• Visa application form, duly completed and signed with attached passport-size pictures
• Previous Passports (if any) showing my travel history
• Travel Insurance, coverage of [Amount]
• Air Ticket reservation for my flight [Details of Flight]
• Invitation Letter (if any)
• Mentioning [Employment Details], [Salary] and [Leave Details]
• Letter on your company’s letterhead (if self employed)
• Proof of financial support, Bank statement and/or salary slips
• Any additional documents required for [Purpose of Your Trip] visa application

I am excited to visit [country name] and explore its rich culture and history. I am also looking forward to spending time with my [mention your relationship with the person you will be visiting, e.g. family members, close friends, etc.], who reside in [city and country]. (if visiting any family member or friend)

In addition to visiting my [relatives/friends], I plan to [provide a brief overview of your planned activities and itinerary during your visit]. e.g. for a 7 Day trip

• Day 1 [date] – Arrival at [airport name, city], [flight number] & check-in hotel [hotel name]
• Day 2 [date] – Sightseeing in [city name]
• Day 3 [date] – Travel from [place 1 to place 2](mention name)
• Day 4 [date] – Sightseeing or any other activity
• Day 5 [date] – Mention your activity for day 5
• Day 6 [date] – Shopping for family or any other activity
• Day 7 [date] – Saying Good Bye to the beautiful [city name] and flying back to home country [flight number]

I am confident that I meet all the eligibility requirements for a visitor visa and I am eager to have the opportunity to travel to [country name]. I assure you that I will respect the laws and regulations of [country name] during my stay and I will return to my home country after my trip.

Thank you for considering my application. I am available for any further clarification or additional information that may be required.

[Your Name] [Your Address and Contact Information]

This cover letter sample should provide you with a good starting point for writing your own cover letter for a visitor visa application. Remember to customize your cover letter as per your specific situation, and to make sure that all the information you include is relevant, accurate and up-to-date.

ALSO READ Sample of Resume and Cover Letter – Make Your CV in Proper Format

Common Mistakes To Avoid When Writing a Cover Letter for Visitor Visa Application

Your cover letter is an important part of your visa application, and making mistakes in it can cause your application to be rejected.

Here are some common mistakes to avoid when writing your cover letter:

• Not following the required format: Some countries have specific formats for the visa application cover letters, so make sure you follow the format required by the country you are applying to.
• Making grammatical or spelling errors: This can create a negative impression and make the visa officer doubt your credibility. Double check your cover letter carefully before submitting it.
• Not providing enough detail: Your cover letter should provide enough detail about your purpose of visit, itinerary, financials, etc. so that the visa officer can make an informed decision about your application.
• Omitting important information: Make sure to include all the necessary information and documents, such as your passport, financial information, travel insurance, and any other relevant documents.
• Providing false or misleading information: This is a serious offense and can result in your visa application being rejected and your future visa applications being affected. Always be truthful and accurate in your cover letter.

By avoiding these common mistakes, you can ensure that your cover letter is professional and helps to strengthen your visa application.

Conclusion: A proper cover letter can convince the visa officer to approve your visa application. Make sure to take the time to write a cover letter that clearly explains your purpose of visit, highlights your credibility and ties along with all the necessary supporting documents. Following these tips, using the given sample of cover letter and avoiding common mistakes will increase your chances of having a successful visa application.

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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Table of Contents [ Show ]

What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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TIPS ON WRITING A POWERFUL COVER LETTER FOR YOUR VISA APPLICATION

Table of contents, introduction.

A well-crafted cover letter can play a crucial role in the visa application process. It serves as a personalized introduction to the applicant, allowing them to present their case more effectively to the visa officer. The cover letter provides an opportunity to highlight the key reasons for travel, demonstrate ties to the home country, and clarify any aspects of the application that might raise questions. By effectively articulating the purpose of the visit and reassuring the visa officer of the applicant’s intentions to abide by visa regulations, a well-written cover letter can significantly influence the outcome of the application.

This guide is particularly useful for a wide range of visa applicants, including those applying for tourist, student, and work visas. Each type of visa application has its unique requirements and challenges, and a tailored cover letter can address these specifics, enhancing the applicant’s chances of approval. Whether the applicant is planning a short vacation, seeking to study abroad, or pursuing career opportunities, this guide provides essential tips and templates to help them craft an impactful cover letter that resonates with their individual application context.

Understanding the Purpose of a Visa Cover Letter

Clarify Objectives

The main goals of a visa cover letter are multifaceted and critical to the success of the application:

Introducing the Applicant: The cover letter formally introduces the applicant to the visa officer. It’s an opportunity to present oneself beyond the facts and figures of the application forms. This introduction should convey a sense of the applicant’s character and reliability.

Outlining the Purpose of Visit: A key element of the cover letter is to articulate the reason for travel clearly. This could range from tourism, education, work, or visiting family and friends. It’s important to be clear and concise, providing enough detail to demonstrate that the plan is well thought out and credible.

Establishing Intent to Return to Home Country: One of the visa officer’s primary concerns is ensuring that the applicant plans to return to their home country after their visit. The cover letter should address this by highlighting strong ties to the home country, such as family, employment, or ongoing studies, which indicate the applicant’s intent to return.

Personalization

Personalization is key in a visa cover letter. Each visa type (tourist, student, work, etc.) has its own set of expectations and requirements:

Tourist Visa: Focus on the itinerary, places of interest, and the reason for choosing the specific destination. I think highlighting return tickets and hotel bookings can be beneficial.

Student Visa: Emphasize the educational goals, the reason for choosing the particular institution, and future career plans in the home country.

Work Visa: Outline professional objectives, the importance of this particular position, and how it fits into long-term career plans.

Moreover, personal circumstances should be taken into account. If there are unique situations like medical treatment, family reunions, or participation in specific events, these should be clearly stated. The more tailored the cover letter is to the individual’s situation and the specific type of visa being applied for, the more effective it will be in supporting the visa application.

Start With The Basics

When crafting a visa cover letter, beginning with the right format sets a professional tone for your application. Here’s how to do it:

Your Address : Start with your full address at the top left corner of the letter. This includes your street address, city, state, and zip code. This information should be aligned to the left margin.

Date : Below your address, leave a space and then include the current date. This should be the date on which you are writing or sending the letter.

Embassy/Consulate Address : After the date, leave another space and then write the address of the embassy or consulate to which you are applying. This should include the name of the embassy/consulate, its street address, city, and country. Align this address to the left margin, similar to your personal address.

Addressing the Visa Officer : The salutation should be formal. Typically, it’s advisable to use “Dear Visa Officer” or “Dear Consular Officer”. This is a respectful and general way of addressing the individuals responsible for processing your visa application. Avoid using generic salutations like “To whom it may concern”, as they can appear impersonal.

By following these basic guidelines, you ensure that your cover letter adheres to the standard norms of formal correspondence, reflecting your seriousness and respect for the visa application process.

Introduce Yourself

• Your Name and Nationality : Begin with your full name as it appears in your passport. Following your name, mention your nationality. This basic information establishes your identity for the visa officer.
• Main Reason for Visit : Clearly state the primary purpose of your visit. Whether it’s for tourism, education, work, or to attend a specific event, make this clear from the outset. This sets the context for the rest of your letter.

Background Details

• Employment or Educational Status : If it’s relevant to your visit, could you mention your current employment or educational status? For instance, if you are a student planning to study abroad, mention your current educational institution and what you plan to study. If you’re employed, state your job title and employer. This information can help the visa officer understand your ties to your home country and your reasons for returning.
• Relevance to Your Visit : Explain briefly how your employment or educational status is relevant to your visit. For instance, if you’re attending a professional conference, your job role and responsibilities might be pertinent. For a student visa, your current field of study and future aspirations could be relevant.

State the Purpose of Your Visit

This section is critical as it directly addresses the core of your visa application — the reason for your travel. It’s important to be specific and clear, providing enough detail to support your application.

Clear Intentions

• Purpose of Trip : Begin by explicitly stating the purpose of your trip. This should be a clear and straightforward declaration. For instance, “I am applying for a tourist visa for a two-week holiday in [Country],” or “I am seeking a student visa to pursue my master’s degree at [University Name].”
• Specific Reason : If there are specific reasons tied to the nature of your visit, such as attending a business conference, participating in a cultural event, or visiting family for a special occasion, mention these. The more specific you are, the clearer your intentions will appear to the visa officer.

Itinerary Details

• Travel Itinerary : If you have a travel itinerary, briefly outline it. Include key destinations, dates, and any booked accommodations. For business or student visas, mention the institutions or organizations you visit or affiliate with. We can help you plan your trip by availing our  itinerary service.
• Meetings or Contacts : If your trip involves meeting specific people or attending specific events, mention these. For example, “I plan to attend the International Business Conference held at [Venue] from [Start Date] to [End Date],” or “I will be visiting my brother, [Name], who resides at [Address].”

By providing a clear and detailed account of your travel plans, you demonstrate to the visa officer that you have a well-thought-out purpose for your visit and that your intentions align with the type of visa you are applying for. This clarity can significantly strengthen your application.  

Explain Your Ties to Your Home Country

A critical aspect of your visa application is demonstrating strong ties to your home country assuring the visa officer of your intention to return after your visit. Here’s how to effectively convey this:

Strong Ties

• Family Connections : If you have close family (like parents, spouse, or children) in your home country, mention them. Explain your role and responsibilities within your family unit, which indicate your need to return.
• Employment : Detail your current employment situation. Include your job title, the name of your employer, and how long you have been with the organization. If you have a letter from your employer granting leave for your travel, mention that as well.
• Property Ownership : If you own property, such as a house or land, in your home country, mention this. Property ownership is a strong indicator of your ties and intention to return.

Evidence of Return

• Ongoing Commitments : Highlight any ongoing commitments that necessitate your return. This can include a job that you need to return to, a business you run, or educational courses you are enrolled in.
• Future Plans : If you have specific plans upon your return, such as career progression, further education, or family events like weddings or anniversaries, mention these. Such plans can reinforce your intention to return.
• Supporting Documentation : If you can provide evidence of your ties, such as a job contract, business ownership documents, or family details, mention that these documents are available. You don’t need to include them with the cover letter but be prepared to present them if requested.

By effectively demonstrating your strong ties to your home country, you significantly enhance the credibility of your claim that your visit is temporary and that you intend to return after your stay. This is a key factor in the visa decision-making process. You can read more about  Proof of Strong Ties for Your Schengen Visa Application in the Philippines .

Financial Responsibility

When applying for a visa, demonstrating your financial responsibility is crucial. This section of your cover letter should clearly outline how you plan to financially support your trip.

Financial Stability

Self-sponsorship : If you are self-sponsoring your trip, asserting your financial stability is important. Briefly explain your financial situation, such as your regular income, savings, or investments, which indicate your ability to cover all travel expenses, including accommodation, food, and emergencies.

Sponsorship : If someone else is sponsoring your trip, state the relationship with the sponsor (e.g., family member, friend, employer) and their commitment to supporting you financially during your visit.

Supporting Documents

I’d like you to please mention that you have attached relevant financial documents to your application. This could include bank statements showing your savings, income statements, or a sponsorship letter if applicable.

Details of Documentation : If you are providing a sponsorship letter, ensure it includes the sponsor’s name, their relationship to you, their contact information, and a statement of their commitment to support you financially during your trip. If using bank statements, mention that they reflect your current financial status and ability to fund your travel.

Including clear and detailed information about your financial responsibility in your cover letter helps assure the visa officer that you are capable of supporting yourself during your trip and will not become a financial liability in the country you plan to visit.

Cover Accommodation and Health Insurance

In this section, you should provide details about your accommodation plans and health insurance coverage for your trip, as these are important aspects of your travel preparations.

Accommodation Details

Staying with Friends or Relatives : If you are planning to stay with friends or relatives, provide their names, addresses, and contact information. It can be helpful to mention your relationship with them and the duration of your stay.

Hotel Accommodation : If you will be staying in a hotel or rented accommodation, mention the name of the hotel or the address of the rental, along with the duration of your stay. If you have pre-booked your accommodation, stating this can add credibility to your travel plans.

Health Insurance

Travel Health Insurance Coverage : Clearly state if you have secured travel health insurance for the duration of your stay in the destination country. Include details about the coverage, such as medical expenses, emergency services, and repatriation, if applicable.

Insurance Documentation : Mention that you have attached or can provide documentation of your travel health insurance policy. This reassures the visa officer of your preparedness for any health-related contingencies during your trip.

Addressing your accommodation and health insurance arrangements in your cover letter adds depth to your application, showcasing your thorough planning and responsibility as a traveler. This information can play a significant role in the overall assessment of your visa application.

Conclude a Polite Request

The conclusion of your visa cover letter is an opportunity to reinforce your request and demonstrate your willingness to cooperate with any additional requirements. Here’s how to effectively wrap up your letter:

Request for Consideration

Polite Appeal : Conclude your letter with a courteous appeal for a favorable consideration of your application. This could be phrased as, “I respectfully request that my application for a [type of visa] be considered favorably.”

Expression of Gratitude : It’s also good practice to express gratitude for the time and effort taken by the visa officer to review your application. A simple statement like, “I appreciate your consideration of my application,” can be effective.

Availability for Further Information

Openness for Communication : Indicate your willingness to provide any additional information that may be required. This shows that you are cooperative and serious about your application.

Readiness for Interview : If applicable, state that you are available for an interview or any further discussions regarding your visa application. This could be stated as, “I am readily available for an interview or to provide any further information needed for my application.”

By concluding your cover letter with a polite request and showing openness for further communication, you leave a positive impression on the visa officer, demonstrating your earnestness and respect for the visa application process.

Attach Supporting Documents

Concluding your visa cover letter with a comprehensive list of supporting documents is crucial. This not only demonstrates your organizational skills but also makes it easier for the visa officer to review your application. Here’s how to do it:

List of Documents

Bank Statements : Include bank statements that demonstrate your financial stability and ability to support yourself during your visit.

Employment Letters : If you are employed, attach a letter from your employer. This letter should confirm your employment, your role, the duration of your leave (if applicable), and your expected return to work.

Itinerary : Provide a copy of your travel itinerary, which includes flight details, accommodation bookings, and a schedule of your activities or places you plan to visit.

Accommodation Confirmation : If you are staying with friends or relatives, include a letter from them confirming this arrangement. For hotel stays, attach booking confirmations.

Travel Health Insurance : Include documentation of your travel health insurance policy, showing the coverage details.

Sponsorship Letter (if applicable) : If someone else is sponsoring your trip, attach a sponsorship letter from them along with their financial documents.

Additional Documents : Depending on the purpose of your visit, you may need to include additional documents. For example, students should attach admission letters from educational institutions, and business visitors should include invitation letters from the hosting company.

End your cover letter with a statement like: “Enclosed, please find the following supporting documents for your review,” followed by a bulleted or numbered list of the documents. This clear and organized presentation of your supporting documents can significantly enhance the credibility of your application.

Proofread and Finalize

• Attention to Detail : Proofreading is crucial. Go over your letter multiple times to catch any grammatical errors or typos. These mistakes can make your application seem less professional and may negatively impact the perception of your attention to detail.
• Use Tools : Leverage tools like grammar checkers, but don’t rely solely on them. Sometimes, these tools can miss nuances in language or context-specific phrasing.

Professional Tone

• Respect and Formality : The tone of your cover letter should be respectful and formal. This reflects your seriousness and respect for the visa application process.
• Consistency : Ensure that the tone is consistent throughout the letter. Avoid using slang or overly casual language, as it may not be appropriate for a formal application.

Additional Tips

• Second Opinion : It can be helpful to have someone else read your cover letter. A fresh pair of eyes might catch errors you overlooked.
• Read Aloud : Reading your letter aloud can help you catch awkward phrasing or tone inconsistencies.
• Formatting : Make sure the overall formatting of the letter is professional. Use a standard font, proper alignment, and clear paragraph separation.
• Length : Keep the letter concise and to the point. A long-winded letter can lose its impact.
• Final Check : Before submitting, do a final check to ensure that all the information is accurate and that you have attached all the required documents.

The final step in your visa application cover letter process is to ensure it is polished, professional, and error-free. This conveys your seriousness about the application and demonstrates your ability to communicate effectively in a professional setting. Remember, your cover letter is often the first impression the visa officer will have of you, so make it count.

Final Thoughts

Crafting a strong cover letter for your visa application is more than a mere formality; it’s a strategic component that can significantly influence the outcome of your application. By carefully presenting your case, explaining your travel purpose, demonstrating strong ties to your home country, and outlining your financial plans, you paint a comprehensive picture that goes beyond the basic documentation.

Remember, the goal of your cover letter is to provide context, add a personal touch, and preemptively address any questions or concerns that the visa officer might have. Your ability to communicate clearly and professionally through your cover letter reflects not only on your application but also on your overall preparedness for your journey.

In summary, the key to a powerful cover letter lies in its clarity, conciseness, relevance, and attention to detail. By following the guidelines outlined in this guide, you’re setting yourself up for success. Your cover letter is not just a letter; it’s a narrative of your travel intentions, a testament to your reliability, and a crucial step towards achieving your travel goals.

Common Reasons for Schengen Visa Rejection

Here are the common reasons a Schengen Visa application gets denied:

• No clear travel purpose —a detailed cover letter is a must!
• Lack of strong ties —reevaluate your application and prove why you must return to your home country!
• Insufficient travel insurance coverage —make sure you get the right policy!
• No proof of financial means —convince them that you can afford your trip! Provide bank or credit card statements, VUL, investment portfolio, etc.
• Passport does not have 2 free pages —where will they attach the visa if your passport pages are already full? You should get a new passport before applying for a visa if there are no more available pages on your old one!
• No proof of accommodation —you need to prove them that you have a place to stay in the Schengen Area.

Recap and Tips

So, just a recap and a reminder , please don’t forget these TIPS: 

If you ever need help, you can avail my   visa application bundle , and I will be glad to help you through the process!

Let Us Be Your Partner in Your Schengen Visa Journey

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But through the years, we gained experience and knowledge on the ins and outs of the Schengen Visa application. We’ve helped countless satisfied clients ; we would like to invite you to be one of them!

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Crafting an Effective Cover Letter for Schengen Tourist Visa Application

Applying for a Schengen Tourist Visa requires careful preparation, and one of the key components of the application is the cover letter. This document is your opportunity to communicate directly with the consulate, explaining your travel plans and intentions. In this guide, we’ll walk you through the steps to write an impactful cover letter for your Schengen Tourist Visa application.

Understanding the Purpose of the Cover Letter

The cover letter for a Schengen Tourist Visa serves several important purposes:

• Personal Introduction : It introduces you to the consulate officials and gives an overview of your background.
• Explanation of Travel Plans : It details your itinerary, including dates, destinations, and the purpose of your visit.
• Justification for the Visit : It explains why you are visiting and assures the consulate of your intentions to return to your home country.
• Summary of Attached Documents : It provides a brief overview of the documents you are submitting along with your application.

Key Elements of a Schengen Tourist Visa Cover Letter

Your cover letter should include the following elements:

• Personal Information : Start with your name, date of birth, address, and contact details.
• Travel Dates and Itinerary : Clearly mention your travel dates and briefly describe your itinerary.
• Purpose of Visit : Explain the reason for your visit – tourism, visiting landmarks, experiencing culture, etc.
• Proof of Ties to Home Country : Mention your employment, family, property, or any other ties that demonstrate your intention to return.
• Financial Means : State how you plan to fund your trip, whether through personal savings, sponsorship, or otherwise.
• Closing Remarks : Conclude with a statement expressing your request for the visa and your commitment to abide by the visa regulations.

Sample Cover Letter for Schengen Tourist Visa

[Your Full Name]

[Your Address]

[City, Zip Code]

[Email Address]

[Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Tourist Visa for my upcoming trip to [Country/Countries in Schengen Area]. I plan to visit from [Start Date] to [End Date] to explore the rich cultural heritage, beautiful landscapes, and historical landmarks of [Country/Countries].

During my stay, I intend to visit [List of Main Destinations or Attractions]. My detailed itinerary is attached to this letter. I have also arranged accommodation and have attached the booking confirmations.

I am currently employed at [Your Employer’s Name] as a [Your Job Title] and have been granted leave for the duration of this trip. I have attached a letter from my employer as proof of my employment and the leave approval.

I will be funding my trip through [Your Financial Means], and I have attached bank statements as evidence of my financial capability. I assure you that I have strong ties to my home country, including [Mention of Family, Property, Employment, or Other Ties], and I fully intend to return at the end of my visit.

I respectfully request you to consider my application and grant me a Schengen Tourist Visa. I am committed to respecting all the visa regulations and ensuring a responsible stay in [Country/Countries].

Thank you for considering my visa application. I look forward to a positive response.

A well-written cover letter can significantly enhance your Schengen Tourist Visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Tailor your cover letter to reflect your personal travel plans and circumstances, and always ensure that the information provided is accurate and up-to-date.

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Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 03 May 2024

30-Second Summary

To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Each week, hundreds of applications are sent to embassies and consulate s.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa . 

While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.

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Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa :

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.

Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.

When writing a cover letter for an Italy visa:

Begin with a formal salutation and introduce yourself.

Explain the purpose of your visit to Italy and provide a detailed itinerary.

Describe your ties to your home country and your intent to return.

Conclude with a polite closing and your contact information.

A visa cover letter should include the following:

Introduction: Start with a formal salutation and introduce yourself.

Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.

Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.

Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.

Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.

When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.

Three essential items to include on a cover letter are:

Contact Information : Your name, address, phone number, and email address for easy communication.

Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.

Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.

Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success. 

Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.

Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.

To create a concise cover letter for a Schengen Tourist Visa :

Add your contact info and the date.

Address it to the Embassy or Consulate .

Start with a formal salutation.

Introduce yourself and state your visa purpose.

Provide your travel itinerary and bookings.

Explain your financial means and ties to your home country.

Mention any additional relevant information.

Conclude politely and include your contact info.

Sign the letter.

Keep it well-organized and professional.

AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.

Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.

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Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

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A Perfect Purpose of Travel for Canada Visitor Visa (Sample Letter)

“What is the meaning of ‘The Purpose of Travel Letter’ in relation to obtaining a Canada Visitor Visa?”

It is a type of Statement of Purpose (SOP) letter that you must submit very carefully to avoid a Canada visitor visa refusal.

While applying for a temporary resident visa (TRV) or a visitor visa , you must provide a solid purpose of travel Canada visitor visa letter, or you might get a rejection via email including messages like these:

“I am not satisfied that you will leave Canada at the end of your stay, as stipulated in subsection 216(1) of the IRPR, based on the purpose of your visit.”

“the purpose of your visit to Canada is not consistent with a temporary stay given the details you have provided in your application”

This guide will review the requirements for a Purpose of Travel Letter and provide a sample letter for a Canada Visitor Visa to demonstrate what an ideal letter should look like.

• Purpose of Your Trip : Clearly state whether you intend to travel for work or recreation. Be truthful and provide information supporting your purpose.
• Reason for Choosing Canada : Explain why you are visiting Canada instead of other countries. This could be due to tourism interests, attending events, or visiting relatives.
• Travel Itinerary : Include a detailed travel itinerary answering questions like when and where you intend to come to Canada, where you will stay, other cities you intend to visit, and when you plan to leave Canada.
• Financing Your Travels : Mention how you will finance your travels, including how much money you have and will bring. If someone else is financing your trip, mention this and provide proof.
• Intention to Return to Your Country : You intend to return to your home country once your trip ends. Reasons for family ties, jobs, or property/assets in your home country.
• Details About Your Health : Include relevant details, such as significant health conditions, recent surgeries, and COVID-19 vaccination status.
• List of Documents : The list of documents to include with the temporary visa application includes an identity document, Proof of vaccination, Bank statements, and a signed invitation letter from a Canadian resident.

What is the Purpose of a Travel Letter?

The Purpose of Travel letter describes your background, what you intend to do in Canada, and your intention to return to your home country. Canadian visa officers typically review this letter when they assess temporary visitor visa applications. Such letters are important because they can demonstrate you can be trusted to enter Canada and leave according to the Government of Canada’s rules .

What Should You Write in Purpose of Travel Letter?

A Canadian visa officer typically wants to see that you have a valid reason to enter Canada, have the funds to support your trip, are in good health and intend to leave before your visa expires.

Below is a detailed breakdown of the different things to include in your purpose or travel letter.

1. Purpose of Your Trip

• Your letter should state whether you intend to travel for work or recreation.
• You must be truthful, as the rest of your letter will include information backing up this purpose.
• You should note that recreation can include any number of activities, including general tourism, attending events, or visiting relatives.

2. Your Reason for Choosing Canada

• A Canadian visa officer will also be interested in knowing why you are visiting Canada instead of other countries.
• If you’re visiting as a tourist, express your interest in exploring Canada’s diverse cities, natural beauty, and cultural heritage.
• If you’re attending a wedding or a similar family or friend-hosted function, highlight this reason. Explain how the event connects you to Canada and adds significance to your visit.

3. A Travel Itinerary

You will also have to include a detailed travel itinerary that answers:

• When do you intend to come to Canada?
• Which city do you intend to land in?
• Where do you intend to stay?
• Are there any other cities you intend to visit or stay in?
• When do you intend to leave Canada?

4. Who is Financing Your Travels

A Canadian visa officer must also see that you can finance your travels. Therefore, you should mention how much money you have in your bank account and how much you will bring with you. If someone else is financing your trip, you must mention this and ask them to provide proof.

5. Your Intention to Return to Your Country

You must also state that you intend to return to your home country once your trip ends. You can directly state the date you intend to leave Canada. However, you will also need to supplement this with additional reasons. This could include:

• Family ties in your home country
• A job or property/assets you need to return to your home country

6. Details About Your Health

You should also include any relevant details about your health. For example, you can talk about any significant health conditions you suffer from or recent surgeries. You should also mention which COVID-19 vaccines you have received and the appropriate vaccination dates.

7. List of Documents

Lastly, list any documents you will include with your temporary visa application. This includes:

• Identity document
• Proof of vaccination
• Bank statements
• A signed letter from the person inviting you to visit Canada (if applicable)

Ready to Apply for a Canadian Visitor Visa?

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The Purpose of Travel Canada Visitor Visa Sample Letter

You can demonstrate that you will return to your home country with the help of the given Purpose of Travel for Canada Visitor Visa Sample Letter.

Applying for Visitor Visa (Temporary Resident Visa)

August 1, 2022.

Rahul Sharma Flat No. 90, The Amaryllis Apartments Karol Bagh, NEW DELHI, 110005 INDIA

Attn.: Visa officer

Subject: Canadian Visitor Visa Application

Dear Sir/Madam,

I have recently been invited to attend my brother’s wedding in Mississauga, Ontario, Canada. My brother, Virat Sharma, who is a Canadian citizen, has planned to host the wedding ceremony on February 14th, 2023, and I would like to enter Canada for two weeks, from February 8 to 21, 2023, to attend the event.

My Travel History

I previously visited Canada for one week in August 2013 to help accompany my brother, Virat Sharma, before he started his education at York University. I have remained in India since then and have maintained steady employment in New Delhi’s IT industry.

My Employment and Savings

My current employer is Kbeattech, a Digital Solutions Company based in New Delhi. I receive a fixed salary of INR 100,000 or CAD $1,600 per month as a programmer and currently have INR 2,300,000 or CAD $37,400 in savings stored in my primary bank account in India. You can review my savings in the bank statement attached to my temporary visitor visa application.

I intend to bring approximately CAD $7,000 with me for my visit to Canada and will pay for my full expenses during my stay.

Travel Details

I will be residing at my brother’s residence at 303 City Centre Dr, Mississauga, ON L5B 1M7, Canada, once I arrive on February 8, 2023. I will stay at this residence for the duration of my visit. My brother’s contact number is 647-000-0000.

The wedding will be held at Mississauga Grand Banquet & Event Centre, 35 Brunel Rd, Mississauga, ON L4Z 3E8, Canada. I intend to visit different attractions such as Dundas Square, Kensington Market, and the CN Tower in the Greater Toronto Area during my stay. I have no intention of venturing outside this region.

Health and Vaccination Details

I am also in good health and have remained free from major health issues in my life. I have received two COVID-19 vaccinations to date. These are:

• Moderna Vaccine (First Shot): Received on June 21st, 2021
• Moderna Vaccine (Second Shot): Receive on July 14th, 2021

I have attached my vaccination certificate with my temporary visa application.

Intention to Return to India

I intend to leave Canada by February 21st, 2023, via Toronto’s Pearson International Airport. My parents, Akash Sharma and Kinshuk Sharma reside at my residence in New Delhi, and I intend to return to them after my trip to Canada. I have also informed my employer that I will be returning to work by February 22nd, 2023

I would appreciate your support in issuing a temporary visitor visa before my intended travel date so that I may arrive in time to help organize and participate in my brother’s wedding. I have included the information requested in the original application package. Please contact me at +91 2136-724890 or [email protected] if you need me to submit additional information or documents for my application.

Yours Sincerely,

____[SIGNATURE LINE]____

Rahul Sharma

Expense/Funds Summary

• Total Bank Balance in my account: INR 2,300,000 or CAD $37,400
• Funds I am bringing to Canada: INR 430,000 or CAD $7,000

Note: The documents and other items I have enclosed along with my application are summarized below: Passport

• Letter of Invitation from My Brother, Virat Sharma
• A copy of my birth certificate and my brother’s birth certificate
• A copy of the relevant passport page containing the temporary visitor visa from my previous visit to Canada.
• Copy of the airline e-tickets for my round trip to Toronto
• Proof of funds (My bank statement from the past six months)
• Statement from my bank manager describing my financial history.
• A letter from my employer, Kbeattech
• Completed and Signed the Application form
• Pictures of my parents and brother
• Copy of my Identity Card
• Six recent photos

Other Types of Purpose of Travel Sample Letters

The above sample letter should be helpful if you intend to visit a sibling in Canada. However, depending on your background and travel reasons, you may need to adjust it.

For example, a sample letter to demonstrate the purpose of travel for a Canada visitor visa for parents would need to include a marriage certificate and details demonstrating the relationship between parents.

Similarly, a purpose-of-travel Canada tourist visa sample letter would need to include additional details about each city you will visit and where you will stay. So, it would help if you mentioned hotels , hostels , or Airbnb rentals you will reside at.

Related Post: Visitor Visa to Work Permit in Canada

FAQs: Purpose of Travel Letter for Visitor Visa Canada

These are some frequently asked questions about Purpose of Travel Letter for Canada visitor visa.

What are the common purposes for which I can apply for a Canada Visitor Visa?

• Tourism : Exploring Canada’s scenic beauty and cultural attractions.
• Visiting Family or Friends : Reuniting with loved ones residing in Canada.
• Business Meetings or Conferences : Attending professional events.
• Short-Term Courses or Workshops : Enhancing skills or knowledge.
• Medical Treatment : Seeking healthcare services in Canada.

How do I determine my purpose of travel when applying for a Canada Visitor Visa?

• Specify your purpose of travel in your visa application.
• Provide clear and accurate information about why you wish to visit Canada.
• Describe the activities you plan to engage in during your stay.

Can I apply for a Canada Visitor Visa for multiple purposes of travel?

• Yes, you can apply for a Canada Visitor Visa for multiple purposes.
• Ensure that your application clearly outlines all intended activities.
• Provide appropriate supporting documents for each purpose.

Creating the perfect Purpose of Travel letter can be challenging for most applicants. However, you may still struggle to provide the correct details to convince Canadian visa officers to issue you a visitor visa, as each case is unique and needs additional information.

You can book a consultation with our experts if you need assistance creating the perfect Purpose of Travel letter . Our team is led by Keshav Sharma, a Registered Canadian Immigration Consultant with years of experience.

You can contact our experts today to get started on your Canada visa application.

More Topics

• A Perfect Cover Letter for Student Visa Application (with Sample)
• Employment Reference Letter for Canada PR
• BC PNP Employer Recommendation Letter with Sample

I didn’t hear back from your company. Could you email me another letter about the purpose of travel’s letter for Canada Visitor Visa (Sample Letter),thank you very much

Hello, Please book a quick consultation here.

I applied my wife’s visitor visa in reference to her sister who is already in Canada and it got rejected as according to them she didn’t have family ties in India, also no valid reason that she will come back to India. I want to apply visitor visa now by referring that she wants to visit me as we are married. Please help.

Hey Deepak,

We would be happy to discuss your case with you in a quick consultation, book here . Our firm has helped multiple foreign visitors with similar cases land in Canada.

my tourist visa application 2nd time refused can you apply my visa from canada and which price because my all documents and correct(i am shop owner and part time job) and bank balance above 6lac expect other saving

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A Sample Cover Letter for Tourist Visa and How to Create One

By Alice Ross | PASSPORT & VISA

• PASSPORT & VISA » A Sample Cover Letter for Tourist Visa and How to Create One

If you're planning to  travel abroad , in many cases you will need to obtain a visa beforehand. The requirements vary according to your country of origin and your destination. But for a lot of people, the process to be granted a visa can seem daunting and unclear. In this article, we share important tips about visas to equip you with the knowledge to prepare for your international trip. Read on to find out more about how tourist visas work, including a very useful sample cover letter for your tourist visa application.  

What Exactly Is a Tourist Visa?

A tourist visa or visitor visa is an official document that allows you to get in another country. In general, you are likely to need one every time you visit another country. However, this depends on which country you are from and where you are going, as some countries have agreements that allow entrance even without it.

A tourist visa may take different forms: it can be a paper document, although it most often comes as a simple stamp in your passport . Some countries require you to arrange your visa before arriving in the country, while others issue it to you once you land at the airport.

A tourist visa indicates how long you are allowed to stay in the country. It also defines which activities you are allowed to participate in or not while there, such as working and studying.

Other Types of Visas

A tourist visa is the most common and most acquired type of visa. It is usually only valid for a short period of time, commonly ranging from a few weeks to a couple of months.

This is what you will need if you are just planning to visit the country. A tourist visa however doesn't allow you to work and study while you are in a particular country.

Others types of visas include student visas, business visas, media visas, fiancé visas , and many others depending on the place you're travelling to.

Resident visas are also available for those who want to live in a particular country. You will normally need a valid reason to obtain this type of visa, as they tend to be the most difficult to get.

What You Need to Apply for a Tourist Visa

As mentioned above, tourist visa requirements vary with your nationality and your destination, as well as where you make your application. You should always check the instructions application to your specific situation on the relevant embassy or consulate website. Having said that, there are some general requirements and common documents that are needed for most tourist visa applications.

These include:

• Passport valid for at least six (6) months beyond the intended period of stay
• Duly filled out visa application forms
• Confirmed round-trip tickets
• Cover letter for tourist visa or letter to the consulate

Top tip: travel insurance for your visa application

Most tourist visa applications require you to show proof of travel insurance coverage for the duration of your trip. We use and recommend SafetyWing as our preferred travel medical insurance provider. It's the most flexible and affordable we've found, starting at just $1.32 per day. They can also provide a visa letter to support your application. If you're looking for more comprehensive coverage, World Nomads is also a reliable and very popular alternative among global travelers. Note: In our experience and to the best of our knowledge, these two travel insurance options fulfill the requirements for most tourist visa applications. However, please make sure to check that they meet the specific criteria applicable to your individual case.

Sample Cover Letter for Tourist Visa Application

Via rappler.com

The cover letter or letter to the consulate is necessary for tourist visas that require interviews. This letter needs to explain why you want to visit the country and where you will be staying in the country. It must also outline the intended dates and duration of your stay.

Moreover, this letter is your way to tell the embassy if you are getting a sponsorship from a friend, parents, or a romantic partner who are currently based in that country. It's important to take your time to write your cover letter, although you should also make sure to keep it to-the-point and not too long.

If the trip is going to be  sponsored by someone else , make sure to include the following details in the cover letter for your tourist visa application:

• The name of the person who is going to sponsor your trip
• The job or source of income of the person who is going to sponsor you
• Your proof or relationship (normally pictures)
• Proof of financial capability of your sponsor
• The expenses your sponsor will cover

The cover letter is a really important document to provide before your trip. It states every important thing you want to tell the embassy or consulate. Make sure that it mentions and explains every document you've submitted.

To give you a better insight into how to create a cover letter for your visa application, here is a sample cover letter for a tourist visa needed to enter a country:

TO THE HONORABLE CONSUL

EMBASSY OF (Country you're visiting)

<Address of the Consulate>

Dear Sir/Madam:

I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>

My main purpose for travel is tourism, to see the beautiful sights of  <name of the country> , particularly <name of tourist attractions.> I'm also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.

I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.

During my trip, my <your relationship with the sponsor> <full name of the sponsor,>  who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.

Please find the following documents to support the legitimacy of what is outlined in this letter:

• Passports (including old ones if applicable)
• Application form, duly dated and signed with passport-size picture
• Employment and leave certificates showing the date I'm expected to return to work
• Payslips, tax report, credit card statements, bank certificate & statement of account as proof of income
• Plane ticket booking reservation
• Hotel booking reservation as proof of accommodation directly faxed to the embassy
• Travel insurance with benefits

Please don't hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:

Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support the information you provide in your letter.

Do you have any helpful tips or a sample cover letter for a tourist visa application you want to share? Let us know in a comment below!

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About the Author

Hi, I’m Alice Ross, a long-term traveler who left the corporate world to travel the world. I chose to live life on my own phase and live day by day while immersing myself in new experiences, new knowledge, and new people in a different walk of life I met along the way.

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Sample Letter for UK Tourist Visa Application (2019 Cover Letter Template)

In this article, we are going to discuss how  you can write your UK visitor visa supporting letter in 2019.

This is because your goal is going to be the same whether you are applying for a UK, US, Canadian or a tourist visa for another country – to convince the person deciding your application that you will return to your home country and not overstay .

This is one of the most helpful things that you can do to increase your chances of a successful UK visitor visa application .

After all, the Home Office caseworkers are very suspicious people and you should do everything that you can to persuade them that you are a ‘genuine’ and ‘credible’ visitor.

There is no one set letter template that can be effectively used for all UK visitor visa applications since every application is different and unique to your own individual circumstances.

There are different aspects that your visit visa supporting letter should discuss and we will discuss each of them in turn:

• An introduction / summary of your visit visa application
• List of documents that you are including
• The purpose of your visit
• Why you will not overstay your UK visa
• The dependants that you will be applying with (if any)
• Your ability to adequately maintain yourself during your UK visit
• Whether your sponsor meets the sponsor requirements (if you have one)
• Confirmation that you are not using frequent and successive visits to make the UK your main home (if relevant)
• Potential weaknesses in your application
• Contact details of other relevant persons

SUB-HEADING NUMBER 1

Introduction/Summary

My name is [NAME] and I am [NATIONALITY] . I am applying from [COUNTRY OF RESIDENCE] and I am applying for a standard [6 month/2 year/5 year/10 year] UK visitor visa.

In discussing that I am a genuine and credible UK visitor visa, this letter will cover:

• A list of the supporting documents that have been submitted alongside this supporting letter

The purpose of my visit

• Reasons why I will comply with the terms of the visa and why I will  not overstay
• Information relating to  dependants applying with me (delete if appropriate)
• My ability to adequately maintain myself [ and any dependants (if relevant) ] during intended UK trip
• Information relating to my sponsor (delete if appropriate)
• Why I am not using frequent and successive visits to make the UK my main home [( if relevant )]
• Potential perceived weaknesses in my application
• Contact details of other relevant persons you may wish to contact

Why is this section important?

This section provides a clear outline of the things that Home Office caseworkers are most interested in.

By providing a clear and relevant structure , you are immediately letting the Home Office caseworker know that you have a good understanding of the Immigration Rules as they apply to visitor visas.

It also makes it easier for the Home Office caseworker to read. The clearer and easier you make it for the Home Office caseworker, the happier that they will be.

SUB-HEADING NUMBER 2

List of included documents

In support of my UK visitor visa application, I have included the following documents:

The Home Office tend to lose documents quite often, unfortunately.

By stating that you list a certain documents, the Home Office caseworker will then know that the document may have indeed been lost on the way.

This increases the likelihood of the Home Office caseworker getting into contact and asking for the missing document .

By having something similar to the above table, you again increase the clarity and ease of reading for this cover letter.

The Home Office caseworker will be able to refer to this table to quickly identify the relevant document when considering your application and it will again provide good impression.

SUB-HEADING NUMBER 3

The main purpose of my visit is to [INSERT ONE SENTENCE SUMMARY] .

[Discuss what you intend to do in the UK in more detail here]

I am fully aware of the permitted and prohibited activities found in Immigration Rules Appendix V: visitor rules .

Example Itinerary #1

The main purpose of my visit is to attend my niece’s university graduation .

The following is my itinerary and includes the likely costings of the UK visit:

23rd May (Day 1)

Hopefully, I will be flying to London Heathrow from Bangkok, Thailand. As evidenced by the attached return flight tickets and return flight ticket receipts (Appendix 8 and 9), the cost of return of this flight is £884.

24th May (Day 2)

I will be picked up at the London Heathrow by my sister and will stay at her accommodation, 22b Iverson Road, London, NW6 2HE for two nights.

Please see the attached letter of support from my sister, which has been labelled Appendix 11.

Whilst I expect that I will spend around £30 on airport food, I will incur no costs for accommodation.

25th May (Day 3)

I will attend my niece’s graduation on this day, which is the main purpose of my trip to the UK.

The graduation is taking place at the University of Leeds campus.

We will travel from my niece’s accommodation in London to the University of Leeds by train, the expected cost of which is £80 for a return train ticket (see Appendix 13).

In support of these plans, please see the attached letter from my niece’s university (Appendix 5), confirmation of my niece’s graduation (Appendix 4) and the letter of support from my niece (Appendix 7).

Since the graduation is scheduled to finish at 11.30am, this will give us plenty time to enjoy a nice meal at our favourite restaurant, ‘Almost Famous’ in Leeds.  I will have £50 set aside for this meal.

Once we have arrived back in London, I will again stay at my sister’s accommodation, which will mean that I will incur no extra costs with regards to accommodation.

26th May (Day 4)

My last day is expected to start early in the morning as my sister will drive me to London Heathrow in time for my 8am flight back to Bangkok.

I have set aside £30 for food and drink at the airport.

The total expected cost for this trip is therefore £190 for my 4-day trip, not including the return flight tickets that I have already paid £884 for.

In light of my personal savings account at Appendix 17 that shows savings of £12,200 (as converted by oanda.com), it is therefore clear that I can adequately provide for myself during my 4-day visit to the UK.

Example Itinerary #2:

The main purpose of my visit is to attend my niece’s university graduation.

The purpose of your visit is a key consideration when deciding whether the Home Office should grant your UK visitor visa application.

The clearer that your purpose for visiting the UK is, the more genuine and credible you will appear to be .

Because of this, it is therefore helpful if you are able to use this letter of support to clearly discuss your plans and the costs associated with the UK trip .

In this section of the letter of support, it will be good if you cross-reference your stated intentions with evidence that you submit in your application.

For example: I will be taking the train on the 25th May, 2020 from London Heathrow to Leeds train station, which will cost £80. Please see appendix 13 that shows this .

It will also be good to get letter of supports from family or friends that supports your stated intentions.

For example, if you are visiting a specific family member or friend in the UK, a letter of support from them will also be helpful to include.

SUB-HEADING NUMBER 4

Why I will not overstay the UK visitor visa

I fully intend to return to [my home country OR make an onwards journey to COUNTRY] before my UK visitor visa expires.

I have a good life back home and I would absolutely not want to trade it for a life as an outlaw in the UK.

The following are reasons that I would you to consider when deciding my application:

#1 My good immigration history

My unblemished UK immigration history is one indication that suggests that I am likely to comply with the terms of the UK visit visa and return to my home country prior to the visa expiration.

Example : “In 2012, I was issued a UK visitor visa for 6 months (see appendix 13 which is a copy of page 34 of my attached passport). In 2015, I was also issued a UK visitor visa (see Appendix 14 which is a copy of page 36 of my attached passport. In all of the above instances, I left before the expiration of the visa. I also complied with all of the visa conditions.”

#2 My family ties to my home country

My family back home is another strong indication that I will return to my home country prior to the UK visitor visa expiring.

[Discuss family members back home here, especially if they are dependant on you].

Example : My son, Jeremiah (13 years of age) and my daughter, Jodie (15 years of age), will stay in my home country of Bangladesh during my 9-day trip to the UK. Please see their attached passport scans at Appendix 8 and 9. During my UK visit, Jeremiah and Jodie will be cared for by my husband, Andy Jones, as evidenced by my husband’s letter of support at Appendix 14, which includes a copy of his passport at Appendix 15.

#3 My financial and economic ties to my home country

My financial and economic ties to my home country are other factors that strongly suggest that I have no reason to trade my life in [HOME COUNTRY] with a life as an illegal alien in the UK.

My assets and income are discussed in more detail below, under the sub-heading ‘My ability to adequately maintain myself in the UK’.

#4 Other links with my home country

Example : I am currently studying a degree at Chiang Mai University, Thailand. Please see the attached letter from my university at Appendix 6 that confirms this. Please also see the attached term dates for my course at Appendix 7 that confirms that my intended trip to the UK is not during term-time but rather during the summer holidays.

The main reason why visit visa applications are refused is that the Home Office are scared that you will use the UK visitor visa to enter the UK,  disappear and overstay your visa illegally .

SUB-HEADING NUMBER 5

Dependants I am applying with (if relevant)

As stated in the online application form, I am applying with child dependant(s), [NAME(S) AS STATED IN PASSPORT(S), AGE(S) & THEIR RELATIONSHIP TO YOU] .

Obviously, if you are not applying with any child dependants, you can ignore this sub-heading .

However, if you are applying with child dependants, it is important that you are fully aware of the additional requirements that will apply.

In summary, you must show:

#1 That you (or your sponsor) will be able to adequately provide for any child dependants that are also applying for a UK visitor visa.

This is obviously linked with your ability to adequately maintain yourself – i.e. by the showing of assets and income.

In order to maintain a clear structure for this letter of support, you should make sure you sufficiently discuss your finances in the subheading ‘My ability to adequately maintain myself during the UK visit’ below.

#2 That all duties of care obligations with regards to child dependants will be met

Simply showing sufficient financial assets and income will not always suffice.

If, in light of all the circumstances, it is not clear how the child’s welfare will be looked after in the UK, it is likely that the application will be refused .

Like many UK visa applications, the child’s welfare is of an extremely high importance .

#3 That parental consent is given

Parental consent is a requirement for children’s UK visitor visas.

This requirement is usually satisfied where the visit visa applications are made on behalf of a child, although i t is important that you are aware of the situations where the requirement will not be met .

If you are divorced with your child’s other parent, the parent with sole responsibility or legal custody must provide parental consent, which can be met via a letter of support.

SUB-HEADING NUMBER 6

My ability to adequately maintain myself during the UK visit

I confirm that I can adequately maintain myself [as well the dependants who are applying with me] . To support this, I will now discuss my sources of income and financial assets.

#1 My sources of income

#2 My assets and/or cash savings

#3 My on-going financial commitments

Example : I am employed as a journalist for The Daily Paper Company in Pakistan. I receive a gross annual salary of PKR 3,000,000 and I have permission from my employer to have paid leave for the week that I will be visiting the UK (see Appendix 8, which is a signed letter from my employer). For clarity, PKR 3,000,000 equates to 15,102 pounds sterling, as stated by the closing spot exchange rate found on www.oanda.com . As evidenced by my attached bank statements (see Appendix 3), I saved a total of PKR 1,500,000 over the past 8 months to help fund my UK visit. This is the equivalent of £7,550 pounds sterling. I also own my own house in Pakistan. Please see the attached documentation (Appendix 11-13) for 12 Wahdat Road, Lahore. The property’s worth, as stated on zoopla.com, is PKR 13,000,000 (Appendix 14).

It is crucial that you are able to convince the Home Office caseworker that you have sufficient resources to maintain and accommodate yourself adequately for the whole of your planned visit to the UK.

This includes the additional costs associated with applying with any dependant children.

If the expected cost of the visit is high when compared to your overall resources (or your sponsor’s overall resources), then questions may be raised regarding the genuineness of your intentions .

Unlike a UK spouse visa , there are no set rules regarding the amount of funds that you (or your sponsor) will need to show.

For example, there is no rule saying that an income of £10,000 is required or cash savings of £5,000 or more.

Instead, the Home Office caseworker will look at your circumstances (and your sponsor’s circumstances, if you have one) and your stated intentions and then make a decision based on that.

At the very minimum, it is clear that you have to prove that you can afford:

I) The cost of travelling to and from the UK ;

II) Any costs associated with applying with dependant children ;  and

III) What you say you intend to do in the UK (e.g. shopping or visiting a family in London).

There are a few points to note regarding evidencing assets and income .

Firstly, both your supporting letter as well as the documents that you submit should make the source of cash savings clear.

If your personal bank account shows a sudden and relatively large injection of cash into your bank, this may seem suspicious.

Secondly, you should make it clear that you can access  to the cash savings.

SUB-HEADING NUMBER 7

My sponsor (include this sub-heading only if you have one)

I am being sponsored by [ SPONSOR’S NAME ], who is my [ RELATIONSHIP TO APPLICANT ]. As evidenced by the attached documentation, [ SPONSOR’S NAME ]’s [ASSETS/INCOME] is more than enough to adequately provide for myself [and my dependant children who are applying with me] during my stay in the UK.

I can confirm that the relationship between [ SPONSOR’S NAME ] and I is genuine. Please see the attached documentation regarding this, as well as the attached letter of support from [ SPONSOR’S NAME ] that confirms [ HIS/HER ] intention to sponsor me.

• Whether the relationship is personal or professional
• How you met,
• Where you first met,
• How often you meet,
• How often you communicate with each other]

SUB-HEADING NUMBER 8

Why I am not using frequent and successive visits to make the UK my home (include this sub-heading if you have previously been issued a UK visitor visa only)

SUB-HEADING NUMBER 9

Potential weaknesses in my application

Include this section only if there are any potential weaknesses in your application.

I recognise that [ REASON 1 ] can raise doubts about the genuine and credibility as a visitor.

[Discuss this here and explain why that should not adversely affect your UK visitor visa application]

I recognise that [ REASON 2 ] can raise doubts about the genuine and credibility as a visitor.

Example : In 2016 I was previously refused a UK visitor visa on the grounds that I was not able to adequately show that I can maintain myself. Please see appendix 3, which is a copy of this refusal letter. It was unfortunate that important financial documents, such as employer pay slips and bank statements, were not received by the Home Office – hence not being able to show that I could have adequately maintained myself. In any event, one month after receiving the refusal letter, I submitted another UK visitor visa application. Fortunately, the Home Office received all of the supporting documents and my UK visitor visa application was swiftly approved. In light of this, my previous UK visitor visa refusal should not adversely affect this application as not only have I shown adequate funds to cover my trip to the UK in this application, but the reason for the previous refusal does not apply to my case.

It is important to directly address the potential weaknesses of your application.

This is because Home Office caseworkers are trained specifically to identify weaknesses in applications.

SUB-HEADING NUMBER 10

Relevant contact details

I can appreciate that you may want to contact my friends and family.

If you would like to do so, the following are some friend and family member’s contact information:

[FAMILY OR FRIEND NAME 1], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 2], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 3], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 4], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 5], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

If you would like to contact any other individuals or organisations and I have not provided their contact details, please feel free to get in touch and I will be more than happy to provide them.

In some cases, the Home Office caseworker may want to contact relevant third parties in your application in order to validate information to help decide whether they think you are a genuine and credible visitor.

Hopefully you found this article helpful.

Spending time writing a comprehensive covering letter is certainly a worthwhile activity as it is the best place for you to discuss relevant pieces of information in detail.

When writing the covering letter, remember:

• Using simple, straightforward English is best .
• Try to keep the contents of your supporting letter as relevant as possible
• When you can, cross-refer to documentation throughout your supporting letter
• As long as the structure of the letter is clear, it is worthwhile discussing different aspects of your application in great detail .

Related Articles

Visitor Visa UK Application Form 2020 [45 things you NEED to know before submitting]

The Ultimate UK Visitor Visa Guidance for 2020

UK Visitor Visa Fee 2020 [Including HIDDEN Costs]

Long Term Visitor Visa 2019 and 2020 Guidance

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Written Samples

10 sample cover letters for a canada visitor visa.

Applying for a visitor visa to Canada involves a meticulous process where applicants must convincingly demonstrate their intentions, financial stability, and reasons for returning to their home country after their visit.

A well-crafted cover letter accompanying the visa application can significantly enhance the chances of approval. It provides a platform to explain the purpose of the visit, detail the applicant’s ties to their home country, and present a clear, coherent narrative to the visa officers.

Canada Visitor Visa Sample Cover Letters

The following samples offer varied scenarios and are designed to cater to different profiles of applicants.

Each sample cover letter is structured to highlight key aspects that are essential in a Canadian visitor visa application: the purpose of the visit, duration, accommodation plans, financial means, and strong ties to the home country.

Sample 1: Family Visit

Dear Sir/Madam,

I am writing to apply for a Canadian visitor visa to visit my sister and her family in Toronto, Ontario. My sister, [Sister’s Name], a permanent resident of Canada, has extended an invitation for me to spend time with her family and explore the cultural diversity of Canada.

I am currently employed as [Your Job Title] at [Company Name] in [Your Country], and I intend to return to my job following a three-week visit. During my stay, I will be residing at my sister’s residence at [Address in Canada].

Enclosed with this letter are my employment verification letter, bank statements, and a copy of my sister’s invitation letter. I assure you of my commitment to abide by all Canadian laws during my stay.

Thank you for considering my application.

Sincerely, [Your Name]

Sample 2: Tourism

I am applying for a Canadian visitor visa to explore the scenic beauty and cultural heritage of Canada. As an avid traveler and a professional photographer, I am particularly interested in capturing Canada’s diverse landscapes and cityscapes.

I plan to visit major tourist destinations including Vancouver, Banff National Park, and Montreal over a period of four weeks. I have made arrangements for my accommodation and have a detailed itinerary, which I have enclosed with this application.

I am self-employed, running a successful photography studio in [Your Country]. I have attached documents confirming my business ownership and financial stability. I have strong familial and professional ties in my home country, ensuring my return post my visit to Canada.

Thank you for considering my visa application.

Sample 3: Attending a Business Conference

I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.

I have been employed with [Your Company] for [Number of Years] and have enclosed a letter from my employer supporting my visit to Canada. Following the conference, I plan to return to my home country to resume my professional duties.

In Canada, I will be staying at [Hotel Name and Address] for the duration of the conference. Enclosed are my hotel booking confirmation, round-trip flight tickets, and financial documents to support my application.

I look forward to the opportunity to represent my company at this international event.

Sample 4: Medical Treatment

I am applying for a Canadian visitor visa for the purpose of receiving medical treatment at [Hospital/Clinic Name] in [City, Province]. After thorough research and consultations, I have chosen Canada for its advanced medical facilities and expertise in treating [Specific Medical Condition].

Enclosed are letters from my local doctor and the Canadian medical facility outlining the proposed treatment plan and the estimated duration of my stay, which is [Duration of Stay]. I have arranged for sufficient funds to cover all medical and living expenses during my stay.

I am currently [Your Job Title/Status] at [Your Company/Institution] in [Your Country]. I have attached documents verifying my employment status and my intention to return after my treatment.

Sample 5: Visiting Friends

I am applying for a Canadian visitor visa to spend time with my close friends residing in [City, Province]. I have known them for several years, and this visit will be a wonderful opportunity to strengthen our friendship and experience Canadian culture firsthand.

I am employed as [Your Job Title] at [Your Company] in [Your Country] and plan to return to my job after a two-week visit. My employer has granted me leave for this period, as evidenced by the enclosed leave approval letter.

I will be staying with my friends at their residence, the address of which is included in the invitation letter provided by them. I have also enclosed my bank statements and other financial documents to support my application.

I appreciate your consideration of my visa application.

Sample 6: Academic Research

I am writing to apply for a Canadian visitor visa for academic research purposes. As a [Your Position, e.g., Researcher, Scholar] at [Your Institution], I am involved in a project that requires me to conduct field research in Canada.

The research is scheduled for [Duration of Stay] and is in collaboration with [Canadian Institution or Organization]. Enclosed are letters from both my home institution and the Canadian organization, outlining the nature and necessity of my visit.

I have secured funding for my research and stay in Canada, as shown in the attached financial statements and grant approval letters. My ties to my home institution and ongoing research commitments ensure my return after the completion of my research.

Thank you for considering my application for a visitor visa.

Sample 7: Participating in a Cultural Event

I am honored to have been invited to participate in [Name of Event] in [City, Province], Canada, as a representative of [Your Country’s Name] culture. This event is a significant platform for cultural exchange and will be held from [Start Date] to [End Date].

As a [Your Profession or Title related to the Event], I am enthusiastic about showcasing our cultural heritage on this international stage. I am currently employed with [Your Company/Organization] in [Your Country], and they fully support my participation in this event, as evidenced by the enclosed letter from my employer.

My travel and accommodation arrangements have been made, and I have enclosed all relevant booking confirmations. I assure you of my commitment to return to my country following the conclusion of the event.

I respectfully request your consideration for a visitor visa to Canada for this purpose.

Sample 8: Exploring Educational Opportunities

I am applying for a Canadian visitor visa to explore educational opportunities for my higher studies. I intend to visit several universities in Canada to meet with admissions representatives and tour the campuses.

As a recent graduate from [Your College/University] in [Your Country], this trip is crucial for making an informed decision about my future academic pursuits. I plan to stay in Canada for [Duration of Stay] and have arranged my accommodation accordingly.

Enclosed are my academic certificates, travel itinerary, accommodation bookings, and financial documents. I have strong family ties in [Your Country], and I intend to return post my visit to Canada to commence my higher education.

Sample 9: Attending a Family Celebration

I am delighted to be applying for a Canadian visitor visa to attend a significant family celebration, specifically my niece’s wedding in [City, Province]. This event is a cherished opportunity for our family to come together, and I am looking forward to being a part of this joyous occasion.

I am a [Your Job Title] at [Your Company] in [Your Country], and I have been granted a leave of absence for the duration of my trip, as indicated in the enclosed letter from my employer. My stay in Canada will be for [Duration of Stay], and I will be residing with my brother’s family at [Their Address].

I have enclosed my bank statements and other supporting documents to confirm my financial ability to cover my expenses during my stay. My professional and family commitments in [Your Country] assure my return following the celebration.

Sample 10: Short-term Language Course

I am applying for a Canadian visitor visa to participate in a short-term language course in French at [Institute Name] in [City, Province]. This course is integral to my career development as a [Your Job Title], especially considering the growing importance of bilingualism in the global business environment.

The course duration is [Duration], and I have arranged for my accommodation near the institute for this period. I am currently employed at [Your Company] in [Your Country] and have enclosed a letter from my employer supporting my enrollment in this language program.

In addition to the course details, I have included my financial documents and return flight booking to demonstrate my intent to return to my home country after completing the course.

I respectfully request your consideration of my application for a visitor visa to Canada.

Each of these sample letters is crafted to address a specific purpose of visit and to demonstrate the applicant’s strong ties to their home country, ensuring that they return after their visit to Canada.

It’s important to personalize these samples to reflect individual circumstances and to provide all the necessary documentation to support the visa application. A clear, concise, and well-structured cover letter can significantly influence the outcome of the visa

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How to Write a cover letter for Schengen Visa

Impactful sample cover letter for schengen tourist visa.

Planning a vacation to explore the Schengen region?

Are you on the lookout for professional help in the Schengen visa application process?

Worried about writing a powerful cover letter for Schengen visa ?

We have the perfect solution to your problems! Take a look at this blog which covers every dimension of writing a cover letter for Schengen Tourist Visa . Our professional writers have prepared this blog especially for you to get a clear picture of the cover letter writing process. 

Table of Contents

Cover letter for schengen visa - an overview.

Let us first set the context. The Schengen region is a group of European nations that have collectively decided to lift all international borders, allowing European citizens to travel easily without obtaining a passport or visa.

Thus, a Schengen tourist visa is a type of travel permit that enables non-EU nationals to visit or stay in the Schengen area for 90 days. Depending on the purpose of your trip to these nations, there are various types of Schengen visas. 

What is a Cover Letter for Schengen Visa?

A cover letter for Schengen visa is a personal statement which highlights your intentions of visiting the Schengen area. It is an opportunity presented to you for elaborating on your eligibility and purpose to travel to any number of Schengen countries. 

A cover letter for Schengen Tourist Visa is submitted by non-European travellers if they are visiting the region for personal pleasure. In this formal document, you are required to make an appeal of your genuine intentions, personal information, travel plan, duration of your stay, ties with your home country, financial position, etc. 

Significance of a Cover Letter for Schengen Visa

Now that you are more or less aware of what a Schengen Visa is, allow us to explain how writing a cover letter for one can be helpful to you:

• Your cover letter must explain the reason you intend to travel to the Schengen region, whether it's for business, personal pleasure, or both.
• Your cover letter will include a detailed explanation of your itinerary within the Schengen region, including the number of days you plan to spend in each Schengen nation, accommodations, etc.
• You can also explain your financial wherewithal or sponsorship details for proving your capacity to fund the trip to the Schengen area.
• A cover letter is an opportunity for you to convince the visa officer of your strong ties with your home country, giving reassurance that you have intentions of returning after your trip.
• A cover letter is a coherent narrative of your plan to visit the Schengen area and gives a different dimension to the other documents submitted alongside your visa application form.
• You can add a personal touch to your cover letter by including experiences from your life, thereby increasing your chance of visa approval.

What are the key points to be included in a Schengen Visa Cover Letter?

Your cover letter for embassy must include the following points in order to add value to the visa application process to visit the Schengen region:

• Purpose of visit: The most important element of your cover letter is your reason for travel. The purpose of your trip (tourist, family visitation, or business) must be made very clear.
• Travel itinerary: Your cover letter for a Schengen tourist visa must carefully list the number of Schengen nations you want to visit, the length of your stay throughout, whatever activities you have planned, etc.
• Details of accommodation: Your cover letter must mention details regarding any hotel reservations, invitation from your family, etc to prove your preparedness to stay in these Schengen countries.
• Proof of financial sufficiency: You must clarify your source of funding for your flight tickets, accommodation, entertainment, transportation, etc. during your trip in the Schengen area through your cover letter.
• Ties to home country: You are also liable to convince the visa officer of your strong connection with your home country in terms of property, family or employment.
• Intend to return: By stating compelling reasons in your cover letter, you must express your intention to return to your home country after the tenure of the requested visa.
• Travel insurance: The details about your international travel insurance that meets with visa limitations must be attached to your cover letter.
• Contact information: Include your residential address, email address, and phone number in your cover letter. This is to facilitate any further communication from the visa officer.

Potential reasons for rejection of your cover letter for Schengen tourist visa

Here are some reasons that might raise a potential red flag and cause rejection of your cover letter for Schengen visa :

• Your authenticity might be questioned if you fail to provide a convincing and genuine purpose for your visit to the Schengen area. 
• Failing to provide concrete evidence of returning to the home country can give rise to suspicion of visa abuse or overstaying. This can lead to the rejection of your cover letter. 
• Incomplete or inconsistency of information sends a bad signal to the visa officer. This is also a potential reason for the rejection of your visa request to visit the Schengen area. 
• Inability to provide supporting documents can give rise to suspicion on the feasibility of your trip, leading to the rejection of your visa. 
• Your cover letter faces the threat of rejection if you fail to prove your financial capacity to fund your trip adequately. 

How to Write a Winning Cover Letter for Schengen Visa?

We understand the frustration of producing a convincing cover letter for Schengen tourist Visa . But let us assure you that by referring to the below given inputs, your task can be completed with ease. As you read through, you will go past:

• Writing guidelines
• Ideal format
• Strong sample
• Formatting guidelines
• Additional writing tips

Writing Guidelines to put together a strong Cover Letter for Schengen Visit Visa

We have put together the process of writing a personalised cover letter for Schengen Visa . Follow the below given steps to get started:

• Learn the visa requirements: Before sitting to write a cover letter, first learn about the Schengen visa regulations. Only with a clear understanding of the same, can you move on with the next task.
• Conduct your research: After having learned the Schengen visa restrictions, you must conduct a thorough study to plan your trip. This must include a proper research of the hotels, events, tourist attractions, etc.
• Refer to samples: Before you start writing, you can take inspiration from strong and previously approved samples. However, be careful not to copy them as it is.
• Start writing: You can now start piecing it all together in a professional yet enthusiastic tone. Be careful of sticking to the proposed format and keeping it as relevant as possible.
• Revise and proofread: After finishing the writing process, ensure that you go through the same multiple times to look for any mistakes in grammar, spelling or punctuation.
• Attach supporting documents: After the writing process is sorted, you must gather all the important documents and attach the same to the cover letter.

Ideal Covering letter format for Schengen visa

A good format can provide the right motivation and guidance to producing a strong and personalised cover letter. We have hence attached an ideal format that you can follow to produce a strong cover letter for Schengen visa:

• Start by providing your residential address and pin code
• Then state the concerned embassy/consulate, the job title, address etc. 
• Include the date on which you are writing the cover letter
• Salutation:
• Formally greet the reviewer to create a good impression. 
• It is ideal to use “Dear”, “Respected” etc. 
• Add a subject line that includes the visa type, your full name and passport information
• Introduction:
• Introduce yourself by giving your full name.
• Mention the purpose of your visit to the Schengen area
• State the duration of your stay, including the dates of arrival and departure
• Start with a detailed travel itinerary stating the countries you intend to visit, the number of days you intend to stay in each country, etc. 
• Make a list of the activities, or tourist attractions you wish to experience in the Schengen area
• Provide your financial information to prove your capacity to fund the trip
• Mention your ties with your home country to clarify your intent to return to your home country by elaborating on your commitments like family, property, work, etc.
• Provide details of your travel insurance 
• Convey gratitude to the reviewer for their time and consideration
• Close by agreeing to comply with the visa regulations
• Provide your phone number, email address and other contact information
• Put your signature above your full name 

Schengen visa cover letter samples

A good sample cover letter for Schengen visa can be instrumental in setting standards for your writing process. Below, you can find a sample cover letter for Schengen tourist visa for your reference:

June 20, 2023

“Address of consulate/embassy”

Subject: Ayushi Pathak, Indian passport no XXXXX, Schengen visa for personal trip

Respected Sir/Madam,

I am Ayushi Pathak and I am writing to apply for a Schengen Visit Visa for my winter vacation starting from DD.MM.YYYY to DD.MM.YYYY. The primary reason for my visit is to spend time with my friends, Sreelakshmi and Anahita, who are currently residing in Germany.

Besides spending quality time with my friends, I intend to explore the aesthetics and culture incubated by Germany. I am excited to experience the German food, the beer as well as the tourist hotspots that the country boasts. During my stay, we have also planned to vacation in France and Spain to celebrate our reunion. 

I have prepared a detailed travel itinerary for the above-mentioned one month period for your kind perusal:

Day 1 – Fly to Frankfurt from New Delhi via “flight name” scheduled at “flight timing”. Upon landing, I intend to head directly to Sreelakshmi’s house at “address”. 

Day 2 to 9 – Sightseeing in Germany and spending time with my friends 

Day 10 – The three of us plan to fly from Frankfurt to Paris via “flight name”. We intend to reach Amsterdam by “time” after which we have reservations at “name of hotel”.

Day 11 to 13 – Sightseeing in France 

Day 14 – We plan to take the “name of flight” scheduled at “flight timing” to Madrid. We are scheduled to reach by “time” and check in at “name of hotel”.

Day 15 – 19 – Sightseeing in Spain

Day 20 – Return to Frankfurt via “flight name” scheduled at “flight timing”. 

Day 21 – 29 – Spending time with friends and sightseeing in Germany. 

Day 30 – Fly back to New Delhi from “name of airport” via “name of flight” at “flight timing”. 

I am a professional salesperson and I have about 10+ years of experience in managing sales teams. I am at present working as the Northzone Head of Sales at “name of company” and I have an annual compensation package of XXXXX. I have attached the details regarding my leave that have been approved earlier this week. 

I am financing my trip by myself. I have been maintaining a bank balance of XXXXX  and XXXX in my savings accounts at “name of bank” and “name of bank” for the past XX years. I am certain that this would cover my expenses I will incur during my one month vacation. I also have immovable property valued at XXXXX in New Delhi and Maharashtra. 

I have all intentions to return after my one month break as I have to return back to work. I currently reside with my mother in New Delhi and she is heavily dependent on me. I have asked Ahalya, my second cousin, who is currently studying in Delhi University to stay with my mother while I am away. Though I am confident of my sister’s ability to take care of her, I am looking forward to reuniting with my mother who has been the greatest source of strength and support in my life. 

While I am in Germany, I will be staying with Sreelakshmi Iyer, who is currently residing in “address”. She is working as a Marketing Executive at “name of company” and is available at “phone number” and “email” for any clarification. I am also meeting Anahita Singh, who is an established aesthetician and a businesswoman. She resides at “address” and is available at “phone number” and “email” for any further queries. 

I have attached the following documents to support my application:

• Duly filled and signed visa application form
• Passport-size photos
• Passport showing my previous travel to the USA, Brazil and Australia
• Travel insurance policy covering XXXX
• Flight ticket booking
• Details of hotel reservations
• Employment contract
• Document to show leave approval from employer
• ITR, bank statements and payslips to show financial strength 

I am certain that I have provided you with all the information pertaining to the visa application. I am excited to meet my former school mates who have stayed with me through thick and thin. 

I am hereby assuring that I will abide by the visa regulations and I am aware of the implications if otherwise. In case you have any further queries or require any other documents, you can contact me at “phone number” or “email address”. 

Thank you for your time and kind consideration. I am hoping for a favourable response from your end. 

Ayushi Pathak

Formatting Guidelines to produce an appealing Cover letter for Schengen Visa

As much as the content matters, the readability and appeal is added by the format. Our professional writers have provided these guidelines to help you make your cover letter for Schengen Tourist Visa more presentable:

Additional Tips For Write your Cover Letter for Schengen Visa

Our writers have prepared this list of additional writing tips to help you personalise your cover letter for Schengen Visitor Visa :

• Ensure that you have addressed all the important points as mentioned in the visa regulations
• Personalise your cover letter with your unique information and stand out from the rest of the applications
• Make sure that you appropriately address the concerned authority with a formal greeting as this creates an impression in the starting itself 
• Do not add any irrelevant information and make it too lengthy. Keep it concise and to the point. 
• Duly attach all the documents that are required to support the claims in your cover letter
• Ensure that you proofread and revise thoroughly to do away with any spelling mistakes or grammatical errors. 

Different types of Schengen Visa Cover Letters

Like the Cover letter for Schengen Tourist Visa , there are various types of cover letters for people who wish to travel to the Schengen area. We have listed below a few from the list:

• Cover letter for Schengen business visa: A cover letter for Schengen business visa application must comprise the purpose of your business visit, details of meetings or conferences scheduled, duration of your trip, your trade relations in the Schengen area, etc.
• Cover letter for Schengen student visa application: A Schengen student visa cover letter must include your intention for choosing to study in a Schengen country, your desired study program and university, your post-study plans, etc.
• Cover letter for work visa application Schengen: A Schengen employment visa cover letter must highlight the prominence of your services in the Schengen country. It should also include your work contract, your professional background, skills, etc.
• Cover letter for dependent visa: Your cover letter for dependent visa must portray your relationship with the primary visa holder. You must also explain how your presence in the Schengen country will support the primary visa holder.
• Cover letter for spouse visa: Your cover letter for spouse visa must elaborate on your marriage with the primary visa holder, your intention to join them in the Schengen country, the support you can provide them, etc.
• Cover letter for Australia Tourist Visa
• Cover letter for Japan Visa
• Cover letter for Visa Application

Final Checklist For Writing a Cover Letter

Now let us take a look at the checklist which can help you keep track of your cover letter for Schengen visa:

• Have you addressed the concerned authority appropriately?
• Is all the information provided accurate and true?
• Have you attached all the supporting documents with the cover letter?
• How many times did you revise and proofread the cover letter?
• Have you provided the contact information for further queries?

Yes, you are required to submit a cover letter for Schengen visa application . 

There are 27 countries in the Schengen area namely:

• Netherlands
• Switzerland
• Luxembourg 
• Czech Republic

A Schengen visa is typically valid for a maximum period of 90 days. 

Your cover letter for Schengen visa must be within 1 page. 

Yes, certainly. You can hire expert writers to draft your Schengen visa cover letter .

Mr. Sugathan

Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.

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Cover Letter for a Tourist Visa

Invitation Letter from a Friend For Visa Process

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Company For Visa Process

Sample Sponsorship Letter From Friend for Visa Process

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Cover letter for Ireland tourist visa(3 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for an Ireland Tourist Visa.”

Samples of cover letters for an Ireland Tourist Visa

When applying for an Ireland tourist Visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• Write a brief statement about why you are interested in visiting Ireland.
• Make a brief statement about your purpose for choosing the country. Next, disclose if you have already paid for accommodation.
• Next, clearly state that you intend to return to your home country after completing your adventure.
• List the expenses/funds and the documents and items attached to the application.
• Conclude your letter with a forward-looking statement.

“THE VISA OFFICER

Immigration and Citizenship Division

Department of Justice Equality and Law Reform

72-76 St. Stephen’s Green

Dublin 2, Ireland

Greetings of Peace!

I would like to apply for a holiday/visit visa, I was invited by my fiancee, Liam Smith to visit his country before we get married on June 30, 2007 to experience his country, its climate, culture, etc. I have been acquainted with Mr. Liam Smith since April 2005 through letters, long distance calls and text messages. Mr. Smith was introduce to me by a friend, Luisa Kenny.

Mr. Smith visited me in the (mention country) last September 21 to October 7, 2006 and stayed in my town for sometime. We have been together for two weeks and enjoy each company. Mr. Smith was able to experience my country, its culture, the people and the climate. While he was here, we were engaged and will get married on June 30, 2007.

I have been engaged in a business since July 8, 2006 to the present and all my savings was put into it. Thus the level of money on my bank fluctuates. I have enough and sufficient income from my business and from my salary to augment my finances. At the same time Mr. Smith will take care of all my finances during my stay in Ireland.

I hereby promise that, I will observe the conditions of my visa and that I will not become a burden on the State, and that I will leave the State on the expiration of my permission to remain. I promise to return to (mention your country) after my one month vacation from April 2, 2007 until May 1, 2007 and to return to my work on May 2, 2007 and to prepare for our wedding on June 30, 2007.

For additional information please find attached receipts of our engagement and wedding ring, air tickets, pictures and some letters he sent, etc.

May I refer you also to the following persons for your perusal and verification for the information I gave.

(Here you have to give at least 2 references.)

I am hoping for your generous and kind hearted assessment to my application.

Sincerely yours.

Mary Gavilan”

“EMBASSY OF (Country you’re visiting)

<Address of the Consulate>

Dear Sir/Madam:

I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>

My main purpose for travel is tourism, to see the beautiful sights of <name of the country>, particularly <name of tourist attractions.> I’m also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.

I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.

During my trip, my <your relationship with the sponsor> <full name of the sponsor,> who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.

Please find the following documents to support the legitimacy of what is outlined in this letter:

• Passports (including old ones if applicable)
• ​Application form, duly dated and signed with passport-size picture
• Employment and leave certificates showing the date I’m expected to return to work
• Payslips, tax report, credit card statements, bank certificate & statement of account as proof of income
• ​Plane ticket booking reservation
• Hotel booking reservation as proof of accommodation directly faxed to the embassy
• Travel insurance with benefits

Please don’t hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:

Sincerely,”

“January 16, 2020

EMBASSY OF AUSTRIA IN NEW DELHI

50, Chandra Gupta Marg

Chanakyapuri, 110021

Subject: <FULL-NAME> Indian Passport No: XXXXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to travel to there from TRIP-START-DATE to TRIP-END-DATE with maximum duration of my stay in Austria (AUSTRIA-ARRIVE-DATE to AUSTRIA-DEPARTURE-DATE>). I will be accompanied by a friend (<FRIEND-NAME>) who has applied to the Embassy of Austria in <PLACE-NAME> and will be travelling from <STATE>, <COUNTRY>.

I am employed at <COMPANY-NAME> in <STATE>, India since <JOINING-STATE>, currently holding the position of <JOB-TITLE>. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

· Visa application form, duly dated and signed with attached passport-size pictures

· Copies of Passport

· Travel Certificate from Insurance provider, specifying required coverage with repatriation of remains

· E-ticket reservation for flights

· Confirmed Hotel bookings

· NOC from Sponsor specifying leave approval and Salary

· Bank statements and Payslips as proof of my income

My planned Itinerary is detailed as below;

<DATE1>– Arrive in <DESTINATION1> from <SOURCE-PLACE> [ Flight No: XXXXXX] and check into Airbnb [ Booking Id: XXXXXXXXXX ]

<DATE2> – Travel to <DESTINATION2> via bus and check into Airbnb [ Booking Id: XXXXXXX ]

<DATE3> – Travel to <DESTINATION3> via bus and check into Airbnb [ Booking Id: XXXXXXX ]

<DATE4> –Travel to <DESTINATION4> via booked flighted [Flight No: XXXXXX ] and check into Airbnb [ Booking Id: XXXXXXX ]

<DATE5> – Travel to <DESTINATION5> via bus and check into Airbnb [ Booking Id: XXXXXXX ]

<DATE6> – Travel to <DESTINATION6> via bus and check into Airbnb [ Booking Id: XXXXXXX ]

<DATE7> – Return back to New Delhi from <DESTINATION6> [ Flight: XXXXXXX ]

Confirmed bookings for the above itinerary including lodging and flight details are enclosed in order with this application for your kind perusal

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favourable reply to my application.

<NAME>

<ADDRESS>

<PHONE NUMBER>”

Frequently Asked Questions:

Why is a cover letter important.

• Provide information that other documents can’t provide.
• Speeds up the application process

Is it worth applying for an Irish passport?

The advantages of becoming an Irish citizen and holding an Irish passport include: 

• You are still considered an EU citizen. 
• You can travel freely throughout the 28 member states of the EU to live and work. 
• If you have children, they will be granted Irish and EU citizenship.

If you like this blog post, please leave your comments and questions below.

A Sample Cover Letter for Tourist Visa and How to Create One

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please i need a sample of letter of purpose for visitor visa to canada

• Thread starter seyifayo75
• Start date Oct 3, 2014

please anybody with a sample of sop for visitor visa to canada i need to visit my wife for Christmas and new year celebration and i need a sample of sop kindly treat this as urgent i need a sample of letter of purpose for visitor visa to canada  

Hi ALL Can someone help me with a sample of statement of purpose for tourist visa, i need it badly and wanted to look at how it goes about pls...am confused!! if possible u can e-mail it to me through [email protected]  

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seyifayo75 said: Hi ALL Can someone help me with a sample of statement of purpose for tourist visa, i need it badly and wanted to look at how it goes about pls...am confused!! if possible u can e-mail it to me through corinegatees @ yahoo.com Click to expand...

Star Member

INVITATION LETTER March (DATE) To: Citizenship and Immigration Canada I, , a citizen of Canada was born on , resident of , I hereby, would like to verify my purpose to invite Mr. to visit me in Canada for a period of time starting on I am requesting to consider Mr. application for a visitor's visa for the following reasons. During their stay in Canada, will live with me and my family in our home, which we have possession of and where we live. I vow to provide lodging, board and to pay for all expenses incurred during their visit to Canada and I vow to be legally responsible for them. I hold enough funds to bear all the expenses mentioned in this. I have been working at . I undertake to make sure that do not remain in Canada further than the period allowed for their stay and that they will return to as stated by the conditions of their visitor's visa. Should you need any further information, please feel free to contact me. Best regards,  

To Citizenship and Immigration Canada, My name is XXXXXXX, a Canadian citizen, born on XXXXXXX, and currently residing at XXXXXXXXXXXXXXXXX. My cellular contact number is XXXXXXXXXXXX. I'm currently working as an electrician with XXXXXX, for over 2 years. I am currently living alone. Please see attached birth certificate photocopy. My purpose for writing this invitation letter is to invite XXXXXXXXX, my wife who is a citizen of Vietnam, to come to Canada for the purpose of visiting me, and also to travel to Vancouver and a few other towns, together. She was born on XXXXXXXXXXX in Ho Chi Minh City, Vietnam. Her current address is XXXXXXXXXX Ho Chi Minh City, Vietnam. Her phone number is XXXXXXXXX. Please see the enclosed documents showing her parents owning the home at the above address, her entire family having lived at the home, and her birth certificate showing the names of her parents. Our proposed length of stay is 3 weeks, from August 29 to September 21, 2014. I would like you to consider XXXXXXXXXXXX's visitor visa application for the following reasons. XXXXXXXXX was born in Ho Chi Minh City, Vietnam and is currently working as a XXXXXXXXXXXXXX. She has lived at her current address for almost her entire life. Her parents, eldest sister, brother-in-law, two nieces, sister-in-law, and herself are currently living at this address. Her second sister (XXXXXXXX) and brother (XXXXXXXXXX) also lived at her current address for a large majority of their lives, but moved out in 2013 and 2008, respectively. Please see IMM5645 for their current addresses. XXXX also has many relatives living in Vietnam as well, but has no family members or relatives residing in Canada, with the exception of myself. Therefore, XXXXX's family ties in Vietnam are very strong, and has a compelling tie to return to Vietnam. Her employment history includes being a XXXXXXXXXX for almost 2 years, and is currently a XXXXXXXXXXXXX. At her current job, she earns on average, around XXXXXXXXXXXX a month, which is 5 to 7 times greater than the average salary of a Vietnamese worker, and can support herself comfortably, hence she is able to gather more than enough funds for her stay in Canada. XXXXXXXXX has an extensive travel history, having been to USA under a student visa, twice to Singapore, China, and Malaysia. She also does not have any criminal record in Vietnam or in the USA, please see attached criminal record checks. XXXXXXX and I got married on Dec 30, 2013, and had our marriage registered a couple weeks later, in Vietnam. I have visited XXXXXXXX twice in total, each visit being 2 months each, in length. However, XXXXXXXX has never been to Canada before, and we have talked about her coming to Canada to not only visit me and my family, but also to travel around to explore a little bit of Canadian culture. More importantly, I want her to visit me so that she can see what it would feel like to live here, to live in her future house, and what her lifestyle would become in the future. I feel it is only fair that after having visited her twice already, I would like for her to visit me at least once. She currently has a permanent residence application ongoing, with me being the sponsor. However, this does not mean she intends to overstay her visa. XXXXXXXXX understands this and only wants to get this visitor visa to be with me, not to use it to stay here illegally. Also, XXXXXXXXX does not plan on working, or seek work while on this visa, nor do anything else that would violate the terms of the visitor visa. Attached to this application are plans for our upcoming trip to Europe. We plan to spend half the trip living in Paris with a friend who will let us stay with him without expenses. Combined with both our incomes, we can easily afford this trip, and will absolutely go, pending any unexpected changes to our plans. Because of this planned trip, this shows XXXXXXX has no plans to stay in Canada on her visitor visa. During XXXXX's stay in Canada, she will live with me in my home in Edmonton, therefore she will have no living expenses. See attached mortgage document showing proof of ownership. I will also be the one driving her around the city, so she will have no transportation expenses. While I'm going to work on the weekdays, she will remain in my house until I return home, after which we will go out and hang out together. This way, I will still be earning an income and supporting both of us while she is here. I'm a 4th year electrician earning about XXXXXXXXX a year, working at my current company for over 2 years, and I also have a healthy bank balance. On weekends, we plan to take trips to Sylvan Lake and Lake Louise (see Purpose of Visit document). All food, entertainment, and other miscellaneous expenses will be taken care of by me. XXXXXXXX will still bring lots of funds into Canada, but they will not be used at all, and will only serve as a backup source of funds. I've purchased for XXXXXXX , travel insurance (see attached proof) for the duration of her trip, a $150,000 policy, the maximum coverage available. Therefore, neither Canadian taxpayers nor myself will need to bear any unexpected medical costs for her. As mentioned before, XXXXXXXX plans to stay from August 29 to September 21, 2014. She will initially land in Vancouver, where I will meet her. We both plan on staying in Vancouver for the long weekend, and then return to Edmonton together. After 3 weeks, XXXXXXXXX will board a plane back to Ho Chi Minh City. If she is unable to get a visitor visa in time to buy plane tickets before August 29, we will just take the Vancouver trip on whatever future date she will arrive here, and take our weekend trips on a future date after that. Having considered XXXXXXX's travel history, strong family ties back in Vietnam, lack of criminal record, well paying and genuine occupation, detailed plans while in Canada, detailed plans of a future trip away from Canada, healthy amount of funds for her stay, proof of travel insurance, as well as my job and assets, I sincerely request that you could grant XXXXXXX a visitor visa into Canada. Thank you for your time. Best regards, XXXXXXXXXXX Click to expand...

To Whom It May Concern, My name is XXXXXXXXXX from Ho Chi Minh City, Vietnam, and I'm the wife of XXXXXXXXXX, my husband who is living in Edmonton, Alberta, Canada. I'm writing this letter in the hopes of demonstrating why I would like to apply for a visitor visa to Canada. My main purpose of applying for a visitor visa is to visit and spend time with my husband. He has visited me twice already in Vietnam, for the past two years, and in both visits, he has stayed for 2 months each time. It was very difficult for him to have to take so many unpaid months off work to visit me each time, so therefore, I would like to take the opportunity to spend time with him in Canada. I would like to stay in Canada for three weeks, starting from August 29 to September 21 of this year. My husband and I plan to have me living in his home in Edmonton, Alberta, where he will take care of all expenses, including mortgage, utilities, food, living expenses, and entertainment. He is a 4th year electrician with a salary of about XXXXXXXXXX a year with a healthy bank balance, no debts, and no dependents. On weekdays, he will continue to go to work while I stay at his house, so that he will continue to have an income during my stay. On weekends, we plan on taking a weekend trip to Vancouver together, a trip to Lake Louise, and a trip to Sylvan Lake with my husband‘s family. Vancouver trip expenses will be covered by my husband, while the Lake Louise and Sylvan Lake trips are only a few hours drive (see attached document “Plans While in Canada”). My husband will be my only source of transportation, so I will not have to spend on taxis or public transit. He will also buy me private health insurance during my stay. Any extra funds that I'm bringing to Canada will likely only be used as a last resort, as my husband has a good job and salary, and will take care of all expenses. My travel history includes trips to Singapore (twice), China, Malaysia, and the United States (had a valid student visa for a year). My family ties include my husband in Canada, and my father, mother, two older sisters, two brother-in-laws, two nieces, and relatives living in Ho Chi Minh City, Vietnam. I've lived with my immediate family my entire life in the very same house they are living in now, so my family ties back in Vietnam are still very strong. I understand that I currently have a family class permanent residence application ongoing with my husband, but this does not mean I plan to overstay my visitor visa and not return home. I've lived in Vietnam almost my entire life, I have virtually all of my friends and immediate family living there, my family ties are strong back home, and I will absolutely return home before my visa expires. My permanent resident application will likely take a long time to complete, and I don't want to be apart from my husband too often, therefore I only ask that I be given a chance to visit and spend time with him. I do not wish to ruin my permanent resident application by overstaying, this will only keep me and my husband apart longer, so you can be sure that I will absolutely leave Canada before my visa expires. Last, but not least, I have absolutely no intention of working during my stay, not only would that be a violation of the terms of my visa, but there is no need anyway as my husband is taking care of all my expenses. To show my further intention of not overstaying my visitor visa, I’ve attached another document (“Plans for trip to Europe in December 2014 “) that shows our detailed plans for our planned month-long trip to Europe this December. We haven’t bought any flight tickets or booked any hotels yet for this trip, as it is 6 months away, I still have yet to be approved for a Schengen visa, and we may decide to change our destinations in the future. I hope this letter will help convince you of my genuine desire to visit my husband and leaving Canada at the end of my stay. Thank you very much for your time. Click to expand...

Purpose of Visit My purpose of visit is to not only visit my husband and his family, but also to take a weekend trip with him to Vancouver, Lake Louise, and Sylvan Lake. Below is a detailed series of events we plan on doing during my proposed stay. Please also see itinerary. Aug 29, 2014 - XXXXX arrives Vancouver, XXXXX meets with her there to spend weekend in Vancouver -Will take SkyTrain from YVR Airport to Burrard Station, will stay at The Blue Horizon Hotel Address: 1225 Robson Street, West End, V6E 1C3 Vancouver Phone: (604) 688-1411 *Hotel already booked, please see below for proof* August 30-31 : -Will go see Chinatown (take SkyTrain to Stadium-Chinatown station) -Will go see Robson St (take SkyTrain to Burrard station) -Will go see Granville St (take SkyTrain to Granville station) Sept 1 - Check out of hotel, leave Vancouver for Edmonton Sept 2-5, XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 6 - XXXXX takes trip to Sylvan Lake with XXXXX's family Sept 7 - XXXXX and XXXXX free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 8-12 - XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 13 - XXXXX goes to try Lake Louise Tea House Challenge with XXXXX , will drive to Lake Louise Sept 14 - XXXXX and XXXXX 's free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 15-19 - XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 20 - XXXXX and XXXXX's free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 21 - XXXXX leaves Canada *Please note that in the event I do not obtain a visitor visa in time to be able to book the flight tickets for these dates, we will simply move all these events to a later date Click to expand...

this is the invitation letter I send with my aplication and they give me the visitor visa for multiples entry. NAME ADDRESS OF THE PERSON INVITING YOU. INVITATION LETTER DATE To: Citizenship and Immigration Canada I, XXXXXXXX, a citizen of Canada was born on XXXXXXX, resident of XXXXXXXX, along with my daughter, XXXXXXX (born XXXXXXX) and my wife, XXXXXX (born XXXXXX). I hereby, would like to verify my purpose to invite Mr. XXXXXXX and his wife XXXXXXX to visit me in Canada for a period of time starting on XXXXXX to XXXXXX. I am requesting to consider Mr. XXXXXXXXX (born XXXXXXX) and his wife XXXXXX (born XXXXXX) application for a visitor's visa for the following reasons. In XXXXXXX, I had the incredible opportunity to travel to XXXXXX for almost two months and meet my XXXXXX, and his lovely wife, XXXXXX. They opened the doors to their home and extended the kindest gratitude towards me; I would only like to do the same. I would like to show them some of my favourite places in Canada and have them take part in some celebrations with my family. During their stay in Canada, XXXXXX and XXXXX will live with me and my family in our home, which we have possession of and where we live. I vow to provide lodging, board and to pay for all expenses incurred during their visit to Canada and I vow to be legally responsible for them. I hold enough funds to bear all the expenses mentioned in this. I have been working at XXXXXXXXX. I undertake to make sure that XXXXXXX and XXXXXXX do not remain in Canada further than the period allowed for their stay and that they will return to XXXXXXX as stated by the conditions of their visitor's visa. XXXXXX and XXXXX are living at XXXXXXXX and they can be contacted via phone at XXXXXXXXX or at their email at XXXXXX. XXXXXXX is the owner (XXXXXXXX.) of a large and successful wholesale company where XXXXXXXX, and other types of equipment can be purchased. Taking this information into consideration, I am requesting you to kindly grant a visitor's visa to XXXXXXXX and his wife XXXXXXX. Should you need any further information, please feel free to contact me. Best regards, XXXXXXXXXX  

Full Member

Hi All, Thanks for the information on the visitor visa, I also wants a sample of SOP for a visitor, I have no relation there, I am just visiting for a tourism, I want to visit Toronto. please kindly do me a favour and help me out, I am a final year student in the university, my father will be sponsoring me....thank you  

You don't have to copy everything of ours word for word, just use it as a guide.  

mikeymyke said: You don't have to copy everything of ours word for word, just use it as a guide. Click to expand...

Yes my wife got her visitor visa. She was married to me at the time, from Vietnam (a high risk country), yet she was able to get a multiple entry visa for 5 years. 1) Show evidence that you have family living in your country and/or in your house. Something like a household registry would do well. 2) Ask for 2-3 weeks, this will help for 2 reasons, improve your chance of being approved, as well you don't need to bring as many funds to Canada. My wife asked for 3 weeks, they gave her a mulitple entry for 5 years, so it's worth it to ask for less time. 3) Give detailed plans as to what you will do each day, look at my previous posts for some guides. 4) Your bank account cannot have any one putting their own money or you borrowing money from someone, the money has to belong to you 100%. Should have at least $1000/week of stay + cost of plane ticket. Also try to show proof that you own a house, business, or something valuable back home.  

Hi guys, Do you have any sample of financial support letter? I'm Asian student who are studying in UK. Since i am financially dependent on my parents, i need to write financial support letter. But i have no idea how to write it. Please help me  

Sponsorship/Reference Letter Date - Name & address of person who want to Spencer, TO WHOM IT MAY CONCERN We, Name of person who want to Spencer will financially support our [ b]Son/daughter [/b], Name of son/daughter during the time she will be working in (Mention city)Canada. We have appended documents to indicate that we have sufficient funds for this. If you have any questions or concerns about this matter, please feel free to contact us at [email protected] Funds from Father Sr. No. Type of Funds Indian Rupees Canadian Dollar* 1 (Bank name) Bank Saving account 2 (Bank Name) Saving account 3 (Bank Name) Fix Deposit Total Funds from Mother Sr. No. Type of Funds Indian Rupees Canadian Dollar* 1 Provident Fund 2. ( Bank Name) Saving account Total available funds - $ * Currency exchange rate considered is 1 CAD= INR(Current rate) Best Regards, (Name & sign of person who want to Spencer)  

mikeymyke said: In my opinion, I think that letter is way too brief, not detailed enough, a lot of people get refused due to "Purpose of Visit", so it's best to make it right the first time. Take it from someone who was successful in getting a multiple TRV from a Vietnamese wife. Here is our letter: Click to expand...

House committee calls on DOJ, FBI to investigate doping by Chinese swimmers

The House select committee on China has asked the Justice Department and the FBI to open a formal investigation into reports that nearly two dozen Chinese swimmers who had tested positive for a banned heart medication before the last Summer Olympics were allowed to compete after they were cleared by officials.

In a letter Tuesday, the House committee implored federal authorities to use their jurisdiction under the Rodchenkov Anti-Doping Act , a law that allows U.S. prosecutors to clamp down on doping at international sporting events that feature Americans as athletes, even if the alleged illegal activity happened in a foreign country.

“This scandal raises serious legal, ethical, and competitive concerns and may constitute a broader state-sponsored strategy by the People’s Republic of China (PRC) to unfairly compete at the Olympic Games in ways Russia has previously done,” the committee’s chairman, Rep. John Moolenaar, R-Mich., and the panel’s ranking member, Rep. Raja Krishnamoorthi, D-Ill., said in the letter addressed to Attorney General Merrick Garland and FBI Director Christopher Wray.

The letter cites a recent New York Times investigation concerning 23 Chinese swimmers who had tested positive for trimetazidine, a heart medication banned by doping regulators , months before the 2021 Tokyo Olympics. The Times reported that the swimmers were allowed to compete after Chinese officials authorized them and the World Anti-Doping Agency (WADA) declined to intervene. (NBC News has not independently confirmed the reporting.)

Chinese government officials and WADA have forcefully pushed back on the allegations.

In a news briefing in Beijing on April 22, Chinese Foreign Ministry spokesman Wang Wenbin blasted the “false information and reporting.” He said China’s Anti-Doping Agency concluded in 2021 that the swimmers could compete after finding they had “ingested the substance unwittingly from tainted food.” He insisted “the Chinese government has a zero-tolerance attitude toward doping.”

In a statement from April 20 , WADA said it was notified of China’s findings in June 2021 and then “carefully reviewed the decision” over a period of weeks, a process that included collecting scientific information on the substance and consulting with scientific experts. “Ultimately, we concluded that there was no concrete basis to challenge the asserted contamination,” Olivier Rabin, WADA’s senior director of science and medicine, said in a statement.

Trimetazidine is not authorized in the U.S., but it is used in some countries to help prevent angina, a type of chest pain caused by reduced blood flow to the heart. The drug could theoretically improve blood flow and help elite athletes perform for longer stretches of time.

Moolenaar and Krishnamoorthi argue in their letter that it is “imperative to assess whether these alleged doping practices were state-sponsored, which could warrant further diplomatic measures by the United States and the international community. Furthermore, with less than 100 days until the 2024 Olympic Games in Paris, understanding the full scope of the scandal is critical in ensuring our U.S. athletes are competing in a fair competition.”

The International Olympics Committee did not immediately respond to a request for comment on the letter.

The lawmakers conclude their letter by requesting a briefing to “better understand the alleged doping by Chinese swimmers and the potential cover-up by Chinese authorities and international organizations.”

The Rodchenkov Anti-Doping Act is named for Grigory Rodchenkov, the former head of the Moscow anti-doping lab and a key whistleblower who exposed Russia’s alleged scheme to cheat in the 2014 Olympics. The act was signed into federal law by former President Donald Trump in December 2020.

Daniel Arkin is a national reporter at NBC News.